MINUTES & AGENDAS
November, 2011
Commissioner Proceedings
November 8, 2011
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 8, 2011, in the Commissioners’ Room at the Government Center.
Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Moorman, Arnesen, Todd Beckel and Hanson. Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, and John Oren.
Approval of Agenda
Motion was made by Commissioner Hanson to approve the agenda with the following additions: Let-Go-Fishing thank-you letter, Investment Report, 2012 Health Insurance Rates, LineWorkers School and Fish House Trailer Permits. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion was made byCommissioner Patty Beckel to approve the consent agenda as follows: Craig Severs to Brainerd on November 3rd for Supervisors Conference and to Baxter on November 4th for Facilitating Agreements Training; Philip Miller to Bloomington on December 7-9 for MCAA Annual Conference; Cherie Anderson and Peggy Mosher to St. Cloud on November 14-15 for MN PictureLink Conference; Lorene Hanson to St. Paul on November 16-17 for State Auditor’s Training; Josh Stromlund to Bloomington on December 4-6 for MAWSWCD 2011 Annual Conference. .The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion was made by Commissioner Patty Beckel to approve the minutes of October 25, 2011 regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
County Auditor
Claims
Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims.
Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:
Revenue $ 38,201.49
Road & Bridge $ 26,011.78
County Develop $ 1,547.38
Solid Waste $ 7,723.18
EDA $ 117.27
73,601.10
WARRANTS FOR PUBLICATION
Warrants Approved On 11/08/2011 For Payment 11/11/2011
Vendor Name Amount
Barrett/Russ 3,043.95
Cenex Co-Op Services, Inc. 7,497.71
Howard’s Oil Company 2,044.24
LOW Highway Dept 4,651.25
LOW Marine, Inc 8,761.01
Michaels Consulting, Inc/Ron 8,813.05
Woody’s Service 4,683.89
79 Payments less than 2000 — $34,106.00
Final Total: $73,601.10
Further moved to authorize the payment of the following auditor warrants:
October 24, 2011 $ 455,495.84
October 28, 2011 $ 52,874.44
October 28, 2011 $ 385.66
November 2, 2011 $ 658,237.54
November 3, 2011 $ 119,995.18
The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
HRDC Contract for Services
Chief Deputy Auditor, Lorene Hanson met with the board and requested approval to enter into a Contract for Services with Headwaters Regional Development Commission and Lake of the Woods County for the Northwest Land and Easement Negotiation. Commissioners Arnesen and Todd Beckel will talk with Executive Director, Cliff Tweedale about the expiration date of the contract and will bring back to the board.
Northwestern Counties Data Processing Security Association Joint Powers Board(NCDPSA)
Chief Deputy Auditor, Lorene Hanson met with the board and requested approval to enter into an audit proposal for the 2010 audit of the NCDPSA in the amount of $2,200 paid from the NCDPSA budget.
Motion
Motion was made by Commissioner Todd Beckel to enter into an audit agreement with Hoffman, Dale, & Swenson, PLLC for the NCDPSA audit in the amount of $2,200 with the funds from the NCDPSA budget and authorize County Auditor, John W. Hoscheid and Chairman Moorman to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
SHERIFF’S OFFICE
taser guns/mgt system
County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board requesting approval to purchase Taser guns and a Management System for the Law Enforcement Center.
Motion
Motion was made by Commissioner Hanson to approve the purchase of a Management System Program for the Sheriff’s Department in the amount of $5,755.88 from the 911 grant. The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.
Motion
Motion was made by Commissioner Todd Beckel to approve the purchase of three (3) taser guns and supplies in the amount of $2,827.27 from the DUI Grant. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
City of Baudette Law Enforcement Request
County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board and presented a letter of request from Chief of Police, Brad Abbey, asking for the Sheriff’s office to take calls from 8:00 a.m.to 2:00 p.m., Monday thru Saturday and the majority of the day on Sundays and also take over the dispatching and secretarial duties as it was prior to August of 2008. The board requested that County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer come back in the afternoon to discuss this further.
Social services
Claims
Social Services Director, Nancy Wendler met with the Board requesting approval of claims.
Motion was made by Commissioner Hanson to approve the claims against the county as follows:
Commissioners’ Warrants $ 15,379.04
Commissioners’ Warrants $ 7,260.44
The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Purchase of Service Agreement
Social Services Director, Nancy Wendler met with the board requesting an extension of the Purchase of Service Agreement between Rita Krause and Lake of the Woods County Social Services for child support consultation services.
Motion
Motion was made by Commissioner Todd Beckel to approve the extension of the contract for child support consultation services between Rita Krause and Lake of the Woods County Social Services, effective as of November 18, 2011 thru May 18, 2012, or until the balance of the purchased service
contract amount has been fully utilized, whichever comes first. and to authorize Chairman Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
DEPARTMENT OF NATURAL RESOURCES- WILD LIFE MANAGER
Wild Life Manager, Scott Laudenslager met with the board to discuss the proposed Rapid River Tower Burn that is scheduled for next spring or fall. He requested permission to Burn County owned land in the NW1/4 NE ¼ of Sec. 21 twp 159 Range 30, that is adjacent to the state land. The county board gave permission to burn the county owned land.
County Auditor
Market Value Credit
Chief Deputy Auditor, Lorene Hanson met with the board and presented the 2011 Market Value Credit to the board.
2012 Health Insurance Rates
Chief Deputy Auditor, Lorene Hanson met with the board and presented the revised Health Insurance Rates from PEIP that shows no increase in rates for 2012 premiums.
Meetings: ReDesign and AMC Annual Meeting
Chief Deputy Auditor, Lorene Hanson met with the board and informed the board that there is a Local Government Redesign Innovation Session in Bemidji on November 10, 2011 for those who wish to attend and also the AMC annual meeting on December 4-7 in St. Paul.
DRAINAGE AUTHORITY
Pieper Farms- tiling project
Motion was made by Commissioner Arnesen to close the regular meeting pursuant to MN Statute § 103.E and open the Ditch Authority Meeting at 10: 15 a.m. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously.
Chairman Moorman welcomed Scott Pieper, from Pieper Farms to the meeting. Scott informed the board that they are in the process of tiling some of their land and the land appraiser wouldn’t sign off on the land as being tiled until proof of a tiling permit was submitted. Scott informed the board that he spoke with Land and Water Planning Director, Josh Stromlund and was informed that a tiling permit is not needed in Lake of the Woods County as to date, and that he would need to see the county board for the letter has to come from the Drainage Authority stating that a tiling permit is not needed.
Motion
Motion was made by Commissioner Arnesen to authorize Chairman Moorman to sign a letter in regards to Pieper Farms tiling project stating that Lake of the Woods County does not issue tiling permits to agricultural producers, contingent upon the approval of County Attorney, Philip Miller. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.
Motion
Motion was made by Commissioner Hanson to close the Drainage Authority meeting at 10:24 a.m. and reconvene the regular meeting. The motion was seconded by Commissioner Arnesen, and the same being put to a vote, was unanimously carried.
RECESS
The meeting was called to recess at 10:28 a.m. and reconvened at 10:32 a.m.
EMERGENY MANAGEMENT
Emergency Management Director, Holly House and MIS Director, Brent Birkeland met with the board requesting approval to renew the Mspace Service Contract. Brent recommended the Silver Remote Maintenance and Service Prime Contract at the cost of $925. Holly informed the board that the grant is not available this year and will have to be paid some other way. Brent informed the board that the funding could come from the 2011 Maintenance and Support Account.
Motion
Motion was made by Commissioner Hanson to approve the renewal of the Mspace Silver Remote Maintenance and Service Prime Contract effective December 20, 2011 thru December 19, 2012 in the amount of $925 with the funding from the 2011 Maintenance and Support account. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
MIS- Computer Room Air Conditioner
The board discussed the repair bill for the broken down Air Conditioner in the Computer Room. Brent explained that the small air conditioner did not back up when the large air-conditioner failed. He explained that there was a crack in the elbow joint that leaked the coolant. The board discussed other options and asked Brent to look into having duct work installed into the computer room.
LINEWORKERS SCHOOL
The board discussed the following items that need to be purchased or resolved for the Lineworkers School:
- Large Waste Containers
- Shades for Class Rooms
- New Vacuum Cleaner
- Snow Plowing- North Star will take care of
- Janitorial Services- EDA will be paying for January 2012
- School Rental- send invoice to school (August thru December)
PUBLIC WORKS DEPARTMENT
Public Works Director, Tim Erickson and Public Works Maintenance Supervisor, Jeff Pelland met with the board requesting approval to enter into an agreement with the State of Minnesota, Department of Transportation to be appointed as agent for Lake of the Woods County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.
The following resolution was offered by Commissioner Todd Beckel and moved for adoption:
Resolution No. 11-11-01
Resolution to enter into Agreement No. 00039 with the State of Minnesota, Department
Of Transportation:
BE IT RESOLVED, that pursuant to Minnesota Statute Sec. 161.36, the Commissioner of Transportation be appointed as Agent of Lake of the Woods County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.
BE IT FURTHER RESOLVED that Chairman Kenneth Moorman and County Auditor John Hoscheid are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 00039”, a copy of which said agreement was before the County Board and which is made a part hereof by reference.
The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
CORRESPONDENCE:
Thank- you letter from Let-Go-Fishing and Inventory of Investments was acknowledged.
Old/New Business
- Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none
- Land Acquisition- Wetland Credits the end of the year
- Red Lake Tribe- meeting on 11-14-11
- Township Road Inventory/ATV Ordinance- none
- Inventory- none
- Beaver –none
- Clementson Bridge Property- none
- CAMA-working on more efficiencies
- 2011 Goals and Objectives-change to 2012
- 2012 Budget- union meeting date
FISH HOUSE TRAILER LICENSE
Commissioner Patty Beckel informed the board that that DOT is working on the issuing of permitting the resort so they can transport the fish houses on State Highways to the lake on oversized trailers. We may need to get special legislative action for this to be completed.
RECESS
The meeting was called to recess at 12:25 p.m. and reconvened at 1:30 p.m.
SHERIFF’S OFFICE
City of Baudette Police Coverage
County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board to continue their conversation from earlier in the day in regards to the City of Baudette law enforcement coverage. The board asked the Sheriff’s Office to send a letter to the City of Baudette City Council, requesting that they go through the proper channels and make an appointment with the county board to discuss their request.
WYNNE CONSULTING
Request to Amend Motion from 9-13-11 meeting
Chief Deputy Lorene, Hanson and County Attorney, Philip Miller met with the county board to discuss the request from Irene Wynne, Consultant with Wynne Consulting to amend the motion from September 13, 2011 for the Small Cities Program, Rehabilitation Loan. No action was taken on her request, as County Attorney Philip Miller was not notified by Wynne Consulting on his opinion, so he will research and get back to the board at a later date with his opinion on the “ Conflict of Interest” and on amending the motion.
Recess
With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 2:55 p.m.
Attest: Approved: November 22, 2011
_____________________________ _______________________________
John W Hoscheid, County Auditor Ken Moorman, Board Chair
Commissioner Proceedings
November 22, 2011
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 22, 2011, in the Commissioners’ Room at the Government Center.
Chair Ken Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson, Penny Mio Hirst and John Oren.
Approval of Agenda
Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Final Contract Acceptance for Knife River Materials, St. Auditor Training Update, Minnesota Counties Rural Counties Caucus (MRCC) Survey, Northern Counties Land Use Coordinating Board (NCLUCB) update, Wells Fargo credit card approval, Salary motion approval, Travel approval for Lorene Hanson, Travel approval for Holly House, Committee Appointment for Payment In Lieu of Taxes (PILT) and Bemidji Regional Airport correspondence. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion was made byCommissioner Tom Hanson to approve the consent agenda as follows: Holly House on December 4-5 for AMC Conference for AMEM meeting in St. Paul and December 6 for 800 Megahertz meeting in Bemidji; Lorene Hanson on December 7-8 for Year End Paymate Training in St. Cloud. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion was made by Commissioner Todd Beckel to approve the minutes of November 8, 2011 regular meeting with changes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Human Resources
Deputy Sheriff Position
Human Resources Director Wade Johannesen, County Sheriff Dallas Block and Chief Deputy Sheriff Terry Bandemer met with the County Board requesting to advertise for a full time Deputy Sheriff.
Motion was made by Commissioner Tom Hanson to authorize County Sheriff Dallas Block and Human Resources Director Wade Johannesen to advertise for a full time Deputy Sheriff. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.
Public Works Inspector II Position
Human Resources Director Wade Johannesen, Public Works Director Tim Erickson and Assistant Engineer Bill Sindelir met with the County Board requesting permission to hire for the Inspector II position.
Motion was made by Commissioner Todd Beckel to authorize Public Works Director Tim Erickson and Human Resources Director Wade Johannesen to hire Boyd Johnson for the Inspector II position at a Grade 12, Step 1, effective, November 28, 2011. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Assistant Engineer Resignation Acceptance
Motion was made by Commissioner Todd Beckel to accept the resignation of Assistance Engineer William (Bill) Sindelir effective February 3, 2012. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.
Permission to Advertise for Assistant Engineer
Motion was made by Commissioner Ed Arnesen to authorize Public Works Director Tim Erickson and Human Resource Director Wade Johannesen to advertise and interview for an Assistance County Engineer. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Public Works Director
Approve Final Contract for Knife River Materials
Motion was made by Commissioner Tom Hanson to accept the County Public Works Director’s Certificate of final contract acceptance for SAP 39-605-09 & SAP 39-616-06 for Knife River Materials of Bemidji, MN in the total amount of $1,394,352.44 and hereby authorize final payment of $88,007.10. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.
County Auditor
State Auditor Training
County Auditor John W Hoscheid gave an update on the recent State Auditor Training he attended on November 16, 2011.
Public Works
District II State Aid Engineer Lou Tasa
District II State Aid Engineer Lou Tasa met with the County Board and gave an update on the construction and road work for the Trunk Highway 11 Project East of Baudette. He discussed detours, time lines and the communication that would be taking place. Discussion was also had regarding the Clementson Property.
DWI Court
DWI Court Coordinator Lisa Santee and Probation Officer Joe Frenning met with the County Board to give an update on the DWI Court. The program is now called Borderland Substance Abuse Court. They reviewed the program implementation, objectives, usage and funding sources. Lisa referenced the previous consensus of the County Board to commit funds towards the program and is asking for the support of $15,000 for the 2012 budget, which would be used for the probation officer and related expenses in Lake of the Woods County. It was the consensus of the County Board to support and commit $15,000 for the program and to discuss this at the next regular scheduled county board meeting.
RECESS
The meeting was called to recess at 10:34 a.m. and reconvened at 10:39 a.m.
Social services
Claims
Social Services Director, Nancy Wendler met with the Board requesting approval of claims.
Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:
Commissioners’ Warrants $ 23,700.44
Commissioners’ Warrants $ 7,491.69
The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.
Step Increase
Motion was made by Commissioner Patty Beckel to approve a merit adjustment for completion of probationary period for Child Support Officer Craig Severs from Grade 11, Step 1 to Grade 11, Step 2 effective November 28, 2011. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
County Assessor
Office Update
County Assessor Mary Jo Otten met with the County Board and gave an office update. She reviewed the various programs they are working with and the assessing they have been doing. She presented an informational document on the state’s market value exclusion for their reference. The MN Department of Revenue is scheduling a “Meet and Greet” with Mary Jo soon.
Land and Water Planning Director
FY 2012 NRBG Agreement
Motion was made by Commissioner Todd Beckel to authorize the Chair of the County Board and the Land & Water Planning Director to sign the FY 2012 State of Minnesota BWSR NRBG Agreement and Program Allocation and Contribution Plan. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
FY 2012 Program Allocation & Contribution
Motion was made by Commissioner Tom Hanson to authorize the Chair of the County Board and the Land & Water Planning Director to sign the FY 2010 BWSR NRBG Final Program Allocation and Contribution Plan. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.
Consideration of Application for Eagle Ridge
Land & Water Planning Director Josh Stromlund and Greg Hennum, Sportsmans Eagle Ridge LLC, met with the County Board for Consideration of the Application to Plat. The Land & Water Planning Director explained that this application had previously been accepted, however due to the time frame of the original approval, this needed to be resubmitted for acceptance. The application remains the same as previously submitted. If accepted, the Planning Commission will meet on December 14, 2011 at 7:30 p.m.
Motion was made by Commissioner Ed Arnesen to accept the submitted application by Sportsman’s Eagle Ridge LLC which would begin the platting process for the proposed Common Interest Community No.4 a Planned Community Eagle Ridge. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.
Wetland Bank
Land & Water Planning Director Josh Stromlund updated the County Board on the Bernard Wetland Bank. He presented a draft letter, addressed to the Army Corp of Engineers, for the County Board to discuss and review.
Motion was made by Commissioner Todd Beckel authorizing the County Board Chair to sign and send the letter as presented to the Army Corp of Engineers. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.
County Auditor
Claims
County Auditor, John W Hoscheid met with the County Board for approval of claims.
Motion was made by Commissioner Tom Hanson to approve the claims against the county as follows:
Revenue $ 23,907.10
Road & Bridge $ 2,521.07
County Develop $ 395.50
Solid Waste $ 20,797.66
EDA $ 4,792.61
$ 52,413.94
WARRANTS FOR PUBLICATION
Warrants Approved On 11/22/2011 For Payment 11/25/2011
Vendor Name Amount
Hasler 4,000.00
Mar-Kit Landfill 9,088.20
North East Technical Service,Inc 3,191.48
Northwest Community Action, Inc 3,021.26
Olson/George 10,400.00
R & Q Trucking, Inc 3,751.60
60 Payments less than 2000 — 18,961.40
Final Total: $52,413.94
Further moved to authorize the payment of the following auditor warrants:
November 10, 2011 $ 15,298.67
November 18, 2011 $ 16,865.97
The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Headwaters Regional Development (HRDC) Contract for Services
County Auditor John W Hoscheid met with the County Board and requested approval to enter into a Contract for Services with Headwaters Regional Development Commission and Lake of the Woods County for the Northwest Land and Easement Negotiation.
Motion was made by Commissioner Todd Beckel to enter into a Contract for Services with Headwaters Regional Development Commission (HRDC) and Lake of the Woods County for the Northwest Land and Easement Negotiation (effective 1/15/2011 through the amended date of 3/31/2012); and to further authorize County Board Chair to sign the same, contingent upon approval of the County Attorney. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Credit Card
Motion was made by Commissioner Todd Beckel to approve the payment of the Wells Fargo Credit Card for the County. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.
2012 Salaries Motion
The County Board reviewed the motions for salaries for 2012. It was the consensus to place this on the next regular scheduled county board meeting.
Minnesota Rural Counties Caucus (MRCC)
County Auditor John W Hoscheid presented a survey from Minnesota Rural Counties Caucus (MRCC) to be completed by the County Board.
Northern Land Use Coordinating Board (NLUCB)
County Auditor John W Hoscheid presented correspondence from Northern Land Use Coordinating Board for the County Board to review.
Association of MN Counties (AMC)
Committee Appointment
Motion was made by Commissioner Patty Beckel to appoint Commissioner Todd Beckel to the Payment in Lieu of Taxes (PILT) Advisory Committee for the Association of Minnesota Counties (AMC). The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.
CORRESPONDENCE:
Correspondence was read and acknowledged from:
- Minnesota Pollution Control Agency: FY12 Score Block Grant
- Bemidji Regional Airport: MN Dept of Transportation Office of Aeronautics Presentation
Old/New Business
- Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none
- Land Acquisition – Wetland Bank/Credits
- Red Lake Tribe – update
- Township Road Inventory/ATV Ordinance – none
- Inventory – none
- Beaver – none
- Clementson Bridge Property – discussed
- CAMA – discussed
- 2011 Goals and Objectives – none
- 2012 Budget – discussed Truth n Taxation (TnT) meeting date and time
Recess
With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 12:40 p.m.
Attest: Approved: December 13, 2011
_____________________________ _______________________________
John W Hoscheid, County Auditor Ken Moorman, Board Chair