MINUTES & AGENDAS
November, 2016
Commissioner Proceedings
November 15, 2016
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 15, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Ed Arnesen, Thomas Hanson and Buck Nordlof. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Election, Closed Sessions and Personnel Committee.
Approval of Minutes
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the official and summarized minutes of October 25, 2016.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the minutes of Public Hearing for Ditch 26 & 7, dated October 27, 2016, with changes.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the minutes of Public Hearing for Ditch 28, dated November 1, 2016.
EMERGENY MANAGEMENT
Emergency Management Director, Jill Olson met with the board requesting Chairman Moorman’s signature for the Fire Wise Hazard Mitigation Grant.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign the State of Minnesota, Commissioner of Natural Resources, Division of Forestry and Lake of the Woods County, under the Firewise/Hazard Mitigation Risk Reduction Program, effective May 1, 2016, thru May 1, 2017, with the total project cost of $32,000, which Grantee agrees to match at least $18,500 of the project.
SHERIFF
County Sheriff, Gary Fish met with the board requesting approval to purchase a Digital in Car Video Camera.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to authorize County Sheriff, Gary Fish to purchase a Digital in Car Video Camera from Watch Guard in the estimated amount of $13,560, with funding from the Sheriff’s Budget.
SHERIFF/ATTORNEY
County Sheriff, Gary Fish met with the board requesting approval to enter into Joint Powers Agreements with the State of Minnesota, through the Department of Public Safety, Bureau of Criminal Apprehension to utilize the criminal justice data communications network for the Attorneys Office and the Sheriff’s Office.
The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the following resolution:
RESOLUTION NO. 2016-11-01
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF
WHEREAS, the County of Lake of the Woods on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible. The Joint Powers Agreements further provide the County with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the County to pay the costs for the network connection.
NOW, THEREFORE, BE IT RESOLVED by the County Board of Lake of the Woods, Minnesota as follows:
- That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its County Attorney and Sheriff are hereby approved.
- That the County Sheriff, Gary Fish, or his or her successor, is designated the Authorized Representative for the Sheriff. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Daryl Fish, Chief Deputy Sheriff is appointed as the Authorized Representative’s designee.
- That the County Attorney, James Austad, or his or her successor, is designated the Authorized Representative for the County Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Dena Pieper, Legal Secretary/Paralegal is appointed as the Authorized Representative’s designee.
- That Kenneth Moorman, the Chair of the County of Lake of the Woods, and County Auditor/Treasurer, Lorene Hanson, the County Board Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements.
Passed and Adopted by the Lake of the Woods County Board on this 15th day of November, 2016.
CJDN Agreement
County Sheriff, Gary Fish met with the board requesting approval to enter into a CJDN Subscriber Agreement. This Court Data Services Subscriber Amendment is utilized for Court Records to assist their agency with duties.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to authorize County Sheriff, Gary Fish to enter into the CJDN Subscriber Agreement and authorize County Sheriff, Gary Fish and Chairman Moorman to sign.
COUNTY ATTORNEY
County Attorney, James Austad met with the board requesting approval to enter into a CJDN Subscriber Agreement, which is utilized for Court Records to assist his office with duties.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize County Attorney, James Austad to enter into the CJDN Subscriber Agreement and authorize County Attorney, James Austad and Chairman Moorman to sign.
SOCIAL SERVICES
Claims
Social Service Director, Amy Ballard met with the board requesting approval of claims:
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 3,703.42; $16,913.52; $7,484.74.
Health Care Services-MN-Sure
The board reviewed the draft letter on MN Sure Insurance, the rising costs and the delivery of health care service. The board requested that this letter be sent to our Federal and State Representatives.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the MN Sure Health Care letter and authorize Chairman Moorman to sign.
Human Resources
Human Resource Director, Karen Ose met with the board to discuss the salary grade level for Deputy Auditor/Treasurer-Motor Vehicle Supervisor/Board Secretary. This job description was sent to an outside evaluation firm and it was recommended that it be increased one grade due to the increased responsibilities of the position. The Personnel Committee discussed the recommendation and agreed that it should be brought to the Boards’ attention for their determination. As such, the Board agreed that the position be changed to a Grade Level 11.
Motion
Motion was made by Commissioners Beckel, seconded by Commissioner Hanson and carried unanimously to approve the Deputy Auditor/Treasurer, Motor Vehicle Supervisor/Board Secretary to Grade 11, Step 12, $23.67 per hour, points 261, effective November 21, 2016.
Recess
The meeting was called to recess at 10:12 a.m. and reconvened at 10:15 a.m., as follows:
AUDITOR/TREASURER
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $47,683.73, Road & Bridge $53,386.27, County Devel.$4,355.00, Solid Waste, $33,087.43, EDA, $44.56.
WARRANTS FOR PUBLICATION
Warrants Approved On 11/15/2016 For Payment 11/18/2016
Vendor Name Amount
Cenex Co-Op Services, Inc. 4,130.95
Computer Professionals Unlimited Inc 3,193.00
Howard’s Oil Company 4,131.37
Johnson Auto & Machine 2,174.52
Liberty Tire Recycling, LLC 7,390.01
LOW Highway Dept 7,448.46
Mar-Kit Landfill 11,456.50
Marco Technologies LLC 12,532.97
Mn Dept Of Transp 13,991.91
Northern Light Region 3,093.00
Nuss Truck & Equipment 5,001.28
Outdoors Again 2,078.91
R & Q Trucking, Inc 2,505.10
Rinke-Noonan 3,005.00
Traffic Marking Service, Inc. 13,656.58
Widseth Smith Nolting&Asst Inc 2,266.67
Woody’s Service 2,381.64
Ziegler, Inc 2,253.57
92 Payments less than 2000 35,865.55
Final Total: 138,556.99
Further moved to authorize the payment of the following auditor warrants: October 26, 2016 – $449,166.79, November 2, 2016 – $420,573.85, November 9, 2016 – $131,947.52.
2017 Health Insurance
County Auditor/Treasurer Lorene Hanson met with the board and reviewed the health insurance premium increase and the County share.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve an increase of the caps an additional $40.00 per month for both single and family.
DNR, METALLIC MINERAL LEASE SALE
Vicki Sellner, met with the board and informed the board that the DNR plans to hold a lease offering of state-owned metallic mineral leases for 506 mining units in Northern Minnesota in early 2017, and that Lake of the Woods County is in the area with 25,566 acres of state land.
SENIOR MEALS
Cynthia Christopherson met with the board and presented the 2015 Annual Report for Meals on Wheels and meals served at the Brink Center.
2017 SOLID WASTE ASSESSMENTS
Public Works Director, Tim Erickson met with the board requesting approval for 2017 Solid Waste fees, informed the board that he is working on a Solid Waste charge back fee formula for work done by the Public Works Department for Solid Waste Department and working on Public Works Procedural and Policy Manual.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the 2017 Solid Waste Assessment fees at $110.00 for everyone except the seasonal resorts/hotels (leaving them at $86).
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following disposal fees: Semi trailer tire disposal – $10.00 per tire, Tractor tire disposal – $25.00 per tire, TV disposal fee – $25.00, Appliance disposal fee – $5.00 for microwave size and larger.
COUNTY AUDITOR/TREASURER
2017 Con-Con Funds
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the 2017 Con-Con Fund distributions, payable 2017.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following Con-Con distributions to the following:
2017 Con-Con
Baudette Arena Association $20,000
Beaver Control $10,000
Drainage Account $10,000
Williams Arena Association $ 7,000
Baudette Chamber Projects $ 5,850
Baudette Community Foundation-Grand $ 4,000
EDA- $10,000
Friend Against Abuse $ 2,500
L/W Historical Society $ 7,500
L/W Humane Society $ 6,000
University of MN Extension $ 2,000
Williams Public Library $ 650
Joint Powers Nat. Res. Board $ 1,000
Keep It Clean $ 2,500
L/W Rod and Gun Club- Range Impr. $ 1,500
L/W School Trap Team- Opera. Expense $ 2,000
L/W Sr. Fishing $ 2,000
North West Monument Project $ 5,000
Rinke-Noonan-Retainer Drainage $ 2,400
S. Louis County- (NCLUCB) $ 2,000
Take-A-Kid Fishing $ 1,000
Widseth Smith Nolting $16,000
Auditing Fees $ 800
RECESS
The meeting was called to recess at 12:25 p.m. and reconvened at 1:05 p.m. as follows:
LAND AND WATER PLANNING
Land and Water Planning Director met with the board and presented an condition use permit for Dean and Shirely Wiersma to allow applicant to conduct a commercial business consisting of welding fabrication, vehicle sales and service and general repair shop in a Rural Residential District. Josh informed the board that the Planning Commission’s recommendation is to approve the Conditional Use Permit with conditions.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following Conditional Use Permit for Dean and Shirley Wiersma with conditions:
Name of Applicant: Dean and Shirley Wiersma Date: November 15, 2016
Location/Legal Description: A 5.86 acre tract (336’x760’) in the S½SE¼SE¼ of Section 18, Township 161N, Range 31W
Project Proposal: To allow applicant to conduct a commercial business consisting of welding fabrication, vehicle sales and service and general repair shop in a Rural Residential District.
- Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO ( ) N/A ( )
Why or why not? Adjacent to another Conditional Use Permit (CUP) and in the 172 growth corridor.
2. Is the project proposal consistent with maintaining the public health, safety, and welfare?
YES (X) NO ( ) N/A ( )
Why or why not? Adequate parking has been addressed on the site. Septic system is in compliance. Waste oil, antifreeze and other potential contaminants to be collected and disposed of properly
3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( ) N/A ( )
Why or why not? Sedimentation and nutrient loading of water bodies is not an issue as the site is not located in the shoreland area.
4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )
Why or why not? Minimal alteration of the site was conducted for the construction of the shop building.
5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( ) NO ( ) N/A (X)
Why or why not? Site is not located in the floodplain and/or floodway.
6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?
YES ( ) NO ( ) N/A (X)
Why or why not? Erosion is not an issue as the property is flat and has a good vegetation established.
7. Is the site in harmony with existing and proposed access roads? YES (X) NO ( ) N/A ( )
Why or why not? Parallel to County Road #73.
8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )
Why or why not? Next to another Conditional Use Permit business.
9. Does the project proposal have a reasonable need to be in a shoreland location?
YES ( ) NO ( ) N/A (X)
Why or why not? Project area is not located in the shoreland area.
10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X) NO ( ) N/A ( )
Why or why not? Liquid waste to be collected and disposed of properly and the septic system is in compliance.
11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)
Why or why not? Not located in the shoreland area.
12. Is the site adequate for water supply and on-site sewage treatment systems?
YES (X) NO ( ) N/A ( )
Why or why not? Septic up to date.
13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)
Why or why not? Not located in the shoreland area of public waters and the use of the property has no effect on the types, uses, and numbers of watercraft to be on public waters.
14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A (X)
Why or why not? No storage tanks are proposed with this request.
15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES (X) NO ( ) N/A ( )
Why or why not? Property has a good visual barrier on the north and west sides of the property. Due to the type of business requested, a visual barrier on the south side of the property would not allow viewing of products from County Road 73. A driveway easement and existing business is located on the east side of the property and does not require a buffer.
16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES (X) NO ( ) N/A ( )
Why or why not? One 4’x8’ on posts facing roadway.
17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?
YES (X) NO ( ) N/A ( )
Why or why not? Parking on site for up to ten (10) vehicles.
If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.
The specific conditions of approval are as follows:
- Hours of operation are Monday through Saturday from 8:00 a.m. to 5:00 p.m.
- No more than ten (10) vehicles, either for sale or being repaired, to be present on the property at any given time.
- No more than ten (10) goods produced on site to be displayed outside at any given time.
- One (1) 4 foot by 8 foot sign, facing County Road 73, is allowed.
Approved as Presented ( ) Approved with Conditions (X) Denied ( )
_____________________________________
Kenneth Moorman
Chair, County Board
Jamie Negus Conditional Use Permit
Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the Planning Commissioner met on November 2, 2016 and reviewed the conditions placed upon said Conditional Use Permit for Jamie Negus and informed the board that Jamie Negus requested an extension of his timeline to establish the visual barrier. Josh explained that Jamie planted 60 White Spruce trees on three sides of the storage area, however, with the high unusual amount of rainfall this summer, several of the trees died, and also not being able to get to the site due to the wetness of the ground; and most likely the trees that would be planted would die. Josh informed the board that the Planning Commission recommended granting a one year extension and allowing him to plant Native Willow while still giving him the option of planting White Spruce if he desires.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the one year extension for Jamie Negus by allowing him to plant either Native Willows or White Spruces trees.
Recess
The meeting was called to recess at 1:15 p.m.
DITCH 26&28-
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to close the regular meeting at 1:16 p.m. and open Ditch Authority Meeting for Ditch 26 & 28.
Ditch 26
Discussed Ditch 26 and the need to determine a work plan, such as cleaning out brush first, which could cost between $20,000 to $30,000, then they can determine what the next steps will be for Ditch 26.
Ditch 28
Discussed the outstanding balance owed to the general fund of $33,000 for work completed on Ditch 28. After this is paid back, Public Works Department will figure out what is needed to be fixed and then hold another Public Hearing to determine ditch assessments.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the Public Hearing at 1:30 p.m. and open the regular meeting.
Ditch 26
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to set Ditch 26 Assessment in the amount of $20,468.10 for a one-year assessment for 2017; and to direct Public Works Director Tim Erickson to review the additional repair costs and report back to the County Board in early 2017 for future assessments.
Ditch 28
Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to set Ditch 28 Assessment in the amount of $34,099.75 for a one-year assessment for 2017, with an interest rate of 1% to pay back the Revenue Fund; and to direct Public Works Director Tim Erickson to review the additional repair costs and report back to the County Board in early 2017 for future assessments.
Closed Sessions
Motions
Motion was made by Commissioner Patty Beckel, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 2:00 p.m. and open the closed session pursuant to MN Stat.§13D.03, Subd. 1(b), Union Negotiations. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor-Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.
Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the closed session and open the regular meeting at 2:07 p.m.
Motion was made by Commissioner Patty Beckel, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 2:08 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. (3), Security Issues. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor/Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.
Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the closed session and open the regular meeting at 2:25 p.m.
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Patty Beckel and carried unanimously to close the regular meeting at 2:30 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to close the closed session and open the regular meeting at 3:55 p.m.
Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 3:56 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 1, (b) (c), Land Negotiation. Present were: County Attorney Jim Austad, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.
Motion was made by Commissioner Tom Hanson, seconded by Commissioner Ed Arnesen and carried unanimously to close the closed session and open the regular meeting at 4:00 p.m.
Correspondence
The County Board acknowledged a letter from MN Pollution Control Agency regarding the Score Block Grant Fiscal Year 2017.
RECESS
With no further business before the board, Chairman Moorman called the meeting to recess at 4:05 p.m.
Attest: November 29, 2016
__________________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Ken Moorman
===============================================================================================================================================================================
Commissioner Proceedings
November 29, 2016
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 29, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Thomas Hanson and Buck Nordlof. Absent: Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Ditch Letter, Life Flight, Human Resources, and Valley Life Flight.
Approval of Minutes
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of November 15, 2016.
SOCIAL SERVICES
Social Services Director, Amy Ballard met with the board requesting approval for claims.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims: Commissioners Warrant’s $5,449.97, Commissioners Warrant’s $4,470.18, Commissioners Warrant’s $16,140.36.
Joint Powers Agreement
Social Service Director, Amy Ballard met with the board requesting approval to enter into an Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension for use of data communications network.
Resolution
The following resolution was offered by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the following resolution:
RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS COUNTY
SOCIAL SERVICES
Resolution No. 16-12-02
Whereas; the County of Lake of the Woods on behalf of Social Services desires to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible. The Joint Powers Agreement further provides the County with the ability to add modify and delete connectivity, systems and tools over the five year life of the agreement.
NOW, THEREFORE, BE IT RESOLVED; by the County Board of Lake of the Woods County in Baudette, MN as follows:
- That the State of Minnesota Joint Powers Agreement by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its Social Services department are hereby approved. A Copy of the Joint Powers Agreement is attached to this resolution and made a part of it.
- That the Director, Amy Ballard, or her successor, is designated the Authorized Representative for Social Services. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.
- That Ken Moorman, Chair of the County Board of Commissioners and County Auditor/Treasurer, Lorene Hanson, the county board clerk, are authorized to sign the State of Minnesota Joint Powers Agreement.
Passed and Adopted by the Lake of the Woods County Board on this 29th day of November, 2016.
AUDITOR/TREASURER
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the claims against the County as follows: Revenue $35,817.26, Road & Bridge $3,979.15, County Devel.$850.00, Joint Ditch $400.00, Solid Waste, $3,639.92, EDA, $2,283.95.
WARRANTS FOR PUBLICATION
Warrants Approved On 11/28/2016 For Payment 11/30/2016
Vendor Name Amount
Hoffman, Philipp & Knutson, PLLC 15,300.00
Lakewood Health Center 4,139.84
Marco Technologies LLC 4,691.81
Midwest SteepleJacks Inc 9,430.00
33 Payments less than 2000 13,408.63
Final Total: 46,970.28
Further moved to authorize the payment of the following auditor warrants: November 16, 2016 – $11,150.24, November 17, 2016 – $368,895.50, November 17, 2016 – $(43.74)- November 23, 2016- $20,936.34.
Tower Space Lease
County Auditor/Treasurer Lorene Hanson met with the board and presented a Tower Space Lease from Wikstrom Telephone Inc. for use of tower space. County Sheriff, Gary Fish informed the board that there were not to be any cost associated with the usage of the tower space. The revised contract states two years free and then a cost of $200.00 per month thereafter. Gary stated that he would not approve this and will report back to the board at the next meeting.
University Of North Dakota.
County Auditor/Treasurer Lorene Hanson met with the board and presented the 2017 Medical Examiners Services Contract to the board. Lorene informed the board that the current contract is based on the 2015 population estimate, and per agreement, they are increasing the rates by 2.5% in the contract.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the 2.5% increase to the Medical Examiners Contract and authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign.
Union Health Insurance Contract
County Auditor/Treasurer, Lorene Hanson met with the board to discuss the Union Health Insurance Contract and explained that she requested language changes per County Attorney and they did not make the requested changes. The board stated that they will approve it this year, but requested that they make changes for next year.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the Union Insurance Contract for 2017.
VALLEY MED FLIGHT, INC.
County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the county received notification of renewing their membership with Valley Med Flight in the amount of $16,092.50 for 2017 services.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to renew Valley Med Flight membership for 2017 in the amount of $16,092.50.
Ditch Letters
County Auditor/Treasurer, Lorene Hanson met with the board and presented the Ditch Letter that the Ditch Authority requested to be drafted. The board requested that the estimated ditch tax be included in the courtesy letter.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the Ditch Letter and authorize Chairman Moorman to sign.
SHERIFF
Federal Boat and Water Grant
County Sheriff, Gary Fish met with the board and requested approval for Federal Boat and Water grant.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve County Sheriff, Gary Fish to sign the Conflict of Interest form for the Federal Boat and Water Grant.
Resolution
The following resolution was offered by Commissioner Moorman and moved for adoption:
A Resolution Authorizing the Federal Boating Safety Supplement Grant Agreement
Resolution 16-11-03
WHEREAS, under the provisions of M.S. § 84.026 Subd. 1 the State is empowered to enter into this grant; the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.
WHEREAS, the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.
NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor/Treasurer and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of October 1, 2016 through January 31, 2017 in the amount of $69,742.00 and authorize Sheriff Fish and Chairman Moorman to sign.
The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.
PUBLIC WORKS
Assistant Public Works Director, Boyd Johnson met with the board requesting final payment for Co. Road 17.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the final payment for SP 068-617-007, SP 039-070-005, SP 068-617-006 and SP 039-617-008 in the amount of $249,162.98.
Landfill
Tools
Landfill Supervisor, Ted Furbish met with the board requesting approval to purchase tools for the
Landfill.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of tools for the Landfill for up to $ 3,000.
Oil Filters
Landfill Supervisor, Ted Furbish informed the board of the issues they are encountering with the disposal of oil filters. He explained to the board that the new vendor that picks up oil filters does not stop at the land fill for county staff to inventory the used oil filters and therefore cannot verify the bills and amount due to the vendor. He requested that all service centers in Lake of the Woods County drop them off at the landfill and the vendor can pick them up there. The consensus of the board was that Ted could call the services centers and notify them of the change in procedures of the disposal of oil filters.
FRIENDS AGAINST ABUSE
Executive Director, Jenelle Feller met with the board requesting support for the Friends Against Abuse program for Lake of the Woods County. Jenelle informed the board that this program has been in existence here for sixteen (16) years. The program helps victims of domestic violence, sexually assaulted and assault victims. The board informed Jenelle that the board approved $2,500 for Friends Against Abuse at the November 15, 2016 board meeting.
RECESS
The meeting was called to recess at 10:05 a.m. and reconvened at 10:12 a.m.
HUMAN RESOURCES
Human Resources Director, Karen Ose met with the board and requested to set a date for interviews for the Human Resource Director. The board set a special session for December 7, 2016 at 8:00 a.m. for interviews.
FILE OF LIFE
Chairman Moorman informed the board that the “File of Life Campaign” would like to request funding for mailing out the File of Life packets.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to allocate up to $3,000 for the File of Life Campaign with funding from the unallocated account, and for the committee to request funds as needed up to the allocation amount.
CLOSED SESSIONS
Motions
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Patty Beckel and carried unanimously to close the regular meeting at 10:30 a.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were: County Attorney James Austad, Commissioners: Hanson, Nordlof, Moorman, and Beckel.
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to close the closed session at 12:08 p.m. and open the regular meeting.
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to close the regular meeting at 12:12 p.m. and open the closed session pursuant to MN Stat.§13D.03, Subd. 1(b), Union Negotiations. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor-Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman and Beckel.
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the closed session and open the regular meeting at 12:40 p.m.
Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to close the regular meeting at 12:41 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were: County Attorney Jim Austad, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, and Beckel.
Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to close the closed session and open the regular meeting at 12:46 p.m.
Correspondence
The County Board acknowledged the following: MCIT-2016 Annual Meeting December 5, 2016 and County TV Services letter.
RECESS
With no further business before the board, Chairman Moorman called the meeting to recess at 12:47 p.m.
Attest: December 13, 2016
__________________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Ken Moorman