Commissioner Proceedings

May 9, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 9, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Take –A-Kid fishing.  

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of April, 25, 2017.

SOCIAL SERVICES

Claims

Social Service Financial Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$7,285.22, Commissioner Warrants-$6,430.31, Commissioner Warrants- $20,079.78.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $35,5893.49- Road & Bridge $20,483.01-Co. Development $10,001.59- Joint Ditch $225.00-Solid Waste, $24,827.81- EDA, $1,372.00.

            WARRANTS FOR PUBLICATION

Warrants Approved On 5/09/2017 For Payment 5/12/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                 8,717.44

Computer Professionals Unlimited Inc                                  3,510.00

Dacotah Paper Company                                                      5,333.88

FleetPride                                                                              2,131.62

Grund/Joseph G                                                                   3,113.00

Headwater Regional Development Commiss                        2,500.00

LOW County Auditor/Treasurer                                         10,867.64

LOW Highway Dept                                                              3,358.75

Mar-Kit Landfill                                                                    11,048.50

Powerplan                                                                            2,563.28

Widseth Smith Nolting&Asst Inc                                          4,947.33

Woody’s Service                                                                  2,066.85

74 Payments less than 2000 32,340.61

Final Total: 92,498.90

Further moved to authorize the payment of the following auditor warrants: April 26, 2017- $122,704.01-May 3, 2017 – $10,466.08.

Take A Kid Fishing

County Auditor/Treasurer, Lorene Hanson updated the Board on Take A Kid fishing. In April, when requesting their funds, they only requested $600.00 of the total request of $1,000.00. They are now requesting the remaining balance of $400.00.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve an additional $400.00 for Take- A- Kid fishing from the Con-Con funds.

Snowmobile Club Resolutions

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Sponsorship on the Snowmobile Trails Assistance program.

NW Angle Edge Riders

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Moorman and moved for adoption:

Resolution No. 17-05-01

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

Lake of the Woods Drifters

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Waibel and moved for adoption:

Resolution No. 17-05-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

Off Sale License

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to set a Public Hearing for Flag Island Resort for adding off sale to their combination On-Sale License.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to set a Public Hearing pursuant to MN Statue § 340A.405 (c ) Combination On-Off Sale License for Flag Island Resort on June 13, 2017 at 10:00 a.m. (Flag Island Resort has an On Sale Licenses)

Revenue/Expenditures

County Auditor/Treasurer, Lorene Hanson met with the board and reviewed the Revenue/Expenditure Report for first quarter.

WILLIE WALLEYE WEEKEND-RODEO

Larry Toll, Volunteer for Fair Board met with the board requesting sponsorship for a Rodeo that will be held on June 2&3 at the fairgrounds. Larry reviewed the Sponsorship levels with the board.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to support the Fair Boards Rodeo with a contribution of $1,000, payable to the Fair Board for the Rodeo from the con-con account.

 RECESS

The meeting was called to recess at 10:05 a.m. and reconvened at 10:13 a.m.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for the bid opening for contract numbers 20171 and 20172.

The following bids were received:

Contract No. 20171-SAP 039-614-008,SAP 039-625-006

Knife River Materials                                        $597, 974.59

R J Zavoral & Sons Inc.                                   $647,342.32

Davidson Ready-Mix & Construction Inc.         $692,604.50

Mark Sand & Gravel Co.                                 $806,467.50

Contract No., 20172-SAP039-608-023

Knife River Materials                                        $1,188,798.06

R.J. Zavoral & Sons Inc.                                  $1,235,822.75

Davidson Ready Mix & Construction Inc.         $1,326,634.20

Mark Sand & Gravel Co.                                 $1,483,135.40

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve SAP 039-608-023 to the lowest responsible bidder to Knife River Materials in the amount of $1,188,798.06.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve SAP 039-614-008, SAP 039-625-006 to the lowest responsible bidder to Knife River Materials in the amount of $597,974.59.

ARROWHEAD LIBRARY

Arrowhead Library Board Director, Jim Weikum, Board Member Ron Rudd and Baudette Liberian Kelli Pelland met with the board and updated the board on what is available to the public thru the Arrowhead Library system.

EAGLE SCOUT RECOGNITION

Commissioner Moorman informed the board that he was contacted by Scout Master Joe Johnson to inform him that Zachary Muggli and Matthew Johnson had earned the Eagle Scout badge.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Hasbargen and moved for adoption:

            RESOLUTION NO. 17-05-03

RECOGNITION OF ZACHARY MUGGLI FOR HIS ACCOMPLISHMENT ON EARNING THE “EAGLE SCOUT BADGE”

WHEREAS, Boy Scout Troop 62, member Zachary  Muggli  has advanced through the ranks of Tenderfoot, Second Class, First Class, Star, Life;       and has now earned the highest advancement rank  in scouting as an Eagle Scout;

WHEREAS, Zachary as a Life Scout has served actively for a period of six months as a Boy Scout Troop Senior Patrol Leader;

WHEREAS, Zachary has earned his 21 badges, with 13 of them in specialized areas. At each advancement, he has taken part in scoutmaster conferences, has demonstrated  participation in increasingly more responsible service projects, and demonstrated leadership skills by holding one or more specific youth positions of responsibility in his troop;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby congratulates Zachary Muggli on his rank as “Eagle Scout”.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Waibel and moved for adoption:

                                                            RESOLUTION NO. 17-05-04

RECOGNITION OF MATTHEW JOHNSON FOR HIS ACCOMPLISHMENT ON EARNING THE “EAGLE SCOUT BADGE”

WHEREAS, Boy Scout Troop 62, member Matthew Johnson  has advanced through the ranks of Tenderfoot, Second Class, First Class, Star, Life;       and has now earned the highest advancement rank  in scouting as an Eagle Scout;

WHEREAS, Matthew as a Life Scout has served actively for a period of six months as a Boy Scout Troop Senior Patrol Leader;

WHEREAS, Matthew has earned his 21 badges, with 13 of them in specialized areas. At each advancement, he has taken part in scoutmaster conferences, has demonstrated  participation in increasingly more responsible service projects, and demonstrated leadership skills by holding one or more specific youth positions of responsibility in his troop;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby congratulates Matthew Johnson on his rank as “Eagle Scout”.

STRATEGIC PLANNING

The board discussed the following: Road Inventory, Drainage Plan, Road Tour, Infrastructure, Road and Bridge – Plans/Projects, Law Enforcement Building.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 12:00 p.m.

Attest:                                                                                      May 23, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Buck Nordlof

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Commissioner Proceedings

May 23, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 23, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Airport Hangar, NWA agenda, and AMC meeting.  

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of May 9, 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$1,407.50, Commissioner Warrants-$3,986.67, Commissioner Warrants- $6,516.81, Commissioners Warrants- $13,938.10.

Fraud Prevention Investigation Plan

Social Service Director, Amy Ballard met with the board requesting approval for the Fraud Prevention Investigation Plan (FPI) which is required by MN Statutes as it serves as the legal basis for establishing the organizational and operational structures of FPI.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve Lake of the Woods County Social Services Fraud Prevention Investigation Plan to the State of Minnesota through its Department of Human Services Department and authorize Chairman Nordlof and Social Services Director, Amy Ballard to sign.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $115,029.03- Road & Bridge $14,140.32-Co. Development $200.00- Natl Resc Enhanc- $4,844.72- Joint Ditch-$1,400.00-Solid Waste, $6,942.66- EDA, $772.42

WARRANTS FOR PUBLICATION

Warrants Approved On 5/23/2017 For Payment 5/26/2017

Vendor Name                                                    Amount

Lakewood Health Center                                                         3,919.94

LOW Fair Association                                                            25,000.00

M-R Sign Co, Inc                                                                    13,295.37

NetWork Center Communications                                            5,600.00

North East Technical Service,Inc                                             4,220.50

TRANE                                                                                   66,418.00

45 Payments less than 2000 24,875.34

Final Total: 143,329.15

Further moved to authorize the payment of the following auditor warrants: May 10, 2017- $88,448.43-May 10, 2017 – $132,137.66, May 17, 2017-$6,522.74.

Phone Stipend

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a cell phone stipend for MIS Tech 1, John Butenhoff.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve a cell phone stipend in the amount of $60.00 per month for MIS Tech 1, John

Butenhoff effective June, 2017.

Government Center North

County Auditor/Treasurer Lorene Hanson met with the board and informed the board that the Lease with Sanford Health will expire in December and Northwest Community Action Lease will expire in July and informed the board that AMC District meeting will be held on June 14 in Bemidji.  The consensus of the board was to have the lease agreement run for one year.

Liquor Licenses

County Auditor/Treasurer Lorene Hanson met with the board requesting approval for the 2017-2018 Liquor License, 3.2 Malt Liquor and Cigarette licenses.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously, with Commissioners Arnesen abstaining to approve the following licenses:

On/Off Sale and Sunday Liquor License:

Adrian’s Resort, DACH -Angle Inn Lodge, Ballard’s Resort, Borderview Lodge, Crow Creek Properties, DBA Jerry’s Restaurant and Lounge,  Morris Point Lakeview Lodge, PCE-Riverbend Resort, Rock Harbor Lodge, J&L Hennum-Sportsman’s Lodge, MAWRLT Inc.-Wigwam Resort, Zippel Bay Resort, Sportsman’s Oak Island Lodge, Bugsy’s on Bostic, Sunset Lodge;

On-Sale and Sunday Liquor License:

First Ice Enterprises-Cyrus Resort, Ken-Mar-Ke Resort, Wheelers Point Resort, Bathel Enterprises- Slims Resort;

Off-Sale Only:

Log Cabin Liquors Inc.

Wash N Go

Cigarette License:

Ballard’s Resort, Bay Store, Borderview Lodge, Cenex, City of Williams, City of Baudette, First Ice Enterprises-Cyrus Resort, Bugsy’s On Bostic, Border Bait, Dollar Store,  Dicks Head Shop,  Holiday Station, Howard’s, Jeanette Mcatee, Lake of the Woods Foods,  Log Cabin Liquors, Long Point Resort, Morris Point Lakeview Lodge, Rock Harbor Lodge,  Sportsman’s Lodge, Sportsman’s of Oak Island Lodge, Sunset Lodge, Andys Garages, Wash N Go, Wheeler’s Point, Zippel Bay Resort;

3.2 On-Sale Malt Liquor:

Long Point Resort, Ships Wheel;

3.2 Off-Sale Malt Liquor:

Angle Outpost, Bay Store, Cyrus Resort, Border Bait, Long Point Resort; 

DITCH 26 UPDATE

Public Works Director, Tim Erickson informed the boad that ditch assessments are on the tax roll, cleanup and brushing have been done as well as the blowing of dams. The next step is to survey and clear trees.

COUNTY RECORDER

County Recorder, Sue Ney met with the board and informed them that as of the end of the month, Radio Shack will discontinue taking passport photos. At this time, no one in the community has informed Nobles that they are interested in providing the passport phots.  In order to continue accepting passport applications, she believes that her office will have to provide the service. The quote from the camera cost is $499.00. Sue informed the board that most county offices typically charge $11.00 to $13.00 per customer photo.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of a Sony UPX-C200 digital printing system for the purpose of taking passport photos in the amount of $499.00 from the revenue fund.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the fee for taking and printing a passport photo at $10.00, to be deposited in the County Recorders Charges for Services fund.

Recess

The meeting was called to recess at 10:10 and reconvened at 10:15 a.m.

COUNTY ATTORNEY

County Attorney, James Austad met with the board and informed the board that the Lake of the Woods Coalition if filing for a 501c3 status and cannot use Coalition dollars for the filling of the status.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to appropriate $800.00 from the unallocated account for the Lake of the Woods Coalition 501c3 status.

PUBLIC WORKS

Public Works Director, Tim Erickson and Public Works Directors Assistant Boyd Johnson met with the board to discuss the Road Inventory and discuss Forest Roads, Designating Roads and Road Orders. The board set June 5 at 8:00 a.m. for a Work Session to review Road Inventory.

ROAD TOUR

Chairman Nordlof discussed possible dates to go on their annual road tour. After discussion, the board set October 3 at 7:30 a.m. to go on a County Tour.

LAND AND WATER PLANNING

Land and Water Planning Director met with the board to discuss potential sites for state Land Sale.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the seventeen (17) Potential Sites listed on the spreadsheet for the State Land Sale.

Williams Creek Update

The board discussed the Legislatures passing of the wetland act, re-verting the act back to the original act that was passed in the 1990’s and the options that are available to pursue. Josh presented a letter addressed to Governor Dayton on the wetland act.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to authorize Chairman Nordlof to sign the letter to Governor Dayton on the Wetland Act.

LAND EXCHAGE

The board discussed the possible lands that the county maybe interested in exchanging with the State. The board will set a work session at the next meeting to discuss the possible lands.

AIRPORT UPDATE

Commissioner Waibel and Hasbargen updated the board on the possible construction of a hangar at the airport and cost and leasing options.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 12:10 p.m.

Attest:                                                                                      June 13, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Buck Nordlof