Commissioner Proceedings

November 24, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 24, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Joe Grund, Buck Nordlof, and Jon Waibel.  Commissioner Ed Arnesen attended the meeting by phone conference. Also present: County Auditor/Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda with the following additions: Sheriff/Jail Update, Auditor-Treasurer/Hoffman, Philipp & Knutson Multi-Year Audit Services Agreement, and Emergency Management/Credit Card Limit Increase.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of November 10, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $19,862.03, Commissioners Warrant’s $1,289.88, Commissioners Warrant’s $7,795.37.

Approval of Contract with Tri-Valley for Volunteer Driver Services

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Contract for Rural Transportation Collaborative Volunteer Driver Services with Tri-Valley and for Social Services Director Amy Ballard to sign the same.

Approval of Children’s Mental Health Grant Contract

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Minnesota Department of Human Services County Grant Contract with the State of Minnesota’s Department of Human Services, Behavioral Health Division and for Social Services Director Amy Ballard to sign the same.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve the additional COVID-19 claims and warrants against the County to be paid by Auditor Warrants.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the claims against the County as follows: Revenue $49,069.26; Road & Bridge $19,968.54; County Development $200; Solid Waste $16,550.50.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/24/2020 For Payment 11/25/2020

Vendor Name Amount

Counties Providing Technology 3,751.00

DSC Communications 3,590.00

Element Materials Technology 18,670.00

Lakewood Health Center 11,250.00

North East Technical Service,Inc 3,628.74

R & Q Trucking, Inc 2,575.00

Short Elliott Hendrickson, Inc 4,078.26

Titan Energy Systems, Inc 2,853.60

U.S. Bank Equipment Finance 6,268.50

Voice Products 6,714.58

WatchGuard Video 4,720.00

38 Payments less than 2000   17,688.62

                                  Final Total: 85,788.30

Further moved to authorize the payment of the following auditor warrants: November 9, 2020 for $470,858.47, November 9, 2020 for ($60,000), November 12, 2020 for $179,353.82 and November 18, 2020 for $126,573.84.

Affidavit of Lost Warrant

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Cody Hasbargen and carried unanimously by roll call to approve the application and affidavit for lost warrant for Bobby J. Beggs, dated March 13, 2020 for $144.60 without furnishing indemnifying bond.

Resolution for Election Polling Places

The following resolution was offered by Commissioner Joe Grund and moved for adoption:

A Resolution Establishing County Precincts and Polling Places

Resolution 20-11-04

WHEREAS, Minnesota Statutes, Section §204B16, Subdivision 1 requires that by December 31^st of each year, the County must designate by resolution a polling place for each election precinct; and

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners, State of Minnesota hereby establishes polling places of the following County precincts: Baudette City Hall – Precincts 1B and 2B; Lake of the Woods County Government Center – All Mail Precincts including: 1A, 2A, 2C, 3A, 3B, 3C, 3D, 3E, 4A, 4B, 4C, 5A, 5B, 5C and 5D.  

The resolution was seconded by Commissioner Buck Nordlof the same being put to a vote, was unanimously carried by roll call.

MN Department of Revenue Lodging Tax Collection Agreement

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to enter into an agreement with the Minnesota Department of Revenue for collection of local lodging tax for Lake of the Woods County and for Chairman Jon Waibel and Auditor-Treasurer Lorene Hanson to sign the same.

Government Management Group Services Agreement 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to enter into an agreement with Government Management Group for Services Cost Allocation Plans in the amount of $3,750 for fiscal years ending December 31, 2020, 2021, 2022, 2023 and 2024 and authorize Chairman Jon Waibel to sign the same.

Con-Con Fund Application Review 

Lake of the Woods County Development Year 2021

Baudette Arena Association Inc: $12,500
Lake of the Woods International Ice Arena: $40,000

Williams Arena: $7,000

Economic Development Authority: $10,000

Depot Preservation Alliance: $5,000

Friends Against Abuse: $2,500

LOW Historical Society: $17,665

LOW Humane Society: $7,500

U of M Extension: $2,000

Williams Public Library: $650

Joint Powers Natural Resources Board: $1,000

LOW Rod and Gun Club: $1,500

LOW School Trap Team: $2,000

LOW Senior Fishing: $1,500

Rinke-Noonan-Retainer-Drainage: $2,400

St Louis County Auditor: $2,000

Take A Kid Fishing: $1,000

Williams Youth Recreation Assoc: $3,000

Widseth Smith Nolting: $16,000

Audit Fees: $900

Beaver Control Damage: $10,000

Drainage: $10,000

Total Approved Contributions for 2021: $156,115       

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to make allocations to the above organizations from the Con-Con funds, payable 2021.

Hoffman, Philipp & Knutson Multi-Year Audit Services Agreement

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to authorize entering into the multi-year audit agreement with Hoffman, Philipp, and Knutson, PLLC for audit services of Lake of the Woods County for years ended December 31, 2020, 2021, 2022, 2023 and 2024 at a fee of $29,000 per year and for Chair Jon Waibel and Auditor-Treasurer Lorene Hanson to sign the same.

FRIENDS AGAINST ABUSE – Jenell Feller

Jenell Feller gave an update to the Board on the Friends Against Abuse program in Baudette.

RECESS

The Board took a brief recess at 9:55 a.m. and reconvened the meeting at 10:00 a.m.

BOLLIG

Resolution for Intention to be the Public Sponsor of a New Public Use General Aviation Municipal Airport

The following Resolution was offered by Commissioner Ed Arnesen and moved for adoption: 

A RESOLUTION OF THE BOARD OF COMMISSIONERS OF

LAKE OF THE WOODS COUNTY, MN.

STATING THE COUNTY’S INTENTION TO BE THE

PUBLIC SPONSOR FOR A NEW PUBLIC USE GENERAL AVIATION

MUNICIPAL AIRPORT LOCATED ON THE NORTHWEST ANGLE, MN

RESOLUTION NO. 2020-11-05

WHEREAS, the Lake of the Woods County Board, and the surrounding community, recognizes the unique geographic and historic position of the detached portion of the county, state of Minnesota and the United States known as the Northwest Angle, and

WHEREAS, the County Board understands the perilous situation surrounding the welfare of the citizens that are suffering under the current quarantine and subsequent closure of the international border, and

WHEREAS, the County Board recognizes that a general aviation, public use airport is a critical, yet missing, transportation link that is vital to strengthening and supporting the regional and local transportation system, and

WHEREAS, the County and the residents of the Northwest Angle community recognizes that the lack of airport facilities places human health and safety in peril, and exacerbates community and economic isolation, and 

WHEREAS, the County Board acknowledges that public safety, health, nutrition and economic needs, and future economic growth potential will be greatly improved by the construction of a general aviation airport at an appropriate location on the Northwest Angle, and

WHEREAS, the County Board approves and supports the efforts to study the feasibility of constructing a new airport facility at an appropriate location that will accommodate current and future community and aviation needs while minimizing impacts to natural and cultural resources, and,

WHEREAS, the County Board authorizes the Federal Aviation Administration (FAA) and Minnesota Department of Transportation (MNDOT) Aeronautics to undertake a primarily federally funded feasibility study and Master Planning Study primarily for an airport at or near the North West Angle of Minnesota, and

WHEREAS, the County Board acknowledges the FAA, as the Lead Federal Agency, will begin appropriate tribal consultation during airport planning with associated Native American governments including the Red Lake Nation.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods Board of Commissioners hereby declares its intent to be the Public Sponsor of an airport at the Northwest Angle, and urges support for the FAA and MnDOT Aeronautics to take the actions necessary to fulfill the spirit of Governor Walz’s Executive Order 19-24, to finalize site selection, and provide the grant funds necessary to accomplish this purpose.

The resolution was seconded by Commissioner Joe Grund, and the same being put to a vote, was unanimously carried by roll call.

HUMAN RESOURCES

Stipend Review

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve a $500 stipend for Sandy Peterson and Tami Maurer for the month of November 2020.  The stipend will end on November 30, 2020.

COUNTY SURVEYOR CONTRACT

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve entering into a professional services contract with Widseth, Smith, Nolting and Associates Inc. for County Surveyor Services, the time period commencing January 1, 2021 and terminating December 31, 2024 at a cost of $15,000 per year and for Chair Jon Waibel, Auditor-Treasurer Lorene Hanson and County Attorney James Austad to sign the same.

COUNTY HIGHWAY/LANDFILL

Highway

Update

County Engineer AJ Pirkl provided a highway update.  

Main Street Design Contract

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve a contract with Freeburg and Grund in the amount of $47,200 for design of Main Street in Baudette from the Brink Center to the Grand Theater.

Recognition of Years of Service Resolution – Mike Anderson

The following resolution was offered by Chairman Jon Waibel and moved for adoption:

RECOGNITION OF YEARS OF SERVICE 

MICHAEL ANDERSON

RESOLUTION NO. 2020-11-03

WHEREAS, Michael Anderson has served Lake of the Woods County as a Heavy Equipment Operator and Maintenance Supervisor since April 17, 1989;

WHEREAS, Michael will retire from Lake of the Woods County effective December 1, 2020 with thirty-one years of service;

NOW, THEREFORE, BE IT RESOLVED, That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Michael for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried by roll call.

Landfill Update

County Engineer AJ Pirkl provided a landfill update.

Ditch Authority

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and unanimously carried by roll call to close the regular meeting and open Ditch Authority.

The Ditch Authority discussed maintenance work for JD 22 and County Ditch 1, which will be reviewed with Roseau County.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and unanimously carried by roll call to close the Ditch Authority meeting and open the regular meeting.

County Ditch 1 Grant Acceptance from One Watershed One Plan    

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and unanimously carried by roll call to accept a grant from One Watershed One Plan for project development to address erosion on County Ditch 1. The cost for project development will be $31,500 with a county required match of $3,500 to be paid with state-aid funds.

Permission to Advertise RFP for County Ditch 1 Repair

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and unanimously carried by roll call to approve permission to advertise RFP for County Ditch 1 repair.

SHERIFF

Jail Update

Sheriff Gary Fish provided an update to the Board.  Fish received communication from the Department of Corrections that a two-year extension (through July 1, 2023) was granted on the sunset date for progress on the new jail, as long as benchmarks continue to be met.  Fish plans to work on a contract with Roseau County and will continue work on additional projects, including a camera system and records management system (RMS).  Commissioner Buck Nordlof agreed to meet with the Sheriff’s Department to review their RMS needs.  The Board would like a report prepared showing the cost savings from programs that would be replaced if the new RMS system was purchased. It was also requested that the RMS vendor provide a presentation to the Board.

RECESS

The Board took a brief recess at 11:36 a.m. and reconvened the meeting at 11:41 a.m.

EMERGENCY MANGEMENT

2020 Multi-Hazard Mitigation Plan Adoption by Resolution

The following Resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve the following: 

RESOLUTION OF ADOPTION OF THE 

LAKE OF THE WOODS COUNTY

ALL-HAZARD MITIGATION PLAN

Resolution No.  20-11-06

WHEREAS, Lake of the Woods County has participated in the hazard mitigation planning process as established under the Disaster Mitigation Act of 2000, and

WHEREAS, the Act establishes a framework for the development of a County Hazard Mitigation Plan; and

WHEREAS, the Act as part of the planning process requires public involvement and local coordination among neighboring local units of government and businesses; and

WHEREAS, the Lake of the Woods County Plan includes a risk assessment including past hazards, hazards that threaten the County, an estimate of structures at risk, a general description of land uses and development trends; and

WHEREAS, the Lake of the Woods County Plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and

WHEREAS, the Lake of the Woods County Plan includes a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how Lake of the Woods County will maintain public participation and coordination; and

WHEREAS, the Plan has been shared with the Minnesota Division of Homeland Security and Emergency Management and the Federal Emergency Management Agency for review and comment; and

WHEREAS, the Lake of the Woods County All-Hazard Mitigation Plan will make the county and participating jurisdictions eligible to receive FEMA hazard mitigation assistance grants; and 

WHEREAS, this is a multi-jurisdictional Plan and cities that participated in the planning process may choose to also adopt the County Plan.

NOW THEREFORE BE IT RESOLVED that Lake of the Woods County supports the hazard mitigation planning effort and wishes to adopt the Lake of the Woods County All-Hazard Mitigation Plan.

Adoption of the Emergency Operations Plan for 2021

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve the Lake of the Woods County Emergency Operations Plan for 2021.

Request for Credit Card Limit Increase

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve a county credit card limit increase to $5,000 for Jill Hasbargen Olson, Lake of the Woods County Emergency Management Director. This is a temporary increase to be revisited after the pipeline protesting issues in neighboring counties cease or in June of 2021, whichever is sooner.

COVID-19 UPDATE

Media Campaign 

Jill Hasbargen Olson, Emergency Management Director, provided an update on a media campaign that was launched this week to encourage wearing masks to slow the spread of COVID-19. Some of the media materials will be available for local businesses to use as well.  Hasbargen Olson also mentioned the use of COVID-19 funds to sponsor a related coloring contest with the Northern Light Region.

Government Center

Jill Hasbargen Olson, Emergency Management Director, discussed what would initiate the Government Center to go to an appointment-only status.  It was agreed that this decision would be made when/if the Lake of the Woods School goes to distance learning.

County Employees

The Board encourages employees to consult with department heads about working remotely, after traveling out of the state.

Public Health/Hospital Update

Kay M. Schell, Public Health Manager at CHI LakeWood Health, provided an update. Positive cases of COVID-19 are rising in Lake of the Woods County.  The school is doing well, but because numbers are up in the county, if someone at the school has one of the less common symptoms they are asked to go home.  Surrounding counties have found that the distance learners have more positive cases compared to those who are attending school in the classroom.  ICU beds are very limited in the area.  CHI LakeWood Health long-term care residents and staff are tested for COVID-19 every week and all other staff are tested monthly.  COVID-19 testing is available at CHI LakeWood Health with doctor order.  There is also a no-cost, at-home COVID-19 saliva test that can be requested through the Minnesota Department of Health.  No timeline is available for the vaccine, but there is a prioritization for healthcare workers and long-term care.

RYAN ZEMEK, ECONOMIC DEVELOPMENT AUTHORITY DIRECTOR

CARES Grants

Ryan Zemek, Economic Development Authority Director, provided an update on the additional applications and award amounts for the CARES Grants. It was the consensus of the Board for Lake of the Woods Economic Development Authority to proceed with the awards as presented.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the CARES Grants as presented and to appropriate and transfer $8,100 to the Economic Development Authority Fund.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 12:35 p.m. 

Attest: December 15, 2020

______________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman Jon Waibel

Commissioner Proceedings

November 10, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 10, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Joe Grund, and Jon Waibel.  The following members were present by phone: Commissioners: Ed Arnesen and Buck Nordlof. Also present: County Auditor/Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the agenda with the following additions: Human Resources/Permission to advertise, interview and hire a heavy equipment operator; County Highway/Approve wage for supervisor position, EDA/Resolution for Minnesota Investment Fund Program and Auditor-Treasurer/ Northwest Minnesota Fraternal Order of Police Lodge #8 Gambling Permit.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the official and summarized minutes of October 27, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve the following claims: Commissioners Warrant’s $9,494.83 Commissioners Warrant’s $1,606.69, Commissioners Warrant’s $6,541.30.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve the claims against the County as follows: Revenue $105,253.09; Road & Bridge $52,288.17; County Development $5,851.50; Joint Ditch $287.50; Solid Waste $24,373.82, EDA $1,656.92.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/10/2020 For Payment 11/13/2020

Vendor Name Amount

Bollig Inc 9,000.00

Cenex Co-Op Services, Inc. 7,141.40

Cps Technology Solutions 8,742.97

Davidson Ready Mix & Construction Inc 7,545.00

DSC Communications 53,860.00

Freeberg & Grund, Inc 13,592.24

Government Management Group, Inc 3,600.00

Howard’s Oil Company 2,320.37

LOW Highway Dept 6,077.50

Mar-Kit Landfill 13,479.25

SeaChange Print Innovations 6,367.72

Titan Machinery – Roseau 13,268.74

Widseth Smith Nolting&Asst Inc 10,605.33

Woody’s Service 2,460.29

Wright Locksmith and Security Systems 7,560.00

63 Payments less than 2000   24,090.19

Final Total: 189,711.00

Further moved to authorize the payment of the following auditor warrants: October 26, 2020 for $615,274.16, November 4, 2020 for $539,203.28.

Permission to Hire

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to hire Anna Sanchez for the position of Deputy Auditor/Treasurer- License Clerk/Board Administration at Grade 11, Step 1, $20.33 per hour, Points 253, effective 11/2/2020.

Wells Fargo Motor Vehicle Checking Account

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to authorize the following employees; County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Erik Tange, Deputy Auditor/Treasurer Jaime Boretski-LaValla, Deputy Auditor/Treasurer Connie Nesmith and Deputy Auditor/Treasurer Anna Sanchez, to sign for account number 5502 effective 11/2/2020.

Snowmobile Grant-In-Aid Program

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to authorize the FY 2021 Maintenance and Grooming Grants with the State of Minnesota Department of Natural Resources Snowmobile Grant-In-Aid Program for Big Traverse (LOW Drifters) and NW Angle Edgeriders in the amount of $174,422.35 and authorize Chair Jon Waibel and County Auditor/Treasurer Lorene Hanson to sign the same.

Gambling Permit Resolution

Resolution

The following resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call:

RESOLUTION APPROVING 

LAWFUL GAMBLING ACTIVITY APPLICATION 

TO CONDUCT OFF-SITE GAMBLING

RESOLUTION NO. 20-11-01

WHEREAS; the Northwest Minnesota Fraternal Order of Police Lodge #8 has submitted a Minnesota Lawful Gambling LG220 Application for Exempt Permit Gambling to be conducted at the following establishment, which is located in Lake of the Woods County: Sportsman’s Lodge 2/22/2021

 Sportsman’s Lodge 3244 Bur Oak Rd NW Baudette, MN 56623

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said application for submission to the Minnesota Gambling Control Board.

HUMAN RESOURCES

Convene Training Renewal for 2021

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the Convene Training renewal at $999 for 2021.

Advertise, Interview and Hire Heavy Equipment Operator

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to advertise, interview and hire a heavy equipment operator at Grade 11, Step 1, Points 265, $20.33 per hour.

LAND AND WATER PLANNING

Consideration of Conditional Use Permit #20-07CU by Ryan Kerr, Dennis King, and Sunset Lodge, LLC

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit for tracts of land in Government Lot 3, Section Two (2), Township One Hundred Sixty-seven (167) North, and Range Thirty-Three (33) West, Parcel IDs# 06.02.14.040, 06.02.14.030 and 06.02.14.020. Applicants are requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to allow the movement of more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of repairing shoreline damage. Lake of the Woods is a General Development Lake. No comments were heard from the public. Stromlund reviewed the Findings of Fact of the Planning Commission and informed the Board that this application was approved by them as presented.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the following Findings of Fact/Conditional Use Permit for Ryan Kerr, Dennis King, and Sunset Lodge, LLC to allow the movement of more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of repairing shoreline damage, as presented.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Ryan Kerr; Dennis King; Sunset Lodge LLC__________ Date:  _Nov. 10, 2020

Location/Legal Description: The North ½ of the South ½ of the South ½ of Government Lot 3; the North 115’ of the South 165’ of Government Lot 3; The South ½ of the North ½ of the South ½ of Government Lot 3, Section Two (2), Township One Hundred Sixty-seven (167) North, Range Thirty-three (33) West – Parcel IDs# 06.02.14.030; 06.12.14.040; 06.02.14.020.

Project Proposal:  Place more than 10 cubic yards of material in the shore impact zone of Lake of the Woods for the purpose of rip-rap. Lake of the Woods is a General Development Lake.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  Shoreline repair and stabilization.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )

Why or why not?  Saves shoreline.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Will not/stops erosion.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES (X)  NO (  )  N/A (  )

Why or why not?  Saves shoreline.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? 

                                                                                                               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:  None

Approved  as Presented  (X ) Approved with Conditions  (  ) Denied  (  )

November 10, 2020 _____________________________________

Date Jon Waibel

        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Consideration of Conditional Use Permit #20-08V by Kristine Hawkins

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit for Lot 2, Block 1, Harris Addition, Section Nineteen (19), Township One Hundred Sixty-two (162) North, Range Thirty-one (31) West, Parcel ID# 19.63.01.020. Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to allow movement of more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of repairing shoreline damage. Lake of the Woods is a General Development Lake.  No comments were heard from the public. Stromlund reviewed the Findings of Fact of the Planning Commission and informed the Board that this application was approved by them as presented.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously by roll call to approve the following Findings of Fact/Conditional Use Permit for Kristine Hawkins to allow movement of more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of repairing shoreline damage, as presented.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  __Kristine Hawkins______________________ Date:  _November 10, 2020_

Location/Legal Description: _Lot 2 Block 1 Harris Addition, Section Nineteen (19), Township One Hundred Sixty-two (162) North, Range Thirty-one (31) West – Parcel ID# 19.63.01.020_________________________

Project Proposal:  Place more than 10 cubic yards of material in the shore impact zone of Lake of the Woods for the purpose of rip-rap. Lake of the Woods is a General Development Lake.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  Shoreline stabilization.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )

Why or why not?  Saves shoreline.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES (X)  NO (  )  N/A (  )

Why or why not?  Shoreline stabilization.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? 

                                                                                                              YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:  None

Approved  as Presented  (X ) Approved with Conditions  (  ) Denied  (  )

November 10, 2020 _____________________________________

Date Jon Waibel

        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

COUNTY HIGHWAY/LANDFILL

Highway 

County Engineer AJ Pirkl provided a highway update.  

Landfill Update

County Engineer AJ Pirkl provided a landfill update.

Approve Wage for Supervisor Position

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried by roll call, with Commissioner Joe Grund abstaining, to approve offering the wage for the maintenance supervisor at Grade 15, Step 5, $27.74 per hour effective 12/02/2020, pending acceptance of the offer.

BAUDETTE DEPOT – DEPOT PRESERVATION ALLIANCE

Funding Request

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve $10,000 from CARES Act Funds for the Depot Preservation Alliance. The full request from the Depot will be revisited at the next Board Meeting.

RECESS

The Board took a brief recess at 9:45 a.m. and reconvened the meeting at 9:52 a.m.

RYAN ZEMEK, EDA DIRECTOR

Resolution for Minnesota Investment Fund Program

Resolution

The following Resolution was offered by Commissioner Buck Nordlof and moved for adoption: 

RESOLUTION IN SUPPORT OF

Minnesota Investment Fund Program Application

Resolution No. 2020-11-02

Resolution regarding the approval of a Minnesota Investment Fund Application in connection with Lake of the Woods County and the Lake of the Woods County Economic Development Authority for the project entitled Lake of the Woods Distilling Company.

WHEREAS, the Lake of the Woods County, Minnesota (the “County”), desires to assist Lake of the Woods Distilling Company which is proposing a Distillery in the City of Baudette; and,

WHEREAS, the Lake of the Woods County understands that Lake of the Woods Distilling Company through and with the support of the Lake of the Woods Economic Development Authority wishes to apply or has applied to the Minnesota Department of Employment and Economic Development’s Minnesota Investment Fund Program for project financing; and,

WHEREAS, the Lake of the Woods County Board of Commissioners held a County Board meeting on Tuesday, November 10, 2020 to consider this matter.

NOW, THEREFORE BE IT RESOLVED that after due consideration, the Board of Commissioners of Lake of the Woods County, Baudette, Minnesota, hereby express their approval of the Minnesota Investment Fund application from the Lake of the Woods County Economic Development Authority to assist with this project.

The resolution was seconded by Commissioner Joe Grund, and the same being put to a vote, was unanimously carried by roll call.

Update on CARES Applications

EDA Director, Ryan Zemek, provided an update to the Board regarding the request for funding from local businesses through the CARES Application, he has received some additional interest and will keep applications open through the 23^rd of November.

CORRESPONDENCE

The Board reviewed correspondence from the Williams Senior Citizens.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 10:10 a.m. 

Attest: November 24, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman Jon Waibel

Commissioner Proceedings

November 12, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 12, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present, Commissioners: Cody Hasbargen, Joe Grund, Jon Waibel, Ed Arnesen and Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, Jaime Boretski-LaValla and Woody Fiala.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following changes: Removal of #7 Construction Engineer/Contract Approval and #10 County Attorney/Tobacco 21 Ordinance and Event Planning Ordinance.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the official and summarized minutes of October 22, 2019.

SOCIAL SERVICES

Social Services Director, Amy Ballard, presented the social services claims, Child Support Agreement & Arrangement for CY 2020-21 and the Regional Fraud Prevention Investigation Program Agreement.

Claims
Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $14,092.57, Commissioners Warrant’s $2,989.24, Commissioners Warrant’s $11,238.78.

Child Support Agreement & Arrangement for CY 2020-21

Motion
Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Child Support Agreement & Arrangement for CY 2020-21 and authorize Chairman Hasbargen to sign the same.

Regional Fraud Prevention Investigation Program Agreement

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Regional Fraud Prevention Investigation Program Agreement and authorize Chairman Hasbargen to sign the same.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson, met with the board requesting approval of claims, affidavit of lost warrant, AirMedCare Membership Agreement, FY 2020 Snowmobile Grant-In-Aid Program Agreement, Representation Letter to Hoffman, Philipp and Knutson, State Audit Invoice, proposed DNR Land Exchange, Approval of Disaster Abatement.

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $105,855.88, Road & Bridge $114,441.23, County Development $599.79, Solid Waste $52,913.71 and EDA $121.44.

Warrants Approved On 11/12/2019 For Payment 11/15/2019

WARRANTS FOR PUBLICATION

Vendor Name                                        Amount

Burg Electronic Recovery                                         17,901.00

Cdw Government, Inc                                                 3,012.57

Cenex Co-Op Services, Inc.                                     15,975.24

Cps Technology Solutions                                          8,577.97

Farmers Union Oil Co.                                                 2,715.03

Howard’s Oil Company                                               3,374.92

Interstate Engineering Inc                                         62,828.52

Mar-Kit Landfill                                                          16,594.25

Olson Construction BDT, LLC                                   37,850.00

Protection Systems, Inc                                            27,476.00

R & Q Trucking, Inc                                                     5,150.00

Traffic Marking Service, Inc.                                     28,531.06

Woody’s Service                                                        4,944.20

84 Payments less than $2,000                                  39,001.29

                   Final Total: 273,932.05

Further moved to authorize the payment of the following auditor warrants: October 23, 2019 for $430,431.91, October 30, 2019 for $425,194.15, November 6, 2019 for $97,566.12.

Lost Warrant

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the application and affidavit for lost warrant for AmericInn of Grand Forks, dated August 30, 2019 for $87.30 without furnishing indemnifying bond.

AirMedCare Membership Agreement

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the AirMedCare Network Membership Agreement for medical necessity within Lake of the Woods County or Roseau County in the amount of $16,803.00 for 2020 from the revenue fund and authorize Chairman Hasbargen to sign the same.

FY 2020 Snowmobile Grant-In-Aid Program Agreement

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to enter into the FY 2020 Maintenance and Grooming Grants with the State of Minnesota, Department of Natural Resources for Snowmobile Grant-In-Aid Program for Big Traverse (LOW Drifters) and NW Angle Edgeriders in the amount of $176,677.11 and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Hasbargen to sign the same.

Representation Letter to Hoffman, Philipp and Knutson

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the representation letter to Hoffman, Philipp and Knutson.

State Audit Invoice

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve payment for the audit of year 2015 at $73,013.59. Payment for the audit of year 2016 invoiced at $63,766.10 was not approved.  A letter will be sent along with the payment for audit year 2015 to explain the non-payment of audit year 2016.

Land Exchange

The board reviewed and had no concerns regarding a Land Exchange Proposal in Lake of the Woods County between the MN Department of Natural Resources and a private land owner.

Disaster Abatement

Reviewed application for local-option disaster abatements and credits received from Roger Porch.

Motion
Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the application for local-option disaster abatements and credits for Roger Porch in the amount of $334.00.

CON CON FUNDS

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to make allocations to the below organizations from the Con Con funds, payable in 2020.

LAKE OF THE WOODS COUNTY

County Development

Year 2020

Baudette Arena Association                           $20,000

                                    Baudette Arena Association (New)                $40,000

Williams Arena Association                            $7,000

Baudette Chamber-Chamber Projects            $9,350
            Baudette Community Fdn: Grand Theater      $4,000

Economic Dev-Marketing/Operational           $10,000

Friends Against Abuse                                                $2,500

LOW Historical Society                                   $12,500

LOW Humane Society-Support                        $7,500

University of MN Extension                            $2,000

University of MN Extension-RRV Emg Lead   $300

Williams Senior Center                                   $4,000

Williams Public Library                                   $650

Joint Powers Natural Resources Board           $1,000

Keep it Clean                                                   $2,500

LOW Road & Gun Club                                   $2,000

LOW School Trap Team-Operational Exp       $2,000

LOW Senior Fishing (LOW Chapter)               $1,500

Rinke-Noonan-Retainer-Drainage                  $2,400

St. Louis County Aud-(NCLUCB)                      $2,000

Take A Kid Fishing                                           $1,000

Widseth Smith Nolting                                    $16,000

Auditing Fees                                                  $900

Beaver Control                                                $10,000

Drainage                                                         $10,000

                                                                        $171,100.00

ASSESSOR
County Assessor, Mary Jo Otten, and Human Resources Director, Savanna Slick, met with the board to review an Abatement Policy for Lake of the Woods County.

Abatement Policy

Motion
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the Lake of the Woods County Abatement Policy effective 11/12/2019.

CONSTRUCTION ENGINEER-LAW ENFORCEMENT CENTER

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve Kraus-Anderson as the Construction Manager at Risk for the Lake of the Woods County Law Enforcement Center.

SHERIFF

Pine to Prairie Drug and Violent Crime Task Force Agreement

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the Joint Powers Agreement for the Pine to Prairie Drug and Violent Crime Task Force and authorize Chairman Hasbargen to sign the same.

Liaison for Humane Society

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve appointing Sheriff Gary Fish as the liaison for the Lake of the Woods Humane Society. 

HIGHWAY

County Engineer, Anthony (A.J.) Pirkl, met with the board to provide an update on projects.

County Road 80

Pirkl spoke with MNDOT regarding the drainage issues on County Road 80. A problem culvert was cleaned in that area and stop logs can be put in front of another culvert this spring to help get the water to start moving north.  The County will assess the road and the amount of sediment draining into Silver Creek this spring, create a plan and look into possible grant opportunities.

County Road 3 and 6

Signage:ITS is to remove the detour signs by Friday, if not removed the County will remove them.

Contracts: Did well on the contracts overall, the contract with Interstate Engineering Inc. went over on time due to weather conditions.

Update on Lighting of Intersections: There is a MNDOT lighting of intersections project coming up in 2024 or lighting can be looked at for installation in spring of 2020.  For safety, the board felt that the lighting should be done in the spring of 2020.

Aggregate Donation

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the acceptance of a donation of 14,000 cubic yards of aggregate to be placed on County property near the gun range.

Next Year’s Projects

The golf course has been surveyed.  Currently in discussion on the 1^st Avenue project, looking at road surfacing material options and determining what would hold up best to the heavier delivery vehicles that frequent that road.

Landfill Update

There will be a Hazmat meeting on November 20, 2019 at 10:00 a.m. in the Commissioners’ Room.

Cell Phone for County Engineer

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve a County owned smart phone for the County Engineer.

HOFFMAN, PHILIPP AND KNUTSON

Audit Exit Review

Colleen Hoffman, CPA, from Hoffman, Philipp and Knutson reviewed the YE 2018 audit with the County Board.  The audit was finished and submitted on time. The county currently has an A+ rating.

CORRESPONDENCE

The board reviewed correspondence from Freeberg & Grund Inc. and from the MN Department of Natural Resources Parks and Trails.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 12:10 p.m.

Attest:                                                                                      November 12, 2019

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman, Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

November 26, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 26, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present, Commissioners: Cody Hasbargen, Joe Grund, Jon Waibel, Ed Arnesen and Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, County Attorney Jim Austad, Jaime Boretski-LaValla and Woody Fiala.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following additions: Concern regarding land sale and MN DNR Equipment Grant for Snowmobile Trail Groomer.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of November 12, 2019.

SOCIAL SERVICES

Social Services Director, Amy Ballard, presented the social services claims and fee policy.

Claims
Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrant’s $5,539.56, Commissioners Warrant’s $4,664.49, Commissioners Warrant’s $28,338.91.

Social Services Fee Policy

Motion
Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the Lake of the Woods County Social Services Fee Policy dated October 28, 2019.

WELLNESS

Members of the Employee Wellness Committee met with the board to provide an update on committee members and current initative with the Statewide Health Improvement Partnership (SHIP), which focuses on physical activity and tobacco prevention and control.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson, met with the board requesting approval of claims, resolution/designation of polling places, equipment grant for snowmobile trail grooming.

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $42,127.06, Road & Bridge $11,149.18, Joint Ditch $6,000, Solid Waste $23,176.08 and EDA $141,231.26.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/26/2019 For Payment 11/27/2019

Vendor Name                                        Amount

Counties Providing Technology                                  3,690.00

Greenview Landscaping, Inc                                     6,000.00

Hildi Inc                                                                        4,950.00

Lakewood Health Center                                          15,000.00

Liberty Tire Recycling, LLC                                         3,069.60

LOW County Auditor-Treasurer                             140,000.00

LOW Highway Dept                                                    8,345.20

Mn Dept Of Transp                                                     5,775.04

North East Technical Service,Inc                                4,270.10

Pb Distributing Inc                                                       2,660.75

Short Elliott Hendrickson, Inc                                      3,604.98

TOTALFUNDS                                                             3,000.00

42 Payments less than 2000                                      23,317.91

     Final Total: 223,683.58

Further moved to authorize the payment of the following auditor warrants: November 13, 2019 for ($225.00), November 13, 2019 for ($2,182.26), November 13, 2019 for $109,965.94, November 13, 2019 $557,562.20, November 20, 2019 for $446,190.38.

Resolution Establishing County Precincts and Polling Places

The following resolution was offered by Commissioner Buck Nordlof and moved for adoption:

A RESOLUTION ESTABLISHING COUNTY PRECINCTS AND POLLING PLACES

RESOLUTION 19-11-01

WHEREAS, Minnesota Statutes, Section §204B16, Subdivision 1 requires that by December 31^st of each year, the County must designate by resolution a polling place for each election precinct; and

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners, State of Minnesota hereby establishes polling places of the following County precincts: Baudette City Hall – Precincts 1B and 2B; Lake of the Woods County Government Center – All Mail Precincts including: 1A, 2A, 2C, 3A, 3B, 3C, 3D, 3E, 4A, 4B, 4C, 5A, 5B, 5C and 5D. 

The resolution was seconded by Commissioner Ed Arnesen the same being put to a vote, was unanimously carried.

MN DNR Grant Agreement for Snowmobile Trail Groomer

Motion
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the Grant Agreement/Contract with the MN DNR for Project #0041-19-1C: New wetlands trail groomer and for Commissioner Hasbargen to sign the same.

MIS

Beacon Update

Eric Solo, GIS/IT Specialist, provided an update to the board on the Beacon website, which provides local government GIS for the web.  The site is live and open to the public, but not all layers of information are available without a subscription.  The County can subscribe and make all of the layers of information available to the public.  Susan Ney, County Recorder, suggested that the yearly subscription fee of $8,400 be paid from the Recorder’s Enhancement Fund.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve purchasing a three-year subscription (through 12/31/2022) to Beacon with yearly subscription fees of $8,400 from the Recorder’s Enhancement Fund.

Website

Working on a plan to meet website compliance guidelines and will request bids from vendors who have experience working with government websites.

Infrastructure/New Server

Support for Windows 7 is coming to an end on January 14, 2020. County computers will be upgraded to Windows 10.  Memory upgrades to be purchased in 2019 will cost $14,000. Additional funds will be needed in 2020 for a new server, the 2020 budget is $29,000 short.  The consensus of the County Board is to go ahead with these updates.  Commissioner Ed Arnesen would like to have a meeting with an expert/vendor regarding cloud computing.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the purchase of computer memory upgrades at the cost of $14,000 to be paid from the 2019 MIS Department Budget.

MCIT Cyber Security

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve an increase in the MCIT Cyber Security Coverage Limit to $250,000 effective November 26, 2019.

HIGHWAY

Freeberg and Grund, Inc. Contract for First Avenue NW

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the Contract with Freeberg and Grund, Inc. for the First Avenue NW project in Baudette and for Commissioner Hasbargen to sign the same.

Resolution to Transfer Excess Funds

The following resolution was offered by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously:

RESOLUTION

TRANSFER OF EXCESS MUNICIPAL FUNDS TO REGULAR FUNDS

RESOLUTION NO. 19-11-02

WHEREAS, Minnesota Statute 162.08, Subd 4 (d), provides that accumulated balances in excess of two years of municipal account apportionments may be spent on projects located outside of municipalities under 5000 population when approved solely by resolution of the county board.

NOW, THEREFORE, BE IT RESOLVED, that the Commissioner of Transportation transfer $ 300,000.00 in excess of two years apportionment into the Regular Construction Account for Lake of the Woods County.

Update

County Engineer, Anthony (A.J.) Pirkl, met with the board to provide an update on projects. 

• A community meeting will be set up to discuss the CSAH 31/Golf Course Project. 
• Pirkl is working with NRCS on the Bostic/JD28 two-stage ditch design.  The project will require water to be diverted from JD28 to JD16 during construction.  JD16 and JD24 need cleaning. 
• ITS came last Tuesday and picked up half of the road construction signs.  On Friday, the County picked up the remaining signs and sand bags, they did track their time/cost.

RECESS

The meeting was called to recess at 10:21 a.m. and reconvened at 10:30 a.m. as follows.

COUNTY ATTORNEY

T-21 Ordinance

County Attorney, Jim Austad, met with the board to request to initiate the process for a public hearing on the Tobacco 21 Ordinance. 

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve a public hearing on January 28, 2020 for the Tobacco 21 Ordinance.

Event Planning

County Attorney, Jim Austad, requested to postpone the event planning discussion so that the Emergency Management Coordinator could be available to participate.

ECONOMIC DEVELOPMENT AUTHORITY

Revolving Loan Fund Request

Lake of the Woods Economic Development Authority Director, Ryan Zemek, met with the board to request $140,000 for the revolving loan program, which was originally matched by USDA.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to recontribute $140,000 to the Lake of the Woods Economic Development Authority for the revolving loan program.

LAND AND WATER PLANNING/SWCD

Feedlot Program

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the MPCA Feedlot Program Delegation Agreement Work Plan and for Commissioner Hasbargen to sign the same.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to authorize Land and Water Planning Director, Josh Stromlund, to be the authorized representative for the MPCA Feedlot Program.

Lake of the Woods One Watershed One Plan Resolution

The following resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously:

RESOLUTION TO ADOPT AND IMPLEMENT THE LAKE OF THE WOODS WATERSHED COMPREHENSIVE WATERSHED MANAGEMENT PLAN

RESOLUTION NO. 19-11-03

Whereas, the Lake of the Woods (county) has been notified by the Minnesota Board of Water and Soil Resources that the Lake of the Woods Watershed Comprehensive Watershed Management Plan has been approved according to Minnesota Statutes §103B.801 and Board Resolution #16-17:

Now; Therefore, Be it Resolved, the county hereby adopts and will begin implementation of the approved Comprehensive Watershed Management Plan for the area of the county identified within the Plan.

Be it Further Resolved after the adoption of the Plan, the county shall amend existing water and related land resources plans and official controls as necessary to conform them to the Comprehensive Watershed Management Plan.

Be it Further Resolved after the adoption of the Comprehensive Watershed Management Plan or amendments to the plan, Lake of the Woods County shall notify local units of government within the county. The local units of government are required to submit existing water and related land resources plans and official controls within 90 days to the county for review as per Minnesota Statutes, Section 103B.321.

Be it Further Resolved that within 180 days, the county shall review the submitted plans and official controls and identify any inconsistencies between the local plans and official controls and the Comprehensive Watershed Management Plan. The Lake of the Woods County shall specify applicable and necessary measures to bring the local plans and official controls into conformance with the Comprehensive Watershed Management Plan.

Be it Further Resolved if a local unit of government disagrees with any changes to its plan, the local unit has 60 days after receiving the county’s recommendations to appeal the recommendations to the Board of Water and Soil Resources.

Be it Further Resolved after receiving the recommendations of the county, or a resolution of an appeal, a local unit of government has 180 days to initiate revisions to its plan or official controls.  The new or revised plans and official controls must be submitted to the county for review and recommendations.

Proposed SSTS Rule Revisions

It was the consensus of the County Board for Land and Water Planning Director, Josh Stromlund, to send a letter to Rep. Dan Fabian to voice an opinion on the rule revision.

Zoning Ordinance Status Update

Land and Water Planning Director, Josh Stromlund, plans to work on the zoning ordinance in December and bring it forth for adoption before construction season.

Statewide LiDAR Coverage

Land and Water Planning Director, Josh Stromlund, received a request to be a funding partner for the Rainy River Block Project from the MN DNR and USGS. The project would include the areas of Lake of the Woods County to the Arrowhead Region and down to Carlton County. The consensus of the County Board was to not become a funding partner at this time.

LAND SALE CONCERN

A land owner had a concern about his property being on the upcoming tax forfeited land sale.  He inquired about the process to retain ownership and remove it from the sale.

Motion:

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to remove the land in question from the upcoming land sale on 12/4/2019 if the land owner is up-to-date on past-due and current taxes due on his properties by 12/3/2019.

CORRESPONDENCE

The board reviewed correspondence from the Williams Arena Association

RECESS

The meeting was called to recess at 11:40 a.m. and reconvened at 1:45 p.m. as follows.

WORK SESSION

Motion:

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to hold a Work Session regarding the proposed Law Enforcement Center on December 3, 2019 at 11:00 a.m. in the Commissioners’ Room.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 1:46 p.m.

Attest:                                                                                      November 26, 2019

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman, Cody Hasbargen

Commissioner Proceedings

November 13, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
November 13, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice-Chairman, Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Jon Waibel, Ken Moorman and Buck Nordlof. Absent Edward Arnesen.  Also, present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following addition: Consideration for Approval for Conditional Use Permit.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the official minutes and summarized minutes of October 23, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Waibel, and carried unanimously to approve the following claims: Commissioners Warrants $22,155.84, Commissioners Warrants $ 11,005.69, Commissioners Warrants $3,578.07.

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board for approval of Claims, Minnesota Counties Computer Cooperative Joint Powers Agreement, Con-Con Funding Request and Veterans Service Grant.

Claims

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Revenue-$ 54,644.63, Road & Bridge-$102,409.78, County Devlp. $20,010.73, Joint Ditch- 400.00, Solid Waste-$32,653.83, EDA-$54.54.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/13/2018 For Payment 11/16/2018

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                                     13,933.77

Compass Minerals America                                        4,791.42

Dell Marketing, Lp                                                        3,090.19

Farmers Union Oil Co.                                                 2,149.61

Hoffman, Philipp & Knutson, PLLC                            13,540.00

Holen Electric                                                            10,874.00

Howard’s Oil Company                                               3,783.55

Lakewood Health Center                                          14,555.50

Lavalla Sand & Gravel Inc                                        75,000.00

LOW Highway Dept                                                   3,531.06

Mar-Kit Landfill                                                          15,574.50

R & Q Trucking, Inc                                                     2,575.00

Swanston Equipment Corp                                         2,520.89

Widseth Smith Nolting&Asst Inc                                  7,371.08

Woody’s Service                                                        3,928.84

97 Payments less than 2000  32,954.10

Final Total:  210,173.51

Further moved to authorize the payment of the following Auditor warrants: October 24, 2018-$443,439.49, October 31, 2018-$453,517.46, November 1,2018-$347,982.54, November 7, 2018- $113,439.62.

Minnesota Counties Computer Cooperative (MNCCC)

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to enter into the revised Minnesota Counties Computer Cooperative Joint Powers Agreement and Bylaws and authorize Vice-Chairman Hasbargen to sign.

Resolution

The following Resolution was offered by Commissioner Buck Nordlof seconded by Commissioner Ken Moorman and carried unanimously to approve the following:

RESOLUTION OF LAKE OF THE WOODS COUNTY

Operational Enhancement Grant Program

Resolution No 18-11-01

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program.  The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2015 Chapter 77, Article 1, Section 37, Subdivision 2.  This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County. 

WHEREUPON; the above resolution was adopted at the Lake of the Woods County Board of Commissioners Board meeting this 13^th day of November, 2018.

CON-CON FUNDING

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to make allocations to the below organizations from the Con Con funds, payable 2019.

LAKE OF THE WOODS COUNTY

County Development

Year 2019

 Baudette Arena Association                          $20,000

                                    Baudette Arena Association(New)                 $40,000

Williams Arena Association                            $  7,000

Baudette Chamber-Chamber Projects            $  9,350

Economic Dev-Marketing/Operational           $10,000

Depot Preservation                                         $ 6,000

Friends Against Abuse                                                $  2,500

LOW Prevention Coalition                              $10,000

LOW Historical Society                                   $12,500

LOW Humane Society-Support                        $  7,500

University of MN Extension                            $  2,000

University o fMN Extension-RRV Emg Lead   $     300

Williams Senior Center                                   $  4,000

Williams Public Library                                   $     650

Willie Walleye-Restoration                            $10,000

Joint Powers Natural Resources Board           $  1,000

Keep it Clean                                                   $  2,500

LOW Road & Gun Club                                   $  2,000

LOW School Trap Team-Operational Exp       $ 1,500

LOW Senior Fishing (LOW Chapter)               $  1,500

Rinke-Noonan-Retainer-Drainage                  $  2,400

St. Louis County Aud-(NCLUCB)                      $  2,000

Take A Kid Fishing                                           $  1,000

Williams Youth Recreation Assoc                   $  8,000

Widseth Smith Nolting                                    $16,000

Auditing Fees                                                  $     900

Beaver Control                                                $10,000

Drainage                                                         $10,000

                                                                        $200,600

Veterans Memorial

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to contribute $20,000 to the Lake of the Woods Veterans Memorial payable 2018 from the Con-Con fund.  

HUMAN RESOURCE

Human Resource Director, Savanna Slick met with the board and informed the board that Linda Hartnell was hired for Child Support Officer.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the hiring of Linda Hartnell for Child Support Officer effective November 11, 2018 at Grade 11, Step 1, $19.73 per hour, Points 261.

PUBLIC WORKS DIRECTOR

Public Works Director, Tim Erikson met with the board requesting final approval for SAP 39-601-031 and SAP 39-622-006 for Davidson Ready-Mix & Construction, Inc. of Newfolden, MN.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the final payment for SAP 39-601-031 and SAP 39-622-006 for Davidson Ready-Mix & Construction, Inc. of Newfolden, MN in the total amount of $1,210,770.39 and hereby approves final payment of $63,847.90.

Recess

The meeting was called to recess at 10:00 a.m. and reconvened at 10:05 a.m. as follows.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit, to allow Cyrus Resort, to move more than ten (10) cubic yards of material within the shoreland area of Bostic Creek. Josh reviewed the findings and facts with the board and informed the board that the Planning Commissioner recommends approval with the following condition that the project is completed by December 31, 2019.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following findings and facts as presented:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Cyrus Resort                                                                                Date:  November 13, 2018

Location/Legal: That part of the Northeast Quarter of the Southwest Quarter (NE ¼ of SW ¼), Section Twenty (21), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, lying and being West of the center of the channel of Bostic Creek, parcel ID# 19.21.31.000.

Project Proposal:  A Conditional Use Permit, as required by Section 902 of the Lake of the Woods County Zoning Ordinance, to move more than ten (10) cubic yards of material within the shoreland area of Bostic Creek.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                             YES ( x ) NO (  )  N/A (  )

Why or why not? _Recreational___________________________________________

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES ( x )  NO (  )  N/A ( x )

Why or why not? _Safer for resort guests and chemical storage__________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (  ) NO (  )  N/A ( x )

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES ( x )  NO (  )  N/A (  )

Why or why not? _____________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?    YES (  )  NO (  )  N/A (  )

Why or why not? __No change___________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?                     YES (  )  NO (  )  N/A ( x )

Why or why not?  _____________________________________________________

8. Is the project proposal compatible with adjacent land uses?                YES ( x )  NO (  )  N/A (  )

Why or why not? _Recreational use________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES ( x )  NO (  )  N/A (  )

Why or why not? _The pool was there______________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                        YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________   

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                           YES (  )  NO (  )  N/A ( x )

Why or why not? ____________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  )  N/A ( x )

Why or why not? _____________________________________________________     

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                          YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                    YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                       YES (  )  NO (   )  N/A ( x )

Why or why not? _____________________________________________________     

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                YES (  )  NO (  )  N/A ( x )

Why or why not? ____________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                              YES (  )  NO (  )  N/A ( x )

Why or why not? _____________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  Complete by 12/31/2019.

Approved as Presented ( )                             Approved with Conditions  (X)                      Denied  (  )

                                                                                    _____________________________________

                                                                                                            Cody Hasbargen

                                                                                                        Vice Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

RECESS

With no further business before the board, Vice-Chairman Hasbargen called the meeting to recess at 11:26 a.m.

Attest:                                                                          November 13, 2018

__________________________________                _____________________________________County Auditor/Treasurer, Lorene Hanson                    Vice-Chairman of the Board, Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

November 27, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday,
November 27, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Vice-Chairman, Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ken Moorman and Buck Nordlof. Absent Edward Arnesen and Jon Waibel.  Also, present were: County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda-

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following addition: Final payment for Gladen Construction.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the official minutes and summarized minutes of November 13, 2018.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims and approval to enter into a Contract with Mary Klinghagen to provide consolation and training for the Service Information System Healthcare claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to authorize Social Service Director, Amy Ballard to enter into a Professional Service Agreement between Lake of the Woods County Social Service Department and Mary Klinghagen for contracting services for providing consultation and training for Social Service Information System (SSIS) healthcare claims, not to exceed $3,000 and commencing on December 1, 2018.

Motion

Motion was made by Commissioner Moorman seconded by Commissioner Nordlof, and carried unanimously to approve the following claims: Commissioners Warrants $4,955.74, Commissioners Warrants $ 2,917.44, Commissioners Warrants $16,598.33. Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Social Services Director, Amy Ballard to enter into a Professional Service Agreement

COUNTY AUDITOR

County Auditor/Treasurer, Lorene Hanson met with the board for approval of Claims, and discuss Ditch Assessments.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Revenue-$ 27,329.10, Road & Bridge-$69,068.95, County Devlp. $20,000.00, Joint Ditch- 5,300.00, Solid Waste-$5,172.93. Further moved to authorize the payment of the following Auditor warrants: November 14, 2018-$72,409.45, November 21, 2018-$12,866.60.

WARRANTS FOR PUBLICATION

Warrants Approved On 12/11/2018 For Payment 12/14/2018

Vendor Name                                        Amount

Barnes/Todd                                                               2,000.00

Bollig Inc                                                                      5,911.32

Compass Minerals America                                        4,363.92

Freeberg & Grund, Inc                                                5,325.00

Holen Electric                                                            10,874.00

Howard’s Oil Company                                               2,159.03

Johnson Construction                                                 3,270.00

Koochiching Co Treasurer                                          2,500.00

Lavalla Sand & Gravel Inc                                        30,000.00

LOW Highway Dept                                                    4,143.21

Polk County Highway Dept                                         3,955.07

R & Q Trucking, Inc                                                     2,060.00

Royal Tire Inc                                                              2,969.00

Sandpieper Design LLC                                              2,311.65

Sjoberg’s Inc                                                               2,668.00

Widseth Smith Nolting&Asst Inc                                  2,098.33

Ziegler, Inc                                                                  3,133.31

57 Payments less than  2000    25,969.60

Final Total: 115,711.44

Ditch Assessments-County Auditor/Treasurer, Lorene Hanson met with the board to review the ditch assessments for the 2019 tax roll.

PUBLIC WORKS

Assistant Public Works Director, Boyd Johnson met with the board requesting approval for final payment for SAP 039-614-088 and SAP 39-625-006 to Knife River Material and 039-598-066 to Gladen Construction.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the final payment for SAP 039-614-008 and SAP 039-625-006 for Knife River Materials of Bemidji, MN in the total amount of $586,924.64 and hereby authorize final payment of $79,357.34.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the final payment of SAP 039-598-066 for Gladen Construction, in the total amount of $88,596.00.

COUNTY SURVEYOR-County Surveyor, Donn Rasmussen and Chad Connors met with the board to update the board on the following: Remonumentation projects and section corners placed and working on finishing Gudrid, Spooner, Baudette and Wheelers to finish. Donn also informed the board that he did complete the request from the board for locating the section corner at the property of Chuck Larsen request for a Partial Abandonment of Drainage System, Ditch 36 and that the road is on his property and does not involve any other property owner. Donn Rasmussen informed the board he will be retiring from the position of Lake of the Woods County Surveyor on December 31, 2018 and that the current contract with Widseth Smith Nolting for this position runs until the end of 2020 and they are proposing for Chad Connors to take over the duties of the County Surveyor. The board placed the appointment of County Surveyor and Chuck Larsen Partial Abandonment of Drainage System on the December 11^th meeting agenda.

 RECESS-With no further business before the board, Vice-Chairman Hasbargen called the meeting to recess at 10:05 a.m.

Attest:                                                                          December 11, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Vice-Chairman of the Board, Cody Hasbargen

Commissioner Proceedings

November 14, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November14, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, Jon Waibel, Ken Moorman and Ed Arnesen. Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: PERA resolution for Police and Fire and Off site gambling for Order of Police.

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes October 24, 2017.

SOCIAL SERVICES

Claims

Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims and for the MFIP-Biennial Service Agreement.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$11,378.57, Commissioner Warrants-$7,978.27, Commissioner Warrants-$12,402.69.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the 2018-2019 Minnesota Family Investment Program (MFIP) Biennial Service Agreement.

SWCD

Soil & Water Conservation District Resource Technician, Mike Hirst met with the board and updated the board on the One  Watershed One Plan, and reviewed the 2018 County Feedlot Program and Work Plan.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the 2018-2019 MPCA County Feedlot Program Work Plan and authorize Chairman Nordlof to sign.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims, PERA resolution, Support for Paul Bunyan Express, Veterans Grant, Capital and Travel Policy Update, NW Angle Edgeriders and Fraternal Order of Police -off site gambling permit, Government Management Group engagement letter for Cost allocations, Extension Contract and appointments to Extension committee.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $67,551.08- Road & Bridge $36,031.34 –Co. Development- $200.00- Joint Ditch- $4,428.04-Forfeited Tax- $25,549.89-EDA-$6,462.26..                                 

WARRANTS FOR PUBLICATION

Warrants Approved On 11/14/2017 For Payment 11/17/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                    7,542.47

Compass Minerals America                                                     3,849.22

Computer Professionals Unlimited Inc                                      3,310.00

Cps Technology Solutions                                                       4,828.85

Government Management Group, Inc                                      3,500.00

Headwater Regional Development Commiss                           8,853.74

Hoffman, Philipp & Knutson, PLLC                                           5,375.00

Howard’s Oil Company                                                            2,494.26

Lakewood Health Center                                                       25,000.00

Lavalla Sand & Gravel Inc                                                       4,082.00

LOW Highway Dept                                                                 7,588.35

Mar-Kit Landfill                                                                       11,478.50

Mn Dept Of Transp                                                                  4,399.21

Powerplan                                                                               7,200.00

R & Q Trucking, Inc                                                                  2,281.50

Rinke-Noonan                                                                          2,850.00

Titan Machinery – Roseau                                                        2,113.70

Woody’s Service                                                                     2,705.62

75 2000  Payments less than 30,770.19

Final Total: 140,222.61

Further moved to authorize the payment of the following auditor warrants: October 25, 2017-$443,520.21, November 1, 2017- $403,428.47, November 1, 2017- $4,053.37, November 7, 2017-$281,290.13, November 8, 2017- $89,625.97.

PERA Resolutions

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

Resolution No. 17-11-02

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Jeff Poolman meets all of the following Police and Fire membership requirements:                       

1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
3. Said position charges this employee with the prevention and detection of crime;
4. Said position gives this employee the full power of arrest, and
5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

Resolution No. 17-11-03

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Craig Severs meets all of the following Police and Fire membership requirements:                       

1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
3. Said position charges this employee with the prevention and detection of crime;
4. Said position gives this employee the full power of arrest, and
5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

RESOLUTION 17-11-04

Paul Bunyan Expressway 

After reviewing the concept of the Paul Bunyan Expressway, Lake of the Woods County Board of Commissioners has made the following conclusions:

     WHEREAS:  The completion of the Paul Bunyan Expressway will provide safer and improved road conditions on Minnesota Highway 371 and provide access to three of the fastest growing counties in Minnesota (Hubbard, Cass, Beltrami),

          WHEREAS:     The completion of the Paul Bunyan Expressway would provide tourist, development, retail, and other economic opportunities leading to stabilization and security in our community as well as the whole 371 corridor,

          WHEREAS:     This concept not only provides opportunity in our community, but will contribute to economic opportunity for a nine county area, namely, Roseau, Lake of the Woods, Koochiching, Itasca, Beltrami, Cass, Hubbard, Clearwater and Crow Wing Counties.

         WHEREAS:       Travel is a major factor in our “Lakes and Pines” region and Minnesota Highway 371 is a major artery route for goods and services into and from the 7 county Metro area

        WHEREAS:       Completion of this road is considered one of the most strategic investments for the state to provide increased property values, tax revenues, employment, better access to education institutes, tourism and the stimulation business development.

        BE IT RESOLVED:    That Lake of the Woods County Board of Commissioners supports the completion of the Paul Bunyan Expressway and encourages the completion of Minnesota Highway 371 as a four lane expressway and as a main artery route into the “Lakes and Pines” region.  It is our conclusion that this concept is positive for our area and that our organization will participate in the meetings to make plans to complete the Paul Bunyan Expressway.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the following resolution:

Operational Enhancement Grant Program

Resolution No 17-11-05

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program.  The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2015 Chapter 77, Article 1, Section 37, Subdivision 2.  This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County. 

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to remove the “Consent to Travel from the Capital Expenditure Policy and the Travel Policy.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the application to conduct off-site gambling for NWA Edgeriders for off –site raffles to be conducted at Jerry’s Bar & Restaurant on March 2, 2018.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the application to conduct off-site gambling for NWMN Fraternal Order of Police Lodge #8 for off-site raffles to be conducted at Sportsman’s Lodge on February 26, 2018.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to enter into an agreement with Government Management Group for Services Cost Allocation Plans in the amount of $3,600 for fiscal years ending December 31, 2017, 2018, 2019 and authorize Chairman Nordlof to sign.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to appoint the following to the Lake of the Woods  County Extension Committee for a three year term, beginning January 1, 2018- Tabatha Ubel, Nicole Olson and Ken Horntvedt.

11—14-17

Kelly Creek  Road Vacation

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to authorize Michelle Moren, from Patrick D. Moren Law Firm to file action in Lake of the Woods County District Court to clear up one of the parcels of real property affected by the vacation of Kelly Creek Road, which was unknown.

Extension Contract

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the School lease payment has increased by $50 per month which will include the telephone line, and will bring the contract to the next board meeting.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board discussed the Township Road Inventory with the board. The board requested Tim to contact Rinke Noonan Law firm and ask if they are available to meet with the board to discuss this further. Tim will contact them and get back to the board. Tim also presented two resolutions for the board to pass so he can apply for funds to defer the cost of construction on 1^st Ave NW and 15th St. SW.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

RESOLUTION NO 17-11-06

Supporting Pursuit of Local Road Improvement Program Funding

WHEREAS, Local Road Improvement Program (LRIP) funds are available for local agency projects meeting Routes of Regional Significance or Rural Road Safety criteria; and

WHEREAS, Lake of the Woods County and the City of Baudette have identified 1^st Ave NW (CSAH 23) as a local road that would have a positive impact to the community through reconstruction; and

WHEREAS, Lake of the Woods County will maintain the road for the lifetime of the improvements.

NOW THEREFORE, be it resolved by the Board of Commissioners of the County of Lake of the Woods, Minnesota:

1. That Lake of the Woods County hereby supports the application for the Local Road Improvement Program Grant for the reconstruction of 1^st Ave NW (CSAH 23).

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following

RESOLUTION NO 17-11-07

Supporting Pursuit of Local Road Improvement Program Funding

WHEREAS, Local Road Improvement Program (LRIP) funds are available for local agency projects meeting Routes of Regional Significance or Rural Road Safety criteria; and

WHEREAS, Lake of the Woods County has identified 15^th Ave SW (TR 390) as a local road that would have a positive impact to the community through reconstruction; and

WHEREAS, Lake of the Woods County will maintain the road for the lifetime of the improvements.

NOW THEREFORE, be it resolved by the Board of Commissioners of Lake of the Woods County, Minnesota:

1. That Lake of the Woods County hereby supports the application for the Local Road Improvement Program Grant for the reconstruction of 15^th Ave SW (TR 390).

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board requesting approval for reviewed/revised job descriptions.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approval of all job descriptions effective November 14, 2017 and authorize Human Resource Director, Savanna Slick to send all job descriptions to MRA to be reevaluated that have not been evaluated in the last year.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:45 p.m.

Attest:                                                                          Approved November 28, 2017

___________________________________              _____________________________________

County Auditor//Treasurer, Lorene Hanson                   Chairman of the Board, James Nordlof

Commissioner Proceedings

November 15, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 15, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Ed Arnesen, Thomas Hanson and Buck Nordlof. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Election, Closed Sessions and Personnel Committee.  

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the official and summarized minutes of October 25, 2016.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the minutes of Public Hearing for Ditch 26 & 7, dated October 27, 2016, with changes.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the minutes of Public Hearing for Ditch 28, dated November 1, 2016.

EMERGENY MANAGEMENT

Emergency Management Director, Jill Olson met with the board requesting Chairman Moorman’s signature for the Fire Wise Hazard Mitigation Grant.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign the State of Minnesota, Commissioner of Natural Resources, Division of Forestry and Lake of the Woods County, under the Firewise/Hazard Mitigation Risk Reduction Program, effective May 1, 2016, thru May 1, 2017, with the total project cost of $32,000, which Grantee agrees to match at least $18,500 of the project.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to purchase a Digital in Car Video Camera.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to authorize County Sheriff, Gary Fish to purchase a Digital in Car Video Camera from Watch Guard in the estimated amount of $13,560, with funding from the Sheriff’s Budget.

SHERIFF/ATTORNEY

County Sheriff, Gary Fish met with the board requesting approval to enter into Joint Powers Agreements with the State of Minnesota, through the Department of Public Safety, Bureau of Criminal Apprehension to utilize the criminal justice data communications network for the Attorneys Office and the Sheriff’s Office.

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the following resolution:

RESOLUTION NO. 2016-11-01

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF

WHEREAS, the County of  Lake of the Woods on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible.  The Joint Powers Agreements further provide the County with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the County to pay the costs for the network connection.

NOW, THEREFORE, BE IT RESOLVED by the County Board of Lake of the Woods, Minnesota as follows:

1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its County Attorney and Sheriff are hereby approved. 
2. That the County Sheriff, Gary Fish, or his or her successor, is designated the Authorized Representative for the Sheriff.  The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Daryl Fish, Chief Deputy Sheriff is appointed as the Authorized Representative’s designee.
3. That the County Attorney, James Austad, or his or her successor, is designated the Authorized Representative for the County Attorney.  The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Dena Pieper, Legal Secretary/Paralegal is appointed as the Authorized Representative’s designee.
4. That Kenneth Moorman, the Chair of the County of Lake of the Woods, and County Auditor/Treasurer, Lorene Hanson, the County Board Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements.

Passed and Adopted by the Lake of the Woods County Board on this 15^th day of November, 2016.

CJDN Agreement

County Sheriff, Gary Fish met with the board requesting approval to enter into a CJDN Subscriber Agreement. This Court Data Services Subscriber Amendment is utilized for Court Records to assist their agency with duties.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to authorize County Sheriff, Gary Fish to enter into the CJDN Subscriber Agreement and authorize County Sheriff, Gary Fish and Chairman Moorman to sign.

COUNTY ATTORNEY

County Attorney, James Austad met with the board requesting approval to enter into a CJDN Subscriber Agreement, which is utilized for Court Records to assist his office with duties.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize County Attorney, James Austad to enter into the CJDN Subscriber Agreement and authorize County Attorney, James Austad and Chairman Moorman to sign.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Commissioners Warrants: $ 3,703.42; $16,913.52; $7,484.74.

Health Care Services-MN-Sure

The board reviewed the draft letter on MN Sure Insurance, the rising costs and the delivery of health care service. The board requested that this letter be sent to our Federal and State Representatives.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the MN Sure Health Care letter and authorize Chairman Moorman to sign.

Human Resources

Human Resource Director, Karen Ose met with the board to discuss the salary grade level for Deputy Auditor/Treasurer-Motor Vehicle Supervisor/Board Secretary.  This job description was sent to an outside evaluation firm and it was recommended that it be increased one grade due to the increased responsibilities of the position.  The Personnel Committee discussed the recommendation and agreed that it should be brought to the Boards’ attention for their determination.  As such, the Board agreed that the position be changed to a Grade Level 11.

Motion

Motion was made by Commissioners Beckel, seconded by Commissioner Hanson and carried unanimously to approve the Deputy Auditor/Treasurer, Motor Vehicle Supervisor/Board Secretary to Grade 11, Step 12, $23.67 per hour, points 261, effective November 21, 2016.

Recess

The meeting was called to recess at 10:12 a.m. and reconvened at 10:15 a.m., as follows:

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $47,683.73, Road & Bridge $53,386.27, County Devel.$4,355.00, Solid Waste, $33,087.43, EDA, $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/15/2016 For Payment 11/18/2016

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                    4,130.95

Computer Professionals Unlimited Inc                                  3,193.00

Howard’s Oil Company                                                           4,131.37

Johnson Auto & Machine                                                        2,174.52

Liberty Tire Recycling, LLC                                                      7,390.01

LOW Highway Dept                                                                  7,448.46

Mar-Kit Landfill                                                                        11,456.50

Marco Technologies LLC                                                      12,532.97

Mn Dept Of Transp                                                                 13,991.91

Northern Light Region                                                             3,093.00

Nuss Truck & Equipment                                                          5,001.28

Outdoors Again                                                                        2,078.91

R & Q Trucking, Inc                                                                  2,505.10

Rinke-Noonan                                                                          3,005.00

Traffic Marking Service, Inc.                                                  13,656.58

Widseth Smith Nolting&Asst Inc                                            2,266.67

Woody’s Service                                                                       2,381.64

Ziegler, Inc                                                                                2,253.57

92 Payments less than 2000  35,865.55

Final Total: 138,556.99

Further moved to authorize the payment of the following auditor warrants: October 26, 2016 – $449,166.79, November 2, 2016 – $420,573.85, November 9, 2016 – $131,947.52.

2017 Health Insurance

County Auditor/Treasurer Lorene Hanson met with the board and reviewed the health insurance premium increase and the County share.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve an increase of the caps an additional $40.00 per month for both single and family.

DNR, METALLIC MINERAL LEASE SALE

Vicki Sellner, met with the board and informed the board that the DNR plans to hold a lease offering of state-owned metallic mineral leases for 506 mining units in Northern Minnesota in early 2017, and that Lake of the Woods County is in the area with 25,566 acres of state land.

SENIOR MEALS

Cynthia Christopherson met with the board and presented the 2015 Annual Report for Meals on Wheels and meals served at the Brink Center.

2017 SOLID WASTE ASSESSMENTS

Public Works Director, Tim Erickson met with the board requesting approval for 2017 Solid Waste fees, informed the board that he is working on a Solid Waste charge back fee formula  for work done by the Public Works Department for Solid Waste Department and working on Public Works Procedural and Policy Manual.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the 2017 Solid Waste Assessment fees at $110.00 for everyone except the seasonal resorts/hotels (leaving them at $86).

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following disposal fees: Semi trailer tire disposal – $10.00 per tire, Tractor tire disposal – $25.00 per tire, TV disposal fee – $25.00, Appliance disposal fee  – $5.00 for microwave size and larger.

COUNTY AUDITOR/TREASURER

2017 Con-Con Funds

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the 2017 Con-Con Fund distributions, payable 2017.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following Con-Con distributions to the following:

2017 Con-Con

Baudette Arena Association                           $20,000

Beaver Control                                                $10,000

Drainage Account                                           $10,000

Williams Arena Association                            $  7,000

Baudette Chamber Projects                            $  5,850

Baudette Community Foundation-Grand      $  4,000

EDA-                                                              $10,000

Friend Against Abuse                                     $  2,500

L/W Historical Society                                   $  7,500

L/W Humane Society                                     $  6,000

University of MN Extension                          $  2,000

Williams Public Library                                  $     650

Joint Powers Nat. Res. Board                         $  1,000

Keep It Clean                                                  $  2,500

L/W Rod and Gun Club- Range Impr.           $  1,500

L/W School Trap Team- Opera. Expense       $  2,000

L/W Sr. Fishing                                               $  2,000

North West Monument Project                       $  5,000

Rinke-Noonan-Retainer Drainage                  $  2,400

S. Louis County- (NCLUCB)                                    $  2,000

Take-A-Kid Fishing                                        $  1,000

Widseth Smith Nolting                                   $16,000

Auditing Fees                                                 $     800

RECESS

The meeting was called to recess at 12:25 p.m. and reconvened at 1:05 p.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director met with the board and presented an condition use permit for Dean and Shirely Wiersma to allow applicant to conduct a commercial business consisting of welding fabrication, vehicle sales and service and general repair shop in a Rural Residential District. Josh informed the board that the Planning Commission’s recommendation is to approve the Conditional Use Permit with conditions.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following Conditional Use Permit for Dean and Shirley Wiersma with conditions:

Name of Applicant:  Dean and Shirley Wiersma                                            Date:  November 15, 2016

Location/Legal Description:  A 5.86 acre tract (336’x760’) in the S½SE¼SE¼ of Section 18, Township 161N, Range 31W

Project Proposal:  To allow applicant to conduct a commercial business consisting of welding fabrication, vehicle sales and service and general repair shop in a Rural Residential District.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  ) N/A (  )

Why or why not? Adjacent to another Conditional Use Permit (CUP) and in the 172 growth corridor.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO (  ) N/A (  )

Why or why not? Adequate parking has been addressed on the site. Septic system is in compliance. Waste oil, antifreeze and other potential contaminants to be collected and disposed of properly

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?  Sedimentation and nutrient loading of water bodies is not an issue as the site is not located in the shoreland area.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not? Minimal alteration of the site was conducted for the construction of the shop building.

5.  Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? Site is not located in the floodplain and/or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? Erosion is not an issue as the property is flat and has a good vegetation established.

7. Is the site in harmony with existing and proposed access roads?             YES (X)  NO (  )  N/A (  )

Why or why not?  Parallel to County Road #73.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  Next to another Conditional Use Permit business.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? Project area is not located in the shoreland area.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (X)  NO (  )  N/A (  )

Why or why not? Liquid waste to be collected and disposed of properly and the septic system is in compliance.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? Not located in the shoreland area.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X) NO (  ) N/A (  )

Why or why not?  Septic up to date.       

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? Not located in the shoreland area of public waters and the use of the property has no effect on the types, uses, and numbers of watercraft to be on public waters.

14.  If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                 YES (  )  NO (  )  N/A (X)

Why or why not? No storage tanks are proposed with this request.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                 YES (X)  NO (  )  N/A (  )

Why or why not? Property has a good visual barrier on the north and west sides of the property. Due to the type of business requested, a visual barrier on the south side of the property would not allow viewing of products from County Road 73. A driveway easement and existing business is located on the east side of the property and does not require a buffer.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  One 4’x8’ on posts facing roadway.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Parking on site for up to ten (10) vehicles.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

1. Hours of operation are Monday through Saturday from 8:00 a.m. to 5:00 p.m.
2. No more than ten (10) vehicles, either for sale or being repaired, to be present on the property at any given time.
3. No more than ten (10) goods produced on site to be displayed outside at any given time.
4. One (1) 4 foot by 8 foot sign, facing County Road 73, is allowed.

Approved  as Presented  (  )                                     Approved with Conditions  (X)                   Denied  (  )

                                                                                    _____________________________________

                                                                                                            Kenneth Moorman

                                                                                                        Chair, County Board

Jamie Negus Conditional Use Permit

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the Planning Commissioner met on November 2, 2016 and reviewed the conditions placed upon said Conditional Use Permit for Jamie Negus and informed the board that Jamie Negus requested an extension of his timeline to establish the visual barrier. Josh explained that Jamie planted 60 White Spruce trees on three sides of the storage area, however, with the high unusual amount of rainfall this summer, several of the trees died, and also not being able to get to the site due to the wetness of the ground; and most likely the trees that would be planted would die. Josh informed the board that the Planning Commission recommended granting a one year extension and allowing him to plant Native Willow while still giving him the option of planting White Spruce if he desires.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the one year extension for Jamie Negus by allowing him to plant either Native Willows or White Spruces trees.

Recess

The meeting was called to recess at 1:15 p.m.

DITCH 26&28-

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to close the regular meeting at 1:16 p.m. and open Ditch Authority Meeting for Ditch 26 & 28.

Ditch 26

Discussed Ditch 26 and the need to determine a work plan, such as cleaning out brush first, which could cost between $20,000 to $30,000, then they can determine what the next steps will be for Ditch 26.

Ditch 28

Discussed the outstanding balance owed to the general fund of $33,000 for work completed on Ditch 28. After this is paid back, Public Works Department will figure out what is needed to be fixed and then hold another Public Hearing to determine ditch assessments.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the Public Hearing at 1:30 p.m. and open the regular meeting.

Ditch 26

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to set Ditch 26 Assessment in the amount of $20,468.10 for a one-year assessment for 2017; and to direct Public Works Director Tim Erickson to review the additional repair costs and report back to the County Board in early  2017 for future assessments.

Ditch 28

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to set Ditch 28 Assessment in the amount of $34,099.75 for a one-year assessment for 2017, with an interest rate of 1% to pay back the Revenue Fund; and to direct Public Works Director Tim Erickson to review the additional repair costs and report back to the County Board in early 2017 for future assessments.

Closed Sessions

Motions

Motion was made by Commissioner Patty Beckel, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 2:00 p.m. and open the closed session pursuant to MN Stat.§13D.03, Subd. 1(b), Union Negotiations. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor-Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the closed session and open the regular meeting at 2:07 p.m.

Motion was made by Commissioner Patty Beckel, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 2:08 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. (3), Security Issues. Present were:  County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor/Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the closed session and open the regular meeting at 2:25 p.m.

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Patty Beckel and carried unanimously to close the regular meeting at 2:30 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were:  County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to close the closed session and open the regular meeting at 3:55 p.m.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 3:56 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 1, (b) (c), Land Negotiation. Present were:  County Attorney Jim Austad, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, Beckel and Arnesen.

Motion was made by Commissioner Tom Hanson, seconded by Commissioner Ed Arnesen and carried unanimously to close the closed session and open the regular meeting at 4:00 p.m.

Correspondence

The County Board acknowledged a letter from MN Pollution Control Agency regarding the Score Block Grant Fiscal Year 2017.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 4:05 p.m.

Attest:                                                                                     November 29, 2016

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Ken Moorman

===============================================================================================================================================================================

Commissioner Proceedings

November 29, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 29, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Thomas Hanson and Buck Nordlof. Absent: Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Ditch Letter, Life Flight, Human Resources, and Valley Life Flight.  

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of November 15, 2016.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims: Commissioners Warrant’s $5,449.97, Commissioners Warrant’s $4,470.18, Commissioners Warrant’s $16,140.36.

Joint Powers Agreement

Social Service Director, Amy Ballard met with the board requesting approval to enter into an Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension for use of data communications network.

Resolution

The following resolution was offered by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the following resolution:

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS COUNTY

    SOCIAL SERVICES

Resolution No. 16-12-02

Whereas; the County of Lake of the Woods on behalf of Social Services desires to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible.  The Joint Powers Agreement further provides the County with the ability to add modify and delete connectivity, systems and tools over the five year life of the agreement. 

NOW, THEREFORE, BE IT RESOLVED; by the County Board of Lake of the Woods County in Baudette, MN as follows:

1. That the State of Minnesota Joint Powers Agreement by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its Social Services department are hereby approved.  A Copy of the Joint Powers Agreement is attached to this resolution and made a part of it. 
2. That the Director, Amy Ballard, or her successor, is designated the Authorized Representative for Social Services.  The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. 
3. That Ken Moorman, Chair of the County Board of Commissioners and County Auditor/Treasurer, Lorene Hanson, the county board clerk, are authorized to sign the State of Minnesota Joint Powers Agreement. 

Passed and Adopted by the Lake of the Woods County Board on this 29^th day of November, 2016.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the claims against the County as follows: Revenue $35,817.26, Road & Bridge $3,979.15, County Devel.$850.00, Joint Ditch $400.00, Solid Waste, $3,639.92, EDA, $2,283.95.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/28/2016 For Payment 11/30/2016

Vendor Name                                                    Amount

Hoffman, Philipp & Knutson, PLLC                                    15,300.00

Lakewood Health Center                                                       4,139.84

Marco Technologies LLC                                                    4,691.81

Midwest SteepleJacks Inc                                                    9,430.00

33  Payments less than 2000  13,408.63

Final Total: 46,970.28

Further moved to authorize the payment of the following auditor warrants: November 16, 2016 – $11,150.24, November 17, 2016 – $368,895.50, November 17, 2016 – $(43.74)- November 23, 2016- $20,936.34.

Tower Space Lease

County Auditor/Treasurer Lorene Hanson met with the board and presented a Tower Space Lease from Wikstrom Telephone Inc. for use of tower space. County Sheriff, Gary Fish informed the board that there were not to be any cost associated with the usage of the tower space. The revised contract states two years free and then a cost of $200.00 per month thereafter. Gary stated that he would not approve this and will report back to the board at the next meeting.

University Of North Dakota.

County Auditor/Treasurer Lorene Hanson met with the board and presented the 2017 Medical Examiners Services Contract to the board. Lorene informed the board that the current contract is based on the 2015 population estimate, and per agreement, they are increasing the rates by 2.5% in the contract.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the 2.5% increase to the Medical Examiners Contract and authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign.

Union Health Insurance Contract

County Auditor/Treasurer, Lorene Hanson met with the board to discuss the Union Health Insurance Contract and explained that she requested language changes per County Attorney and they did not make the requested changes. The board stated that they will approve it this year, but requested that they make changes for next year.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the Union Insurance Contract for 2017.

VALLEY MED FLIGHT, INC.

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the county received notification of renewing their membership with Valley Med Flight in the amount of $16,092.50 for 2017 services.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to renew Valley Med Flight membership for 2017 in the amount of $16,092.50.

Ditch Letters

County Auditor/Treasurer, Lorene Hanson met with the board and presented the Ditch Letter that the Ditch Authority requested to be drafted. The board requested that the estimated ditch tax be included in the courtesy letter.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the Ditch Letter and authorize Chairman Moorman to sign.

SHERIFF

Federal Boat and Water Grant

County Sheriff, Gary Fish met with the board and requested approval for Federal Boat and Water grant.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve County Sheriff, Gary Fish to sign the Conflict of Interest form for the Federal Boat and Water Grant.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

A Resolution Authorizing the Federal Boating Safety Supplement Grant Agreement

Resolution 16-11-03

WHEREAS, under the provisions of M.S. § 84.026 Subd. 1 the State is empowered to enter into this grant; the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.

WHEREAS, the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.

NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor/Treasurer and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of October 1, 2016 through January 31, 2017 in the amount of $69,742.00 and authorize Sheriff Fish and Chairman Moorman to sign.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Assistant Public Works Director, Boyd Johnson met with the board requesting final payment for Co. Road 17.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the final payment for SP 068-617-007, SP 039-070-005, SP 068-617-006 and SP 039-617-008 in the amount of $249,162.98.

Landfill

Tools

Landfill Supervisor, Ted Furbish met with the board requesting approval to purchase tools for the

Landfill.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of tools for the Landfill for up to $ 3,000.

Oil Filters

Landfill Supervisor, Ted Furbish informed the board of the issues they are encountering with the disposal of oil filters. He explained to the board that the new vendor that picks up oil filters does not stop at the land fill for county staff to inventory the used oil filters and therefore cannot verify the bills and amount due to the vendor. He requested that all service centers in Lake of the Woods County drop them off at the landfill and the vendor can pick them up there. The consensus of the board was that Ted could call the services centers and notify them of the change in procedures of the disposal of oil filters.

FRIENDS AGAINST ABUSE

Executive Director, Jenelle Feller met with the board requesting support for the Friends Against Abuse program for Lake of the Woods County. Jenelle informed the board that this program has been in existence here for sixteen (16) years. The program helps victims of domestic violence, sexually assaulted and assault victims. The board informed Jenelle that the board approved $2,500 for Friends Against Abuse at the November 15, 2016 board meeting.

RECESS

The meeting was called to recess at 10:05 a.m. and reconvened at 10:12 a.m.

HUMAN RESOURCES

Human Resources Director, Karen Ose met with the board and requested to set a date for interviews for the Human Resource Director. The board set a special session for December 7, 2016 at 8:00 a.m. for interviews.

FILE OF LIFE

Chairman Moorman informed the board that the “File of Life Campaign” would like to request funding for mailing out the File of Life packets.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to allocate up to $3,000 for the File of Life Campaign with funding from the unallocated account, and for the committee to request funds as needed up to the allocation amount.

CLOSED SESSIONS

Motions

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Patty Beckel and carried unanimously to close the regular meeting at 10:30 a.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were:  County Attorney James Austad, Commissioners: Hanson, Nordlof, Moorman, and Beckel.

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to close the closed session at 12:08 p.m. and open the regular meeting.

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to close the regular meeting at 12:12 p.m. and open the closed session pursuant to MN Stat.§13D.03, Subd. 1(b), Union Negotiations. Present were: County Attorney Jim Austad, Human Resource Director Karen Ose, County Auditor-Treasurer Lorene Hanson, and Commissioners: Hanson, Nordlof, Moorman and Beckel.

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the closed session and open the regular meeting at 12:40 p.m.

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to close the regular meeting at 12:41 p.m. and open the closed session pursuant to MN Stat.§13D.05, Subd. 3, (b) Attorney Client Privilege. Present were:  County Attorney Jim Austad, County Auditor/Treasurer Lorene Hanson and Commissioners: Hanson, Nordlof, Moorman, and Beckel.

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to close the closed session and open the regular meeting at 12:46 p.m.

Correspondence

The County Board acknowledged the following: MCIT-2016 Annual Meeting December 5, 2016 and County TV Services letter.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 12:47 p.m.

Attest:                                                                                     December 13, 2016

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Ken Moorman

Commissioner Proceedings

November 24, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 24, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Vice- Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Tom Hanson, and Patty Beckel. Absent Ed Arnesen. Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Cell phone stipends, PERA resolution for correctional plan and Cigarette License.

APPROVAL of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda as follows: Sheri Stebakken to St. Paul on December 2-3 for MRC2 Payments; Lorene Hanson to St. Cloud on December 6-8 AMC Conference; Lorene Hanson and Rita Hasbargen to St. Cloud on December 10-11 for Year End Financial and Payroll.

 Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of November 10, 2015.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims:

                                                            Commissioners’ Warrants $ 10,946.52

                                                            Commissioners’ Warrants $ 25,240.63

Cell Phone Stipends

Social Service Director, Amy Ballard met with the board requesting approval for cell phone stipends for Social Workers, Alison Hauger and Joanna Onstad.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve cell phone stipends for Alison Hauger and Joanna Onstad in the amount of $60.00 per month.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:

Revenue                      $  17,647.62

                                                Road & Bridge           $   62,386.61

                                                Solid Waste                 $    3,854.60

EDA                            $    3,877.20

                                         87,966.03

WARRANTS FOR PUBLICATION

Warrants Approved On 11/24/2015 For Payment 11/25/2015

Vendor Name                                                    Amount

                                                 Angle Outpost Resort                                                      3,810.70

Compass Minerals America                                               2,086.17

Gladen Construction, Inc.                                              46,682.50

Lavalla Sand & Gravel Inc                                                6,400.00

Mn Dept Of Transp                                                            2,526.43

Msop-Mn Sex Offender Prgrm-462                                   2,098.40

Northwest Community Action, Inc                                   2,930.00

R & Q Trucking, Inc                                                           3,155.10

41 Payments less than 2000   18,276.73

Final Total: 87,966.03

    Further moved to authorize the payment of the following auditor warrants:

                                                November 11, 2015                $261,380.11

                                                November 11, 2015                $     (480.00)

                                                November 12, 2015                $ 997,898.17

                                                November 12, 2015                $        246.50

                                                November 17, 2015                $     5,812.99

Lost Warrant

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to issue a loss warrant.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously carried to approve the application and affidavit for lost warrant for Jennifer Erickson dated June 12, 2015 for $32.64 without furnishing indemnifying bond.

Cigarette Licenses

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for cigarette license for Lindner-Hagen Grocers, Inc. DBA Lake of the Woods Foods and Nels Holte, DBA Wash N Go.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve Cigarette License for Lindner-Hagen Grocers, Inc. DBA Lake of the Woods Foods effective January 1, 2016 thru June 30, 2016.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve a cigarette License for Nels Holte, DBA Wash N Go effective December 1, 2015 thru June 30, 2016.

Part-time Dispatcher

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for hire date for Donald Castle.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve October 13, 2015 as the effective date of hire for Donald Castle.

Hoffman, Philipp, & Knutson, PLLC Contract

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to enter into a year-end audit contract with Hoffman, Philipp, & Knutson, PLLC audit contract which  can be three or five year contract. Lorene recommended a five year contract.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve a five year contract for year ending 2015 thru 2019 at $26,700 per year, provided activities and expenditures remain approximately the same and unexpected circumstances will not be encountered during the audit.

Snowmobile Trails Assistance Program

County Auditor/Treasurer, Lorene Hanson met with the board and presented the 2016 Snowmobile Maintenance and Grooming Grant Agreement.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the State of Minnesota Snowmobile Trails Assistance Program Maintenance and Grooming Grant Agreement for 2016 with the following funding amount: Big Travers for $20,641.2, Border Trails TJ Grooming/BISF#3 for $90,914.80 and NW Angle Edgeriders for $49,565.60 effective July 1, 2015 thru June 30, 3016 and authorize chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign.

PERA

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to conduct a vote on Social Security coverage for eligible Correctional Plan members thru PERA. This allows employees to vote again, and thereafter will remain as they decided, an also to allow all new hired eligible employees to have social security coverage.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to conduct a vote on the Social Security coverage for eligible Correctional Plan members with a divided vote process and a referendum date of March 1, 2016.

PUBLIC WORKS

Solid Waste Assessments for 2016

Public Works Director, Tim Erickson met with the board to review the 2016 Solid Waste Assessments.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof, and carried unanimously to approve the 2016 Solid Waste Assessment fees.

MIS DEPARTMENT

First Responder App

MIS Director, Peder Hovland and GIS Specialist, Daniel Fish met with the board to discuss the First Responder Notification App.  ProWest will develop an App for the county for First Responders in the amount of $975.00.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of the First Responder notification app in the amount of $975.00 with funding from the 911 fund or the revenue fund if 911 funds cannot be used.

Copy Machines

MIS Director, Peder Hovland met with the board requesting authorization to update on copy machines.  Peder recommends to have one machine in the work room that is dual (color/black print), update Auditor/Treasures copy machine and  transfer the current machine to the Extension office and order a dual copy machine for the Attorneys office.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the set up changes on copy machines with Marco. 

Law Enforcement Center Equipment

MIS Director, Peder Hovland met with the board requesting authorization to purchase equipment for the Sheriff’s Office.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of Law Enforcement Equipment with $4,244.61 from the Sheriff’s fund and $2,603.85 from the 911 fund.

Recess

The meeting was called to recess at 10:45 a.m. and reconvened at 10:50 a.m. as follows:

Closed Session

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to close the regular meeting at 10:50 a.m. and open the closed session pursuant to MN Statute § 13D.03, subd. 1(b), Labor Negotiations. The following were present: Commissioner Moorman, Hanson, Nordlof, Beckel, and County Auditor/Treasurer, Lorene Hanson. Commissioner Arnesen was available by phone conference.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to close the closed session at 11:10 a.m. and open the regular meeting.

RECESS

With no further business before the board, Vice-Chair Moorman called the meeting to recess at 11:11 a.m.

Attest:                                                                                                 Approved: December 15, 2015

__________________________________                                        ______________________________

Lorene Hanson, County Auditor/Treasurer                                        Edward Arnesen

Chairman of the Board

Commissioner Proceedings

November 12, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Wednesday, November 12, 2014 in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Ed Arnesen, Patty Beckel, Tom Hanson and Buck Nordlof.   Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions: Snowmobile contract, Department Head evaluations, Williams Fire Department, Resignation of Christina Husbands and Lorene Hanson travel. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Nordlof to approve the consent agenda as follows: Josh Stromlund November 16-17, Wetland Stakeholders meeting, St. Cloud/West Metro Area and on November 24-25 to St. Cloud for WACA Technical Team Meeting; Tim Erickson to attend the Minnesota Toward Zero Deaths Conference to be held November 13 & 14, 2014 in Duluth, and Lorene Hanson on November 18-19 for Auditor/Treasurer training in St. Paul.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of October 28, 2014 regular meeting.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                      $35,943.26

                                                Road & Bridge           $33,623.31

                                                Co. Devel.                   $     861.00

                                                Solid Waste                 $23,661.18

                                                EDA                            $  1,500.00

Further moved to authorize the payment of the following auditor warrants:

WARRANTS FOR PUBLICATION

Warrants Approved On 11/12/2014 For Payment 11/14/2014

Vendor Name                                                                Amount

Cenex Co-Op Services, Inc.                                                 8,799.38

Dell Marketing, Lp                                                                  4,410.52

Farmers Union Oil Co.                                                         4,118.69

Howard’s Oil Company                                                         2,591.98

KRIS Engineering Inc                                                            2,363.84

LOW Highway Dept                                                               6,950.61

Mactek Systems Inc                                                             10,709.50

Mar-Kit Landfill                                                                    12,153.15

TrueNorth Steel                                                                     4,135.88

Woody’s Service                                                                   5,803.12

Ziegler, Inc                                                                            3,995.15

80 Payments less than 2000   29,556.93

Final Total:  95,588.75

October 28, 2014            $   432,048.26

October 30, 2014            $   334,579.83

                                                October 31, 2014            $        (300.00)

                                                November4,2014            $       8,426.40

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

DNR Lease- U.S. Customs and Immigration Video Phone Site

County Auditor/Treasurer Mark E. Hall met with the board requesting approval to enter into a lease with the State of Minnesota for a U.S. Customs and immigration Video Phone Site that is located on State land the will expire on December 31,2014for the purchase of service agreement.

Motion

Motion was made by Commissioner Arnesen to authorize Chair Beckel to sign the Miscellaneous Lease # LMIS000652 for the use of State land for the U.S. Customs and Immigration Video Phone Site effective January 1, 2015 thru December 31, 2024 and authorize County Auditor/Treasurer, Mark Hall to remit $500 payment to cover the lease payment till 2024, contingent approval by County Attorney, James Austad. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Snowmobile Trails Maintenance and Grooming Grant Agreement

County Auditor/Treasurer, Mark Hall met with the board requesting approval to enter into the 2015 Snowmobile Maintenance and Grooming Grant Agreement for the Maintenance and Grooming for the Big Traverse Snowmobile Trail $21,926.73; Border Trails Snowmobile Trail $97,241.82 and NW Angle Edgeriders $52,995.54, total grant of $172,164.09.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Beckel and County Auditor/Treasurer, Mark Hall to sign the 2015 Snowmobile Maintenance and Grooming Grant Agreement for the maintenance and grooming of trails effective July 1, 2014 thru June 30, 2015 in the amount of $172,164.09. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Revenue and Expenditure Guidelines

Chief Deputy Auditor/Treasurer, Lorene Hanson met with the board and reviewed the Revenue and Expenditure Guidelines.

County Development-Con-Con Funds

Chief Deputy Auditor, Lorene Hanson met with the board to finalize the 2015 Con-Con funds request.

Motion

Motion was made by Commissioner Arnesen to make allocations to the following organization from the ConCon funds, payable in 2015:

Baudette Arena Assoc                              $17,500

                                    Williams Arena Assoc                               $  6,000

                                    Baudette Chamber-Project                     $  3,800                                                                                    Baudette Community Foundation           $  4,000

                                    Economic Dev-Marketing/Operational$10,000

                                    Clementson Cemetery(upgrade Eastern Side)$      500(Project Specific)

                                    Depot Preservation (Doors/gutters)                      5,000(Up to receipts)                                                               LOW Historical Society                           $12,500

                                    LOW Humane Society-support                 $  5,000

                                    University of MN Extension                     $  2,000

                                    Williams Public Library                          $      650

                                    JT Powers Natural Resource Board       $  1,000

                                    LOW Rod and Gun Club-(Trap Machine)          $  2,000

                                    LOW School Trap Team (Operational Exp)   $ 1,000

                                    LOW Sr. Fishing (LOW Chapter)              $  1,500

                                    Rinke-Noonan-Retainer-Drainage         $  2,400

                                    St. Louis County Aud(NCLUCB)              $  2,000

                                    Take A Kid Fishing                                      $      600

                                    Widseth Smith Nolting                             $16,000

                                    Auditing Fees                                               $      800

                                                                                                            $94,250

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Potato Day Funds

Chief Deputy Auditor, Lorene Hanson informed the board that the Potato Day Committee requested their funding for support for Potato Day and that she requested it be paid by Auditor’s Warrant. The consensus of the board was to issue an Auditor’s warrant.

HUMAN RESOURCE DEPARTMENT

Chair Beckel informed the board that they need to adjust the Human Resource Budget for 2015. The board requested that Chief Deputy Auditor, Lorene Hanson adjust the budget. Chair Beckel informed Human Resource Director, Karen Ose that the county does allow cell phone stipends. 

2015 Health Insurance Contribution

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board to discuss the increase of Health Insurance premiums.

Motion

Motion was made by Commissioner Arnesen to set the 2015 county contribution for family health insurance up to $1,075 per month and single health insurance up to $725.00 per month. The public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2015 Budget

County Auditor/Treasurer Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board to discuss the 2015 budget. The board set December 2, 2014 at 7:30 a.m. to meet and review the proposed budget.

RECESS

The meeting was called to recess at 10:34 a.m. and reconvened at 10:39 a.m.

SOCIAL SERVICES

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims for the Social Services department.

Motion

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

Commissioners Warrants        $9,619.00

Commissioners Warrants        $3,984.00

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SHERIFF

County Sheriff, Gary Fish and Emergency Management Director, Christina Husbands met with the board to discuss and review the Security Policy. The board requested that Christina pass the policy to Human Resource Manager, Karen Ose to review and place in the Personal Policy.

Resignation

County Sheriff, Gary Fish and Emergency Management Director, Christina Husbands met with the board and presented a letter of Resignation from Christina Husband.

Motion

Motion was made by Commissioner Hanson to accept the resignation for Emergency Management Director, Christina Husbands effective November 26, 2014. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

UNION CONTRACT

Chair Beckel discussed the Union Contract for Solid Waste and a step increase for Highway Office Manager/Accountant.

Motion

Motion was made by Commissioner Arnesen to approve the 2015 Solid Waste Union Contract with a two percent (2%) cost of living adjustment and one (1) step unless employees are maxed and authorize Chair Beckel and Chief Deputy Auditor, Lorene Hanson to sign, contingent approval of County Attorney, James Austad. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to grant step increase for Highway Office Manager/Accountant, Marti Carlson to step 9, effective January 1, 2015. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ASSOCATION OF MN COUNTIES

Chair Beckel informed the board that at the AMC District Meeting they discussed potential 2015 legislative actions as follows:

• Assessor Accreditation
• County Program Aid
• Restoring Public Health Grants
• Mental Health Initiatives
• Transportation Funding

Chair Beckel also informed the board that she will speak with Human Resource Director, Karen Ose to see when a good time would be to do Department Head Evaluations.

OLD/NEW BUSINESS

The board reviewed Old/New Business and removed Human Resource and Flooding/Water from the Old/New Business.

PUBLIC WORKS DEPARTMENT

Government Center Renovation

Public Works Director, Tim Erickson met with the board and informed them that there were no bids received from contractors out of the area.  He suggested that County staff do the work in the Auditor/Treasurer office to expand the MIS department. He estimates the project cost to be around $5,000. The board concurred with Tim’s suggestion that County staff do the re-model.

Clementson Park

Public Works Director, Tim Erickson informed the board that the State is still working on the details of the conveyance of the Clementson property to the County.  MnDOT was notified of two culturally sensitive areas on the property during past projects, which must be identified in any future plans the County may have. The County will not be able to do anything within that boundary. Tim will keep them informed on any updates on the property transfer.

WILLIAMS FIRE DEPARTMENT

Commissioner Moorman discussed the possible in-kind service that the Williams Fire Department may need to replace a well tank for holding of water for the re-filling of fire trucks. Public Works Director, Tim Erickson is looking into this project.

RADIO BASE STATION

Public Works Director, Tim Erickson informed the board that he was contacted by MnDOT about the Marine Band Radio Base Station. The transmitter needs to be replaced, and MnDOT is considering removing it without replacement.  Tim informed them that the station is used by local residents and tourist when they are in distress on the lake. DOT informed him that the estimated cost for a new transmitter is $36,000.  Legislators would need to allocate the money, but MnDOT cannot request that funding.  They would need someone else to ask for it. Tim informed the board that he will look into this.

Correspondence

The board acknowledged a thank-you letter from the Williams Library.

RECESS

With no further business before the board, Chair Beckel called the meeting to recess at 11:53 a.m.

Attest:                                                                                     Approved: November 25, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board

================================================================================================

Commissioner Proceedings

November 25, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 25, 2014 in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Patty Beckel, and Buck Nordlof. Absent, Commissioners Ed Arnesen and Tom Hanson.  Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Gambling Permit, Department Head evaluations, Travel for Todd Canfield, Lorene Hanson and Christina Hultman, gambling permit, score grant, Whole community meeting on December 3, 2014, Roosevelt tower and Snowmobile Bridge. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Nordlof to approve the consent agenda as follows: Karlene Brown to Fargo on December 1-2 for Geriatric Mental Health Care, Stacy Novak to St. Paul on December 3-4 for MCCC Advisory Committee Meeting, Lorene Hanson and Christine Hultman to St. Cloud on December 3-4 for year-end payroll training and Lorene Hanson to St. Cloud on December 7-9 for AMC conference. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Nordlof to approve the minutes of November 12, 2014 regular meeting.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Revenue                      $ 26,767.76

                                                Road & Bridge           $   5,489.11

                                                Co. Devel.                   $ 15,200.00

                                                Natl Resc Enhanc       $   3,143.50

                                                Solid Waste                 $ 15,533.91

                                                EDA                            $   5,100.00

WARRANTS FOR PUBLICATION

Warrants Approved On 11/25/2014 For Payment 11/26/2014

Vendor Name                                                           Amount

Andy’s Garage, Inc.                                                        2,411.06

Cenex Co-Op Services, Inc.                                           3,498.00

Computer Professionals Unlimited Inc                       11,450.00

LOW Highway Dept                                                         2,000.00

North East Technical Service,Inc                                  3,070.10

Northern Light Region                                                    3,354.50

Northland Repair                                                          15,000.00

Northwest Community Action, Inc                                2,376.50

Pennington County Treasurer                                       2,474.10

R & Q Trucking, Inc                                                        3,757.65

Rinke-Noonan                                                                 3,343.50

47 Payments less than  2000   20,400.81

Final Total:  73,136.22

Further moved to authorize the payment of the following auditor warrants:

November 11, 2014        $     82,697.53

November 18, 2014        $   600,848.01

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

LIQOUR LICENSE

County Auditor/Treasurer Mark E. Hall met with the board requesting approval for an On/Off sale liquor license for MAWRLT Inc., DBA Wigwam Resort.

Motion

Motion was made by Commissioner Moorman to approve the On/Off sale liquor license for MAWRLT Inc. DBA Wigwam Resort effective December 1, 2014 thru June 30, 2015. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Exempt Gambling Permit

County Auditor/Treasurer Mark E. Hall met with the board requesting approval for an exempt gambling permit for the UMC Teambackers.

Motion

Motion was made by Commissioner Nordlof to approve the exempt gambling permit for the UMC Teambackers to hold a raffle at Zippel Bay State Park on February 7, 2015. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Social Service Director, Nancy Wendler met with the board requesting approval of claims for the Social Services department.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioners Warrants        $10,386.41

                                                  Commissioners Warrants        $28,454.06

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Copier

Social Service Director, Nancy Wendler informed the board that her lease is up in her department and will be bringing in a new machine and new lease.

WHOLE COMMUNITY MEETING

Chair Beckel informed the board that there will be a Whole Community Meeting on December 3, 2014 at the Ambulance Garage at 6:00 p.m. regarding Ebola or any other emerging infectious diseases and to discus ARMER/800 radio coverage for our area.

HUMAN RESOURCE

Human Resource Directory Karen Ose and County Sheriff, Gary Fish met with the board requesting authorization to advertise and hire an Emergency Management Director.  

Motion

Motion was made by Commissioner Nordlof to authorize Human Resource Director Karen Ose and County Sheriff, Gary Fish to advertise, interview and hire for the Emergency Management Director. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:50 a.m. and reconvened at 9:58 a.m. as follows:

CORRESPONDENCE

Chair Beckel and Deputy Auditor/Treasurer Stacy Novak reviewed the proposal that the League of MN Cities is pursuing of the distributions of proceeds on sale of tax-forfeit property which would redefine state statute to prevent proceeds of sale to be used for administrative or other cost until the cities are reimbursed for unpaid assessment and development cost. The board requested that Deputy Auditor, Stacy Novak keep them informed on the possible legislative changes; the board acknowledged the thank-you letter from Williams Potato Day.

HISTORICAL SOCIETY

Curator and Executive Director Marlys Hirst, Chairman Dan Crompton and Secretary, Rita Krause met with the board to discuss the Museum Renovation Project, Phase II-HVAC. Marlys informed the board that the building needs temporary heat until the new system is installed; reviewed the project funding and the breakdown of expense and the shortfall of $37,000. The board requested that Marlys come to the next board meeting when the full board will be present.

Motion

Motion was made by Commissioner Moorman to allocate $1,500 for the temporary heat for the Historical Society from the Con-Con funds and payable with an Auditor’s warrant. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

YEARS OF SERVICE RECOGNITION

Chair Beckel congratulated Solid Waste Processor, Dale McGuire on his retirement and presented the following:

Resolution

The following resolution was offered by Commissioner Beckel and moved for adoption;

RESOLUTION NO. 14-11-01

Dale McGuire

Solid Waste Processor

RECOGNITION OF YEARS OF SERVICE

WHERERAS; Dale McGuire has served the residents of Lake of the Woods County since July 9, 1990 as a Solid             Waste Processor;

WHEREAS; Dale McGuire will retire from Lake of the Woods County Service effective November 30, 2014;

NOW THEREFORE, BE IT RESOLVED; That Lake of the Woods County Board of Commissioners’ extends its deepest appreciation to Dale for his dedicated service and best wishes to him on his retirement;

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

PUBLIC WORKS DEPARTMENT

Chair Beckel discussed the Score Grant with Public Works Director, Tim Erickson. Tim informed the board that the reason we have not yet received funding is that they are still working on the Solid Waste Plan and the holdup is the 35% recycling goal.  The board discussed the Roosevelt tower funding. Tim informed the board that the DNR can request this funding and he would follow up on this. Chair Beckel requested assistance from the Public Works department to help repair a snowmobile bridge.

RECESS

With no further business before the board, Chair Beckel called the meeting to recess at 10:54 a.m.

Attest:                                                                                     Approved: December 16, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board