August, 2018

Commissioner Proceedings

August 7, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
August 7, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: County Assessor- introduction of new staff, Public Works-Bid Award and WMA update.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official minutes and summarized minutes of July 24, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims and credit card.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the following claims: Commissioners Warrants $8,698.55, Commissioners Warrants $1,901.75, Commissioners Warrants $20,590.37.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve a County Issued Credit Card for Eligibility Worker, Carla Bailey.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue-$50,835.02; Road & Bridge-$186,106.80; Social Services- $1.62; Co Development- $807.50; Solid Waste-$57,235.19-EDA-$44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/07/2018 For Payment 8/10/2018

   Vendor Name                                     Amount

Arrowhead Library System                                      33,118.00

Earthworks Contracting Inc                                       6,120.00

Envirotech Services Inc                                              2,643.39

Fish/Kevin                                                                 18,480.00

Fort Distributors Ltd                                                    4,625.00

Hasbargen Farms Inc                                                 6,180.00

Hasbargen Logging Inc                                               6,180.00

Howard’s Oil Company                                             12,657.25

Lavalla Sand & Gravel Inc                                        64,575.00

LOW Highway Dept                                                    4,552.50

Mar-Kit Landfill                                                          17,103.50

Northwest Concrete Products Inc                              7,524.00

Powerplan                                                                  4,826.13

SeaChange Print Innovations                                      2,766.71

Short Elliott Hendrickson, Inc                                      5,536.68

Strata Corp, Inc                                                         25,605.52

Swanston Equipment Corp                                       23,331.33

Traffic Marking Service, Inc.                                     16,461.59

Widseth Smith Nolting&Asst Inc                                  2,243.33

Woody’s Service                                                        6,435.89

Zuercher Technologies, LLC                                      2,190.00

69 Payments less than 2000   21,874.87

Final Total: 295,030.69

Further moved to authorize the payment of the following Auditor warrants: August 1, 2018-$133,302.38, August 3, 2018- $313,020.93, August 3, 2018-(25.96).

WMA

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the DNR held their Public Hearing in regards to the sale of the land (gun range) that is within the WMA and they are now moving forward with the paperwork of the transfer; they are also working on the paperwork for the transfer of land at the NWA.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and informed the board that the Parking Issue at the NWA has been surveyed and they have it on their work schedule for the designing of the parking area for next month.

Bid Award

Public Works Director, Tim Erickson met with the board requesting approval to award SAP- 039-598-066, replacing bridge on CR 77, Bridge number 39J38 to the most responsible bidder and recommends Gladen Construction in the amount of $90,596.00.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to award bid number SAP 039-598-066 to Gladen Construction in the amount of $90,596.00.

DITCH AUTHORITY

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to close the regular meeting and open the Ditch Authority meeting at 9:26 a.m.

Ditches

Public Works Director, Tim Erickson informed the board that they have contacted Lester Boomgaarden on their plan for his Petition for Repair Request for Ditch 28. Tim also informed the board that the survey crew will be out next week on the Petition for Repair Request from Terry Waibel, Steve Ellis and Joyce Blodgett in regards to Ditch 28. Tim informed the board that he did receive two quotes for Ditch 26 repairs and the lowest bid was from Ruddy Stick, LLC, Jerry Allen Pieper; with work to be completed by the end of October. The board also discussed Ditch 16 and the outlet fee/assessment of this ditch which drains into Ditch 28. Joint Ditch 22/62 assessments were discussed and the board asked Tim to check with other counties and Ditch Attorney, Kurt Deter in regards to these assessments and the outlet fees on Ditch 16.  The Auditor/Treasurers office has Ditch 16 ready for assessments and is working on getting Ditch 22 ready.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the Ditch Authority meeting at 9:47 a.m. and open the regular meeting.

LAKE OF THE WOODS PREVENTION COALITON

Tammie Doebler and Susan Paulson met with the board requesting funding for the Lake of the Woods Prevention Coalition.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to contribute $5,000 from the Social Service funds.

Recess

The meeting was called to recess at 10:15 a.m. and reconvened at 10:18 a.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund and Property Owner, Gregg Hennum met with the board to continue the Consideration of Petition to Amend the Lake of the Woods County Zoning Ordinance Application #18-01ZC by Gregg Hennum for a tract in NW corner of Gov. Lot 1, less deeded, Section Twenty-five (25), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Lake of the Woods County, Minnesota-Parcel ID#19.25.21.010. Applicant is requesting a zone change from a Residential District (R1) to a Commercial Recreation District to allow applicant to establish a Commercial Planned Unit Development consisting of an RV Campground/Park. The board reviewed Plans, discussed the MN Health requirements, density, camp sites sizes, sewer and roads. The board reviewed letters of concerns from area residents and heard public comments. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with conditions.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the following Finding and Facts Decision:

Lake of the Woods County

Rezoning

Findings of Fact and Decision

InfoInfoInfoInfo
Name of Applicant:Gregg HennumDate:July 11, 2018
 
Location/Legal Description:A tract in NW corner of Gov. Lot 1, less deeded
 
Current Zoning Classification:ResidentialProposed:Commercial-Recreation
 
Parcel Number(s):19.25.21.010Application Number:18-01ZC

The Planning Commission shall consider all facts from all sources prior to submitting a recommendation to the County Board relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

  1. Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

X  Yes ___No

Comments:Comments:
Comments:Commercial expansion in a resort area/growth corridor.
 
  1. Are the existing surrounding land uses consistent with the proposed zoning classification?

X  Yes ___No

Comments:Comments:
Comments:Adjacent to other businesses/CUP.
 
  1. Will the zone change alter the characteristics of the neighborhood?

                                                                                                                                   __­_Yes X  No

Comments:Comments:
Comments:Remains resort area.
 
  1. Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

X  Yes ___No

Comments:Comments:
Comments:Increased vehicle and pedestrian traffic, private water and sewer system.
 
  1. What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

X  Yes ___No

Comments:Comments
Comments:Electric and phone – private water and sewer, other county services in place.
 
  1. Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

__­_Yes X  No

Comments:Comments:
Comments:No change.
 
  1. Has there been a change in the development in the general area of the property in questions?

__­_Yes X  No

Comments:Comments:
Comments: 
 

8.   Will the zone change have a negative effect on property values in the neighborhood?

__­_Yes X  No

Comments:Comments:
Comments:Can’t determine – mixed residential/commercial/CUP area.
 
Comments:Comments:
Conditions:Must maintain a 30 foot natural state vegetative visual buffer along Burr Oak Road.
 

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners adopt the above findings and DENY / APPROVE the application for a zone change be WITH / WITHOUT conditions.

_____________________________________                                                  July 11, 2018

                        Tom Mio                                                                                              Date

Chair, Planning Commission

The Lake of the Woods County Board of Commissioners hereby adopt the above findings of fact of the Lake of the Woods Planning Commission WITH / WITHOUT modification(s) and DENY APPROVE the application for a zone change WITH / WITHOUT special conditions as follows:

  1. Minimum lot size of 3,000 square feet per unit site.
  2. Seasonal RV/Campground – summer months only.
  3. In drive located within the easterly one-third (1/3) of property.
  4. If proposal of seasonal RV/Campground is not acted upon with five (5) years of date of approval, property reverts back to Residential District (R1).
  5. Must maintain a 30 foot natural state vegetative visual buffer along Burr Oak Road.

_____________________________________                                                 August 7, 2018

                        Ed Arnesen                                                                                          Date

Chair, County Board of Commissioners

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  JRF Properties, LLC                                                             Date:  August 7, 2018

Location/Legal Description:  Lots 1-5, Block 1, Marina Drive Estates, Section Thirty-six (36), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, parcel IDs# 19.70.01.010; 19.70.01.020; 19.70.01.030; 19.70.01.040; 19.70.01.050.

Project Proposal:  A Conditional Use Permit, as required by Section 401-D of the Lake of the Woods County Zoning Ordinance, to create a Planned Unit Development consisting of a seasonal camping/RV park with twenty-five full hook-ups. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with conditions

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following Finding and Facts Decision:

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                         YES (X) NO (  )  N/A (  )

Why or why not?  In County growth corridor and zoned commercial.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Has to meet State standards.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  No change.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?                     YES (X)  NO (  )  N/A (  )

Why or why not?  Roads exists.

8. Is the project proposal compatible with adjacent land uses?                            YES (X)  NO (  )  N/A (  )

Why or why not?  Zoned commercial, adjoining campground.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Meet State approval.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                           YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  Must meet State approval.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sough                                                                                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                           YES (  )  NO (X)  N/A (  )

Why or why not?  Not required.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?      YES (X)  NO (  )  N/A (  )

Why or why not?  Will meet State requirements.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

             YES (X)  NO (  )  N/A (  )

Why or why not?  On-site parking.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

  1. Seasonal RV/Campground – summer months only.
  2. Minimum lot size of 3,000 square feet per unit site.
  3. Must meet density requirements.
  4. Must meet Department of Health standards.
  5. Completed by 12/31/19.

Approved as Presented (  )                            Approved with Conditions (X)                       Denied (  )

                                                                                    _____________________________________

                                                                                    Ed Arnesen, Chair, County Board                                                                                                                                                      

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

LAKEWOOD HEALTH CENTER

LakeWood Health Center Administrator, Jeff Stampohar and Ambulance Director, Don Castle met with the board requesting assistance to help with the purchasing of a new ambulance for Lake of the Woods County. Jeff explained that the LakeWood Health Center would be the owner of the ambulance, but they needed assistance with the remaining balance.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to contribute up to $30,000 for the purchase of a new ambulance, with the funding from the Con-Con funds; contingent that LakeWood Health Center pays the remaining balance.

CLOSED SESSION

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to close the regular meeting at 11:36 a.m. and go into closed session pursuant to MN Stat. 13D.03, Labor Negotiations.  The following were attendance:  Commissioners: Ed Arnesen, Cody Hasbargen, Ken Moorman, Buck Nordlof and Jon Waibel, HR Director Savanna Slick, Public Works Director Tim Erickson, County Attorney Jim Austad and County Auditor-Treasurer Lorene Hanson.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to open the closed session at 11:55 a.m. and reconvene the regular meeting.

2019 Salaries

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Labor Agreement between Lake of the Woods County and International Union of Operating Engineers Local No 49 AFL-CIO / Highway Department effective January 1, 2019 through December 31, 2021.

Motion

Motion was made by Commissioner Hasbargen seconded by Commissioner Moorman and carried unanimously to approve the Labor Agreement between Lake of the Woods County and International Union of Operating Engineers Local No 49 AFL-CIO / Solid Waste Department effective January 1, 2019 through December 31, 2021.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the 2019 Compensation Plan as presented by HR Director Savanna Slick, effective January 1, 2019.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the Health Care Savings Plan as presented by HR Director Savanna Slick, effective January 1, 2019; with the exception of the Separation of Employment portion to be effective September 1, 2018.

RECESS

The meeting was called to recess at 12:30 p.m. and reconvened at 1:40 p.m. as follows:

BUDGET MEETINGS

Historical Society

Meeting with the board was Lindsay Marshall, Executive Director/Curator, LOW County Historical Society.  Lindsay updated the County Board on the activities of the County Museum.  The Board reviewed her requested 2019 budget as presented.

Veterans Officer

Meeting with the board was Rick Rone, County Veterans Officer.  Rick reviewed the 2019 budget with the board and updated the board on the veterans’ transportation.

County Surveyor

Meeting with the board was Donn Rasmussen, County Surveyor.  Donn updated the county board on the surveying and remonumentation progress to date.  Donn reviewed the current contract and did remind the County Board that he will be done the end of December 31, 2018.  The County Board will review the contract and surveyor appointment in November 2018 with Donn.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:40 p.m.

Attest:                                                                          August 28, 2018

__________________________________                _____________________________________County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen

=========================================================================================================================================================================

Commissioner Proceedings

August 28, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
August 28, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof, Jon Waibel and Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Land and Water Planning and MIS Department.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official minutes and summarized minutes of August 7, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $16,087.33, Commissioners Warrants $ 3,024.63, Commissioners Warrants $25,683.26.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Sromlund met with the board and informed the board that his 2015 Pick-up is having some electronic issues and requested permission for him to get the Pick-up fixed. Estimate for repair is around $1,000. The consensus of the board was to have Josh get the Pick- up fixed with funding from the Land and Water Planning budget.

MIS/GIS

GIS Specialist, Eric Solo met with the board to requesting to change vendors for the County’s Online Interactive Mapping Solution. This request consisted of discontinuing services with Pro-West & Associates and going with a new vendor Schneider Geospatial. Eric informed the board that Schneider’s product Beacon, does everything Pro-West’s product offers and more. Beacon has a much cleaner, user friendly interface, and is made available to the county at no fee for the duration of the contract that extends to Dec. 31, 2022. Eric also informed the board that Schneider’s partner Value Payment Systems has offered its credit/debit/e-check service to the county, which will provide money transaction by credit/debit card to be paid the next day for the Motor Department, with a $1,500 set up fee. 

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve MIS Specialist, Eric Solo to enter into a contract with Schneider’s Geospatial product Beacon contract at no fee expiring December 31, 2022 and the Value Payment &Systems with a $1,500 set up fee with the funding from revenue fund.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board informing the board that the Child Support Officer, Bryan Hasbargen has resigned effective August 24, 2018 and requested permission to advertise, interview and hire at grade 11, step 1.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to authorize Human Resource Director, Savanna Slick to advertise, interview and hire a Child Support Officer at grade 11, step 1.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, approval of Liquor License, NWA Edge Riders Lease and Premises Permit, DNR Gun Club Land Purchase, Paul Bunyan Transit and Emerging Leadership Program.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue-$66,036.52; Road & Bridge-$55,458.52- Co Development- $1,025.00- Solid Waste-$15,887.03-EDA-$5,955.46.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/28/2018 For Payment 8/31/2018

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                                     12,277.28

Code 4 Services,Inc                                                   2,917.17

Computer Professionals Unlimited Inc                         3,457.00

Contech Engineered Solutions LLC                          13,699.32

Election Systems & Software, Inc                              3,051.07

Liberty Tire Recycling, LLC                                         2,823.50

LOW Soil & Water Cons. Dist.                                   28,754.00

Menards                                                                      4,850.56

Pro Action Safety & Sales                                          6,006.48

R & Q Trucking, Inc                                                     4,635.00

Ranger Chevrolet                                                      25,974.68

Short Elliott Hendrickson, Inc                                      3,350.94

Titan Machinery – Roseau                                           2,936.60

TOTALFUNDS                                                             2,000.00

72 Payments less than 2000  27,628.93

Final Total: 144,362.53

Further moved to authorize the payment of the following Auditor warrants: August 8, 2018-$11,900.98, August 15, 2018- $345,581.99.

LIQUOR LICENSE

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Liquor License for K&D Resorts Inc, DBA Wheelers Point Resort effective August 30, 2018 contingent upon sale and approval from County Attorney, James Austad

08-28-2018

NWA Edge Riders

The following Resolution was offered by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the following:

A Resolution Approving a Lease for Lawful Gambling Activity

Resolution No. 2018-08-01

WHEREAS, the Northwest Angle Edge Riders has submitted a lease for lawful gambling activity for Minnesota lawful gambling to be conducted at the following establishment: Jerry’s Bar and Restaurant, located at 7609 Youngs Bay Dr. NW, Angle Inlet, MN in the township of Angle, in Lake of the Woods County.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approve said application for submission to the Minnesota Gambling Control Board.

DNR LAND PURCHASE, PAUL BUNYAN TRANSIT AND EMERGING LEADERSHIP PROGRAM

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the private sale of consolidated conservation land to Lake of the Woods County has been approve, legal description located in the South Half of the Southeast Quarter, Section 14, Township 160 North, Range 31 West, containing 80 acres, more or less and that the DNR has determined that the land is not needed for natural resource purpose and that the state’s land management interest would best be served if the land were returned to local government. The sale cost for the land is $51,674.81. The consensus of the board was the county would own this land and lease this land to the Gun Club. Lorene informed the board the Paul Bunyan Transit requested twenty percent (20%) funding for a new bus purchase for Lake of the Woods County and that Leslie Grubich will be attending next board meeting to discuss this further. Lorene presented a letter of request for funding for the Emerging Leadership Program. The board will consider this in budget meetings.

NWA AIRPORT

Brian Bollig, President of Bollig Inc, Paul Jurek, Joe Gimse, and Michael Beard, met with the board and discussed the NWA Airport. They reviewed with the board what they could do to help with the development of the potential airport at the NWA and what steps are needed for them to begin the process, what funding would be available to the county and locations to where to place the airport.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to engage with Bollig Inc as a consultant of record for up to five years to pursue the creation of the NWA Airport.

Motion

Motion was made by Commissioner Arensen, seconded by Commissioner Hasbargen and carried unanimously to approve Task 1 Order for consulting/administration fees of $12,000, with reimbursement up to 95% from the State contingent approval, with funding from the general fund.

RECESS

The meeting was called to recess at 10:39 a.m. and reconvened at 10:45 a.m. as follows:

DITCH DISCUSSION

Ditch 26 Update

Public Works Director, Tim Erickson informed the board that Ditch 26  current project was completed and more work is needed on this ditch. With the dry season this would be the time to continue with this project, Tim informed the board that he did speak to Jerry Allen Pieper and he would be available to continue. A half mile ditch cleaning and rebuilding (½ ) mile of ditch was quoted at $2,800 and a one and half miles(1&1/2) miles  would cost $4,800. The board requested that they concentrate on the first half (1/2) mile of ditch and if weather allows to continue.

Ditch 28 Update

Public Works Director, Tim Erickson informed the board that he received quotes for work to start at Lester Boomgaardens minimum maintenance road, which is the start of this ditch to 72 up to the pipes, with the cost of $47,600 for two miles. It was the consensus of the board to move forward with this project. The request Terry Waibel, Steve Ellis and Joyce Blodgett request on Ditch 28 is on hold  waiting for the plans to be completed on Hwy 172. Tim will report back to the board at the next meeting.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for Bridge Replacement Program Grant Agreement for CR 77.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the following:

RESOLUTION

For Agreement to State Transportation Fund

Local Bridge Replacement Program

Grant Terms and Conditions

SAP 039-598-066

Resolution No. 2018-08-02

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No. 39J38; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this bridge is available; and

WHEREAS, the amount of the grant has been determined to be $72,886.00 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, subdivision 5, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required.  The proper county officers are authorized to execute a grant agreement with the Commissioner of Transportation concerning the above-referenced grant.

Road Projects

Tim also informed the board that since the Excavator broke down, the projects that were scheduled for the fall have been reprioritized. The board informed Tim that if he needed to lease an Excavator the board gives their approval.

BELTRAMI COUNTY VETERANS SERVICE OFFICE

Beltrami County Veterans Service Officer, Scotty Allison and Veterans Liaison, Joe Vene met with the board to update the board on the New Veterans Home that will be built in Bemidji and requesting donation form county. Scotty informed the board that it will be a 72-bed facility with Clinical Services, Special Services and Programs. He mentioned that all local/state donations result in a 65% match from the Federal Government. The Veterans Home should be completed in May of 2021. The board will be discussing this during budget process.

LAKEWOOD HEALTH CENTER

LakeWood Health Center Administrator, Jeff Stampohar and Jay Ross met with the board to review the CHI Budget, discussed the Doctor Retention Schedule and updated the board on the new ambulance. Jeff informed the board that they decided to go with a recondition box for the new ambulance reducing the cost and now the county would owe $24,806 instead of the $30,000.00 as approved on August 7, 2018.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:45 p.m.

Attest:                                                                          September 11, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen

August, 2017

Commissioner Proceedings

August 8, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 8, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, Ed Arnesen and Cody Hasbargen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Paul Bunyan Transit and Golf Course Roads.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of July 25 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$7,543.12, Commissioner Warrants-$5,141.74, Commissioner Warrants- $13,624.42.

Paul Bunyan Transit

Social Service Director, Amy Ballard met with the board and informed the board that the transit is running smoothly and weekend service transit is not available in our area.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $47,241.17- Road & Bridge $171,287.45-Co. Development $1,097.41-Solid Waste, $4,300.00-Joint Ditch, $1,380.00-Solid Waste, $21,636.95- EDA, $726.20.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/08/2017 For Payment 8/11/2017

Vendor Name                                                    Amount

Computer Professionals Unlimited Inc                                  3,354.20

Envirotech Services Inc                                                     97,359.43

Howard’s Oil Company                                                         2,740.52

Johnston Concrete Inc                                                       15,828.00

Liberty Tire Recycling, LLC                                                  2,689.60

LOW Highway Dept                                                              5,585.00

LOW Soil & Water Cons. Dist.                                            23,406.50

Mar-Kit Landfill                                                                    12,152.50

Nortrax Inc                                                                            7,200.00

Roger’s Two Way Radio, Inc                                               3,405.00

Strata Corp, Inc                                                                    2,219.17

Team Lab                                                                            37,950.00

Widseth Smith Nolting&Asst Inc                                           4,300.00

Woody’s Service                                                                  5,376.97

Zuercher Technologies, LLC                                                2,190.00

62 Payments less than 2000   21,912.29

Final Total: 247,669.18

Further moved to authorize the payment of the following auditor warrants: July 26, 2017- $32,750.08, August 2, 2017 – $91,957.69, August 2, 2017- $148,896.53, August 2, 2017-(1.00).

DITCH AUTHORITY

Public Works Director, Tim Erickson met with the board to inform them of the work that has been done on ditches and the projected plans for the future. Tim also discussed the ditch assessments with the board. Chairman Nordlof placed the Ditch Authority on the August 22 board agenda for further discussion for ditch assessments. Tim gave an update to the board on road construction projects.

 LITTLE BROTHER/LITTLE SISTER PROGRAM

Little Brother/Little Sister Program Director, Sue Paulson and NWCAA Director Tim Anacabe met with the board to give an update on the program and informed the board that they have 12 children in the program and in need of more Mentors for the program.

COUNTY SURVEYOR

County Surveyor, Donn Rasmussen, and Surveyor Chad Conner met with the board and updated the board on the following projects:

  • Remounmentation
  • Kelly Creek Plat
  • Lake of the Woods Beachmark Project
  • St. Hwy 14
  • Wetland Delineation-Expansion of Landfill

COMMISSIONER UPDATE

  • Waible Estates- Road Discussion
  • State Auditors  meeting update

Recess

The meeting was called to recess at 11:30 p.m. and reconvened at 11:35 p.m.

HUMAN RESOURCES

Human Resources Director, Savanna Slick and Land and Water Planning Director, Josh Stromlund met with the board to discuss the Environmental Specialist position.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:05 p.m.

Attest:                                                                          Approved August 22, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, James Nordlof

August, 2016

Commissioner Proceedings

August 16, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 16, 2016 at Lake of the Woods County Government Center in the Commissioners Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Ken Moorman, Thomas Hanson and Buck Nordlof.  Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the agenda.

Approval of Consent Agenda

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the following: Alison Hauger for Child Safety and Permanency Training; Sheri Stebakken for Licensing training, Shelley Phillippe for MFWCAA; Mary Jo Otten  for CPU Meeting; Janet Rudd to St. Cloud for MDRA Conference; Dawn Christianson and Stacy Novak on for CPU ; Karlene Stay for SSIS Mentor Meeting. 

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of July 26, 2016.

EMERGENY MANAGEMENT

Emergency Management Director, Jill Hasbargen Olson met with the board and requested approval for the Emergency Management Performance Grant in the amount of $13,666 with matching funds of $13,666.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve and enter into a Emergency Management Performance Grant with the MN Department of Public Safety (STATE) GRANT NUBMER A-EMPG-2016-LOTW-CO-041, effective January 1, 2016-December 31, 2016 in the amount of $13,366.00 with matching funds of $13,666.00 and authorize Emergency Management Director, Jill Hasbargen Olson , County Auditor/Treasurer Lorene Hanson and Chairman Moorman to sign.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 15,677.87; Commissioners Warrants: $22,334.39.

Home Health Care Meeting

Social Service Director, Amy Ballard informed the board that there will be a Home Health Care meeting on September 20, 2016.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Revenue $64,161.81, Road & Bridge $44,318.52, Co. Develop $1,151.28 , Solid Waste $30,795.08, EDA $835.87.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/16/2016 For Payment 8/19/2016

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                 6,580.15

Computer Professionals Unlimited Inc                               3,193.00

Farmers Union Oil Co.                                                          5,381.51

Hasler                                                                                     4,000.00

Headwater Regional Development Commiss                     2,500.00

Hoffman, Philipp & Knutson, PLLC                                      4,709.00

Howard’s Oil Company                                                        7,601.05

JMD Manufacturing Inc                                                         3,457.47

Lavalla Sand & Gravel Inc                                                     3,486.25

LOW Highway Dept                                                               3,435.00

Mar-Kit Landfill                                                                     14,091.50

Mn/State Of                                                                           15,000.00

Olson Construction                                                               4,400.00

R & Q Trucking, Inc                                                               5,660.20

Short Elliott Hendrickson, Inc                                              3,726.81

Strata Corp, Inc                                                                      3,277.76

Voyageurs Communications, Inc                                         8,807.70

Walker Pipe & Supply                                                            2,170.00

Woody’s Service                                                                   3,645.33

Ziegler, Inc                                                                             2,449.20

104 Payments less than 2000:  33,690.63

Final Total:  141,262.56

Further moved to authorize the payment of the following auditor warrants: July 27, $5,015.56, August 3, $9,078.33, August 3, $124,820.17, August 10, $4,335.43.    

Lost Warrants

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Lost Warrant for Joyce Washburn and Warroad School District.

Motions

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the application and affidavit for lost warrant for Joyce Washburn dated May 1, 2016 for $1,829.79 without furnishing indemnifying bond.

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the application and affidavit for lost warrant for Warroad School District dated May 25, 2016 for $125,000 without furnishing indemnifying bond.

North County Community Health Service

County Auditor/Treasurer, Lorene Hanson informed the board that LakeWood Health Center recommended appointment of Tom Mio to the North Country Community Health Board/Services Advisory.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to appoint Tom Mio to the North Country Community Health Board (term expiring 12/31/18),(three year term) and to North Country Community Health Services Advisory (term expiring 12/31/2017) (two year term).

Retention Policy

County Auditor/Treasurer, Lorene Hanson met with the board to discuss the “Scan-Now”, which would allow staff to scan documentation and destroy paper copies. It was recommended by Hoffman, Phillipp, & Knutson, PLLC to add this to the county’s retention policy.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to add the “Scan –Now” to Lake of the Woods Retention Policy.

Vets Grant

County Auditor/Treasurer, Lorene Hanson met with the board and presented a resolution for the Veterans Service Office for operational enhancement grant program.

Resolution

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following:

RESOLUTION OF LAKE OF THE WOODS COUNTY

Operational Enhancement Grant Program

Resolution No. 16-08-01

BE IT RESOLVED;  by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program.  The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2015 Chapter 77, Article 1, Section 37, Subdivision 2.  This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County. 

WHEREUPON the above resolution was adopted at Lake of the Woods County Commissioner Meeting this 16 day of August,2016.

Postage Machine

County Auditor/Treasurer, Lorene Hanson met with the board to discuss the maintenance cost on the postage machine. She informed the board that the current postage machine was purchased in 2008. In researching the maintenance costs the county could actually save money by leasing a new machine and paying a set monthly maintenance for five years. The board recommended to also check with other companies and neighboring counties to see what other options are available.

EAGLE SCOUT

Chairman Moorman informed the board that Boy Scout Troop Leader Joe Johnson called him to inform him that Dominick Mugglie has earned the highest advancement rank as an Eagle Scout.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Nordlof and moved for adoption:

            RESOLUTION NO. 16-08-02

RECOGNITION OF DOMINICK MUGGLI FOR HIS ACCOMPLISHMENT ON EARNING THE “EAGLE SCOUT BADGE”

WHEREAS, Boy Scout Troop 62, member Dominick Muggli  has advanced through the ranks of Tenderfoot, Second Class, First Class, Star, Life; and has now earned the highest advancement rank  in scouting as an Eagle Scout;

WHEREAS, Dominick as a Life Scout has served actively for a period of six months as a Boy Scout Troop Senior Patrol Leader;

WHEREAS, Dominick has earned his 21 badges, with 13 of them in specialized areas. At each advancement, he has taken part in scoutmaster conferences, has demonstrated  participation in increasingly more responsible service projects, and demonstrated leadership skills by holding one or more specific youth positions of responsibility in his troop;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby congratulates Dominick Muggli on his rank as “Eagle Scout”.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and to discuss the Opt-out of the requirement of MN Statutes, Section 394.307 for Temporary Family Health Care Dwellings.

Resolution

The following resolution was offered by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following:

RESOLUTION OPTING-OUT OF THE REQUIREMENTS OF MINNESOTA STATUTES, SECTION 394.307

Resolution No. 16-08-03

WHEREAS, on May 12, 2016, the Governor of Minnesota signed into law Chapter 111 of the 89th Legislature of the State of Minnesota establishing definitions and requirements for Temporary Family Health Care Dwellings, which was introduced during the 2016 legislature session as Senate File 2555 and House File 2497; and

WHEREAS, Chapter 111 amends Minnesota Statute § 394 which regulates county permitting and zoning processes by establishing new rules for the placement of Temporary Family Health Care Dwellings on residential property; and

WHEREAS, the Minnesota Association of County Planning and Zoning Administrators, the professional association for county planning and zoning staff in Minnesota, supports the concept of Temporary Family Health Care Dwellings; and

WHEREAS,Chapter 111 erodes local control of the permitting process; limiting a county’s ability to foster and guide development, and placing undue burden on county staff to forego standard permitting practices; and

WHEREAS, it is the intent of the Lake of the Woods County Board of Commissioners to protect the public health, safety, and general welfare of County residents and the environment of the County; and

WHEREAS, subdivision 9 of Minnesota Statute § 394.307 allows a county to “opt-out” of the regulations through the passage of a county board resolution; now therefore,

BE IT RESOLVED, Lake of the Woods County elects to regulate Temporary Family Health Care Dwellings through already existing permitting standards of the Lake of the Woods County Zoning Ordinance; and

BE IT RESOLVED, pursuant to authority granted by Minnesota Statutes, Section 394.307, Subdivision 9, the County of Lake of the Woods opts-out of the requirements of Minnesota Statutes 394.307, which defines and regulates Temporary Family Health Care Dwellings.

Buffer

Land and Water Planning Director, Josh Stromlund discussed the Governor’s Buffer Initiative and if the county is going to take on the enforcement responsibilities or have the state do the enforcement, for the State needs to be notified by the Board of Water & Soil Resources by March 31, 2017 of the county’s intention. The board set a work session for September 7, 2016 at 7:30 a.m. to discuss the Buffer issue.

SWCD

Land and Water Planning Director, Josh Stromlund informed the board that the SWCD will be hosting the Area 8 meeting on September 22-23.

RECESS

The meeting was called to recess at 10:26 a.m. and reconvened at 10:35 a.m. as follows:

COUNTY SURVEYOR

County Surveyor, Donn Rasmussen met with the board to discuss his 2017 budget and requested an increase of $2,000 in the contract which has not increased since 2012, informed the board that the remonumentation budget can remain the same as last year.

VETERANS SERVICE OFFICER

Veterans Service Officer, Rick Rone met with the board and reviewed his 2017 budget.

GREAT NORTHERN TRANSMISSION LINE

James Atkinson from MN Powers met with the board and updated them on the progress of the transmission line.

HISTORICAL SOCIETY

Historical Society Curator and Executive Director, Marlys Hirst met with the board to discuss the Historical Society’s 2017 budget.

RECESS

The meeting was called to recess at 11:40 a.m. and reconvened at 11:41 p.m. as follows:

CLOSED SESSION

Motion

Motion was made by Commissioner Nordlof, seconded by Hanson and carried unanimously to close the regular meeting at 11:41 a.m. and open the closed session Pursuant to MN Statute 13D.05. Sub. 3, Security Issue/Court House Layout and Employees. Present were: Commissioners Moorman, Arnesen, Beckel, Hanson and Nordlof, County Auditor/Treasurer, Lorene Hanson, Human Resource Director, Karen Ose, Social Service Director, Amy Ballard and County Attorney, James Austad.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the closed session at 12:40 p.m. and opened the regular meeting.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 12:41 p.m.

Attest:                                                                                     Approved: August 30, 2016

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Ken Moorman

==================================================================================================================================================================================

Commissioner Proceedings

August 30, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 30, 2016 at Lake of the Woods County Government Center in the Commissioners Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Ken Moorman, and Thomas Hanson. Absent Buck Nordlof.  Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: permission to hire, update on maxi van, postage machine, ditch fund, State Patrol contract, S E H, ITV, ProWest Associates and sewer repair.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of August 16, 2016.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 11,619.40; Commissioners Warrants: $13,606.91.

Permission to Hire

Social Service Director, Amy Ballard requested approval to hire an eligibility worker.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve Social Services Director, Amy Ballard to hire an eligibility worker at grade 9, step 1, $16.97 per hour, points 218.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the claims against the county as follows: Revenue $48,217.08, Road & Bridge $26,276.86, Co. Develop $1,957.50 , Solid Waste $14,469.71, EDA $3,822.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/30/2016 For Payment 8/31/2016

Vendor Name                                        Amount

                                                LOW Soil & Water Cons. Dist.                                  20,035.50

M-R Sign Co, Inc                                                         2,084.99

Northwest Community Action, Inc                             3,122.00

Olson/George                                                            13,800.00

Pro-West & Associates, Inc                                        2,000.00

Short Elliott Hendrickson, Inc                                    4,622.09

Strata Corp, Inc                                                            2,001.44

Swanston Equipment Corp                                         8,087.93

Titan Energy Systems, Inc                                         2,803.12

Traffic Marking Service, Inc.                                     10,860.35

Widseth Smith Nolting&Asst Inc                                2,874.17

Zuercher Technologies, LLC                                      2,190.00

46 Payments less than 2000 20,261.56

Final Total: 94,743.15

Further moved to authorize the payment of the following auditor warrants: August 17, $18,144.99, August 19, $341,954.46, August 19, $(62.97), August 23, $1,333.93.    

Election Plan

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for an Emergency Election Plan. The State requires you to have a backup location in place in case your designated polling place is unusable for some reason.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the Emergency Election Plan for an alternate polling place.

Postage Machine

County Auditor/Treasurer, Lorene Hanson met with the board to inform them that she has contacted other counties in the area on Postage Machines and recommended that the leasing is the best option at this time.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the upgrade on the postage machine and to enter into a lease with Neo Post.

Maxi Van

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the Lake of the Woods County 2001 Chevy Diamond Maxi Van was previously disposed during CY2015.  In accordance with MnDOT Office of Transit Vehicle Disposition/Transfer Procedures, State of Minnesota relinquishes any financial interest in this vehicle and has withdrawn it from the Section 5311 Capital Program and that Lake of the Woods County may now dispose of this vehicle in any manner it chooses. The board requested that a sale be organized to sell all county vehicles that are not being used.

NWA EDGE RIDERS

Joe Laurin, representing the NWA Edge Riders Snowmobile Club met with the board to discuss the possibility of building storage shed for the use of the club. He also informed the board that the club would like to maintain a cross country ski trail on the land by Jim’s Corner. The board informed him that the county has not been deeded that property from the State at this time, but when they do that the county will contact Joe for further discussion. Joe also informed the board that the club would like to create an Icon for the most Northern Spot in the Continental USA and would like to place it by Young’s Bay area which is a common stopping point.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final payment for SAP 039-602-019 and C.P. 2016-01 Double Chip Seal & Fog Seal.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the final payment of SAP 039-602-019 in the amount of $99,978.80.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the final payment of C.P. 2016-01 Double Chip Seal & Fog Seal in the amount of $201,142.16

Dedicated Ditch Fund

The board discussed setting up a dedicated ditch fund reserve. The board placed this on the next board meeting for further discussion.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for signatures for the Joint Powers Agreement with Commissioner of Public Safety, State Patrol Division to authorize access to driver and vehicle information and to driver license photos for use in carrying out their duties.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Chairman Moorman and County Sheriff, Gary Fish to sign the Joint Powers Agreement with the Commissioner of Public Safety, State Patrol Divison.

RECESS

The meeting was called to recess at 10:15 a.m. and reconvened at 10:25 a.m. as follows:

CHI

Danielle Abel, CHI VP Patient Care and Finance Lead Jay Ross met with the board to discuss the 2017 CHI Public Health budget.

S E H

The board reviewed the memo from S E H in regards with the Federal Aviation Administration (FAA) on the potential airport at the Northwest Angle.  FAA has received a congressional inquiry into the viability of federal participation in the construction and improvement of an airport at the Northwest Angle. FAA has indicated they are available to meet with the board to discuss options available. The board requested a meeting to be set up with the FAA.

MIS/MAINTENANCE SUPERVISOR

MIS Director/Maintenance Supervisor Peder Hovland met with the board requesting authorization to purchase an ITV from MARCO for the Commissioners Room use.

Motion

Motion was made by Commissioner Hanson, seconded by Beckel and carried unanimously to authorize MIS/Maintenance Supervisor to purchase an ITV from MARCO in the amount of $16,819.09 from the Technology Fund.

Point and Pay

MIS Director Peder Hovland met with the board to discuss the quote from ProWest Associates for on line tax statement and with Point and Pay integration to pay by credit card.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to authorize MIS Director, Peder Hovland to enter into an agreement with Pro-West Associates on line tax statements and with Point and Pay for credit cards.

Sewer Line

Maintenance Supervisor, Peder Hovland met with the board to inform them that he did get an estimate from Horner Plumbing and Excavation Inc. to fix the sewer line at the GCN building.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to have Horner Plumbing and Excavation Inc. to repair the sewer line at the GCN building with an estimate of $1,247 with funding from the GCN account.

HISTORICAL SOCIETY TOUR

Lake of the Woods County Board of Commissioners toured the Historical Society Building.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 12:31 p.m.

Attest:                                                                                     Approved: September 13, 2016

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Ken Moorman

August, 2015

Commissioner Proceedings

August 11, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 11, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 7:30 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

2016 Budget

County Auditor/Treasurer Lorene Hanson met with the board to review the 2016 Budget with the board.

Closed Session

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the regular meeting at 8:30 a.m., pursuant to MN Stat.§13D.03(b), Union Negotiations. Members present: Commissioners Arnesen, Beckel, Moorman, Hanson and Nordlof. Also

present was Human Resource Director, Karen Ose.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to close the closed session and open the regular meeting at 9:03 a.m.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Consent agenda for travel for Angie Eason, Shelly Phillippe and Cassie Brune; MRCC Survey, Great Northern Transmission Line, and Richard Linder letter.

Approval of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda as follows: MaryJo Otten to Morris on August 17-18 for CPU/Computer meeting; Dena Pieper to St. Cloud on September 30, 2015 for Legal Staff Training; Janet Rudd to St. Cloud on September 17-18 for MDRA Conference; Shelley Pepera to St. Cloud on August 16-17for SSIS updates; Heather Blodgett to St. Cloud on August 17-18 for MN Choices Mentor Meeting; Angie Eason and Shelley Phillippe to Grand Forks on August 11-12 for Claims Training; Cassie Brune to Grand Forks on August 12-13 for Claims Training.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of July 28, 2015.

COUNTY SURVEYOR

County Surveyor, Donn Rasmussen met with the board and reviewed projects that were completed and including the re-monumentation projects; located all corners on County Road 17 and located points on County Road 1. Donn informed the board that residents of Lake of the Woods County can call him once a month when he is in Baudette, or they can call him anytime when he is in the Brainerd office.

COUNTY ASSESSOR

County Assessor, MaryJo Otten and Human Resource Director, Karen Ose met with the board to inform the board that there will be an opening for the Assistant Assessor at the end of the year and would like to advertise and interview for an Appraiser/Appraiser Trainee.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to authorize County Assessor, MaryJo Otten and Human Resource Director, Karen Ose to re-write job description and advertise and interview for Appraiser/Appraiser Trainee.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 17,012.91

                                                Commissioners’ Warrants          $   1,783.17

                                                Commissioners’ Warrants          $   1,434.77

                                                Commissioners’ Warrants          $      305.70

Paul Bunyan Transit

Social Services Director, Amy Ballard informed the board on the last transit meeting they expanded the service area to a 6 mile radius east and west of the Brink Center.

Hire Case Aid

Social Services Director, Amy Ballard and Human Resource Director, Karen Ose met with the board requesting authorization to hire Sheri Stebakken,

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to hire Case Aid, Sheri Stebakken, effective August17, 2015 at grade 8, step 1, $15.45 per hour, points 207.

GREAT NORTHERN TRANSMISSION LINE

Commissioner Hanson informed the board that he attended the Great Northern Transmission line public hearing that was held on August 6 in the matter of the application of Minnesota Power for a route permit and submitted the resolution to the Judge on the preference of the orange route that the county board passed.

auditor/treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows:

                                           Revenue                      $ 21,962.13                            

                                                Road & Bridge            $ 63,526.40

                                                County Devel              $   1,232.00        

Solid Waste                 $ 29,137.29

EDA                            $        44.56 

    Further moved to authorize the payment of the following auditor warrants:

                                                July 31, 2015               $586,370.51

                                                August 4,2015                        $378,648.07

                                                WARRANTS FOR PUBLICATION

Warrants Approved On 8/11/2015 for Payment 8/14/2015

Vendor Name                                     Amount

Bart’s Trucking Inc                                                                  10,470.00

Earthworks Contracting Inc                                                   12,780.00

Fish/Kevin                                                                10,950.00

Hoffman, Philipp & Knutson, PLLC                          4,120.00

Howard’s Oil Company                                            9,207.99

LOW Highway Dept                                                                  5,812.40

Mar-Kit Landfill                                                        13,497.75

Miovac/Tim                                                              10,110.00

R & Q Trucking, Inc                                                  5,612.75

Woody’s Service                                                       3,961.09

                                Zuercher Technologies, LLC                                                   2,190.00

58 Payments less than  2000                              27,190.40                                                                               Final Total:                                                115,902.38       

Extension Contract

County Auditor/Treasurer, Lorene Hanson presented the 2016 Extension Contract to the board for approval.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to enter into the MN Extension Contract effective January 1, 2016 thru December 31, 2018 and authorize Chairman Arnesen to sign.

Veterans Service Contract

County Auditor/Treasurer, Lorene Hanson presented the 2016 Veterans Service Officer contract to the board for approval.

Resolution

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the following resolution:

Resolution of Lake of the Woods County

County Veterans Service Office Operational Enhancement Grant Program

Resolution No. 15-08-01

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purpose of enhancing services offered to veterans; to reduce homelessness amount of veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Law 2013 Chapter 142 Article 4. This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Chairman Arnesen is hereby authorized to execute the Grant Contract for the County Veterans Service Office Operational Enhancement Grant Program, on behalf of Lake of the Woods County.

Cell Phone Stipends

County Auditor/Treasurer, Lorene Hanson presented a request from MIS Director, Peder Hovland for cell phone stipends for smart phones for his office.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize MIS/GIS Director, Peder Hovland and GIS /MIS Specialist, Daniel Fish a cell phone stipend for smart phones in the amount of $60.00 per month.

Amend Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to amend the agenda and add “permission to advertise and interview for Deputy Auditor/Treasurer- Fiscal Officer”.

Fiscal Officer

County Auditor/Treasurer, Lorene Hanson and Human Resource Director, Karen Ose met with the board to inform them that they want to repost for Fiscal Officer for the County Auditor/Treasurer’s office.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson and Human Resource Director, Karen Ose to repost, interview and hire for Deputy Auditor/Treasurer- Fiscal Officer as previously approved on July 14, 2015.

County Land Leases/Timber Sales

County Auditor/Treasurer, Lorene Hanson met with the board and informed them that County Assessor, MaryJo Otten reviewed the land values in Lakewood Township and that the Tillable land value now is $8.90 per acre and Non-Tillable value is at $7.70 per acre; she also mentioned that she received a request from an individual farmer requesting to lease the non-tillable land. The consensus of the board was that individuals could lease this land for farm use only.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to approve the current land value rates in Lakewood Township for Tillable land at $9.00 per acre and Non-Tillable land at $8.00 per acre with the contract period not more than three years.

Timber Sales

Commissioner Hanson discussed timber sales and county administrative lands (tax forfeited) and the possibility of harvesting timber. The board placed this under Old/New Business.

PUBLIC WORKS

Ditch Update

Public Works Director, Tim Erickson and Assistant Engineer, Boyd Johnson met with the board and updated them on the drainage project. They presented a map of area ditching needs. This will be an on-going project with weekly meetings with drainage as the priority; one-third of the 75 miles of ditch work is on judicial ditches. Other areas of projects consist of road and culverts. The estimated time to get this work completed will be three years.

Approval to Hire

Public Works Director, Tim Erickson met with the board requesting permission to hire a heavy equipment operator. Tim informed the board that newly hired Mike Huerd has over seventeen years of heavy equipment experience and is also a certified diesel mechanic. With his years of experience he would like to start him at step 4.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the hiring of Mike Huerd at grade 10, step 4, $18.55 per hour, point 233, effective date of hire August 24, 2015.  

Recess

The meeting was called to recess at 10:55 a.m. and reconvened at 11:04 a.m. as follows:

Correspondence

The board reviewed the letter from Richard Linder in regard to the minimum maintenance road. Commissioner Beckel informed the board the she spoke to Public Works Director, Tim Erickson and he will go out and look at it and have it mowed to make it more drivable; acknowledged thank-you letter from the Ubel family.

MRCC SURVEY

Commissioner Beckel reviewed a survey from MRCC with the board for their comments.

LAKEWOOD NURSING SERVICE

Jay Ross, CHI Finance Director met with the board to review the 2016 budget. Staff gave an overview of the programs that LakeWood Nursing Service provides to the community. They discussed the budget, funding sources, operational expenses and grants that they receive; proposed that the board budget for FY 2016 $60,172. He explained that they do not know how much grant money they will receive, but anticipating approximately the same as last year. Jay informed the board that the new contract should be delivered soon. The board requested County Auditor/Treasurer, Lorene Hanson to assign $65,000 for the 2016 Nursing Service budget.

SHERIFF

County Sheriff, Gary Fish met with the board requesting authorization to enter into Minnesota Department of Public Safety Grant for Emergency Management.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to enter into the Minnesota Department of Public Safety Grant for Emergency Management effective January 1, 2015 thru December 31, 2015 in the amount of $13,044 for planning, wages and benefits for Emergency Management Director.  

Law Enforcement Roof

County Sheriff, Gary Fish met with the board and informed the board that the roof is still leaking after maintenance patched as much as they could. He informed the board that he did get a quote and the cost of replacement of the roof would be around $24,000. He noted that the roof is 30 years old. Chairman Arnesen requested that he come back to the next meeting to discuss this further.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:50 a.m.

Attest:                                                                                     Approved: August 25, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward Arnesen

County Auditor/Treasurer      

=====================================================================================

Commissioner Proceedings

August 25, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 25, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, and Tom Hanson. Absent, Patty Beckel. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

2016 Budget

County Auditor/Treasurer Lorene Hanson met with the board to review the 2016 Budget with the board.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Consent agenda for travel for James Austad, credit card, and budget discussion.

Approval of Consent Agenda

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda as follows: Dawn Christianson and Stacy Novak to Morris MN for Auditor/Treasurer Tax meeting on September 15-16; Erik Tange to Duluth for Driver License Agent Training on September 22-23; Janet Rudd and Stacy Novak to Little Falls on October 4-5 for Driver License Agent Training; Dawn Christianson to Bemidji on September 21-22 for Drivers License Agent Training; Jodi Ferrier to East Grand Forks for Foster Care Licensing Training with DHS on September 30-October 1; Boyd Johnson to Brainerd for Mn/DOT’s 2015 Right of Way Professionals Workshop on September 22-25; Tim Erickson to Bemidji for Annual County Engineers’ Seminar on September 9-10;  Leah Larson to Duluth on October 15-16 for Health and Human Service Conference; Daniel Fish to Duluth for GIS Conference on October 7-9; James Austad to Brainerd for Attorney Conference September 10-11.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of August 11, 2015.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 11,321.78

                                                Commissioners’ Warrants          $ 25,879.44

Credit Card

Social Services Director, Amy Ballard requested approval for Sheri Stebakken to be issued a County Credit Card.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve a county credit card for Sheri Stebakken.

Recess

The meeting was called to recess at 9:25 a.m. and reconvened at 9:30 a.m. as follows:

auditor/treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows:

                                           Revenue                      $   14,000.53

                                                Road & Bridge            $280,779.49

                                                County Devel              $   11,041.50     

Solid Waste                 $   10,377.88

EDA                            $     4,209.00 

WARRANTS FOR PUBLICATION

Warrants Approved On 8/25/2015 For Payment 8/28/2015

Vendor Name                                                                Amount

Cenex Co-Op Services, Inc.                                               12,317.47

Computer Professionals Unlimited Inc                               3,071.00

Crop Production Service                                                      7,522.39

Holiday                                                                                  2,001.51

Lavalla Sand & Gravel Inc                                                 150,000.00

Liberty Tire Recycling, LLC                                                  4,736.20

M & J Construction Of Holt, Inc.                                       100,011.20

Northwest Community Action, Inc                                        3,428.50

Pro-West & Associates, Inc                                                  2,000.00

Rinke-Noonan                                                                     11,041.50

Ziegler, Inc                                                                          10,603.00

44 Payments less than 2000   13,675.63

Final Total:   320,408.40

    Further moved to authorize the payment of the following auditor warrants:

August 12, 2015                     $   9,203.01

August 17, 2015                     $111,669.03

August 17, 2015                             (14.84)

August 17, 2015                     $    4,927.09

                                                  August 19, 2015                     $       792.30

August19, 2015                      $ 97,555.71

Exclusive Off-Sale

County Auditor/Treasurer, Lorene Hanson met with the board informing them that an individual inquired that they would like to apply for an Exclusive Off-Sale license; informed the board the MN Statutes § 340A.405 requires that a public hearing needs to be held on the issuance of this type of license.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to set a Public Hearing for an Exclusive Off-Sale Liquor License for September 22, 2015 at 11:00 a.m. pursuant to MN Statutes §340A.405.

Flu Shots

FLU SHOTS

County Auditor/Treasurer, Lorene Hanson met with the board inquiring if the board would like to offer flu shots again this year.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously  to offer flu shots to all county employees for the fall of 2015. The county will only pay for vaccinations that are administered at the Government Center. The county will not pay for offsite vaccinations at any other locations or time.

MIS/GIS

MIS/GIS Director, Peder Hovland met with the board requesting approval to purchase a computer for the Social Service Department.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the purchase for a computer in the amount of $1,051.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for roof replacement on the Law Enforcement Center in the amount of $24,872.40.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to authorize County Sheriff to replace the Law Enforcement Center roof in the amount of $24,872.40 from the building fund reserve.

COMMITTEE REPORTS

Commissioner Moorman updated the board on the Joint Powers Natural Resource Board Joint Powers Agreement.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund

Land Trade-

Aquatic Invasive Species-New Catch and Release Signs

Township Road Inventory

Beaver

Clementson Bridge Property/Water Accesses-Waiting on Lessard Grant Money Meeting

L/W Area Park & Trails-Remove

L/W Broadband/Communications- Remove

NWA  Airport- Meet with MNDOT

HWY 172 N Corridor

Department Head Evaluations

Exit Interviews

Timber Sales

Recess

The meeting was called to recess at 10:25 a.m. and reconvened at 10:34 a.m. as follows

LAND AND WATER PLANNING

Land and Water Planning Director Josh Stromlund met with the board and presented an application for a Zone Change from Natural Environment to Commercial -Recreation for Dale and Connie Peterson to allow the applicant to conduct a commercial business consisting of a Resort- Recreational Area. Correspondences were acknowledged.  Josh informed the board that the Planning Commissions did approve the application with conditions. Josh reviewed the Finding and Facts with the board:

Motion

Motion was made by Commissioner Moorman, Seconded by Commissioner Hanson and carried unanimously to approve the Zone Change from Natural Environment to Commercial-Recreation for Dale and Connie Peterson to allow the applicants to conduct a commercial business consisting of a Resort-Recreational Area with the following conditions: Follow state guidelines(department of health, wetlands, etc.)

INFO:INFO:INFOINFO
Name of Applicant:Dale and Connie Peterson – ApplicantRichard Babler – OwnerDate:August 12, 2015
 
Location/Legal Description:A 7.45 acre tract in Govt. Lot 2 and the SW¼SE¼ of Section 5, Township 163N, Range 34W (Lakewood Township)
 
Current Zoning Classification:Natural EnvironmentProposed:Commercial-Recreation
 
Parcel Number(s):14.05.31.010Application Number:15-06ZC

The Planning Commission shall consider all facts from all sources prior to submitting a recommendation to the County Board relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

  1. Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

X Yes  ___No

COMMENTS:COMMENTS:
Comments:Resort and recreational area with commercial property
 
  1. Are the existing surrounding land uses consistent with the proposed zoning classification?

X Yes  ___No

COMMENTS:COMMENTS:
Comments:See #1
 
  1. Will the zone change alter the characteristics of the neighborhood?

__­_Yes X No

COMMENTS:COMMENTS:
Comments:Continued resort/recreational
 
  1. Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

__­_Yes X No

COMMENTS:COMMENTS:
Comments:About the same as current use
 
  1. What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

X Yes  ___No

COMMENTS:COMMENTS:
Comments:Electric/sewer and water, must follow guidelines
 
  1. Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

__­_Yes X No

COMMENTS:COMMENTS:
Comments:It will not impede
 
  1. Has there been a change in the development in the general area of the property in questions?

X Yes  ___No

COMMENTS:COMMENTS:
Comments:Expansion of resorting functions
 

8.   Will the zone change have a negative effect on property values in the neighborhood?

__­_Yes X No 

COMMENTS:COMMENTS:
Comments: 
 
CONDITIONSCONDITIONS:
Conditions:Follow state guidelines (Department of Health, wetland, etc)
 

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners adopt the above findings and DENY / APPROVE the application for a zone change be WITH / WITHOUT conditions.

_____________________________________                                                   August 12, 2015

                        Tom Mio                                                                                             Date

Chair, Planning Commission

The Lake of the Woods County Board of Commissioners hereby adopt the above findings of fact of the Lake of the Woods Planning Commission WITH / WITHOUT modification(s) and DENY / APPROVE the application for a zone change WITH / WITHOUT special conditions.

_____________________________________                                              ____________________

                        Ed Arnesen                                                                                         Date

Chair, County Board of Commissioners

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to final payment for SAP 39-601-030.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof  and carried unanimously to authorize final payment for Lake of the Woods County (Force Account) in a total of $55,853.00 and herby authorize final payment

Building Committee

Tim updated the board on the Social Services Department office space and reviewed a plan for remodeling for more office space with the board; requested permission to start the remodeling hopefully on Labor Day weekend.

Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to amend the agenda and add authorization to remodel office space for Social Services Department.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to proceed with the floor plan that was presented to the board for remoldeling of the Social Services Department in the amount of $10,000 from the building reserve fund.

Lake of the Woods Fairgrounds-2016 Budget

Fairground Board members Nicole Hancock, Alana Canfield, Dave Antonson, Otto Lee, Ruth Lee, Joyce Foss and Brenda Rone met with the board requesting additional funds for 2016 budget. They informed the board that they have water issues, gravel work, grand stand to be fixed, canopy work and electrical work.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to levy $25,000 for the 2016 Fairgrounds budget.

Budget

Chairman Arnesen discussed setting up one more budget date, the board set September 8, 2015 at 7:30 a.m.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:45 a.m.

Attest:                                                                                     Approved: September 8, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward ArnesenCounty Auditor/Treasurer

August, 2014

Commissioner Proceedings

August 5, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 5, 2014, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: 4-H, Meeting for Commissioner Beckel and Arnesen on June 25, with Governor Dayton, PERA Resolution, Lake of the Woods Investment Plan, MCIT Dividend and Human Resources.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows:  Commissioner Arnesen and Beckel – Meeting with Governor Dayton on June 25, 2014.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of July 22, 2014 regular meeting with changes. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                           Revenue                              $      25,208.62          

                                                Road & Bridge                     $      81,752.15

                                                Solid Waste                          $        6,378.08

                                                EDA                                     $         1,500.00

                                                      114,838.85     

WARRANTS FOR PUBLICATION

Warrants Approved On 8/05/2014 For Payment 8/08/2014

Vendor Name                                                             Amount

Cenex Co-Op Services, Inc.                                            13,593.80

Contech Engineered Solutions LLC                               14,408.80

Cps Technology Solutions                                               2,400.00

Envirotech Services Inc                                                    9,275.23

Government Management Group, Inc                             3,500.00

LOW Highway Dept                                                            4,222.72

Northern Bag and Box Company                                     4,260.00

Strata Corp, Inc                                                                 34,230.35

Titan Machinery                                                                 2,833.58

Tveit/Byron                                                                          2,610.48

70  Payments less than 2000   23,503.89

Final Total:  114,838.85

Further moved to authorize the payment of the following auditor warrants:

July, 24, 2014                  $     22,925.59

July, 29, 2014                  $       1,219.12

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PERA- Correctional Plan Members

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board to inform them that in July 1, 1999 the Legislature created the PERA Local Government Correctional Service Employees Retirement Plan and the first employees enrolled in the Correctional Plan were transferred from the Coordinated Plan and had Social Security coverage as members of that plan.  PERA, when later named the State’s Social Security Administrator, took steps in 2004 to process the paper work for extending Social Security coverage under the State’s 218 agreement to position the PERA Correctional Plan. PERA recently learned, however, that individuals enrolled in the Correctional Plan who had not been members of the PERA Coordinated Plan as correctional personnel were not automatically eligible to be covered by Social Security, despite the paper work processed in 2004. PERA was told that to sanction Social Security coverage for individuals who have been enrolled as new participants in the Correctional Plan, a referendum must take place and the results of that process must then be documented in the State’s Section 218 agreement. PERA needs county boards to indicate to how the vote should be conducted. The process- majority vote or divided vote, which will be decided, based on the responses they receive from counties and that will be the process that PERA will use.

Motion

Motion was made by Commissioner Arnesen to elect the “Majority” vote for the PERA Local Government Correctional Plan to be able to sanction Social Security coverage for individuals who have been enrolled as new participates in the Correctional Plan. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services

Claims

Social Service Financial Officer, Christine Hultman, met with the board requesting approval of claims as follows:

Motion

Motion was made by Commissioner Arnesen to approve the following claims against the county:

                                                Commissioners’ Warrants          $   11,418.84                        Commissioners’ Warrants          $      1,764.75

                                                Commissioner’s Warrants          $      2,091.88

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Assistant, Dena Pieper met with the board to request authorization to send the job descriptions of the County Auditor/Treasurer and Human Resources to Truesight for their recommendation for the grade. Dena informed the board that the cost per hour is $195 for non-members and $175 per hour for members. The board requested Dena to inquire what a yearly membership would cost.

Motion

Motion was made by Commissioner Moorman to authorize Human Resource Assistant, Dena Pieper to forward the Auditor/Treasurer and Human Resources job description to Turesight for their recommendation for grade of the positions at the rate of $195 per hour. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:45 a.m. and reconvened at 10:50 a.m. as follows:

MCIT

The board reviewed the Minnesota Counties Intergovernmental Trust letter and the 2014 Dividend allocated to Lake of the Woods County is $55,316

UPDATES

Airport – Bosch will be leasing land around the airport for use in the winter time for testing purposes; new managers started flight school and purchased a twin prop float plane.

HRDC- Annual meeting was held in Clearwater

Let’s Go Fishing of Minnesota– County should be receiving a letter from the Let’s Go Fishing attorney in regards to the freeze on Lake of the Woods Boating checking account; she stated that the money that was frozen was under their tax I.D. number

RON STREED- Flooding Issues

Ron Streed met with the board to discuss water issues that has accrued on his property for the second time this summer and the 480 acres that have been tiled that is supposed to drain in the Baudette Bay, but does not and drains into his property and the other property surrounding him. Public Works Director, Tim Erickson discussed a few options that they could use such as Lidar Data or possible a drainage study. Tim will also check with the MN DOT on their plans for the 2016 season. The board requested that Public Works Director, Tim Erickson get an estimate of a Drainage Study.

SHERIFF

County Sheriff, Gary Fish met with the board requesting donation of vacation time to help with a catastrophic illness from an employee in his office and to discuss the purchase of  an Airboat with $43,000 of funding from the Stonegarden grant and the remainder $18,000 to be paid by the county. The board requested that he look into to make sure the airboat has floatation device on it and bring back to the board.

Motion

Motion was made by Commissioner Hanson to approve the donation of vacation time for Lake of the Woods County employees to donate eight (8) hours of their time and up to twenty (20) days combined total from all employees, to help with a catastrophic illness for an employee in the Sheriff’s office. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Wetland Meetings

Land and Water Planning Director, Josh Stromlund met with the board and informed them that the Wetland Conservation act meetings will now be held once a month; act and will now be held in Northern MN, often notification of these meetings are very short notice on dates and times, so Josh explained that he may not be on the consent agenda for these meetings; Josh informed the board that the the DNR roles and regulation on Wetlands will be heard next legislative session.

Drainage Committee Update

Land and Water Planning Director, Josh Stromlund met with the board and discussed the drainage committee meeting, and discussed ditches that may not or are not beneficial anymore and others that are useful; possibility of placing them back on the assessment role and if not beneficial, to abandon them.  The board requested the Drainage Committee look into and prioritizes the ditches and the usefulness of them.

HWY # 72

Tom Dinndorf , Rotary member met with the board and informed the board that the City of Baudette Council members are in support of HWY 72 to be rerouted to go down Main street , and passed a resolution of support of the re-location. After discussion, the board concurred that they want to know if it is even feasible for the road to go through downtown before they will consider the re-location of Hwy 72. The board requested Public Works Director, Tim Erickson to assist Tom Dinndorf with contacting MN DOT in Bemidji to see what steps are necessary and if feasible to re-locate HWY #72.

RECESS

The meeting was called to recess at 11:45 a.m. and reconvened at 11:50 a.m. as follows:

LAKE OF THE WOOD 4-H

4-H Director, Aprille LeVassuer, Camp Director, Alicia Beckel, 4-H Leaders, Jennifer Wilmar, Sunny Dorow and Christine Bergman met with the board to inform them of the activities that the local 4–H groups have worked on. Several of the 4-H kids presented their projects that they will be showing at the State Fair. 

RECESS

The meeting was called to recess at 12:22 p.m. and reconvened at 1:40 p.m. as follows:

2014 BUDGET

The board met with Veterans Service Officer, Rick Rone to review his budget and also reviewed the revenue budgets.

With no further business before the board, Chair Beckel called the meeting to recess at 3:15 p.m.

Attest:                                                                                     Approved: August 26, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board

================================================================================================

Lake of the Woods County

Public Meeting

County Ditch 1

August 4, 2014

The Lake of the Woods County Board met on Monday, August 4, 2014, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the County Ditch 1 Public Meeting to order at 7:00 p.m. Commissioners present: Patty Beckel, Ed Arnesen, Tom Hanson, and Ken Moorman.  Also present were: County Auditor/Treasurer Mark Hall, Deputy Auditor/Treasurer Stacy Novak, Public Works Director Tim Erickson, County Attorney James Austad, Land and Water Planning Director Josh Stromlund and County Ditch 1 Beneficiaries.

Introduction

Chair Patty Beckel welcomed all Ditch 1 Beneficiaries and gave a brief description as to the purpose of the public meeting. 

Public Works Director

County Public Works Director, Tim Erickson gave a brief informational update on the expiring assessments on Ditch 1 for the two projects established in 2005 and 2010. He continued with his thoughts to propose a yearly maintenance assessment that is comparable to what beneficiaries are currently paying; roughly $13,200 or 3%. He noted items such as upcoming culvert replacements, brush cutting, and spraying.

The beneficiaries were able to express their questions and concerns including: outlet fees for those parties outside the beneficiary area that were draining into the ditch, culverts being shut by an owner, unauthorized spraying of needed ditch vegetation by an owner, the ditch fund balance and use of funds, limits as to what could be assessed, return on investment dollars, prioritizing maintenance needs, and the number or ditches located within the county and why not all of them are being assessed.  

Additional Correspondence

Commissioner Beckel had received a letter from Richard Lindner prior to the meeting regarding his property. Richard was asked to share his concerns.

Non-formal Action

By general consensus, the Beneficiaries and the County Board/Ditch Authority, approved to continue with a yearly maintenance assessment at the proposed 3% and to review again in 3 years, or sooner, if the need arises. No formal board action was required.

Adjourn

With no further discussion before the County Ditch Authority, Chair Patty Beckel adjourned the public meeting at 8:12 p.m.

Attest:                                                                                                 Approved:       August 26, 2014

____________________________                                              ______________________________

Stacy Novak, Deputy Auditor/Treasurer                                      Patty Beckel, County Board Chairperson

================================================================================================

Commissioner Proceedings

August 26, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 26, 2014, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: S E H memo, Fair Grounds, Energy Audit, and Assessment of Federal Building.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Jodi Ferrier to Duluth October 9-10 for the St. Louis County Health and Human Service Conference; Amy Ballard to Mankato on September 17-20 for Borderland Substance Abuse Court Training; Janet Rudd to St. Cloud on September 18-19 for MDRA Conference; Stacy Novak to St. Paul on September 3-4 for MCCC meeting; Boyd Johnson to Brainerd October 1-3 for Mn/DOT’s 2014 Right of Way Professional Workshop; Tim Erickson to Bemidji September 3-4 for the 33rd Annual District II County Engineers’ Seminar; Barry Bailey’s  to St. Cloud August 25-26 for tire disposal.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Nordlof to approve the minutes of July 31, 2014 Emergency meeting, August 4, Ditch 1 Public Hearing meeting and August 5 Regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                           Revenue                              $      40,495.85          

                                                Road & Bridge                     $      47,956.42

                                                Nat. Resc Enhanc                 $        1,561.00

                                                Solid Waste                          $       34,340.29

                                                EDA                                     $         8,937.15

                                                      133,690.71     

WARRANTS FOR PUBLICATION

Warrants Approved On 8/26/2014 For Payment 8/29/2014

Vendor Name                                                                Amount

Andy’s Garage, Inc.                                                               2,196.87

Baudette/City Of                                                                     3,520.07

Burg Electronic Recovery                                                     9,750.00

Contech Engineered Solutions LLC                                  19,276.08

Earthworks Contracting Inc                                                  3,420.00

Election Systems & Software, Inc                                        2,911.29

Esri                                                                                          3,900.00

Farmers Union Oil Co.                                                          2,979.44

Headwater Regional Development Commiss                    2,250.00

Hoffman, Dale, & Swenson, Pllc                                         10,603.00

Howard’s Oil Company                                                         4,045.87

Mar-Kit Landfill                                                                    15,988.50

Northern Light Region                                                         2,097.53

Northwest Community Action, Inc                                        2,817.50

Northwest Tire Inc                                                                2,140.00

Pro-West & Associates, Inc                                                  2,050.00

R & Q Trucking, Inc                                                               3,497.75

Sandpieper Design LLC                                                        4,000.00

Titan Energy Systems, Inc                                                    2,050.00

Woody’s Service                                                                   7,838.65

78 Payments less than  2000   27,613.63

Final Total:   134,946.18

 Further moved to authorize the payment of the following auditor warrants:

August 6,   2014             $   126,741.10

August 11, 2014             $   113,478.11

                                                August 12, 2014             $   274,272.90

                                                August 15, 2014             $       3,906.75

                                                August 20, 2014             $     11,161.41

                                                August 21, 2014             $   100,280.63

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Vet’s Service Contract

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for Veterans Service grant program.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution of Lake of the Woods County

County Veterans Service Office Operational Enhancement Grant Program

Resolution No. 14-08-01

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following program: County Veterans Service Office Operational Enhancement Grant Program. The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purpose of enhancing services offered to veterans; to reduce homelessness amount veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Law 2013 Chapter 142 Article 4. This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that the Chair Beckel is hereby authorized to execute the Grant Contract for the County Veterans Service Office Operational Enhancement Grant Program, on behalf of the Lake of the Woods County.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

DNR Short Term Lease

County Auditor/Treasurer Mark E. Hall met with the board requesting approval to enter into a short term lease with the State of Minnesota for use of Premises to conduct topographic surveys, wetland delineations and 25 geotechnical borings.

Motion

Motion was made by Commissioner Arnesen to approve the lease with the State of Minnesota for use of Premises to conduct topographic surveys, wetland delineations and 25 geotechnical boring, effective August 15, 2014 thru May 31, 2015 and authorize Chair Beckel to sign. The motion was made seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Short Elliott Hendrickson

Chair Beckel reviewed the e-mail from Benita Crow, from Short Elliott Hendrickson inquiring if the county wants them to move forward with the wetland delineations and borings for the potential airport at the NW Angle.

Motion

Motion was made by Commissioner Arnesen to authorize Short Elliott Hendrickson to move forward with the wetland delineation and borings at the site for the potential airport at the NW Angle. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims as follows:

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants          $   13,934.98

                                                Commissioners’ Warrants          $   29,839.76

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Child Support Update

Child Support Officer, Craig Severs met with the board and informed the board that Governor Mark Dayton proclaimed the month of August has “Child Support Awareness Month”. Craig reviewed the stats of cases he manages and the steps that are required to maintain child support collections. Social Service Director, Nancy Wendler commented that Craig works hard with both parents and does an excellent job as the Child Support Officer for Lake of the Woods County.

MIS/GIS

GIS Specialist, Daniel Fish met with the board and updated them on his GIS Conference he attended and reviewed mapping links that he has created.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to purchase an airboat and approval for the contract with University of North Dakota for Coroner services.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff Gary Fish to purchase an Airboat in the amount of $60,995, with $42,496 from the 2013 Stonegarden Grant and the remaining balance of $18,499 from the Sheriff’s budget. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to enter into a service agreement with the University of North Dakota School of Medicine and health Sciences for Coroner services effective September 8, 2014 in the amount of $7,858 for one year, unless otherwise terminated or extended as per contract and authorize Chair Beckel to sign.. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS ROD AND GUN CLUB

Lake of the Woods Rod and Gun Club President, Bob Lain met with the board requesting funds to help with the Trap Shooting Club for possible State Grant matching funds.

Motion

Motion was made by Commissioner Hanson to contribute $3,500 for a trap machine from the Con-Con fund to the Rod and Gun Club to update the facilities for the County Residents. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Josh presented an application for Conditional Use Permit for Neil Novacek to allow him to move more than ten (10) cubic yards of material and informed the board that the Planning Commission reviewed the application and recommends for approval.

Motion was made by Commissioner Arnesen to approve the following:

Lake of the Woods County Planning Commission

Findings of Fact and Decision

Name of Applicant:  Neil Novacek                                                                Date:  August 13, 2014

Location/Legal Description:  Lots 11 and 12, Block 1, Sandy Shores 4th Addition – Parcel #16.61.01.110

Project Proposal:  Applicant is requesting a conditional use permit, as required by Section 902 of the Lake of the Woods County Zoning Ordinance, to allow the applicant to move more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of installing an access and repairing shoreline damage.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Shoreline maintenance.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES (X)  NO (  )  N/A (  )

Why or why not?  Maintain shoreline.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Protect shoreline from erosion.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  Stabilize shoreline.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Proposal addresses issue.

7. Is the site in harmony with existing and proposed access roads?       YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses?              YES (X)  NO (  )  N/A (  )

Why or why not?  Many have rip rap to protect shoreline and lake access.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Cabin area.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                 YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                 YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                       YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

The specific conditions of approval are as follows:  Meet DNR requirements for boat ramp and rip rap project.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved  as Presented  (  )       Approved with Conditions  (X)             Denied  (  )

                                                                                    _____________________________________

                                                                                                            Tom Mio

                                                                                                        Chair, Planning Commission

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Josh presented a an application for Conditional Use Permit for Efrem Novacek to allow him to move more than ten (10) cubic yards of material and informed the board that the Planning Commission reviewed the application and recommends for approval.

Motion was made by Commissioner Hanson to approve the following:

Lake of the Woods County Planning Commission

Findings of Fact and Decision

Name of Applicant:  Efrem Novacek                                                             Date:  August 13, 2014

Location/Legal Description:  Lot 23, Block 1, Sandy Shores – Parcel #16.55.01.230

Project Proposal:  Applicant is requesting a conditional use permit, as required by Section 902 of the Lake of the Woods County Zoning Ordinance, to allow the applicant to move more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of installing an access and repairing shoreline damage.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Shoreline maintenance.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Maintain shoreline.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Protect shoreline from erosion.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  Stabilize shoreline.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Proposal addresses issue.

Is the site in harmony with existing and proposed access roads?       YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

7. Is the project proposal compatible with adjacent land uses?              YES (X)  NO (  )  N/A (  )

Why or why not?  Many have rip rap to protect shoreline and lake access.

8. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Cabin area.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

13. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

16. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                     YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

The specific conditions of approval are as follows:  Meet DNR requirements for boat ramp and rip rap project.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved  as Presented  (  )       Approved with Conditions  (X)             Denied  (  )

                                                                                    _____________________________________

                                                                                                            Tom Mio

                                                                                                        Chair, Planning Commission

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and informed the board that the bid opening on August 25, 2014 for CSAH 17 to Rocky Point, Project No. SP 039-617-008 went to the lowest bidder in the amount of $4,598,256.57, Knife River Materials.

Motion

Motion was made by Commissioner Moorman to award the bid for project CSAH 17, Project No. SP 039-617-008, to Knife River Materials, contingent upon the approval from the Civil Rights Office. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Barge Run/Markit Landfill

Public Works Director, Tim Erickson informed the board that the barge run will be held on August 30; informed the board that there will be a meeting with Markit Landfill on September 17 at 11:30 a.m. to discuss the Markit Landfill costs, the meeting will be held at Rosalie’s Restaurant.

Amend Agenda

Motion was made by Commissioner Hanson to amend the agenda and add Letter of Retirement from Dale McGuire to the agenda. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Landfill- Letter of Retirement

Public Works Director, Tim Erickson, informed the board that Dale McGuire intends to retire on December 1, 2014 and requested approval to advertise and hire.

Motion

Motion was made by Commissioner Nordlof to authorize Public Works Director, Tim Erickson to advertise and hire for a Solid Waste Processor contingent upon receiving the retirement letter. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Energy Audit

The board discussed the free energy audit conducted by REA and requested Public Works Director, Tim Erickson to coordinate the service.

Tile Drainage Issues

Public Works Director, Tim Erickson informed the board that there are issues going on again with drainage tile being placed without proper paperwork and just wanted to inform the board about the situation and that he will take the proper steps for correction.

RECESS

The meeting was called to recess at 11:45 a.m. and reconvened at 11:50 a.m. as follows:

PREVENTION COALITION

Prevention Coalition Fiscal Officer, Christine Hultman met with the board requesting approval for the 2013-2014 Fiscal Report.

Motion

Motion was made by Commissioner Hanson to approve the 2013-2014 Fiscal Report for the Prevention Coalition and authorize Chair Beckel, County Attorney, James Austad and Prevention Coalition Fiscal Officer, Christine Hultman to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

FAIR GROUNDS DONATION

Commissioner Hanson informed the board of the donation that the county gave to the fair grounds for the help of constructing a pavilion. The County Board was informed that the project was given to the lowest bidder, but now they are re-bidding the project.

Motion

Motion was made by Commissioner Hanson to place the Fair Grounds money of $45,000 into a designated account for further clarification of the building project. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Formal Request

The board considered the process when organizations come to the board requesting funding for projects after the budgeting process for Con-Con funds.  The consensus of the board was that any organization that comes to the board requesting funds that were not applied for at budget time will need to have a resolution or motion by the board’s organization approving such projects before the County Board will approve any funding.

ASSEMENT OF FEDERAL BUILDING

The board discussed the EDA request of having the Federal Building assessed by County Assessor, Mary Jo Otten. The consensus of the board was to have County Assessor, Mary Jo Otten assess the Federal Building.

RECESS

The meeting was called to recess at 12:10 p.m. and reconvened at 1:04 p.m. as follows:

HUMAN RESOURCES

Chair Beckel informed the board that the grades from Trusight for the Human Resource Director and County Auditor/Treasurer have been completed.

Auditor/Treasurer

Motion

Motion was made by Commissioner Arnesen to set the Auditor/Treasurer job description at grade 21, step 1, (points-491) effective August 26, 2014. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Human Resources

Motion to Rescind

Motion was made by Commissioner Hanson to rescind the motion dated July 8, 2014 as follows:

“Motion was made by Commissioner Moorman to set Human Resources Director Job description at grade 12 as recommend by the Personal Committee. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried”

The motion to rescind was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to set the Human Resource Director grade at 16,  point 369. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

LUDE TOWER

Commissioner Hanson informed the board that he spoke with a representative from MN DOT, and that Verizon would like to lease space on the Lude Tower, however, Lake of the Woods County has exclusive rights, and MN DOT does not have the right to grant permission for the use of the Tower. Commissioner Hanson will meet with County Attorney, James Austad upon receipt of lease changes.

JOINT MEETING

Commissioner Hanson discussed a potential joint meeting with the City of Baudette for a housing project.

CLOSED SESSION

Motion was made by Commissioner Hanson to close the regular meeting at 1:55 p.m. and open the closed session pursuant to MN Statue §13D.03, subd. 1 (b), – Union Negation’s.  the motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following were present: Commissioners Arnesen, Beckel, Hanson, Moorman and Nordlof, County Auditor/Treasurer, Mark Hall.

Motion was made by Commissioner Hanson to close the closed session and open the regular meeting at 2:15 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

With no further business before the board, Chair Beckel called the meeting to recess at 2:16 p.m.

Attest:                                                                                     Approved: September 9, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board

August, 2013

Commissioner Proceedings

August 13, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 13, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: County Auditor/Treasurer, Mark E. Hall, Deputy Auditor Janet Rudd and Vicki Neesen.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel to approve the agenda with the following additions: Ditch Assessments and Housing Study Meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Travel for Daniel Fish to Grand Forks on September 10-12 for GIS Conference. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof to approve the minutes of July 23, regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

notice of postponement of cartway

Attorney Nora Crumpton, from Anderson Law Offices, requested a postponement of the Schrandt Cartway that was scheduled for 1:00 p.m. today and requested the Public Hearing be moved to August 27, 2013 at 1:00 p.m.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants      $12,810.79

                                                            Commissioner Warrants      $  3,879.74

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

MN Care Contract

Social Service Director, Nancy Wendler met the board requesting approval for the contract amendment between the State of Minnesota and Lake of the Woods County Social Service to process MinnesotaCare.

Motion

Motion was made by Commissioner Moorman to approve the contract amendment between the State of Minnesota and Lake of the Woods County Social Services effective 07/01/13 through 12/31/13, for Lake of the Woods County Social Services to process MinnesotaCare applications, and to authorize Social Services Director, Nancy Wendler, and Chairman Hanson to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COORESPONDENCE

The following correspondence was read and acknowledges: LakeWood Health Center-Public Health, Score Gant, DNR Assessment, and MCIT Dividend.

County Auditor/Treasurer

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

Revenue                      $  35,822.70   

Road and Bridge        $106,776.28

Solid Waste                 $   8,635.09

Co. Develp                  $   1,908.68

Solid Waste                 $ 26,898.34

EDA                            $    1,500.00

                                    $172,906.00

WARRANTS FOR PUBLICATION

Warrants Approved On 8/13/2013 For Payment 8/16/2013

Vendor Name                                                                   Amount

Achen/Brian                                                                  3,238.00

Cenex Co-Op Services, Inc.                                    10,008.30

Envirotech Services Inc                                           71,949.76

Howard’s Oil Company                                              3,997.01

LOW Highway Dept                                                    4,649.79

LOW Sr Citizens                                                          8,372.50

Mar-Kit Landfill                                                           13,958.55

MN Counties Intergovernmental Trust                      2,500.00

Mn Sheriff’s Ass’n                                                         2,060.00

R & Q Trucking, Inc                                                    4,467.75

Titan Machinery                                                          2,024.88

Woody’s Service                                                          8,624.48

86 Payments less than 2000   37,054.98

Final Total:  172,906.00

Further moved to authorize the payment of the following auditor warrants:

                                                July 24,   2013             $      49,945.95

                                                August 2, 2013           $           120.00

                                                August 7, 2013           $      76,670.96

August 7, 2013           $    107,388.07

                                                August 8, 2013           $      (1,523.20)

                                                                                    $   232,601.78   

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Signature Cards

County Auditor/Treasurer, Mark E. Hall met with the board requesting authorization sign checks.

Motion

Motion was made by Commissioner Nordlof to authorize   Chairman Hanson, County Auditor /Treasurer, Mark E. Hall, Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Beckel to authorize   County Auditor/Treasurer, Mark E. Hall, Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Nordlof                    and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor/Treasurer, Mark E. Hall met with the board requesting authorization to sign the Lawful Gambling Exempt Permit for Ducks Unlimited for a raffle.

Motion

Motion was made by Commissioner Beckel to approve the MN Lawful Gambling Exempt Permit for Ducks Unlimited; Lake of the Woods Chapter 55 to conduct a raffle on September 14, 2013 at Sportsman’s Lodge and authorizes County Auditor/Treasurer, Mark E. Hall to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried with Commissioner Nordlof abstaining.

Department of Motor Vehicle

Deputy Registrar, Janet Rudd and County Auditor/Treasurer, Mark E. Hall met with the board and explained that back in 2003, when Janet Rudd was appointed as the Deputy Registrar, the Department of Motor Vehicle did not have the application for change on file and are requesting the application be completed again.

Motion

Motion was made by Commissioner Moorman to authorize, County Auditor/Treasurer, Mark E. Hall and Deputy Auditor/Deputy Registrar 75, Janet E. Rudd to sign the application for Change in Deputy Registrar Conditions. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Housing Study Results

Commissioner Beckel informed the board that the Housing Results have been completed and that a meeting will take place on August 23, at 9:00 a.m. at North Star.

SHERIFF

Re-Set Administration Fees

County Sheriff, Gary Fish met with the board requesting approval to re-set his Office Administration fees.

Motion

Motion was made by Commissioner Moorman to approve the following Civil Process and Record Fees for the Sheriff’s Office:

Civil Process and Record FeesFee
Each individual service, plus mileage$40.00
Individual not found, plus mileage$40.00
Mileage based on round trip1)      $5.00 minimum2)      Charge every trip$0.565
Administrative fee – filing, printing, mailing etc.$10.00
Boat fee, includes mileage$75.00
Commission after execution8%
Filing Fee$20.00
Sale notice, posting 3 copies, plus mileage$40.00
Secure property on execution or other orders$75.00 + 2 deputies’ time, plus mileage
Sheriff’s sale, per sale held$75.00
Draft certificate of sale$25.00
Redemption of property$250.00
Public posting of redeemed property$100.00
Preparing levy$25.00
Writ of execution fee in advance$75.00, plus $15.00 to employer
Building escort – 2 cars required, 2 hours per car minimum$50.00 per hour, per car(total minimum charge = $200.00)
Incarceration doctor co-pay$45.00
Fingerprints$20.00
Public data records25¢ per page for first 100 pages
Public data records50¢ per page 101 and beyond
CD’s$5.00 each

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

atv grant

County Sheriff, Gary Fish met with the board requesting approval for the Off Highway Vehicle Enforcement Grant with the State of Minnesota in the amount of $13,529.00.

Motion

Motion was made by Commissioner Beckel to authorize Chairman Hanson and County Auditor/Treasurer, Mark E. Hall to sign the Off Highway Vehicle Enforcement Grant with the State of Minnesota, Grant No. 66172, with Lake of the Woods County to be reimbursed up to $13,529.00 in state fiscal year 2014, for expenses incurred between the effective date of the grant and June 30, 2014, and 13,529.00 in fiscal year 2015, for expenses incurred between July1, 2014, and Jun 30, 2015, as determined by the grant funding formula. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows:

Borderland Substance abuse Court

Border Land Substance Abuse Court Coordinator, Lisa Sante met with the board to review the 2014 Budget. Lisa introduced newly hired probation officer, Ben Johnson to the board and reviewed the budget plan.

MIS Department

generator

MIS Director, Peder Hovland met with the board requesting authorization to go out for quotes for furnishing and installing a diesel standby generator and closed transition transfer switch for the County Government Center Building.

Motion

Motion was made by Commissioner Arnesen to authorize MIS Director, Peder Hovland to seek quotes for furnishing and installing a diesel standby generator and closed transition transfer switch for the County Government Center Building contingent approval from the State of Minnesota with funding from the 911 budget, The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried. (Approval for this purchase was received from the State of MN on 08-16-13)

DNR FISHERIES

DNR Fisheries Supervisor, Phil Talmage met with the board and reviewed the 2012 Walleye Population Assessment Summary and the Angler Pressure and Harvest results from 1981 to present.

PUBLIC WORKS

Solid Waste Program Manager

Public Works Director, Tim Erickson met with the board requesting approval to hire the Solid Waste Program Manager.

Motion

Motion was made by Commissioner Arnesen to authorize, Public Works Director, Tim Erickson to hire Ted Furbish for the position of the Solid Waste Program Manager effective September 1, 2013 at grade 14, step E, hourly wage of $23.39 per hour. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Solid Waste Processor

Public Works Director, Tim Erickson met with the board requesting approval to advertise, interview and hire for a Solid Waste Processor.

Motion

Motion was made by Commissioner Moorman to authorize, Public Works Director, Tim Erickson to advertise, interview and hire for the position of a Solid Waste Processor. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Custodian II

Public Works Director, Tim Erickson met with the board requesting approval to advertise, interview and hire for a Custodian II.

 Motion

Motion was made by Commissioner Arnesen to authorize, Public Works Director, Tim Erickson to advertise, interview and hire for the position of a Custodian II. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously car

Heavy Equipment Operator

Public Works Director, Tim Erickson met with the board requesting approval to hire a Heavy Equipment Operator that they advertised and interviewed for.

Motion

Motion was made by Commissioner Moorman to authorize, Public Works Director, Tim Erickson to  hire Bruce Erickson as the Heavy Equipment Operator from Permanent Part-time to Fulltime from grade 7, to grade 10  step D at $18.18 per hour effective August 18, 2013 and eliminating one (1) seasonal help hire in the highways department. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Computer

Public Works Director, Tim Erickson met with the board requesting approval to purchase a new computer as budget.

Motion

Motion was made by Commissioner Arnesen to authorize the Public Works Director, Tim Erickson to purchase a new computer, as previously approved within the 2013 budget. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

KEEP IT CLEAN COMMITTEE

Mike Hirst met with the board to update them on the progress of the “Keep It Clean Committee”. Mike informed the board that they picked up 4.25 cubic yards of garbage weighing approximately 800 pounds with a total of 13 miles of shoreline. Mike also discussed the Dumpster Program Highlights and there were over 81 tons of garbage that was discarded in the dumpsters. Mike informed the board that the Committee will be asking for public funding from them and other entities to help with the associated cost of the garbage removal.

Motion

Motion was made by Commissioner Arnesen to budget a total of $5,000 to the “Keep It Clean Committee”, with $2,500 from the 2014 budget and $2,500 from the 2015 budget. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Zoning Director, Josh Stromlund met with the board requesting approval to appoint a member to the Planning Commission/Board of Adjustment for Commissioner District 5.

Motion

Motion was made by Commissioner Arnesen to appoint Anthony Head to the Planning Commissioner/Board of Adjustment for Commissioner District 5. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

COUNTY ASSESSOR

County Assessor, Mary Jo Otten and County Attorney, Philip Miller met with the board to discuss how to proceed with the ANI tax court appeal. Mary Jo explained that the appraisal provided by representatives from ANI states a drastically lower value than the Assessor’s estimated market value for assessment years 2011 and 2012. Also discussed was the possible cost to the County to hire an appraiser to do an appraisal and prepare for tax court and the cost of going to court.

Motion

Motion was made by Commissioner Beckel to authorize County Assessor, Mary Jo Otten to hire an appraiser to appraise the ANI property with the funding from the unallocated account from the MCIT Dividend  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried with Commissioner Nordlof abstaining from voting.

COUNTY ATTORNEY- RESIGNATION

Motion

Motion was made by Commissioner Arnesen to accept the verbal resignation from County Attorney, Philip Miller effective September 3, 2013 at 12:01 a.m. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 12:36 p.m.

Attest:                                                                                     Approved: August 27, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

==========================================================================================================

Commissioner Proceedings

August 27, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 27, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:04 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Deputy Auditor Janet Rudd and Vicki Neesen.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof to approve the agenda with the following additions: Lost Warrant, Co. Rd 4 and 61, Giziibii, and SWCD meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Marti Carlson and Lorene Hanson to St. Cloud on October 23-24 for MN Sales & Use Tax for Local Governments; Mary Jo Otten to Grand Rapids on September 12 for Ethics Course for Assessors; Janet Rudd to St. Cloud on September 19-20 for Deputy Registrar Conference; Phil Johnson to Duluth on September 25-27 for Community Mental Health Conference; Leah Stephani-Miller to Duluth on October 16-18 for Health and Human Service Conference; Mark Hall and Commissioner Beckel TRF or Grand Rapids in September for MCIT Meeting. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of August 13, regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants      $10,083.48

                                                            Commissioner Warrants      $26,443.02

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Child Support Officers Report

Social Service Child Support Officer, Craig Severs Jr. met with the board and updated the board on the Child Support cases, collections and distribution for the year 2012 and informed them that August is Child Support Month.

Human Resource Office

Social Service Director, Nancy Wendler met the board to discuss the vacant Human Resources Office and for the usage for Social Services Child Support Officer. The consensus of the board was to allow the Child Support Officer the use of the vacant room. Human Resource Office, if needed will move to the GCN Building in the old Child Support Office.

County Auditor/Treasurer

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

Revenue                      $  19,954.71   

Road and Bridge        $    5,240.88

Co. Develp                  $      360.00

Solid Waste                 $   3,338.02

EDA                            $    4,039.56

                                    $  32,933.17

WARRANTS FOR PUBLICATION

Warrants Approved On 8/27/2013 For Payment 8/30/2013

Vendor Name                                                                    Amount

Bullberry Systems, Inc                                                2,190.00

MN Dept of Employment & Economic Develop         5,000.00

Northwest Community Action, Inc                             2,646.50

Short Elliott Hendrickson, Inc                                   3,588.00

Widseth Smith Nolting&Asst Inc                                2,851.42

45  Payments less than 2000  16,657.25

Final Total:  32,933.17

Further moved to authorize the payment of the following auditor warrants:

                                                August 13, 2013         $    83,087.05

                                                August 14, 2013         $      4,161.09

August 20, 2013         $      8,412.13

                                                August 20, 2013         $      3,181.37

                                                                                    $     98,841.64  

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Lost Warrant

County Auditor/Treasurer, Mark E. Hall met with the board requesting authorization to issue a lost warrant to Kimberly Stay.

Motion

Motion was made by Commissioner Beckel to approve the application and affidavit for lost warrant for Kimberly Stay dated February 15, 2013 for $173.00 without furnishing indemnifying bond.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lutheran Social Service Senior Nutrition

Cindy Christophersen met with the board and reviewed the 2012 Annual Report.

Resolution of Appreciation for john Oren

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 13-08-01

Appreciation Recognition to John Oren

WHEREAS, John Oren has served as the Editor for the Baudette Region from 1976 to 2001;

WHEREAS, John has worked for the Northern Light Region as staff writer for the Lake of the Woods County Board meetings since 2003;

WHEREAS, John has actively participated in various community events and has shown great support to our schools extracurricular activities;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners and the Citizens of Lake of the Woods County do hereby express sincere gratitude to John Oren for his many years of outstanding support within our community.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:07 a.m. and reconvened at 10:20 a.m. as follows:

exit interview with County Attorney Philip Miller

County Attorney, Philip Miller met with the board and informed the board that the County received four (4) applications for the vacant County Attorney’s Office; Human Resources Department Vacancies discussed in the interim what issues should be sent out of county and what to administrative duties to stay in house which will stay with the County Attorney’s office; discussed the Contracted County Attorney’s Contract. The board thanked County Attorney Philip Miller for his services in the past and the present and wished him well in his new County Attorney career with Benton County.

Motion

Motion was made by Commissioner Arnesen to enter into a contract for a Contracted County Attorney, with Michelle Moren, at the rate of pay of $5,500 per month plus mileage of .565 per mile effective September 3, 2013 and every month thereafter as needed and until the position of Lake of the Woods County Attorney is filled either by a hiring or election of a new County Attorney. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to enter into the 2013 Federal Boating Safety Supplemental Equipment Grant Agreement.

Motion

Motion was made by Commissioner Moorman to approve and authorize County Auditor/Treasurer Mark E. Hall, Chairman Hanson and County Sheriff, Gary Fish to sign the Federal Boating Safety Supplemental Equipment Grant Agreement, Grant No. 67218, and effective July 1, 2103 thru September 16, 2013 in the amount of $1,143. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

ATV Grant

County Sheriff, Gary Fish met with the board and requested that Chief Deputy Sheriff to work the ATV grant with a one eight (8) hour shift per month. The board tabled this to September 10, 2013 board meeting.

EMERGENCY MANAGEMENT DIRECTOR

County Sheriff, Gary Fish met with the board requesting approval to hire Emergency Management Director.

Motion

Motion was made by Commissioner Beckel to approve the hiring of Emergency Management Director, Christina Husbands effective August 27, 2013 at Grade 11, Step 1 at a rate of pay of $17.99 per hour. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and Water Planning

Conditional Use Permit

Land and Water Planning Director, Josh Stromlund and Paskvan Industries, Operations Director, Daniel J. Voss met with the board and presented a Conditional Use Permit request from Paskvan Industries to allow a commercial business consisting of FM radio transmission towers in a Natural Environment District. The board reviewed the conditional use request, no comments were heard from the floor and correspondence was acknowledged on the conditional use request. Josh informed the board that the Lake of the Wood County Planning Commission recommends approval for the Conditional Use Permit with conditions.

Name of Applicant:  Troy Paskvan of Paskvan Media (Milo Ravndalen current owner) Date:  August 27, 2013

Location/Legal Description:  The eastern 15 acres of Govt. Lot 3, lying N of STH #11, less RR in Section Six (6), Township One-Hundred Sixty-One (161)N, Range Thirty-Four (34)W, Myhre Township, Lake of the Woods County. (Survey Pending)

Project Proposal:  Applicant is requesting a conditional use permit as required by Section 401-B of the Lake of the Woods County Zoning Ordinance to allow a commercial business consisting of a FM radio transmission tower in a Natural Environment District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  ) N/A (  )

Why or why not?  Tower nearby – Construction with area and FCC guidelines.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES (X) NO (  )  N/A (  )

Why or why not?  Provide weather alerts and public announcements on air.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                        YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Tower and small building only.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  Not located in floodplain.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Not affected.

7. Is the site in harmony with existing and proposed access roads?             YES (X)  NO (  )  N/A (  )

Why or why not?  County road on north side.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  Not changing and adjacent tower.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                   YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                   YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  Safety warning signs.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  No traffic as part of project.

The specific conditions of approval are as follows:  Meet FCC and FAA Guidelines.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

Approved as Presented (  )               Approved with Conditions  (X)                   Denied  (  )

                                                                                    _____________________________________

                                                                                                            Tom Hanson

                                                                                                Chair, County Board of Commissioners

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Motion

Motion was made by Commissioner Moorman to approve the Conditional Use Permit for Paskvan Industries as recommended by the Lake of the Wood County Planning Commission to allow a commercial business consisting of a commercial business consisting of FM radio transmission towers in a Natural Environment District with the following condition:

  1. Meet FCC and FAA Guidelines.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Vacation of Beach Ave

Land and Water Planning Director, Josh Stromlund met with the board to discuss a request from a land owner in Harris Plat to vacate Birch Ave. The consensus of the board was to have the land owner follow the procedures for the process of vacating property.

PUBLIC WORKS

Solid Waste Program Manager

Public Works Director, Tim Erickson met with the board requesting signatures for Solid Waste Program Manager, Edward Spires Voluntary Early Retirement Agreement and Waiver and Release by Employee.

Motion

Motion was made by Commissioner Arnesen to authorize, Chairman Hanson, Auditor/Treasurer, Mark E. Hall and County Attorney, Philip Miller to sign the Voluntary Early Retirement Agreement and Waiver and Release by Employee for Solid Waste Program Manger, Edward Spires. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Road 61 and 4

Public Works Director, Tim Erickson and Boyd Johnson met with the board to discuss the Williams sewer that will discharge flow in Co. Road Ditch 61 and concerns of property owners that live along it; they felt that the size of the culvert and amount of discharge should not cause any problems.

Concerns of Co. Road 4 were the box culverts that were being installed and property owners had concern of flooding; they felt that there should not be any problems, but if there should, they could add a barrier to adjust the flow.

RECESS

The meeting was called to recess at 12:14 p.m. and reconvened at 1:01 p.m. as follows:

Public Hearing-Cartway

Motion was made by Commissioner Arnesen to close the regular meeting at 1:02 p.m. and open the Public Hearing pursuant to MN Statute 164.08 to establish a cartway. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Attorney, Philip Miller asked Attorney Nora Crumpton for affidavit of mailing for the affected land owners,  Gary Pulkrabeck and Paul Pedersen acknowledge that they received notification of the hearing along with  Paul Pedersen acknowledge that Patricia Davidson also received notification but was unable to attend due to her work schedule. Nora informed the board that the property owners from the south were not served for they were not affected by their proposed cartway.

County Attorney Philip Miller noted that the County Board formed a Cartway Committee and appointed himself, Public Works Director, Tim Erickson and Land and Water Planning Director, Josh Stromlund to the committee.

County Attorney, Philip Miller stated that the Petition seeks to establish a cartway pursuant to Minnesota Statute 164.08.  The description of the proposed cartway is:

The West two (2) rods of the Northeast Quarter (NE¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the West two (2) rods of the Northwest Quarter of the Southeast Quarter (NW¼ SE¼) of said Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West.-Owner Gary Pulkrabek Property

            The description of the individual tracts of land over which the proposed cartway would pass is:

The Northeast Quarter (NE¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the Northwest Quarter of the Southeast Quarter (NW¼ SE¼) of said Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West. Owner Gary Pulkrabek Property

County Attorney, Philip Miller confirmed that the committee reviewed the petitioners proposed cartway

Upon discussions with all  in regards to the submitted petition, they offer the following for consideration upon granting said petition legally described as the SW¼, Sec. 2, T. 160N, R. 33W, Lake of the Woods County.

In reviewing aerial photos, soils information, LIDAR, and statutes there are three (3) possible locations to access the property via a cartway. Other routes were analysis but deemed not feasible due to a variety of reasons such as the presences of public land to the west, natural or manmade barriers (wildlife pond), and the cartway, if granted, would bisect property under a single ownership.

OPTION #1

This option lies along the western boundary of said section. If granted, the cartway would begin at Main Street West and continue south a distance of one-half (½) mile to the northwest corner of the property in question. The soils in this location appear to be mostly non-hydric thus, reducing the amount of potential wetland impact with granting of said cartway. According to the soils information, it appears that approximately 1200 feet would be considered hydric (wetland) soils. Also, there appears to be a natural drainage located in the extreme northwest corner of the Pedersen property and the northeast corner of the Davidson property, which may require construction of a crossing as to not affect the drainage of the area. This route has not been field verified for the presence of uplands, wetlands and the natural drainage. The potential affected landowners for this route would be Patricia Davidson and Paul Pedersen.

OPTION #2

This option lies along the ½ mile line of said section. If granted, the cartway would begin at Main Street West and continue south a distance of one-half (½) mile to the northeast corner of the property in question. The soils in this location appear to be mostly hydric thus, there is an increased potential of wetland impact with granting of said cartway. According to the soils information, it appears that approximately 2000 feet would be considered hydric soils with a portion (~750 feet) considered a muck type soils. This route has not been field verified for the presence of uplands and wetlands. The potential affected landowners for this route would be Gary Pulkrabek and Paul Pedersen.

OPTION #3

This option lies along the ½ mile line of section 11, T. 160N, R. 33W. If granted, the cartway would begin at 9th Street Southwest and continue north a distance of one-half (½) mile to the southeast corner of the property in question. The soils in this location appear to be mostly hydric thus, there is an increased potential of wetland impact with granting of said cartway. According to the soils information readily available, it appears that approximately 1500 feet would be considered hydric soils with a significant amount (~1100 feet) of muck type soils. This route has not been field verified for the presence of uplands and wetlands. The potential affected landowners for this route would be John Stanton Jr., James Stanton, and Terry Gamache.

The committee also discussed the value of land accordingly with current sales in Potamo Township with high value at $2,400 per acre and low value of $525 per acre.

County Engineer gave update on the cost of a Public Cartway estimating that it would be 22 feet wide, side slope ditches, culvert, class 5 gravel and ½ mile long would cost approximately $40,000; Non-Public cartway- driveway type would be 14 feet wide ½ mile long would cost $28,000, construction cost only.

The County Board discussed with the committee another option of a cartway that would come off the east side of Co. Rd 4, 9th St. SW with 1/8 of a mile of roadway which would follow Jon Meikle and James Stanton Property.

Motion was made by Commissioner Arnesen to amend the petition from Petitioners David and Mary Schrandt to include the S-SE landowners of Section 2 and NE landowners of Section 11, Twp 160, Range 33 and requested Attorney Nora Crumpton to notify them and set the continuation of Public Hearing for October 22, 2013 at 1:00 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried with Commissioner Nordlof abstaining.

Motion was made by Commissioner Arnesen to close the public hearing at 2:45 p.m. and open the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LAKEWOOD HEALTH CENTER –Public Health

Michelle Brown, LakeWood Public Health Nurse/Director met with the board and discussed her 2014 budget with the board. The board reviewed the increase of $4,439 with a total budget for 2014 at $93,220 compared to 2013 budget of $88,781.

Commissioner Arnesen

Commissioner Arnesen excused himself at 2:57 p.m. from the meeting for he had another meeting scheduled later at the NWA that he needs to attend.

GIZIIBII COUNCIL

Commissioner Beckel reported to the board that at the last GIZIIBII council meeting they discussed the option of dissolving the organization due to loss of federal funding. Commissioner Beckel felt that they should not dissolve this council at this time, and to finish the projects that have started at this time. She will be voting no on the vote that will take place to dissolve at the September meeting.

HUMAN RESOURCE DEPARTMENT

Human Resource Director, Philip Miller met with the board to discuss the Human Resource Assistant Job-grade/step, County Attorney Position, Human Resource Director’s Position, Chief Deputy Treasurer’s grade and step and advertised job of the Property Tax Administrator’s Position.

Property Tax Administrator

Human Resource Director, Philip Miller informed the board that they will be interviewing three applicants on August 28, 2013.

Human Resource Director Position

Human Resource Director, Philip Miller discussed in the interim what types of situations should be sent out of house and what can stay in house. All situations start with Human Resource Assistant, Dena Pieper.

Amend Agenda

Motion was made by Commissioner Beckel to amend the agenda and add for approval for the following: Chief Deputy Treasures grade/step Paraprofessional/Legal Secretary grade/step. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Chief Deputy Treasurer

Motion was made by Commissioner Moorman to approve a grade 12, step G, $21.73 per hour for Chief Deputy Treasurer, Dawn Christianson effective September 1, 2013. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Para/Legal Secretary

Motion was made by Commissioner Beckel to approve a grade 10, step L, $21.35 per hour for Para/Legal Secretary, Dena Pieper effective September 1, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Chairman Hanson requested to place the Paraprofessional-Legal Secretary/Human Resource Assistant grade and step on the September 10, 2013 agenda.

COORESPONDENCE

The following correspondences were acknowledged: SWCD, MN Pollution Control Agency-Williams Old School.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 4:14 p.m.

Attest:                                                                                     Approved: September 10, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

=========================================================================================================

Commissioner Proceedings

August 30, 2013

The Lake of the Woods County Board of Commissioners met in special  session on Friday, August 30, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, and Buck Nordlof. Absent was Ken Moorman.  Also present were: Deputy Auditor Janet Rudd, Chief Deputy Treasurer Dawn Christianson and County Auditor/Treasurer, Mark E. Hall.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel to approve the agenda. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Public Works Department

Chairman Hanson on behalf of the County Board of Commissioners thanked Ed Spires for his years of service with the county and presented him the following:

Resoltuion

The following resolution was offered by Commissioner Hanson and moved for adoption:

Recognition of years of service

Edward Spires

Resolution 2013 – 08-02

Whereas:  Ed Spires has served the residents of Lake of the Woods County since January 1, 1989 as the Solid Waste Program Manager;

Whereas:  Ed Spires has retired from Lake of the Woods County service effective August 31, 2013;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Ed for his dedicated service and best wishes to him;

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Property Tax Administrator Position

County Auditor/Treasurer, Mark E. Hall met with the board requesting authorization to place newly hire Property Tax Administrator, Stacy Novak on grade 10 step G, due to her qualifications and knowledge of this position.

Motion

Motion was made by Commissioner Nordlof to place Stacy Novak, Property Tax Administrator on grade 10, step G, 19.36 per hour. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 8:50 a.m.

Attest:                                                                                     Approved: September 10, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

August, 2012

Commissioner Proceedings

August 7, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 7, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Todd Beckel, Arnesen, Tom Hanson, Patty Beckel and Ken Moorman.  Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions:  travel for Brent Birkeland, AMC Wetland Management appointment, Cigarette License for Andy’s Garage, Memorandum of Agreement with University of Minnesota, MCIT 2012 Dividend, MN Department of Human Services, NWA issues and Carp Ditch. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: travel for Mary Jo Otten and Joy Lindquist to Bloomington on August 30-31 for Vanguard user Group Meeting; John Hoscheid and Lorene Hanson to Grand Rapids on August 21-24 for MACATFO Conference; Janet Rudd to St. Cloud on September 20-21 for MDRA Conference; Lorene Hanson to St. Paul on August 28-29 for MN Department of Revenue Course; Brent Birkeland to St. Cloud on August 14 – 15 for Lidar Training. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Patty Beckel to approve July 28, 2012 regular board minutes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

UNIVERSITY OF MN EXTENSION

University of MN Extension Northwest Regional Director, Deb Zak met with the board to review the 2013 Extension Budget and presented the 2013 Agreement between the University and Lake of the Woods County.  The board will sign the contract after budget time.

AMC WETLAND MANAGEMENT APPOINTMENT

Chairman Todd Beckel informed the board that AMC would like him to be a member on the AMC Wetland Management Committee.

Motion

Motion was made by Commissioner Arnesen to appoint Commissioner Todd Beckel to the AMC Wetland Management Committee. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

CORRESPONDENCE

The board reviewed the following correspondence, MCIT Dividend for 2012; Inventory of Investment and MN Department of Health Fiscal Year Ending Report.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Commissioner Warrants        $ 11,559.65

                                                Commissioner Warrants        $   4,866.40

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                   $            29,763.50        

                                                Road & Bridge        $           171,580.09

                                                Forfeited Tax            $               4,198.53

                                                EDA                         $                 1,500.00

                                                                                                207,042.12

  WARRANTS FOR PUBLICATION

Warrants Approved On 8/07/2012 For Payment 8/10/2012

Vendor Name                                                        Amount

Anoka County                                                               2,000.00

Border Ridge Trucking Inc                                        9,960.00

Envirotech Services Inc                                          103,102.71

Fort Distributors Ltd                                                    4,553.19

Howard’s Oil Company                                               4,800.92

John Deere Government & National Sales             42,670.71

Lakewood Energy LLC                                             10,000.00

LOW Highway Dept                                                    2,670.00

Synergy Graphics, Inc                                               5,595.79

Trusight                                                                         4,125.00

53 Payments less than  2000     17,563.80

Final Total:     207,042.12

Further moved to authorize the payment of the following auditor warrants:

                                                July 24,    2012                $        500,000.00

                                                July 25,    2012                $          11,423.23

                                                July 25,    2012                $               698.32 

                                                July 26,    2012                $          52,055.51   

                                                July 31,    2012                $          44,666.30   

                                                July 31,    2012                $          34,715.71

                                                August 2, 2012                $          99,657.35

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Appointment to Canvassing Board

County Auditor, John W. Hoscheid met with the board requesting approval to appoint Commissioner Moorman to the 2012 Canvassing Board.

Motion

Motion was made by Commissioner Arnesen to appoint Commissioner Moorman to the Canvassing Board for the 2012 Primary and General Election. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Appointment of 2012 Election Judges and Hourly Pay

County Auditor John W. Hoscheid met with the County Board to approve election judges for the primary and general elections; and request a pay increase for the election judges.

Motion

Motion was made by Commissioner Patty Beckel to approve the following election judges for the 2012 primary and general elections: Mary Marhula, Dorothy Chapman, Christie Russell, Sandy Peterson, Judy Johnson, Shelley Pepera, Aprille Levasseur, Rita Krause, Margie Sporlein, Lois Dally, Jacquelin Becklund, Deb Hoscheid, MJ Hanson, Dale Boretski, Steve Sindelir, Dawn Christianson, Darren Olson, Lorene Hanson, Jo Thoreson, Jean Larson, John Carroll, Patty Johnson and Nancy Olson. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the hourly pay for election judges as follows: head election judges at $10.00 per hour and election judges at $9.50 per hour; effective with the 2012 election. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Surplus Vehicles

County Auditor John W. Hoscheid met with the County Board requesting approval to sell surplus vehicles on sealed bids and to set a minimum bid on the 2007 Chevrolet Impala.

Motion

Motion was made by Commissioner Patty Beckel to sell surplus vehicles on sealed bids and to set minimum bid of $ 7,500 on the 2007 Chevrolet Impala. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Ducks Unlimited Gambling Permit

County Auditor John W. Hoscheid met with the County Board and presented an application for MN Lawful Gambling Permit for the Lake of the Woods Ducks Unlimited banquet.

Motion

Motion was made by Commissioner Hanson to approve Lake of the Woods Ducks unlimited MN Lawful Gambling Permit to conduct lawful gambling raffle on September 8, 2012 at Sportsman’s Lodge, located in Lake of the Woods County, MN and authorize County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried

Postage Machine Maintenance Agreement

County Auditor John W. Hoscheid met with the County Board requesting approval to enter into a Maintenance Agreement with Deaton’s’ Mail Systems.

Motion

Motion was made by Commissioner Moorman to approve the maintenance agreement with Deaton’s Mail Systems, Inc. for the Postage Machine effective August 7, 2012 for one year in the amount of $1,350. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Cigarette License

County Auditor John W. Hoscheid met with the County Board and requested approval for a Cigarette License for Andy’s Garage Inc.

Motion

Motion was made by Commissioner Moorman to approve a Cigarette License for Andy’s Garage Inc. effective August 7, 2012 thru June 30, 2013. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MIS

MIS Director, Brent Birkeland met with the board and informed the board that he has received a proposal from Sawyer Training Inc. to host a software training course via a mobile lab the week of September 24-28. The courses that will be offered are Adobe Acrobat, Microsoft Excel and Word. 

Motion

Motion was made by Commissioner Arnesen to authorize MIS Director, Brent Birkeland to purchase software training from Sawyer Training, Inc. as presented and to authorize MIS Director to bill back each department. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

ProWest Link Mapping Software

MIS Director, Brent Birkeland met with the board requesting approval to purchase the ProWest Link Software from ProWest & Associates.

Motion

Motion was made by Commissioner Arnesen to approve the purchase for the ProWest Link Software from the 2012 budget. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

JOHN HODEK- BLASTIN OF ROCK

John Hodek met with the board to discuss concerns of the recent rock blasting that is occurring at the Knife River Materials land near his property. He is concerned of his well being damaged and his future water supply because his well is drilled into the bedrock. The board asked Land and Water Planning Director, Josh Stromlund, if there was a conditional use permit issued to conduct these activities. Josh informed the board that in 1997 the pit was opened and no conditional use is on file. The board requested that Land and Water Planning Office investigate this complaint and write a letter to Knife River Materials requesting them to apply for a Conditional use Permit. 

SHERIFF

Administrative Assistant

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board requesting that the Administrative Assistant be moved from permanent part-time to full time. Sheriff Gary Fish informed the board that the Administrative Assistant position was previously a full time position and with the increasing requirement for electronic reporting by the office, this position is the focal point for such reporting, as well as the reporting requirements of the deputies.

Motion

Motion was made by Commissioner Hanson to approve the Administrative assistant to full time at step 8 grade 3 effective August 5, 2012. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LETG

County Sheriff, Gary Fish informed the board that he has not received the revised quote from the company and no word from Beltrami County for the data storage.

Laptops

County Sheriff, Gary Fish met with the board requesting approval to purchase three (3) laptops.

Motion

Motion was made by Commissioner Moorman to authorize County Sheriff, Gary Fish to purchase three (3) laptop computers in the amount of $19,944 plus tax from the 911 grant. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Dispatch Furniture

County Sheriff, Gary Fish met with the board to requesting authorization to purchase furniture for the Dispatch Center in the amount of $21,179.16. Gary informed the board that the safety window and Dispatch chair is not included in the quote.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff, Gary Fish to purchase furniture from Watson in the amount of $21,179.16 with the funding from the 911 budget. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Stein Trial

County Sheriff, Gary Fish informed the board that the Stein Trial that is scheduled for next week requires the same Bailiff for the entire trial which will most likely require overtime.

LAKEWOOD HEALTH CENTER

Doctor Retention

LakeWood Health Center Administrator, Jason Breuer met with the board and informed the board that LakeWood is in the process of recruiting a family practice Doctor for the clinic and emergency room. The contract that they will have with the newly hired Doctor is three years. The consensus of the board was to support the recruitment for a new Doctor.

Grand Theater

Chairman Jason Breuer from the Grand Theater met with the board to discuss the transition to digital projection by 2013 for the theater. He explained that the board has pursued several different routes for funding of the project, such as grants from the USDA, NW Community Action and Economic Development. All sources do not have funding for this project. Jason requested some assistants from the county for this project. Chairman Todd Beckel requested that the Grand Theater fill out a “Request for Funds” and the board will review their request at budget time.

CARP DITCH

Larry Olson met with the board to discuss the Carp ditch and water issues that will occur when changes are made to the current ditch. 

RECESS

The meeting was called to recess at 12:03 p.m. and reconvened at 1:02 p.m. as follows:

PUBLIC HEARING- FIVE YEAR CONSTRUCTION PLAN

Motion

Motion was made by Commissioner Moorman to close the regular meeting at 1:03 p.m. and open the Public Hearing for the Public Works Five Year Construction Plan as advertised. The motion was seconded by Commissioner Arnesen and the same being put to  a vote, was unanimously carried.

Public Works Director, Tim Erickson reviewed the Five Year Construction Plan as follows:

2013 Construction Plan

CSAH 2          Seal Coat

CSAH 4          Culvert Installation

Various            Municipal Sidewalks

2014 Construction Plan

CSAH 17        Grade Widening

2015 Construction Plan

CSAH 1          Seal Coat

CSAH 6          Seal Coat

TR   165          Grading

2016 Construction Plan

CSAH 49        Grading

2017 Construction Plan

CSAH 4          Seal Coat

CSAH 35        Seal Coat

Motion

Motion was made by Commissioner Patty Beckel to close the Public Hearing at 1:55 p.m. and open the regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to accept the Public Works Director Five Year Construction Plan- 2013 -2017 as presented. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SHERIFF’S BUDGET

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board to review the proposed budget for 2013.

The board discussed the 2012 Dodge Charger that was ordered for the Sheriff’s Department. The consensus of the board was to have County Auditor, John W. Hoscheid issue a check for the new squad car.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 3:36 p.m.

Attest:                                                                                     Approved: August 28, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

Commissioner Proceedings

August 28, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 28, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Todd Beckel, Arnesen, Tom Hanson, Patty Beckel and Ken Moorman.  Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda as presented. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Sue Ney on August 14-15 to Grand Rapids for Data Base Training; Christie Russell on October 9-10 to Grand Rapids for Data Base Training; Shelly Pepera to St. Cloud on August 20-21 for SSIS Mentor Meeting; Tim Erickson  on September 5-6  to Bemidji for 31st Annual County Engineer’s Seminar; Dessa Brunette on October 8-9 to Duluth for Child Protection, DD & Waivers Training; Shelley Phillippe and Cassandra Brune on September 18-21 to Rochester for NFWCAA Conference. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Moorman to approve August 7 2012 regular board minutes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioner Warrants        $    2,827.55                                                                                                      Commissioner Warrants        $  29,519.54  

                                                Commissioner Warrants        $    2,544.16

                                                Commissioner Warrants        $       446.21

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

OLD/NEW BUSINESS

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- Land Trades and Sales

Land Trade-None

Red Lake Tribe/NWA Issues- Congressman Peterson met with NWA Residents to discuss the road issues

Township Road Inventory/ATV Ordinance- will need to set public hearing date later today

Inventory – Department Heads need to update Auditor’s Office

Beaver – none

Clementson Bridge Property/Water Accesses- none

2012 Goals and Projects- Compensation Plan working on

Grant Policy and Expenditures- HR is working on

L/W Area Park & Trails-none

PREVENTION COALTION

Youth Alcohol Prevention Grant (YAP)

Lake of the Woods County Grant Coordinator, Tammie Doebler met with the board requesting approval for the Marketing Consultant Contract for the Youth Alcohol Prevention Grant (YAPG) received by Lake of the Woods County.

Motion

Motion was made by Commissioner Hanson to approve contract for media consultation services between Lake of the Woods County (YAP Grant) and Sara Wolf-Thompson, Positive Community Norms (PCN) Marketing Contractor effective July 1, 2012 thru June 30, 2016 and authorize L/W Grant Coordinator, Tammie Doebler, Chairman Todd Beckel and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Annual Report

Lake of the Woods County Grant Coordinator, Tammie Doebler presented the 2011-2012 Annual Report for the Lake of the Woods County Prevention Coalition Program.

RECESS

The meeting was called to recess at 9:40 a.m. and reconvened at 9:45 a.m. as follows:

HOFFMAN, DALE & SWENSON, PLLC

Colleen Hoffman, from Hoffman, Dale & Swenson, PLLC met with the board to review the 2011 year- end audit. Colleen reviewed the audit and reported that the audit had an unqualified opinion, and that everything was incompliance.

SHERIFF

Authorization to work Stonegarden

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board requesting approval for them to work Stonegarden Grant. This was moved to later in the day for consideration.

Federal Boat and Water Grant

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board requesting approval for the 2012 State of Minnesota Federal Boating Safety Grant.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

A Resolution Authorizing the Federal Boating Safety Supplement Grant Agreement

Resolution 12-08-01

WHEREAS, under the provisions of M.S. § 84.085 Subd 1 (c), the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.

WHEREAS, M.S. Section M.S. § 84.085 Subd 1 (c) provided for the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.

NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of July 1, 2012 through September 14, 2012 in the amount of $3,796.00.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Ammunition

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board requesting approval to purchase ammunition for training from Outdoors Again in the amount of $1,231.50.

Motion

Motion was made by Commissioner Hanson to approve the purchase of ammunition in the amount of $1,231.50. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Radio Programming

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board requesting approval for programming dual band ARMER radios in the amount of $900.00 with the funding from the 2011 State Homeland Security Program.

Motion

Motion was made by Commissioner Arnesen to approve the programming for the dual ban ARMER radios in the amount of $900.00 with the funding from the 2011 State Homeland Security Program Grant (SHSP 44199). The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Camera

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board requesting approval to purchase a camera for the patrol vehicle.

Motion

Motion was made by Commissioner Hanson to approve the purchase for a camera for the patrol vehicle in the amount of $4,949.00 from the DWI fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

AMEND AGENDA

Chairman Todd Beckel informed the board that two items were presented to him for board approval.

Motion

Motion was made by Commissioner Hanson to amend the agenda to add the 2011 Stonegarden Grant and Purchase of Service Agreement for LakeWood Health Center. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Assistant Engineer Probation

Public Works Director, Tim Erickson met with the board requesting approval for the completion of Assistant Engineer’s probation period and recommends a salary adjustment.

Motion

Motion was made by Commissioner Arnesen to certify the completion of probation and accept the satisfactory review for the Assistant Engineer Boyd Johnson and approve the recommended salary adjustment at grade 17, step 2 effective, September 2, 2012. The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Patty Beckel, Arnesen, Moorman and Hanson. Voting against: Commissioner Todd Beckel.

Sr. Inspector Probation

Public Works Director, Tim Erickson met with the board requesting approval for the completion of Senior Inspector’s probation period and recommends a salary adjustment.

Motion

Motion was made by Commissioner Patty Beckel to certify the completion of probation and accept the satisfactory review for the Senior Inspector Cooper Mickelson and approve the recommended salary adjustment at grade 12, step 2 effective, September 16, 2012. The motion was seconded by Commissioner Moorman and the vote carried as follows: Voting for: Commissioners Patty Beckel, Arnesen, Moorman and Hanson. Voting against: Commissioner Todd Beckel.

CSAH 33

Public Works Director, Tim Erickson met with the board to discuss the path the board discussed last spring on CSAH33.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to begin the path construction on CSAH33 with the minimum width of ten (10) feet. The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: voting for: Commissioner Patty Beckel, Arnesen and Moorman. Voting against: Commissioner Hanson and Todd Beckel.

ATV Ordinance

The board discussed the ATV Ordinance with Public Works Director, Tim Erickson and of setting a date for a Public Hearing. The board requested Public Works Director to advertise for a Public Hearing on October 9, 2012 at 7:00 p.m. and to send a letter to both Cities informing them of the ATV ordinance.

MIS

MIS Director, Brent Birkeland met with the board requesting approval regarding Telecommunications Consulting that consists of needs assessment, specification and recommendations.

Motion

Motion was made by Commissioner Hanson to authorize the MIS Director, Brent Birkeland to proceed with Phase 1 and 2 of the Telecommunications consulting proposal from Elert & Associates in the amount of $7,800 with funding from the E911 fund. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Revenue                   $            77,579.51        

                                                Road & Bridge        $            86,408.71

                                                County Develp.       $              1,099.84

                                                Solid Waste             $            34,076.55

                                                EDA                        $              3,751.15         

                                                                                            202,915.76                                                                                                                    

WARRANTS FOR PUBLICATION

Warrants Approved On 8/28/2012 For Payment 8/31/2012

Vendor Name                                                        Amount

Abm Equip & Supply, Inc.                                            3,040.44

Arrowhead Library System                                        33,118.00

Bullberry Systems, Inc                                                 2,190.00

Burg Electronic Recovery                                           5,772.40

Cenex Co-Op Services, Inc.                                     14,946.30

Dodge of Burnsville Inc                                             23,271.00

Fort Distributors Ltd                                                   13,000.68

Hancock/Lee                                                                 2,908.00

Hoffman, Dale, & Swenson, Pllc                                 3,858.00

Howard’s Oil Company                                              2,127.56

Mar-Kit Landfill                                                          12,325.50

Michaels Consulting, Inc/Ron                                   5,232.50

Northwest Community Action, Inc                             2,349.68

R & Q Trucking, Inc                                                     4,031.35

Solarwinds                                                                    2,094.00

Strata Corp, Inc                                                          16,338.35

Titan Machinery                                                          2,507.45

Trusight                                                                         7,328.12

Uniforms Unlimited                                                      3,214.92

Woody’s Service                                                          6,393.68

106 Payments less than   2000      36,867.83

Final Total:   202,915.76

Further moved to authorize the payment of the following auditor warrants:

                                                August 10, 2012              $           8,876.04

                                                August 13, 2012              $       135,049.92

                                                August 16, 2012              $         52,075.09 

                                                August 21, 2012              $         13,359.18   

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Liquor License

County Auditor, John W. Hoscheid met with the board requesting approval for a Liquor License for Bathel Enterprises LLC, DBA Slim’s Resort for an On-Sale Intoxicating/Sunday License and a Cigarette Licenses.

Motion

Motion was made by Commissioner Patty Beckel to approve the On-Sale Sunday Liquor License and

Cigarette License for Bathel Enterprises LLC, DBA Slim’s Resort effective September 4, 2012 and ending June 30, 2013. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Purchase of Service Agreement

County Auditor, John W. Hoscheid met with the board requesting approval for the Purchase of Service Agreement with LakeWood Health Center DBA LakeWood Nursing Services for Community Health Services.

Motion

Motion was made by Commissioner Moorman to approve the Purchase of Service Agreement with LakeWood Health Center DBA LakeWood Nursing Service to coordinate Community Health Services for Lake of the Wood County commencing on January 1, 2012 and ending December 31, 2012 and authorize County Auditor, John W. Hoscheid, County Attorney, Philip Miller and Chairman Todd Beckel to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SHERIFF

2011 Stonegarden Grant

County Sheriff, Gary Fish met with the board requesting approval for the 2011 Stonegarden Grant.

Motion

Motion was made by Commissioner Hanson to authorize County Sheriff, Gary Fish and Chairman Todd Beckel to sign the 2011 Stonegarden Grant, Agreement No. A-OSGP-2011-LOTW-SO-00006 in the amount of $71,775.The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Amend Sheriff Salary

County Sheriff, Gary Fish met with the board requesting authorization for him to work Stonegarden Grant and also requesting Chief Deputy Sheriff to work Stonegarden Grant.

Resolution for Amending Sheriff Salary

The following resolution was offered by Commissioner Hanson and moved for adoption:

AMEND COUNTY SHERIFF SALARY

RESOLUTION 12-08-01

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2009, 2010 and 2011” grants; and,

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2009, 2010 and 2011 grants; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2009, 2010 and 2011 grants given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes overtime and fringe benefits;

WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2009, 2010 and 2011 grants, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as originally set by this board on June 26, 2012 was $ 62,640.00 be amended so that the sheriff’s salary is increased by the sum of $ 4,128.00 commencing September 2, 2012 through December 31, 2012, with the increase funding from the Operation Stonegarden 2009, 2010 and 2011 grants contingent upon the following:

  1. That the Operation Stonegarden 2009, 2010 and 2011 grant funding be available; and,
  2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said Operation Stonegarden 2009,2010 and 2011grants.

At such time that the Operation Stonegarden 2009, 2010 and 2011 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2009, 2010, and 2011 grants work, then the sheriff’s salary shall return to the salary as originally set by this board on June 26, 2012. The resolution was seconded by Commissioner Moorman and the vote carried as follows: For: Commissioners: Hanson, Patty Beckel, Arnesen and Moorman; Against: Commissioner Todd Beckel. (Commissioner Todd Beckel stated that he cannot support overtime for salaried or elected officials)

Motion Chief Deputy Sheriff Stonegarden Grant

Motion was made by Commissioner Arnesen to approve Chief Deputy Sheriff, Daryl Fish to work overtime on the Operation Stonegarden 2009, 2010 and 2011 grants effective September 2, 2012. The motion was seconded by Commissioner Moorman and the vote carried as follows: For: Commissioners: Hanson, Patty Beckel, Arnesen and Moorman; Against: Commissioner Todd Beckel. Commissioner Todd Beckel stated that he cannot support overtime for salaried or elected officials)

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 12:25 p.m.

Attest:                                                                                     Approved: September 11, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

August, 2011

Commissioner Proceedings

August 9, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 9, 2011, in the Commissioners’ Room at the Government Center.

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners:  Patty Beckel, Todd Beckel, Moorman, Arnesen, and Hanson. Also present were: Chief Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions: MN DOT contract change order, NWA request of funds, and NW Juvenile Center Report. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Jodi Ferrier to Duluth on October 10-11- for CP and LSW Licensure; MaryJO Otten to Grand Rapids on October 17-21 for Pace Course Training and on October 9-12 for MAAO Conference; Tim Erickson to Bemidji for Annual County Engineer’s Seminar with State Engineers in District 3 on September 7-8; Shelley Pepera to St. Cloud on August 21-22 for SSIS Statewide Mentor Meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of July 26, 2011 regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social services

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $  8,608.74

                                                Commissioners’ Warrants       $  9,258.04

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the County Board for approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Revenue                       $  68,829.15  

                                                Road & Bridge            $  81,093.47

                                                County Develop            $     539.00   

                                                Solid Waste                   $21,081.71_

                                                                                     $171,543.33  

WARRANTS FOR PUBLICATION

Warrants Approved On 8/09/2011 For Payment 8/12/2011

Vendor Name                                      Amount

Border Ridge Trucking Inc              30,442.30

Bullberry Systems, Inc                        2,190.00

Cenex Co-Op Services, Inc.              8,157.31

Deputy Registrar No.75                      4,807.33

Howard’s Oil Company                     5,821.84

LOW Highway Dept                            2,169.19

LOW Soil & Water Cons. Dist.         19,334.00

Mar-Kit Landfill                                  11,240.55

Moorman/Kenneth                              2,027.09

Noble Radio Shack                            2,800.45

Norling Construction, Inc/Adam     24,566.37

R & Q Trucking, Inc                          12,414.50

Solarwinds                                         2,094.00

Strata Corp, Inc                                   3,351.69

Woody’s Service                              11,032.55

69 Payments less than 2000 $29,094.16

Final Total: $171543.33

Further moved to authorize the payment of the following auditor warrants:

                                                July 8,     2011        $        166,478.33     

                                                August 3,2011        $          57,027.69

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Airport Commission

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to pay the CIP allotment for the matching federal funding for the Baudette/Lake of the Woods Airport in the amount of $3,750.

Motion

Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid to pay $3,750, as budgeted for the year 2011, for the CIP Allotment for matching federal funding. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Rinke Noonan – Recording County Drainage Systems

Chief Deputy Auditor, Lorene Hanson presented a letter from Rinke Noonan Attorneys at Law. The board reviewed the letter in regards to recording of county drainage systems.

Concordia College School of Business

Chief Deputy Auditor, Lorene Hanson presented a letter of support from Concordia College School of Business requesting support for Concordia’s bid to become the host of the Small Business Development Center for the North-Western Region of Minnesota. No board action was taken.

Ducks Unlimited MN Lawful Gambling Permit

Chief Deputy Auditor, Lorene Hanson presented a lawful gambling application to the board for approval for a raffle for Ducks Unlimited on September 10, 2011.

Motion

Motion was made by Commissioner Todd Beckel to approve Lake of the Woods Ducks unlimited MN Lawful Gambling Permit to conduct lawful gambling on September 10, 2011 to conduct a raffle at Sportsman’s Lodge, located in Lake of the Woods County, MN and authorize County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Liquor License Approval

Chief Deputy Auditor, Lorene Hanson presented applications for an On- Sale/ Sunday liquor license, 3.2 off sale malt liquor license and cigarette license to the board for First Ice Enterprises Inc. DBA Cyrus Resort.

Motion

Motion was made by Commissioner Patty Beckel to approve First Ice Enterprises Inc. (DBA Cyrus Resort) On-Sale/ Sunday liquor license; 3-2 off sale malt liquor license and cigarette license beginning August 9, 2011 thru June 30, 2012. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Red River Valley Development Association

Chief Deputy Auditor, Lorene Hanson presented a request for funding for the Red River Valley Development Association for 2012. The board placed this under their 2012 budget planning. 

Department of Agriculture- biomass plant

Chief Deputy Auditor, Lorene Hanson presented a grant contract in the amount of $100,000 for the biomass plant with the State of Minnesota, Department of Agriculture and Lake of the Woods County.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION NO. 11-08-02

BIOMASS GRANT CONTRACT

WHEREAS; Lake of the Woods County has been awarded a grant contract with the State of Minnesota, Department of Agriculture;

WHEREAS; Lake of the Woods County hereby enters into this agreement with the State of Minnesota, Department of Agriculture effective July 1, 2011 (or the date the state obtains all required signatures) thru June 30, 2012 (or until all obligations have been satisfactory fulfilled, whichever comes first) in the amount of $100,000 for the biomass plant located in Lake of the Woods County;

WHEREAS; Lake of the Woods County Board of Commissioners hereby appoints County Auditor, John W. Hoscheid as the Grantee’s Authorized Representative and the Fiscal Officer for this grant;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners authorizes Chairman Moorman and County Auditor, John W. Hoscheid to sign and authorizes County Auditor to submit this grant to the State of Minnesota, Department of Agriculture.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:04 a.m. and reconvened at 10:10 a.m. as follows:

Land and Water Planning

Amendment No. 1/ Mn Dot Contract

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for Amendment No. 1 to MnDOT Contract No. 96887-Work order #2 to provide coordination and technical expertise relative to orchid relocation on TH 11.

Resolution

The following resolution was offered by Commissioner Tom Hanson and moved for adoption:

Resolution No. 11-08-01

AMMENDMENT NO. 1 TO MnDOT CONTRACT NO. 96887 – WORK ORDER #2

WHEREAS, The Minnesota Department of Transportation wished to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and

WHEREAS, occasionally opportunities arise for local governments to provide services to MN/DOT; and

WHEREAS, The parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that MN/DOT, having the ability to write work orders against a master contract, would provide the greatest flexibility; and

WHEREAS, Lake of the Woods County entered into a Master Contract with the Minnesota Department of Transportation on May 11, 2010, authorizing County officers to provide services to MN/DOT;

BE IT RESOLVED, That Lake of the Woods County will provide coordination and technical expertise relative to orchid relocation along the TH 11 corridor effective on the date that all required signatures are obtained and expires on November 18, 2011, or when all obligations have been satisfactorily fulfilled, whichever occurs first.

NOW THEREFORE BE IT RESOLVED, that Chairman Moorman is authorized to sign MN/DOT Amendment No. 1 to MN/DOT Contract No. 96887 – Work Order #2.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Old/New Business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- none;

Land Acquisition –none

Red Lake Tribe – August 22, 2011meeting;

Township Road Inventory/ATV Ordinance – Public Works Department to work on;

Line Workers School – carpet, tile, electrical package and data being done;

Inventory – none;

Beaver – none;

Clementson Bridge Property – none

CAMA-   sample training on properties;

Goals and Objectives – none;

FSA Office– none

2012 Budget- will discuss later today;

COMMITTEE REPORTS

Commissioner Patty Beckel informed the board that NW Juvenile Center report is available for the board to review.

Commissioner Arnesen informed the board that the NW Angle requested funding to purchase a monument to say “The Northernmost Point in the 48 Contiguous States” to be placed by the Young’s Bay Area. The board will discuss this at the NWA meeting on August 22, 2011.

Commissioner Todd Beckel distributed to the Board the following handouts for their review:

  • 2011 Legislative Session Summary
  • BWSR Update from Association of MN Counties
  • 2011 WCA Statute change
  • Proposed FY’12 Natural Resources Block Grants.

CORRESPONDENCE:

MCIT- 2011 Dividend Notice and Inventory of Investments were acknowledge

2012 budget

The board discussed and reviewed the 2012 budget.

Recess

With no further business before the Board, Chairman Moorman called the meeting to recess at 12:45 p.m.

Attest:                                                                                     Approved: August 23, 2011

_____________________________                                      _______________________________

John W Hoscheid, County Auditor                                        Ken Moorman, Board Chair

Commissioner Proceedings

August 23, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 23, 2011, in the Commissioners’ Room at the Government Center.

Chair Ken Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Ken Moorman and Ed Arnesen.  Commissioner Tom Hanson was absent. Also present were: County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Boat & Water Grant, LineWorkers Facility, Homestead Market Value Correspondence, Vacating Property, Budgets and Wetlands. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Craig Severs to St. Paul on September 26-29 for Collect and Disburse and Intake Basics; Dale Boretski to Plymouth on September 25-30 for IAAO 102 Income Approach Course; Dena Pieper to St. Cloud on October 25-26 for Attorney Support Staff Conference; Janet Rudd to St. Cloud on September 15-16 for MDRA Conference; Cassie Brune and Shelley Phillippe to Rochester on September 27-30 for MNFWCCA Conference.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of August 9, 2011 regular meeting with changes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor John W Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Revenue                       $   52,769.94

                                                Road & Bridge             $ 172,582.42

                                                County Develop           $        700.00 

                                                Solid Waste                  $        527.26

                                                                                     $ 226,579.62 

WARRANTS FOR PUBLICATION

Warrants Approved On 8/23/2011 For Payment 8/26/2011

Vendor Name                                                                   Amount

Bauer Built, Inc                                                              6,963.98

Cenex Co-Op Services, Inc.                                       2,779.91

Crop Production Services                                         12,205.09

Davidson Ready Mix & Construction Inc                  2,700.00

GM Construction Inc                                                 14,000.00

Hasler                                                                            2,000.00

Hoffman, Dale, & Swenson, Pllc                                 6,623.00

Knife River Materials                                                    2,500.00

Michaels Consulting, Inc/Ron                                  13,912.53

Minister Of Finance                                                     9,737.28

Northwest Angle&Island Freight,Inc                          5,017.50

Titan Machinery – Roseau                                       13,466.25

Univar Usa,Inc                                                          115,754.67

57 Payments less than 2000 $18,919.41

Final Total: $226,579.62

Further moved to authorize the payment of the following auditor warrants:

                                                August 9, 2011        $         97,535.17    

                                                August 9, 2011        $                69.00

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Northwest Community Action

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Resolution Authorizing Administration of

the Minnesota Department of Human Services

Emergency Shelter Grant Program (ESGP)

Resolution Number   11-08-05

WHEREAS, the need for homeless prevention and assistance exists in Lake of the Woods County; and

WHEREAS, Northwest Community Action, Inc. desires to administer the Minnesota Department of Human Services Emergency Shelter Grant Program (ESGP) in Lake of the Woods County in accordance with all applicable State and Federal regulations; and

WHEREAS, in order to administer the Minnesota Department of Human Services Emergency Shelter Grant Program in Lake of the Woods County, it is necessary for Northwest Community Action, Inc. to file a resolution of approval executed by the Lake of the Woods County Board of Commissioners with the Minnesota Department of Human Services;

NOW, THEREFORE BE IT RESOLVED, that Northwest Community Action, Inc. is hereby authorized to:

  1. Administer the Emergency Shelter Grant Program in Lake of the Woods County, according to the program guidelines.

The resolution was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Flu Shots

Motion was made by Commissioner Todd Beckel to offer flu shots to all county employees for the fall of 2011.   The County will only pay for vaccinations that are administered at the Government Center on October 11, 2011, and the County will not pay for off-site vaccinations at any other locations or times.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Consolidated Conservation Lands

County Auditor John W Hoscheid reviewed the Consolidated Conservation Lands payment with the County Board.

Federal Boating Safety Equipment Grant

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

A Resolution Authorizing the Federal Boating Safety Supplement Equipment Grant Agreement

Resolution 11-08-04

WHEREAS, under the provisions of M.S. § 84.085 Subd 1 (c), the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner;

WHEREAS, M.S. Section M.S. § 84.085 Subd 1 (c) provided for the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety;

NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Equipment Grant Agreement, for the period of July 21, 2011 through December 15, 2011 in the amount of $8,569.00.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

LineWorkers Facility

The County Board discussed the LineWorkers Facility and the maintenance of the building and grounds.

County Attorney

Prevention Coalition Program Grant

County Attorney Phil Miller met with the County Board to discuss the Prevention Coalition Program Grant.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution Authorizing

Prevention Coalition Program Grant

Resolution Number   11-08-03

WHEREAS, Lake of the Woods County has been awarded a grant contract with the State of Minnesota, Department of Human Service, Division of Alcohol and Drug Abuse;

WHEREAS, Lake of the Woods County hereby enters into this agreement with the State of Minnesota, Department of Human Service, Division of Alcohol and Drug Abuse effective July 1, 2011 (or the date the state obtains all required signatures) thru June 30, 2016 (or until all obligations have been satisfactory fulfilled, whichever comes first); and

WHEREAS, Lake of the Woods County Board of Commissioners hereby appoints County Attorney Philip Miller as the Grantee Authorized Representative and appoints Christine Hultman as the Fiscal Officer for the grant;

NOW, THEREFORE BE IT RESOLVED, that Lake of the Woods County Board of Commissioners authorizes Chair Ken Moorman and County Attorney Philip Miller to sign this grant and further authorizes County Attorney Philip Miller to submit this grant to the State of Minnesota, Department of Human Service, Division of Alcohol and Drug Abuse of Agriculture.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Surveyor

County Surveyor Donn Rasmussen met with the County Board to discuss the 2012 budget for surveying.  It was the consensus of the County Board to take no action at this time and to further discuss this during the budget process.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:02 a.m. as follows:

Land and Water Planning

Consideration of Conditional Use Permit

Land and Water Planning Director Josh Stromlund met with the County Board to discuss the Conditional Use Permit submitted by Adrian’s Resort. This request is to replace seven non-conforming mobile homes with three cabins within a commercial planned unit development, where the non-conformity is caused by excess density in the shoreland area of the Rainy River.  Josh explain that one of the existing cabins, adjacent to the mobile homes, may be removed in this proposal from discussion with Mr. Brian Ney during the on-site visit with the Planning Commission. After due consideration and reviewing of the Planning Commission’s Findings of Facts and Decision, the County Board agreed to adopt these Findings of Fact’s and Decision as their own and approve the request with the condition that construction of the three new cabins be completed within a ten year timeframe.

Motion was made by Commissioner Todd Beckel to:  agree to the Findings of Fact and Decision and to approve the Adrian’s Resorts’ project to replace seven (7) non-conforming mobile homes with three (3) cabins with a commercial planned unit development with the condition that the project be completed within ten (10) years from the date of approval.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was carried unanimously.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Adrian’s Resort (Brian Ney)                                   Date:  August 10, 2011

 Location/Legal Description:  See attached legal description

Project Proposal:  A Conditional Use Permit as required by Sections 604.1 and 1015 of the Lake of the Woods Zoning Ordinance, to allow the applicant to replace seven (7) non-conforming mobile homes with three (3) cabins with a commercial planned unit development, where the non-conformity is caused by excess density in the shoreland zone of the Rainy River.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                 YES(X) NO(  )N/A( )

Why or why not? This area has been ID’d through addendum to the Lake of the Woods County’s Land Use Plan.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES(X) NO(  )N/A( )

Why or why not? Removal of old, unsafe trailers and replacement with new, ADA structures meeting proper room size.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                     YES(X)NO(  )N/A(  )

Why or why not? No alteration of the shoreline.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                         YES(X)NO(  )N/A(  )

Why or why not? Will not change.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                YES(X)NO(  )N/A(  )

Why or why not? Out of the floodplain.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                                    YES(X)NO(  )N/A(  )

Why or why not? Not  changing – setback increasing.

7. Is the site in harmony with existing and proposed access roads?            YES(X)NO(  )N/A(  )

Why or why not? No changes.

8. Is the project proposal compatible with adjacent land uses?                     YES(X)NO(  )N/A(  )

Why or why not? Area has many resorts – not changing.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                                    YES(X)NO(  )N/A(  )

Why or why not? Resort and already existing.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                       YES(X)NO(  )N/A(  )

Why or why not? Number of people decreases – septic up to date and potential Wheeler’s Point Sanitary District.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                  YES(X)NO(  )N/A(  )

Why or why not? Will not change.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                                      YES(X)NO(  )N/A(  )

Why or why not? Already exist.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?           YES(X)NO(  )N/A(  )

Why or why not? This doesn’t change.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                              YES(  )NO(  )N/A(X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                    YES(  )NO( )N/A (X)

Why or why not? ______________________________________________________        

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                             YES(  )NO(  )N/A(X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                            YES(  )NO(  )N/A(X)

Why or why not? ______________________________________________________

The specific conditions of approval are as follows: 

  1. Completion within 10 years.

Recommended for Approval  as Presented  (  )      

Recommended for Approval  with Conditions  (X)

Recommended for Denial  (  )

                                                                                                                                                            _____________________________________

            Ken Moorman

            Chair, County Board of Commissioners

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Vacation of Property

Land and Water Planning Director Josh Stromlund discussed with the County Board the Vacation of a Right-of-Way for a property owner.  No action was taken at this time.

Wetlands

Land and Water Planning Director Josh Stromlund updated the County Board on the wetlands certification.

Annual Leave

Land and Water Planning Director Josh Stromlund informed the County Board of the annual leave he would be taking from September 9, 2011 through approximately September 24, 2011.

Social services

Claims

Social Services Director, Nancy Wendler and Fiscal Officer Christine Hultman met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $  21,346.96

                                                Commissioners’ Warrants       $    7,699.60

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2012 Social Services Budget

Social Services Director Nancy Wendler and Fiscal Officer Christine Hultman met with the County Board to review the 2012 Social Services Budget.

CORRESPONDENCE:

Correspondence was read and acknowledged from:

  • Minnesota Department of Revenue – Appointment of County Assessors
  • Minnesota Department of Revenue – 2011 Law Change – Homestead Market Value

Old/New Business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund – No action;

Land Acquisition – No action – Waiting for Certification;

Red Lake Tribe – Discussed the August 22, 2011 meeting;

Township Road Inventory/ATV Ordinance – No action;

Line Workers School – Discussed maintenance;

Inventory – No action;

Beaver – No action;

Clementson Bridge Property – No action;

CAMA – New work station;

Goals and Objectives – 2012 Budget;

FSA Office – It was the consensus of the County Board to take this off the old and new business.

2012 Budget – Reviewed.

Committee Reports

Commissioner Patty Beckel

  • GIZIIBII update

Commissioner Ed Arnesen

  • Planning Commission

Commissioner Ken Moorman

  • Economic Development Authority (EDA)

Commissioner Todd Beckel  

  • Association of MN Counties
  • Emergency Management
  • Land Acquisition – CORE

Recess

The meeting was called to recess at 11:45 a.m. and reconvened at 1:05 p.m. as follows:

Public Works Director

Government Center North Building

Motion was made by Commissioner Todd Beckel to authorize the County Auditor’s office to make final payment in the amount of $14,000 to GM Construction, Inc, on the window replacement project at the County Government Center North, with a completed project total of $34,000.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

MN DOT Contract for Highway 11 Detour

Public Works Director Tim Erickson informed the County Board that the bids for the MN DOT contract for Highway 11 Detour were over the engineers estimates and therefore MN DOT will rebid this project  again next year.

LineWorkers Facility Maintenance

Public Works Director Tim Erickson discussed the maintenance of the LineWorkers Facility with the County Board.  For the interim, the county maintenance department will be doing the maintenance until all options have been researched.

Bike Path Maintenance

Public Works Director Tim Erickson met with the County Board and discussed the Bike Path maintenance and a need for a bobcat/snowblower.  Tim will research further and report back to the County Board.

Williams Shop

Public Works Director Tim Erickson met with the County Board and discussed the Williams Shop garage door and the need for repairing or replacing.  Tim was directed to get estimates and report back to the County Board.

2012 Public Works Budget

Public Works Director Tim Erickson and Office Manager Marti Carlson met with the County Board to review the 2012 Public Works budget.

2012 County Budget

The County Board discussed and reviewed the 2012 County Budget.

Recess

With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 3:50 p.m.

Attest:                                                                                     Approved: September 13, 2011

_____________________________                                      _______________________________

John W Hoscheid, County Auditor                                        Ken Moorman, Board Chair

Commissioner Proceedings

Special County Board Meeting

August 30, 2011

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, August 30, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Ken Moorman called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Ed Arnesen, Todd Beckel, Patty Beckel, Tom Hanson and Ken Moorman.  Also present was County Auditor John W Hoscheid. 

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with an addition of the Public Works Department.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

2012 Budget Review

The County Board reviewed budgets submitted for 2012 and discussed the proposed levy for 2012.

County Sheriff

County Sheriff Dallas Block and Chief Deputy Terry Bandemer met with the County Board to review the sheriff’s budgets for 2012.

County Auditor

Fund Balances

County Auditor John W Hoscheid met with the County Board regarding fund balances.

Motion was made by Commissioner Ed Arnesen to authorize the County Auditor to designate reserves for land and building acquisitions, following State Auditor’s guidelines.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize the County Auditor to set the cash flow reserves to eight months and to designate the remaining balance for long term operation and capital budget planning.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Credit Card Bill

County Auditor John W Hoscheid presented the current county credit card statement to the County Board.

Motion was made by Commissioner Todd Beckel to approve the county credit card statement and authorize payment in the amount of $356.81. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Phone and Postage Expenses

County Auditor John W Hoscheid met with the County Board to review accounting procedures for the county phone and postage expenses.  It was the consensus of the County Board to itemize these expenses by fund, rather than by department, beginning January 2012. 

Public Works Director

Public Works Director Tim Erickson met with the County Board to review the Public Works budget for 2012.

Historical Society

Marlys Hirst representing the Historical Society, met with the County Board to review the 2012 budget request for the Historical Society.

2012 County Budgets

The County Board further reviewed all the County Budgets for 2012 and discussed options for a 5% increase for the 2012 levy for the county and a 5% increase for the road and bridge township levy.

Recess

There being no further business before the County Board, Chair Ken Moorman called the meeting to recess at 1:45 p.m.

Attest:                                                             Approved: September 13, 2011

______________________________            ___________________________________

John W Hoscheid                                          Ken Moorman

County Auditor                                             County Board Chair

August, 2010

Commissioner Proceedings

August 9, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Monday, August 9, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.   Also present were: County Auditor, John W. Hoscheid, John Oren and George Swentik.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Lake of the Woods Sustainability Foundation and closed session for Union Negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Angie Eason to Bemidji on August 24-27 for Mandatory DHS LTC/Waiver training; Shelley Pepera to St. Paul on August 18 for SSIS Document Template Conversion Training; Shelley Phillippe and Cassandra Brune to Brainerd on September 29-October 1, for MWFCC Annual Conference.  The Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of July 23, 2010 special meeting, July 27, 2010 regular meeting, July 27, 2010 special meeting and July 30, 2010 special meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.  

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

            Commissioners’ Warrants       $19,116.87   

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

                                    Revenue                      $59,781.05

                                    Road & Bridge           $55,771.33

                                    Co. Development        $  3,740.25

                                    Solid Waste                 $26,097.18

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  8/09/2010 FOR PAYMENT  8/12/2010

       AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

          325.76 ANIXTER INC                                                                             425.01 AUTO VALUE BAUDETTE

        1800.00 BELTRAMI COUNTY AUDITOR-TREASU                                378.69 BOB BARKER COMPANY INC

        2190.00 BULLBERRY SYSTEMS, INC                                                    342.99 CANON FINANCIAL SERVICES INC

        9504.23 CENEX CO-OP SERVICES, INC.                                            1776.51 COUNTRY CANVAS

        1027.43 CREATIVE FORMS & CONCEPTS INC                                  9270.37 CW TECHNOLOGY

        1695.81 DLT SOLUTIONS, INC                                                            3942.00 HOFFMAN, DALE, & SWENSON, PLLC

        1200.22 HOLTE IMPLEMENT, INC                                                       5040.02 HOWARD’S OIL COMPANY

        3340.05 JAKE’S QUALITY TIRE INC                                                   10492.77 JOHNSTON FARGO CULVERT INC

        2162.57 LAKE SUPERIOR MACK & VOLVO TRU                                1033.75 LAKEWOOD HEALTH CENTER

          679.48 LAWSON PRODUCTS, INC.                                                     546.58 LOW FOODS

        3438.75 LOW HIGHWAY DEPT                                                          15705.00 MAR-KIT LANDFILL

        7390.00 MERITCARE TRF NWMC                                                         480.00 MN POLLUTION CONTROL AGENCY

          320.00 MN STATE DEPT OF PUBLIC SAFETY                                  1800.00 KENNETH MOORMAN

        5488.00 LAW MOREN                                                                             643.78 NOBLE RADIO SHACK

        1134.72 NOBLE THRIFTY WHITE                                                          425.00 NORTH EAST TECHNICAL SERVICE,I

        5000.00 NORTHWEST MN MULTI-COUNTY HRA                              3148.84 R & Q TRUCKING, INC

        4000.00 RESERVE ACCOUNT                                                              1273.48 ROSEAU COUNTY COOPERATIVE ASSN

        1000.00 ROSEAU COUNTY SHERIFF                                               13432.88 TITAN MACHINERY

        6400.00 TOWERITE, INC                                                                      4373.58 WIDSETH SMITH NOLTING&ASST INC

        7238.65 WOODY’S SERVICE

46 PAYMENTS LESS THAN  $300       5,522.89

****                  FINAL TOTAL…….    $145,389.81  ****

Further moved to authorize the payment of the following auditor warrants:

                                    July 28,    2010            $ 359,534.76

                                    August 3, 2010           $   58,864.19

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.              

RECESS

The meeting was called to recess at 9:30 a.m. and reconvened at 9:45 a.m. as follows

Committee Reports

No committee reports were heard.

OLD/NEW BUSINESS

There were no updates on:

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund

County T.V.

Land Acquisition- Bernard’s Property

Township Road Inventory

Team Building

Inventory

Zoning/Conditional Use Parameters- working on

Boundary Commission

There were updates on:

Red Lake Tribe- set up a meeting date with them

Oak Island Petition- NWA Zoning Initiative is placed on the August 24, 2010 meeting at 11:00 a.m.

Line Workers School- still working on the contract

HISTORICAL SOCIETY

Budget

Historical Society Executive Director, Marlys Hirst met with the board and presented the 2011 budget.  The consensus of the board was to reduce the presented budget to $50,000 and that they would get back to her with the final number.

LAKEWOOD NURSING SERVICE

Budget

LakeWood Nursing Service Director, Michele Brown and RN Patty Davidson met with the board to discuss the 2011 budget and requested a three (3) percent increase in their budget.

Correspondence:

The following correspondence was acknowledged: MCIT-2010 dividend was discussed.

WYNNE CONSULTING

Small Cities Bond Grant

Project Director, Irene Wynne met with the board to discuss the Lake of the Woods County Owner/Occupied Housing Rehabilitation Program and the Residential Anti-Displacement and Relocation Assistance Plan for Grantees of the Small Cities Development Program.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Residential Anti-Displacement and Relocation Assistance Plan

RESOLUTION  NO. 10-08-01

WHEREAS; pursuant to section 24 CFR 42.325 Housing and Community Development Act of 1974, as amended, as described in 24 CRF, Part 570.60 and 24 CFR, Part 42 requires each applicants for Small Cities Development Program, Minnesota Department of Employment and Economic Development (DEED) funds adopt a residential Anit-displacement and relocation assistance plan for 2010;

WHEREAS, Lake of the Woods County has submitted an application to the Minnesota Department of Employment and Economic Development for Small Cities Development Program for funds,

WHEREAS, Lake of the Woods County Board of Commissioners’ hereby adopts the Residential Anti-displacement and Relocation Assistance Plan for Lake of the Woods County (grantees) and authorizes Chairman Arnesen to sign. 

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Contract for Administrative Services for

“Small Cities Development Program Grant Agreement CDAP-09-0047-0-FY10”

RESOLUTION NO. 10-08-02

WHEREAS, Lake of the Woods County has been awarded a “Small Cities Development Program Grant” by the State of Minnesota’s Department of Employment and Economic Development Business and Community Development Division,

WHEREAS, Lake of the Woods County Board has agreed to retain and employ a consultant to perform necessary services to carry out grant administration and program implementation in connection with the project, 

WHEREAS, Lake of the Woods County enters into a contract for administrative services with “Wynne Consulting Inc.” this 16th day of April, 2010,

NOW THEREFORE, BE IT RESOLVED, that Chairman Arnesen and County Auditor, John W. Hoscheid are authorized to sign.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR

Sander

Acting Public Works Director, Bill Sindelir met with the board requesting approval to purchase a sander for plow trucks.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Acting Public Works Director to approve the purchase of a Falls 1ASD-9-SS sander for plow truck from Bert’s Truck Equipment in the amount of $4,542.19.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Stanton Drive NW/Pine Ridge Lane NW

Acting Public Works Director, Bill Sindelir met with the board requesting acceptance for Stanton Drive NW and Pine Ridge Lane NW within Rivers Edge Estates. No action was taken and was placed on August 24, 2010 agenda when Interim County Attorney Michelle Moren will be present.

UNIVERSITY OF MN EXTENSION

Nathan Johnson Regional Director/Program Leader for University of MN Extension met with the board requesting that the county enter into agreement with the University of Minnesota for providing extension program locally and employing extension staff. No action was taken

RECESS

The meeting was called to recess at 11: 30 a.m. and reconvened at 11:40 a.m. as follows:

L.O.W.WATER SUSTAINABILTY FOUNDATION

Executive Director, Todd Sellers met with the board to update them on the International Joint Commission to provide international coordination for Lake of the Woods water quality research, pollution monitoring, and development of management/remedial plan and recommendations for this boundary water lake.  Todd presented a power point to the board and informed the board that there will be a L.O.W. Water Sustainability Foundation meeting on September 2, 2010 at 7:00 p.m. at the Warroad Community Center. He requested that a member of the board participate in the consultation process.  This was placed on August 24, 2010 agenda.

BUDGETS

The board discussed the 2011 budget and set August 25, 2010 at 8:00 a.m. for a special budget meeting.

RED LAKE TRIBE

The board discussed setting up a meeting date with the Red Lake Tribe in the near future.

CLOSED SESSION

Union Negotiations, Minn. Stat.  § 13D.03

Motion was made by Commissioner Moorman to close the regular meeting at 12:50 p.m. pursuant MN. Stat. § 13d.05 Union Negotiations with  the following members present:  Commissioners Todd Beckel, Patty Beckel, Hanson, Moorman and Arnesen, also present was County Auditor, John W. Hoscheid. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 1:04 p.m.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 1:06 p.m.

Attest:                                                                                     Approved: August 24, 2010

____________________________                                        __________________________________

John W. Hoscheid County Auditor                                        Edward Arnesen, Chairman of the Board

August, 2009

Special County Board Meeting

August 10, 2009

The Lake of the Woods County Board of Commissioners met in special session on Monday August 10, 2009, in the Jury room of the Lake of the Woods County Government Center, with the following members present:  Commissioners Todd Beckel, Patty Beckel, Hanson, Moorman and Arnesen.  Also present was Human Resources Director, Wade Johannesen.  Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Public Works Director, Bruce Hasbargen met with the board for his Job Evaluation.

Chair Patty Beckel asked Bruce if he wanted his evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). Bruce chose his to be open.

Social Services Director, Nancy Wendler met with the board for her Job Evaluation.

Chair Patty Beckel asked Nancy if she wanted her evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). Nancy chose hers to be open.

Emergency Management Director, Holly House met with the board for her Job Evaluation.  Chair Patty Beckel asked Holly if she wanted her evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). Holly chose hers to be closed.

MIG/GIS Director, Brent Birkeland met with the board for his Job Evaluation. Chairman Patty Beckel asked Brent if he wanted his evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b).Brent chose his to be open.

County Assessor, Wayne Bendickson met with the board for his Job Evaluation.  Chair Patty Beckel asked Wayne if he wanted his evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2 (b). Wayne chose his to be open.

Veteran’s Service Officer, Rick Rone met with the board for his Job Evaluation.

Chair Patty Beckel asked Rick if he wanted his evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). Rick chose his to be open.

Chair Patty Beckel reported that all of the Department Heads that were evaluated today received favorable ratings.

With no further business before the board, Chair Patty Beckel recessed the meeting at 4:00 p.m.

Attest:                                                             Approved:  August 25, 2009

______________________________            ___________________________________

Wade Johannesen                                         Patty Beckel

Human Resource Director                           Chair of the County Board

Commissioner Proceedings

August 11, 2009

The Lake of the Woods County Board met in regular session on Tuesday, August 11, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Ted Stone, John Oren and Wade Johannesen.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda, for travel: Shelley Phillippe to Brainerd on September 30-October 2 for MWFWCAA Conference-Training. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Arnesen to approve the minutes of July 28th regular board meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor

Request of Funds

County Auditor, John W. Hoscheid presented a letter of request for funds from Rural Life Outreach of NW Minnesota.  No action was taken.

General Service Agreement

County Auditor, John W. Hoscheid met with the board requesting approval of a service agreement with Ron Michaels Consulting, Inc. for implementation of the Manatron/MCCC property tax application.

Motion was made by Commissioner Todd Beckel to enter into agreement with Ron Michaels Consulting, Inc. from the implementation of the Manatron/MCCC property tax application upon the approval of the County Attorney and authorizes County Board Chair and County Auditor to sign.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Highway Restructure

Public Works Director, Bruce Hasbargen and Human Resource Director Wade Johannesen met with the County Board and discussed the Early Retirement Incentive Program.  Bruce and Wade recommended approving the proposal as follows:

Early Retirement Incentive Program (ERIP) – Public Works Department

  1. General:  The Director of Public Works, Lake of the Woods Countyhas proposed a realignment of the department which could result in substantial savings to the County. 
  2. Purpose:  The purpose of the realignment is to streamline the department and capitalize on new technologies thereby improving efficiency by reducing non-productive time due to seasonal restrictions and thereby providing significant cost savings to the County.
  3. Applicability: 
    1. This proposal applies to the Public Works Department and will affect both union and non-union personnel.  This proposal is voluntary and provides for an early retirement incentive.  It is not an involuntary Reduction in Force (RIF).  All applicable contractual union agreements will be strictly adhered to.
    2. This offer will be extended to  employees by seniority and to those who are currently eligible for a full or reduced pension through PERA.  This is a one-time offer and is only available to qualified employees for a limited period of time based on job criticality, recruitment time and the needs of the department which are to be determined. 
  4. Scope:  This program will endeavor to change out one FT Assistant Engineer, one FT Inspector II and one FT Heavy Equipment Operator positions with a modified FT Assistant Engineer, FT Inspector I/Office Assistant and a part time summer Equipment Operator respectively.  It will result in the loss of one seasonal engineering technician.
    1. Assistant Engineer: 

Rationale:  Position duties will change.  The Assistant Engineer will be the lead for all inspection and surveying duties.  Surveying will be done by purchasing the latest GPS capable equipment which will also allow for one less survey position.  Savings in survey time will be realized.

Discussion:  The Assistant Engineer will be experienced with the latest GPS technology equipment, have excellent computer knowledge and skills for CAD, and will be experienced in dealing with contractors.  The County may need to allow for a starting salary above the starting step for the grade assigned to the position.  GPS survey equipment and software will need to be purchased. 

Estimated Costs/Savings:

Salary and Benefits:

            Current Assistant Engineer.                                                                $76,000

            One Seasonal Survey Position                                                                8,000

            Total                                                                                                      84,000

            Less Replacement Asst. Eng.                                                                64,000

            Annual Savings:                                                                                  $20,000

One Time Costs:

            Incentive (50% of base salary/hourly rate)                                         $28,899

            Total:                                                                                                   $28,899

Recapture in 17.5 months

b.  Inspector II:

Rationale:  Position duties will change.  Assistant Engineer will be the lead for all inspections and surveying.  Inspector I/Office Assistant will assist in inspections when needed.  Inspector I will also handle GIS duties.  A portion of the workload will remain as Office Assistant.  Maintenance staff with certifications will also assist with inspections as needed.  Electronic timecard software will reduce office time.

Discussion:  The Assistant Engineer will need to handle the inspection, surveying and design.  The Inspector I/Office Assistant will need to have excellent computer knowledge and skills to assist in design and handle GIS.

Estimated Costs/Savings:

Salary and Benefits:

            Current Inspector II                                                                            $62,000

            PT Office Assistant                                                                              21,000          

            Total                                                                                                      83,000

            Less FT Inspector I/Office Assistant (JG-8)                                        43,000

            Annual Savings:                                                                                  $40,000

One Time Costs (Inspector II continued):                                         

            Incentive (50% of base salary)                                                            $22,874

            Total                                                                                                    $22,874

Recapture in 6.86 months

c.  Heavy Equipment Operator:

Rationale:  This position will be replaced in the summer with a seasonal employee.  Existing staff will cover snowplowing and other winter duties.

Discussion:  In the past, this department has had difficulty hiring quality applicants for the seasonal positions.  The part time scale may need to be examined.  Currently the rate is $12/hr.  An increase to $15/hr would cost approximately $3,000.

Estimated Costs/Savings:

Salary and Benefits:

            Current Heavy Equipment Operator:                                                  $56,000

            Total:                                                                                                   $56,000

            Less PT Seasonal Operator                                                                 $15,000

            Annual Savings:                                                                                  $41,000

One Time Costs:                                                                                            

            Incentive (50% of base salary)                                                            $20,358

            Total                                                                                                    $20,358

Recapture in 5.96 months

____________________________________________________________________

Total Annual Savings:                                                                                $101,000

Total One Time Costs:                                                                                    72,131

Total Recapture Time (months):                                                                       8.57                                                     

5.  Additional Discussions:

  • Considerations:
    • Consideration of this offer and acceptance are strictly voluntary. To accept this offer, an employee must sign a release agreement acceptable to the County Attorney waiving rights to pursuing any legal claim against the County, its employees and officers, either elected or appointed, related to this offer. This incentive program is offered in addition to the normal benefits granted to a retiring employee as per current contract/policy/statute. This plan must be approved by the County Board and County Attorney .
  • Assumptions:

Base salary is hourly rate or imputed hourly rate for exempts.  Allowances for benefits not included and will not be a factor in incentive.

Does not include accumulated comprehensive time which will be paid separately

Motion was made by Commissioner Arnesen to implement the Early Retirement Incentive Program as presented by the Public Works Director.  Motion was seconded by Commissioner Hanson and the same being put to a vote carried as follows:  Voting for:  Commissioner Arnesen, Hanson, Patty Beckel. Voting against: Commissioner Todd Beckel. Abstained: Commissioner Moorman.

human resource Director, wade Johannesen

Personnel Policy Waiver

Human Resource Director, Wade Johannesen met with the board requesting assistance for Catastrophic Illness pay for Peggy Mosher for assistance with a family member.

Motion was made by Commissioner Todd Beckel to approve the Catastrophic Illness pay for Peggy Mosher, upon completion of her probation period to be eligible for the Catastrophic Illness pay.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2010 Tier 3- Step Increases

Human Resource Director, Wade Johannesen discussed Tier 3 step value raises for eligible permanent part- time employees. The consensus of the board was to include them in the Tier 3 step increase at the step value.

Longevity

Human Resource Director, Wade Johannesen discussed eligibility requirement for longevity for permanent part- time employees. Personnel policy reads that longevity payment for part-time employees begin when the employee has reached the equivalent of five years in time worked. The consensus of the board was those that have reached the five years equivalent will receive the longevity payment.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Hanson to approve the following claims against the county as presented.

                                                Revenue                                   $   43,715.55

                                                Road & Bridge                         $   67,355.83

                                                Co. Development                     $     4,539.68

                                                Joint Ditch                                $     1,491.51                        

                                                Solid Waste                              $   21,964.53

                                                                                                  $ 139,067.10

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  8/11/2009 FOR PAYMENT  8/14/2009

       AMOUNT   VENDOR NAME                                                               AMOUNT   VENDOR NAME

          457.00 AMERI PRIDE LINEN & APPAREL SE                                     4028.00 ED ARNESEN

          318.91 AUTO VALUE BAUDETTE                                                         504.10 BEST WESTERN KELLY INN STCLOUD

        2190.00 BULLBERRY SYSTEMS, INC                                                    342.99 CANON FINANCIAL SERVICES INC

          322.95 CANTERBURY INN                                                                18392.38 CENEX CO-OP SERVICES, INC.

      13874.31 COLLABORATIVE DESIGN GROUP INC                                 696.61 CONNEY SAFETY PRODUCTS

          669.23 CUSTOM AUTOBODY AND REPAIR                                       785.22 FARMERS UNION OIL CO.

        1568.36 GARY’S AUTO                                                                           491.63 GCR TIRE CENTER

          375.04 GRAINGER, INC                                                                        876.38 HALL’S GUN SHOP

        1145.00 HELGESON FUNERAL CHAPEL                                            4882.00 HOFFMAN, DALE, & SWENSON, PLLC

        4013.66 HOWARD’S OIL COMPANY                                                    1118.20 INSIGHT PUBLIC SECTOR

          472.00 JOHNSTON FARGO CULVERT INC                                        314.67 LAB SAFETY SUPPLY, INC.

          345.83 LAKE ROAD DIESEL INC                                                      13895.00 LAVALLA SAND & GRAVEL INC

          690.68 LOW FOODS                                                                           5055.88 LOW HIGHWAY DEPT

          500.00 LOW SCHOOL DISTRICT–390                                            11525.40 MAR-KIT LANDFILL

          590.04 METRO FORMS, INC                                                                715.61 MINISTER OF FINANCE

          530.00 MN ASSN COUNTY OFFICES-MACO                                    5603.90 LAW MOREN

        1044.00 MSOP-MN SEX OFFENDER PRGRM-462                               745.50 NORTHERN FARMERS CO-OP

        2601.28 R & Q TRUCKING, INC                                                             500.00 RELIANCE TELEPHONE SYSTEMS, IN

        4000.00 RESERVE ACCOUNT                                                                913.94 ROSEAU COUNTY COOPERATIVE ASSN

        1000.00 ROSEAU COUNTY SHERIFF                                                   756.92 SILVER CREEK EMBROIDERY

        1750.00 SJOBERG’S INC                                                                        306.95 M SMITH PUBLISHERS LLC

        1965.37 TITAN MACHINERY                                                                 1062.44 TONY DORN, INC.

          610.68 UNIVERSITY OF MN                                                               3278.53 WALKER PIPE & SUPPLY

        6709.56 WIDSETH SMITH NOLTING&ASST INC                                6068.21 WOODY’S SERVICE

46 PAYMENTS LESS THAN  $300       8,462.74

FINAL TOTAL    $139,067.10

Further moved to authorize the payment of the following auditor warrants:

                                                   July 28, 2009                          $ 21,020.37

                                                   July 22, 2009                          $   1,404.17

                                                   July 31, 2009                          $ 34,426.76

                                                August 4, 2009                          $      826.50

                                                August 6, 2009                          $ 11,189.90                                    

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:00 a.m. and reconvened at 10:05 a.m. as follows:

Northwest Community Action

Resolution

Gail Peterson and Diane Hayes representing Northwest Community Action met with the board requesting approval of a resolution to support the Homelessness Prevention and Rapid Re-Housing Program. Each State and local community is allocated a specific portion of that money, which Minnesota received 10.3 million. Northwest Community Action, non-profit agencies are required to obtain approval by the local unit of government in the service area, which includes Lake of the Woods County.

Resolution Authorizing Administration of Homelessness Prevention and Rapid Re-Housing Program

Resolution No. 09-08-01

The following resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, the need for homeless prevention and assistance exists in Lake of the Woods County; and

WHEREAS, the Minnesota Department of Human Services (DHS) Office of Economic Opportunity (OEO) has announced the availability of Homelessness Prevention and Rapid Re-Housing Program (HPRP) funding; and

WHEREAS, Northwest Community Action has applied for said funding; and

WHEREAS, Northwest Community Action desires to administer the Homelessness Prevention and Rapid Re-Housing Program (HPRP) in Lake of the Woods County in accordance with all applicable State and Federal regulations; and

WHEREAS, in order to administer the Homelessness Prevention and Rapid Re-Housing Program (HPRP), Northwest Community Action, Inc. must first obtain a resolution of approval executed by the Lake of the Woods County Board of Commissioners and file said resolution with the Minnesota Department of Human Services, Office of Equal Opportunity.

NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County hereby supports Northwest Community Action’s application for funding under the Homelessness Prevention and Rapid Re-Housing Program and Northwest Community Action, Inc. is hereby authorized to administer the Homelessness Prevention and Rapid Re-Housing Program in Lake of the Wood County, according to the program guidelines, contingent upon funding being granted and authorizes Board Chair to sign.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Surveyor, Donn Rasmussen

Boundary Commission Plat Contract

County Surveyor, Donn Rasmussen met with the board and requested approval of the Boundary Commission plat contract.

Motion was made by Commissioner Hanson to enter into contract with Widseth, Smith and Nolting to prepare a Boundary Commission Plat in Gudrid Township, Lake of the Woods County: with an estimated cost according to the proposal of $10,000.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House

Hazard Mitigation Plan Update

Emergency Management Director, Holly House met with the board to update them on the five year renewal process of the Hazard Mitigation Plan. Holly informed the board that there is grant money available from FEMA for the renewal process of the plan.  The consensus of the board was to have Holly move forward with writing the grant.

Hazard Awareness Course

Holly informed the board that various county employees should have a renewal course in Hazard Materials.  She informed the board that she would be willing to write a grant for funding to purchase a power point class for this course so the individuals would be able to take the course according to their work schedule.

Public Works Department, Bruce Hasbargen

Public Works Director, Bruce Hasbargen met with the board and updated them on the Oak Harbor Estates road issue.  Bruce stated that he has been in contact with Vince Smith and that no new action was taken and that as of now there is no intention to construct the road.

County Ditches

Public Works Director, Bruce Hasbargen met with the board to discuss the unauthorized work that was done by Pieper Farms on a county ditch.  Bruce will send Pieper Farms a letter informing them of their cost, which they will pay to the private contractor, and other work that they will need to complete.

Public Hearing

Wetland Appeal- Tom Maiers

Motion was made by Commissioner Todd Beckel to close the regular meeting and open the public hearing as advertised at 11:00 a.m.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Chair Patty Beckel opened the floor to Josh Stromlund, Land and Water Planning Director.  Josh went through the findings of fact report and Exhibits 0-20, which are on file and of record from this meeting, from the Technical Evaluation Panel (TEP).  The recommendation from the TEP, based upon the findings of this report, was to deny the wetland banking application submitted Mr. Tom Maiers.

Chair Patty Beckel opened the floor to Mr. Clinton Jordahl, consultant to Mr. Maiers.  Mr. Jordahl explained their stance and provided Exhibits A-DD, which are on file and of record, which supports their position to approve the wetland banking application.  Mr. Jordahl explained to the board that the TEP report contained procedural errors, only highlights certain items that support the TEP recommendation which doesn’t take under consideration the other items that support the application.

Chair Patty Beckel opened the floor to Mr. Dale Krystosek, Board of Water and Soil Resources Senior Wetland Specialist.  Mr. Krystosek explained to the board why he was attending the meeting and provided additional support of the TEP’s position.

Chair Patty Beckel brought the discussion back to the board members for questions and comments on this issue.

(Public Hearing was tape recorded)

Findings of Fact and Decision

Remand Order of Wetland Conservation Act Appeal

BWSR File 09-5

Applicant’s Name:  Tom Maiers

Applicant’s Authorized Representative:  Clint Jordahl, Bonestroo

Order of Remand:

As per this remand order, the Lake of the Woods County Board of Commissioners conducted a public hearing on August 11, 2009, to look at the missing hydrology and lateral effect information to see if it changes the board’s decision.  Upon reviewing the revised Technical Evaluation Panel’s (TEP) report and supporting documents as well as the documents submitted during the appeal hearings conducted in March, 2009, it is apparent that we are not the experts on the details that determine if hydrology exists or not and what extent the ditches affect the site.  Because of this we must rely upon the experts and the facts they have presented to make our decision.

The Lake of the Woods County Board of Commissioners decision is based upon the following:

  1. The site lacks evidence of hydrology.  There is documentation of above average precipitation and aerial photos which support this conclusion as well as the one inch of rainfall the day prior to the onsite inspection by the TEP at which there was no water present.
    1. Commissioner Arnesen commented that if undisturbed it could possibly revert back to wetlands.
  2. There is separate documentation from both the TEP and Mr. Jordahl regarding lateral effect.  They both determine that the perimeter ditches have a lateral effect.  These ditches therefore have a direct influence on the water table in the area.  The difference in numbers is irrelevant to the decision since they both showed lateral effect.
  3. It would be difficult for adjacent landowner to undertake legal drainage maintenance for the agricultural land.
  4. The local government unit must consider the extent to which proposed activities are consistent with other plans, such as watershed management plans, land use plans, zoning and master plans.
    1. The Lake of the Woods County Comprehensive Land Use Plan is used to facilitate future development patterns.  Development patterns within the county have been in this area with new subdivisions and amount of building permits issued.  This site is seen as developable land due to its close proximity to the current development areas.
    2. The Lake of the Woods County Comprehensive Wetlands Protection and Management Plan classifies this area as a low priority wetland.  Therefore, it is a poor replacement for disturbed wetlands.
      1. Commissioner Arnesen stated that he disagrees with the Land Use Plan as capital is needed to drive development in an area that is deficient of capital.  He believes that the best and highest use of the land is wetland banking.

Therefore, we find the TEP’s report reasonable to support their stance that the majority of the site lacks the hydrology sufficient to qualify as a wetland and the site is a poor location for a wetland bank from a selection, sustainability, and rule requirement perspective.

Motion was made by Commissioner Todd Beckel to X uphold ___reverse the decision rendered on March 24, 2009, which upheld the original decision of January 29, 2009, to deny the wetland banking application submitted by Tom Maiers. Motion was seconded by Commissioner Moorman and the vote carried as follows:  All in favor:  Commissioner Patty Beckel, Todd Beckel, Moorman and Hanson Opposed:  Commissioner Arnesen – based upon private property right issues

Close Public Hearing

Motion was made by Commissioner Todd Beckel to close the Public Hearing at 12:55 p.m.  and open the regular meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Hearing

Local Water Management Plan

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:10 p.m. and open the public hearing as advertised. 

Chair Patty Beckel requested that Mike Hirst, SWCD Resource Technician present the Local Water Management Plan.

Motion was made by Commissioner Todd Beckel to approve the draft Water Plan Document to be sent to the Board of Water and Soil Resources Regional Supervisor, to be reviewed by other state agencies, and present the plan before the BWSR Northern Subcommittee. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Close Public Hearing

Motion was made by Commissioner Todd Beckel to close the public hearing at 1:45 p.m. and open the regular meeting.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

  • Remove Boundary Commission from Old/New Business.
  • Red Lake Tribe Meeting- possible date of September 8th, need to send written request to be placed on the agenda

There were no new updates on:

  • Assessing Agreements, ANI, Capital & General Expenditure Policy, Community Support, Joint Meeting with Roseau County Board, County TV, Land Acquisition, Pilt Payment, Joint Meeting with City of Baudette and LOW School and Township Road Inventory.

Correspondence:

 Correspondence from the following, were read and acknowledge: 

  • MN Counties Insurance Trust (MCIT) Dividend
  • MN Dept of Revenue – CPA Reduction
  • MN Dept of Revenue – MVHC Unallotment
  • AMC Levy Limits and Special Levy
  • Motor Vehicle Audit

County Deputy Coroner Request

John Helgeson representing Helgeson Funeral Home and County Sheriff, Dallas Block met with the board to discuss the needs for Deputy Coroner.  Dallas will set up a meeting with County Coroner, Dr. Dayer to discuss appointments of Deputy Coroners and will report back to the board.

Land and Water Planning Director, Josh Stromlund

Resolution

Land and Water Planning Director, Josh Stromlund met with the board requesting approval to delegate certain functions with regard to implementation of the Wetland Conservation Act.

A RESOLUTION REGARDING THE ADMINISTRATION OF THE WETLAND CONSERVATION ACT

Lake of the Woods County
Resolution No. 09-08-02

The following resolution was offered by Commissioner Moorman and moved for adoption:

WHEREAS, Lake of the Woods County is authorized by Minnesota Administrative Rules Part 8420.0200, Subpart 2, to delegate certain functions with regard to implementation of the Wetland Conservation Act, including decision authority for exemption, no loss, wetland boundary and type, replacement plan, and wetland banking determinations with its staff.

THEREFORE; BE IT RESOLVED by the Board of Commissioners of Lake of the Woods County that decision authority for exemption, no loss, wetland boundary and type, sequencing determinations, replacement plan, and wetland banking determinations are placed with the Land & Water Planning Director.

Dated:             August 11, 2009


                                         Lake of the Woods County


                                         By: ____________________________________
                                                                     Chair of the Board of Commissioners


The resolution was seconded by Commissioner Arnesen,adopted by a vote of 5-0at the regular meeting of the Board of Commissioners of Lake of the Woods on August 11, 2009.

John W. Hoscheid

Lake of the Woods County Auditor

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 13,512.82 

                                                Commissioners’ Warrants         $ 10,831.06

Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Community Support Program-RFP

Social Services Director, Nancy Wendler met with the board to discuss the Community Support Program (CSP) Request for Proposals (RFP).  Nancy informed the board that the committee met and reviewed the two RFP’s, informed the board that the committee’s recommendation was to go with Merit-Care.

Motion was made by Commissioner Todd Beckel to accept the RFP with Merit Care and authorize Social Services Director, Nancy Wendler to move forward with the contracting process.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund

Performance Evaluation

Land and Water Planning Director, Josh Stromlund, Human Resource Director, Wade Johannesen met with the board for performance evaluation for Josh.  Chair Patty Beckel asked Josh if he would like his evaluation open or closed pursuant MN Statute § 13D.05, Subd. 3 (a). Josh requested the evaluation be open. Josh Stromlund received a favorable rating.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 3:50 p.m.

Attest:                                                                                                 Approved:      

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

August 18, 2009

The Lake of the Woods County Board met in regular session on Tuesday, August 18, 2009, in the Angle Inlet School, Angle Inlet.

Call to Order

Chair Patty Beckel called the meeting to order at 10:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Present on behalf of the County were: County Auditor John W Hoscheid, Land and Water Planning Director Josh Stromlund, Public Works Director Bruce Hasbargen and County Assessor Wayne Bendickson.  Also present were Northwest Angle area residents.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the meeting today with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel: Bruce Hasbargen – August 21–22, 2009 – NACE – Minneapolis, MN; September 9-10, 2009 – District 2 – Bemidji, MN; and September 23–24, 2009 LRRB – Mankato, MN.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Oak Island Association

Correspondence from the Oak Island Landowner Association was reviewed.  County Assessor Wayne Bendickson explained valuations and sales ratios on the Northwest Angle.  County Auditor John W Hoscheid presented a video and handouts explaining Minnesota Tax and answered questions relating to the Northwest Angle.

District Zoning for Island/Angle

Chair Patty Beckel opened the floor to Dick Gross, Oak Island landowner.  Mr. Gross submitted a petition on behalf of the Oak Island Landowners Association for the Lake of the Woods County to implement the following steps:

  1. To establish District Zoning provisions for the NW Angle Island which will facilitate the development of land use plans and zoning regulations appropriate specifically for this area (Ref: MN Statutes §394.25 subdivision 2);
  2. Contract the Headwater Regional Development Commission to develop a Comprehensive Land Use Plan specifically for the NW Angle Islands, including suggested zoning for implementing this Plan;
  3. That in the time between now and the completion of points 1 and 2 above, that there be a moratorium placed on Planned Unit Developments or Common Interest Developments and residential or commercial trailer development;

Mr. Gross discussed and reviewed the material within the petition with all that was present.

Land & Water Planning Director, Josh Stromlund, provided information which included a map of Oak Island indicating the areas of Tribal and State Land.  Also, provided with the map were parcel numbers with corresponding acreages.  Mr. Stromlund further explained that if a 5 acre minimum was implemented, approximately 50% of the lots would be considered non-conforming which may be a detriment to these landowners.  He further explained that most of the lots have been developed and what is left to be developed would be hindered because of the amount of wetlands present on Oak Island.

Discussion in regards to lots being grandfathered in and the minimum lots size ensued.

The County Board of Commissioners reviewed the petition and will refer this document to the Interim County Attorney for review and opinion.  No action was taken.

Red Lake Tribal Council

Public Works Director Bruce Hasbargen updated the Northwest Angle residents on issues to be discussed with the Red Lake Tribal Council.  He is currently in the process of setting up a meeting with them.

Public Works Director

Public Works Director Bruce Hasbargen requested, with approval of the County Board, to transfer the approval of purchases to the next regular county board meeting on Tuesday, August 25, 2009. 

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:16 p.m.

Attest:                                                                                                 Approved:       August 25, 2009        

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

August 25, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 25, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel and Moorman. Commissioner Hanson was absent. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Ted Stone, and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Moorman to approve the consent agenda, for travel: Janet Rudd to St. Cloud on September 17&18 for MDRA Annual Conference. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of August 10th special meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the minutes of August 11th regular board meeting with changes and August 18th Northwest Angle meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 13,656.56 

                                                Commissioners’ Warrants           $  2,959.29

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

MinnesotaCare Contract

Social Services Director, Nancy Wendler met with the County Board requesting approval to open an internal position for a Social Worker in the Social Services Department.  This position is primarily responsible for providing services to individuals with mental illness.  The basic responsibilities include assessing adults who are mentally ill for appropriate mental health services, providing case management services to adults who primarily have a serious and persistent mental illness, providing community awareness of mental health issues, assessing allegations and concerns regarding vulnerable adults, and providing protective services to adults when needed.  

Motion was made by Commissioner Todd Beckel to open an internal Social Worker position within the Social Services Department.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Department of Human Service Letter

Chair Patty Beckel and Social Services Director, Nancy Wendler reviewed the letter  they received from  Tim Wilken, Assistant Commissioner explaining the redesign of the Social Services Departments within the State.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented.

                                                Revenue                                     $   9,788.64        

                                                Road & Bridge                           $ 30,331.52

                                                Solid Waste                                $      840.00

                                                                                                    $40,960.16

WARRANTS FOR PUBLICATION              

WARRANTS APPROVED ON  8/25/2009 FOR PAYMENT  8/28/2009

       AMOUNT   VENDOR NAME                                                                   AMOUNT   VENDOR NAME

          479.83 BEST WESTERN KELLY INN STCLOUD                                 840.00 COMMISSIONER OF TRANSPORTATION

        4933.82 CROP PRODUCTION SERVICES                                          2520.00 DUSTCOATING, INC

        6000.00 HEADWATER REGIONAL DEVELOPMENT                            309.93 HSBC BUSINESS SOLUTIONS

        7200.00 LAVALLA SAND & GRAVEL INC                                               600.00 LOW MASTER GARDENER

          580.74 M-R SIGN CO, INC                                                                13130.00 DAVID OLSON

          469.53 POWERPLAN                                                                             455.25 RODERICK RONE JR

          579.92 WEST GROUP

27 PAYMENTS LESS THAN  $300       2,861.14

FINAL TOTAL     $40,960.16

Further moved to authorize the payment of the following auditor warrants:

                                                   August 12, 2009                     $  85,220.75

                                                   August 12, 2009                     $    4,800.00

                                                   August 12, 2009                     $  53,167.23

                                                   August 18, 2009                     $333,973.48

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Health Insurance

County Auditor, John W. Hoscheid met with the board to discuss the County’s Health Insurance Rates.  John informed the board that the rates increased by 1% and that PEIP is offering a new option called Advantage Plan. The Commissioners requested that John contact PEIP and ask that a representative meet with them and the employees to explain the health plan selection process and to answer questions.

LAKE OF THE WOODS COUNTY HISTORICAL SOCIETY

Update on renovation project/request for funds

Marlys Hirst, Executive Director and Historical Society Board member Dan Crompton met with the board to discuss their 2010 budget and the needs to renovate and add on to the County Museum.  They requested funding for three years in the amount of $25,000 per year.  The board took no action and said that they would report back to the society after the 15th of September.

Recess

The meeting was called to recess at 10:07 a.m. and reconvened at 10:15 a.m. as follows:

LAKE OF THE WOODS TOURISM BUREAU

2010 Budget

Lake of the Woods Tourism Executive Director, Denelle Cauble and President Tom Kratzke met with the board to discuss their 2010 budget and projected deficit.  Denelle informed the board that the Tourism Bureau board looked into the possibility of relocating the Economic Development Office (EDO) into the Tourism Bureau with the likelihood that Wyatt Johnson, Director of the EDO could help in the absence of the tourism bureau staff, requested that the county possible take over the accounts payable and payroll and/ or take care of the cost of the mandated yearly audit for the bureau. Tom requested that there be a time study done on how much time is spent with the collection/payment process of the lodging tax in the Auditor’s Office. County Auditor John W. Hoscheid stated that he would complete the study and report back to the board at the next meeting.

Emergency Management Director, Holly House

Emergency Management Performance Grant

Emergency Management Director, Holly House met with the board requesting approval for the EMPG.

Motion was made by Commissioner Todd Beckel to accept the EMPG and authorize Chair Patty Beckel and Emergency Management Director, Holly House to sign.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Hazard Awareness Course

Holly informed the board that she secured a grant to purchase the power point class for the Hazard Awareness Course and explained that the grant will be arriving and needs to be returned before the next board meeting and asked for the board to approve the grant at this time.

Motion was made by Commissioner Moorman to authorize County Auditor, John W. Hoscheid to sign the Hazard Material Grant.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

county Sheriff

ATV Grant

Chief Deputy Sheriff, Jim Walton met with the board requesting approval for an ATV grant in the amount of $26,000 for a two year period.

Motion was made by Commissioner Arnesen to accept the ATV grant and authorize Chair Patty Beckel to sign.  Motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Completion of probation period

Human Resource Director, Wade Johannesen met with the board and recommended that the board approve the satisfactory report for the completion of the probationary period for Dispatcher Peggy Mosher and requested a one step increase.

Motion was made by Commissioner Todd Beckel to accept the recommendation of Human Resource Director, Wade Johannesen for the satisfactory completion of probation for Dispatcher Peggy Mosher and to give a one step increase.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Public Works Department

Purchase of e/ Time Card Database

Public Works Director, Bruce Hasbargen met with the board and discussed the purchase of the e/Time Card Database.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase the e/Time Card Database for the Highway Department with the funding from the Township Road and Bridge fund.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Purchase of Pickups and Trailer

Public Works Director, Bruce Hasbargen met with the board and requested to purchase two pickups and a trailer.

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase two (2) pickups and a trailer as budgeted for the Highway Department.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

NWA Solid Waste concrete slab

Public Works Director, Bruce Hasbargen informed the board that he would like to complete the concrete slab that was budgeted for the NWA Solid Waste facility.

Motion was made by Commissioner Arnesen to approve the budgeted amount of $5,000 for the concrete slab to be poured at the NWA Solid Waste facility.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Budget Dates

The board asked Bruce if he would be available on September 8, 2009 (regular scheduled board meeting date) at 7:00 a.m. to review the Highway Departments budget. Bruce stated that he will be able to be there at that time.

County Auditor

Correspondence: Regional Park & Trail/ Legislative Audit- lands

John informed the board that there will be a meeting on September 9, 2009 at 10:00 a.m. in Little Falls MN to discuss Park and Trail Funds that are available through the Legacy Amendment Act and asked if someone could attend.  Commissioner Arnesen stated that he would look at his schedule.

John informed the board that the Minnesota Legislative Audit would like to meet with some of them to discuss surplus DNR lands, adequacy of funding, easements, PILT/local government services and any issues with tax-forfeited lands on September 17th.  Some of the Commissioners had conflicts with that date and requested that they change the date to September 15th.  John will check on an alternate date and get back to the Commissioners.

EMERALD ASH BORER

Commissioner Todd Beckel talked about the Emerald Ash Borer that has been found in Minnesota, but and poses a great risk to the State’s Ash trees. Commissioner Todd Beckel distributed hand outs on the Ash Borer.

Recess

The meeting was called to recess at 11:55 a.m. and reconvened at 1:00 p.m. as follows:

Land and Water Planning Director, Josh Stromlund

Energy Exchanger

Land and Water Planning Director, Josh Stromlund and Gregg Hennum representing Sportsman’s Lodge met with the board to discuss the construction and placement of an Energy Exchanger.  Josh explained the system to the board and informed the board that Minnesota Administrative Rule 6115.0211, Subpart 6b, requires that the construction of privately owned structures shall be permitted only when a federal, state, or local governmental agency accepts responsibility for future maintenance of this type of facility or its removal in the event that the private owner fails to maintain or abandons the facility. This would require a resolution of acceptance of responsibility for this project.  After discussion, the board requested that this be referred to Interim County Attorney, Michelle Moren.

Lake of the woods water sustainability foundation

Annual Report

Executive Director, Todd Sellers, met with the board and presented the annual report for the foundation.

Old/New Business

The County Board discussed the following old and new business: 

New:

  • Public Hearing for the City of Baudette Annexation- September 28, 2009 at 6:00 p.m. at the Ambulance Garage.

Old:

The board discussed the following old business:

  • Township Road Inventory- Bruce to talk to Mike Carroll for the time line on this project.
  • County TV- John will call Lee Hervey for an update

There were no new updates on:

  • Assessing Agreements, ANI, Capital & General Expenditure Policy, Community Support, Joint Meeting with Roseau County Board, County TV, Land Acquisition, PILT Payment, Joint Meeting with City of Baudette and LOW School, Red Lake Tribe Meeting, Township Road Inventory, Oak Island Petition and Deputy Coroner.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:00 p.m.

Attest:                                                                                                 Approved:       September 8, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair