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COUNTY BOARD

June, 2011

Commissioner Proceedings

June 14, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 14, 2011, in the Commissioners’ Room at the Government Center.

Work Session

The work session was cancelled due to emergency circumstances which involved the County Sheriff’s Office.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners:  Patty Beckel, Todd Beckel, Tom Hanson, Moorman and Arnesen.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Senator Saxhaug Letter and Assessors Interviews. The motion was seconded by Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel as follows:  Travel for Josh Stromlund to St. Cloud for continuing educational training for septic system licensure November 30-December 1 and to St. Cloud for MACPZA Legislative Update and Training on June 16-17; Lorene Hanson and John W. Hoscheid to Deerwood on June 21-24 for MACO Annual Conference;

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel approve the minutes of May 24, 2011, regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Voyageurs Comtronics

Tower Inspection

Lee Hervey from Voyageurs Comtronics met with the board to discuss tower inspections. Lee informed the board that one year ago the tower was painted and the inspection is good for five (5) years. The board requested that Lee present a yearly activity report on Tower related issues. Lee informed the board that the Federal Communications Commission says that Ch. 51 is the highest channel that can be used for broadcasting, because of this, county TV channels will be changing in Lake of the Woods County. With this change, the top antenna on the tower needs to be replaced with a new one. The cost is approximately $30,000 to have this completed.  Lee also informed the board that Roseau County is replacing their tower, and that the county will lose county TV for approximately a week, or longer depending on weather. Lee stated that if spare equipment was purchased, he could do a temporary feed to the Koochiching County tower to pull signal from there so there will be no loss of coverage.

Motion

Motion was made by Commissioner Arnesen to authorize Voyageurs Comtronics to purchase spare equipment for a temporary feed to pull signal from Koochiching County while Roseau County completes their tower replacement.  The motion was seconded by Commissioner Hanson and the vote carried as follows:  Voting for: Commissioner’s Patty Beckel, Hanson, Moorman and Arnesen. Voting against: Commissioner Todd Beckel.

MIS

MIS Director, Brent Birkeland met with the board along with MN Office of Enterprise Technology (OET) representatives Jan Nelson and Mark Nelson. OET lead a presentation via Video Conference on the changes in Wide Area Network (WAN) connectivity. The board discussed the cost of the WAN services.  The consensus of the board was to go with OET at the rate of $600.00 per month until December 31, 2011.

Motion

Motion was made by Commissioner Todd Beckel to approve the OET WAN Connectivity at the rate of $900.00 per month effective January 1, 2012.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SHERIFF

County Sheriff, Dallas Block requested the board amend and adjust his salary with an additional 8 hours per week for Stonegarden work.

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Amend County Sheriff Salary

Resolution 11-06-01

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2010” grant; and,

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2010 grant; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2010 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $33,280.00 overtime and $ 7,280.00 fringe benefits; and,

WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2010 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as originally set by this board on December 14, 2010 was $68,024.06 and fringe benefits were $9,795.46, be amended so that the sheriff’s salary is increased by the sum of $9,500.00 and fringe benefits are increased by $1,368.00 commencing June 12, 2011 through December 31, 2011, with the increase funding from the Operation Stonegarden 2010 grant contingent upon the following:

  1. That the Operation Stonegarden 2010 grant funding be available; and,
  2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said Operation Stonegarden 2010 grant.

At such time that the Operation Stonegarden 2010 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2010 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 14, 2010.

The resolution was seconded by Commissioner Patty Beckel and carried as follows:  For:  Commissioners: Ed Arnesen, Patty Beckel, Tom Hanson and Ken Moorman; Against:  Commissioner Todd Beckel.

Emergency Management Director

Emergency Management Director, Holly House met with the board requesting approval for the Regional Radio Board JPA modification resolution.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 11-06-02-

A RESOLUTION APPROVING MODIFICATIONS TO THE

JOINT POWERS AGREEMENT FORMING THE

NORTHWEST REGIONAL RADIO BOARD

WHEREAS,  Lake of the Woods County is a participating member of the Northwest Regional Radio Board, a Joint Powers Entity formed pursuant to Minnesota Statutes 403.39 and 471.59; and

WHEREAS, a Joint Powers Agreement creating the Northwest Regional Radio Board was approved by the fourteen counties and one city comprising the Board, including Lake of the Woods County ; and

WHEREAS, the current Joint Powers Agreement provides for membership by counties and cities within HSEM Region 3; and

WHEREAS, the Minnesota legislature has amended Minnesota Statute 471.59 to provide authority for federally recognized Indian tribes to participate in Joint Powers Agreements; and

WHEREAS, compliance with this amendment to Minnesota statute requires modification of the existing Joint Powers Agreement; and

WHEREAS, the Northwest Regional Radio Board recommends modification of the Joint Powers Agreement governing the Northwest Regional Radio Board to provide for the authority for federally recognized Indian tribes meeting the same requirements as counties and cities within HSEM Region 3 to participate in the Northwest Regional Radio Board.

BE IT RESOLVED the Lake of the Woods County Board of Commissioners approves the modifications to the Joint Powers Agreement recommended by the Northwest Regional Radio Board and attached hereto; and be it further

NOW THEREFORE, BE IT RESOLVED that Lake of the Woods County Board Chairman is hereby authorized to execute the required addendum to the existing Joint Powers Agreement to implement the authorized modifications contingent upon the approval of County Attorney, Philip Miller.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Joint Powers Agreement Northwest Minnesota Regional Radio Board

Emergency Management Director, Holly House met with the board requesting approval for the Joint Powers Agreement with the Northwest Minnesota Regional Radio Board.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman and County Auditor, John W. Hoscheid to sign the Joint Powers Agreement with the Northwest Minnesota Regional Radio Board.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Emergency Operations Center Grant (EOC)

Emergency Management Director, Holly House met with the board and informed them that she re-submitted a grant to Emergency Operations Center (EOC) for auxiliary power for the Government Center in the amount of $187,500 with matching funds of $ 62,500. She will keep the board posted on the progress of the grant.

Social services

Social Services Financial Officer, Christine Hultman met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $9,592.90

                                                Commissioners’ Warrants       $17,553.99

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                       $ 40,314.40   

                                                Road & Bridge             $ 51,489.13

                                                Social Service              $        48.80    

                                                County Development   $   2,943.00

                                                Solid Waste                  $ 21,357.47

                                                                                     $116,152.80              

 WARRANTS FOR PUBLICATION

Warrants Approved On 6/14/2011 For Payment 6/17/2011

Vendor Name                                                           Amount

Baudette Low Chamber Of Commerce                           4,000.00

Cenex Co-Op Services, Inc.                                           8,568.48

Crop Production Services                                              6,102.54

Esri                                                                                    3,327.70

General Equipment & Supplies                                      3,803.82

Hasler                                                                               2,000.00

Howard’s Oil Company                                                  2,068.28

Lake Area Construction Inc                                            6,975.00

Low Highway Dept                                                          3,301.25

M-R Sign Co, Inc                                                           14,807.28

Mar-Kit Landfill                                                               10,691.55

North American Salt Co                                                  4,326.80

Northwest Mn Multi-County Hra                                     5,000.00

R & Q Trucking, Inc                                                         2,316.95

RDO Equipment Co                                                         2,409.34

Roseau County Cooperative Assn                                2,075.96

Walker Pipe & Supply                                                     2,042.17

Widseth Smith Nolting&Asst Inc                                    2,076.33

Woody’s Service                                                             6,009.85

81 Payments less than 2000 $24,249.50

Final Total: $116,152.80

Further moved to authorize the payment of the following auditor warrants:

                                                May 24, 2011        $      650,468.05     

                                                May 25, 2011        $      103,889.43

                                                May 27, 2011        $ 1,3000.000.00 

                                                June 3,   2011        $      732,151.93   

                                                June 7,   2011        $      134,909.08

                                                June 7,   2011        $        78,723.78   

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Liquor License Approval

County Auditor, John W. Hoscheid met with the board requesting approval for the renewal of Liquor License and Cigarette Licenses.

Motion was made by Commissioner Patty Beckel to approve the following licenses:  Intoxicating Liquor, 3.2 Malt Liquor and Cigarette; from July 1, 2011, to June 30, 2012, contingent upon the approval of the County Sheriff, County Attorney and all property taxes and lodging taxes are paid to date.

  • On/Off Sale and Sunday Liquor License:

Adrian’s Resort, Angle Inn Resort, Ballard’s Resort, Borderview Lodge, Jerry’s Restaurant and Lounge, Morris Point Lakeview Lodge, Riverbend Resort, Rock Harbor Lodge, Sportsman’s Lodge, Wigwam Resort, Zippel Bay Resort, Sportsman’s Oak Island Lodge;  Randall’s Resort;

  • On-Sale and Sunday Liquor License:

Cyrus Resort, Ken-Mar-Ke Resort, Flag Island Resort, Wheelers Point Resort, Schuster’s Resort and Elkhorn Outfitters Inc;

  • Off-Sale Only:

Log Cabin Liquors Inc;

  • Cigarette License:

Adrian’s Resort, Ballard’s Resort, Bay Store, Borderview Lodge, Cenex, City of Williams, City of Baudette, Cyrus Resort, Border Bait, Holiday Station, Howard’s, Jeanette Mcatee, Lake of the Woods Foods, Log Cabin Bait, Log Cabin Liquors, Long Point Resort, Morris Point Lakeview Lodge, Riverbend Resort, Rock Harbor Lodge, Sportsman’s Lodge, Sportsman’s of Oak Island Lodge, Caroline’s LLC’s, Wheeler’s Point, Zippel Bay Resort;

  • 3.2 On-Sale Malt Liquor:

Long Point Resort, Ships Wheel and Oak Island Resort;

  • 3.2 Off-Sale Malt Liquor:

Bay Store, Cyrus Resort, Border Bait, Long Point Resort, Oak Island Resort, Rock Harbor Lodge, Log Cabin Bait, Flag Island Resort.

  • Set-Up License:               

Ships Wheel Resort.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  Commissioner Arnesen abstained from voting.

Arrowhead Library Board Appointment

County Auditor, John W. Hoscheid met with the board and informed the board that Sandy Johnson term with the Arrowhead Library Board will expire on June 30, 2011.   

Motion

Motion was made by Commissioner Todd Beckel to appoint Commissioner Tom Hanson to the Arrowhead Library Board and Commissioner Todd Beckel as alternate.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Tax Forfeited Property

County Auditor, John W. Hoscheid met with the board to inform them that the City of Baudette verbally informed him that they would like to purchase the tax forfeited land Parcel No. 60.57.01.080, Mohn’s Add to Baudette Subdivision Cd COBO8 Lots 8-14, Block 1, City of Baudette and requested that the County Board set a price on the property. No action was taken at this time but will be placed on the June 28, 2011 board meeting.

Senator Saxhaug’s Letter

County Auditor, John W. Hoscheid met with the board and presented a letter from Senator Saxhaug informing them that the County has received a $100,000 grant from the Department of Agriculture for a proposed biomass plant. John informed the board that the money could be used for feasibility study, site identification, and site acquisition.

Budget Planning Meeting Date

Chairman Moorman informed the board that they need to set a date to discuss the upcoming 2012 budget. The board will meet on July 12, 2011 at 8:00 a.m. before the regular county board meeting.

Lineworkers school

Rescind Economic Development Authority Resolution No. 2011-01-08

Approve Resolution No. 2011-06-03

County Auditor, John W. Hoscheid informed the board that Lake of the Woods Title & Abstract Company called and informed him that the date on Resolution No. 11-01-08 did not match the date that North Star Electric conveyed the Lineworkers School Property to the County which was on August 24, 2010 not December 14, 2010. John requested that the board rescind that resolution and pass another resolution with the August 24, 2010 date.  

Motion was made by Commissioner Patty Beckel to rescind Resolution No. 2011-01-08

“Approving the Transfer of Land, Granting the Authority to Enter into a Loan Agreement and Approving an EDA Levy in the event of a budget shortfall.”  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

RESOLUTION NO. 11-06-03

APPROVING THE TRANSFER OF LAND,

GRANTING THE AUTHORITY TO ENTER INTO

A LOAN AGREEMENT AND APPROVING AN EDA

LEVY IN THE EVENT OF A BUDGET SHORTFALL

WHEREAS, on September 30, 2010, the United States Department of Agriculture Rural Development (“Rural Development”) approved North Star Electric Cooperative, Inc.’s application for a grant (“Grant”) to make an initial loan to Lake of the Woods County from Rural Development, pursuant to Section 313 of the Rural Electrification Act of 1936, as amended (“Act”) and 7 CFR part 4280; and  

WHEREAS, North Star Electric Cooperative, Inc. intends to use the proceeds of the Grant for the sole purpose of establishing and operating a revolving loan fund (the “Revolving Loan Fund”) to finance projects in accordance with North Star Electric Cooperative, Inc.’s approved revolving loan plan dated June 2, 2010, as approved by Rural Business and Cooperative Service; and

WHEREAS, the original loan made from the Revolving Loan Fund will be made to Lake of the Woods County Economic Development Authority to finance construction of a building (the “Building”) to be used for a line worker’s school (the “Loan”) to be operated by Wadena Community College; and

WHEREAS, North Star Electric Cooperative, Inc., on August 24, 2010, conveyed and quitclaimed unto the County of Lake of the Woods (the “County”), the following described real property (“Property”) which is situated in the County of Lake of the Woods, State of Minnesota, which is legally described as follows, to wit:

That part of the Southwest Quarter of the Southwest Quarter (SW1/4-SW1/4) and the Southeast Quarter of the Southwest Quarter (SE1/4-SW1/4), Section 27, Township 161 North, Range 31 West, Lake of the Woods County, Minnesota, lying southwesterly of the southwesterly right of way line of Minnesota State Trunk Highway 172 and lying easterly of the following described line: Commencing at the southwest corner of said SW1/4-SW1/4; thence North 89 degrees 59 minutes 19 seconds East, assumed bearing, 1043.00 feet along the south line of said SW1/4-SW1/4 to the point of beginning of the line to be described; thence North 00 degrees 00 minutes 41 seconds West 196.00 feet; thence North 42 degrees 54 minutes 21 seconds East 523 feet, more or less, to said southwesterly right of way line of Minnesota State Trunk Highway 172 and said line there terminating; subject to the right of way for County Road 88 (4th Street Northwest); subject to other easement, reservations or restrictions of record, if any.

WHEREAS, North Star Electric Cooperative, Inc. retains a right of reversion in the event that the Property is not regularly and exclusively used for educational purposes; and

WHEREAS, the County has entered into construction contracts (the “Construction Contracts”) for the Building and construction activities on the Property has already begun; and

WHEREAS, the County Board of Commissioners (the “Board”) adopted an enabling resolution (the “Enabling Resolution”) pursuant to Minnesota Statutes, Chapter 469 (the “Act”) establishing the Lake of the Woods  County Economic Development Authority (the “EDA”) on September 14, 2010, as Resolution No. 10-09-01; and

WHEREAS, under Minnesota Statutes Section 465.035 a county may lease or convey its land for a nominal consideration, without consideration, or for such consideration as may be agreed when authorized by its governing body; and

WHEREAS, the Board desires to convey the Property and Building, and assign the Construction Contracts to the EDA to facilitate construction of the Building and the establishment of the line worker’s school; and

WHEREAS, Wadena Community College intends to lease the Building from the EDA; and

WHEREAS, as a condition of the Loan by North Star Electric Cooperative, Inc. the EDA is required to pledge the Property and Building as collateral; and

WHEREAS, the lease payments made by Wadena Community College are anticipated to be sufficient to cover all debt payments on the Loan; and

WHEREAS, the Board desires to authorize the EDA to enter into an agreement or agreements for the Loan with North Star Electric Cooperative, Inc. including approving a debt obligation of the EDA and agree to consider annually whether to impose a county-wide levy of the EDA as authorized by Minnesota Statutes, Section 469.107 in the event lease payments are insufficient to cover debt payments on the Loan; and

WHEREAS, the Enabling Resolution of the EDA may be modified to make any changes as authorized by the Act or deemed appropriate by the County Board of Commissioners.

NOW, THEREFORE:

BE IT RESOLVED by the Board, that the conveyance of the Property to the EDA is in the best interests of the County and its people, and that the transaction furthers its general plan of economic development and the conveyance of the Property to the EDA is approved.

BE IT RESOLVED by the Board, that the County approves the Loan and borrowing from North Star Electric Cooperative, Inc. by the EDA

BE IT RESOLVED by the Board, that the County agrees to consider annually whether to impose a county-wide levy on behalf of the EDA, pursuant to and as limited by Minnesota Statutes, Section 469.107, in the event lease payments are insufficient to cover debt service payments on the Loan.

BE IT FURTHER RESOLVED by the Board, that the County authorizes its Chairperson and Auditor, on behalf of the County, to execute any and all such documents and instruments as may be necessary to (a) facilitate the conveyance of the Property to the EDA, including a quit claim deed in substantially the same form as attached in Exhibit B, and (b) assign the Construction Contracts to the EDA.

The resolution was seconded by Commissioner Hanson, and the vote carried as follows: Voting for: Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman. Commissioner Arnesen abstained from voting.

Recess

The meeting was called to recess at 12:00 p.m. and reconvened at 1:01 p.m. as follows:

Land and water planning director

Williams Wastewater Treatment Facility

Land and Water Planning Director, Josh Stromlund met with the board along with Tim Wedin, LHB Engineer on conference call to discuss the Williams Wastewater treatment facility and the two options for easements that are available. The consensus of the board was to have County Attorney, County Surveyor, County Engineer and Land and Water Planning Director work with the engineers on this.

State of Minnesota Work Order

Land and Water Planning Director, Josh Stromlund met with the board informing them that the Minnesota Department of Transportation (Mn/DOT) has written a work order to provide coordination and technical expertise relative to orchid relocation along the TH 11 corridor under the Master Contract with MnDOT that the county entered into on May 11, 2010.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 11-06-04

MN DOT AGREEMENT NO. 96887, WORK ORDER 02

WHEREAS, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and

WHEREAS, Occasionally opportunities arise for local governments to provide services to Mn/Dot; and

WHEREAS,  The parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that Mn/DOT, having the ability to write work orders against a master contract, would provide the greatest flexibility; and

WHEREAS, Lake of the Woods County entered into a Master Contract with the Minnesota Department of Transportation on May 11, 2010, authorizing County officers to provide services to Mn/DOT;

BE IT RESOLVED: That Lake of the Woods County will provide coordination and technical expertise relative to orchid relocation along the TH 11 corridor effective on the date that all required signatures are obtained and expires on November 18, 2011, or when all obligations have been satisfactorily fulfilled, whichever occurs first.

NOW THEREFORE, BE IT RESOLVED, that Chairman Moorman is authorized to sign MN/DOT Agreement No. 96887, Work Order 02.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Ordinance Amendment

Land and Water Planning Director, Josh Stromlund met with the board and informed them that recent legislative changes now have merged the standards for approving/denying variances for cities, counties and townships. Josh recommended to the board to move the “Planning Commission” to the “Board of Adjustments”.

Motion

Motion was made by Commissioner Todd Beckel to amend Article XII of the Lake of the Woods County Zoning Ordinance to be consistent with Minnesota Statute 394.27, Subdivision 7 as amended by the Minnesota Legislature.  Through proper notification and procedures, the Comprehensive Land Use Committee shall draft language and present it to the Planning Commission at a future date when completed.  The motion was seconded by Commissioner Patty Beckel and the vote carried as follow:  Voting for: Commissioners Patty Beckel, Todd Beckel, Moorman and Hanson.  Voting against: Commissioner Arnesen.

International Lake of the Woods and Rainy River Watershed Task Force

Land and Water Planning Director, Josh Stromlund reviewed the draft resolution for the International Lake of the Woods and Rainy River Watershed Task Force. No action was taken and placed on the June 21, 2011 board agenda.

Recess

The meeting was called to recess at 2:03 p.m. and reconvened at 2:07 p.m. as follows:

State shut down

The board discussed with Department Heads that were present what affects it would have on their offices if the State would shut down.

Tower Lease

The board reviewed the State Land Lease with Mn/DOT which is participating in a partnership for the development and operation of a public safety radio communication system within Lake of the Woods County. The DOT has the need to construct a Communications Tower to provide radio coverage for the ARMER system and other radio communications service; Lake of the Woods County has a need for a Communications Tower to support the implementation of its county-wide communications system.  County Attorney, Philip Miller discussed his recommendation of changes to the lease.  The board agreed of the recommendations and requested that County Attorney, Philip Miller make those changes and send to the State for their comments.

Human resources- Assessor’s interview

Human Resources Director, Wade Johannesen met with the board and handed out packets for the

Assessor’s Interviews which will be held on June 17, 2011.

Old/New Business

There were no new updates on Old/New Business.

Committee Reports

Commissioner Moorman updated the board on Lutheran Social Service and the Local Advisory Mental Health.

With no further business before the board, Chairman Moorman called the meeting to recess at 3:30 p.m.

Attest:                                                                                                 Approved: June 28, 2011

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Ken Moorman, Chairman of the Board

Lake of the Woods County

Board of Appeal and Equalization

June 14, 2011

The Lake of the Woods County Board of Appeal and Equalization met on Tuesday, June 14, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center. 

Call to Order

County Board Chair Ken Moorman called the meeting to order at 6:00 p.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners: Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson, Ken Moorman and County Auditor John W Hoscheid.  Also present were: Chief Deputy Auditor Lorene Hanson, Interim County Assessor Dale Boretski, County Assessment Specialist Joy Lindquist, Lisa Tibbits, George M Swentik, Arnold Freije, Dale Thortsen, Krisann Thortsen, Rod Thompson and Gloriann Fischer.  Deputy Recorder Christie Russell swore in the members of the Lake of the Woods County Board of Appeal and Equalization. 

Property Owners

County Board Chair Ken Moorman explained that all appeals would be heard before any action would be taken.

Meeting with the County Board was Lisa Tibbits, property owner in Wabanica Township.  Interim County Assessor Dale Boretski reviewed the values of similar properties in this area. 

Meeting with the County Board was George M Swentik, property owner in Gudrid Township.  Interim County Assessor Dale Boretski reviewed the values of similar properties in this area and addressed the depth of his property.

Meeting with the County Board was Arnold Freije, property owner in Northwest Angle Township.  Interim County Assessor Dale Boretski reviewed the values of similar properties in this area and explained that the site value was changed on all parcels in the county.

Meeting with the County Board was Dale Thortsen, property owner in Baudette Township.  Interim County Assessor Dale Boretski reviewed the values of similar properties in this area, explained mobile home assessments and that site values were changed on all parcels in the county.

Meeting with the County Board was Rod Thompson, property owner in Prosper Township.  Interim County Assessor Dale Boretski explained the levels and percentages of completion on his house and how they were assessed yearly.

Meeting with the County Board was Gloriann Fischer, property owner in Spooner Township.  Interim County Assessor Dale Boretski explained the Homestead Rural Vacant Land classification and clarified the difference in due dates between land classed as agricultural and land classed as rural vacant land.

Interim County Assessor Dale Boretski presented documentation from Della Jones, property owner in the City of Williams.  He explained that this was brought to the Williams City Board of Review.   Because it was an “Open Book” meeting, it needed to be presented at the County Board of Appeal and Equalization. 

Interim County Assessor Dale Boretski presented a letter from Doug Phalen, property owner in Baudette Township. 

Interim County Assessor Dale Boretski presented e-mail documentation from Jerry Klema, property owner in Northwest Angle Township.

Interim County Assessor Dale Boretski presented documentation from Richard Davis representing ANIP Acquisition Company, property owner in City of Baudette.  The City of Baudette Board of Review denied the request for an adjustment of value, so Mr. Davis was bringing their request to the County. 

Actions

After hearing all the appeals, questions and comments, the following action was taken:

Lisa Tibbits, property owner in Wabanica Township, Parcel No. 23.13.11.030; a motion was made by Commissioner Todd Beckel to not make any changes from the Board of Appeal and Equalization meeting.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.   

George M Swentik, property owner in Gudrid Township, Parcel No. 31.57.01.040; motion was made by Commissioner Todd Beckel to not make any changes from the Board of Appeal and Equalization meeting. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, carried as follows:  For:  Commissioners: Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman; Against:  None;  Abstaining:  County Auditor John W Hoscheid.   

Arnold Freije, property owner in Northwest Angle Township, Parcel No. 02.52.02.040; motion was made by County Auditor John W Hoscheid to not make any changes from the Board of Appeal and Equalization meeting.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Dale Thortsen, property owner in Baudette Township, Parcel No. 24.20.12.032; motion was made by County Auditor John W Hoscheid, to not make any changes from the Board of Appeal and Equalization meeting.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried. 

Rod Thompson, property owner in Prosper Township, Parcel No. 16.06.31.040; the Board of Appeal and Equalization noted this was a question and clarification of the assessment which had been addressed by Interim County Assessor Dale Boretski earlier.

Gloriann Fischer, property owner in Spooner Township, Parcel Nos. 30.21.32.020 and 30.21.34.000; the Board of Appeal and Equalization noted this was a question and clarification of Homestead Rural Vacant Land classification and the required due dates between Agricultural Land and Rural Vacant Land which had been addressed by Interim County Assessor Dale Boretski earlier.

Della Jones, property owner in the City of Williams, Parcel No. 62.51.00.450; motion was made by Commissioner Todd Beckel to not make any changes from the Board of Appeal and Equalization meeting and to accept the decision from the Williams City Board of Review Open Book meeting.    The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Doug Phalen, property owner in Baudette Township, Parcel No. 24.20.13.010; motion was made by Commissioner Todd Beckel to not make any changes from the Board of Appeal and Equalization meeting.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried. 

Jerry Klema, property owner in Northwest Angle Township, Parcel No. 03.52.50.010; motion was made by Commissioner Todd Beckel to not make any changes from the Board of Appeal and Equalization meeting.  The motion was seconded by County Auditor John W Hoscheid and the same being put to a vote, and the same being put to a vote, was unanimously carried.

Jerry Klema, property owner in Northwest Angle Township, Parcel No. 06.50.00.080; motion was made by Commissioner Tom Hanson to not make any changes from the Board of Appeal and Equalization meeting.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, and the same being put to a vote, was unanimously carried.

ANIP Acquisition Company, property owner in the City of Baudette, Parcel No. 60.51.05.010; motion was made by Commissioner Todd Beckel to not make any changes from the Board of Appeal and Equalization meeting.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

ANIP Acquisition Company, property owner in City of Baudette, Parcel No. 64.10.11.050; motion was made by Commissioner Todd Beckel to not make any changes from the Board of Appeal and Equalization meeting.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Interim County Assessor

Interim County Assessor Dale Boretski issued and reviewed the following reports:

  • 2010/2011 Comparisons / New Construction — by Townships
  • New Construction and Market Value by Year — 1980 through 2011  

Adjourn

The board thanked the employees that attended the meeting for their assistance and preparation for the Board of Appeal and Equalization meeting.

Motion was made by Commissioner Tom Hanson to adjourn the County Board of Appeal and Equalization meeting for 2011.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  County Board Chair Ken Moorman adjourned the Lake of the Woods County Board of Appeal and Equalization meeting for 2011, at 9:35 p.m.

Attest:                                                                         Approved: June 28, 2011

___________________________                              ________________________________

John W Hoscheid, County Auditor                            Ken Moorman, County Board Chair

Commissioner Proceedings

June 21, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 21, 2011, at the Northwest Angle School.

Call to Order

Chairman Moorman called the meeting to order at 10:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners:  Patty Beckel, Todd Beckel, Tom Hanson, Arnesen and Moorman. Also present were: County Sheriff, Dallas Block, Interim County Assessor, Dale Boretski and Public Works Director, Tim Erickson.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions: County TV. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Land and Water Planning

Chairman Moorman presented a resolution for adoption of the International Lake of the Woods and Rainy River Watershed Task Force for approval.

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 11-06-05

International Lake of the Woods and Rainy River Watershed Task Force

WHEREAS, the Rainy/Rapid Rivers Management Board was legally constituted under the Minnesota Interlocal Cooperation Act on December 17, 1991, when the counties of Koochiching and Lake of the Woods signed a joint powers agreement to undertake and implement a local river management plan; and

WHEREAS, subsequent to its original organization, the cities of Baudette and International Falls became signatories to this agreement; and

WHEREAS, an eighteen member citizens advisory committee was appointed to develop a management plan; and

WHEREAS, the members of the citizens advisory committee represented a broad cross-section of public interests; and

WHEREAS, representatives from local, state, federal, Canadian and regulatory agencies served in an “ex officio” capacity of the advisory committee and provided technical assistance; and

WHEREAS, this management plan will protect the resources and guide the wise use of these two rivers for future generations; and

WHEREAS, the board strongly believes that local management is highly preferable to state or federal control and that decision making is most effective when done by local people; and

WHEREAS, this “grassroots” planning effort has resulted in a practical plan that is a solid foundation for the future of the Rainy/Rapid Rivers; and

WHEREAS, there has been a growing concern over the long-term ecological health of the Lake of the Woods and Rainy River watersheds; and

WHEREAS, to ensure the long-term ecological and economic vitality of the Lake of the Woods and Rainy River watershed, and noting existing trans-jurisdictional coordination and collaboration, the Governments of Canada and the United States asked the International Joint (IJC) Commission to review and make recommendations regarding the watershed’s bi-national water management and the IJC’s potential role in that management; and

WHEREAS, the IJC assigned this charge to an International Lake of the Woods and Rainy River Watershed Task Force, asking it to report by July 15, 2011; and

WHEREAS, the Task Force undertook a significant outreach campaign, with particular focus on current and planned activities that affect or can affect the boundary water in the watershed; and

WHEREAS, the Draft Final Report on Bi-national Management of Lake of the Woods and Rainy River Watershed is out for public comment which its observations and recommendations are founded on the outreach campaign; and

WHEREAS, the IJC will make its own recommendations to the U.S. and Canadian Governments by December 2011 for their consideration and potential action, based upon the Task Force’s work; and

WHEREAS, the IJC Task Force recognizes that much of the impetus for this review, as well as for many of the environmental success stories in the basin, was from “grassroots” organizations in the watershed; and

WHEREAS, this is consistent with the International Watershed Initiative philosophy of local people solving local problems; and

NOW, THEREFORE, BE IT RESOLVED, that the Rainy/Rapid Rivers Board appreciates the diligence of the IJC Task Force and Citizens Advisory Group on their findings and recommendations; and

FURTHER, BE IT RESOLVED, that the fundamental philosophies of the Rainy/Rapid Board and the IJC Task Force are to retain local decision making authority which can lead to outcome based partnerships, implement local projects and programs efficiently while being held accountable to the “grassroots” organizations, and will create a repository of best management practices so as to improve the policy decisions that will sustain the long-term ecological health of the Lake of the Woods and Rainy River watersheds.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Airport Update

The board discussed with the residents if there was any interest in opening the Airport at the Northwest Angle, and if so, additional land would be needed for the runway is quite short.

Red Lake Update

The board discussed the road and power line issues that they have been working on with the Red Lake Tribe. Red Lake Tribe wants land in exchange for road and power line right of way. The board is working on a long term agreement for access.  There will be a meeting at the Northwest Angle in the near future, possibly in August to discuss further.

Introduction of Public Works Director

Chairman Moorman introduced Public Works Director, Tim Erickson to the Northwest Angle residents. Public Works Director informed the residents that Doug Arnold keeps him well informed on the road in the area and welcomes calls to the office on any issues anyone may have. Tim is currently working with the Red Lake Tribe to cut some trees along the road to the recycling center so it will dry sooner to avoid the bad areas.

Introduction of Deputy Sheriff

County Sheriff, Dallas Block introduced Jason Goulet as new Deputy Sheriff at the Northwest Angle. Dallas informed the residents that Deputy Goulet is a good fit for the area and very qualified for the position with his knowledge of the lake and area.

County TV

Commissioner Hanson updated the residents that County TV has been out since Saturday due to major lightening hit and should be back up in a few days.

NW Angle Fire Department

The board discussed the NW Angle Fire Department and requested they deposit the check they receive more quickly than in the past.

Recess

With no further business before the board, Chairman Moorman recessed the meeting at 11:27 a.m.

Attest:                                                                                                 Approved: June 28, 2011

____________________________                                                    _____________________________

                                                                                                            Ken Moorman, County Board Chair

Commissioner Proceedings

June 28, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 28, 2011, in the Commissioners’ Room at the Government Center.

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners:  Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Department of Agriculture, IRS mileage rate change, County Credit Cards, Joint meeting with City of Baudette, FSA office, Public Works Department and MN State Shut down. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel as follows: Travel for Brent Birkeland to Lutsen for MN Counties IT Leadership Association Conference on July 13-15; Craig Severs to St. Paul for Case Management and Financial Basics on June 27-30; Holly House to Breezy Point for AMEM Conference on September 17-21.The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of June 14, regular meeting, June 14, Board of Appeal and Equalization and June 21, NWA meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social services

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $11,738.56

                                                Commissioners’ Warrants       $27,515.02

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county except for claim number 3295 to wait for further explanation:

                                                Revenue                       $ 57,185.86   

                                                Road & Bridge             $ 12,156.46

                                                County Development   $      339.00

                                                Solid Waste                  $ 55,590.95

                                                                                     $123,272.27              

 WARRANTS FOR PUBLICATION

Warrants Approved On 6/28/2011 For Payment 6/30/2011

 Vendor Name                                               Amount

Anchor Marketing, Inc                                 3,844.03

Barrett/Russ                                                  2,497.60

Dell Marketing, Lp                                        4,396.72

North East Technical Service,Inc               4,729.15

Northwest Mechanical Of Bemidji Inc      48,439.85

Olsen Chain And Cable Inc                        2,450.63

University Of Mn                                          8,112.51

Voyageurs Communications, Inc             23,560.59

Voyageurs Comtronics, Inc                        2,640.00

62 Payments less than 2000 $22,601.19

Final Total: $123,272.27

Further moved to authorize the payment of the following auditor warrants:

                                                June 17, 2011        $        28,679.08     

                                                June 21, 2011        $      383,065.35

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Tax Forfeited Property

County Auditor, John W. Hoscheid met with the board to discuss the Tax Forfeited Property located in the City of Baudette.  John informed the board that $100.00 per lot would be appropriate to sell to the City of Baudette and to  get those parcels  back on the tax rolls.

Motion was made by Commissioner Hanson to approve the sale of Parcel No. 60.57.01.080, Mohn’s Add to Baudette Subdivision Cd COBO8 Lots 8-14, Block 1, for $200.00 to the City of Baudette. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Liquor License Approval

County Auditor, John W. Hoscheid met with the board requesting approval for Wheelers Point Resort Inc. On Sale/Sunday Liquor License for Mike and Sheila Mayer.

Motion was made by Commissioner Patty Beckel to approve the On Sale/Sunday Liquor License for Wheelers Point Resort Inc. effective July 1, 2011 and ending June 30, 2012. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

IRS Mileage rate

County Auditor, John W. Hoscheid informed the board that the county policy adopts the current IRS mileage rate yearly and the IRS mileage rate increased from 51 cents to 55.5 cents per mile, from July 1, 2011 thru December 31, 2011.

Department of Agriculture

County Auditor, John W. Hoscheid met with the board to discuss the Department of Agriculture grant that the county received for the proposed biomass plant feasibility study. The board requested that John organize a meeting with the local citizens that are involved with this project.  The board discussed forming a committee for the Bio Mass Project.

Motion

Motion was made by Commissioner Todd Beckel to appoint Commissioner Arnesen, Commissioner Hanson, Land and Water Director, Josh Stromlund and County Auditor, John W. Hoscheid to the Bio Mass committee. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Credit Cards

County Credit Card

County Auditor, John W. Hoscheid discussed the first credit card bill that the county received and informed the board that they would not see the charges made on the account until after the bill was paid. John informed the board that everything is under policy so far, but may need to update the Credit Card Policy. The board requested that this be placed on the Department Heads Meeting agenda for further discussion.

Recess

The meeting was called to recess at 10:00 a.m. and reconvened at 10:04 a.m. as follows:

Human Resources

Human Resource Director, Wade Johannesen met with the board to discuss the appointment of the County Assessor.

Motion

Motion was made by Commissioner Todd Beckel to appoint MaryJo Otten as Lake of the Woods County Interim Assessor effective July 18, 2011 at Grade 17, Step 8 and after successful completion of a six (6) month probationary period will receive a one (1) step increase; and an additional $4, 500 for relocation allowance. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning

Cell Phone

Land and Water Planning Director, Josh Stromlund met with the board and requested a stipend for the usage of his personal cell phone versus a county issued cell phone.

Motion

Motion was made by Commissioner Hanson to approve a monthly stipend for the Land and Water Planning Director in the amount of $60.00 for his personal smart phone effective July 1, 2011. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Drainage Workshop

Land and Water Planning Director, Josh Stromlund met with the board and informed the board of tentative dates for a Drainage Workshop with Mr. Kolb- Rinke Noonan and Mr. Sands from the University of Minnesota. The possible dates are July 19, 20 or 21.

Sewer Septic Grant

From the latest guidance received in regards to the possible state shutdown, Josh informed the board that all indications are that we are to not work on this grant and if we do, we may not be reimbursed the remaining 10%.  However, the board may authorize work to be conducted knowing full well that we may not be reimbursed the remaining 10%, which equates out to be approximately $11,000 to $12,000.

Motion

Motion was made by Commissioner Todd Beckel to authorize Land and Water Planning Director to proceed with the Sewer Septic Grant process. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

State Shut Down

Land and Water Planning Director, Josh Stromlund informed the board due to the possible shut down BWSR will suspend all work, activity and performances for their funding will not have been appropriated by the Minnesota Legislature. Josh also informed the board that WCA will have some consequences due to the shut down; one in particular is the Wetland Banking transactions.

PUBLIC WORKS DEPARTMENT

Public Works Director, Tim Erickson met with the board to discuss the highway projects that the department is working on and the effects of the State shut down will have on the funding the county is suppose to receive.

Claim No. 3295

The board discussed Claim No. 3295 that they pulled for approval earlier in the day on the laser repair. Tim clarified that this was not the new laser, that it was one that is used to check slopes when they are cleaning ditches.

Motion

Motion was made by Commissioner Todd Beckel to pay claim No. 3295 after clarification from Public Works Director, Tim Erickson. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

STATE SHUT DOWN

Lake of the Woods County Board of Commissioner discussed the State Closure and potential effects of the shut down. One area in particularly was the sale of Game and Fish Licenses that would be affected   if the State of Minnesota closes.  The following is the board’s statement of position:

Motion

Motion was made by Commissioner Arnesen to e-mail Lake of the Woods County Resorts/Business to notify customers and encourage them to purchase fishing license prior to July 1. If they are unable to purchase a MN fishing license upon arrival, we  suggest they sign a statement of attempt  that they tried to purchase a license but were unable to because the MN Electronic License System was shut down. The board still requests they purchase a Minnesota License as soon as possible when the MN Electronic License System is up and running. The board recommends that your business keep these records on file for future references if needed.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Attorney

County Attorney, Philip Miller informed the board that the hiring of a Prevention Coalition Program Coordinator will be put on hold if the State shuts down.

Recess

The meeting was called to recess at 12:23 p.m. and reconvened at 12:28 p.m. as follows:

Joint Meeting with City of Baudette

The board discussed possible meeting dates to meet with the City of Baudette City Council members to discuss several common interest issues. The board would like to meet either July 13 or 14. These dates will be coordinated with the City Council.

Old/New Business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- none;

Land Acquisition – none;

Red Lake Tribe – none;

Township Road Inventory/ATV Ordinance – none;

Line Workers School – none;

Inventory – none;

Beaver – none;

Clementson Bridge Property – none

CAMA-   training now on July 21-22;

Goals and Objectives – none;

FSA Office– possible concerns of office closing in L.O.W. County

Committee Reports

Commissioner Arnesen reported on:

  • NWCA

Commissioner Hanson reported on

  • Lineworkers School
  • Airport

Commissioner Moorman reported on:

  • HRDC

County Auditor John W. Hoscheid reported on:

  • Redistricting of Commissioners Districts and terms of office

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 1:26 p.m.

Attest:                                                                                                 Approved: July 12, 2011

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Ken Moorman, Chairman of the Board