Commissioner Proceedings

March 10, 2009

The Lake of the Woods County Board met in regular session on Tuesday, March 10, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the additions of: PILT payment and County State Aid Highway (CSAH) and remove from agenda the Overlay Project and New Mower purchase. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

County Treasurer, Mark Hall

Investment Policy

County Treasurer, Mark Hall met with the board and presented the updated investment policy for Lake of the Woods County.

Motion was made by Commissioner Moorman to adopt the updated Lake of the Woods County Investment Policy as presented.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Vacant Positions

Human Resource Director, Wade Johannesen, Social Services Director, Nancy Wendler and County Auditor, John W. Hoscheid met with the board to discuss the vacant positions within their departments.  No action was taken and this was placed on the Special Budget Session agenda that is scheduled for March 11, 2009.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 19,878.62 

                                                Commissioners’ Warrants            $ 6,507.38

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Headwaters Regional Development Commission (HRDC) Cliff Tweedale

HRDC Director, Cliff Tweedale met with the board and informed them that HRDC is a regional development organization that is committed to helping create successful communities and a successful region. They are committed to moving their community forward and their services are designed to address the most important issues of their region by taking advantage of their organization’s unique leadership, development and planning capabilities.

County Sheriff, Dallas Block

MNJAC Server

County Sheriff Dallas Block and MIS Director, Brent Birkeland met with the board requesting approval for upgrades for hardware and software server.

Motion was made by Commissioner Arnesen to purchase hardware and software as quoted, with reimbursement from the MNJAC Grant.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Dispatch Position

County Sheriff, Dallas Block met with the board and informed them of the resignation of Dispatcher, Charlene McGraw, effective, March 27, 2009, and requested to hire a full time dispatcher and part time dispatcher. No action was taken and this has been placed on the March 11, 2009, emergency meeting agenda.

Stonegarden Grant

County Sheriff, Dallas Block requested permission to purchase (2) two squad cars, (2) two snowmobiles and a security trailer with the funding from the Stonegarden Grant.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to purchase (2) two squad cars, (2) two snowmobiles and a security trailer with the funding from the Stonegarden Grant.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen

Oak Harbor Plat Road

Public Works Director, Bruce Hasbargen met with the board to discuss the unconstructed portion of the Oak Harbor Plat Road of Northern Star Enterprises, LLC, to completion.  No action was taken and this was referred to the Subdivision Committee for recommendation.

Drainage Authority- Ditch #1

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:00 a.m. and open the Drainage Authority meeting.  Motion was seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen discussed with the Ditch Authorities the unauthorized work performed on Ditch #1 by Milo Ravndalen. The board agreed along with Milo Ravndalen to share in the work and cost of fixing and completing the work on Ditch #1.

Motion was made by Commissioner Todd Beckel to close the Drainage Authority meeting and open the regular session at 11:09 a.m. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to do the following corrective work on Ditch 1 as follows:

 Project                                                Ditch 1 Share    Milo Ravndalen Share          TOTAL

1. Erosion Control                                   $2,000                             -0-                            $  2,000
2. Remove/Correct Sedimentation               -0-                           $1,500                         $  1,500
3. Remove Trees/Brush                                -0-                           $1,500                         $  1,500
4. Level Spoil                                          $1,500                             -0-                            $  1,500
5. Reconstruct 500’                                 $1,500                         $1,500                         $  3,000
6. Reestablish Vegetation                            -0-                           $1,500                         $  1,500

Total Cost                                                $5,000                         $6,000                         $11,000

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Solid Waste Department

Purchase of Semi-Truck

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a semi-truck for the Solid Waste Department in the amount of $15,000.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase an additional semi-truck for the Solid Waste Department up to $15,000 plus registration fees.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Deficient Bridges

Public Works Director, Bruce Hasbargen met with the board and requested approval of a resolution prioritizing replacement of deficient bridges.

RESOLUTION NO.  09-03-01

CSAH 1 DEFICIENT BRIDGES

The following resolution was proposed by Commissioner Todd Beckel and moved for adoption:

WHEREAS, Lake of the Woods County has reviewed the pertinent data on bridges requiring replacement, rehabilitation, or removal supplied by local citizenry and local units of government, and;

WHEREAS, Lake of the Woods County has identified those bridges that are high priority and that require replacement, rehabilitation, or removal within the next five years.

NOW, THEREFORE, BE IT RESOLVED, that the following deficient bridges are high priority and Lake of the Woods County intends to replace, rehabilitate, or remove these bridges as soon as possible when funds are available:

Old              Road          Total          Township or          Federal           Local or         Proposed

Bridge         Number       Project      State Bridge          Fund               State Aid       Construction

Number       or Name      Cost           Funds                                          Funds                        Year               

                 CSAH 1   $185,000.00  $92,500.00                               $92,500.00          2009

FURTHERMORE, Lake of the Woods County does hereby request authorization to replace, rehabilitate, or remove such bridges, and;

FURTHERMORE, Lake of the Woods County does hereby request financial assistance with eligible approach grading and engineering costs on township bridges, as provided by law. 

Resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

State Aid Designation

Public Works Director, Bruce Hasbargen presented information on moving State Aid designations from CSAH 10 and a portion of CSAH 16 to an extension of CSAH 49.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-02

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 49

Beginning at the international boundary between Manitoba, Canada and Lake of the Woods County, Minnesota on the West line of Section 15, T-167-N, R-35-W; thence along the established centerline of the existing public road Easterly and Northerly through Sections 15, 14, 11 and 12 of T-167-N, R-35-W and thence Easterly and Northerly through Sections 7, 8 and between Sections 5 and 4 of T-167-N, R-34-W, thence North between Sections 32 and 33 to the Northeast corner of Section 32, T-168-N, R-34-W and there terminating, a distance of approximately 7.65 miles,

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-03

ESTABLISHING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described should be designated County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 49

Beginning at the international boundary between Manitoba, Canada and Lake of the Woods County, Minnesota on the West line of Section 15, T-167-N, R-35-W; thence along the established centerline of the existing public road Easterly and Northerly through Sections 15, 14, 11 and 12 of T-167-N, R-35-W and thence Easterly and Northerly through Sections 7, 8 and between Sections 5 and 4 of T-167-N, R-34-W, thence North between Sections 32 and 33 to the Northeast corner of Section 32, T-168-N, R-34-W; thence in an Easterly direction approximately 1.75 miles; thence in a Northerly direction approximately 0.1 mile; thence in an Easterly-Northeasterly direction approximately 1.9 miles to the limits of the Young’s Bay Resort parking lot and there terminating, a total distance of 11.4 miles, more or less.

be, and hereby is, established, located, and designated as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a County State Aid Highway of the County of Lake of the Woods, to be numbered and known as County State Aid Highway No. 49.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 09-03-04

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 16

Beginning at the approximate Northwest corner of Section 17, T-158-N, R-31-W; thence along the described line as follows:

From said point of beginning extending Easterly on or near the North line of said Section 17 to the Northeast corner of said Section 17 and the intersection with County State Aid Highway No. 1.

Beginning again at the approximate Southwest corner of Section 33, T-159-N, R-31-W; thence continuing Easterly along or near the South line of Sections 33, 34, 35 and 36 to the approximate Southeast corner of Section 36, T-159-N, R-31-W, and a junction with State Trunk Highway No. 72.

Beginning again at the West ¼ corner of Section 6, T-158-N, R-30-W; thence Easterly along or near the East and West ¼ line to the approximate center of Section 6;  thence Northerly along or near the North and South ¼ line of Section 6 to the approximate North ¼ corner of Section 6; thence in an Easterly direction along or near the North line of Sections 6 and 5 to the approximate North ¼ corner of Section 5; thence continuing Southerly on or near the North and South ¼ line to a point at or near the Southwest corner of the NW1/4 of the NE1/4 of Section 5; thence Easterly along or near the North 1/16 line of Sections 5 and 4 to the approximate NE corner of the SE1/4 of the NE1/4 of Section 4; and there terminating, a distance of 8.60 miles,

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-05

ESTABLISHING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described should be designated as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 16

Beginning at the approximate Southwest corner of Section 33, T-159-N, R-31-W; thence continuing Easterly along or near the South line of Sections 33, 34, 35 and 36 to the approximate Southeast corner of Section 36, T-159-N, R-31-W, and a junction with State Trunk Highway No. 72.

Beginning again at the West ¼ corner of Section 6, T-158-N, R-30-W; thence Easterly along or near the East and West ¼ line to the approximate center of Section 6;  thence Northerly along or near the North and South ¼ line of Section 6 to the approximate North ¼ corner of Section 6; thence in an Easterly direction along or near the North line of Sections 6 and 5 to the approximate North ¼ corner of Section 5; thence continuing Southerly on or near the North and South ¼ line to a point at or near the Southwest corner of the NW1/4 of the NE1/4 of Section 5; thence Easterly along or near the North 1/16 line of Sections 5 and 4 to the approximate NE corner of the SE1/4 of the NE1/4 of Section 4; and there terminating, a distance of  7.60 miles,

be, and hereby is, established, located, and designated as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a County State Aid Highway of the County of Lake of the Woods, to be numbered and known as County State Aid Highway No. 16.

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-06

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 10

Beginning at a point on the South township line at approximately the Southwest corner of Section 34, T-163-N, R-34-W; thence along the centerline of the established public road described as follows:  From the said point of beginning thence extending Northerly along or near the West section line of Sections 34, 27 and 22 to the approximate Northwest corner of Section 22, T-163-N, R-34-W, to a junction with County State Aid Highway No. 9 and there terminating, a distance of approximately 3.0 miles.

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Moorman and moved for adoption:

RESOLUTION NO. 09-03-07

CHANGES

WHEREAS, a review of the County State Aid System of Lake of the Woods County resulted in minor revisions of the System; and,

WHEREAS, these changes resulted in like changes in the Township Road System; and,

WHEREAS, the Lake of the Woods County Board is the local road authority for both County and Township roads; and,

WHEREAS, the County Board is responsible for the classification of local roads;

THEREFORE, BE IT RESOLVED, that the following Township Roads be added or revised:  Township Road Numbers 156, 311 and 331;

BE IT FURTHER RESOLVED, that the adopted descriptions dated March 10, 2009 are on file in the Office of the County Engineer and made part of these minutes by reference.

Resolution was seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Seasonal Help

Public Works Director, Bruce Hasbargen requested permission to hire and advertise for seasonal help. No action was taken and this was placed on March 11, 2009 emergency meeting agenda.

Purchase of New Radio

Public Works Director, Bruce Hasbargen requested permission to purchase a new radio at a cost of $2,161.68.  No action was taken.

Boundary Commission Letter

Commissioner Hanson presented a draft boundary commission letter for review.  Byron Hauger requested the board to move forward with this in a timely fashion and requested that additional information be incorporated in the draft letter.

County Assessor

Assessment Agreement

County Assessor, Wayne Bendickson; City Clerk, Tina Rennemo and City Council Member, Don McKay met with the board to discuss the City of Baudette Assessment Agreement.  After discussion, both parties agreed to a contract for City Assessment going forward.  Interim County Attorney, Michelle Moren will draft up a contract and present it to the board at a later date.

Recess

The meeting was called to recess at 12:35 p.m. The meeting reconvened at 1:15 p.m. as follows:

Land and Water Planning

Wetland-Appeal

Patty Beckel opened the Wetland Conservation Act decision appeal meeting by laying ground rules for the meeting. Each party will have time to discuss their side of the issue and there will be no decision rendered today.  Instead, this will be placed on the next regular scheduled meeting on March 24, 2009.  Also, she reminded the parties that this meeting was being digitally recorded.  Present at this meeting was Josh Stromlund, Land & Water Planning Director; Tom Maiers, Landowner  and Clint Jordahl, Consultant from Bonestroo representing Tom Maiers. 

Josh Stromlund was given the first opportunity to explain the history of the wetland banking application and why it was denied.  He explained that there are two main reasons for the denial which are the compatibility with the adjacent land use and possible lack of hydrology on the project area.  The adjacent land use is agricultural; and common practices associated with this land use, is herbicide application and drainage issues.  He further explained additional information that lead to the denial of the wetland banking application.

Clint Jordahl then explained the history of the application process and why they felt that the decision should be overturned.  He explained that herbicide drift is already governed by state statutes and based upon wetland delineation guidelines; the project site is wetland for numerous reasons.  He discussed the issue of drainage and the lateral effect that the ditches have on the potential wetland banking site.  He discussed the issue of land use and zoning relationships between the site and adjacent properties.

Tom Maiers spoke in regards to the history of his family ties to the area and what his future plans for the remaining property are.  Clint Jordahl then added the entire file to the record and Josh Stromlund added precipitation totals to the record.

Boat Storage Structures 

Land and Water Planning Director, Josh Stromlund met with the board to discuss the “Boat Storage Structure”.  He informed the board that the 2006 legislature amended the statute to address the issue of repairs and replacement of boat storage structures that have been in place since 1979.  In order for the Minnesota Department of Natural Resources to consider an application for the repair, replacement or consolidation of an existing boat storage structure, the Local Government Unit must approve the activity.  No action was taken at this time and this was placed on the March 24, 2009 board agenda.

LiDAR

Land and Water Planning Director, Josh Stromlund met with the board to discuss the LiDAR project that was approved by the board on May 27, 2008, with various source of potential funding.  Josh informed the board that if all the counties that are adjacent to the Red River Watershed are going to move forward with the project, the total amount of the project for the county will be less than originally expected.  The USGS will possibly provide additional funding for this project but that amount has not been established.  If this additional funding becomes reality, the cost to the county will be further reduced.  Also, a grant is currently being sought in funding up to 75% of the total cost of the project with the remaining 25% coming from local sources.

Emergency Meeting Agenda

Chair Patty Beckel discussed the agenda for March 11, 2009.  The board concurred to place the part time dispatcher and full time dispatcher on the agenda for possible action.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Revenue                                     $ 33,631.79

                                                Road & Bridge                          $ 20,523.23

                                                County Development               $    1,667.00

                                                Solid Waste                               $   1,961.51

                                                                                                   $ 57,783.53

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/10/2009 FOR PAYMENT  3/13/2009

     AMOUNT   VENDOR NAME                                                     AMOUNT   VENDOR NAME

          979.46 AUTO VALUE BAUDETTE                                         781.83 BEN FRANKLIN

          556.02 BRAD’S PLUMBING & HEATING, INC                      341.78 CANON FINANCIAL SERVICES INC

        2038.09 CENEX CO-OP SERVICES, INC.                              535.26 DODDS LUMBER

          474.99 GCR TIRE CENTER                                                  476.59 GRAINGER, INC

        1552.91 HOWARD’S OIL COMPANY                                    2049.75 INSIGHT PUBLIC SECTOR

          756.54 LAWSON PRODUCTS, INC.                                     488.17 LOW FOODS

          500.00 M.D. MCGEE,PA                                                        545.04 METRO FORMS, INC

        1000.00 MN COUNTIES INSURANCE TRUST                   14055.47 MN STATE DEPT-CORRECTION

          857.06 KENNETH MOORMAN                                            5402.60 LAW MOREN

        8962.94 NORTH AMERICAN SALT CO                                  533.17 OFFICE DEPOT

          452.07 QUILL CORPORATION                                           1026.86 R & Q TRUCKING, INC

          342.42 RADISSON HOTEL – ROSEVILLE                          1400.00 RAMSEY COUNTY MEDICAL EXAMINER

        1750.00 SJOBERG’S INC                                                        300.00 GEORGE SWENTIK

        2300.33 WIDSETH SMITH NOLTING&ASST INC                3648.66 WOODY’S SERVICE

32 PAYMENTS LESS THAN  $300       3,675.52

FINAL TOTAL     $57,783.53

Further moved to authorize the payment of the following auditor warrants:

                                                February 27, 2009                     $  55,131.74

                                                February 28, 2009                     $  55,370.70 

                                                March       3, 2009                     $  46,174.24

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County TV

The board reviewed the handouts on budgeted County TV contracts.  No action was taken.

PILT Payment

Commissioner Todd Beckel discussed the proposed PILT payment reduction with the board. The board placed this on the March 24, 2009 board agenda after discussion with Senator Saxhaug.

Joint Meeting with Roseau County Commissioners

Lake of the Woods County Commissioners will be meeting with Roseau County Commissioners on March 16, 2009 at the Rustic Diner in Roosevelt, MN at 11:00 a.m.

Old/New Business

The board discussed the following old and new business: 

Old:

There have been no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy.  

New:

The board placed PILT Payment and joint meeting with Roseau County Commissioners on the Old/New Business.

Committee Reports:

• Commissioner Hanson and Moorman updated the board on the Veterans Services.
• Commissioner Todd Beckel updated the board on the Ditch 1 Pilot Project.
• Commissioner Moorman updated the board on the State Mental Health Board.

Correspondence:

Correspondence was acknowledged from: 

• GIZIIBII – Funding for 2009 Contribution;
• Lake of the Woods Women of Today – Willie Walleye Days;
• County RX. Com

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of February 24, 2009.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Boundary Commission

Motion was made by Commissioner Arnesen to authorize Chair Patty Beckel to sign the Boundary Commission letter.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 4:30 p.m.

Attest:                                                                                                 Approved:       March 24, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

March 11, 2009

The Lake of the Woods County Board met in Special Budget Session and Emergency Meeting on Wednesday, March 11, 2009, in the Commissioners’ Room in the Lake of the Woods County Government Center.  

Call to Order

Chair Patty Beckel called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Social Services Director, Nancy Wendler; Public Works Director, Bruce Hasbargen and County Treasurer, Mark Hall.

Budget Deficit

The County Board of Commissioners discussed the 2009 budget deficit with a projected shortfall of $300,000.  The following is the proposed budget recovery from levied money for 2009:

$  25,000         Sheriff’s car

$  30,000          Reallocate levied Co. TV budget to Con-Con fund

$  21,000          Adjust Attorney salary expense

$168,000         Market Value Credit- budget as revenue  

$  50,000          Reallocate levied “LiDAR” expense to Con-Con fund

$    9,000          Adjust Commissioner’s Health Insurance expense

            $303,000

The board also discussed the budgets of the Historical Society, County Fair, Extension Service and a potential saving from the Emergency Management Office.

Discussed additional proposed revenue sources:

$70,000           Salary increases

$  5,000           MNJAC Grant

$  5,000           Courthouse heating expense

$80,000

Total 2009 proposed budget balance:

                       ($300,000)        Projected Governor shortfall

$303,000         Proposed adjustments

$  80,000         Additional proposed revenue

                        $  83,000         Balance

2009 Salary Adjustment Freeze

Motion was made by Commissioner Arnesen to freeze all salary adjustments for 2009. The motion was seconded by Commissioner Todd Beckel and the vote carried as follows:  Voting for: Commissioners Todd Beckel, Arnesen and Patty Beckel; Voting no: Commissioners Moorman and Hanson.

Social Services

Vacant Financial Worker Position

Social Services Director, Nancy Wendler discussed the need to fill a vacant Financial Worker position for the department.  Nancy requested that this position be put on hold until she receives more information on funding from the State of Minnesota. 

Public Works Director, Bruce Hasbargen

Public Works Director, Bruce Hasbargen met with the board requesting permission to hire seasonal help for his department.  He explained to the board the duties and various jobs that the seasonal help does and the need for this additional staff for the season.  Bruce requested to hire four (4) maintenance and three (3) surveyors for the seasonal help for 2009.

County Auditor, John W Hoscheid

County Auditor, John W Hoscheid met with the board requesting permission to advertise and hire for the vacant Deputy Auditor position.  He explained the needs for the vacant position to the board.

Chief Deputy Sheriff, Jim Walton and Human Resources Director, Wade Johannesen

Chief Deputy Sheriff, Jim Walton met with the board and discussed the vacant dispatch position. Wade recommended hiring as per the county’s personnel policy.

Motions for Vacant Positions

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise for the soon to be vacant dispatch position. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise for a part time dispatcher.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to authorize Public Works Director, Bruce Hasbargen and Human Resource Director, Wade Johannesen to advertise for four (4) seasonal maintenance crew and three (3) seasonal surveying crew.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize County Auditor, John W Hoscheid and Human Resource Director, Wade Johannesen to advertise and hire for a Deputy Auditor/Executive Administrator.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 11:30 a.m.

Attest:                                                                                                 Approved:  March 24, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

March 24, 2009

The Lake of the Woods County Board met in regular session on Tuesday, March 24, 2009, in the Court Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the additions of:  Boundary Commissioner letter, flood issues and Human Resources Director; and the deletion of Pitney Bowes – lease agreement. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for Brent Birkeland travel to Alexandria for MCCC Conference on June 1 – 4, 2009. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of March 10, 2009, with changes and March 11, 2009.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 27,446.80 

                                                Commissioners’ Warrants         $   7,428.85

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls/Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the board regarding a contract with MeritCare Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services.  No action was taken and this was tabled until the next regular scheduled board meeting.

Governor’s Human Services Authority Act

Discussion was had regarding the Governor’s proposals, downsizing and counter proposal.  (See insert)  Social Services Director, Nancy Wendler was to keep the board updated. 

Letter Received March 16, 2009, from Cal Ludeman, Commissioner Minnesota Department of Human Services:

“As you may know, Governor Pawlenty’s proposal to redesign the human services delivery system in Minnesota has been introduced in the House and Senate.  I am writing to provide information about the proposal and to offer to discuss your questions or concerns as it makes its way through the Legislature.

I want to emphasize that this proposal is a framework that will allow us to rethink how we can best provide human services in Minnesota.  The four-page bill is intentionally light on detail, calling instead for specific plans to be developed by a work group that will be formed after the legislation is approved.  The work group will include representatives from counties as well as state agencies.

The proposal was motivated by a realization that human services programs have grown more numerous and complex every year, yet the county-based delivery system is essentially the same today as it was in 1923.  There are inequities in resources, staff expertise and services from county to county, making it challenging to ensure programs are administered uniformly across the state in accordance with federal requirements.

Under the proposal, no more than 15 human service authorities would be responsible for providing human services that are now provided by counties.  Counties with populations of 250,000 or more may serve as their own human service authority, while working with other authorities or smaller counties to provide shared services.  Counties with populations of less than 250,000 would join with other counties to reach a population base of at least 100,000.  County aids would be used as an incentive to move toward this new structure.

The new human service authorities have the potential to be more efficient by eliminating redundancies in administrative functions and improving cost-effectiveness in contracting for services.  More importantly, they have the potential to improve services for the most vulnerable Minnesotans by creating capacity to ensure that the full breadth of services are available in all parts of the state and allowing the specialization needed for complex services.

I recognize this proposal represents significant change.  I am convinced it provides a needed starting point for thinking about how we can develop a human services system that will meet the needs of Minnesotans today and in the years ahead.  AMC and MACSSA have been involved in our discussions and the bill reflects many of their suggestions.  I look forward to continued dialogue.

If you have questions, please feel free to contact Lynne Singelmann, Director of Intergovernmental Relations, at (651) 431-2918.

Letter of Accomplishment

Social Services Director, Nancy Wendler shared with the board a letter of accomplishment from Minnesota Department of Human Services, Commissioner Cal Ludeman.  (See insert)

“I am pleased to commend you and your staff for perfect performance in meeting DHS Human Service financial reporting requirements for calendar year 2008.  All key quarterly fiscal reports for programs your county participates in were submitted to our Financial Operations Division on or before the report deadlines and in perfect order.  This effort required submission of 32 major reports covering the four calendar quarters of 2008 on time and in perfect order.  These reports are:  SSTS Log Sheets, LCTS Cost Report (local collaborative)*, Income Maintenance Expense, MFIP Consolidation Fund, Social Service Fund, Client Statistics, Title IV-E, SEAGR. 

*If your county participates in a “local collaborative”, submission of this report may require the collection of multiple local partner reports for consolidated submission to DHS. 

I know this accomplishment requires planning, an efficient operation, and teamwork within your county Human Services Department.  The result is timely revenue for your county and compliance with federal reporting for us at the State.  Please congratulate your management and staff on this superb effort. 

Thank you and keep up the excellent work.

County Assessor

County Assessor, Wayne Bendickson met with the board to discuss payment for assessing the City of Baudette.  After discussion, this was tabled until 2:00 p.m. this afternoon, to discuss further and receive advice from Interim County Attorney, Michelle Moren. 

Land and Water Planning Director

Boat Storage Structures   

Land and Water Planning Director, Josh Stromlund met with the board to discuss the “Boat Storage Structures”.  It was the consensus of the board to support the application for repair, replacement or consolidation of an existing boat storage structure with the Minnesota Department of Natural Resources.  Land and Water Planning Director, Josh Stromlund was directed by the board to draft a resolution to present to the board at the next regular scheduled board meeting.

Closed Session – Minnesota Statute § 13D.03 Labor Negotiations

Motion was made by Commissioner Moorman to close the regular meeting at 10:20 a.m. and open the closed session pursuant to Minnesota Statute § 13D.03 – Labor Negotiations.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following members were present in the closed session:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present was Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session at 10:40 a.m. and open the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen

Purchase Disc Mower

Public Works Director, Bruce Hasbargen met with the board to discuss the purchasing of a new disc mower.

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a new disc mower up to the amount of $9,200.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Advertise and Set Date for Bid Opening

Motion was made by Commissioner Moorman to authorize the Public Works Director to advertise for bids and set a bid opening date for the following upcoming project as warranted:  S.P. 39-595-02, MN Project No. MUSM (101), Baudette Depot Reuse.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Purchase of New Radio

Public Works Director, Bruce Hasbargen met with the board to discuss the purchasing of a new radio.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase a new radio at a cost of $2,161.68, with the funding from the tractor savings of $5,000.  The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel and Moorman;  Against:  Commissioners:  Todd Beckel and Hanson.

Highway Budget

Public Works Director, Bruce Hasbargen discussed with the board the highway budget and updates.

Score Summary Update

Public Works Director, Bruce Hasbargen presented to the board a Score summary update.

Oak Harbor Plat Road

Public Works Director, Bruce Hasbargen met with the board to discuss the Oak Harbor Plat Road.  He mentioned the subdivision committee met and discussed options.  The board discussed sending another letter to parties involved and to have a meeting with the board to discuss to the options available.

Federal Stimulus Update

Public Works Director, Bruce Hasbargen discussed with the board the federal stimulus update.

Flood Issues

Public Works Director, Bruce Hasbargen and Emergency Management Director, Holly House discussed with the board the potential flooding and high water in Lake of the Woods County.

Emergency Management

Full Scale Emergency Exercise

Emergency Management Director, Holly House met with the board to discuss the full scale emergency exercise to be held on April 25, 2009.

Boundary Commission

The Board discussed the boundary commission letter that was previously sent to all affected landowners and a request received from one of them.  It was the consensus of the board to send a clarification letter to that individual.  The Board Chair requested the Auditor’s office to send the letter.

Human Resource Director

Human Resource Director, Wade Johannesen met with the board.  Discussion was had in regards to the clarification on the advertising of both dispatcher positions.  In addition to posting in county offices, advertising for both positions will be placed in the local newspapers.

Recess

The meeting was called to recess at 12:05 p.m. and reconvened at 1:00 p.m. as follows:

Land & Water Planning Director

Wetland-Appeal

Chair Patty Beckel opened the Wetland Conservation Act decision appeal meeting by laying ground rules for the meeting. She reminded the parties that this meeting was being digitally recorded.  Present at this meeting was Josh Stromlund, Land & Water Planning Director and Tom Maiers, Landowner. 

Chair Patty Beckel asked if any of the board members had any questions in regards to the information that was presented at the March 10, 2009, board meeting.  With no questions from the board members, Chair Patty Beckel proceeded with reading the Findings of Fact questions and discussion was had with all parties involved.   

Findings of Fact and Decision for the Appeal of the Local Government Unit Wetland Conservation Act Decision

Applicant’s Name:  Tom Maiers

Applicant’s Authorized Representative:  Clint Jordahl, Bonestroo

Appeal Basis:  See letter, on file, dated February 25, 2009, from Clint Jordahl.  Specific items of appeal are as follows:

1. All Conditions of Approval Have Been Met
2. No Technical Basis for the Denial
3. Lake of the Woods County Staff Failed to Act in Good Faith

1. Were all conditions of approval met?  ___ Yes   X No

Why or Why not?

Herbicide drift – not addressed, no separation or buffer.

Lateral effect from 172 not addressed.

Ag drainage management stifled and not compatible – bank would hinder.

Kind of bank – not relevant.

*Two Commissioners stated that the herbicide drift was adequately addressed.

2. Was there technical basis for denial of the application?  X Yes   ___ No  

Why or Why not?

Question of hydrology – Is hydrology enough on a regular basis.

Soils may be there but hydrology not substantiated.

Marginal wetland, didn’t figure lateral effect.

3. Did Lake of the Woods County staff act in good faith?  X Yes   ___ No

Why or Why not?

Have been up front with documentation and meetings.  Relayed issue of land use issues.  Not trying to hinder development.

4. List and explain other factors that were taken under consideration for the decision based upon the record.

Growth corridor – Land Use

Best use of land – history of farming

Incompatible uses as is

Private property rights

Intent of public value

The Lake of the Woods County Board of Commissioner’s hereby orders to:

                        X_ uphold      ___reverse      ___modify

the Local Government Unit’s decision of the wetland banking application submitted by Tom Maiers.

All in favor to uphold:  Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman

Opposed:  Commissioner Arnesen, voted to modify original decision

County Assessor

Interim County Attorney, Michelle Moren met with the board to discuss options regarding payment to the County Assessor for assessing the City of Baudette.

Motion was made by Commissioner Hanson to adjust the County Assessor, Wayne Bendickson 2009 salary an additional $4,000 to reflect the work done for the City of Baudette in 2008.  This adjustment will be retroactive to January 1, 2009, and spread over this year.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel, Hanson and  Moorman;  Against:  Commissioner Todd Beckel.  Commissioner Todd Beckel questioned how adjustments can be made to a salary if we have a salary freeze in place for 2009.

Motion was made by Commissioner Todd Beckel to direct the County Assessor to assess the Cities of Baudette and Williams during normal business hours for 2009.  Motion was seconded by Commissioner Hanson and the same being put to a vote, carried as follows:  For:  Commissioners:  Patty Beckel, Todd Beckel, Hanson and Moorman;  Against:  Commissioner Arnesen. 

Old/New Business

The board discussed the following old and new business: 

Old:

Commissioner Todd Beckel discussed with the board Senator Bakk’s statement on the PILT payment and various options of the tax committee.

Commissioners discussed the joint meeting with the Roseau County Board and possible dates in May to meet again.

There have been no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy, County TV. 

New:

The board discussed northern slot regulations and changes.  No action was taken.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Revenue                                     $ 58,651.47

                                                Road & Bridge                          $   6,657.32

                                                Solid Waste                               $ 29,288.80

                                                                                                   $ 94,597.59

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/24/2009 FOR PAYMENT  3/27/2009

      AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

          352.12 AMERI PRIDE LINEN & APPAREL SE                       532.81 AMERICAN SOLUTIONS FOR BUSINES

        2882.95 ED ARNESEN                                                           1567.05 CENEX CO-OP SERVICES, INC.

      15000.00 CORNER SPORTS, INC                                        18685.42 D & E SPORT SHOP, INC.

        4726.02 DELL MARKETING, LP                                              550.00 MARK ERICKSON

          300.00 GIZIIBII RESOURCE CONS & DEV A                       314.10 HILLYARD INC HUTCHINSON

          458.91 HOLLACE HOUSE                                                   1428.00 INFOPRINT SOLUTIONS LLC

        5606.56 LAKES GAS CO.                                                        366.67 LITTLE FALLS MACHINE, INC

        7294.95 MAR-KIT LANDFILL                                               15000.00 MARVIN LUMBER & CEDAR

          675.00 MN ASSN OF COUNTIES                                       1162.25 MN COUNTIES INFORMATION SYSTEM

        2500.00 MN COUNTIES INSURANCE TRUST                       375.00 MN OFFICE OF ENTERPRISE TECHNO

          635.85 OCCUPATIONAL DEVELOPMENT CTR.                 306.97 ALAN PHILLIPPE

          324.92 PITNEY BOWES INC.                                                368.06 PRO ACTION UNIFORMS

        4000.00 RESERVE ACCOUNT                                                877.36 RODERICK RONE JR

          656.67 ROSEAU COUNTY COOPERATIVE ASSN              580.43 SIMPLEX

          562.32 SOFTWARE HOUSE INTERNATIONAL,                  310.12 T R JOBBING

          500.00 US POSTAL SERVICE(CMRS-FP)                            657.42 WEST GROUP

41 PAYMENTS LESS THAN  $300       5,039.66

FINAL TOTAL     $94,597.59

Further moved to authorize the payment of the following auditor warrants:

                                                March 17, 2009                         $  84,420.19

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods Aggregate Tax

County Auditor, John W. Hoscheid reviewed the year ending 2008 aggregate tax report with the board.

Information Board

County Auditor, John W. Hoscheid discussed with the board possible data for the informational bulletin board.  No action was taken.

Committee Reports:

• There were no committee reports.

Correspondence:

Correspondence was acknowledged from: 

• Brady, Martz & Associates, PC – Auditing Firm;
• Debra Kellerman – Thank you letter from NWA & Islands landowners (minnow issue);
• 2008 Lake of the Woods Family Collaborative

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 4:05 p.m.

Attest:                                                                                                 Approved:      

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair