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COUNTY BOARD

March, 2007

Commissioner Proceedings

March 13, 2007

The Lake of the Woods County Board met in regular session on Tuesday, March 13, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Patty Beckel, Moorman, Arnesen and Bredeson.  Chairman Todd Beckel was absent due to other obligations for the county. Also present was Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Vice Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Patty Beckel to approve the agenda with the following addition:  Leadership Training and remove Maintenance from the agenda. Remove travel for Philip Miller on March 15 and 23 from the consent agenda. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the consent agenda as follows: Travel for  Philip Miller on March 16 to St. Paul for MCAA Board of Director’s meeting; Shelley Phillippe on April 9-10 to Brainerd for Claims and Collections training. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the February 27, 2007 minutes.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board to request approval of claims and give an overview of the Lake of the Woods Children and Families Collaborative for the year 2006.

Motion by Commissioner Patty Beckel to approve the claims against the county:

Commissioner warrants $23,231.24

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Nancy explained the Lake of the Woods Children and Families Collaborative was formed to enhance existing services, create and fund new services and coordinate opportunities in both prevention activities and intervention services.  The following programs received collaborative funds in 2006:  Lake of the Woods School Social Worker, SELF, Young Parents Plus, Youth Education on Drug and Alcohol Use, Reading/Math Camp, School Nursing Prevention and Intervention Services, Parenting Education and Youth Skill Development/Elementary School Social Worker.

Jim Courneya from Minnesota Pollution Control Agency and Mike Hirst, Feedlot Officer for Lake of the Woods County met with the board to discuss the possibility of adopting a Feedlot Ordinance for the County.  At this time, Lake of the Woods County runs under the State Ordinance.

The consensus of the board was to have the Land Use Committee and the Soil and Water Conservation District  look into the Feedlot Ordinance.

The meeting was called to recess at 10:04 a.m. and reconvened at 10:10 a.m. as follows:

Deputy Auditor, Lorene Hanson met with the board and requested approval for claims, discussed the request for funding from MN Small Business Development, Warroad Community Education and a letter from the Rinke Noonan Law Office on the anticipated legal cost for the  road inventory that the county requested the law firm to complete.

Motion by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Revenue                       $  29,602.21

                                                Road & Bridge $172,718.43

                                                Co. Development         $       200.00

                                                Solid Waste                  $ 12,193.79

                                                                                    $214,714.43

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/13/2007 FOR PAYMENT  3/16/2007

        AMOUNT   VENDOR NAME                                                 AMOUNT   VENDOR NAME

          371.52 AMERI PRIDE LINEN & APPAREL SE                            709.19 ARROW PRINTING

        2039.32 AUTO VALUE                                                          58041.82 BERT’S TRUCK EQUIPMENT OF MOOR

          308.21 CANON FINANCIAL SERVICES                                   500.00 CMRS-FP

        5577.54 CO-OP SERVICES, INC.                                               722.52 CONSTRUCTION BULLETIN

          300.20 FRONTIER PRECISION INC                                           371.17 THEODORE FURBISH

          560.52 HOLTE IMPLEMENT, INC                                            1427.86 HOWARD’S OIL COMPANY

          420.29 HSBC BUSINESS SOLUTIONS                                     780.12 LAKE OF THE WOODS FOODS

          583.23 LAKE ROAD DIESEL INC                                             351.09 LOCATORS SUPPLIES INC

          450.00 LOW HIGHWAY DEPT                                                 376.81 LUTHERAN SOCIAL SERVICE OF MN

        8619.30 MAR-KIT LANDFILL                                                     463.50 METRO FORMS, INC

        2761.77 MN COUNTIES COMPUTER CO-OP                              375.00 MN OFFICE OF ENTERPRISE TECHNO

      13772.64 MN STATE DEPT-CORRECTION                                   521.60 JEROME MOLINE

          335.93 OFFICE DEPOT                                                            819.51 PRO MAC MANUFACTURING LTD

          895.80 LESLIE PULLAR                                                           898.56 R & Q TRUCKING, INC

          870.86 REED’S SPORTING GOODS                                       2000.00 RESERVE ACCOUNT

          884.60 RTVISION INC                                                              334.14 SHERATON BLOOMINGTON HOTEL,

          396.19 T R JOBBING                                                               572.26 TONY DORN, INC.

          307.16 TRUE VALUE                                                           98205.19 TWIN CITIES MACK & VOLVO TRUCK

          645.60 VOYAGEURS COMMUNICATIONS, INC                     1856.23 WOODY’S SERVICE

41 PAYMENTS LESS THAN  $300       5,287.18

FINAL TOTAL   $214,714.43

Further moved to authorize the payment of auditor’s warrants as follows:

                                                            February 27, 2007       $ 38,134.43    

                                                March 1,       2007       $    6,920.00

                                                March 5,       2007       $113,217.82

                                                March 7,       2007       $  29,933.73

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to contribute to the Minnesota Small Business Development Center $500.00 (partner level) per year, for the years of 2008, 2009 and 2010, with the funding from the Economic Development account. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to table the request from the Warroad Community Education Director for $998.00 until the March 27 meeting.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the anticipated legal cost of up to $10,000 with the funding from the unallocated account for the Lake of the Woods County Road Inventory to be paid to Rinke Noonan Law Firm whom Lake of the Woods County hired for this project.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block met with the board requesting approval for the 2007 Annual Boat and Water Safety grant.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

A Resolution Authorizing the Annual Boat and Water Safety Grant

Resolution 07-03-01

WHEREAS, under the provisions of M.S.86B.105, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner.

WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.

NOW, THEREFORE BE IT RESOLVED that the Vice Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2007 through June 30, 2008 in the amount of $6,580.

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Commissioner Moorman spoke about the Strategic Planning Session the county held on February 28, felt that this was a worthwhile training, and would like to see more leadership training programs held.

The board discussed the GIZIIBII member- at- large per diem, which was tabled from the March 13th meeting.

Motion by Commissioner Arnesen to authorize the per diem of $40.00 plus mileage for the member- at- large appointed to the GIZIIBII Committee for Lake of the Woods County to attend the regional meetings.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

DNR Wild Life Manager, Jeff Dittrich met with the board to discuss the Bernard land acquisition, which was tabled from the February 27, 2007 meeting. The board requested that the DNR explore the possibility of a like value of land exchange with the county.

Motion by Commissioner Patty Beckel to deny the request from Mr. Bernard for a land acquisition with the DNR based upon the county policy of “NO NET LOSS” that was adopted on December 23, 1997.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Commissioner Bredeson and Patty Beckel discussed issues that were discussed at the Department Head meeting with no action were:  Technology fund and the Commissioners’ Room usage (this was sent to the Building Committee).

The meeting was called to recess at 11:22 p.m. and reconvened at 12:34 a.m. as follows:

Public Works Director, Bruce Hasbargen met with the board.

Motion by Commissioner Arnesen to authorize the County Public Works Director to hire the following part-time/temporary seasonal help and to advertise for same:

  • Intermediate Equipment Operators
  • Engineering Technician/Laborers

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to table the request for approval of the part time/temporary seasonal help for a step increase until the March 27, 2007 meeting. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to award the bid for SAP 39-601-26, SAP 39-623-03, SAP 39-626-04, SAP 39-639-02, School #390 Access Road & Public Works Parking Lot, Bituminous Surfacing, to the lowest responsible bidder, North Star Materials, Inc. of  Bemidji, MN, in the amount of  $1,374,702.64. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Bruce discussed the construction of the salt/storage facility with the board.  He informed them that the quote he received from Wheeler Lumber for a 16’ High Structure would cost approximately $89,995, which does not include labor, bituminous, service doors, electrical work, concrete pads below the posts, temporary bracing, or any site preparation.  Bruce estimated the additional cost would be approximately $62,000.

Bruce discussed the prototype Caterpillar motor grader that the Highway Department has been field-testing since February of 2006.  The operators have evaluated the new joystick controls, cab improvements, and overall operation of this new grader. The Caterpillar Product Support and Engineering Teams at Decatur has requested that our staff meet with them and give feedback on the prototype motor grader.

Motion by Commissioner Arnesen to authorize Jeff Pelland, John Craig, Lee Hancock, Mike Anderson, Craig Slick, Todd Fadness and Bob Peterson to travel to Decatur, Illinois to give a presentation on the operation and maintenance of the Cat 140M field follow motor grader. Seconded by Commissioner Moorman and the same being put to a vote was duly carried.

Minnesota Counties Insurance Trust Account Executive, Gail Sater met with the board and gave the 2007 member report to the board.

Public Works Director, Bruce Hasbargen met with the board to review the 2006 budgets for Solid Waste and Highway.

With no further business with the board, Vice Chairman Bredeson called the meeting to recess at 3:25 p.m.

Attest:                                                              Approved:  March 28, 2007    

_____________________________              ___________________________________

John W. Hoscheid, County Auditor                   Todd Beckel Chairman of the Board

 

 

Commissioners’ Proceedings

March 20, 2007

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 20, 2007, at the Angle Inlet School, Angle Inlet, with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Moorman and Bredeson.  Others present on behalf of the County were:  County Engineer Bruce Hasbargen, County Land & Water Planning Director Josh Stromlund and County Auditor John W. Hoscheid. Also present were area residents: Paul Colson, Karen Colson, George Risser and Deb Kellerman. Chairman Todd Beckel called the meeting to order at 10:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Patty Beckel to approve the agenda.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

County Engineer Bruce Hasbargen discussed the issue of applying calcium chloride on the Canadian portion of the road to the NWA.  He stated that the Canadian Department of Transportation would do the work and Lake of the Woods County would pay for the cost if requested.  This would be for the approximately 10-mile section and at an approximate cost of $1,000 per mile.  Bruce was going to find out additional information and report back to the board.

Commissioners Arnesen and Todd Beckel gave an update on the meetings regarding right of way for the road and utilities that have been held with the DNR, Red Lake Band and County Officials.

County Land & Water Planning Director Josh Stromlund updated the Board of Commissioners on the sewer disposal and possible site when the snow has melted.

Deb Kellerman updated the Board of Commissioners on passports and requested the Board of Commissioners to continue to pursue the funding of the cell towers.

DNR representative, Pegg Julson gave a presentation on fire wise protection with discussion following.

County Auditor John W Hoscheid presented a Strategic Planning Retreat proposal by Don Salverda to the County Board of Commissioners.  This was discussed and tabled for a future meeting.

There being no further business before the Board, Chairman Todd Beckel called the meeting in recess at 12:00 p.m.    

Attest: ______________________________             Approved: ____________________

John W. Hoscheid, County Auditor                               Todd Beckel, Chairman of the Board   

Commissioner Proceedings

March 27, 2007

The Lake of the Woods County Board met in regular session on Tuesday, March 27, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Patty Beckel, Moorman, Arnesen Todd Beckel and Bredeson.   Also present was Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Bredeson to approve the agenda with the following addition:  Travel for John W. Hoscheid to St. Paul on March 27-28 for AMC Legislative Conference, Holly House to St. Cloud on May 2-3 for an Homeland Security Exercise and Evaluation Program (HSEEP); lost warrant for Northern Light, Lutheran Social Service Nutrition Program; Capricia Matthias request for funds; Tom Kratzke- Bostic Creek update; cormorants; minnows; LUP Lands; WACA; ditch pilot project/road inventory. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the consent agenda as follows: Travel for Holly House on April 23-27 to Brooklyn Park for Mass Casualty Training and May 2-3 for HSEEP training. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the March 13 and 20, 2007 minutes.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board to request approval of claims, lost warrant, Lutheran Social Service Nutrient Check and to certify Mental Health Supervisor off probation and request a step increase.

Motion by Commissioner Bredeson to approve the claims against the county:

Commissioner warrants $39,574.02

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman to approve the Mental Health Supervisor off probation and approve a one-step increase on the compensation plan effective March 18, 2007. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to deposit the reimbursement check for $550.68 from Lutheran Social Services Nutrient Project into the designated reserve account for the Brink Center.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the application and affidavit for lost warrant for the Northern Light dated October 18, 2006, without furnishing an indemnifying bond.  Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid met with the board and requested approval for claims, discussed the 2006 Deputy Registrar Reviews, Lake of the Woods Drifters Snowmobile Club request to donate to Sheriff’s posse, motor pool expense, approval of set-up license for Ships Wheel Resort and resolutions for sponsorship of snowmobile trails

Motion by Commissioner Bredeson to approve the claims against the county as follows:

                                                            Revenue                       $  27,906.64

                                                Road & Bridge $     3,141.11

                                                Solid Waste                  $        471.85

                                                                                    $  31,519.60

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/27/2007 FOR PAYMENT  3/30/2007

       AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

          445.79 AMERICAN SOLUTIONS FOR BUSINES                       487.93 CREATIVE FORMS & CONCEPTS INC

      10599.50 DELL MARKETING, LP                                                 520.95 HOLLACE HOUSE

          818.33 LIBERTY BUSINESS SYSTEMS, INC                          1472.50 MN COUNTIES INFORMATION SYSTEM

        1650.00 NEW HORIZONS MINNESOTA                                   1725.30 PITT & QUARRY SUPPLIES, INC

        1699.50 LESLIE PULLAR                                                           506.41 SIMPLEX

        7984.32 SOFTWARE HOUSE INTERNATIONAL,                       515.08 WEST GROUP

27 PAYMENTS LESS THAN  $300       3,093.99

FINAL TOTAL     $31,519.60

Further moved to authorize the payment of auditor’s warrants as follows:

                                                                March 14, 2007     $66,944.37

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

John went over the 2006 Deputy Registrar Review for which the office received a one (excellent rating) from the Minnesota Department of Public Safety.  The county board congratulates Deputy Registrar/Deputy Auditor Janet E. Rudd, Deputy Auditor Darren Olson and Deputy Auditor Dale Boretski for a job well done.

Lake of the Woods Drifter Club requested permission to donate $1,500 to the Lake of the Woods Sheriff’s Posse to purchase emergency search and rescue equipment.

Motion by Commissioner Moorman to accept the donation of $1,500 from the Lake of the Woods Drifters Club to Lake of the Woods Sheriff’s Posse to purchase emergency search and rescue equipment.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

John presented the 2006-year end Motor Pool Expenses to the board.

Motion by Commissioner Patty Beckel to approve the Set-up permit to Ships Wheel Resort from April 1, 2007 to March 31, 2008 and authorized County Auditor John W. Hoscheid to sign and the Minnesota Department of Public Safety, Alcohol & Gambling Enforcement Division to issue the permit.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

 The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 07-03-01

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 07-03-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Bredeson and moved for adoption:

Resolution No. 07-03-03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 07-03-04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for BISF SECTION 3 maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Chairman Todd Beckel brought before the table (tabled from the March 13 meeting) Warroad Community Education’s request for financial support for $988.00 (based on the number of participants from the summer of 2006) for children who participate in the Warroad Community Education, (live in District 390). The board requested that a letter be sent informing Warroad Community Education, Lake of the Woods County does not fund Community Education elsewhere.

Public Works Director, Bruce Hasbargen met with the board to request a step increase for seasonal help, to set the annual road tour date and inform the board that the Mar-Kit- Sanitary Landfill Annual meeting will be held on April 11, 2007  at the Pizza Ranch in Roseau at 11:30 a.m.

Motion by Commissioner Arnesen to grant returning seasonal help on to step and one additional step on the part-time compensation plan.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to set May 15, as the date for the Lake of the Woods County annual road tour.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

The meeting was called to recess at 10:08 a.m. and reconvened at 10:12 a.m. as follows:

The Commissioners discussed the following topics with no action:  LUP Lands, Wetlands, minnows and Head Waters Financing Committee.

Capricia Matthias met with the board requesting funding to attend the Congressional Youth Leadership Council.  No board action was taken.

Land and Water Planning Director, Josh Stromlund met with the board.

Motion by Commissioner Patty Beckel to accept from Mike Reed the application to plat the SE1/4 of Sec. 20, TWP 162N, R-32W, Morris Point Estates. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the county designating the required match up to $25,000 for the Challenge Grant proposal.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Tom Kratzke discussed with the board “Bostic Creek” issues.

The Commissioners discussed the Strategic Planning and acknowledge the letters were received from the Department Heads.  The consensus of the board was to move forward with the planning and get dates when they could meet again.  Commissioner Moorman and County Auditor John W. Hoscheid will work on this.

Maintenance Supervisor, Matt Mickelson met with the board to discuss the window repairs and the sidewalk to be poured between the Government Center North and the County Government Center. The consensus of the board was to have the windows replaced this year and referred project over to the building committee.

Motion by Commissioner Arnesen to accept the lowest bid of $1,500 from GM Construction for the sidewalk between the Government Center North Building and the Government Center.  Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

The County Board set a special meeting for April 17, 2007, at 10: 00 a.m. for a Meet and Greet Meeting with the Department of Natural Resources Regional Management Teams.

The Commissioner discussed the motion from the March 13, 2007, for the anticipated legal cost of the Road Inventory to be paid to Rinke Noonan Law Firm. The board wants the money to come from the economic development fund, not the unallocated fund.

With no further business with the board, Chairman Todd Beckel called the meeting to recess at 12:05 p.m.

Attest:                                                              Approved:  April 10, 2007

_____________________________              ___________________________________

John W. Hoscheid, County Auditor                   Todd Beckel Chairman of the Board