September 7, 2021

Commissioner Proceedings

September 7, 2021

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, September 7, 2021 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Joe Grund called the meeting to order at 7:00 p.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Cody Hasbargen, Buck Nordlof, Jon Waibel and Ed Arnesen.  Also present: Auditor-Treasurer Lorene Hanson, Attorney James Austad, County Engineer AJ Pirkl.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda.

PUBLIC HEARING – PETER JONES CARTWAY

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting at 7:05 p.m. and open the Public Hearing for the Cartway. (Pursuant to MN Statute 164.08 to establish a Cartway.)

The following were present: Commissioners: Joe Grund, Cody Hasbargen, Buck Nordlof, Jon Waibel and Ed Arnesen.  Also present: Auditor-Treasurer Lorene Hanson, Attorney James Austad, County Engineer AJ Pirkl.  In addition, attending the public hearing were: Timothy Lyon, Terry Brown, Alan Fish, David Bathel, Brandy Christian, John Dodds, and Steven Anderson.

Chair Joe Grund reviewed the cartway petition received from Peter Jones.  Grund explained that the County Board viewed the location of the proposed cartway and alternate routes on August 24, 2021.   

Attorney Steve Anderson, representing Peter Jones, discussed the cartway and the potential easements that could take place in lieu of a cartway.

Discussion was heard from the floor, regarding the different options.

RECESS
A brief recess was taken at 7:45 p.m., the public hearing continued at 8:00 p.m.

It was the consensus of the affected parties to request an extension of 30 days to review their options.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to close the public hearing and open the regular meeting.

Motion
Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to extend a 30-day continuation to review options.  A public hearing for the cartway will be reset for Tuesday, October 12, 2021 at 7:00 p.m. at the Lake of the Woods County Government Center, Commissioners Room.

RECESS
With no further business before the Board, Chair Joe Grund called the meeting to recess at 8:10 p.m.

Attest: September 14, 2021

_________________________________ _________________________________

Auditor-Treasurer, Lorene Hanson Chair of the Board, Joe Grund 

August 10, 2021

Commissioner Proceedings

August 10, 2021

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 10, 2021 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Joe Grund called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Cody Hasbargen, Ed Arnesen, Buck Nordlof, and Jon Waibel.  Also present: Jaime Boretski-LaValla. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following changes: Add – Motion to Approve Grant Contract SPAP-21-0018-P-FY22, Add – COVID-19, Add – SURVEY.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the official and summarized minutes of July 27, 2021.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $14,748.13; Commissioners Warrants $1,513.79; Commissioners Warrants $9,839.44.

AUDITOR/TREASURER
Claims
Motion
Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $199,589.79; Road & Bridge $240,515.32; Road & Bridge $15,025.56; Joint Ditch $7,708.25; Solid Waste $26,044.05; EDA $44.56. 

WARRANTS FOR PUBLICATION

Warrants Approved On 8/10/2021 For Payment 8/13/2021

CentralSquare Technologies, LLC     138,296.48

Contech Engineered Solutions LLC       14,245.00

Counties Providing Technology         3,860.00

Extreme Duty Ironworks         5,200.00

Fort Distributors Ltd       34,020.00

H & R Const.Co                       11,787.50

Howard’s Oil Company       13,891.08

Knife River Corporation     117,028.44

Lavalla Sand & Gravel Inc       45,067.00

LHB Inc         2,495.00

LOW Highway Dept                       11,840.75

Mar-Kit Landfill       16,746.50

Motorola Solutions, Inc       42,612.50

Northwest Tire Inc         3,350.00

Woody’s Service                           2,626.94

49 Payments less than 2,000                                       25,860.34

Final Total:     488,927.53

Further moved to authorize the payment of the following auditor warrants: July 28, 2021 for $12,271.74; August 5, 2021 for $64,965.64.

Lost Warrant Affidavit
Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the application and affidavit for lost warrant number 93782 for vendor number 4662 dated June 2, 2021 for $1,250.00 without furnishing indemnifying bond. 

Williams Potato Day Donation Request
Motion
Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve a $500 donation to Potato Day from levied funds and an additional $750 donation to Potato Day from American Rescue Plan funds, if applicable, or Con Con funds.

Motion to Approve Grant Contract SPAP-21-0018-P-FY22
Motion
Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve Grant Contract SPAP-21-0018-P-FY22 with the State of Minnesota, acting through the Department of Employment and Economic Development, for a forgivable loan program for eligible remote recreational businesses in Lake of the Woods County that experienced loss in revenue due to the closure of the United States and Canadian border; and for Chair Joe Grund and Auditor-Treasurer Lorene Hanson to sign the same.

HUMAN RESOURCES

Law Enforcement Resignation

Deputy Sheriff Brad Abbey submitted his resignation effective July 28, 2021.

Permission to Advertise, Interview and Hire

Motion
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve permission to advertise, interview and hire for Deputy Sheriff at grade 12, points 282 or grade 13, points 288, if the candidate is coroner certified.

PUBLIC WORKS
Highway Update
County Engineer AJ Pirkl provided an update on the status of current projects, including: ditch cleaning, paving and bridge work.

Solid Waste Update
County Engineer AJ Pirkl provided an update.  The process needed to get approval to haul garbage from the Northwest Angle to Steinbach, Manitoba is almost complete.

SURVEY
The County Surveyor will report back to the Board regarding a property marker and related property survey.

MN GEOLOGICAL SURVEY
Update on Lake of the Woods County Geologic Atlas
Barbara Lusardi and Jordan Mayer from the Minnesota Geological Survey provided an update to the Board on their progress with the Lake of the Woods County Geological Atlas.

COVID-19
Commissioner Ed Arnesen is communicating with CHI LakeWood Health’s Public Health Manager, Kay M. Schell, regarding COVID-19 testing equipment for the Northwest Angle.

RECESS
With no further business before the Board, Chair Joe Grund called the meeting to recess at 10:18 a.m.

Attest: August 24, 2021

_________________________________ _________________________________

Deputy Auditor/Treasurer, Jaime Boretski-LaValla Chair of the Board, Joe Grund 

August 24, 2021

Commissioner Proceedings

August 24, 2021

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 24, 2021 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Joe Grund called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Cody Hasbargen, Buck Nordlof, and Jon Waibel. Commissioner Ed Arnesen attended by phone conference.  Also present: Auditor-Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve the agenda with the following changes: Add – Closed Session, Pursuant to MN Statute 13D.03 Closed Meetings for Labor Negotiations, Add – Postage Machine Lease

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve the official and summarized minutes of August 10, 2021.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve the following claims: Commissioners Warrants $6,917.03; Commissioners Warrants $1,499.83; Commissioners Warrants $52,388.96.

AUDITOR/TREASURER
Claims
Motion
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously by roll call to approve the claims against the County as follows: Revenue $39,694.22; Road & Bridge $90,355.61; County Development $8,899.90; Joint Ditch $24,652.50; Solid Waste $15,944.89; EDA $812.73. 

WARRANTS FOR PUBLICATION

Warrants Approved On 8/24/2021 For Payment 8/27/2021

Vendor Name Amount

Cenex Co-Op Services, Inc. 20,271.23

Compudyne, Inc 2,055.50

Farmers Union Oil Co. 3,128.26

Freeberg & Grund, Inc 61,068.48

Gamache/Mike 24,652.50

M-R Sign Co, Inc 9,890.36

Outdoors Again 5,090.10

Quadient Finance USA Inc. 2,000.00

R & Q Trucking, Inc 2,575.00

Titan Machinery – Roseau 3,123.28

U.S. Bank Equipment Finance 6,268.50

Vesta Solutions Inc 15,000.00

WSB 5,554.25

                                                 43 Payments less than 2000                                     19,682.39

                                                 Final Total: 180,359.85

Further moved to authorize the payment of the following auditor warrants: August 11, 2021 for $55,223.42; August 19, 2021 for $397,408.25.

Postage Machine Lease
Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously by roll call to approve the 60-month postage meter lease agreement with Quadient Leasing USA Inc. at $204.70 per month for the first 12 months and then $312.70 per month, which includes maintenance, for the remaining 48 months.

VOYAGEURS COMTRONICS CORPORATION

Update

Lee Hervey from Voyageurs Comtronics Corporation provided the Board with an update.  Hervey requested that the TV Committee, which consists of representatives from Roseau County and Lake of the Woods County, schedule a work session to plan for Hervey’s successor.

Equipment Request

Motion
Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously by roll call to approve up to $12,000 from American Rescue Plan funds to purchase a TV translator.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously by roll call to approve the purchase and install of monitoring sensors, internet and phone lines at $882 for the Williams TV Tower and $758 for the Baudette TV Tower.

HUMAN RESOURCES

Permission to Advertise, Interview and Hire

Motion
Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously by roll call to approve permission to advertise, interview and hire a part-time dispatcher at grade 10, points 237 and a part-time deputy sheriff at grade 12, points 282.

BOARD OF ADJUSTMENT MEMBER APPOINTMENT
Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously by roll call to appoint Monica Dohmen to the Board of Adjustments effective August 24, 2021. 

CLOSED SESSION
Motion

Motion was made by Commissioner Buck Nordlof to close the regular meeting at 9:53 a.m. and open the closed session pursuant to MN Statute § 13D.03- Labor Negotiations. The motion was seconded by Commissioner Jon Waibel and the same being put to a vote, was unanimously carried by roll call. 

Members present: Commissioners: Joe Grund, Cody Hasbargen, Buck Nordlof, and Jon Waibel.  Commissioner Ed Arnesen attend by phone conference.  Also present: Auditor-Treasurer Lorene Hanson and Human Resources Director Savanna Slick.

Motion

Motion was made by Commissioner Cody Hasbargen to close the closed session and open the regular meeting at 11:15 a.m. The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried by roll call.

RECESS
With no further business before the Board, Chair Joe Grund called the meeting to recess at 11:16 a.m.  

RECONVENE
The meeting reconvened at 1:00 p.m. at the location of the proposed Peter R. Jones Cartway.

JONES CARTWAY PROPERTY VIEWING
Members present: Commissioners: Joe Grund, Cody Hasbargen, Buck Nordlof, and Jon Waibel. Absent Commissioner Ed Arnesen.  Also present: Lorene Hanson, Josh Stromlund, Chad Connor, James Austad, Steven Anderson and Terry Brown.

The Board explored the proposed Peter R. Jones Cartway and alternate routes.

RECESS
With no further business before the Board, Chair Joe Grund called the meeting to recess at 2:00 p.m.

Attest: September 14, 2021

_________________________________ _________________________________

Auditor-Treasurer, Lorene Hanson Chair of the Board, Joe Grund 

August 24, 2021

AGENDA

Tuesday, August 24, 2021

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda 

Approve the Minutes of August 10, 2021

9:05 a.m. #2 Social Services 

  • Claims

9:10 a.m. #3 Auditor/Treasurer

  • Claims

9:20 a.m. #4 Voyageurs Comtronics Corporation

  • Update
  • Equipment Request

9:40 a.m. #5 Human Resources

  • Permission to Advertise, Interview and Hire:
    Part-Time Dispatcher and Part-Time Deputy

9:45 a.m. #6 Board of Adjustment Member Appointment

1:00 p.m. #7 Jones Cartway Property Viewing

Correspondence: MN Department of Veterans Affairs Invite

Old/New Business

  • Lessard – Sams Outdoor Heritage Council.Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Home Health Care Task Force
  • Law Enforcement Center
  • Tourism/Lodging Tax

Information to attend by web or phone:
https://lotw20.my.webex.com.join.peder_h
Dial in: 1-408-418-9388
Access Code: 627433446

August 10, 2021

AGENDA

Tuesday, August 10, 2021

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda 

Approve the Minutes of July 27, 2021

9:05 a.m. #2 Social Services 

  • Claims

9:10 a.m. #3 Auditor/Treasurer

  • Claims
  • Lost Warrant Affidavit
  • Williams Potato Day Donation Request

9:20 a.m. #4 Human Resources

  • Law Enforcement Resignation
  • Permission to Advertise, Interview and Hire

9:30 a.m. #5 Public Works

  • Highway Update
  • Solid Waste Update

10:00 a.m. #6 MN Geological Survey

  • Update on Lake of the Woods County Geologic Atlas

Old/New Business

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Home Health Task Force
  • Law Enforcement Center
  • Tourism/Lodging Tax

Information to attend by web or phone:
https://lotw20.my.webex.com/join/peder_h
Dial in: 1-408-418-9388
Access Code: 627433446

August 25, 2020

AGENDA – Tuesday, August 25, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

Approve Minutes of August 13, 2020

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 County Auditor/Treasurer

  • Claims

9:15 a.m. #4 County Highway/Landfill

  • Highway Update
  • CSAH 9 Gravel Stabilization
  • Landfill Update
  • U of M Policy Research Presentation

9:45 a.m. #5 COVID-19

  • Update
  • Other Concerns

9:55 a.m. #6 CARES Act

10:30 a.m. #7 Budget Work Session


Old/New Business

  • Lessard–Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • CR 33
  • Home Health Care Task Force
  • Proposed Law Enforcement Center

August 25, 2020

Commissioner Proceedings

August 25, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 25, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present was: County Auditor/Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following addition: SandPieper Design Inc. Website Contract.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of August 13, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrant’s $14,669.46, Commissioners Warrant’s $3,506.16, Commissioners Warrant’s $2,534.80.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $32,637.25; Road & Bridge $23,675.43; Solid Waste $23,508.64; EDA $829.87.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/25/2020 For Payment 8/28/2020

Vendor Name Amount

Contech Engineered Solutions LLC 17,019.00

Counties Providing Technology 3,831.00

Lakewood Health Center 2,176.25

Mar-Kit Landfill 16,538.50

Outdoors Again 3,363.29

SeaChange Print Innovations 3,942.92

U.S. Bank Equipment Finance 6,268.50

Voice Products 6,350.00

50 Payments less than 2000                             21,161.73

                                                Final Total: 80,651.19

Further moved to authorize the payment of the following auditor warrants: August 12, 2020 for $478,063.29.

SandPieper Design Inc. Website Contract

It was the consensus of the Board to move forward and sign the contract with SandPieper Design Inc. for the Lake of the Woods County website design and development.

COUNTY HIGHWAY/LANDFILL

U of M Policy Research Presentation

University of Minnesota Graduate Student presented research on solid waste policy.

Highway Update

County Engineer, AJ Pirkl, provided a highway update.  Ditching along County Road 4 to the offtake is complete and the County will be looking at purchasing right of way to continue that work.

CSAH 9 Gravel Stabilization

It was the consensus of the Board to complete a gravel stabilization project on CSAH 9 at a total cost of approximately $70,000.


Landfill Update
County Engineer, AJ Pirkl, provided a landfill update.  Erosion sock is ready to sell.  The Board will take a road tour to the landfill after the Board meeting on September 8th at 2 p.m. for a Rotochopper demonstration.

COVID-19

Update

CHI LakeWood Public Health Manager, Kay M. Schell, provided an update on COVID-19 testing. No new positives were reported.  The total number of tests completed for Lake of the Woods County was at 341 with 186 of those tests done at CHI LakeWood Health.

CARES ACT

The Board will coordinate another meeting with Economic Development Director, Ryan Zemek.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 10:07 a.m. and the Board continued on with the 2021 Budget Work Session.

Attest: September 8, 2020

______________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel

August 13, 2020

AGENDA – Thursday, August 13, 2020

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

Approve Minutes of July 28, 2020

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 County Auditor/Treasurer

  • Claims
  • Wells Fargo Signature Card for MV Checking Account: Add License Agent Jeffrey Hovde
  • Motion to Hire for Training

9:15 a.m. #4 Land and Water

  • Consideration of Conditional Use Permit Application #20-05CU by JRF Properties, LLC

9:25 a.m. #5 County Highway/Landfill

  • Railroad Crossing Agreement Update
  • Highway Update
  • Landfill Update


9:35 a.m. #6 Willie Walleye Fund

9:45 a.m. #7 Depot Preservation Alliance


9:55 a.m. #8 Human Resources

  • Request to Advertise, Interview & Hire: Infectious Control/Custodian II

10:00 a.m. #9 Sheriff

  • Jail Administrator/E911 Corrections Officer Duties

10:05 a.m. #10 Economic Development – Ryan Zemek

  • Tax Abatement

10:30 a.m. #11 Emergency Management

  • Approval to purchase two portable radios

10:35 a.m. #12 COVID-19

  • Update
  • Other Concerns

10:45 a.m. #13 CARES ACT Workshop Session


Old/New Business

  • Lessard–Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • CR 33
  • Home Health Care Task Force
  • Proposed Law Enforcement Center

August 13, 2020

Commissioner Proceedings

August 13, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Thursday, August 13, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present was: County Auditor/Treasurer Lorene Hanson.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following additions: Extension of Lease Agreement.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of July 28, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following claims: Commissioners Warrant’s $13,469.99, Commissioners Warrant’s $2,289.88, Commissioners Warrant’s $19,983.30.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $90,757.30; Road & Bridge $40,413.59; County Development $200; Joint Ditch $1,952.50; Solid Waste $14,435.01; EDA $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/13/2020 For Payment 8/14/2020

Vendor Name Amount

Arrowhead Library System 33,118.00

Cenex Co-Op Services, Inc. 6,406.57

Freeberg & Grund, Inc 2,270.00

Hoffman, Philipp & Knutson, PLLC 4,375.00

Holen Electric 5,582.50

Howard’s Oil Company 7,442.44

LOW Highway Dept 7,740.92

LOW School District–390 3,850.00

LOW Soil & Water Cons. Dist. 28,623.00

R & Q Trucking, Inc 3,090.00

Royal Tire Inc 3,200.40

Terry’s Tree Service 2,000.00

Walker Pipe & Supply 11,341.00

Woody’s Service 3,606.94

62 Payments less than 2000                                            25,156.19

                                             Final Total: 147,802.96

Further moved to authorize the payment of the following auditor warrants: July 29, 2020 for $40,931.42; July 29, 2020 for $1,877.80; August 4, 2020 for $302,611.25; August 4, 2020 for ($2,201.80), August 5, 2020 for $12,008.60.

Wells Fargo Signature Card for MV Checking Account 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Erik Tange, Deputy Auditor/Treasurer Jaime Boretski-LaValla, Deputy Auditor/Treasurer Connie Nesmith and Deputy Auditor/Treasurer Jeffrey Hovde for account number 5502 effective 08/13/2020.

Motion to Hire for Training

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson to hire Dawn Christianson to a temporary part-time (an average of five days per month) training position through June 2021 at $30.00 per hour.

Extension of Lease Agreement

It was the consensus of the Board for the Extension/4-H office to move to a smaller room within Lake of the Woods School at a monthly rental rate of $250.00.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit Application #20-05CU for JRF Properties, LLC:  Lots 1-6, Block 2, Marina Drive Estates, Section Thirty-six (36), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Lake of the Woods County, Minnesota – Parcel IDs# 19.70.02.010 through 19.70.02.060. Applicant is requesting a Conditional Use Permit as required by Section 401-D of the Lake of the Woods County Zoning Ordinance, to allow the operation of a commercial business consisting of a seasonal camping area/RV Park in a Commercial-Recreation District. The proposed project area is non-shoreland. Stromlund reviewed the findings of facts with the board and informed the board that the Planning Commission recommends approval with the following conditions: minimum lot size of 3,000 square feet per unit site, must meet density requirements, must meet Department of Health standards and if required, must obtain a stormwater permit from Minnesota Pollution Control Agency (MPCA). No correspondence was received from the public.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Conditional Use Permit for JRF Properties, LLC with the following conditions:

  1. Minimum lot size of 3,000 square feet per unit site.
  2. Must meet density requirements.
  3. Must meet Department of Health standards.
  4. If required, must obtain a stormwater permit from Minnesota Pollution Control Agency (MPCA).

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  JRF Properties, LLC Date:  August 13, 2020

Location/Legal Description:  Lots 1-6, Block 2, Marina Drive Estates, Section Thirty-six (36), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, Lake of the Woods County, Minnesota – Parcel IDs 19.70.02.010 through 19.70.02.060.

Project Proposal:  To allow the operation of a commercial business consisting of a seasonal camping area/RV Park in a Commercial-Recreation District.

  1.   Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES ( x ) NO (  )  N/A (  )

Why or why not? _Resort/Recreational Area and is within the Rainy River Growth Corridor. 

2.  Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES ( x )  NO (  )  N/A (  )

Why or why not? _Must meet state and local requirements.

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A ( x )

Why or why not? __No change.

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Is the site in harmony with existing and proposed access roads?     YES ( x )  NO (  )  N/A (  )

Why or why not? __State Hwy 172 plus one private and County Road.

  1. Is the project proposal compatible with adjacent land uses? YES ( x )  NO (  )  N/A (  )

Why or why not? __Adjacent to other recreational campground.

9)  Does the project proposal have a reasonable need to be in a shoreland location?

YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES ( x )  NO (  )  N/A (  )

Why or why not? _Will be constructed to standards.

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Is the site adequate for water supply and on-site sewage treatment systems?

YES ( x )  NO (  )  N/A (  )

Why or why not? __Either sewer system or septic and will provide an additional well.

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                                  YES (  )  NO (  )  N/A ( x )

Why or why not? ______________________________________________________

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

                                                                                                                               YES ( x )  NO (  )  N/A (  )

Why or why not? _Planting trees on North and East side of Lots 1-6, Block 2.

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

                                                                                                                                YES ( x )  NO (  )  N/A (  )

Why or why not? _Small sign on County Road between Block 1 and 2.

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? 

                                                                                                                   YES ( x )  NO (  )  N/A (  )

Why or why not? _Adequate parking exists on the property.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. Minimum lot size of 3,000 square feet per unit site.
  2. Must meet density requirements.
  3. Must meet Department of Health standards.
  4. If required, must obtain a stormwater permit from Minnesota Pollution Control Agency (MPCA).

Approved as Presented ( ) Approved with Conditions  (X) Denied  (  )

August 13, 2020 _____________________________________

Date Jon Waibel

        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

COUNTY HIGHWAY/LANDFILL

Railroad Crossing Agreement Update
County Engineer, AJ Pirkl, provided an update regarding railroad crossings after having talked through options with MnDOT and the Canadian National Railway.

Highway Update

County Engineer, AJ Pirkl, provided a highway update.  Pirkl talked with the new District 2 State Aid Engineer regarding the drainage issues on County Road 80 and he will continue to try and move that project forward.


Landfill Update
County Engineer, AJ Pirkl, has not received an update from the MPCA.

WILLIE WALLEYE FUND

City of Baudette Mayor, Rick Rone, provided an update on the Willie Walleye Fund Budget.  The final payment of $10,000 from the County is to be used for landscaping.  It was the consensus of the Board to continue with the last payment of $10,000 to complete the total donation of $30,000.

DEPOT PRESERVATION ALLIANCE

Vince Ojard and Darcy Hansen provided an update regarding the Depot Preservation Alliance (DPA).  Due to COVID-19 many events were cancelled and the DPA’s budget is short by $10,155.  They had received $6,000 from the County for an outbuilding project, which they will not be completing this year.  It was the consensus of the Board that the DPA could use the $6,000 donated by the County for the outbuilding project towards general budget needs. The Board will review the DPA’s budget information further during the CARES Act work sessions.

HUMAN RESOURCES

Request to Advertise, Interview and Hire: Infectious Control/Custodian II

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve Human Resources to advertise, interview and hire a temporary (not more than 6 months) Infection Control/Custodian II.

RECESS

The board went into recess at 9:53 a.m. and reconvened the meeting at 10:00 a.m.

SHERIFF

Jail Administrator/E911 Corrections Officer Duties 

It was the consensus of the Board to review the compensation request for two employees, who have taken on additional duties, at the budget meetings.

ECONOMIC DEVELOPMENT – RYAN ZEMEK

Tax Abatement

Economic Development Director, Ryan Zemek, met with the Board regarding a tax abatement for Lake of the Woods Foods. Lake of the Woods Foods is planning an expansion and is looking for an economic development tax abatement.  The Board will have a work session on the tax abatement for Lake of the Woods Foods on September 8, 2020 after the regular scheduled board meeting.

RECESS

The board went into recess at 10:55 a.m. and reconvened the meeting at 11:00 a.m.

EMERGENCY MANAGEMENT 

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve Emergency Management Director, Jill Hasbargen Olson, to purchase two APX600 radios from Motorola Solutions Inc. at a total cost of $9,191.50.

COVID-19

Update

Jill Hasbargen Olson, Emergency Management Director, said that she has been working with Kay M. Schell form CHI Lake Wood Health to provide COVID-19 information to First Responders.  Hasbargen Olson also reminded the Board about Lake of the Woods School’s virtual town hall meeting scheduled for Thursday, August 13, 2020.

CHI LakeWood Public Health Manager, Kay M. Schell, provided an update. Lake of the Woods County has four positive cases confirmed, a total of seven cases are possible.  Last week 267 COVID-19 tests were completed in Lake of the Woods County.  CHI LakeWood Health is doing COVID-19 testing on Tuesday, Wednesday and Fridays and providing same day results.  Criteria for a COVID-19 test at CHI LakeWood Health is a known exposure to a positive case with contact for 15 minutes at closer than six feet and a doctor’s order is required.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 11:22 a.m.

Attest: August 25, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

August, 2019

Commissioner Proceedings

August 13, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 13, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Attorney Jim Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following Additions:  Beacon update, Wheelers Point Sewer District, Louis Taylor, Giziibii, MN DNR, BWSR; and Remove:  Partial Vacation, Budget Session.

Approval of Minutes

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of July 9, 2019, with changes.

Social Services

Social Services Director Amy Ballard met with the board requesting approval for claims and approval of a contract for Children’s Therapeutic Services and Supports with Northland Counseling Center.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrant’s $23,756.34, Commissioners Warrant’s $3,393.32, Commissioners Warrant’s $7,764.12.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the Purchase of Service Agreement with Northland Counseling Center to provide Children’s Therapeutic Services and Supports to eligible children and their families.

Auditor/Treasurer

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of Claims, Approval of Amendment for Voting Equipment Grant, NWCA –Lease Government Center North, Prairie Fire Children’s Theater, Flu Shots, Satisfaction of Repayment Agreement and Affidavit of Lost Warrant.

Claims  

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen, and carried unanimously to approve the claims against the County as follows: Revenue $145,675.43, Road & Bridge $110,000.86, Co Devlp $715.00, Solid Waste $34,597.19 and EDA $741.59.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/13/2019 For Payment 8/16/2019

Vendor Name                                        Amount

Bollig Inc                                                                      2,800.00

Cenex Co-Op Services, Inc.                                     10,570.62

Contech Engineered Solutions LLC                          30,385.40

Earthworks Contracting Inc                                        5,460.00

Fish/Kevin                                                                   9,300.00

Hanson Sales Inc                                                        2,014.36

Hasbargen Farms Inc                                                 3,450.00

Hasbargen Logging Inc                                               3,240.00

Howard’s Oil Company                                               7,691.71

Klein McCarthy & Co, Ltd, Architects                       81,415.92

Lavalla Sand & Gravel Inc                                        14,875.00

LOW Highway Dept                                                    6,494.58

LOW Soil & Water Cons. Dist.                                   28,720.00

Mar-Kit Landfill                                                          16,970.75

R & Q Trucking, Inc                                                     5,150.00

Strata Corp, Inc                                                         10,766.19

Swanston Equipment Corp                                         4,688.84

Titan Machinery – Roseau                                           2,027.07

Wikstrom Telephone Co.,Inc                                       2,247.66

Woody’s Service                                                        4,534.71

Ziegler, Inc                                                                  3,365.13

87 Payments less than 2000 35,562.13

Final Total: 291,730.07

Further moved to authorize the payment of the following auditor warrants:  July 30, 2019 — $32,173.98, August 1, 2019 – 70.00 and August 7, 2019 — $43,773.69.

Voting Equipment Amendment

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Voting Equipment Grant Agreement Amendment with the State of Minnesota extending the expiration date from August 31, 2019 to March 31, 2020.

NWCA-Lease

County Auditor-Treasurer Lorene Hanson reviewed the lease agreement with Northwest Community Action for office space at the Government Center North.  They had questioned the possibility of the board allowing them to term the lease before the end of the year.   It was the consensus of the County Board to allow an early termination of the lease with a written request from them.

Prairie Fire Children’s Theater

County Auditor-Treasurer Lorene Hanson presented a request from the Prairie Fire Children’s Theater Production for a contribution from the county.  The County Board reviewed their request and it was the consensus to have them come make a presentation to the board.

Flu Shots

County Auditor-Treasurer Lorene Hanson had received a call from Lakewood Nursing Service to see if the County Board was interested in having them come to the courthouse to give flu shots on Tuesday, October 8, 2019.  It was the consensus of the County Board to have this scheduled. This would be available for all county employees, if interested, to receive the flu shot on that day at the Government Center.

Rehabilitation Housing Satisfaction

The board discussed the pay off balance of James and Nancy Jewell for their rehabilitation housing loan. The Jewells will be selling their home and were short of meeting their 10 year requirement.  In following the terms of agreement, the Jewels are required to pay the prorated amount off in order to satisfy the outstanding lien against their property.

Motion

Motion was made by Commissioner Ed Arnesen seconded by Commissioner Buck Nordlof and carried unanimously to approve the pay off balance for James and Nancy Jewell of $5703 to release the lien and $46.00 to record the lien release.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to authorize Chairman Cody Hasbargen to sign the Satisfaction of Repayment Agreement releasing the mortgage with James and Nancy Jewell once payment is received.

Lost Warrant

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the application and affidavit for lost warrant for R & Q Trucking, Inc, dated May 17, 2019, in the amount of $4,120 without furnishing indemnifying bond.

LAND AND WATER PLANNING

Conditional Use Permit – Nels Holte

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit for Nels Holte to create a Commercial Planned Unit Development consisting of a 4-plex transient rental cabin. No comments were heard from the Public. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that this application was approved by them with the following conditions: 1) Meet Minnesota Department of Health requirements. 2) One single sided sign is allowed up to 4’ x 8’ (32 square feet).

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following Findings of Fact for Nels Holte to create a Commercial Planned Unit Development consisting of a 4-plex transient rental cabin with the following conditions:

The specific conditions of approval are as follows:

  1. Meet Minnesota Department of Health requirements.
  2. One single sided sign is allowed up to 4’ x 8’ (32 square feet).

 Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Nels Holte                                                                      Date:  August 13, 2019

Location/Legal Description:  Lots 5 and 6, Block 6, Morris Point Estates, Section Twenty (20), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, parcel ID# 19.69.06.050, 19.69.06.060

Project Proposal:  A Conditional Use Permit, as required by Section 401-D of the Lake of the Woods County Zoning Ordinance, to create a Commercial Planned Unit Development consisting of a 4-plex transient rental cabin.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                    YES (X) NO (  )  N/A (  )

Why or why not?  Property is zoned commercial and is identified as land most easily developed in accordance with the Lake of the Woods County Comprehensive Land Use Plan.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES (X)  NO (  )  N/A (  )

Why or why not?  The structure will be served by a private water supply which is required to be tested annually by the Minnesota Department of Health. The structure will be served by a new septic system in accordance with Minnesota Rule 7080.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                                YES (X) NO (  )  N/A (  )

Why or why not?  Proposed project will have a fully vegetated grasses buffer to reduce or eliminate any surface water sedimentation and/or nutrient loading from entering the existing ditch system.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                              YES (X)  NO (  )  N/A (  )

Why or why not?  The proposed project will not adversely affect the site’s existing topography other than where the structure is to be located, the addition of fill for parking area, and the construction of mound septic system. There will be no drainage features affected. The vegetative cover will not be adversely affected other than the areas for the structure, parking area, and mound septic system.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  The site location is not within any floodplain and/or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                                    YES (X)  NO (  )  N/A (  )

Why or why not?  See items 3 and 4 above.

7. Is the site in harmony with existing and proposed access roads?                               YES (X)  NO (  )  N/A (  )

Why or why not?  The property will utilize an existing approach off of 42nd Ave NW (County Road 20) to access the property.

8. Is the project proposal compatible with adjacent land uses?                         YES (X)  NO (  )  N/A (  )

Why or why not?  Property is zoned commercial and other commercial uses are within the general area.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  A new mound septic system is to be installed in accordance with Minnesota Rule Chapter 7080.        

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                                       YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                                      YES (X)  NO (  )  N/A (  )

Why or why not? A private well will serve the structure and a new mound septic system is to be installed in accordance with Minnesota Rule Chapter 7080.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  None is required.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not? A 4 foot by 8 foot sign is proposed.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Existing approach to serve property and parking will be addressed on this property.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

3. Meet Minnesota Department of Health requirements.

4. One single sided sign is allowed up to 4’ x 8’ (32 square feet).

Approved as Presented (  )                            Approved with Conditions (X)                       Denied (  )

                                                                                    _____________________________________

                                                                                                            Cody Hasbargen

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Highway

Interim Engineer Boyd Johnson met with the County Board with the following: Update on the progress of projects, John Daly – Ditch, Wheeler’s Point Sewer District.

Update

Interim Engineer Boyd Johnson updated the County Board on the progress of the construction projects going on throughout the county.   He mentioned that the Judicial Ditch 26 cleaning was going good and it was the consensus of the County Board for them to continue with the cleaning there.

Wheeler’s Point Sewer District

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve partial payment #8 to Wheeler’s Point Sewer District in the amount of $104,195.05.

John Daly-Ditch

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve a 50% Cost Share Ditching Project with John Daly, total project cost of $15,830.

Beacon Update

GIS Specialist Eric Solo gave an update to the County on the new interactive mapping site, Beacon.  He mentioned that this should be going live soon.

Correspondence

Correspondence was acknowledged from:  NWA Airport – Option, Giziibii request for financial support, MN DNR update on tax forfeited land sale, Board of Soil & Water Resources approval of LOW Comprehensive Local Water Management Plan Extension.

Recess

The meeting was called to recess at 10:10 a.m. and reconvened at 10:15 a.m. as follows:

City of Baudette

Chamber Building

City Public Works Director Roger Schotl met with the County Board to discuss the water/sewer service project for the Chamber Building. He was estimating a total cost of $3,000 and wondering if the County would consider splitting the cost with the City of Baudette.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to split the cost (50/50) with the City of Baudette, for the Water/Sewer Service project for the Chamber of Commerce with an estimate total cost of $3,000.

1st Ave Project

City Public Works Director Roger Schotl discussed the 1st Ave Project with the County Board and wanted to know if the County was still planning on working together on this project for next year.  It was the consensus of the County Board to continue as planned and to continue with updates.

Louis Taylor Property

Louis Taylor met with the County Board to discuss his property on the Graceton Beach Road.  No board action was taken.

CLOSED SESSION- LITIGATION

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting and open the closed session at 11:00 a.m. pursuant to MN Statute 13D.05, subd.3b. (Pending or threatened litigation involving appointment of County Engineer.)  Members present: Commissioners Ed Arnesen, Cody Hasbargen, Buck Nordlof, Jon Waibel and Joe Grund.  Others present were:  County Auditor-Treasurer Lorene Hanson, County Attorney James Austad and Human Resources Director Savanna Slick.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to close the closed session and open the regular meeting at 12:05 p.m.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 12:05 p.m.

Attest:                                                                                      August 27, 2019

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

August 27, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 27, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Cody Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Attorney Jim Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following additions:  Satisfaction of Mortgage and Satisfaction of Repayment Agreement, Deputy Sheriff FT Conditions and Correspondence from Braun Intertec.

Approval of Minutes

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the official and summarized minutes of August 13, 2019.

Approval of Minutes

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of August 14, 2019, Budget Meeting.

Approval of Minutes

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the official and summarized minutes of August 15, 2019, Budget Meeting.

Social Services

Social Services Director Amy Ballard met with the board requesting approval for claims and approval of out of state travel.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following claims: Commissioners Warrant’s $5,055.04, Commissioners Warrant’s $2,990.95, Commissioners Warrant’s $22,273.45.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve out of state travel for Social Services Director Amy Ballard to Seattle, WA, October 16-18, 2019 for a Juvenile Detention Alternative Initiative Conference, with all expenses paid by the Annie E Casey Foundation.

Auditor/Treasurer

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of Claims and Satisfaction of Repayment Agreement.

Claims  

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen, and carried unanimously to approve the claims against the County as follows: Revenue $59,863.01, Road & Bridge $88,313.71, Co Devlp $1,800.00, Joint Ditch  $19,355.95, Solid Waste $6,481.48 and EDA $804.77.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/27/2019 For Payment 8/30/2019

Vendor Name                            Amount

Braun Intertec Corporation                      4,477.50

Counties Providing Technology               3,690.00

Earthworks Contracting Inc                    6,060.00

Fish/Kevin                                                9,810.00

Freeberg & Grund, Inc                           19,740.00

Government Management Group, Inc      3,600.00

Hasbargen Logging Inc                            6,000.00

Interstate Engineering Inc                      34,685.61

LOW Highway Dept                                 6,467.50

NetCenter Technologies                        16,294.00

RUDYSTYX, LLC                                   27,885.00

Uline                                                          3210.83

Voyageurs Communications, Inc           15,714.00

43 Payments less than 2000 18,984.48

Final Total: 176,618.92

Further moved to authorize the payment of the following auditor warrants:  August 14, 2019 — $224,627.04, August 20, 2019 – $21,123.80.

Rehabilitation Housing Satisfaction

Motion

Motion was made by Commissioner Jon Waibel seconded by Commissioner Joe Grund and carried unanimously to approve County Board Chair Cody Hasbargen to sign the Satisfaction of Mortgage and the Satisfaction of Repayment Agreement for the Rental Rehabilitation Loan Program for Brock Stebakken.

Human Resources

Human Resources Director met with the board requesting approval to hire Anthony (AJ) Pirkl as County Highway Engineer effective September 30, 2019.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund, and carried unanimously to approve and hire Anthony (AJ) Pirkl as County Engineer, effective September 30, 2019 at Grade 24, Step 1, Points 610 at $41.50 per hour.

Highway

Interim Engineer Boyd Johnson met with the County Board with the following: Update on the progress of projects and Fence at NWA Parking – Kirk Hiner.

Update

Interim Engineer Boyd Johnson updated the County Board on the progress of the construction projects going on throughout the county.   He also updated for Ross Eberle, Interstate Engineering on the projects.  He mentioned some of the paving projects were delayed a little due to weather.

NWA Parking Fence-Kirk Hiner

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve amending the initial Kirk Hiner temporary easement for parking at the NWA in the amount of $7,830 by $1,000 for a total of $8,830. 

DITCH AUTHORITY

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting at 9:30 a.m. and open Ditch Authority.

Petition for Repair of a Drainage System

County Auditor-Treasurer Lorene Hanson presented a petition for repair of a drainage system to the Ditch Authority from John Rooney, Myhre Township, T161, R34, Sec 25, Judicial Ditch 23.  The Drainage Authority reviewed the petition and directed Interim County Engineer Boyd Johnson to examine and survey the drainage system to determine the extent of the repair required, including determination of the original grade or depth of the ditch.  Upon completion of the survey, the Interim County Engineer is to make a written report of his findings to the drainage authority. 

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to close the Ditch Authority meeting at 10:50 a.m. and reconvene the regular meeting.

LAND AND WATER PLANNING

Conditional Use Permit – Jamie Gowdy

Land and Water Planning Director, Josh Stromlund met with the County Board and presented a request to withdraw the application for a Conditional Use Permit from Jamie Gowdy.  (This request for a Conditional Use Permit had been presented to the County Board originally on June 11, 2019 and was to be brought back to the board for further clarification.)

County Sheriff

County Sheriff Gary Fish met with the County Board for:  Resignation letter, Motion to hire full time, Motion to hire part time, Sheriff fee schedule and Sheriff full time deputy conditions.

Resignation Letter

County Sheriff Gary Fish informed the County Board he had received a resignation from Deputy Sheriff Joe Morisch effective September 2, 2019.

Motion to Hire Full Time

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve hiring Craig Severs as full time Deputy Sheriff-Investigator effective September 3, 2019, Grade 13, Step 7, Points 288 at $25.31 per hour.

Motion to Hire Part Time

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve hiring Derrik Johnston and Nathan Walbaum, both as part time Deputy Sheriffs effective September 2019, Grade 12, Step 1, Points 282 at $21.07 per hour.

Resolution-Motion

The following resolution was offered by Commissioner Buck Nordlof and moved for adoption:

County Board PERA Resolution

Resolution   2019-08-01

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below;

BE IT RESOLVED, that the Commissioners of Lake of the Woods County hereby declares that the position titled Part Time Deputy Sheriff, currently held by Derrik Johnston meets all of the following Police and Fire membership requirements:                         

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED, that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Resolution-Motion

The following resolution was offered by Commissioner Buck Nordlof and moved for adoption:

County Board PERA Resolution

Resolution   2019-08-02

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below;

BE IT RESOLVED, that the Commissioners of Lake of the Woods County hereby declares that the position titled Part Time Deputy Sheriff, currently held by Nathan Walbaum meets all of the following Police and Fire membership requirements:                         

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED, that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Sheriff Fee Schedule

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve an increase of the Sheriff’s Serving fee for Rush Service within 24 hours, from $45 flat fee plus mileage to $65 flat fee plus mileage, effective August 27, 2019.

Sheriff-Full Time Deputy Conditions

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve removing the contingency of being full time at forty (40) hours per week as long as a Deputy Sheriff serves on the Task Force (Board action February 9, 2016) and making this a regular full time forty (40) hours per week position without the previously attached contingency, for Deputy Sheriff Russell Platz effective August 27, 2019.

Recess

The meeting was called to recess at 10:15 a.m. and reconvened at 10:25 a.m. as follows:

Legislative Update

Representative Matt Grossell and Senator Paul Utke met with the County Board and gave an update of the Legislative Session this year.  The County Board asked for assistance in presenting a request for approval of Local Sales Tax to the Legislature next year. They also asked for assistance with the permitting for the expansion of the Lake of the Woods County Landfill.

Correspondence

Correspondence was acknowledged from:  Braun Interech.

Closed Session-Litigation

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to close the regular meeting and open the closed session at 11:54 a.m. pursuant to MN Statute 13D.05, subd.3b. (Pending or threatened litigation involving appointment of County Engineer.)  Members present: Commissioners Ed Arnesen, Cody Hasbargen, Buck Nordlof, Jon Waibel and Joe Grund.  Others present were:  County Auditor-Treasurer Lorene Hanson and County Attorney James Austad.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to close the closed session and open the regular meeting at 12:10 p.m.

RECESS

With no further business before the board, Chairman Cody Hasbargen called the meeting to recess at 12:10 p.m.

Attest:                                                                                      September 10, 2019

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen