MINUTES & AGENDAS
May, 2007
Commissioner Proceedings
May 8, 2007
The Lake of the Woods County Board met in regular session on Tuesday, May 8, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Patty Beckel, Moorman, Todd Beckel and Bredeson. Commissioner Arnesen was absent. Also present were County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.
Motion by Commissioner Bredeson to approve the agenda with the following additions: Travel for Wayne Bendickson to St. Paul on May 1, for Legislative and June 7, for State Board, May 22-23 to St. Cloud for Assessor Seminar; Dale Boretski and Brent Birkeland to Alexandria on June 4-6 for MCCC Annual Summer Conference; ITV Resolution, Board Room Policy and DNR correspondence. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Sue Ney to Albertville on May 23-24 for Fidlar user group meeting; Marti Carlson to St. Cloud on May 8-9 for Finance Task Force meeting; Wayne Bendickson to St. Paul on May 1, for Legislative and May 6, for State Board, May 22-23 to St. Cloud for Assessor Seminar and Dale Boretski and Brent Birkeland to Alexandria on June 4-6 for MCCC Annual Summer Conference. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.
Motion by Commissioner Moorman to approve the April 24, 2007 minutes. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
The following resolution was offered by Commissioner Bredeson and moved for adoption:
RESOLUTION NO. 07-05-01
COURT ITV USAGE
WHEREAS, it is the Lake of the Woods County Board’s belief that the Criminal Rules Committee proposed ITV rules are overly restrictive and would cause delay in court appearances and increased transportation and staff costs, which monies could be better spent improving underlying socioeconomic problems thereby reducing the need for jail cells in the future; and
WHEREAS, the Lake of the Woods County Board believes that an increased use of ITV procedures not only would be cost-effective, but would treat individuals charged with crimes in a fair and timely manner, regardless of individuals’ socioeconomic status; and
WHEREAS, the Lake of the Woods County Board believes that ITV should be used for various court appearances without restricting the physical location of the parties and discretion left with the District Courts and parties for the use of ITV in other court hearings; therefore,
BE IT RESOLVED that the Lake of the Woods County Board of Commissioners respectfully requests the Supreme Court adopt ITV rules that allow for the use of ITV in a common sense manner consistent with public needs while maintaining the constitutional rights of individuals.
Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Social Services Director, Nancy Wendler met with the board to request approval of claims and discussed the RFP for the delivering of Chemical Dependency Treatment and Education Services for the county.
Motion by Commissioner Patty Beckel to approve the claims against the county:
Commissioner warrants $29,184.43
Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.
Emergency Manager, Holly House met with the board to request approval of the Joint Powers Agreement with the North West Region of Homeland Security Emergency Management (HSEM) and the Hold Harmless Agreement with Sacred Heart Church.
Motion by Commissioner Patty Beckel to authorize Chairman Todd Beckel to sign the Hold Harmless Agreement with Sacred Heart Church and the Diocese of Crookston for storm shelter use. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Bredeson to authorize Chairman Todd Beckel and County Attorney, Philip Miller to sign the Joint Powers Agreement for (HSEM) Region 3 Emergency Managers with the removal of section 7.2.2. expenditures, paragraph c. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
County Auditor, John W. Hoscheid met with the board to request approval for claims.
Motion by Commissioner Bredeson to approve the claims against the county as follows:
Revenue $ 22,040.31
Road & Bridge $ 25,084.46
Co. Development $ 4,557.84
Solid Waste $ 17,852.43
$ 69,535.04
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 5/08/2007 FOR PAYMENT 5/11/2007
AMOUNT VENDOR NAME AMOUNT VENDOR NAME
1860.76 ANDY’S GARAGE, INC. 1571.10 AUTO VALUE
304.34 TODD BECKEL 308.21 CANON FINANCIAL SERVICES
4168.56 CO-OP SERVICES, INC. 1835.29 CONSTRUCTION BULLETIN
314.74 ENGINEERING REPRO SYSTEMS 803.90 BRUCE HASBARGEN
1412.00 HELGESON FUNERAL CHAPEL 707.84 HOLTE IMPLEMENT, INC
609.10 HOLLACE HOUSE 1073.13 HOWARD’S OIL COMPANY
941.78 LAKE OF THE WOODS FOODS 1930.74 LAKES GAS CO.
2370.22 LITTLE FALLS MACHINE, INC 721.50 LOW COUNTY TREASURER
3785.75 LOW HIGHWAY DEPT 302.67 LUTHERAN SOCIAL SERVICE OF MN
9322.65 MAR-KIT LANDFILL 2761.77 MN COUNTIES COMPUTER CO-OP
717.00 MN COUNTY ATTORNEYS ASSN 300.00 MN OFFICE OF ENTERPRISE TECHNO
620.17 OCCUPATIONAL DEVELOPMENT CTR. 308.85 ALAN PHILLIPPE
420.94 PITT & QUARRY SUPPLIES, INC 1248.70 LESLIE PULLAR
922.16 R & Q TRUCKING, INC 4000.00 RESERVE ACCOUNT
10765.80 ROAD MACHINERY & SUPPLIES CO 547.18 RODERICK RONE JR
486.50 LAWRENCE SIPE 1750.00 SJOBERG’S INC
5849.09 WIDSETH SMITH NOLTING&ASST INC
47 PAYMENTS LESS THAN $300 4,492.60
**** FINAL TOTAL……. $69,535.04
Further moved to authorize the payment of auditor’s warrants as follows:
April 24, 2007 $ 28,478.88
April 27, 2007 $ 18,007.50
May 8, 2007 $ 13,364.28
Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
County Surveyor, Donn Rasmussen met with the board to discuss the estimated cost for the preliminary survey issue west of Clementson in Government Lot 5, Section 12, Gudrid Township to prepare a drawing showing the discrepancies between the deed lines and the occupied lines at $4,200.00. The board requested a letter be sent to the surrounding land owners that may be affected in this issue and request them to meet with the County Board and County Surveyor on June 12, 2007 at 11:00 a.m. at the regular scheduled board meeting.
Commissioner Bredeson presented the Board Room Reservation Policy:
Lake of the Woods County Government Center Building
Board Room Reservation Policy
Purpose
Interested parties may schedule and reserve the County Board Room in the Government Center Building for educational and/or useful community purposes. County facilities may not be reserved for religious, commercial, or partisan political uses or endorsements.
Scheduling
Scheduling and room reservations for the County Board Room must be made through the Office of the Auditor. Scheduling is done on a first-come, first served basis; however, Lake of the Woods County Board of Commissioners will take precedence over any and all requests. Request to schedule the County Board Room for video conferencing or to view a satellite downlink will be the responsibility of the facilitator of the meeting to set-up.
Board Room cannot be scheduled on paid holidays, weekends or evenings when no staff is available to lock-up. A County employee facilitating the meeting and taking responsibility for locking up and coordinating procedures with Maintenance Department and their own Department Supervisor would be the only exception.
Use Expectations
It is expected that groups using the Government Center Building will leave the facilities in the same condition in which they were found (ex. tables and chairs in proper order, waste in proper containers). Users will be responsible for and will be charged for damage to equipment or the facility. The county will not provide refreshments, coffee or paper products. Requests for access to county photocopying machines and fax machines are only available during regular business hours.
Motion by Commissioner Patty Beckel to adopt the Board Room Reservation Policy as presented. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.
The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows:
Public Works Director, Bruce Hasbargen met with the board and reviewed the NACE conference he attended in Milwaukee, WI. Informed the board that the department is trying out the Norstar injector spray unit from Ottertail County and they are asking $10,000.00 for the unit. Bruce discussed the Sandy Shore/Phalen outlet. The board will look at this on their annual road tour on May 15, 2007.
The board reviewed the Salt/Sand Storage unit for the Public Works Department. The consensus of the board was to keep moving forward with the Fabric Roof building and use State Aid Construction dollars to build.
The board reviewed the Calcium Chloride application for the Northwest Angle. The board placed this on the May 22, 2007 meeting when Commissioner Arnesen will be present to represent his district.
Chairman Todd Beckel at 11:00 a.m., as advertised, called for opening of bids for a Precast Concrete Box Culvert Installations of the following: S.A.P. 39-598-54, S.A.P. 39-598-56, S.A.P. 39-598-63. The following bids were opened:
Cormican’s Inc. $177,563.21
Gladen Construction Inc. $154,290.50
Holte Contracting $165,212.20
Lian Construction $160,267.00
Midwest Contracting, LLC $160,395.00
Olson Construction TRF, Inc $137,821.70
Taggaret Company $153,489.40
The following bids were opened: S.P. 39-598-35, Minn Project BROS (109) and S.P. 39-598-52, Minn BROS 3907 (124) Bridge Replacement.
Gerit Hanson Contracitng Inc. $550,555.00
M-K Bridge Construction $537,732.00
Robert R. Schroeder Const. Inc. $664,642.00
Swingen Construction Company $602,993.00
Wanzek Construction Company $706,199.00
Bid Openings S.P. 39-598-35, Minn Project BROS 3907 (109) and S.P. 39-598-52, Minn BROS 3907 (124) Bridge Replacements award to follow at the May 22, 2007 Board meeting.
Public Works Director, Bruce Hasbargen will bring back the recommendation to award the bid for the Precast Concrete Box Culvert Installations of the following: S.A.P. 39-598-54, S.A.P. 39-598-56, S.A.P. 39-598-63 later today.
Land and Water Planning Director, Josh Stromlund met with the board and discussed the previous conditional use reviews that are up for review. Josh recommended that the board review these on their annual road tour on May 15, 2007. Josh informed the board he spoke with Dan Thul and Mike Larson on the Bostic Creek/Bay Survey and the request to evaluate north of Bridge. They informed him that following the 2002 flood a survey may have been done, and are researching it.
Wells Fargo Bank representatives Personnel Banker Amanda Risser and Regional Program Manager Tom Ruemmele met with the board and presented the Wells Fargo Membership Banking Program for employees of Lake of the Wood County as an enhancement to the counties current employee benefits. The consensus of the board was to name County Auditor, John W. Hoscheid as the Counties Program Coordinator for this program and have John sign the term of agreement.
The meeting was called to recess at 11:52 a.m. and reconvened at 1:00 p.m. as follows:
Public Works Director, Bruce Hasbargen met with the board and recommended to award the bid for the Precast Concrete Box Culvert Installations of the following: S.A.P. 39-598-54, S.A.P. 39-598-56, S.A.P. 39-598-63 to Olson Construction TRF, Inc.
Motion by Commissioner Bredeson to award the bid for S.A.P. 39-598-54, S.A. P. 39-598-56 & S.A.P. 39-598-63, Precast Concrete Box Culvert Installations, to the lowest responsible bidder, Olson Construction TRF, Inc. of Thief River Falls, MN for $137,821.70. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Maury Olson met with the board to discuss the possibility of gasification usage in Lake of the Woods County. This was placed on the May 22, 2007 agenda for further consideration.
With no further business before the board, Chairman Todd Beckel called the meeting to recess at 2:30 p.m.
Attest: Approved: May 22, 2007
______________________________ ______________________________
John W. Hoscheid, County Auditor Todd Beckel, Chairman of the Board
Commissioner Proceedings
May 22, 2007
The Lake of the Woods County Board met in regular session on Tuesday, May 22, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman. Also present were County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.
Motion by Commissioner Bredeson to approve the agenda with the following additions: Travel for Shelley Phillippe, Business Adventure, Human Resource Department, Coast Guard Radio, DNR Letter, and Roseau County EDA. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Bredeson to approve the consent agenda as follows: travel: Phillip Miller for MCAA Board of Director’s Meeting on May 18 at St. Cloud; Mark Hall, Lorene Hanson and John W. Hoscheid for MACO Conference on July 24-27 at Breezy Point, Christie Russell for Passport Training on June 11 at St. Cloud: Shelley Phillippe for MFIP DWP Conference on June 5-6 at St. Cloud. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Patty Beckel to approve the May 8, 2007 minutes. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Social Services Director, Nancy Wendler, met with the board requesting approval of claims and to certify Social Worker/Mental Health Practitioner off probation and request step increase.
Motion by Commissioner Bredeson to approve the claims against the county as follows:
Commissioners’ Warrants $45,414.12
Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to certify Social Service Worker/Mental Health Practitioner off probation effective May 15, 2007 and to approve a step increase from Grade 12, step 1 to Grade 12, step 2. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Becky Dornheim, Social Service Supervisor for the Mental Health met with the board and explained that Lake of the Woods Social Services was picked to participate in a Pilot Project for the Illness Management Recovery for the Community Support Program.
Bill Mouw, representative from the Baudette Community Foundation met with the board to discuss the finances of the Grand Theater. No board action was taken at this time.
Motion by Commissioner Bredeson to transfer the administration of the Rainy Rapid Board to Koochiching County for the next five years in accordance with the Rainy Rapid River Shoreland Ordinance. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
The meeting was called to recess at 9:55 a.m. and reconvened at 10:04 a.m. as follows:
Mike Larson, DNR Fisheries Supervisor met with the board and discussed the rule changes from the letter dated April 25, 2007 and discussed various invasive species.
The board discussed appointed department heads job evaluation reviews. The board set June 5 & 11 to conduct the reviews.
Public Works Director, Bruce Hasbargen, along with Jeff Pelland and Bob Peterson met with the board to request approval for purchase of a new pickup, calcium chloride at the NWA, permission to sell 1997 Chevrolet pickup, to purchase a spray unit and award bid from May 8, 2007 meeting.
Motion by Commissioner Bredeson to authorize the Public Works Director to purchase a new pickup truck from the highway budget and not to exceed $24, 000. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to authorize the Public Works Director to sell on bids Unit 973, a 1997 Chevrolet Fleetside Pickup. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to authorize the Public Works Director to change agreement with Manitoba Infrastructure and Transportation for applying Calcium Chloride on the road leading to the Northwest Angle, to a maximum cost of $5,000 with the funds from the unallocated fund to be transferred to the Highway. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Bredeson to award the bid for S.P. 39-598-35, & S.P. 39-598-52, Bridge Replacements, to the lowest responsible bidder, M-K Bridge Construction, of Walnut Grove, MN for $ 537,732.00. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to authorize Public Works Director to purchase a spray unit at the cost of $8,520.00. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Bruce went over the 2007 Road Tour results with the board.
The meeting was called to recess at 12:10 p.m. and reconvened at 1:04 p.m. as follows:
Maury Olson met with the board to discuss the Biomass 2007 Conference he attended on May 15-16 in Grand Forks, ND.
County Auditor, John W. Hoscheid, met with the board to request approval of claims and approval of rehab loan subordinate.
Motion by Commissioner Bredeson to approve the claims against the county as follows:
Revenue $ 31,592.12
Road & Bridge $ 12,791.52
County Development $ 4,531.86
Solid Waste $ 3,414.38
52,329.88
WARRANTS FOR PUBLICATION
WARRANTS APPROVED ON 5/22/2007 FOR PAYMENT 5/25/2007
AMOUNT VENDOR NAME AMOUNT VENDOR NAME
317.72 AIRGAS SAFETY 303.68 AMERI PRIDE LINEN & APPAREL SE
540.00 BLUE MAXX RECYCLING 1087.49 DIRECT SAFETY COMPANY
4537.36 FARMER’S UNION OIL COMPANY 705.30 FRONTIER PRECISION INC
1350.00 LEE HANCOCK 301.35 HSBC BUSINESS SOLUTIONS
16608.53 LAKE OF THE WOODS MARINE, INC 466.79 LAKE ROAD DIESEL INC
486.00 LOCATORS SUPPLIES INC 2765.00 MN COUNTIES INSURANCE TRUST
500.00 MN STATE OF-CPV PROGRAM 1300.00 NEW HORIZONS MINNESOTA
1160.00 NORTH EAST TECHNICAL SERVICE,I 557.89 THE NORTHERN LIGHT
887.23 OFFICE DEPOT 552.73 POWERPLAN
1113.70 LESLIE PULLAR 4531.86 RINKE-NOONAN
1449.47 ROLYAN BUOYS 1230.77 RODERICK RONE JR
427.26 T R JOBBING 300.00 UNIVERSITY OF MN
370.95 US FOOD SERVICE 781.60 WEST GROUP
1932.15 WOODY’S SERVICE 384.00 ZIEGLER, INC
430.00 5TH DISTR JAIL ADMIN ASSN
45 PAYMENTS LESS THAN $300 4,951.05
**** FINAL TOTAL……. $52,329.88 ****
Further moved to authorize the payment of auditor’s warrants as follows:
May 8, 2007 $63,451.83
May 9, 2007 $99,214.53
May 10, 2007 $46,905.72
May 16, 2007 $ 9,882.98
Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Moorman to subordinate the Rehabilitation Loan of Lavon E. McGuire dated January 28, 1997 and to record Lake of the Woods County as the second mortgage holder and authorize Chairman Todd Beckel to sign. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.
County Attorney, Philip Miller met with the board and resigned his position as Lake of the Woods County Attorney, effective June 17, 2007. The board thanked Philip Miller for his years of service as the County Attorney and congratulated him on his newly appointed position as Koochiching County Attorney.
The board discussed the vacancy of the County Attorney.
Motion by Commissioner Arnesen to set May 29, 2007 at 2:00 p.m. as the date for a special meeting to consider the appointment of an interim/or full time County Attorney. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Commissioner Bredeson discussed a letter that was received on Bio Engineering (goat farm) to relocate in Lake of the Woods County. The board requested that a letter be sent stating that Lake of the Woods County has supported businesses financially in the past.
Commissioner Todd Beckel informed the board that the Coast Guard Auxiliary has a boat in the Warroad area without radio equipment. The consensus of the board was to have Commissioner Todd Beckel look into the cost of a radio since Lake of the Woods County has full jurisdiction on Lake of the Woods.
The following correspondence was acknowledged: Letter from City of Baudette, Roseau EDA, DNR Letter, Thank-you letter from Take-A-Kid fishing, Positively MN and Senate file No. 238 “Freedom to Breath Act of 2007.
Motion by Commissioner Patty Beckel to close the meeting at 2:37 p.m. pursuant MN Stat. § 13D.05, Subd. 3(a.) performance evaluations of Bobbi Brandt. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Motion by Commissioner Patty Beckel to close the closed session at 2:50 p.m. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.
Chairman Todd Beckel opened the meeting at 2:51 p.m. as follows:
Motion by Commissioner Bredeson to authorize Social Service Director, Nancy Wendler to appoint a temporary Social Service Supervisor. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.
With no further business before the board, Chairman Todd Beckel called the meeting to recess at 3:10 p.m.
Attest: Approved: June 12, 2007
_________________________ _____________________________
John W. Hoscheid, County Auditor Todd Beckel, Chairman
Special County Board Meeting
May 29, 2007
The Lake of the Woods County Board meeting met in special session on Tuesday, May 29, 2007, in the Commissioners’ Room of the Lake of the Woods County Government Center, with the following members present: Commissioners Todd Beckel, Patty Beckel, Bredeson, Moorman and Arnesen. Also present were: County Auditor John W Hoscheid, County Sheriff Dallas Block, Public Works Director Bruce Hasbargen, County Recorder Sue Ney, Land & Water Planning Director Josh Stromlund, Human Resource Director Leslie Pullar, Rita Krause, George Swentik, Amy Ballard, Sara Thompson, Katie Pieper, John Oren, and Penny Mio Hirst. Chair Todd Beckel called the meeting to order at 2:00 p.m. and led the Pledge of Allegiance.
Motion by Commissioner Bredeson to approve the agenda for the special meeting today with the following change: the Coast Guard Auxiliary Radio scheduled for 2:10 p.m. was taken off the agenda. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.
Motion by Commissioner Arnesen to accept the resignation of Lake of the Woods County Attorney, Philip K Miller, effective 11:59 p.m., June 17, 2007. Seconded by Commissioner Patty Beckel and the same put to a vote was unanimously carried.
The County Board discussed appointment of an Interim-County Attorney. Said position to assist in the time period following the effective date of Philip Miller’s resignation and the eventual appointment of one to fulfill his term of office. County Attorney Philip Miller recommended to the County Board that it consider Michelle E Moren for this appointment. Comments were also received from the Department Heads present, as well as Michelle E.Moren.
Motion by Commissioner Moorman to appoint Michelle E Moren as Interim County Attorney, effective 12:01 a.m., June 18, 2007, but begin paying her effective June 13, 2007, at the monthly rate of $5,000 per month, plus mileage. Seconded by Commissioner Arnesen and the same put to a vote was unanimously carried.
Human Resource Director Leslie Pullar discussed setting up a committee to gather information, including, qualifications, experience, screening resumes, interview questions, finalists, and other options.
Motion by Commissioner Patty Beckel to form a selection committee for the position of County Attorney. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.
Committee members will include County Sheriff Dallas Block, Commissioner Todd Beckel, Commissioner Bredeson, County Attorney Philip Miller, Michelle Moren and Human Resource Director Leslie Pullar. Ms. Pullar will bring appropriate information to the next regular meeting for review with the County Board.
There being no further business before the Board, Chair Todd Beckel declared the meeting in recess at 3:42 p.m.
Attest: Approved: June 12, 2007
________________________________ ____________________________________
John W Hoscheid Todd Beckel
County Auditor Chair of the County Board