December, 2012

Commissioner Proceedings

December 11, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 11, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ed Arnesen, Tom Hanson, Ken Moorman Todd Beckel and Patty Beckel. Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda with the following additions: Hoffman, Dale and Swenson agreement, Emergency Management Director, letter of resignation and Integrated Emergency Management Course and Telephone purchase. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

None

Minutes

Motion was made by Commissioner Hanson to approve November 27, 2012 regular board minutes with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

CLOSED SESSION- Pending Litigation-MN Stat § 13D.05, sub 3(b)WCD

Motion

Motion was made by Commissioner Arnesen to close the regular meeting at 9:05 a.m. and open the closed session for Pending Litigation of Lake of the Woods County vs. Becky Dornheim pursuant to MN Stat. §13D.05. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following were present: Commissioners Patty Beckel, Hanson, Todd Beckel, Arnesen, Moorman, County Attorney, Philip Miller, and Chief Deputy Auditor, Lorene Hanson, Social Services Director, Nancy Wendler and Human Resource Director, Wade Johannesen.

 Motion

Motion was made by Commissioner Hanson to close the closed session at 9:20 a.m. and open the regular meeting. The motion was seconded Commissioner Moorman and the same being put to a vote, was unanimously carried.

ATTORNEY

County Attorney, Philip Miller met with the board requesting the board to pass a resolution for proposed settlement between Mary Beth Dornheim and Lake of the Woods County and Nancy Wendler.

Resolution

Commissioner Arnesen introduced the flowing resolution:

Resolution No. 12-12-01

Resolution for Proposed Settlement between Mary Beth Dornheim and Lake of the Woods County and Nancy Wendler

BE IT HEREBY RESOLVED; by the Board of Commissioners, Lake of the Woods County, that a settlement of the litigation in Lake of the Woods County, Court File No. 39-CV-11-257, which is memorialized in a Mediated Settlement Agreement and a Release between Mary Beth Dornheim, and Lake of the Woods County and Nancy Wendler, is herby made. A copy of the Mediated Settlement Agreement and the Release are attached to this Resolution.

The resolution for the adoption of the foregoing Resolution was duly seconded by Commissioner Patricia Beckel and, upon vote being taken thereon, the following voted in favor thereof: Commissioners Ed Arnesen, Patricia Beckel, Thomas Hanson, Kenneth Moorman the Todd Beckel, and the following voted against the same: None; whereupon said Resolution was declared duly passed and adopted.

County Attorney Budget

County Attorney, Philip Miller met with the board and requested funding for a non-criminal investigation that will be conducted through his office, with the assistance of outside counsel.  He informed the board that the County Attorney budget has no funds allocated to cover the estimated costs of this investigation. 

Motion

Motion was made by Commissioner Arnesen to allocate $10,000 from the unallocated account per the request from County Attorney, Philip Miller for the investigation. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Commissioner Warrants        $   10,784.99                                                                                                     Commissioner Warrants        $     4,611.19

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

National Convention

Social Worker, Jodi Ferrier met with the board and updated them on the National Convention that she attended in Henderson, NV for “The Differential Response in Child Welfare Conference”. This is an approach that allows child protective services to respond differently to accepted reports of child abuse and neglect.  Jodi wrote a grant application and was awarded a scholarship to cover the costs associated with the conference.  The Board recognized Jodi for her initiative, the work she does in our community, and the honor it was for a small county like Lake of the Woods to be represented at the National Convention. 

Cell Phone Stipend

Social Service Director, Nancy Wendler met with the board requesting Cell Phone Stipend for herself and Leah-Stephani-Miller.

Motion

Motion was made by Commissioner Patty Beckel to allow Social Service Director, Nancy Wendler a Cell Phone stipend in the amount of $40.00 for a regular cell phone per month and Leah-Stephani-Miller a Cell Phone stipend in the amount of $60.00 for a smart cell phone per month effective January 1, 2013. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

AUDITOR

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                      Revenue                    $        39,925.15         

                                      Road & Bridge         $         18,955.49

                                      Co. Develop              $              400.00   

                                      Solid Waste               $           7,017.50 

                                      EDA                          $           1,660.79        

WARRANTS FOR PUBLICATION

Warrants Approved On 11/27/2012 For Payment 11/30/2012

Vendor Name                                                                Amount

Anchor Marketing, Inc                                                          2,272.62

Brown/Terry                                                                           2,610.37

North East Technical Service,Inc                                         2,567.00

Widseth Smith Nolting&Asst Inc                                          7,354.67

52  Payments less than  2000     21,161.02

Final Total:     35,965.68

Further moved to authorize the payment of the following auditor warrants:

                                    November 30, 2012                $ 408,126.63

                                    November 30, 2012                $     8,908.44

                                    December   5, 2012                 $ 122,862.84

                                    December   7, 2012                 $      5,042.35

                                    December   7, 2012                 $     3,420.69

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Lost Warrant

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to issue a lost warrant to Jeri’s Sweat Shop.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Jeri’s Sweat Shop dated July 29, 2012 for $6.64 without furnishing indemnifying bond. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

2013 Organizational Meeting

Chief Deputy Auditor, Lorene Hanson met with the board requesting the board set the 2013 Organizational Meeting.

Motion

Motion was made by Commissioner Patty Beckel to set January 8, 2013 for Lake of the Woods County Commissioners Organizational Meeting at 9:00 a.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2013 IRS Mileage Rate

Chief Deputy Auditor, Lorene Hanson met with the board requesting that they set the 2013 Mileage Rate.

Motion

Motion was made by Commissioner Moorman to set the 2013 mileage rate at the IRS Standard Rate. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. (It was noted that the Internal Revenue Service issued a 56.5 cents per mile beginning January 1, 2013 for the standard rate.)

Arbitrator and Mediator Bill

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to pay the invoice from Paul S. Jacobsen, Attorney at Law for services rendered and the MCIT deductible.

Motion

Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid to pay Paul S. Jacobsen, Attorney at Law, Arbitrator and Mediator for services rendered in the amount of $1,250 with the funding from the MCIT dividend, from the general reserve account. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to authorize County Auditor, John W. Hoscheid to pay the MCIT deductible in the amount of $2,500 for the Dornheim settlement with the funding from the MCIT dividend, from the general reserve account. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HALLSTROM CONSULTING SERVICES

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to enter into a consulting service contract with Hallstrom Consulting effective January 1, 2013 thru December 31, 2013.

Motion

Motion was made by Commissioner Arnesen to enter into an agreement with Hallstrom Consulting to provide assistance to Lake of the Woods County Staff in preparation and execution of processes surrounding 2013 tax bills of an hourly rate of $120.00 per hour, plus expenses per on site visit, effective January 1, 2013 and ending December 31, 2013 and authorize County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The board discussed the Manatron problems that have occurred vs the ACS program. The consensus of the board was to address this issue in 2013.

HOFFMAN DALE & SWENSON CONTRACT

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to enter into an understanding of services for Hoffman, Dale, & Swenson, PLLC to provide for Lake of the Woods County 2012 year-end audit services.

Motion

Motion was made by Commissioner Arnesen to authorize County Auditor, John W. Hoscheid and Chairman Todd Beckel to sign the understanding of services from Hoffman, Dale, & Swenson, PLLC to provide 2012 year-end audit services for Lake of the Woods County. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen met with the board to discuss the Interim MIS/GIS Director.

Motion

Motion was made by Commissioner Moorman to appoint Peder Hovland as Interim MIS Director, with an increase of $500 per month, beginning December 1, 2012, until further notice.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Telephone System Recommendation

Interim MIS/GIS Director, Peder Hovland met with the board to discuss and review the replacement of the Telephone System.

Motion

Motion was made by Commissioner Hanson to enter into contract with NCC, for the purchase of its proposed solution (including the telephone system, voice mail with email integration, mobility, back-up PRI module and unified communications) with the funding from the unallocated account up to $ 65,810 plus tax. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HRDC

HRDC Development Specialist, Ryan Zemek met with the board and presented the 2012-2015 Comprehensive Economic Develop Strategy. The plan sets forth a framework that will create strategies for a new dynamic innovation economy that links all the assets of the region to generate new knowledge, start and grow a business, utilize infrastructure and transform existing businesses into thriving 21st century companies.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 12-12-02

Comprehensive Economic Develop Strategy

WHEREAS, Lake of the Woods County is recognized by the Economic Development Administration as a redevelopment area with special needs for economic development assistance; and

WHEREAS, the Headwaters Regional Development Commission is an Economic Development District designated by the Economic Development Administration to provide planning and economic development assistance; and

WHEREAS, the Lake of the Woods County Board of Commissioners actively supports and currently participates in the economic development district activities of the Headwaters Regional Development Commission; and

WHEREAS, the Headwaters Regional Development Commission has prepared a Comprehensive Economic Development Strategy in cooperation with businesses, communities, and economic development organizations in lieu of a separate county Comprehensive Economic Development Strategy.

NOW THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners approves of the Comprehensive Economic Development Strategy as submitted on this date.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:10 a.m. and reconvened at 10:16 a.m.as follows:

EMERGENY MANAGEMENT

Emergency Management Director, Holly House met with the board and informed them of the Integrated Emergency Management Course that will be held at Camp Ripley’s Training Center on February 25-18. Holly informed the board that it is recommended to have as many city and county officials and management personnel attend as is possible, this includes around sixty-seven (67) individuals within the community.  The board requested that Holly organize and contact the appropriate personnel to have Lake of the Woods County attend the course.

Resignation

Emergency Management Director, Holly House met with the board and presented her letter of resignation effective January 31, 2013.

Motion

Motion was made by Commissioner Moorman to accept the resignation of Emergency Management Director, Holly House effective January 31, 2013. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING DIRECTOR

Cell Phone Stipend

Land and Water Planning Director, Josh Stromlund met with the board requesting a cell phone stipend for Assistant Zoning Administrator.

Motion

Motion was made by Moorman to allow Assistant Zoning Administrator, Steve Sindelir, a cell phone stipend of $40.00 per month effective January 1, 2013. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Health Insurance

Land and Water Planning Director, Josh Stromlund met with the board to discuss Health Insurance Options to allow the Land and Water Planning Office join into the Health Insurance that the SWCD employees have, and since we have a Joint Powers Agreement with the SWCD, the office does qualify to be under their plan.

Motion

Motion was made by Commissioner Todd Beckel to approve the Land and Water Planning Office Employees the option of joining the health insurance through the Lake of the Woods Soil and Water Conservation Distrcit for a trial bases effective January 1, 2013 and re-visit the option on October 22, 2013. The motion was seconded by Commissioner Moorman and the vote carried as follows: Voting for: Commissioners Hanson, Todd Beckel, Moorman and Arnesen. Voting against: Commissioner Patty Beckel.

COMPENSATION PLAN

Human Resource Director, Wade Johannesen met with the board and presented the final Compensation Plan to the board for approval. The board discussed the compensation plan and some changes that are still in process, and discussed longevity that the county employees receive.

Motion

Motion was made by Commissioner Arnesen to approve the Compensation Plan structure and any changes that are in process be completed by December 31, 2012. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to combine the Longevity Pay into the Compensation Plan of $480.00 for each employee. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

EMPLOYEE OF THE YEAR

Vice-Chairman, Hanson announced and presented a plaque to Lorene Hanson as the recipient for the 2012 Employee of the Year Award. The County Board of Commissioners congratulated Lorene as the “Employee of the Year” and as an outstanding employee in every regard.

RECESS

The meeting was called to recess at 11:54 a.m. and reconvened at 12:38 p.m.

CORRESPONDENCE

The following correspondence was acknowledged: AMC Updates; Birch Beach and Sandy Shores Petition and NW Angle Justification Report.

Committee Appointments

The board discussed the 2013 Committee Appointments and requested the list of Committee Appointments in advance to look at all committees that they have.

RECESS

The meeting was called to recess at 12:58 p.m. 

TRUTH N TAXATION PUBLIC HEARING

Recess

The meeting reconvened at 6:00 p.m.  Chairman Todd Beckel led the Pledge of Allegiance. The following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and Chief Deputy Auditor Lorene Hanson, County Treasurer, Mark Hall, and County Assessor, MaryJo Otten.

Public Hearing-2013 Proposed Budget and Levy

Motion

Motion was made by Commissioner Moorman to close the regular meeting at 6:05 p.m. and open the Public Hearing, pursuant MN Statute §275.065 Subd. 3(c), for the Lake of the Woods County Board of Commissioners to hear all interested parties comments on the 2013 Proposed Budget and Tax Levy. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chairman Todd Beckel welcomed the public to the hearing.

County Auditor John W. Hoscheid reviewed the 2013 Proposed Budget.  He reviewed how the budget and other taxing entities (State of Minnesota; School Districts 390 and 690; Cities of Baudette and Williams and Unorganized Townships) affect the tax levy and statements. 

Chairman Todd Beckel opened the floor for comments from the public in attendance.

Motion

Motion was made by Commissioner Hanson to close the Public Hearing at 7:08 p.m. and reconvene the regular meeting.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Resolution

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:

Resolution Adopting

2013 Certified Budget and Tax Levy

Resolution   2012-12-03

WHEREAS, the Certified County Budget for the year 2013 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Certified Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2013:

Revenue Fund                                               $ 1,334,803

Road & Bridge Fund                                    $    449,580

Social Services Fund                                     $    603,935

Economic Development Authority Fund    $      60,000

2013 Proposed Budget and Tax Levy         $ 2,448,318             

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2013:

                        Twp Road & Bridge                                     $   437,555*

                        Twp Fire – Baudette                                      $     21,000

                        Twp Fire – Williams                                      $     32,738

                        Twp Fire – NW Angle                                   $       6,500

                        Total                                                               $   497,793

2013                

$437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride (inc2,000).  ($415,175 + $10,380(2.5%inc) = $425,555)(425,555+12,000=437,555)

The motion was seconded by Commissioner Ed Arnesen, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 7:09 p.m.

Attest:                                                                                     Approved: December 31, 2012

_______________________________                                  __________________________________

Lorene Hanson, Chief Deputy Auditor                                  Todd Beckel Chairman of the Board

Commissioner Proceedings

Special County Board Meeting

December 18, 2012

The Lake of the Woods County Board of Commissioners met in a Special County Board meeting on Tuesday, December 18, 2012, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Todd Beckel called the meeting to order at 5:00 p.m. with the following members present:  Commissioners Ed Arnesen, Todd Beckel, Patty Beckel, Tom Hanson and Ken Moorman.  Also present were: Chief Deputy Auditor Lorene Hanson, Human Resource Director Wade Johannesen, Interim MIS/GIS Director Peder Hovland, County Sheriff Gary Fish and Emergency Manager Holly House.

Approval of Agenda

Motion was made by Commissioner Tom Hanson to approve the agenda for the special meeting today with the following addition of:  Motion to have Permission to Advertise for an Information Systems/GIS Specialist Position.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Closed Session – Labor Negotiations – MN Statute § 13D.03

Motion

Motion was made by Commissioner Patty Beckel to close the special meeting at 5:05 p.m. and open the closed session for Labor Negotiations pursuant to MN Statute § 13D.03.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote was unanimously carried.

The following were present:  Commissioners Ed Arnesen, Todd Beckel, Patty Beckel, Tom Hanson, Ken Moorman and Human Resource Director Wade Johannesen.

Motion

Motion was made by Commissioner Patty Beckel to close the closed session at 5:20 p.m. and open the special meeting.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Vacant Positions

MIS/GIS Position

Human Resource Director Wade Johannesen met with the County Board to discuss the open MIS/GIS position.  It was the consensus of the County Board to discuss this position further at the next regular County Board meeting on December 31, 2012.

Motion

Motion was made by Commissioner Tom Hanson to advertise for the Information Systems/GIS Specialist position.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Emergency Management Position

Human Resource Director Wade Johannesen met with the County Board to discuss the position of Emergency Management Director.  It was the consensus of the County Board to discuss this position further at the next regular County Board meeting on December 31, 2012.

Recess

There being no further business before the County Board, Chair Todd Beckel called the meeting to recess at 5:45             p.m.

Attest:                                                                          Approved:  December 31, 2012

______________________________                        ___________________________________

Lorene G Hanson                                                      Todd Beckel

Chief Deputy Auditor                                               County Board Chair

Commissioner Proceedings

December 31, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Monday, December 31, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ed Arnesen, Ken Moorman Todd Beckel and Patty Beckel. Absent: Commissioner Tom Hanson. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, James Nordlof, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Lost Warrant, Wheelers Sewer District Appointments, Borderland Substance Abuse letter of support, Wetland letter and Commissioner Recognition. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: travel for Boyd Johnson & Cooper Mickelson – March 11 – 14, 2013 – 2013 MnDOT Survey Technical Workshop at Breezy Point. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Patty Beckel  to approve December 11, 2012 regular board minutes with changes and December 18, Special meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Commissioner Warrants        $   13,026.52                                                                                                     Commissioner Warrants        $    32,357.81

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

NW MN HOUSING-SEC. 8

Social Service Director, Nancy Wendler met with the board to discuss the funding that Lee Meier requested at the November 27, 2012 meeting for assistance for the Sec. 8 housing.

Motion

Motion was made by Commissioner Moorman to allot $3,000 from the Social Services account for assistance for the Sec. 8 housing in Lake of the Woods County. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Contracts

Social Service Director, Nancy Wendler met with the board requesting approval of contracts.

Motions

Motion was made by Commissioner Patty Beckel moved to approve the contract between Friends Against Abuse and Lake of the Woods County Social Services for 2013 for the provision of supervised visitations and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2013, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairperson Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2013 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2013 for the provision of home delivered meals, and to authorize Chairperson Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2013 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract for 2013 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services, and to authorize Chairman Todd Beckel, and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the contract between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services for the provision of Mental Health Community Support Program Services and ARMHS Services for January 1, 2013 through December 31, 2017, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract for 2013 for toll-free telephone emergency services between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services, and to authorize Chairman Todd Beckel, and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services for 2013 for the provision of onsite mental health physician’s assistant services and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                      Revenue                               $38,693.46

                                      Road & Bridge                     $14,403.97

                                      Co. Develop                          $16,881.83     

                                      Solid Waste                          $17,553.84

                                      EDA                                      $ 8,336.45      

WARRANTS FOR PUBLICATION

Warrants Approved On 12/31/2012 For Payment 12/31/2012

Vendor Name                                                              Amount

Anchor Marketing, Inc                                             2,220.38

Arnesen/Ed                                                               3,266.73

Cargill Incorporated                                               6,784.66

Koochiching Co Treasurer                                    2,500.00

KRIS Engineering Inc                                              2,574.00

Lakewood Energy LLC                                           2,500.00

LOW County Treasurer                                            3,255.34

LOW Highway Dept                                                 2,893.45

Mar-Kit Landfill                                                        8,173.80

Northwest Community Action, Inc                          2,521.04

Roseau County Cooperative Assn                        2,587.47

Sanitation Products Inc                                         10,443.83

University Of Mn                                                      8,112.51

Widseth Smith Nolting&Asst Inc                           7,354.67

79 Payments less than 2000     30,681.67

Final Total:    95,869.55

Further moved to authorize the payment of the following auditor warrants:

                                    December 13,201                  $72,892.31

                                    December 27, 2012               $18,333.48       

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor, John W. Hoscheid met with the board requesting approval to approve an exempt gambling permit for University of Minnesota Crookston for a raffle.

Motion

Motion was made by Commissioner Patty Beckel to approve the exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle on February 3, 2013 at Zippel Bay Resort and authorize County Auditor to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Commissioners Salary – Minimum Salaries for Elective Offices- Elected Department Heads Salary – Non-Elected Department Heads Salary – and Non-Union Employees Salary

County Auditor, John W Hoscheid met with the County Board and presented the following salaries to the County Board for their approval:

2013 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Arnesen to adopt the following County Commissioners salary schedule and County Board Chair salary schedule for the year 2013 with an increase of $300.00 for Commissioners and Board Chair ; and to adopt a committee meeting per diem of $100.00 for the year 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen                             $ 16,500.00

Patty Beckel                            $ 16,500.00

James “Buck” Nordlof            $ 16,500.00

Tom Hanson                            $ 16,500.00

Ken Moorman                         $ 16,500.00

Board Chair                            $ 17,500.00

Motion was made by Commissioner Patty Beckel to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2013. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.) The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

ESTABLISHING MINIMUM SALARIES FOR ELECTIVE OFFICES

The following resolution was offered by Commissioner Arnesen and moved for adoption:

RESOLUTION FOR ESTABLISHING MINIMUM SALARIES FOR ELECTIVE OFFICES

RESOLUTION 12 – 12- 04

WHEREAS: M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED: that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2013:

County Attorney:        $6,000

County Auditor:         $6,000

County Recorder:       $6,000

County Sheriff:           $6,000

County Treasurer:       $6,000

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Elected Department Heads Salary

Motion was made by Commissioner Patty Beckel to adopt the following County Elected Officials salary schedule for the year 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Department Heads:

County Attorney Philip Miller            $ 65,283.41

County Auditor John W Hoscheid     $ 64,619.89

County Recorder Susan Ney              $ 54,334.30

County Gary Fish                               $ 68,467.83

County Treasurer Mark Hall               $ 54,334.30

Non-Elected Department Heads Salary

Motion was made by Commissioner Arnesen to adopt the following County Non-Elected Department Heads salary schedule for the year 2013. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Non-Elected – Department Heads:

County Assessor Mary Jo Otten                    $ 64,619.89

County Land/Water Josh Stromlund              $ 64,619.89

County MIS Director Peder Hovland                        $ 56,250.72

County Public Works Tim Erickson                $ 87,373.31

County Social Service Nancy Wendler          $ 68,467.83

Non-Elected – Department Head-Veterans Service Officer:

Motion

Motion was made by Commissioner Patty Beckel to adopt the following County Non-Elected Department Heads salary schedule for the year 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Non-Elected – Department Head-Veterans Service Officer:

County Veterans Rick Rone $ 19,445.66

Motion

Motion was made by Commissioner Moorman to adopt the following County Non-Elected Department Heads salary schedule for the year 2013. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Non-Elected – Department Head Emergency Manager:

County Emergency Management Holly House $ 26,346.22

It was the consensus of the County Board to not address any further adjustments for the County Solid Waste Union employees or Highway Union employees until contract have been approved.

All Non-Union County Employees (Full-Time, Permanent Part-Time, Part-Time, Seasonal Employees) Salary Adjustment (Excluding Elected Commissioners, Elected Department Heads and Non-Elected Department Heads)

Motion was made by Commissioner Moorman to adjust all non-union employees: full-time, permanent part-time, part-time and seasonal according to the adopted compensation plan that was approved on December 11, 2012 (excluding elected commissioners, elected department heads and non-elected department heads). The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried

MRCC 2013 Issues

County Auditor, John W. Hoscheid presented MRCC 2013 Issues to the board and requested they board to rank the top five issues of importance to our county. Below are the Priorities the board feels is of importance for Lake of the Woods:

  1. Changing the VCAA formula to the one currently supported by MACSSA and AMC should be an MRCC priority in 2013.

2. Land Use: Many members feel the state has too much land (about 8.4 million acres) and that the state should divest itself of a significant portion of that land. Future land acquisition should be targeted in areas which would provide the best value for the largest number of state residents, i.e. nearer the metro area. That land acquisition could be funded with proceeds from the sale of existing state land (mostly in northern Minnesota).

3. Wetland Policy: Follow up on the final recommendations that went to the Governor mid-December. This issue should be a focus as we go through the year, to ensure favorable implementation of the changed guidelines moving forward.

4. Shoreland regulations: The DNR will be seeking legislative approval to reinstate rule making authority, something that should cause MRCC concern unless the scope and purpose are clearly defined. MRCC should monitor this issue as a priority in 2013.

5. Invasive Species: Lake of the Wood County Board recommends that MRCC should priorities and concentrate on this concern.

Lost Warrant

County Auditor, John W. Hoscheid met with the board requesting approval for a lost warrant for Lorie Nielsen.

Motion

Motion was made by Commissioner Patty Beckel to approve the application and affidavit for lost warrant for Lori Nielson dated December 14, 2012 for $99.90 without furnishing indemnifying bond.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Director, Wade Johansson met with the board to discuss the Emergency Management Office. The consensus of the board was to transfer the Emergency Management Duties to the Sheriff’s Office, effective February 1, 2013 with a separate budget.

MIS/GIS Manager

Human Resource Director, Wade Johansson met with the board and recommended to promote Peder Hovland from Information Specialist to MIS Manager, effective January 1, 2013.

Motion

Motion was made by Commissioner Patty Beckel to promote Peder Hovland as the MIS/GIS Manager effective January 1, 2013 at JG 18, range of $26.94 on the 2013 scale, with a six month probation period. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Worker, Jodi Ferrier

Human Resource Director, Wade Johansson met with the board and recommended to advance Jodi Ferrier to the rate of $20.63 per hour on the 2013 Salary schedule to bring her in line with contemporaries.

Motion

Motion was made by Commissioner Moorman to advance Jodi Ferrier to the rate of $20.63 per hour on the 2013 Salary schedule; this constitutes cost to minimum plus three increments, with grade remaining at JG 12. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Assessment Specialist/Office Manger, Joy Lindquist

Human Resource Director, Wade Johansson met with the board and recommended to advance Joy Lindquist to the rate of $21.35 per hour on the 2013 Salary schedule to bring her in line with contemporaries.

Motion

Motion was made by Commissioner Arnesen to advance Joy Lindquist to the rate of $21.35 per hour on the 2013 Salary schedule; this constitutes cost to minimum plus four increments, with grade remaining at JG 10. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:10 a.m. and reconvened at 9:26 a.m. as follows:

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final contracts acceptance for SP 39-595-03, MUAM (014), Historic Baudette Depot Rehabilitation and SAP 39-608-21 &SAP 39-611-06, Mill Bituminous Surface, Bituminous Surfacing & Aggregate Shouldering.

Motion

Motion was made by Commissioner Moorman to accept the County Public Works Director’s Certificate of final Contract acceptance for SAP 39-608-21 & SAP 39-611-06, Mill Bituminous Surface, Bituminous Surfacing and Aggregate Shouldering, for Knife River Materials of Bemidji, MN in the amount of $67,681.91. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to accept the County Public Works Director’s Certificate of Final Contract Acceptance for SP-39-595-03, MUSM (014), Historic Baudette Depot Rehabilitation, for Anderson & Hammack Construction Company in the amount of $26,916.95. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Line Workers School

Public Works Director, Tim Erickson met with the board to discuss the cleaning of the school and overtime issues that may incur at times. The consensus of the board is that they will approve overtime when needed.

NORTH WEST ANGLE AIRPORT UPDATE

County Auditor, John W. Hoscheid met with the board and informed them that Tom Foster, from SEH Inc. has informed him that after MN DOT reviewed the report that they would support the County moving ahead with the next step in developing an airport at the Angle and would like to me with the board in the next couple months.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to discuss the Williams Creek Wetland Mitigation and presented a letter for their approval to send to John Jaschke, Executive Director for BWSR.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Todd Beckel to sign the Williams Creek Wetland Mitigation letter. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

BORDERLAND SUBSTANCE ABUSE COURT(BSAC)

Borderland Substance Abuse Coordinator, Lisa Santee met with the board requesting a letter of support for the BSAC that has been operational in Lake of the Woods County since 2007 and seeks the support and approval f the Lake of the Woods County Board of Commissioners to apply for a anticipate grant funding of $400,000, the estimated award amount of $100,000 each year for the initial two years, with the potential of an extension of an additional three year making the total potential grant award of $500,000.

Motion

Motion was made by Commissioner Patty Beckel to authorize Chairman Todd Beckel to sign the letter of support for the BSAC for possible funding from the MN Department of Human Services. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ECONOMIC DEVELOPMENT AUTHORITY

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Re-Appointment of Terms of the economic development authority

Resolution Number 12-12-05

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which:

Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:           

Industrial Development Corporation (IDC) to recommend appointment

From either Chambers of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and terms are established as follows:

Term Length   Board Member            Term Expires               Representing

6 Year             Rick Rone                   12/31/2017                  City of Baudette

6 Year             James “Buck”Nordlof 12/31/2017                  County Board District 1

2 Year             Chuck Tischart            12/31/2012                  IDC

2 Year             Gregg Hennum           12/31/2012                  Tourism Board

3 Year             Ed Arnesen                 12/31/2013                  County Board District 5

3 Year             Patty Beckel                12/31/2013                  County Board District 4

4 Year             Mike Hovde                12/31/2014                  Chamber of Commerce

5 Year             Tom Hanson                12/31/2015                  County Board District 2

6 Year             Ken Moorman             12/31/2016                  County Board District 3

Whereas; two board member’s terms will be expiring as of December 31, 2012, one representing Lake of the Woods Tourism and the second representing the IDC; and  

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term of 6 years;

            Term Length   Board Member            Term Expires               Representing

            6 Year             Chuck Tischart            12/31/2018                  IDC

            6 Year             Gregg Hennum           12/31/2018                  Tourism Board

The resolution was seconded by Commissioner Patty and the same being put to a vote, was unanimously carried.

WHEELERS POINT SANITARY DISTRICT APPOINTMENT

 The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

RESOLUTION FOR ELECTION OF WHEELERS POINT

SANITARY DISTRICT BOARD MEMBERS

RESOLUTION 12-12-06

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Gary Moeller for a term of three years expiring January 4, 2016.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CORRESPONDENCE:

Correspondence was read and acknowledge.

COMMISSIONER RECOGNITION

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Recognition of years of service

Todd Beckel

Resolution 12 – 12-07

Whereas:  Todd Beckel has served the constituents of District 1 since 2003;

Whereas:  Todd Beckel devoted many hours for lake of the Woods County residents  on PILT, LUP Lands ,LGA , WACA and Wetland issues along with many other committee commitments;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest

appreciation to Todd Beckel for his dedicated service and best wishes  to him;

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Commissioner Todd Beckel thanked the constituents for the opportunity to serve Lake of the Woods County for past ten (10) years as County Commissioner for District 1.

ADJOUNMENT

Motion was made by Commissioner Todd Beckel to adjourn the meeting at 10:30 a.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Attest:                                                                                     Approved: January 8, 2013

_______________________________                                  __________________________________

County Auditor, John W. Hoscheid                                       Todd Beckel Chairman of the Board

December, 2011

Commissioner Proceedings

Special County Board Meeting

December 2, 2011

The Lake of the Woods County Board of Commissioners met in special session on Friday, December 2, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Ken Moorman called the meeting to order at 8:05 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman.  Commissioner Ed Arnesen was in attendance via a conference call.  Also present were:  County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson and John Oren. 

Approval of Agenda

Motion was made by Commissioner Tom Hanson to approve the agenda for the special meeting today with the following addition of the Army Corp of Engineers.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

2012 Salaries

The County Board reviewed 2012 salaries and related motions to be discussed further at the next regular scheduled county board meeting.   It was noted that there was a union negotiation meeting scheduled for Monday, December 12, 2011.

Social Services Director Nancy Wendler met with the County Board to discuss steps and the current salary schedule.

It was the consensus of the County Board to set up a committee in January of 2012, to review and discuss a comp worth plan.

The stipend for personal cell phones was discussed and how it is addressed in the cell phone policy.  Commissioner Tom Hanson was going to review this policy with the Human Resources Director and bring this back to the next regular scheduled county board meeting.  

2012 Budget Review

The County Board discussed the levy for 2012 and the individual fund budgets.  Commissioner Tom Hanson will visit with the County Sheriff and request an update on Stonegarden at the next regular scheduled county board meeting.

2012 EDA Budget

The County Board reviewed the 2012 Economic Development Authority (EDA) budget.  

Capital Expenditure Request Review

The County Board reviewed the capital expenditure requests for 2012.  It was the consensus to have Commissioner Patty Beckel visit with the County Assessor Mary Jo Otten regarding a replacement vehicle.

County Auditor John W Hoscheid discussed the request for a windows sequel server upgrade. MIS Director Brent Birkeland will present an official request to the County Board at their next regular scheduled county board meeting.

Army Corp of Engineers

A meeting with the Army Corp of Engineers was set up for Tuesday, December 6, 2012, at their office in Minneapolis, to discuss wetlands.  It was noted that the Association of Minnesota Counties (AMC) Annual Conference would be during this time and all available Commissioners, County Auditor John W Hoscheid and Land and Water Planning Director Josh Stromlund would be attending this meeting with the Army Corp of Engineers.

Minnesota Rural Counties Causus (MRCC)

An addendum to the MRCC survey was reviewed and completed by the County Board.

Recess

There being no further business before the County Board, Chair Ken Moorman called the meeting to recess at 10.10 a.m.

Attest:                                                             Approved:  December 13, 2011

______________________________            ___________________________________

John W Hoscheid                                          Ken Moorman

County Auditor                                             County Board Chair

Commissioner Proceedings

December 13, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 13, 2011, in the Commissioners’ Room at the Government Center.

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: DNR Access at Rocky Point Area and Corps Certification. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Todd Beckel to approve the consent agenda as follows: Travel for Mark Hall on January 10-13 for MACO Conference in Bloomington; Tim Erickson on January 17-20 for County Engineers’ Conference in Brainerd; Holly House on February 12-16 for AMEM board meeting and annual Governors Conference; Susan Ney on January 9-11 for MACO Conference in Bloomington; John W. Hoscheid on January 10-13 for MACO Conference in Bloomington; Lorene Hanson on January 10-13 for MACO Conference in Bloomington. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of November 22, 2011 regular meeting with changes and December 2, 2011 special meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 10,618.49

                                                Commissioners’ Warrants       $ 16,959.32

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2012 Contract Renewals

Social Services Director, Nancy Wendler met with the Board requesting approval for the following 2012 contract renewals:

Motions

Motion was made by Commissioner Todd Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2012-2013, for the provision of MIS services, and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2012 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2012 for the provision of home delivered meals, and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2012 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2012-2013, for the provision of employment and training services and independent living skills services, and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2012-2013, for the provision of adult in-home support services, personal support, supported living, and independent living skills for DD clients and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods Tourism Bureau- Joe Henry

Executive Director, Joe Henry met with the board and introduced himself as the new director for the Tourism Bureau. Joe gave a brief background on himself and shared some marketing ideas that he has for the bureau.

County Recorder

County Recorder, Susan Ney met with the board to present a report detailing the delivery time of documents recorded in her office pursuant to MN Statute 357.182, Subd. 6. Susan informed the board that her office is in compliance with the statute for completion of the recording process.

Emergency Management

Emergency Management Director, Holly House met with the board requesting approval for the 2011 Emergency Management Performance Grant.

Motion

Motion was made by Commissioner Todd Beckel to enter into a grant agreement with MN Department of Public Safety, Homeland Security and Emergency Management for an 2011 Emergency Management Performance Grant commencing January 1, 2011 and terminating December 31, 2011 and authorize Chairman Moorman and Emergency Management Director, Holly House to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:07 a.m. as follows:

LAKEWOOD NURSING SERVICE

County Auditor, John W. Hoscheid met with the board requesting approval for the LakeWood Nursing Service.

LakeWood Nursing Service Agreement

Motion was made by Commissioner Todd Beckel to approve the Purchase of Service Agreement between the Lake of the Woods County and LakeWood Health Center for the year 2012 and to authorize Chairman Moorman, County Auditor John W Hoscheid and County Attorney, Philip Miller to sign.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Revenue                       $       76,136.40         

                                                Road & Bridge             $       16,777.46

                                                County Develop           $            200.00         

                                                Solid Waste                  $       24,855.27

                                                EDA                             $         4,419.49

                                                                                     $     122,388.62         

WARRANTS FOR PUBLICATION

Warrants Approved On 12/13/2011 For Payment 12/16/2011

Vendor Name                                                     Amount

Brown/Terry                                                               2,109.16

Cenex Co-Op Services, Inc.                                    5,967.95

Chader Business Equipment                                   3,607.76

Conservation Corps Minnesota & Iowa                 5,100.00

Cps Technology Solutions                                     2,719.89

Farmers Union Oil Co.                                             4,067.22

Insight Technologies, Inc                                       2,382.24

LOW Highway Dept                                                 4,148.75

Mar-Kit Landfill                                                          8,937.90

Michaels Consulting, Inc/Ron                                 8,599.76

Northwest Community Action, Inc                          3,206.48

R & Q Trucking, Inc                                                  2,733.00

Stoskopf, Inc/Steven E                                           10,200.00

Uniforms Unlimited                                                   2,837.12

Voyageurs Comtronics, Inc                                   15,657.19

Woody’s Service                                                       2,945.17

77 Payments less than 2000  — $ 37,169.03

Final Total: $ 122,388.62

Further moved to authorize the payment of the following auditor warrants:

                                                November 23, 2011        $       14,566.91

                                                November 30, 2011        $     449,202.50      

                                                December 7, 2011           $        8,940.45

                                                December 7, 2011           $    169,494.78

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2012 IRS Mileage Rate

County Auditor, John W. Hoscheid met with the board and requested approval to set the 2012 mileage rate. John informed the board that the rate remains the same at 55.5 cents per business miles. 

Motion

Motion was made by Commissioner Hanson to set the 2012 mileage rate at the IRS standard rate. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. (It was noted that the Internal Revenue Service issued a 55.5 cents per mile beginning January 1, 2012 for the standard mileage rate)

County Surveyor Appointment

County Auditor, John W. Hoscheid informed the board that the County Surveyor term expires at the end of the year and needs to be re-appointed by the board.

Motion

Motion was made by Commissioner Todd Beckel to appoint Donn Rasmussen as Lake of the Woods County Surveyor for the year 2012 pursuant to MN Statute 389.011, Subd. 2. The motion was second by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Surveyor Amendment to Professional Service Contract

Motion was made by Commissioner Arnesen to approve the amendment to the Professional Service Contract between Lake of the Woods County and Widseth Smith Nolting and Associates, Inc for a Professional Services Contract designating a licensed land surveyor for the county. The county and the contractor have now agreed to amend this contract commencing January 1, 2012 and terminating December 31, 2012. The contractor shall be paid the sum of $11,000 per annum, and authorize Chairman Moorman, County Auditor, John W. Hoscheid, and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Patty Beckel and the same being put

Border land Substance Abuse Court

County Auditor, John W. Hoscheid met with the board to discuss funding for the Border Land Substance Abuse Court as discussed last March.

Motion

Motion was made by Commissioner Patty Beckel to contribute $15,000 to the Border Land Substance Abuse Court for 2012 as discussed at the March 8, 2011 board meeting with the funding from the revenue account. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Temporary Loan to Economic Development Fund

County Auditor, John W. Hoscheid met with the board requesting approval for a temporary loan to Lake of the Woods EDA, to mitigate temporary negative cash balance.

Motion

Motion was made by Commissioner Todd Beckel to authorize a temporary loan to the Lake of the Woods County Economic Development Fund; to mitigate temporary negative cash balance. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor, John W. Hoscheid presented a resolution to set 2012 minimum salaries to the board for their approval.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution 2011 – 12-01

Whereas:   M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

Therefore, Be It Resolved:that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2012:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2012 Organizational Meeting

County Auditor, John W. Hoscheid requested the board to set their 2012 Organizational date.

Motion

Motion was made by Commissioner Hanson to set the County Boards Organizational meeting for January 3, 2012 at 9:00 a.m. at the Government Center in the Commissioners’ Room. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval for Exempt Gambling Permit

County Auditor, John W. Hoscheid requested approval for a Minnesota Lawful Gambling Permit for the University of Minnesota Crookston to conduct a lawful gambling raffle on February 4, 2012.

Motion

Motion was made by Commissioner Patty Beckel to approve the exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle on February 4, 2012 at Zippel Bay Resort and authorize County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Hoffman, Dale, & Swenson- Audit Service Agreement

County Auditor, John W. Hoscheid requested approval to enter into an Audit Service Agreement with Hoffman, Dale, & Swenson PLLC for 2011 year-end audit.

Motion

Motion was made by Commissioner Todd Beckel to enter into a service agreement with Hoffman, Dale, & Swenson, PLLC to provide 2011 year-end audit for Lake of the Woods County and authorize, County Auditor, John W. Hoscheid and Chairman Moorman to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Department

2012 Solid Waste Assessment

Public Works Director, Tim Erickson met with the board and presented the 2012 Solid Waste Assessment to the board for their approval.

Motion

Motion was made by Commissioner Patty Beckel to approve the 2012 Solid Waste Assessment as presented. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Signing Policy

Public Works Director, Tim Erickson met with the board requesting approval for Lake of the Woods County Public Works Department Signing Policy.

Motion

Motion was made by Commissioner Hanson to adopt the Signing Policy as presented by the Public Works Director. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Closed Session- MN STATUTE §13d.03- Labor Negotiations

Motion

Motion was made by Commissioner Hanson to close the regular meeting at 11:00 a.m. as advertised and  open the closed session, pursuant MN Statute §13D.03 for Labor Negotiations. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Members present were: Commissioner Moorman, Arnesen, Hanson, Patty Beckel and Todd Beckel. Others in attendance were Human Resource Director, Wade Johannesen.

Motion

Motion was made by Commissioner Arnesen to close the closed session and open the regular session at 11:55 a.m. The Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Far North Public Transit

Far North Public Transit Director, Steve Butler met with the board requesting renewals for the Transit Service Agreement and the Transit Vehicle Lease Agreement.

Motion- Lease Agreement

Motion was made by Commissioner Todd Beckel to enter into a Lease Agreement between Lake of the Woods County and the Roseau County Committee of Aging to operate the public transportation system for Lake of the Woods County commencing January 1, 2012 through December 31, 2012.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion- Public Transit Agreement

Motion was made by Commissioner Patty Beckel to enter into a Public Transit Service Agreement between Lake of the Woods County and the Roseau County Committee of Aging to administer and operate as part of a Multi County Transit System with Roseau County commencing January 1, 2012 through December 31, 2012.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously

MIS DEPARTMENT

MIS Director, Brent Birkeland met with the board requesting approval for updated server and client software for the Migration of Manatron GRM requires a newer version.

Motion

Motion was made by Commissioner Arnesen to authorize MIS Director, Brent Birkeland to purchase Windows Network User Licenses from the 2011 MIS Budget as budgeted in the amount $1,218.38. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to authorize MIS Director to purchase Window Server Licenses from the Technology fund in the amount of $6,022.41.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods Cell Phone Policy Revision

Human Resource Director, Wade Johannesen met with the board to review the revision of the Cell Phone Policy and to add monthly stipends into the policy. The board requested that this be placed on the December 30, 2011 agenda for approval of rates for 2012. (Rates for stipend will be approved yearly)

Sheriff’s Office

Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board to discuss the Stonegarden Grant. Dallas informed the board that Administrative Assistant, Julie Berggren was out and has the information. The board requested that they come back on December 30, 2011 to discuss the Stonegarden Grant. Sheriff Dallas Block requested approval for the Snowmobile Safety Enforcement Grant and authorization for Chief Deputy Sheriff, Terry Bandemer to sign any legal documents for Lake of the Woods Sheriff’s Office in his absence.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Snowmobile Safety Enforcement Grant with the State of Minnesota, Department of Natural Resources and Lake of the Woods Sheriff, pursuant to MN. Statute § 84.024 in the amount of $4,470.00 effective December 15, 2011 and terminating June 30, 2013 and authorize Chairman Moorman and County Sheriff, Dallas Block to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve County Sheriff, Dallas Block request to allow Chief Deputy Sheriff, Terry Bandemer to sign any legal documents for the Sheriff’s office in his absence. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Cameras

The board inquired if the Cameras had been placed in the jail cells. Sheriff, Dallas Block stated that they have been installed and follow MN Department of Corrections Standards for monitoring the prisoners.

Closed Session- MN STATUTE §13d.03- Labor Negotiations

Motion

Motion was made by Commissioner Todd Beckel  to close the regular meeting at 1:45 p.m. and open the Closed Session, pursuant MN Statute §13D.03 for Labor Negotiations to continue the earlier session. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Members present were: Commissioner Moorman, Arnesen, Hanson, Patty Beckel and Todd Beckel. Others in attendance were Human Resource Director, Wade Johannesen.

Motion

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular session at 2:05 p.m. The Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Wetland Bank

Land & Water Planning Director Josh Stromlund met with the board to discuss the “Bernard Wetland Banking Project” and the meeting which they attended on December 6, 2011 with the Corps of Engineers. The board discussed the Mitigation Banking Instrument. The board concurred to sign the instrument and move on and sell the wetland credits that are available.

Notation: Lake of the Woods County Board did not hold a Special Session on December 6, 2011 in St. Paul; they just met with the Corps of Engineers and no decision were made; action was taken today.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman to sign the Mitigation Banking Instrument. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

TNT Meeting Materials

County Auditor, John W. Hoscheid met with the board and reviewed the TNT meeting materials with the board that he prepared for the Public Hearing at 6:00 p.m. this evening.

CORRESPONDENCE:

Correspondence was read and acknowledged from:

  • MCIT Dividend; 2012  dividends totals$123,728
  • Lake of the Woods Water Sustainability Foundation; 9th International Water Quality Forum march 7-8, 2012

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none
  • Land Acquisition – next year  
  • Red Lake Tribe – January Meeting
  • Township Road Inventory/ATV Ordinance – none
  • Inventory – none
  • Beaver – MN Statute on Bounty
  • Clementson Bridge Property – waiting to hear from Lou Tasa
  • CAMA – remove
  • 2012 Goals and Objectives – none
  • 2012 Budget – TNT at 6:00 p.m.

Rocky Point Boat Access

Commissioner Arnesen informed the board that he has not seen any progress on the construction of the Rocky Point boat access that the DNR had been working on and thought that they should inquire on the status of the project. The board placed this on the January 10, 2012 agenda.

Recess

The meeting was called to recess at 3:10 p.m. and reconvened at 6:00 p.m.  Chairman Moorman led the Pledge of Allegiance. The following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and Chief Deputy Auditor Lorene Hanson.

Public Hearing-2012 Proposed Budget and Levy

The following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, County Treasurer, Mark Hall, County Assessor, MaryJo Otten, Deputy Auditor Janet Rudd, Chief Deputy Auditor, Lorene Hanson.

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 6:00 p.m. and open the Public Hearing, pursuant MN Statute §275.065 Subd. 3(c), for the Lake of the Woods County Board of Commissioners to hear all interested parties comments on the 2012 Proposed Budget and Tax Levy. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chairman Moorman welcomed the public to the hearing.

County Auditor John W. Hoscheid reviewed the 2012 Proposed Budget.  He reviewed how the budget and other taxing entities (State of Minnesota; School Districts 390 and 690; Cities of Baudette and Williams and Unorganized Townships) affect the tax levy and statements. 

Chairman Moorman opened the floor for comments from the public in attendance. County Auditor, John W. Hoscheid read a letter from Paul Buran Family for the record.

Motion

Motion was made by Commissioner Hanson to close the Public Hearing at 6:55 p.m. and reconvene the regular meeting.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

ADOPTION OF 2012 BUDGET AND TAX LEVY

County Auditor, John W. Hoscheid met with the board and requested approval for the 2012 Budget and Tax Levy.

RESOLUTION ADOPTING 2012 CERTIFIED BUDGET AND TAX LEVY Resolution   2011-12-02

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:

WHEREAS, the certified county budget for the year 2012 has been reviewed by the Lake of the

Woods County Board of Commissioners; and

NOW THEREFORE IT BE RESOLVED THAT THE FOLLOWING CERTIFIED BUDGET AND TAX LEVY IS HERBY ADOPTED FOR LAKE OF THE WOODS COUNTY FOR 2012:
Revenue Fund$1,275,088
Road & Bridge Fund$   449,580
Social Service Fund$   603,935
Economic Development Authority Fund$     60,000
Total$2,388,603
BE IT FURTHER RESOLVED THAT THE FOLLOWING AMOUNTS BE LEVIED AGAINST THE UNORGANIZED TOWNSHIPS OF LAKE OF THE WOODS COUNTY FOR 2012:
Twp Road & Bridge$  425,175*
Twp Fire – Baudette$    21,000
Williams$    27,282
NW Angle$      6,500
Total$  479,957

* $425,175 for Township Road & Bridge includes $10,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. ($415,175 + $10,000 = $425,175)

The resolution was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 7:08 p.m.

Attest:                                                                                     Approved: December 30, 2011

_____________________________                                      _______________________________

John W Hoscheid, County Auditor                                        Ken Moorman, Board Chair

Commissioner Proceedings

December 30, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Friday, December 30, 2011, in the Commissioners’ Room at the Government Center.

Chair Ken Moorman called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Tom Hanson to approve the agenda with the following additions: Affidavit Lost Warrant, Bernard Project, Credit Card, Sheriff Inventory and Correspondence from Depot Preservation Alliance and Arrowhead Library System. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Todd Beckel to approve the consent agenda as follows: Travel for Josh Stromlund to St. Paul on January 9-10,for MN Association of Soil and Water Conservation District Legislative Committee Meeting and on January 11, for Local Government Water Roundtable Advisory Committee Meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of December 13, 2011 regular meeting, with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 32,520.90

                                                Commissioners’ Warrants       $ 12,297.78

The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Contract Renewals

County IV-D Cooperative

Motion was made by Commissioner Todd Beckel to approve the County IV-D Cooperative Agreement for county child support enforcement program expenditures between the Lake of the Woods County Attorney, County Sheriff, Social Services and MN Department of Human Services for two years, 2012-2013, and to authorize Lake of the Woods County Attorney, Phil Miller; County Sheriff, Dallas Block and Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

LifeCare Behavioral Health Services

Motion was made by Commissioner Ken Moorman to approve the contract between LifeCare Behavioral Health Services and Lake of the Woods County Social Services for two years, 2012-2013, for the provision of clinical supervision/consultation for agency staff and to authorize Chair Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

CHI Health Connect at Home – Fargo

Motion was made by Commissioner Tom Hanson to approve the contract between CHI Health Connect at Home – Fargo and Lake of the Woods County Social Services for the year 2012, for the provision of respite care services and to authorize Chair Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

CHI Health Connect at Home – Fargo

Motion was made by Commissioner Patty Beckel to approve the contract between CHI Health Connect at Home – Fargo and Lake of the Woods County Social Services for the year 2012, for the provision of professional nursing consultation, skilled nursing services, home health aide services and in-service education and to authorize Chair Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler explained that two of the contracts on the County Board Agenda:  1) CHI Health Connect at Home – Fargo (Lakewood Nursing) – LTCC, RN & HHA for Waivered Programs and 2) LakeWood Health Center – Housing with Services – Waivered Programs, had not been received back from the entities, and she would bring them forward to the next regular county board meeting.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Revenue                     $     57,186.56  

                                                Road & Bridge          $     15,942.71

                                                Solid Waste               $       4,898.80

                                                EDA                          $       3,256.71

                                                                                   $     81,284.78              

WARRANTS FOR PUBLICATION

Warrants Approved On 12/30/2011 for Payment 12/30/2011

Vendor Name                                          Amount

American Solutions For Business             2,329.56

Arnesen/Ed                                                   2,096.42

Cenex Co-Op Services, Inc.                      2,298.33

Koochiching Co Treasurer                         2,500.00

Mn Dept Of Transp                                      4,759.51

Mn State Dept-Correction                          13,675.43

Northwest Community Action, Inc              2,121.80

Shi Corp                                                        6,022.41

University Of Mn                                          8,112.51

Wynne Consulting, Inc                              2,000.00

Ziegler, Inc                                                    7,449.82

80 Payments less than 2000    $27,918.99

Final Total: $ 81,284.78

Further moved to authorize the payment of the following auditor warrants:

                                                December 14, 2011   $    92,387.27

                                                December 14, 2011    $      7,773.06

                                                December 14, 2011    $    40,000.00

                                                December 22, 2011    $    14,182.83  

The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Commissioners Salary – Elected Department Heads Salary – Non-Elected Department Heads Salary – Union and Non-Union Employees Salary

County Auditor, John W Hoscheid met with the County Board and presented the following salaries to the County Board for their approval:

2011 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Todd Beckel to adopt the following County Commissioners salary schedule and County Board Chair salary schedule for the year 2012; and to adopt a committee meeting per diem of $100.00 for the year 2012.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

            Elected Officials – Commissioners:

            Ed Arnesen                                                       $  16,200.00

            Patty Beckel                                                     $  16,200.00

            Todd Beckel                                                     $  16,200.00

            Tom Hanson                                                     $  16,200.00

            Ken Moorman                                                   $  16,200.00

            Board Chair                                                      $  17,200.00

Motion was made by Commissioner Patty Beckel to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2012.  (Technology fee reimbursement for county related phone, internet, computer and copy expenses.) The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Tom Hanson to adopt the following County Elected Officials salary schedule, which includes longevity, for the year 2012.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

            Elected Officials – Department Heads:

            County Attorney           Philip Miller                $  65,000.00

            County Auditor             John W Hoscheid       $  60,008.24

            County Recorder           Susan Ney                  $  52,866.20

            County Sheriff              Dallas Block               $  68,024.06

            County Treasurer           Mark Hall                   $  52,692.20

Motion was made by Commissioner Todd Beckel to adopt the following County Non-Elected Department Heads salary schedule, which includes longevity, for the year 2012.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

            Non-Elected – Department Heads:

            County Assessor            Mary Jo Otten            $  59,342.40

            County Land/Water      Josh Stromlund          $  57,798.33

            County MIS Director    Brent Birkeland          $  56,219.54

            County Public Works    Tim Erickson              $  85,030.40 

            County Social Service   Nancy Wendler          $  61,842.63

Motion was made by Commissioner Patty Beckel to adopt the following County Non-Elected Department Heads salary schedule, which includes longevity, for the year 2012.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

            Non-Elected – Department Heads:

            County Veterans           Rick Rone                  $  19,216.00

Motion was made by Commissioner Tom Hanson to adopt the following County Non-Elected Department Heads salary schedule for the year 2012.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

            Non-Elected – Department Heads:

            County Emergency        Holly House               $  25,526.00

Salary Adjustment, As Agreed Upon Per Highway Union Contract

It was the consensus of the County Board to not address any adjustments for the County Highway Union employees until the Highway Union Contract has been approved.

Salary Adjustment, As Agreed Upon Per Solid Waste Union Contract

Motion was made by Commissioner Todd Beckel to adopt a step adjustment for Brock Stebakken, from a Grade 10 Step 10 – $20.13, to a Grade 10 Step 11 – $20.55, to be on the same step as all other like positions in the Solid Waste Department, effective January 1, 2012. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

It was the consensus of the County Board to not address any further adjustments for the County Solid Waste Union employees until the Solid Waste Union Contract has been approved.

All Non-Union County Employees (Full-Time, Permanent Part-Time, Part-Time, Seasonal Employees) Salary Adjustment (Excluding Elected Commissioners, Elected Department Heads and Non-Elected Department Heads)

Motion was made by Commissioner Todd Beckel to adopt all non-union employees: full-time, permanent part-time, part-time and seasonal (excluding elected commissioners, elected department heads and non-elected department heads) 2012 salary schedule with a 0% increase from the year 2011.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

2012 Health Insurance – County Contribution

Motion was made by Commissioner Patty Beckel to set the 2012 county contribution for family health insurance up to $925.00 per month and the single health insurance up to $575.00 per month.  The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, carried as follows:  For:  Commissioners Ed Arnesen, Patty Beckel, Tom Hanson and Ken Moorman; Against:  Commissioner Todd Beckel, stating that the County Board of Commissioners had made an obligation to County Employees to look into a cash option and as of today, have not completed their research on this.

Fund Balance Policy

Motion was made by Commissioner Todd Beckel to adopt the Lake of the Woods County Fund Balance Policy to establish specific guidelines that the County will use to maintain an adequate level of fund balance to provide for cash flow requirements and contingency needs.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Sanford Medical Center for GCN Building

Motion was made by Commissioner Patty Beckel to approve the lease of square footage of the Government Center Building (GCN), between Lake of the Woods County and Sanford Medical Center, Thief River Falls, MN, for the term beginning the 1st day of January 2012, and continuing to and including the 31st day of December 2012, unless extended or sooner terminated.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Synergy Graphics

Motion was made by Commissioner Tom Hanson to approve the Service Agreement between Synergy Graphics and Lake of the Woods County for Ballot Layout, Ballot Printing Service and Related Services, and to authorize County Auditor, John W Hoscheid to sign the same.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Ron Michaels Consulting

Motion was made by Commissioner Ed Arnesen to approve the Service Agreement with Ron Michaels Consulting Firm and Lake of the Woods County for GRM Consulting Services, effective January 1, 2012 through December 31, 2012, and authorize County Auditor, John W Hoscheid to sign the same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MN DOT – Lude Tower

Motion was made by Commissioner Tom Hanson to approve the Land Lease between Lake of the Woods County and the State of Minnesota Department of Transportation (MN DOT), commencing February 1, 2012, and continuing through January 31, 2022, for ARMER and other radio communications services in Lake of the Woods County, and authorize Chair Ken Moorman and County Auditor, John W Hoscheid to sign the same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MN Public Safety – DNR ELS

Motion was made by Commissioner Todd Beckel to approve the Contract with the State of Minnesota Department of Natural Resources and Lake of the Woods County for Registration and Titling ELS Agent effective until April 30, 2015, and authorize County Auditor, John W Hoscheid to sign the same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Economic Development Authority (EDA)

EDA Funds

Chief Deputy Auditor, Lorene Hanson reviewed the revenues and expenditures for the LineWorkers Facility and the Economic Development Authority for the years 2010 and 2011.  County Auditor, John W Hoscheid noted there was an additional $10,000 in revenues still to be received.

Motion was made by Commissioner Todd Beckel to transfer $252,338.99 to the County Revenue fund for Lineworkers Facility expenses; $15,345.03 to the County Revenue fund for EDA legal, consulting and staff expenses; and   $75,544.79 to the County Highway fund for Lineworkers Facility expenses; all transfers from the Economic Development Authority (EDA) fund.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

EDA Reappointment of Members

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Re-Appointment of Terms of the

Lake of the Woods County Economic Development Authority Board

Resolution Number 11-12-03

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

  1. The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which:
    1. Five (5) Commissioners, Lake of the Woods County Board of Commissioners
    2.  Four (4) Members shall be nominated by the following organizations and appointed by the County Board:     
      1. Industrial Development Corporation (IDC) to recommend appointment
      2. From either Chambers of Commerce to recommend appointment
      3. Lake of the Woods Tourism to recommend appointment
      4. City of Baudette to recommend appointment
  2. The initial Board Members and terms are established as follows:

Term Length         Board Member            Term Expires               Representing

1 Year                   Rick Rone                   12/31/2011                  City of Baudette

1 Year                   Todd Beckel               12/31/2011                  County Board

2 Year                   Chuck Tischart            12/31/2012                  IDC

2 Year                   Gregg Hennum           12/31/2012                  Tourism Board

3 Year                   Ed Arnesen                 12/31/2013                  County Board

3 Year                   Patty Beckel                12/31/2013                  County Board

4 Year                   Mike Hovde                12/31/2014                  Chamber of Commerce

5 Year                   Tom Hanson                12/31/2015                  County Board

6 Year                   Ken Moorman             12/31/2016                  County Board

Whereas; two board member’s terms will be expiring as of December 31, 2011, one representing Lake of the Woods County and the second representing the City of Baudette; and       

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term of 6 years;

                  Term Length         Board Member            Term Expires               Representing

                  6 Year                   Rick Rone                   12/31/2017                  City of Baudette

                  6 Year                   Todd Beckel               12/31/2017                  County Board

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Affidavit of Lost Warrant

Motion was made by Commissioner Tom Hanson to approve the Application and Affidavit of Lost Warrant for John Olson in the amount of $42.80.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was carried unanimously.

Human Resource Director

Cell Phone Policy

Human Resource Director, Wade Johannesen presented to the County Board a revised Cell Phone Policy for their review and approval.

Amendment

Motion was made by Commissioner Tom Hanson to approve the amended Cell Phone Policy as presented.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was carried unanimously.

Stipend

Motion was made by Commissioner Patty Beckel to set the 2012 monthly stipend for privately owned cell phones for Smart Phones at $60.00 and the Regular Phone at $40.00.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was carried unanimously.

Recess

The meeting was called to recess at 9:10 a.m. and reconvened at 9:15 a.m.

Public Works Director

Public Works Director, Tim Erickson met with the County Board for approval of final payment to KGM Contractors of Angora, MN for SP 39-070-004.

Motion was made by Commissioner Todd Beckel to accept the County Public Works Director’s Certificate of Final Contract Acceptance for SP 39-070-004 for KGM Contractors of Angora, MN in the total amount of $163,658.00 and hereby authorize final payment of $8,182.90.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was carried unanimously.

County Auditor

County Auditor, John W Hoscheid met with the County Board and presented the County Credit Card for approval of payment.

Motion was made by Commissioner Ed Arnesen to approve the payment of the County Credit Card with Wells Fargo in the amount of $2,032.77.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was carried unanimously.

Correspondence

Correspondence was read and acknowledge from:

  • Arrowhead Library – Contact for placement on the County Board Agenda in March
  • Depot Preservation – Thank you letter for support
  • Water Sustainability – 2011 Report

County Sheriff

Stonegarden Grant

County Sheriff, Dallas Block was unable to attend the County Board meeting, therefore the Stonegarden Grant discussion will be placed on the next regular County Board meeting (January 10, 2012).  The County Board also placed Inventory on the agenda under the County Sheriff.

ATV Grant Approval

Motion was made by Commissioner Todd Beckel to enter into a grant with the State of MN Department of Natural Resources for OHV/ATV activities, contingent upon County Attorney approval, in the amount of $26,622.00, effective October 1, 2011 (or the date the State obtains required signatures) and expires on June 30, 2013, and to authorize Chair Ken Moorman and the County Sheriff, Dallas Block to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was carried unanimously.

Policies-Grants

It was the consensus of the County Board to set a policy for grants and relating expenditures.  This is to be placed on the Old/New Business for future agendas.

Committee Reports

Committee reports were heard from the following:

  • Commissioner Tom Hanson – Airport
  • Commissioner Ed Arnesen and Patty Beckel – Northwest Community Action
  • Commissioner Todd Beckel – Prevention Coalition

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund – discussed
  • Land Acquisition – Wetland Credits
  • Township Road Inventory/ATV Ordinance – to be discussed and placed on a January Board Agenda
  • Inventory – to be discussed in 2012
  • Beaver –discussed, correspondence to be passed out next county board meeting
  • Clementson Bridge Property – discussed
  • CAMA – none
  • 2011 Goals and Objectives – discussion in 2012
  • 2012 Budget – none

Land and Water Planning

Consideration of Preliminary Plat – Sportsman’s Eagles LLC

Land and Water Planning Director, Josh Stromlund met with the County Board and reviewed the details of the Consideration of Preliminary Plat for Sportsman’s Eagles LLC.  Josh read the following “Findings of Facts and Decision”:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision – Preliminary Plat

Name of Applicant:  Sportsman’s Eagle Ridge, LLC (Gregg Hennum)    Date:  12/30/11

Location/Legal Description:  Part of the Government Lot 8, Section 1, T. 167N, R. 33W (partial legal description).  The full legal description of the property is on file with the Land & Water Planning Office.

Project Proposal:  Creation of a Commercial Planned Unit Development within the shoreland area of Lake of the Woods consisting of a seven (7) lot Common Interest Community on Oak Island titled Common Interest Community Number 4, A Planned Community, Eagle Ridge

  1.  Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  )  N/A (  )

Why or why not?  The proposed project is consistent with the Lake of the Woods County Comprehensive Land Use Plan as follows:

Summary of values important to Lake of the Woods County

  • Individual Choice:  In the types of work and leisure to pursue, and in where to live and in the lifestyle to pursue;
  • Local Influence:  Over policy that affects the lives of county citizens;
  • Conservation:  Of the resources in the county. Those resources would be used in a way that they remain healthy for future generations; and finally,
  • Balance:  Between individual rights and the public’s welfare and between competing economic development and environmental protection objectives.

Future Land Use Plan – Goals and Policies

Goals

  • Enhance to economic opportunities available for individuals and businesses in the county in ways that are compatible with long term environmental quality.
  • Maintain the tax base of the county so quality services can be provided.
  • Improve recreational opportunities for residents and visitors.
  • Maintain and, where necessary, improve water quality.

Policies

  • Maintain the county government’s economic health through the maintenance of its tax base, and the promotion of compatible economic activity.
  • Work to enhance the tourism industry in Lake of the Woods County through recreational enhancement and promotion activities.
  • Actively manage growth to maintain the character of Lake of the Woods County, including the semi-wilderness character of the Northwest Angle and its islands.
  • Encourage future growth to occur in areas that are not environmentally sensitive, and that are already served by infrastructure; conversely, discourage growth in areas that would cause environmental problems or be expensive for the county to serve with roads and other facilities.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Compliant septic systems will be installed over 400 feet from the Ordinary High Water Mark (OHWM) of Lake of the Woods. All but one cabin will be setback more than 200 feet to reduce the visibility from Lake of the Woods. Adequate vegetative buffers exist to screen neighboring properties.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?  All structures will meet the minimum setback of 75 feet from the Ordinary High Water Mark (OHWM) of Lake of the Woods. Five out of the six proposed structures will be placed in excess of 200 feet from the OHWM. Open space will be in excess of 50 percent. At least 50 percent of the shore impact zone will be left in a natural state.  Impervious surface coverage for the entire project is less than 10 percent. 

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  The existing topography will not be adversely affected as this is an asset to the construction of the units located in the second tier of development to gain a view of the lake. The drainage features that are present on the property will not be altered as the site has adequate drainage currently. Extensive vegetative removal is not required as the applicant has indicated he wishes to keep a buffer between the units for seclusion and privacy. The only vegetative removal that is proposed is for the construction of the units and septic system.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  No habitable structures are to be placed within the flowage easement of 1064’ elevation of Lake of the Woods. All structures are required to be placed or elevated to an elevation greater than or equal to 1065’.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Appropriate erosion control measures will be implemented during construction of the units. The direction of slope is towards Lake of the Woods; however, five out of the six proposed units are more than 200 feet from the lake and the remaining unit will be setback at a minimum of 75 feet from the lake. The topography of the area has more of a gentle slope within approximately 150 feet of the shoreline.

7. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  There are no existing or proposed access roads to this property as it located on Oak Island.

8.  Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  Adjacent land uses are residential however; the adjacent properties are zoned as commercial-recreational and natural environment. The past land use of this parcel of property has been of the commercial nature with two rental cabins being there for years.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Generally, resorts and/or planned unit developments are located within the shoreland area to provide accommodations for tourists or residential development.

10.  Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                   

                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  The amount of liquid waste will be comparable or similar to a residential structure. Adequate space has been identified for the placement of two standard septic systems (primary and secondary) sites according to the site evaluation that has been conducted. A standard Type 1 system is proposed for the units.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Lake of the Woods Zoning Ordinance?                                             YES (X)  NO (  )  N/A (  )

Why or why not?  The visibility of the structures as viewed from the public waters will not change as no vegetation removal within the shore impact zone is proposed.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  A site evaluation was conducted and concluded the site is adequate for placement of two standard on-site sewage treatment systems. The site is adequate for a water supply from a drilled well or siphoned from the lake with a filtering system to accommodate the units.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                            

                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Lake of the Woods is approximately 300,000 acres in size within the county boundaries of Lake of the Woods.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not?  There will be no storage tanks for petroleum or other hazardous material associated with this proposal.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Adequate vegetative screening exists to buffer the proposed project from adjacent properties.

16.  If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                              YES (  )  NO (  )  N/A (X)

Why or why not?  There will be no signs placed upon the property.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X) NO ( ) N/A ( )

Why or why not?  A centrally located dock will accommodate boat traffic to and from the site. Also, the applicant has stated that the current trail, in which no easements have been granted for travel purposes, can easily be rerouted on adjacent land that is owned by the applicant to travel from one property to the other without interfering with adjacent property owners.

Additional items considered are as follows:

  1. Project proposal has one additional unit as compared to a Residential Planned Unit Development.
  2. Project proposal exceeds greater than 50% open space requirement. Open space has been calculated at approximately 80%.
  3. At least 50% of the shore impact zone (SIZ) must be preserved in its natural state. Applicant is not proposing to alter existing conditions within the SIZ.
  4.  Impervious surface coverage within any tier must not exceed 25% of the tier area requirement. This project proposal has impervious surface coverage of less than 10%.
  5. Septic system and water supply will service the six proposed units.
  6. Dwelling units are clustered into one group.
  7. Shore recreation facilities, including but not limited to swimming areas, docks, and watercraft mooring areas are centralized.
  8. Structures are located as to reduce visibility as viewed from public waters and adjacent shorelands by vegetation, topography, and increased setbacks, assuming summer leaf-on conditions. Vegetation and topographic screening must be preserved.

The specific conditions of approval are as follows:

  1. Typographical errors in the dedication are corrected.

Approved  as Presented  (  )       Approved with Conditions  (X) Denied  (  )

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Land and Water Planning Director, Josh Stromlund relayed to the County Board that the County Planning Commission recommended approval of the Preliminary Plat – Sportsman’s Eagles LLC as presented with the single condition that the typographical errors be corrected.

Motion was made by Commissioner Ed Arnesen to approve the Plat for Sportsman’s Eagles LLC as presented with the single condition that the typographical errors be corrected.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was carried unanimously.

Bernard Project Recognition Award

Recognition

Chair Ken Moorman on behalf of the County Commissioners acknowledged Land and Water Planning Director, Josh Stromlund for all of his work, dedication and commitment on the Bernard Wetland Project.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Certificate of Appreciation Presented To

Land & Water Planning Director, Josh Stromlund

Resolution Number 11-12-04

WHEREAS; Land and Water Planning Director, Josh Stromlund, has devoted himself to the “Bernard Wetland Banking Project” for the past three years for and with Lake of the Woods County Board of Commissioners;

WHEREAS; Josh has committed countless hours on this project, which required him to travel frequently for meetings, along with his other job responsibilities as the  Director of the Land and Water Planning Office;

WHEREAS; this assignment was a challenging mission working with various state and federal government agencies;

WHEREAS; his accomplishment on the “Bernard Wetland Banking Project” has brought a range of financial opportunities to Lake of the Woods County;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners, would like to extend their gratitude to Josh and congratulate him on his exemplary achievement to the “Bernard Wetland Banking Project”.

The resolution was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Recognition

Chair Ken Moorman, on behalf of the County Commissioners, presented a Letter of Recognition and Appreciation to Commissioner Todd Beckel for his work on the Bernard Wetland Project and the innovative idea that created a “Win Win” project for Lake of the Woods County.

Commissioner Todd Beckel,

 We, your fellow Commissioners, would like to extend our personal sincere appreciation to you for all your efforts that you have put forth on the Bernard Land Acquisition.

Your proposal that you brought to the County Board three years ago, on purchasing the Bernard Property  to create an “Wetland Credit Bank”, was innovative and a ground breaking  idea.

Your visionary concept of selling the wetland credits will allow us to generate revenue for the County and will benefit the citizens of Lake of the Woods County; which is a WIN-WIN opportunity.

We appreciate your commitment, dedication and countless hours you spent on the “Wetland Banking Project.”

                                                        With Sincere Thanks,

Lake of the Woods County Board of Commissioners

Adjourn

With no further business before the County Board for the year 2011, Chair Ken Moorman called for a motion to adjourn the 2011 County Board Meeting.

Motion was made by Commissioner Ed Arnesen to adjourn the Lake of the Woods County Board Meeting for 2011.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  Chair Ken Moorman declared the 2011 County Board meeting adjourned at 10:50 a.m.

Attest:                                                                                     Approved: January 10, 2012

_____________________________                                      _______________________________

John W Hoscheid, County Auditor                                        Ken Moorman Board Chair

December, 2010

Commissioner Proceedings

December 14, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 14, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and John Oren.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the meeting today with the following additions: Chief Deputy Sheriff and CAMA. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda for travel for; Travel for Mark Hall, John W. Hoscheid and Lorene Hanson to Bloomington on January 11-14 for MACO Conference; Josh Stromlund to St. Paul on December 15-16 for MASWCD Legislative Committee meeting; Tim Erickson to Brainerd on January 18-21 for MN County Engineers Association Conference;

 The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of November 23, 2010 regular County Board meeting. The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 37,103.58

                                                Commissioners’ Warrants  $   9,326.08

The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Contracts

Social Services Director, Nancy Wendler met with the board requesting approval for the following contracts:

Motions

Motion was made by Commissioner Todd Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2011, for the provision of MIS services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract for 2011 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services, and to authorize Chairman Ed Arnesen, and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Todd Beckel to pull claim No. 922 and approve the rest of the claims against the County as presented:

                                                Revenue                                  $    78,866.34

                                                Road & Bridge                        $    35,027.20

                                                County Development              $       200.00

                                                Solid Waste                             $    59,399.80

                                                                                                $  173,493.34

WARRANTS FOR PUBLICATION

Warrants Approved On 12/14/2010 For Payment 12/17/2010

Vendor Name                                    Amount

Baudette/City Of                                      2,398.80

Cenex Co-Op Services, Inc.                     6,033.77

Cps Technology Solutions                       2,719.89

Election Systems & Software, Inc            5,304.26

Howard’s Oil Company                            4,561.62

Insight Technologies, Inc                         2,613.09

Lakewood Health Center                          2,034.79

Low Highway Dept                                  4,368.19

Mar-Kit Landfill                                      9,117.00

Mn State Dept Of Public Safety                                6,244.80

Moren/Law Offices Of Patrick D             5,305.00

Nelson’s Collision Center (Dba)                               9,440.43

North American Salt Co                           6,935.92

Polk County Highway Dept                      9,344.42

Port Supply                                              2,450.52

St. Joseph Equipment Inc                        37,406.25

Wherley Motors                                       23,498.24

Woody’s Service                                      4,678.25

73 Payments less than 2000 — $29,038.10

Final Total: $173,493.34

Further moved to authorize the payment of the following auditor warrants:

                                                November 23, 2010                $    13,448.62

                                                December 1, 2010                   $    70,500.99

                                                December 3, 2010                   $ 200,741.83

                                                December 3, 2010                   $ (75,000.00)

                                                December 7, 2010                   $   64,129.20

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried. 

2011 IRS Standard Mileage Rate

County Auditor, John. W. Hoscheid met with the board and requested approval to set the 2011 mileage rate for the county.

Motion

Motion was made by Commissioner Hanson to set the mileage rate at the IRS standard rate.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. (It was noted that the Internal Revenue Service issued a 51 cents per mile beginning January 1, 2011, for the standard mileage rate.)

Appointments for County Veterans Service Officer and County Surveyor

County Auditor, John W. Hoscheid met with the board requesting approval for appointments for Lake of the Woods County Veterans Service Officer and County Surveyor.

Motion

Motion was made by Commissioner Todd Beckel to appoint Rick Rone as Lake of the Woods County Veterans Service Officer from January 1, 2011 to December 31, 2014 pursuant MN Statutes 197.60 Subd. 2.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to appoint Donn Rasmussen as Lake of the Woods County Surveyor for the year 2011 pursuant MN Statutes 389.011 Subd. 2.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Commissioners Salary/Elected Department Heads Salary/Non-Elected Department Heads Salary/Union and Non Union Employee Salary Adjustment

County Auditor, John W. Hoscheid met with the board and presented the following salary adjustments to the board for their approval.

2011 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Todd Beckel to adopt the following County Commissioners salary schedule and County Board Chair salary schedule, which all include a general adjustment of $400.00 for the year 2011; and to adopt a committee meeting per diem of $100.00 for the year 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen                $16,200.00

Todd Beckel                16,200.00

Patricia Beckel             16,200.00

Tom Hanson                 16,200.00

Kenneth Moorman       16,200.00

Board Chair                 17,200.00

Motion was made by Commissioner Tom Hanson to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2011. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.)  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ed Arnesen to adopt the following Elected Officials salary schedule which includes longevity and a general adjustment of $1,144.00 for the year 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Elected Officials – Department Heads:

County Sheriff            Dallas Block               $68,024.06

County Treasurer        Mark Hall                     52,692.20

County Auditor          John W Hoscheid        59,998.24

County Recorder        Susan Ney                    52,866.20

County Attorney         Philip Miller                 50,000.00

Motion was made by Commissioner Todd Beckel to adopt the following Non-Elected Department Heads salary schedule which includes longevity and a general adjustment of $1,144.00 for the year 2011.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Assessor                      Wayne Bendickson    $60,072.63

MIS Director               Brent Birkeland           56,219.54

Public Works               Tim Erickson                82,910.08

Land/Water                 Josh Stromlund            57,798.33

Social Service              Nancy Wendler            61,842.63

Motion was made by Commissioner Todd Beckel to adopt the following Non-Elected Department Heads salary schedule which includes longevity and a general adjustment of $572.00 for the year 2011.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Veterans Service         Rick Rone                  $19,216.00

Motion was made by Commissioner Ken Moorman to adopt the following Non-Elected Department Heads salary schedule which includes a general adjustment of $686.40 for the year 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

      Emergency Manager   Holly House               $25,526.00

Salary Adjustment,  as agreed upon per Union Contract

Motion- Highway Union

Motion was made by Commissioner Todd Beckel to adjust all full time Highway Union employees’ salary by $0.55 cents per hour, effective January 1, 2011.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Salary Adjustment,  as agreed upon per Union Contract

Motion- Solid Waste Union

Motion was made by Commissioner Ken Moorman to adjust all full time Solid Waste Union employees’ salary by $0.55 cents per hour, effective January 1, 2011.  Motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment

(Excluding Elected and Non-Elected Department Heads)

Motion- Non-Union

Motion was made by Commissioner Patty Beckel to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by $0.55 cents per hour, effective January 1, 2011.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows:

MIS Department

MIS Director, Brent Birkeland met with the board requesting approval to enter into maintenance and support agreements with Minnesota Counties Computer Cooperative (MCCC). Brent also informed the board on the status of the Broad Bandwidth and informed them that the county is maxing out on the Internet connection and may have to look at bringing in a T1 line or DSL. 

Motion

Motion was made by Commissioner Hanson to proceed with ratification of the MCCC Finance and General Government maintenance and support contracts as presented and authorize Chairman Arnesen and County Auditor, John W. Hoscheid to sign.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Credit Card Policy

County Auditor, John W. Hoscheid met with the board requesting approval for Lake of the Woods County Policy regarding use of Credit Cards for Lake of the Woods County.

Motion

Motion was made by Commissioner Todd Beckel to approve the Lake of the Woods County “Credit Card Policy” with changes.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Far North Transit

Lease Agreement and Public Transit Service Agreement

Far North Transit Director, Steve Butler met with the board requesting approval for the renewal of the lease agreement and Service agreement for 2011.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Lease Agreement between Lake of the Woods County and the Roseau County Committee of Aging to operate the public transportation system for Lake of the Woods County commencing January 1, 2011 through December 31, 2011.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to enter into a Public Transit Service Agreement between Lake of the Woods County and the Roseau County Committee of Aging to administer and operate as part of a Multi County Transit System with Roseau County commencing January 1, 2011 through December 31, 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:40 a.m. and reconvened at 10:45 a.m. as follows:

Sheriff

Sheriff Dallas Block met with the board to discuss the “Uniform Allowance, Expenditure and Accountability Policy”.

Motion

Motion was made by Commissioner Hanson to approve the “Uniform allowance, Expenditure and Accountability Policy” for Lake of the Woods County.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Claim # 922

The board discussed Claim #922 that was pulled from approval of claims earlier today.

Motion

Motion was made by Commissioner Todd Beckel to approve claim # 922 for specialized equipment use from the recommendation of Sheriff Dallas Block.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Squad Car

Sheriff Dallas Block informed the board that the new Squad car will be delivered shortly.  Commissioner Patty Beckel requested that the old 2004 Ford Crown Victoria be transferred to the Baudette-Lake of the Woods Airport.

Motion

Motion was made by Commissioner Patty Beckel to transfer the 2004 Ford Crown Victoria to the Baudette-Lake of the Woods Airport. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Lexipol Payment

Sheriff Dallas Block informed the board of the invoice he received from lexipol for a uniformed policy that all Sheriff’s Office will operate under the same for the State of Minnesota.  A contract will be forthcoming.

Chief Deputy Resignation

Sheriff Dallas Block informed the board that Chief Deputy Sheriff James Walton submitted his resignation on December 17, 2010 effective December 31, 2010 and NWA Deputy Sheriff Robert Nunn resigned effective December 31, 2010. He informed the board of his intentions of the replacement of both Chief Deputy and Deputy Sheriff.

Public Works Department

Maintenance Projects

Public Works Director, Tim Erickson met with the board and updated them on the Maintenance Projects completed as of November 24, 2010.

Bobcat Boom Loader

Public Works Director, Tim Erickson and Maintenance Supervisor, Jeff Pelland met with the board requesting approval to purchase a Bobcat boom loader for the Solid Waste Department as approved within the 2011 capital expenditure budget. The consensus of the board was to move forward to obtain quotes to purchase a Bobcat boom loader.

Recess

The meeting was called to recess at 12:02 p.m. and reconvened at 1:00 p.m. as follows:

Planning Commission

Chairman Arnesen opened the Planning Commissioner at 1:00 p.m. as advertised.

Land and Water Planning Director, Josh Stromlund presented an application from Kevin and Diana McLain requesting a Conditional Use Permit to allow two (2) commercial businesses consisting of a used car dealership and an energy consulting and equipment sales business in a Natural Environment District.

Chairman Arnesen opened the floor for comments.  Comments were heard from the public and e-mail correspondence was read. Chairman Arnesen closed the Planning Commission at 2:02 p.m. and opened the Zoning/Land Use Addendum Public Hearing.

Land and Water Planning Director, Josh Stromlund presented the revised Zoning/Land Use Addendum to the board.  Chairman Arnesen opened the floor for comments.  Comments were heard from the public and no correspondence was received.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 3:00 p.m. and open the regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Boundary Commission Plat # 2

Property owners George and Judy Swentik met with the County Board to discuss their Boundary Commission Plat #2 Assessment. After review and discussion with the property owners and the Land and Water Planning Director, the County Board acknowledged that pins were placed for three contiguous non-conforming parcels; however per County Ordinance, the County Board will recognize this lot as only one (1) buildable parcel. 

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to remove two of the parcels from the property owners’ assessment of the Boundary Commission Plat #2; thereby reducing their assessment of the Boundary Commission Plat #2 by $564.00 ($282 per parcel). The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Appointments and terms of EDA

County Auditor, John W. Hoscheid met with the board and requested approval for the Initial Appointment and Terms for the Lake of the Woods County Economic Development Authority Board and to set a Public Hearing for the Creation of Tax Increment Financing District and Adoption of a Tax Increment Financing Plan.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution Establishing

the Initial Appointments and Terms of the

Lake of the Woods County Economic Development Authority Board

Resolution Number   10-12-01

WHEREAS, Lake of the Woods County Board, pursuant to MN Statute 469.093, subd. 1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; 

NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the County of Lake of the Woods:

  1. The EDA shall consist of a governing body of Nine (9) Members, as per the adopted Enabling Resolution, of which:
    1. Five (5) Commissioners, Lake of the Woods County Board of Commissioners
    2. Four (4) Members shall be nominated by the following organizations and appointed by the County Board:
      • Industrial Development Corporation (IDC) to recommend appointment
      • From either Chambers of Commerce to recommend appointment
      • Lake of the Woods Tourism to recommend appointment
      • City of Baudette to recommend appointment
  2. The initial Board Members and terms are established as follows:

Term Length:        Board Member:           Term Expires:              Representing:

1 Year                   Rick Rone                   12/31/2011                  City of Baudette

1 Year                   Todd Beckel               12/31/2011                  County Board

2 Year                   Chuck Tischart            12/31/2012                  IDC

2 Year                   Gregg Hennum           12/31/2012                  Tourism Board           

3 Year                   Ed Arnesen                 12/31/2013                  County Board

3 Year                   Patty Beckel                12/31/2013                  County Board

4 Year                   Mike Hovde                12/31/2014                  Chamber of Commerce

5 Year                   Tom Hanson                12/31/2015                  County Board

6 Year                   Ken Moorman             12/31/2016                  County Board

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Tax Creation of Tax Increment Financing and Adoption of Tax Increment Financing Plan

County Auditor, John W. Hoscheid met with the board and presented a resolution for adoption to hold a public hearing for the creation of Tax Increment Financing District and the adoption of a Tax Increment Financing Plan.

Excerpt of the Original Minutes

 of the

County Board of Commissioners

County of Lake of the Woods, State of Minnesota

26th Day of October 26, 2010

Pursuant to due call and notice thereof, a regular meeting of the County Board of Commissioners of Lake of the Woods County, State of Minnesota, was duly held at the Lake of the Woods County Government Center on Tuesday, the 26th day of October, 2010, at 9:00 o’clock a.m. for the purpose, in part, of calling a public hearing on the proposed creation of Tax Increment Financing District No. 1-1, and the Tax Increment Financing Plan relating thereto.

The following County Board of Commissioners were present:  Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman; and the following were absent:  none.

The following Resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 10-12-02

 Calling Public Hearing on

The Creation of Tax Increment Financing District No 1-1

and the

Adoption of a Tax Increment Financing Plan Relating

Thereto

WHEREAS, The Economic Development Authority of Lake of the Woods County has requested the County hold a public hearing on the proposed creation of Tax Increment Financing District No. 1-1, and the Tax Increment Financing Plan relating thereto;

BE IT RESOLVED, by the County Board of Commissioners (the “Board”) of Lake of the Woods County, Minnesota (the “County”), as follows:

  1. Public Hearing.  This Board shall meet on Tuesday, January 25, 2011, at 7:00 p.m. to hold a public hearing on the following matters; (a) the proposed creation of Tax Increment Financing District No.         1-1, and (b) the adoption of the Tax Increment Financing Plan relating thereto, pursuant to and in accordance with Minnesota Statutes, Sections 469.174 to 469.1799, inclusive, as amended (the “Act”).
  2. Notice of Hearing.  Filing of Program and Plan.  The County Auditor is hereby authorized to cause a notice of the hearing, to be published as required by the Act and to place a copy of the proposed Tax Increment Financing Plan on file in the County Auditor’s Office at the Lake of the Woods County Government Center and to make such copies available for inspection by the public.

The motion was seconded by Commissioner Todd Beckel for the adoption of the foregoing resolution and the same being put to a vote, was unanimously carried.   Whereupon said resolution was declared duly passed and adopted.

Government Center North Lease

County Auditor, John W. Hoscheid met with the board and presented the Government Center North Lease to the board for approval.

Motion

Motion was made by Commissioner Moorman to enter into a lease between Lake of the Woods County and Sanford/Merticare for a portion of the building known as the “Government Center North commencing January 1, 2011 contingent upon the approval of any changes from Sanford/Mericare and authorize Chairman Arnesen to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Owned Lease Agreements

County Auditor, John W. Hoscheid met with the board and presented the renewal leases for County Owned Lands to the board.

Motion was made by Commissioner Todd Beckel to approve the following Land Lease Agreements effective January 1, 2011 through December 31, 2011:

SW ¼ SW ¼, S-22, T-163-N, R-34-W – 40 Acres    

NW ¼ NW ¼, S-27, T-163-N, R-34-W – 40 Acres

NE ¼ SE ¼, S-28, T-163-N, R-34-W – 40 Acres

N ½ NE ¼, SW ¼ NE ¼, S-28, T-163-N, R-34-W – 108 Acres

The motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for:  Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman.  Abstaining: Commissioner Arnesen.

DNR Letter

The board discussed a letter to be sent to Fisheries Program Manager, Linda Erickson-Eastwood in regards to the notice of Intent to Adopt Expedited Rules Relating to Adding Waterbodies to the list of “Designated Spawning Beds and Fish Preserves”, which includes Lake of the Woods (beginning at the mouth of the Rapid River to State Highway 11 Bridge.)

Motion

Motion was made by Commissioner Todd Beckel to send a letter to Fisheries Program Manager, Linda Erickson-Eastwood in opposition to the Expedited Rule Relating to Adding Waterbodies to the list of “Designated Spawning Beds and Fish Preserves.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Assessment Agreement

County Auditor, John W. Hoscheid met with the board and presented the Assessment Agreement with the City of Baudette which will expire on December 31, 2010.

Motion

Motion was made by Commissioner Patty Beckel to enter into an Assessment Agreement between Lake of the Woods County and the City of Baudette to provide for assessments of all property lying within the corporate boundaries of the City commencing January 1, 2011 and terminating December 31, 2011 and authorize Chairman Arnesen and County Auditor, John W. Hoscheid to sign.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

OLd/New Business

The County Board discussed the following old and new business: 

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no new updates
  • County TV – call into Sjobergs for billing
  • Land Acquisition – deed tax
  • Veterans Service Policy – Commissioner Tom Hanson informed the board that the committee will be meeting in January
  • Red Lake Tribe – Commissioner Arnesen stated that they will be meeting on December 15, 2010
  • Township Road Inventory – Waiting until January
  • Line Workers School – Iron on building is up
  • Inventory – need to review as a group
  • Beaver – no new update
  • Clementson Property – Public Works Director to review
  • Sheriff’s Department Uniform Allowance/Policy- remove from old/new
  • CAMA- Commisisoner Hanson informed the board that CAMA as Index Card Scanning available from Vanguard.

Committee Reports:

The following committee reports were heard and discussed: 

  • County Auditor, John W. Hoscheid informed the board that the Building Committee met and discussed the door at the old recycling center and put Public Works Director, Tim Erickson in charge of the old recycling center.

Correspondence was read and acknowledged: Thank-you letter from master Gardeners and L.O.W. Water Sustainability Foundation.

 Recess

The meeting was called to recess at 4:38 p.m. and reconvened at 6:00 p.m. as follows:

Public Hearing

2011 Proposed Budget and Levy

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 6:00 p.m. and open the Public Hearing, pursuant MN Statute §275.065 Subd. 3(c), for the Lake of the Woods County Board of Commissioners to hear all interested parties comments on the 2011 Proposed Budget and Tax Levy. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor John W Hoscheid reviewed the 2011 Proposed Budget.  He reviewed how the budget and other taxing entities (State of Minnesota; School Districts 390 and 690; Cities of Baudette and Williams and Unorganized Townships) affect the tax levy and statements. 

Motion

Motion was made by Commissioner Tom Hanson to close the Public Hearing at 6:45 p.m. and reconvene the regular meeting.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Adoption of 2011 budget and Tax levy

County Auditor, John W. Hoscheid met with the County Board and requested approval for the 2011 Budget and Tax Levy.

RESOLUTION ADOPTING 2011 BUDGET AND TAX LEVY

Resolution   2010-12-03

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:

WHEREAS, the certified county budget for the year 2011 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for Lake of the Woods County for 2011:

                        Revenue Fund                       $1,266,843

                        Road & Bridge                      $   449,580

                        Social Service                         $   558,437

                        Total                                       $2,274,860

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2011:

                        Twp Road & Bridge             $  402,905*

                        Twp Fire – Baudette              $    19,000

                        Williams                                 $    26,400

                        NW Angle                              $      6,500

                        Total                                       $  454,805

$402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride.  ($395,405 + $7,500 = $402,905)

Seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Ed Arnesen called the meeting to recess at 6:50 p.m.

Attest:                                                                                     Approved: December 30, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

Commissioner Proceedings

December 30, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Thursday, December 28, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Lorene Hanson, John Oren and Wade Johannesen.

Approval of Agenda

Motion was made by Commissioner Ken Moorman to approve the agenda for the meeting today. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda for travel for Rita Krause to Brainerd for Northern Child Support Supervisor’s meeting on January 5-6, 2011.   The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of December 14, 2010 regular County Board meeting with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 25,191.42

                                                Commissioners’ Warrants  $   9,398.47

The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Sanford Medical Center Contracts

Social Services Director, Nancy Wendler met with the County Board requesting approval for the following contracts with Sanford Medical Center:

Motion was made by Commissioner Tom Hanson to approve the contract between Sanford Medical Center and Lake of the Woods County Social Services for 2011, for the provision of Community Support Program Services; and to authorize Chair Ed Arnesen and Lake of the Woods County Social Services Director Nancy Wendler to sign the same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ken Moorman to approve the contract for 2011 for Toll-Free Telephone Emergency Services between Sanford Medical Center and Lake of the Woods County Social Services; and to authorize Chair Ed Arnesen and Lake of the Woods County Social Services Director Nancy Wendler to sign the same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Tom Hanson to approve the following claims against the County as presented:

                                                Revenue                                  $  103,062.12

                                                Road & Bridge                        $    12,055.81

                                                County Development              $  103,308.96

                                                Solid Waste                             $      6,074.30

                                                                                                $  224,501.19

WARRANTS FOR PUBLICATION

Warrants Approved On 12/30/2010 For Payment 12/30/2010

Vendor Name                                  Amount

Andy’s Garage, Inc.                                 2,127.91

International Water Institute             162,608.96

Koochiching Co Treasurer                       2,500.00

Low County Treasurer                             2,169.91

Low Highway Dept                                   3,163.88

North American Salt Co                          2,434.71

Rolyan Buoys                                            2,601.34

University Of Mn                                    16,225.02

Wayne’s Body Shop-Dba                        4,221.86

77 Payments less than 2000 $26,447.60

Final Total: $224,501.19

Further moved to authorize the payment of the following auditor warrants:

                                                December 16, 2010                 $  311,975.20

                                                December 17, 2010                 $   57,777.29

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution 2010 – 12-04

Whereas:   M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

Therefore, Be It Resolved:that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2011:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Lake of the Woods Nursing Service Agreement

Motion was made by Commissioner Ken Moorman to approve the Purchase of Service Agreement between the Lake of the Woods County and LakeWood Health Center for the year 2011 and to authorize Chair Ed Arnesen and County Auditor John W Hoscheid to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Amendment to the Flexible Spending Plan

County Auditor, John W Hoscheid met with the County Board to have approved an amendment reflecting the change in the tax treatment of children under age 27 to the Flex Cafeteria Plan for Lake of the Woods County. 

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Amendment to Full Flex Cafeteria Plan

Reflecting Change in Tax Treatment of Employer-Provided Health Benefits

for Children Under Age 27

Resolution   2010 – 12-05

Whereas:      Effective March 30, 2010, the definition of “Dependent” in Article III of the Plan shall be amended to read as follows:  Dependent means: (a) for purposes of accident or health coverage (to the extent funded under the Medical or Medical Premium Benefit and Premium Reimbursement Benefit, and for the purposes of the Medical or Medical-Related Expense Reimbursement Benefit), (1) a dependent as defined as in Code § 152, determined without regard to subsections (b)(1), (b)(2), and (d)(1)(B) thereof, (2) any child (as defined in Code § 152(f)(1)) of the Participant who as of the end of the taxable year has not attained age 27, and (3) any child of the Participant to whom IRS Rev. Proc. 2008-48 applies (regarding certain children of divorced or separated parents who receive more than half of their support for the calendar year from one or both parents and are in the custody of one or both parents for more than half of the calendar year); and (b) for purposes of the Dependent Care Benefit, a Qualifying Individual.  Notwithstanding the foregoing, the Medical-Related Expense Reimbursement Benefit will provide benefits in accordance with the applicable requirements of any qualified medical child support order (QMSCO), even if the child does not meet the definition of “Dependent”;

Whereas:      Notwithstanding any provision of the Plan to the contrary, a Participant may make a new election for Medical-Related Expense Reimbursement Benefit coverage under the Plan on a prospective basis during the 30-day period beginning January 1, 2011; that is on account of and corresponds with his or her child (as defined in Code § 152(f)(1)) becoming newly eligible for coverage (or eligible for coverage beyond the date on which coverage would otherwise have been lost) as a result of the foregoing amendment to the definition of “Dependent” in Article III of the Plan.  Requests for such election changes shall in all other respects are subject to the Plan’s terms and conditions regarding election changes.

Therefore Be It Resolved:        Lake of the Woods County has adopted the foregoing amendment to reflect the change in tax treatment of employer-provided health benefits for children under age 27 to the Full Flex Cafeteria Plan on the 30th day of December 2010.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Hazard Mitigation Grant

Motion was made by Commissioner Todd Beckel to approve the Hazard Mitigation Plan Grant between the State of Minnesota and Lake of the Woods County; and to authorize Chair Ed Arnesen to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

MIS Director

Bandwidth Motion

Motion was made by Commissioner Patty Beckel to approve ordering an additional 1.5MBPS of bandwidth from the MN Office of Enterprise Technology with the cost of the additional bandwidth to be divided equally from the Public Works and Social Services funds for the budget year 2011.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Mail Server Software

MIS Director Brent Birkeland met with the County Board for approval on the upgrading and purchasing of the mail server software as budgeted.    It was the consensus of the County Board to thank Brent for the update and to go ahead with the budgeted purchase.

Technology Fund

MIS Director Brent Birkeland discussed the technology fund reserves and the possibility of increasing this reserve with money left over from the 2010 MIS budget.  It was the consensus of the County Board to review all of the revenue departments, after year end accruals and adjustments have been made, before making any commitment of reserves.

Recess

The meeting was called to recess at 8:50 a.m. and reconvened at 9:00 a.m. as follows:

Sheriff

County Sheriff Dallas Block and Human Resources Director Wade Johannesen met with the County Board to discuss the Chief Deputy Sheriffs’ modified job description and appointment.

Motion to Modify Chief Deputy Job Description

Motion was made by Commissioner Ken Moorman to approve the modified job description for the position of Chief Deputy to the County Sheriff as a non-exempt, Grade 17, effective January 1, 2011.  The motion was seconded by Commissioner Patty Beckel.  Chair Ed Arnesen called for discussion and Commissioner Todd Beckel reviewed that the original intentions of making this position exempt, was due to the administrative duties.  The County Board discussed and reviewed the exempt and non-exempt status of this position. Roll call carried as follows:   For:  Commissioners:  Ed Arnesen, Patty Beckel, Tom Hanson and Ken Moorman; Opposed:  Commissioner Todd Beckel.  The motion passed.

Motion to Appoint Chief Deputy Sheriff

Motion was made by Commissioner Ed Arnesen to approve County Sheriff Dallas Blocks’ appointment of Terry L Bandemer as Chief Deputy to the County Sheriff at a Job Grade 17, Step 9 ($29.29 per hour) on the approved 2011 Schedule of Hourly Rates, effective January 3, 2011.  The motion was seconded by Commissioner Patty Beckel.  Chair Ed Arnesen called for discussion and Commissioner Todd Beckel reviewed the principles of the steps and the concern of starting someone at a step 9.  Roll call carried as follows:   For:  Commissioners:  Ed Arnesen, Patty Beckel and Ken Moorman; Opposed:  Commissioners: Todd Beckel and Tom Hanson.   The motion passed.

Retirement Recognition of James Walton

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Recognition of Retirement

James Walton

Resolution 2010 – 12-06

Whereas:  James Walton has served the residents of Lake of the Woods County for over 27 years for the Lake of the Woods County Sheriff’s Department;

Whereas:  James has retired from County service effective December 31, 2010;

Now Therefore, Be it Resolved:  That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to James for his many years of dedicated service and best wishes on his retirement.

The resolution was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

County Sheriff Dallas Block accepted the plaque from Chair Ed Arnesen on behalf of James Walton.

Retirement Recognition of Robert Nunn

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Recognition of Retirement

Robert Nunn

Resolution 2010 – 12-07

Whereas:  Robert Nunn has served the residents of Lake of the Woods County for over 31 years for the Lake of the Woods County Sheriff’s Department;

Whereas:  Robert has retired from County service effective December 31, 2010;

Now Therefore, Be it Resolved:  That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Robert for his many years of dedicated service and best wishes on his retirement.

The resolution was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

County Sheriff Dallas Block accepted the plaque from Chair Ed Arnesen on behalf of Robert Nunn.

Recess

The meeting was called to recess at 9:48 a.m. and reconvened at 9:51 a.m. as follows:

Land and Water Planning Director

Land and Water Planning Director Josh Stromlund met with the County Board to consider the Conditional Use Permit Request for Kevin and Diana McLain.  The Findings of Fact and Decision are as follows:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant(s):  Kevin and Diana McLain                           Date:  December 30, 2010

Location/Legal Description:  The SE1/4 of the SW1/4 of Section 14, T.160N, R.33W (Potamo) Parcel # 28.14.34.000

Project Proposal:  Applicant is requesting to allow two (2) commercial businesses consisting of a used car dealership and an energy consulting and equipment sales business in a Natural Environment District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  )  N/A (  )

Why or why not?  The project proposal is located in close proximity to other commercial businesses and the balance between individual rights, protection from the actions of others, and protection of the natural environment was taken under consideration.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  The project proposal is located indoors which reduces the noise levels that may be heard on adjacent properties, proper containment of potential hazardous fluids on site, does not add a significant amount of additional traffic to the area, and the existing vegetative buffer will remain intact.  Other than the outdoor display of the vehicles and signage at the end of the driveway, adjacent landowners and passerbies will not see the additional vehicles waiting to be reconditioned or the energy equipment.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?   The applicant has stated that all liquids associated with the reconditioning of the used vehicles will be captured and contained on the property as there is no floor drain in the storage shed.  When the containers are full, they will be properly disposed of at the Graceton Solid Waste Facility.  The project proposal is not located in a shoreland area and no new structures are to be constructed.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  The project proposal will not affect the site’s existing topography and drainage features as no new construction is planned.  The application states that minimal impact will occur in two (2) areas of the existing vegetative cover which consists of mowing grass (Area1 per sketch) and if needed, clearing to expand the current yard which will serve as a staging area for up to 30 vehicles (Area 2 per sketch).

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not?  The project proposal is not located in any floodplain and/or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  No soil movement is planned with the project proposal and minimal vegetative cover may be disturbed.

7. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  No new roads or approaches are planned as per the project proposal.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  A vegetative buffer will remain intact to minimize visual appearance from neighboring properties; other commercial businesses are in close proximity, reconditioning of the vehicles will be located in an existing building, and traffic is not expected to increase significantly.  The number of vehicles that will be visually on display near County Road 3 will be limited.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  Project proposal is not located in a shoreland area.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                   

                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  The applicant has stated that all liquids associated with the reconditioning of the vehicles will be in accordance with state and federal regulations.  There are no floor drains in the existing building where the reconditioning will take place.  The existing septic system will be inspected and upgraded if needed.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not?  Project proposal is not located in a shoreland area.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  Existing private well services the property and the existing septic system will be inspected and upgraded if needed.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                            

                                                                                                            YES (  )  NO (  )  N/A (X)

Why or why not?  The project proposal will not generate any watercraft usage.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not?  The project proposal does not contain storage tanks that would be subject to MPCA permit requirements as the containers to store fluids are to be kept inside the existing structure.  

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                             YES (X)  NO (  )  N/A (  )

Why or why not?  Existing vegetation will not be altered significantly to reduce the visual buffering of adjacent properties.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                              YES (X)  NO (  )  N/A (  )

Why or why not?  The application states that four (4) signs are to be located near the driveway and County Road 3 to promote the businesses located on the premises and that the signs may be dimly illuminated by solar lights which will be focused on the signs to minimize the visual impact to adjacent properties.  Refer to conditions for signage limitations.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X)  NO (  )  N/A (  )

Why or why not?  Additional traffic is not expected to increase significantly beyond three to four additional vehicles at the site at any given time.  Parking is available on the existing driveway/turnaround area.  The location of the project proposal is on County Road 3, a paved highway in Lake of the Woods County which is a major artery to the Graceton Solid Waste Facility, city of Baudette, and Beltrami Island State Forest.  There must be parking available near the vehicles that are on display to avoid potential customers parking on County Road 3.

If all answers to the Findings of Fact-Criteria are either “Yes” or “Not Applicable” to the project proposal, the criteria for granting the conditional use permit has been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows: 

  1. The hours of operation, as stated in the application, are Monday through Saturday, 10:00 am until 7:00 pm weekdays and 12:00 pm (Noon) until 6:00 pm on Saturday.
  2. A total of seven (7) vehicles can be on display in Area 1, as per the submitted sketch, at any given time.
  3. Up to thirty (30) vehicles can be staged for reconditioning in Area 2, as per the submitted sketch, at any given time.
  4. Signage is limited to a total of sixty-four (64) square feet and may be illuminated with lights.
  5. The septic system is to be inspected by August 1, 2011, and if needed upgraded within two (2) construction seasons from the date of approval.

Approved with Conditions  (X)

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

Land and Water Planning Director, Josh Stromlund recommended approving the Conditional Use Permit as presented with conditions as discussed, to Kevin and Diana McLain.

Motion was made by Commissioner Ken Moorman to accept the Findings of Fact and Decision with Conditions and approve the Conditional Use Permit as presented with conditions as discussed, for Kevin and Diana McLain. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Consideration of Revised Zoning/Land Use Addendum

Land and Water Planning Director, Josh Stromlund met with the County Board to review and discuss considerations of the Revised Zoning/Land Use Addendum.  It was the consensus of the County Board to hold a work session to review and discuss.  The County Board will set a date and inform the Land and Water Planning Director.

Baudette-Lake of the Woods Airport – Joint Powers Agreement

The following resolution was offered by Commissioner Patty Beckel and moved for adoption contingent upon Interim County Attorney Michelle Moren:

Joint Powers Agreement Creating Joint Powers Entity

Baudette-Lake of the Woods Airport

Resolution 2010-12-08

Whereas:Minnesota Statutes, § 471.59 provides that two or more governmental units may by agreement jointly exercise any power common to the contracting Parties; and

Whereas:Minnesota Statutes § 360.042 provides that political subdivisions may enter into agreements for purposes of acquiring, establishing, constructing, maintaining, improving, and operating airports and other air navigation facilities;

Whereas:The name of this entity shall be Baudette-Lake of the Woods Airport, hereinafter referred to as “Airport”;

Now, Therefore Be It Resolved:In consideration of the mutual promises and agreements contained herein and subject to the provisions of Minnesota Statutes, § 471.59 and 360.042 and other applicable statutes, rules and regulations, the following Parties;  City of Baudette, a Minnesota municipal corporation, hereinafter “City” and County of Lake of the Woods, a Minnesota municipal corporation hereinafter “County” hereby enters into a Joint Powers Agreement creating Joint Powers Entity this 30th day of December, 2010;

Further, Be It Resolved:That Interim County Attorney Michelle Moren, Chair Ed Arnesen and County Auditor John W Hoscheid are hereby authorized to sign the Joint Powers Agreement.

The resolution was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Public Works Director

Approval to Purchase GPS Survey System

County Public Works Director, Tim Erickson met with the County Board for approval to purchase a GPS survey system that would also need two cell phones to complete the system.    It was the consensus of the County Board to thank Tim for the update and to go ahead with the budgeted purchase.

Resolution Interim County Attorney

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Recognition of Interim County Attorney

Michelle Moren

Resolution 2010 – 12-09

Whereas:  Michelle E Moren has served the residents of Lake of the Woods County for the past four years as Interim County Attorney;

Whereas:  Michelle has fulfilled all duties required of this position effective January 2, 2011;

Now Therefore, Be it Resolved:  That the Lake of the Woods County Board Commissioners extends its deepest appreciation and gratitude to Michelle for a very fine accomplishment and service to Lake of the Woods County.

The resolution was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Adjourn

With no further business before the County Board, motion was made by Commissioner Todd Beckel to adjourn the 2010 Lake of the Woods County Board Meeting.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, carried unanimously carried.   Chair Ed Arnesen declared the 2010 Lake of the Woods County Board meeting adjourned at 11:30 a.m.

Attest:                                                                                     Approved: January 4, 2011

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

December, 2009

Commissioner Proceedings

December 10, 2009 

The Lake of the Woods County Board of Commissioners met in regular session on Thursday, December 10, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center. Call to OrderChair Patty Beckel called the meeting to order at 1:00 p.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren. Approval of AgendaMotionMotion was made by Commissioner Hanson to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Approval of MinutesMotionMotion was made by Commissioner Moorman to approve the minutes of November 24, 2009 regular meeting and November 30, 2009 special meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Addition to AgendaMotionMotion was made by Commissioner Todd Beckel to add Land Acquisition to the agenda.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Intent to Designate Property forOrderly Annexation, City of BaudetteThe board discussed the joint resolution establishing an orderly annexation agreement between the City of Baudette and Lake of the Woods County.Resolution JOINT RESOLUTION ESTABLISHING ANORDERLY ANNEXATION AGREEMENT BETWEEN THE CITY OF BAUDETTE AND LAKE OF THE WOODS COUNTY PURSUANT TO MINNESOTA STATUTES 414.0325 CITY OF BAUDETTE RESOLUTION NO. 2009-18 LAKE OF THE WOODS COUNTY RESOLUTION NO. 09-12-01 The following resolution was offered by Commissioner Todd Beckel and moved for adoption: WHEREAS, the City of Baudette (“City”) and the County of Lake of the Woods (“County”), both located entirely within Lake of the Woods County, in the State of Minnesota, desire to accommodate growth in a cooperative, planned, and orderly fashion; WHEREAS, the respective governing bodies of the City and County have expressed their desire to encourage future development of property near the City so as to promote the development of municipal services and urban growth as much as is practical, while respecting the existing rural residential lifestyles of other areas within the County; WHEREAS, this joint resolution creating an orderly annexation agreement (“Agreement”) is beneficial to both parties to promote orderly planning, the orderly transition of government within the area proposed to be annexed, promote continuity of City boundaries, and establishes the conditions under which such annexation shall take place; WHEREAS, on December 1, 2009 a Notice of Intent to include property in an orderly annexation area was published pursuant to the requirements of Minnesota Statutes 414.0325 Subd. 1b; NOW, THEREFORE, BE IT RESOLVED, in consideration of the mutual terms and conditions that follow, the City and County hereby enter into this Agreement to provide for the orderly annexation of the property herein described into the City upon the following terms and conditions: 1.                  Designated Area.  The unincorporated property designated for orderly annexation by this Agreement, and subject to its terms and conditions, is legally described in Exhibit A attached hereto, and is further described as that area set forth in the map attached hereto as Exhibit B (“Designated Area”).  2.                  Conferring Jurisdiction.  Upon approval by the respective governing bodies of the City and County, this Agreement shall confer jurisdiction upon the chief administrative law judge, as defined in Minnesota Statutes, Section 414.011, subdivision 12, (hereinafter “Chief Judge”) to accomplish said annexation in accordance with the terms of this Agreement.  3.                  Review and Comment by the Chief Judge.  The City and County mutually agree and state that this Agreement sets forth all the conditions for annexation and that no consideration by the Chief Judge is necessary for annexations to occur within the Designated Area in accordance with this Agreement.  Additionally, no alteration of the boundaries by the Chief Judge is appropriate.  The Chief Judge may review and comment, but shall, within 30 days, order the annexation in accordance with the terms of this Agreement. 4.                  Binding Contract.  This Agreement is a binding contract upon the parties and is enforceable in district court in the county containing the Designated Area. 5.                  Effective Date/Applicability.  This Agreement is effective on the date it is adopted by either the City or County, whichever was the last to act on this Agreement.  The annexation provided for by this Agreement shall be effective upon the issuance of the order by the Chief Judge.  The provisions of this Agreement shall be binding unless otherwise modified by a joint resolution of both the City and County. 6.                  Reasons for the Annexation.  The reasons for the annexation of the Designated Area include the City and County’s collective determination that: the Designated Area is now, or is about to become, urban or suburban in character; the City can more readily provide the types and level of services desired within the Designated Area; the type of the development proposed for the Designated Area is more consistent with development within the City; and that the annexation would be in the best interest of the property owners, the City, and the County . 7.         Authorization.  The appropriate officers of the City and County are hereby authorized to carry the terms of this Agreement into effect. 8.         Entire Agreement / Prior Agreement.  The terms, covenants, conditions, and provisions of this Agreement, including the Exhibit A and Exhibit B which are attached hereto and incorporated herein by reference, shall constitute the entire agreement between the parties.  Any prior joint resolutions or agreements regarding all or any portion of the Designated Area are superseded by, and shall not interfere with or otherwise control, the terms of this Agreement or the immediate annexation of the Designated Area. 9.         Governing Law.  This Agreement is made pursuant to, and shall be construed in accordance with, the laws of the State of Minnesota. 10.       Severability.  The provisions of this Agreement are severable.  If any provision herein is, for any reason, held by a court of competent jurisdiction to be invalid, contrary to law, unenforceable, or otherwise void, the remaining provisions will remain in full force and effect.  11.       Headings.  Headings are included solely for the purpose of reference and shall not be interpreted as a substantive provision of this Agreement. The resolution was seconded by Commissioner Hanson and the vote carried as follows: Voting for:                  Commissioners Todd Beckel, Hanson and Patty BeckelVoting against:            Commissioners Arnesen and Moorman Approved this 14th day of December 2009, by the City of Baudette.                                                                               _____________________________________                                                                              Mayor                                                                               _____________________________________                                                                              City Clerk/Treasurer Approved this 10th day of December, 2009, by Lake of the Woods County.                                                                                _____________________________________                                                                              Chairperson                                                                               _____________________________________                                                                              Clerk   EXHIBIT A JOINT RESOLUTION FORORDERLY ANNEXATION LEGAL DESCRIPTIONS Township 160 North, Range 31 West: N1/2 of SW1/4 of Section 2N1/2 of SE 1/4 of Section 2 SE1/4 of Section3NW1/4 of Section 3N1/2 of SW ¼ of Section 3 N1/2 of NE ¼ of Section 10 County AuditorHeadwaters Regional Development CommissionCounty Auditor, John W. Hoscheid presented the Minnesota City Participation Program Proposal to the Board and requested authorization for Board Chair to sign.MotionMotion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the request for proposal for the 2010 Minnesota City Participation Program.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. LakeWood Nursing ServicePublic Health Director, Michelle Brown and Nursing Staff Lisa Beil, Hope Milbrath and Patty Davidson met with the board and reviewed the services that Public Health provides within the community. Michelle requested approval of the Purchase of Service Agreement for 2010.MotionMotion was made by Commissioner Todd Beckel to approve the purchase of service agreement between Lake of the Woods County and LakeWood Health Center beginning January 1, 2010 and ending December 31, 2010.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. County TreasurerCounty Treasurer, Mark Hall met with the board and discussed the “Sweep” account. Mark informed the Board of the changes in the FDIC Deposit Insurance coverage for non interest-bearing transactions, which  will  remain in effect for participating institutions through December 31, 2009. County AuditorDeputy Auditor, Lorene Hanson met with the board requesting approval of claims. MotionMotion was made by Commissioner Hanson to approve the claims as follows:                                                 Revenue                                $ 37.252.23                                                              Road & Bridge                     $ 14,032.90                                                County Development           $   1,191.00                                                                   Solid Waste                          $ 17,883.38                                                                                             $  70,359.51  WARRANTS FOR PUBLICATIONWARRANTS APPROVED ON 12/10/2009 FOR PAYMENT 12/11/2009      AMOUNT   VENDOR NAME                                                                   AMOUNT   VENDOR NAME        1202.75 AFFILIATED COMPUTER SERVICES                                      917.21 AMERI PRIDE LINEN & APPAREL SE        4931.60 ED ARNESEN                                                                             310.07 AUTO VALUE ROSEAU          637.50 BLACKDUCK FIRE & SAFETY EQUIP                                      596.30 TERRY BROWN          593.18 BURGHER OFFICE EQUIPMENT                                            685.98 CANON FINANCIAL SERVICES INC        2056.62 CATCO                                                                                     3723.32 CENEX CO-OP SERVICES, INC.        9169.29 CPS TECHNOLOGY SOLUTIONS                                           747.06 D & L AUTO GLASS AND MORE, INC        1354.11 DODDS LUMBER                                                                       325.60 GALL’S, INC.          369.58 GCR TIRE CENTER                                                                1132.11 RICHARD GOODERUM          800.00 LEE HANCOCK                                                                          456.00 HITESMAN & ASSOCIATES, PA          664.08 HOLEN ELECTRIC                                                                    837.06 HOLTE IMPLEMENT, INC          313.98 LESLIE HUERD                                                                          587.18 LAKES GAS CO.          893.65 LOW COUNTY SOCIAL SERVICES                                         644.85 LOW FOODS        4294.48 LOW HIGHWAY DEPT                                                            9027.45 MAR-KIT LANDFILL          750.00 MN OFFICE OF ENTERPRISE TECHNO                                 886.60 MSOP-MN SEX OFFENDER PRGRM-462          512.15 NELSON’S COLLISION CENTER                                           3525.37 NORTHWEST ANGLE&ISLAND FREIGHT          568.39 NORTHWEST MECHANICAL SERVICE I                                 400.54 QUILL CORPORATION        1506.16 R & Q TRUCKING, INC                                                             400.00 RINKE-NOONAN        1184.00 RODERICK RONE JR                                                             1750.00 SJOBERG’S INC          400.00 SOFTREE TECHNICAL SYSTEMS INC                                  2664.61 TRIMBLE NAVIGATION LIMITED          608.92 WEST GROUP                                                                         2019.83 WIDSETH SMITH NOLTING&ASST INC          591.85 WILKENS INDUSTRIES45 PAYMENTS LESS THAN  $300       5,320.08                 FINAL TOTAL     $70,359.51  Further moved to authorize the payment of the following auditor warrants:                                                    November 24, 2009                  $    1,587.15                                                             November 25, 2009                  $    5,000.00                                                   December    1, 2009                 $   69,568.63                                                   December    2, 2009                 $   9,4598.71                                                             December    2, 2009                 $   49,763.72                                                             December    9, 2009                 $ 303,485.72                                                                                                                                                                                 The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.                                                                                   2010 County Contribution for Health InsuranceDeputy Auditor, Lorene Hanson requested approval for county contribution for health insurance, City of Williams Tax-Forfeited Property, step increases and salary adjustments. The Board moved the commissioner’s salaries and per diems to the December 22, 2009 board meeting.MotionMotion was made by Commissioner Hanson to set the 2010 county contribution for family health insurance up to $875.00 per month and the single health insurance up to $525.00 per month.  The 2010 County Health Insurance with Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. Seconded by Commissioner Arnesen and the vote carried as follows:  Voting for:  Commissioners: Hanson, Arnesen, Moorman and Patty Beckel.  Voting against: Commissioner Todd Beckel. ResolutionCity of Williams, tax-forfeited property The following resolution was proposed by Commissioner Moorman and moved for adoption: Conveyance of Tax-Forfeited PropertyTo City of Williams Resolution No. 09- 12- 02 WHEREAS, property described as: Lot 22, Auditor’s Plat No. 2, Williams, less .07 acre tract, has forfeited to the State of Minnesota, in trust for the taxing districts, for nonpayment of taxes, and, WHEREAS, the City Council of the City of Williams has made application, pursuant to M.S. 282.01, for conveyance of said property to the City of Williams, NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said application for conveyance of tax-forfeited property to the City of Williams. Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Union Highway Maintenance Supervisor Step IncreaseMotionMotion was made by Commissioner Todd Beckel to give a two step increase according to the Highway Union Contract for Highway Maintenance Supervisor from grade 15, step 5 ( $22.53) to grade 15, step 7( $23.88) effective January 1, 2010. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Three Year Tier PlanMotionMotion was made by Commissioner Todd Beckel to give a one step increase according to the Three-year Tier Plan that was adopted on August 28, 2007 to all eligible employees hired from December 30, 2002 to present, that received a positive performance review, effective January 1, 2010, in accordance with the Lake of the Woods County Compensation Plan.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Full time/Permanent Part Time Employees Salary Adjustment(Excluding Elected/Non-Elected Department Heads)Motion- Highway UnionMotion was made by Commissioner Todd Beckel to adjust all, full time Highway Union employee’s salary by $0.50 cents per hour effective January 1, 2010.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion- Solid Waste UnionMotion was made by Commissioner Todd Beckel to adjust all, full time Solid Waste Union employee’s salary by $0.50 cents per hour effective January 1, 2010.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. Motion- Non-UnionMotion was made by Commissioner Todd Beckel to adjust all non-union, full time and permanent part -time employees (excluding elected/non-elected department heads) salary by $0.30 cents per hour effective January 1, 2010.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. RecessThe meeting was called to recess at 3:00 p.m. and reconvened at 3:10 p.m. as follows: Social Services DepartmentClaimsSocial Services Director, Nancy Wendler met with the County Board requesting approval of claims.MotionMotion was made by Commissioner Todd Beckel to approve the following claims against the county:                                                 Commissioners’ Warrants         $ 24,238.89                                                Commissioners’ Warrants         $   5,226.20 Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Recognition of Years of Service-Susan Johnson and Sandy HamanChair Patty Beckel on behalf of the board recognized Susan Johnson and Sandra Haman for their cooperation in the transition of the Community Support Program. ResolutionThe following resolution was offered by Commissioner Todd Beckel and moved for adoption: Resolution No. 09-12-03Years of Service Appreciation   WHEREAS, Sandra Haman  has worked for Lake of the Woods County Social Services and served the residents of Lake of the Woods County in the Community Support Program over the past several years;  WHEREAS, the Community Support Program is no longer a county operated program effective December 1, 2009; WHEREAS, Sandra is now employed by MeritCare Thief River Falls Northwest Medical Center as a Mental Health Practitioner NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Sandra Haman for her years of dedicated service.  Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.ResolutionThe following resolution was offered by Commissioner Moorman and moved for adoption: Resolution No. 09-12-04Years of Service Appreciation   WHEREAS, Susan Johnson  has worked for Lake of the Woods County Social Services and served the residents of Lake of the Woods County in the Community Support Program over the past several years; WHEREAS, the Community Support Program is no longer a county operated program effective December 1, 2009; WHEREAS, Susan is now employed by MeritCare Thief River Falls Northwest Medical Center as a Mental Health Practitioner, NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Susan Johnson for her years of dedicated service. Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.Contract RenewalsSocial Services Director, Nancy Wendler met with the board and requested approval for the following renewable contracts:MotionMotion was made by Commissioner Todd Beckel to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2010, for the provision of employment and training services and independent living skills services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2010 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Patty Beckel to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2010 for the provision of home delivered meals, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Hanson to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2010 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Arnesen to approve the Host County Contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2010, for the provision of chemical dependency outpatient treatment services to residents from other counties, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.   Motion was made by Commissioner Todd Beckel to approve the contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2010, for the provision of chemical dependency outpatient treatment, aftercare, public education, and training for agency staff, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Moorman to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of homemaker services, respite care services, companion services and personal care services and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Patty Beckel to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of respite care services, companion services and caregiver training and educations services for the waivered programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Hanson to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of professional nursing consultation, skilled nursing services, home health aide services, and in-service education and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Arnesen to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of long term care consultation, skilled nursing services, RN supervision for personal care assistants, homemaker, home health aide, and personal care assistant services, and public health nurse case management services for the waivered programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote was, unanimously carried.  Motion was made by Commissioner Todd Beckel to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Public Works DepartmentFinal PaymentsAssistant Engineer, Bill Sindelir met with the board and requested approval for final payment for Bowman Construction Co., Inc.  and Knife River Materials..   MotionMotion was made by Commissioner Arnesen to accept the County Public Works Director’s Certificate of Performance for S.A.P. 39-601-27 for Bowman Construction Co., Inc. of International Falls, MN in the total amount of $151,949.00 and hereby authorize final payment of $7,597.45.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Todd Beckel to accept the County Public Works Director’s Certificate of Performance for S.A.P. 39-604-06 and S. A. P 39-635-11 for Knife River Materials of Bemidji, MN in the total amount of $1,591,157.97 and hereby authorize final payment of $113,507.82.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Land AcquisitionCommissioner Todd Beckel discussed the expiring lease with the DNR for land at the Port of Entry at the Northwest Angle (known as Jim’s Corner).  The consensus of the board was to write a letter to the Department of Natural Resources inquiring about purchasing the Jims Corner location. Interim County AttorneyInterim County Attorney, Michelle Moren met with the board upon their request to discuss the letter from the Attorney General’s office and their opinion on the full-time vs. part- time County Attorney’s position.  After review, the board requested that Interim County Attorney, Michelle Moren draft a resolution rescinding the full- time attorney’s position to 60% time (part-time), with a salary of $50,000 per year and with county health insurance benefits and have the resolution placed on the January 5, 2010 organizational meeting. RecessThe meeting was called to recess at 3:50 p.m. and reconvened at 4:00 p.m. as follows: Boundary commissionLand and Water Planning Director, Josh Stromlund met with the board and presented the Lake of the Woods Boundary Commission Plat No. 2 final map. Josh requested the board set a date for a public hearing “Establishing of Boundary Commission” pursuant MN Statue § 465.79 subd. 3.MotionMotion was made by Commissioner Todd Beckel to set January 26, 2009 at 1:00 p.m. for a Public Hearing “Establishing of Boundary Commissioner” pursuant MN Statue §465.79 subd. 3.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Oak Island Association LetterThe County Board discussed the letter received from the Oak Island Association and discussed a date to meet with the Association to discuss their concerns.  The consensus of the board was to hold a meeting at the Northwest Angle School on June 15, 2009 at 10:00 a.m. The board requested that Land and Water Planning Director, Josh Stromlund draft a letter and bring back to the board for the Chair to sign. Old/New BusinessThe County Board discussed the following old and new business:  New:None Old:The board discussed the following old business: 2010 Assessing Agreement- working on draftCounty TV- working on with Roseau CountyRed Lake Tribal Meeting- February 9, 2010Land Acquisition- working on clear title There were no new updates on: Capital Expenditure PolicyANI Committee ReportsFollowing reports were presented:Commissioner Moorman reported on City of Williams Sewer CorrespondenceThank you letters from “Let’s Go Fishing” and Representative Anzelc were acknowledged. RecessThe meeting was called to recess at 4:45 p.m. and reconvened at 6:00 p.m. as follows: Public Hearing2010 Proposed Budget and LevyMotionMotion was made by Commissioner Arnesen to close the regular meeting at 6:00 p.m. and open the Public Hearing pursuant MN Statute § 275.065, Subd. 3(c) for Lake of the Woods County Board to hear all interested parties comments on the 2010 Proposed Budget and Levy. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Chair Patty Beckel welcomed the public to the Hearing.  County Auditor, John W. Hoscheid explained that the objective of the Public Hearing is to listen to concerns from the public on the Proposed 2010 Budget/Levy.                                               Commissioner Todd Beckel explained that the board had to use some reserves to maintain the levy. The following areas affected the budgeting process: expected 27% loss in County Program Aid from the state, a budgeted 42% loss in earnings on investments and other expected short-falls. The board went over the tax bill and explained that if your land value stayed the same, then the county portion on the tax statement should have stayed the same, or decreased. They also explained that other taxing authorities place their levies on the county’s tax statement, such as the school districts, cities, State of Minnesota and the unorganized townships. Any one of these taxing districts may change the amount of taxes owed, and therefore show an increase on your tax bill.MotionMotion was made by Commissioner Arnesen to close the Public Hearing at 6:54 p.m. and reconvened the regular meeting.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Adoption of 2010 budget and Tax levyCounty Auditor, John W. Hoscheid met with the board and requested approval for the 2010 Budget and Tax Levy.ResolutionRESOLUTION ADOPTING 2010 BUDGET AND TAX LEVYResolution   2009-12-05 The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel. WHEREAS, the certified county budget for the year 2010 has been reviewed by the Lake of the Woods County Board of Commissioners; and NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2010:                         Revenue Fund                       $1,266,843                        Road & Bridge                      $   449,580                        Social Service                         $   558,437                        Total                                       $2,274,860 BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2010:                         Twp Road & Bridge             $  402,905*                        Twp Fire – Baudette              $    19,000                        Williams                                 $    26,400                        NW Angle                              $      6,500                        Total                                       $  454,805                       * $402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride.  ($395,405 + $7,500 = $402,905) Seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried. RecessWith no further business before the County Board, Chair Patty Beckel called the meeting to recess at 6:55 p.m.  Attest:                                                                                                 Approved: December 22, 2009  ____________________________                                                    ____________________________John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

December 22, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 22, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman.  Commissioner Arnesen was absent. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agent for travel for: Amy Ballard on January 22, 2010 to Walker for Statewide Supervisor meeting; Lorene Hanson to Minneapolis on January 12-15, 2010 for MACO Conference.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of December 10, 2009, regular meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 9,981.06

                                                Commissioners’ Warrants            $ 9,085.08

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Contract Renewals

Social Services Director, Nancy Wendler met with the board and requested approval for the following renewable contracts:

Motion

Motion was made by Commissioner Hanson to approve the contract between MeritCare/Northwest Medical Center and Lake of the Woods County Social Services for 2010, for the provision of emergency mental health services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Motion was made by Commissioner Patty Beckel to approve the contract between Partners in Community Supports, Inc. and Lake of the Woods County Social Services for 2010, for the provision of fiscal support services for recipients of Consumer Directed Community Supports (CDCS), and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign.   Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2010, for the provision of adult in-home support services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. 

Motion was made by Commissioner Todd Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2010, for the provision of MIS services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. 

Motion was made by Commissioner  Hanson to approve the 2010-2011 Biennial Title IV-D Cooperative Agreement with the Minnesota Department of Human Services and the Lake of the Woods County Offices of Social Services, Sheriff, and County Attorney to set forth their respective responsibilities in providing services necessary for the operation of the child support enforcement program under Title IV-D of the Social Security Act., and to compensate said county entities with respect to reimbursement for costs incurred in providing services necessary to operate the Child Support Enforcement System in Lake of the Woods County and authorize Nancy Wendler, Social Services Director; Michelle Moren, Interim County Attorney; and Dallas Block, County Sheriff  to sign. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Emergency Management

Operation Plan

Emergency Management Director, Holly House met with the board requesting approval of the Lake of the Woods County Operational Plan.

Motion

Motion was made by Commissioner Todd Beckel to approve the Lake of the Woods County Operational Plan and authorize Chair Patty Beckel to sign.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Economic Development Assistant

Marketing Plan

Economic Development Assistant, Mike Reed met with the board and presented the Lake of the Woods Marketing Plan. He asked that Lake of the Woods County contribute $30,000 for the first year and $15,000 each year for the remaining four (4) years. The consensus of the board was they supported the plan as presented to them.  Commissioner Todd Beckel stated that the County Board should be using levy dollars to fund this five (5) year project, with the County Board to determine the funding source at a later meeting.

Far North Transit

Steve Butler representing Far North Transit, met with the board to discuss the 2010 Public Transit Service Agreement and Transit Vehicle Lease Agreement.  

Motion was made by Commissioner Todd Beckel to approve the Transit Vehicle Lease Agreement and the Public Transit Service Agreement between Lake of the Woods County Board and Roseau County Committee on Aging, effective January 1, 2010, through December 31, 2010; and to authorize Chair Patty Beckel to sign the same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Surveyor

County Surveyor, Don Rasmussen met with the board for re-appointment of County Surveyor for 2010.

Motion

Motion was made by Commissioner Hanson to appoint Donn Rasmussen, as County Surveyor for Lake of the Woods County for the year 2010.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                               $ 60,420.35              

                                                Road & Bridge                     $   1,909.89

                                                County Development           $   3,338.25                   

                                                Solid Waste                          $ 12,994.09

                                                                                              $ 78,662.58

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/22/2009 FOR PAYMENT 12/24/2009

      AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

        3039.95 CENEX CO-OP SERVICES, INC.                                              440.91 COUNTRY CANVAS

          400.00 PAUL GHERARDI                                                                    2403.80 HYATT REGENCY MINNEAPOLIS

        4568.90 INSIGHT TECHNOLOGIES, INC                                          10067.50 LAVALLA SAND & GRAVEL INC

          400.00 LAW ENFORCEMENT TRAINING SERVI                              1021.42 LOCATORS SUPPLIES INC

        2500.00 MN COUNTIES INSURANCE TRUST                                     3162.19 KENNETH MOORMAN

        5402.60 LAW MOREN                                                                             858.00 MSOP-MN SEX OFFENDER PRGRM-462

        1982.34 NORTH EAST TECHNICAL SERVICE,I                                    627.33 RODERICK RONE JR

          466.40 T R JOBBING                                                                             359.71 T-C LIGHTING

      15015.00 TRANE US INC                                                                      16225.02 UNIVERSITY OF MN

          446.77 US FOOD SERVICE, INC                                                          748.12 WAYNE’S BODY SHOP-DBA

        5303.30 WIDSETH SMITH NOLTING&ASST INC

31 PAYMENTS LESS THAN  $300       3,223.32

FINAL TOTAL     $78,662.58

Further moved to authorize the payment of the following auditor warrants:

                                                   December 11, 2009           $122,509.44

                                                   December 15, 2009           $165,670.29

                                                   December 16, 209             $231,156.31      

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid met with the board and presented an application and affidavit of a lost warrant for Jennifer Whitfield.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Jennifer Whitfield dated July 25, 2009, for $ 2.48, without furnishing indemnifying bond.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

SWCD

2010-2011 County Feedlot Program

Resource Technician, Mike Hirst met with the board and reviewed the 2010-2011 County Feedlot Program and Work Plan.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the 2010-2011 County Feedlot Program and Work Plan.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Department Head meeting Discussion

Maintenance Transfer

Human Resource Director, Wade Johannesen; Public Works Maintenance Supervisor, Jeff Pelland; and Safety Director, Bob Peterson met with the board to discuss the Maintenance Department and the Safety Department.

Motion

Motion was made by Commissioner Todd Beckel to transfer the Maintenance Department and the Safety Department from the County Auditor’s office to the Public Works Department, under the supervision of the Public Works Maintenance Supervisor for a one year trial period, beginning January 1, 2010, through December 31, 2010.  At that time, the County Board will review the restructuring of departments.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Comp-Time

The County Board discussed comp-time for all county employees. According to the Lake of the Woods County Personnel Policies and Procedures, no more than 100 hours of unused compensatory time shall be accumulated by non-exempt employees; and no more than 80 hours of unused compensatory time shall be accumulated for exempt employees. The County Board requested that County Auditor, John W. Hoscheid buy down all non-exempt county employees’ compensation time to 100 hours; and to confirm that exempt employees compensation time do not exceed 80 hours, by December 30, 2009.

Insurance

The County Board discussed employee’s health insurance and an option of “Cash-in-Lieu of Health Insurance”.  The consensus of the board was to review this option after federal legislators address health insurance.

Uniform Allowances

Chief Deputy Sheriff, Jim Walton met with the board to discuss the Law Enforcements uniform allowances.

Motion

Motion was made by Commissioner Hanson to establish a yearly uniform stipend, to be paid monthly through payroll, beginning January 1, 2010, for all full-time Deputy Sheriffs and full-time Dispatchers as follows:

Initial Uniform stipend for full-time Deputy Sheriffs                        $600.00

Initial Uniform stipend for full-time Dispatchers                   $200.00

Yearly Uniform stipend for full-time Deputy Sheriffs           $450.00

Yearly Uniform stipend for full time Dispatchers                  $200.00

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Cell Phones

The County Board discussed county owned cell phones and the usage of personal use of government property.  The County Board also reviewed the Internal Revenue Services’ Guidelines for employee cell phone use.  No action was taken at this time.

2010 Assessment Agreement

The board reviewed the 2010 Assessment Agreement with the City of Baudette.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel, County Auditor, John W. Hoscheid and Interim County Attorney, Michelle Moren to sign the 2010 Assessment Agreement with the City of Baudette.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Solid Waste Assessments

The County Assessor informed the County Board that his office would no longer be able to calculate the solid waste assessment fees.  He stated that the work load of performing other functions (CAMA and Manatron) would not allow enough time to accomplish this task also.

Wheelers Point Sanitary District

Chair Patty Beckel presented a resolution to the board to elect Gary Moeller to the Wheelers Point Sanitary District Board.                

Wheelers Point Sanitary District Board Members Resolution

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution for

Election of Wheelers Point Sanitary District Board Members

Resolution 09-12-06

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Gary Moeller for a term to expire January 2, 2013.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Elected/Non –Elected Salaries

County Auditor, John W. Hoscheid met with the board and requested approval for the 2010 Commissioners salaries and per diems; and for the Elected and Non-Elected Department heads salaries.

Motions-2010 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Todd Beckel to adopt the following County Commissioners salary schedule and County Board Chair salary schedule, which all include a general adjustment of $500.00 for the year 2010; and to adopt a committee meeting per diem of $100 for the year 2010.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen                $15,800.00

Todd Beckel                15,800.00

Patricia Beckel             15,800.00

Tom Hanson                 15,800.00

Kenneth Moorman       15,800.00

Board Chair                 16,800.00

Motion was made by Commissioner Todd Beckel to adopt the following Elected Officials salary schedule which includes longevity and a general adjustment of $626.40 for the year 2010.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. 

Elected Officials – Department Heads:

Dallas Block               $66,880.06

Mark Hall                     51,548.20

John W Hoscheid         58,854.24

Susan Ney                    51,642.20

County Attorney          50,000.00

Motion was made by Commissioner Hanson to adopt the following Non-Elected Department Heads salary schedule which includes longevity and a general adjustment of $626.40 for the year 2010.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Wayne Bendickson    $58,928.63

Brent Birkeland           54,955.54

Bruce Hasbargen          94,242.60

Josh Stromlund            56,654.33

Nancy Wendler            60,698.63

Motion was made by Commissioner Moorman to adopt the following Non-Elected Department Heads salary schedule which includes longevity and a general adjustment of $313.20 for the year 2010.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Rick Rone                  $18,584.00

Motion was made by Commissioner Todd Beckel to adopt the following Non-Elected Department Heads salary schedule which includes a general adjustment of $375.84 for the year 2010.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Holly House               $24,839.60

Old/New Business

The County Board discussed the following old and new business: 

New:

None.

Old:

The County Board discussed the following old business:

  • 2010 Assessing Agreement- completed
  • Red Lake Tribal Meeting- February 9, 2010
  • Land Acquisition- in the process

There were no new updates on:

  • Capital Expenditure Policy
  • ANI
  • County TV     
  • Oak Island Petition
  • Township Road Inventory

Committee Reports

Following reports were presented:

  • Veteran Services – Commissioner Hanson updated the board on the new office hours.
  • Airport – Commissioner Patty Beckel reported that the new tractor had arrived.  She also stated that the Airport Commission had offered a contract to the Airport Manager.
  • HRDC- Commissioner Moorman reported that HRDC increased their per diems.

Correspondence

The board acknowledged the following correspondence: GIZIIBII Resource; AMC dues.

Land Acquisition

Commissioner Todd Beckel discussed the letter being drafted to the DNR requesting the purchasing of approximately 5 acres of land, known as Jim’s Corner located at (SW1/4SW1/4 of Section 28 Township 168N Range 34W). He asked the County Board if they would agree to add additional property, known as Stoney Corners, located in Section 30, Township 159N and Range 33W, for the use of towers, which the DOT is placing in Lake of the Woods County. The County Board concurred with Commissioner Todd Beckel.   

Resolution of Support to Kittson County

Commissioner Todd Beckel presented a letter that he received from Kittson County Engineer, Kelly Bengston, requesting support of passing a resolution. The resolution would be used in a court appeal that their County has filed over the use and establishment of certain roads established in 1912, which pass through a WMA established in 1966, and which the DNR now has closed to public use in 2009. The original court order could have an impact statewide on roads along legal ditches that pass through state land.

Resolution:

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution

Authorizing Petition to Minnesota Court of Appeals for Leave to File

Amicus Curiae Brief Supporting Kittson County Appeal

Resolution 09-12-07

WHEREAS, Lake of the Woods County has authorized the appeal of a district court order in favor of the Minnesota Department of Natural Resources that the 1909 State Drainage Commission proceedings that established State Ditch 72 did not also establish public roads along State Ditch 72 and its laterals;

WHEREAS, the appeal involves issues relating to the authority of the State Drainage Commission and the district courts to establish public roads along judicial ditches in the State; and

WHEREAS, this County also has public roads that were established through the same or similar proceedings and therefore has an interest in the Kittson County appeal.

NOW THEREFORE, the Lake of the Woods County Board of Commissioners resolves as follows:

  1. The Board hereby authorizes a petition to the Minnesota Court of Appeals for leave to file an amicus curiae brief supporting the Kittson County appeal.  County staff and/or the County Attorney shall coordinate with other counties that may authorize a similar petition, so that the authorizing counties may file a single joint petition to the Court of Appeals.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.                                     

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:08 p.m.

Attest:                                                                                                 Approved: December 31, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

December 31, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Thursday, December 31, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman.  Commissioner Arnesen arrived at the meeting at 8:35 a.m. Also present were: Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda for the meeting today. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

There were no items on the consent agenda for the meeting today.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of December 22, 2009, regular meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Fiscal Officer, Christine Hultman met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 1,112.29

                                                Commissioners’ Warrants            $ 8,611.96

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Deputy Auditor, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                               $ 39,688.74              

                                                Road & Bridge                     $ 13,335.86

                                                Solid Waste                          $ 10,939.79

                                                                                              $ 63,964.39

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/31/2009 FOR PAYMENT 12/31/2009

      AMOUNT   VENDOR NAME                                                                  AMOUNT   VENDOR NAME

        1708.35 AMERICAN SOLUTIONS FOR BUSINES                               1600.23 ANDY’S GARAGE, INC.

          421.59 PATRICIA BECKEL                                                                    831.29 TODD BECKEL

          682.31 DALLAS BLOCK                                                                         581.77 TERRY BROWN

        1558.46 DELL MARKETING, LP                                                              409.79 HILLYARD INC HUTCHINSON

        4050.15 HOWARD’S OIL COMPANY                                                      748.13 KONRAD MATERIAL SALES LLC

        2500.00 KOOCHICHING CO TREASURER                                       10477.50 LAVALLA SAND & GRAVEL INC

          667.37 LAWSON PRODUCTS, INC.                                                     441.76 LOW COUNTY TREASURER

        2091.24 LOW HIGHWAY DEPT                                                            1635.08 RON MICHAELS CONSULTING, INC

        5402.60 LAW MOREN                                                                           1750.00 SJOBERG’S INC

          352.50 SUN MONITORING                                                                 1229.50 GEORGE SWENTIK

      17321.77 VOYAGEURS COMMUNICATIONS, INC                                 608.92 WEST GROUP

        2838.36 WOODY’S SERVICE

33 PAYMENTS LESS THAN  $300       4,055.72

 FINAL TOTAL:     $63,964.39

Further moved to authorize the payment of the following auditor warrants:

                                                   December 22, 2009           $183,164.47

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution 2009-12-09

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2010:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

IRS Standard Mileage Rate

Motion was made by Commissioner Moorman to set the mileage rate at the IRS standard rate.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  It was noted that the Internal Revenue Service issued 50 cents per mile for the 2010 standard mileage rate.

Land and Legacy

Lessard-Sams Outdoor Heritage Council

Commissioner Todd Beckel discussed with the County Board the “Lessard-Sams Council and The Outdoor Heritage Fund” and options for the County Board to research.  It was the consensus of the County Board to place this on the “Old and New Business” items beginning in 2010.  

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board to discuss a resolution opposing the adoption of proposed septic regulation.

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption on December 31, 2009:

Resolution Opposing the Adoption of the Proposed Septic Regulations

Taking Effect as of February 2010

Resolution 2009-12-08

WHEREAS, the Minnesota Pollution Control Agency (MPCA) has adopted Rules (MN Rule Ch. 7080) related to Septic System the material specifications, site evaluation, design, installation, inspection and maintenance as well as developed regulations related to training, qualifications, certification and performance standards for individuals who work with Septic Systems, and have developed a classification system for the type and use of septic systems; and

WHEREAS, Lake of the Woods County has a County Zoning Ordinance (Ordinance) which implements, administers and enforces Rules related to septic system site evaluations, designs and inspections; and

WHEREAS, Lake of the Woods County has on staff two (2) MPCA Licensed Qualified Employees (QE) to assist citizens and businesses with technical and common issues related to Septic Systems, to ensure that portion of the Ordinance related to Septic Systems in administered and enforced accordingly, and to conduct as-built Septic System inspections; and

WHEREAS, nearly one (1) out of every three (3) land use permits issued in Lake of the Woods County is for the installation of a new, or replacement of an old, Septic System.  In 2009, thirty-six (36) of the one-hundred one (101) permits issued by the Land & Water Planning Office were for new septic systems; and

WHEREAS, Lake of the Woods County received approximately $10,000 in Septic System pass-through grant funds in 2009 for administering and enforcing this program (design review, site review, as-built inspection, public assistance, contractor assistance, complaint investigation, compliance inspection enforcement, violation enforcement).  The Land & Water Planning Office estimates that approximately 1/5 of its administrative time and cost is related to Septic Systems, or $45,800 of its $229,000 budget for 2009; and

WHEREAS, the MPCA has made Revisions to the Rule in 2007.  Counties are required to adopt these Revisions into their local Ordinances by February 2010, and Cities and Townships with Septic System Ordinances are required to adopt the Revisions by February 2011; and

WHEREAS, the Revisions make substantial changes to all aspects of Septic Systems, from material specifications, site evaluation procedures, system design, inspections (both as-built and existing compliance), maintenance, professional training, etc.   The result is MR Ch 7080 being expanded into MR Ch 7080, 7081, 7082, 7083; and

WHEREAS, the effect of the Revisions will increase the cost of designing the system, receiving local permits, installing the system, system inspections and the material prices for constructing the system, all of which are bourne by the resident or business; and

WHEREAS, the effect of the Revisions will substantially increase the staff time, resources          and funding requirements to implement, administer and enforce the Septic System portion of the Ordinance; and

WHEREAS, it is Lake of the Woods County’s belief that the current Septic System Rules did not previously achieve the maximum environmental protection possible as a result of ineffective enforcement of those Rules.  (i.e.  reluctance to levy significant fines on licensed contractors in violation of their license or non-licensed contractors engaged in regulated septic work, doing non-compliant work,  insufficient enforcement staff for program, reluctance to audit licensed contractors records, etc.); and

WHEREAS, it is Lake of the Woods County’s belief that the Revisions require an undue and unreasonable burden upon the County staff, resources and program funding as to make them unenforceable; and

WHEREAS, it is Lake of the Woods County’s belief that the Revisions, in their current form, have significant errors, unreasonable requirements and unnecessary provisions that adopting and enforcing them would constitute a waste of public time and resources.

NOW THEREFORE BE IT RESOLVED, the Lake of the Woods County Board of Commissioners elect not to adopt the Revisions to the Septic System rules, as required by February 2010; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County opposes the mandates found in the Revisions to adopt, implement and enforce standard(s) that are known to be in error until such time as they have been addressed and corrected; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County opposes the mandates found in the Revisions that contribute to unnecessary increases in the cost of new Septic Systems to homeowners and businesses; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County opposes the mandate found in the Revisions that unreasonably increases the amount of staff time, resources and funding at the County level to implement and enforce the Septic System standards; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County opposes broad mandates placed upon all Counties to address special needs and/or situations affecting only a few.  Resolving these issues is a matter best left to the individual County, with technical assistance provided by the State, as needed through their authority to be more restrictive in passing local Ordinances; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County encourages the State to increase its protection of water quality and the environment through a more aggressive, effective and efficient enforcement of the existing Rules rather than exacerbating the problem through the creation of more complex and unenforceable Rules; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County shall continue to enforce the current Rules related to Septic Systems until such time as (1) the Revisions are amended to address these issues, or (2) the MPCA notifies the County of its intention to assume septic system site evaluation, design review, permitting, inspection, public assistance and enforcement duties; and

THEREFORE BE IT FURTHER RESOLVED, it is Lake of the Woods County’s assertion that Septic System pass-through funds continue to be received until such time as these issues related to the Revisions have been addressed, and adequate time to adopt the resulting Revisions has been provided.

Commissioner Todd Beckel seconded the foregoing resolution and it was declared adopted upon the following vote.  YEAS:  5                    NAYS:  0

Public Works Department

Demo Landfill

Public Works Maintenance Supervisor, Jeff Pelland met with the County Board to discuss the progress on the Demo Landfill.  Jeff stated that the Public Works Director, Bruce Hasbargen was requesting another $10,000 to finish the project.

Recess

The meeting was called to recess at 8:55 a.m. and reconvened at 9:04 a.m. as follows:

Demo Landfill cont.

Motion was made by Commissioner Todd Beckel to approve up to an additional $10,000 to complete the Demo Landfill project and the removal of the debris at the Demo Landfill.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Other

Tower Sites

Commissioner Todd Beckel commented on the “Towers” progress and the “Partnership Agreement for the Shared Use of Communications Facilities in Lake of the Woods County”.   No action was taken, however this will be placed on the January 12, 2010, County Board Agenda.

Northwest Community Action

Commissioner Ed Arnesen commented on his meeting with the Northwest Community Action Committee, their Head Start Program and insurance.  No action was taken, however this will be placed on the January 12, 2010, County Board Agenda.

Storage Space for Equipment

Commissioner Hanson discussed the storage of equipment for the Sheriff’s Department and would like this placed on the County Board Agenda in January.

Comp Time

Commissioner Todd Beckel commented on the comp time hours for an exempt employee who was previously a non-exempt employee.  It was the consensus of the County Board to buy down the full 200 hours of comp time for this exempt employee.

Reorganizational Meeting

It was noted that the Lake of the Woods County Board of Commissioners Reorganizational Meeting will be on January 5, 2010, at 9:00 a.m. in the Lake of the Woods County Government Center in the Commissioner’s Room.

Adjournment

Motion was made by Commissioner Arnesen to adjourn the 2009 County Board meeting.  The motion was seconded by Commissioner Moorman and the same being put to vote was unanimously carried. County Board Chair, Patty Beckel called the 2009 County Board meeting adjourned at 9:15 a.m.

Attest:                                                                                                 Approved:

____________________________                                                    ____________________________

Lorene Hanson, Deputy Auditor                                                        Patty Beckel, County Board Chair

December, 2008

Commissioner Proceedings

December 12, 2008

The Lake of the Woods County Board met in regular session on Friday, December 12, 2008 in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W Hoscheid; Deputy Auditor, Janet Rudd; Tom Hanson and John Oren.

ELECT COMMISSIONER, TOM HANSON

Chairman Bredeson polled the board on inviting Elect Commissioner Hanson to the table to join in on discussion, but without voting on any decisions.  The board all concurred and Chairman Bredeson invited Elect Commissioner Hanson to the table.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Travel for Peder Hovland on December 15-18, 2008 for MN Government IT Conference; Christmas Holiday; JPA with Minnesota Secretary of State, Hiring Freeze, Wheeler’s Point sewer project, Resort Shoreland Rules, LGA.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Mark Hall on January 13-16, 2009 for MACATFO conference; Peder Hovland on December 15-18, 2008 for MN Government IT Conference.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the commissioner minutes of November 25, 2008.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

Commissioners’ Warrants       $   40,712.06

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

2009 BUDGET

Commissioner Arnesen discussed the session he attended at the AMC conference which was called “Show Me the Money” that was delivered by Jim Mulder, AMC Executive Director.  The session consisted of the budget deficit projection of $426 million for the State of Minnesota for end of fiscal year 2009. Arnesen stated that ramification of the County’s budget may need to be addressed, discussed the possibility of a hiring freeze. After discussion, the consensus of the county board was to possible wait on the union contract’s and employee salary adjustments until after January to see what the State outlook is with the deficit.

MERIT STEP INCREASE, TIER III PLAN

Motion was made by Commissioner Todd Beckel to give a one step increase according to the Three-year Tier Plan that was adopted on August 28, 2007 to all eligible employees hired from January 1, 1990 to December 4, 2002 that received a positive performance review, in accordance with the Lake of the Woods County Compensation Plan.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2009 IRS MILEAGE RATE 

Motion was made by Commissioner Moorman to set the mileage rate at the standard IRS rate for 2009.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES CONTRACT

The board discussed the renewal of the Human Resource Contract with Contractor Wade Johannesen. 

Motion was made by Commissioner Bredeson to renew the Human Resource Contract as presented.  The motion died of a lack of a second.

The board discussed the deficit with Wade and discussed his contract, the possibility of a six (6) month contract until they know where they will be financially later in the year. Wade discussed his concerns of his insurance cost that he needs to renew.  The consensus of the board was for him to renew his insurance and if his contract was canceled then the county would reimburse him for his cost. This was placed on the December 16, 2008 board agenda.

COUNTY PROGRAM AID-(CPA)

County Auditor, John W. Hoscheid discussed the CPA with the board.  He explained that the second payment of $218,000 should be coming on the 15th of the month.

ADOPTION OF 2009 BUDGET AND TAX LEVY

RESOLUTION ADOPTING 2009 BUDGET AND TAX LEVY

Resolution No. 2008-12-01

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel.

WHEREAS, the certified county budget for the year 2009 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2009:

                        Revenue Fund                       $1,247,446

                        Road & Bridge                      $   449,580

                        Welfare                                  $   558,437

                        Total                                       $2,255,463

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2009:

                        Twp Road & Bridge             $  403,905*

                        Twp Fire – Baudette              $    19,000

                        Williams                                 $    26,400

                        NW Angle                              $      6,500

                        Total                                       $  455,805

$8,500 of which is specifically levied to NW Angle residents and designated as follows: Calcium Chloride ($7,500) and Lighting ($1,000).

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS SUSTAINABILITY FOUNDATION-RESOLUTION OF SUPPORT

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

SUPPORT FOR LAKE OF THE WOODS WATER QUALITY TO BE REFERRED TO THE INTERNATIONAL JOINT COMMISSION FOR EXAMINATION AND REPORT AND THESE BILLS MAY BE REINTRODUCED IN THE 86 LEGISLATIVE SESSION;

Resolution No. 08-12-02

WHEREAS, the Lake of the Woods is the largest lake in Minnesota;

WHEREAS, the health and sustainability of Lake of the Woods is of vital importance to the social and economic sustainable development of Lake of the Woods County;

WHEREAS, the Minnesota Pollution Control Agency has placed Lake of the Woods on its list of impaired waters (2008 303[d] list);

WHEREAS, the Lake of the Woods is a boundary water as defined in the Boundary Waters Treaty of 1909;

WHEREAS, the 1925 Lake of the Woods Convention and Protocol assigned certain water level responsibilities to the International Joint Commission; the International Joint Commission at present has no direct responsibilities for Lake of the Woods water quality but since 1965, has monitored and reported to governments on Rainy River water quality, a major tributary and source of water to Lake of the Woods;

WHEREAS, the International Joint Commission has brought concerns over potentially deteriorating water in Lake of the Woods to the attention of the governments of the United States and Canada and has recommended investigation by the International Joint Commission in cooperation with appropriate agencies, including those from Minnesota, Ontario and Manitoba;

WHEREAS, the International Joint Commission could help coordinate scientific investigation, monitoring and recommended actions across the multiple jurisdictions around the Lake of the Woods to ensure timely and effective investigation;

WHEREAS, Bills HF3991 and SF3712 were introduced into the 85 Legislative Session of the State of Minnesota, seeking resolution that the question of Lake of the Woods water quality be referred to the International Joint Commission for examination and report and these bills may be reintroduced in the 86 Legislative Session;

NOW THEREFORE, BE IT RESOLVED AS FOLLOWS:

THAT, the Lake of the Woods County Board of Commissioners hereby supports that Lake of the Woods water quality be referred to the International Joint Commission for examination and report;

THAT, a copy of this resolution shall be forwarded to the State of Minnesota, the US Department of State, the Lake of the Woods Water Sustainability Foundation

Motion was seconded by Commissioner Moorman and the vote carried as follows: Voting for: Commissioners Todd Beckel, Patty Beckel, Bredeson and Moorman.  Voting against: Commissioner Arnesen.

RESOLUTION OF SUPPORT FOR MINNOW DELIVERY TO THE NORTHWEST ANGLE

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 2008-12-03

WHEREAS, Lake of the Woods is the largest lake in Minnesota;

WHEREAS, the health and sustainability of Lake of the Woods is of vital importance to the social and economic sustainable development of Lake of the Woods County

WHEREAS, the Manitoba Fisheries regulations does not allow ground transportation for minnow delivery through Manitoba and back into the United States to the Northwest Angle, located in Lake of the Woods County, State of Minnesota, USA

WHEREAS, Lake of the Woods County Board of Commissioners hereby request that the Manitoba Minister of Fisheries and Oceans, authorizes minnow delivery to the Northwest Angle by licensed Minnesota dealers to licensed Minnesota Minnow retailers

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners request support of this resolution from the International Joint Commission, the State of Minnesota, Lake of the Woods Sustainability Foundation and the US Department of State.

Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

REVIEW OF THE BAUDETTE/LAKE OF THE WOODS AIRPORT/AND ECONOMIC DEVELOPMENT OFFICE

The board reviewed the 2008 profit and loss budget and the 2009 budget for the Baudette/Lake of the Woods Airport and the Economic Development Office.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Arnesen to approve the following claims against the county:

                                                Revenue                      $  61,631.39

                                                Road & Bridge           $  98,109.72

                                                Co. Development        $    1,245.00

                                                Solid Waste                 $  17,725.58

                                                                                    $178,711.69

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/12/2008 FOR PAYMENT 12/15/2008

     AMOUNT   VENDOR NAME                                                     AMOUNT   VENDOR NAME

          454.41 AMERI PRIDE LINEN & APPAREL SE                   1969.34 AUTO VALUE BAUDETTE

          547.00 BLACKDUCK FIRE & SAFETY EQUIP                     329.41 BOB BARKER COMPANY INC

          683.56 CANON FINANCIAL SERVICES                              3686.01 CENEX CO-OP SERVICES, INC.

        3868.58 ELECTION SYSTEMS & SOFTWARE, I                    558.82 MARK ERICKSON

        2600.00 LEE HANCOCK                                                        4228.54 HEPPNER CONSULTING, INC

          462.25 HOLTE IMPLEMENT, INC                                      1042.77 HOWARD’S OIL COMPANY

        1404.17 WADE JOHANNESEN                                                761.47 LAKEWOOD HEALTH CENTER

        4000.00 LAVALLA SAND & GRAVEL INC                            383.94 LAWSON PRODUCTS, INC.

        1077.07 LOW FOODS                                                             2990.61 LOW HIGHWAY DEPT

        6384.15 MAR-KIT LANDFILL                                                 800.00 KEVIN MCLAIN

          425.00 MN ASSN OF COUNTIES                                         2821.47 MN COUNTIES COMPUTER CO-OP

          777.00 KENNETH MOORMAN                                            5428.22 LAW MOREN

          303.47 MORT’S HEATING INC                                          10788.00 MSOP-MN SEX OFFENDER PRGRM-462

        1021.90 NOBLE THRIFTY WHITE                                          404.68 OFFICE DEPOT

      14000.00 PRO-WEST & ASSOCIATES, INC                              881.36 QUILL CORPORATION

      85106.17 R & Q TRUCKING, INC                                            1748.14 RODERICK RONE JR

        1340.02 ROSEAU COUNTY COOPERATIVE ASSN                303.97 ROY SCHARFENKAMP

        3500.00 SJOBERG’S INC                                                          490.87 T R JOBBING

        1666.07 TOTALL                                                                   1878.33 WIDSETH SMITH NOLTING&ASST INC

        1806.35 WOODY’S SERVICE

56 PAYMENTS LESS THAN  $300       5,788.57

FINAL TOTAL    $178,711.69

Further moved to authorize the payment of the following auditor warrants:

                                                November 26, 2008    $     1,804.28

                                                December 3, 2008       $ 341,648.83

                                                December 6, 2008       $      (203.83)

                                                December 6, 2008       $  170,131.48

                                                December 9, 2008       $1,031,395.91

Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Capital Expenditure Policy

Motion was made by Commissioner Moorman to accept the revised Capital Expenditure Policy dated December 12, 2008 as presented. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

JOINT POWERS AGREEMENT WITH MN SECRETARY OF STATE-SENATOR RE-COUNT

Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid to sign the Minnesota Secretary of State’s JPA effective November 19, 2008 and expiring January 1, 2009. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS TOURISM BUREAU, EXECUTIVE DIRECTOR, DENELLE CAUBLE

Executive Director, Denelle Cauble met with the board and presented the annual report to the board. Denelle informed the board that she had no update from the Department of Transportation on the Scenic-byway.

Denelle reported that she just received notice from Hoffman/Dale and Swenson, LLC that the bureau is up for an audit this year and verbally requested $2,000 from the county to help with audit expenses.  The board gave no commitment at this time due to possible budget deficit.

ASSISTANT ENGINEER, BILL SINDELIR

Assistant Engineer, Bill Sindelir met with the board requesting approval to set a public hearing for the highway department 5-year construction plan.

Motion was made by Commissioner Todd Beckel to set the public hearing date to receive input on the proposed five-year construction plan for Lake of the Woods County as January 27, 2009 at 11:00 a.m. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote ,was duly carried.

The meeting was called to recess at 10:30 a.m. and reconvened at 10:35 a.m. as follows:

COUNTY SURVEYOR, DONN RASMUSSEN

County Surveyor, Donn Rasmussen met with the board to discuss the process of a boundary commission.  Ida Connix was present and verbally petitioned the county board to move forward with a boundary commission to clear up the boundary line issues that are in questions in Gudrid Township.

Motion was made by Commissioner Arnesen to accept the verbal petition from landowner Ida Connix to establish a boundary commission in Gudrid Township. Motion was seconded by Commissioner Bredeson and the vote carried as follows:  Voting for: Commissioners Arnesen, Patty Beckel, Bredeson and Moorman.  Voting against:  Commissioner Todd Beckel.

The board discussed the re-appointment of the County Surveyor. No action was taken.

CHRISTMAS HOLIDAY

The board discussed the 2008 Christmas Holiday.  The consensus of the board was to leave the holiday as is per the personnel policy.

LESSARD OUTDOOR HERITAGE COUNCIL MEMBERSHIP

The board discussed the Lessard Outdoor Heritage Council that was formed by the legislators and the appointments of the membership on the council with no member being appointed in the entire northern half of the state, leaving that all “unrepresented”.  The board reviewed the draft letter and requested that this letter be sent to the Governor Pawlenty, Senator Saxhaug, Representative Anzelc, Speaker of the House and the Senate Leader.

Motion was made by Commissioner Todd Beckel to approve the letter as presented and authorize Chairman Bredeson to sign.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

LAKEWOOD HEALTH CENTER

Contract- home health services

Public Health Director, Michelle Brown met with the board and discussed the Home Health Services Contract.  The board took no action on the contract due to a three (3) percent increase from last year; the board requested that they wanted the same rate as last year’s contract and to see what LakeWood could do with the contract.

GRAND THEATER

Commissioner Todd Beckel informed the board that a board member from the Grand Theater approached him amount the payment that is do on the theater and was possible looking for funding from the county and he also discussed the tax exempt status of the theater.  No action was taken.

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

PLANNING COMMISSION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and opened the Planning Commission. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Director, Josh Stromlund presented the final plat of Marina Estates to the Commissioners.  Josh informed the board that the insurance has been secured for the unfinished road; the plat meets all compliances and recommends having the plat approved.

Motion was made by Commissioner Todd Beckel to close the Planning Commissioner at 1:05 p.m. and open the regular meeting.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the final plat of Marina Estates. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

WETLAND CONSERVATION ACT RULES

Land and Water Planning Director, Josh Stromlund presented a resolution to oppose the proposed Wetland Conservation Act Rules to the board.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 08-12-04

Resolution to Oppose Proposed Wetland Conservation Act Rules

Regarding Mandatory Reporting of Exemptions

WHEREAS,  the Wetland Conservation Act (WCA), including portions of Minnesota Statutes, chapters 103A, 103B, 103E, 103F, and 103G, became effective on January 1,1992 and is administered by local government units (LGU) with technical assistance from Soil and Water Conservation Districts (SWCD) and oversight by the Board of Water and Soil Resources (BWSR); and

WHEREAS,  Minnesota Statutes and current Rule 8420 exempts certain activities from regulation under the WCA and an exemption applies whether or not the LGU has made an exemption determination; and

WHEREAS,  the current Rule 8420 does not require landowners to gain approval or report activities that are exempt from the WCA; and

WHEREAS,  the 1994 and 1996 amendments to the WCA which resulted in the exemptions that are contained in current Rule 8420, and assurances that landowners conducting exempt activities would truly be exempt without additional requirements, was a significant reason for Northern Counties to adopt the WCA; and

WHEREAS,  the BWSR draft Rule 8420 now proposes to require landowners to report all exemptions; and

WHEREAS,  the Rule proposal requires a level of technical expertise that landowners do not possess; and

WHEREAS,  in order to comply with the requirement, landowners will request assistance from the LGU or SWCD; and

WHEREAS,  the amount of technical assistance required will be greater in rural areas, particularly in northern Minnesota where wetlands are abundant; and

WHEREAS,  the current amount of funding provided for implementation of the WCA is insufficient to   effectively implement the program requirements under current rules; and

WHEREAS,  the proposed WCA rule provision to require landowners to report exemptions will result in the increased costs to LGUs without any increase in funding for implementation proposed or likely with a projected $5 Billion state budget deficit; and

WHEREAS,  the proposed Rule language to require landowners to report exempt activities is in direct conflict with Minnesota Statute 103G.2241, subdivision 11 and the intent and spirit of WCA; and

NOW THEREFORE BE IT RESOLVED, Lake of the Woods County opposes any changes to the WCA rules which would require landowners to report exempt activities.

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HIRING FREEZE

Commissioner Arnesen spoke to the board of a possible hiring freeze due the deficit that the State is in. No action was taken at this time.

Old/New Business/other

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy. 

NEW

None

OTHER

Commissioner Patty Beckel:

  1. Informed the board on a meeting she attended with the Wheeler’s Point Sewer District. She reported that there are election issues with the directors of the sewer district and that the County Board can reappoint members of the sewer district, which she will bring back to the board at a later date.
  2. Reported on the Shoreland Rules Update Forum that she attended on December 1, 2008.  She stated that resorts are given special rules for PUDs and density issues.
  3. Attended the Oak Harbor Golf Course meeting, will be holding another meeting for past members, current members and community to attend to see how the area can help keep the golf course here.

Chairman Bredeson

Chairman Bredeson shared a thank-you letter from the Irv Anderson’s family, and distributed minutes from the Bovine TB meeting to the board.

PLANNING COMMISSION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:38 p.m. and reconvened the Planning Commission.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund, Interim County Attorney, Michelle Moren and Attorney Alan Fish met with the board and presented the final plat of River’s Edge Estate.  Interim County Attorney stated that the deeds are in order and the plat now has public access.  Josh recommended approving the final plat under the condition that the road bond and insurance needs to be in effect for the unfinished road.  

Motion was made by Commissioner Todd Beckel to close the planning commission at 1:45 p.m. and open the regular meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the final plat of River’s Edge Estate with the contingent that the road bond and insurance is in effect for the unfinished road. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

UNION AGREEMENTS

The board discussed the union agreements and directed the Labor/Management Committee to meet with the union representatives to discuss the upcoming deficit.

CRIME STOPPERS

Chairman Bredeson shared a letter from the Crime Stoppers requesting support for proclaiming January as Crime Stoppers Month.

Motion was made by Commissioner Todd Beckel to proclaim January as Crime Stoppers Month.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 1:58 p.m. and reconvened at 2:00 p.m. as follows:

PUBLIC HEARING- LAKE OF THE WOODS ORDINANCE REVIEW

Motion was made by Commissioner Todd Beckel to close the regular meeting at 2:01 p.m. and open the Public Hearing for the Lake of the Woods Ordinance Review.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Josh reviewed the consideration of proposed changes to the Lake of the Woods Ordinance.  The board discussed growth management policy as well. 

Commissioner Todd Beckel excused himself from the meeting at 3:00 p.m.

Motion was made by Commissioner Patty Beckel to close the Public Hearing at 3:40 p.m. and open the regular meeting at 3:41 p.m.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:45 p.m.

Attest:                                                                                                 Approved:       December 31, 2008

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Kim Bredeson, Chairman

Commissioner Proceedings

December 16, 2008

The Lake of the Woods County Board met in special session on Tuesday, December 16, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 8:36 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman.  Also present were: Tom Hanson and County Department Heads.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

State of Minnesota Shortfalls

Discussion was had regarding the projected shortfalls from the State of Minnesota.  Commissioner Arnesen shared his viewpoint on how he envisions these reductions and how they may affect Lake of the Woods County.  Indications from the State of Minnesota are a reduction in County Program Aid (CPA) and other sources. 

Comments were received from various Department Heads and the Board was asked “Does the County Board have a plan?”  The consensus of the Board was only to advise the Department Heads and Staff of this issue, and future meetings will determine a plan once the Board receives funding or lack of funding information.

Union Committee Meeting  

The Union Committee met with the board.  The Union Committee agreed to work at the 2008 salary schedule until funding sources are determined.

Non-Union Employees, Elected Officials & Department Heads

The County Board, by consensus, stated that all non-union employees, elected officials and department heads would be working at the 2008 salary rate schedule until funding sources are determined.  

County Surveyor

The County Board discussed the position of County Surveyor and it was noted that there was no contract found on file for the County Surveyor.  The County Board requested the County Auditor, John W Hoscheid to discuss this with the Interim County Attorney and to get a recommendation as to the best way to move forward.  This will be placed on a future board agenda in 2009.            

Human Resource Contract

Human Resource Director, Wade Johannesen met with the board.  Motion by Commissioner Arnesen to renew the Human Resources contract effective January 1, 2009, for 6 months; at the 2008 rate and hours.  In the event the Board terminates said contract prior to the 6 months, Lake of the Woods County will be responsible for reimbursing the “Errors and Omissions Insurance”.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minnesota Housing Finance Agency

Motion was made by Commissioner Todd Beckel to have the County Board Chair sign the Minnesota Housing Finance Agency Request for Proposal for the 2009 Minnesota City Participation Program Contract.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Grand Theater

The Grand Theater budget shortfalls were discussed.  There was not action taken at this time and this item will be placed on a future agenda in 2009.

Temporary Hiring Freeze

Motion was made by Commissioner Arnesen to institute a temporary hiring freeze.  The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows:  For:  Commissioners Arnesen, Patty Beckel, Bredeson and Moorman;   Against:  Commissioner Todd Beckel. 

Boundary Commission

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Boundary Commission

Resolution No.  08-12-05

WHEREASthe Lake of the Woods County Board has the authority to establish a Boundary Commission to review property descriptions of disputed areas in their respective jurisdiction per Minnesota Statutes 465.79;

WHEREAS, the Lake of the Woods County Board assigns the duties of the Boundary Commission to the Lake of the Woods Planning Commission and designees and shall be referred to as the “Boundary Commission” for the purposes as set forth;

WHEREAS, the disputed area that the Boundary Commission will be reviewing has been deferred to the Boundary Commission’s judgment to determine;

WHEREAS, the Boundary Commission will have the authority to solicit professional services including but not limited to land surveying and attorney services;

WHEREAS, the costs incurred by the Boundary Commission, including but not limited to, land surveying fees, attorney fees, and per diem shall be assessed to the benefited properties on a per parcel basis per Minnesota Statutes 429;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board hereby establishes a Boundary Commission to resolve property discrepancies as outlined above, and that said Boundary Commission will be dissolved upon completion of their duties.

Motion was seconded by Commissioner Bredeson and the same being put to a vote, carried as follows:  For:  Commissioners Arnesen, Patty Beckel, Bredeson and Moorman;   Against:  Commissioner Todd Beckel.

Motion was made by Commissioner Bredeson to schedule a public hearing on January 27, 2009, at 1:00 p.m. in the Commissioners’ Room of the Lake of the Woods County Government Center to discuss options to correct the boundary issues.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 12:45 p.m. and reconvened at 2:00 p.m.  Commissioner Arnesen was absent for the remainder of the meeting.

2009 Budget

The County Board discussed the 2009 budget with the Public Works Director, Bruce Hasbargen.  The consensus, of all, was to delete 1 pickup to balance the highway budget.

Further discussion was had by the board reviewing the 2009 budget.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 2:55 p.m.

Attest:                                                                                                 Approved:       December 31, 2008

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Kim Bredeson, Chairman

Commissioner Proceedings

December 31, 2008

The Lake of the Woods County Board met in regular session on Wednesday, December 31, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Vice Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Patty Beckel, Todd Beckel, Arnesen and Moorman. Absent was:  Commissioner Bredeson.  Also present were: County Auditor, John W Hoscheid; Tom Hanson; Human Resource Director, Wade Johannesen and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with additions:  Wheelers Point Sanitary District Board Members Resolution, State Land Acquisition Resolution, MRCC prioritizing of issues for legislative session and cormorant meeting.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Lorene Hanson to Bloomington on January 13-16, 2009 for MACATFO Conference, Rita Krause to Brainerd on January 7-8, 2009 for Child Support training; John W Hoscheid to Bloomington on January 12-16, 2009 for MACATFO Conference and Shelley Pepera to Brainerd on January 7, 2009 for Child Support training. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Arnesen to approve the commissioner minutes of December 12, 2008 and December 16, 2008.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LakeWood Health Center

Michelle Brown from Lakewood Nursing Service met with the board to discuss the Purchase of Service Agreement between Lake of the Woods County Board and LakeWood Health Center.  Motion by Commissioner Todd Beckel to approve the Purchase of Service Agreement between Lake of the Woods County Board and LakeWood Health Center with approved changes, beginning January 1, 2009 and terminating December 31, 2009; and authorizing Vice Chair Patty Beckel and County Auditor, John W Hoscheid to sign said agreement.  The motion was seconded by Commissioner Moorman and the same being put to vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.  Motion was made by Commissioner Arnesen to approve the following claims against the county:

Commissioners’ Warrants       $ 32,898.80

Commissioners’ Warrants      $ 16,754.46

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Contracts

Motion was made by Commissioner Todd Beckel to approve the following 2009 contract renewals and to authorize Vice Chair Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign the same:

2009 Contract Renewals between Lake of the Woods County Social Services and:

  1. Lutheran Social Services for the provision of caregiver training and education, respite care and companion services;
  2. Lutheran Social Services of Minnesota for the provision of intensive in-home family based services and CADI/TBI family counseling and training services;
  3. LakeWood Health Center for the provision of housing with services for Alternative Care, Elderly Waiver and Community Alternatives for Disabled Individuals programs;
  4. LakeWood Health Center for the provision of homemaker services, respite care services, companion services and personal care services;
  5. LakeWood Health Center  for the provision of skilled nursing services, home health aide services and in-service education;
  6. LakeWood Health Center for the provision of long term care consultation, skilled nursing services, RN supervision for personal care assistants, homemaker, home health aide, and personal care assistant services, and public health nurse case management services for the waivered programs;
  7. LakeWood Health Center for the provision of respite care services, companion services and caregiver training and educations services for the waivered programs;
  8. LakeWood Nursing Service for the provision of medication management and medication education for eligible Community Support Program consumers.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Stellher Human Services and Lake of the Woods County Social Services effective January 1, 2009 through June 30, 2009, for the provision of Children’s Mental Health Crisis Services and to authorize Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Surveyor

Interim County Attorney, Michelle Moren met with the board and discussed the position of county surveyor and options for the county.  Michelle Moren recommended having a professional service contract and will research Minnesota Statutes regarding the appointment of a county surveyor.  No action was taken at this time and the Interim County Attorney, Michelle Moren will review and report back to the board in January 2009.

Boundary Commission

Motion was made by Commissioner Arnesen to appoint County Surveyor Donn Rasmussen, Commissioner Elect Tom Hanson, Greg Johnson, Reed McFarlane and Tom Mio as members of the Boundary Commission Board.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Far North Transit

Steve Butler representing Far North Transit met with the board to discuss the 2009 Public Transit Service Agreement and Transit Vehicle Lease Agreement. 

Motion was made by Commissioner Todd Beckel to approve the Transit Vehicle Lease Agreement and the Public Transit Service Agreement between Lake of the Woods County Board and Roseau County Committee on Aging effective January 1, 2009 through December 31, 2009, and authorize Vice Chair Patty Beckel to sign the same.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Arnesen to approve the following claims against the county:

                                                Revenue                              $ 66,085.93

                                                Road & Bridge                   $ 13,700.17

                                                County Development         $   2,255.00

                                                Solid Waste                        $   4,665.58

                                                                                            $ 86,706.68

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/31/2008 FOR PAYMENT 1/02/2009

       AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

          489.08 AMERI PRIDE LINEN & APPAREL SE                   1819.55 AMERICAN SOLUTIONS FOR BUSINES

        1600.00 ANOKA COUNTY                                                    3668.64 ED ARNESEN

          672.95 JULIE BERGGREN                                                   1001.27 BRAD’S PLUMBING & HEATING, INC

        1012.60 CLYDEWARNER MFG                                             1425.00 COMMISSIONER OF TRANSPORTATION

        1327.26 CREATIVE FORMS & CONCEPTS INC                     497.57 CUSTOM AUTOBODY AND REPAIR

          527.66 GALL’S, INC.                                                              470.00 GOVERNMENT TRAINING SERVICES

          376.78 GRAINGER, INC                                                         340.00 GREATER NORTHWEST EMS

        1486.15 H & L MESABI                                                           314.30 LORENE HANSON

        1071.36 HOLIDAY INN DULUTH                                           506.01 HOLIDAY INN RIVERCENTRE

        2500.00 KOOCHICHING CO TREASURER                            3747.91 LAKES GAS CO.

          701.50 LAKEWOOD HEALTH CENTER                             1757.48 LOW COUNTY TREASURER

          347.14 LUTHERAN SOCIAL SERVICE OF MN                   3540.00 MAXIMUS, INC

          975.00 MN OFFICE OF ENTERPRISE TECHNO                    735.42 JEROME MOLINE

        5570.96 LAW MOREN                                                         10440.00 MSOP-MN SEX OFFENDER PRGRM-462

          360.00 NORTH EAST TECHNICAL SERVICE,I                  1474.64 NORTHERN OVERHEAD DOOR CO  (DB

          406.19 NORTHERN SPORTS & MACHINE – DB                 3290.57 NORTHWEST ANGLE&ISLAND FREIGHT

          343.92 PITNEY BOWES INC.                                               1587.34 PRO MAC MANUFACTURING LTD

          496.87 GEORGE SWENTIK                                                   604.49 T R JOBBING

          364.41 TRAVELODG MOORHEAD                                   15815.00 UNIVERSITY OF MN

          804.97 US FOOD SERVICE, INC                                          2567.17 WAYNE’S BODY SHOP-DBA

          528.00 WELLS FARGO BANK MINNESOTA, NA               1329.34 WEST GROUP

        3088.33 WIDSETH SMITH NOLTING&ASST INC

37 PAYMENTS LESS THAN  $300       4,723.85

FINAL TOTAL     $86,706.68

Further moved to authorize the payment of the following auditor warrants:

                                                October 28, 2008                    $ 433,942.25

                                                October 31, 2008                    $        280.00

                                                November 7, 2008                  $ 139,451.88

                                                November 8, 2008                  $   46,408.99

The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows:  For:  Commissioners Arnesen, Patty Beckel and Moorman.  Against:  Commissioner Todd Beckel.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution Supporting

Maintenance of Local Title and Registration Services

Resolution No.  08-12-6

WHEREAS, the State of Minnesota established a public/private deputy registrar system to provide citizens convenient locations to conduct title registration services for motor vehicles and DNR recreational vehicles: and,

WHEREAS, the State of Minnesota in 1949 established a user service fee on motor vehicle transactions to be retained by the deputy registrar to defray the cost of providing the local service; and,

WHEREAS, the State of Minnesota has shifted increased costs and responsibilities onto the deputy registrar such as regular replacement schedules of computers and associated electronic equipment, printing of previously supplied state forms, and expanded auditing tasks with additional risks and potential liability that was previously the responsibility of the State; and,

WHEREAS, the State of Minnesota now competes with deputy registrar offices for the retention of some user fees that were traditionally retained primarily by deputy registrars; and,

WHEREAS, collectively the deputy registrar system handles over one billion dollars of state funds for the State of Minnesota annually on a cash basis only with considerable risk whereby dishonored checks are the responsibility of the deputy registrar in the full amount tendered after remitting the bulk of those funds to the State; and,

WHEREAS, the user service fee that should fully support the cost for providing motor vehicle transactions no longer covers the operational costs to maintain most deputy registrar offices.  Public deputy registrars must use property tax levy proceeds to subsidize this service.  Rural areas with lower volumes are in jeopardy of losing service.

NOW, THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners supports the State Legislature authorizing the acceptance of more secure alternative payments at deputy registrar offices; and to achieve a greater retention of existing fees or a user service fee increase in the year 2009 to maintain local title and registration service to the citizens of Minnesota.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Government Center – Fire Alarm Quotes

County Auditor, John W Hoscheid, presented a quote from Simplex Grinnell for a relay for the Government Center fire alarm system.  The board discussed the fire alarm system and requested County Auditor, John W Hoscheid to receive additional quotes for the installation of this device and report back to the board.

Fund Transfer

Motion by Commissioner Todd Beckel to authorize a transfer of funds in the amount of $747.40 from the Revenue Fund to the Forfeited Tax Fund to alleviate a deficit balance carried forward over years from the payment of Ditch 2 assessments on forfeited lands with no corresponding revenues from lease or sale of forfeited lands.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LakeWood Regional Healthcare Foundation

County Auditor, John W Hoscheid presented a letter from LakeWood Regional Healthcare Foundation requesting financial support to help provide needed health care facilities and services for the people of our region.  No action was taken.

The meeting was called to recess at 10:20 a.m. and reconvened at 10:30 a.m.

2009 Elected Officials & Department Heads Salaries

Motion by Commissioner Todd Beckel to adopt the County Commissioners salary of $15,300 for year 2009; to adopt the County Board Chair salary of $16,300 for the year 2009 and to adopt a committee meeting per diem of $100 for the year 2009.  The salaries and per diems are remaining the same as the 2008 salary schedule. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen                $15,300.00

Todd Beckel                15,300.00

Patricia Beckel             15,300.00

Tom Hanson                 15,300.00

Kenneth Moorman       15,300.00

Board Chair                 16,300.00

Motion by Commissioner Moorman to adopt the following salary schedule, including longevity, for elected officials for year 2009. The salaries are remaining the same as the 2008 salary schedule.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Elected Officials – Department Heads:

Dallas Block               $65,314.06

Mark Hall                     49,982.20

John W Hoscheid         57,288.24

Susan Ney                    50,036.20

Motion by Commissioner Arnesen to adopt the following salary schedule, including longevity, for appointed department heads for the year 2009.  The salaries are remaining the same as the 2008 salary schedule.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Appointed Officials – Department Heads:

Wayne Bendickson    $57,362.63

Brent Birkeland           53,389.54

Bruce Hasbargen          92,596.60

Holly House                 23,900.00

Rick Rone                    17,741.00

Josh Stromlund            55,043.33

Nancy Wendler            59,132.63

MN Rural Counties Caucus

Correspondence from Dan Larson, MN Rural Counties Caucus (MRCC) asking counties to prioritize MRCC issues for the upcoming legislative session was discussed and a list of priorities were itemized. 

State Land Acquisition    

Discussion was had regarding the Dean Bernard land acquisition by the State of Minnesota Department of Natural Resources.  A resolution stating the same was discussed with no action taken at this time.  County Auditor, John W Hoscheid was requested to write a letter and ask the State of Minnesota Department of Natural Resources and Dean Bernard to attend the January 13, 2009 regular scheduled board meeting.

Cormorant Meeting Date

There was discussion to have another cormorant meeting with the Minnesota Department of Natural Resources.  No action was taken at this time.   County Auditor, John W Hoscheid was requested to contact the State of Minnesota Department of Natural Resources and set a date for a conference call or meeting with them and was to report back to the board.

Drainage Authority – County Ditch 1

Motion was made by Commissioner Todd Beckel to close the regular session at 11:00 a.m. and open the Drainage Authority meeting.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  Those attending the meeting were:  Commissioners Arnesen, Patty Beckel, Todd Beckel and Moorman.  Also attending were:  Public Works Director, Bruce Hasbargen; County Auditor, John W Hoscheid; Interim County Attorney, Michelle Moren; John Oren; Milo Ravndalen and local citizens of Lake of the Woods County.

Public Works Director, Bruce Hasbargen explained the history of the County Ditch 1 and the current issue on the property of Milo Ravndalen.  The board referenced a letter from Kurt Deter, Rinke Noonan – Attorneys at Law, which was discussed at a previous board meeting.  This letter stated that under MN Statutes §103E, no work can be done on a county ditch project that has not been authorized by the Drainage Authority.  Under MN Statutes §103E.011, the Drainage Authority is the only one who has the ability to make orders to construct and maintain drainage systems.  Under MN Statutes §10E.081, Subd.2, a person may not willfully obstruct or damage a drainage project or system. 

Discussion was had with options for Milo Ravndalen to comply with and to restore the Ditch 1 to the satisfaction of the Public Works Director and the Ditch Authority.  A date will be set no later than Tuesday, March 31, 2009, for the Ditch Authority to meet and discuss funding options.

Motion was made by Commissioner Todd Beckel to close the Drainage Authority meeting at 11:50 a.m.  The motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The regular meeting reconvened at 11:51 a.m.

Wheelers Point Sanitary District Board Members Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution for

Election of Wheelers Point Sanitary District Board Members

Resolution 08-12-7

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Allan Thompson and Ron Stauss for a term to expire January 2, 2012, and Kent Spears and Brian Ney for a term to expire January 3, 2011.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business: 

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy.  

New:

There were no new updates at this time.

Committee Meeting Reports:

Commissioner Todd Beckel gave an update on the Northwest Regional Radio Board meeting and the Minnesota Board of Soil and Water Resources meetings he attended this month. The board also discussed the StoneGarden grant that the County is participating in.

Other – Bredeson Resolution:

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution

Recognizing Years of Service

Resolution No.  08-12-8

WHEREAS:  Commissioner Bredeson has served the residents of Lake of the Woods County for the last six years as Commissioner for District two (2);

WHEREAS:  Commissioner Bredeson will be retiring from county service, effective January 5, 2009;

NOW, THEREFORE, BE IT RESOLVED:  that the County Board of Commissioners extends its deepest appreciation to Commissioner Bredeson for his years of service.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Correspondence:

Correspondence was read and discussed:

  1. Minnesota Department of Natural Resources in reference to Notice of Sale of State Metallic Minerals Leases
  2. Minnesota Board of Water & Soil Resources in reference to Drainage Records Modernization Grants
  3. Minnesota Department of Revenue in reference to the Unallotment of Aids/Credits Impacting Lake of the Woods County

Adjournment

With no further business before the board, Vice Chair Patty Beckel adjourned the meeting at 1:20 p.m.

Attest:                                                                                                 Approved:       January 6, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, Chair

December, 2007

Commissioner Proceedings

December 11, 2007

The Lake of the Woods County Board met in regular session on Tuesday, December 11, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.  Also present were: Deputy Auditor Janet Rudd, Wade Johannesen and Penny Mio Hirst. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Motion by Commissioner Patty Beckel to approve the agenda with the following additions:  Auditor- claims; Attorney- MN Power and Light Company Tower Space Agreement; Resolution of support for the Wheeler’s Point Sewer District; BWSR appointment and remove George Swentik’s consent agenda and place under GIZIIBII’s time. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the consent agenda as follows: travel for Jodi Ferrier to East Grand Forks on December 19, 2007 for licensing investigations. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the minutes of November 27, 2007.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Chairman Todd Beckel welcomed Senator Saxhaug to the meeting. Senator Saxhaug congratulated the community on the school levy passing; discussed that he attended a meeting with the Education Finance Committee along with other Superintendents urging the committee to come up with more financing for school districts; discussed the tax bill for local government aid; Transportation Bill; HWY 11 Task Force- stating the need of State dollars for this project; Handed out spreadsheets of total wetland habitat, deepwater habitat, total upland, total county area and percent of upland for all 87 counties.  Chairman Todd Beckel opened up the floor for comments from constituents:  The following is a summarization of concerns:

Wetland rules and regulations; swimming pool levy and why the bill was allowed to pass; smoking law; deficit of the State, property tax classification for commercial properties; new formula for school funding, Hwy 11 needs for State help; Targeted Case Management-support of State funding for loss of federal funds; request that the Senator meet with the City of Williams to discuss the sewer problems, and gas tax increase.

The Commissioners thanked Senator Saxhaug for attending the meeting.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

Commissioners’ Warrants       $32,679.88

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

The meeting was called to recess at 10:08 a.m. and reconvened at 10:18 a.m. as follows:

The board discussed the 2008 Standard IRS Mileage Rates; rate for business miles was set at 50.5 cents per mile.

Motion by Commissioner Bredeson to set the mileage rate at the standard IRS rate for 2008.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

The board discussed committee updates as follows:  Soil and Water Conservation District (SWCD) will not be going with the County Health Insurance due to the cost and SWCD employees will receive a two step increase for 2008; the Roseau Co-op will be energizing the power line at the NW Angle; Department Heads requested copies of goals from the Committee of the Whole meeting.

County Surveyor, Donn Rasmussen met with the board and gave the following summary of county projects which Widseth, Smith and Nolting worked on in 2007: section corner re-monumentation, support GIS department, plat checks, Clementson property boundary line issues, and records maintenance.

The following resolution was proposed by Commissioner Bredeson and moved for adoption:

RESOLUTION 07-12-02

Appointment of County Surveyor

WHEREAS, M.S.389.011 provides that the term of office for the County Surveyor

by appointment must be licensed in Minnesota as a land surveyor; and

WHEREAS, A county surveyor appointed or elected after July 1, 1961, before entering upon duties, in addition to such bond and oath of office as is required to be filed, shall file certified evidence of license as a land surveyor for record with the county recorder and each license period thereafter while holding such office or designation shall file certified evidence of the license renewal for the then current period with the county recorder on or before the license expiration date.

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby appoints Donn Rasmussen as the County Surveyor for the term beginning January 1, 2008 and ending December 31, 2008.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Commissioner Patty Beckel requested a resolution of support from the board for the Wheelers Point Sanitary District to send letters of support to Senator’s and others for financial help with the project. Commissioner Patty Beckel will put this item on the next board agenda.

Commissioner Todd Beckel informed the board that Minnesota Rural Counties Caucus (MRCC) has nominated him to be a delegate to the WCA Permanent Rules Advisory Committee.

Motion by Commissioner Arnesen to authorize Commissioner Todd Beckel to accept the nomination and appointment to the WCA Permanent Rules Advisory Committee. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

SharRay Feickert representing the Baudette Community Foundation/Grand Theater met with the board to discuss the property tax classification status of the Grand Theater and informed the board that the Grand Theater would be applying for property tax exemption. She requested that the county pay the March, 2008 payment to CHI.

Motion by Commissioner Bredeson that Lake of the Woods County pay the next quarterly payment due in March, 2008 in the amount of $2,750 for the Grand Theater to CHI with the funding from the Economic Development Fund. Seconded by Commissioner Patty Beckel and the vote carried as follows: Yeas: Commissioner Bredeson, Moorman, Todd Beckel and Patty Beckel; Nays:  Commissioner Arnesen.

Motion by Commissioner Arnesen to support the tax exempt property status for the Grand Theater.  Seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

Deputy Auditor, Dale Boretski met with the board requesting approval of claims.

Motion by Commissioner Moorman to approve the claims against the county as follows: 

                                                Revenue                      $          49,973.32

                                                Road & Bridge           $           92,034.00

                                                County Development  $             1,360.56

                                                Solid Waste                 $           13,196.35156,564.23

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/11/2007 FOR PAYMENT 12/15/2007

      AMOUNT   VENDOR NAME                                                   AMOUNT   VENDOR NAME

          424.58 AMERI PRIDE LINEN & APPAREL SE                   5881.27 ED ARNESEN

          350.00 ASSN OF MN COUNTIES                                           462.08 BEST WESTERN – KELLY INN

          683.56 CANON FINANCIAL SERVICES                              1063.31 CATCO

      59980.80 CLARK EQUIP CO DBA BOBCAT                             456.29 CO-OP SERVICES, INC.

        7840.53 FRONTIER PRECISION INC                                     1259.53 GCR TIRE CENTER

          510.00 GOVERNMENT TRAINING SERV                             900.00 LEE HANCOCK

        1111.08 HOLTE IMPLEMENT, INC                                        992.27 HOWARD’S OIL COMPANY

      21800.00 INNOVATIVE BLDG SOLUTIONS                          4558.20 INSIGHT TECHNOLOGIES, INC

        1404.17 WADE JOHANNESEN                                                799.22 LAKE OF THE WOODS FOODS

        1820.00 LAKEWOOD FARMS INC                                        4757.93 LOW HIGHWAY DEPT

        6648.75 MAR-KIT LANDFILL                                               3612.00 MAXIMUS, INC

          528.64 JIMMY MCCOURT                                                   2761.77 MN COUNTIES COMPUTER CO-OP

          413.86 JEROME MOLINE                                                    1139.30 KENNETH MOORMAN

        5414.19 LAW MOREN                                                             850.28 THE NORTHERN LIGHT

          907.47 NW ANGLE & ISLAND FREIGHT                             597.79 NORTHWEST MECHANICAL SERVICE I

          352.08 QUILL CORPORATION                                              400.00 RINKE-NOONAN

        1664.31 RODERICK RONE JR                                                3500.00 SJOBERG’S INC

          468.59 STREICHERS’S                                                           507.10 US FOOD SERVICE

          623.82 VOYAGEURS COMM INC                                         658.55 WEST GROUP

        1585.56 WIDSETH SMITH NOLTING&ASSTINC

54 PAYMENTS LESS THAN  $300       6,875.35

FINAL TOTAL    $156,564.23

Further moved to authorize the payment of auditor’s warrants as follows:

                                                November 28, 2007    $ 329,334.39

                                                December   4, 2007     $   76,749.63

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

George Swentik, Chairman for the GIZIIBII RC&D Council met with the board to give a council update.  He reported that GIZIIBII secured a grant in the amount of $229,700 for the Williams Seed Company pilot project for Bio Gasification; the council is researching switch grass, winter canola and has worked hard on renewable energies. He also explained that there still is grant money available for Dry Hydrants.  The consensus of the board was to have him go forward with one (1) Dry Hydrant. George requested re-appointment to the GIZIIBII Council for 2008.

Motion by Commissioner Arnesen to appoint George Swentik, as member at large, for Lake of the Woods County to the GIZIIBII Council for 2008. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Chairman Todd Beckel discussed George Swntik’s consent agenda request.  George explained that the Washington D.C. airfare and motel cost are paid by the State. He explained his request was for per diem and mileage to the Twin Cities and back.

Motion by Commissioner Arnesen to authorize George Swentik to travel for GIZIIBII to the following: St. Cloud on Jan.30 for MARC&D meeting, to Washington D.C. on Feb. 24-28 for Leadership Training/Lobbying, to Rochester on March 9-11 for NCRC&D Mid Central States Regional Meeting and pay for meals, mileage and per diem according to Lake of the Woods Personal Policy.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The meeting was called to recess at 11:50 a.m. and reconvened at 1:00 p.m.

Motion by Commissioner Bredeson to close the regular meeting at 1:00 p.m. and open the Public Hearing as advertised for consideration of adoption of an Ordinance pursuant Minn. Stat. §84.87, Subd. 4 authorizing counties to enact an ordinance to raise the speed limit of snowmobiles to 65 miles per hour on lakes greater than 10,000 acres.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Chairman Todd Beckel opened the Public Hearing and asked for comments from the floor.  No comments were heard and no letters were received.

Motion by Commissioner Bredeson to close the Public Hearing at 1:08 p.m. and reconvene the regular meeting.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 07-12-01

Ordinance to Raise Speed Limit for Snowmobiles on Lake of the Woods

WHEREAS, Lake of the Woods County is authorized under Minn. Stat. § 84.87, Subd. 4 to enact an ordinance to raise the speed limit for snowmobiles on lakes larger than 10,000 acres.

NOW, THEREFORE, BE IT ORDAINED, by the Commissioners of Lake of the Woods County as follows:

The Board of Commissioners of Lake of the Woods County Ordains:

SNOWMOBILE SPEED LIMIT

ARTICLE 1- ADMINISTRATION

Authority:      Minnesota Statues §84.87, Subd. 4 authorize counties to enact an Ordinance to raise the speed limit of snowmobiles to 65 miles per hour on lakes greater than 10,000 acres.

Purpose:         The purpose of this Ordinance, which is enacted pursuant to Minnesota Statutes, is to increase the speed limit up to 65 miles per hour for snowmobiles traveling on marked trails during daylight hours on lakes greater than 10,000 acres.

ARTICLE 2- DEFINITIONS

The following words and phrases, when used in this ordinance, unless the content clearly indicates otherwise, shall have the meanings given them in this section.

  • Daylight Hours”– means the hours between sunrise and sunset.
  • Lakes Greater Than 10,000 Acres” – The following lake in Lake of the Woods County that is greater than 10,000 acres:  Lake of the Woods
  • Marked Trail”– means snowmobiles trails established and posted in accordance with 6100.5300 of Minnesota Rules.
  • Operate” – as defined in Minn. State.§ 84.81, Subd. 5, “Operate” means to ride in or on and control the operation of a snowmobile.
  • Snowmobile” – as defined in Minn. Stat. § 84.81, Subd.3 “Snowmobile” means a self-propelled vehicle designed for travel on snow or ice steered by skis or runners.

ARTICLE 3 – GENERAL PROVISIONS

Snowmobiles operating within Lake of the Woods County may travel up to the rate of 65 miles per hour when traveling on marked trails during daylight hours on Lake of the Woods.

ARTICLE 4- UNLAWFUL ACTIVITY

Notwithstanding the General provision of Article 3 of this Ordinance, it remains unlawful for any person to drive or operate any snowmobile at a rate of speed greater than is reasonable or proper under all of the surrounding conditions or circumstances.

ARTICLE 5- ENFORCEMENT

Conservation officers and other licensed peace officers are authorized to enforce the provisions of this Ordinance consistent with any authority imposed by statute.

ARTICLE 6- EFFECTUATION

This Ordinance shall be effective upon passage by the Lake of the Woods Board of Commissioners and approval of the Commissioner of Natural Resources.  Upon approval by the Commissioner of Natural Resources, Snowmobile Speed Limit Ordinance shall be disseminated to the appropriate law enforcement agencies.

This Ordinance was declared adopted by the Lake of the Woods County Board of Commissioners on the 11th day of December, 2007.

Seconded by Commissioner Moorman. It was adopted on the following vote:

Yeas:     Commissioner Arnesen, Patty Beckel, Todd Beckel, Moorman and Bredeson.

Nays:     None

Absent: None

This ordinance shall be in full force and effect upon adoption pursuant to Minnesota law.

Attest:                                                                         Approved:

_________________________                                  _______________________

Janet E. Rudd, Deputy Auditor                                 Todd Beckel, Chairman

After review, and in accordance with Minn. Stat. §84.87, Subd. 4, this Ordinance is hereby approved this ________ day of ___________, 2007.

__________________________________

Mark Holsten

Commissioner, Dept. of Natural Resources

(This Ordinance does not become effective until approved by the Commissioner of the Department of Natural Resources, once approved; this Ordinance will be published separately)

Interim County Attorney Michelle Moren and Lake of the Woods County Economic Development Director, Wyatt Johnson met with the board  to discuss the Headwaters Regional Development Commission (HRDC) Contract for Services for financial due diligence for grant and loan request. Michelle reported that everything looked fine except the indemnification of insurance is not in the contract, but the board could waive this as this is a very low risk contract.

Motion by Commissioner Patty Beckel to authorize the Chairman to sign the contract for services between HRDC and Lake of the Woods County effective December 1, 2007.  Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to close the regular meeting at 1:30 p.m. and open the Public Hearing as advertised for consideration of adoption of an Ordinance on Administrative Offense Tickets. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Chairman Todd Beckel opened the Public Hearing and asked for comments from the public.  No comments were heard and no letters were received. Commissioners asked Chief Deputy Sheriff, Jim Walton if this Ordinance will cause extra work for the department and the Attorney’s department.  Jim informed them it would not generate any extra work, but it serve as an extra tool for the deputies to use.  Interim County Attorney, Michelle Moren commented it will be less work for her office, as none of the Administrative Offenses Tickets would go through her office.

Motion by Commissioner Patty Beckel to close the Public Hearing at 1:45 p.m. and reconvene the regular meeting.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 07-12-03

Administrative Offenses Tickets

WHEREAS, Lake of the Woods County is enacting an Ordinance of Administrative Offenses Tickets.

WHEREAS, AnAdministrative Offenses Tickets is a violation of a provision of a Lake of the Woods Ordinances or State Law and is subject to the administrative penalties set forth in the schedule of offenses and penalties.  And administrative offense is not a crime.

NOW, THEREFORE, BE IT ORDAINED, by the Commissioners of Lake of the Woods County as follows:

ADMINISTRATIVE OFFENSE ORDINANCE

Purpose:  Administrative offense procedures established pursuant to this Section are intended to provide the public and the County of Lake of the Woods with an informal, cost effective, and expeditious alternative to traditional criminal charges for violations of certain Lake of the Woods County Ordinance and State Law provisions.  The procedures are intended to be voluntary on the part of those who have been charged with administrative offenses. At any time prior to payment of the administrative penalty as is provided for thereafter, the individual may withdraw from participation in the procedures, in which event the County may bring criminal charges in accordance with law. Likewise, the County of Lake of the Woods in its discretion may choose not to initiate an administrative offense and may bring criminal charges in the first instance.  In the event a party participates in the administrative offense procedures, but does not pay the monetary penalty which may be imposed, the County of Lake of the Woods will seek to collect the costs of the administrative offense procedures as part of a subsequent criminal sentence in the event the party is charged and is adjudicated guilty of the criminal violation.

            Section 1.        DEFINITIONS.  Except as may otherwise be provided or clearly implied by context, all terms shall be given their commonly accepted definitions.  For purposes of this Ordinance the following words and terms when used herein shall have the following meanings unless the context clearly indicates otherwise. 

            Administrative Offense.  An administrative offense is a violation of a provision of a Lake of the Woods County Ordinance or State Law and is subject to the administrative penalties set forth in the schedule of offenses and penalties referred to in Section 7, entitled “Offenses and Penalties”, hereafter. An administrative offense is not a crime.

            Section 2.        NOTICE.  The following employees of the County shall have the authority to issue notices for administrative offenses:

  • The Lake of the Woods County Sheriff and Sheriff’s Deputies.
  • The Fire Chief and Assistant Fire Chief.

Upon determining there has been a violation, a notice shall be given to the violator or in the case of a vehicular violation a notice of the violation may be attached to the vehicle. Said notice shall set forth the nature, date and time of the violation, the name of the official issuing the notice, and the amount of the scheduled penalty.

            Section 3.        PAYMENT.  Once such notice is given, the alleged violator may within ten (10) days of the time of issuance of the notice, pay the full amount set forth in the schedule of penalties for the violation.  The penalty may be paid in person or by mail, and payment shall be deemed to be an admission of the violation.  The payments shall be made to the Lake of the Woods County Treasurer.

            Section 4.        COURT APPEARANCE REQUEST.  Any person contesting an administrative offense pursuant to this Section may, within ten (10) days of the time of the issuance of the notice, request a District Court appearance.  A person requesting a District Court appearance will be issued a traffic and/or criminal citation/summons for the violation and a Court date will be scheduled. The administrative offense procedure will then terminate.

            Section 5.        FAILURE TO PAY.   In the event a party charged with an administrative offense fails to pay the penalty, a misdemeanor or petty misdemeanor charge may be brought against the alleged violator in accordance with applicable statutes.  If the penalty is paid within the time limits stated above, no such criminal charge will be brought by Lake of the Woods County for the same violation. 

            Section 6.        DISPOSITION OF PENALTIES.  All penalties collected pursuant to this Section shall be paid to the County of Lake of the Woods, deposited in a designated account in the County’s General Fund.

            Section 7.        OFFENSES AND PENALTIES.  Offenses which may be charged as administrative offense and the penalties for such offenses will be established by resolution of the Lake of the Woods County Board from time to time. Copies of such resolution(s) shall be maintained in the Office of the Lake of the Woods County Auditor.

            Section 8.        SUBSEQUENT OFFENSE.  In the event a party is charged with a subsequent administrative offense, within twelve (12) months for the same or substantially similar offense, the subsequent administrative penalty shall be increased by twenty-five percent (25%) (except speeding).

            Section 9.        EFFECTIVE DATE.  This Ordinance shall become effective upon its passage and publication as provided by law.

SCHEDULE OF ADMINISTRATIVE OFFENSES AND PENALTIES

Failure to Obey Traffic Signals – M.S. § 169.06                                      $50

(Signs, Signals & Markings)

Speeding – M.S. § 169.14 (Speed Limits, Zones & Radar)                     $50

Improper Lane use – M.S. § 169.18  (Driving Rules)                               $50

Improper Turns – M.S. § 169.19                                                               $50

(Turning, Starting & Signaling)

Failure to Yield Right of Way – M.S. § 169.20  (Right of Way)             $50

Stopping or Parking on a Roadway – M.S. § 169.35  (Parking)               $50

Littering – M.S. § 169.42  (Littering)                                                       $50

Failure to Use Passenger Restraint for Children – M.S. § 169.685          $50

(Seatbelt Passenger Restraint System for Children)

Seat Belt Violation – M.S. § 169.686  (Seatbelt Use Required)              $50

Trespass – M.S. § 609.605  (Trespass)                                                      $50

Disorderly Conduct – M.S. § 609.72  (Disorderly Conduct)                   $50

Public Nuisance – M.S. §609.74                                                               $50

Unlawful Deposit of Garbage – M.S. § 609.68                                        $50

(Unlawful Garbage)

Loud Exhaust – M.S. § 169.69  (Muffler)                     $50

Exhibition Driving – M.S. § 169.13                                                          $50

(Reckless or Careless Driving)

Off-Road Vehicle Violations – M.S. § 84.795;    § 84.805;                     $50

(Off-Road Vehicle Operation)

Snowmobile Violations – M.S. § 84.83;  § 84.88                                     $50

(snowmobiles)

ATV Violations – § 84.929                                                                       $50

Unlawful Smoking – M.S. § 609.681                                                       $50

Freedom to Breathe Act Violations – M.S. § 144.417                             $50

Driving without valid driver’s license – M.S. § 171.02                            $50

Dog – Public Nuisance  –    M.S § 347.04                                                $50

Animals – Running at Large  – M.S § 346.16                                           $50

Others as established by Resolution                                                         $50

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Commissioners asked Interim County Attorney, Michelle Moren how the City of Baudette Law Enforcement contract was proceeding. Michelle reported that it is in the process.

Chairman Todd Beckel presented a resolution that was requested by Headwaters Regional Development Commission, Laurie Kramka, Development Specialist for the approval of JOBZ modification for acreage swap.

The following resolution was offered by Commissioner Bredeson and moved for adoption:

RESOLUTION NO.  07-12-04

APPROVING JOBZ MODIFICATION

WHEREAS, the State of Minnesota implemented the Job Opportunity Building Zone (JOBZ) Program on January 1, 2004, and

WHEREAS, the Lake of the Woods County Board approved, by resolution dated August 12, 2003, specific areas designated as tax free zones and the State of Minnesota has approved those sub-zones within the Lake of the Woods County, and

WHEREAS, ANI is planning to incorporate a line expansion onto Parcel No. 60.51.05.010 and this parcel is currently not located in an approved Subzone.  Therefore, ANI has requested a sub-zone modification that may impact the tax basis for a portion of the property known as Parcel No. 60.51.05.010 (Approximately:  4,742 square feet to be impacted), and

WHEREAS, an ‘acreage swap’ is required by the State of Minnesota for each acre (or part of an acre) involved in a Subzone modification and Lake of the Woods County has approved that the acreage swap shall be taken from the northeast corner of Parcel No. 30.04.24.000 (JOBZ s.f. size approximately: 4,742 square feet), located in approved Subzone 2D, and

WHEREAS, job creation and economic growth is an important priority for Lake of the Woods County, and

WHEREAS, if ANI’s request for JOBZ designation and for a zone modification is approved by the City of Baudette at a public hearing, therefore

BE IT RESOLVED that the Lake of the Woods County Board at its meeting held on 11th day of December, 2007, upon careful consideration and review, approves the exchange of 4,742 square feet of the northeast corner of Subzone 2D Parcel No. 30.04.24.000 for 4,742 square feet in a new JOBZ Parcel No. 60.51.05.010, contingent upon the City of Baudette approving ANI for a JOBZ designated business at its public hearing.

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 2:12 p.m.

ATTEST:                                                                                             Approved: December 18, 2007

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Todd Beckel, Chairman

Commissioner Proceedings

December 18, 2007

The Lake of the Woods County Board met in regular session on Tuesday, December 18, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Wade Johannesen and John Oren. Chairman Todd Beckel called the meeting to order at 8:10 a.m. and led the Pledge of Allegiance. 

Motion by Commissioner Bredeson to approve the agenda with the following additions:  travel for Rita Krause to Brainerd on January 9-10 for Child Support Training; County Sheriff for approval of cell phone purchases, Auditor for approval of Resolution for Health Savings Account. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the consent agenda as follows: travel for Mark Hall, John W. Hoscheid and Dale Boretski to Minnetonka on January 15-18 for MACO Winter Conference; Josh Stromlund to Maple Grove on January 6-7 for Wet Land Technical Committee and Rita Krause to Brainerd on January 9-10 for Child Support training. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman to approve the minutes of December 11, 2007.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion by Commissioner Arnesen to approve the claims against the county as follows:

Commissioners’ Warrants       $9,398.45

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Nancy requested approval of the following contracts:

Motion by Commissioner Moorman to approve the contract between Connie Anderson Aagard (CJA Consulting) and Lake of the Woods County Social Services for 2008, for the provision of individual and family therapy services, and consultation, training, and clinical supervision to agency staff, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2008, for the provision of MIS services, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2008, for the provision of homemaker services, respite care services, companion services and personal care services and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2008, for the provision of skilled nursing services, home health aide services, and in-service education and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2008, for the provision of employment and training services and independent living skills services, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2008, for the provision of adult in-home support services, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2008, for the provision of family based services, including intensive in-home treatment and CADI/TBI family counseling and training services, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  Seconded by Commissioner Patty Beckel land the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the contract between Lake of the Woods County and Rural Minnesota CEP (RMCEP) for the delivery of Minnesota Family Investment Program (MFIP) and Diversionary Work Program (DWP) employment related services for 2008 with option for a one year extension for 2009, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried. 

Motion by Commissioner Bredeson to approve the 2008-2009 Biennial Title IV-D Cooperative Agreement with the Minnesota Department of Human Services and the Lake of the Woods County Offices of Social Services, Sheriff, and County Attorney to set forth their respective responsibilities in providing services necessary for the operation of the child support enforcement program under Title IV-D of the Social Security Act., and to compensate said county entities with respect to reimbursement for costs incurred in providing services necessary to operate the Child Support Enforcement System in Lake of the Woods County and authorize Nancy Wendler, Social Services Director, Michelle Moren, Interim County Attorney, and Dallas Block, County Sheriff  to sign same.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the contract between Robyn Sonstegard and Lake of the Woods County Social Services effective 12/15/07 – 05/31/08, for the provision of providing assistance and consultation for the duties of the Fiscal Officer position,  and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman to approve the contract between MeritCare/Northwest Medical Center and Lake of the Woods County Social Services for 2008, for the provision of emergency mental health services, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion by Commissioner Patty Beckel to approve the claims against the county as follows: 

                                                Revenue                      $          24,851.60

                                                Road & Bridge           $           11,750.64

                                                Solid Waste                 $            5,668.8542,271.09

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/18/2007 FOR PAYMENT 12/21/2007

AMOUNT   VENDOR NAME                                                  AMOUNT   VENDOR NAME

          350.20 ACCLAIM BENEFITS                                               1833.70 ANDY’S GARAGE, INC.

    406.40 BRAD’S PLUMBING & HEATING, INC                         2161.78 CO-OP SERVICES, INC.

    388.79 JOHN HOSCHEID                                                             745.16 HYATT REGENCY MINNEAPOLIS

    660.00 LAKEWOOD NURSING SERVICE                                 1319.19 MILLENNIUM HOTEL

    345.50 JEROME MOLINE                                                          1325.68 NORTH EAST TECHNICAL SERVICE,I

   3556.60 NORTHERN OVERHEAD DOOR CO                              833.33 NW MN HOUSEHOLD HAZARDOUS

    492.82 QUILL CORPORATION                                                    875.58 R & Q TRUCKING, INC

   2000.00 RESERVE ACCOUNT                                                      376.00 SILVER CREEK EMBROIDERY

    308.12 GEORGE SWENTIK                                                       3500.00 T & M SALES  DBA

    350.74 T R JOBBING                                                                15150.00 UNIVERSITY OF MN

    552.30 WEST GROUP                                                                 2688.71 WOODY’S SERVICE

17 PAYMENTS LESS THAN  $300       2,050.49

FINAL TOTAL     $42,271.09

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid presented the resolution of adoption of the 2008 Budget and Tax Levy.

RESOLUTION ADOPTING 2008 BUDGET AND TAX LEVY

Resolution No. 2007-12-05

The following Resolution was proposed and moved for adoption by Commissioner Ed Arnesen.

WHEREAS, the certified county budget for the year 2008 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2008:

                        Revenue Fund                       $1,192,091

                        Road & Bridge                      $   436,555

                        Welfare                                  $   542,156

                        Total                                       $2,170,802

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2008:

                        Twp Road & Bridge             $  384,076*

                        Twp Fire – Baudette              $    19,000

                        Williams                                 $    26,400

                        NW Angle                              $      6,500

                        Total                                       $  435,976

$7,500 of which is specifically levied to NW Angle residents and designated for Calcium Chloride in the NW Angle

Seconded by Commissioner Patricia Beckel, and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid presented a resolution for amendment to the Lake of the Woods Flexible Spending Account (FSA) Plan to include the Health Savings Account (HSA) on a pre-tax basis with a limited scope within the FSA.

The following resolution was offered by Commissioner Bredeson and moved for adoption:

Resolution 07-12-06

Resolution Amending the Lake of the Woods County Flexible Spending Account

WHEREAS, Lake of the Woods County previously adopted the Lake of the Woods County Flexible Spending Account Plan on July 1, 1990;

WHEREAS, Lake of the Woods County considers it desirable and in the best interests of the Plan to amend the Plan;

NOW, THEREFORE, pursuant to the authority reserved in the Plan to allow amendments to the Plan, the Plan is amended as follows:

  • The Plan shall make available to Eligible Employees the health savings account (HSA) benefit on a pre-tax basis.
  • A limited health reimbursement account shall be established with a maximum coverage amount of $3,000.

NOW, THEREFORE, BE IT RESOLVED, that Lake of the Woods County Flexible Spending Account Plan be and the same is amended effective January 1, 2008;

BE IT FURTHER RESOLVED, that any proper members of the Board of Commissioners are hereby authorized to make such contributions from the funds of the Employer as are necessary to carry out the provisions of said plan at any time; and

BE IT FURTHER RESOLVED, that in the event any conflict arises between the provisions of said Plan and the Employee Retirement Income Security Act of 1974 (ERISA) or any other applicable law or regulation (as such law or regulation may be interpreted or amended), the Companyshall resolve such conflict in a manner which complies with ERISA or such law or regulation.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The Commissioners discussed the Committee of the Whole meeting and the goals that were discussed. The following goals were discussed: Development Fund with the possibility of creating a designated revolving loan fund; County Efficiencies to explore and analyze the structure of county offices and possibility of combining offices under fewer department heads; Appointment of County Attorney verses Elected; added long term County Building plans.

Jeff Poolman, representing the Depot Preservation Alliance (DPA) informed the board of a grant that is available from the Minnesota Historical Society and MnDOT offering transportation themed grants, with the minimum grant award of $100,000 which would require a 20% cash match. The grant also requires that the DPA have a local county sponsor for this project.

Motion by Commissioner Todd Beckel to authorize Lake of the Woods County Public Works Director as the local county sponsor and authorizes a letter of commitment in the amount of $25,000 to the DPA towards the grant application with the Minnesota Historical Society. If the grant is awarded to the DPA, the $25,000 commitment from Lake of the Woods County will become a loan to the DPA with terms and conditions set forth at that time. Seconded by Commissioner Moorman. Chairman Todd Beckel called for a roll call: 

Yeas:  Commissioners Todd Beckel, Moorman and Patty Beckel; Nays: Commissioners Arnesen and Bredeson.  Absent: None. Motion carried.

Commissioner Arnesen excused himself from the meeting at 10:22 a.m. due to other obligations.

The meeting was called to recess at 10:24 a.m. and reconvened at 10:27 a.m. as follows:

Public Works Director, Bruce Hasbargen met with the board requesting approval for travel on April 20-24 to the National Association of County Engineers Annual Conference in Portland Oregon. The board requested that Bruce come back with more information.

Public Works Director, Bruce Hasbargen requested approval for final payment for M & K Bridge Construction  Inc. and gave the final over runs and under runs report.

Motion by Commissioner Todd Beckel to accept the County Public Works director’s Certificate of Performance for SP 39-598-35 and SP 39-598-52 for M & K Bridge Construction, Inc. of Walnut Grove, MN in the total amount of $528,302.40 and hereby authorize final payment of $26,415.12.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen informed the board that the membership renewal from the Minnesota Transportation Alliance was received and wanted to know if the county still wanted to be a member, and if so, the county should attend the Rally that is scheduled in March.

Motion by Commissioner Bredeson to maintain the membership with the Minnesota Transportation Alliance. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board and informed them that he was officially appointed to the Wet Land Technical Committee which will review the proposed language changes.

Commissioner Patty Beckel presented a resolution of support for the Wheeler’s Point Wastewater System.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 07-12-05

Resolution of Support

Wheeler’s Point Wastewater System

WHEREAS, the Wheeler’s Point Sanitary District is located in a densely populated area of Lake of the Woods County;

WHEREAS, the economic base within the project area and Lake of the Woods County as a whole, is heavily based to the tourism industry;

WHEREAS, growth in the Wheeler’s Point area, a major destination of the County’s tourism industry, has been stymied by the areas lack of sufficient land to handle additional wastewater treatment systems;

WHEREAS, the Minnesota Pollution Control Agency (MPCA) has indicated that future expansion of the business facilities located in the Wheeler’s Point area will not be approved until such time as the existing wastewater treatment systems are increased or upgraded;

WHEREAS, the existing property owners within the Wheeler’s Point area do not have the financial capacity, nor sufficient area, to make the necessary improvements to establish a compliant sanitary sewer system due to current setback regulations from wells and structures;

WHEREAS, wastewater infrastructure is necessary to maintain the water quality of the Rainy River and Lake of the Woods;

THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioner’s support the Wheeler’s Point Sanitary Districts request for funds to establish a wastewater system.

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block met with the board requesting permission to purchase two new cell phones for his department.

Motion by Commissioner Bredeson to authorize County Sheriff, Dallas Block to purchase two new cell phones, contingent upon the Technology Committees Cell Phone policy. The Technology Committee will be meeting Wednesday, December 19, 2007.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

The board discussed agenda items for the year end meeting on December 31, 2007.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 11:14 a.m.

ATTEST:                                                                     Approved:       December 31, 2007

_____________________________                          ____________________________

John W. Hoscheid, County Auditor                           Todd Beckel, Chairman

Commissioner Proceedings

December 31, 2007

The Lake of the Woods County Board met in regular session on Monday, December 31, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.  Also present were: County Auditor John W. Hoscheid and John Oren. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Motion by Commissioner Arnesen to approve the agenda with the following additions and deletions: Correspondence: Department of Natural Resources, Mental Health Grant and remove Veteran’s Service Officers from the agenda.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the consent agenda as follows: travel for Monique Arnesen to Grand Rapids on February 4-6, March 6-7 and April 9-11 for Social Worker Core training. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the minutes with changes of December 18, 2007.  Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion by Commissioner Arnesen to approve the claims against the county as follows:

Commissioners’ Warrants       $ 12,807.55

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion by Commissioner Bredeson to approve the claims against the county with the exception of claim number 173: 

                                                Revenue                      $  52,761.86   

                                                Road & Bridge           $    4,233.44     

                                                Solid Waste                 $     1,602.99                 58,598.29

WARRANTS FOR PUBLICATION                

WARRANTS APPROVED ON 12/31/2007 FOR PAYMENT 12/31/2007

    AMOUNT   VENDOR NAME                                            AMOUNT   VENDOR NAME

              1525.29 AMERICAN SOLUTIONS FOR BUSINES          1600.00 ANOKA COUNTY

                479.25 AUSTIN TOWING                                                410.85 BRAD’S PLUMBING & HEATING, INC

              2067.62 CO-OP SERVICES, INC.                                   21216.00 ELK RIVER CHRYSLER, INC

              1560.00 FAR NORTH PUBLIC TRANSIT                          342.19 GARY’S AUTO

                817.00 HOLIDAY INN – ST. CLOUD                               451.95 HOLIDAY INN RIVERCENTRE

              1404.17 WADE JOHANNESEN                                        2500.00 KOOCHICHING CO AUDITOR

                311.65 LAKE ROAD DIESEL INC                                   682.86 LIFE-ASSIST, INC

                370.62 LUTHERAN SOCIAL SERVICE OF MN              671.18 MN COUNTIES COMPUTER CO-OP

                937.00 MN COUNTIES INSURANCE TRUST                  991.09 MN DEPT OF TRANSP

                600.00 MN OFFICE OF ENTERPRISE TECHNO             387.00 KENNETH MOORMAN

              5355.02 LAW MOREN                                                       771.40 NORTRAX EQUIPMENT COMPANY

                324.92 PITNEY BOWES INC.                                        5550.00 PRO-WEST & ASSOCIATES, INC

                342.78 PUBLIC SAFETY CENTER, INC                          319.50 SANDPIEPER DESIGN

                430.20 TONY DORN, INC.                                               412.24 US FOOD SERVICE

                553.21 JAMES WALTON                                                 625.00 WIDSETH SMITH NOLTING&ASST INC

49 PAYMENTS LESS THAN  $300       4,588.30

FINAL TOTAL     $58,598.29

Further moved to authorize the payment of auditor’s warrants as follows:

                                                December 19, 2007     $162,833.36

                                                December 20, 2007     $185,551.50

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Sue Ney, Chairman of the Compensation Plan Committee met with the board and presented the recommendation from the committee for the new position of Administrative Assistant for the Sheriff’s office.

Motion by Commissioner Moorman to approve the recommendation from the Compensation Plan Committee to place the new position of Administrative Assistant-Sheriff’s Office on the Compensation Structure as a grade 8.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Human Resources Director, Wade Johannesen met with the board to discuss the Professional Services Contract for the Human Resources Director.

Motion by Commissioner Patty Beckel to renew the Professional Service Contract for Human Resources Director as presented, effective January 1, 2008 and terminating December 31, 2008 and to authorize the County Board Chairman, Interim County Attorney and County Auditor to sign.  Seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

Human Resources Director, Wade Johannesen met with the board requesting approval for the Telephone Policy, authorization to hire a Social Services Fiscal Officer and to advertise and hire a vacant Social Services Case Aide.

Motion by Commissioner Moorman to approve the Lake of the Woods County Telephone Policy as presented.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to authorize Social Services Director, Nancy Wendler and Human Resources Director, Wade Johannesen to hire a Social Services Fiscal Officer.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to authorize Social Services Director, Nancy Wendler and Human Resources Director, Wade Johannesen to advertise and hire a Social Services Case Aide.  Seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

County Assessor, Wayne Bendickson met with the board and updated them on the progress of the CAMA program.

The Board discussed the 2008 Committee Directory. Human Resources Director, Wade Johannesen recommended to combine the Compensation Plan Committee and the Personnel Committee.  Board consensus was to approve the combining with Wade Johannesen to serve as facilitator and a nonvoting member.

The following committees will be added:  Regional Radio Board, Lake of the Woods Affordable Housing, County TV and Highway 11 Task Force.  The board removed the Committee of Accountable Time Keeping.  The appointments to committees will take place on January 8, 2008 Organizational meeting.

Public Works Director, Bruce Hasbargen met with the board and requested approval to attend the National Association of County Engineers’ Annual Meeting.

Motion by Commissioner Arnesen to authorize the Public Works Director to attend the national Association of County Engineers’ Annual Meeting and Management & Technical Conference in Portland, Oregon, April 20-24, 2008.  Seconded by Commissioner Bredeson and the vote carried as follows:  Voting Yeah:  Commissioners Bredeson, Moorman, Patty Beckel and Arnesen.  Voting Ney: Commissioner Todd Beckel.

County Auditor, John W. Hoscheid presented an application for an off-sale combination intoxicating liquor license.

Motion by Commissioner Patty Beckel to approve an off-sale combination intoxicating liquor license for Sportsman’s of Oak Island Lodge from January 10, 2008 to June 30, 2008 contingent upon approval of the County Sheriff and Interim County Attorney.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid requested approval to authorize a temporary loan to the Forfeited Tax fund to mitigate a temporary negative balance.

Motion by Commissioner Moorman to authorize a temporary loan to the Forfeited Tax fund to mitigate a temporary negative cash balance.  Seconded by Commissioner Bredeson and the same being put to a vote, was unanimously carried.

Motion by Commissioner Bredeson to approve claim number 173.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

The board reviewed the correspondence from the Department of Natural Resources in regards to the Ordinance for the Snowmobile speed limit and the CY2008 and 2009 Adult Mental Health Grant Awards.

Motion by Commissioner Arnesen to call the meeting adjourned at 12:45 p.m.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

ATTEST:                                                                     Approved:       January 22, 2008

_____________________________                          ____________________________

John W. Hoscheid, County Auditor                           Todd Beckel, Chairman