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COUNTY BOARD

March, 2015

Commissioner Proceedings

March 10, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 10, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:01 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Thomas Hanson, Ed Arnesen, Buck Nordlof, and Ken Moorman.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Travel for Josh Stromlund, Woman of Today and S E H update.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the consent agenda as follows: Travel for Karen Ose to St. Cloud for MN Counties Human Resource Association meeting on April 8-10; Heather Blodgett to Bemidji for Protection/Child Welfare Foundations, on April 7-9, May 5-7, June 2-4; Josh Stromlund to St. Paul for Wetland Meeting on March 9-10.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of March 10, 2015.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:

                                           Revenue                              $    37,855.62            

                                                Road & Bridge                    $    24,004.24

                                                Co. Develop                        $         200.00

                                                Solid Waste                         $     14,141.27

                                                EDA                                    $          554.56

                                                                                76,755.69

WARRANTS FOR PUBLICATION

Warrants Approved On 3/10/2015 For Payment 3/13/2015

Vendor Name                                               Amount

Cenex Co-Op Services, Inc.                                                    8,924.11

Computer Professionals Unlimited Inc                                   3,071.00

Howard’s Oil Company                                            2,859.33

Information Systems Corporation                         19,080.00

KRIS Engineering Inc                                               7,817.92

Mar-Kit Landfill                                                          9,355.50

Neopost Great Plains                                               2,764.60

Woody’s Service                                                       4,204.89

           53 Payments less than  2000                       18,678.34

Final Total:                                                            76,755.69

Further moved to authorize the payment of the following auditor warrants:

                                                March 5, 2015                  $185,202.03

March 5, 2015                  $    6,906.90

PERA CORRECTIONAL PLAN

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the vote for the PERA Correctional Plan went through with no social security to be taken out of the Correctional Employees salary.

EXTENSION

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Extension to purchase a computer.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of a computer in the amount of $1,324.72 from the extension fund.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a snowplow truck as budgeted for 2015.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to purchase a snowplow in the amount of $207,404.16 from the public works funds.

Five Year Road Construction Update-MN Pollution Control-Clementson Property

Public Works Director, Tim Erickson met with the board and informed them that he spoke with MN DOT on CR 80 and they will be up next week to look at the culvert and draining issues; informed the board that there will be a meeting in Thief River Falls on March 12 at 9:30 a.m. to discuss curbside recycling; State is working on the conveyance of the Clementson property and cost associated with the property.

WOMEN OF TODAY

Chairman Arnesen informed the board that the Women of Today requested their allocation for Post Prom.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the donation of $100.00 to the Women of Today for the 2015 Prom.

CORRESPONDENCE

S E H – NWA update.

MN Pilots Association- encouragement letter to continue progress in creating a new NWA Airport.

Lake of the Woods County Historical Society- Museum Ground Enhancement Planning Sessions.

RECESS

The meeting was called to recess at 9:56 a.m. and reconvened at 10:02 a.m. as follows:

Social Services Director

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 12,710.25

                                                Commissioners’ Warrants          $   9,588.14

Mental Health Contract

Social Services Director, Nancy Wendler met with the board requesting approval to enter into CY2015 Adult Mental Health Grants in the amount of $50,735.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to enter into the CY2015 Adult Mental Health Grant and authorize Chairman Arnesen and Social Services Director, Nancy Wendler to sign.

Social Service Director

Social Services Director, Nancy Wendler met with the board to discuss her upcoming retirement at the end of May and the replacement of her position.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to authorize Social Service Director, Nancy Wendler and Human Resources Director, Karen Ose to advertise for Social Services Director.

LEGISLATIVE CONFERENCE

Commissioners Arnesen and Moorman reviewed topics that they attended at the Legislative Conference.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 10:50 a.m.

Attest:                                                                                     Approved: March 24, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward Arnesen

County Auditor/Treasurer      

==========================================================================================================

Commissioner Proceedings

march 24, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 24, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:01 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Thomas Hanson, Ed Arnesen, Buck Nordlof, and Ken Moorman.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Travel for Lorene Hanson and Christine Hultman, Satisfaction of Mortgage, Commissioner Hanson to meet with DNR and Commissioners Social Security.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the consent agenda as follows: Travel for Dena Pieper, Crime & Victimization Conference in Brainerd May 13-15, Marti Carlson, MN Co. Highway Accountants Assoc. Annual Conference in Alexandria,   April 29 – May 1; Jo Thoreson, Clerical Conference in Brainerd May 6- 8; and Lorene Hanson and Christine Hultman, Payroll Conference in St. Cloud on March 26-27;

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of March 10, 2015.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:

                                           Revenue                              $    28,341.58            

                                                Road & Bridge                    $      8,329.54

                                                Co. Develop                        $     48,000.00

                                                Natl Recs Enhance              $          727.00

                                                Solid Waste                         $       3,578.75

                                                EDA                                    $       4,901.50

                                                                                93,878.37

WARRANTS FOR PUBLICATION

Warrants Approved On 3/24/2015 For Payment 3/27/2015

Vendor Name                                          Amount

Dell Marketing, Lp                                                                            8,594.00

LOW Historical Society                                                 48,000.00

Northwest Community Action, Inc                                  4,901.50

                                                R & Q Trucking, Inc                                                         2,837.65

Voyageurs Comtronics, Inc                                                            2,640.00

64 Payments less than  $2000                                                       26,905.22

                Final Total:                                                   $93,878.37

Further moved to authorize the payment of the following auditor warrants:

                                                March 11, 2015                $ 627,009.31

March 13, 2015                $     9,053.57

March 19, 2015                $     6,346.31

March 19, 2015                $   51,174.05         

Oak Harbor Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a Seasonal On- Sale/Sunday Liquor License.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve Oak Harbor Golf Course Seasonal On- Sale/Sunday Liquor License effective April 15, 2015 thru October 15, 2015.

North Country Community Health Services

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to enter into a Joint Powers Agreement.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to enter into a Joint Powers Agreement with Counties of Beltrami, Hubbard and Clearwater known as the North Country Community Health Service, effective January 1, 2015 thru December 31, 2019 and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Arnesen to sign.

Women of Today

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to sign the application to conduct Bingo Activity for the Women of Today.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to authorize County Auditor/Treasurer to sign the application for Lake of the Woods Women of Today to conduct bingo activities.

Tier I and Tier II Contracts

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to enter into Department of Natural Resources ELS Tier I and Tier II contracts.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to authorize Deputy Registrar, Janet Rudd to sign the St. of MN, Department of Natural Resources ELS Tier II contract effective upon the date that the final required signature is obtained thru June 30, 2019.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to sign the St. of MN, Department of Natural Resource ELS Tier I contract effective upon the date that the final required signature is obtained thru June 30, 2019.

Satisfaction of Mortgage

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to sign the Satisfaction of Mortgage for Crystal Ferrier.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign the Satisfaction of Mortgage on Lot One (1) and Two (2), Block Four (4), second addition to Baudette, according to the recorded plat thereof.

Social Services Director

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 21,245.53

                                                Commissioners’ Warrants          $ 14,882.83

Social SECURITY-COMMISSIONERS

County Auditor/Treasurer, Lorene Hanson met with the board and updated the board on their request of information on Social Security options for elected Commissioners, which are eligible for membership in the Defined Contribution Plan administered by the Public Employees Retirement Association. The board placed this on the April 14, 2015 board agenda

Rescue Equipment

Chairman Arnesen discussed a toboggan for emergency situation at the NWA with County Sheriff, Gary Fish. Gary concurred that this equipment is needed at the NWA and will talk with Jason Goulet and report back to the board.

LEGACY AMENDMENT FUNDS TRAINING

Commissioner Hanson informed the board that there will be Legacy Amendment Funds Training in Bemidji on April 15 and in Thief River Falls on April 16 for those who would be interested in attending.

PUBLIC WORKS DEPARMENT

Public Works Director, Tim Erickson met with the board to set the Annual Road Tour.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to set the 2015 Annual Road tour for May 19, 2015 at 7:30 a.m.

BID OPENING RESULTS

Public Works Director, Tim Erickson met with the board and informed them that Knife River Materials was the lowest responsible bidder for construction of S.A.P. 039-601-028; 039-601-029 and 039-627-004.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to award the bid to the lowest responsible bidder, Knife River Materials for construction of S.A.P. 039-601-028, S.A.P. 039-601-029 and S.A.P. 039-627-004 in the amount of $1,309,865.19.

SEASONAL HELP

Public Works Director, Tim Erickson met with the board requesting authorization to hire seasonal help.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize Public Works Director, Tim Erickson and Human Resource Director, Karen Ose to advertise and hire for seasonal help.

COMMITTEE REPORTS

Commissioner Moorman reported that the Prevention Coalition is not going to pursue the Social Host Ordinance; Joint Powers  Natural Resources meeting they discussed the Poly Met Project.

Commissioner Arnesen reported on the MN Pollution Control meeting in Thief River Falls on recyclable standards; Commissioners Hanson informed the board that he was contacted by the DNR to meet with them on discussion of Land Acquisition that the DNR wants to purchase; the board agreed that Commissioner Hanson should attend the meeting.

CORRESPONDENCE

Lake of the Woods Basin meeting on March 27, 2015 from 1:00 to 4:00 p.m. at the Ambulance Garage; MN Red River Valley Association March 28, 2015 at University of MN Crookston;

TRAPPING BILLS

Leslie Huerd met with the board to discuss the MN State Legislatures bills that have been introduced on changes of trapping regulations, and if passed the negative impact it would cause for trappers.

RESOLUTION

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION IN OPPOSITION OF HF 1655, 1070, 1317 and SF 1325, 1070 and 592

Resolution No.  15-03- 01

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners opposes HF 1655, SF 1325, HF1070, SF 1070, HF 1317and SF 1592 as written, as they are contrary on how we control beavers in Lake of the Woods County.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 10:55 a.m.

Attest:                                                                                     Approved: March 24, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward Arnesen

County Auditor/Treasurer