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COUNTY BOARD

May, 2015

Commissioner Proceedings

May 12, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 12, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:05 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, absent Patty Beckel.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Deputy Auditor/Treasurers position, land exchange, power line, veteran’s resolution, and remove wellness committee.

Approval of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda, travel for;   Tim Erickson to District II and District IV Spring Screening Board meeting on May 20th & 21st, 2015, in Park Rapids, MN; Steve Sindelir, Minnesota Association of County Ag Inspectors (MACAI) Annual Conference July 12-15, Ottertail

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of April 28, 2015.

COUNTY FAIR

Brenda Rone, Nicole Hancock, Alicia Walton and David Antonson meet with the board to discuss the finances and cost associated with the County Fair. They requested a contribution of $25,000 per year vs $15,000 for the Carnival. The board informed them that this would be placed on the Budget sessions for consideration.

Social Services

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Norldof and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 12,512.60

                                                Commissioners’ Warrants          $ 10,897.00

Power line

Chairman Arnesen discussed the May 5, 2015 meeting that the Great Northern Transmission Line presented. The board requested that they would like to meet with the Great Northern Transmission Line  as early as possible.

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:

                                           Revenue                              $    29,545.40            

                                                Road & Bridge                    $    32,019.77

                                                Co. Develop                        $          200.00

                                                Solid Waste                         $     19,799.46

                                                EDA                                    $          363.73

                                                Taxes & Penalties               $          114.00

WARRANTS FOR PUBLICATION

Warrants Approved On 5/12/2015 For Payment 5/15/2015

Vendor Name                                     Amount

American Solutions For Business                                 2,506.48

Cenex Co-Op Services, Inc.                                                          6,513.94

Computer Professionals Unlimited Inc                                         3,311.00

LOW County Treasurer                                                   8,730.22

LOW Highway Dept                                                        3,077.50

M-R Sign Co, Inc                                                           31,682.03

Mar-Kit Landfill                                                                9,650.25

Olson/Emil A                                                                    3,872.07

Ravndalen/Milo & Karleen J & Cora I                            4,541.52

Rinke-Noonan                                                                 9,489.30

Woody’s Service                                                             2,491.88

  80 Payments less than $2000                                     29,276.22

                Final Total:                                                $ 115,142.41

Deputy Auditor/Treasures Positon

The board discussed the Auditor/Treasurer vacant position with County Auditor/Treasurer.

RECESS

The meeting was called to recess at 10:05 a.m. and reconvened at 10:08 a.m. as follows:

SHORT ELLIOT HENDRICKSON

Benita L. Crow, PE  |  Principal, Shane Macman, from S E H, Kathy Vesely and Julie Carr from MnDot, Jim Hanson, Bob Lessard, Kirk Hener and Bryon Budds met with the board to discuss Phase III Phase 3 Feasibility Study for the proposed airport in the NW Angle.  This phase of the feasibility study included preliminary engineering (topographic survey, wetland mitigation, and geotechnical borings). The board requested that S E H meet with them on June 16 at the NWA County Board meeting.

RECESS

The meeting was called to recess at 11:40 a.m. and reconvened at 11:45 a.m. as follows

YEARS OF SERVICE

Chairman Arnesen thanked Darren Olson for his helpful service to Lake of the Woods County Residents.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of years of service

Darren Olson

Resolution 2015 – 05– 01

Whereas:  Darren Olson has served the residents of Lake of the Woods County since December 27, 1999 as Deputy Auditor/Treasurer;

Whereas:  Darren has resigned from Lake of the Woods County service effective May 14, 2015 with fifteen years of service;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Darren for his dedicated service and best wishes to him;

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

 EMERGENCY MANGEMENT

Armer Radio System Participation Plan

Rey Freeman, Communication Consulting met with the board and reviewed the Lake of the Woods County Armer Radio System Participation Plan. Rey Freeman assured  the board that there is no cost for maintenance or use of the Armer Radio system that the county will occur

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the Lake of the Woods Armer Radio System Participation Plan as presented.

Region Three Homeland Security and Emergency Management Joint Powers Agreement

Emergency Management Director, Jill Olson met with the board requesting authorization to approve the Region Three Homeland Security and Emergency Management Joint Powers Board Mutual Aid Agreement.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordolof and carried unanimously to approve the Region Three Homeland Security and Emergency Management Joint Powers Board Mutual Aid Agreement and authorize Chairman Arnesen and Emergency Management Director, Jill Olson to sign.

Firewise Community Mitigation Grants

Emergency Management Director, Jill Olson met with the board inquiring if the board would like her to move forward with securing grant money for the Firewise Community Mitigation Plan. The board authorized Jill to move ahead on grant funding.

SHERIFF

County Sheriff, Gary Fish met with the board requesting authorization to purchase additional cameras for the Jail.

Motion

Motion was made by Commissioner Hanson seconded by Commissioner Nordlof and carried unanimously to authorize County Sheriff, Gary Fish to purchase cameras/equipment with funding up to 1,500.

Permanent Part-time Deputy Sheriff

County Sheriff, Gary Fish met with the board requesting a step increase for Permanent Part-time Deputy Sheriff.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve a step increase for Permanent Part-time Deputy Sheriff, Russell Platz from step 2 to step 3, 20.35, and effective May 24, 2015.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board for his re-appointment as County Engineer.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman, and carried unanimously to re-appoint Tim Erickson as County Engineer for four year term effective May 1, 2015.

Brush Trailer

Public Works Director, Tim Erickson discussed the “Brush Trailer” that is located at the county’s storage shed and the abuse of garbage that is thrown in the trailer. The board wants this “Brush” trailer to continue until the City of Baudette sets up a program for yard waste; but if garbage continues to be placed in the “Brush” trailer by the residents, the trailer will be discontinued.

RECESS

The meeting was called to recess at 1:10 and reconvened at 2:00 p.m. as follows:

Commissioner Hanson excused himself from the afternoon meeting.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board requesting approval to purchase a truck for his department.

Motion

Motion was made by Commissioner Norldof, seconded by Commissioner Moorman and carried unanimously to authorize Land and Water Planning Director, Josh Stromlund to purchase a 2015 GM Crew Cab up to $30,000 as budgeted.

WETLANDS MITIGATION FUNDING

Land and Water Planning Director, Josh Stromlund met with the board requesting $20,000 additional funding for Wetland Mitigation and discussed looking for alternate wetland sites. The consensus of the board was for Josh to search for sites.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to transfer $20,000 from the Environmental Enhancement Fund to the Wetland Mitigation fund.

NO NET LOSS POICY

The board discussed the County’s No-Net-Loss policy and requested that this be placed on the next board agenda for review.

VETERANS SERVICE SUPPORT

Chairman Arnesen presented a resolution in support for the MN Department of Veterans Affairs Budget.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 15-05-02

WHEREAS, Lake of the Woods County Board of Commissioners has and continues to support services for the United States Veterans; and

WHEREAS, Lake of the Woods County recognizes that numerous services for veterans are delivered through the Minnesota Department of Veterans Affairs; and

WHEREAS, Lake of the Woods County Board is aware of a potential legislatively budgeted shortfall for the Minnesota Department of Veterans Affairs;

THEREFORE,BE IT RESOLVED that the Lake of the Woods County Board supports funding for MDVA to a level that supports current staffing level, allows for cost of living adjustments to staff where appropriate, and provides for maintenance and procurement of facilities and equipment  where and when appropriate, and;

BE IT FURTHER RESOLVED that the Lake of the Woods County Board of Commissioners hereby expresses strong support for appropriate funding to keep all Veterans Homes at full current housing capacity, in addition to planning for increased housing capacity in the near future.

YES                  NO       Absent

Beckel                                                 x

Arnesen           x

Hanson                                                x

Nordlof           x

Moorman         x

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

CORRESPONDENCE:

Baudette Depot- Historic Transportation and Settlement Exhibit May 23, at 1:00 p.m.

COMMITTEE REPORTS

Commissioner Arnesen – AIS plan is developed and will bring information to the board for approval.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:05 p.m.

Attest:                                                                                     Approved: May 26, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward Arnesen

County Auditor/Treasurer      

Commissioner Proceedings

Special County Board Meeting

May 20, 2015

The Lake of the Woods County Board of Commissioners met in special session on May 20, 2015, in the Commissioners’ Room at the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 8:00 a.m.  The following members were present:  Commissioners Ed Arnesen, Patty Beckel, Tom Hanson, Ken Moorman and Buck Nordlof.  Also present were: Social Service Director Nancy Wendler.

The board reviewed the applicant’s applications and interview process for Social Service Director.

Interviews:

1st Applicant:

Chairman Arnesen welcomed Christine Hultman to the interview.  Social Service Director, Nancy Wendler proceeded with the interviewing questions. 

Interviews:

2nd Applicant:

Chairman Arnesen welcomed Amy Ballard to the interview.  Social Service Director, Nancy Wendler proceeded with the interviewing questions. 

Interviews:

3rd Applicant:

Chairman Arnesen welcomed Angela Eason to the interview.  Social Service Director, Nancy Wendler proceeded with the interviewing questions. 

Job Applicants Review

Chairman Arnesen discussed the interviews and the Commissioners scored the applicants.

Recess

There being no further business before the County Board, Chairman Arnesen called the meeting to recess at 11:15 a.m.

Attest:                                                             Approved:  June 9, 2015

______________________________            ___________________________________

Vice-Chairman Ken Moorman                        Chairman Edward Arnesen

Commissioner Proceedings

Special County Board Meeting

May 27, 2015

The Lake of the Woods County Board of Commissioners met in special session on May 27, 2015, in the Commissioners’ Room at the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 8:00 a.m.  The following members were present:  Commissioners Ed Arnesen, Patty Beckel, Tom Hanson, Ken Moorman and Buck Nordlof.  Also present were: Social Service Director Nancy Wendler and Human Resource Director, Karen Ose.

The board reviewed the applicant’s applications and interview process for Social Service Director.

Interviews:

1st Applicant:

Chairman Arnesen welcomed Russell Rowenhorst to the interview.  Social Service Director, Nancy Wendler proceeded with the interviewing questions. 

Interviews:

2nd Applicant:

Chairman Arnesen welcomed Amy Loch to the interview.  Social Service Director, Nancy Wendler proceeded with the interviewing questions. 

Interviews:

3rd Applicant:

Chairman Arnesen welcomed Christopher Pieper to the interview.  Social Service Director, Nancy Wendler proceeded with the interviewing questions. 

Job Applicants Review

Chairman Arnesen discussed the interviews and the Commissioners scored the applicants.

Recess

There being no further business before the County Board, Chairman Arnesen called the meeting to recess at 11:30 a.m.

Attest:                                                             Approved:  June 9, 2015

______________________________            ___________________________________

Human Resource Director, Karen Ose           Chairman Edward Arnesen

Commissioner Proceedings

May 26, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 26, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:05 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: Change letter of resignation to request for medical leave, personnel committee recommendations for job descriptions and grade level change and bush trailer.

Approval of Consent Agenda

None

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Norldof and carried unanimously to approve the official and summarized minutes of May 12, 2015.

auditor/treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the claims against the county as follows:

                                           Revenue                              $  84,669.42        

                                                Road & Bridge                    $   5,524.74

                                                Co. Develop                        $ 15,550.00    

                                                Solid Waste                         $   2,598.59  

                                                EDA                                    $   3,405.50 

                                                Taxes & Penalties               $        58.21

WARRANTS FOR PUBLICATION

Warrants Approved On 5/26/2015 For Payment 5/29/2015

Vendor Name                                     Amount

Hasler                                                                               4,000.00

M-R Sign Co, Inc                                                           15,550.00

MN Dept of Employment & Economic Develop                 5,000.00

North East Technical Service,Inc                                  2,312.50

Northern Light Region                                                   2,179.14

Northwest Community Action, Inc                                 2,893.00

Rtvision Inc                                                                     2,060.00

Short Elliott Hendrickson, Inc                                                     58,300.00

  54 Payments less than $2000                                     19,511.82

                Final Total:                                                $ 111,806.46

Further moved to authorize the payment of the following auditor warrants:

                                                May 14, 2015                  $   86,858.26

May 19, 2015                   $   86,212.30

 Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the Liquor license and Cigarette license for 2015.

Motion

Motion was made by Commissioner Beckel to approve the following 2014 On/Off Sale and Sunday Liquor License; On-Sale Sunday Liquor License; Off-Sale Only, Cigarette Licenses and 3.2 on and Off Sale Malt Liquor License as permitted by County Sheriff, Gary Fish and County Attorney, James Austad:

On/Off Sale and Sunday Liquor License:

Adrian’s Resort, DACH -Angle Inn Lodge, Ballard’s Resort, Borderview Lodge, Morris Point Lakeview Lodge, PCE-Riverbend Resort, Rock Harbor Lodge, J&L Hennum-Sportsman’s Lodge, T&N Briggs-Wigwam Resort, Zippel Bay Resort, Sportsman’s Oak Island Lodge; Bugsy’s on Bostic;

On-Sale and Sunday Liquor License:

First Ice Enterprises-Cyrus Resort, Ken-Mar-Ke Resort, Blue Eyed Chief Bar & Grill, Wheelers Point Resort, Bathel Enterprises- Slims Resort and Elkhorn Outfitters-Riverview Resort;

Off-Sale Only:

Log Cabin Liquors Inc;

Cigarette License:

Ballard’s Resort, Bay Store, Borderview Lodge, Cenex, City of Williams, City of Baudette, First Ice Enterprises-Cyrus Resort, Border Bait, Holiday Station, Howard’s, Jeanette Mcatee, Lake of the Woods Foods, Log Cabin Bait, Log Cabin Liquors, Long Point Resort, Morris Point Lakeview Lodge, Rock Harbor Lodge, Slims Resort, Sportsman’s Lodge, Sportsman’s of Oak Island Lodge, Sunset Lodge, Andy’s Garages, Wheeler’s Point, Zippel Bay Resort;

 3.2 On-Sale Malt Liquor:

Long Point Resort, Ships Wheel and Oak Island Resort;

3.2 Off-Sale Malt Liquor:

Angle Outpost, Bay Store, Cyrus Resort, Border Bait, Blue Eyed Chief Bar & Grill, Long Point Resort, Flag Island. Oak Island Resort, Rock Harbor Lodge, Log Cabin Bait,

 Set-Up License:

Ships Wheel Resort.

The motion was seconded by Commissioner Norldof and the same being put to a vote, was unanimously carried with Commissioner Arnesen abstaining from voting.

Social Services

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $  8,867.40

                                                Commissioners’ Warrants          $24,330.16

YEARS OF SERVICE

Chairman Arnesen on behalf of the board thanked Social Service Director, Nancy Wendler on all she has done and accomplished in her years of service for Lake of the Woods County.

Resolution
The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of years of service

Nancy Wendler

Resolution 2015 – 05– 03

Whereas:  Nancy Wendler has served the residents of Lake of the Woods County since March 19, 1984;

Whereas:  Nancy is retiring from Lake of the Woods County service effective May 29, 2015 with thirty–one years of service;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Nancy for her dedicated service and  wishes her well on her retirement;

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CORRESPONDENCE/COMMITTEE REPORTS:

Northwest Community Action- Open House June 19; 2001 Diamond Transit Bus; NWCA- score grant plan.

Recess

The meeting was called to recess at 9:40 a.m. and reconvened at 9:48 a.m. as follows:

county surveyor

County Surveyor, Donn Rasmussen met with the board requesting approval for a Surveyor’s Certificate of own plat errors; corrections pursuant to MN Statutes, Section 505.174. Donn informed the board that when Surveyor J.S. Gjelhaug created this plat there was an error which needs to be corrected on the Wigwam Boulevard section of the plat. The board reviewed the corrected plat information with Donn.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the Certificate of Plat Correction and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Arnesen to sign the following:

Pursuant to the provisions of Minnesota Statues, Chapter 505.175, I, Donn R. Rasmussen, a duly Licensed Land Surveyor in and for the state of Minnesota Declares as follows:

  1. That the plat of WHEELER’S POINT dated August 23, 1922 and filed on December 6, 1922 in the Office of the County Recorder, Beltrami County, Minnesota, as Document No. 103906 and refiled on December 24, 1925 in the Office of the County Recorder, Lake of the Woods County, Minnesota, as Document Number 4128, was prepared by J.A. Gjelhaug who is not now available for the following reason; Deceased.
  2. That said plat contains errors, omissions, or defects described in particular as follows: The dimension across Wigwam Boulevard along the southwesterly extension of the southeasterly line of River Drive, shown on the plat as “39.93, is in error.
  3. That said plat is hereby corrected in particular as follows:

Wigwam Boulevard is designated on the plat as being 33 feet wide. The correct dimension, as mathematically calculated based on the angle between Wigwam Boulevard and River Drive as shown on the plat, is 34.93

I hereby certify that this Surveyor’s Certificate of Plat Correction was prepared by me or under my direct supervision and that I am a dully Licensed Surveyor under the laws of the State of Minnesota.

Don R. Rasmussen Licensed Land Surveyor, MN License No. 16102, April 23, 2015.

WELLNESS COMMITTEE

Angie Eason, Steve Sindelir and Curt Nuss met with the board to discuss the Profile by Sanford, which is a weight management program designed by Sanford Health physicians and scientists, as a Simple, Effective & Sustainable solution for weight loss. Angie informed the board that if Lake of the Woods County signs the participation Profile by Sanford, employees receive discounted prices for this program.  The consensus of the board was that they supported this program and authorized Chairman Arnesen, County Auditor/Treasurer, Lorene Hanson and Wellness Committee Chair, Angie Eason to sign. The committee also discussed a possibility to have an Employee Garden behind the Public Works Department. The board concurred that the committee could go forward with the Employee Garden; also discussed a bike rack to be set up outside thru the Wellness Committee, the board gave consensus that it would be acceptable for the Wellness Committee to place a bike rack on county grounds.

 LAND AND WATER PLANNING

Conditional Use- J&L Hennum, Inc.

Land and Water Planning Director, Josh Stromlund presented an application for Conditional Use Permit for J&L Hennum, Inc.  to allow a commercial business consisting of off-season storage of ice fishing house rental units in a Low Density Residential District and informed the board that the Planning Commission reviewed the application and recommends for approval.

Motion

Motion was made by Commissioner Nordlof, Seconded by Commissioner Beckel and carried unanimously to approve the Conditional with conditions.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  J and L Hennum, Inc. (Gregg Hennum)                          Date:  May 26, 2015

Location/Legal Description:  Lots 15 and 16 Block 1, Birch Acres subdivision (s. 24, T. 162N, R. 32W)

Project Proposal:          A commercial business consisting of off-season storage of ice fishing house rental units in a Low Density Residential District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                            YES (X) NO (  ) N/A (  )

Why or why not?  Resort area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                    YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Yes, but barriers will be considered.

5.  Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                           YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?               YES (X)  NO (  )  N/A (  )

Why or why not?  Doesn’t change.

8. Is the project proposal compatible with adjacent land uses?                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Commercial activity in residential area and visual buffer establishment is required for compatibility.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________ 

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                              YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________ 

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                           

                                                                                                YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

                                                                                                             YES (X) NO (  ) N/A (  )

Why or why not?  See conditions.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                         

                                                                                                                           YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

17.  If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                              YES (X)  NO (  )  N/A (  )

Why or why not?  No increase.

The specific conditions of approval are as follows:

  1. Either eight (8) foot spruce trees or a fence shall be planted/constructed to provide a visual buffer on west side parallel to existing road (trail) access to shop so fish houses are not visible from Fishery Road.
  2. Must observe ten (10) foot setback from property lines for storage of fish houses.
  3. Planting/construction of visual buffer to be completed within six (6) months from date of approval.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

 Approved  as Presented  (  )                          Approved with Conditions  (X)                      Denied  (  )

                                                                                    _____________________________________

                                                                                                            Edward Arnesen

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

DITCH MAINTENANCE

The following were present to discuss Ditch Maintenance with the board; Jim Heins, Joe Grund, Don Smith, Terry Waibel, Jon Waibel, Mel Mollberg, George Swentik, Vern Horntvedt, David Marhula, Gary Bailey, Greg Cole, Steve Ellis, and Mike Reed. Individuals discussed their concerns of the conditions of the ditches, outlets not being cleaned, and outlets on private property that are blocked and beaver bounty. They discussed a ditch plan, cost share program for cleaning ditches, and communication difficulties with Public Works officials. The board discussed contacting Rinke-Noonan Law Firm, County Ditch Attorney for legal advice on cleaning ditches.

HUMAN RESOURCES

Medical Leave Request

Human Resource Director, Karen Ose met with the board to discuss her medical leave request. The consensus of the board was to honor Karen’s medical leave request as needed.

Department Heads Evaluations

Karen informed the board that she is half way through department head evaluation format.

Job Classifications

Human Resource Director, Karen Ose and Social Service Director, Nancy Wendler met with the board to discuss MN Merit System and job classification changes and adjustments.

  1. Child Support Supervisor I- Rated as Child Support Officer, Grade 11, Step 4, 19.64 per hour. Based on years of service in the position, he should now be graded as Child Support Supervisor 1. The Personnel Committee feels that this position is a Job Grade 12. If promoted to this position and Grade Level, the comparable step would be between Step 1 at $19.45 and Step 2 at $19.90. The Child Support Officer position will be retained at a grade level 11.
  2. Fiscal Supervisor 1- Rated as Fiscal Officer, Grade 12, Step 4, $20.80 per hour. The Personnel Committee recommends the new Job Title of Fiscal Supervisor 1 be adopted and used in lieu of Fiscal Officer. The Fiscal Officer position will be retained at a Grade Level 12. This would be a change in Job Title Only.
  3. Financial Assistance Supervisor 1- Currently the County’s employee is rated as Lead Eligibility Worker, Grade 11, Step 9+at 21.85. The Personnel Committee recommends a new grade level of 13 for the Financial Assistance Supervisor 1 position and changing this employee accordingly. A comparable Grade 13 step would be between Step 3 at $21.56 per hour and step 4 at $22.05 per hour. The lead Eligibility Worker position would be retained at a grade level 11.

These changes be proposed keeps Lake of the Woods ranges comparable with the Minnesota Merit System.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and unanimously carried to Change the following: Craig Severs from Child Support Officer to Child Support Supervisor 1, points 282, Grade 12, Step 2 at $19.90 per hour effective June 7, 2015; Angie Eason from Lead Eligibility Worker to Financial Assistance Supervisor 1, points 295, Grade 13, Step 4 at $22.05 per hour effective June 7, 2015 ; Christine Hultman job title from Fiscal Officer to Fiscal Supervisor 1, points 282, Grade 12, step 4, 20.80 per hour effective June 7, 2015.

Brush Trailer

Public Works Director, Tim Erickson met with the board and explained that the “Brush Trailer” has not been placed yet at the county’s storage shed for they are making signs and fixing the lights and brakes.

RECESS

The meeting was called to recess at 12:35 p.m. and reconvened at 1:12 p.m. as follows:

GREAT NORTHERN TRANSMISSION LINE

Jim Atiksons, Environmental Lead with Great Northern Transmission Line met with the board to review the proposed routes for the new transmission line.  The board is not favorable to the blue route because it affects more land owners. The board prefers the orange route.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund presented and reviewed an application for Conditional Use Permit for Wheeler’s Point Sanitary District to construct a Wastewater treatment facility in a Natural Environment Area District and informed the board that the Planning Commission reviewed the application and recommends for approval. The following correspondence was acknowledge, Sherri Olson e-mail.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and unanimously carried to approve the Conditional Use Permit for Wheeler’s Point Sanitary District with conditions as follows:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Wheeler’s Point Sanitary District                                  Date:  May 26, 2015

Location/Legal Description:  Section 33, Township 162N, Range 32W – N½, N½SW¼, N½SE¼

Project Proposal:  Construct a Wastewater Treatment Facility in a Natural Environment Area

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  )  N/A (  )

Why or why not?   See below and this project will address sewer/septic problems in the Wheeler’s Point area.

Lake of the Woods County Comprehensive Land Use Plan Addendum (adopted 2/22/2011)

  • Proposed area serviced by the Sanitary District has been established as a high growth corridor.
  • Due to the high quality amenities and the desire of tourists and residents to be near such fabulous natural resources as Lake of the Woods and the Rainy River, the County would like to encourage growth in a responsible way along the growth corridor.
  • The Lake of the Woods high growth corridor will offer an exceptional quality of life to existing residents, future residents, and tourists interested in taking advantage of the unique natural resources and opportunities in the County.

Lake of the Woods County Comprehensive Land Use Plan (adopted 3/28/2000)

  • High Priority Issues
    • Businesses and residents clearly felt that timber harvesting and shoreland development have had the greatest effect on the county’s natural resources over the past decade. These two are of continuing importance to the county.
    • Preserving the county’s tax base is a high priority.
    • The county should provide a balanced approach to land use planning which takes into consideration individual rights, protection from the actions of others, and protection of the natural environment.
  • Summary of Values
    • Conservation:  Of the resources in the county. Those resources would be used in a way that they remain healthy for future generations.
    • Balance:  Between individual rights and the public’s welfare and between competing economic development and environmental protection objectives.
      • Existing Development
      • There is a substantial amount of existing development along the south shore of Lake of the Woods and Rainy River. In many of these cases, there are likely septic systems that do not conform to new ISTS regulations. Furthermore, in most of these cases, alternative sewage treatment system designs will be needed to bring these housing units into compliance.
  • Conclusions:
    • New shoreland-related residential and commercial development in Lake of the Woods County is moderate in scope. There has been some steady growth in shoreland development in the last ten years, with nearly all of it being residential and resort-related. This growth has occurred on the islands, and in places such as Rocky Point, Long Point, Sandy Shores, and Wheeler’s Point.
    • Septic systems within the existing and older residential and resort-related developments along Lake of the Woods shoreland are likely nonconforming and will need alternative system design to be brought into compliance. Most of the older septic systems are nonconforming, and the traditional solutions are not appropriate for these areas because of the small lots in the area. On the other hand, these systems are likely not to provide a significant health or safety threat to area properties if the wells that are used for drinking water are deep wells that draw their water from the confined aquifer.
  • Future Land Use Plan
    • Goals
      • Enhance the economic opportunities available for individuals and businesses in the county in ways that are compatible with long term environmental quality.
      • Maintain tax base of the county so quality services can be provided.
      • Maintain and, where necessary, improve water quality.
    • Policies
      • Maintain the county government’s economic health through the maintenance of its tax base, and the promotion of compatible economic activity.
      • Actively manage growth to maintain the character of Lake of the Woods County, including the semi-wilderness character of the Northwest Angle and its islands.
      • Encourage future growth to occur in areas that are not environmentally sensitive, and that are already served by infrastructure; conversely, discourage growth in areas that would cause environmental problems or be expensive for the county to serve with roads and other facilities.
    • Future Land Use Map
      • This future land use plan map is meant to be a guide for future development patterns and a guide for future land use policy and decision–making by Lake of the Woods County.
      • Rural Development Activity – Existing and future development areas which are with one-half mile of currently developed lands, but excluding lands that are either in public ownership, classes as wetlands, or more than one mile from an existing road. Future developments may include industrial, commercial, tourism, residential or other uses as appropriate to the site characteristics and neighborhood character.
      • Strategies for:  Shoreland Development
  1. Develop a resource package (technical and possibly financial) to assist groups of property owners in older, dense lakeshore development areas to investigate joint options for upgrading septic systems.
  2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?   This project will eliminate the failing septic systems within the Wheeler’s Point Sanitary District area. All discharge from the proposed treatment facility will meet MPCA guidelines prior to land application occurring. This project is meant to address known sewage issues in the Wheeler’s Point area.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?   This project will eliminate the failing septic systems within the Wheeler’s Point Sanitary District area. All discharge from the proposed treatment facility will meet MPCA guidelines prior to land application occurring.  Construction of ponds will meet MPCA standards. This project is meant to address known sewage issues in the Wheeler’s Point area.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?   Adjacent drainage features are to be maintained and possible realignment may be needed to accommodate for center pivot irrigation. Possible construction of berms to reduce/eliminate surface runoff onto/leaving the site. The site will remain in agriculture with the exception of approximate 16 acres.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?   The project site is not located in a 100 or 500 year floodplain and/or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?   Possible construction of vegetative berms to reduce/eliminate surface runoff onto/leaving the site. Land under center pivot irrigation to be hayed/mowed at allowable intervals by MPCA.

7. Is the site in harmony with existing and proposed access roads?             YES (X)  NO (  )  N/A (  )

Why or why not?   Project site is currently serviceable by two county roads on the north and east sides. Relocation of current field road access may be needed to allow access to the pond location and to adjacent agricultural field.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?   The site will meet or exceed the required MPCA setback requirements. Planning Commission recommend vegetative buffer establishment. The site will remain in agriculture with the exception of approximate 16 acres.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not?   Project location is not within a shoreland area.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (X)  NO (  )  N/A (  )

Why or why not?   The amount of treated effluent to be irrigated across the site is limited to MPCA discharge limitation based upon several conditions such as, but not limited to soil type, flow, evaporation, etc.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not?   This location will not be visible from public waters.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?   Water supply wells and on-site sewage treatment systems have been established on properties within the vicinity of this proposed location; however, no habitable structures are to be constructed.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not?   The proposed use of property does not generate the type, uses, and number of watercraft affecting public waters.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                YES (  )  NO (  )  N/A (X)

Why or why not?   The proposed use does not include above or below ground storage tanks for petroleum or other hazardous materials subject to MPCA requirements.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                               YES (X)  NO (  )  N/A (  )

Why or why not?   Fencing will be required by MPCA around the pond location and Planning Commission recommended a visible buffer of trees to be established on the North and Northwest portions of the property.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                             YES (X)  NO (  )  N/A (  )

Why or why not?   Signage is required on the fence around the pond site. No Trespassing signs are proposed around the entire site that indicates this as a sewage treatment site.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                      YES (X)  NO (  )  N/A (  )

Why or why not?   Additional traffic is necessary for periodic sampling of effluent prior to discharge and maintenance of facility. Licensed pumpers may occasional use the site to dispose of effluent.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

  1. The pond must have aeration.
  2. Must establish a visual barrier consisting of coniferous trees as long as it is conforms to MPCA requirements and other agencies along the north and northwest portions of the property.
  3. Licensed pumpers must be able to utilize the site to dispose of effluent at any time of the year.
  4. A wetland delineation must be conducted and approved by the reviewing agencies.
  5. Easements or other formal agreement must be established to conduct drainage maintenance on existing ditches within project site or adjacent to the site.
  6. Adhere to MPCA requirements for construction, discharge, and operations and maintenance.

Approved as Presented  (  )                          Approved with Conditions  (X)                   Denied  (  )

_____________________________________

                                                                                                            Edward Arnesen

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

GEORGE SWENTIK

George Swentik met with the board to discuss communication issues that he has encountered with the Public Works department and drainage concerns.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 4:05 p.m.

Attest:                                                                                     Approved: May 26, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward ArnesenCounty Auditor/Treasurer