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COUNTY BOARD

May, 2008

Commissioner Proceedings

May 13, 2008

The Lake of the Woods County Board met in regular session on Tuesday, May 13, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.   Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:  Fiscal Agent Resolution for BFIS, travel for Monique Arnesen, Semi-Truck purchase, County TV, Health Insurance, county owned land and thank- you note from Lake of the Woods High School students. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows:

Travel for Christine Hultman on June 25-27 for Association of MN Social Service Accountants Annual Meeting in Brainerd; Wayne Bendickson on April 28-29 for Legislative in St. Paul, May 21-22 for seminar in St. Cloud and May 28 for State Board in St. Paul; Michelle Moren, Dena Pieper and Jim Walton on May 28-30 for Victims Conference in Brainerd (this is paid by a scholarship) and Monique Arnesen on May 22-23for Core Training in Grand Rapids. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the minutes of April 22, 2008.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $ 43,229.04

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler requested that Monique Arnesen receive a one step increase as she has finished her probation period.

Motion was made by Commissioner Moorman to approve a one step increase for Social Worker, Monique Arnesen effective April 18, 2008.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried with Commissioner Arnesen abstaining from voting.

Clinical Supervisor for the Adult Mental Health Service, Becky Dornheim, Case Aid, Sandy Haman and Social Services Director, Nancy Wendler informed the board that May was Mental Health Awareness Month and updated them on how the community support program is working in Lake of the Woods County.   Nancy shared a letter from the University of North Dakota, Steve Kraft, Professor of the Department of Social Work that has been involved with the program here for the last two years stating that he has never seen a program so committed to and effective with the client population. The county board congratulated the Adult Mental Health Services on a great job.

County Sheriff, Dallas Block met with the board requesting approval for a 911-upgrade on equipment and to evaluate the part-time dispatchers pool and to advertise and hire one part-time dispatcher.

Motion was made by Commissioner Arnesen to approve the purchase of Enhanced 911 hardware and software upgrades.  Said purchase is not to exceed $8,000 with the funds from the 911 account.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff Dallas Block and Human Resource Director, Wade Johannesen to evaluate the part-time dispatcher pool and to advertise and hire one part-time dispatcher.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board discussed the re-organization of the Maintenance Department.  County Auditor John W. Hoscheid reported back to the board on the opinion from Minnesota Counties Insurance Trust of having the Maintenance Department under the Human Resources Department.  MCIT recommended that this was not the best option to have a contract Human Resource Director to be a Department Head.

The board concurred and will look into other options and discuss this at the May 27, 2008 board meeting.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to pull claim number 2738 and requested the County Auditor, John W. Hoscheid write a letter stating that the board only approved up to $4,400 for this service.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to pull claim numbers 1763 and 1558.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Janice Nelson, representing the Women of Today met with the board to request the budgeted money of $500.00 for the Willie Walleye Day’s, which will be held on June 7, 2008.

Motion was made by Commissioner Todd Beckel to contribute the budget amount of $500.00 to the Willie Walleye Days.  Seconded by Commissioner Moorman and the same being put to a vote, was carried.

The County Board had a conference call with hired Attorney Scott Anderson to update them on legal matters concerning the Sunny Beach issue.  Attorney Anderson stated that Mr. Bailey or his Attorney may contact the County Board; however Attorney Anderson stated that this is out of the County’s hands at this time for it is a Federal issue with Mr. Bailey.

The meeting was called to recess at 10:50 a.m. and reconvened at 10:54 a.m. as follows:

Chairman Bredeson called for the bid opening at 11:00 a.m. as advertised for S.A.P. 39-606-17, S.A.P. 39-620-03, S.A.P. 39-631-04, S.A.P. 39-632-04, S.A.P. 39-634-03, C.P. 368-08, S.A.M. 30-08 and C.P. Salt Shed-08, Bituminous Overlays and Aggregate Shouldering.

The following bids were received:

Knife River Materials      $1,172,017.79

Minn-Dak Asphalt Inc.   $1,268,823.20

Public Works Director, Bruce Hasbargen will bring back the recommendation to award the bid later today.

Public Works Director, Bruce Hasbargen met with the board for reappointment as the Public Works Director for another four year term.

Motion was made by Commissioner Arnesen to reappoint Public Works Director, Bruce Hasbargen to another four-year term beginning May of 2008.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried with Commissioner Todd Beckel abstaining from voting.

Public Works Director, Bruce Hasbargen met with the board requesting the board to approve keeping the 2001 Ford Crew Pickup (Unit 7), instead of selling it.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to keep the 2001 Ford F-350 Crew Pickup (Unit 7) instead of selling it as budgeted.  Seconded by Commissioner Moorman and the vote carried as follows:  Voting for:  Commissioners Bredeson, Moorman, Patty Beckel and Arnesen.  Voting against:  Commissioner Todd Beckel.

Public Works Director, Bruce Hasbargen and Maintenance Supervisor Jeff Pelland met with the board requesting approval to purchase a new hoist for the Baudette shop.  The board requested that they get some more quotes and come back to the board with the request.

Public Works Director, Bruce Hasbargen and Solid Waste Program Manager Ed Spires met with the board to update them on the Mar-Kit meeting and requested approval to purchase an additional semi-truck for the Landfill.

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase an additional semi-truck for the Solid Waste Department within the 2008 capital expenditure budget.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board and updated them on the 2008 National Association of County Engineer’s Conference; informed the board that the Depot Preservation Alliance was awarded the Grant through the Minnesota Transportation History Network in the amount of $177,500; and informed the Board that the MIS Director, SWCD and the Minnesota Conservation Corps are assisting in an inventory of drainage culverts in the county.

Public Works Director, Bruce Hasbargen met with the board and recommended to award the bid for

S.A.P. 39-606-17, S.A.P. 39-620-03, S.A.P. 39-631-04, S.A.P. 39-632-04, S.A.P. 39-634-03, C.P. 368-08, S.A.M. 30-08, C.P. Salt Shed-08, Bituminous Overlays and Aggregate Shouldering to Knife River Materials.

Motion was made by Commissioner Todd Beckel to award the bid for S.A.P. 39-606-17,S.A.P. 39-620-03, S.A.P. 39-631-04, S.A.P. 39-632-04, S.A.P. 39-634-03, C.P. 368-08, S.A.M. 30-08, C.P. Salt Shed-08, Bituminous Overlays and Aggregate Shouldering to  the lowest responsible bidder, Knife River Materials in the amount of $1,172,017.79.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 12:14 p.m. and reconvened at 12:59 p.m. as follows:

Motion was made by Commissioner Todd Beckel to close the meeting at 1:00 p.m. as advertised for the Planning Commission.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board requesting consideration of a Conditional use Permit for Nina Briggs T&N, Inc.

Nina Briggs                                         NE1/4NW1/4; N1/2SE1/4NW1/4      A Conditional Use Permit

T&N, Inc.                                            Section33, T-161N, R-31W                as required by the Lake of 

                                                            (Baudette)                                           the Woods County Zoning

                                                                                                                        Ordinance, to allow a

                                                                                                                        Commercial business

                                                                                                                        Consisting of an in-home

                                                                                                                        Dog grooming facility in a

                                                                                                                        Natural Environment

                                                                                                                        District.

No letters were received and no comments were heard.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 1:09 p.m. and reconvene the regular meeting.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board and handed out the Phosphorus information the board requested from Minnesota Pollution Control Rainy River Basin Coordinator, Nolan Baratono.  Josh also informed the board that the Operation and Maintenance Agreement with Natural Resources Conservation service has ended.  Josh requested approval to move forward with the  the LiDAR project.  The consensus of the board was that they would like to meet with the company to discuss the options available.  The board requested that County Auditor, John W. Hoscheid look into funding for this project.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel approve the claims against the county as follows:

                                                Revenue            $  35,191.93

                                                Road & Bridge $   22,815.33

                                                County Dev.     $       970.00

                                                Taxes and Pen.  $       300.00

                                                Solid Waste       $   25,637.42

                                                                          $   84,914.68

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  5/13/2008 FOR PAYMENT  5/16/2008

      AMOUNT   VENDOR NAME                                                AMOUNT   VENDOR NAME

          420.00 AMERI PRIDE LINEN & APPAREL SE                   1007.12 AUTO VALUE

          303.38 BAUDETTE REGION                                                 491.97 TODD BECKEL

          784.00 BEST WESTERN KELLY INN                                    341.78 CANON FINANCIAL SERVICES

        9230.40 CO-OP SERVICES, INC.                                           1514.20 CROWNE PLAZA RIVERFRONT

          363.25 DEPUTY REGISTRAR NO.75                                     635.65 DOUBLETREE LLOYD CENTER HOTEL

        1185.11 FRONTIER PRECISION INC                                       366.32 GRAINGER, INC

          538.98 HILLYARD INC HUTCHINSON                                 708.23 HOLTE IMPLEMENT, INC

        1571.12 HOWARD’S OIL COMPANY                                      545.23 CHARLES KOTHRADE

          768.66 LAKE OF THE WOODS FOODS                                 769.61 LAKEWOOD HEALTH CENTER

        2262.50 LOW HIGHWAY DEPT                                              300.00 MACO TREASURER

        9081.45 MAR-KIT LANDFILL                                               5000.00 MARVIN LUMBER & CEDAR

          860.00 MIDWEST MONITORING & SURVEILLA              3535.76 MN COUNTIES COMPUTER CO-OP

          300.00 MN OFFICE OF ENTERPRISE TECHNO                  1015.79 KENNETH MOORMAN

        5431.27 LAW MOREN                                                           3010.35 NORTH EAST TECHNICAL SERVICE,I

        2374.55 NORTHWEST MECHANICAL SERVICE I                 703.64 OFFICE DEPOT

        1277.38 POWERPLAN                                                            1874.42 R & Q TRUCKING, INC

        4000.00 RESERVE ACCOUNT                                               1712.86 RODERICK RONE JR

          353.50 ROY SCHARFENKAMP                                            1750.00 SJOBERG’S INC

          440.30 TONY DORN, INC.                                                     323.50 VOYAGEURS COMMUNICATIONS, INC

        3798.86 WALKER PIPE & SUPPLY                                         570.00 WALLEYE CAPITAL SANITATION

        1603.33 WIDSETH SMITH NOLTING&ASST INC                2505.62 WOODY’S SERVICE

74 PAYMENTS LESS THAN  $300       9,284.59

FINAL TOTAL     $84,914.68

Further moved to authorize the payment of auditor’s warrants as follows:

                                                April 22 2008              $           10,297.87

                                                April 22,2008              $           56,108.18

                                                April 29,2008              $                899.50

                                                May 6,   2008              $           98,100.11

                                                May, 8   2008              $           47,372.66

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid requested approval for the following snowmobile trails assistance program:  Border Trails, NW Angle Edge Riders Club, Lake of the Woods Drifters and BISF trails.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 08-05-01

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 08-05-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 08-05-03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 08-05-04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for BISF SECTION 3 maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

The Board discussed the ANI situation with Economic Development Manager, Wyatt Johnson. The board requested that Wyatt draft a letter to ANI stating that they recognized the application that was received on April 18, 2008 and that they are happy to see that they are still looking at expansion in the area.

Other topics discussed with no action:  Health Insurance and County TV.

The board recognized the thank you letter that they received from Lake of the Woods High School for having their board meeting at the school for them to attend.

With no further business before the board, Chairman Bredeson called the meeting to recess at 4:22 p.m.

Attest:                                                                         Approved:       May 27, 2008

____________________________                            _____________________________

John W. Hoscheid, County Auditor                           Kim Bredeson, Chairman

Commissioner Proceedings

May 27, 2008

The Lake of the Woods County Board met in regular session on Tuesday, May 27, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.   Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:  Desk Top Deposit, travel for Lorene Hanson, Mark Hall and John W. Hoscheid to Detroit Lakes on June 17-20 for Auditor/Treasurer Conference, Cohort leadership program, Bovine TB, Wild Flower Project and conference call with Michelle Moren. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows:

Travel for Amy Ballard on June 10-11 for Child Care Training in Bemidji; Cindy Kroeger on June 24-26 for Case Worker Training in Bemidji; Becky Dornheim, Sue Johnson and Sandy Haman on June 5 for Medicaid Documentation; Josh Stromlund on June 12 & 13 for MACPZA training and legislative update in St. Cloud; Lorene Hanson, Mark Hall and John W Hoscheid on June 17-20 for Auditor/Treasurer Conference in Detroit Lakes.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the minutes of May 13, 2008.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Commissioner Moorman updated the board on some recent decisions of the Minnesota Board of Animal Health regarding bovine tuberculosis.   Effective June 15th, some additional requirements for testing and documentation will go into effect for livestock herds in a proposed “split state zone” in northern Minnesota.  He stated that the only portion of Lake of the Woods County in the currently proposed zone is the area that lies south of highway 11 and west of county road 2 (the Faunce/range-line road).  The requirements also apply to cattle temporarily moved into the zone.  Information from this testing will be used by the US Department of Agriculture when they determine the final split state zone.  The final USDA split state status probably will go into effect in late summer or early fall 2008.  This will enable most of the state to upgrade its TB status, while the split zone will remain at modified accredited status for several years.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $ 35,575.23

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler requested an extension on Robyn Sonstegard’s contract for assistance and consultation with financial assistance to the department.

Motion was made by Commissioner Arnesen to extend the contract between Robyn Sonstegard and Lake of the Woods County Social Services effective 06-01-08 – 08/31/08, for the provision of providing assistance and consultation for the duties of the Fiscal Officer position. Seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for:  Commissioners Patty Beckel, Arnesen and Moorman.  Voting against:  Commissioners Todd Beckel and Bredeson.

Social Services Director, Nancy Wendler, informed the board of two Crisis Assistance Grants that are being developed regionally.  One is for adult crisis services and the other for children’s crisis services.  Her proposal to the Region II Adult Mental Health Initiative is to request funding for Lake of the Woods County to provide mental health practitioners and mental health professionals for on-call 24/7 crisis services availability.  She is working with Stellher Human Services in the development of the Children’s Crisis Grant proposal.  Nancy will keep the board informed as these grants move forward.

The board discussed the re-organization of the Maintenance Department with the possibility of contracting for maintenance services.  The board requested that Human Resource Director, Wade Johansen send out an e-mail to all Department Heads to see if they would volunteer to be the Department Head for the Maintenance Department.

Joanne Kellner, Secretary for the Depot Preservation Alliance met with the board to inform them of the grant that was awarded through the Minnesota Transportation History Network in the amount of $177,500.  The board asked her when the Depot Preservation Alliance wanted to process the loan that they agreed on.  She stated that they would come back later when the project is underway.  The board requested that they come in early enough for them to have time to set up the loan agreement.

County Auditor, John W. Hoscheid met with the board requesting approval of claims. The board discussed a bill from the Department of Human Services Moose Lake Regional Treatment Center for sex offender confinement costs.  The board set up a conference call with Interim County Attorney, Michelle Moren to see how much longer this confinement cost will take.

Land and Water Planning Director, Josh Stromlund met with the board and gave a power point presentation on what the LiDAR technology can accomplish.

Motion was made by Commissioner Todd Beckel to fund the LiDAR Project with the funding from the following:  sale of county owned lands, grants, technology fund, public works funds, con-con and reserves. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 11:40 a.m. and reconvened at 11:45 a.m. as follows:

North Central MN Joint Powers Board Engineer Jon Hodgson, SWCD Resource Technicians Corryn Trask and Mike Hirst and Land and Water Planning Director, Josh Stromlund met with the board and presented a power point on the Judicial Ditch 28 and the engineer’s recommendation for this project.  The board discussed where the funding would come from for this project.  The board requested that Public Works Director, Bruce Hasbargen put an estimate together on the cost, if the county did the work.

The meeting was called to recess at 1:10 p.m. and reconvened at 1:45 p.m. as follows:

Public Works Director, Bruce Hasbargen and Maintenance Supervisor Jeff Pelland met with the board and requested approval to purchase a hoist for the Highway Department.  Bruce presented the board with other quotes that he was asked to bring in. The quotes were $900, $11,100 and the original quote of $ 9,300.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase a new hoist for the Baudette shop at a cost of $9,300.  Seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for:  Commissioners Arnesen, Patty Beckel, Bredeson and Moorman. Voting against:  Commissioner Todd Beckel.

Public Works Director, Bruce Hasbargen met with the board and presented the 2008 road tour results and went over the completed maintenance projects with the board.  

The board had a conference call with Interim County Attorney, Michelle Moren and discussed the bill that the county received from the Department of Human Services, Moose Lake Regional Treatment Center for sex offender confinement cost and wanted to know how much longer until a court hearing.  Michelle stated that a June 30, 2008 trial date had been set.

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to pull claim number 1469 and approve the rest of the claims against the county as follows:

                                                Revenue            $   25,070.48

                                                Road & Bridge $   39,853.60

                                                Solid Waste       $   18,694.34

                                                                          $   83,618.42

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  5/27/2008 FOR PAYMENT  5/30/2008

     AMOUNT   VENDOR NAME                                                     AMOUNT   VENDOR NAME

        2406.05 ANDY’S GARAGE, INC.                                             495.00 BLUE MAXX RECYCLING

          986.69 DELL MARKETING, LP                                         11408.00 DHS – MOOSE LAKE CODE 462

          707.88 GCR TIRE CENTER                                                  9560.00 GM CONSTRUCTION INC

          570.00 PAUL HILDEBRANDT                                             4823.00 HOFFMAN, DALE, & SWENSON, PLLC

        3135.08 INFORMATION SYSTEMS CORPORATIO                472.03 INSIGHT PUBLIC SECTOR

      31400.72 JOHNSTON FARGO CULVERT INC                          670.89 LAKE ROAD DIESEL INC

        2022.67 LITTLE FALLS MACHINE, INC                                560.00 MN STATE SHERIFF’S ASS’N

        3753.90 MONITOR TIRE DISPOSAL, INC                            2370.20 NORTHWEST ANGLE&ISLAND FREIGHT

          468.30 NW ANGLE SERVICES, INC                                      301.90 PURCHASE POWER

          339.57 T R JOBBING                                                              450.00 TERRY’S TREE SERVICE

47 PAYMENTS LESS THAN  $300       6,716.54

FINAL TOTAL     $83,618.42

Further moved to authorize the payment of auditor’s warrants as follows:

                                                May 13, 2008              $       3,290.53

                                                May 22, 2008              $   531,132.96

                                                May 24, 2008              $     61,013.21

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid, Deputy Auditor’s Janet Rudd and Lorene Hanson met with the board and discussed the Desktop Deposit Service that is available through Wells Fargo for the Deputy Registrar’s office.  The board concurred with the possibility of this service and requested that they contact a Wells Fargo Representative to meet with them on this.

County Auditor, John W. Hoscheid presented the Hold Harmless Agreement with Sacred Heart Church of Baudette and Dioceses of Crookston for the Storm Shelter use.

Motion was made by Commissioner Todd Beckel to authorize Chairman Bredeson to sign the Hold Harmless Agreement with Sacred Heart Church of Baudette and Diocese of Crookston for Storm Shelter use beginning May 1, 2008 and ending April 30, 2009.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board requesting consideration of approval for the Conditional use Permit for Nina Briggs T&N, Inc.

Nina Briggs                                         NE1/4NW1/4; N1/2SE1/4NW1/4      A Conditional Use Permit

T&N, Inc.                                            Section33, T-161N, R-31W                as required by the Lake of 

                                                            (Baudette)                                           the Woods County Zoning

                                                                                                                        Ordinance, to allow a

                                                                                                                        Commercial business

                                                                                                                        Consisting of an in-home

                                                                                                                        Dog grooming facility in a

                                                                                                                        Natural Environment

                                                                                                                        District.

Josh went over the findings and facts as follows:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  T&N, Inc. (Tom and Nina Briggs)                           Date:  May 27, 2008

Legal Description of Property:  NE1/4 NW1/4; N1/2 SE1/4 NW1/4 of s. 33, Township 161N, Range 31W (Baudette) Parcel #24.33.21.000

Project Proposal:  To allow a commercial business consisting of an in-home dog grooming facility in a Natural Environment District.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare? YES (X)  NO (  )

Why or why not?  Applicant has demonstrated that this proposal will not impact the public health, safety, and welfare.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                             YES (X) NO (  )

Why or why not?  Proposed project has no impact on water pollution, sedimentation, and nutrient loading.  Applicant has taken precautionary steps (effluent filter installed) in their septic system.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                               YES (X)  NO (  )

Why or why not?  Business is located within the current home.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                      YES (X)  NO (  )

Why or why not?  The requested use is not located in the floodplain, however, is located within the shoreland district of Kelly Creek in the basement of the existing house.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                                          YES (X)  NO (  )

Why or why not?  Not applicable for this request.  Requested use will be located in the basement of the existing house.

6. Is the site in harmony with existing and proposed access roads?        

            YES (X)  NO (  )

Why or why not?  The driveway leading into the house is accessible.

7. Is the requested use compatible with adjacent land uses?

                                          YES (X)  NO (  )

Why or why not?  This use will not be visible from 4th Street NW, a public water body, or from the neighboring properties.  Traffic will be limited  in nature to the business.          

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                                          YES (X)  NO (  )

Why or why not?  Use will be located in the basement of the existing house.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                                  YES (X)  NO (  )

Why or why not?  Current drainfield was upgrade in 2003.  It is sized as a Type 2 system for 300 gallons per day.  Applicant has taken precautionary steps by installing an effluent filter  in their septic system.

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                                         YES (X)  NO (  )

Why or why not?  Wooded buffer exists between Kelly Creek and the existing house.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                                            YES (X)  NO (  )

Why or why not?  House is currently serviced by a well and septic system.

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                                      YES (X)  NO (  )

Why or why not?  Not applicable, use will not generate watercraft usage.

If all answers to the Findings of Fact-Criteria are “Yes” the criteria for granting the conditional use permit have been met.  The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  No kenneling or boarding of animals.  Signs shall be non-illuminated and non-lighted.

Approved  (X)       Denied  (  )

                                                                                    ____________________________

                                                                                                Kim Bredeson

Lake of the Woods County Board Chairman

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

Motion was made by Commissioner Todd Beckel to approve the Conditional Use permit for Nina Briggs T&N, Inc. to allow a Commercial business consisting of an in-home Dog grooming facility in a Natural Environment District with the conditions of no kenneling or boarding of animals, non-illuminated sign and non-lighted.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Director, Josh Stromlund informed the board that Minnesota Pollution Control Rainy River Basin Coordinator, Nolan Baratono will meet with them sometime in June on the phosphorus information that the board requested from him.

Commissioner Arnesen updated the board about the meeting Commissioner Patty Beckel and he attended with Mr. Wally Sparby, aid to Congressmen Peterson in regards to the Cormorant issue in Lake of the Woods County.  Mr. Sparby suggested that Lake of the Woods County write a letter to Governor Pawlenty and DNR Commissioner Holsten stressing the concerns of the damage being done by the Cormorant’s and also request a meeting with Governor Pawlenty and DNR Commissioner Holsten to discuss this issue.

Commissioner Arnesen also updated the board on a request of support for the Wild Flower project that the Northwest Angle residents are working on for a grant.  The board saw no reason for not supporting this, but would reserve the right that this project would not restrict them from doing future road repairs and construction projects.

Motion was made by Commissioner Arnesen to authorize Chairman Bredeson to sign a letter of support for the Cormorant issue and have him sign a letter of support for the Wild Flower project. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

The board read correspondence from Interim County Attorney, Michelle Moren in regards to the Tower Space Lease Agreement with Minnesota Power and reported that she received a response from them stating that they are in agreement with the annual rental fee of $8,000 per tower, but are still waiting on a section of the lease that their legal department is still working on.

Commissioner Todd Beckel asked the board if they were still interested in the Cohort training that is available from AMC.  The board concurred and requested Commissioner Todd Beckel to move forward with this and see if other counties in Northern Minnesota would be interested. He also updated them on the DNR Trails, Futures, WCA and Shoreland meetings that he attended.

The board requested that Josh Stromlund, Bruce Hasbargen, Brent Birkeland and Wayne Bendickson meet to compile and appraise county owned land for a future land sale and to have this available at the June 24th meeting.

The board requested that the Business Subsidy Criteria and Budget dates be placed on the next board agenda.

The Board discussed the ANI letter that Wyatt Johnson, Economic Development Manager, drafted for them.  The board made a few minor changes and requested that the letter be sent.

With no further business before the board, Chairman Bredeson called the meeting to recess at 4:14 p.m.

Attest:                                                                         Approved:       June 10, 2008

____________________________                            _____________________________

John W. Hoscheid, County Auditor                           Kim Bredeson, Chairman