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COUNTY BOARD

May, 2010

Commissioner Proceedings

May 11, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 11, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.   Also present were: Deputy Auditor Janet Rudd, Deputy Auditor Lorene Hanson, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Resolution to apply for a Rural Economic Development Loan and Grant Program (REDLAG); letter of intent to apply for a revolving loan through North Star Electric; purchase of a precinct scanner; homestead classification conversion error. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Amy Ballard for SSIS Mentor Meeting on June 7-8, 2010 in St. Cloud; Joy Lindquist and Dawn Christianson for MCCC Annual Conference on June 7-10, 2010 in Alexandria; Marti Carlson for MN County Engineers Association Conference on June 16-18, 2010 in Alexandria (Marti is a Task Force member for the engineer’s 2010 ) The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of April 27, 2010 regular meeting with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

SMALL BUSINESS ADMINISTRATION

Line Workers School-Northwest Community Action

Karl Frigaard with Northwest Community Action met with the board to discuss the application process to apply for a Rural Economic Development Loan and Grant Program (REDLAG). The use of the grant funds is to establish and operate a revolving loan fund to provide loans that foster rural economic development. Applicants that are eligible are Rural Utility Services (electric and telephone utility borrowers only); maximum grant amount is $300,000 with a 0% interest, and ten (10) year maximum term. The purpose of the loan is to assist non-profit and public bodies for employment creation project or projects that provide needed community facilities and services, provide education and training to rural residents to facilitate economic development. Karl informed the board that the first steps to take is a letter of intent to North Star Electric requesting a loan and a resolution to participate in the project (s) contained in the USDA REDLAG program.

MN Small Business Development Center

Jorge Prince, Regional Director from the Small Business Development Center met with the board and informed them of the resources that the center offers.  

Motion

Motion was made by Commissioner Todd Beckel to encumber up to $300,000 for the Line Workers School with the following contributions:

  • IDC     $50,0000
  • Parcel of Land Donation from North Star Electric
  • REDLAG grant at 0% interest
  • $150,000 from Con-Con fund
  • $150,000 from the Unallocated fund with funds to be paid back from future Con-Con funds

Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Rural Economic Development Loan and Grants Program

(REDLAG)

Resolution 10-05-01

WHEREAS, North Star Electric Cooperative of Baudette, Minnesota is requesting proposals for application to the Rural Economic Development Loan and Grants Program  (REDLAG)  from United States Department of Agriculture, and

WHEREAS, the County of Lake of the Woods has identified a need for a loan to build a line workers school on Lake of Woods County Property in the amount of $360,000, and

WHEREAS, Northwest Community Action Agency is submitting a proposal to USDA for REDLAG Funds for North Star Electric Cooperative of Baudette, Minnesota to set up a revolving loan fund;

NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County agrees to participate in the Project(s) contained in the USDA REDLAG Program to be submitted by June 15, 2010.  Northwest Community Action Agency is hereby authorized to apply to USDA Rural Development for an REDLAG grant on behalf of North Star Electric Cooperative of Baudette, Minnesota.

BE IT FURTHER RESOLVED THAT, Lake of the Woods County will apply for a loan in the amount of $360,000 from this revolving loan fund to construct a line workers school.

BE IT FURTHER RESOLVED, that Lake of Woods County Board of Commissioners have authorized Edward Arnesen Lake of the Woods County Board Chairman to sign all necessary paperwork for this application.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the letter of intent to North Star Electric Cooperative’s expressing interest in applying for a loan from the REDLAG money to construct a School to educate and train line workers. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:25 a.m. and reconvened at 10:33 a.m. as follows:

UNIVERSITY OF MINNESOTA EXTENSION

Jody Horntvedt, Extension Educator met with the board upon their request to inform them of the training workshops that she has to offer.  The board informed Jody that they would be interested in the “Meeting Customer Needs” workshop, but will place this item on the Department Heads meeting and get back to her with a date for training.

COUNTY TV

Commissioner Hanson reported that Lee Hervey from Voyageurs, informed him of the need to paint the Baudette tower and Williams tower in Lake of the Woods County; in the amount of $3,200 per tower. Commissioner Hanson will review the MN Power Agreement for maintenance expense.  The consensus of the board was to try to get the towers painted this summer.

COAST GUARD TOWER

Commissioner Hanson informed the board that Homeland Security and the Coast Guard will be holding on to the Coast Guard tower for about five years and the tower will be decommissioned on May 13, 2010 at 10:00 a.m.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $11,543.06

                                                Commissioners’ Warrants           $19,390.68

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Child Abuse Prevention Month

Social Worker Monique Arnesen presented a Power Point presentation on Child Abuse Prevention.

RECESS

The meeting was called to recess at 12:22 p.m. and reconvened at 1:28 p.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that Aaron Novak withdrew his conditional use application. Josh gave an update on the existing ordinance amendments and discussed proposed ordinances pertaining to Wind Energy/Communication Towers and Solar Energy systems.  The board requested that Josh look into the Wind Energy/Communication Towers and Solar Energy systems and to recapture the existing ordinance and move forward with the current ordinances.

RECESS

The meeting was called to recess at 1:56 p.m. and reconvened at 2:08 p.m. as follows:

DITCH AUTHORITY

Motion was made by Commissioner Todd Beckel to close the regular meeting and open the Ditch Authority meeting at 1:56 p.m.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board and asked for direction of where the Ditch Authority wanted to go with the remaining east ½ mile of Judicial Ditch 16. The Ditch Authority requested that Josh proceed with the process of abandonment of Judicial Ditch 16 and set a public hearing for the abandonment on June 8, 2010 at 11:30a.m.

Motion was made by Commissioner Todd Beckel to close the Ditch Authority meeting at 2:08 p.m. and reconvene the regular meeting.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

WILLIAMS FIRE DEPARTMENT

funding

Roger Huerd representing the Williams Fire Department met with the board requesting funding to purchase   a   defibrillator for the Williams Fire Department.

Motion

Motion was made by Commissioner Todd Beckel to donate $5,000 to the Williams Fire Department for the purchase of a defibrillator from the Con-Con Fund.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Conference Room Policy

The board discussed the Conference Room Policy with Public Works Director, Bruce Hasbargen. MNDOT Agreement

Public Works Director, Bruce Hasbargen met with the board requesting approval for the MN Dot Agreement.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 10-05-02

MN DOT AGREEMENT

WHEREAS, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and

WHEREAS, Occasionally opportunities arise for local governments to provide services to Mn/Dot; and

WHEREAS,  The parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that Mn/DOT, having the ability to write work orders against a master contract, would provide the greatest flexibility; and

THEREFORE, BE IT RESOLVED:

  1. That the County of Lake of the Woods enter into a Master Contract with the Minnesota Department of Transportation.
  2. That the proper County officers are authorized to execute such contract and any amendments thereto.
  3. That the Public Works Director is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts, will provide for payment of the County by Mn/DOT, and that the Public Works Director may execute such work order contracts on behalf of the County without further approval by this Board.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Agreement

Public Works Director, Bruce Hasbargen met with the board requesting approval for the Joint Powers Agreement for the Administration of Federal HSIP Safety Grant Project.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION 10-5-03

HSIP SAFETY GRANT PROJECT

WHEREAS, Lake of the Woods County desires to enter into a Joint Powers Agreement for the Administration of Federal HSIP Safety Grant Project No. S.P. 088-070-003.

NOW, THEREFORE, BE IT RESOLVED, that the Chairman of the Board and the Auditor of Lake of the Woods County are hereby authorized to execute said agreement for and on behalf of the County, contingent upon the approval of the County Attorney.

Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Update on Bike Paths

Public Works Director, Bruce Hasbargen informed the board that the right of ways have been purchased and the plans for the bike path are being reviewed with State Aid District 2 Engineer, Lou Tasa and that more federal dollars have become available for this project.

COUNTY AUDITOR

Claims

Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to pull claim No. 3156.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to approve the claims as follows:

                                                Revenue                               $       50,455.09    

                                                Road & Bridge                     $       27,653.15

                                                Co. Development                 $            200.00 

                                                Solid Waste                          $       17,968.29

                                                                                             $         96,276.53           

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  5/11/2010 FOR PAYMENT  5/14/2010

      AMOUNT   VENDOR NAME                                                                  AMOUNT   VENDOR NAME

          562.83 ANDY’S GARAGE, INC.                                                           1070.63 AUTO VALUE BAUDETTE

          425.36 BALDWIN SUPPLY COMPANY                                                 375.99 BAUDETTE REGION

          556.53 TERRY BROWN                                                                        342.99 CANON FINANCIAL SERVICES INC

        3593.99 CENEX CO-OP SERVICES, INC.                                            7000.00 COLLABORATIVE DESIGN GROUP INC

          632.58 CONNEY SAFETY PRODUCTS                                                870.96 CROP PRODUCTION SERVICES

        6458.46 FRONTIER PRECISION INC                                                     675.63 GLOBALSTAR LLC

          600.00 LEE HANCOCK                                                                        1145.00 HELGESON FUNERAL CHAPEL

          794.72 HOLEN ELECTRIC                                                                    656.95 HOLTE IMPLEMENT, INC

          580.26 HOWARD’S OIL COMPANY                                                    2136.11 INSIGHT PUBLIC SECTOR

        5671.86 INTERGRAPH CORPORATION                                               486.02 LAKE ROAD DIESEL INC

          512.02 LAKES GAS CO.                                                                      2002.40 LOW COUNTY TREASURER

        3772.50 LOW HIGHWAY DEPT                                                              500.00 LOW WOMEN OF TODAY

        9220.05 MAR-KIT LANDFILL                                                                   375.00 MN OFFICE OF ENTERPRISE TECHNO

          867.00 KENNETH MOORMAN                                                            5488.00 LAW MOREN

          341.49 NORTHWEST MECHANICAL OF BEMIDJ                             3200.00 NORTHWEST MN MULTI-COUNTY HRA

          360.16 PIRKL LUMBER & CARPET                                                     2593.32 POWERPLAN

        1043.60 R & Q TRUCKING, INC                                                           4000.00 RESERVE ACCOUNT

          484.27 RODERICK RONE JR                                                             1570.21 ROSEAU COUNTY COOPERATIVE ASSN

        1757.03 SOFTWARE HOUSE INTERNATIONAL,                                  409.97 SYNERGY GRAPHICS, INC

          302.74 T R JOBBING                                                                         12661.00 VANGUARD APPRAISALS, INC

          374.06 VOYAGEURS COMMUNICATIONS, INC                                 833.33 WIDSETH SMITH NOLTING&ASST INC

        3839.87 WOODY’S SERVICE

44 PAYMENTS LESS THAN  $300       5,131.64

FINAL TOTAL:     $96,276.53

Further moved to authorize the payment of the following auditor warrants:

                                                  April 28,   2010      $    49,012.63

                                                  April 30,   2010      $      1,976.00         

                                                  May    5,   2010      $     83,514.36

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

post prom

Deputy Auditor, Lorene Hanson met with the board and presented a letter of request for funding for Post Prom Party in the amount of $100.00.

Motion

Motion was made by Commissioner Todd Beckel to donate $100.00 to 2010 Post Prom Party.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried with Commissioner Hanson abstaining.

Crisis Resource

The board discussed the funding request from Tonja Reed, from the Crisis Resource Center.

Motion

Motion was made by Commissioner Arnesen to donate $2,500 to the Crisis Resource Center with $1,250 from the Con-Con fund and $1,250 from the Social Services Reserve fund.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Satisfaction of Mortgage

Deputy Auditor, Lorene Hanson met with the board requesting authorization to sign the satisfaction of mortgage for David D. Beckel.

Motion

Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid and Chairman Arnesen to sign the satisfaction of mortgage, dated November 14, 1994 with the indebtedness thereby, fully paid and satisfied for David D. Beckel.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried with Commissioners Todd Beckel and Patty Beckel abstaining.

Precinct Scanner

Deputy Auditor, Lorene Hanson requested approval to purchase a M100 Precinct Scanner with a steel box.

Motion

Motion was made by Commissioner Hanson to approve the purchase of one (1) M100 Precinct Scanner with a Steel Ballot Box, in the amount of $4,645.00 with the funding from the HAVA Election Reserves; and to have County Auditor, John W. Hoscheid sign the sales order agreement.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Classification Change

Deputy Auditor, Lorene Hanson presented an application for homestead classification error due to conversion issues; the special AG homestead classification was omitted on the 2 b portion of the property for Pierre LaFromboise.

Motion

Motion was made by Commissioner Todd Beckel to approve the Special AG homestead classification on the 2 b portion of Pierre LaFromboise property in Sec. 31- Twp 161- Range 31, NE4NE due to conversion issues. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

OLD/New Business

There was no new update on:

  • ANI
  • Red Lake Tribe
  • Township Road Inventory

There were updates on:

  • Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund; Information meeting on Parks and Trails on May 11, 2010 at 7:00 p.m. at Lake of the Woods School
  • Land Acquisition; purchase request refused from DNR; may consider of giving land
  • Oak Island Petition- send letter to all property owners at Angle Township to inform them of the Public Hearing for the petition and that there will be an open book meeting to discuss property owners questions regarding their assessments on June 15, 2010 board meeting at the Northwest Angle School.
  • Grand Theater- Assessor is working on with the State Assessor
  • Add Line Workers School to Old/New Business
  • City of Baudette Council Members and Lake of the Woods County Commissioners  meeting on May 24, 2010 at 5:00 p.m. in the Commissioners’ Room

Committee Reports

There were no committee reports.

Correspondence:

Minnesota Pollution Control Score Grant- 2010.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:40 p.m.

Attest:                                                                                                 Approved: May 25, 2010

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Edward Arnesen, Chairman of the Board

Commissioner Proceedings

May 25, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 25, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.   Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Resolution for Lake of the Woods Joint Powers Board and travel for Lorene Hanson and John W. Hoscheid to Detroit Lakes for MACO conference on June 22-25, 2010. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Leah Stephani-Miller to Duluth for St. Louis County Health & Human Services Conference on October 3-5, 2010;Holly House to Camp Ripley for AMEM meeting on June 14-15, 2010; Christine Hultman to Breezy Point for AMSSA conference on June 23-25, 2010; and Mark Hall, Lorene Hanson and John W. Hoscheid to Detroit Lakes for MACO conference on June 22-25, 2010. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of May 11, 2010 regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $19,251.79

                                                Commissioners’ Warrants           $  5,142.42

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

                                                Revenue                               $        14,874.25    

                                                Road & Bridge                     $        46,810.33

                                                Social Services                     $          1,250.00

                                                Co. Development                 $          3,250.00

                                                Solid Waste                          $          6,021.58

                                                                                             $        72,206.16

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  5/25/2010 FOR PAYMENT  5/28/2010

                AMOUNT   VENDOR NAME                                                        AMOUNT   VENDOR NAME

        1264.73 AMERICAN SOLUTIONS FOR BUSINES                                 435.92 JULIE BERGGREN

        2666.40 BURG ELECTRONIC RECOVERY                                       21420.00 C SHARP CONSTRUCTION

        2000.00 CARP COMMUNITY                                                                4512.50 CO-OP SERVICES INC

          489.99 CRAGUN’S CONFERENCE & GOLF RES                             2500.00 CRISIS RESOURCE CENTER

      11552.51 CROP PRODUCTION SERVICES                                            342.00 THOMAS HANSON

          313.17 BRUCE HASBARGEN                                                                605.00 HELGESON FUNERAL CHAPEL

        1034.03 INTERGRAPH CORPORATION                                             2946.00 GEORGE KRAMER

          524.60 LAKEWOOD HEALTH CENTER                                               324.00 ROBERT LAPOS

          421.11 LOW FOODS                                                                             845.00 MN ASSN COUNTY OFFICES-MACO

        1958.90 MONITOR TIRE DISPOSAL, INC                                              858.00 MSOP-MN SEX OFFENDER PRGRM-462

        1377.50 GARY NOBLE & STUART & NANCY NO                                  460.90 NORTHERN ENGRAVING AND TROPHIE

          321.39 NORTHERN RESOURCES COOPERATIVE                            369.49 NORTHERN SPORTS & MACHINE – DB

          988.86 OCCUPATIONAL DEVELOPMENT CTR.                                 807.18 PRO MAC MANUFACTURING LTD

        2229.50 RONALD STREED                                                                   4187.36 TRI MIN SYSTEMS, INC

          765.92 WEST GROUP

26 PAYMENTS LESS THAN  $300       3,684.20

FINAL TOTAL:     $72,206.16

Further moved to authorize the payment of the following auditor warrants:

                                                  May 10, 2010      $    20,000.00

                                                  May 13, 2010      $      5,730.89            

                                                  May 19, 2010      $      8,907.39

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.                                      

2010 Election

County Auditor, John W. Hoscheid met with the board and informed them of legislative changes in regards to elections; the law now requires County Auditors to implement a Mail Ballot Board and an Absentee Ballot Board; John  requested approval from  the board  to implement the two boards.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution

Authorizing A County Mail Ballot Board

Resolution 10-05- 06

WHEREAS, Lake of the Woods County is permitted by Minnesota Statute 203B.13, Subd.1 to authorize a County Mail Ballot Board; and

WHEREAS, this authorization will bring uniformity in the processing of accepting or rejecting returned mail ballots to the Lake of the Woods County Auditor, that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22; and

WHEREAS, this will eliminate the need for election judges to perform this technical and time consuming task on election day wherein the county mail ballot board can begin this process 30 days prior to an election; and

WHEREAS, this will speed the processing of accepted mail ballots delivered to the precincts to be incorporated into the vote counts on election day; giving election judges more available time for the voters at the polls; and

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby authorizes the Lake of the Woods County Auditor to implement a County Mail Ballot Board that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 to perform the task.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution

Authorizing A County Absentee Ballot Board

Resolution 10-05-07

WHEREAS, Lake of the Woods County is permitted by Minnesota Statute 203B.13, Subd.1 to authorize a County Absentee Ballot Board; and

WHEREAS, this authorization will bring uniformity in the processing of accepting or rejecting returned absentee ballots to the Lake of the Woods County Auditor, that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22; and

WHEREAS, this will eliminate the need for election judges to perform this technical and time consuming task on election day wherein the county absentee ballot board can begin this process 30 days prior to an election; and

WHEREAS, this will speed the processing of accepted absentee ballots delivered to the precincts to be incorporated into the vote counts on election day; giving election judges more available time for the voters at the polls; and

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby authorizes the Lake of the Woods County Auditor to implement a County Absentee Ballot Board that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 to perform the task.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Reserve Funds

County Auditor, John W. Hoscheid met with the board requesting authorization to close three reserve funds.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to close the following three reserve funds; Administrative Tickets. Parents Forever and Extension Publication funds and transfer the Administrative Tickets funds to the Sheriffs account; Parents Forever and Extension Publication funds to the general account effective 2009 year end.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County T.V.

The board discussed the maintenance and painting of the T.V. towers.

Motion

Motion was made by Commissioner Hanson to approve the painting of the County T.V. towers in the amount of $3,200 per tower with the funding from the County T.V. expenditure fund.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF

Stonegarden Grant

County Sheriff, Dallas Block met with the board to discuss the 2009 Stonegarden Grant.  He informed the board that the grant was not received in the mail as he thought and will bring back to the next meeting.  Dallas informed the board that there was still money left in his 2008 Stonegarden Grant and he put in a change order to purchase another squad.

Task Force Grant

County Sheriff, Dallas Block informed the board that there is a “Recovery Act” grant available to enforcement agencies located along a Northern or Southern border in rural areas to combat crime and drugs. Dallas requested authorization to apply for this grant; if the grant is received, the grant money would be used for a “Paul Bunyan Task Force Officer”.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to apply for the “Recovery Act” grant.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Annual County Board and Water Grant

County Sheriff, Dallas Block presented the Annual County Boat and Water Safety Grant to the board.

Motion

Motion was made Commissioner Todd Beckel to amend the agenda and add the Boat and Water Safety Grant.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

A Resolution Authorizing the Annual Boat and Water Safety Grant

Resolution 10-05-04

WHEREAS, under the provisions of M.S.86B.105, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner.

WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.

NOW, THEREFORE BE IT RESOLVED, that the Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2010 through June 30, 2011 in the amount of $4,803.00.

Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:24 a.m. and reconvened at 10:35 a.m. as follows:

EMERGENCY MANAGEMENT

Emergency Management Performance Grant (EMPG)

Emergency Management Director, Holly House met with the board requesting approval for the 2010 EMPG effective January 1, 2010 and ending December 31, 2010 in the amount of $15, 690.00.

Motion

Motion was made Commissioner Todd Beckel to approve and authorize Emergency Management Director, Holly House and Chairman Arnesen to sign the 2010 EMPG effective January 1, 2010 and ending December 31, 2010 in the amount of $15,690.00.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

UNIVERSITY OF MINNESOTA EXTENSION

Nutrition Education Program

Nutrition Education Assistant, Sunny Dorow met with the board and updated them on the Nutrition Program that she teaches to various groups within Lake of the Woods County.

RECESS

The meeting was called to recess at 10:56 a.m. and reconvened at 11:04 a.m. as follows:

NORTH WEST COMMUNITY ACTION

Lake of the Woods Economic Development Loan and Grants Program

Karl Frigaard with Northwest Community Action met with the board requesting approval of a resolution for Lake of the Woods Joint Powers Board for Economic Development for its project for economic development.

Resolution

The following resolution was offered by Patty Beckel and moved for adoption:

Rural Economic Development Loan and Grants Program

(REDLAG)

Resolution 10-5-05

WHEREAS, Lake of Woods Joint Powers Board for Economic Development of Baudette, Minnesota is requesting funds for its projects for economic development, and

WHEREAS, the County of Lake of the Woods Joint Powers Board for Economic Development has identified a need for funds from the Lake of Woods County in the amount of $60,000, and

NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County agrees to fund the Project from Lake of Woods Joint Powers Board for Economic Development. 

BE IT FURTHER RESOLVED, that Lake of Woods County Board of Commissioners have authorized Edward Arnesen Lake of the Woods County Board Chairman to sign all necessary paperwork for this resolution.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Bid Opening Date

County Auditor, John W. Hoscheid met with the board requesting the board to advertise and let bid opening for the construction for the Line Workers School.

Motion

Motion was made by Commissioner Todd Beckel to advertise and let bid opening for the construction for the Line Workers School for July 13, 2010 at 11:00 a.m.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR

Chairman Arnesen presented a plaque of appreciation to Public Works Director, Bruce Hasbargen for his many years of service.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of Years of Service for Bruce Hasbargen

Resolution No. 10-05-08

WHEREAS, Bruce Hasbargen has served the residents of Lake of the Woods County for over 10 years, as Public Works Director;

WHEREAS, Bruce Hasbargen has resigned from Lake of the Woods County, effective May 28, 2010,

NOW THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its appreciation to Bruce Hasbargen for his many years of dedicated service.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

County Road 33

Public Works Director, Bruce Hasbargen met with the board and presented the letter that they requested him to write on the right of way issues on County Road 33. 

Motion

Motion was made by Commissioner Patty Beckel to approve the letter as presented by Public Works Director for the right of way issues on County Road 33 and authorize Chairman Arnesen to sign.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Engineers Position Vacancy

Public Works Director, Bruce Hasbargen discussed the vacancy of his position and explained that he had two items that are upcoming that will require a certified engineer to sign off on. No board action was taken at this time.

2010 Road Tour

Public Works Director, Bruce Hasbargen met with the board to review the 2010 road tour information.

Five Year Highway Construction Plan

Public Works Director, Bruce Hasbargen updated the board on the Five Year Highway Construction Plan.

Township Road Inventory

Public Works Director, Bruce Hasbargen updated the board that he has informed Assistant Engineer Bill Sindelir and Engineering Technician/Administrative Assistant Boyd Johnson on the Township Road Inventory.  He informed the board that Boyd is entering the information into the GIS system and then they will be able to move on after that is completed.

NORTHWEST ANGLE MEETING

The board discussed agenda items for the Northwest Angle. Tentatively at 10:00 a.m. Senator Saxhaug will meet with the board; 11:00 a.m. Public Hearing for the  Oak Island Petition will be heard and that County Assessor will be available to the Northwest Angle residents to discuss questions regarding their valuation or classification from 10:00 a.m. to 1:00 p.m.

OLD/New Business

There was no new update on:

  • ANI
  • Red Lake Tribe
  • Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Grand Theater

There were updates on:

  • Land Acquisition; title search almost done
  • Team Building; placed on June 7, 2010 Department Head Meeting

Committee Reports

There were no committee reports.

Correspondence:

Rinke Noonan Law Firm (drainage system law changes)

SPECIAL BOARD MEETING

The consensus of the board was to set June 1, 2010 at 2:00 p.m. for a Special Board meeting to discuss the Public Works Director Vacancy.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:25 p.m.

Attest:                                                                                                 Approved: June 8, 2010

____________________________                                                    ____________________________

John W. Hoscheid County Auditor                                                    Edward Arnesen, Chairman of the Board

Commissioner Proceedings

Special County Board Meeting

May 27, 2010

The Lake of the Woods County Board of Commissioners met in special session on Thursday, May 27, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 11:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, John Oren, Penny Mio Hirst and Wade Johannesen.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the special meeting today. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Headwaters Regional Development Commission (HRDC)

Dave Hengel, Director of Community Stewardship Development for HRDC, met with the County Board to discuss the procedures of creating of a County Economic Development Authority (EDA).

  • o create a County Economic Development Authority (EDA):
    • The County Board must first provide notice to all local government units and development agencies, within the county, that they intend to adopt a resolution to create a committee to recommend options for the establishment of a county economic development authority (eda). 
    • After providing appropriate notice, the County Board adopts a resolution to create the committee. 
    • If the committee recommends establishing a County EDA, notice must be published and a public hearing held.
    • After conducting the public hearing, the County Board may adopt the enabling resolution establishing a County EDA, board membership and powers.
  • Local Committee membership must consist of no fewer than 11 and no more than 15 members appointed by the County Board.  (Membership requirements in MN Statutes §469.1082, Sub2.)  Dave offered his services to assist the local committee.
  • County EDA membership can be 3, 5, 7 and 9 members.  If a 9 member board is chosen, at least 2 must be county commissioners. 
  • Powers of a County EDA are the same as a City EDA, unless limited by the resolution of the County Board.  Dave suggested the Local Committee and the County Board put some thoughtfulness into the powers that the County EDA would carry.  He could provide examples from a variety of counties in Minnesota and the diverse terms of powers granted.

The County Board directed the County Auditor to provide notice to all local government units and development agencies, within the county, that the County Board is intending to adopt a resolution to create a committee to recommend options for the establishment of a county economic development authority.  

The County Board discussed the following potential committee members: 

  • 2 County Board Commissioners,
  • 2 City of Baudette Council Members,
  • 2 City of Williams Council Members,
  • 2 Lake of the Woods School Board Members,
  • 1 Baudette/Lake of the Woods Chamber Member,
  • 1 Northwest Angle Chamber Member,
  • 1 Lake of the Woods County Tourism Member,
  • 1 Lake of the Woods Industrial Development Commission Member,
  • 1 Bank Member,
  • 1 Housing Rehabilitation Authority Member,
  • 1 Hospital – Lakewood Health Member

Oak Island Petition

Land and Water Planning Director, Josh Stromlund met with the County Board to discuss the Oak Island Petition and the upcoming Northwest Angle meeting.  Josh will provide informational packets, including maps, to the County Board prior to the Public Hearing.

County Sheriff

Stonegarden

County Sheriff, Dallas Block updated the County Board on the FY08 Operation Stonegarden.  He provided a spreadsheet showing grant amounts and expenses to date.  He is currently waiting for the final 2009 grant to be awarded.

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 2:15 p.m.

Attest:                                                             Approved:  June 8, 2010

______________________________            ___________________________________

John W Hoscheid                                          Edward Arnesen

County Auditor                                             County Board Chair