MINUTES & AGENDAS
May, 2010
Commissioner Proceedings
May 11, 2010
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 11, 2010, in the Commissioners’ Room at the Government Center.
Call to Order
Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen. Also present were: Deputy Auditor Janet Rudd, Deputy Auditor Lorene Hanson, Penny Mio Hirst and John Oren.
Approval of Agenda
Motion
Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:
Resolution to apply for a Rural Economic Development Loan and Grant Program (REDLAG); letter of intent to apply for a revolving loan through North Star Electric; purchase of a precinct scanner; homestead classification conversion error. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion
Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Amy Ballard for SSIS Mentor Meeting on June 7-8, 2010 in St. Cloud; Joy Lindquist and Dawn Christianson for MCCC Annual Conference on June 7-10, 2010 in Alexandria; Marti Carlson for MN County Engineers Association Conference on June 16-18, 2010 in Alexandria (Marti is a Task Force member for the engineer’s 2010 ) The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion
Motion was made by Commissioner Hanson to approve the minutes of April 27, 2010 regular meeting with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
SMALL BUSINESS ADMINISTRATION
Line Workers School-Northwest Community Action
Karl Frigaard with Northwest Community Action met with the board to discuss the application process to apply for a Rural Economic Development Loan and Grant Program (REDLAG). The use of the grant funds is to establish and operate a revolving loan fund to provide loans that foster rural economic development. Applicants that are eligible are Rural Utility Services (electric and telephone utility borrowers only); maximum grant amount is $300,000 with a 0% interest, and ten (10) year maximum term. The purpose of the loan is to assist non-profit and public bodies for employment creation project or projects that provide needed community facilities and services, provide education and training to rural residents to facilitate economic development. Karl informed the board that the first steps to take is a letter of intent to North Star Electric requesting a loan and a resolution to participate in the project (s) contained in the USDA REDLAG program.
MN Small Business Development Center
Jorge Prince, Regional Director from the Small Business Development Center met with the board and informed them of the resources that the center offers.
Motion
Motion was made by Commissioner Todd Beckel to encumber up to $300,000 for the Line Workers School with the following contributions:
- IDC $50,0000
- Parcel of Land Donation from North Star Electric
- REDLAG grant at 0% interest
- $150,000 from Con-Con fund
- $150,000 from the Unallocated fund with funds to be paid back from future Con-Con funds
Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Resolution
The following resolution was offered by Commissioner Todd Beckel and moved for adoption:
Rural Economic Development Loan and Grants Program
(REDLAG)
Resolution 10-05-01
WHEREAS, North Star Electric Cooperative of Baudette, Minnesota is requesting proposals for application to the Rural Economic Development Loan and Grants Program (REDLAG) from United States Department of Agriculture, and
WHEREAS, the County of Lake of the Woods has identified a need for a loan to build a line workers school on Lake of Woods County Property in the amount of $360,000, and
WHEREAS, Northwest Community Action Agency is submitting a proposal to USDA for REDLAG Funds for North Star Electric Cooperative of Baudette, Minnesota to set up a revolving loan fund;
NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County agrees to participate in the Project(s) contained in the USDA REDLAG Program to be submitted by June 15, 2010. Northwest Community Action Agency is hereby authorized to apply to USDA Rural Development for an REDLAG grant on behalf of North Star Electric Cooperative of Baudette, Minnesota.
BE IT FURTHER RESOLVED THAT, Lake of the Woods County will apply for a loan in the amount of $360,000 from this revolving loan fund to construct a line workers school.
BE IT FURTHER RESOLVED, that Lake of Woods County Board of Commissioners have authorized Edward Arnesen Lake of the Woods County Board Chairman to sign all necessary paperwork for this application.
The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Motion
Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the letter of intent to North Star Electric Cooperative’s expressing interest in applying for a loan from the REDLAG money to construct a School to educate and train line workers. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
RECESS
The meeting was called to recess at 10:25 a.m. and reconvened at 10:33 a.m. as follows:
UNIVERSITY OF MINNESOTA EXTENSION
Jody Horntvedt, Extension Educator met with the board upon their request to inform them of the training workshops that she has to offer. The board informed Jody that they would be interested in the “Meeting Customer Needs” workshop, but will place this item on the Department Heads meeting and get back to her with a date for training.
COUNTY TV
Commissioner Hanson reported that Lee Hervey from Voyageurs, informed him of the need to paint the Baudette tower and Williams tower in Lake of the Woods County; in the amount of $3,200 per tower. Commissioner Hanson will review the MN Power Agreement for maintenance expense. The consensus of the board was to try to get the towers painted this summer.
COAST GUARD TOWER
Commissioner Hanson informed the board that Homeland Security and the Coast Guard will be holding on to the Coast Guard tower for about five years and the tower will be decommissioned on May 13, 2010 at 10:00 a.m.
SOCIAL SERVICES DIRECTOR
Claims
Social Services Director, Nancy Wendler met with the board requesting approval of claims:
Motion
Motion was made by Commissioner Todd Beckel to approve the following claims against the county:
Commissioners’ Warrants $11,543.06
Commissioners’ Warrants $19,390.68
The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Child Abuse Prevention Month
Social Worker Monique Arnesen presented a Power Point presentation on Child Abuse Prevention.
RECESS
The meeting was called to recess at 12:22 p.m. and reconvened at 1:28 p.m. as follows:
LAND AND WATER PLANNING
Land and Water Planning Director, Josh Stromlund met with the board and informed the board that Aaron Novak withdrew his conditional use application. Josh gave an update on the existing ordinance amendments and discussed proposed ordinances pertaining to Wind Energy/Communication Towers and Solar Energy systems. The board requested that Josh look into the Wind Energy/Communication Towers and Solar Energy systems and to recapture the existing ordinance and move forward with the current ordinances.
RECESS
The meeting was called to recess at 1:56 p.m. and reconvened at 2:08 p.m. as follows:
DITCH AUTHORITY
Motion was made by Commissioner Todd Beckel to close the regular meeting and open the Ditch Authority meeting at 1:56 p.m. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Land and Water Planning Director, Josh Stromlund met with the board and asked for direction of where the Ditch Authority wanted to go with the remaining east ½ mile of Judicial Ditch 16. The Ditch Authority requested that Josh proceed with the process of abandonment of Judicial Ditch 16 and set a public hearing for the abandonment on June 8, 2010 at 11:30a.m.
Motion was made by Commissioner Todd Beckel to close the Ditch Authority meeting at 2:08 p.m. and reconvene the regular meeting. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
WILLIAMS FIRE DEPARTMENT
funding
Roger Huerd representing the Williams Fire Department met with the board requesting funding to purchase a defibrillator for the Williams Fire Department.
Motion
Motion was made by Commissioner Todd Beckel to donate $5,000 to the Williams Fire Department for the purchase of a defibrillator from the Con-Con Fund. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
PUBLIC WORKS DEPARTMENT
Conference Room Policy
The board discussed the Conference Room Policy with Public Works Director, Bruce Hasbargen. MNDOT Agreement
Public Works Director, Bruce Hasbargen met with the board requesting approval for the MN Dot Agreement.
Resolution
The following resolution was offered by Commissioner Todd Beckel and moved for adoption:
Resolution No. 10-05-02
MN DOT AGREEMENT
WHEREAS, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and
WHEREAS, Occasionally opportunities arise for local governments to provide services to Mn/Dot; and
WHEREAS, The parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that Mn/DOT, having the ability to write work orders against a master contract, would provide the greatest flexibility; and
THEREFORE, BE IT RESOLVED:
- That the County of Lake of the Woods enter into a Master Contract with the Minnesota Department of Transportation.
- That the proper County officers are authorized to execute such contract and any amendments thereto.
- That the Public Works Director is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts, will provide for payment of the County by Mn/DOT, and that the Public Works Director may execute such work order contracts on behalf of the County without further approval by this Board.
The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Joint Powers Agreement
Public Works Director, Bruce Hasbargen met with the board requesting approval for the Joint Powers Agreement for the Administration of Federal HSIP Safety Grant Project.
Resolution
The following resolution was offered by Commissioner Todd Beckel and moved for adoption:
RESOLUTION 10-5-03
HSIP SAFETY GRANT PROJECT
WHEREAS, Lake of the Woods County desires to enter into a Joint Powers Agreement for the Administration of Federal HSIP Safety Grant Project No. S.P. 088-070-003.
NOW, THEREFORE, BE IT RESOLVED, that the Chairman of the Board and the Auditor of Lake of the Woods County are hereby authorized to execute said agreement for and on behalf of the County, contingent upon the approval of the County Attorney.
Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Update on Bike Paths
Public Works Director, Bruce Hasbargen informed the board that the right of ways have been purchased and the plans for the bike path are being reviewed with State Aid District 2 Engineer, Lou Tasa and that more federal dollars have become available for this project.
COUNTY AUDITOR
Claims
Deputy Auditor, Lorene Hanson met with the board for approval of claims:
Motion
Motion was made by Commissioner Hanson to pull claim No. 3156. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Motion
Motion was made by Commissioner Todd Beckel to approve the claims as follows:
Revenue $ 50,455.09
Road & Bridge $ 27,653.15
Co. Development $ 200.00
Solid Waste $ 17,968.29
$ 96,276.53
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 5/11/2010 FOR PAYMENT 5/14/2010
AMOUNT VENDOR NAME AMOUNT VENDOR NAME
562.83 ANDY’S GARAGE, INC. 1070.63 AUTO VALUE BAUDETTE
425.36 BALDWIN SUPPLY COMPANY 375.99 BAUDETTE REGION
556.53 TERRY BROWN 342.99 CANON FINANCIAL SERVICES INC
3593.99 CENEX CO-OP SERVICES, INC. 7000.00 COLLABORATIVE DESIGN GROUP INC
632.58 CONNEY SAFETY PRODUCTS 870.96 CROP PRODUCTION SERVICES
6458.46 FRONTIER PRECISION INC 675.63 GLOBALSTAR LLC
600.00 LEE HANCOCK 1145.00 HELGESON FUNERAL CHAPEL
794.72 HOLEN ELECTRIC 656.95 HOLTE IMPLEMENT, INC
580.26 HOWARD’S OIL COMPANY 2136.11 INSIGHT PUBLIC SECTOR
5671.86 INTERGRAPH CORPORATION 486.02 LAKE ROAD DIESEL INC
512.02 LAKES GAS CO. 2002.40 LOW COUNTY TREASURER
3772.50 LOW HIGHWAY DEPT 500.00 LOW WOMEN OF TODAY
9220.05 MAR-KIT LANDFILL 375.00 MN OFFICE OF ENTERPRISE TECHNO
867.00 KENNETH MOORMAN 5488.00 LAW MOREN
341.49 NORTHWEST MECHANICAL OF BEMIDJ 3200.00 NORTHWEST MN MULTI-COUNTY HRA
360.16 PIRKL LUMBER & CARPET 2593.32 POWERPLAN
1043.60 R & Q TRUCKING, INC 4000.00 RESERVE ACCOUNT
484.27 RODERICK RONE JR 1570.21 ROSEAU COUNTY COOPERATIVE ASSN
1757.03 SOFTWARE HOUSE INTERNATIONAL, 409.97 SYNERGY GRAPHICS, INC
302.74 T R JOBBING 12661.00 VANGUARD APPRAISALS, INC
374.06 VOYAGEURS COMMUNICATIONS, INC 833.33 WIDSETH SMITH NOLTING&ASST INC
3839.87 WOODY’S SERVICE
44 PAYMENTS LESS THAN $300 5,131.64
FINAL TOTAL: $96,276.53
Further moved to authorize the payment of the following auditor warrants:
April 28, 2010 $ 49,012.63
April 30, 2010 $ 1,976.00
May 5, 2010 $ 83,514.36
The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
post prom
Deputy Auditor, Lorene Hanson met with the board and presented a letter of request for funding for Post Prom Party in the amount of $100.00.
Motion
Motion was made by Commissioner Todd Beckel to donate $100.00 to 2010 Post Prom Party. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried with Commissioner Hanson abstaining.
Crisis Resource
The board discussed the funding request from Tonja Reed, from the Crisis Resource Center.
Motion
Motion was made by Commissioner Arnesen to donate $2,500 to the Crisis Resource Center with $1,250 from the Con-Con fund and $1,250 from the Social Services Reserve fund. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Satisfaction of Mortgage
Deputy Auditor, Lorene Hanson met with the board requesting authorization to sign the satisfaction of mortgage for David D. Beckel.
Motion
Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid and Chairman Arnesen to sign the satisfaction of mortgage, dated November 14, 1994 with the indebtedness thereby, fully paid and satisfied for David D. Beckel. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried with Commissioners Todd Beckel and Patty Beckel abstaining.
Precinct Scanner
Deputy Auditor, Lorene Hanson requested approval to purchase a M100 Precinct Scanner with a steel box.
Motion
Motion was made by Commissioner Hanson to approve the purchase of one (1) M100 Precinct Scanner with a Steel Ballot Box, in the amount of $4,645.00 with the funding from the HAVA Election Reserves; and to have County Auditor, John W. Hoscheid sign the sales order agreement. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Classification Change
Deputy Auditor, Lorene Hanson presented an application for homestead classification error due to conversion issues; the special AG homestead classification was omitted on the 2 b portion of the property for Pierre LaFromboise.
Motion
Motion was made by Commissioner Todd Beckel to approve the Special AG homestead classification on the 2 b portion of Pierre LaFromboise property in Sec. 31- Twp 161- Range 31, NE4NE due to conversion issues. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
OLD/New Business
There was no new update on:
- ANI
- Red Lake Tribe
- Township Road Inventory
There were updates on:
- Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund; Information meeting on Parks and Trails on May 11, 2010 at 7:00 p.m. at Lake of the Woods School
- Land Acquisition; purchase request refused from DNR; may consider of giving land
- Oak Island Petition- send letter to all property owners at Angle Township to inform them of the Public Hearing for the petition and that there will be an open book meeting to discuss property owners questions regarding their assessments on June 15, 2010 board meeting at the Northwest Angle School.
- Grand Theater- Assessor is working on with the State Assessor
- Add Line Workers School to Old/New Business
- City of Baudette Council Members and Lake of the Woods County Commissioners meeting on May 24, 2010 at 5:00 p.m. in the Commissioners’ Room
Committee Reports
There were no committee reports.
Correspondence:
Minnesota Pollution Control Score Grant- 2010.
Recess
With no further business before the board, Chairman Arnesen called the meeting to recess at 3:40 p.m.
Attest: Approved: May 25, 2010
____________________________ ____________________________
Janet E. Rudd, Deputy Auditor Edward Arnesen, Chairman of the Board
Commissioner Proceedings
May 25, 2010
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 25, 2010, in the Commissioners’ Room at the Government Center.
Call to Order
Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.
Approval of Agenda
Motion
Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:
Resolution for Lake of the Woods Joint Powers Board and travel for Lorene Hanson and John W. Hoscheid to Detroit Lakes for MACO conference on June 22-25, 2010. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion
Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Leah Stephani-Miller to Duluth for St. Louis County Health & Human Services Conference on October 3-5, 2010;Holly House to Camp Ripley for AMEM meeting on June 14-15, 2010; Christine Hultman to Breezy Point for AMSSA conference on June 23-25, 2010; and Mark Hall, Lorene Hanson and John W. Hoscheid to Detroit Lakes for MACO conference on June 22-25, 2010. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion
Motion was made by Commissioner Todd Beckel to approve the minutes of May 11, 2010 regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
SOCIAL SERVICES DIRECTOR
Claims
Social Services Director, Nancy Wendler met with the board requesting approval of claims:
Motion
Motion was made by Commissioner Hanson to approve the following claims against the county:
Commissioners’ Warrants $19,251.79
Commissioners’ Warrants $ 5,142.42
The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
COUNTY AUDITOR
Claims
County Auditor, John W. Hoscheid met with the board for approval of claims:
Motion
Motion was made by Commissioner Moorman to approve the claims as follows:
Revenue $ 14,874.25
Road & Bridge $ 46,810.33
Social Services $ 1,250.00
Co. Development $ 3,250.00
Solid Waste $ 6,021.58
$ 72,206.16
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 5/25/2010 FOR PAYMENT 5/28/2010
AMOUNT VENDOR NAME AMOUNT VENDOR NAME
1264.73 AMERICAN SOLUTIONS FOR BUSINES 435.92 JULIE BERGGREN
2666.40 BURG ELECTRONIC RECOVERY 21420.00 C SHARP CONSTRUCTION
2000.00 CARP COMMUNITY 4512.50 CO-OP SERVICES INC
489.99 CRAGUN’S CONFERENCE & GOLF RES 2500.00 CRISIS RESOURCE CENTER
11552.51 CROP PRODUCTION SERVICES 342.00 THOMAS HANSON
313.17 BRUCE HASBARGEN 605.00 HELGESON FUNERAL CHAPEL
1034.03 INTERGRAPH CORPORATION 2946.00 GEORGE KRAMER
524.60 LAKEWOOD HEALTH CENTER 324.00 ROBERT LAPOS
421.11 LOW FOODS 845.00 MN ASSN COUNTY OFFICES-MACO
1958.90 MONITOR TIRE DISPOSAL, INC 858.00 MSOP-MN SEX OFFENDER PRGRM-462
1377.50 GARY NOBLE & STUART & NANCY NO 460.90 NORTHERN ENGRAVING AND TROPHIE
321.39 NORTHERN RESOURCES COOPERATIVE 369.49 NORTHERN SPORTS & MACHINE – DB
988.86 OCCUPATIONAL DEVELOPMENT CTR. 807.18 PRO MAC MANUFACTURING LTD
2229.50 RONALD STREED 4187.36 TRI MIN SYSTEMS, INC
765.92 WEST GROUP
26 PAYMENTS LESS THAN $300 3,684.20
FINAL TOTAL: $72,206.16
Further moved to authorize the payment of the following auditor warrants:
May 10, 2010 $ 20,000.00
May 13, 2010 $ 5,730.89
May 19, 2010 $ 8,907.39
The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
2010 Election
County Auditor, John W. Hoscheid met with the board and informed them of legislative changes in regards to elections; the law now requires County Auditors to implement a Mail Ballot Board and an Absentee Ballot Board; John requested approval from the board to implement the two boards.
Resolution
The following resolution was offered by Commissioner Patty Beckel and moved for adoption:
Resolution
Authorizing A County Mail Ballot Board
Resolution 10-05- 06
WHEREAS, Lake of the Woods County is permitted by Minnesota Statute 203B.13, Subd.1 to authorize a County Mail Ballot Board; and
WHEREAS, this authorization will bring uniformity in the processing of accepting or rejecting returned mail ballots to the Lake of the Woods County Auditor, that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22; and
WHEREAS, this will eliminate the need for election judges to perform this technical and time consuming task on election day wherein the county mail ballot board can begin this process 30 days prior to an election; and
WHEREAS, this will speed the processing of accepted mail ballots delivered to the precincts to be incorporated into the vote counts on election day; giving election judges more available time for the voters at the polls; and
NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby authorizes the Lake of the Woods County Auditor to implement a County Mail Ballot Board that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 to perform the task.
The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Resolution
The following resolution was offered by Commissioner Hanson and moved for adoption:
Resolution
Authorizing A County Absentee Ballot Board
Resolution 10-05-07
WHEREAS, Lake of the Woods County is permitted by Minnesota Statute 203B.13, Subd.1 to authorize a County Absentee Ballot Board; and
WHEREAS, this authorization will bring uniformity in the processing of accepting or rejecting returned absentee ballots to the Lake of the Woods County Auditor, that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22; and
WHEREAS, this will eliminate the need for election judges to perform this technical and time consuming task on election day wherein the county absentee ballot board can begin this process 30 days prior to an election; and
WHEREAS, this will speed the processing of accepted absentee ballots delivered to the precincts to be incorporated into the vote counts on election day; giving election judges more available time for the voters at the polls; and
NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby authorizes the Lake of the Woods County Auditor to implement a County Absentee Ballot Board that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 to perform the task.
The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Reserve Funds
County Auditor, John W. Hoscheid met with the board requesting authorization to close three reserve funds.
Motion
Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to close the following three reserve funds; Administrative Tickets. Parents Forever and Extension Publication funds and transfer the Administrative Tickets funds to the Sheriffs account; Parents Forever and Extension Publication funds to the general account effective 2009 year end. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
County T.V.
The board discussed the maintenance and painting of the T.V. towers.
Motion
Motion was made by Commissioner Hanson to approve the painting of the County T.V. towers in the amount of $3,200 per tower with the funding from the County T.V. expenditure fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
COUNTY SHERIFF
Stonegarden Grant
County Sheriff, Dallas Block met with the board to discuss the 2009 Stonegarden Grant. He informed the board that the grant was not received in the mail as he thought and will bring back to the next meeting. Dallas informed the board that there was still money left in his 2008 Stonegarden Grant and he put in a change order to purchase another squad.
Task Force Grant
County Sheriff, Dallas Block informed the board that there is a “Recovery Act” grant available to enforcement agencies located along a Northern or Southern border in rural areas to combat crime and drugs. Dallas requested authorization to apply for this grant; if the grant is received, the grant money would be used for a “Paul Bunyan Task Force Officer”.
Motion
Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to apply for the “Recovery Act” grant. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.
Annual County Board and Water Grant
County Sheriff, Dallas Block presented the Annual County Boat and Water Safety Grant to the board.
Motion
Motion was made Commissioner Todd Beckel to amend the agenda and add the Boat and Water Safety Grant. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Resolution
The following resolution was offered by Commissioner Todd Beckel and moved for adoption:
A Resolution Authorizing the Annual Boat and Water Safety Grant
Resolution 10-05-04
WHEREAS, under the provisions of M.S.86B.105, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner.
WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.
NOW, THEREFORE BE IT RESOLVED, that the Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2010 through June 30, 2011 in the amount of $4,803.00.
Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
RECESS
The meeting was called to recess at 10:24 a.m. and reconvened at 10:35 a.m. as follows:
EMERGENCY MANAGEMENT
Emergency Management Performance Grant (EMPG)
Emergency Management Director, Holly House met with the board requesting approval for the 2010 EMPG effective January 1, 2010 and ending December 31, 2010 in the amount of $15, 690.00.
Motion
Motion was made Commissioner Todd Beckel to approve and authorize Emergency Management Director, Holly House and Chairman Arnesen to sign the 2010 EMPG effective January 1, 2010 and ending December 31, 2010 in the amount of $15,690.00. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
UNIVERSITY OF MINNESOTA EXTENSION
Nutrition Education Program
Nutrition Education Assistant, Sunny Dorow met with the board and updated them on the Nutrition Program that she teaches to various groups within Lake of the Woods County.
RECESS
The meeting was called to recess at 10:56 a.m. and reconvened at 11:04 a.m. as follows:
NORTH WEST COMMUNITY ACTION
Lake of the Woods Economic Development Loan and Grants Program
Karl Frigaard with Northwest Community Action met with the board requesting approval of a resolution for Lake of the Woods Joint Powers Board for Economic Development for its project for economic development.
Resolution
The following resolution was offered by Patty Beckel and moved for adoption:
Rural Economic Development Loan and Grants Program
(REDLAG)
Resolution 10-5-05
WHEREAS, Lake of Woods Joint Powers Board for Economic Development of Baudette, Minnesota is requesting funds for its projects for economic development, and
WHEREAS, the County of Lake of the Woods Joint Powers Board for Economic Development has identified a need for funds from the Lake of Woods County in the amount of $60,000, and
NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County agrees to fund the Project from Lake of Woods Joint Powers Board for Economic Development.
BE IT FURTHER RESOLVED, that Lake of Woods County Board of Commissioners have authorized Edward Arnesen Lake of the Woods County Board Chairman to sign all necessary paperwork for this resolution.
The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Bid Opening Date
County Auditor, John W. Hoscheid met with the board requesting the board to advertise and let bid opening for the construction for the Line Workers School.
Motion
Motion was made by Commissioner Todd Beckel to advertise and let bid opening for the construction for the Line Workers School for July 13, 2010 at 11:00 a.m. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
PUBLIC WORKS DIRECTOR
Chairman Arnesen presented a plaque of appreciation to Public Works Director, Bruce Hasbargen for his many years of service.
Resolution
The following resolution was offered by Commissioner Arnesen and moved for adoption:
Recognition of Years of Service for Bruce Hasbargen
Resolution No. 10-05-08
WHEREAS, Bruce Hasbargen has served the residents of Lake of the Woods County for over 10 years, as Public Works Director;
WHEREAS, Bruce Hasbargen has resigned from Lake of the Woods County, effective May 28, 2010,
NOW THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its appreciation to Bruce Hasbargen for his many years of dedicated service.
The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried
County Road 33
Public Works Director, Bruce Hasbargen met with the board and presented the letter that they requested him to write on the right of way issues on County Road 33.
Motion
Motion was made by Commissioner Patty Beckel to approve the letter as presented by Public Works Director for the right of way issues on County Road 33 and authorize Chairman Arnesen to sign. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
County Engineers Position Vacancy
Public Works Director, Bruce Hasbargen discussed the vacancy of his position and explained that he had two items that are upcoming that will require a certified engineer to sign off on. No board action was taken at this time.
2010 Road Tour
Public Works Director, Bruce Hasbargen met with the board to review the 2010 road tour information.
Five Year Highway Construction Plan
Public Works Director, Bruce Hasbargen updated the board on the Five Year Highway Construction Plan.
Township Road Inventory
Public Works Director, Bruce Hasbargen updated the board that he has informed Assistant Engineer Bill Sindelir and Engineering Technician/Administrative Assistant Boyd Johnson on the Township Road Inventory. He informed the board that Boyd is entering the information into the GIS system and then they will be able to move on after that is completed.
NORTHWEST ANGLE MEETING
The board discussed agenda items for the Northwest Angle. Tentatively at 10:00 a.m. Senator Saxhaug will meet with the board; 11:00 a.m. Public Hearing for the Oak Island Petition will be heard and that County Assessor will be available to the Northwest Angle residents to discuss questions regarding their valuation or classification from 10:00 a.m. to 1:00 p.m.
OLD/New Business
There was no new update on:
- ANI
- Red Lake Tribe
- Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund
- Grand Theater
There were updates on:
- Land Acquisition; title search almost done
- Team Building; placed on June 7, 2010 Department Head Meeting
Committee Reports
There were no committee reports.
Correspondence:
Rinke Noonan Law Firm (drainage system law changes)
SPECIAL BOARD MEETING
The consensus of the board was to set June 1, 2010 at 2:00 p.m. for a Special Board meeting to discuss the Public Works Director Vacancy.
Recess
With no further business before the board, Chairman Arnesen called the meeting to recess at 12:25 p.m.
Attest: Approved: June 8, 2010
____________________________ ____________________________
John W. Hoscheid County Auditor Edward Arnesen, Chairman of the Board
Commissioner Proceedings
Special County Board Meeting
May 27, 2010
The Lake of the Woods County Board of Commissioners met in special session on Thursday, May 27, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.
Call to Order
Chair Arnesen called the meeting to order at 11:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, John Oren, Penny Mio Hirst and Wade Johannesen.
Approval of Agenda
Motion was made by Commissioner Moorman to approve the agenda for the special meeting today. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Headwaters Regional Development Commission (HRDC)
Dave Hengel, Director of Community Stewardship Development for HRDC, met with the County Board to discuss the procedures of creating of a County Economic Development Authority (EDA).
- o create a County Economic Development Authority (EDA):
- The County Board must first provide notice to all local government units and development agencies, within the county, that they intend to adopt a resolution to create a committee to recommend options for the establishment of a county economic development authority (eda).
- After providing appropriate notice, the County Board adopts a resolution to create the committee.
- If the committee recommends establishing a County EDA, notice must be published and a public hearing held.
- After conducting the public hearing, the County Board may adopt the enabling resolution establishing a County EDA, board membership and powers.
- Local Committee membership must consist of no fewer than 11 and no more than 15 members appointed by the County Board. (Membership requirements in MN Statutes §469.1082, Sub2.) Dave offered his services to assist the local committee.
- County EDA membership can be 3, 5, 7 and 9 members. If a 9 member board is chosen, at least 2 must be county commissioners.
- Powers of a County EDA are the same as a City EDA, unless limited by the resolution of the County Board. Dave suggested the Local Committee and the County Board put some thoughtfulness into the powers that the County EDA would carry. He could provide examples from a variety of counties in Minnesota and the diverse terms of powers granted.
The County Board directed the County Auditor to provide notice to all local government units and development agencies, within the county, that the County Board is intending to adopt a resolution to create a committee to recommend options for the establishment of a county economic development authority.
The County Board discussed the following potential committee members:
- 2 County Board Commissioners,
- 2 City of Baudette Council Members,
- 2 City of Williams Council Members,
- 2 Lake of the Woods School Board Members,
- 1 Baudette/Lake of the Woods Chamber Member,
- 1 Northwest Angle Chamber Member,
- 1 Lake of the Woods County Tourism Member,
- 1 Lake of the Woods Industrial Development Commission Member,
- 1 Bank Member,
- 1 Housing Rehabilitation Authority Member,
- 1 Hospital – Lakewood Health Member
Oak Island Petition
Land and Water Planning Director, Josh Stromlund met with the County Board to discuss the Oak Island Petition and the upcoming Northwest Angle meeting. Josh will provide informational packets, including maps, to the County Board prior to the Public Hearing.
County Sheriff
Stonegarden
County Sheriff, Dallas Block updated the County Board on the FY08 Operation Stonegarden. He provided a spreadsheet showing grant amounts and expenses to date. He is currently waiting for the final 2009 grant to be awarded.
Recess
There being no further business before the County Board, Chair Arnesen called the meeting to recess at 2:15 p.m.
Attest: Approved: June 8, 2010
______________________________ ___________________________________
John W Hoscheid Edward Arnesen
County Auditor County Board Chair