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COUNTY BOARD

September, 2013

Commissioner Proceedings

September 10, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 10, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Deputy Auditor Janet Rudd and John Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Cassandra Brune travel, County Attorney Interviews dates, County Surveyor, 2012 Stonegarden Grant, approval to hire Architect for Law Enforcement needs, Baudette Fire Department request for funds and closed session for Union Negotiations. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Shelley Phillippe, Cassondra Brune and Angie Eason to St. Cloud on September 25-27 for Financial Worker and Case Aid Association Conference; Craig Severs to St. Cloud on October 6-9 for MN Family & Support & Recovery County annual training conference; Christine Hultman to St. Cloud on Sept 16-17 for SSIS Fiscal Mentor meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of August 27, regular meeting and August 30, 2013 special meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants      $ 7,494.84

                                                            Commissioner Warrants      $17,362.66

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Management Care Choices

Social Service Director, Nancy Wendler discussed the management Care Choices and that their department choose Blue Plus for their provider and the State decided on U-Care for they were the lowest bidder. Nancy informed the board that she was going to appeal the States decision for she felt that Blue Plus is a better fit for our area. The board concurred with her appealing the State choice.

County Auditor/Treasurer

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue                      $  15,891.58   

Road and Bridge        $  15,625.48

Co. Develp                  $      405.86

Solid Waste                 $   6,285.68

EDA                            $       170.14

                                    $  38,378.74

WARRANTS FOR PUBLICATION

Warrants Approved On 9/10/2013 For Payment 9/13/2013

Vendor Name                                               Amount

Glassing/Charles R                                  3,500.00

Howard’s Oil Company                            4,983.18

LOW Highway Dept                                  3,647.50

Walker Pipe & Supply                               2,045.59

Woody’s Service                                       6,845.06

46 Payments less than 2000 17,357.41

Final Total:   38,378.74

Further moved to authorize the payment of the following auditor warrants:

                                                August 27,     2013     $       5,503.47

                                                September 5, 2013      $     26,166.81

September 5 2013       $   388,769.66

                                                September 6, 2013      $   121,713.30

                                                                                    $   542,153.24  

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

TNT MEETING DATE

County Auditor/Treasurer, Mark E. Hall met with the board requesting the board to set their Truth- N -Taxation meeting for 2013.

Motion

Motion was made by Commissioner Beckel to set the 2013 Truth- N- Taxation meeting for November 26, 2013 at 6:00 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

MIS DEPARTMENT

MIS Director, Peder Hovland met with the board informing them that IT Specialist, Daniel Fish has satisfactory completed is probationary period as of September 11, 2013 and requesting an increase in his step  to 8, 20.93 per hour  as verbally offered by Human Resources with his job offer.

Motion

Motion was made by Commissioner Nordlof to approve the increase effective September 15, 2013 at grade 11, step 8, at the rate of $20.93 per hour. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Next Generation 911 Generator Bids

MIS Director, Peder Hovland met with the board and informed the board that bid opening was on September 6, 2013 and the lowest bidder was Ned LaValla Electric in the amount of $180,000 for the 911 generator.

Motion

Motion was made Commissioner Moorman to except the bid from  Ned LaValla Electric in the amount of $180,000 for the generator and  installation to cover emergency power outages for the next generation 911 with the use of 911 funds an authorize down payment of $25,000. (The bid does not include any cost associated to the ground preparation for the generator). Any bills associated with this project maybe paid out of Auditor Warrants vs. Commissioners Warrants. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:03 a.m. and reconvened at 10:10 a.m. as follows:

PUBLIC WORKS

solid Waste Management Plan

Public Works Director, Tim Erickson met with the board to discuss the ten (10) year Solid Waste Management Plan and informed the board that Minnesota Pollution Control Agency did not like the plan that was submitted. Four other counties in our region would like to join together and hire and consultant to write the ten (10) year management plan with cost associated to around $7,000 to $8,000, counties have to have this type of plan or you do not receive your score grant which is around $50,000 to $60,000 per year. The consensus of the board was to join with Roseau, Kittson, Marshall, and Pennington and hire a consultant to assist with the ten (10) year Solid Waste Management Plan.

Government Center Sidewalks

Public Works Director, Tim Erickson met with the board and discussed the conditions of the sidewalks along the Government Center and the need for repair. Tim informed the board that Northern Industrial Resource fixes sidewalks by a spray foam method that fixes unlevel sidewalks and has a guarantee of five years.

Motion

Motion was made by Commissioner Beckel to authorize Public Works Director, Tim Erickson to contract with Northern Industrial Resources to fix the Government Center Sidewalks in the amount of $5,065 with the funding from the Building and Grounds account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Emergency Management

Emergency Management Director, Christina Husbands met with the board and reviewed the Hazard Mitigation Plan and requested a resolution for approval.

Resolution

Lake of the Woods Hazard Mitigation Plan

Resolution No. 13-09-01

The following resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, the Lake of the Woods Hazard Mitigation Plan: Update 2013 has been prepared in accordance with FEMA requirements at 44 CFR 201.6;

WHEREAS, Lake of the Woods County, participated in the preparation of a multi-jurisdictional plan, Lake of the Woods Hazard Mitigation Plan: Update 2013;

WHEREAS, the Lake of the Woods County is a local unit of government that has afforded the citizens an opportunity to comment and provide input in the Plan and the actions in the Plan;

WHEREAS, the Lake of the Woods County has reviewed the Plan and affirms that the Plan will be updated no less than every five years.

NOW THEREFORE, BE IT RESOLVED by the Commissioners that Lake of the Woods adopts the Lake of the Woods Hazard Mitigation Plan: Update 2013 as their jurisdiction’s Hazard Mitigation Plan, and is resolved to execute the actions in the Plan.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Sheriff

County Sheriff, Gary Fish met with the board and discussed the process that he has been working on for updating 911 contact list and he is planning on inserting information in all Property Tax or TNT notices through the County Auditor/Treasurer’s Offices mailings.

2012 Stonegarden Approval

County Sheriff, Gary Fish met with the board and requested approval for the 2012 Stonegarden Grant in the amount of $65,000.

Motion

Motion was made by Commissioner Beckel to approve and authorize Chairman Hanson and Chief Deputy Sheriff, Daryl Fish to sign the 2012 Stonegarden grant in the amount of $65,000, Grant Agreement No. A-OSGP-2012-LOTW-CO-00021, effective July 1, 2013 thru August 31, 2014. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Emergency Management Director/Part time Dispatch

County Sheriff, Gary Fish met with the board to discuss the PERA plans that Christina Husbands would be eligible for, Christina works 24 hours as the Emergency Management Director and also Dispatches Part-time.

Motion

Motion was made by Commissioner Moorman to place Christina Husbands on the PERA Coordinated Plan for Emergency Management Director, 24 hour per week and PERA Correction Plan when working as Part-time Dispatcher. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to place Christina Husbands as a permanent part-time position as the Emergency Management Director and Part-time Dispatcher, with the separate job descriptions effective September 10, 2013, qualifying her for Health Insurance benefits, effective November 1, 2013. If overtime should accrue, it would calculate after a forty (40) hour work week. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

OHV

County Sheriff, Gary Fish met with the board requesting authorization for Chief Deputy Sheriff, Daryl Fish to work a one (1) 8 hour shift per month at straight time with his salary from the OHV grant.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Off Highway Vehicle Grant

Authorization for Chief Deputy Sheriff to Work

Resolution 13-07-02

WHEREAS, the State of Minnesota, acting through its Commissioner of Natural Resource (“STATE”) and Lake of the Woods County (Grantee), under MN Stat. § 84.024 the State is empowered to enter into this grant;

WHEREAS, the State, under Laws of Minnesota 203 Chapter 113, Article 3, Section 4, Subdivision 7, is authorized to provide reimbursement grants to counties to cover cost relate to labor and equipment in the enforcement of off highway vehicle laws, rules and regulations, as well as holding staff training in the same, and providing local youth training classes, in the manner described in the Grantee’s proposed Budget;

WHEREAS, the Grantee represents that it is duly qualified and agrees to perform all services described in this grant agreement to the satisfaction of the State; pursuant to Minnesota Statutes § 16B.98, Subdivision 1, the Grantee agrees to minimize administrative costs as a condition of the grant;

WHEREAS, the term of grant agreement is effective July 15, 2013, or the date the state obtains all required signatures under Minnesota Statute § 16C.05, subdivision 2, whichever is later, and the grantee must not begin work under this grant agreement until this agreement is fully executed and the grantee has been notified by the State’s Authorized Representative to begin the work and this grant expires June 30, 2015, or until all obligation have been satisfactorily fulfilled, whichever occurs first;

WHEREAS, Grantee will be reimbursed once annually for eligible OHV Safety Enforcement Grants, including one or more of the following:

  • Grantee staff time to participate in OHV/ATV activities, including attendance at training classes, also holding local safety training education programs for local riders. Training for  grantee staff working to enforce any OHV related law, rule or regulation is MANDATORY
  • Purchase of ATV’s for use In patrolling;
  • ATV maintenance, fuel and enforcement related costs;
  • Trailers, trailer maintenance and repair (not cost relate to towing vehicle repair);
  • Helmets and other related protective gear (no standard uniforms or equipment); Other equipment dedicated solely to Off Highway Vehicle Enforcement Work

NOW THEREFORE, BE IT RESOLVED, that the Grantee will be reimbursed up to $13,529 in state fiscal year 2014 for expenses incurred between the effective date of the grant and June 30, 2014, and $13,529 in fiscal year 2015, for expenses incurred between July 1, 2014 and June 30, 2015, as determined by the grant funding formula, total obligation of the State for all compensation and reimbursements to the Grantee under this grant agreement will not exceed $27,058;

WHEREAS; under this grant agreement is given money to assist the Lake of the Woods County Sheriff’s Office in its efforts to fulfill the duties of OHV Safety Enforcement and it is estimate that these additional safety duties will necessitate that the Chief Deputy Sheriff expend on average of eight (8) hour per month at straight time in the amount of wages $220.56 and benefits of $34.96 with funding from the OHV grant contingent upon grant funding is available.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Law Enforcement Center

The board discussed the need of possible addition to the Law Enforcement Center for office space and other needs excluding the jail. The consensus of the board was to have County Sheriff, Gary Fish contact architects for estimates for possible construction plans.

LAND AND WATER PLANNING

2014 Clean Water Funding

Land and Water Planning Director, Josh Stromlund and Resource Technician, Corryn Trask

from SWCD met with the board to discuss the FY 2014 Clean Water Fund Competitive Grants which supplements traditional sources of funding which they felt would help with the associated costs of the following projects:

  • Drainage Policy
  • Scanning of Ditch Records
  • Wheeler Point Sewer District

The consensus of the board was to have them move forward with the grant opportunities for those projects.

Vacation of Beach Ave

Land and Water Planning Director, Josh Stromlund informed the board that a property owner in Harris Plat has hired Attorney Law Firm, Brink and Sobolik to represent them for the vacation process of Beach Ave.

Human Resource

Para-Legal/HR Assistant

Chairman Hanson discussed with the board the Para- Legal/HR Assistants step. He informed the board that the grade was determined at grade 12, but the step still needed to be addressed.

Motion

Motion was made by Commissioner Arnesen to set the Para- Legal /HR Assistant grade at 12, step H, $22.17 per hour retroactive to the first payroll in May. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Contracted County Attorney, Michelle Moren

Contracted County Attorney, Michelle Moren met with the board and discussed the Interviewing process for the vacant County Attorney’s Office. Chairman Hanson requested that Michelle put together questions for the interviewing process. The board also discussed who will sit on the Committee for interviewing the County Attorneys position. The following were selected: Contracted County Attorney, Michelle Moren, Para/Legal/HR Assistant, Dena Pieper, County Sheriff, Gary Fish and all of the Commissioners. Possible interviewing dates were selected for October 29 and November 7.

Baudette Fire Department

Assistant Fire Chief, Todd Beckel met with the board to discuss funding for the Baudette Fire Department, for township fire protection. He demonstrated the usage of the Contained Breathing Apparatus Packs (CBA Packs), and the need of replacement. He informed the board that they would need fifteen (15) Dragger packs, 30 High pressure (1) one hour tanks, and 20 Head-Up Display with voice defining masks.

Motion

Motion was made by Commissioner Beckel to allocate $60,000 from the new funding for townships from the 2013 PILT payment for the purchase of CBA equipment for the Baudette Fire Department for township fire protection. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Proposed 2014 budget and Tax Levy

Chief Deputy Auditor, Lorene Hanson met with the board and presented the 2014 Budget and Tax levy.

Resolution

Resolution Adopting

Proposed 2014 Budget and Tax Levy

Resolution   2013-09-03

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, the Proposed County Budget for the year 2014 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2014:

Revenue Fund                                               $ 1,383,769

Road & Bridge Fund                                    $    449,580

Social Services Fund                                     $    603,935

Economic Development Authority Fund    $      60,000

2013 Proposed Budget and Tax Levy         $ 2,497,284

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2014 contingent upon City of Williams Twp Fire Levy that was not available at the time of approval:

                        Twp Road & Bridge                                     $   437,555*

                        Twp Fire – Baudette                                      $     22,000

                        Twp Fire – Williams                                      $     31,072

                        Twp Fire – NW Angle                                   $       6,500

                        Total                                                               $   497,127

2014                

$437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride (inc2, 000).  (425,555+12,000=437,555)

The motion was seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

County Surveyor

Chairman Hanson informed the board about a request from a Surveyor Company that was interested in bidding for contracted services with Lake of the Woods County.  Chairman Hanson informed the board that the County has a signed contract with Widseth, Smith, Nolting, and Associates, Inc. for surveying effective from January 1, 2013 thru December 31, 2016. The board concurred that they are pleased with their services.

Closed Session- Union Negotiations

Motion was made by Commissioner Arnesen to close the regular meeting and open the closed session at 12:35 p.m. pursuant to MN. Statute § 13D.03 Labor Negotiation. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Beckel to close the closed meeting for Labor Negotiation and open the regular meeting at 1:15 p.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Correspondence

None

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 1:16 p.m.

Attest:                                                                                     Approved: September 24, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

==========================================================================================================

Commissioner Proceedings

September 24, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 24, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Vice-Chairman Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Buck Nordlof and Ken Moorman. Absent were Commissioner Ed Arnesen and Tom Hanson.  Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Human Resources, Joint Powers Natural Resources- resolution and remove closed session for union negotiations. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Josh Stromlund to Brainerd for the BWSR Academy on October 28-30;           Boyd Johnson to Brainerd for MnDOT Right of Way Professional Workshop on October2-4 and to Rochester for MN GIS/LIS Consortium Conference on October 9-10.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof to approve the minutes of September 10, regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Beckel informed the board that at the last GIZIIBII council meeting they voted on dissolving the council and that the vote carried not to dissolve this council by eight (8) to seven (7).

Commissioner Moorman informed the board that at the Joint Powers Natural Resource meeting the were informed that Lori Dowling, former DNR, NW Regional Director now is the NE Regional Director.

Joint Powers Natural Resource

Commissioner Moorman informed the board that at the last Joint Powers Natural Resource meeting they discussed and annual appropriation for all DNR Ditch Assessments for maintaining ditch systems within the State Consolidated Conservation Areas and were asked that all counties pass a resolution for all counties to agree to a formula that provides a share of the $300,000 payment.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

RESOLUTION FOR DISTRIBUTION OF ANNUAL $300,000

STATE CONSOLIDATED CONSERVATION AREA

Resolution No. 13-09-04

WHEREAS:  Consolidated Conservation area lands provide diverse conservation, agricultural and infrastructure values for Minnesota and are critical assets for the economic stability of the state;

WHEREAS:  Counties, through their Ditch Authority, have responsibility to maintain ditch systems as well as assure financial viability of such ditch systems through assessments to all owners on the ditch system;

WHEREAS:   Legislative annual appropriation of $300,000, passed during the 2013 session is intended to pay for ditch assessments for DNR administered land in the Consolidated Conservation Area;

NOW THEREFORE, BE IT RESOLVED:  Counties containing Consolidated Conservation area lands hereby agree to a formula that provides a share of the $300,000 payment as defined here:   individual county  assessment divided by the aggregate assessment of all involved counties, times $300,000; 

BE IT FURTHER RESOLVED:  Each county agrees to submit DNR Ditch Assessments for lands in the Consolidated Conservation Area, and only in the Consolidated Conservation Area, to the Joint Powers Board for compilation and dissemination to the Department of Natural Resources on an annual basis, to be used for calculation and payment of each county’s proportionate share;

BE IT FURTHER RESOLVED:  Counties will settle the total payment received from the state to the ditches in the same proportion as the aggregate assessment of each ditch was to the DNR Con Con ditch assessment total.   Counties will consider all current year State of Minnesota payments on said Con Con ditches completed upon receipt of the payment. 

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants      $ 6,788.90

                                                            Commissioner Warrants      $31,915.16

                                                            Commissioner Warrants      $     200.00  

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasure Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Nordlof to approve the claims as follows:

Revenue                      $  74,541.00   

Road and Bridge        $129,507.43

Social Service              $         10.00

Co. Develp                  $       860.66

Solid Waste                 $  22,560.90

EDA                            $  18,452.79

                                    $ 245,932.78

WARRANTS FOR PUBLICATION

Warrants Approved On 9/24/2013 For Payment 9/27/2013

Vendor Name                                                       Amount

Baudette/City Of                                                         60,000.00

Cenex Co-Op Services, Inc.                                     11,284.69

Earthworks Contracting Inc                                        3,918.75

Ferrier Logging, Inc                                                     3,966.25

Fish/Kevin                                                                     7,861.25

Hasbargen Farms Inc                                                  3,633.75

Hasbargen Logging Inc                                              4,512.50

M & J Construction Of Holt, Inc.                              59,366.25

Mar-Kit Landfill                                                           10,900.35

Miovac/Tim                                                                  4,536.25

Norman Johnson Trucking, Inc.                                4,465.00

Northwest Community Action, Inc                              3,411.50

Northwest Mechanical Of Bemidji Inc                        3,138.92

Pro-West & Associates, Inc                                         6,000.00

R & Q Trucking, Inc                                                    3,784.20

Viewpoint Consulting Group, Inc                             12,000.00

WCEC Inc                                                                    9,735.00

Ziegler, Inc                                                                  11,930.50

49 Payments less than 2000     21,487.62

Final Total:   245,932.78

 Further moved to authorize the payment of the following auditor warrants:

                                                September 11, 2013    $     45,905.27

September 16, 2013    $       1,141.89

                                                September 18, 2013    $     43,757.65

                                                September 19, 2013    $     35,130.65

                                                                                    $   125,935.46  

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Con-con Review

County Auditor/Treasurer, Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board and reviewed the Con-con request.

MIS DEPARTMENT

IT Specialist, Daniel Fish met with the board and demonstrated the new Interactive Map LINK system to the board.

HISTORICAL SOCIETY

Project Update

Curator and Executive Director, Marlys Hirst met with the board and reported that the Phase I project should be completed in a few weeks and that they are working on Phase II, which consist of the HVAC, which will provide precise temperature control for the entire building. Marlys informed the board that they are working on Legacy Grants, which will require a match of 25,000, which Marlys is requesting 12,500 for the years of 2014 and 2015. Marlys also inquired if the County Board would allow her to set up an exhibit in the Government Center lobby for a couple weeks in October. The consensus of the board was that they would permit her to display the exhibit.

RECESS

The meeting was called to recess at 10:25 a.m. and reconvened at 10:28 a.m. as follows:

WHEELERS POINT SEWER DISTRCIT

Vice –Chairman Beckel informed the board that there may be a possibility of getting a grant through BWSR- Clean Water Fund Competitive Grants for the Wheelers Point Sewer District. With this type of funding, the county would need to apply on behalf of the Wheeler’s Point Sewer District and act as the Fiscal Agent.

Motion

Motion was made by Commissioner Moorman to support the Clean Water Fund Competitive Grant Funding for the Wheelers Point Sewer District, and if funding is granted, the county would act as the fiscal officer for those funds. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented a request to amend the Lake of the Woods County Zoning Ordinance to change from a Natural Environment District to a Commercial-Recreation District for the purpose of allowing a rental structure. The board reviewed the conditional use request, no comments were heard from the floor and correspondence was acknowledged on the conditional use request. Josh informed the board that the Lake of the Wood County Planning Commission recommends approval for the District Change.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  MLK Rentals, LLC (Mike Kinsella)                             Date:  September 24, 2013

Location/Legal Description:  The N1/2 of the Se ¼ of the SE1/4 of the NE1/4 of Section 26, T. 162N, R. 32W, Wheeler Township, Lake of the Woods County.

Project Proposal:  Applicant is requesting to amend the Lake of the Woods County Zoning Ordinance to change from a Natural Environment District to a Commercial-Recreation District for the purpose of allowing a rental structure.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  ) N/A (  )

Why or why not?  Part of development scheme.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Clean up of area and use for family expansion.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Convert to lawn versus brush.

5.  Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?             YES (X)  NO (  )  N/A (  )

Why or why not?  Approval received from MNDOT.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  Other commercial and residential property in area.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (X)  NO (  )  N/A (  )

Why or why not?  New septics to be installed.   

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X) NO (  ) N/A (  )

Why or why not?  Adequate room for project.   

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                              YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                     YES (X) NO (  ) N/A (  )

Why or why not?  Refer to MNDOT letter.

The specific conditions of approval are as follows:  None

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved as Presented (X)       Approved with Conditions (  )                Denied (  )

___________________________________

Patty Beckel, Vice Chair, County Board of

Commissioners

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Resolution for Years of Service

Land and Water Planning Director met with the board requesting approval for a Resolution for Years of Service for Jamie McEnelly who recently resigned from the Lake of the Woods Board of Adjustment / Planning Commission.

Resolution

The following resolution was offered by Commissioner Beckel and moved for adoption:

Recognition of Years of Service

Jamie McEnelly

Resolution No. 13-09-05

WHEREAS; Jamie McEnelly has served the residents of Lake of the Woods county since April 22, 2005 as a member of the Board of Adjustment/ Planning Commission;

WHEREAS; Jamie McEnelly has resigned from the lake of the Woods County Board of Adjustment/Planning Commission effective August 1, 2013;

NOW THEREFORE BE IT RESOLVED; That the Lake of the Woods County Board of Commissioners extends their deepest appreciation to Jamie McEnelly for his dedicated service and best wishes to him.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Human Resource

Background Checks

Dena Pieper, Human Resource Assistant met with the board to discuss the usage of a company to run background checks on newly hired employees. At this time, the county does not have a company to provide background checks. Dena informed the board that the county has used Trusight for the compensation plan and that this company also offers reference and background investigation services.

Motion

Motion was made by Commissioner Nordlof to authorize Human Resource Assistant, Dena Pieper to hire Trusight for background investigation services for hiring of employees with the funding from the departments budgets that are hiring the individual. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Public Works

Custodian II

Public Works Director, Tim Erickson met with the board to discuss the possible hiring and step of pay for Custodian II position. The individual that was offered this position has experience in this area and Tim feels that there is justification to adjust the step from A to Step C.

Motion

Motion was made by Commissioner Nordlof to place Custodian II, Kurt Nuss at grade 6 step C, $14.13 per hour effective September 30, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Solid Waste Processor

Public Works Director, Tim Erickson met with the board to discuss the possible hiring and step of pay for Solid Waste Processor position. The individual that was offered this position has worked for the county as a seasonal employee since 2008, and with county related experience Tim feels that there is justification to adjust the step from A to Step C.

Motion

Motion was made by Commissioner Nordlof to place Solid Waste Processor, Barry Bailey at grade 10, step C, $17.78 per hour effective September 30, 2013. The motion was seconded by Commissioner Moorman and the same was put to a vote, was unanimously carried.

Correspondence

The following correspondence was acknowledge; MN Heartland Tourism Association Annual Meeting.

Recess

With no further business before the board, Vice-Chairman Beckel called the meeting to recess at 11:28 a.m.

Attest:                                                                                     Approved: October 8, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Patty Beckel, Vice- Chairman of the Board