MINUTES & AGENDAS
May, 2019
Commissioner Proceedings
May 14, 2019
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 14, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following addition- Northerly Park.
Approval of Minutes
Motion
Motion was made by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of April 23, 2019.
VETERAN SERVICE
Veteran Gregg Brown met with the board to discuss Veterans Home Health Care which is not available within the County. Social Service Director, Amy Ballard informed the board that if the Veteran has their primary Insurance with the Veterans Administration they will come and assess the needs of the patient, and then will set someone up to come into their home. She also explained that the county now has access to Northwoods Caregivers that comes into your home and provide services.
Motion
Motion was made by Commissioner Arenesen, seconded by Commissioner Nordlof and carried unanimously to add Home Health Care Task Force to the Old/New Business.
SOCIAL SERVICES
Social Services Director, Amy Ballard met with the board requesting approval for claims and Proclamation for Long Term Care and Senior Linkage Line services.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $18,095.60, Commissioners Warrant’s $4,362.73, Commissioners Warrant’s $47,660.22.
Proclamation
The following proclamation was offered by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously.
RESOLUTION 19-05-01
STATE OFMINNESOTA Proclamation of Older Americas Month
WHEREAS: Older Minnesotans are active contributors of their talent, time, and life
experience who make a difference in lives of others in their communities; and
Communities that encourage the contributions of older adults are stronger. By
engaging and supporting all community members, older adults play a key role in
the vitality of our state; and
WHEREAS: Older Minnesotans continue to make sacrifices to ensure a better life for the
generations that follow, which strengthens and enhances the entire state; and
WHEREAS: It’s time we recognize and celebrate what getting older looks like today and raise
awareness about aging issues; and
WHEREAS: The Minnesota Board on Aging continues to lead the nation in the fields of aging
policy, advocacy and assistance to help older Minnesotans with their goals to age
well and live well; and
WHEREAS: The Minnesota Board on Aging’s Ombudsman for Long-Term Care and Senior
LinkAge Line services provide advocacy and assistance to help older adults live Longer, healthier lives.
NOW, THEREFORE, Governor Tim Walz herby proclaims the month of May as Older Americas Month.
AUDITOR/TREASURER
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Deputy Registrar Appointment, Wells Fargo signature card, Snowmobile Resolutions, Re-Schedule Cartway hearing, State of MN Lease for Drivers Exam room and NWA Meeting Agenda Items.
Claims
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Grund and carried unanimously to approve the claims against the County as follows: Revenue $54,957.05, Road & Bridge $199,137.28, Social Service $7.47, Co. Devlp. $41,200.00, Solid Waste- $31,845.57- EDA, $1,244.56.
WARRANTS FOR PUBLICATION
Warrants Approved On 5/14/2019 For Payment 5/17/2019
Vendor Name Amount
Cenbion, LLC 24,589.16
Cenex Co-Op Services, Inc. 6,262.02
Counties Providing Technology 3,695.00
Evergreen Implement Company 181,500.00
JMD Manufacturing Inc 2,562.08
Koochiching County Sheriff 3,060.00
LOW Highway Dept 4,602.26
LOW International Ice Arena 40,000.00
Mar-Kit Landfill 11,508.25
Mesabi Bituminous, Inc. 2,432.00
R & Q Trucking, Inc 4,120.00
Swanston Equipment Corp 2,343.78
TOTALFUNDS 3,000.00
Woody’s Service 2,435.17
Ziegler, Inc 2,061.77
78 Payments less than 2000 34,220.44
Final Total: 328,391.93
Further moved to authorize the payment of the following auditor warrants- April 24, 2019- $13,761.01, May 1, 2019 – $112,334.85, May 5, 2019- $158,308.17, May 8, 2019- $102,839.01.
Deputy Registrar Appointment
Motion was made by Commissioner Arensen, seconded by Commissioner Waibel and carried unanimously to appoint Erik Tange as Lake of the Woods County Deputy Registrar and Driver’s Licenses Agent pursuant to MN Statute 168.33 and MN Administrative Rules, chapter 7406 effective May 31, 2019.
Wells Fargo Motor Vehicle Checking Account
Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to add Motor Vehicle/Driver’s License Agent, Jaime Boretski to the Motor Vehicle checking account effective May 14, 2019 and remove Deputy Auditor/Treasurer, Janet Rudd from the account effective May 31, 2019.
Sponsorship of Snowmobile Trails Assistance Programs
Resolutions
Border Trails
The following resolution was offered by Commissioner Waibel and moved for adoption:
Resolution No. 19-05- 02
Sponsorship of Snowmobile Trails Assistance Program
BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trail managed by Lake of the Woods Drifters.
BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.
BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.
The resolution was seconded by Commissioner Nordlof and carried unanimously
Big Traverse
The following resolution was offered by Commissioner Nordlof and moved for adoption:
Resolution No. 19-05- 03
Sponsorship of Snowmobile Trails Assistance Program
BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trails managed by Lake of the Woods Drifters.
BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.
BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.
The resolution was seconded by Commissioner Grund and the same being put to a vote was unanimously carried.
NWA Edge Riders Club
Resolutions
The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Waibel and moved for adoption:
Resolution No. 19-05-04
Sponsorship of Snowmobile Trails Assistance Program
BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.
BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.
BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project
Cartway Hearing
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to re-schedule the Cartway Hearing for Jared and Jill Martinsen and Andrea M. Olson from May 14, 2019 at 10:30 to June 11, 201 at 10:30 a.m. at the site Pursuant to Minn. Stat. §. 164.08.
MN Department of Public Safety-Commissioners Room Lease
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve the use of the Commissioner’s Room at the Lake of the Woods Government Center the first Thursday of each month commencing July 1, 2019 thru June 30, 2021 at a rental rate of $300.00 per year and payable quarterly rate of 75.00.
NWA Board Meeting
Chairman Hasbargen discussed agenda items for the NWA board meeting.
T-21
Commissioner Nordlof informed the board that the Public Health Services has been active with the T-21 tobacco use within the Community. Many residents and businesses are in favor of the change within Lake of the Woods County and Commissioner Nordlof requested that this be placed on the June 11, 2019 board agenda.
CARP DITCH-GEORGE SWENTIK
George Swentik met with the board to discuss the Carp Ditch and concerns that the work on the ditch has not been completed. The board informed George that they will take care of this issue.
Chairman Hasbargen excused himself from the meeting at 10:35 a.m. and Vice-Chairman Jon Waibel resumed position of Chairman.
AMEND AGENDA
Motion was made by Commissioner Arensen, seconded by Commissioner Nordlof and carried unanimously to amend the Agenda and add Border Bait Cigarette License to the agenda.
Motion
Motion was made by Commisisner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve Travis and Ashley Barclay cigarette license application for Border Bait Company LLC effective April 16, 2019 thru June 30, 2019.
PLOUGHING CONTEST
Vice- Chairman Waibel discussed a request from Lake of the Woods Tourism Bureau Director, Joe Henry for monetary support for the cost of EMT’s and ambulance service for the venue. No action was taken by the board.
HUMAN RESOURCE DIRECTOR
Human Resource Director, Savanna Slick and County Sheriff, Gary Fish met with the board requesting the Emergency Director, Jill Olson receive a step increase for taking over the PSAP duties. The consensus of the board was to have this brought to the Compensation Committee for their recommendation.
Resignation
Human Resource Director, Savanna Slick informed the Board that Maintenance Assistant Brian Carlin resigned effective May 9, 2019 and requested to hire from the 2018 applicants list.
Motion
Motion was made by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resource Director, Savanna Slick to hire for the 2018 applicants list.
COUNTY SHERIFF
County Sheriff, Gary Fish met with the board requesting approval for the 2019 State Boat & Water Grant in the amount of $6,630.
The following Resolution was offered by Commissioner Arnesen and moved for adoption:
A RESOLUTION AUTHORIZING THE ANNUAL
BOAT & WATER SAFETY GRANT
Resolution No. 2019-05-05
WHEREAS, under the provisions of M.S.86B.701 & 705, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner of Natural Resources; and,
WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.
NOW, THEREFORE BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2019 through June 30, 2020. Fiscal year 2019 will be paid up to $6,630.00 for expenses incurred between the effective date of the grant. The resolution was seconded by Commissioner Nordlof, and the same being put to a vote, was unanimously carried.
RECESS
The meeting was called to recess at 10:55 a.m. and reconvened at 11:00 a.m.
Lakewood Care Center
LakeWood Care Center President, Jeffry Stampohar met with the board and informed them that the Care Center is proposing to permanently de-license 12 skilled nursing beds due to census declining. By reducing the care center bed size of 44 (12 single rooms and 16 double rooms) to a 32 bed facility (24 single rooms and 4 double rooms). This will stabilize the resources to remain viable organization for the needs of our seniors.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Arensen and carried unanimously and authorize Chairman Hasbargen to sign the letter of support for LakeWood Care Center.
LAND AND WATER PLANNING
Land and Water Planning Director, Josh Stromlund met with the board requesting that the Administration Fee of $200.00 be removed from his office fees structure now that the process is in place for Sub-Divisions which is part of the offices duties. Josh also informed the board that the office is receiving many question in regards to the Buffer Law and wanted to check if he could have a representative from BWSR committee and have a “Question and Answer” session on Buffer regulations. The consensus of the board was to set up the training with BWSR.
Motion
Motion was made by Commissioner Grund, seconded by Commissioner Arensen and carried unanimously to remove the Administration Fee of $200.00 from Land and Water Planning Office fees structure.
NORTHERLY PARK
Vice- Chairman Waibel discussed the request of funds for the Northerly Park Committee for assistance with culverts and soil sampling.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the installation of two culverts on County owned land, Parcel No. 02.28.31.000, not to exceed $6,000.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to contribute up to $4,000 for Soil Sampling for County owned land, Parcel No. 02.28.31.000 with funding from the County Development fund.
RECESS
With no further business before the board, Vice-Chairman Waibel called the meeting to recess at 11:35 a.m.
Attest: May 28, 2019
__________________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Cody Hasbargen
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Commissioner Proceedings
May 28, 2019
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 28, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve the agenda with the following additions- Motions to Hire, Williams Youth Association and Re-Appointment.
Approval of Minutes
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of May 14, 2019.
SOCIAL SERVICES
Social Services Director, Amy Ballard met with the board requesting approval for claims.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $13,854.71, Commissioners Warrant’s $4,262.56, Commissioners Warrant’s $21,741.69, Commissioners Warrant’s, $21,543.69.
AUDITOR/TREASURER
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Resolution of Years of Service, Motions to hire.
Claims
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof, and carried unanimously to approve the claims against the County as follows: Revenue $47,085.83, Road & Bridge $8,891.99, Social Service $3,068.74, EDA, $724.80.
WARRANTS FOR PUBLICATION
Warrants Approved On 5/28/2019 for Payment 5/31/2019
Vendor Name Amount
American Solutions For Business 3,599.08
Dell Marketing, Lp 12,211.68
Election Systems & Software, Inc 4,030.00
Johnson Auto & Machine 2,883.20
NetWork Center Communications 5,600.00
Northern Light Region 2,644.15
Shi Corp 3,393.00
Sun Monitoring 2,271.00
Swanston Equipment Corp 2,326.57
47 Payments less than 2000 20,812.68
Final Total: 59,771.36
Further moved to authorize the payment of the following auditor warrants- May 15, 2019- $5,979.07, May 22, 2019 – $634,989.49.
Motions to Hire
Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to hire Jaime Boretski- LaValla at grade 11, step 1, $19.93 per hour, points 253, and effective May 1, 2019.
Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to authorize Maintenance Supervisor, Peder Hovland to hire Dylan Eason as Maintenance Assistant at grade 6, step 1, $15.11 per hour, points 178, effective – May 20, 2019.
Resolutions
Year of Service Recognition
The following resolution was offered by Commissioner Hasbargen and moved for adoption:
RECOGNITION OF YEARS OF SERVICE
JANET RUDD
RESOLUTION 2019-05-06
Whereas: Janet Rudd has served the residents of Lake of the Woods County since May 13, 1986 as Lake of the Woods County Deputy Auditor/Treasurer;
Whereas: Janet has resigned from Lake of the Woods County service effective May 31, 2019 with thirty-three years of service;
Now Therefore, Be it Resolved: That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Janet for her dedicated service and best wishes to her;
The resolution was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.
LAKE OF THE WOODS SCHOOL
Lake of the Woods School Principal, Brian Novak met with the board and reviewed the quotes for the startup cost for the proposed Welding Classes at the School.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof, and carried unanimously to contribute $10,000 to the Lake of the Woods School for a startup cost for the Welding Shop with funding from the con-con funds.
EHLERS BONDING
Chairman Hasbargen reviewed the bonding information for the New Law Enforcement Center from Ehlers Bonding Company.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve Ehlers Bonding Company for the New Law Enforcement Center.
RECESS
The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows.
SOIL AND WATER
Mike Hirst, Lake of the Woods Soil & Water Conservation District Resource Technician met with the board and presented information on the Comprehensive Local Water Management Plan.
Resolution
The following resolution was offered by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to approve the following resolution:
Lake of the Woods County
Comprehensive Local Water Management Plan
Resolution No. 19-05-08
WHEREAS, Minnesota Statutes, §103B.301, Comprehensive Local Water Management Act, authorizes Minnesota Counties to develop and implement a Comprehensive Local Water Management Plan, and
Whereas, Lake of the Woods County currently has a state approved Comprehensive Local Water Management Plan that covers the period of May 27, 2015 through October 28, 2019, and
WHEREAS, Lake of the Woods County is currently updating the Comprehensive Local Water Management Plan in accordance with Minnesota Statutes §103B.301, and
WHEREAS, the State of Minnesota’s vision for water planning is to move to One Watershed, One Plans which align local plans on major watershed boundaries instead of county boundaries, and
WHEREAS, Lake of the Woods County is comprised of four major watersheds: Lake of the Woods, Lower Rainy River, Rapid River, and Roseau River, and
WHEREAS, the Lake of the Woods One Watershed, One Plan is scheduled for adoption in 2019, and
WHEREAS, the Lower Rainy River Watershed and Rapid River Watershed are currently undergoing a joint MPCA Watershed Restoration and Protection Strategy (WRAPS) process, and the planning partners for these watersheds are interested initiating the One Watershed, One Plan process within the next 2 years for these joined major watersheds, and
WHEREAS, it is optional forLake of the Woods County to participate in the Roseau River One Watershed, One Plan per the state guidance that allows local governments to opt out when their jurisdictional land area is less than 10% of the watershed plan boundary, and
WHEREAS, these One Watershed, One Plan planning efforts will both supplement and supplant the Comprehensive Local Water Management Plan over the course of the next five years, and
WHEREAS, the Minnesota Board of Water and Soil Resources has authorization to grant extensions pursuant to Minnesota Statutes §103B.3367;
NOW, THEREFORE, BE IT RESOLVED, the Lake of the Woods County Board of Commissioners requests from the Minnesota Board of Water and Soil Resources an extension of the effective date of the current Lake of the Woods County Comprehensive Local Water Management Plan until October 2024, in order to transition to the One Watershed, One Plan Process complete the update.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board requesting approval to purchase a plow truck and equipment and Resolution for Local Road Improvement Program Grant for SAP 039-592-001.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the purchase for a plow truck and equipment as budgeted in the amount of $164,005 after trade.
Resolution
The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the following resolution:
(Local Road Improvement Program)
Grant Terms and Conditions
SAP 039-592-001
Resolution 19-05-07
WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for Local Road Improvement and
WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and
WHEREAS, the amount of the grant has been determined to be $335,919.35 by reason of the lowest responsible bid;
NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.52 and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required. The proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant.
RE-APPOINTMENT OF COUNTY ENGINEER
The board discussed the Re-Appointment of Public Works Director, Tim Erickson. After discussion with Tim Erickson, Chairman Hasbargen called for a motion for Re-Appointment for County Engineer.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof to Re-Appoint Tim Erickson for Lake of the Woods County Engineer. Voting for: Commissioners: Arnesen and Nordlof; Voting against: Commissioners: Waibel, Hasbargen and Grund. Motion failed.
It was the consensus of the County Board to set a work session for Monday, June 3, 2019, to discuss the Public Works Department.
RECESS
With no further business before the board, Chairman Hasbargen called the meeting to recess at 11:22 a.m.
Attest: June 11, 2019
__________________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Cody Hasbargen