MINUTES & AGENDAS
October, 2011
Commissioner Proceedings
October 11, 2011
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 11, 2011, in the Commissioners’ Room at the Government Center.
Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Moorman, Arnesen and Hanson. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Jon Oren and Penny Mio Hirst.
Approval of Agenda
Motion was made by Commissioner Hanson to approve the agenda with the following additions: “In Car Camera” policy. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
None
Approval of Minutes
Motion was made by Commissioner Patty Beckel to approve the minutes of September 27, 2011 regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Amendment to agenda
Motion was made by Commissioner Patty Beckel to amend the agenda for today and add: Non-elected department heads job evaluation minutes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Lake of the Woods Prevention Coalition
Prevention Coalition Director, Tammy Doebler and Prevention Coalition Assistant Joyce Washburn met with the board and requested approval for the first quarter fiscal report.
Motion
Motion was made by Commissioner Hanson to authorize Chairman Moorman and Financial Director Christine Hultman to sign the first quarter fiscal report. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Social services
Claims
Social Services Director, Nancy Wendler met with the Board requesting approval of claims.
Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:
Commissioners’ Warrants $ 9,261.79
Commissioners’ Warrants $ 9,405.74
The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
MN Care Contract
Social Services Director, Nancy Wendler met with the board requesting approval for the MinnestoatCare Contract renewal.
Motion
Motion was made by Commissioner Todd Beckel to approve the contract between the State of Minnesota and Lake of the Woods County Social Services effective 07/01/11 through 06/30/13, for Lake of the Woods County Social Services to process MinnesotaCare applications at $30.00/eligibility determination, and to authorize Social Services Director, Nancy Wendler, and Chairman Kenneth Moorman to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
2012-2013 MFIP/VCA Biennial Service Agreement
Social Services Director, Nancy Wendler met with the board requesting approval for the Biennial Service Agreement for 2012-2013 for the Minnesota Family Investment Program and Vulnerable Children and Adults Service Plans (MFIP/VCA).
Motion
Motion was made by Commissioner Todd Beckel to approve the Lake of the Woods County Social Services Minnesota Family Investment Program and Vulnerable Children and Adults Service Plans (MFIP/VCA) Biennial Service Agreement for 2012/2013. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
2012 Adult Mental Health Grant
Social Services Director, Nancy Wendler met with the board requesting approval to the 2012 Adult Mental Health Grant.
Motion
Motion was made by Commissioner Todd Beckel to approve the Lake of the Woods County Social Services Adult Mental Health Grant for CY2012. The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.
Internal Lice Protocol
Social Services Director, Nancy Wendler informed the board that she has adopted an internal Lice Protocol for her departments use.
Sheriff’s Office
City of Baudette Patrol Coverage
County Sheriff, Dallas Block, Deputy Sheriff, Gary Fish, City of Police Chief, Brad Abbey, City of Baudette Mayor, Rick Rone and Council Member, Joel Hanson met with the board to discuss the Lake of the Woods County Sheriff’s office to assist with City Patrolling hours. The board set a Joint meeting with the City of Baudette Council and Lake of the Woods County Board on October 14, 2011 at 2:00 p.m. in the Commissioners’ Room.
JT Powers Agreement with BCA
County Sheriff, Dallas Block, met with the board and requested approval for a Joint Powers Agreement with the Bureau of Criminal Apprehension (BCA) for a term of five years for access to the Minnesota Criminal Justice Data Communications network.
Resolution
APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF Lake of the Woods ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF
RESOLUTION NO. 11-10-01
The following resolution was offered by Commissioner Todd Beckel and moved for adoption:
WHEREAS, the County of Lake of the Woods on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible. The Joint Powers Agreements further provide the County with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the County to pay the costs for the network connection.
NOW, THEREFORE, BE IT RESOLVED, by the County Board of Lake of the Woods, Minnesota as follows:
- That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its County Attorney and Sheriff are hereby approved. Copies of the two Joint Powers Agreements are attached to this Resolution and made a part of it.
- That the Chief Deputy Sheriff, Terry Bandemer, or his or her successor, is designated the Authorized Representative for the Sheriff. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Julie Berggren, Administrative Assistant is appointed as the Authorized Representative’s designee.
- That Lake of the Woods County Legal Secretary, Dena Pieper, or his or her successor, is designated the Authorized Representative for the County Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.
- That Kenneth Moorman the Chair of the County, County Auditor, John W. Hoscheid and Dallas Block, County Sheriff are authorized to sign the State of Minnesota Joint Powers Agreements.
The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
In Car Camera Policy
The board asked County Sheriff, Dallas Block if his office had an “In Car Camera” policy. County Sheriff, Dallas Block said that he would look into this, but he thought that policy was covered under the Lexi Pool Policy.
RECESS
The meeting was called to recess at 10:10 a.m. and reconvened at 10:15 a.m. as follows:
Public Works Department
The board requested that Public Works Director, Tim Erickson meet with the board to discuss Claim No. 89 that was pulled for payment from the last board meeting. The board requested that he submit a new claim for payment.
Wynne Consulting
John Wynne, from Wynne Consulting met with the board to discuss a Small Cities Development Grant program which is awarded through the Minnesota Department of Employment and Economic Development (DEED). This grant is available for use outside the city limits in the county. John informed the board that Wynne Consulting would proved all of the necessary services to prepare and submit the required application material for the grant in the amount of $2,000 for the pre-application and $1,500 for the final application if accepted.
Motion
Motion was made by Commissioner Todd Beckel to approve Wynne Consulting proposal to prepare and submit the required material for the Small Cities Development Grant in the amount of $2,000 for the pre-application with the funds from the Economic Development Fund. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
City of Williams
The board reviewed the request for funds for the City of Williams to purchase new playground equipment for the City Park in the amount of $20,000. The board felt that this request was late as they are approving the Con-Con funding today and would recommend the City of Williams pursue grant funds for this project, with matching funding options if needed. The board filed this requested in the 2012 Con- Con funds file for next year’s consideration.
County Auditor
Claims
County Auditor John W Hoscheid met with the board for approval of claims.
Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:
Revenue $ 48,381.59
Road & Bridge $ 81,119.14
County Develop $ 3,649.77
Solid Waste $ 8,398.087
EDA $ 3,370.70
$ 144,919.27
WARRANTS FOR PUBLICATION
Warrants Approved On 10/11/2011 For Payment 10/14/2011
Vendor Name Amount
Arnesen/Ed 6,312.78
Cenex Co-Op Services, Inc. 6,527.37
Dynamic Imaging Systems, Inc 3,287.33
Frohreich & Mollberg Const Inc 3,118.68
Howard’s Oil Company 5,430.16
LOW Highway Dept 3,044.39
Mn Municipal Utilities Assoc 3,725.00
Northwest Mn Multi-County Hra 5,000.00
Pro-West & Associates, Inc 2,671.88
R & Q Trucking, Inc 2,316.95
Strata Corp, Inc 5,337.68
Titan Machinery 3,531.21
Traffic Marking Service, Inc. 38,302.27
University Of Mn 8,983.04
Voyageurs Comtronics, Inc 2,736.06
Watch Guard Video 3,020.00
Widseth Smith Nolting&Asst Inc 3,412.57
Woody’s Service 11,441.65
70 Payments less than 2000 $26,720.25
Final Total: $144,919.27
Further moved to authorize the payment of the following auditor warrants:
September 28, 2011 $ 26,343.61
October 6, 2011 $ 1,120.00
October 6, 2011 $ 770.01
October 6, 2011 $ 8,354.11
October 6, 2011 $ 436,129.42
The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Con- Con Funding Request
County Auditor, John W. Hoscheid met with the board and presented and requested approval for the 2012 County Development allocation that the board discussed and appropriated at the September 27, 2011 board meeting.
Motion
Motion was made by Commissioner Hanson to make the following allocations to the organizations listed from the Con-Con funds, payable 2012.
Lake of the Woods County
County Development
Year 2012
Anchor Marketing 15,000.00
Auditing Fees 800.00
Baudette Arena Assoc 15,000.00
JP Natural Resources Board 1,000.00
LOW Historical Society 12,500.00
LOW Humane Society 1,000.00
LOW Sr. Fishing (LOW Chapter) 1,500.00
NWA-Chamber 500.00
Pequana Playhouse 500.00
Rinke-Noonan-Retainer-Drainage 2,400.00
St. Louis County Aud-(NCLUCB) 2,000.00
Take A Kid Fishing 600.00
University of MN Extension 2,000.00
Widseth Smith Nolting 16,000.00
Williams Arena Association 5,000.00
Williams Public Library 500.00 76,300.00
The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Proposed 2012 Budget and Tax Levy
County Auditor, John W. Hoscheid presented the Proposed 2012 Budget and Tax Levy to the board. John informed the board they need to approve line item fund balances on the Proposed Budget and Tax Levy as those totals are needed for the Truth N Taxation statements.
Resolution Adopting
Proposed 2012 Budget and Tax Levy
Resolution 2011-10-02
The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:
WHEREAS, the Proposed County Budget for the year 2012 has been reviewed by the Lake of the Woods County Board of Commissioners; and
NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2012:
Revenue Fund $ 1,275,088
Road & Bridge Fund $ 449,580
Social Services Fund $ 603,935
Economic Development Authority Fund $ 60,000
2012 Proposed Budget and Tax Levy $ 2,388,603
BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2012:
Twp Road & Bridge $ 425,175*
Twp Fire – Baudette $ 21,000
Twp Fire – Williams $ 27,282
Twp Fire – NW Angle $ 6,500
Total $ 479,957
2012
* $425,175 for Township Road & Bridge includes $10,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. (415,175+10,000=425,175)
The resolution was seconded by Commissioner Ed Arnesen, and the same being put to a vote, was unanimously carried.
Affordable Housing/Loan Committee
County Auditor, John W. Hoscheid met with the board and informed the board of the vacant position on the Affordable Housing/Loan Committee due to the retirement of former County Assessor, Wayne Bendickson, and requested that the board appoint MaryJo Otten to the Affordable Housing/Loan Committee.
Motion
Motion was made by Commissioner Patty Beckel to appoint MaryJo Otten to the Lake of the Woods Affordable Housing/Loan Committee. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried
Northwest Minnesota Fraternal Order of Police
County Auditor, John W. Hoscheid requested approval from the board for a gambling permit for Northwest MN Fraternal Order of Police, which will be held at Sportsman’s Lodge on February 27, 2012.
Motion
Motion was made by Commissioner Hanson to approve the exempt gambling permit for the Fraternal Order of Police NW MN Lodge #8 to conduct a lawful gambling for a raffle on February 27, 2012 at Sportsman’s Lodge and authorize County Auditor to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Affordable Housing Fund
County Auditor, John W. Hoscheid met with the board and presented a Summary of Accounts for the Affordable Housing Funds (Community Seconds) for 2011.
Tax Levy information- proposed market value exclusion
County Auditor, John W. Hoscheid met with the board and reviewed the proposed county tax levy numbers for Truth N Taxation, which includes the proposed market value exclusion.
RECESS
The meeting was called to recess at 11:40 a.m. and reconvened at 11:55 a.m. as follows:
CORRESPONDENCE:
Inventory of Investments was reviewed.
DEPARTMENT HEAD EVALUATION- 2011
On the below listed dates, Lake of the Woods County Department Heads received their annual Employee Performance Appraisal by the County Board.
September 22, 2011
Roderick (Rick) Rone, Veteran’s Service Officer, was evaluated and received a favorable rating. Rick will look to improving services for County Veterans while he endeavors to holding down costs for transportation. Rick will apply for grants available to his office and will provide a quarterly activity report to the Commissioners. Rick will finalize his office policy which is currently in draft. Improved attendance at Department Head meetings is also a goal. Rick must maintain his annual certification.
Timothy (Tim) Erickson, Public Works Director, was evaluated and received a favorable rating. Tim will stay abreast of ever-changing state requirements while maintaining county compliance. Tim will write an ATV ordinance and will pay close attention to his budget looking for ways to reduce spending. Tim will pursue the status of the Clementson park property and will look to realigning staff and reviewing compensatory time policy. He will renew his license in June 2012.
Brent Birkeland, Manager of Information Systems, was evaluated and received a favorable rating. Brent will continue to stay abreast of required and optional programs that will ensure county compliance and provide the optimum operational capabilities at a reasonable cost. Brent will pursue a new phone system for the county and will stay abreast of technologies to increase band width to the county.
Nancy Wendler, Social Services Director, was evaluated and received a favorable rating. Nancy will continue to manage her department budget to adjust for reductions in revenue. She will seek out cost effective and innovative options to reduce out of home placement costs and continue delivery of the full range of services despite reductions in funding. Nancy will work with outside providers to ensure quality delivery of services and will work with her staff to maintain the cohesive team currently in place. She will attend training, webinars and ITV sessions to keep current on legislative changes and DHS requirements.
September 27, 2011
Joshus (Josh) Stromlund, Land and Water Planning Director, was evaluated and received a favorable rating. Josh will endeavor to receive final DNR approval for the Bernard property wetland credits. Josh will also keep abreast of all changing regulations pertaining to county land use and the economic/environmental implications of the changes.
Hollace (Holly) House Emergency Management Director was evaluated and received a favorable rating. Holly will strive to hold monthly meetings with local emergency response groups and will provide guidance as to regulatory changes as well as for use of ARMER system (800 MHz) by coordinating training provided by regional partners. Holly will also maintain her certification by completing a minimum of eight hours of continuing education.
MaryJo Otten, the recently hired County Assessor will receive her evaluation on the end of her six month probation (January 2012).
Old/New Business
- Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- Northern MN to receive more funding
- Land Acquisition- working on
- Red Lake Tribe-waiting for meeting date
- Township Road Inventory/ATV Ordinance- none
- Line Workers School -remove
- Inventory- needs to get done
- Beaver -none
- Clementson Bridge Property- Tim is working on
- CAMA-none
- 2011 Goals and Objectives-none
- 2012 Budget- Budget meeting date of October 18, 2011 at 10:00 a.m.
Committee Reports
Commissioner Todd Beckel handed out packets on the following:
- MN Rural Counties Caucus
- Rural County Leaders- letter to Legislature to reinstate property tax credit
- MN State budget Presentation
- February 2011 State Revenues above projection
Recess
With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 12:20 p.m.
Attest: Approved: October 25, 2011
_____________________________ _______________________________
John W Hoscheid, County Auditor Ken Moorman, Board Chair
Commissioner Proceedings
Special County Board Meeting
October 18, 2011
The Lake of the Woods County Board of Commissioners met in special session on Tuesday, October 18, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.
Call to Order
Chair Ken Moorman called the meeting to order at 10:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present was County Auditor John W Hoscheid.
Approval of Agenda
Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with an addition of the LineWorkers Facility. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.
2012 Salaries
The County Board discussed salary options for 2012.
2012 Levy
The County Board discussed the levy for 2012 and it was the consensus to leave the levy at 5%.
Efficiencies
The County Board discussed efficiencies within the county and various departments.
Union
The County Board discussed various options for union negotiations for the year 2012. A union negotiation committee meeting was scheduled for Thursday, October 20, 2011.
LineWorkers Facility
The County Board discussed the grading of the parking lot at the LineWorkers Facility. It was the consensus of the County Board to have the Public Works Department grade the parking lot at the LineWorkers Facility and to bill the Economic Development Authority (EDA) accordingly.
Recess
There being no further business before the County Board, Chair Ken Moorman called the meeting to recess at 12:05 p.m.
Attest: Approved: 10-25-11
______________________________ ___________________________________
John W Hoscheid Ken Moorman
County Auditor County Board Chair