December, 2012

Commissioner Proceedings

December 11, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 11, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ed Arnesen, Tom Hanson, Ken Moorman Todd Beckel and Patty Beckel. Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda with the following additions: Hoffman, Dale and Swenson agreement, Emergency Management Director, letter of resignation and Integrated Emergency Management Course and Telephone purchase. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

None

Minutes

Motion was made by Commissioner Hanson to approve November 27, 2012 regular board minutes with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

CLOSED SESSION- Pending Litigation-MN Stat § 13D.05, sub 3(b)WCD

Motion

Motion was made by Commissioner Arnesen to close the regular meeting at 9:05 a.m. and open the closed session for Pending Litigation of Lake of the Woods County vs. Becky Dornheim pursuant to MN Stat. §13D.05. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following were present: Commissioners Patty Beckel, Hanson, Todd Beckel, Arnesen, Moorman, County Attorney, Philip Miller, and Chief Deputy Auditor, Lorene Hanson, Social Services Director, Nancy Wendler and Human Resource Director, Wade Johannesen.

 Motion

Motion was made by Commissioner Hanson to close the closed session at 9:20 a.m. and open the regular meeting. The motion was seconded Commissioner Moorman and the same being put to a vote, was unanimously carried.

ATTORNEY

County Attorney, Philip Miller met with the board requesting the board to pass a resolution for proposed settlement between Mary Beth Dornheim and Lake of the Woods County and Nancy Wendler.

Resolution

Commissioner Arnesen introduced the flowing resolution:

Resolution No. 12-12-01

Resolution for Proposed Settlement between Mary Beth Dornheim and Lake of the Woods County and Nancy Wendler

BE IT HEREBY RESOLVED; by the Board of Commissioners, Lake of the Woods County, that a settlement of the litigation in Lake of the Woods County, Court File No. 39-CV-11-257, which is memorialized in a Mediated Settlement Agreement and a Release between Mary Beth Dornheim, and Lake of the Woods County and Nancy Wendler, is herby made. A copy of the Mediated Settlement Agreement and the Release are attached to this Resolution.

The resolution for the adoption of the foregoing Resolution was duly seconded by Commissioner Patricia Beckel and, upon vote being taken thereon, the following voted in favor thereof: Commissioners Ed Arnesen, Patricia Beckel, Thomas Hanson, Kenneth Moorman the Todd Beckel, and the following voted against the same: None; whereupon said Resolution was declared duly passed and adopted.

County Attorney Budget

County Attorney, Philip Miller met with the board and requested funding for a non-criminal investigation that will be conducted through his office, with the assistance of outside counsel.  He informed the board that the County Attorney budget has no funds allocated to cover the estimated costs of this investigation. 

Motion

Motion was made by Commissioner Arnesen to allocate $10,000 from the unallocated account per the request from County Attorney, Philip Miller for the investigation. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Commissioner Warrants        $   10,784.99                                                                                                     Commissioner Warrants        $     4,611.19

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

National Convention

Social Worker, Jodi Ferrier met with the board and updated them on the National Convention that she attended in Henderson, NV for “The Differential Response in Child Welfare Conference”. This is an approach that allows child protective services to respond differently to accepted reports of child abuse and neglect.  Jodi wrote a grant application and was awarded a scholarship to cover the costs associated with the conference.  The Board recognized Jodi for her initiative, the work she does in our community, and the honor it was for a small county like Lake of the Woods to be represented at the National Convention. 

Cell Phone Stipend

Social Service Director, Nancy Wendler met with the board requesting Cell Phone Stipend for herself and Leah-Stephani-Miller.

Motion

Motion was made by Commissioner Patty Beckel to allow Social Service Director, Nancy Wendler a Cell Phone stipend in the amount of $40.00 for a regular cell phone per month and Leah-Stephani-Miller a Cell Phone stipend in the amount of $60.00 for a smart cell phone per month effective January 1, 2013. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

AUDITOR

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                      Revenue                    $        39,925.15         

                                      Road & Bridge         $         18,955.49

                                      Co. Develop              $              400.00   

                                      Solid Waste               $           7,017.50 

                                      EDA                          $           1,660.79        

WARRANTS FOR PUBLICATION

Warrants Approved On 11/27/2012 For Payment 11/30/2012

Vendor Name                                                                Amount

Anchor Marketing, Inc                                                          2,272.62

Brown/Terry                                                                           2,610.37

North East Technical Service,Inc                                         2,567.00

Widseth Smith Nolting&Asst Inc                                          7,354.67

52  Payments less than  2000     21,161.02

Final Total:     35,965.68

Further moved to authorize the payment of the following auditor warrants:

                                    November 30, 2012                $ 408,126.63

                                    November 30, 2012                $     8,908.44

                                    December   5, 2012                 $ 122,862.84

                                    December   7, 2012                 $      5,042.35

                                    December   7, 2012                 $     3,420.69

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Lost Warrant

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to issue a lost warrant to Jeri’s Sweat Shop.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Jeri’s Sweat Shop dated July 29, 2012 for $6.64 without furnishing indemnifying bond. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

2013 Organizational Meeting

Chief Deputy Auditor, Lorene Hanson met with the board requesting the board set the 2013 Organizational Meeting.

Motion

Motion was made by Commissioner Patty Beckel to set January 8, 2013 for Lake of the Woods County Commissioners Organizational Meeting at 9:00 a.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2013 IRS Mileage Rate

Chief Deputy Auditor, Lorene Hanson met with the board requesting that they set the 2013 Mileage Rate.

Motion

Motion was made by Commissioner Moorman to set the 2013 mileage rate at the IRS Standard Rate. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. (It was noted that the Internal Revenue Service issued a 56.5 cents per mile beginning January 1, 2013 for the standard rate.)

Arbitrator and Mediator Bill

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to pay the invoice from Paul S. Jacobsen, Attorney at Law for services rendered and the MCIT deductible.

Motion

Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid to pay Paul S. Jacobsen, Attorney at Law, Arbitrator and Mediator for services rendered in the amount of $1,250 with the funding from the MCIT dividend, from the general reserve account. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to authorize County Auditor, John W. Hoscheid to pay the MCIT deductible in the amount of $2,500 for the Dornheim settlement with the funding from the MCIT dividend, from the general reserve account. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HALLSTROM CONSULTING SERVICES

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to enter into a consulting service contract with Hallstrom Consulting effective January 1, 2013 thru December 31, 2013.

Motion

Motion was made by Commissioner Arnesen to enter into an agreement with Hallstrom Consulting to provide assistance to Lake of the Woods County Staff in preparation and execution of processes surrounding 2013 tax bills of an hourly rate of $120.00 per hour, plus expenses per on site visit, effective January 1, 2013 and ending December 31, 2013 and authorize County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The board discussed the Manatron problems that have occurred vs the ACS program. The consensus of the board was to address this issue in 2013.

HOFFMAN DALE & SWENSON CONTRACT

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to enter into an understanding of services for Hoffman, Dale, & Swenson, PLLC to provide for Lake of the Woods County 2012 year-end audit services.

Motion

Motion was made by Commissioner Arnesen to authorize County Auditor, John W. Hoscheid and Chairman Todd Beckel to sign the understanding of services from Hoffman, Dale, & Swenson, PLLC to provide 2012 year-end audit services for Lake of the Woods County. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen met with the board to discuss the Interim MIS/GIS Director.

Motion

Motion was made by Commissioner Moorman to appoint Peder Hovland as Interim MIS Director, with an increase of $500 per month, beginning December 1, 2012, until further notice.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Telephone System Recommendation

Interim MIS/GIS Director, Peder Hovland met with the board to discuss and review the replacement of the Telephone System.

Motion

Motion was made by Commissioner Hanson to enter into contract with NCC, for the purchase of its proposed solution (including the telephone system, voice mail with email integration, mobility, back-up PRI module and unified communications) with the funding from the unallocated account up to $ 65,810 plus tax. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HRDC

HRDC Development Specialist, Ryan Zemek met with the board and presented the 2012-2015 Comprehensive Economic Develop Strategy. The plan sets forth a framework that will create strategies for a new dynamic innovation economy that links all the assets of the region to generate new knowledge, start and grow a business, utilize infrastructure and transform existing businesses into thriving 21st century companies.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 12-12-02

Comprehensive Economic Develop Strategy

WHEREAS, Lake of the Woods County is recognized by the Economic Development Administration as a redevelopment area with special needs for economic development assistance; and

WHEREAS, the Headwaters Regional Development Commission is an Economic Development District designated by the Economic Development Administration to provide planning and economic development assistance; and

WHEREAS, the Lake of the Woods County Board of Commissioners actively supports and currently participates in the economic development district activities of the Headwaters Regional Development Commission; and

WHEREAS, the Headwaters Regional Development Commission has prepared a Comprehensive Economic Development Strategy in cooperation with businesses, communities, and economic development organizations in lieu of a separate county Comprehensive Economic Development Strategy.

NOW THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners approves of the Comprehensive Economic Development Strategy as submitted on this date.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:10 a.m. and reconvened at 10:16 a.m.as follows:

EMERGENY MANAGEMENT

Emergency Management Director, Holly House met with the board and informed them of the Integrated Emergency Management Course that will be held at Camp Ripley’s Training Center on February 25-18. Holly informed the board that it is recommended to have as many city and county officials and management personnel attend as is possible, this includes around sixty-seven (67) individuals within the community.  The board requested that Holly organize and contact the appropriate personnel to have Lake of the Woods County attend the course.

Resignation

Emergency Management Director, Holly House met with the board and presented her letter of resignation effective January 31, 2013.

Motion

Motion was made by Commissioner Moorman to accept the resignation of Emergency Management Director, Holly House effective January 31, 2013. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING DIRECTOR

Cell Phone Stipend

Land and Water Planning Director, Josh Stromlund met with the board requesting a cell phone stipend for Assistant Zoning Administrator.

Motion

Motion was made by Moorman to allow Assistant Zoning Administrator, Steve Sindelir, a cell phone stipend of $40.00 per month effective January 1, 2013. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Health Insurance

Land and Water Planning Director, Josh Stromlund met with the board to discuss Health Insurance Options to allow the Land and Water Planning Office join into the Health Insurance that the SWCD employees have, and since we have a Joint Powers Agreement with the SWCD, the office does qualify to be under their plan.

Motion

Motion was made by Commissioner Todd Beckel to approve the Land and Water Planning Office Employees the option of joining the health insurance through the Lake of the Woods Soil and Water Conservation Distrcit for a trial bases effective January 1, 2013 and re-visit the option on October 22, 2013. The motion was seconded by Commissioner Moorman and the vote carried as follows: Voting for: Commissioners Hanson, Todd Beckel, Moorman and Arnesen. Voting against: Commissioner Patty Beckel.

COMPENSATION PLAN

Human Resource Director, Wade Johannesen met with the board and presented the final Compensation Plan to the board for approval. The board discussed the compensation plan and some changes that are still in process, and discussed longevity that the county employees receive.

Motion

Motion was made by Commissioner Arnesen to approve the Compensation Plan structure and any changes that are in process be completed by December 31, 2012. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to combine the Longevity Pay into the Compensation Plan of $480.00 for each employee. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

EMPLOYEE OF THE YEAR

Vice-Chairman, Hanson announced and presented a plaque to Lorene Hanson as the recipient for the 2012 Employee of the Year Award. The County Board of Commissioners congratulated Lorene as the “Employee of the Year” and as an outstanding employee in every regard.

RECESS

The meeting was called to recess at 11:54 a.m. and reconvened at 12:38 p.m.

CORRESPONDENCE

The following correspondence was acknowledged: AMC Updates; Birch Beach and Sandy Shores Petition and NW Angle Justification Report.

Committee Appointments

The board discussed the 2013 Committee Appointments and requested the list of Committee Appointments in advance to look at all committees that they have.

RECESS

The meeting was called to recess at 12:58 p.m. 

TRUTH N TAXATION PUBLIC HEARING

Recess

The meeting reconvened at 6:00 p.m.  Chairman Todd Beckel led the Pledge of Allegiance. The following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and Chief Deputy Auditor Lorene Hanson, County Treasurer, Mark Hall, and County Assessor, MaryJo Otten.

Public Hearing-2013 Proposed Budget and Levy

Motion

Motion was made by Commissioner Moorman to close the regular meeting at 6:05 p.m. and open the Public Hearing, pursuant MN Statute §275.065 Subd. 3(c), for the Lake of the Woods County Board of Commissioners to hear all interested parties comments on the 2013 Proposed Budget and Tax Levy. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chairman Todd Beckel welcomed the public to the hearing.

County Auditor John W. Hoscheid reviewed the 2013 Proposed Budget.  He reviewed how the budget and other taxing entities (State of Minnesota; School Districts 390 and 690; Cities of Baudette and Williams and Unorganized Townships) affect the tax levy and statements. 

Chairman Todd Beckel opened the floor for comments from the public in attendance.

Motion

Motion was made by Commissioner Hanson to close the Public Hearing at 7:08 p.m. and reconvene the regular meeting.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Resolution

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:

Resolution Adopting

2013 Certified Budget and Tax Levy

Resolution   2012-12-03

WHEREAS, the Certified County Budget for the year 2013 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Certified Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2013:

Revenue Fund                                               $ 1,334,803

Road & Bridge Fund                                    $    449,580

Social Services Fund                                     $    603,935

Economic Development Authority Fund    $      60,000

2013 Proposed Budget and Tax Levy         $ 2,448,318             

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2013:

                        Twp Road & Bridge                                     $   437,555*

                        Twp Fire – Baudette                                      $     21,000

                        Twp Fire – Williams                                      $     32,738

                        Twp Fire – NW Angle                                   $       6,500

                        Total                                                               $   497,793

2013                

$437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride (inc2,000).  ($415,175 + $10,380(2.5%inc) = $425,555)(425,555+12,000=437,555)

The motion was seconded by Commissioner Ed Arnesen, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 7:09 p.m.

Attest:                                                                                     Approved: December 31, 2012

_______________________________                                  __________________________________

Lorene Hanson, Chief Deputy Auditor                                  Todd Beckel Chairman of the Board

Commissioner Proceedings

Special County Board Meeting

December 18, 2012

The Lake of the Woods County Board of Commissioners met in a Special County Board meeting on Tuesday, December 18, 2012, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Todd Beckel called the meeting to order at 5:00 p.m. with the following members present:  Commissioners Ed Arnesen, Todd Beckel, Patty Beckel, Tom Hanson and Ken Moorman.  Also present were: Chief Deputy Auditor Lorene Hanson, Human Resource Director Wade Johannesen, Interim MIS/GIS Director Peder Hovland, County Sheriff Gary Fish and Emergency Manager Holly House.

Approval of Agenda

Motion was made by Commissioner Tom Hanson to approve the agenda for the special meeting today with the following addition of:  Motion to have Permission to Advertise for an Information Systems/GIS Specialist Position.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Closed Session – Labor Negotiations – MN Statute § 13D.03

Motion

Motion was made by Commissioner Patty Beckel to close the special meeting at 5:05 p.m. and open the closed session for Labor Negotiations pursuant to MN Statute § 13D.03.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote was unanimously carried.

The following were present:  Commissioners Ed Arnesen, Todd Beckel, Patty Beckel, Tom Hanson, Ken Moorman and Human Resource Director Wade Johannesen.

Motion

Motion was made by Commissioner Patty Beckel to close the closed session at 5:20 p.m. and open the special meeting.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Vacant Positions

MIS/GIS Position

Human Resource Director Wade Johannesen met with the County Board to discuss the open MIS/GIS position.  It was the consensus of the County Board to discuss this position further at the next regular County Board meeting on December 31, 2012.

Motion

Motion was made by Commissioner Tom Hanson to advertise for the Information Systems/GIS Specialist position.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Emergency Management Position

Human Resource Director Wade Johannesen met with the County Board to discuss the position of Emergency Management Director.  It was the consensus of the County Board to discuss this position further at the next regular County Board meeting on December 31, 2012.

Recess

There being no further business before the County Board, Chair Todd Beckel called the meeting to recess at 5:45             p.m.

Attest:                                                                          Approved:  December 31, 2012

______________________________                        ___________________________________

Lorene G Hanson                                                      Todd Beckel

Chief Deputy Auditor                                               County Board Chair

Commissioner Proceedings

December 31, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Monday, December 31, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ed Arnesen, Ken Moorman Todd Beckel and Patty Beckel. Absent: Commissioner Tom Hanson. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, James Nordlof, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Lost Warrant, Wheelers Sewer District Appointments, Borderland Substance Abuse letter of support, Wetland letter and Commissioner Recognition. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: travel for Boyd Johnson & Cooper Mickelson – March 11 – 14, 2013 – 2013 MnDOT Survey Technical Workshop at Breezy Point. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Patty Beckel  to approve December 11, 2012 regular board minutes with changes and December 18, Special meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Commissioner Warrants        $   13,026.52                                                                                                     Commissioner Warrants        $    32,357.81

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

NW MN HOUSING-SEC. 8

Social Service Director, Nancy Wendler met with the board to discuss the funding that Lee Meier requested at the November 27, 2012 meeting for assistance for the Sec. 8 housing.

Motion

Motion was made by Commissioner Moorman to allot $3,000 from the Social Services account for assistance for the Sec. 8 housing in Lake of the Woods County. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Contracts

Social Service Director, Nancy Wendler met with the board requesting approval of contracts.

Motions

Motion was made by Commissioner Patty Beckel moved to approve the contract between Friends Against Abuse and Lake of the Woods County Social Services for 2013 for the provision of supervised visitations and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2013, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairperson Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2013 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2013 for the provision of home delivered meals, and to authorize Chairperson Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2013 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract for 2013 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services, and to authorize Chairman Todd Beckel, and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the contract between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services for the provision of Mental Health Community Support Program Services and ARMHS Services for January 1, 2013 through December 31, 2017, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract for 2013 for toll-free telephone emergency services between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services, and to authorize Chairman Todd Beckel, and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services for 2013 for the provision of onsite mental health physician’s assistant services and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                      Revenue                               $38,693.46

                                      Road & Bridge                     $14,403.97

                                      Co. Develop                          $16,881.83     

                                      Solid Waste                          $17,553.84

                                      EDA                                      $ 8,336.45      

WARRANTS FOR PUBLICATION

Warrants Approved On 12/31/2012 For Payment 12/31/2012

Vendor Name                                                              Amount

Anchor Marketing, Inc                                             2,220.38

Arnesen/Ed                                                               3,266.73

Cargill Incorporated                                               6,784.66

Koochiching Co Treasurer                                    2,500.00

KRIS Engineering Inc                                              2,574.00

Lakewood Energy LLC                                           2,500.00

LOW County Treasurer                                            3,255.34

LOW Highway Dept                                                 2,893.45

Mar-Kit Landfill                                                        8,173.80

Northwest Community Action, Inc                          2,521.04

Roseau County Cooperative Assn                        2,587.47

Sanitation Products Inc                                         10,443.83

University Of Mn                                                      8,112.51

Widseth Smith Nolting&Asst Inc                           7,354.67

79 Payments less than 2000     30,681.67

Final Total:    95,869.55

Further moved to authorize the payment of the following auditor warrants:

                                    December 13,201                  $72,892.31

                                    December 27, 2012               $18,333.48       

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor, John W. Hoscheid met with the board requesting approval to approve an exempt gambling permit for University of Minnesota Crookston for a raffle.

Motion

Motion was made by Commissioner Patty Beckel to approve the exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle on February 3, 2013 at Zippel Bay Resort and authorize County Auditor to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Commissioners Salary – Minimum Salaries for Elective Offices- Elected Department Heads Salary – Non-Elected Department Heads Salary – and Non-Union Employees Salary

County Auditor, John W Hoscheid met with the County Board and presented the following salaries to the County Board for their approval:

2013 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Arnesen to adopt the following County Commissioners salary schedule and County Board Chair salary schedule for the year 2013 with an increase of $300.00 for Commissioners and Board Chair ; and to adopt a committee meeting per diem of $100.00 for the year 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen                             $ 16,500.00

Patty Beckel                            $ 16,500.00

James “Buck” Nordlof            $ 16,500.00

Tom Hanson                            $ 16,500.00

Ken Moorman                         $ 16,500.00

Board Chair                            $ 17,500.00

Motion was made by Commissioner Patty Beckel to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2013. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.) The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

ESTABLISHING MINIMUM SALARIES FOR ELECTIVE OFFICES

The following resolution was offered by Commissioner Arnesen and moved for adoption:

RESOLUTION FOR ESTABLISHING MINIMUM SALARIES FOR ELECTIVE OFFICES

RESOLUTION 12 – 12- 04

WHEREAS: M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED: that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2013:

County Attorney:        $6,000

County Auditor:         $6,000

County Recorder:       $6,000

County Sheriff:           $6,000

County Treasurer:       $6,000

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Elected Department Heads Salary

Motion was made by Commissioner Patty Beckel to adopt the following County Elected Officials salary schedule for the year 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Department Heads:

County Attorney Philip Miller            $ 65,283.41

County Auditor John W Hoscheid     $ 64,619.89

County Recorder Susan Ney              $ 54,334.30

County Gary Fish                               $ 68,467.83

County Treasurer Mark Hall               $ 54,334.30

Non-Elected Department Heads Salary

Motion was made by Commissioner Arnesen to adopt the following County Non-Elected Department Heads salary schedule for the year 2013. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Non-Elected – Department Heads:

County Assessor Mary Jo Otten                    $ 64,619.89

County Land/Water Josh Stromlund              $ 64,619.89

County MIS Director Peder Hovland                        $ 56,250.72

County Public Works Tim Erickson                $ 87,373.31

County Social Service Nancy Wendler          $ 68,467.83

Non-Elected – Department Head-Veterans Service Officer:

Motion

Motion was made by Commissioner Patty Beckel to adopt the following County Non-Elected Department Heads salary schedule for the year 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Non-Elected – Department Head-Veterans Service Officer:

County Veterans Rick Rone $ 19,445.66

Motion

Motion was made by Commissioner Moorman to adopt the following County Non-Elected Department Heads salary schedule for the year 2013. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Non-Elected – Department Head Emergency Manager:

County Emergency Management Holly House $ 26,346.22

It was the consensus of the County Board to not address any further adjustments for the County Solid Waste Union employees or Highway Union employees until contract have been approved.

All Non-Union County Employees (Full-Time, Permanent Part-Time, Part-Time, Seasonal Employees) Salary Adjustment (Excluding Elected Commissioners, Elected Department Heads and Non-Elected Department Heads)

Motion was made by Commissioner Moorman to adjust all non-union employees: full-time, permanent part-time, part-time and seasonal according to the adopted compensation plan that was approved on December 11, 2012 (excluding elected commissioners, elected department heads and non-elected department heads). The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried

MRCC 2013 Issues

County Auditor, John W. Hoscheid presented MRCC 2013 Issues to the board and requested they board to rank the top five issues of importance to our county. Below are the Priorities the board feels is of importance for Lake of the Woods:

  1. Changing the VCAA formula to the one currently supported by MACSSA and AMC should be an MRCC priority in 2013.

2. Land Use: Many members feel the state has too much land (about 8.4 million acres) and that the state should divest itself of a significant portion of that land. Future land acquisition should be targeted in areas which would provide the best value for the largest number of state residents, i.e. nearer the metro area. That land acquisition could be funded with proceeds from the sale of existing state land (mostly in northern Minnesota).

3. Wetland Policy: Follow up on the final recommendations that went to the Governor mid-December. This issue should be a focus as we go through the year, to ensure favorable implementation of the changed guidelines moving forward.

4. Shoreland regulations: The DNR will be seeking legislative approval to reinstate rule making authority, something that should cause MRCC concern unless the scope and purpose are clearly defined. MRCC should monitor this issue as a priority in 2013.

5. Invasive Species: Lake of the Wood County Board recommends that MRCC should priorities and concentrate on this concern.

Lost Warrant

County Auditor, John W. Hoscheid met with the board requesting approval for a lost warrant for Lorie Nielsen.

Motion

Motion was made by Commissioner Patty Beckel to approve the application and affidavit for lost warrant for Lori Nielson dated December 14, 2012 for $99.90 without furnishing indemnifying bond.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Director, Wade Johansson met with the board to discuss the Emergency Management Office. The consensus of the board was to transfer the Emergency Management Duties to the Sheriff’s Office, effective February 1, 2013 with a separate budget.

MIS/GIS Manager

Human Resource Director, Wade Johansson met with the board and recommended to promote Peder Hovland from Information Specialist to MIS Manager, effective January 1, 2013.

Motion

Motion was made by Commissioner Patty Beckel to promote Peder Hovland as the MIS/GIS Manager effective January 1, 2013 at JG 18, range of $26.94 on the 2013 scale, with a six month probation period. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Worker, Jodi Ferrier

Human Resource Director, Wade Johansson met with the board and recommended to advance Jodi Ferrier to the rate of $20.63 per hour on the 2013 Salary schedule to bring her in line with contemporaries.

Motion

Motion was made by Commissioner Moorman to advance Jodi Ferrier to the rate of $20.63 per hour on the 2013 Salary schedule; this constitutes cost to minimum plus three increments, with grade remaining at JG 12. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Assessment Specialist/Office Manger, Joy Lindquist

Human Resource Director, Wade Johansson met with the board and recommended to advance Joy Lindquist to the rate of $21.35 per hour on the 2013 Salary schedule to bring her in line with contemporaries.

Motion

Motion was made by Commissioner Arnesen to advance Joy Lindquist to the rate of $21.35 per hour on the 2013 Salary schedule; this constitutes cost to minimum plus four increments, with grade remaining at JG 10. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:10 a.m. and reconvened at 9:26 a.m. as follows:

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final contracts acceptance for SP 39-595-03, MUAM (014), Historic Baudette Depot Rehabilitation and SAP 39-608-21 &SAP 39-611-06, Mill Bituminous Surface, Bituminous Surfacing & Aggregate Shouldering.

Motion

Motion was made by Commissioner Moorman to accept the County Public Works Director’s Certificate of final Contract acceptance for SAP 39-608-21 & SAP 39-611-06, Mill Bituminous Surface, Bituminous Surfacing and Aggregate Shouldering, for Knife River Materials of Bemidji, MN in the amount of $67,681.91. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to accept the County Public Works Director’s Certificate of Final Contract Acceptance for SP-39-595-03, MUSM (014), Historic Baudette Depot Rehabilitation, for Anderson & Hammack Construction Company in the amount of $26,916.95. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Line Workers School

Public Works Director, Tim Erickson met with the board to discuss the cleaning of the school and overtime issues that may incur at times. The consensus of the board is that they will approve overtime when needed.

NORTH WEST ANGLE AIRPORT UPDATE

County Auditor, John W. Hoscheid met with the board and informed them that Tom Foster, from SEH Inc. has informed him that after MN DOT reviewed the report that they would support the County moving ahead with the next step in developing an airport at the Angle and would like to me with the board in the next couple months.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to discuss the Williams Creek Wetland Mitigation and presented a letter for their approval to send to John Jaschke, Executive Director for BWSR.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Todd Beckel to sign the Williams Creek Wetland Mitigation letter. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

BORDERLAND SUBSTANCE ABUSE COURT(BSAC)

Borderland Substance Abuse Coordinator, Lisa Santee met with the board requesting a letter of support for the BSAC that has been operational in Lake of the Woods County since 2007 and seeks the support and approval f the Lake of the Woods County Board of Commissioners to apply for a anticipate grant funding of $400,000, the estimated award amount of $100,000 each year for the initial two years, with the potential of an extension of an additional three year making the total potential grant award of $500,000.

Motion

Motion was made by Commissioner Patty Beckel to authorize Chairman Todd Beckel to sign the letter of support for the BSAC for possible funding from the MN Department of Human Services. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ECONOMIC DEVELOPMENT AUTHORITY

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Re-Appointment of Terms of the economic development authority

Resolution Number 12-12-05

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which:

Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:           

Industrial Development Corporation (IDC) to recommend appointment

From either Chambers of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and terms are established as follows:

Term Length   Board Member            Term Expires               Representing

6 Year             Rick Rone                   12/31/2017                  City of Baudette

6 Year             James “Buck”Nordlof 12/31/2017                  County Board District 1

2 Year             Chuck Tischart            12/31/2012                  IDC

2 Year             Gregg Hennum           12/31/2012                  Tourism Board

3 Year             Ed Arnesen                 12/31/2013                  County Board District 5

3 Year             Patty Beckel                12/31/2013                  County Board District 4

4 Year             Mike Hovde                12/31/2014                  Chamber of Commerce

5 Year             Tom Hanson                12/31/2015                  County Board District 2

6 Year             Ken Moorman             12/31/2016                  County Board District 3

Whereas; two board member’s terms will be expiring as of December 31, 2012, one representing Lake of the Woods Tourism and the second representing the IDC; and  

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term of 6 years;

            Term Length   Board Member            Term Expires               Representing

            6 Year             Chuck Tischart            12/31/2018                  IDC

            6 Year             Gregg Hennum           12/31/2018                  Tourism Board

The resolution was seconded by Commissioner Patty and the same being put to a vote, was unanimously carried.

WHEELERS POINT SANITARY DISTRICT APPOINTMENT

 The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

RESOLUTION FOR ELECTION OF WHEELERS POINT

SANITARY DISTRICT BOARD MEMBERS

RESOLUTION 12-12-06

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Gary Moeller for a term of three years expiring January 4, 2016.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CORRESPONDENCE:

Correspondence was read and acknowledge.

COMMISSIONER RECOGNITION

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Recognition of years of service

Todd Beckel

Resolution 12 – 12-07

Whereas:  Todd Beckel has served the constituents of District 1 since 2003;

Whereas:  Todd Beckel devoted many hours for lake of the Woods County residents  on PILT, LUP Lands ,LGA , WACA and Wetland issues along with many other committee commitments;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest

appreciation to Todd Beckel for his dedicated service and best wishes  to him;

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Commissioner Todd Beckel thanked the constituents for the opportunity to serve Lake of the Woods County for past ten (10) years as County Commissioner for District 1.

ADJOUNMENT

Motion was made by Commissioner Todd Beckel to adjourn the meeting at 10:30 a.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Attest:                                                                                     Approved: January 8, 2013

_______________________________                                  __________________________________

County Auditor, John W. Hoscheid                                       Todd Beckel Chairman of the Board

November, 2012

Commissioner Proceedings

Emergency County Board Meeting

November 2, 2012

The Lake of the Woods County Board of Commissioners met in an Emergency County Board meeting on Friday, November 2, 2012, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Todd Beckel called the meeting to order at 8:00 a.m. with the following members present:  Commissioners Ed Arnesen, Todd Beckel and Patty Beckel.  Commissioners Tom Hanson and Ken Moorman were present via speaker phone.  Also present were: County Assessor Mary Jo Otten, County Auditor John W Hoscheid, Land & Water Director Josh Stromlund, MIS Director Brent Birkeland, Public Works Director Tim Erickson, County Sheriff Gary Fish, Social Services Director Nancy Wendler and County Treasurer Mark Hall.

MIS Director

Salary MIS Director

MIS Director, Brent Birkeland met with the County Board to discuss his salary and his offer to take a position in another county. He requested the County Board to review and adjust his job classification to a Grade 20, Step 2 ($65,631.86), on the new comp worth plan for 2013.

The County Board discussed Brent’s request and after much discussion, it was the consensus of the County Board to adjust his salary at a Grade 19, Step 1, on the new 2013 comp worth plan. Chair Todd Beckel reminded him of the opportunity to use the appeal process if he felt it was necessary.

Motion was made by Commissioner Ed Arnesen to offer a salary adjustment of $4,000 for the year 2012, pending MIS Director Brent Birkelands decision.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

There being no further business before the County Board, Chair Todd Beckel called the meeting to recess at 10:10 a.m.

Attest:                                                                          Approved:  November 13, 2012

Commissioner Proceedings

November 13, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 13, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Arnesen, Tom Hanson, Ken Moorman Todd Beckel and Patty Beckel. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson, Terry Waibel and Nick Anthony.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Correspondence from Let’s Go Fishing, Department of Correction, November 2, 2012 Emergency Meeting and December payroll cutoff. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Nancy Wendler to Bemidji on November 15th for Land of the Dancing Sky meeting and on November 16 in Park Rapids for Region II Directors’ meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Patty Beckel to approve October 23, 2012 regular board minutes with changes and November 2, 2012 Emergency Meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ASSOCIATION OF MINNESOTA COUNTIES

Executive Director, Jeff Spartz met with the board and informed them that AMC supports legislative activities, agency activities, and county initiated efforts, along with working with NaCo on federal issues.

Chairman Todd Beckel welcomed Terry Waibel and Nick Anthony to address the board. Terry Waibel asked if there was any policy for gravel roads that become icy and treacherous to drive on. The board informed the board that they are addressing Public Works Director, Tim Erickson later today on this issue.  Nick Anthony thanked the board for looking into the request.

RECESS

The meeting was called to recess at 9:25 a.m. and reconvened at 9:30 a.m. as follows:

Closed Session- Pending Litigation-MN Stat. § 13D.05

Motion

Motion was made by Commissioner Patty Beckel to close the regular meeting at 9:30 a.m. and open the closed session pursuant  to MN Stat.§ 13D.05, pending litigation case- Dornheim vs. Lake of the Woods County. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 9:48 a.m. and open the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:48 a.m. and reconvened at 9:55 a.m. as follows:

Voyageur Comtronics

Lee Hervey, from Voyageur Comtronics met with the board and gave an update on the following:

  • Digital T.V. transmission;
  • Canadian Government did not go digital, therefore 650 repeater sites have been closed;
  • Maintenance for the Sheriff’s Department on narrowband.

Lee informed the board that Titan Machinery is requesting tower space to place equipment for

Precision Agriculture Technology. Titan Machinery representatives informed the board that they have Rural Tower Network that works on all their contracts and negotiations, so if the board agrees to lease tower space that this would be the company that they would be working with.

County Surveyor

Re-monumentation Update

County Surveyor, Donn Rasmussen met with the board and updated them on the re-monumentation they have worked on since 1996. Donn requested that it would be a benefit to have all the survey documents set up on the web site for other surveyors and public to view.

Surveyor Contract/Surveyor Appointment

Chairman Todd Beckel reviewed the County Surveyor Contract and Surveyor Appointment  with the board.

Motion

Motion was made by Commissioner Moorman to enter into a Contract with Widseth, Smith, Nolting and Associates, Inc. for services of a County Surveyor, commencing January 1, 2013 and terminating December 31, 2016, in the amount of $11,000 per annum, and authorize County Auditor, John W. Hoscheid, Chairman Todd Beckel, and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman to appoint Donn Rasmussen as Lake of the Woods County Surveyor for the year 2013 pursuant to MN Statutes 389.011 Subd. 2. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Pierre Lafromboise Property

Pierre Lafromboise met with the board to discuss his recent survey of his property and the difficulty they experienced to find the corner markers for re-monumentation was not done in the Baudette Township.

Donn informed the board that this certificate of survey will be certified and recorded, and will help in future surveying in this township; Baudette Township is one of the top priorities to complete and when with this survey, the section corners where the main work and will help in future surveys.

The board concurred that cost share in this situation would be reasonable, but they need to review and set up a cost share program before they can do anything with this request.

Re-monumentation Committee

Motion was made by Commissioner Moorman to create a Re-monumentation Committee with the following members: Commissioner Arnesen, Commissioner Patty Beckel, County Surveyor, Land and Water Planning Director, Public Works Director and MIS Director. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Commissioner Warrants        $   10,546.68                                                                                                     Commissioner Warrants        $     9,883.68

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:55 a.m. and reconvened at 11:03 a.m. as follows:

Emergency Management

2012 EMP Grant

Emergency Management Director, Holly House met with the board requesting approval for the 2012 EMP Grant.

Motion

Motion was made by Commissioner Arnesen to approve the 2012 Emergency Management Performance Grant, No. A-EMPG-2012-LOTW-CO-0004 for $13,027 effective January 1, 2012 thru December 31, 2012 and authorize Chairman Todd Beckel and Emergency Management Director, Holly House to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Cell-Phone Stipend

Public Works Director, Tim Erickson met with the board requesting authorization to issue Inspector II, Copper Mickelson a cell phone stipend.

Motion

Motion was made by Commissioner Hanson to allow Inspector II, Cooper Mickelson a cell phone stipend of $40.00 per month. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Acceptance of Restoration of MnDOT Detour Roads

Public Works Director, Tim Erickson met with the board and updated them on the detour roads that took place this summer with State Highway 11 construction and requested them to approve the acceptance of MnDOT’s restoration of the detour roads.

Motion

Motion was made by Commissioner Hanson to approve final acceptance of MnDOT’s restoration of detour roads contingent on the repairs of the  potholes on County Road 19. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Final Contract SP039-070-002

Public Works Director, Tim Erickson met with the board requesting authorization to accept the Certificate of Final Contract for SP 039-070-002, HSIP 3912.

Motion

Motion was made by Commissioner Patty Beckel to accept the Public Works Director’s Certificate of Final Contract Acceptance for SP 039-070-002, HSIP 3912 (163)., Shoulder Paving & rumble Strips, for Knife River Materials of Bemidji, MN in the total of $343,109.20 and hereby authorize final payment of $24,107.16. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Right-of-Way Violations

Public Works Director, Tim Erickson and Willis Bitter met with the board to discuss a culvert that was placed through the road and his concerns of water backing up onto his land. Public Works Director, Tim Erickson informed the board that a letter was mailed to the violator, and he has not heard anything to this date. Tim will call, send a final letter, and speak with County Attorney, Philip Miller on this issue.

Icy Gravel Roads

The board discussed with Public Works Director, Tim Erickson if there is a policy in place on Icy Gravel Roads. Tim informed the board that there is no policy for icy gravel roads but will be working on a policy.

Recess

The meeting was called to recess at 11:50 a.m. and reconvened at 1:02 p.m. as follows:

HUMAN RESOURCES

Human Resource Director, Wade Johannesen met with the board to present MIS Director, Brent Birkeland resignation.

Motion

Motion was made by Commissioner Patty Beckel to accept MIS Director, Brent Birkeland resignation effective November 30, 2012. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Replacement of MIS Director

The board discussed the replacement of MIS Director Position. The Compensation Committee will meet with the Department Heads on November 26, 2012 at 9:00 a.m.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                      Revenue                    $        88,285.49         

                                      Road & Bridge         $         35,983.57

                                      Co. Develop              $             606.00

                                      Solid Waste               $        28,289.38 

                                      EDA                          $          5,259.69         

WARRANTS FOR PUBLICATION

Warrants Approved On 11/13/2012 For Payment 11/16/2012

Vendor Name Amount

ARM of Mn                                                                       3,550.00

Cenex Co-Op Services, Inc.                                          7,201.83

Elert & Associates                                                            4,241.60

Farmers Union Oil Co.                                                    4,298.39

Hasler                                                                              2,000.00

Holte Implement, Inc                                                       2,016.41

Johnson Auto & Machine                                               4,480.45

Lakewood Energy LLC                                                    2,000.00

LOW Highway Dept                                                         2,256.22

Mar-Kit Landfill                                                               11,073.60

Mn Dept Of Transp                                                         3,776.14

Modern Project Services LLC                                      15,000.00

Motorola Solutions, Inc                                                 5,475.00

Northwest Community Action, Inc                                 3,607.52

R & Q Trucking, Inc                                                         2,175.10

Roseau County Cooperative Assn                                2,178.82

Voyageurs Communications, Inc                                  2,226.64

Watch Guard Video                                                         5,289.24

Watson                                                                          19,374.26

Woody’s Service                                                             6,195.39

Ziegler, Inc                                                                       6,692.96

112  Payments less than  2000     43,314.56

Final Total:   158,424.13

Further moved to authorize the payment of the following auditor warrants:

                                     October 24,  2012                  $521,698.81

                                     October 31,  2012                  $493,657.18

                                     October 31,  2012                  $    3,862.18

                                     October 31,  2012                  $       486.11

                                     November 1,2012                  $398,930.28

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Land Leases

County Auditor, John W. Hoscheid met with the board and presented the “Land Value Information” list that County Assessor, Mary Jo Otten calculated if the land was to be taxed.

Motion

Motion was made by Commissioner Todd Beckel to set the leased land acreage cost at $7.00 per acre for Tillable Lands and $7.50 per acre for Non-Tillable Lands and to set a term for the leases for three-years.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. (Commissioner Arnesen abstained from voting)

Sanford Lease

County Auditor, John W. Hoscheid presented that Sanford Lease for Government Center North and informed the Board that the lease will run for a three-year term instead of a one-year term.

Motion

Motion was made by Commissioner Moorman to enter into a lease agreement for Government Center North Building with Sanford Medical Center, Thief River Falls beginning January 1, 2013 thru December 31, 2015 and authorize County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Re-Appointment of Medical Examiner

County Auditor, John W. Hoscheid informed the board that Dr. Robert Dayer agreed to be Lake of the Woods County Medical Examiner for another four year term.

Resolution

 The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Appointment of Medical Examiner

Resolution No. 12-11-01

WHEREAS, Minn Stat. § 390.005 provides that the term of office for the County Medical Examiner be no longer than four years; and

NOW, THEREFORE, BE IT RESOLVED, that Dr. Robert Dayer is herby appointed to the position of the county medical examiner of Lake of the Woods County for a four-year term, beginning January 1, 2013.

The resolution was seconded by Commissioner and the same being put to a vote, was unanimously carried.

Women of Today-Bingo

County Auditor, John W. Hoscheid requested authorization to sign the application for the Women of today to conduct Bingo.

Motion

Motion was made by Commissioner Patty Beckel to approve the exempt gambling permit for Women of today to conduct a excluded Bingo Activity on November 17, 2012 at Lake of the Woods School and authorize County auditor to sign. The motion was seconded by Commissioner Moorman and the same being put to  a vote, was unanimously carried.

NWA Airport

County Auditor, John W. Hoscheid met with the board and presented a letter that will be sent to the MN Department of Transportation requesting financial assistance from the Office of Aeronautics for a feasibility study and request authorization to sign.

Motion

Motion was made by Commissioner Arnesen to approve the letter of support for the NWA Airport and authorize County Auditor to sign. The motion as seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

December Payroll

County Auditor, John W. Hoscheid met with the board to discuss the last payroll in December. Due to the Holidays and payroll date, he requested permission to have all time sheets turned in by 12:00 p.m., Thursday, December 20, 2012. The consensus of the board was to have time sheets turned in on December 20, 2012.

SWCD

Resource Technician, Mike Hirst met with the board to update them on the Task Force for Winter Angling trash. Mike informed the board Minnesota Pollution Control Agency funding will not be available until January and may need funding from the county for this project. Mike informed the board that he would come back for funding if needed.

COUNTY AUDITOR

Health Insurance

County Auditor, John W. Hoscheid met with the board and reviewed the spread sheet for the Health Insurance Loss-Ratio and the cost for increases insurance caps per their request.

CORRESPONDENCE

The following correspondence was acknowledge

  • Thank-you letter from Let’s Go Fishing
  • Department of Corrections          

Closed Session- Pending Litigation-MN Stat. § 13D.05

Motion

Motion was made by Commissioner Patty Beckel to close the regular meeting at 2:20 p.m. and open the closed session pursuant  to MN Stat.§ 13D.05, pending litigation case- Dornheim vs. Lake of the Woods County. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 2:39 p.m. and open the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Closed Session- Union Negotiations-MN Stat. § 13D.03

Motion

Motion was made by Commissioner Hanson to close the regular meeting at 2:40 p.m. and open the closed session pursuant  to MN Stat.§ 13D.03,Union Negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 2:45 p.m. and open the regular meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 2:46 p.m.

Attest:                                                                                     Approved: November 27, 2012

Commissioner Proceedings

November 27, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 27, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Arnesen, Tom Hanson, Ken Moorman Todd Beckel and Patty Beckel. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda with the following additions: NWMN Housing, Department Head Meeting discussion, Towers and Comp Plan for year-end payroll.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Dan Crompton to Detroit Lake on February 28, 2013 for Bridge Safety Training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Patty Beckel to approve November 13, 2012 regular board minutes with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SWCD

Keep It Clean

Resource Technician, Mike Hirst met with the board requesting that the county purchase six (6) dumpsters, which the county would own but use them for the “Keep It Clean” project.

Motion

Motion was made by Commissioner Arnesen to purchase six (6) 8 yard dumpsters from Sanitation Products in the amount of $10,500 from the Con-Con Funds. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

SHERIFF

Joint Powers Agreements

County Sheriff, Gary Fish met with the board and informed them that he needed approval for Joint Powers Agreement that his office has with the State of Minnesota, they were approved previously under Retired Sheriff, Dallas Block, but needs to reflect the current Sheriff’s signatures.

Motions

Motion was made by Commissioner Moorman to enter into a agreement with the Minnesota Department of Humans Services and Lake of the Woods County Offices of Human Services (IV-D Agency ) for operation of the child support enforcement program under Title IV-D beginning January 1, 2012 thru December 31, 2013 and authorize County Sheriff, Gary Fish, County Attorney, Philip Miller and Social Services Director, Nancy Wendler to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to enter into a Joint Powers Agreement with the State of Minnesota, Commissioner of Public Safety, State Patrol Division and Lake of the Woods County Sheriff’s Office to provide access to the State’s I/Mobile System, beginning January 1, 2012 thru December 31, 2013 and authorize County Sheriff, Gary Fish, Chairman, Todd Beckel and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension and Lake of the Woods County Sheriff’s Office to provide access to the Minnesota Criminal Justice Data Communications Network and authorize, County Sheriff, Gary Fish, Chairman, Chairman Todd Beckel and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution

 APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF Lake of the Woods ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF

RESOLUTION NO. 12-11-02

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

WHEREAS, the County of Lake of the Woods on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible. The Joint Powers Agreements further provide the County with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the County to pay the costs for the network connection.

NOW, THEREFORE, BE IT RESOLVED, by the County Board of Lake of the Woods, Minnesota as follows:

  1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its County Attorney and Sheriff are hereby approved. Copies of the two Joint Powers Agreements are attached to this Resolution and made a part of it.
  2. That the Chief Deputy Sheriff, Daryl Fish, or his or her successor, is designated the Authorized Representative for the Sheriff. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Julie Berggren, Administrative Assistant is appointed as the Authorized Representative’s designee.
  3. That Lake of the Woods County Legal Secretary, Dena Pieper, or his or her successor, is designated the Authorized Representative for the County Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.
  4. That Todd Beckel the Chair of the County, County Auditor, John W. Hoscheid and Gary Fish, County Sheriff are authorized to sign the State of Minnesota Joint Powers Agreements.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

DEPARTMENT HEAD MEETING

The board discussed the November 26, 2012 Department Head meeting for the Compensation Plan and that Truesight will be here on December 6, 2012 to meet with the Department Heads to review the plan.

LAND LEASES/TOWER LEASE

Land Leases

Commissioner Arnesen discussed the County Land Leases in regards if the leasers pay taxes on the land they lease from the County. County Auditor, John W. Hoscheid informed the board that the leasers do not pay property taxes, only yearly lease payments.

 Tower Lease

Commissioner Hanson presented the lease for GCGI Development LLC to lease the following parcel of land from Lake of the Woods County

(To be replaced with a deed description upon review of title.)

The Northwest Quarter of the Northwest Quarter of Section 24 Township 163 Range 34, less and except    the North Half of the Northwest Quarter of the Northwest Quarter of the of the described quarter section.  This description is intending to include all properties owned by Lake of the Woods County listed under Parcel ID# 142422000 and excluding 1.25 acres owned by School District Number 24 listed under Parcel ID# 142422010.

Motion

Motion was made by Commissioner Tom Hanson to approve the Option and Easement Agreement between Lake of the Woods County and GCGI Development, LLC for Fifty (50) years, with the lease payment of $125,000 into the “Tower/Communications” designated account. contingent approval of the lease by County Attorney, Philip Miller and authorize County Auditor, John W. Hoscheid, County Attorney, Philip Miller and Chairman Todd Beckel to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LEGION MEMORIAL FOREST

American Legion Forest Director, Steve Levassuer met with the board to discuss the “Jack Pine Bob Andersen Legion Forest”, and the issue of overnight camping. After discussion the board requested that the Legion bring back a Management Plan for the forest for the board to review and approve.

WATER ACESS

Steve Levasseur met with the board to inform them of a potential environmental issue relating to logging practices that occurred in 2008. This potential environmental issue occurred on State of Minnesota Land, Judicial Ditch 26 and possibly on Red Lake Reservation Land. The Land & Water Planning Office informed the board that contacts have been made to the appropriate entities to investigate this matter.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Commissioner Warrants        $   12,692.22                                                                                                     Commissioner Warrants        $   24,648.96

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

NW MN HOUSING-SEC. 8

NWMN Housing Director, Lee Meier met with the board and requested that the county put 4,000 to 5,000 dollars a year to help with funding the Sec. 8 housing assistance program for residents in Lake of the Woods County.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                      Revenue                    $        19,225.55         

                                      Road & Bridge         $          4,190.99

                                      Co. Develop              $         6,438.00   

                                      Solid Waste               $         3,838.52 

                                      EDA                          $         2,272.62          

WARRANTS FOR PUBLICATION

Warrants Approved On 11/27/2012 For Payment 11/30/2012

Vendor Name                                                                Amount

Anchor Marketing, Inc                                                          2,272.62

Brown/Terry                                                                           2,610.37

North East Technical Service,Inc                                         2,567.00

Widseth Smith Nolting&Asst Inc                                          7,354.67

52  Payments less than  2000     21,161.02

Final Total:     35,965.68

Further moved to authorize the payment of the following auditor warrants:

                                    November 16, 2012                $   95,558.02

                                    November 16, 2012                $     4,238.03

                                    November 16, 2012                $    4,867.37

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MIS/GIS

Chairman Todd Beckel thanked MIS/GIS Brent Birkeland for his years of service for Lake of the Woods County.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION 2012 – 11-03

RECOGNITION OF YEARS OF SERVICE

BRENT BIRKELAND

WHEREAS: Brent Birkeland has served the residents of Lake of the Woods County for the past 16 years;

WHEREAS: Brent Birkeland has resigned as the Lake of the Woods County MIS/GIS Director effective November 30, 2012;

NOW THEREFORE, BE IT RESOLVED: That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Brent for his dedicated service and best wishes to him.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 11:05 a.m. and reconvened at 11:12 a.m. as follows:

PUBLIC WORKS

Public Works Director, Tim Erickson, Mr. Roger Ellingson representing Ellingson Companies, Attorney Al Fish, and County Attorney, Philip Miller to discuss unauthorized work in County  Right-of-Ways which is a violation of county ordinances.  

Motion

Motion was made by Commissioner Arnesen to fine $500 penalty to Ellingson and $1,690 for county repair expenses for damage done by the company. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MN DOT

Public Works Director, Tim Erickson met with the board requesting approval to enter into a master Contract with the Minnesota Department of Transportation.

Resolution

The following resolution was proposed by Commissioner Moorman and moved for adoption:

RESOLUTION 12-11-04

WHEREAS, the Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and

WHEREAS, occasionally opportunities arise for local governments to provide services to Mn/DOT; and

WHEREAS, the parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that Mn/DOT, having the ability to write work orders against a master contract, would provide the greatest flexibility; and

THEREFORE, BE IT RESOLVED:

  1. That the County of Lake of the Woods enter into a Master Contract with the Minnesota Department of Transportation.
  2. That the proper County officers are authorized to execute such contract, and any amendments thereto.
  3. That the Public Works Director is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts will provide for payment of the County by Mn/DOT, and that the Public Works Director may execute such work order contracts on behalf of the County without further approval by this Board.

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote was duly carried.

RECESS

The meeting was called to recess at 1:05 p.m. and reconvened at 1:25 p.m. as follows:

COUNTY AUDITOR

Public Transit Service Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to renew the Public Transit Service agreement with Roseau County Committee on Aging.

Motion

 Motion was made by Commissioner Arnesen to enter into a service agreement with Roseau County Committee on Aging, a Minnesota Non-Profit Corporation and Lake of the Woods County to provide and operate a public transportation system which will be administered and operated as part of a Multi-County Transit System with Roseau County effective January 1, 2013 through December 31, 2013, and authorize Chairman Todd Beckel to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Transit Vehicle Lease Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to enter into a lease agreement with Roseau County Committee on Aging for the 2001 Diamond Bus.

Motion

Motion was made by Commissioner Hanson to enter into a lease agreement between Lake of the Woods County and Roseau County Committee on Aging a 2001 Chevrolet Diamond 400 bus effective January 1, 2013 through December 31, 2013 and authorizes Chairman Todd Beckel to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MCIT DIVIDEND

County Auditor, John W. Hoscheid informed the board that Lake of the Woods County received a MCIT Dividend in the amount of $120,403. With this dividend it only cost the county $40,000 for Property Causality and Workers Compensation Insurance.

Payroll for Compensation Plan

County Auditor, John W. Hoscheid informed the board that it will take 40 hours to process and calculate all the changes that will need to make for payroll process when the compensation plan is approved.

Health Insurance

Motion was made by Commissioner Hanson to increase the cap for county contribution for 2013 by $25. Family Contribution will be $950; Single Contribution $600. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CORRESPONDENCE

The following correspondence was acknowledge

  • Thank-you letter from Potato Day
  • AMC

DNR

Conservation Officer, Bob Gorecki and Fisheries Area Supervisor, Phil Talmage met with the board, resort owners and minnow dealers to discuss the law changes that were made for minnow harvesting and labeling and control of VHS.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 2:39 p.m.

Attest:                                                                                     Approved: December 11, 2012

_______________________________                                  __________________________________

John W. Hoscheid, County Auditor                                       Todd Beckel Chairman of the Board

October, 2012

Commissioner Proceedings

October 9, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 9, 2012. Chairman Todd Beckel called the meeting to order at 9:07 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Todd Beckel, Arnesen, Tom Hanson, and Ken Moorman. Commissioner Patty Beckel was absent due to a Compensation Meeting and will join the meeting later. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Arnesen to approve the agenda as presented. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Consent requested for Boyd Johnson to attend 2012 Bridge Construction Courses at MnDOT Training & Conference Center in Shoreview, MN on the following dates:  January 29 through February 1, 2013;  February 4 through February 8, 2013; and February 11 through February 15, 2013.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Moorman to approve September 25, 2012 regular board minutes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to purchase ARMER Radio’s and the installation cost.

Motion

Motion was made by Commissioner Todd Beckel to approve the purchase for MHZ ARMER Radio Band, Antenna, and Labor for the Sherriff’s Office in the amount of $6,758.19 with the funds from the Radio Grant. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                      Revenue                   $           57,312.62       

                                      Road & Bridge        $           28,573.47

                                      County Develp.       $                200.00

                                      Solid Waste             $            16,720.37

                                      EDA                        $              1,589.89       

                      104,396.35       

WARRANTS FOR PUBLICATION

Warrants Approved On 10/09/2012 For Payment 10/12/2012

Vendor Name                                      Amount

Cenex Co-Op Services, Inc.                  12,645.27

Howard’s Oil Company                            4,020.05

LOW County Treasurer                            2,286.66

LOW Highway Dept                                 2,962.50

Mn State Dept-Correction                      12,765.55

R & Q Trucking, Inc                                  3,145.10

Roseau County Cooperative Assn         2,150.18

Sanford Medical Center                           5,023.00

Sawyer Training, Inc                                8,800.00

T-C Lighting                                              5,227.08

University Of Mn                                       8,112.51

Voyageurs Communications, Inc           2,744.42

Voyageurs Comtronics, Inc                     3,602.40

Woody’s Service                                       6,848.19

66  Payments less than 2000    24,063.44

Final Total:   104,396.35

Further moved to authorize the payment of the following auditor warrants:

                                                September 26, 2012           $         1,220.32

                                                September 26, 2012           $            181.78

                                                September 26, 2012           $   1,451,998.13        

                                                October 3, 2012                 $         3,969.01

                                                October 3, 2012                 $       94,475.37

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Exempt Gambling Permit-NW MN Fraternal Order of Police

County Auditor, John W. Hoscheid requested approval for an Exempt Gambling Permit for the NW MN Fraternal Order of Police to hold a raffle on February 25, 2013.

Motion

Motion was made by Commissioner Moorman to approve the exempt gabling permit for the Fraternal Order of Police NW MN Lodge #8 to conduct a lawful gambling for a raffle on February 25, 2013 at Sportsman’s Lodge and authorize County Auditor to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Health Insurance

County Auditor, John W. Hoscheid met with the board to discuss the County Health Insurance increase in rates for 2013. The Commissioners requested that he create a spreadsheet that would show the cost of increasing the counties share by $10.00 and $25.00 and what the yearly cost would be.

Short Elliott Hendrickson, Inc. (SEH)

County Auditor, John W. Hoscheid presented the SEH agreement to the board for approval.

Motion

Motion was made by Commissioner Arnesen to approve the agreement between Lake of the Woods County and Short Elliott Hendrickson, Inc. to perform Architectural, Engineering and/or other Professional Services for the project at the proposed Northwest Angle Airport, for an Initial Feasibility Study and authorize Chairman Todd Beckel and County Attorney to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Land

County Auditor, John W. Hoscheid met with the board and informed them that the Land Committee met and looked at all county lands that would be available to sell. The committee will bring back a packet of information on all lands the county owns.

Commissioner Patty Beckel joined the meeting at 10:00 a.m.

RECESS

The meeting was called to recess at 10:07 a.m. and reconvened at 10:18 a.m. as follows:

Phone Consultations Findings

MIS Director, Brent Birkeland and Pat Daniels via teleconference from Elert Associates met with the board and reviewed the needs assessment. The major findings were the existing Lucent/Avaya telephone and voice mail system has reached its end of life and no longer has guaranteed manufacturers support.

The board requested that MIS Director to move forward with a Request for Proposal for a new system.

SOCIAL SERVICES

Claims

Social Service Financial Officer, Christine Hultman met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Commissioner Warrants        $   11,312.64                                                                                                     Commissioner Warrants        $     5,664.11

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director

Block Grant

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for the 2013 Natural Resource Block Grant.

Motion

Motion was made by Commissioner Arnesen to authorize the Land and Water Planning Director Josh Stromlund and Chairman Todd Beckel to sign the 2013 State of Minnesota Board of Water & Soil Resources NRBG agreement and program allocation and contribution plan. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SWCD

SWCD Resource Technician, Mike Hirst met with the board to discuss the bags of garbage that were  left on the ice this past season. Mike informed the board that the Lake of the Woods County Water Plan committee met and developed strategies to address this issue. The committee’s objectives over the next two (2) years are:

  • Convene a task force
  • Develop education  efforts
  • Two billboards
  • Signs at four lake access points
  • Publicity; newspaper article, web, social media, etc
  • Place dumpster at 4 heavy use lake access locations
  • Partner with Friends of Zippel Bay State Park/MN Conservation    Corps and other organizations to clean up the State Park, Pine and Curry Island and Natural Area’s Shoreline
  • Work with local officials to develop and implement a strategy to    minimize littering on the lake

Commissioner Arnesen will represent the county on the Task Force committee.

LAKE O F THE WOODS SUSTAINABILITY FOUNDATION

Lake of the Woods Sustainability Foundation Executive Director, Todd Sellers met with the board and gave an update on the international coordination of research and management of water quality on  Lake of the Woods and future plans.

Recess

The meeting was called to recess at 11:58 a.m. and reconvened at 11:57 a.m. as follows:

Closed Session- MN Statute §13D.03-Union Negotiations

Motion

Motion was made by Commissioner Arnesen to close the regular meeting at 11:58 a.m. and open the Closed Session pursuant to MN Statute § 13D.03, Union negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Members present: Commissioners Moorman, Arnesen, Todd Beckel, Hanson and Patty Beckel. Others present, Human Resource Director, Wade Johannesen.

Motion

Motion was made by Commissioner Arnesen to close the closed session at 12:20 p.m. and reconvene the regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 12:21 p.m. and reconvened at 1:15 p.m. as follows:

Vets Service Officer

Veterans Service Officer, Rick Rone met with the board to discuss the Veterans Service Office and the Veterans Service Policy. The policy will be placed on the January 2013 agenda.

Human Resources

Human Resource Director, Wade Johannesen met with the board to discuss his contract as Human Resource Director.

Motion

Motion was made by Commissioner Arnesen to enter into a Professional Services Contract between Lake of the Woods County and Wade Johannesen for Human Resource Service effective October 19, 2012 and terminating October 18, 2013. The motion was seconded by Commissioner Patty Beckel. The vote carried as follows: Voting for: Commissioners Patty Beckel, Arnesen, Moorman and Hanson. Voting against: Commissioner Todd Beckel.

Compensation Plan

Commissioner Patty Beckel informed the board that the Compensation Committee met this morning and went over the appeal process that will be in place for the next couple weeks for those who feel that their job description should be reviewed or changed.

Con-Con Funds Appropriations

Chairman Todd Beckel discussed the ConCon request from the local organizations. The board reviewed the individual request.

Motion

Motion was made by Commissioner Todd Beckel to contribute $55,000 to the Historical Society for land acquisition and expansion with the funding from the ConCon funds. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to make allocations to the above organizations from the ConCon funds, payable 2013:

LAKE OF THE WOODS COUNTY DEVELOPMENT 2013COST
  Baudette Arena Assoc-          15,000.00
  Williams Arena Assoc-            5,000.00
  Anchor Marketing          15,000.00
  LOW Historical Society          12,500.00
  Baudette Community Foundation – Grand Theater-(for five years)            4,000.00
  University of MN Extension- (summer staffing)            2,000.00
  Baudette Chamber – Chamber Projects            2,500.00
  LOW Humane Society – Support            1,000.00
  Joint Powers Natural Resources Board            1,000.00
  LOW Sr Fishing (LOW Chapter)            1,500.00
  Rinke-Noonan-Retainer-Drainage            2,400.00
  St Louis County Aud-  (NCLUCB)            2,000.00
  Take A Kid Fishing                600.00
  Widseth Smith Nolting- (re-monumentation)          16,000.00
  Auditing Fees                800.00
          81,300.00

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 2:58 p.m. and reconvened at 7:00 p.m. as follows:

Public Hearing- ATV Ordinance

Motion

Motion was made by Commissioner Patty Beckel to close the regular meeting at 7:01 and open the Public Hearing as advertised for consideration of adoption of ATV Ordinance. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Chairman Todd Beckel welcomed the public to the hearing. Public Works Director, Tim Erickson and Commissioner Moorman reviewed the ATV ordinance with the board and public.

Chairman Todd Beckel opened the floor for comments. The main concern of the public was the speed limit of 20 mile per hour.

One letter was received from MNDNR Parks & Trails staff and that they did not have any issues with the proposed ordinance.

Chairman Todd Beckel thanked the public for attending the Public Hearing.

Motion

Motion was made by Commissioner Hanson to close the Public Hearing and open the regular meeting at 7:56 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 7:57 p.m.

Attest:                                                                                     Approved: October 23, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

Commissioner Proceedings

October 23, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 23, 2012. Vice-Chairman Tom Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Arnesen, Tom Hanson, Ken Moorman and Patty Beckel. Commissioner Todd Beckel was absent due to a Wetland Meeting. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Travel for Dale Boretski, Mary Jo Otten and Lorene Hanson, Veteran Services Grant, Joe Morisch and Ben Duick- off of probation and Towers. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Cooper Mickelson to Bemidji on April 15-16 for Construction Site Management Training; Dan Crompton to Bemidji on April 17 for Construction Site Management Recertification Training; Holly House to Bemidji on November 6-7 for THIRA training; Dale Boretski to Thief River Falls on October 30-31 for Property Valuation Course; Mary Jo Otten to St. Paul on October 23-24 for Gas and Electric Forum and Lorene Hanson to St. Paul on November 14-15 for State Auditor Annual Training.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Moorman to approve October 9, 2012 regular board minutes with changes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Commissioner Warrants        $   23,999.45                                                                                                     Commissioner Warrants        $     5,701.69

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Financial Worker and Case Aide Day

Social Service Director, Nancy Wendler informed the board that Governor Dayton Proclaimed October 17, 2012 as County Financial Workers and Case Aides day for all their dedicated work providing outstanding services to the people of Minnesota through their administration of public assistance programs.

Lake of the Woods County Board of Commissioners congratulated the Social Services Financial Workers and Case Aides for their dedicated service for Lake of the Woods County clients.

Lakewood health Center Contract- LTCC, Skilled Nursing PHN Case Mgt Service

Social Service Director, Nancy Wendler met with the board requesting approval to enter into a contract with Lakewood Health Center and lake of the Woods County Social Services department for home and community based services.

Motion

Motion was made by Commissioner Arnesen to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for July 1, 2012 to December 31, 2013, for the provision of home and community based services including long term care consultation, skilled nursing services, and public health nurse case management services, and to authorize Vice -Chairman Tom Hanson and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Out of State Travel

Social Service Director, Nancy Wendler met with the board and informed the board that Social Worker, Jodi Ferrier wrote a grant scholarship to the Department of Human Services for funding to attend a National Conference for “The Differential Response Conference” that will be held in Henderson, NV.   Minnesota Department of Human Services only granted twelve (12) grants in the amount of $1,000 each and Jodi’s grant was one of the recipients of this grant.

Motion

Motion was made by Commissioner Moorman to authorize Social Service Director, Nancy Wendler to allow Social Worker, Jodi Ferrier to attend the National Conference for “The Differential Response Conference in Henderson NV November 11-14, 2012. The motion was seconded by Commissioner Arnesen and the same being put t a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county with the exception of vendor no. 90 for further clarification:

                                      Revenue                   $           35,353.41       

                                      Road & Bridge        $           23,001.35

                                      Solid Waste             $           12,573.44

                                      EDA                        $              5,167.27       

                        76,095.47       

WARRANTS FOR PUBLICATION

Warrants Approved On 10/23/2012 For Payment 10/26/2012

Vendor Name                                                       Amount

Anchor Marketing, Inc                                                           2,200.70

Dynamic Imaging Systems, Inc                                           3,020.14

Emergency Communications Network, LLC                        5,000.00

Government Management Group, Inc                                 3,500.00

Johannesen/Wade                                                               2,762.00

LOW Marine, Inc                                                                    3,608.73

Mar-Kit Landfill                                                                     10,964.50

Mn Assn Of Counties                                                           2,175.00

Northwest Community Action, Inc                                        2,935.76

Ps Doors                                                                                3,574.94

Traffic Marking Service, Inc.                                              18,606.10

46 Payments less than 2000       21,356.33

Final Total:   79,704.20

This is the final payment; Vendor No. 90 was approved later in the meeting

Further moved to authorize the payment of the following auditor warrants:

                                                October 8, 2012                 $           (72.00)

                                                October 8, 2012                 $       71,642.85

                                                October 11, 2012               $       21,226.22

                                                October 17, 2012               $     197,841.93               

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Small Cities Grant

John Wynne, from Wynne Consulting met with the board requesting approval to apply for the Small Cities pre-application grant. John explained that last year when they applied there was a change in policy; so therefore, they will apply again this year with no cost to the county.

Motion

Motion was made by Commissioner Patty Beckel to approve Wynne Consulting proposal to prepare and submit the required material for the Small Cities Development Grant for the pre-application. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

AIRPORT COMMISSION

County Auditor, John W. Hoscheid and Commissioner Patty Beckel informed the board that the Baudette/Lake of the Woods Airport has completed the runway and payment of $32,149 is due.

Motion

Motion was made by Commissioner Patty Beckel to disburse $32,149.00 to the City of Baudette, Airport Commission for the Parallel Taxiway Reconstruction Project (FAA Project No. 3-27-0009-10-11, State Project 3901-45) with the funding from the ConCon fund. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Department of Revenue- Tax Calculation Course

County Auditor, John W. Hoscheid informed the board that Minnesota Department of Revenue requires that at least one person in the county needs to attain certification for tax calculation to fulfill the statutory requirements under M.S. 273.0755. John explained that it provides the necessary training to certify county officials in tax calculation and that this training ensures that taxpayers will have someone at the county level to turn to who can manually work through a tax calculation and explain how their tax amounts are determined. Chief Deputy Auditor, Lorene Hanson took the exam and passed the tax calculation course and is now certified for four years.

Lake of the Woods County Board of Commissioners congratulated Lorene Hanson on her Certification of Compliance.

Prevention coalition

Prevention Coalition Director, Tammie Doebler met with the board and presented the Lake of the Woods Prevention Coalition 1st quarter report.

Motion

Motion was made by Commissioner Moorman to approve the 1st Quarter Financial Report and authorize Vice-Chairman, Tom Hanson and Social Service Financial Officer, Christine Hultman to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

VETERANS SERVICE OFFICER

Grant

Vice-Chairman, Tom Hanson presented a resolution for support for a Grant Contract with the Minnesota Department of Veterans Affairs for funding in the amount of $2,298.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

County Veterans Service Office Community Outreach Grant

Resolution No. 2012-10-01

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Community Outreach Grant Program. The grant must be used for community outreach as defined in Minnesota Statutes, section 197.608, to all eligible veterans regarding the availability of benefits the have earned and especially those relating to posttraumatic stress disorder for all veterans, including World War II, Korean War, and Vietnam War era veterans, and should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Commissioner Tom Hanson, the Vice-Chairman, be authorized to execute the attached Grant Contract for the above- mentioned Program on behalf of the County.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

WHEREUPON, the above resolution was adopted by Lake of the Woods County Board of Commissioners this 23rd day of October, 2012.

AMC DISTRICT 2 MEETING

Vice-Chairman, Tom Hanson reminded the Commissioners of the District 2 Meeting in Bemidji on October 24, 2012 at 8:00 a.m.

COUNTY RECORDER

I Doc Market

County Recorder, Sue Ney met with the board and requested approval to set fees for the I Doc Market, which will enable customers to view their index and to print documents online. The system is hosted by Tyler Technologies, as well as the payment process.

Motion

Motion was made by Commissioner Arnesen to set the pricing for access to the Lake of the Woods County Recorder’s database, as hosted by Tyler Technologies as follows:

Monthly Limited                   Monthly Unlimited

Day Pass                                 Plan                                        Plan

Unlimited searching                Unlimited searching                Unlimited searching

$1/view (3 free)                       $0.50/view (100 free)              Unlimited views         

$0.50/print                               $0.50/print                               $0.50/print (500 free)

$8                                            $50                                          $150

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

e-Recordings

County Recorder, Sue Ney met with the board and requested approval to accept e-recordings, which submitters send documents electronically, and then the office will process and return the same day. First plan is to accept satisfactions and assignments of mortgages and then progress into deeds and mortgages by January 2013.

Motion

Motion was made by Commissioner Moorman to allow the County Recorder’s Office to accept e-Recordings from trusted submitters as defined by the ERER Commission. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

COUNTY ASSESSOR

Electronic Certificate of Real Estate Value(eCRV)

County Assessor, Mary Jo Otten met with the board and requested approval to allow the County Assessors office to accept Certificate of Real Estate Value (CRV) electronically. CRV’s are required to document a sale of property in Minnesota, which is reviewed by the County and the Department of Revenue to verify sale terms and ensure fair and equitable property tax  assessments statewide. The cost of the eCRV program is $625 and a Public Terminal is required.

Motion

Motion was made by Commissioner Patty Beckel to allow the County Assessor’s Office to process eCRVs on-line with the cost of $625 and the funding from the Enhancement Fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none

Land Trade- working on County Owned Lands

Red Lake Tribe/NWA Issues- meeting was cancelled

Township Road Inventory/ATV Ordinance-remove ATV from Old/New

Inventory-none

Beaver –management policy update

Clementson Bridge Property/Water Accesses- conditional use permit

2012 Goals and Projects-appeals in process on Compensation plan

Grant Policy and Expenditures- Human Resources

L/W Area Park & Trails-rural money for parks and trails

L/W Broadband/Communications- moving forward

Towers- precision agriculture technology

CONSIDERATION OF ADOPTION OF ATV ORDIANCE

Vice-Chairman, Tom Hanson inquired if the board had any concerns or reservation on the proposed ATV Ordinance for Lake of the Woods County. Commissioner Moorman informed the board that

the committee changed the Ordinance to read “at a rate of speed greater than reasonable or proper under the surrounding circumstances”, instead of the 20 mile speed limit that was in the Ordinance, for that was the main concern the constituents had that attended the public hearing.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

Lake of the Woods County ATV Ordinance

Resolution No. 12-10-03

WHEREAS; Minnesota Statutes §84.92-84.928 generally regulates the use of all terrain vehicles within the right of way for trunk highways, county state aid highways, and county roads;

WHEREAS; Minnesota Statutes § 84.928, subd. 6 (c) (2) authorizes counties to enact an ordinance which provides for the operation of all-terrain vehicles;

WHEREAS; Lake of the Woods County Board of Commissioners held a public hearing on October 9, 2012 to hear public comments on the proposed Lake of the Woods ATV Ordinance;

NOW THEREFORE, BE IT RESOLVED, THAT; Lake of the Woods County Board of Commissioners hereby approves the Lake of the Woods ATV Ordinance.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

ORDINANCE-ATV

LAKE OF THE WOODS COUNTY ORDINANCE

FOR THE MANAGEMENT OF ALL TERRAIN VEHICLES

IN THE PUBLIC RIGHT OF WAY ON ROADS

WITHIN THE COUNTY’S JURISDICTION

THE COUNTY BOARD OF LAKE OF THE WOODS COUNTY DOES ORDAIN:

Subdivision 1.  Purpose and intent.

WHEREAS, Minnesota Statutes §84.92-84.928 generally regulate the use of all terrain vehicles within the right of way for trunk highways, county state aid highways, and county roads. Pursuant to Minnesota Statute §84.928, subd. 6 (c)(2) and, consistent with this ordinance, and to provide for the health, safety and welfare of its citizens, and to ensure the integrity of roads falling under the jurisdiction of Lake of the Woods County, this Ordinance is enacted to regulate the use of all-terrain vehicles on county state aid highways, county roads, and unorganized township roads within Lake of the Woods County. 

WHEREAS, Minnesota Statutes § 84.928, subd. 6 (c)(2) authorizes counties to enact an ordinance which provide for the operation of all-terrain vehicle on a road right of way shoulder, or inside bank or slope of a county highway or county state-aid highway if safe operation in the ditch or outside slope is impossible and the county posts the appropriate notice, notwithstanding any law to the contrary.

WHEREAS, Lake of the Woods County recognizes that county residents are also interested in using their ATV’s on county maintained roads to access other areas without having to trailer their ATV’s.

WHEREAS, the Lake of the Woods County Board of Commissioners, the Lake of the Woods County Sheriff, and the Lake of the Woods County Public Works Director will re-evaluate this Ordinance permitting operation of all-terrain vehicles on the extreme right shoulder of all roads under county jurisdiction in the manner set forth in this ordinance after a period of one (1) year from the enactment of this Ordinance.  At this re-evaluation, this Ordinance, along with all Incident Case Reports, shall be reviewed.  At that time, this Ordinance may be modified or renewed for another one (1) year period or completely terminated.

Subdivision 2. Definitions.

            The following definitions apply to this Ordinance:

  • ATV or All Terrain Vehicle shall mean a Class 1 All-Terrain Vehicle, as defined in Minn. Stat. §84.92, subd. 9.
  • County means the County of Lake of the Woods, Minnesota.
  • County Maintained Roads means all County State-Aid Highways, County Roads, and Unorganized Township Roads outside of an incorporated municipality located in Lake of the Woods County.  State highways and city streets are not included in this ordinance.

Subdivision 3. Findings

WHEREAS, Pursuant to Minnesota Statute §84.928, subd. 6(c), the County makes the following findings:

  • That most of the county maintained roads are in an area of the County that is generally flat and contains numerous and extensive lowlands.
  • That a portion of the terrain adjacent to these roads is such that travel by ATV’s in the ditch or outside slopes of such roads is not possible.
  • That a portion of County maintained roads do not have ditches and that brush, trees and other vegetation exist immediately adjacent to the edge of the roadway.
  • That reconstructed roads have well vegetated slopes and ditch bottoms costing several thousand dollars per mile to establish and should not be damaged or destroyed.

Subdivision 4.  Regulations for Operation on County Maintained Roads

  • Persons operating all terrain vehicles on any County maintained roadways, outside incorporated municipalities, must operate the all terrain vehicle on the extreme right hand side of the road, making left turns across the road only if it is safe to do so under prevailing conditions.
  • Persons operating all terrain vehicles within the right of way of any of the county maintained roadways shall not operate their ATV on the inside slope, ditch bottom or outside slope of the right of way.
  • Except as otherwise provided in this Ordinance, operation of all terrain vehicles shall be in compliance with Minnesota Statutes §84.92 – 84.928, as well as any other federal, state, or local rule or regulation as it applies to sections in this ordinance.
  • No person shall operate an ATV, or other motorized vehicle, on the bike trail between Baudette and the Lake of the Woods School or any other trail where motorized vehicles are prohibited.
  • No person shall operate an ATV on Lake of the Woods County maintained roads at a rate of speed greater than reasonable or proper under the surrounding circumstances.

Subdivision 5.  Information gathering for program

The Lake of the Woods Sheriff’s Office shall collect and compile Incident Case Report data reported to the Sheriff’s Office from the public regarding ATV use on county maintained roads. In addition, complaints received by County Board members will be received and recorded.

Subdivision 6.  Penalties

Any person who violates any provision of this ordinance is guilty of a misdemeanor as defined in Minn. Stat. §609.02, subd. 3.

Subdivision 7.  Effectuation

This Ordinance, as amended, shall take effect and be in full force October 23, 2012 upon its adoption by the Lake of the Woods County Board of Commissioners, and its publication in the official newspaper of Lake of the Woods County as provided by Minnesota Statutes; unless otherwise terminated by further resolution of the Lake of the Woods County Board.

Dated this 23rd, day of October, 2012

LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS

By                                                                                 

Tom Hanson

Vice-Chairman, Lake of the Woods County Board of Commissioners

ATTEST:

By                                                                               

John W. Hoscheid

Lake of the Woods County Auditor  

SHERIFF

Utility Trailer

County Sheriff, Gary Fish met with the board requesting authorization to purchase a utility trailer.

Motion

Motion was made by Commissioner Patty Beckel to authorize County Sheriff, Gary Fish to purchase a 2012 Bear Track tandem Utility Trailer in the amount of $2,795 with the fund from the 2012 ATV Grant. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Part-Time Deputy Sheriff-PERA Police and Fire

County Sheriff, Gary Fish requested that Part-time Deputy Sheriff, Jason Goulet be placed on the Police and Fire PERA Plan. No action was taken. The board decided to set a policy on Sheriff’s PERA Plans.

Completion of Probationary Period

County Sheriff, Gary Fish met with the board informing the board that Deputy Sheriffs Benjamin Duick and Joseph Morisch have completed their probationary period with a satisfactory review and is requesting a step increase for both Deputies.

Motion

Motion was made by Commissioners Moorman to approve a one step merit adjustment (grade 11 step 2) for completion of a satisfactory probation period for Deputy Sheriffs Benjamin Duick and Joseph Morisch effective October 28, 2012. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Probationary Period

County Sheriff, Gary Fish met with the board informing the board that Deputy Sheriff, Arlen Block probationary period will be completed on November 13, 2012 and requested a merit adjustment for a satisfactory review.

Motion

Motion was made by Commissioner Patty Beckel to approve a one step merit adjustment (grade 11 step 2) for completion of a satisfactory probation period for Deputy Sheriff Arlen Block effective November 11, 2012. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Claim No. 90

Vice-Chairman Tom Hanson discussed Claim No. 90 that was not approved this morning with County Sheriff, Gary Fish.

Motion

Motion was made by Commissioner Patty Beckel to pay claim No. 90. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimsly carried.

PUBLIC WORKS

NW Angel Split Job Duties

Public Works Director, Tim Erickson and County Sheriff, Gary Fish met with the board to discuss the Split duties for the part-time NW Angle Solid Waste Processor and part-time Deputy Sheriff and what salary and hours that would apply to this split job.

Motion

Motion was made by Commissioner Arnesen to set the hours of 20 hours per week for the part-time Deputy Sheriff at grade 11 step 1 and the part-time Solid Waste Processor at 10 hour per week at grade 10 step 1 effective October 14, 2012. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

COUNTY EXTENSION

County Auditor, John W. Hoscheid and Commissioner Patty Beckel discussed the Extension meeting that was held on October 22, 2012 and informed the board that University of Minnesota Regional Director, Deb Zak  received from Dean of Extension, Bev Durgan the “Dean’s Distinguished Award for Outstanding Leadership” , which is one of the highest awards and Extension employee can receive.

The board congratulated Deb Zak on her outstanding award.

Committee Reports

Commissioner Patty Beckel

  • Extension
  • GIZZIBBI

Commissioner Moorman

  • Ø  Area Aging Committee
  • Local Advisory-Mental Health

Commissioner Arnesen

  • MRCC
  • NWCA

Commissioner Hanson

  • Arrowhead Library Board

Recess

With no further business before the County Board, Vice Chairman Tom Hanson called the meeting to recess at 12:50 p.m.

Attest:                                                                                     Approved: November 13, 2012

_______________________________                                  __________________________________

John W. Hoscheid, County Auditor                                       Tom Hanson, Vice- Chairman of the Board

September, 2012

Commissioner Proceedings

September 11, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 11, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Todd Beckel, Arnesen, Tom Hanson, Patty Beckel and Ken Moorman.  Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda with the following additions: Century Link- lost warrant, Broadband Steering Committee, SWCD- Drainage Policy, Satisfaction of Repayment Agreement/ Mortgage and County Attorney. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Rick Rone on October 21-26 to Bloomington for MN Association of County Veterans Service Officers (NACVSO Accreditation Training); Mary Jo Otten on September 23-26 to Breezy Point for Assessor’s Conference;  Josh Stromlund on September 17-19 to Andover for Wetland Conservation Act Stakeholder Group; Lorene Hanson on September 18-19 to Elk River for Department of Revenue Training Course and September 20 to Grand Rapids for MCIT Training; Dena Pieper on October 24-25 to St. Cloud for Legal Professional Staff Training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Moorman to approve August 28, 2012 regular board minutes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PROSPER CEMETERY

Chairman Todd Beckel discussed the billing for the Prosper Cemetery with Public Works Director, Tim Erickson.

Motion

Motion was made by Commissioner Arnesen to approve the overage for the Prosper Cemetery in the amount of $354.60 with the funding from the Con-Con fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioner Warrants        $    7,716.96                                                                                                      Commissioner Warrants        $  13,101.08

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                      Revenue                   $           54,821.48       

                                      Road & Bridge        $            55,358.83

                                      County Develp.       $              3,030.85

                                      Solid Waste             $            28,822.87

                                      EDA                        $              1,536.33       

                      143,570.36       

WARRANTS FOR PUBLICATION

Warrants Approved On 9/11/2012 For Payment 9/14/2012

Vendor Name                                                       Amount

Cenex Co-Op Services, Inc.                                     10,851.43

Election Systems & Software, Inc                               2,089.86

Hasler                                                                           4,000.00

Headwater Regional Development Commiss            8,500.00

Howard’s Oil Company                                              9,348.13

LOW Highway Dept                                                    5,672.48

Mar-Kit Landfill                                                           12,550.50

Mn Counties Insurance Trust                                     2,644.00

PCS Mobile                                                                18,519.00

R & Q Trucking, Inc                                                     3,497.75

Strata Corp, Inc                                                          26,751.23

Widseth Smith Nolting&Asst Inc                                3,789.59

Woody’s Service                                                         5,890.50

67 Payments less than  2000     29,465.89

Final Total:    143,570.36

Further moved to authorize the payment of the following auditor warrants:

                                                August 30, 2012              $           1,144.69

                                                September 6, 2012           $         59,912.15

                                                September 7, 2012           $         48,437.47 

                                                September 7, 2012           $         66,528.03

                                                September 7, 2012           $           3,359.29        

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lost Warrant- Best Western Bandana Square

County Auditor, John W. Hoscheid met with the board requesting approval for a Lost Warrants for Best Western Bandana Square and Century Link.

Motion

Motion was made by Commissioner Arnesen to approve the application and affidavit for lost warrant for Best Western Bandana Square dated May 25, 2012 for $102.25 without furnishing indemnifying bond. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Century Link dated June 4, 2012 for $29.62 without furnishing indemnifying bond. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Satisfaction of Mortgage and Repayment Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to sign the Satisfaction of Mortgage and Satisfaction of Repayment Agreement for Gordon E. Olson and Lynette C. Olson which is fully paid and satisfied.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Todd Beckel and John W. Hoscheid to sign the Satisfaction of Repayment Agreement and the Mortgage Agreement dated August 15, 1995 for Gordon E. Olson and Lynette C. Olson, husband and wife. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

TNT MEETING

County Auditor, John W. Hoscheid met with the board requesting the board to set the 2013 TNT meeting.

Motion

Motion was made by Commissioner Arnesen to set December 11, 2012 at 6:00 p.m. for TNT meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Land Leases

County Auditor, John W. Hoscheid met with the board to discuss the Land Leases that the county has and cost per acre and length of lease dates. The board requested that County Auditor, County Assessor and Chairman of the Board look at pricing on the Land Leases and the length of leases.

Car Bids

County Auditor, John W. Hoscheid met with the board and presented the Sealed Bid Tally Sheet for the surplus county vehicles and requested approval to sell to the highest bidders.

2007 Chevrolet                                   1999 Ford                               2000 Chevrolet                           1999 GMC

Paul Pedersen  $7,888             Beau Abbey     $1,500                        Cr Savers LP    $1,100     Cr Savers         $730

Cr. Savers LP    $7,680                        Cr Savers LP      $1,260                       Darren Olson    $   735                Roy Sandstrom $501

                                                Aaron  Gubbels $1,050                       Kent Hanson    $  670       Beau Abbey      $500

                                                Kent Hanson    $ 820              Walt Scribner  $  501 

                                                Gary Nicol       $ 625              Beau Abbey   $   500

                                                Roy Sandstrom $ 501

Motion

Motion was made by Commissioner Moorman to sell the 2007 Chevrolet to Paul Pederson for $7,888, 1999 Ford to Beau Abbey for $1,500, 2000 Chevrolet to Credit Savers LP for $1,100 and 1999 GMC to Credit Savers LP in the amount of $740. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2013 Proposed Budget and Tax Levy

County Auditor, John W. Hoscheid met with the board requesting approval for the 2013 Proposed Budget and Tax Levy.

Resolution Adopting

Proposed 2013 Budget and Tax Levy

Resolution   2012-09-01

The following Resolution was proposed and moved for adoption by Commissioner Ed Arnesen:

WHEREAS, the Proposed County Budget for the year 2013 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2013:

Revenue Fund                                               $ 1,334,803

Road & Bridge Fund                                    $    449,580

Social Services Fund                                     $    603,935

Economic Development Authority Fund    $      60,000

2013 Proposed Budget and Tax Levy         $ 2,448,318             

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2013:

                        Twp Road & Bridge                                     $   437,555*

                        Twp Fire – Baudette                                      $     21,000

                        Twp Fire – Williams                                      $     32,738

                        Twp Fire – NW Angle                                   $       6,500

                        Total                                                               $   497,793

2013                

$437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride(inc2,000).  ($415,175 + $10,380(2.5%inc) = $425,555)(425,555+12,000=437,555)

The motion was seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

SWCD

Chairman Todd Beckel discussed a letter the board received from the SWCD encouraging the County Board to develop a comprehensive drainage policy. Commissioner Arnesen and Moorman will look into drainage policy and present a policy to the board and SWCD at a later date for consideration.

Recess

The meeting was called to recess at 9:50 a.m. and reconvened at 9:59 a.m. as follows:

County Assessor

Chairman Todd Beckel discussed the re-appointment of County Assessor, Mary Jo Otten. He informed the board that her term is ending December of 2012.

Motion

Motion was made by Commissioner Hanson that Mary Jo Otten is re-appointed to the position of County Assessor of Lake of the Woods County for a four-year term, beginning January 1, 2012. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Grain Communication Tower

The board discussed the Grain Communication Tower Lease. Commissioner Hanson reported that he presented the proposed Grain Communications Tower Lease to the County Attorney for his review.  The Tower Committee reviewed the proposal; felt that the pricing was low and that Grain Communications needs to file for a Conditional Use Permit before the committee will move on with their request.

Broadband Grant

Commissioner Hanson presented a letter of request from the Broadband Steering Committee requesting a letter of support from the county for the Blandin Broadband Grant in the amount of $75,000 for the expansion of the availability of broadband in Lake of the Woods. The consensus of the board was to write a letter of support for this grant.

Old/New Business:

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none

Land Trade- still working on

Red Lake Tribe/NWA Issues- see below

Township Road Inventory/ATV Ordinance- October 9, 2012 Public Hearing

Inventory- check with HR to see when Inventory will be done

Beaver – none

Clementson Bridge Property/Water Accesses-none

2012 Goals and Projects- working on

Grant Policy and Expenditures-none

L/W Area Park & Trails-none

LOW Broad Band/Communications-add to agenda

NWA Airport

Commissioner Patty Beckel discussed a letter she received from Emory Vaagen, Airport Manger in regards to a feasibility study for the NW Angle Airport. SHE engineer will do the feasibility study for a special price of $2,000. The state will cover this project on an 80/20 grant leaving the county’s share at $400.00.

Motion

Motion was made by Commissioner Arnesen to contribute $400.00 for the Feasibility Study at the NW Angle Airport with SEH engineering with the funding from the Commissioners’ budget. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Arnesen reported that they had a Comp Worth meeting with department heads and will meet with them this afternoon.

Commissioner Patty Beckel discussed the Criminal Justice Initiative Reform.

Commissioner Todd Beckel discussed the Joint Powers Meeting and Land-Use Committee meeting.

County Auditor, John W. Hoscheid reminded the board of the MCIT training courses on September 19 in Thief River Falls and September 20 in Grand Rapids.

County Attorney

County Attorney, Phil Miller met with the board to discuss the class action suit with MN Counties and Fannie Mae and Freddie Mac on the deed taxes they did not pay on properties the corporations owned during the foreclosure crisis in Minnesota.

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 11:07 a.m.

Attest:                                                                                     Approved: September 25, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

Commissioner Proceedings

September 25, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 25, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Todd Beckel, Arnesen, Tom Hanson, Patty Beckel and Ken Moorman.  Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Josh Stromlund travel, Minnkota Tower Lease and Land Fill Visit. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Boyd Johnson to St. Cloud on October 2-5 for MN GIS/LIS Conference and to Brainerd on October 10-12 for Right of Way Professional Workshop, Josh Stromlund to St. Cloud on September 30-Ooctober 1 for Round Table Water Planning. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Moorman to approve September 11, 2012 regular board minutes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Commissioner Warrants        $    4,754.53                                                                                                      Commissioner Warrants        $  29,048.75

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LUTHERAN SOCIAL SERVICE OF MINNESOTA (LLS)

Brink Center

LLS Director, Cindy Christopherson met with the board and presented the LLS Senior Nutrition count for meals on wheels and meals served at the Brink Center.

Recess

The meeting was called to recess at 9:24 a.m. and reconvened at 9:30 a.m. as follows:

WES JOHNSON

Wet Lands/Agriculture Lands

Wes Johnson along with many other area farms met with the board to discuss the concerns of Agriculture Lands being purchased and turning them into Wetlands. The group addressed the board on what the county plans are to keep Agriculture Business here. They suggested a No-Net loss of Agriculture Lands to Wetlands. Chairman Todd Beckel thanked the area farms for addressing the board on their concerns.

Recess

The meeting was called to recess at 10:30 a.m. and reconvened at 10:35 a.m. as follows:

VETERANS SERVICE OFFICER

Veterans Service Officer, Rick Rone met with the board and reviewed the 2nd Quarterly Report and presented the 2012 Health Care Benefits Overview handout.

SHERIFF

ATV Grant

Chairman Todd Beckel reviewed the Off Highway Vehicle Enforcement Grant (ATV) that was placed on the agenda for approval in the amount of $13,311.

Motion

Motion by Commissioner Moorman to approve the 2012 ATV/OHV grant effective October 1, 2012 thru June 30, 2013, in the amount of 13,311, and authorize County Sheriff, Gary Fish and Chairman Todd Beckel to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Federal Boat and Water Grant Extension

County Auditor, John W. Hoscheid informed the board that County Sheriff, Gary Fish requested an amendment for the Federal Boat and Water Grant.

 Motion

Motion was made by Commissioner Patty Beckel to approve of the amendment to the Federal Boat and Water Grant as requested by County Sheriff, Gary Fish and authorize County Auditor, John W. Hoscheid, County Sheriff, Gary Fish and Chairman Todd Beckel to sign the amendment. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                      Revenue                   $           24,211.75       

                                      Road & Bridge        $           36,271.20

                                      County Develp.       $             2,724.16

                                      Solid Waste             $            71,233.19

                                      EDA                        $              6,536.17       

                      140,976.47       

WARRANTS FOR PUBLICATION

Warrants Approved On 9/25/2012 For Payment 9/28/2012

Vendor Name                                      Amount

Arnesen/Ed                                                5,336.51

Brown/Terry                                              2,090.51

Frohreich & Mollberg Const Inc              2,162.52

Holiday                                                     2,195.83

Jake’s Quality Tire Inc                             9,311.05

M-R Sign Co, Inc                                      2,472.92

Northwest Angle&Island Freight,Inc       2,400.00

Northwest Community Action, Inc           2,692.40

Strata Corp, Inc                                       20,217.23

Synergy Graphics, Inc                             4,176.46

Widseth Smith Nolting&Asst Inc            2,540.67

Wilkens Industries                                  68,700.75

51 Payments less than  2000      16,679.62

Final Total:    140,976.47

Further moved to authorize the payment of the following auditor warrants:

                                                September 12, 2012           $         2,556.79

                                                September 19, 2012           $       36,451.08        

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Extension Contract

County Auditor, John W. Hoscheid met with the board requesting approval to enter into an Agreement between the University of Minnesota and Lake of the Woods County for providing extension programs locally and employing extension staff.

Motion

Motion was made by Commissioner Patty Beckel to approve the MN Extension Contract between Lake of the Woods County and the Regents of the University of Minnesota, Extension Unit effective January 1, 2013 and ending December 31, 2015 and authorizes Chairman Todd Beckel and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Minnkota Power Cooperative Tower Lease

County Auditor, John W. Hoscheid met with the board requesting approval to enter into a Tower Space User Agreement with Minnkota Power Cooperative.

Motion

Motion was made by Commissioner Hanson to enter into the Tower Space User Agreement between Minnkota Power Cooperative, Inc. and Lake of the Woods County effective September 25, 2012 for five (5) years and authorize County Auditor, John W. Hoscheid, Chairman Todd Beckel and County Attorney, Philip Miller to sing the agreement. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Health Insurance

County Auditor, John W. Hoscheid met with the board and informed the board that County Health Insurance rate for 2013 increased by 3.2 %.

Recess

The meeting was called to recess at 10:58 a.m. and reconvened at 11:00 a.m. as follows:

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board and presented the findings and facts for consideration for a Conditional Use Permit for Knife River Materials for extractive operations, including blasting, aggregate excavation, aggregate washing and temporary use of a hot mix asphalt plant. Josh acknowledged that five letters were received and comments were heard from the floor. Josh reviewed the following Findings and Facts with the board:

Name of Applicant:  Knife River Materials (Steff Basgaard, Agent)            Date:  September 25, 2012

Location/Legal Description:  W½SW¼NE¼; s. 330’ of Gov. Lot 3; SE¼NW¼; NE¼SW¼; W½NW¼SE¼  of Section 5, Township 162N, R. 34W, Lake of the Woods County, MN.

Project Proposal:  Applicant is requesting a Conditional Use Permit to allow the continuation of an extractive use consisting of blasting, aggregate excavation and aggregate washing, and temporary use of a hot mix asphalt plant in a Natural Environment District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  )  N/A (  )

Why or why not?  Other quarries in same area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES (X)  NO (  )  N/A (  )

Why or why not?  Because of restrictions and compliance of State and County rules and regulations.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?  Impoundments.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Extraction pit will not adversely affect area.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not? Rock ridge.

7.  Is the site in harmony with existing and proposed access roads?             YES (X)  NO (  )  N/A (  )

Why or why not?  Serviced by county roads.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  Nearby quarry.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                YES (X)  NO (  )  N/A (  )

Why or why not?  Permits in hand.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  Berms north and west – trees to the south.   

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                               YES (X)  NO (  )  N/A (  )

Why or why not?  DOT regulations. Trucks hauling signs as appropriate.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Parking off road – employees only.

The specific conditions of approval are as follows:  1 through 5 as noted in minuets, which are as follows:

  1. Guarantee protection of water supplies of adjacent property owners from activities related to the conditional use permit.
  2. Normal operating hours are six (6) days per week, Monday through Saturday, 5:00 am to 10:00 pm for asphalt hot mix plant and/or crusher operations.
  3. Notice of blasting and/or twenty-four (24) hour crushing operations is to be sent to landowners within one (1) mile of the property line.
  4. Twenty-four (24) hours per six (6) days a week, Monday through Saturday, crushing is allowed only for County or State funded projects.
  5. Twenty-four (24) hours a day crushing operations are limited to a maximum of thirty-six (36) operating days per year. If maximum operating days are exceeded, crushing operation hours must be limited to the normal operating hours as outlined in Condition #2 above.
  6. Annual review subject to operations exceeding normal operating hours.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved  as Presented  (  )       Approved with Conditions  (X)             Denied  (  )

                                                                                    _____________________________________

                                                                                                            Todd Beckel

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Motion

Motion was made by Commissioner Hanson to approve the Conditional Use Permit for Knife River Material for extractive operations, including blasting, aggregate excavation, aggregate washing and temporary use of a hot mix asphalt plant with the following six conditions: 1)  Guarantee protection of water supplies of adjacent property owners from activities related to the conditional use permit. 2)

Normal operating hours are six (6) days per week, Monday through Saturday, 5:00 am to 10:00 pm for asphalt hot mix plant and/or crusher operations. 3) Notice of blasting and/or twenty-four (24) hour crushing operations is to be sent to landowners within one (1) mile of the property line. 4) Twenty-four (24) hours per six (6) days a week, Monday through Saturday, crushing is allowed only for County or State funded projects.  5) Twenty-four (24) hours a day crushing operations are limited to a maximum of thirty-six (36) operating days per year. 6)  If maximum operating days are exceeded, crushing operation hours must be limited to the normal operating hours as outlined in Condition #2 above. Annual review is subject to operations exceeding normal operating hours. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HRDC

HRDC Development Specialist, Josh Pearson met with the board and reviewed the Baudette Area Trails Plan, and the objectives and strategies of the implementation of the trails system in the next two to three years.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

BAUDETTE AREA TRAILS PLAN ADOPTION

Resolution No. 12-09-02

WHEREAS, the Headwaters Regional Development Commission (HRDC) began working on Active Living in the Bemidji Area in 2008 and developed a region-wide approach with the completion of an Active Living Strategic Plan in July 2010, in partnership with the North Country Health Board via the Statewide Health Improvement Program (SHIP); and

WHEREAS, the Headwaters Regional Development Commission entered into contract with the County of Lake of the Woods and the City of Baudette to develop a Trails Strategic Plan in the Baudette Area; and

WHEREAS, the HRDC has committed to helping the County and City of Baudette implement the strategies and actions outlined in the Baudette Area Trails Plan and

THEREFORE, BE IT RESOLVED, that the HRDC asks and recommends the adoption by the Lake of the Woods County Commission of the Baudette Area Trails Plan.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:25 p.m. and reconvened at 1:04 p.m. as follows:

Public Works Director

Northwestern Minnesota Toward Zero Deaths Presentation

Chairman Todd Beckel welcomed Minnesota State Patrol, Captain Mike Hanson and Northwest Toward Zero Death Coordinator (TZD) Holly Kostrzewski to the meeting. Captain Hanson informed the board that the TZD Cornerstone is the Four “E” approach, Enforcement, Engineering, Education& Outreach and Emergency Medical & Trauma Services; and the TZD’s strategic goals are to establish the vision of TZD as a priority for all state and local agencies and units of government, create and strengthen traffic safety partnerships and promote and implement effective traffic safety initiative. Chairman Todd Beckel thanked them for their presentation to the board.

Special Use Permit- Snowmobile Trail

Public Works Director, Tim Erickson met with the board requesting approval to issue a special use permit to the Border Trails Snowmobile Club to permit construction and maintenance of a snowmobile trail within Lake of the Woods County right- of- way.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to issue a Special Use Permit to Border Trails Snowmobile Club for the purpose of constructing, maintaining, and supervising a snowmobile trail in Lake of the Woods County within the right- of -way of CSAH 1,2,6,7,8,12,14,35 and CR 81,98,110,165and 167 and to authorize, Public Works Director, Tim Erickson, Chairman Todd Beckel and County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CR 33

Public Works Director, Tim Erickson discussed the right-of- way on CR 33 and will  bring back a plan to discuss CR 33 options.

LANDFILL VISIT

County Board of Commissioners left the Government Center to tour the County Landfill to see how the new Grinding machine operates.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 4:15 p.m.

Attest:                                                                                     Approved: October 9, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

August, 2012

Commissioner Proceedings

August 7, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 7, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Todd Beckel, Arnesen, Tom Hanson, Patty Beckel and Ken Moorman.  Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions:  travel for Brent Birkeland, AMC Wetland Management appointment, Cigarette License for Andy’s Garage, Memorandum of Agreement with University of Minnesota, MCIT 2012 Dividend, MN Department of Human Services, NWA issues and Carp Ditch. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: travel for Mary Jo Otten and Joy Lindquist to Bloomington on August 30-31 for Vanguard user Group Meeting; John Hoscheid and Lorene Hanson to Grand Rapids on August 21-24 for MACATFO Conference; Janet Rudd to St. Cloud on September 20-21 for MDRA Conference; Lorene Hanson to St. Paul on August 28-29 for MN Department of Revenue Course; Brent Birkeland to St. Cloud on August 14 – 15 for Lidar Training. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Patty Beckel to approve July 28, 2012 regular board minutes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

UNIVERSITY OF MN EXTENSION

University of MN Extension Northwest Regional Director, Deb Zak met with the board to review the 2013 Extension Budget and presented the 2013 Agreement between the University and Lake of the Woods County.  The board will sign the contract after budget time.

AMC WETLAND MANAGEMENT APPOINTMENT

Chairman Todd Beckel informed the board that AMC would like him to be a member on the AMC Wetland Management Committee.

Motion

Motion was made by Commissioner Arnesen to appoint Commissioner Todd Beckel to the AMC Wetland Management Committee. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

CORRESPONDENCE

The board reviewed the following correspondence, MCIT Dividend for 2012; Inventory of Investment and MN Department of Health Fiscal Year Ending Report.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Commissioner Warrants        $ 11,559.65

                                                Commissioner Warrants        $   4,866.40

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                   $            29,763.50        

                                                Road & Bridge        $           171,580.09

                                                Forfeited Tax            $               4,198.53

                                                EDA                         $                 1,500.00

                                                                                                207,042.12

  WARRANTS FOR PUBLICATION

Warrants Approved On 8/07/2012 For Payment 8/10/2012

Vendor Name                                                        Amount

Anoka County                                                               2,000.00

Border Ridge Trucking Inc                                        9,960.00

Envirotech Services Inc                                          103,102.71

Fort Distributors Ltd                                                    4,553.19

Howard’s Oil Company                                               4,800.92

John Deere Government & National Sales             42,670.71

Lakewood Energy LLC                                             10,000.00

LOW Highway Dept                                                    2,670.00

Synergy Graphics, Inc                                               5,595.79

Trusight                                                                         4,125.00

53 Payments less than  2000     17,563.80

Final Total:     207,042.12

Further moved to authorize the payment of the following auditor warrants:

                                                July 24,    2012                $        500,000.00

                                                July 25,    2012                $          11,423.23

                                                July 25,    2012                $               698.32 

                                                July 26,    2012                $          52,055.51   

                                                July 31,    2012                $          44,666.30   

                                                July 31,    2012                $          34,715.71

                                                August 2, 2012                $          99,657.35

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Appointment to Canvassing Board

County Auditor, John W. Hoscheid met with the board requesting approval to appoint Commissioner Moorman to the 2012 Canvassing Board.

Motion

Motion was made by Commissioner Arnesen to appoint Commissioner Moorman to the Canvassing Board for the 2012 Primary and General Election. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Appointment of 2012 Election Judges and Hourly Pay

County Auditor John W. Hoscheid met with the County Board to approve election judges for the primary and general elections; and request a pay increase for the election judges.

Motion

Motion was made by Commissioner Patty Beckel to approve the following election judges for the 2012 primary and general elections: Mary Marhula, Dorothy Chapman, Christie Russell, Sandy Peterson, Judy Johnson, Shelley Pepera, Aprille Levasseur, Rita Krause, Margie Sporlein, Lois Dally, Jacquelin Becklund, Deb Hoscheid, MJ Hanson, Dale Boretski, Steve Sindelir, Dawn Christianson, Darren Olson, Lorene Hanson, Jo Thoreson, Jean Larson, John Carroll, Patty Johnson and Nancy Olson. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the hourly pay for election judges as follows: head election judges at $10.00 per hour and election judges at $9.50 per hour; effective with the 2012 election. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Surplus Vehicles

County Auditor John W. Hoscheid met with the County Board requesting approval to sell surplus vehicles on sealed bids and to set a minimum bid on the 2007 Chevrolet Impala.

Motion

Motion was made by Commissioner Patty Beckel to sell surplus vehicles on sealed bids and to set minimum bid of $ 7,500 on the 2007 Chevrolet Impala. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Ducks Unlimited Gambling Permit

County Auditor John W. Hoscheid met with the County Board and presented an application for MN Lawful Gambling Permit for the Lake of the Woods Ducks Unlimited banquet.

Motion

Motion was made by Commissioner Hanson to approve Lake of the Woods Ducks unlimited MN Lawful Gambling Permit to conduct lawful gambling raffle on September 8, 2012 at Sportsman’s Lodge, located in Lake of the Woods County, MN and authorize County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried

Postage Machine Maintenance Agreement

County Auditor John W. Hoscheid met with the County Board requesting approval to enter into a Maintenance Agreement with Deaton’s’ Mail Systems.

Motion

Motion was made by Commissioner Moorman to approve the maintenance agreement with Deaton’s Mail Systems, Inc. for the Postage Machine effective August 7, 2012 for one year in the amount of $1,350. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Cigarette License

County Auditor John W. Hoscheid met with the County Board and requested approval for a Cigarette License for Andy’s Garage Inc.

Motion

Motion was made by Commissioner Moorman to approve a Cigarette License for Andy’s Garage Inc. effective August 7, 2012 thru June 30, 2013. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MIS

MIS Director, Brent Birkeland met with the board and informed the board that he has received a proposal from Sawyer Training Inc. to host a software training course via a mobile lab the week of September 24-28. The courses that will be offered are Adobe Acrobat, Microsoft Excel and Word. 

Motion

Motion was made by Commissioner Arnesen to authorize MIS Director, Brent Birkeland to purchase software training from Sawyer Training, Inc. as presented and to authorize MIS Director to bill back each department. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

ProWest Link Mapping Software

MIS Director, Brent Birkeland met with the board requesting approval to purchase the ProWest Link Software from ProWest & Associates.

Motion

Motion was made by Commissioner Arnesen to approve the purchase for the ProWest Link Software from the 2012 budget. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

JOHN HODEK- BLASTIN OF ROCK

John Hodek met with the board to discuss concerns of the recent rock blasting that is occurring at the Knife River Materials land near his property. He is concerned of his well being damaged and his future water supply because his well is drilled into the bedrock. The board asked Land and Water Planning Director, Josh Stromlund, if there was a conditional use permit issued to conduct these activities. Josh informed the board that in 1997 the pit was opened and no conditional use is on file. The board requested that Land and Water Planning Office investigate this complaint and write a letter to Knife River Materials requesting them to apply for a Conditional use Permit. 

SHERIFF

Administrative Assistant

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board requesting that the Administrative Assistant be moved from permanent part-time to full time. Sheriff Gary Fish informed the board that the Administrative Assistant position was previously a full time position and with the increasing requirement for electronic reporting by the office, this position is the focal point for such reporting, as well as the reporting requirements of the deputies.

Motion

Motion was made by Commissioner Hanson to approve the Administrative assistant to full time at step 8 grade 3 effective August 5, 2012. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LETG

County Sheriff, Gary Fish informed the board that he has not received the revised quote from the company and no word from Beltrami County for the data storage.

Laptops

County Sheriff, Gary Fish met with the board requesting approval to purchase three (3) laptops.

Motion

Motion was made by Commissioner Moorman to authorize County Sheriff, Gary Fish to purchase three (3) laptop computers in the amount of $19,944 plus tax from the 911 grant. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Dispatch Furniture

County Sheriff, Gary Fish met with the board to requesting authorization to purchase furniture for the Dispatch Center in the amount of $21,179.16. Gary informed the board that the safety window and Dispatch chair is not included in the quote.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff, Gary Fish to purchase furniture from Watson in the amount of $21,179.16 with the funding from the 911 budget. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Stein Trial

County Sheriff, Gary Fish informed the board that the Stein Trial that is scheduled for next week requires the same Bailiff for the entire trial which will most likely require overtime.

LAKEWOOD HEALTH CENTER

Doctor Retention

LakeWood Health Center Administrator, Jason Breuer met with the board and informed the board that LakeWood is in the process of recruiting a family practice Doctor for the clinic and emergency room. The contract that they will have with the newly hired Doctor is three years. The consensus of the board was to support the recruitment for a new Doctor.

Grand Theater

Chairman Jason Breuer from the Grand Theater met with the board to discuss the transition to digital projection by 2013 for the theater. He explained that the board has pursued several different routes for funding of the project, such as grants from the USDA, NW Community Action and Economic Development. All sources do not have funding for this project. Jason requested some assistants from the county for this project. Chairman Todd Beckel requested that the Grand Theater fill out a “Request for Funds” and the board will review their request at budget time.

CARP DITCH

Larry Olson met with the board to discuss the Carp ditch and water issues that will occur when changes are made to the current ditch. 

RECESS

The meeting was called to recess at 12:03 p.m. and reconvened at 1:02 p.m. as follows:

PUBLIC HEARING- FIVE YEAR CONSTRUCTION PLAN

Motion

Motion was made by Commissioner Moorman to close the regular meeting at 1:03 p.m. and open the Public Hearing for the Public Works Five Year Construction Plan as advertised. The motion was seconded by Commissioner Arnesen and the same being put to  a vote, was unanimously carried.

Public Works Director, Tim Erickson reviewed the Five Year Construction Plan as follows:

2013 Construction Plan

CSAH 2          Seal Coat

CSAH 4          Culvert Installation

Various            Municipal Sidewalks

2014 Construction Plan

CSAH 17        Grade Widening

2015 Construction Plan

CSAH 1          Seal Coat

CSAH 6          Seal Coat

TR   165          Grading

2016 Construction Plan

CSAH 49        Grading

2017 Construction Plan

CSAH 4          Seal Coat

CSAH 35        Seal Coat

Motion

Motion was made by Commissioner Patty Beckel to close the Public Hearing at 1:55 p.m. and open the regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to accept the Public Works Director Five Year Construction Plan- 2013 -2017 as presented. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SHERIFF’S BUDGET

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board to review the proposed budget for 2013.

The board discussed the 2012 Dodge Charger that was ordered for the Sheriff’s Department. The consensus of the board was to have County Auditor, John W. Hoscheid issue a check for the new squad car.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 3:36 p.m.

Attest:                                                                                     Approved: August 28, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

Commissioner Proceedings

August 28, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 28, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Todd Beckel, Arnesen, Tom Hanson, Patty Beckel and Ken Moorman.  Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda as presented. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Sue Ney on August 14-15 to Grand Rapids for Data Base Training; Christie Russell on October 9-10 to Grand Rapids for Data Base Training; Shelly Pepera to St. Cloud on August 20-21 for SSIS Mentor Meeting; Tim Erickson  on September 5-6  to Bemidji for 31st Annual County Engineer’s Seminar; Dessa Brunette on October 8-9 to Duluth for Child Protection, DD & Waivers Training; Shelley Phillippe and Cassandra Brune on September 18-21 to Rochester for NFWCAA Conference. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Moorman to approve August 7 2012 regular board minutes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioner Warrants        $    2,827.55                                                                                                      Commissioner Warrants        $  29,519.54  

                                                Commissioner Warrants        $    2,544.16

                                                Commissioner Warrants        $       446.21

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

OLD/NEW BUSINESS

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- Land Trades and Sales

Land Trade-None

Red Lake Tribe/NWA Issues- Congressman Peterson met with NWA Residents to discuss the road issues

Township Road Inventory/ATV Ordinance- will need to set public hearing date later today

Inventory – Department Heads need to update Auditor’s Office

Beaver – none

Clementson Bridge Property/Water Accesses- none

2012 Goals and Projects- Compensation Plan working on

Grant Policy and Expenditures- HR is working on

L/W Area Park & Trails-none

PREVENTION COALTION

Youth Alcohol Prevention Grant (YAP)

Lake of the Woods County Grant Coordinator, Tammie Doebler met with the board requesting approval for the Marketing Consultant Contract for the Youth Alcohol Prevention Grant (YAPG) received by Lake of the Woods County.

Motion

Motion was made by Commissioner Hanson to approve contract for media consultation services between Lake of the Woods County (YAP Grant) and Sara Wolf-Thompson, Positive Community Norms (PCN) Marketing Contractor effective July 1, 2012 thru June 30, 2016 and authorize L/W Grant Coordinator, Tammie Doebler, Chairman Todd Beckel and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Annual Report

Lake of the Woods County Grant Coordinator, Tammie Doebler presented the 2011-2012 Annual Report for the Lake of the Woods County Prevention Coalition Program.

RECESS

The meeting was called to recess at 9:40 a.m. and reconvened at 9:45 a.m. as follows:

HOFFMAN, DALE & SWENSON, PLLC

Colleen Hoffman, from Hoffman, Dale & Swenson, PLLC met with the board to review the 2011 year- end audit. Colleen reviewed the audit and reported that the audit had an unqualified opinion, and that everything was incompliance.

SHERIFF

Authorization to work Stonegarden

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board requesting approval for them to work Stonegarden Grant. This was moved to later in the day for consideration.

Federal Boat and Water Grant

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board requesting approval for the 2012 State of Minnesota Federal Boating Safety Grant.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

A Resolution Authorizing the Federal Boating Safety Supplement Grant Agreement

Resolution 12-08-01

WHEREAS, under the provisions of M.S. § 84.085 Subd 1 (c), the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.

WHEREAS, M.S. Section M.S. § 84.085 Subd 1 (c) provided for the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.

NOW, THEREFORE, BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of July 1, 2012 through September 14, 2012 in the amount of $3,796.00.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Ammunition

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board requesting approval to purchase ammunition for training from Outdoors Again in the amount of $1,231.50.

Motion

Motion was made by Commissioner Hanson to approve the purchase of ammunition in the amount of $1,231.50. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Radio Programming

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board requesting approval for programming dual band ARMER radios in the amount of $900.00 with the funding from the 2011 State Homeland Security Program.

Motion

Motion was made by Commissioner Arnesen to approve the programming for the dual ban ARMER radios in the amount of $900.00 with the funding from the 2011 State Homeland Security Program Grant (SHSP 44199). The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Camera

County Sheriff, Gary Fish and Chief Deputy Sheriff, Daryl Fish met with the board requesting approval to purchase a camera for the patrol vehicle.

Motion

Motion was made by Commissioner Hanson to approve the purchase for a camera for the patrol vehicle in the amount of $4,949.00 from the DWI fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

AMEND AGENDA

Chairman Todd Beckel informed the board that two items were presented to him for board approval.

Motion

Motion was made by Commissioner Hanson to amend the agenda to add the 2011 Stonegarden Grant and Purchase of Service Agreement for LakeWood Health Center. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Assistant Engineer Probation

Public Works Director, Tim Erickson met with the board requesting approval for the completion of Assistant Engineer’s probation period and recommends a salary adjustment.

Motion

Motion was made by Commissioner Arnesen to certify the completion of probation and accept the satisfactory review for the Assistant Engineer Boyd Johnson and approve the recommended salary adjustment at grade 17, step 2 effective, September 2, 2012. The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Patty Beckel, Arnesen, Moorman and Hanson. Voting against: Commissioner Todd Beckel.

Sr. Inspector Probation

Public Works Director, Tim Erickson met with the board requesting approval for the completion of Senior Inspector’s probation period and recommends a salary adjustment.

Motion

Motion was made by Commissioner Patty Beckel to certify the completion of probation and accept the satisfactory review for the Senior Inspector Cooper Mickelson and approve the recommended salary adjustment at grade 12, step 2 effective, September 16, 2012. The motion was seconded by Commissioner Moorman and the vote carried as follows: Voting for: Commissioners Patty Beckel, Arnesen, Moorman and Hanson. Voting against: Commissioner Todd Beckel.

CSAH 33

Public Works Director, Tim Erickson met with the board to discuss the path the board discussed last spring on CSAH33.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to begin the path construction on CSAH33 with the minimum width of ten (10) feet. The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: voting for: Commissioner Patty Beckel, Arnesen and Moorman. Voting against: Commissioner Hanson and Todd Beckel.

ATV Ordinance

The board discussed the ATV Ordinance with Public Works Director, Tim Erickson and of setting a date for a Public Hearing. The board requested Public Works Director to advertise for a Public Hearing on October 9, 2012 at 7:00 p.m. and to send a letter to both Cities informing them of the ATV ordinance.

MIS

MIS Director, Brent Birkeland met with the board requesting approval regarding Telecommunications Consulting that consists of needs assessment, specification and recommendations.

Motion

Motion was made by Commissioner Hanson to authorize the MIS Director, Brent Birkeland to proceed with Phase 1 and 2 of the Telecommunications consulting proposal from Elert & Associates in the amount of $7,800 with funding from the E911 fund. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Revenue                   $            77,579.51        

                                                Road & Bridge        $            86,408.71

                                                County Develp.       $              1,099.84

                                                Solid Waste             $            34,076.55

                                                EDA                        $              3,751.15         

                                                                                            202,915.76                                                                                                                    

WARRANTS FOR PUBLICATION

Warrants Approved On 8/28/2012 For Payment 8/31/2012

Vendor Name                                                        Amount

Abm Equip & Supply, Inc.                                            3,040.44

Arrowhead Library System                                        33,118.00

Bullberry Systems, Inc                                                 2,190.00

Burg Electronic Recovery                                           5,772.40

Cenex Co-Op Services, Inc.                                     14,946.30

Dodge of Burnsville Inc                                             23,271.00

Fort Distributors Ltd                                                   13,000.68

Hancock/Lee                                                                 2,908.00

Hoffman, Dale, & Swenson, Pllc                                 3,858.00

Howard’s Oil Company                                              2,127.56

Mar-Kit Landfill                                                          12,325.50

Michaels Consulting, Inc/Ron                                   5,232.50

Northwest Community Action, Inc                             2,349.68

R & Q Trucking, Inc                                                     4,031.35

Solarwinds                                                                    2,094.00

Strata Corp, Inc                                                          16,338.35

Titan Machinery                                                          2,507.45

Trusight                                                                         7,328.12

Uniforms Unlimited                                                      3,214.92

Woody’s Service                                                          6,393.68

106 Payments less than   2000      36,867.83

Final Total:   202,915.76

Further moved to authorize the payment of the following auditor warrants:

                                                August 10, 2012              $           8,876.04

                                                August 13, 2012              $       135,049.92

                                                August 16, 2012              $         52,075.09 

                                                August 21, 2012              $         13,359.18   

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Liquor License

County Auditor, John W. Hoscheid met with the board requesting approval for a Liquor License for Bathel Enterprises LLC, DBA Slim’s Resort for an On-Sale Intoxicating/Sunday License and a Cigarette Licenses.

Motion

Motion was made by Commissioner Patty Beckel to approve the On-Sale Sunday Liquor License and

Cigarette License for Bathel Enterprises LLC, DBA Slim’s Resort effective September 4, 2012 and ending June 30, 2013. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Purchase of Service Agreement

County Auditor, John W. Hoscheid met with the board requesting approval for the Purchase of Service Agreement with LakeWood Health Center DBA LakeWood Nursing Services for Community Health Services.

Motion

Motion was made by Commissioner Moorman to approve the Purchase of Service Agreement with LakeWood Health Center DBA LakeWood Nursing Service to coordinate Community Health Services for Lake of the Wood County commencing on January 1, 2012 and ending December 31, 2012 and authorize County Auditor, John W. Hoscheid, County Attorney, Philip Miller and Chairman Todd Beckel to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SHERIFF

2011 Stonegarden Grant

County Sheriff, Gary Fish met with the board requesting approval for the 2011 Stonegarden Grant.

Motion

Motion was made by Commissioner Hanson to authorize County Sheriff, Gary Fish and Chairman Todd Beckel to sign the 2011 Stonegarden Grant, Agreement No. A-OSGP-2011-LOTW-SO-00006 in the amount of $71,775.The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Amend Sheriff Salary

County Sheriff, Gary Fish met with the board requesting authorization for him to work Stonegarden Grant and also requesting Chief Deputy Sheriff to work Stonegarden Grant.

Resolution for Amending Sheriff Salary

The following resolution was offered by Commissioner Hanson and moved for adoption:

AMEND COUNTY SHERIFF SALARY

RESOLUTION 12-08-01

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2009, 2010 and 2011” grants; and,

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2009, 2010 and 2011 grants; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2009, 2010 and 2011 grants given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes overtime and fringe benefits;

WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2009, 2010 and 2011 grants, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as originally set by this board on June 26, 2012 was $ 62,640.00 be amended so that the sheriff’s salary is increased by the sum of $ 4,128.00 commencing September 2, 2012 through December 31, 2012, with the increase funding from the Operation Stonegarden 2009, 2010 and 2011 grants contingent upon the following:

  1. That the Operation Stonegarden 2009, 2010 and 2011 grant funding be available; and,
  2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said Operation Stonegarden 2009,2010 and 2011grants.

At such time that the Operation Stonegarden 2009, 2010 and 2011 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2009, 2010, and 2011 grants work, then the sheriff’s salary shall return to the salary as originally set by this board on June 26, 2012. The resolution was seconded by Commissioner Moorman and the vote carried as follows: For: Commissioners: Hanson, Patty Beckel, Arnesen and Moorman; Against: Commissioner Todd Beckel. (Commissioner Todd Beckel stated that he cannot support overtime for salaried or elected officials)

Motion Chief Deputy Sheriff Stonegarden Grant

Motion was made by Commissioner Arnesen to approve Chief Deputy Sheriff, Daryl Fish to work overtime on the Operation Stonegarden 2009, 2010 and 2011 grants effective September 2, 2012. The motion was seconded by Commissioner Moorman and the vote carried as follows: For: Commissioners: Hanson, Patty Beckel, Arnesen and Moorman; Against: Commissioner Todd Beckel. Commissioner Todd Beckel stated that he cannot support overtime for salaried or elected officials)

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 12:25 p.m.

Attest:                                                                                     Approved: September 11, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

June, 2012

Commissioner Proceedings

June 6, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Wednesday, June 6, 2012, at the Northwest Angle School.

Call to Order

Chair Todd Beckel called the meeting to order at 10:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners:  Ed Arnesen, Patty Beckel, Todd Beckel and Tom Hanson. Absent was Commissioner Ken Moorman.  Also present were: County Sheriff Dallas Block, Public Works Director Tim Erickson, Emergency Management Director Holly House, County Auditor John W Hoscheid and Ted Stone.

Approval of Agenda

Motion

Motion was made by Commissioner Tom Hanson to approve the agenda with the addition of Paul Colson NWA discussion. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Emergency Management Director

Emergency Management Director, Holly House met with the County Board to discuss the Hazard Mitigation Plan and update process.

County Sheriff

County Sheriff, Dallas Block met with the County Board to discuss his retirement effective,  June 30, 2012 and the sheriff’s office.

Barge Run

The County Board discussed the “Barge Run” for the Northwest Angle.  There was a request from the citizens to provide this service every other year, possibly in August.  Public Works Director, Tim Erickson will research and report back to the County Board.

County Assessor – Seasonal Help

Motion

Motion was made by Commissioner Ed Arnesen to approve the hiring of the new employee for seasonal help in the Assessor’s office, at a grade 5 step 1 on the part-time scale, effective June 6, 2012.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  Chair Todd Beckel questioned why there was no name given to the County Board with the request. 

Paul Colson

Paul Colson had requested time with the County Board to discuss NWA issues.  Paul was unable to attend and therefore there was no discussion.

Recess

With no further business before the County Board, Chair Todd Beckel recessed the meeting at 10:54 a.m.

Attest:                                                                                     Approved: June 26, 2012

____________________________                                        _____________________________

John W Hoscheid, County Auditor                                        Todd Beckel, County Board Chair

Commissioner Proceedings

June 12, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 12, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Arnesen, Tom Hanson and Ken Moorman.   Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, and Ted Stone.

Approval of Agenda

Motion was made by Commissioner Arnesen to approve the agenda with the following additions:  Public Works Department- final payment for Final Contract Payment for SP 39-090-02 & SP 39-090-039 (bike paths), Ditch Spraying and County Road 33 letter; MaryJo Otten to St. Paul for State Board of Equalization and County Assessor’s office. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Hanson to approve the consent agenda as follows: travel for Christine Hultman to Deerwood on June 26-29 for AMSSA Annual Conference; Holly House to Crookston on June 27-28 for HSEM workshop; Lorene Hanson to St. Cloud on June 19-21 for MCIT and PERA Meeting; Steve Sindelir to Hibbing on July 23-25 for 2012 MN Association of County Agricultural Inspectors Annual Conference; Josh Stromlund to St. Cloud on June 14-15 for MACPZA Legislative Update & Training; Mary Jo Otten to St. Paul for State Board of Equalization on June 14-15.. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Moorman to approve the minutes of May 22, 2012 with changes. The motion was seconded by Commissioner Patty Beckel and the same being put a vote, was unanimously carried.

Senator Saxhaug

Chairman Todd Beckel welcomed Senator Saxhaug to the board meeting. Senator Saxhaug reviewed the legislative changes, discussed bonding possibilities, and grant opportunities. Chairman Todd Beckel thanked the Senator for his ten (10) years of services to Lake of the Woods County and for attending the meeting.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $    8,060.41

                                                Commissioners’ Warrants       $  20,480.39

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:03 as follows:

MN DNR ECOLOGICAL & WATER RESOURCES

MN DNR Plant Ecologist/Botanist, Erika Rowe met with the board and informed them that the DNR Division of Ecological and Water Resources will be conducting a county biological survey. And part of the survey, they will systematically collect, interpret and deliver baseline data on the distribution and ecology of rare plants, rare animals, native plant communities, and functional landscapes needed to guide decision making, whether that be at the county, private, or state level. Erika presented a power point to the board on what they will do and how the county might use the data in the future.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board requesting authorization to enter into a Local Fix-up Grant for MPCA funds for upgrades for septic systems to eligible applicants.

Motion

Motion was made by Commissioner Moorman to authorize Land and Water Director, Josh Stromlund to sign, submit, and fulfill the requirements of the grant. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Ordinance Amendments

Land and Water Planning Director, Josh Stromlund discussed the revising of some sections in the following ordinances: Septic, Residential District Clarifications and Administrative Subdivisions. No board action at this time.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                   $        45,563.57            

                                                Road & Bridge         $      106,240.93

                                                Co. Develop              $             432.00            

                                                Solid Waste              $      109,902.88

                                                EDA                         $          2,416.72

                             264,556.10 

WARRANTS FOR PUBLICATION

Warrants Approved On 6/12/2012 For Payment 6/15/2012

Vendor Name                                                        Amount

Cenex Co-Op Services, Inc.                                      8,892.34

Contech Construction Products                               31,037.40

Crop Production Services                                         19,886.75

Czeh, Pederson & Wilson                                          2,000.00

Esri                                                                                4,044.88

Farmers Union Oil Co.                                               5,171.39

Four J Sawmill, INC                                                    90,000.00

Howard’s Oil Company                                               3,852.45

LOW Highway Dept                                                     3,246.25

Mar-Kit Landfill                                                          10,701.00

R & Q Trucking, Inc                                                     2,733.00

Titan Machinery                                                         28,321.88

Voyageurs Comtronics, Inc                                      18,302.27

77 Payments less than 2000     36,166.49

Final Total:   264,356.10

Further moved to authorize the payment of the following auditor warrants:

                                                May 21, 2012                 $             1,507.27

                                                May 22, 2012                $           16,453.21

                                                May 24, 2012                $         688,834.14

                                                May 25. 2012                $         128,483.52

                                                May 30, 2012                $             2,232.71

                                                May 30, 2012                $                499.93    

                                                May 30, 2012                $           36,899.77

                                                May 31, 2012                $               (36.61)

                                                June 1, 2012                  $         224,871.48

                                                June 4, 2012                  $         717,318.33

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Liquor License Approval

Auditor

County Auditor, John W. Hoscheid met with the board requesting approval for the 2012 Liquor/3.2 Malt Liquor and Cigarettes renewals..

Motion

Liquor License

Motion was made by Commissioner Patty Beckel to approve the following licenses:  Intoxicating Liquor, 3.2 Malt Liquor and Cigarette; from July 1, 2012, to June 30, 2013, contingent upon the approval of the County Sheriff, County Attorney and all property taxes and lodging taxes are paid to date.

  • On/Off Sale and Sunday Liquor License:

Adrian’s Resort, Angle Inn Resort, Ballard’s Resort, Borderview Lodge, Jerry’s Restaurant and Lounge, Morris Point Lakeview Lodge, Riverbend Resort, Rock Harbor Lodge, Sportsman’s Lodge, Wigwam Resort, Zippel Bay Resort, Sportsman’s Oak Island Lodge;  Randall’s Resort;

  • On-Sale and Sunday Liquor License:

Cyrus Resort, Ken-Mar-Ke Resort, Blue Eyed Chief Bar & Grill, Wheelers Point Resort, Schuster’s Resort and Elkhorn Outfitters-Riverview Resort;

  • Off-Sale Only:

Log Cabin Liquors Inc;

  • Cigarette License:

Adrian’s Resort, Ballard’s Resort, Bay Store, Borderview Lodge, Cenex, City of Williams, City of Baudette, Cyrus Resort, Border Bait, Holiday Station, Howard’s, Jeanette Mcatee, Lake of the Woods Foods, Log Cabin Bait, Log Cabin Liquors, Long Point Resort, Morris Point Lakeview Lodge, Rock Harbor Lodge, Sportsman’s Lodge, Sportsman’s of Oak Island Lodge, Sunset Lodge, Too Tall’s, Wheeler’s Point, Zippel Bay Resort;

  • 3.2 On-Sale Malt Liquor:

Long Point Resort, Ships Wheel and Oak Island Resort;

  • 3.2 Off-Sale Malt Liquor:

Bay Store, Cyrus Resort, Border Bait, Long Point Resort, Flag Island. Oak Island Resort, Rock Harbor Lodge, Log Cabin Bait,

  • Set-Up License:               

Ships Wheel Resort.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  Commissioner Arnesen abstained from voting.

Affirmative Action Plan

County Auditor, John W. Hoscheid met with the board requesting approval for the Affirmative Action Plan.

Motion

Motion was made by Commissioner Hanson to approve the Affirmative Action Plan and authorize Chairman Todd Beckel to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Hoffman, Dale, & Swenson, PLLC

County Auditor, John W. Hoscheid met with the board requesting approval to enter into a three (3) year contract with Hoffman, Dale, & Swenson for year-end auditor.

Motion

Motion was made by Commissioner Patty Beckel to enter into a three (3) year contract in the amount of $25,700 for each year end audit for 2012, 2013 and 2014 and authorize County Auditor, John W. Hoscheid and Chairman Todd Beckel to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

SHERIFF

Appointment of County Sheriff

County Sheriff, Dallas Block met with the board and recommended that they appoint Chief Deputy Sheriff, Gary Fish as County Sherriff.

Motion

Motion was made by Commissioner Arnesen to approve the appointment of Chief Deputy Sheriff, Gary Fish as Sheriff effective July 1, 2012 until the end of the sheriff’s elected term ending January 4, 2015. The motion was seconded by Commissioner Moorman and the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman. Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel noted that he cannot support the appointment as he believes in advertising for all vacant positions)

Vacant Deputy Sheriff Position

County Sheriff, Dallas Block and Chief Deputy Sheriff, Gary Fish met with the board requesting approval to hire a Deputy Sheriff from the standing eligibility list.

Motion

Motion was made by Commissioner Patty Beckel to authorize County Sheriff, Dallas Block to open the vacant Deputy Sheriff’s position and hire. The motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for: Commissioners Arnesen, Hanson, Moorman and Patty Beckel. Voting against: Commissioner Todd Beckel (Commissioner Todd Beckel noted that he cannot support the hiring as he believes in advertising for all vacant positions)

Appointed County Sheriffs Salary

County Sheriff, Dallas Block met with the board to set the salary for the appointed Sheriff. No action was taken and placed on the June 26, 2012 board meeting.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final payment on project numbers SP39-090-02 & 39-090-03- shared use paths.

Motion

Motion was made by Commissioner Hanson to accept the County Public Works Director’s Certificate of final contract acceptance for SP 39-090-02 & 39-090-03, shared use paths, for Bowman Asphalt products, Inc. and hereby authorize final payment in the amount of $38,337.00. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

CR 33 Letter

Public Works Director, Tim Erickson discussed the County Road 33 letter that he and Commissioner Patty Beckel drafted. The board approved the letter with changes.

Ditch Spraying

The board discussed the time lines on brush cleaning and ditch spraying with Public Works Director, Tim Erickson.

COUNTY ASSESSOR

County Assessor, Mary Jo Otten met with the board to inquire how Lake of the Woods County conducts the Board of Appeal and Equalization meeting.

OLD/NEW BUSINESS;

No updates.

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund-   

Land Trade

 Red Lake Tribe

Township Road Inventory/ATV Ordinance

Inventory-

Beaver

Clementson Bridge Property/Water Accesses

2012 Goals and Projects

Grant Policy and Expenditures

Zippel Bay State Park

COMMITTEE UPDATES

No updates.

Correspondence

Positively Minnesota- 2012 Small Cities Development Grant Program; NMJC Report; Grant Policy; 2012 BWSR Legislative Review

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 12:10 p.m.

Attest:                                                                                     Approved: June 26, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

Lake of the Woods County

Board of Appeal and Equalization

June 12, 2012

The Lake of the Woods County Board of Appeal and Equalization met on Tuesday, June 12, 2012, in the Commissioners’ Room of the Lake of the Woods County Government Center. 

Call to Order

County Board Chair Todd Beckel called the meeting to order at 6:00 p.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners: Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson, Ken Moorman and County Auditor John W Hoscheid.  Also present were: Chief Deputy Auditor Lorene Hanson, County Assessor Mary Jo Otten, Assistant Assessor Dale Boretski, County Assessment Specialist Joy Lindquist, Clarence and Loretta Nash, Tim and William Fish, and Gloriann Fischer.  It was noted that County Recorder Sue Ney swore in the members of the Lake of the Woods County Board of Appeal and Equalization earlier in the afternoon at 2:00 p.m.

County Board Chair Todd Beckel explained that all appeals would be heard before any action would be taken.

County Assessor

County Assessor Mary Jo Otten issued and reviewed the following reports:

  • 2011/2012 Comparisons / New Construction — by Townships
  • New Construction and Market Value by Year — 1980 through 2012  
  • Ma & Pa Resorts and Class 4c(1) Resorts

Mary Jo further explained that the valuation period is from sales during October 1, 2010 through September 30, 2011, and discussed adjustments that had been made during the past year.

Property Owners

Meeting with the County Board was Clarence W and Loretta Nash, property owners in Wheeler Township.  County Assessor Mary Jo Otten reviewed the values of similar properties in this area, the values assessed to their property and adjustments that have been made prior to this meeting.

Meeting with the County Board was Gloriann Fischer, property owner in Spooner Township.  County Assessor Mary Jo Otten explained the different sales and how they may or may not affect property values.

Meeting with the County Board was Tim and William Fish, property owners in Myhre Township.  County Assessor Mary Jo Otten reviewed the values of similar properties in this area and the values assessed to their property, the adjustments made prior to this meeting and then further addressed the legal description of their property.

County Assessor Mary Jo Otten presented a letter from Don Menking, property owner in Wheeler Township. County Assessor Mary Jo Otten reviewed the values of similar properties in this area and the values assessed to their property.

Actions

After hearing all the appeals, questions and comments, the following action was taken:

Clarence W and Loretta Nash, property owners in Wheeler Township, Parcel No. 19.70.02.120; a motion was made by Commissioner Ken Moorman to not make any changes from the Board of Appeal and Equalization meeting.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.   

Gloriann Fischer, property owner in Spooner Township, Parcel Nos. 30.21.32.020 and 30.21.34.000; the Board of Appeal and Equalization noted this was a question and clarification of how sales affect property values, which had been addressed by County Assessor Mary Jo Otten earlier.  No action taken.

Tim and William Fish, property owners in Myhre Township, Parcel No. 21.06.21.010; a motion was made by County Auditor John W Hoscheid to not make any changes from the Board of Appeal and Equalization meeting.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Don Menking, property owner in Wheeler Township, Parcel No. 19.21.22.010; motion was made by Commissioner Patty Beckel, to not make any changes from the Board of Appeal and Equalization meeting.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried. 

Adjourn

Motion was made by Commissioner Tom Hanson to adjourn the County Board of Appeal and Equalization meeting for 2012.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.  County Board Chair Todd Beckel adjourned the Lake of the Woods County Board of Appeal and Equalization meeting for 2012, at 7:15 p.m.

Attest:                                                                         Approved: June 26, 2012

___________________________                              ________________________________

John W Hoscheid, County Auditor                            Todd Beckel, County Board Chair

Commissioner Proceedings

June 26, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 26, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Todd Beckel, Arnesen, Tom Hanson and Ken Moorman, absent Commissioner Patty Beckel.  Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, and Ted Stone.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following addition:  Compensation Plan. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   

Approval of Consent Agenda

None

Minutes

Motion was made by Commissioner Arnesen to approve June, 6, 2012 NWA meeting, June 12, 2012 regular meeting, and June 12, 2012 Board of Appeal and Equalization meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $    6,188.74

                                                Commissioners’ Warrants       $  22,097.94

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Health -Home Health Care

Social Services Director, Nancy Wendler discussed the changes that are coming with the Home Health Care and that she has been meeting with LakeWood Health and others to be able to continue this service for Lake of the Woods County residents.

Borderland Substance Abuse Court

Lisa Sante, LOW/Koochiching County DUI/Substance Abuse Court Coordinator met with the board and updated them on the drug court goals and reviewed the cost savings for Lake of the Woods County for 2011. Lisa introduced  Lamont, a court graduate to the board. Lamont thanked Lake of the Woods County Commissioners’ for supporting this program in Lake of the Woods and explained how this program has helped him.

SHERIFF

MNJAC

County Sheriff, Dallas Block and Chief Deputy Sheriff, Gary Fish met with the board requesting approval to enter into the MNJAC grant.

Motion

Motion was made by Commissioner Hanson to approve the 2011 MNJAC Grant, No. A-MNJAC-2011-LOTC-S0-00004, in the amount of $3,000 and authorize County Sheriff Dallas Block and Chairman Todd Beckel to sign.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Deputy Sheriff

County Sheriff, Dallas Block met with the board requesting the board to approve the grade and step for newly hired Deputy Sherriff, Joe Morisch.

Motion

Motion was made by Commissioner Hanson to set Deputy Sheriff, Joe Morisch pay at grade 11 step 1 effective July 1, 2012. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Taser Guns

County Sheriff, Dallas Block met with the board requesting approval to purchase three taser (3) guns for his Deputies.

Motion

Motion was made by Commissioner Moorman to authorize County Sheriff, Dallas Block to purchase three (3) taser guns for $2,693.09 with the funding from the DWI grant. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LETG PROGRAM

County Sheriff, Dallas Block and Deputy Sheriff, Gary Fish discussed the LETG Program, the need of three Laptop Computers for the Squad Cars and the remodeling of the Dispatch Center. The board placed this on the July 10, 2012 meeting.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented the findings and facts for consideration for a Zone Change submitted by Arnesen’s Rocky Point Inc. Josh acknowledge the one letter that was received and reviewed the following Findings and Facts with the board.

Lake of the Woods County

Rezoning

FINDINGS OF FACT AND DECISION
Name of Applicant:Arnesen’s Rocky Point, Inc. (Ed Arnesen)Date:June 13, 2012
Location/Legal Description:See Attached
Current Zoning Classification:Natural Env. & ResidentialProposed:Commercial – Recreation
Parcel Number(s):14.08.23.000 & 14.05.31.080& 14.08.23.000Application Number:12-04ZC

The Planning Commission shall consider all facts from all sources prior to submitting a recommendation to the County Board relating to a proposed zone change. Its judgment shall be based upon, but not limited to the following factors as applicable.

  1. Is the zone change consistent with the Lake of the Woods County Comprehensive Land Use Plan?

X Yes  ___No

COMMENTS:COMMENTS:
Comments:Not spot zoning – already commercial zoning in area
 
  1. Are the existing surrounding land uses consistent with the proposed zoning classification?

X Yes  ___No

COMMENTS:COMMENTS:
Comments:Already commercial/recreation
 
  1. Will the zone change alter the characteristics of the neighborhood?

__­_Yes  X No

COMMENTS:COMMENTS:
Comments:Neighborhood allows for commercial development with trailer park and campground
 
  1. Is there a potential for public health, safety or traffic generation impacts based on the proposed zone change and how will they be addressed?

X Yes  ___No

COMMENTS:COMMENTS:
Comments:Additional traffic but addition of more roads in development. State Department of Health
To approve mobile home park expansion.
  1. What additional public services would be necessitated and would existing utilities be sufficient to accommodate the proposal?

__­_Yes    X No

COMMENTS:COMMENTS:
Comments:None needed – private systems.
 
  1. Will the zone change impede the normal or orderly development and improvement of surrounding property for uses permitted in the zoning district?

__­_Yes     X No

COMMENTS:COMMENTS:
Comments:Used as it is now – allow for expansion of services (resort)
 
  1. Has there been a change in the development in the general area of the property in questions?

X Yes  ___No

COMMENTS:COMMENTS:
Comments:For the resort’s expansion of sewers
 

8.   Will the zone change have a negative effect on property values in the neighborhood?

__­_Yes   X No           

COMMENTS:COMMENTS:
Comments:Should increase values
 
COMMENTS:COMMENTS:
Conditions:Apply for commercial on adjacent property (storage) within 6 months.
 

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners adopt the above findings and  APPROVE the application for a zone change be WITH conditions.

_____________________________________                                                  June 13, 2012

                        Tom Mio                                                                                             Date

Chair, Planning Commission

The Lake of the Woods County Board of Commissioners hereby adopt the above findings of fact of the Lake of the Woods Planning Commission  WITHOUT modification and  APPROVE the application for a zone change WITH  special conditions.

_____________________________________                                                  June 26, 2012

                        Todd Beckel                                                                                       Date

Chair, Planning Commission

Motion

Motion was made by Commissioner Moorman to approve the Zone change from Natural Environment & Residential to Commercial-Recreation with one condition to apply for commercial on adjacent property (storage) within 6 months. The motion was seconded by Commissioner Hanson and the same being put to a vote was unanimously carried with Commissioner Arnesen abstaining from voting.

COUNTY ASSESSOR

County Assessor, Mary Jo Otten met with the board requesting approval to implement a fee schedule per parcel for assessment work.

Motion

Motion was made by Commissioner Hanson to set the following fee structure for assessment work as follows:

City of Williams-        $4.00/parcels,

City of Baudette-        $7.00 for improved Ag, Res, SRR

             $3.50 for unimproved AG, Res, SRR

             $10.00for improved commercial

             $5.00 for unimproved commercial

             $3.00 for improved exempt

             $1.50 for unimproved exempt

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

County Road Safety Issues

Public Works Director, Tim Erickson met with the board to discuss the new “Toward Zero Deaths” (TZD) in Minnesota to create a culture for which traffic fatalities and serious injuries are no longer acceptable through the integrated application of education, engineering, enforcement, and emergency medical and trauma services.  Tim informed the board that there will be a regional steering workshop in Bemidji on July 30, 2012 for County Road Safety Plan. He also informed them that there are grants available for this program and the he will contact the TZD Coordinator to talk with the board and all the area groups that will be involved in this project.

Calcium Chloride Application

Public Works Director, Tim Erickson informed the board that Ballard’s Resort requested that the Public Works Department apply Calcium Chloride on their parking lot. Tim informed the board that he will not apply the Calcium Chloride until he receives payment for the repairs the county did on County Road 33.

Building and Grounds

Public Works Director, Tim Erickson informed the board that Train came up and looked at the air conditioner in the MIS Room and they think it is repaired now.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Revenue                   $         51,438.94           

                                                Road & Bridge        $         72,155.21

                                                Solid Waste              $          7,589.93

                                                EDA                         $          2,669.42

                             135,690.25 

WARRANTS FOR PUBLICATION

Warrants Approved On 6/26/2012 For Payment 6/29/2012

Vendor Name                                                       Amount

Anchor Marketing, Inc                                                 2,669.42

Bobcat Of Grand Forks                                             62,827.42

Headwater Regional Development Commiss           2,200.00

Lavalla Sand & Gravel Inc                                         15,499.64

North East Technical Service,Inc                              2,403.50

Northwest Mechanical Of Bemidji Inc                       2,683.87

Olson/George                                                            19,100.00

Woody’s Service                                                          4,623.33

64 Payments less than   2000       21,846.32

Final Total:   133,853.50

Further moved to authorize the payment of the following auditor warrants:

                                                June 15, 2012                $        227,334.45

                                                June 15, 2012                $          65,436.25

                                                June 15, 2012                $          10,423.71

                                                June 15, 2012                $          22,062.82

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Liquor License Approval

County Auditor, John W. Hoscheid met with the board requesting approval for a 3.2 Percent Malt Liquor off sale license for Quiverfull Inc. DBA Angle Outpost Resort.

Motion

Motion was made by Commissioner Arnesen to approve the 3.2 Percent Malt Liquor off sale license for Quiverfull Inc. DBA Angle Outpost Resort effective July 1, 2012 thru June 30, 2013. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

COMPENSATION PLAN/APPOINTED SHERIFF’S SALARY

Chairman Todd Beckel discussed the compensation plan and setting of the Appointed Sheriff Salary with the board to see how they would like to proceed with setting his salary.

Motion

Motion was made by Commissioner Arnesen to set appointed Sheriff Gary Fish salary at grade 20, step 3+ effective July 1, 2012. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF YEARS OF SERVICE

Chairman Todd Beckel presented a plaque of recognition to County Sheriff, Dallas Block for his many years of service to Lake of the Woods County Residents.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 12-06-01

WHEREAS; Dallas Block has served the residents of Lake of the Woods County for thirty-seven (37) years for the  Lake of the Woods County Sheriff’s Department, with the last ten (10) years as County Sheriff;

WHEREAS, Dallas has retired from county service, effective June 30, 2012;

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Dallas for his many years of dedicated service and  best wishes on his retirement.

The resolution was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

 RECESS

The meeting was called to recess at 11:50 a.m. and reconvened at 1:03 p.m. as follows:

PUBLIC HEARING – ABANDONMENT OF BRANCH #5 OF JUDICIAL DITCH #16

Motion was made by Commissioner Moorman to close the regular meeting and open the Public Hearing for the abandonment of Branch #5 of Judicial Ditch #16. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Chairman Todd Beckel welcomed Kurt Deter from Rinke Noonan Law Firm, representing Lake of the Woods County to the meeting and welcome Al Christy, from Mackall, Crounse & Moore Law Firm, representing Northern Conservation, LLC who petitioned Lake of the Woods Drainage Authority for the abandonment of a portion of the original Judicial Ditch No. 16, referred to as “Branch No. 5”. Facts and Findings were heard from both Attorneys and the Public in attendance. No correspondence was received.

Motion was made by Commissioner Moorman to close the Public Hearing and open the regular meeting at 2:06 p.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

FINDINGS AND FACTS AND ORDER APPROVING/DENYING THE PARITAL ABANDOMENT

Chairman Todd Beckel presented the Findings and Facts and Order for approving or denying the partial abandonment. (Saturator requirements require that if evidence is presented that you cannot deny the request of abandonment.)

The following resolution was offered by Commissioner Arnesen as follows:

Resolution No. 12-06-02

BEFORE LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS, ACTING AS DRAINAGE AUTHORITY FOR

LAKE OF THE WOODS JUDICIAL DITCH #16 AND JUDICIAL DITCH #1

Findings of Fact and Order Granting Partial Abandonment of Branch #5 of Judicial Ditch #16 and a portion of Judicial Ditch #1 Pursuant to Minnesota Statutes§ 103E.806

WHEREAS, a Petition, pursuant to Minnesota Statutes § 103E.806  requesting the partial abandonment  of a portion of Judicial Ditch #16, known as Branch #5, was received from Petitioner, Northern Conservation, LLC, dated April 26, 201 2; and

WHEREAS,  the partial abandonment requested  that Branch #5 of Judicial Ditch #16, which described approximately t he northerly 3,100 feet of the north-south quarter section line in Section 5, Township 161 North, Range 33 West of the 5th Principal  Meridian, in Lake of the Woods County, Minnesota; and

WHEREAS, the above description also covers approximately 600 feet of Judicial Ditch # 1; and

WHEREAS, said Petition alleged that Branch #5 is of no public benefit or utility and does not serve a substantial useful purpose to any lands remaining in Judicial Ditch #16; and

WHEREAS, a public hearing was held on Tuesday, June 26, 2012, at 1:00 p.m. in the Commissioners Room at the Lake of the Woods County Government Center located in Baudette, Minnesota; and

WHEREAS, proper notice by mail and publication was given to landowners within the assessed area of Judicial #16; and

WHEREAS,  Petitioners presented their evidence supporting their Petition concerning the partial abandonment in that the portion to be abandoned does not serve a substantial useful purpose as part of the drainage system to any property remaining in the system and is not of substantial public benefit and utility; and

WHEREAS, public comment was taken concerning the Petition.

NOW, THEREFORE, the Lake of the Wood County Board of Commissioners, acting as Drainage Authority for Judicial Ditch #16 and Judicial Ditch #1, makes the following Findings of Fact and Order:

  1. That based on the evidence and testimony, the Drainage Authority determines as follows:
    1. That the part of the drainage system known as Branch #5 of Judicial Ditch # 1 6 and approximately  600 feet of Judicial Ditch #1, which overlays a portion of Branch #5 of Judicial Ditch #16 and described above does not serve a substantial useful purpose as part of the drainage system to any property remaining in the system.
    2. The portion of Judicial Ditch #16, known as Branch #5, and also that portion of Branch #5 overlaid by Judicial Ditch #1 and described above is not of substantial public benefit and utility. 
    3. That specifically the above described Branch #5 of Judicial Ditch #16 and that portion of Judicial Ditch #1 also partially abandons any road described as part of that portion of Branch #5 of Judicial # 16 and that portion of Judicial Ditch #1 and specifically it is the intent to abandon any alleged road along the above described property.
    4. Petitioners shall pay all costs of the process under 103E.806 that results in this partial abandonment.

NOW, THEREFORE, IT IS HEREBY ORDERED that the portion of Judicial Ditch #16, known as Branch #5 and that portion of Judicial Ditch #1 that overlays the above described property is hereby abandoned.  That further,  the responsibility of the Drainage Authority for that part of Judicial Ditch #16, known as Branch #5 and that part of Judicial Ditch #1 as above described hereby ends.

Dated this _ day of _        _, 2012.

LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS,  ACTING AS DRAINAGE AUTHORITY FOR JUDICIAL DITCH #16 AND JUDICIAL DITCH #1

By                                                             Its Chairperson

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

OLD/NEW BUSINESS;

Commissioner Hanson requested that the name Zippel Bay State Park under Old/New Business be changed to read Lake of the Woods Area Park & Trails; discussed the progress of the Rocky Point Road Access and reported that they are working on easements. No updates on Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund-   

Land Trade

 Red Lake Tribe

Township Road Inventory/ATV Ordinance

Inventory-

Beaver

Clementson Bridge Property/Water Accesses

2012 Goals and Projects

Grant Policy and Expenditures

L/W Area Park & Trails

COMMITTEE UPDATES

No updates.

Correspondence

MCIT 2012 Coverage Document Change, Federal PILT Payment; MN DNR US Fish and Wildlife

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 3:40 p.m.

Attest:                                                                                     Approved: July 10, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

April, 2012

Commissioner Proceedings

April 10, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 10, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Voter ID update, garbage on lake ice and Historical Society.   The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Hanson to approve the consent agenda as follows: Travel for Joy Lindquist and Mary Jo Otten to MCCC Conference in Alexandria on June 4-7; Holly House to Bagley on April 25-26 for HSEM meeting; Amy Ballard to Duluth on April 22-24 for MACMH meeting.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of March 27, 2012 regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

VETERANS SERVICE OFFICER

Quarterly Claims

Veterans Service Officer, Rick Rone met with the board and presented the Veterans Services First Quarter Report for 2012.

Cell Phone Stipend

Veterans Service Officer, Rick Rone met with the board requesting approval for a cell phone stipend.

Motion

Motion was made by Commissioner Moorman to allow Veterans Service Officer, Rick Rone a cell phone stipend of $60.00 per month effective May 1, 2012. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

AUDITOR

Voter ID Update

County Auditor, John W. Hoscheid met with the board and updated them on the recent legislative actions that will place the “Voter ID” on the November 6, 2012 General Election.

BORDER STATE BANK

Oak Harbor Estates Lot Development

Border State Bank President, Rosanna Swenson and Sportsman’s Lodge Inc., President Vic Beckel met with the board to discuss the issue of platted roads in the Oak Harbor Estates Development and the transferring of these roads to the county. No action was taken at this time. The board set a Work Session for April 17, 2012 to discuss this further.

AUDITOR

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Revenue                   $         45,344.77           

                                                Road & Bridge        $          50,902.91

                                                Co. Development     $              954.00

                                                Solid Waste              $         21,173.99

                                                EDA                         $           1,500.00

                                                                                 $        119,875.67                      

WARRANTS FOR PUBLICATION

Warrants Approved On 4/10/2012 For Payment 4/13/2012

Vendor Name                                               Amount

Arnesen/Ed                                                4,286.08

Cenex Co-Op Services, Inc.                    5,628.12

Holte Implement, Inc                               14,586.93

Lakewood Health Center                          3,718.00

LOW Highway Dept                                 2,171.50

Mar-Kit Landfill                                       11,626.20

Roseau County Cooperative Assn         2,041.46

Stepp Mfg                                                23,928.03

Trusight                                                     2,445.00

University Of Mn                                       8,112.51

Voyageurs Comtronics, Inc                  10,544.11

Woody’s Service                                       5,206.65

56Payments less than  2000     25,581.08

Final Total:   119,875.67

Further moved to authorize the payment of the following auditor warrants:

                                                March 27, 2012          $     117,639.56

                                                March 27, 2012          $       25,235.30           

                                                April 3,     2012          $         2,464.00

                                                April 4,     2012          $       47,119.12

                                                April 4,     2012          $         4,710.11

                                                April 4,     2012          $         2,119.04

                                                April 4,     2012          $       66,954.40

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Resolutions of Snowmobile Trails

County Auditor, John W. Hoscheid met with the board requesting approval for the Sponsorship of Snowmobile Trails Assistance Program. The board requested that County Auditor, John W. Hoscheid contact the clubs and request them to meet with them on April 24, 2012 board meeting to review their applications for 2013 Grant and Aid Trails application. The resolutions were placed on April 24, 2012 board meeting for approval.

Lost Warrants

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid presented applications for lost warrant for Rolyan Buoys and Joseph D. Morisch.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Rolyan Buoys dated January 27, 2012 for $1,450.17 without furnishing indemnifying bond.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to approve the application and affidavit for lost warrant for Joseph D. Morisch dated March 16, 2012 for $57.10 without furnishing indemnifying bond.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Wellness Program

County Auditor, John W. Hoscheid presented a statement of position from the State of Minnesota Office of the State Auditor’s on limited statutory authority granted to Counties for a “Wellness and Employee Recognition Program” that they may establish and operate a program for preventive health and employee recognition services for its employees and may provide necessary staff, equipment, and facilities and expend funds as necessary to achieve the objectives of the program. County employees, Jodi Ferrier, Cassi Brune, Christie Russell, Cindy Krueger and Sunny Dorrow informed the board of the “Biggest Loser” contest that employees participated in and the total weight loss was 248 pounds within the three month period. The board requested that they research some possibilities for a “Wellness Program” and bring back recommendations of what the county employees would like to see in the “Wellness Program”.

SHERIFF

Chief Deputy Sheriff

County Sheriff, Dallas block met with the board requesting approval to appoint Deputy Sheriff, Gary Fish as Chief Deputy.

Motion

Motion was made by Commissioner Todd Beckel to approve County Sheriff, Dallas Block appointment of Deputy Sheriff, Gary Fish as the Chief Deputy. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to approve Chief Deputy Sheriff, Gary Fish as an exempt employee and salaried wage of $59,000 per year effective April 15, 2012.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Inventory

Chief Deputy Sheriff, Terry Bandemer informed the board that the Inventory was turned into the Auditor’s Office on April 9, 2012. Sheriff Dallas Block requested a work session to discuss the inventory with the board and other office issues.

Resolution for Years of Service

Chairman Todd Beckel presented a plaque to Chief Deputy Sheriff Terry Bandemer in recognition of his service to Lake of the Woods County Sheriff’s office.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 12-04-01

Recognition for Years of Service 

WHEREAS, Terry Bandemer has served the residents of Lake of the Woods County for the last 16 months, for  Lake of the Woods County Sheriff’s Department;

WHEREAS, Terry has resigned from county service, effective April 13, 2012;

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its appreciation to Terry for his dedicated service and best wishes to him.

The resolution was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Garbage on the Ice

Sheriff, Dallas Block met with the board to discuss the concerns of the garbage that has been left out on the ice this past winter and the need for something to be done, such as having dumpster available for garbage disposal at the landings etc. The board will discuss this further at the work session on April 17, 2012.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen met with the board requesting approval for his renewal of his Human Resource Contract.

Motion

Motion was made by Commissioner Patty Beckel to approve the Human Resource Contract with Wade Johannesen effective April 20, 2012 and terminating October 19, 2012. The motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for: Commissioner Patty Beckel, Hanson, Arnesen and Moorman. Voting against: Commissioner Todd Beckel.

Public Works Department

Seasonal Help

Public Works Director, Tim Erickson met with the board and requested approval to advertise for and hire for seasonal help.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to advertise and hire for seasonal help. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 15,331.46

                                                Commissioners’ Warrants       $   4,819.06

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Child Abuse Prevention Month

Social Service Director, Nancy Wendler and Social Workers, Jodi Ferrier and Dessa Brunette met with the board and informed them that it is “Child Abuse Prevention Month”. They informed the board the steps that they are required to meet when they receive a report that a child is being abused or neglected. 

RECESS

The meeting was called to recess at 11:31 a.m. and reconvened at 11:34 a.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and gave a PowerPoint Presentation on all Lake of the Woods Public Accesses.

RECESS

The meeting was called to recess at 12:25 p.m. and reconvened at 1:12 p.m. as follows:

HISTORICAL SOCIETY

Dan Crompton, representing the Historical Society met with the board requesting assistance in the site development for the new addition for the Historical Society Building. Public Works Director, Tim Erickson requested that the Historical Society submit a printed proposal on the work that they are requesting assistance with, and that he would coordinate it with the county projects, with county projects being first.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to assist with the site development for the Historical Society Building when it fits into the department’s schedule. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC ACCESSES

Chairman Todd Beckel discussed the public accesses and what the board would like to improve. No action was taken at this time.

OLD/NEW BUSINESS;

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- no funding for Friends of Zippel

Land Trade-need proposal on lands

Red Lake Tribe-special meeting

Township Road Inventory/ATV Ordinance-working on, middle of summer should be complete

Inventory- turned into Auditor’s Office

Beaver –Tim will work on

Clementson Bridge Property/Water Accesses-none

2012 Goals and Projects-None

Zippel Bay State Park- looking at bonding

COMMITTEE UPDATES

Commissioner Hanson

  • HRDC

Correspondence

The following Correspondence was acknowledged:

  • MN Department of Human Services-Audit
  • DOT- Thank you letter to the Historical Society

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 2:33p.m.

Attest:                                                                                     Approved: April 24, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

Commissioner Proceedings

April 24, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 24, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Absent: Commissioner Arnesen.  Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Authorization to hire part-time dispatchers, funding for Brink Center and County Contribution for Health Insurance. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Hanson to approve the consent agenda as follows: Travel for Christine Hultman for AMSSA Conference in Deerwood on May 17; Tim Erickson for District 2 & 4 Spring Screening Board in Park Rapids on May 16-17; Dawn Christianson for MCCC Conference in Alexandria on June 4-7. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of April 10, 2012 regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $    5,696.79

                                                Commissioners’ Warrants       $  25,094.79

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

BRINK CENTER

John Oren, representing the Brink Center met with the board requesting $2,000 from the Brink Centers dedicated fund to replace the furnace at the Center.

Motion

Motion was made by Commissioner Moorman to authorize County Auditor, John W. Hoscheid to expend $2,000 to the Brink Center from the designated reserve fund. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS NURSING SERVICE

Update

Public Health Director, Michelle Brown met with the board to give a brief update on contracted services they provide for Lake of the Woods County residents. Michelle introduced Liaison, Melanie Otto and Administrative Assistant, Mindy Thiele to the board.

RECESS

The meeting was called to recess at 10:34 a.m. and reconvened at 10:39 a.m. as follow.

SHERIFF

Flash Lights

County Sheriff, Dallas Block met with the board requesting approval for seven (7) flashlights.

Motion

Motion was made by Commissioner Patty Beckel to authorize Sheriff Dallas Block to purchase seven (7) Series Flashlights in the amount of $1,300 from the Stonegarden Grant. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Part-time Dispatchers- Hire

County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen met with the board requesting authorization for approval to hire two part-time dispatchers.

Motion

Motion was made by Commissioner Hanson to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to hire Nina Husbands and Kim Brandon as part-time dispatchers at grade 8, step 1, on the part-time pay scale. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

AUDITOR

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                   $         21,277.61           

                                                Road & Bridge        $           7,052.48

                                                Solid Waste              $           3,381.98

                                                EDA                         $           2,863.76

                                34,575.83 

  WARRANTS FOR PUBLICATION

Warrants Approved On 4/24/2012 For Payment 4/27/2012

Vendor Name                                 Amount

Cenex Co-Op Services, Inc.              2,646.78

Hasler                                                  4,000.00

North American Salt Co                    2,291.60

Northwest Community Action, Inc    2,863.76

60 Payments less than 2000    22,773.69

Final Total:   34,575.83

Further moved to authorize the payment of the following auditor warrants:

                                                April 10,    2012          $      752,544.05

                                                April 20,    2012          $          4,815.54

                                                April 20,    2012          $        12,739.29

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Wetland Banking Reserves

County Auditor, John W. Hoscheid met with the board requesting approval to reimburse the Revenue Fund from the Wetland Banking Reserve, to combine the Environmental Fund Reserve and to transfer from the Revenue Fund, the Wetland Banking Reserve.

Motion was made by Commissioner Moorman to reimburse the Revenue Fund from the Wetland Banking Reserve for all associated costs related to the acquisition/purchase of the Bernard land and setting up of the wetland bank, in the amount of $268,236.56, effective 12/31-2011. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to combine the Environmental Fund Reserve in the amount of $13,925.00, with the Wetland Banking Reserve, (both within the Revenue Fund, effective13/31/2011). The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to transfer from the Revenue Fund, the Wetland Banking Reserve, in the amount of $14,153.88, to the Natural Resource Enhancement Fund, effective 12/31/2011. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SNOWMOBILE TRAILS

Chairman Todd Beckel welcomed the Snowmobile Trails Administrators to the meeting to discuss their 2013 Grant in Aid Trails applications before they are submitted to the State.

PREVENTION COALITION

Prevention Coalition Director, Tammie Doebler met with the board and presented the 3rd Quarter Fiscal Report to the board for their approval.

Motion

Motion was made by Commissioner Patty Beckel to approve the 3rd Quarter Fiscal Report for the Lake of the Woods Prevention Coalition and authorize Chairman Todd Beckel and Fiscal Officer Christine Hultman to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CHAMBER OF COMMERCE/COMMUNITY FOUNDATION FUNDRAISER

Request for Funds- Chamber

Baudette –Lake of the Woods Chamber of Commerce, Event Coordinator Karoline Ketchum met with the board requesting funding for various Chamber-planned events for the entire 2012 year.

Motion

Motion was made by Commissioner Patty Beckel to contribute $6,400 to the Baudette-Lake of the Woods Chamber of Commerce for the various Chambers –planned events for 2012 with$ 3,900 from the levied money and$ 2,500 from the Con-Con funds. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Request for Funds- Community Foundation

Karoline Ketchum, representing the Community Foundation met with the board requesting funding for the new digital projector that will need to be in place by January 2013. The board referred her to set up an appointment with the EDA to request assistance with writing a grant for the projector.

AUDITOR

Snowmobile Trails

County Auditor, John W. Hoscheid met with the board requesting approval for the Sponsorship of Snowmobile Trails Assistance Program.

Resolutions

Border Trails

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 12-04-2

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trails managed by Border Trails/TJ Grooming.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Hanson and the same being put to a vote was unanimously carried.

Northwest Angle Edge Riders Club.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 12-04- 03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Lake of the Woods Drifters.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 12-04-04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

RECESS

The meeting was called to recess at 11:13 a.m. and reconvened at 11:18 a.m. as follows:

OAK HARBOR ESTATES

Roads

Chairman Todd Beckel discussed the Oak Harbor Estates matter with the platted roads not being completed from the previous owners.  He presented a letter from Public Works Director, Tim Erickson on the recommendations from the work session that was held on April 17.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 12-04-05

Addendum to Oak Harbor Estates Platted Roads

04-24-12 Board Meeting

WHEREAS; Sportsman’s Lodge, Inc. Vic Beckel- President (Buyer) and Border State Bank (Seller) met with the County Board on April 10, 2012 to discuss the platted roads in Oak Harbor Estates;

WHEREAS; the following conditions will impact the agreement between the Buyer and Seller regarding the platted roads in Oak Harbor Estates, blocks 1 & 2;

WHEREAS; the County has inspected the existing roads (Fairway Drive and Birdie Drive) and has determined that they have been constructed to County specifications as per the County’s Unorganized Township Road Construction Policy;  

WHEREAS; the roads need some minor blade maintenance before they would be accepted by the County; the Buyer will be required to perform this maintenance;

WHEREAS; at any time after at least one permanent structure is built along a road, the Buyer may petition the County Board to accept it as an Unorganized Township Road;

WHEREAS; the road through Block 2 (Eagle Drive) has not been completed; as specified in the County Ordinance, a Developer must post a bond equal to the cost to build the road;

WHEREAS; the County has estimated the costs to complete this road to County specifications to be approximately $18,000;

NOW THEREFORE BE IT RESOLVED; due to the unique circumstance of this plat currently being in foreclosure, the County is willing to vary from the ordinance and require the Buyer to put up half of that cost ($9,000) in an escrow account. The Buyer will not be required to complete this road until any of the adjacent lots (lots 6 – 28) are sold. When any of these adjacent lots are sold, the Buyer will be required to either complete the road to County specifications or put an additional $9,000 into the escrow account to bring the balance to $18,000. The County shall not vary from any other ordinance or policies.

The resolution was seconded by Commissioner Moorman and the vote carried as follows:

Ayes: Commissioners Hanson, Todd Beckel and Moorman

Nays: None

Absent: Commissioner Arnesen

Abstained: Commissioner Patty Beckel

MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST(MCIT)

MCIT Risk Management Consultant, Bob Goede met with the board and presented the 2011 Risk Management report to the board. Bob also reviewed the Rates/ Contributions, Dividends, Covering Costs, and Resources that are available through MCIT.

RECESS

The meeting was called to recess at 11:55 a.m. and reconvened at 1:00 p.m. as follows:

PUBLIC HEARING- REDISTRICING OF COMMISSIONER’S DISTRICT

Motion

Motion was made by Commissioner Hanson to close the regular meeting at 1:01 p.m. and open the Public Hearing as advertised. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid explained that there were only two Districts that the 2010 Census affected and they were District 1 and District 4. John presented the map showing the changes that he made to balance out the number of voters in the two districts. District 1 he removed that portion of Baudette Township lying West of County Road #75 and west of the Winter Road River and moved that into District 4. John also presented a proposal on Commissioner’s terms of office for their review.

No public attended the Public Hearing and no letters of concerns were received.

Motion was made by Commissioner Patty Beckel to close the Public Hearing and open the regular meeting at 1:10 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ADOPTION FOR REDISTRCTING OF COUNTY COMMISSIONERS DISTRICTS

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 12-04-06

Adoption of Lake of the Woods County Commissioner Districts

WHEREAS,  Minnesota Statutes Chapter 375 establishes the procedure and requires a process for redistricting County Commissioner districts based on population figures from the Federal Census; and,

WHEREAS, Minnesota Statute section 204B.135, subd. 2 requires that County commissioner Districts be redistricted within 80 days of when the legislature has been redistricted or at least 15 weeks before the state primary election, whichever comes first; and,

WHEREAS, pursuant to these statutes the 2010 Federal Census population figures shall be used to redistrict the Lake of the Woods County Commissioner Districts by May 1, 2012, and that Commissioner Districts shall be bounded by town, municipal, ward, city district, or precinct lines; and,

WHEREAS, the Lake of the Woods County Board of Commissioners has considered the possibility or potential for maximizing minority representation on the Board of Commissioners; and,

WHEREAS, Lake of the Woods County published a three week notice in the Official County Newspaper  for publishing the Commissioner’s Proceedings for the County for 2012; and,

WHEREAS, Lake of the Woods County conducted a public meeting on redistricting on April 24, 2012;

NOW, THEREFORE BE IT RESOLVED; that the Lake of the Woods County Board of Commissioners hereby adopts the following redistricting  plan for Lake of the Woods County, effective for the 2012 primary and general election and further, reestablishes the length of Commissioner District terms as follows:

District 1– West Baudette and that portion of Baudette Township lying East of Winter Road River and East of County Road 75, south of where it intersects with the Winter Road River;

(2 Yr Term ending January, 2015)

District 2- East Baudette, Gudrid Township, Rapid River Township, Unorganized Township 157-30, Unorganized Township, 158-30, Boone Township, Swiftwater Township, Kiel Township;

                                                (4 YR Term ending January, 2017)

District 3- Walhalla Township, Potamo Township, Rulien Township, Victory Township, Forest Area, Spooner Township and   that portion of McDougald Township Lying South of State Trunk Highway #11, City of Williams;

                                                (Continuation of Current Term ending 2015)

District 4- Wheeler Township, Wabanica Township, that portion of McDougald Township lying North of State Trunk Highway #11 and that portion of Baudette Township lying West of County Road #75 and west of the Winter Road River;

                                                (4 YR Term ending January, 2017)

District 5– Lakewood Township; Prosper Township, Zippel Township, Myhre Township, Chilgren Township, Northwest Angle and Islands, City of Roosevelt;

                                                (4 YR Term ending January, 2017)

The Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented the findings and facts for consideration of a Conditional Use Permit application submitted by Automotive Environmental Testing, Larry Larson and Sunset Lodge, LLC- Scott Hetteen, Agent. Josh reviewed the following Findings and Facts with the board.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Automotive Enviro. Testing (AET), Larry Larson, agent             Date:  April 24, 2012

Location/Legal Description:   The E ½ of the NW ¼, less deeded in Section Twenty-two (22), Township One-Hundred Sixty (160)N, Range Thirty-one (31)W, Spooner Township, Lake of the Woods County, Minnesota, Parcel Number 30.22.21.000 and 30.22.24.000.

Project Proposal:  Applicant is requesting a conditional use permit as required from Section 902 of the Lake of the Woods Zoning Ordinance which would allow the cumulative movement of more than fifty (50) cubic yards of material within the shoreline area of the Baudette River.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                            YES (X) NO (  ) N/A (  )

Why or why not?  Unobstructive navigation of the river.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES (X)  NO (  )  N/A (  )

Why or why not?  See #1.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                    YES (X) NO (  )  N/A (  )

Why or why not?  Proper erosion control established.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Landscaping and natural topography considered.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Part of the reason for the proposal.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  DNR specs to be followed.

7. Is the site in harmony with existing and proposed access roads?               YES (X)  NO (  )  N/A (  )

Why or why not?  Private roads only.

8.  Is the project proposal compatible with adjacent land uses?                                  YES (X)  NO (  )  N/A (  )

Why or why not?  All private property.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  River crossing.

10.  Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________ 

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                              YES (X)  NO (  )  N/A (  )

Why or why not?  Bridge crossing only.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________ 

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                           

                                                                                                                              YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?  

                                                                                                                              YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________ 

16.  If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                         

                                                                                                                               YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

17.  If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                                  YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

The specific conditions of approval are as follows:  Follow DNR Permit 2005-1057 Temporary Bridge Baudette River LOTW County

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

Approved  as Presented  (  )               Approved with Conditions  (X)                                  Denied  (  )

                                                                                    _____________________________________

                                                                                                            Todd Beckel

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Sunset Lodge, LLC (Scott Hetteen, agent)                       Date:  April 24, 2012

Location/Legal Description:   The N ½ of the NE ¼ of the SE ¼ less deeded and part of Government Lot 4 in Section Two (2), Township One-Hundred Sixty-seven (167)N, Range Thirty-three (33) W, Oak Island, Angle Township, Lake of the Woods County, Minnesota, Parcel Number 06.02.41.000.

Project Proposal:  Applicant is requesting a conditional use permit as required from Section 902 of the Lake of the Woods Zoning Ordinance which would allow the cumulative movement of more than fifty (50) cubic yards of material outside of steep slopes and the shore impact zone by utilizing an existing rock outcropping, which may require blasting. The rock will be utilized for the construction of an off-shore breakwater harbor to prevent further erosion of this property’s shoreline.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?               

                                                                                                                                 YES (X) NO (  ) N/A (  )

Why or why not?  Erosion control of shoreline.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

          YES (X) NO (  ) N/A (  )

Why or why not?  Safety of boats in high winds. Lighting on proposed project.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                             YES (X) NO (  )  N/A (  )

Why or why not?  Plan on silt fence if necessary.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Water will collect in hole, protect shoreline.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                    YES (X)  NO (  )  N/A (  )

Why or why not?  Island with blast site outside of floodplain.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?                 YES (X)  NO (  )  N/A (  )

Why or why not?  Rock is removed at highest point of property also using silt fence.

7. Is the site in harmony with existing and proposed access roads?                         YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses?                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Mix of commercial and residential property on island.

9. Does the project proposal have a reasonable need to be in a shoreland location?        YES (X) NO (  ) N/A (  )

Why or why not?  Breakwater.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________ 

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?              YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________ 

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Protection for that traffic – DNR approve before proceeding.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                               

                                                                                                                                       YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

15.  Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?  

                                                                                                                                      YES (X) NO (  ) N/A (  )

Why or why not?  Adequate trees to buffer site for rock removal.           

16.  If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                             

                                                                                                                                      YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

17.  If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

The specific conditions of approval are as follows:

  1. Approval from DNR.
  2. Lighting of breakwater.
  3. Permanent fencing around blast site.
  4. Danger sign on pit area.
  5. Address ditch question with neighbor.
  6. Restore point to natural condition.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

 Approved as Presented (  )                Approved with Conditions (X)                                   Denied  (  )

                                                                                    _____________________________________

                                                                                                            Todd Beckel

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Josh informed the board that the Planning Commission met on April 11, 2012 and viewed the finding and facts with conditions and recommends to the County Board for approval for both conditional uses.

Motion

Motion was made by Commissioner Moorman to approve the findings of facts for Automotive Environmental Testing, Larry Larson and to add the specific condition to follow the DNR Permit 2005-1057 Temporary Bridge Baudette River LOTW County.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the findings of facts for Sunset Lodge, LLC (Scott Hetteen, agent) and the specific conditions of approval are as follows: approval from DNR, lighting of breakwater, permanent fencing around blast site, address ditch question with neighbor, restore point to natural condition. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

OLD/NEW BUSINESS;

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund-   EDA Theater

Land Trade-working on dates

Red Lake Tribe-May 21, 2012 meeting

Township Road Inventory/ATV Ordinance-none

Inventory- none

Beaver –none

Clementson Bridge Property/Water Accesses- priorities accesses

2012 Goals and Projects- Health Insurance

Grant Policy and Expenditures- working on Drafts for June meeting

Zippel Bay State Park- none

COMMITTEE UPDATES

Commissioner Hanson

  • SHIP
  • HWY 11

Commissioner Patty Beckel

  • Airport
  •  GIZZIBBII

Commissioner Moorman

  • HRDC

Commissioner Todd Beckel

  • PILT
  • Radio Board
  • MRCC
  • Family Collaborative
  • Prevention Coalition
  • AMC District Meeting

Correspondence

None

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 1:55p.m.

Attest:                                                                                     Approved: May 8, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

March, 2012

Commissioner Proceedings

March 13, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 13, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda with the following additions: Remove: Law Enforcement Mutual Assistant; Add: Arrowhead Library Contract and Resolution for support for “Friends of Zippel”.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Hanson to approve the consent agenda as follows: Travel for Cooper Mickelson to attend Grading & Base Recertification training at the MnDOT Training and Conference Center in Arden Hills, MN on April 2nd, 2012; Cooper Mickelson to attend RTK Training to be held at the NDSCS Wahpeton Campus April 3-4, 2012; Consent requested for Marti Carlson to attend the University of Minnesota County Highway Accountants Association Conference to be held April 25-27, 2012 at Hampton Inn & Suites in Bemidji, MN;  Ted Furbish, Ed Spires and Brock Stebakken to attend a Debris Management in a Disaster Refresher course on April 5th, 2012 to be held at the Ramada Inn in Marshall, MN. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Trusight Proposal

Trusight Director, George Gmach, met with the board and presented a proposal for Lake of the Woods County in assistance for consulting to provide services relating to recommending and implementing a new job evaluation system and recommending modifications to the existing compensation structure or replacement with a new structure.

Motion

Motion was made by Commissioner Patty Beckel to authorize Chairman Todd Beckel, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign the Trusight Employee Classification and Compensation Consulting Proposal, with completion date of June 30, 2012 contingent upon the approval of County Attorney, Philip Miller, in the amount of up to $18,000 with the funding from the unallocated fund. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:04 a.m. and reconvened at 10:09 a.m. as follows:

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 8,185.47

                                                Commissioners’ Warrants       $ 9,243.60

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Social Service Director, Nancy Wendler met with the board requesting a phone stipend for Social Worker, Jodi Ferrier.

Motion

Motion was made by Commissioner Hanson to allow Social Worker, Jodi Ferrier a phone cell stipend of $40.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

SHERIFF

Chairman Todd Beckel acknowledged a letter of resignation from Chief Deputy Sheriff, Terry Bandemer effective April 13, 2012.

Motion

Motion was made by Commissioner Hanson to accept the resignation of retirement from Chief Deputy Sheriff, Terry Bandemer effective April 13, 2012 at 4:44 p.m. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Revenue                   $         52,262.72           

                                                Road & Bridge        $         28,340.52

                                                Co. Development     $           6,777.41

                                                Solid Waste              $         21,678.10

                                                EDA                         $           4,982.11

                                                                                 $        114,040.86                      

Further moved to authorize the payment of the following auditor warrants:

                                                February 29, 2012    $       67,898.72

                                                March 7, 2012          $     109,886.12

                                                March 9, 2012          $         4,195.77 

                                                March 9, 2012          $       91,282.76

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Triple “A” Booster Club

County Auditor, John W. Hoscheid met with the board and presented an application for exempt permit for the Triple “A” Booster Club to conduct a lawful gambling raffle on August 16, 2012.

Motion

Motion was made by Commissioner Moorman to authorize county Auditor, John W. Hoscheid to sign the application for Exempt Permit for the Triple “A” Booster Club to conduct a raffle on August 16, 2012 at Lake of The Woods School. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Human Resources

Human Resource Director, Wade Johannesen met with the board requesting authorization to advertise and interview for full-time Deputy Sheriff and part-time Dispatchers.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise and interview for a full-time Deputy Sheriff and part-time Dispatchers. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Public Works Director, Tim Erickson met with the board and introduced Cooper Mickelson, newly hired Inspector II to the board.

Walking Floor Trailer

Public Works Director, Tim Erickson met with the board requesting permission to purchase a Walking Floor Trailer for the Solid Waste Department.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to purchase a Walking floor trailer for the Solid Waste Department in the amount of $67,164 as previously approved within the 2012 capital expenditure budget. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Mar-Kit Landfill/ Shredder

Public Works Director, Tim Erickson met with the board and informed the board that they did not purchase any equipment from Mark-Kit-Landfills sale. Landfill Manager, Ed Spires informed the board that they would like to purchase a shredder that would be able to shred tires, shingles and concrete which would save on the Demo landfill. He informed the board that a used shredder would cost approximately $250,000. The board concurred that he should look and see what he can find in that range.

County Road 33

Public Works Director, Tim Erickson met with the board per their request for a walking trail on CR 33, he informed them that he put a quote together and the estimated low cost for 500 feet would cost approximately $5,000.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director to top dress and seed the area on County Road 33 and wait on the construction part for a walking trail until August 7, 2012 board meeting so the county board can see what the Wheeler’s Point Sewer District’s timeline is before placing a permanent path. The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Patty Beckel, Arnesen, Hanson and Moorman. Voting against: Commissioner Todd Beckel.

Fire Alarm System

Public Works Director, Tim Erickson met with the board to discuss the Fire Alarm System which is not working properly. The board requested that Tim speak with Lake of the Woods School Maintenance Supervisor, Reed McFarlane to see what they did when they were having issues with their alarm system, and then set up a building committee meeting and present a solution to the board.

MN DOT # 99076

Public Works Director, Tim Erickson met with the board requesting approval for a Agreement with the State of Minnesota, Department of Transportation to provide for use of Lake of the Woods county roads.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution to enter into Agreement No. 99076 with the

 State of Minnesota, Department of Transportation

Resolution No. 12-02-05

IT IS RESOLVED, that Lake of the Woods County enters into Mn/DOT Agreement

No. 99076 with the State of Minnesota, Department of Transportation for the following

purposes:

To provide for the use of CSAH 18, CSAH 19, CSAH 35, and County Road 94 as a detour

route during the contract construction to be performed upon, along and adjacent to Trunk Highway No. 11 from Trunk Highway No. 72 to the west limits of Clementson under State Project No. 3902-25 (T.H. 11 = 011).

IT IS FURTHER RESOLVED, that Chairman Todd Beckel, of the County Board

and County Auditor, John Hoscheid are authorized to execute the Agreement and any

amendments to the Agreement, contingent upon the approval of County Attorney, Philip Miller.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lake of the Woods Curling club

Roger Erickson, representing the Curling Club met with the board to inform them that they had a good year of curling and that from 2011 to 2012 the league grew from 6 teams to 10 teams. Roger thanked the board for supporting the curling.

ARROWHEAD LIBRARY

Arrowhead Library Director, Jim Weikum met with the board informing them that the Merger with the North Country Library and the Arrowhead Library will merge and become one library system. Jim also gave the yearly report to the board.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 12-03-06

RESOLUTION APPROVING A CONTRACT AGREEMENT

WHEREAS, the counties of Carlton, Cook, Itasca, Koochiching, Lake, Lake of the

Woods, and St. Louis are members of the Arrowhead Library System, a regional public library

system organized under Minnesota Statutes, Section 134.20 (“ALS”); and

WHEREAS, the board of ALS and the board of the North Country Library Cooperative

have approved resolutions for the merger of the two entities, subject to the Minnesota

Commissioner of Education’s approval of the dissolution of the North Country Library

Cooperative and approval of the inclusion of the North Country Library Cooperative’s duties and

responsibilities under Minnesota Statutes, Section 134.351 into ALS’s current duties and

responsibilities as a regional public library system, under Minnesota Statutes, Section 134.20; and

WHEREAS, funds received from member counties will continue to be used exclusively

for ALS’s duties and responsibilities as a regional public library system, under Minnesota

Statutes, Section 134.20; and

WHEREAS, the Board of Commissioners of Lake of the Woods County has received the

form of the Arrowhead Library System Contract Agreement (the “Contract Agreement”):

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of

Lake of the Woods County that the Contract Agreement is approved in substantially the form

presented at this meeting, with such changes and completions thereto and deletions there from as

shall be necessary or desirable and approved by the County Attorney. The Chair and Auditor are

authorized and directed to execute the Contract Agreement. In the event of the absence of the

Chair or the Auditor such other officer of the County or member of the Board of Commissioners

who in the opinion of the County Attorney may sign the Contract Agreement shall sign it. The

Contract Agreement shall take effect at the earliest time provided by law, and contingent upon approval of Lake of the Wood County Attorney.

 The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Friends of zippel

Commissioner Hanson presented a resolution of support for the “Friends of Zippel Bay State Park” for seeking funding for Economic Development project through the Legacy Fund.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 12-02-07

Sponsoring Resolution for Support

For “Friends of Zippel Bay State Park”

WHEREAS; Lake of the Woods County Board of Commissioners have been notified by “ Friends of Zippel Bay State Park” that they are seeking funding  for Economic Development Projects through the  Legacy funds administered by the MN Department of Natural Resources Park Division;

 WHEREAS; the funding, if granted will be used  to construct new camp grounds, contact station, new road to harbor, trails, playground equipment at the beach, and many other improvements;

WHEREAS; as part of the funding application, the “Friends of Zippel Bay State Park” is in need of a “Sponsoring Resolution” from a local governing body;

WHEREAS; on February 14, 2012 the “Friends of Zippel Bay State Park” presented a five year development park plan;

NOWTHEREFORE; this funding would increase Economic Growth for Lake of the Woods County and the Minnesota State Division of Parks;

NOWTHEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners hereby supports the” Friends of Zippel Bay State Park” on their application for funding through the Legacy fund;.

The following resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Correspondence

The following Correspondence was acknowledge:

  • North Star Electric Cooperative-EPA Update-
  • MN Department of Human Service- The board would like to recognize the Social Service Department for a perfect performance in meeting DHS financial reporting requirements;
  • Thank you note from Lake of the Woods Students
  • February 2012 Inventory of Investments

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 12:34 p.m.

Attest:                                                                                     Approved: March 27, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

Commissioner Proceedings

March 27, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 27, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda as presented.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Patty Beckel to approve the consent agenda as follows: Travel for John W. Hoscheid, Lorene Hanson and Darren Olson to Brainerd on May 3-4 for Election Training; John W. Hoscheid and Janet Rudd to St. Cloud on April 18-19 for Department of Public Safety Liquor Training; Jodi Ferrier to St. Cloud on April 23, for Inspecting DHS Licensed Child and Adult Facilities; Cassondra Brune to Duluth on April 17-20 for Long Term Care and Eligibility Waivers; Julie Berggren to Medina on April 11 for PLEAA Conference. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of March 13, 2012 with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 9,015.38

                                                Commissioners’ Warrants       $21,939.19

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Social Service Director, Nancy Wendler met with the board requesting a phone stipend for Social Worker, Dessa Brunette.

Motion

Motion was made by Commissioner Hanson to allow Social Worker, Dessa Brunette a phone cell stipend of $60.00 per month effective April 1, 2012. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

AUDITOR

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                   $         28,274.56           

                                                Road & Bridge        $           2,216.64

                                                Co. Development     $           1,000.00

                                                Solid Waste              $              299.94

                                                EDA                         $              885.15

                                                                                 $         32,676.29                       

WARRANTS FOR PUBLICATION

Warrants Approved On 3/27/2012 For Payment 3/30/2012

Vendor Name                                                  Amount

Cenex Co-Op Services, Inc.                       2,023.55

Information Systems Corporation             7,116.03

Manatron                                                       4,000.00

Vanguard Appraisals, Inc                           5,120.00

51 Payments less than 2000  — 14,416.71

Final Total:   32,676.29

Further moved to authorize the payment of the following auditor warrants:

                                                March 16, 2012          $      18,716.33

                                                March 22, 2012          $        3,391.53

                                                March 22, 2012          $        8,830.27

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Liquor License Approval

County Auditor, John W. Hoscheid met with the board and requested approval for a renewal for a Seasonal Liquor License for Klatte Golf Limited Partnership, DBA Oak Harbor Golf Course.

Motion

Motion was made by Commissioner Patty Beckel to approve the Seasonal Liquor License for Klatte Golf Limited Partnership, DBA Oak Harbor Golf Course effective April 15, 2012 thru October 15, 2012 for Intoxicating On-Sale/Sunday Liquor. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Liquor License Approval

County Auditor, John W. Hoscheid met with the board and requested approval for a new Liquor License for Sunset Lodge LLC, effective May 1, 2012 thru June 30, 2012 for On/Off Sale Liquor with Sunday Sale and Cigarette License. John noted that this establishment has had On/Off Sale Liquor but has been closed since 2007.

Motion

Motion was made by Commissioner Arnesen to approve the Combination On/Off Sale Liquor with Sunday On-Sale License and Cigarette License for Sunset Lodge LLC, effective May 1, 2012 thru June 30, 2012. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Hearing- Redistricting for County Commissioners Districts

County Auditor, John W. Hoscheid met with the board and requested approval to set a public hearing and intent to consider a plan for Redistricting County Commissioners Districts on April 24, 2012 at 1:00 p.m.

Motion

Motion was made by Commissioner Arnesen to set the public hearing for the Redistricting of County Commissioners Districts as follows:

Notice is hereby given that on April 24, 2012 at 1:00 p.m.,

Lake of the Woods County Board of Commissioners will hold a public hearing at the Lake of the Woods County Government Center at 206 8th Ave SE, in the City of Baudette, for the purpose of considering preliminary plans for the redistricting of Lake of the Woods County Commissioner Districts. A copy of the preliminary plans with all attachments and supporting documentation shall be available for public inspection in the office of the County Auditor during regular office hours of 7:30 a.m. to 4:00 p.m., Monday through Friday. Any citizen intending to submit a plan for consideration in the redistricting of Lake of the Woods County Commissioner Districts must do so no later than April 20, 2012 at 4:00 p.m.

Notice is also given that the Lake of the Woods County Board of County

Commissioners will meet in the Lake of the Woods County Government

Center, 206 8th Ave SE, in the City of Baudette on April 24, 2012, for the

purpose of redistricting Lake of the Woods County Commissioner

Districts.

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Recorder

County Recorder, Sue Ney met with the board requesting approval for her to enter into a new software support agreement with the CSA Document Pro and i-Doc products. The new software will provide integrated imaging and indexing database, workflow receipting, image search, reporting, Torrens, and e-recording.

Motion

Motion was made by Commissioner Hanson to authorize the County Recorder to enter into a new software support agreement and to further authorize Chairman of the board to sign the MCIS-County Recorders Software Support Agreement relating to the support of the CSA Document Pro and i-Doc products and authorize the payment of such expenses for the CA product and conversion to be paid from the Recorder’s Technology fund. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Department

Bid Dates

Public Works Director, Tim Erickson met with the board and requested approval to advertise for bids and set bid opening date.

Motion

Motion by Commissioner Arnesen to authorize the County Public Works Director to advertise for bids for construction of SAP 39-608-21 and SAP 39-611-06, Bituminous Milling and Overlay projects; and SP 039-070-002, Shoulder Paving with Safety Edge and Rumble Strips, and to set Monday, May 7, 2012 at 2:00 P.M. in the Commissioners’ Room of the Government Center as the date, time and place for opening of said bids.  The three projects will be let as two separate contracts. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Prosper Cemetery

Public Works Director, Tim Erickson met with the board to discuss the fencing around the graves at the Prosper Cemetery. Tim informed the board that livestock panels would be less expensive and more durable in keeping the cattle off the gravesite areas. The board requested that Tim come up with a final cost for the livestock panel and come back to the board for their approval.

CR 33

Public Works Director, Tim Erickson met with the board to discuss CR 33 issues and concerns of the right-of-way condition this spring. The board suggested that Commissioner Patty Beckel and Tim revise the letter and send it to the appropriate people.

Annual Road Tour

The board inquired about the annual road tour. Public Works Director, Tim Erickson will come back to set the tour date.

Sheriffs Department

Chairman Todd Beckel presented the 2012 State of Minnesota Annual County Boat and Water Safety Grant to the board for the Sheriff’s Office. It was the consensus of the board to use this grant for salaries for the boat and water operation as discussed at budget time.

Motion

Motion by Commissioner Hanson to approve the 2012 State of Minnesota Annual County Boat and Water Safety Grant agreement, Contract No. 42537 in the amount of $7,495 to carry out the provisions of Chapter 86B and the Boat and Water Safety rules, all hereinafter referred to as the “Sheriff’s Duties” effective January 1, 2012 thru June 30, 2013 and authorize Chairman Todd Beckel, County Sheriff, Dallas Block, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

OLD/NEW BUSINESS;

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- Resolution of Support-revised

Land Trade-Working on getting a meeting set up

Red Lake Tribe-Road Corridor

Township Road Inventory/ATV Ordinance-none

Inventory- Next meeting

Beaver –none

Clementson Bridge Property-End of June

2012 Goals and Projects-

Insurance Committee meeting

                   Comp Worth- any changes need to go through county board

                   Auditor/Treasures- discussed the combining of the offices

                 Grant Policy and Expenditures- working on

COMMITTEE UPDATES

Commissioner Moorman

  • Legislative Conference
  • HRDC

Commissioner Patty Beckel

  • Airport Meeting
  • Criminal Justice/Sentence to Serve

Commissioner Hanson

  • SHIP
  • ALS/Merger
  • EDA

Commissioner Todd Beckel

  • Williams Creek Project
  • PILT

Commissioner Arnesen

  • Public Access- Rocky Point

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented the findings and facts for consideration of a Conditional Use Permit application submitted by Mark Sand and Gravel Company. Josh reviewed the following Findings and Facts with the board.

LAKE OF THE WOODS PLANNING COMMISSION

Findings of Fact and Decision

Name of Applicant:  Mark Sand & Gravel Company (JeffHatlewick, Agent)                 Date:  March 13, 2012

Location/Legal Description: The NW ‘!.of the NE ‘;!..and theN Y, of the NW ‘!.of  Section 24, Township 159N,

R. 31W. Parcel# 37.24.12.000.

Project Proposal:  The applicant is requesting a conditional use permit in accordance from Section 401-B of the Lake of the Woods Zoning Ordinance which would allow an extractive use consisting of mining and processing of aggregates, drilling and blasting of granite, and a temporarv bituminous hot mix plant in a Natural Environment District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?

YES (X) NO (  ) N/A (  )

Why or why not?  Already a gravel pit.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES(X) NO( ) N/A()

Why or why not?  Rural vacant land, away from population, traffic and dust control not an issue.

3.  Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                               YES (X) NO (  ) N/A ( )

Why or why not?  Sediment would collect in pit- also has a water plan.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                            YES (X) NO (  ) N/A (  )

Why or why not?  Already a pit and has ditching in the area.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                      YES (X) NO ( ) N/A ( )

Why or why not?  Not located in floodplain or adjacent to rivers or tributaries.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

Why or why not?  Area is flat with the pit in the lowest point.

7. Is the site in harmony with existing and proposed access roads?

Why or why not?  At the end of a minimum maintenance road.

YES (X) NO (  ) N/A ( )

YES(X) NO( ) N/A()

8. Is the project proposal compatible with adjacent land uses?

Why or why not?  No affect on adjacent land use/owners.

YES (X)  NO( ) N/A()

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES( ) NO() N/A(X)

Why or why not?                                                                                                         

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                           YES ( ) NO ( ) N/A (X)

Why or Why not?                                                                                                        

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                    YES ( ) NO ( ) N/A (X)

Why or why not                                                                                                           

12.  Is the site adequate for water supply and on-site sewage treatment systems?

YES() NO() N/A(X)

Why or why not?                                                                                                         

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                         YES ( ) NO ( ) N/A (X)

Why or why not?                      ____________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                            YES (X) NO ( ) N/A ( )

Why or why not? Has a portable tanker truck with MPCA permit.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

         YES (X) NO ( ) N/A( )

Why or why not?  Save existing tree lines and use berms.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                         YES (X) NO ( ) N/A ( )

Why or why not?  Temporary road signs as required by MNDOT.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?          YES (X) NO ( ) N/A ( )

   Why or why not?  Parking on site for staff.

 The specific conditions of approval are as follows:

  1. Hot mix permit for 5 years.
  2. Pit permit open ended.
  3. Must obtain a waters appropriate permit if necessary.
  4. Condition based on successful wetland permit.

Josh informed the board that the Planning Commission meet on March 14, 2012 and viewed the finding and facts with four conditions and recommends to the County Board for approval.

Motion was made by Commissioner Moorman to approve the findings of fact and to add one more condition that there is a contract with the Public Works Director on the minimum maintenance roads. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Correspondence

The following Correspondence was acknowledged:

  • North Star Electric Cooperative-Thank You
  • Depot Preservation Alliance- Thank You

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 11:21 a.m.

Attest:                                                                                     Approved: April 10, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

February, 2012

Commissioner Proceedings

FEBRUARY 14, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 14, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: grant in aid trails and compensation time.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Hanson to approve the consent agenda as follows: Travel for Mary Jo Otten to St. Paul on February 10 for Assessor Appointment Approval; Boyd Johnson to St. Cloud on March 26-30 for Concrete Field II training.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

The board discussed the motion that was passed on January 24, 2012 in regards to the PERA for the part time Dispatcher/Deputy sheriff’s position.

Motion was made by Commissioner Patty Beckel to approve the minutes of January 24, 2012 regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Bob Lapos

Pastor Lapos, from Corner Stone Church meet with the board informing the board that his church would like to contribute financially to some project within the county. They discussed some of the organizations that have come to the board in the past requesting funding and also informed him to contact Social Services Director, Nancy Wendler for families that may need assistance.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 13,066.86

                                                Commissioners’ Warrants       $ 12,940.17

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval for a Proclamation of Children of Alcoholics Week.

LAKE OF THE WOODS COUNTY PROCLAMATION

CHILDREN OF ALCOHOLICS WEEK

Resolution No. 12-02-01

The following resolution was offered by Commissioner Moorman and moved for adoption:

WHEREAS, it is estimated that one in four children in the United States under age 18 is hurt by family alcohol abuse or alcoholism, and that countless others are affected by parental drug use; and

WHEREAS, there is strong scientific evidence that alcoholism runs in families with children of alcoholics being 2 to 4 times more likely to develop alcoholism than children of non-alcoholics; and

WHEREAS, parental alcohol abuse or drug use is a significant factor in a large proportion of child abuse and neglect cases; and

WHEREAS, young children of alcoholics exhibit symptoms of depression and anxiety to a greater extent than children of non-alcoholics; and incur increasing health care costs and experience more life problems over the lifespan; and

WHEREAS, young children of alcohol or drug dependent parents often have difficulty in school and are more likely to be truant, drop out of school, repeat grades, or be referred to a school counselor or psychologist; and

WHEREAS, children of addicted parents, with interest and support from family, friends, health professionals, teachers, clergy, and others, can avoid the negative effects of familial alcoholism and drug dependence;

NOW, THEREFORE, I, Todd Beckel, Lake of the Woods County Board Chairman along with the full Lake of the Woods County Board and in conjunction with the Lake of the Woods County Prevention Coalition do hereby proclaim February 12-18, 2012 as Children of Alcoholics Week.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Pera Motion

Chairman Todd Beckel discussed the motion that was passed on January 24, 2012 with regards to the newly hired part-time Dispatchers/Deputy Sheriffs. He informed the board that that when they work as dispatchers they need to be on the correction plan and when they work as Deputy’s they need to be on the coordinator plan or Police and Fire plan, not the correction plan.

Motion to Rescind

Motion was made by Commissioner Todd Beckel to rescind the following motion from January 24, 2012 board meeting:

“Motion was made by Commissioner Todd Beckel to place the part-time Deputy   Sheriffs/Dispatchers on the Correction PERA plan. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.”

The motion to rescind the above motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to place Joseph Morisch and Bradly Abbey the part-time Dispatchers on the Correction PERA plan. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Resolution- Part-time Deputy Sheriff’s to PERA Police and Fire Plan

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 12-02-02

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Joseph Morisch meets all of the following Police and Fire membership requirements:                       

Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;

Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;

Said position charges this employee with the prevention and detection of crime;

Said position gives this employee the full power of arrest, and

Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Resolution- Part-time Deputy Sheriff’s to PERA Police and Fire Plan

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 12-02-03

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Bradly Abbey meets all of the following Police and Fire membership requirements:                       

Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;

Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;

Said position charges this employee with the prevention and detection of crime;

Said position gives this employee the full power of arrest, and

Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SHERIFF

County Sheriff, Dallas Block met with the board to discuss his Stonegarden Wage Adjustment. He will come back later with update figures for their consideration.

Friends of zippel

Mike Larson, representing “Friends of Zippel” meet with the board to share their plans on Zippel Bay State Park. Mike informed the board that their goal is to secure funding to enhance the park facilities so there is good economic gain to the local economy and better quality of life for local residents.  He informed the board that the Friends group is working with the goals of the 1985 park plan and will provide a vision for improvements for the next five years.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                   $        30,986.19            

                                                Road & Bridge        $          4,252.48

                                                Co. Development     $          2,106.00

                                                Solid Waste              $        27,910.77

                                                EDA                         $          3,825.26

                                                                                 $         99,080.70                       

WARRANTS FOR PUBLICATION

Warrants Approved On 2/14/2012 For Payment 2/17/2012

Vendor Name                                  Amount

Cenex Co-Op Services, Inc.              6,288.88

GCR Tire Centers                               2,245.66

Hoffman, Dale, & Swenson, Pllc        3,435.00

Howard’s Oil Company                      3,211.24

Information Systems Corporation    6,431.74

Mar-Kit Landfill                                  12,044.70

Marco                                                 10,098.35

Mn Rural Counties Caucus               2,100.00

North American Salt Co                   10,339.14

Northwest Community Action, Inc    3,052.76

Nw Mn Household Hazardous          4,594.00

Roseau County Cooperative Assn  2,053.64

Woody’s Service                                3,981.64

81 Payments less than 2000 – 29,203.95

Final Total: 99,080.70

Further moved to authorize the payment of the following auditor warrants:

                                                January 25,     2012    $   188,300.50

                                                January 25,     2012    $      3,940.18

                                                January 30,     2012    $     38,086.87 

                                                January 31,     2012    $       1,893.00

                                                February 2,     2012    $     32,414.23

                                                February 2,     2012    $            50.71

                                                February 8,     2012    $   100,430.69

                                                February 8,     2012    $          (99.90)

                                                February 8,     2012    $     86,400.85

                                                February 8,     2012    $       2,923.16

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Lake of the Woods Land Commissioner

County Auditor, John W. Hoscheid informed the board that the appointment of a Land Commissioner for Lake of the Woods County was not appointed at the January 24, 2012 meeting.

Motion

Motion was made by Commissioner Hanson to appoint Land and Water Planning Director, Josh Stromlund as Land Commissioner for Lake of the Woods County. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Land Lease – Baudette Tower

County Auditor, John W. Hoscheid met with the board requesting approval for the Land Lease for the “Baudette Tower” with the State of Minnesota, Department of Revenue.

Motion

Motion was made by Commissioner Arnesen to approve the Land Lease No. 00592 “Baudette Tower” with the State of Minnesota, Department of Transportation to provide radio coverage for the ARMER and other radio communication services within Lake of the Woods commencing February 1, 2012 and terminating January 31, 2022 and to authorize, County Auditor, John W. Hoscheid, County Attorney, Philip Miller and Chairman Todd Beckel to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Compensation Time

County Auditor, John W. Hoscheid met with the board to discuss Boyd Johnson’s compensation time that he earned as an Inspector and if the board wants to transfer his compensation over to his new position or pay out the comp time as earned.

Motion

Motion was made by Commissioner Arnesen to pay out the compensation time earned to Boyd Johnson at the Inspector rate of pay in the amount of $1,671.88. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Road #33

Public Works Director, Tim Erickson, Dwight Wolters, Gary Moeller and Jerry Hennum met with the board to discuss CR #33 proposed policy. The board requested that Public Works Director, Tim Erickson put together an estimate for a path in the right-of-way.

Public Works Department

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a Dell T1600 computer and software for the Engineering Department.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to purchase a Dell T1600 computer as budgeted and software from the Public Works reserve account for the Engineering Department. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:34 a.m. and reconvened at 10:40 a.m. as follows:

County Recorder

County Recorder, Sue Ney met with the board requesting approval to purchase a Canon DR 7090C Color Duplex Document Scanner from the Recorder’s Technology Fund.

Motion

Motion was made by Commissioner Patty Beckel to approve the purchase of a new flatbed scanner for the Recorder’s office to be paid out of Recorder’s Technology Fund in the amount of $5,615.00. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

MIS

MIS Director, Brent Birkeland met with the board requesting approval to purchase new Unitrends Backup Hardware. He explained due to the expansion of systems and storage requirements; the current backup solution is out of licensed storage capacity. Brent informed the board that the Technology Committee consensus was to go with the Unitrends Backup Hardware

Motion

Motion was made by Commissioner Patty Beckel to authorize the MIS Director to purchase a New Unitrends Backup Hardware in the amount of $9,196.32 with the funding from the reserve account. The motion was seconded by Commissioner Hanson and the same being put to a vote was unanimously carried.

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund – none
  • Land Trade – none
  • Red Lake Tribe –Will meet on February 15, 2012
  • Township Road Inventory/ATV Ordinance – none
  • Inventory – to be completed by May 8, 2012 board meeting
  • Beaver –handouts
  • Clementson Bridge Property – none
  • 2012 Goals and Projects – Committee of the Whole
  • Grant Policy/Expenditures- will discuss at the Department Head Meeting

Comments:

Commissioner Hanson informed the board that he researched the Grant and Aid Trails procedures and that bench marks need to be met by certain dates to be incompliance.

Committee Reports

Chairman Todd Beckel handed out informational packets on the following:

  • Beaver Control Provisions
  • Sex Offender Civil Commitment Principles and evolution of Legislative Proposal
  • AMC- 2012 Major Legislative Issue
  • Reform 2.0
  • Beltrami Board of Commissioner- Opposition to proposed US Department of labor Regulations Affecting Family Farms
  • 2012 MN Wolf Season Recommendations
  • PILT update

Commissioner Moorman

  • Wolf Delisted and Zones

Commissioner Hanson

  • ALS Meeting Task Force
  • NLS/ALS possibly combining

Commissioner Patty Beckel

  • NW Juvenile Center
  • Airport Pre- Construction Meeting

Correspondence

The following Correspondence was acknowledge:

  • Driver and Vehicle Services- Triple Check
  • Minnesota Wins

Land and Water Planning

Fiscal 2011 BWSR NRBG

Land and Water Planning Director, Josh Stromlund met with the board and presented Fiscal Year 2011 Board of Water and Soil Resource and Natural Resources Block Grant for their approval.

Motion

Motion was made by Commissioner Hanson to authorize Chairman Todd Beckel and Land and Water Planning Director, Josh Stromlund to the Fiscal Year 2011 Board of Water and Soil Resource and Natural Resources Block Grant final program allocation and contribution statement. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SSTS Proposed Legislation

Land and Water Planning Director, Josh Stromlund met with the board and discussed the Subsurface Sewage Treatment System (SSTS) rule changes. The consensus of the board was for Land and Water Planning Directors to choice the suitable proposal that is right for our area.

County Auditor

County Auditor, John W. Hoscheid met with the board to discuss the Deputy Auditor’s position in his office. No action was taken and set February 21, 2012 for a Work Session to discuss this further.

Closed Session- MN §13D.03- Labor Negotiations

Motion was made by Commissioner Arnesen to close the regular meeting and open the closed session at 1:50 p.m. pursuant to MN §13D.03- Labor Negotiations. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following members were present: Commissioner Todd Beckel, Commissioner Patty Beckel, Commissioner Hanson, Commissioner Moorman and Arnesen. Others present were: Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Arnesen to close the closed session at 2:24 p.m. and open the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to adjust the longevity pay by $5.00 per month effective January 1, 2012. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 2:24 p.m.

Attest:                                                                                     Approved: February 28, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

Commissioner Proceedings

February 28, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 28, 2012, in the Auditorium at the Lake of the Woods School.

Call to Order

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

High School Social Studies teacher, Mr.  Don Krause

Mr. Don Krause thanked the Commissioners for meeting at the School so his students could attend and participate in the meeting.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Resolution in support of Weatherization in Minnesota and EDA meeting on March 1. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Boyd Johnson to Breezy Point on March 20-22 for MnDOT 2012 Survey Technical Workshop. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of February 14, 2012, regular meeting with changes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Department of Energy Weatherization Program

Commissioner Arnesen informed the board that at his last NWCA meeting they discussed the Minnesota’s Department of Energy lack of funding from the U.S. Department of Energy to assist low-income households in energy costs and requested that the County Board pass a resolution opposing the U.S. Department of Energy’s decision not to fund the weatherization program.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution Supporting Minnesota’s Department of Energy Weatherization Program

Resolution No. 12-02-04

Whereas, Minnesota is one of the coldest states in the United States (ranking 47th in average annual temperature); and

Whereas, the weatherization of homes is critical to the reduction of energy usage and the introduction of green house gasses into the atmosphere; and

Whereas, the State of Minnesota’s Department of Energy (DOE) Weatherization Program has been very high performing and has met or exceeded all program requirements established by DOE Program under the American Recovery and Reinvestment Act of 2009 (ARRA) including completion of the program ahead of schedule; and

Whereas, energy related costs (electricity, fuel oil and liquid propane) have increased dramatically over the past few years; and

Whereas, dwellings which have been weatherized under the DOE program in Minnesota have realized a 23% reduction in energy usage; and

Whereas, the DOE Weatherization Program has been the second greatest creator of jobs under the American Recovery and Reinvestment Act of 2009 (ARRA); and

Whereas, the primary beneficiaries of the Weatherization Program have been low-income households who can least afford higher energy costs and are unable to afford making the necessary weatherization improvements.

Now Therefore Be It Resolved; that the Lake of the Woods County Board of Commissioners go on record as strongly opposing the U.S. Department of Energy’s decision to provide no funding to the State of Minnesota in FY 2012;

Be It Further Resolved; that the Lake of the Woods County Board of Commissioners request that DOE reconsiders this decision and takes the necessary steps to re-establish adequate funding to the State of Minnesota;

Be It Further Resolved; that a copy of this resolution be immediately forwarded to the State of Minnesota’s Congressional delegation with a request that they intervene on behalf of the Sate to help assure that weatherization funding is re-established in Minnesota in FY 2102.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Depot Preservation Alliance

Joann Kellner representing the Depot Preservation Alliance met with the board to discuss the DPA  plans to apply for a Region 2 Arts Council grant to assist with the costs of presenting a series of ten “Kid’s Activities Days” on a once per week basis over the summer through the Arts Project Grant Opportunity. She explained that at the present time, the DPA does not have funds to hire a director, so to assist with the “Kid’s Activities Days”, the DPA has applied to the UM-Crookston for a summer intern and respectfully requests a donation of $1,000 to assist with this project.

Motion

Motion was made by Commissioner Moorman to contribute $1,000 to the Depot Preservation Alliance to assist with the cost for the “Kid’s Activities Day’s” with the funding from the Economic Development Account Fund. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Duties of County Commissioners

The County Board discussed the duties and responsibilities that come with the job as a County Commissioner with the students.

Old/New Business

Lessard – Sams Outdoor Heritage Council/Outdoor heritage Fund- none

Land Trade- handed out State Owned Land within Lake of the Woods County

Red lake Tribe- met on February 15, 2012

Township Road Inventory-none

Inventory- April to be completed

Beaver- Joint Powers Natural Resource is working on a Beaver Plan

Clementson Bridge Property-none

2012 Goal and Objectives-

  • Park/Trails- Public Works working on
  • Auditor/Treasurer- not on Ballot
  • Technology- none
  • Insurance Meeting- March 13
  • Compensation Meeting- March 1

Recess

The meeting was called to recess at 10:18 a.m. and reconvened at 10:24 a.m. as follows:

Social Services Director

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims. Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants          $  7,879.88

                                                Commissioners’ Warrants          $14,531.75

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Human Service Costs and Revenue Shares

Social Services Director, Nancy Wendler, met with the County Board and presented the Human Service Costs and Revenue Shares that the State, Federal and County contribute.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims as follows:

                                                Revenue                               $    13,466.69           

                                                Road & Bridge                     $     6,296.98

                                                Solid Waste                          $        858.22

                                                EDA                                     $     2,682.71

                                                                                             $    23,304.60    

WARRANTS FOR PUBLICATION

Warrants Approved On 2/28/2012 For Payment 03/02/2012

Vendor Name                                       Amount

Cenex Co-Op Services, Inc.                            2,715.36

Hasler                                                 2,000.00

42Payments less than   2000    18,589.24

Final Total:   23,304.60

Further moved to authorize the payment of the following auditor warrants:

                                                   February 22, 2012           $  22,551.72

                                                   February 22, 2012           $    2,660.09

                                                   February 22, 2012           $    2,197.60 

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Liquor License Approval

County Auditor, John W. Hoscheid met with the board requesting approval for a Liquor License for PCE Inc., DBA River Bend Resort.

Motion

Motion was made by Commissioner Patty Beckel to approve the combination On-Off Sale Liquor License for PCE Inc, DBA River Bend Resort effective March 1, 2012 thru June 30, 2012. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2012 Legislative Conference

County Auditor, John W. Hoscheid met with the board to inform them that the 2012 Legislative Conference will be held on March 21-22, 2012 in St. Paul and needed to know who was attending to make arrangements for the conference.

PUBLIC WORKS DEPARTMENT

NAPA Asphalt Pavement Award

Public Works Director, Tim Erickson met with the board and presented and award from NAPA Asphalt Pavement for the project on County Road 5 & 16, which Knife River Materials and Lake of the Woods County Public Works completed.

Hire of Senior Inspector

Public Works Director, Tim Erickson met with the board requesting authorization to hire Cooper Mickelson for the position of Senior Inspector within the Highway Department.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to hire Cooper Mickelson to fill the open position of Senior Inspector within the Highway Department effective March 5, 2012 at grade 12, step 1 on the union scale.  The motion was seconded by Commissioner Arnesen and the same being put to a vote was, unanimously carried.

Purchase of two pickups

Public Works Director, Tim Erickson met with the board requesting authorization to purchase two pickups for his department.

Motion

Motion was made by Commissioner Patty Beckel to authorize Public Works Director, Tim Erickson to purchase two (2) pickups as previously approved within the 2012 capital expenditure budget in the amount of $48,000 for both trucks. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. 

Bituminous Mix Heater

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a new bituminous mix heater for his department.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to purchase a demo bituminous mix heater in the amount of $23,388.80 as previously approved within the 2012 capital expenditure budget. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Mowers

Public Works Director, Tim Erickson met with the board requesting authorization to purchase two (2) new mowers for his department.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to purchase a two (2) new mowers for the Highway Department as previously approved within the 2012 capital expenditure budget. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Semi-Cab

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a semi-cab for his department.

Motion

Motion was made by Commissioner Hanson to authorize Public Works Director, Tim Erickson to purchase a semi-cab for the Highway Department at the cost of $50,000. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Tractor

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a new tractor for his department.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to purchase a new tractor in the amount of $39,900 as previously approved within the 2012 capital expenditure budget. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Construction/Demolition Waste Generators & Haulers

Public Works Director, Tim Erickson met with the board and informed the board of some issues that they are having regarding the disposal of construction or demolition waste at the landfill. He presented a letter that will be sent to all generators and haulers reminding them of the solid waste ordinance regarding this matter and the charges that they will be billed for if the loads are unacceptable.

Northwest MN Juvenile Center

Commissioner Patty Beckel presented the 2011 Northwest MN Juvenile Center Statistical Report to the board.

HUMAN RESOURCE

Human Resource Director, Wade Johannesen met with the board per their request to present an updated “Hand Held Mobile Phone” policy regarding cell phone usage and the resent law change that makes it illegal for anyone operating a Commercial Motor Vehicles requiring a Commercial Driver’s License (CDL) to use a hand held telephone during operation on a highway, including while temporarily stationary because of traffic, traffic control devise or other momentary delays.

Motion

Motion was made by Commissioner Hanson to approve the following revised “Hand Held Mobile Phone” policy as follows:

SAFETY AND SECURITY:

  1. Safety:  Use of “Hand Held Mobile Phones”
    1. When driving any County vehicle for official business, all employees shall be aware that safety is their primary responsibility.  Extreme discretion is required when making or receiving cell calls while driving.  Whenever possible, drivers shall pull off the road and be parked before making a call.
    2. By State Statute, it is illegal for anyone operating a commercial motor vehicle (CMV) requiring a Commercial Driver’s License (CDL) to use a hand held telephone during operation on a highway, including while temporarily stationary because of traffic, traffic control device or other momentary delays, etc.
    3. Drivers are permitted to operate hand held telephone when the driver has moved the vehicle to the side or off a highway and has halted in a location where the vehicle can safely remain stationary.
    4. Using a hand held device while operating a CMV does not apply in emergency situations when necessary to communicate with emergency services officials.
    5. No motor carrier (employer) shall allow or require its drivers to use a hand held telephone while driving a CMV (subject to civil penalties).The State will suspend the driver’s CDL after two or more violations with civil penalties escalating depending on the number of offenses.
  2. Security
    1. Employees must take all reasonable precautions to ensure their cell phone is not used by unauthorized persons or left unattended in unsecured vehicles.  Missing phones will immediately be reported to the appropriate Department head who will notify the Administrator for appropriate actions.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:01 p.m. and reconvened at 1:00 p.m. at the Government Center in the Commissioners’ Room as follows:

Public Hearing

Small Cities Grant

Motion was made by Commissioner Patty Beckel to close the regular meeting at 1:01 p.m. and open the Public Hearing as advertised for the “Small Cities Grant Application”. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Chairman Todd Beckel welcomed John Wynne, from Wynne Consulting to the public hearing.

John Wynne informed the board that the pre-application for the “Small Cities Grant” was invited for a full application, and therefore a public hearing needed to take place to obtain citizen views and responding to proposals and questions related to community development and housing needs.

Chairman Todd Beckel opened the floor for comments. No comments were heard and no letters were received.

Motion was made by Commissioner Moorman to close the Public Hearing at 1:20 p.m. and open the regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to authorize Chairman Todd Beckel to sign the Citizen Participation Plan as presented for the “Small Cities Grant”. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Small Cities Grant

Resolution No. 12-02-05

BE IT RESOLVED, that Lake of the Woods County act as the legal sponsor for the project contained in the Application to be submitted on April 12, 2012 and that the Chairman of the Lake of the Woods County Board of Commissioners and the Lake of the Woods County Auditor are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of Lake of the Woods County.

BE IT FURTHER RESOLVED, that Lake of the Woods County has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life.

BE IT FURTHER RESOLVED, that Lake of the Woods County has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.

BE IT FURTHER RESOLVED, that upon approval of its application by the State, Lake of the Woods County may enter into an agreement with the State of Minnesota for the approved project, and that Lake of the Woods County certifies that it will comply with all applicable laws and regulations as stated in all contract agreements.

NOW, THEREFORE BE IT RESOLVED, that that the Chairman of the Lake of the Woods County Board of Commissioners and the Lake of the Woods County Auditor, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the Applicant.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land AND WATER PLANNING

Consideration for Final Plat

Land and Water Planning Director, Josh Stromlund presented the Findings of Facts for consideration for approval for the Final Plat for Sportsman’s Eagle Ridge, LLC. Josh reviewed the Supporting Documentations, Land over Breakdowns for the Northwest Angle and Oak Island with the board.

Attachment #1 and Supporting Documentation

Project Proposal:  Creation of a Commercial Planned Unit Development within the shoreland area of Lake of the Woods consisting of a seven (7) lot Common Interest Community on Oak Island titled Common Interest Community Number 4, A Planned Community, Eagle Ridge, submitted by Sportsman’s Eagle Ridge, LLC (Greg Hennum)

Scope, Page 3, – The Lake of the Woods County land use planning process has been designed to provide overall long term guidance to the county in its land use decision-making process through the development of land use goals and policies.  It was important to the County Board to focus the project’s limited resources on those issues most important to Lake of the Woods County.  To accomplish this, the survey described in the previous section helped the Board identify specific high priority issues.  The conclusions reached from the survey and subsequent discussions of the County Board area as follows:

  • Businesses and residents clearly felt that timber harvesting and shoreland development have had the greatest effect on the county’s natural resources over the past decade.  These two are of continuing importance to the county.
  • Preserving the county’s tax base is a high priority.
  • The county should provide a balanced approach to land use planning which takes into consideration individual rights, protection from the actions of others, and protection of the natural environment.

Population Characteristics, Page 5 – Using available local, state, and federal information, this section develops a complete context for the county that will enable the County Board to craft appropriate policy for guiding land use within the county over the next decade.  To develop this context, this section includes information on population, housing, the local economy, and the county’s physical characteristics.

Change, Page 5 – There has been a growing demand for rural lots and new sites for residential development; virtually all of the recent population growth has occurred outside of the city limits of the three cities (See table 1, page 5).

Migration, Page 6 – During the decade of the 1980’s, Lake of the Woods County experienced a 3.1 percent rate of in-migration.  Economic growth and job availability are important factors which influences in-migration.

Housing and Household Characteristics, Page 7 – The housing and household change by type provides some indication of the demand for land for this type of use.  The following information provides this part of the planning context.

Change, Page7 – Household growth greatly surpassed total population growth over the past 37 years.  Almost all of the growth in households has occurred in the rural areas of the county (See table 6, page 8).

Type; Ownership, Page 8 – In 1990, 2,917 units or 95.6 percent of all housing in the county was classified as a single family dwelling – either attached, detached, or mobile homes.  Because Lake of the Woods County has a substantial tourism economy, it is no surprise that it has, for many years, had a large number of seasonal homes.  The number of seasonal homes has increased rapidly (by 76 percent) in the past 20 years (See table 8, page 9).

Economic Characteristics, Page 10 – An understanding of the economic characteristics of Lake of the Woods County is helpful in explaining past land use patterns as well as predicting future demands for development.  Some of the most important factors to understand are labor force issues, the economic base of the county, and trends in major economic sectors.

Labor Force; Employment, Page 10 – The labor force in Lake of the Woods County has been growing during the past two decades.  As new jobs have become available, the county has attracted new workers from other areas, and the number of residents who have entered the labor market has increased (See table 10, page 10).

Tourism, Page 14 – Although there are few direct measures in this economic sector, retail sales and lodging sales are both reasonable indicators.  Lodging sales are the best indicator of change in the tourism industry.  In this category, Lake of the Woods County has done exceedingly well since 1980.  Lodging sales have increased from slightly over $2 million per year to almost $7 million in 16 years, an increase of 237 percent.  This increase illustrates that the county has been very successful in expanding its tourism industry and meeting the needs of its tourist guest (See table 17, page 15).

Physical Characteristics, Page 15 – Land Use/Cover – Lake of the Woods County encompasses a total of 1, 138, 040 acres or about 1,778 square miles.  Because the county boundaries encompass a portion of Lake of the Woods, which accounts for about 482 square miles (308,480 acres) or 27.2 percent of the county, an analysis of the use and cover on the actual land mass of the county is the most useful information and will be used here.  Land used for urban and rural development in the categories urban/industrial, other rural development, and farmsteads and rural residences, were a very small percentage of land use at less than one percent (See table 18, page 17).

Land Ownership, Page 17– Lake of the Woods County, like many counties in northern Minnesota, has a very large amount of land in public ownership.  Federal, state, county, and tribal lands account for almost 76 percent of the land base in the county leaving only 24 percent of the land, or about 198,000 acres, available for private use and development (See table 19, page 17).

Summary of Values, Page 25 – The Lake of the Woods County Board is clear about the type of values important to the county as it develops an approach to managing its land base over the next decade.  While those values include a respect for the environment and a desire to maintain the environmental quality that now exists, they also include a desire for local control over the issues that affect the county’s land, and individual choice when it comes to issues of work and leisure.  Following is a summary of those values important to Lake of the Woods County:

  • Individual Choice:  In the type of work and leisure to pursue, and in where to live and in the lifestyle to pursue;
  • Local Influence:  Over policy that affects the lives of county citizens;
  • Conservation:  Of the resources in the county.  Those resources would be used in a way that they remain healthy for future generations; and finally
  • Balance:  Between individual rights and the public’s welfare and between competing economic development and environmental protection objectives.

Low Density Rural Activity, Page 29 – Lands in Lake of the Woods County classified as low density rural activity areas include farmsteads and rural residences, and other rural developments.  The latter classification includes a significant number of resort and recreational properties in the county and some commercial and industrial properties.

The low density rural activity lands in Lake of the Woods County account for only a small fraction of total land uses.  The county can expect to experience some modest growth in these uses primarily for recreational properties on or near lakeshore.  Since 1980, almost all of the net growth of households has been in the rural areas of the county, outside of the limits of the cities, and all of the net increase in residences has been in the seasonal home category.  It is anticipated that seasonal home development will remain strong, although the rate of growth is anticipated to be somewhat smaller than what has been experienced over the past 20 years.

Priority Issues, Page 31 – The following section provides a more detailed analysis of the four most important land use-related issues in the county.  These issues concern themselves with the impacts of timber harvesting, the sale and exchange of land within the county, the development of shoreland areas, and the process of making state policy that affects land use in the county.

Priority Issue #4:  Shoreland Development, Page 35

Issue:  What is the magnitude of development in the shoreland area in Lake of the Woods County, and are there impacts that should be managed by Lake of the Woods County.

Background, Page 35 – For the purposes of this analysis, the shoreland development within Lake of the Woods County is divided into two parts: the impacts of new development, and the impacts of existing development.  Each will be discussed in some detail below.

New Development.  New development is almost exclusively related to resort and residential expansion. The development within the shoreland area in the county is principally on the south shore of Lake of the Woods, its tributaries, Rainy River, and the Northwest Angle and its islands.  The growth is in existing resorts, as well as the addition of new seasonal and, to some extent, year round homes.

Figure 10, page 37 shows the location of those building permits that are in the shoreland area over the last ten years.  As can be seen, these permits are from the far northwestern tip on Rocky Point through Zippel Bay and to the east.  In addition, there were a number of permits during this same period for the Northwest Angle and its islands.

The growth of residential and resort-related development could be considered moderate over this period of time.  Extensive discussions with local staff involved with resource management issues in Lake of the Woods County reveal that there are no large intensive developments occurring, but rather there are additions of houses or mobile homes in a variety of areas.

While there is a modest amount of private upland available along the lake, there is substantial land that would present more of a challenge for development: land inaccessible to the existing road system, and/or wetland where mitigation would have to occur for development to proceed.

The existing regulatory structure for Lake of the Woods County for shoreland areas includes:

  1. Shoreland Zoning, including minimum lot sizes;
  2. Individual septic sewage treatment system regulations that require certain standards to be met for new sewage treatment systems; and
  3. The Wetland Conservation Act, which requires mitigation of wetland impacts.

These three regulations appear adequate to effectively manage the new growth and development that is likely to occur on the south shore of Lake of the Woods and on Rainy River.

Development on the Northwest Angle and its islands has been increasing steadily over the last several years.  A number of new subdivisions have been created, and a scattering of seasonal homes have been built.  While the tax base of this new development is welcome, there is some feeling in Lake of the Woods County that the development should be managed in a way that helps the area retain the semi-wilderness character which is unique to this county.  Other tourism areas in the state have a more developed character that cannot provide the privacy, seclusion, and pristine environment that Lake of the Woods has to offer.

The increasing development is likely to change the character of this area if not managed differently than the rest of the shoreland areas in the county.  There may be some cause to rethink density, use and other controls.

Conclusions, Page 38

  • New shoreland-related residential and commercial development in Lake of the Woods County is moderate in scope.  There has been some steady growth in shoreland development in the last ten years, with nearly all of it being residential and resort-related.  This growth has occurred on the islands, and in places such as Rocky Point, Long Point, Sandy Shores, and Wheeler’s Point.
  • Management tools now in place, adequately enforced, are sufficient to appropriately manage the level and types of growth occurring on Rainy River and the south shore of Lake of the Woods.  Lake of the Woods County has shoreland zoning, ISTS, and Wetland Conservation Act regulations in place to effectively manage the magnitude and type of growth that is now occurring in these areas.

Future Land Use Plan, Page 40 – The following section describes Lake of the Woods County’s vision for future land use and development in the county.  It includes a statement of the county’s land use goals, policies it will promote through its activities, and a future land use map that illustrates the described future land use pattern in the county.  This section also includes specific implementation strategies the county will undertake to further its goals and policies, as well as monitoring indicators that can be used to judge its progress toward its goals.

Goals, Page 40 – Within the context of its values and philosophy, Lake of the Woods County has developed a series of goals to guide the development of its land use plan. Following are those goals.

  • Enhance the economic opportunities available for individuals and businesses in the county in ways that are compatible with long term environmental quality.
  • Maintain the tax base of the county so quality services can be provided.
  • Improve recreational opportunities for residents and visitors.
  • Maintain and, where necessary, improve water quality.

Policies, Page 40 – 41

  • Maintain the county government’s economic health through the maintenance of its tax base, and the promotion of compatible economic activity.
  • Work to enhance the tourism industry in Lake of the Woods County through recreational enhancement and promotion activities.
  • Undertake and/or support activities to protect environmentally sensitive areas within the county.
  • Continue to effectively enforce existing ordinances; reassess the effectiveness of the county’s regulatory tools on an ongoing basis.
  • As a first response to new land use management issues, emphasize educational and technical assistance activities over new regulations when possible.
  • Encourage future growth to occur in areas that are not environmentally sensitive, and that are already served by infrastructure; conversely, discourage growth in areas that would cause environmental problems or be expensive for the county to serve with roads and other facilities.

Future Land Use, Page 41 – The goals and policies stated above are focused on the county’s core values: individual choice in the areas of work and leisure, local influence over land use policy that affects the county, balance between individual rights and the public’s welfare and between competing economic development and environmental interests, and conservation of the natural resources of the county.  The future land use map (Figure 12, page 42) presented in this section is derived from, and a spatial representation of, these county goals and policies.

The future land use map identifies four categories: rural development activity, agricultural use, forested use, and low impact use areas.  This plan shows an expansion of rural development activity in areas adjacent and contiguous to existing similar uses, a maintenance of the agricultural and forest land base, and the conservation of a large area where only low impact use would be encouraged.  This map is consistent with previously stated county policies that encourage the maintenance and promotion of agricultural, forest, and recreational activities, the protection of environmentally sensitive areas, and the development of intensive uses in areas that are easily served by public infrastructure.  Following is a more specific identification of the decision rules that guided the development of each land use category.

  • Rural Development Activity – Existing and future development areas which are within one-half mile of currently developed lands, but excluding lands that are either in public ownership, classed as wetlands, or more than one mile from an existing road.  Future developments may include industrial, commercial, tourism, residential or other uses as appropriate to the site characteristics and neighborhood character.

This future land use plan map is meant to be a guide for future development patterns and a guide for future land use policy and decision-making by Lake of the Woods County.  Specific circumstances are likely to modify this pattern somewhat: e.g., the successfully negotiated exchange or sale of public and private land, new opportunities generated by increased economic activity, or changes in state or local policy to adjust to changing future circumstances.  However, the map represents an accurate reflection of the policies that have been enunciated in the previous narrative in this section.

Attachment #2

LANDOWNERSHIP BREAKDOWN FOR THE NORTHWEST ANGLE AND ISLANDS
Total Parcels and Acreage = ~1,044 – 78,603 acres 
State Lands = ~152 – 14,448 acres – 18%Reservation Lands = ~158 – 53,406 acres – 68%
 Federal Lands = ~31 – 4,042 acres – 5% Private Lands = ~703 – 6,707 acres – 9%
LANDOWNERSHIP BREAKDOWN FOR OAK ISLAND
Total Parcels and Acreage = ~120 – 1,580 acres 
State Lands = ~3 – 201 acres – 13%Reservation Lands = ~8 – 308 acres – 19%
 Federal Lands = 0 – 0 acres – 0% Private Lands = ~109 – 1,071 acres – 68%

Data derived from ArcGIS parcel mapping information

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision – Final Plat

Name of Applicant:  Sportsman’s Eagle Ridge, LLC (Gregg Hennum)    Date:  2/28/12

Location/Legal Description:  Part of the Government Lot 8, Section 1, T. 167N, R. 33W (partial legal description).  The full legal description of the property is on file with the Land & Water Planning Office.

Project Proposal:  Creation of a Commercial Planned Unit Development within the shoreland area of Lake of the Woods consisting of a seven (7) lot Common Interest Community on Oak Island titled Common Interest Community Number 4, A Planned Community, Eagle Ridge

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  )  N/A (  )

Why or why not?  The Lake of the Woods Comprehensive Land Use Plan provides long term guidance to the county in its land use decision-making process. Below are the values, goals, and policies of the Lake of the Woods County Board for future land use.

The Lake of the Woods County Board is clear about the type of values important to the county as it develops an approach to managing its land base over the next decade. While those values include a respect for the environment and a desire to maintain the environmental quality that now exists, they also include a desire for local control over the issues that affect the county’s land and individual choice when it comes to issues of work and leisure. Following is a summary of those values important to Lake of the Woods County:

  • Individual Choice:  In the type of work and leisure to pursue, and in where to live and in the lifestyle to pursue;
  • Local Influence:  Over policy that affects the lives of county citizens;
  • Conservation:  Of the resources in the county.  Those resources would be used in a way that they remain healthy for future generations; and finally
  • Balance:  Between individual rights and the public’s welfare and between competing economic development and environmental protection objectives.

Within the context of its values and philosophy, Lake of the Woods County has developed a series of goals to guide the development of its land use plan. Following are those goals.

  • Enhance the economic opportunities available for individuals and businesses in the county in ways that are compatible with long term environmental quality.
  • Maintain the tax base of the county so quality services can be provided.
  • Enhance the forest resources of the county in ways that promote economic and recreational use, wildlife diversity, and environmental quality.
  • Improve recreational opportunities for residents and visitors.
  • Maintain and, where necessary, improve water quality.

Policies

  • Maintain the county government’s economic health through the maintenance of its tax base, and the promotion of compatible economic activity.
  • Work to enhance the tourism industry in Lake of the Woods County through recreational enhancement and promotion activities.
  • Actively manage growth to maintain the character of Lake of the Woods County, including the semi-wilderness character of the Northwest Angle and its islands.
  • Continue to effectively enforce existing ordinances; reassess the effectiveness of the county’s regulatory tools on an ongoing basis.
  • As a first response to new land use management issues, emphasize educational and technical assistance activities over new regulations when possible.
  • Encourage future growth to occur in areas that are not environmentally sensitive, and that are already served by infrastructure; conversely, discourage growth in areas that would cause environmental problems or be expensive for the county to serve with roads and other facilities.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Compliant septic systems will be installed over 400 feet from the Ordinary High Water Mark (OHWM) of Lake of the Woods. All but one cabin will be setback more than 200 feet to reduce the visibility from Lake of the Woods. Adequate vegetative buffers exist to screen neighboring properties.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?  All structures will meet the minimum setback of 75 feet from the Ordin