December, 2017

Commissioner Proceedings

December 12, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 12, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, Jon Waibel, Ken Moorman, and Ed Arnesen. Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following: AMC Resolution.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes November 28, 2017.

SOCIAL SERVICES

Claims

Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims and Rural Minnesota CEP.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$8,355.79, Commissioner Warrants-$3,085.98, Commissioner Warrants-$30,615.28.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the Purchase of Service Contract with Rural Minnesota CEP., Inc. to provide Statement of Work for all program that are part of this agreement, effective January 1, 2018 to December 31, 2018. 

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval for  Claims, Recognize Newly  Hired ,Cigarette License for Holiday Station Stores LLC #212,Motion to Approve Valley Med Flight Agreement, Resolution in Support of Reallocating Existing State Fee Structure-MnLars, Resolution Establishing Minimum Salaries, Commissioner’s Salaries, Elected Department Heads Salaries-Non-Elected Department Heads Salaries-Highway Union Salary Adjustment-Solid Waste Union Salary Adjustments-Non-Union Salary Adjustments-Full Time/Permanent Part Time/Part Time/Seasonal, Health Insurance, 2018 Commissioners Meeting Dates, Motion to Approve 2018 Organizational Meeting Date, Wheelers Point Sewer Appointments, 2018 Maintenance and Grooming Grant,2018 Election Grant,2018 Election Resolution Funding Grant and Rental Lease Agreement.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $57,641.36- Road & Bridge $26,359.71 – Co. Development-$400.00-Solid Waste- $24,640.17-EDA $9,688.48.                          

WARRANTS FOR PUBLICATION

Warrants Approved On 12/12/2017 For Payment 12/15/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                    8,087.54

Compass Minerals America                                                     3,960.49

Computer Professionals Unlimited Inc                                      3,310.00

Cps Technology Solutions                                                       8,060.47

D & T Ventures, LLC                                                                2,375.00

Farmers Union Oil Co.                                                              2,554.95

Headwaters Housing Development Corp                                7,000.00

KRIS Engineering Inc                                                                7,725.50

Liberty Tire Recycling, LLC                                                      2,421.45

LOW Highway Dept                                                                 3,488.11

Mar-Kit Landfill                                                                       10,009.00

MN Counties Intergovernmental Trust                                     2,184.85

Roger’s Two Way Radio, Inc                                                   6,433.01

Sjoberg’s Inc                                                                            2,668.00

Stebakken/Harley                                                                     2,300.00

University Of Mn                                                                    17,607.78

University Of Mn                                                                      2,925.00

Woody’s Service                                                                     3,665.61

49 Payments less than  2000 21,952.96

Final Total: 118,729.72

Further moved to authorize the payment of the following auditor warrants: November 28, 2017-$26,880.08, November 28, 2017- $3,000.00, December 6, 2017-111,302.92, December 8, 2017-$467,769.66.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the Cigarette License for Holiday Stationstore #212, effective December 12, 2017 thru June 30, 2018.

Motions

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the hiring of Heavy Equipment Operator, Mike Graves at Grade 10, Step 1, $18.30 per hour, points 223, and effective October 30, 2017.

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the hiring of Assistant Zoning Administrator, Maranda Dahl at Grade 11, Step 1, $19.34 per hour, points 262, and effective November 13, 2017.

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the hiring of Environmental Specialist, Dane Lynch at Grade 9, Step 1, $17.31 per hour, effective November 13, 2017.

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the hiring of Tamara Maurer at Grade 10, Step 5, $19.93 per hour, points 237, and effective November 3, 2017.

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the hiring of Part-Time Deputy Sheriff, Craig Severs at Grade 12, Step 4, $21.84 per hour, points 282, and effective November 28, 2017.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the AirMedCare Network membership, by Valley Med Flight, Inc. to provide air transportation for Lake of the Woods Residents, only when the transport pick up is in Lake of the Woods County,  individual residents within the boundaries of Lake of the Woods County residents may elect to abstain a full household membership, which waives  the Transport and Covered exemptions and will include coverage outside the  listed service area for an additional $35 per year per household.

MNLARS

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following:

RESOLUTION SUPPORTING

THE MAINTENANCE OF LOCAL LICENSE BUREAUS

Resolution No. 17-12-01

WHEREAS, the State of Minnesota established a deputy registrar network to provide our citizens with motor vehicle titling and registration services, including driver license transactions; and,

WHEREAS, deputy registrars are required to operate as agents on behalf of the State of Minnesota without compensation from the State for the services they offer; and,

WHEREAS, in 1949, the State of Minnesota established in statute a user-based filing fee on motor vehicle and driver license transactions to be retained by the deputy registrar to defray all their costs to provide this localized service to our citizens for the State; and,

WHEREAS, the State of Minnesota now receives over $1 billion annually in state fees and taxes collected through the deputy registrar network; and,

WHEREAS, the State of Minnesota has now shifted substantial clerical and auditing responsibilities onto the deputy registrar network due to the State’s conversion to their new MNLARS (Minnesota Licensing and Registration System) program; and,

WHEREAS, the new MNLARS regimen is now documented to have multiple shortcomings which have severely strained normal deputy registrar operations with longer processing times that greatly limit their typical volume of daily business; and,

WHEREAS, other MNLARS shortcomings have frequently forced deputies to conduct “no-(filing) fee” services for customers which acerbates the deputy business model; and,

WHEREAS, some deputy registrar offices are now forced to invest in additional staff, office equipment, and more space to meet customer demand due to the MNLARS conversion; and,

WHEREAS, the filing fee revenue no longer covers the operational costs to maintain deputy registrar offices such that many local government-based deputies are seeking local property tax subsidies and private operators are applying for lines of credit to stave off complete closure,

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners calls upon the State Legislature and our Governor to enact legislation in 2018 to provide deputy registrars with proper compensation by reallocating from existing state fee structures or other appropriate filing fee adjustments to ensure their valued service and continued presence remains in our local community to serve our citizens and the State.

Commissioners Salary/Elected Department Heads Salary/Non-Elected Department Heads Salary/Union and Non Union Employee Salary Adjustment

2018 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Moorman to adopt the following County Commissioners salaries schedule and County Board Chair salary schedule for the year 2018; and to adopt a committee meeting per diem of $100.00 for the year 2018.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Commissioners            $20,000.00                   

Board Chair                $21,000.00        

Motion was made by Commissioner Waibel to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2018. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.)  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman seconded by Commissioners Hasbargen and unanimously carried to adopt the following Elected Officials salary schedule. 

Elected Officials – Department Heads:

County Sheriff                    $  82,308.96                      

County Aud/Treas             $  80,638.56      

County Recorder               $   68,214.96

County Attorney                $105,590.16

Motion was made by Commissioner Arnesen to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2018.  The motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Assessor                      MaryJo Otten             $77,736.24      

MIS Director                Peder Hovland              71,994.24      

Public Works               Tim Erickson               103,961.52      

Land/Water                  Josh Stromlund              77,736.24      

Social Service               Amy Ballard                  77,318.40      

Motion was made by Commissioner Hasbargen to adopt the following Non-Elected Department Heads salary schedule which includes a 2%  general adjustment and 1 merit step, if applicable (not maxed), for the year 2018.  The motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Veterans Service          Rick Rone                   $23,479.56      

Human Resources         Savanna Slick                27,874.80      

Salary Adjustment, as agreed upon per Union Contract

Motion- Highway Union

Motion was made by Commissioner Arnesen to adjust all full time Highway Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2018.  Motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.

Salary Adjustment, as agreed upon per Union Contract

Motion- Solid Waste Union

Motion was made by Commissioner Hasbargen to adjust all full time Solid Waste Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed; effective January 1, 2018.  Motion was seconded by Moorman and the same being put to a vote, was unanimously carried.

All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment

(Excluding Elected and Non-Elected Department Heads)

Motion- Non-Union

Motion was made by Commissioner Moorman to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2018.  Motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.

Health Insurance

Motion- Insurance

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to set the 2018 county contribution for family health insurance up to $1,180 per month and single health insurance up to $830 per month.  The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account, up to the IRS caps.  

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following 2018 Commissioners Meeting Dates as follows:

2018 COMMISSIONERS MEETING DATE

LAKE OF THE WOODS COUNTY COMMISSIONERS

2018 COUNTY BOARD MEETING DATES

January 2018

Tuesday, January 2, 2018                                         9:00 a.m. Government Center, Commissioners Room

Tuesday, January 9, 2018                                         9:00 a.m. Government Center, Commissioners Room

Tuesday, January 23, 2018                                       9:00 a.m. Government Center, Commissioners Room

February 2018

Tuesday, February, 13 2018                                     9:00 a.m. Government Center, Commissioners Room

Tuesday, February 27, 2018                                     9:00 a.m. Lake of the Woods School

March 2018

Tuesday, March   13, 2018                                      9:00 a.m. Government Center, Commissioners Room

Tuesday, March 27, 2018                                        9:00 a.m. Government Center, Commissioners Room

April 2018

Tuesday, April 10,   2018                                        9:00 a.m. Government Center, Commissioners Room

Tuesday, April 24,   2018                                        9:00 a.m. Government Center, Commissioners Room

May 2018

Tuesday, May 8, 2018                                                             9:00 a.m. Government Center, Commissioners Room

Tuesday, May 22, 2018                                           9:00 a.m. Government Center, Commissioners Room

June 2018

Tuesday, June 12, 2018                                            9:00 a.m. Government Center, Commissioners Room

Tuesday, June 12, 2018                                        6:00 p.m.   Board of Equalization Meeting

Tuesday, June 19, 2018                                            10:00 a.m. NWA

Tuesday, June 26, 2018                                            9:00 a.m. Government Center, Commissioners Room

July 2018

Tuesday, July 10, 2018                                            9:00 a.m. Government Center, Commissioners Room

Tuesday, July 24, 2018                                            9:00 a.m. Government Center, Commissioners Room

August 2018

Tuesday, August 7,   2018                                        9:00 a.m. Government Center, Commissioners Room

Tuesday, August 28, 2018                                        9:00 a.m. Government Center, Commissioners Room

September 2018

Tuesday, September11, 2018                                   9:00 a.m. Government Center, Commissioners Room

Tuesday, September 25, 2018                                  9:00 a.m. Government Center, Commissioners Room

October 2018

Tuesday, October 9, 2018                                        9:00 a.m. Government Center, Commissioners Room

Tuesday, October 23, 2018                                      9:00 a.m. Government Center, Commissioners Room

November 2018

Tuesday, November, 13 2018                                  9:00 a.m. Government Center, Commissioners Room-

Tuesday, November 27, 2018                                  9:00 a.m. Government Center, Commissioners Room

December 2018

Tuesday, December 11, 2018                                   9:00 a.m. Government Center, Commissioners Room

Tuesday, December 11, 2018                                                6:00 p.m. TNT Meeting

Thursday, December 27, 2018                                                 9:00 a.m.  Government Center, Commissioners Room

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 3rd Tuesday of each month at

6:00 p.m. in the Commissioners Room at the Government Center

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to set January 2, 2018 at 9:00 a.m. for the Lake of the Woods County Board of Commissioners Organizational Meeting Date. 

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to appoint Brian Ney and Kent Spears to the Wheeler’s Point Sanitary District Board for a three year term beginning January 2, 2018 thru January 2, 2020.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to adopt the following:

Approving Application for a Grant-In-Aid Trail Permit

Resolution No. 17-12-02

BE IT RESOLVED that Lake of the Woods County hereby applies for a grant-in-aid trail permit from the Minnesota Department of Natural Resources for the Big Traverse, Border Trails and NW Angle Edgeriders, for the period of July 1, 2017 thru June 30, 2018 to provide the maintenance and grooming of the following trail(s) specified in this grant contract agreement: Big Traverse, $20,908.68; Border Trails, $92,610.17; NW Angle Edgeriders $50,486.82;

BE IT FURTHER RESOLVED that the Chairman Nordlof and County Auditor/Treasurer are authorized to sign said permit on behalf of Lake of the Woods County.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

Approving Lake of the Woods County’s application for funding from the Voting Equipment Grant

RESOLUTION NO. 17-12-03

WHEREAS, Minnesota counties are responsible for administering elections, which includes the purchase and maintenance of supplies and election equipment, including accessible voting equipment; and

WHEREAS, Minnesota last updated much of its voting equipment between 2002 and 2006 meaning that the equipment is rapidly approaching the end of its 10 to 15 year lifespan; and

WHEREAS, It’s essential for precincts to have functioning voting equipment so that voters are able to cast their ballot on equipment that is secure, accessible, accurate, and reliable; and

WHEREAS, Minnesota’s 90th Legislature authorized $7 million for the Voting Equipment Grant Account to assist counties, cities, towns, and school districts with the purchase of voting equipment; and

WHEREAS, to receive funding from the Voting Equipment Grant Account, counties must submit an application to the Minnesota Secretary of State before December 15, 2017; now therefore,

BE IT RESOLVED, the Lake of the Woods Board approves submission of application for funding from the Voting Equipment Grant; and

BE IT FURTHER RESOLVED, Lake of the Woods County certifies that any funds awarded from the Voting Equipment Grant will be used only to purchase assistive voting technology, an electronic roster system, and electronic voting system, any individual component of an electronic voting system, or any other equipment or technology approved by the Secretary of State.

AMC Resolution

SUPPORT FOR FUNDING FOR LOCAL GOVERMENTS FOR MENTAL HEALTH FUNDS

17-12–04

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously carried the following resolution of support:

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby supports the Association of MN Counties for the State Legislatures to provide more funding to local counties for Mental Health Issues.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for the 2018 -2019 State of Minnesota Snowmobile Safety Enforcement Grant and Sheriff Checking account.

Resolution

The following Resolution was offered by Commissioner Waibel and moved for adoption:

A RESOLUTION AUTHORIZING THE ANNUAL

SNOWMOBILE SAFETY ENFORCEMENT GRANT

2018-2019

Resolution No. 2017-12-05

WHEREAS, under the provisions of M.S.84.026, the Commissioner of Natural Resources is authorized to enter into this grant agreement for local government assistants, to assist with the enforcement of off highway vehicle laws, rules and regulations, as well as holding staff training, and providing local youth training classes, in the manner described in the Grantee’s Proposed Budget;

NOW, THEREFORE BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the 2018-2019 snowmobile grant effective November 15, 2017 through June 30, 2019. Fiscal year 2018 will be paid up to $4,620.00 for expenses incurred between the effective date of the grant and June 30, 2018, and $4,620.00 in fiscal year 2019, for expenses incurred between July 1, 2018 and June 30, 2019.This grant will not exceed $9,240.00.

The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to remove Dallas Block from Checking account ending with 8132 and add Gary Fish on as a signer.

AMEND AGENDA

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to amend the agenda and add Jail Inspection update to the agenda at 1:00 p.m.

COUNTY RECORDER

County Recorder, Susan Ney met with the board requesting approval for the cooperative with MCIS that handles the maintenance agreement and vendor relations for the Recorders recoding index database.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize the County Recorder, Susan Ney and Chairman Nordlof to sign the MCIS-County Recorders Software Support Agreement relating to the support of the Tyler Technologies Document Pro and I-Doc Market products and authorize the payment of such expenses for the Tyler product to be paid from the Recorder’s Technology fund.

HUMAN RESOURCES

Non-Elected Department Head Review Forms

Human Resource Director, Savanna Slick met with the board and presented information for Department Head Reviews. The board discussed the Department Head Self-Assessment form, and the 360° forms.   After review the consensus of the board was to use these forms for reviews.

Child Support

Human Resource Director, Savanna Slick met with the board requesting approval to hire a Child Support Officer.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the hiring of Child Support Officer One at Grade 11, Step 1, points 261, and hourly rate of $19.73 per hour.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final value of work certified on projects with Minn-Dak Asphalt, Inc.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to authorize Public Works Director, Tim Erickson to approve final value of work certified on projects with Minn-Dak Asphalt, Inc. for SAP 039-602-020, and authorize payment of $ 722,897.17

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Public Works Director, Tim Erickson to approve final value of work certified on projects with Minn-Dak Asphalt, Inc. and authorize payment as follows: SAP 039-603-023, $1,177,194.64, SAP 039-639-003, $176,338.19, SAP 039-090-004, $127,024.44.

RECESS

The meeting was called to recess at 10:25 a.m. and reconvened at 10:35 a.m. as follows:

DITCH AUTHORITY

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 10:26 a.m. and open the Ditch Authority Meeting. Chairman Nordlof discussed the letters the Ditch Authority received and the responses from Ditch 1 Beneficiary Mike Pepera. The board reviewed and composed questions to send to Ditch Attorney, Kurt Deter. The board also requested a response letter to be sent to Mike Pepera. Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to close the Ditch Authority meeting at 11:24 a.m. and open the regular session.

COUNTY ATTORNEY

County Attorney, James Austad met with the board requesting approval for the Minnesota Counties Computer Cooperative and Strategic Technologies Incorporated for professional services and expertise to obtain computer programming and technical assistance for the maintenance and support of MnCCC computer software.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the Minnesota Counties Computer Cooperative and Strategic Technologies Incorporated for professional services and expertise to obtain computer programming and technical assistance for the maintenance and support of MnCCC computer software and authorize Chairman Nordlof to sign

JAIL INSPECTION

County Sheriff, Gary Fish met with the board and reviewed the Jail Report with the board. Gary informed the board since his level of prisoners average over 5, that he will need to hire two (2) part-time, Dispatch/Jailers to comply with State Mandates.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resources, Savanna Slick and County Sheriff, Gary Fish to advertise, interview and hire two part-time Dispatchers/Jailers.

RECESS

The meeting was called to recess at 12:25 p.m. and reconvened at 6:00 p.m. as follows:

TRUTH IN TAXATION  MEETING

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to close the regular meeting and open the Public Hearing for Truth In Taxation meeting at 6:01 p.m.

Members present, Commissioners Waibel, Arnesen, Nordlof and Moorman. Others present, County Auditor/Treasurer, Lorene Hanson.

County Auditor/Treasurer, Lorene Hanson reviewed the 2018 Proposed County Levy at the Truth In Taxation Public Hearing.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to close the Public Hearing and open the regular meeting at 6:55 p.m.

2018 BUDGET AND LEVY

Resolution Adopting

Certified 2018 Budget and Tax Levy

Resolution   2017-12-06

The following Resolution was proposed and moved for adoption by Commissioner Ed Arnesen:

WHEREAS, the Proposed County Budget for the year 2018 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2018:

Revenue Fund                                                $ 1,549,613  

Road & Bridge Fund                         $    449,580

Social Services Fund                                      $    603,935

Economic Development Authority Fund       $      60,000

2015 Proposed Budget and Tax Levy           $ 2,663,128  

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2018:

                        Twp Road & Bridge                                       $   450,320*

                        Twp Fire – Baudette                                       $     30,000

                        Twp Fire – Williams                                        $     25,795

                        Twp Fire – NW Angle                         $       6,500

                        Total                                                               $   512,615

2018    

* $450,320 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride.  (438,320+12,000=450,320) 

A public meeting to discuss the 2018 Proposed Budget and Tax Levy was held on Tuesday, December 12, 2017, at 6:00 p.m. in the Lake of the Woods County Commissioners’ Room.

The motion was seconded by Commissioner Jon Waibel, and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 7:00 p.m.

Attest:                                                                          Approved December 28, 2017

___________________________________              _____________________________________

County Auditor//Treasurer, Lorene Hanson                   Chairman of the Board, James Nordlof

===========================================================================================================================================================================

Commissioner Proceedings

December 28, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 28, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, and Jon Waibel. Absent: Ken Moorman and Ed Arnesen. Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with removing Exit Interview from agenda.

Approval of Minutes

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes December of 12, 2017.

SOCIAL SERVICES

Claims

Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims and Employee of the Year.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$5,758.81, Commissioner Warrants-$3,373.88, Commissioner Warrants-$26,836.42.

Employee of the Year

Social Service Director, Amy Ballard informed the board that this year’s recipient for the “2017 Steve R Sindelir Memorial Award for Excellence” was awarded to Shelley Pepera. The board congratulated Shelley on her award. 

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval to pay bills that come in after the board meeting to be paid on Auditor warrants, approval of claims, approval to set 2018 mileage rate, approval for a cigarette license, designation of polling places, discuss leases, and to set the 2018 Organization meeting date.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to pay all year end claims against the county by Auditor Warrants.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $68,496.96- Road & Bridge $7,463.52 – Natl Resc Enhance -$2,400.00-EDA $2,572.92-Solid Waste-@4,150.51.                         

WARRANTS FOR PUBLICATION

Warrants Approved On 12/28/2017 For Payment 12/29/2017

Vendor Name                                                    Amount

Applied Concepts, Inc                                                          2,467.50

DataWorks Plus LLC                                                             2,008.86

Hoffman, Philipp & Knutson, PLLC                                        8,975.00

Koochiching Co Treasurer                                                   2,500.00

North East Technical Service,Inc                                         2,047.50

TRANE                                                                                29,600.00

WatchGuard Video                                                               4,695.00

Widseth Smith Nolting&Asst Inc                                           4,566.66

54 Payments less than 2000 28,223.39

Final Total: 85,083.91

Further moved to authorize the payment of the following auditor warrants: December 13, 2017- $47,318.10, December 14, 2017- $310,993.27, December 20, 2017-$11,880.41.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to set the 2018 organizational meeting for January 2 at 9:00 a.m.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the Cigarette License for Wilderness Bar and Grill, effective January 1, 2018 thru June 30, 2018.

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

A Resolution Establishing County Precincts and Polling Places

Resolution 17-12-07

WHEREAS, Minnesota Statutes, Section §204B16, Subdivision 1 requires that by December 31st of each year, the County must designate by resolution a polling place for each election precinct; and

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners, State of Minnesota hereby establishes polling places of the following County precincts: Baudette City Hall – Precincts 1B and 2B; Lake of the Woods County Government Center – All Mail Precincts including: 1A, 2A, 2C, 3A, 3B, 3C, 3D, 3E, 4A, 4B, 4C, 5A, 5B, 5C and 5D. 

The resolution was seconded by Commissioner Hasbargen the same being put to a vote, was unanimously carried.

Leases

County Auditor/Treasurer discussed the Leases that are or are coming due this year. The board placed the leases on the January 9th board agenda.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final payment for SAP 039-608-23 and approval to enter into an agreement with the Commissioners of transportation agency agreement No. 1030039.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Public Works Director, Tim Erickson to accept certificate of performance for SAP 039-608-23 and approve final payment of $68,679.73 to Knife River Materials.

Resolution

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the following:

RESOLUTION FOR AGENCY AGREEMENT

Resolution 17-12-08

BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the County of Lake of the Woods, Minnesota to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

BE IT FURTHER RESOLVED, the County Board Chairman and the County Auditor are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 1030039“, a copy of which said agreement was before the County Board and which is made a part hereof by reference.

HUMAN RESOURCES

Human Resources Director, Savanna Slick met with the board and informed the board that Alison Hauger has resigned from her position effective January 2, 2018 and Walt Scribner will retire on  April 30, 2018 and requesting permission to advertise, interview and hire. Savanna also informed the board that they have not received any applicants for the E911 Dispatch position. Sheriff Fish stated that he would like to run the ad for a couple more weeks.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Human Resource Director, Savanna Slick to advertise, interview and hire for a Child Protection Social Worker (reliant upon continuance of funding from the State of Minnesota, which was passed by the 2015 Minnesota Legislature for child protection staffing and services.) and Maintenance position.

COMMITTEE MEETING DATES

The board discussed County Parks and the need to check into where the State is at on the transfer of lands and the plan of what the development/use will be.

VALLEY MED FLIGHT

Tami Evavold, Business Development Specialist for Valley Med Flight met with the board via conference call to discuss the change of the membership of the location of where you can be transported from, which now reads that you must be transported out from  Lake of the Woods County only. 

The past agreement was that any individual whom resides within the boundaries of Lake of the Woods County when in need of transport via air for medical necessity by Valley Med Flight would be covered outside of Lake of the Woods County as well as other States that Valley Med Flight operates in.  The board placed this on January 9, 2018 meeting to discuss with the full board.

ADJOURNMENT

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to call the meeting adjourned at 10:15 a.m.

Attest:                                                                          Approved January 9, 2018

___________________________________              _____________________________________

County Auditor//Treasurer, Lorene Hanson                   Chairman of the Board, James Nordlof

December, 2016

Commissioner Proceedings

December 13, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 13, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Patty Beckel, Thomas Hanson and Buck Nordlof. Absent: Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: Proclamation Day for Human Services Worker Day, Human Resources, and Line Workers School.   

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of November 29, 2016.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims: Commissioners Warrant’s $14,051.07, Commissioners Warrant’s $3,043.41, Commissioners Warrant’s $5,492.23.

Sanford Medical Center

Social Service Director, Amy Ballard met with the board requesting approval to enter into a Purchase of Services Agreement with Sanford Medical Center, dba Sanford Behavioral Health Center for mental health personnel.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to enter into a Purchase of Service Agreement with Sanford Medical Center, dba Sanford Behavioral Health Center for mental health personnel effective January 1, 2017, through December 31, 2017, in the amount of $9,442 per month, and authorize Chairman Moorman and Social Services Director, Amy Ballard to sign.

Proclamation

Social Service Director, Amy Ballard met with the board and presented a Proclamation from Governor Dayton proclaiming Wednesday, December 14, 2016 as County Tribal and State Health and Human Services Worker Day. The board thanked the Social Service Department for their hard work and appreciates what they do.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $43,418.71, Road & Bridge $39,035.27, County Devel.$4,414.50 Nat Resc.Enhanc $650.50, Solid Waste, $33,172.63, EDA, $7,453.67.

WARRANTS FOR PUBLICATION

Warrants Approved On 11/28/2016 For Payment 11/30/2016

Vendor Name                                                    Amount

Hoffman, Philipp & Knutson, PLLC                                    15,300.00

Lakewood Health Center                                                       4,139.84

Marco Technologies LLC                                                    4,691.81

Midwest SteepleJacks Inc                                                    9,430.00

33  Payments less than 2000  13,408.63

Final Total: 46,970.28

Further moved to authorize the payment of the following auditor warrants: November 30,2016 – $18,944.12, December 5, 2016 – $424,250.75, December 6, 2016 – $103,075.07.

Mighty Duck Grant Program

County Auditor/Treasurer Lorene Hanson met with the board and presented the Mighty Ducks Grant letter and Affidavit of Project Completion to receive funding in the amount of $400.000.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson, as appointed Fiscal Officer for the Mighty Ducks Grant Program and to sign the Affidavit of Project Completion form.

Land Donation

County Auditor/Treasurer, Lorene Hanson met with the board and informed them that the Land Donation closing is set for December 19, and the total cost of closing is $2,122.00.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign the closing papers and approve the closing cost of $2,122.00  from the revenue fund.

2017 Salaries

County Auditor/Treasurer, Lorene Hanson met with the board and presented the following for approval:

Resolution

The following resolution was proposed by Commissioner Buck Nordlof, seconded by Commissioner Tom Hanson and carried unanimously to approve the following resolution:

A Resolution Establishing Minimum Salaries

for Elective Offices

Resolution No. 16-12-01

WHEREAS, M.S. 388.18, Subd. 1(a), M.S. 384.151, Subd. 1(b), M.S. 386.015, Subd. 2(b), M.S. 387.20, Subd. 2(b) and M.S. 385.373, Subd. 1(b) requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following.

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2017. 

County Attorney                                 $4,000.00                    

County Auditor/Treasurer                   $4,000.00                    

County Recorder                                $4,000.00                    

County Sheriff                                    $4,000.00

Commissioners Salary/Elected Department Heads Salary/Non-Elected Department Heads Salary/Union and Non Union Employee Salary Adjustment

2017 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Tom Hanson to adopt the following County Commissioners salary schedule and County Board Chair salary schedule, which all include a general adjustment of $300.00 for the year 2017; and to adopt a committee meeting per diem of $100.00 for the year 2017.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen                $17,700.00                   

Cody Hasbargen          17,700.00                   

Kenneth Moorman       17,700.00                   

Buck Nordlof               17,700.00      

Jon Waibel                   17,700.00

Board Chair                 18,700.00        

Motion was made by Commissioner Buck Nordlof to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2017. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.)  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Buck Nordlof to adopt the following Elected Officials salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2017.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Elected Officials – Department Heads:

County Sheriff            Gary Fish                   $78,748.80      

County Aud/Treas      Lorene Hanson             77,126.40       

County Recorder        Susan Ney                    65,332.80

County Attorney         James Austad             101,192.00

Motion was made by Commissioner Tom Hanson to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2017.  The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Assessor                      MaryJo Otten             $74,380.80      

MIS Director               Peder Hovland             68,868.80      

Public Works               Tim Erickson                99,590.40      

Land/Water                 Josh Stromlund            74,380.80      

Social Service              Amy Ballard                73,881.60      

Motion was made by Commissioner Patty Beckel to adopt the following Non-Elected Department Heads salary schedule which includes a 2%  general adjustment and 1 merit step, if applicable (not maxed), for the year 2017.  The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Veterans Service         Rick Rone                  $22,505.60      

Human Resources       Karen Ose                    39,973.44      

Salary Adjustment, as agreed upon per Union Contract

Motion- Highway Union

Motion was made by Commissioner Buck Nordlof to adjust all full time Highway Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2017.  Motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Salary Adjustment, as agreed upon per Union Contract

Motion- Solid Waste Union

Motion was made by Commissioner Patty Beckel to adjust all full time Solid Waste Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed, effective January 1, 2017.  Motion was seconded by Buck Nordlof and the same being put to a vote, was unanimously carried.

All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment

(Excluding Elected and Non-Elected Department Heads)

Motion- Non-Union

Motion was made by Commissioner Buck Nordlof to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2017.  Motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Health Insurance

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to set the 2017 county contribution for family health insurance up to $1,165 per month and single health insurance up to $815.00 per month. The public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account up to IRS Caps.

2017 Board Meeting Dates

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the 2017 Board meeting dates as follows:

January 2017

Tuesday, January,   3                                                    9:00 a.m.  Government Center, Commissioners Room Tuesday, January, 10                                                       9:00 a.m.  Government Center, Commissioners Room Tuesday, January, 24                                                       9:00 a.m.  Government Center, Commissioners Room February 2017

Tuesday, February, 14                                                                 9:00 a.m.  Government Center, Commissioners Room

Tuesday, February, 28                                                 9:00 a.m.  Lake of the Woods School

March 2017

Tuesday, March, 14                                                         9:00 a.m.  Government Center, Commissioners Room Tuesday, March, 28                                                             9:00 a.m.  Government Center, Commissioners Room April 2017

Tuesday, April 11,                                                           9:00 a.m.  Government Center, Commissioners Room

Tuesday, April 25,                                                           9:00 a.m.  Government Center, Commissioners Room

May 2017

Tuesday, May, 9                                                               9:00 a.m.  Government Center, Commissioners Room Tuesday, May, 23                                                                  9:00 a.m.  Government Center, Commissioners Room June 2017

Tuesday, June, 13                                                                        9:00 a.m.  Government Center, Commissioners Room

Tuesday, June, 13                                                        6:00 p.m.   Board of Equalization Meeting

Tuesday, June, 20                                                        10:00 a.m. NWA

Tuesday, June, 27                                                             9:00 a.m.  Government Center, Commissioners Room

July 2017

Tuesday, July, 11                                                             9:00 a.m.  Government Center, Commissioners Room Tuesday, July, 25                                                              9:00 a.m.  Government Center, Commissioners Room August 2017

Tuesday, August, 8                                                          9:00 a.m.  Government Center, Commissioners Room

Tuesday, August, 22                                                        9:00 a.m.  Government Center, Commissioners Room

September

Tuesday, September, 12                                                   9:00 a.m.  Government Center, Commissioners Room Tuesday, September, 26                                                   9:00 a.m.  Government Center, Commissioners Room October 2017

Tuesday, October, 10                                                       9:00 a.m.  Government Center, Commissioners Room

Tuesday, October, 24                                                       9:00 a.m. Government Center, Commissioners Room

November 2017

Tuesday, November, 14                                                   9:00 a.m.  Government Center, Commissioners Room Tuesday, November, 28                                                   9:00 a.m.  Government Center, Commissioners Room December 2017

Tuesday, December, 12                                                    9:00 a.m.  Government Center, Commissioners Room

Tuesday, December, 12                                                6:00 p.m. TNT Meeting

Thursday, December, 28                                                  9:00 a.m.  Government Center, Commissioners Room

LAKE OF THE WOODS COUNTY COMMISSIONERS MAY BE ATTENDING THE FOLLOWING:

AMC LEADERSHIP CONFERENCE- Nisswa April 6& 7

JOINT LEGISLATIVE CONFERENCE- St. Paul- February 16-17

AMC DISTRICT 2 MEETINGS- Bemidji- June 14 & October 25-

AMC POLICY COMMITTEE- Breezy Point -September 14-15

AMC ANNUAL CONFERENCE-St. Cloud- December 3-5

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 3rd Tuesday of each month at

6:00 p.m. in the Commissioners Room at the Government Center

Organizational Meeting

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to set January 3, 2017 as Lake of the Woods County Board Organizational Meeting.

GREAT NORTHERN TRANSMISISON LINE

Jim Atkinson, Project Manager from Minnesota Power met with the board and updated them on the progress of the line. The project is set to begin on January 2, 2017.

Recess

The meeting was called to recess at 9:56 a.m. and reconvened at 10:02 p.m.

Assessor

County Assessor, Mary Jo Otten met with the board requesting approval to advance Appraiser Trainee, Whitnie Reasy from Appraiser Training to Appraiser for she has passed all requirements for an Appraiser. She would like her to advance to the Appraiser position, effective October 19, 2016.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve Whitnie Reasy advancement from Appraiser Training to Appraiser effective October 19, 2016 at grade 13, step 1, 289 points, $21.20 per hour.

SHERIFF

County Sheriff, Gary Fish met with the board requesting authorization to purchase an Intake Record Book for prisoner’s records. The cost of the book is $600.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the purchase a book for” Intake Record” for prisoners in the amount of $600.00 from the Sheriff’s budget.

Tower Lease

County Sheriff, Gary Fish met with the board and informed them that nothing has been settled on the tower lease cost from Wikstorm, the State Planner stated that there should be no cost associated with the lease and he will look into.

LineWorkers School

Commissioner Hanson informed the board that the EDA is placing a bid in the paper for Snow Removal at the School for 2016-2017.

HUMAN RESOURCES

Human Resource Director, Karen Ose met with the board to inform the board that an offer was accepted by Savanna Slick for the Human Resources Director position. The positon is graded at 16, points 369, step1, at $25.09 per hour. Savanna will work December 21 and 22 and official take over on January 4, 2017.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to hire Savanna Slick as Human Resource Director, effective January 4, 2017, at grade 16, step 1, $25.09, points 369.

OLD/NEW BUSINESS

The board requested that the File of Life and Government Center Remodeling be removed from Old/New Business.

CARTWAY HEARING

Byron Tviet met with the board to discuss his Petition for a Cartway that he filed with the County Auditor/Treasurers Office on December 6, 2016.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to set a Cartway Hearing as follows:

COUNTY OF LAKE OF THE WOODS

ORDER SETTING A PUBLIC HEARING UPON PETITION

 REQUESTING THE ESTABLISHMENT OF A CARTWAY

            The County of Lake of the Woods has received a Petition for the Establishment of a Cartway.  A copy of the Petition is attached to and made part of this Order.

            The Petitioner seeks to establish a cartway pursuant to Minnesota Statute 164.08.  The description of the proposed cartway is:

Government Lots Two (2) and Three (3); and Southeast Quarter of the Northwest Quarter (SE1/4NW1/4), all located in Section Thirty (30); Township One Hundred Sixty-Three (163) North, Range Thirty Four (34) West of the 5th Principal Meridian, Minnesota.

            The description of the individual tracts of land over which the proposed cartway would pass is:

Half (1/2) mile West of Co. Rd 17 on North side of Section 30 of Lakewood Township.

            Minnesota Statute 164.08, subd. 2(a), requires a town board, or a county board acting in lieu of a town board, to establish a cartway at least two rods wide connecting a petitioner’s land to a public road if a petition is presented by the owner of a tract of land containing at least five acres who has no access thereto except over lands of others.

            Minnesota Statute 164.08, subd. 2(a), says that the town board may select an alternate route other than that petitioned for if the alternate route is deemed by the town board to be less disruptive and less damaging to the affected landowners and in the public’s best interest.

            The same statute says that the town board shall assess damages to landowners affected by the establishment of the cartway pursuant to Minnesota Statute 164.07, subd. 5, which directs the town board to (1) determine the money value of any detriment that the cartway’s establishment might cause to an affected landowner, (2) determine the money value of any benefit that the cartway’s establishment might cause to an affected landowner, and (3) award the affected landowner the difference (if any).

            Minnesota Statute 164.07, subd. 4, allows the town board to direct that a survey be made if necessary.

            Minnesota Statute 164.08, subd. 2(c), says that the cartway petitioner shall pay all damages before the cartway is opened, and that those damages include (1) compensation (if any) awarded to affected landowners and (2) any costs the town incurs for professional and other services, hearing costs, administrative costs, recording costs, and other costs and expenses incurred by the town in connection with the proceedings.

            IT IS ORDERED pursuant to Minnesota Statutes 164.08 and 164.07 that:

  1. A hearing upon the attached Cartway Petition shall be held at the Lake of the Woods County Government Center in Baudette, Minnesota on January 10, 2017 at 1:00 p.m.
  2. The purpose of the hearing shall include, but is not limited to, determining:
    1. Whether the Petitioner is entitled to a cartway under Section 164.08, subd. 2;
    2. If so, whether the cartway should be located where requested and to the width requested, or whether it should be located at an alternate route or if at a different width (but at least two rods wide);
    3. What damages, if any, must the Petitioner pay to affected landowners for the establishment of the cartway;
    4. What other damages have been incurred or likely will be incurred by the County in connection with the establishment of the cartway; and
    5. Any other issue or matter that might relate to the cartway petition.
  3. The petitioner shall:
    1. Cause personal service of this Order and the Cartway Petition to be made upon each owner and occupant of land over which or adjacent to which the proposed cartway would pass, and upon each person whose land would be reasonably expected to be affected by the establishment of the proposed cartway;
    2. Post a copy of this Order and the Cartway Petition at the County’s posting places;
    3. Accomplish items 3(a) and 3(b) at least ten days before the cartway hearing; and
    4. Submit to the Town an affidavit, prior to the hearing, showing that items 3(a)-(c) have been accomplished.

All persons who wish to be heard on any of the issues identified above, or on any other issue or matter relating to the Cartway Petition, should appear at the hearing and be prepared to offer or present any testimony, evidence, opinions, or views that they may have.

Affected landowners are hereby notified, pursuant to Minnesota Statute 164.07, subd. 2, that they are entitled to judicial review if the cartway is established, but that to do so they must follow all of the procedures set forth in Minnesota Statute Section 164.07, subd. 7, including but not limited to serving and filing a notice of appeal within 40 days after the filing of the award of damages, and within ten days after the filing of the award of damages if they wish to delay the opening or construction of the cartway, together with an approved bond of not less than $250.

                                                                        COUNTY OF LAKE OF THE WOODS

                                                                        _________________________________

                                                                        By: Kenneth Moorman

                                                                        Its:  Chairman of the Board

Land and Water Planning Office

Land and Water Planning Director, Josh Stromlund met with the board and presented the proposed Fish House Provisions Ordinance to the board. Josh in formed the board that the Planning Commission held a public hearing to review the proposed ordinance and recommends approval.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to adopt the Fish House Ordinance as follows:

Fish House Provisions

Section 108

Definitions to be added

Fish House –  A portable structure, constructed and maintained for the purpose of providing shelter during ice fishing that must be placed on the ice at least once during the winter season.

Fish House, Dead Storage – Fish houses which are not used as temporary residences during the off season.

Fish House, Live In – Fish houses which are used as temporary residences during the off season.

Fish House Park – A lot or parcel used for the storage of more than five (5) Live-in fish houses.

Section 402.1 (new)

Fish House Regulations

Lake of the Woods County has established the following regulations governing the dead storage and live-in status of fish houses in the County. All fish house activities must conform to the provisions as outlined below:

Requirements

The provisions of this Section must be adhered to unless a variance is granted as per Section 1203 of this Ordinance.

  1. Dead Storage Fish Houses
    1. Must be setback in accordance with Section 503 of this Ordinance.
    2. Must be accessible to emergency vehicles.
    3. A Conditional Use Permit is not required for the outdoor storage of up to five (5) fish houses provided that only two (2) are visible and they must be treated to reduce visibility as viewed from public waters, public roads, and adjacent properties by vegetation assuming summer leaf-on conditions, increased setbacks or be of earth tone colors.
  2. A Conditional Use Permit is limited to and required for parcels zoned as a Residential (R1), Rural Residential (R2), or General Use Zoning District, unless previously approved, providing for the outdoor storage of more than five (5) fish houses.
  3. Live-in Fish House
    1. A Land Use Permit may be required if not a temporary structure, as defined in Section 108 of this Ordinance.
  4. Fish House Park
    1. Shall be processed as a Planned Unit Development (PUD) and be platted in accordance with Section 1105. In addition to the requirements outlined in Article X, of this Ordinance, the follow shall apply:

General

  1. Fish houses and other structures in a fish house park (FHP) must be setback in accordance with Section 503 of this Ordinance.
  2. In a FHP, an adequate number of fly-tight, watertight and rodent-proof containers must be provided for all garbage and refuse. Garbage must be collected for disposal as often as necessary to prevent nuisance conditions and at least once each week.
  3. FHPs must be maintained free of accumulations of debris or material which may provide rodent harborage or breeding places for insect pests. Areas in FHPs must be maintained free of growths of noxious weeds.
  4. All walkways, drives, and commonly used areas in FHPs must be provided with adequate night lighting.
  5. In a FHP, bottled gas cylinders must be firmly mounted in an upright position and must not be located within 5 feet of any fish house door, unless the mounting brackets are part of manufacture’s design.
  6. In a FHP, fuel oil storage tanks must be securely fastened in place and fuel oil tank stands must be constructed of a noncombustible material. Fuel oil tanks must be located at least 5 feet from any fish house exit.
  7. Domestic animals or pets must not be allowed to run at large or cause any nuisances within a FHP. Any kennels, pens or other facilities provided for animals must be maintained in a sanitary condition.
  8. A maximum speed limit of 10 miles per hour must be clearly posted throughout the FHP.
  9. Vehicle parking on a public highway, street, or alley is prohibited in a FHP.

Spacing

  1. Each fish house site must face or be next to a driveway or clear unoccupied space at least sixteen (16) feet wide. That space must have unobstructed access to a public highway, street, or alley.
  2. Space between the fish houses may be used for parking vehicles and other property not attached to the fish house.
  3. Minimum site size of 2,000 square feet for each fish house with a minimum width of fifty (50) feet.

Water Supply

  1. The water supply system, in a FHP, must meet all applicable Minnesota Department of Health (MDH) requirements for public water supplies (Minnesota Rules, Chapter 4720) and water wells (Minnesota Rules, Chapter 4725).
  2. Water must be available within 400 feet of every fish house.
  3. A minimum supply of seventy-five (75) gallons per day for each fish house shall be provided.
  4. Minimum water riser pipe size is 3/4 inch; water riser and sewer riser must be constructed of approved materials and separated by at least ten (10) feet.
  5. All plumbing must be installed in accordance with the Minnesota Plumbing Code, Chapter 4715.

Sewage Disposal

  1. All sewage and waste water, in a FHP, must be discharged into an approved municipal sewage system if one is available or an individual on-site sewage treatment system that meets the requirements of the Lake of the Woods County Subsurface Sewage Treatment System Ordinance.
  2. Each fish house site shall have a 4 inch minimum diameter sewer riser pipe. The sewer riser must be capped when a site is not occupied by a fish house. Surface drainage must be directed away from the riser, the riser pipe must extend at least four (4) inches above ground elevation.
  3. Toilet and shower facilities must be provided in all FHPs which harbor any fish house which is not equipped with toilet and bathing facilities. Toilet and shower facilities shall be adequately heated, ventilated and lighted and have durable, washable, floors, walls, and ceilings and meet ADA requirements. Toilet facilities must be provided within four-hundred (400) feet of any fish house and as follows:
    1. Two (2) toilets are required for up to fifteen (15) fish houses
    2. Three (3) toilets are require for more than fifteen (15) fish houses
  4. FHP areas harboring fish houses with self-contained waste water tanks must provide a sanitary dumping station in the ratio of one (1) sanitary station for each one-hundred (100) sites. Sanitary stations must be adequately screened and located at least fifty (50) feet from any FHP site.

Storm Shelters

  1. A FHP with less than ten (10) fish houses must provide a plan for the evacuation and sheltering of the residents of the park in times of severe weather such as tornadoes, high winds, or floods. The shelter or evacuation plan must be conspicuously posted in the park and the park owner must provide each resident with a copy of the approved shelter or evacuation plan.
  2. A FHP with ten (10) or more fish houses must provide an approved shelter or an approved evacuation plan for the residents of the park in times of severe weather such as tornadoes, high winds, or floods. The shelter location or evacuation plan must be conspicuously posted in the park and the park owner must provide each resident with a copy of the approved shelter location or evacuation plan.
  3. The storm shelter shall be constructed to meet the Department of Labor and Industry (DOLI) standards, see Minnesota Rules Chapter 1370 for requirements.

4-HORSE CLUB HORSE CLUB

Jen Strohl, from the 4-Horse Club met with the board requesting assistants with the Horse Arena. Jen explained that the Arena is part of the Fair Grounds and the Fair board allows the 4-H Horse Club to use the arena in return that the club maintains it. The board reviewed the handout from Jen on the issues and the drainage plan and requested that Public Works Director, Tim Erickson look at it and give his recommendation on what could be done to help with the drainage issues.

RECESS

The meeting was called to recess at 11:20 a.m. and reconvened at 11:32 a.m. as follows.

JEFF POOLMAN

Jeff Poolman met with the board requesting that a parcel of land that he owns be removed from Judicial Ditch 28. Chairman Moorman explained the process that he would have to take to get his parcel removed and the cost associated with this request that he would have to pay. After hearing the process and cost to proceed, Jeff asked the board to disregard his request.

CONTRACTS

County Auditor/Treasurer, Lorene Hanson and County Attorney, James Austad met with the board to discuss the renewal of North Country Joint Powers Agreement with Hubbard and Clearwater Counties and Purchase of Service Agreement with LakeWood Health Center.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the North Country Joint Powers Agreement with Hubbard and Clearwater Counties effective January 1, 2017 thru December 31, 2020 and Purchase of Service Agreement with LakeWood Health Center, for Community Health Services effective January 1, 2017 and authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign.

Recess

The meeting was called to recess at 12:55 a.m. and reconvened at 6:04 p.m. as follows:

TRUTH-N-TAXATION

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to close the regular meeting at 6:05 p.m. and open the Public Hearing for Truth-N-Taxation. Present were: Commissioner’s Beckel, Moorman, Hanson and Nordlof. Absent: Arnesen. Also present were, County Auditor/Treasurer, Lorene Hanson, County Assessor, MaryJo Otten and Woody Fiala.

Public Hearing

The board reviewed the New Construction for 2016, reviewed the Proposed 2017 County Budget and Tax Levy.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the Public Hearing at 6:32 p.m. and open the regular meeting as follows:

Resolution

Resolution Adopting

Certified 2017 Budget and Tax Levy

Resolution   2016-12-02

The following Resolution was proposed and moved for adoption by Commissioner Patty Beckel:

WHEREAS, the Proposed County Budget for the year 2017 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2017:

Revenue Fund                                               $ 1,607,395

Road & Bridge Fund                                    $    339,580

Social Services Fund                                     $    603,935

Economic Development Authority Fund    $      60,000

2017 Proposed Budget and Tax Levy         $ 2,610,910

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2017:

                        Twp Road & Bridge                                     $   437,555*

                        Twp Fire – Baudette                                      $     30,000  

                        Twp Fire – Williams                                      $     30,159  

                        Twp Fire – NW Angle                                   $       6,500

                        Total                                                               $   504,214  

2017                

* $437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride.  (425,555+12,000=437,555)

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the board, Chairman Moorman called the meeting to recess at 6:35 p.m.

Attest:                                                                                     December 29, 2016

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                            Chairman of the Board, Ken Moorman

============================================================================================================================================================================

Commissioner Proceedings

December 29, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 29, 2016 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Thomas Hanson, Ed Arnesen and Buck Nordlof. Absent: Patty Beckel. Also present were: County Auditor/Treasurer Lorene Hanson Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: December 7, 2016 Special Session and GIZIIBII.   

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of December 7 and 13, 2016.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $28,736.79, Commissioners Warrant’s $3,822.66, Commissioners Warrant’s $16,218.62, Commissioners Warrant’s $9,884.61.

MCIT

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that MCIT will be holding a webinar on January 19, 2017 at 2:00 p.m.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of the following claims:

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows:

Revenue                       $144,568.71

Road & Bridge $143,335.38

Natl Resc Enhanc         $   4,800.00

Solid Waste                  $ 18,903.44

EDA                            $      320.00

WARRANTS FOR PUBLICATION

Warrants Approved On 12/29/2016 For Payment 12/30/2016

Vendor Name                                                    Amount

Compass Minerals America                                                     4,108.06

Federal Signal Corporation                                                    12,016.00

Gooderum/Richard                                                                   2,239.17

Lakewood Health Center                                                       30,241.60

Liberty Tire Recycling, LLC                                                      4,572.18

LOW Highway Dept                                                              40,602.52

LOW Soil & Water Cons. Dist.                                                20,035.50

Msop-Mn Sex Offender Prgrm-462                                         2,257.00

Olson/George                                                                          8,600.00

Roseau County Highway Dept                                             96,560.38

STATE OF MINNESOTA                                                           2,000.00

Titan Machinery – Roseau                                                      26,500.00

University Of Mn                                                                      8,610.12

University of North Dakota                                                       2,110.00

Widseth Smith Nolting&Asst Inc                                               9,487.63

Ziegler, Inc                                                                               7,302.44

65 Payments less than 2000   34,684.93

Final Total: 311,927.53

Further moved to authorize the payment of the following auditor warrants: December 14, 2016, $259,104.39- December 16, 2016 $363,189.66- December 21, 2016 $12,477.32.

IRS Mileage Rate

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to set the 2017 mileage rate at the IRS Standard Rate. (It was noted that the Internal Revenue Service issued a .53.5 cents per mile for business miles beginning January 1, 2017 for the standard rate.)

Gambling Permit

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Northwest Minnesota Fraternal Order of Police to conduct an off site raffle at Sportsman’s Lodge.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the off-site raffle which will be held on February 27, 2017 at Sportsman’s Lodge, for the Northwest Minnesota Fraternal Order of Police Lodge #8.

Wheelers Point Sewer District Appointments

County Auditor/Treasurer, Lorene Hanson met with the board and requested approval for re-appointment for the Wheelers Point Sewer District for Brian Ney and Kent Spears.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to appoint Brian Ney to the Wheelers Point Sewer District Board for a three year term beginning January 3, 2017 thru January 2, 2020 and to appoint Kent Spears to the Wheelers Point Sewer District Board beginning January 3, 2017 thru January 2, 2020.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to remove School Choice Week from the agenda item and place in Correspondence.

CORRESPONDENCE

The board acknowledged the following correspondence: MN Department of Health and School Choice Week Proclamation.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to inform them that SWCD was awarded a grant to undertake the One Watershed One Plan planning process which is anticipated to last approximately 18-24 months. As part of the planning process, a planning work group has been established which is comprised of staff from SWCD, Lake of the Woods County, the Districts Watershed. A policy committee will be established which will be comprised of county board members, SWCD Supervisors and Watershed District Managers.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the One Watershed One Plan Memorandum of Agreement and authorize Chairman Moorman and Land and Water Planning Director, Josh Stromlund to sign.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:03 a.m.

HEADWATERS  REGIONAL DEVELOPMENT

HRDC Economic Development Director, Ryan Zemek met with the board and reviewed the 2016 Comprehensive Development Strategy with the board.

Resolution

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following resolution and authorize Chairman Moorman and County Auditor/Treasurer, Lorene Hanson to sign:

Resolution

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the following:

Headwaters Regional Development Comprehensive Economic Development Strategy

Resolution No. 2016-12-04

WHEREAS; Lake of the Woods county is recognized by the Economic Development Administration as a redevelopment area with special needs for economic development assistance; and

WHEREAS, the Headwaters Regional Development Commission is an Economic Development District by the Economic Development Administration to provide planning and economic development assistance; and

WHEREAS, the Lake of the Woods County Board of Commissioners actively supports and currently participates in the economic development district activities of the Headwaters Regional Development Commission; and

WHEREAS, the Headwaters Regional Development Commission has prepared a Comprehensive Economic Development Strategy in cooperation with businesses, communities, and economic development organizations in lieu of a separate county Comprehensive Economic Development Strategy.

NOW THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners approves of the Comprehensive Economic Development Strategy as submitted on this date.

YEARS OF SERVICE RECOGNITION

Resolutions

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Thomas Hanson

Resolution 2016- 12-05

Whereas:  Tom Hanson has served the constituents of District 2 since 2008;

Whereas:  Tom Hanson  devoted many hours for Lake of the Woods County residents on serving as County Commissioner and other appointed committees;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Tom Hanson for his dedicated service and best wishes to him;

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

 The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Patty Beckel

Resolution 2016 – 12-06

Whereas:  Patty Beckel has served the constituents of District 4 since 2005;

Whereas:  Patty Beckel  devoted many hours for Lake of the Woods County residents on serving as County Commissioner and other appointed committees;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Patty Beckel for her dedicated service and best wishes to her;

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Adjournment

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to call the meeting adjourned at 10:48 p.m.

Attest:                                                                                      January 10, 2017

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Ken Moorman

December, 2015

Commissioner Proceedings

December 30, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Wednesday, December 30, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Tom Hanson, Patty Beckel and Ed Arnesen. Absent, Ken Moorman. Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions:  Lost Warrant, Ditch 28 Invoice, Paul Bunyan Transit and Government Center North Lease.

APPROVAL of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda as follows: Cooper Mickelson to Detroit Lakes for 2016 Bridge Safety Inspection on February 23, Whitnie Reasy to Plymouth for MN Assessment Laws and Procedures Class, January 25-29.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of December 15, 2015.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows:

Revenue                      $  66,433.47

Road & Bridge           $  33,005.90

                                                Solid Waste                $    2,259.72

EDA                            $   4,735.07

                                     106,434.16

WARRANTS FOR PUBLICATION

Warrants Approved On 12/30/2015 For Payment 12/31/2015

Vendor Name                                                    Amount

Border Ridge Trucking Inc                                                       19,185.60

Compass Minerals America                                                        6,485.21

Koochiching Co Treasurer                                                        2,500.00

Lakewood Health Center                                                           35,000.00

Northwest Community Action, Inc                                              3,434.00

Pb Distributing Inc                                                                        2,242.45

Powerplan                                                                                    2,498.03

Rone Jr/Roderick W                                                                    2,179.27

University Of Mn                                                                          8,441.25

                                           73  Payments less than 2000  24,468.35

Final Total: 106,434.16

    Further moved to authorize the payment of the following auditor warrants:

                                                December 17, 2015                $  30,911.85

                                                December 22, 2015                $  48,212.50

$ 79,124.35

2016 Mileage Rate

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to set the 2016 mileage rate at the IRS Standard Rate. (It was noted that the Internal Revenue Service issued a .54 cents per mile for business miles beginning January 1, 2016 for the standard rate.)

Hoffman, Philipp, & Knutson, PLLC

County Auditor/Treasurer, Lorene Hanson met with the board and presented the Engagement Letter from Hoffman, Philipp, & Knutson, PLLC for the 2015 Audit.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign the 2015 Engagement Letter for Hoffman, Philipp & Knutson PLLC to audit Lake of the Woods County’s financial for 2015.

Board of Equalization Certificate

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that Commissioner Beckel and she are certified for the Board of Equalization, and that if anyone is interested they now have the on-line training that can be done prior to February 1, 2016 to be certified for the 2016. The county is required to have at least one County Board member to be certified.

Lost Warrant

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a lost warrant.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the application and affidavit of a lost warrant for Debra Foldoe in the amount of $104.90 without furnishing and indemnifying bond.

Ditch 28

County Auditor/Treasurer, Lorene Hanson met with the board and presented an invoice for payment for Ditch 28.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to pay the Ditch 28 invoice in the amount of $11,389.11 from the Revenue account as a loan to Ditch 28 with interest in the amount of 6%.

Paul Bunyan Transit

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that Paul Bunyan Transit never signed the 2015 contract with Lake of the Woods and inquired about a 2016 contract. The consensus of the board was that Lake of the Woods County are just consumers and a contract is not needed.

Government Center North Contract- Sanford

County Auditor/Treasurer, Lorene Hanson met with the board to discuss the Government Center North Contract and informed them board that they added an amendment to the original agreement that the Lessee may assign or sublease the premises to its parent, subsidiary or corporate affiliate without the prior written consent of Lessor.  In addition, in the event Lessee merges or consolidates with its parent, subsidiary or corporate affiliate, or Lessee undergoes a corporate reorganization with its parent, subsidiary or corporate affiliate, Lessee may do so without the prior written consent of Lessor. Lorene informed the board that she is having County Attorney, James Austad review this new amendment.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the Government Center North contract with Sanford contingent approval of County Attorney, James Austad.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims:

                                                            Commissioners’ Warrants $ 17,773.59

                                                            Commissioners’ Warrants $ 34,526.95

Contract

Social Service Director, Amy Ballard met with the board requesting approval for Social Services contracts.

Motions

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the Lake of the Woods County Social Services contract with Rural Minnesota CEP for Diversionary Work Program and MFIP services for 2016-2017. 

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the Lake of the Woods County Social Services contract with MIS for IT/Computer services for the Child Support, Social Services and Income Maintenance departments for the years 2016-17. 

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the Lake of the Woods County Social Services contract with Tri-Valley Opportunity Council for caring companion program services for the elderly and alternative care clients for the years 2016-17. 

WHEELERS POINT SEWER DISTRICT

 The following resolution was offered by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following resolution:

RESOLUTION FOR ELECTION OF WHEELERS POINT

SANITARY DISTRICT BOARD MEMBERS

RESOLUTION

15-12-03

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elects Marshal Monk to fill the term of office for the late Ron Strauss, which will expire the first business day of, 2018, and reappoint Mike Mayer for a three year term ending the first business day, 2019.

RECESS

The meeting was called to recess at 8:40 a.m. and reconvened at 8:45 a.m. as follows:

ASSESSOR

County Assessor, MaryJo Otten met with the board requesting a cell phone stipend.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve a smart phone cell stipend for County Assessor, MaryJo Otten in the amount of $60.00 per month.

YEARS OF SERVICE

Chairman Arnesen congratulated Assistant Assessor, Dale Boretski on behalf of the County Board on his retirement.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of years of service

Dale Boretski

Resolution 2015 – 12– 04

Whereas:  Dale Boretski  has served the residents of Lake of the Woods County since December 4, 2002 as  Lake of the Woods County Deputy Auditor; and then on December 15, 2008 as Assistant County Assessor;

Whereas:  Dale will retire from Lake of the Woods County service effective December 31, 2015 with thirteen years of service;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest  appreciation to Dale for his dedicated service and  best wishes  on his retirement;

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

SHERIFF

County Sheriff, Gary Fish and Human Resource Director, Karen Ose met with the board for clarification on “On Call Status Pay” for Deputy Sheriffs when they are on call. Karen explained that the board needs to decide if this falls under the Affordable Care Act that requires thirty (30) hours per week for full-time or under the Minnesota Fair Labor Standards Act, which compensation is forty (40) hours per week.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to amend the following motion dated May 13, 2014:

“Motion was made by Commissioner Arnesen to authorize payment of $20.00 per pay period for all full time Deputy Sheriff’s for on call time, effective May 25, 2014. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.”

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve all Deputy Sheriffs for “On Call Status Pay” under the Affordable Care Act that work 30 hours per week or more will receive the on call status pay of $20.00 per pay period.

Human Resources

Human Resource Director, Karen Ose met with the board requesting approval for all County Job Descriptions. Commissioner Beckel informed the board that she reviewed the job descriptions.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve all County Job Descriptions a presented.

Scott Kerns Letter

The board reviewed the Scott Kerns Letter and placed it on the January 12, 2016 meeting for more discussion.

Adjournment

Chairman Arnesen thanked the board for a progressive year and accomplishments that the board completed in 2015.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to adjourn the 2015 County Board meeting at 9:30 a.m.

Attest:                                                                                                 Approved: January 12, 2016

__________________________________                                        ______________________________

Lorene Hanson, County Auditor/Treasurer                                        Edward Arnesen

                                                                                                        Chairman of the Board

December, 2014

Commissioner Proceedings

December 16, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 16, 2014 in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Patty Beckel, Ed Arnesen, Tom Hanson and Buck Nordlof.  Also present were: County Auditor/Treasurer, Mark Hall, Chief Deputy Auditor, Lorene Hanson and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions: December 30 time change, SWCD- Keep it Clean, NWA update and request for information on NWA Phase I and II, 2015 mileage rate, Wheelers Point Sewer District appointment, December 26th work day. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Arnesen to approve the consent agenda as follows: – Tim Erickson to Duluth on March 9 for Design of Construction of Stormwater Pollution Prevention Plans-recertification. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Arnesen to approve November 25, 2014 minutes. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the correction minutes of August 5, 2014 and to add the following; gambling permit, cost allocation and investment policy, which  were inadvertently missed in the minutes. The motion was seconded by commissioner Arnesen and the same being put to a vote, was unanimously carried.

REPRESENTATIVE ELECT-HANCOCK

Chair Beckel welcomed Representative- Elect Hancock to the meeting. He shared the following items that are on his agenda for the upcoming session:

Ø  Test Relief for Schools

Ø  Alternate Certificates for Vo-Tech

Ø  Bringing Vets Home Forward –Bemidji

Ø  Local control

Ø  Wetland Issues

Hancock inquired what the board would like to see brought into session. The following topics were discussed:

Ø  Wetlands

Ø  Small Business Owners Tax relief

Ø  Aquatic Invasive Species funding formula

Ø  MN Dot Transmitter

Chair Beckel thanked Hancock for meeting with the board.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                      $ 73,662.13

                                                Road & Bridge           $ 26,674.18

                                                Co. Devel.                   $   1,818.00

                                                Natl Resc Enhanc       $   4,069.00

                                                Solid Waste                 $ 34,764.04

                                                EDA                            $   4,544.56

WARRANTS FOR PUBLICATION

Warrants Approved On 12/16/2014 For Payment 12/19/2014

Vendor Name                                                                            Amount

Abm Equip & Supply, Inc.                                                     8,508.50

Cenex Co-Op Services, Inc.                                                9,298.03

Compass Minerals America                                                  4,156.15

Computer Professionals Unlimited Inc                              13,005.41

Cps Technology Solutions                                               16,446.69

Election Systems & Software, Inc                                        5,003.10

Farmers Union Oil Co.                                                          3,489.94

Howard’s Oil Company                                                         2,537.57

Insight Technologies, Inc                                                   3,849.00

John Deere Financial                                                           6,548.59

LOW Highway Dept                                                              7,536.18

LOW Soil & Water Cons. Dist.                                           18,106.00

Mar-Kit Landfill                                                                       7,089.30

Rinke-Noonan                                                                       4,269.00

Sandpieper Design LLC                                                        3,000.00

Swanston Equipment Corp                                                  2,120.65

Woody’s Service                                                                    2,659.72

Ziegler, Inc                                                                            2,032.34

64 Payments less than 2000   25,875.74

Final Total:  145,531.91

Further moved to authorize the payment of the following auditor warrants:

November 26, 2014        $ 103,532.11

December    2, 2014        $ 368,231.68

                                                December 10, 2014         $   77,481.51

                                                December 10, 2014         $     2,741.76

                                                December 11, 2014         $     (371.50)

                                                December 11, 2014         $ 122,284.83                                                          

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Phone Stipend

County Auditor/Treasurer, Mark Hall met with the board requesting approval for a Phone Stipend for Human Resource Director, Karen Ose.

Motion

Motion was made by Commissioner Moorman to approve a Phone Stipend for Human Resource Director, Karen Ose for a smart phone in the amount of $60.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

INVESTMENT POLICY

County Auditor/Treasurer, Mark Hall met with the board requesting approval for the Investment Policy and appointment of Investment Officer. The board placed this on the January 6, 2015 organizational meeting and requested Human Resources to review and advise.

SOCIAL SERVICES

Social Service Director, Nancy Wendler met with the board requesting approval of claims for the Social Services department.

Motion

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

Commissioners Warrants        $17,698.77

                                                  Commissioners Warrants        $12,929.82

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Contracts

Social Service Director, Nancy Wendler met with the board requesting contract approvals for Friends against Abuse and Alternative Care, Elderly Waiver and Community Alternative for Disabled Individuals with LakeWood Health Center.

Motions

Friends Against Abuse

Motion was made by Commissioner Hanson to approve the contract between Friends Against Abuse and Lake of the Woods County Social Services for 2015 for the provision of supervised visitations and to authorize Chairman Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign. The motion was seconded by Commissioner Norldof and the same being put to a vote, was unanimously carried. 

LakeWood Health

Motion was made by Commissioner Arnesen to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for January 1, 2015 to December 31, 2016, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler to sign. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

APPLICATIONXTENDER

Social Service Director, Nancy Wendler and MIS Director, Peder Hovland met with the board requesting approval to purchase the ApplicationXtender, for use by the Income Maintenance and Child Support units.

Motion

Motion was made by Commissioner Hanson to approve the purchase of the ApplicationXtender, in the amount of $18,681, from the technology fund, with payment in 2015. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Vacant Social Worker

Social Service Director, Nancy Wendler met with the board requesting authorization to hire for a vacant Social Worker position and requested to fill the position by calling for the Merit System Register, as well as, pursuing the option of appointing a “Social Worker Trainee” to allow for a broader group of eligible candidates to fill the position. 

Motion

Motion was made by Commissioner Hanson to authorize Social Service Director, Nancy Wendler to fill the vacant Social Worker position by calling for the Merit System Register and  also pursuing the option of appointing a “Social Worker Trainee” from the qualified candidates.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:25 a.m. and reconvened at 10:30 a.m. as follows:

EMPOLYEE OF THE YEAR RECOGNITION

Chair Beckel on behalf of the board congratulated Dawn Christianson as the recipient for the Employee of the Year Award for 2014.

One-Day Vacation for Employee of the Year

The board discussed the compensation of One-day vacation that the “Employee of the Year” would receive for being chosen as the recipient for that year with Human Resource Director, Karen Ose. Karen stated that this would go under the “Reward System”, which is allowed.

Motion

Motion was made by Commissioner Moorman to approve one day vacation for the chosen recipient for the “Employee of the Year”, effective 2014; the vacation day has to be used within the year the recipient was recognized as the employee of the year. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2015 ORGANIZATIONAL MEETING

County Auditor/Treasurer, Mark Hall met with the board requesting them to set the 2015 Organizational Meeting Date.

Motion

Motion was made by Commissioner Hanson to set January 6, 2015 at 9:00 a.m. for the organization meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MINIMUM SALARIES FOR ELECTED OFFICIALS

A RESOLUTION ESTABLISHING MINIMUM

SALARIES FOR ELECTIVE OFFICES

Resolution No. 14-01-01

The following resolution was proposed by Commissioner Nordlof and moved for adoption:

WHEREAS, M.S. 388.18, Subd. 1,(a), M.S. 384.151, Subd. 1,(b)., M.S. 386.015, Subd. 2(b)., M.S. 387.20, Subd. 2(b), and M.S. 385.373, Subd. 1, (b) requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following.

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2015:

                                    County Attorney:                    $4,000

                                    County Auditor/Treasurer:      $4,000

                                    County Recorder:                   $4,000

                                    County Sheriff:                       $4,000

Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2015 COMMISSIONERS MEETING DATE

The board reviewed the 2015 meeting dates.

Motion was made by Commissioner Moorman to approve the 2015 Commissioners meetings as follows:

LAKE OF THE WOODS COUNTY COMMISSIONERS

2015 COUNTY BOARD MEETING DATES

January 2015

Tuesday, January   6, 2015                                      9:00 a.m. Government Center, Commissioners Room

Tuesday, January 13, 2015                                      9:00 a.m. Government Center, Commissioners Room

Tuesday, January 27, 2015                                      9:00 a.m. Government Center, Commissioners Room

February 2015

Tuesday, February 10, 2015                                    9:00 a.m. Government Center, Commissioners Room

Tuesday, February 24, 2015                                    9:00 a.m. Lake of the Woods School

March 2015

Tuesday, March 10, 2015                                        9:00 a.m. Government Center, Commissioners Room

Tuesday, March 24, 2015                                        9:00 a.m. Government Center, Commissioners Room

April 2015

Tuesday, April 14,   2015                                        9:00 a.m. Government Center, Commissioners Room

Tuesday, April 28, 2015                                          9:00 a.m. Government Center, Commissioners Room

May 2015

Tuesday, May 12, 2015                                           9:00 a.m. Government Center, Commissioners Room

Tuesday, May 26, 2015                                           9:00 a.m. Government Center, Commissioners Room

June 2015

Tuesday, June 9, 2015                                                             9:00 a.m. Government Center, Commissioners Room

Tuesday, June 16, 2015                                           10:00 a.m. NWA

Tuesday, June 23, 2015                                           9:00 a.m. Government Center, Commissioners Room

July 2015

Tuesday, July 14, 2015                                           9:00 a.m. Government Center, Commissioners Room

Tuesday, July 28, 2015                                           9:00 a.m. Government Center, Commissioners Room

August 2015

Tuesday, August 11, 2015                                       9:00 a.m. Government Center, Commissioners Room

Tuesday, August 25, 2015                                       9:00 a.m. Government Center, Commissioners Room

September 2015

Tuesday, September 08, 2015                                 9:00 a.m. Government Center, Commissioners Room

Tuesday, September 22, 2015                                 9:00 a.m. Government Center, Commissioners Room

October 2015

Tuesday, October 13, 2015                                     9:00 a.m. Government Center, Commissioners Room

Tuesday, October 27, 2015                                     9:00 a.m. Government Center, Commissioners Room

November 2015

Tuesday, November 10, 2015                                 9:00 a.m. Government Center, Commissioners Room

Tuesday, November 24, 2015                                 9:00 a.m. Government Center, Commissioners Room

December 2015

Tuesday, December 15, 2015                                  9:00 a.m. Government Center, Commissioners Room

Tuesday, December 15, 2015                                  6:00 p.m. TNT Meeting

Wednesday, December 30, 2015                                             8:00 a.m.  Government Center, Commissioners Room

LAKE OF THE WOODS COUNTY COMMISSIONERS MAY BE ATTENDING THE FOLLOWING:

AMC LEADERSHIP CONFERENCE- TBA

JOINT LEGISLATIVE CONFERENCE- March 4-5, St. Paul

AMC DISTRICT 2 MEETING- June 3, Bemidji

 AMC POLICY COMMITTEE- September 17-18, Brainerd

 AMC DISTRICT 2 MEETING- October 28, Bemidji

AMC ANNUAL CONFERENCE- December 7-8, St. Cloud

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 3rd Tuesday of each month at

6:00 p.m. in the Commissioners Room at the Government Center

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Commissioners Salary/Elected Department Heads Salary/Non-Elected Department Heads Salary/Union and Non Union Employee Salary Adjustment

2015 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Tom Hanson to adopt the following County Commissioners salary schedule and County Board Chair salary schedule, which all include a general adjustment of $300.00 for the year 2015; and to adopt a committee meeting per diem of $100.00 for the year 2015.  The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen                $17,100.00      

Patricia Beckel             17,100.00      

Tom Hanson                 17,100.00      

Kenneth Moorman       17,100.00      

Buck Nordlof               17,100.00      

Board Chair                 18,100.00      

Motion was made by Commissioner Ed Arnesen to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2015. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.)  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ken Moorman to adopt the following Elected Officials salary schedule which includes a 2% general adjustment and a merit step, if applicable (not maxed), for the year 2015.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried. 

Elected Officials – Department Heads:

County Sheriff            Gary Fish                   $73,038.24      

County Aud/Treas      Lorene Hanson             71,451.36      

County Recorder        Susan Ney                    60,510.24     

County Attorney         James Austad               94,523.76      

Motion was made by Commissioner Ed Arnesen to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and a merit step, if applicable (not maxed), for the year 2015.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Assessor                      MaryJo Otten             $68,924.88

MIS Director               Peder Hovland             60,050.88      

Public Works               Tim Erickson                92,957.76      

Land/Water                 Josh Stromlund            68,924.88      

Social Service              Nancy Wendler            73,038.24      

Motion was made by Commissioner Ken Moorman to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and a merit step, if applicable (not maxed), for the year 2015.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Veterans Service         Rick Rone                  $20,681.64     

Salary Adjustment, AS agreed upon per Union Contract

Motion- Highway Union

Motion was made by Commissioner Buck Nordlof to adjust all full time Highway Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2015.  Motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Salary Adjustment, AS agreed upon per Union Contract

Motion- Solid Waste Union

Motion was made by Commissioner Tom Hanson to adjust all full time Solid Waste Union employees’ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed)  effective January 1, 2015.  Motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment

(Excluding Elected and Non-Elected Department Heads)

Motion- Non-Union

Motion was made by Commissioner Buck Nordlof to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by a 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2015.  Motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

ARROWHEAD LIBRARY BOARD MEETING

Commissioner Hanson informed the board that he could not attend the Arrowhead Library Board meeting on December 11 and that Ron Rudd attended the meeting on his behalf. Commissioner Hanson requested that the county pay the per diem. The board stated that they do consider him an alternate.

Motion

Motion was made by Commissioner Arnesen to authorize per diem payment to Ron Rudd for attending the Arrowhead Library meeting on December 11, 2014. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

DECEMBER 26, 2014

Commissioner Hanson requested that the Commissioners to consider closing the Government Offices on December 26, 2014.

Motion

Motion was made by Commissioner Hanson to close Lake of the Woods County Government Offices on December 26, 2014, with pay. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

HISTORICAL SOCIETY

Curator and Executive Director Marlys Hirst met with the board to discuss the Museum Renovation Project, Phase II-HVAC. Marlys informed the board that they do not need to go to Phase III electrical which will save around $20,000, but the project is still short $23,000; Phase III is still in the process which will include all finishing’s of the interior of the building.

Motion

Motion was made by Commissioner Arnesen to allocate $23,000 from the Con-con funds payable by Auditor’s warrant in April of 2015 for the shortfall of Phase II-HVAC project. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2015 Mileage Rate

County Auditor/Treasurer, Mark E. Hall met with the board requesting the board to set the 2015 mileage rate.

Motion

Motion was made by Commissioner Nordlof to set the 2015 mileage rate at the IRS Standard Rate. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. (It was noted that the Internal Revenue Service issued a 57.5 cents per mile for business miles beginning January 1, 2015 for the standard rate.)

WHEELERS POINT SEWER DISTRICT

Chair Beckel informed the board that they need to re- appoint Wheelers Point Sewer District members.

 The following resolution was offered by Commissioner Moorman and moved for adoption:

RESOLUTION FOR ELECTION OF WHEELERS POINT

SANITARY DISTRICT BOARD MEMBERS

RESOLUTION

14-12-02

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elects Al Thompson and Ron Stauss for at term of three years expiring January 2, 2018.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

NWA AIRPORT STUDY REQUEST

Chair Beckel informed the board that Bryan Budds, regional manager for the Aircraft Owners and Pilots Association requested Phase I and Phase II Study from S E H. S E H cannot release this information for it belongs to the county. The consensus of the board was it was okay to release both Phases.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board to discuss the request of an easement from Mark LaValla so North Star Electric can place Over Head Power lines on county land for county gravel crushing.

Motion

Motion was made by Commissioner Arnesen to grant an easement to North Star Electric to place overhead power on county owned land and requested that Public Works Director, Tim Erickson to write up the easement. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

TIMBER SALES

Public Works Director, Tim Erickson discussed Timber removal on the county owned land by the landfill; Commissioner Hanson discussed that the trees by the airport need to be cut also. Commissioner Hanson informed the Board that Steve Levasseur does this type of work. The board requested that Public Works Director, Tim Erickson to contact Steve in regard to the timber sales process.

KEEP-IT-CLEAN COMMITTEE

Mike Hirst,Keep-It-Clean committee member met with the board and updated them on the Keep-It-Clean campaign. The board informed him that the committee will be receiving the counties $2,500 allocation shortly.

LAND AND WATER PLANNING

Land and Water Planning Director Josh Stromlund presented an application from Jamie Negus for Conditional Use Permit to allow the applicant to conduct a commercial business consisting of winter ice fishing business. Josh informed the board that restrictions were put on this development, by the developers that commercial   business only apply to Lots One (1) and Two (2)  Block Two (2) and Lots One (1) and Two (2) of Block Five (5) of Lake of the Woods Estates and that the Planning Commission recommends denial of the Conditional Use Permit.

Motion

Motion was made by Commissioner Hanon to support the Planning Commissioner recommendation for denial for the Conditional Use Permit for Jami Negus. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the board, Chair Beckel called the meeting to recess at 12:22 p.m. and reconvened at 6:00 p.m. as follows:

PUBLIC HEARING TNT

Motion

Motion was made by Commissioner Hanson to close the regular meeting and open the public hearing at 6:00 p.m. for the TNT hearing. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Chair Beckel welcomed everyone to the hearing and introductions were made.

Motion

Motion was made by Commissioner Moorman to approve the agenda as presented. The motion was seconded Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Chief Deputy Auditor Lorene Hanson reviewed the proposed 2015 budget along with the levy and comparison information provided by Deputy Auditor/Treasurer Stacy Novak. All comments and questions were addressed by the board and staff present.

Motion

Motion was made by Commissioner Nordlof to close the public hearing at 6:26 p.m. and opened the regular meeting. The motion was seconded Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Chairman Beckel called for the resolution for adoption of the 2015 Budget and Tax Levy. She stated that the 2015 Levy will remain with a 2% increase to the Revenue fund as proposed.

Resolution

The following Resolution was proposed and moved for adoption by Commissioner Ed Arnesen:

Resolution Adopting

2015 Certified Budget and Tax Levy

Resolution   2014-12-03

WHEREAS, the Certified County Budget for the year 2015 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Certified Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2015:

Revenue Fund                                               $ 1,383,769

Road & Bridge Fund                                    $    449,580

Social Services Fund                                     $    603,935

Economic Development Authority Fund    $      60,000

2015 Proposed Budget and Tax Levy         $ 2,497,284

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2015:

                        Twp Road & Bridge                                     $   437,555*

                        Twp Fire – Baudette                                     $     21,000

                        Twp Fire – Williams                                      $     30,253

                        Twp Fire – NW Angle                                   $       6,500

                        Total                                                               $   495,308

2015                

* $437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride (increased 2,000).  (425,555+12,000=437,555)

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Beckel called the meeting to recess at 6:32 p.m.

Attest:                                                                                     Approved: December 16, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board

================================================================================================================

Commissioner Proceedings

December 30, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 30, 2014 in the Commissioners’ Room at the Government Center.

Call to Order

Vice- Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Ed Arnesen, Tom Hanson, and Buck Nordlof.  Absent Commissioner Beckel. Also present were: County Auditor/Treasurer, Mark Hall, Chief Deputy Auditor, Lorene Hanson and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions: DNR correspondence and remove Public Works for the agenda. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

None

Approval of Minutes

Motion was made by Commissioner Nordlof to approve December 16, 2014 minutes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECOGNITION OF YEAR OF SERVICE

Mark Hall, County Auditor/Treasurer

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of years of service

Mark E. Hall

Resolution 2014 – 12– 04

Whereas:  Mark Hall has served the residents of Lake of the Woods County since January 2, 1979 as

Lake of the Woods County Treasurer;

Whereas:  Mark Hall assumed the duties of the County Auditor on July 23, 2013, and since has served as the Auditor/Treasurer;

Whereas:  Mark Hall will retire from Lake of the Woods County service effective January 4, 2015 with thirty-six years of service;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Mark for his dedicated service and best wishes to him on his retirement.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Appointment of Veterans Service Officer

Veterans Service Officer, Rick Rone met with the board and to discuss the Veterans Service program in Lake of the Woods County and for his re-appointment as the Veterans Service Officer.

Motion

Motion was made by Commissioner Moorman to appoint Rick Rone as Lake of the Woods County Veterans Services Officer from January 1, 2015 to December 31, 2018 pursuant to MN Statutes 197.60, Subd.2. The motion was seconded by Commissioner Hanson the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                      $  111,877.37

                                                Road & Bridge           $   29,467.07

                                                Co. Devel.                   $     1,754.37

                                                Solid Waste                 $   10,276.64

                                                EDA                            $     1,634.66

WARRANTS FOR PUBLICATION

Warrants Approved On 12/30/2014 For Payment 12/31/2014

Vendor Name                                                     Amount

Arnesen/Steven J & Margo W                                           2,417.42

Baja Marine                                                                       62,187.00

Cenex Co-Op Services, Inc.                                              3,156.98

Compass Minerals America                                              4,793.19

Gustafson/Brian C & Jessica J                                        10,156.40

Koochiching Co Treasurer                                                2,500.00

LOW Highway Dept                                                           3,692.30

Mn Office Of Enterprise Technology                               2,934.00

Msop-Mn Sex Offender Prgrm-462                                  2,080.10

Nelson’s Agri Structures                                                    6,990.00

Und Forensic Pathology                                                   7,858.00

University Of Mn                                                                 8,316.24

Wayne’s Body Shop-Dba                                                  3,863.86

Widseth Smith Nolting&Asst Inc                                       3,247.84

Ziegler, Inc                                                                         2,193.18

62 Payments less than 2000    28,623.60

Final Total:   155,010.11

Further moved to authorize the payment of the following auditor warrants:

                                                December 18, 2014     $365,980.62

                                                December 24, 2014     $  15,177.55   

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

PAUL BUNYAN TRANSIT

Vice Chairman Arnesen discussed the Paul Bunyan Transit Vehicle Lease Agreement and Public Transit Agreement and their policies. After discussion the board renewed both the leases month to month until Gregory O. Negard Executive Director from Paul Bunyan transit can meet with the board to discuss their passenger assistant’s policy.

Motion

Motion was made by Commissioner Moorman to approve the Paul Bunyan Transit Vehicle Lease Agreement with curb to curb assistants on a month to month renewal contingent on approval from County Attorney, James Austad. The motion was seconded by Commissioner Hanson the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the Paul Bunyan Public Transit Service Agreement with Paul Bunyan Transit to lease one vehicle and to administer the Mn/DOT grant for operation of public transit system on a month to month renewal until all questions are answered, contingent upon the approval of County Attorney, James Austad. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Social Service Director, Nancy Wendler met with the board requesting approval of claims for the Social Services department.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioners Warrants        $14,329.56

                                                   Commissioners Warrants       $25,706.07

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

MN Department of Human Services

Social Service Director, Nancy Wendler met with the board and informed the board that the Economic Assistance and Employment Supports Division congratulated them for the excellent work  they have done serving the MFIP recipients in Lake of The Woods County. The board congratulated Nancy and her staff for their great work.

 RECESS

The meeting was called to recess at 10:04 a.m. and reconvened at 10:10 a.m. as follows:

ASSESSOR

County Assessor, Mary Jo Otten met with the board requesting them to set the Board of Equalization meeting for 2015.

Motion

Motion was made by Commissioner Hanson to set the Board of Equalization meeting for June 23, 2015 at 6:00 p.m. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

CORRESPONDENCE

MN Department of Natural Resources -Aquatic Invasive Species

adjourned

Motion was made by Commissioner Hanson to adjourn the meeting at 10:55 a.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Attest:                                                                                     Approved: January 13, 2015

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Edward Arnesen, Vice-Chairman of the Board

December, 2012

Commissioner Proceedings

December 11, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 11, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ed Arnesen, Tom Hanson, Ken Moorman Todd Beckel and Patty Beckel. Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda with the following additions: Hoffman, Dale and Swenson agreement, Emergency Management Director, letter of resignation and Integrated Emergency Management Course and Telephone purchase. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

None

Minutes

Motion was made by Commissioner Hanson to approve November 27, 2012 regular board minutes with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

CLOSED SESSION- Pending Litigation-MN Stat § 13D.05, sub 3(b)WCD

Motion

Motion was made by Commissioner Arnesen to close the regular meeting at 9:05 a.m. and open the closed session for Pending Litigation of Lake of the Woods County vs. Becky Dornheim pursuant to MN Stat. §13D.05. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following were present: Commissioners Patty Beckel, Hanson, Todd Beckel, Arnesen, Moorman, County Attorney, Philip Miller, and Chief Deputy Auditor, Lorene Hanson, Social Services Director, Nancy Wendler and Human Resource Director, Wade Johannesen.

 Motion

Motion was made by Commissioner Hanson to close the closed session at 9:20 a.m. and open the regular meeting. The motion was seconded Commissioner Moorman and the same being put to a vote, was unanimously carried.

ATTORNEY

County Attorney, Philip Miller met with the board requesting the board to pass a resolution for proposed settlement between Mary Beth Dornheim and Lake of the Woods County and Nancy Wendler.

Resolution

Commissioner Arnesen introduced the flowing resolution:

Resolution No. 12-12-01

Resolution for Proposed Settlement between Mary Beth Dornheim and Lake of the Woods County and Nancy Wendler

BE IT HEREBY RESOLVED; by the Board of Commissioners, Lake of the Woods County, that a settlement of the litigation in Lake of the Woods County, Court File No. 39-CV-11-257, which is memorialized in a Mediated Settlement Agreement and a Release between Mary Beth Dornheim, and Lake of the Woods County and Nancy Wendler, is herby made. A copy of the Mediated Settlement Agreement and the Release are attached to this Resolution.

The resolution for the adoption of the foregoing Resolution was duly seconded by Commissioner Patricia Beckel and, upon vote being taken thereon, the following voted in favor thereof: Commissioners Ed Arnesen, Patricia Beckel, Thomas Hanson, Kenneth Moorman the Todd Beckel, and the following voted against the same: None; whereupon said Resolution was declared duly passed and adopted.

County Attorney Budget

County Attorney, Philip Miller met with the board and requested funding for a non-criminal investigation that will be conducted through his office, with the assistance of outside counsel.  He informed the board that the County Attorney budget has no funds allocated to cover the estimated costs of this investigation. 

Motion

Motion was made by Commissioner Arnesen to allocate $10,000 from the unallocated account per the request from County Attorney, Philip Miller for the investigation. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                                Commissioner Warrants        $   10,784.99                                                                                                     Commissioner Warrants        $     4,611.19

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

National Convention

Social Worker, Jodi Ferrier met with the board and updated them on the National Convention that she attended in Henderson, NV for “The Differential Response in Child Welfare Conference”. This is an approach that allows child protective services to respond differently to accepted reports of child abuse and neglect.  Jodi wrote a grant application and was awarded a scholarship to cover the costs associated with the conference.  The Board recognized Jodi for her initiative, the work she does in our community, and the honor it was for a small county like Lake of the Woods to be represented at the National Convention. 

Cell Phone Stipend

Social Service Director, Nancy Wendler met with the board requesting Cell Phone Stipend for herself and Leah-Stephani-Miller.

Motion

Motion was made by Commissioner Patty Beckel to allow Social Service Director, Nancy Wendler a Cell Phone stipend in the amount of $40.00 for a regular cell phone per month and Leah-Stephani-Miller a Cell Phone stipend in the amount of $60.00 for a smart cell phone per month effective January 1, 2013. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

AUDITOR

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                      Revenue                    $        39,925.15         

                                      Road & Bridge         $         18,955.49

                                      Co. Develop              $              400.00   

                                      Solid Waste               $           7,017.50 

                                      EDA                          $           1,660.79        

WARRANTS FOR PUBLICATION

Warrants Approved On 11/27/2012 For Payment 11/30/2012

Vendor Name                                                                Amount

Anchor Marketing, Inc                                                          2,272.62

Brown/Terry                                                                           2,610.37

North East Technical Service,Inc                                         2,567.00

Widseth Smith Nolting&Asst Inc                                          7,354.67

52  Payments less than  2000     21,161.02

Final Total:     35,965.68

Further moved to authorize the payment of the following auditor warrants:

                                    November 30, 2012                $ 408,126.63

                                    November 30, 2012                $     8,908.44

                                    December   5, 2012                 $ 122,862.84

                                    December   7, 2012                 $      5,042.35

                                    December   7, 2012                 $     3,420.69

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Lost Warrant

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to issue a lost warrant to Jeri’s Sweat Shop.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Jeri’s Sweat Shop dated July 29, 2012 for $6.64 without furnishing indemnifying bond. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

2013 Organizational Meeting

Chief Deputy Auditor, Lorene Hanson met with the board requesting the board set the 2013 Organizational Meeting.

Motion

Motion was made by Commissioner Patty Beckel to set January 8, 2013 for Lake of the Woods County Commissioners Organizational Meeting at 9:00 a.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2013 IRS Mileage Rate

Chief Deputy Auditor, Lorene Hanson met with the board requesting that they set the 2013 Mileage Rate.

Motion

Motion was made by Commissioner Moorman to set the 2013 mileage rate at the IRS Standard Rate. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. (It was noted that the Internal Revenue Service issued a 56.5 cents per mile beginning January 1, 2013 for the standard rate.)

Arbitrator and Mediator Bill

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to pay the invoice from Paul S. Jacobsen, Attorney at Law for services rendered and the MCIT deductible.

Motion

Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid to pay Paul S. Jacobsen, Attorney at Law, Arbitrator and Mediator for services rendered in the amount of $1,250 with the funding from the MCIT dividend, from the general reserve account. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to authorize County Auditor, John W. Hoscheid to pay the MCIT deductible in the amount of $2,500 for the Dornheim settlement with the funding from the MCIT dividend, from the general reserve account. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HALLSTROM CONSULTING SERVICES

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to enter into a consulting service contract with Hallstrom Consulting effective January 1, 2013 thru December 31, 2013.

Motion

Motion was made by Commissioner Arnesen to enter into an agreement with Hallstrom Consulting to provide assistance to Lake of the Woods County Staff in preparation and execution of processes surrounding 2013 tax bills of an hourly rate of $120.00 per hour, plus expenses per on site visit, effective January 1, 2013 and ending December 31, 2013 and authorize County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The board discussed the Manatron problems that have occurred vs the ACS program. The consensus of the board was to address this issue in 2013.

HOFFMAN DALE & SWENSON CONTRACT

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to enter into an understanding of services for Hoffman, Dale, & Swenson, PLLC to provide for Lake of the Woods County 2012 year-end audit services.

Motion

Motion was made by Commissioner Arnesen to authorize County Auditor, John W. Hoscheid and Chairman Todd Beckel to sign the understanding of services from Hoffman, Dale, & Swenson, PLLC to provide 2012 year-end audit services for Lake of the Woods County. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen met with the board to discuss the Interim MIS/GIS Director.

Motion

Motion was made by Commissioner Moorman to appoint Peder Hovland as Interim MIS Director, with an increase of $500 per month, beginning December 1, 2012, until further notice.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Telephone System Recommendation

Interim MIS/GIS Director, Peder Hovland met with the board to discuss and review the replacement of the Telephone System.

Motion

Motion was made by Commissioner Hanson to enter into contract with NCC, for the purchase of its proposed solution (including the telephone system, voice mail with email integration, mobility, back-up PRI module and unified communications) with the funding from the unallocated account up to $ 65,810 plus tax. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HRDC

HRDC Development Specialist, Ryan Zemek met with the board and presented the 2012-2015 Comprehensive Economic Develop Strategy. The plan sets forth a framework that will create strategies for a new dynamic innovation economy that links all the assets of the region to generate new knowledge, start and grow a business, utilize infrastructure and transform existing businesses into thriving 21st century companies.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 12-12-02

Comprehensive Economic Develop Strategy

WHEREAS, Lake of the Woods County is recognized by the Economic Development Administration as a redevelopment area with special needs for economic development assistance; and

WHEREAS, the Headwaters Regional Development Commission is an Economic Development District designated by the Economic Development Administration to provide planning and economic development assistance; and

WHEREAS, the Lake of the Woods County Board of Commissioners actively supports and currently participates in the economic development district activities of the Headwaters Regional Development Commission; and

WHEREAS, the Headwaters Regional Development Commission has prepared a Comprehensive Economic Development Strategy in cooperation with businesses, communities, and economic development organizations in lieu of a separate county Comprehensive Economic Development Strategy.

NOW THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners approves of the Comprehensive Economic Development Strategy as submitted on this date.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:10 a.m. and reconvened at 10:16 a.m.as follows:

EMERGENY MANAGEMENT

Emergency Management Director, Holly House met with the board and informed them of the Integrated Emergency Management Course that will be held at Camp Ripley’s Training Center on February 25-18. Holly informed the board that it is recommended to have as many city and county officials and management personnel attend as is possible, this includes around sixty-seven (67) individuals within the community.  The board requested that Holly organize and contact the appropriate personnel to have Lake of the Woods County attend the course.

Resignation

Emergency Management Director, Holly House met with the board and presented her letter of resignation effective January 31, 2013.

Motion

Motion was made by Commissioner Moorman to accept the resignation of Emergency Management Director, Holly House effective January 31, 2013. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING DIRECTOR

Cell Phone Stipend

Land and Water Planning Director, Josh Stromlund met with the board requesting a cell phone stipend for Assistant Zoning Administrator.

Motion

Motion was made by Moorman to allow Assistant Zoning Administrator, Steve Sindelir, a cell phone stipend of $40.00 per month effective January 1, 2013. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Health Insurance

Land and Water Planning Director, Josh Stromlund met with the board to discuss Health Insurance Options to allow the Land and Water Planning Office join into the Health Insurance that the SWCD employees have, and since we have a Joint Powers Agreement with the SWCD, the office does qualify to be under their plan.

Motion

Motion was made by Commissioner Todd Beckel to approve the Land and Water Planning Office Employees the option of joining the health insurance through the Lake of the Woods Soil and Water Conservation Distrcit for a trial bases effective January 1, 2013 and re-visit the option on October 22, 2013. The motion was seconded by Commissioner Moorman and the vote carried as follows: Voting for: Commissioners Hanson, Todd Beckel, Moorman and Arnesen. Voting against: Commissioner Patty Beckel.

COMPENSATION PLAN

Human Resource Director, Wade Johannesen met with the board and presented the final Compensation Plan to the board for approval. The board discussed the compensation plan and some changes that are still in process, and discussed longevity that the county employees receive.

Motion

Motion was made by Commissioner Arnesen to approve the Compensation Plan structure and any changes that are in process be completed by December 31, 2012. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to combine the Longevity Pay into the Compensation Plan of $480.00 for each employee. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

EMPLOYEE OF THE YEAR

Vice-Chairman, Hanson announced and presented a plaque to Lorene Hanson as the recipient for the 2012 Employee of the Year Award. The County Board of Commissioners congratulated Lorene as the “Employee of the Year” and as an outstanding employee in every regard.

RECESS

The meeting was called to recess at 11:54 a.m. and reconvened at 12:38 p.m.

CORRESPONDENCE

The following correspondence was acknowledged: AMC Updates; Birch Beach and Sandy Shores Petition and NW Angle Justification Report.

Committee Appointments

The board discussed the 2013 Committee Appointments and requested the list of Committee Appointments in advance to look at all committees that they have.

RECESS

The meeting was called to recess at 12:58 p.m. 

TRUTH N TAXATION PUBLIC HEARING

Recess

The meeting reconvened at 6:00 p.m.  Chairman Todd Beckel led the Pledge of Allegiance. The following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and Chief Deputy Auditor Lorene Hanson, County Treasurer, Mark Hall, and County Assessor, MaryJo Otten.

Public Hearing-2013 Proposed Budget and Levy

Motion

Motion was made by Commissioner Moorman to close the regular meeting at 6:05 p.m. and open the Public Hearing, pursuant MN Statute §275.065 Subd. 3(c), for the Lake of the Woods County Board of Commissioners to hear all interested parties comments on the 2013 Proposed Budget and Tax Levy. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chairman Todd Beckel welcomed the public to the hearing.

County Auditor John W. Hoscheid reviewed the 2013 Proposed Budget.  He reviewed how the budget and other taxing entities (State of Minnesota; School Districts 390 and 690; Cities of Baudette and Williams and Unorganized Townships) affect the tax levy and statements. 

Chairman Todd Beckel opened the floor for comments from the public in attendance.

Motion

Motion was made by Commissioner Hanson to close the Public Hearing at 7:08 p.m. and reconvene the regular meeting.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Resolution

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:

Resolution Adopting

2013 Certified Budget and Tax Levy

Resolution   2012-12-03

WHEREAS, the Certified County Budget for the year 2013 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Certified Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2013:

Revenue Fund                                               $ 1,334,803

Road & Bridge Fund                                    $    449,580

Social Services Fund                                     $    603,935

Economic Development Authority Fund    $      60,000

2013 Proposed Budget and Tax Levy         $ 2,448,318             

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2013:

                        Twp Road & Bridge                                     $   437,555*

                        Twp Fire – Baudette                                      $     21,000

                        Twp Fire – Williams                                      $     32,738

                        Twp Fire – NW Angle                                   $       6,500

                        Total                                                               $   497,793

2013                

$437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride (inc2,000).  ($415,175 + $10,380(2.5%inc) = $425,555)(425,555+12,000=437,555)

The motion was seconded by Commissioner Ed Arnesen, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 7:09 p.m.

Attest:                                                                                     Approved: December 31, 2012

_______________________________                                  __________________________________

Lorene Hanson, Chief Deputy Auditor                                  Todd Beckel Chairman of the Board

Commissioner Proceedings

Special County Board Meeting

December 18, 2012

The Lake of the Woods County Board of Commissioners met in a Special County Board meeting on Tuesday, December 18, 2012, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Todd Beckel called the meeting to order at 5:00 p.m. with the following members present:  Commissioners Ed Arnesen, Todd Beckel, Patty Beckel, Tom Hanson and Ken Moorman.  Also present were: Chief Deputy Auditor Lorene Hanson, Human Resource Director Wade Johannesen, Interim MIS/GIS Director Peder Hovland, County Sheriff Gary Fish and Emergency Manager Holly House.

Approval of Agenda

Motion was made by Commissioner Tom Hanson to approve the agenda for the special meeting today with the following addition of:  Motion to have Permission to Advertise for an Information Systems/GIS Specialist Position.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Closed Session – Labor Negotiations – MN Statute § 13D.03

Motion

Motion was made by Commissioner Patty Beckel to close the special meeting at 5:05 p.m. and open the closed session for Labor Negotiations pursuant to MN Statute § 13D.03.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote was unanimously carried.

The following were present:  Commissioners Ed Arnesen, Todd Beckel, Patty Beckel, Tom Hanson, Ken Moorman and Human Resource Director Wade Johannesen.

Motion

Motion was made by Commissioner Patty Beckel to close the closed session at 5:20 p.m. and open the special meeting.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Vacant Positions

MIS/GIS Position

Human Resource Director Wade Johannesen met with the County Board to discuss the open MIS/GIS position.  It was the consensus of the County Board to discuss this position further at the next regular County Board meeting on December 31, 2012.

Motion

Motion was made by Commissioner Tom Hanson to advertise for the Information Systems/GIS Specialist position.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Emergency Management Position

Human Resource Director Wade Johannesen met with the County Board to discuss the position of Emergency Management Director.  It was the consensus of the County Board to discuss this position further at the next regular County Board meeting on December 31, 2012.

Recess

There being no further business before the County Board, Chair Todd Beckel called the meeting to recess at 5:45             p.m.

Attest:                                                                          Approved:  December 31, 2012

______________________________                        ___________________________________

Lorene G Hanson                                                      Todd Beckel

Chief Deputy Auditor                                               County Board Chair

Commissioner Proceedings

December 31, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Monday, December 31, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ed Arnesen, Ken Moorman Todd Beckel and Patty Beckel. Absent: Commissioner Tom Hanson. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, James Nordlof, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Lost Warrant, Wheelers Sewer District Appointments, Borderland Substance Abuse letter of support, Wetland letter and Commissioner Recognition. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: travel for Boyd Johnson & Cooper Mickelson – March 11 – 14, 2013 – 2013 MnDOT Survey Technical Workshop at Breezy Point. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Patty Beckel  to approve December 11, 2012 regular board minutes with changes and December 18, Special meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Commissioner Warrants        $   13,026.52                                                                                                     Commissioner Warrants        $    32,357.81

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

NW MN HOUSING-SEC. 8

Social Service Director, Nancy Wendler met with the board to discuss the funding that Lee Meier requested at the November 27, 2012 meeting for assistance for the Sec. 8 housing.

Motion

Motion was made by Commissioner Moorman to allot $3,000 from the Social Services account for assistance for the Sec. 8 housing in Lake of the Woods County. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Contracts

Social Service Director, Nancy Wendler met with the board requesting approval of contracts.

Motions

Motion was made by Commissioner Patty Beckel moved to approve the contract between Friends Against Abuse and Lake of the Woods County Social Services for 2013 for the provision of supervised visitations and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2013, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairperson Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2013 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2013 for the provision of home delivered meals, and to authorize Chairperson Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2013 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract for 2013 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services, and to authorize Chairman Todd Beckel, and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the contract between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services for the provision of Mental Health Community Support Program Services and ARMHS Services for January 1, 2013 through December 31, 2017, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract for 2013 for toll-free telephone emergency services between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services, and to authorize Chairman Todd Beckel, and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services for 2013 for the provision of onsite mental health physician’s assistant services and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                      Revenue                               $38,693.46

                                      Road & Bridge                     $14,403.97

                                      Co. Develop                          $16,881.83     

                                      Solid Waste                          $17,553.84

                                      EDA                                      $ 8,336.45      

WARRANTS FOR PUBLICATION

Warrants Approved On 12/31/2012 For Payment 12/31/2012

Vendor Name                                                              Amount

Anchor Marketing, Inc                                             2,220.38

Arnesen/Ed                                                               3,266.73

Cargill Incorporated                                               6,784.66

Koochiching Co Treasurer                                    2,500.00

KRIS Engineering Inc                                              2,574.00

Lakewood Energy LLC                                           2,500.00

LOW County Treasurer                                            3,255.34

LOW Highway Dept                                                 2,893.45

Mar-Kit Landfill                                                        8,173.80

Northwest Community Action, Inc                          2,521.04

Roseau County Cooperative Assn                        2,587.47

Sanitation Products Inc                                         10,443.83

University Of Mn                                                      8,112.51

Widseth Smith Nolting&Asst Inc                           7,354.67

79 Payments less than 2000     30,681.67

Final Total:    95,869.55

Further moved to authorize the payment of the following auditor warrants:

                                    December 13,201                  $72,892.31

                                    December 27, 2012               $18,333.48       

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor, John W. Hoscheid met with the board requesting approval to approve an exempt gambling permit for University of Minnesota Crookston for a raffle.

Motion

Motion was made by Commissioner Patty Beckel to approve the exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle on February 3, 2013 at Zippel Bay Resort and authorize County Auditor to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Commissioners Salary – Minimum Salaries for Elective Offices- Elected Department Heads Salary – Non-Elected Department Heads Salary – and Non-Union Employees Salary

County Auditor, John W Hoscheid met with the County Board and presented the following salaries to the County Board for their approval:

2013 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Arnesen to adopt the following County Commissioners salary schedule and County Board Chair salary schedule for the year 2013 with an increase of $300.00 for Commissioners and Board Chair ; and to adopt a committee meeting per diem of $100.00 for the year 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen                             $ 16,500.00

Patty Beckel                            $ 16,500.00

James “Buck” Nordlof            $ 16,500.00

Tom Hanson                            $ 16,500.00

Ken Moorman                         $ 16,500.00

Board Chair                            $ 17,500.00

Motion was made by Commissioner Patty Beckel to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2013. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.) The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

ESTABLISHING MINIMUM SALARIES FOR ELECTIVE OFFICES

The following resolution was offered by Commissioner Arnesen and moved for adoption:

RESOLUTION FOR ESTABLISHING MINIMUM SALARIES FOR ELECTIVE OFFICES

RESOLUTION 12 – 12- 04

WHEREAS: M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED: that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2013:

County Attorney:        $6,000

County Auditor:         $6,000

County Recorder:       $6,000

County Sheriff:           $6,000

County Treasurer:       $6,000

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Elected Department Heads Salary

Motion was made by Commissioner Patty Beckel to adopt the following County Elected Officials salary schedule for the year 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Department Heads:

County Attorney Philip Miller            $ 65,283.41

County Auditor John W Hoscheid     $ 64,619.89

County Recorder Susan Ney              $ 54,334.30

County Gary Fish                               $ 68,467.83

County Treasurer Mark Hall               $ 54,334.30

Non-Elected Department Heads Salary

Motion was made by Commissioner Arnesen to adopt the following County Non-Elected Department Heads salary schedule for the year 2013. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Non-Elected – Department Heads:

County Assessor Mary Jo Otten                    $ 64,619.89

County Land/Water Josh Stromlund              $ 64,619.89

County MIS Director Peder Hovland                        $ 56,250.72

County Public Works Tim Erickson                $ 87,373.31

County Social Service Nancy Wendler          $ 68,467.83

Non-Elected – Department Head-Veterans Service Officer:

Motion

Motion was made by Commissioner Patty Beckel to adopt the following County Non-Elected Department Heads salary schedule for the year 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Non-Elected – Department Head-Veterans Service Officer:

County Veterans Rick Rone $ 19,445.66

Motion

Motion was made by Commissioner Moorman to adopt the following County Non-Elected Department Heads salary schedule for the year 2013. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Non-Elected – Department Head Emergency Manager:

County Emergency Management Holly House $ 26,346.22

It was the consensus of the County Board to not address any further adjustments for the County Solid Waste Union employees or Highway Union employees until contract have been approved.

All Non-Union County Employees (Full-Time, Permanent Part-Time, Part-Time, Seasonal Employees) Salary Adjustment (Excluding Elected Commissioners, Elected Department Heads and Non-Elected Department Heads)

Motion was made by Commissioner Moorman to adjust all non-union employees: full-time, permanent part-time, part-time and seasonal according to the adopted compensation plan that was approved on December 11, 2012 (excluding elected commissioners, elected department heads and non-elected department heads). The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried

MRCC 2013 Issues

County Auditor, John W. Hoscheid presented MRCC 2013 Issues to the board and requested they board to rank the top five issues of importance to our county. Below are the Priorities the board feels is of importance for Lake of the Woods:

  1. Changing the VCAA formula to the one currently supported by MACSSA and AMC should be an MRCC priority in 2013.

2. Land Use: Many members feel the state has too much land (about 8.4 million acres) and that the state should divest itself of a significant portion of that land. Future land acquisition should be targeted in areas which would provide the best value for the largest number of state residents, i.e. nearer the metro area. That land acquisition could be funded with proceeds from the sale of existing state land (mostly in northern Minnesota).

3. Wetland Policy: Follow up on the final recommendations that went to the Governor mid-December. This issue should be a focus as we go through the year, to ensure favorable implementation of the changed guidelines moving forward.

4. Shoreland regulations: The DNR will be seeking legislative approval to reinstate rule making authority, something that should cause MRCC concern unless the scope and purpose are clearly defined. MRCC should monitor this issue as a priority in 2013.

5. Invasive Species: Lake of the Wood County Board recommends that MRCC should priorities and concentrate on this concern.

Lost Warrant

County Auditor, John W. Hoscheid met with the board requesting approval for a lost warrant for Lorie Nielsen.

Motion

Motion was made by Commissioner Patty Beckel to approve the application and affidavit for lost warrant for Lori Nielson dated December 14, 2012 for $99.90 without furnishing indemnifying bond.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Director, Wade Johansson met with the board to discuss the Emergency Management Office. The consensus of the board was to transfer the Emergency Management Duties to the Sheriff’s Office, effective February 1, 2013 with a separate budget.

MIS/GIS Manager

Human Resource Director, Wade Johansson met with the board and recommended to promote Peder Hovland from Information Specialist to MIS Manager, effective January 1, 2013.

Motion

Motion was made by Commissioner Patty Beckel to promote Peder Hovland as the MIS/GIS Manager effective January 1, 2013 at JG 18, range of $26.94 on the 2013 scale, with a six month probation period. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Worker, Jodi Ferrier

Human Resource Director, Wade Johansson met with the board and recommended to advance Jodi Ferrier to the rate of $20.63 per hour on the 2013 Salary schedule to bring her in line with contemporaries.

Motion

Motion was made by Commissioner Moorman to advance Jodi Ferrier to the rate of $20.63 per hour on the 2013 Salary schedule; this constitutes cost to minimum plus three increments, with grade remaining at JG 12. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Assessment Specialist/Office Manger, Joy Lindquist

Human Resource Director, Wade Johansson met with the board and recommended to advance Joy Lindquist to the rate of $21.35 per hour on the 2013 Salary schedule to bring her in line with contemporaries.

Motion

Motion was made by Commissioner Arnesen to advance Joy Lindquist to the rate of $21.35 per hour on the 2013 Salary schedule; this constitutes cost to minimum plus four increments, with grade remaining at JG 10. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:10 a.m. and reconvened at 9:26 a.m. as follows:

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final contracts acceptance for SP 39-595-03, MUAM (014), Historic Baudette Depot Rehabilitation and SAP 39-608-21 &SAP 39-611-06, Mill Bituminous Surface, Bituminous Surfacing & Aggregate Shouldering.

Motion

Motion was made by Commissioner Moorman to accept the County Public Works Director’s Certificate of final Contract acceptance for SAP 39-608-21 & SAP 39-611-06, Mill Bituminous Surface, Bituminous Surfacing and Aggregate Shouldering, for Knife River Materials of Bemidji, MN in the amount of $67,681.91. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to accept the County Public Works Director’s Certificate of Final Contract Acceptance for SP-39-595-03, MUSM (014), Historic Baudette Depot Rehabilitation, for Anderson & Hammack Construction Company in the amount of $26,916.95. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Line Workers School

Public Works Director, Tim Erickson met with the board to discuss the cleaning of the school and overtime issues that may incur at times. The consensus of the board is that they will approve overtime when needed.

NORTH WEST ANGLE AIRPORT UPDATE

County Auditor, John W. Hoscheid met with the board and informed them that Tom Foster, from SEH Inc. has informed him that after MN DOT reviewed the report that they would support the County moving ahead with the next step in developing an airport at the Angle and would like to me with the board in the next couple months.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to discuss the Williams Creek Wetland Mitigation and presented a letter for their approval to send to John Jaschke, Executive Director for BWSR.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Todd Beckel to sign the Williams Creek Wetland Mitigation letter. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

BORDERLAND SUBSTANCE ABUSE COURT(BSAC)

Borderland Substance Abuse Coordinator, Lisa Santee met with the board requesting a letter of support for the BSAC that has been operational in Lake of the Woods County since 2007 and seeks the support and approval f the Lake of the Woods County Board of Commissioners to apply for a anticipate grant funding of $400,000, the estimated award amount of $100,000 each year for the initial two years, with the potential of an extension of an additional three year making the total potential grant award of $500,000.

Motion

Motion was made by Commissioner Patty Beckel to authorize Chairman Todd Beckel to sign the letter of support for the BSAC for possible funding from the MN Department of Human Services. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ECONOMIC DEVELOPMENT AUTHORITY

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Re-Appointment of Terms of the economic development authority

Resolution Number 12-12-05

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which:

Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:           

Industrial Development Corporation (IDC) to recommend appointment

From either Chambers of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and terms are established as follows:

Term Length   Board Member            Term Expires               Representing

6 Year             Rick Rone                   12/31/2017                  City of Baudette

6 Year             James “Buck”Nordlof 12/31/2017                  County Board District 1

2 Year             Chuck Tischart            12/31/2012                  IDC

2 Year             Gregg Hennum           12/31/2012                  Tourism Board

3 Year             Ed Arnesen                 12/31/2013                  County Board District 5

3 Year             Patty Beckel                12/31/2013                  County Board District 4

4 Year             Mike Hovde                12/31/2014                  Chamber of Commerce

5 Year             Tom Hanson                12/31/2015                  County Board District 2

6 Year             Ken Moorman             12/31/2016                  County Board District 3

Whereas; two board member’s terms will be expiring as of December 31, 2012, one representing Lake of the Woods Tourism and the second representing the IDC; and  

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term of 6 years;

            Term Length   Board Member            Term Expires               Representing

            6 Year             Chuck Tischart            12/31/2018                  IDC

            6 Year             Gregg Hennum           12/31/2018                  Tourism Board

The resolution was seconded by Commissioner Patty and the same being put to a vote, was unanimously carried.

WHEELERS POINT SANITARY DISTRICT APPOINTMENT

 The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

RESOLUTION FOR ELECTION OF WHEELERS POINT

SANITARY DISTRICT BOARD MEMBERS

RESOLUTION 12-12-06

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Gary Moeller for a term of three years expiring January 4, 2016.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CORRESPONDENCE:

Correspondence was read and acknowledge.

COMMISSIONER RECOGNITION

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Recognition of years of service

Todd Beckel

Resolution 12 – 12-07

Whereas:  Todd Beckel has served the constituents of District 1 since 2003;

Whereas:  Todd Beckel devoted many hours for lake of the Woods County residents  on PILT, LUP Lands ,LGA , WACA and Wetland issues along with many other committee commitments;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest

appreciation to Todd Beckel for his dedicated service and best wishes  to him;

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Commissioner Todd Beckel thanked the constituents for the opportunity to serve Lake of the Woods County for past ten (10) years as County Commissioner for District 1.

ADJOUNMENT

Motion was made by Commissioner Todd Beckel to adjourn the meeting at 10:30 a.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Attest:                                                                                     Approved: January 8, 2013

_______________________________                                  __________________________________

County Auditor, John W. Hoscheid                                       Todd Beckel Chairman of the Board

December, 2011

Commissioner Proceedings

Special County Board Meeting

December 2, 2011

The Lake of the Woods County Board of Commissioners met in special session on Friday, December 2, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Ken Moorman called the meeting to order at 8:05 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman.  Commissioner Ed Arnesen was in attendance via a conference call.  Also present were:  County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson and John Oren. 

Approval of Agenda

Motion was made by Commissioner Tom Hanson to approve the agenda for the special meeting today with the following addition of the Army Corp of Engineers.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

2012 Salaries

The County Board reviewed 2012 salaries and related motions to be discussed further at the next regular scheduled county board meeting.   It was noted that there was a union negotiation meeting scheduled for Monday, December 12, 2011.

Social Services Director Nancy Wendler met with the County Board to discuss steps and the current salary schedule.

It was the consensus of the County Board to set up a committee in January of 2012, to review and discuss a comp worth plan.

The stipend for personal cell phones was discussed and how it is addressed in the cell phone policy.  Commissioner Tom Hanson was going to review this policy with the Human Resources Director and bring this back to the next regular scheduled county board meeting.  

2012 Budget Review

The County Board discussed the levy for 2012 and the individual fund budgets.  Commissioner Tom Hanson will visit with the County Sheriff and request an update on Stonegarden at the next regular scheduled county board meeting.

2012 EDA Budget

The County Board reviewed the 2012 Economic Development Authority (EDA) budget.  

Capital Expenditure Request Review

The County Board reviewed the capital expenditure requests for 2012.  It was the consensus to have Commissioner Patty Beckel visit with the County Assessor Mary Jo Otten regarding a replacement vehicle.

County Auditor John W Hoscheid discussed the request for a windows sequel server upgrade. MIS Director Brent Birkeland will present an official request to the County Board at their next regular scheduled county board meeting.

Army Corp of Engineers

A meeting with the Army Corp of Engineers was set up for Tuesday, December 6, 2012, at their office in Minneapolis, to discuss wetlands.  It was noted that the Association of Minnesota Counties (AMC) Annual Conference would be during this time and all available Commissioners, County Auditor John W Hoscheid and Land and Water Planning Director Josh Stromlund would be attending this meeting with the Army Corp of Engineers.

Minnesota Rural Counties Causus (MRCC)

An addendum to the MRCC survey was reviewed and completed by the County Board.

Recess

There being no further business before the County Board, Chair Ken Moorman called the meeting to recess at 10.10 a.m.

Attest:                                                             Approved:  December 13, 2011

______________________________            ___________________________________

John W Hoscheid                                          Ken Moorman

County Auditor                                             County Board Chair

Commissioner Proceedings

December 13, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 13, 2011, in the Commissioners’ Room at the Government Center.

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: DNR Access at Rocky Point Area and Corps Certification. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Todd Beckel to approve the consent agenda as follows: Travel for Mark Hall on January 10-13 for MACO Conference in Bloomington; Tim Erickson on January 17-20 for County Engineers’ Conference in Brainerd; Holly House on February 12-16 for AMEM board meeting and annual Governors Conference; Susan Ney on January 9-11 for MACO Conference in Bloomington; John W. Hoscheid on January 10-13 for MACO Conference in Bloomington; Lorene Hanson on January 10-13 for MACO Conference in Bloomington. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of November 22, 2011 regular meeting with changes and December 2, 2011 special meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 10,618.49

                                                Commissioners’ Warrants       $ 16,959.32

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2012 Contract Renewals

Social Services Director, Nancy Wendler met with the Board requesting approval for the following 2012 contract renewals:

Motions

Motion was made by Commissioner Todd Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2012-2013, for the provision of MIS services, and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2012 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2012 for the provision of home delivered meals, and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2012 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2012-2013, for the provision of employment and training services and independent living skills services, and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2012-2013, for the provision of adult in-home support services, personal support, supported living, and independent living skills for DD clients and to authorize Chairperson Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods Tourism Bureau- Joe Henry

Executive Director, Joe Henry met with the board and introduced himself as the new director for the Tourism Bureau. Joe gave a brief background on himself and shared some marketing ideas that he has for the bureau.

County Recorder

County Recorder, Susan Ney met with the board to present a report detailing the delivery time of documents recorded in her office pursuant to MN Statute 357.182, Subd. 6. Susan informed the board that her office is in compliance with the statute for completion of the recording process.

Emergency Management

Emergency Management Director, Holly House met with the board requesting approval for the 2011 Emergency Management Performance Grant.

Motion

Motion was made by Commissioner Todd Beckel to enter into a grant agreement with MN Department of Public Safety, Homeland Security and Emergency Management for an 2011 Emergency Management Performance Grant commencing January 1, 2011 and terminating December 31, 2011 and authorize Chairman Moorman and Emergency Management Director, Holly House to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:07 a.m. as follows:

LAKEWOOD NURSING SERVICE

County Auditor, John W. Hoscheid met with the board requesting approval for the LakeWood Nursing Service.

LakeWood Nursing Service Agreement

Motion was made by Commissioner Todd Beckel to approve the Purchase of Service Agreement between the Lake of the Woods County and LakeWood Health Center for the year 2012 and to authorize Chairman Moorman, County Auditor John W Hoscheid and County Attorney, Philip Miller to sign.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Revenue                       $       76,136.40         

                                                Road & Bridge             $       16,777.46

                                                County Develop           $            200.00         

                                                Solid Waste                  $       24,855.27

                                                EDA                             $         4,419.49

                                                                                     $     122,388.62         

WARRANTS FOR PUBLICATION

Warrants Approved On 12/13/2011 For Payment 12/16/2011

Vendor Name                                                     Amount

Brown/Terry                                                               2,109.16

Cenex Co-Op Services, Inc.                                    5,967.95

Chader Business Equipment                                   3,607.76

Conservation Corps Minnesota & Iowa                 5,100.00

Cps Technology Solutions                                     2,719.89

Farmers Union Oil Co.                                             4,067.22

Insight Technologies, Inc                                       2,382.24

LOW Highway Dept                                                 4,148.75

Mar-Kit Landfill                                                          8,937.90

Michaels Consulting, Inc/Ron                                 8,599.76

Northwest Community Action, Inc                          3,206.48

R & Q Trucking, Inc                                                  2,733.00

Stoskopf, Inc/Steven E                                           10,200.00

Uniforms Unlimited                                                   2,837.12

Voyageurs Comtronics, Inc                                   15,657.19

Woody’s Service                                                       2,945.17

77 Payments less than 2000  — $ 37,169.03

Final Total: $ 122,388.62

Further moved to authorize the payment of the following auditor warrants:

                                                November 23, 2011        $       14,566.91

                                                November 30, 2011        $     449,202.50      

                                                December 7, 2011           $        8,940.45

                                                December 7, 2011           $    169,494.78

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2012 IRS Mileage Rate

County Auditor, John W. Hoscheid met with the board and requested approval to set the 2012 mileage rate. John informed the board that the rate remains the same at 55.5 cents per business miles. 

Motion

Motion was made by Commissioner Hanson to set the 2012 mileage rate at the IRS standard rate. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. (It was noted that the Internal Revenue Service issued a 55.5 cents per mile beginning January 1, 2012 for the standard mileage rate)

County Surveyor Appointment

County Auditor, John W. Hoscheid informed the board that the County Surveyor term expires at the end of the year and needs to be re-appointed by the board.

Motion

Motion was made by Commissioner Todd Beckel to appoint Donn Rasmussen as Lake of the Woods County Surveyor for the year 2012 pursuant to MN Statute 389.011, Subd. 2. The motion was second by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Surveyor Amendment to Professional Service Contract

Motion was made by Commissioner Arnesen to approve the amendment to the Professional Service Contract between Lake of the Woods County and Widseth Smith Nolting and Associates, Inc for a Professional Services Contract designating a licensed land surveyor for the county. The county and the contractor have now agreed to amend this contract commencing January 1, 2012 and terminating December 31, 2012. The contractor shall be paid the sum of $11,000 per annum, and authorize Chairman Moorman, County Auditor, John W. Hoscheid, and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Patty Beckel and the same being put

Border land Substance Abuse Court

County Auditor, John W. Hoscheid met with the board to discuss funding for the Border Land Substance Abuse Court as discussed last March.

Motion

Motion was made by Commissioner Patty Beckel to contribute $15,000 to the Border Land Substance Abuse Court for 2012 as discussed at the March 8, 2011 board meeting with the funding from the revenue account. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Temporary Loan to Economic Development Fund

County Auditor, John W. Hoscheid met with the board requesting approval for a temporary loan to Lake of the Woods EDA, to mitigate temporary negative cash balance.

Motion

Motion was made by Commissioner Todd Beckel to authorize a temporary loan to the Lake of the Woods County Economic Development Fund; to mitigate temporary negative cash balance. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor, John W. Hoscheid presented a resolution to set 2012 minimum salaries to the board for their approval.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution 2011 – 12-01

Whereas:   M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

Therefore, Be It Resolved:that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2012:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2012 Organizational Meeting

County Auditor, John W. Hoscheid requested the board to set their 2012 Organizational date.

Motion

Motion was made by Commissioner Hanson to set the County Boards Organizational meeting for January 3, 2012 at 9:00 a.m. at the Government Center in the Commissioners’ Room. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval for Exempt Gambling Permit

County Auditor, John W. Hoscheid requested approval for a Minnesota Lawful Gambling Permit for the University of Minnesota Crookston to conduct a lawful gambling raffle on February 4, 2012.

Motion

Motion was made by Commissioner Patty Beckel to approve the exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle on February 4, 2012 at Zippel Bay Resort and authorize County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Hoffman, Dale, & Swenson- Audit Service Agreement

County Auditor, John W. Hoscheid requested approval to enter into an Audit Service Agreement with Hoffman, Dale, & Swenson PLLC for 2011 year-end audit.

Motion

Motion was made by Commissioner Todd Beckel to enter into a service agreement with Hoffman, Dale, & Swenson, PLLC to provide 2011 year-end audit for Lake of the Woods County and authorize, County Auditor, John W. Hoscheid and Chairman Moorman to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Department

2012 Solid Waste Assessment

Public Works Director, Tim Erickson met with the board and presented the 2012 Solid Waste Assessment to the board for their approval.

Motion

Motion was made by Commissioner Patty Beckel to approve the 2012 Solid Waste Assessment as presented. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Signing Policy

Public Works Director, Tim Erickson met with the board requesting approval for Lake of the Woods County Public Works Department Signing Policy.

Motion

Motion was made by Commissioner Hanson to adopt the Signing Policy as presented by the Public Works Director. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Closed Session- MN STATUTE §13d.03- Labor Negotiations

Motion

Motion was made by Commissioner Hanson to close the regular meeting at 11:00 a.m. as advertised and  open the closed session, pursuant MN Statute §13D.03 for Labor Negotiations. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Members present were: Commissioner Moorman, Arnesen, Hanson, Patty Beckel and Todd Beckel. Others in attendance were Human Resource Director, Wade Johannesen.

Motion

Motion was made by Commissioner Arnesen to close the closed session and open the regular session at 11:55 a.m. The Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Far North Public Transit

Far North Public Transit Director, Steve Butler met with the board requesting renewals for the Transit Service Agreement and the Transit Vehicle Lease Agreement.

Motion- Lease Agreement

Motion was made by Commissioner Todd Beckel to enter into a Lease Agreement between Lake of the Woods County and the Roseau County Committee of Aging to operate the public transportation system for Lake of the Woods County commencing January 1, 2012 through December 31, 2012.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion- Public Transit Agreement

Motion was made by Commissioner Patty Beckel to enter into a Public Transit Service Agreement between Lake of the Woods County and the Roseau County Committee of Aging to administer and operate as part of a Multi County Transit System with Roseau County commencing January 1, 2012 through December 31, 2012.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously

MIS DEPARTMENT

MIS Director, Brent Birkeland met with the board requesting approval for updated server and client software for the Migration of Manatron GRM requires a newer version.

Motion

Motion was made by Commissioner Arnesen to authorize MIS Director, Brent Birkeland to purchase Windows Network User Licenses from the 2011 MIS Budget as budgeted in the amount $1,218.38. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to authorize MIS Director to purchase Window Server Licenses from the Technology fund in the amount of $6,022.41.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods Cell Phone Policy Revision

Human Resource Director, Wade Johannesen met with the board to review the revision of the Cell Phone Policy and to add monthly stipends into the policy. The board requested that this be placed on the December 30, 2011 agenda for approval of rates for 2012. (Rates for stipend will be approved yearly)

Sheriff’s Office

Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board to discuss the Stonegarden Grant. Dallas informed the board that Administrative Assistant, Julie Berggren was out and has the information. The board requested that they come back on December 30, 2011 to discuss the Stonegarden Grant. Sheriff Dallas Block requested approval for the Snowmobile Safety Enforcement Grant and authorization for Chief Deputy Sheriff, Terry Bandemer to sign any legal documents for Lake of the Woods Sheriff’s Office in his absence.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Snowmobile Safety Enforcement Grant with the State of Minnesota, Department of Natural Resources and Lake of the Woods Sheriff, pursuant to MN. Statute § 84.024 in the amount of $4,470.00 effective December 15, 2011 and terminating June 30, 2013 and authorize Chairman Moorman and County Sheriff, Dallas Block to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve County Sheriff, Dallas Block request to allow Chief Deputy Sheriff, Terry Bandemer to sign any legal documents for the Sheriff’s office in his absence. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Cameras

The board inquired if the Cameras had been placed in the jail cells. Sheriff, Dallas Block stated that they have been installed and follow MN Department of Corrections Standards for monitoring the prisoners.

Closed Session- MN STATUTE §13d.03- Labor Negotiations

Motion

Motion was made by Commissioner Todd Beckel  to close the regular meeting at 1:45 p.m. and open the Closed Session, pursuant MN Statute §13D.03 for Labor Negotiations to continue the earlier session. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Members present were: Commissioner Moorman, Arnesen, Hanson, Patty Beckel and Todd Beckel. Others in attendance were Human Resource Director, Wade Johannesen.

Motion

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular session at 2:05 p.m. The Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Wetland Bank

Land & Water Planning Director Josh Stromlund met with the board to discuss the “Bernard Wetland Banking Project” and the meeting which they attended on December 6, 2011 with the Corps of Engineers. The board discussed the Mitigation Banking Instrument. The board concurred to sign the instrument and move on and sell the wetland credits that are available.

Notation: Lake of the Woods County Board did not hold a Special Session on December 6, 2011 in St. Paul; they just met with the Corps of Engineers and no decision were made; action was taken today.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman to sign the Mitigation Banking Instrument. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

TNT Meeting Materials

County Auditor, John W. Hoscheid met with the board and reviewed the TNT meeting materials with the board that he prepared for the Public Hearing at 6:00 p.m. this evening.

CORRESPONDENCE:

Correspondence was read and acknowledged from:

  • MCIT Dividend; 2012  dividends totals$123,728
  • Lake of the Woods Water Sustainability Foundation; 9th International Water Quality Forum march 7-8, 2012

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none
  • Land Acquisition – next year  
  • Red Lake Tribe – January Meeting
  • Township Road Inventory/ATV Ordinance – none
  • Inventory – none
  • Beaver – MN Statute on Bounty
  • Clementson Bridge Property – waiting to hear from Lou Tasa
  • CAMA – remove
  • 2012 Goals and Objectives – none
  • 2012 Budget – TNT at 6:00 p.m.

Rocky Point Boat Access

Commissioner Arnesen informed the board that he has not seen any progress on the construction of the Rocky Point boat access that the DNR had been working on and thought that they should inquire on the status of the project. The board placed this on the January 10, 2012 agenda.

Recess

The meeting was called to recess at 3:10 p.m. and reconvened at 6:00 p.m.  Chairman Moorman led the Pledge of Allegiance. The following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and Chief Deputy Auditor Lorene Hanson.

Public Hearing-2012 Proposed Budget and Levy

The following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, County Treasurer, Mark Hall, County Assessor, MaryJo Otten, Deputy Auditor Janet Rudd, Chief Deputy Auditor, Lorene Hanson.

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 6:00 p.m. and open the Public Hearing, pursuant MN Statute §275.065 Subd. 3(c), for the Lake of the Woods County Board of Commissioners to hear all interested parties comments on the 2012 Proposed Budget and Tax Levy. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chairman Moorman welcomed the public to the hearing.

County Auditor John W. Hoscheid reviewed the 2012 Proposed Budget.  He reviewed how the budget and other taxing entities (State of Minnesota; School Districts 390 and 690; Cities of Baudette and Williams and Unorganized Townships) affect the tax levy and statements. 

Chairman Moorman opened the floor for comments from the public in attendance. County Auditor, John W. Hoscheid read a letter from Paul Buran Family for the record.

Motion

Motion was made by Commissioner Hanson to close the Public Hearing at 6:55 p.m. and reconvene the regular meeting.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

ADOPTION OF 2012 BUDGET AND TAX LEVY

County Auditor, John W. Hoscheid met with the board and requested approval for the 2012 Budget and Tax Levy.

RESOLUTION ADOPTING 2012 CERTIFIED BUDGET AND TAX LEVY Resolution   2011-12-02

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:

WHEREAS, the certified county budget for the year 2012 has been reviewed by the Lake of the

Woods County Board of Commissioners; and

NOW THEREFORE IT BE RESOLVED THAT THE FOLLOWING CERTIFIED BUDGET AND TAX LEVY IS HERBY ADOPTED FOR LAKE OF THE WOODS COUNTY FOR 2012:
Revenue Fund$1,275,088
Road & Bridge Fund$   449,580
Social Service Fund$   603,935
Economic Development Authority Fund$     60,000
Total$2,388,603
BE IT FURTHER RESOLVED THAT THE FOLLOWING AMOUNTS BE LEVIED AGAINST THE UNORGANIZED TOWNSHIPS OF LAKE OF THE WOODS COUNTY FOR 2012:
Twp Road & Bridge$  425,175*
Twp Fire – Baudette$    21,000
Williams$    27,282
NW Angle$      6,500
Total$  479,957

* $425,175 for Township Road & Bridge includes $10,000 which is specifically levied to Northwest Angle residents for Calcium Chloride. ($415,175 + $10,000 = $425,175)

The resolution was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 7:08 p.m.

Attest:                                                                                     Approved: December 30, 2011

_____________________________                                      _______________________________

John W Hoscheid, County Auditor                                        Ken Moorman, Board Chair

Commissioner Proceedings

December 30, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Friday, December 30, 2011, in the Commissioners’ Room at the Government Center.

Chair Ken Moorman called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Tom Hanson to approve the agenda with the following additions: Affidavit Lost Warrant, Bernard Project, Credit Card, Sheriff Inventory and Correspondence from Depot Preservation Alliance and Arrowhead Library System. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Todd Beckel to approve the consent agenda as follows: Travel for Josh Stromlund to St. Paul on January 9-10,for MN Association of Soil and Water Conservation District Legislative Committee Meeting and on January 11, for Local Government Water Roundtable Advisory Committee Meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of December 13, 2011 regular meeting, with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 32,520.90

                                                Commissioners’ Warrants       $ 12,297.78

The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Contract Renewals

County IV-D Cooperative

Motion was made by Commissioner Todd Beckel to approve the County IV-D Cooperative Agreement for county child support enforcement program expenditures between the Lake of the Woods County Attorney, County Sheriff, Social Services and MN Department of Human Services for two years, 2012-2013, and to authorize Lake of the Woods County Attorney, Phil Miller; County Sheriff, Dallas Block and Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

LifeCare Behavioral Health Services

Motion was made by Commissioner Ken Moorman to approve the contract between LifeCare Behavioral Health Services and Lake of the Woods County Social Services for two years, 2012-2013, for the provision of clinical supervision/consultation for agency staff and to authorize Chair Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

CHI Health Connect at Home – Fargo

Motion was made by Commissioner Tom Hanson to approve the contract between CHI Health Connect at Home – Fargo and Lake of the Woods County Social Services for the year 2012, for the provision of respite care services and to authorize Chair Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

CHI Health Connect at Home – Fargo

Motion was made by Commissioner Patty Beckel to approve the contract between CHI Health Connect at Home – Fargo and Lake of the Woods County Social Services for the year 2012, for the provision of professional nursing consultation, skilled nursing services, home health aide services and in-service education and to authorize Chair Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler explained that two of the contracts on the County Board Agenda:  1) CHI Health Connect at Home – Fargo (Lakewood Nursing) – LTCC, RN & HHA for Waivered Programs and 2) LakeWood Health Center – Housing with Services – Waivered Programs, had not been received back from the entities, and she would bring them forward to the next regular county board meeting.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Revenue                     $     57,186.56  

                                                Road & Bridge          $     15,942.71

                                                Solid Waste               $       4,898.80

                                                EDA                          $       3,256.71

                                                                                   $     81,284.78              

WARRANTS FOR PUBLICATION

Warrants Approved On 12/30/2011 for Payment 12/30/2011

Vendor Name                                          Amount

American Solutions For Business             2,329.56

Arnesen/Ed                                                   2,096.42

Cenex Co-Op Services, Inc.                      2,298.33

Koochiching Co Treasurer                         2,500.00

Mn Dept Of Transp                                      4,759.51

Mn State Dept-Correction                          13,675.43

Northwest Community Action, Inc              2,121.80

Shi Corp                                                        6,022.41

University Of Mn                                          8,112.51

Wynne Consulting, Inc                              2,000.00

Ziegler, Inc                                                    7,449.82

80 Payments less than 2000    $27,918.99

Final Total: $ 81,284.78

Further moved to authorize the payment of the following auditor warrants:

                                                December 14, 2011   $    92,387.27

                                                December 14, 2011    $      7,773.06

                                                December 14, 2011    $    40,000.00

                                                December 22, 2011    $    14,182.83  

The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Commissioners Salary – Elected Department Heads Salary – Non-Elected Department Heads Salary – Union and Non-Union Employees Salary

County Auditor, John W Hoscheid met with the County Board and presented the following salaries to the County Board for their approval:

2011 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Todd Beckel to adopt the following County Commissioners salary schedule and County Board Chair salary schedule for the year 2012; and to adopt a committee meeting per diem of $100.00 for the year 2012.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

            Elected Officials – Commissioners:

            Ed Arnesen                                                       $  16,200.00

            Patty Beckel                                                     $  16,200.00

            Todd Beckel                                                     $  16,200.00

            Tom Hanson                                                     $  16,200.00

            Ken Moorman                                                   $  16,200.00

            Board Chair                                                      $  17,200.00

Motion was made by Commissioner Patty Beckel to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2012.  (Technology fee reimbursement for county related phone, internet, computer and copy expenses.) The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Tom Hanson to adopt the following County Elected Officials salary schedule, which includes longevity, for the year 2012.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

            Elected Officials – Department Heads:

            County Attorney           Philip Miller                $  65,000.00

            County Auditor             John W Hoscheid       $  60,008.24

            County Recorder           Susan Ney                  $  52,866.20

            County Sheriff              Dallas Block               $  68,024.06

            County Treasurer           Mark Hall                   $  52,692.20

Motion was made by Commissioner Todd Beckel to adopt the following County Non-Elected Department Heads salary schedule, which includes longevity, for the year 2012.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

            Non-Elected – Department Heads:

            County Assessor            Mary Jo Otten            $  59,342.40

            County Land/Water      Josh Stromlund          $  57,798.33

            County MIS Director    Brent Birkeland          $  56,219.54

            County Public Works    Tim Erickson              $  85,030.40 

            County Social Service   Nancy Wendler          $  61,842.63

Motion was made by Commissioner Patty Beckel to adopt the following County Non-Elected Department Heads salary schedule, which includes longevity, for the year 2012.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

            Non-Elected – Department Heads:

            County Veterans           Rick Rone                  $  19,216.00

Motion was made by Commissioner Tom Hanson to adopt the following County Non-Elected Department Heads salary schedule for the year 2012.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

            Non-Elected – Department Heads:

            County Emergency        Holly House               $  25,526.00

Salary Adjustment, As Agreed Upon Per Highway Union Contract

It was the consensus of the County Board to not address any adjustments for the County Highway Union employees until the Highway Union Contract has been approved.

Salary Adjustment, As Agreed Upon Per Solid Waste Union Contract

Motion was made by Commissioner Todd Beckel to adopt a step adjustment for Brock Stebakken, from a Grade 10 Step 10 – $20.13, to a Grade 10 Step 11 – $20.55, to be on the same step as all other like positions in the Solid Waste Department, effective January 1, 2012. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

It was the consensus of the County Board to not address any further adjustments for the County Solid Waste Union employees until the Solid Waste Union Contract has been approved.

All Non-Union County Employees (Full-Time, Permanent Part-Time, Part-Time, Seasonal Employees) Salary Adjustment (Excluding Elected Commissioners, Elected Department Heads and Non-Elected Department Heads)

Motion was made by Commissioner Todd Beckel to adopt all non-union employees: full-time, permanent part-time, part-time and seasonal (excluding elected commissioners, elected department heads and non-elected department heads) 2012 salary schedule with a 0% increase from the year 2011.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

2012 Health Insurance – County Contribution

Motion was made by Commissioner Patty Beckel to set the 2012 county contribution for family health insurance up to $925.00 per month and the single health insurance up to $575.00 per month.  The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, carried as follows:  For:  Commissioners Ed Arnesen, Patty Beckel, Tom Hanson and Ken Moorman; Against:  Commissioner Todd Beckel, stating that the County Board of Commissioners had made an obligation to County Employees to look into a cash option and as of today, have not completed their research on this.

Fund Balance Policy

Motion was made by Commissioner Todd Beckel to adopt the Lake of the Woods County Fund Balance Policy to establish specific guidelines that the County will use to maintain an adequate level of fund balance to provide for cash flow requirements and contingency needs.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Sanford Medical Center for GCN Building

Motion was made by Commissioner Patty Beckel to approve the lease of square footage of the Government Center Building (GCN), between Lake of the Woods County and Sanford Medical Center, Thief River Falls, MN, for the term beginning the 1st day of January 2012, and continuing to and including the 31st day of December 2012, unless extended or sooner terminated.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Synergy Graphics

Motion was made by Commissioner Tom Hanson to approve the Service Agreement between Synergy Graphics and Lake of the Woods County for Ballot Layout, Ballot Printing Service and Related Services, and to authorize County Auditor, John W Hoscheid to sign the same.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Ron Michaels Consulting

Motion was made by Commissioner Ed Arnesen to approve the Service Agreement with Ron Michaels Consulting Firm and Lake of the Woods County for GRM Consulting Services, effective January 1, 2012 through December 31, 2012, and authorize County Auditor, John W Hoscheid to sign the same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MN DOT – Lude Tower

Motion was made by Commissioner Tom Hanson to approve the Land Lease between Lake of the Woods County and the State of Minnesota Department of Transportation (MN DOT), commencing February 1, 2012, and continuing through January 31, 2022, for ARMER and other radio communications services in Lake of the Woods County, and authorize Chair Ken Moorman and County Auditor, John W Hoscheid to sign the same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MN Public Safety – DNR ELS

Motion was made by Commissioner Todd Beckel to approve the Contract with the State of Minnesota Department of Natural Resources and Lake of the Woods County for Registration and Titling ELS Agent effective until April 30, 2015, and authorize County Auditor, John W Hoscheid to sign the same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Economic Development Authority (EDA)

EDA Funds

Chief Deputy Auditor, Lorene Hanson reviewed the revenues and expenditures for the LineWorkers Facility and the Economic Development Authority for the years 2010 and 2011.  County Auditor, John W Hoscheid noted there was an additional $10,000 in revenues still to be received.

Motion was made by Commissioner Todd Beckel to transfer $252,338.99 to the County Revenue fund for Lineworkers Facility expenses; $15,345.03 to the County Revenue fund for EDA legal, consulting and staff expenses; and   $75,544.79 to the County Highway fund for Lineworkers Facility expenses; all transfers from the Economic Development Authority (EDA) fund.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

EDA Reappointment of Members

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Re-Appointment of Terms of the

Lake of the Woods County Economic Development Authority Board

Resolution Number 11-12-03

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

  1. The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which:
    1. Five (5) Commissioners, Lake of the Woods County Board of Commissioners
    2.  Four (4) Members shall be nominated by the following organizations and appointed by the County Board:     
      1. Industrial Development Corporation (IDC) to recommend appointment
      2. From either Chambers of Commerce to recommend appointment
      3. Lake of the Woods Tourism to recommend appointment
      4. City of Baudette to recommend appointment
  2. The initial Board Members and terms are established as follows:

Term Length         Board Member            Term Expires               Representing

1 Year                   Rick Rone                   12/31/2011                  City of Baudette

1 Year                   Todd Beckel               12/31/2011                  County Board

2 Year                   Chuck Tischart            12/31/2012                  IDC

2 Year                   Gregg Hennum           12/31/2012                  Tourism Board

3 Year                   Ed Arnesen                 12/31/2013                  County Board

3 Year                   Patty Beckel                12/31/2013                  County Board

4 Year                   Mike Hovde                12/31/2014                  Chamber of Commerce

5 Year                   Tom Hanson                12/31/2015                  County Board

6 Year                   Ken Moorman             12/31/2016                  County Board

Whereas; two board member’s terms will be expiring as of December 31, 2011, one representing Lake of the Woods County and the second representing the City of Baudette; and       

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term of 6 years;

                  Term Length         Board Member            Term Expires               Representing

                  6 Year                   Rick Rone                   12/31/2017                  City of Baudette

                  6 Year                   Todd Beckel               12/31/2017                  County Board

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Affidavit of Lost Warrant

Motion was made by Commissioner Tom Hanson to approve the Application and Affidavit of Lost Warrant for John Olson in the amount of $42.80.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was carried unanimously.

Human Resource Director

Cell Phone Policy

Human Resource Director, Wade Johannesen presented to the County Board a revised Cell Phone Policy for their review and approval.

Amendment

Motion was made by Commissioner Tom Hanson to approve the amended Cell Phone Policy as presented.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was carried unanimously.

Stipend

Motion was made by Commissioner Patty Beckel to set the 2012 monthly stipend for privately owned cell phones for Smart Phones at $60.00 and the Regular Phone at $40.00.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was carried unanimously.

Recess

The meeting was called to recess at 9:10 a.m. and reconvened at 9:15 a.m.

Public Works Director

Public Works Director, Tim Erickson met with the County Board for approval of final payment to KGM Contractors of Angora, MN for SP 39-070-004.

Motion was made by Commissioner Todd Beckel to accept the County Public Works Director’s Certificate of Final Contract Acceptance for SP 39-070-004 for KGM Contractors of Angora, MN in the total amount of $163,658.00 and hereby authorize final payment of $8,182.90.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was carried unanimously.

County Auditor

County Auditor, John W Hoscheid met with the County Board and presented the County Credit Card for approval of payment.

Motion was made by Commissioner Ed Arnesen to approve the payment of the County Credit Card with Wells Fargo in the amount of $2,032.77.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was carried unanimously.

Correspondence

Correspondence was read and acknowledge from:

  • Arrowhead Library – Contact for placement on the County Board Agenda in March
  • Depot Preservation – Thank you letter for support
  • Water Sustainability – 2011 Report

County Sheriff

Stonegarden Grant

County Sheriff, Dallas Block was unable to attend the County Board meeting, therefore the Stonegarden Grant discussion will be placed on the next regular County Board meeting (January 10, 2012).  The County Board also placed Inventory on the agenda under the County Sheriff.

ATV Grant Approval

Motion was made by Commissioner Todd Beckel to enter into a grant with the State of MN Department of Natural Resources for OHV/ATV activities, contingent upon County Attorney approval, in the amount of $26,622.00, effective October 1, 2011 (or the date the State obtains required signatures) and expires on June 30, 2013, and to authorize Chair Ken Moorman and the County Sheriff, Dallas Block to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was carried unanimously.

Policies-Grants

It was the consensus of the County Board to set a policy for grants and relating expenditures.  This is to be placed on the Old/New Business for future agendas.

Committee Reports

Committee reports were heard from the following:

  • Commissioner Tom Hanson – Airport
  • Commissioner Ed Arnesen and Patty Beckel – Northwest Community Action
  • Commissioner Todd Beckel – Prevention Coalition

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund – discussed
  • Land Acquisition – Wetland Credits
  • Township Road Inventory/ATV Ordinance – to be discussed and placed on a January Board Agenda
  • Inventory – to be discussed in 2012
  • Beaver –discussed, correspondence to be passed out next county board meeting
  • Clementson Bridge Property – discussed
  • CAMA – none
  • 2011 Goals and Objectives – discussion in 2012
  • 2012 Budget – none

Land and Water Planning

Consideration of Preliminary Plat – Sportsman’s Eagles LLC

Land and Water Planning Director, Josh Stromlund met with the County Board and reviewed the details of the Consideration of Preliminary Plat for Sportsman’s Eagles LLC.  Josh read the following “Findings of Facts and Decision”:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision – Preliminary Plat

Name of Applicant:  Sportsman’s Eagle Ridge, LLC (Gregg Hennum)    Date:  12/30/11

Location/Legal Description:  Part of the Government Lot 8, Section 1, T. 167N, R. 33W (partial legal description).  The full legal description of the property is on file with the Land & Water Planning Office.

Project Proposal:  Creation of a Commercial Planned Unit Development within the shoreland area of Lake of the Woods consisting of a seven (7) lot Common Interest Community on Oak Island titled Common Interest Community Number 4, A Planned Community, Eagle Ridge

  1.  Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  )  N/A (  )

Why or why not?  The proposed project is consistent with the Lake of the Woods County Comprehensive Land Use Plan as follows:

Summary of values important to Lake of the Woods County

  • Individual Choice:  In the types of work and leisure to pursue, and in where to live and in the lifestyle to pursue;
  • Local Influence:  Over policy that affects the lives of county citizens;
  • Conservation:  Of the resources in the county. Those resources would be used in a way that they remain healthy for future generations; and finally,
  • Balance:  Between individual rights and the public’s welfare and between competing economic development and environmental protection objectives.

Future Land Use Plan – Goals and Policies

Goals

  • Enhance to economic opportunities available for individuals and businesses in the county in ways that are compatible with long term environmental quality.
  • Maintain the tax base of the county so quality services can be provided.
  • Improve recreational opportunities for residents and visitors.
  • Maintain and, where necessary, improve water quality.

Policies

  • Maintain the county government’s economic health through the maintenance of its tax base, and the promotion of compatible economic activity.
  • Work to enhance the tourism industry in Lake of the Woods County through recreational enhancement and promotion activities.
  • Actively manage growth to maintain the character of Lake of the Woods County, including the semi-wilderness character of the Northwest Angle and its islands.
  • Encourage future growth to occur in areas that are not environmentally sensitive, and that are already served by infrastructure; conversely, discourage growth in areas that would cause environmental problems or be expensive for the county to serve with roads and other facilities.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Compliant septic systems will be installed over 400 feet from the Ordinary High Water Mark (OHWM) of Lake of the Woods. All but one cabin will be setback more than 200 feet to reduce the visibility from Lake of the Woods. Adequate vegetative buffers exist to screen neighboring properties.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?  All structures will meet the minimum setback of 75 feet from the Ordinary High Water Mark (OHWM) of Lake of the Woods. Five out of the six proposed structures will be placed in excess of 200 feet from the OHWM. Open space will be in excess of 50 percent. At least 50 percent of the shore impact zone will be left in a natural state.  Impervious surface coverage for the entire project is less than 10 percent. 

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  The existing topography will not be adversely affected as this is an asset to the construction of the units located in the second tier of development to gain a view of the lake. The drainage features that are present on the property will not be altered as the site has adequate drainage currently. Extensive vegetative removal is not required as the applicant has indicated he wishes to keep a buffer between the units for seclusion and privacy. The only vegetative removal that is proposed is for the construction of the units and septic system.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  No habitable structures are to be placed within the flowage easement of 1064’ elevation of Lake of the Woods. All structures are required to be placed or elevated to an elevation greater than or equal to 1065’.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Appropriate erosion control measures will be implemented during construction of the units. The direction of slope is towards Lake of the Woods; however, five out of the six proposed units are more than 200 feet from the lake and the remaining unit will be setback at a minimum of 75 feet from the lake. The topography of the area has more of a gentle slope within approximately 150 feet of the shoreline.

7. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  There are no existing or proposed access roads to this property as it located on Oak Island.

8.  Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  Adjacent land uses are residential however; the adjacent properties are zoned as commercial-recreational and natural environment. The past land use of this parcel of property has been of the commercial nature with two rental cabins being there for years.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Generally, resorts and/or planned unit developments are located within the shoreland area to provide accommodations for tourists or residential development.

10.  Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                   

                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  The amount of liquid waste will be comparable or similar to a residential structure. Adequate space has been identified for the placement of two standard septic systems (primary and secondary) sites according to the site evaluation that has been conducted. A standard Type 1 system is proposed for the units.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Lake of the Woods Zoning Ordinance?                                             YES (X)  NO (  )  N/A (  )

Why or why not?  The visibility of the structures as viewed from the public waters will not change as no vegetation removal within the shore impact zone is proposed.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  A site evaluation was conducted and concluded the site is adequate for placement of two standard on-site sewage treatment systems. The site is adequate for a water supply from a drilled well or siphoned from the lake with a filtering system to accommodate the units.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                            

                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Lake of the Woods is approximately 300,000 acres in size within the county boundaries of Lake of the Woods.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not?  There will be no storage tanks for petroleum or other hazardous material associated with this proposal.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Adequate vegetative screening exists to buffer the proposed project from adjacent properties.

16.  If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                              YES (  )  NO (  )  N/A (X)

Why or why not?  There will be no signs placed upon the property.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X) NO ( ) N/A ( )

Why or why not?  A centrally located dock will accommodate boat traffic to and from the site. Also, the applicant has stated that the current trail, in which no easements have been granted for travel purposes, can easily be rerouted on adjacent land that is owned by the applicant to travel from one property to the other without interfering with adjacent property owners.

Additional items considered are as follows:

  1. Project proposal has one additional unit as compared to a Residential Planned Unit Development.
  2. Project proposal exceeds greater than 50% open space requirement. Open space has been calculated at approximately 80%.
  3. At least 50% of the shore impact zone (SIZ) must be preserved in its natural state. Applicant is not proposing to alter existing conditions within the SIZ.
  4.  Impervious surface coverage within any tier must not exceed 25% of the tier area requirement. This project proposal has impervious surface coverage of less than 10%.
  5. Septic system and water supply will service the six proposed units.
  6. Dwelling units are clustered into one group.
  7. Shore recreation facilities, including but not limited to swimming areas, docks, and watercraft mooring areas are centralized.
  8. Structures are located as to reduce visibility as viewed from public waters and adjacent shorelands by vegetation, topography, and increased setbacks, assuming summer leaf-on conditions. Vegetation and topographic screening must be preserved.

The specific conditions of approval are as follows:

  1. Typographical errors in the dedication are corrected.

Approved  as Presented  (  )       Approved with Conditions  (X) Denied  (  )

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Land and Water Planning Director, Josh Stromlund relayed to the County Board that the County Planning Commission recommended approval of the Preliminary Plat – Sportsman’s Eagles LLC as presented with the single condition that the typographical errors be corrected.

Motion was made by Commissioner Ed Arnesen to approve the Plat for Sportsman’s Eagles LLC as presented with the single condition that the typographical errors be corrected.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was carried unanimously.

Bernard Project Recognition Award

Recognition

Chair Ken Moorman on behalf of the County Commissioners acknowledged Land and Water Planning Director, Josh Stromlund for all of his work, dedication and commitment on the Bernard Wetland Project.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Certificate of Appreciation Presented To

Land & Water Planning Director, Josh Stromlund

Resolution Number 11-12-04

WHEREAS; Land and Water Planning Director, Josh Stromlund, has devoted himself to the “Bernard Wetland Banking Project” for the past three years for and with Lake of the Woods County Board of Commissioners;

WHEREAS; Josh has committed countless hours on this project, which required him to travel frequently for meetings, along with his other job responsibilities as the  Director of the Land and Water Planning Office;

WHEREAS; this assignment was a challenging mission working with various state and federal government agencies;

WHEREAS; his accomplishment on the “Bernard Wetland Banking Project” has brought a range of financial opportunities to Lake of the Woods County;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners, would like to extend their gratitude to Josh and congratulate him on his exemplary achievement to the “Bernard Wetland Banking Project”.

The resolution was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Recognition

Chair Ken Moorman, on behalf of the County Commissioners, presented a Letter of Recognition and Appreciation to Commissioner Todd Beckel for his work on the Bernard Wetland Project and the innovative idea that created a “Win Win” project for Lake of the Woods County.

Commissioner Todd Beckel,

 We, your fellow Commissioners, would like to extend our personal sincere appreciation to you for all your efforts that you have put forth on the Bernard Land Acquisition.

Your proposal that you brought to the County Board three years ago, on purchasing the Bernard Property  to create an “Wetland Credit Bank”, was innovative and a ground breaking  idea.

Your visionary concept of selling the wetland credits will allow us to generate revenue for the County and will benefit the citizens of Lake of the Woods County; which is a WIN-WIN opportunity.

We appreciate your commitment, dedication and countless hours you spent on the “Wetland Banking Project.”

                                                        With Sincere Thanks,

Lake of the Woods County Board of Commissioners

Adjourn

With no further business before the County Board for the year 2011, Chair Ken Moorman called for a motion to adjourn the 2011 County Board Meeting.

Motion was made by Commissioner Ed Arnesen to adjourn the Lake of the Woods County Board Meeting for 2011.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  Chair Ken Moorman declared the 2011 County Board meeting adjourned at 10:50 a.m.

Attest:                                                                                     Approved: January 10, 2012

_____________________________                                      _______________________________

John W Hoscheid, County Auditor                                        Ken Moorman Board Chair

December, 2010

Commissioner Proceedings

December 14, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 14, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and John Oren.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the meeting today with the following additions: Chief Deputy Sheriff and CAMA. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda for travel for; Travel for Mark Hall, John W. Hoscheid and Lorene Hanson to Bloomington on January 11-14 for MACO Conference; Josh Stromlund to St. Paul on December 15-16 for MASWCD Legislative Committee meeting; Tim Erickson to Brainerd on January 18-21 for MN County Engineers Association Conference;

 The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of November 23, 2010 regular County Board meeting. The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 37,103.58

                                                Commissioners’ Warrants  $   9,326.08

The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Contracts

Social Services Director, Nancy Wendler met with the board requesting approval for the following contracts:

Motions

Motion was made by Commissioner Todd Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2011, for the provision of MIS services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract for 2011 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services, and to authorize Chairman Ed Arnesen, and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Todd Beckel to pull claim No. 922 and approve the rest of the claims against the County as presented:

                                                Revenue                                  $    78,866.34

                                                Road & Bridge                        $    35,027.20

                                                County Development              $       200.00

                                                Solid Waste                             $    59,399.80

                                                                                                $  173,493.34

WARRANTS FOR PUBLICATION

Warrants Approved On 12/14/2010 For Payment 12/17/2010

Vendor Name                                    Amount

Baudette/City Of                                      2,398.80

Cenex Co-Op Services, Inc.                     6,033.77

Cps Technology Solutions                       2,719.89

Election Systems & Software, Inc            5,304.26

Howard’s Oil Company                            4,561.62

Insight Technologies, Inc                         2,613.09

Lakewood Health Center                          2,034.79

Low Highway Dept                                  4,368.19

Mar-Kit Landfill                                      9,117.00

Mn State Dept Of Public Safety                                6,244.80

Moren/Law Offices Of Patrick D             5,305.00

Nelson’s Collision Center (Dba)                               9,440.43

North American Salt Co                           6,935.92

Polk County Highway Dept                      9,344.42

Port Supply                                              2,450.52

St. Joseph Equipment Inc                        37,406.25

Wherley Motors                                       23,498.24

Woody’s Service                                      4,678.25

73 Payments less than 2000 — $29,038.10

Final Total: $173,493.34

Further moved to authorize the payment of the following auditor warrants:

                                                November 23, 2010                $    13,448.62

                                                December 1, 2010                   $    70,500.99

                                                December 3, 2010                   $ 200,741.83

                                                December 3, 2010                   $ (75,000.00)

                                                December 7, 2010                   $   64,129.20

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried. 

2011 IRS Standard Mileage Rate

County Auditor, John. W. Hoscheid met with the board and requested approval to set the 2011 mileage rate for the county.

Motion

Motion was made by Commissioner Hanson to set the mileage rate at the IRS standard rate.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. (It was noted that the Internal Revenue Service issued a 51 cents per mile beginning January 1, 2011, for the standard mileage rate.)

Appointments for County Veterans Service Officer and County Surveyor

County Auditor, John W. Hoscheid met with the board requesting approval for appointments for Lake of the Woods County Veterans Service Officer and County Surveyor.

Motion

Motion was made by Commissioner Todd Beckel to appoint Rick Rone as Lake of the Woods County Veterans Service Officer from January 1, 2011 to December 31, 2014 pursuant MN Statutes 197.60 Subd. 2.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to appoint Donn Rasmussen as Lake of the Woods County Surveyor for the year 2011 pursuant MN Statutes 389.011 Subd. 2.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Commissioners Salary/Elected Department Heads Salary/Non-Elected Department Heads Salary/Union and Non Union Employee Salary Adjustment

County Auditor, John W. Hoscheid met with the board and presented the following salary adjustments to the board for their approval.

2011 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Todd Beckel to adopt the following County Commissioners salary schedule and County Board Chair salary schedule, which all include a general adjustment of $400.00 for the year 2011; and to adopt a committee meeting per diem of $100.00 for the year 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen                $16,200.00

Todd Beckel                16,200.00

Patricia Beckel             16,200.00

Tom Hanson                 16,200.00

Kenneth Moorman       16,200.00

Board Chair                 17,200.00

Motion was made by Commissioner Tom Hanson to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2011. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.)  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ed Arnesen to adopt the following Elected Officials salary schedule which includes longevity and a general adjustment of $1,144.00 for the year 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Elected Officials – Department Heads:

County Sheriff            Dallas Block               $68,024.06

County Treasurer        Mark Hall                     52,692.20

County Auditor          John W Hoscheid        59,998.24

County Recorder        Susan Ney                    52,866.20

County Attorney         Philip Miller                 50,000.00

Motion was made by Commissioner Todd Beckel to adopt the following Non-Elected Department Heads salary schedule which includes longevity and a general adjustment of $1,144.00 for the year 2011.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Assessor                      Wayne Bendickson    $60,072.63

MIS Director               Brent Birkeland           56,219.54

Public Works               Tim Erickson                82,910.08

Land/Water                 Josh Stromlund            57,798.33

Social Service              Nancy Wendler            61,842.63

Motion was made by Commissioner Todd Beckel to adopt the following Non-Elected Department Heads salary schedule which includes longevity and a general adjustment of $572.00 for the year 2011.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Veterans Service         Rick Rone                  $19,216.00

Motion was made by Commissioner Ken Moorman to adopt the following Non-Elected Department Heads salary schedule which includes a general adjustment of $686.40 for the year 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

      Emergency Manager   Holly House               $25,526.00

Salary Adjustment,  as agreed upon per Union Contract

Motion- Highway Union

Motion was made by Commissioner Todd Beckel to adjust all full time Highway Union employees’ salary by $0.55 cents per hour, effective January 1, 2011.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Salary Adjustment,  as agreed upon per Union Contract

Motion- Solid Waste Union

Motion was made by Commissioner Ken Moorman to adjust all full time Solid Waste Union employees’ salary by $0.55 cents per hour, effective January 1, 2011.  Motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment

(Excluding Elected and Non-Elected Department Heads)

Motion- Non-Union

Motion was made by Commissioner Patty Beckel to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by $0.55 cents per hour, effective January 1, 2011.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows:

MIS Department

MIS Director, Brent Birkeland met with the board requesting approval to enter into maintenance and support agreements with Minnesota Counties Computer Cooperative (MCCC). Brent also informed the board on the status of the Broad Bandwidth and informed them that the county is maxing out on the Internet connection and may have to look at bringing in a T1 line or DSL. 

Motion

Motion was made by Commissioner Hanson to proceed with ratification of the MCCC Finance and General Government maintenance and support contracts as presented and authorize Chairman Arnesen and County Auditor, John W. Hoscheid to sign.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Credit Card Policy

County Auditor, John W. Hoscheid met with the board requesting approval for Lake of the Woods County Policy regarding use of Credit Cards for Lake of the Woods County.

Motion

Motion was made by Commissioner Todd Beckel to approve the Lake of the Woods County “Credit Card Policy” with changes.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Far North Transit

Lease Agreement and Public Transit Service Agreement

Far North Transit Director, Steve Butler met with the board requesting approval for the renewal of the lease agreement and Service agreement for 2011.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Lease Agreement between Lake of the Woods County and the Roseau County Committee of Aging to operate the public transportation system for Lake of the Woods County commencing January 1, 2011 through December 31, 2011.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to enter into a Public Transit Service Agreement between Lake of the Woods County and the Roseau County Committee of Aging to administer and operate as part of a Multi County Transit System with Roseau County commencing January 1, 2011 through December 31, 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:40 a.m. and reconvened at 10:45 a.m. as follows:

Sheriff

Sheriff Dallas Block met with the board to discuss the “Uniform Allowance, Expenditure and Accountability Policy”.

Motion

Motion was made by Commissioner Hanson to approve the “Uniform allowance, Expenditure and Accountability Policy” for Lake of the Woods County.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Claim # 922

The board discussed Claim #922 that was pulled from approval of claims earlier today.

Motion

Motion was made by Commissioner Todd Beckel to approve claim # 922 for specialized equipment use from the recommendation of Sheriff Dallas Block.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Squad Car

Sheriff Dallas Block informed the board that the new Squad car will be delivered shortly.  Commissioner Patty Beckel requested that the old 2004 Ford Crown Victoria be transferred to the Baudette-Lake of the Woods Airport.

Motion

Motion was made by Commissioner Patty Beckel to transfer the 2004 Ford Crown Victoria to the Baudette-Lake of the Woods Airport. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Lexipol Payment

Sheriff Dallas Block informed the board of the invoice he received from lexipol for a uniformed policy that all Sheriff’s Office will operate under the same for the State of Minnesota.  A contract will be forthcoming.

Chief Deputy Resignation

Sheriff Dallas Block informed the board that Chief Deputy Sheriff James Walton submitted his resignation on December 17, 2010 effective December 31, 2010 and NWA Deputy Sheriff Robert Nunn resigned effective December 31, 2010. He informed the board of his intentions of the replacement of both Chief Deputy and Deputy Sheriff.

Public Works Department

Maintenance Projects

Public Works Director, Tim Erickson met with the board and updated them on the Maintenance Projects completed as of November 24, 2010.

Bobcat Boom Loader

Public Works Director, Tim Erickson and Maintenance Supervisor, Jeff Pelland met with the board requesting approval to purchase a Bobcat boom loader for the Solid Waste Department as approved within the 2011 capital expenditure budget. The consensus of the board was to move forward to obtain quotes to purchase a Bobcat boom loader.

Recess

The meeting was called to recess at 12:02 p.m. and reconvened at 1:00 p.m. as follows:

Planning Commission

Chairman Arnesen opened the Planning Commissioner at 1:00 p.m. as advertised.

Land and Water Planning Director, Josh Stromlund presented an application from Kevin and Diana McLain requesting a Conditional Use Permit to allow two (2) commercial businesses consisting of a used car dealership and an energy consulting and equipment sales business in a Natural Environment District.

Chairman Arnesen opened the floor for comments.  Comments were heard from the public and e-mail correspondence was read. Chairman Arnesen closed the Planning Commission at 2:02 p.m. and opened the Zoning/Land Use Addendum Public Hearing.

Land and Water Planning Director, Josh Stromlund presented the revised Zoning/Land Use Addendum to the board.  Chairman Arnesen opened the floor for comments.  Comments were heard from the public and no correspondence was received.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 3:00 p.m. and open the regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Boundary Commission Plat # 2

Property owners George and Judy Swentik met with the County Board to discuss their Boundary Commission Plat #2 Assessment. After review and discussion with the property owners and the Land and Water Planning Director, the County Board acknowledged that pins were placed for three contiguous non-conforming parcels; however per County Ordinance, the County Board will recognize this lot as only one (1) buildable parcel. 

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to remove two of the parcels from the property owners’ assessment of the Boundary Commission Plat #2; thereby reducing their assessment of the Boundary Commission Plat #2 by $564.00 ($282 per parcel). The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Appointments and terms of EDA

County Auditor, John W. Hoscheid met with the board and requested approval for the Initial Appointment and Terms for the Lake of the Woods County Economic Development Authority Board and to set a Public Hearing for the Creation of Tax Increment Financing District and Adoption of a Tax Increment Financing Plan.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution Establishing

the Initial Appointments and Terms of the

Lake of the Woods County Economic Development Authority Board

Resolution Number   10-12-01

WHEREAS, Lake of the Woods County Board, pursuant to MN Statute 469.093, subd. 1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; 

NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the County of Lake of the Woods:

  1. The EDA shall consist of a governing body of Nine (9) Members, as per the adopted Enabling Resolution, of which:
    1. Five (5) Commissioners, Lake of the Woods County Board of Commissioners
    2. Four (4) Members shall be nominated by the following organizations and appointed by the County Board:
      • Industrial Development Corporation (IDC) to recommend appointment
      • From either Chambers of Commerce to recommend appointment
      • Lake of the Woods Tourism to recommend appointment
      • City of Baudette to recommend appointment
  2. The initial Board Members and terms are established as follows:

Term Length:        Board Member:           Term Expires:              Representing:

1 Year                   Rick Rone                   12/31/2011                  City of Baudette

1 Year                   Todd Beckel               12/31/2011                  County Board

2 Year                   Chuck Tischart            12/31/2012                  IDC

2 Year                   Gregg Hennum           12/31/2012                  Tourism Board           

3 Year                   Ed Arnesen                 12/31/2013                  County Board

3 Year                   Patty Beckel                12/31/2013                  County Board

4 Year                   Mike Hovde                12/31/2014                  Chamber of Commerce

5 Year                   Tom Hanson                12/31/2015                  County Board

6 Year                   Ken Moorman             12/31/2016                  County Board

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Tax Creation of Tax Increment Financing and Adoption of Tax Increment Financing Plan

County Auditor, John W. Hoscheid met with the board and presented a resolution for adoption to hold a public hearing for the creation of Tax Increment Financing District and the adoption of a Tax Increment Financing Plan.

Excerpt of the Original Minutes

 of the

County Board of Commissioners

County of Lake of the Woods, State of Minnesota

26th Day of October 26, 2010

Pursuant to due call and notice thereof, a regular meeting of the County Board of Commissioners of Lake of the Woods County, State of Minnesota, was duly held at the Lake of the Woods County Government Center on Tuesday, the 26th day of October, 2010, at 9:00 o’clock a.m. for the purpose, in part, of calling a public hearing on the proposed creation of Tax Increment Financing District No. 1-1, and the Tax Increment Financing Plan relating thereto.

The following County Board of Commissioners were present:  Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman; and the following were absent:  none.

The following Resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 10-12-02

 Calling Public Hearing on

The Creation of Tax Increment Financing District No 1-1

and the

Adoption of a Tax Increment Financing Plan Relating

Thereto

WHEREAS, The Economic Development Authority of Lake of the Woods County has requested the County hold a public hearing on the proposed creation of Tax Increment Financing District No. 1-1, and the Tax Increment Financing Plan relating thereto;

BE IT RESOLVED, by the County Board of Commissioners (the “Board”) of Lake of the Woods County, Minnesota (the “County”), as follows:

  1. Public Hearing.  This Board shall meet on Tuesday, January 25, 2011, at 7:00 p.m. to hold a public hearing on the following matters; (a) the proposed creation of Tax Increment Financing District No.         1-1, and (b) the adoption of the Tax Increment Financing Plan relating thereto, pursuant to and in accordance with Minnesota Statutes, Sections 469.174 to 469.1799, inclusive, as amended (the “Act”).
  2. Notice of Hearing.  Filing of Program and Plan.  The County Auditor is hereby authorized to cause a notice of the hearing, to be published as required by the Act and to place a copy of the proposed Tax Increment Financing Plan on file in the County Auditor’s Office at the Lake of the Woods County Government Center and to make such copies available for inspection by the public.

The motion was seconded by Commissioner Todd Beckel for the adoption of the foregoing resolution and the same being put to a vote, was unanimously carried.   Whereupon said resolution was declared duly passed and adopted.

Government Center North Lease

County Auditor, John W. Hoscheid met with the board and presented the Government Center North Lease to the board for approval.

Motion

Motion was made by Commissioner Moorman to enter into a lease between Lake of the Woods County and Sanford/Merticare for a portion of the building known as the “Government Center North commencing January 1, 2011 contingent upon the approval of any changes from Sanford/Mericare and authorize Chairman Arnesen to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Owned Lease Agreements

County Auditor, John W. Hoscheid met with the board and presented the renewal leases for County Owned Lands to the board.

Motion was made by Commissioner Todd Beckel to approve the following Land Lease Agreements effective January 1, 2011 through December 31, 2011:

SW ¼ SW ¼, S-22, T-163-N, R-34-W – 40 Acres    

NW ¼ NW ¼, S-27, T-163-N, R-34-W – 40 Acres

NE ¼ SE ¼, S-28, T-163-N, R-34-W – 40 Acres

N ½ NE ¼, SW ¼ NE ¼, S-28, T-163-N, R-34-W – 108 Acres

The motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for:  Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman.  Abstaining: Commissioner Arnesen.

DNR Letter

The board discussed a letter to be sent to Fisheries Program Manager, Linda Erickson-Eastwood in regards to the notice of Intent to Adopt Expedited Rules Relating to Adding Waterbodies to the list of “Designated Spawning Beds and Fish Preserves”, which includes Lake of the Woods (beginning at the mouth of the Rapid River to State Highway 11 Bridge.)

Motion

Motion was made by Commissioner Todd Beckel to send a letter to Fisheries Program Manager, Linda Erickson-Eastwood in opposition to the Expedited Rule Relating to Adding Waterbodies to the list of “Designated Spawning Beds and Fish Preserves.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Assessment Agreement

County Auditor, John W. Hoscheid met with the board and presented the Assessment Agreement with the City of Baudette which will expire on December 31, 2010.

Motion

Motion was made by Commissioner Patty Beckel to enter into an Assessment Agreement between Lake of the Woods County and the City of Baudette to provide for assessments of all property lying within the corporate boundaries of the City commencing January 1, 2011 and terminating December 31, 2011 and authorize Chairman Arnesen and County Auditor, John W. Hoscheid to sign.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

OLd/New Business

The County Board discussed the following old and new business: 

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no new updates
  • County TV – call into Sjobergs for billing
  • Land Acquisition – deed tax
  • Veterans Service Policy – Commissioner Tom Hanson informed the board that the committee will be meeting in January
  • Red Lake Tribe – Commissioner Arnesen stated that they will be meeting on December 15, 2010
  • Township Road Inventory – Waiting until January
  • Line Workers School – Iron on building is up
  • Inventory – need to review as a group
  • Beaver – no new update
  • Clementson Property – Public Works Director to review
  • Sheriff’s Department Uniform Allowance/Policy- remove from old/new
  • CAMA- Commisisoner Hanson informed the board that CAMA as Index Card Scanning available from Vanguard.

Committee Reports:

The following committee reports were heard and discussed: 

  • County Auditor, John W. Hoscheid informed the board that the Building Committee met and discussed the door at the old recycling center and put Public Works Director, Tim Erickson in charge of the old recycling center.

Correspondence was read and acknowledged: Thank-you letter from master Gardeners and L.O.W. Water Sustainability Foundation.

 Recess

The meeting was called to recess at 4:38 p.m. and reconvened at 6:00 p.m. as follows:

Public Hearing

2011 Proposed Budget and Levy

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 6:00 p.m. and open the Public Hearing, pursuant MN Statute §275.065 Subd. 3(c), for the Lake of the Woods County Board of Commissioners to hear all interested parties comments on the 2011 Proposed Budget and Tax Levy. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor John W Hoscheid reviewed the 2011 Proposed Budget.  He reviewed how the budget and other taxing entities (State of Minnesota; School Districts 390 and 690; Cities of Baudette and Williams and Unorganized Townships) affect the tax levy and statements. 

Motion

Motion was made by Commissioner Tom Hanson to close the Public Hearing at 6:45 p.m. and reconvene the regular meeting.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Adoption of 2011 budget and Tax levy

County Auditor, John W. Hoscheid met with the County Board and requested approval for the 2011 Budget and Tax Levy.

RESOLUTION ADOPTING 2011 BUDGET AND TAX LEVY

Resolution   2010-12-03

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:

WHEREAS, the certified county budget for the year 2011 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for Lake of the Woods County for 2011:

                        Revenue Fund                       $1,266,843

                        Road & Bridge                      $   449,580

                        Social Service                         $   558,437

                        Total                                       $2,274,860

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2011:

                        Twp Road & Bridge             $  402,905*

                        Twp Fire – Baudette              $    19,000

                        Williams                                 $    26,400

                        NW Angle                              $      6,500

                        Total                                       $  454,805

$402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride.  ($395,405 + $7,500 = $402,905)

Seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Ed Arnesen called the meeting to recess at 6:50 p.m.

Attest:                                                                                     Approved: December 30, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

Commissioner Proceedings

December 30, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Thursday, December 28, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Lorene Hanson, John Oren and Wade Johannesen.

Approval of Agenda

Motion was made by Commissioner Ken Moorman to approve the agenda for the meeting today. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda for travel for Rita Krause to Brainerd for Northern Child Support Supervisor’s meeting on January 5-6, 2011.   The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of December 14, 2010 regular County Board meeting with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 25,191.42

                                                Commissioners’ Warrants  $   9,398.47

The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Sanford Medical Center Contracts

Social Services Director, Nancy Wendler met with the County Board requesting approval for the following contracts with Sanford Medical Center:

Motion was made by Commissioner Tom Hanson to approve the contract between Sanford Medical Center and Lake of the Woods County Social Services for 2011, for the provision of Community Support Program Services; and to authorize Chair Ed Arnesen and Lake of the Woods County Social Services Director Nancy Wendler to sign the same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ken Moorman to approve the contract for 2011 for Toll-Free Telephone Emergency Services between Sanford Medical Center and Lake of the Woods County Social Services; and to authorize Chair Ed Arnesen and Lake of the Woods County Social Services Director Nancy Wendler to sign the same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Tom Hanson to approve the following claims against the County as presented:

                                                Revenue                                  $  103,062.12

                                                Road & Bridge                        $    12,055.81

                                                County Development              $  103,308.96

                                                Solid Waste                             $      6,074.30

                                                                                                $  224,501.19

WARRANTS FOR PUBLICATION

Warrants Approved On 12/30/2010 For Payment 12/30/2010

Vendor Name                                  Amount

Andy’s Garage, Inc.                                 2,127.91

International Water Institute             162,608.96

Koochiching Co Treasurer                       2,500.00

Low County Treasurer                             2,169.91

Low Highway Dept                                   3,163.88

North American Salt Co                          2,434.71

Rolyan Buoys                                            2,601.34

University Of Mn                                    16,225.02

Wayne’s Body Shop-Dba                        4,221.86

77 Payments less than 2000 $26,447.60

Final Total: $224,501.19

Further moved to authorize the payment of the following auditor warrants:

                                                December 16, 2010                 $  311,975.20

                                                December 17, 2010                 $   57,777.29

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution 2010 – 12-04

Whereas:   M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

Therefore, Be It Resolved:that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2011:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Lake of the Woods Nursing Service Agreement

Motion was made by Commissioner Ken Moorman to approve the Purchase of Service Agreement between the Lake of the Woods County and LakeWood Health Center for the year 2011 and to authorize Chair Ed Arnesen and County Auditor John W Hoscheid to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Amendment to the Flexible Spending Plan

County Auditor, John W Hoscheid met with the County Board to have approved an amendment reflecting the change in the tax treatment of children under age 27 to the Flex Cafeteria Plan for Lake of the Woods County. 

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Amendment to Full Flex Cafeteria Plan

Reflecting Change in Tax Treatment of Employer-Provided Health Benefits

for Children Under Age 27

Resolution   2010 – 12-05

Whereas:      Effective March 30, 2010, the definition of “Dependent” in Article III of the Plan shall be amended to read as follows:  Dependent means: (a) for purposes of accident or health coverage (to the extent funded under the Medical or Medical Premium Benefit and Premium Reimbursement Benefit, and for the purposes of the Medical or Medical-Related Expense Reimbursement Benefit), (1) a dependent as defined as in Code § 152, determined without regard to subsections (b)(1), (b)(2), and (d)(1)(B) thereof, (2) any child (as defined in Code § 152(f)(1)) of the Participant who as of the end of the taxable year has not attained age 27, and (3) any child of the Participant to whom IRS Rev. Proc. 2008-48 applies (regarding certain children of divorced or separated parents who receive more than half of their support for the calendar year from one or both parents and are in the custody of one or both parents for more than half of the calendar year); and (b) for purposes of the Dependent Care Benefit, a Qualifying Individual.  Notwithstanding the foregoing, the Medical-Related Expense Reimbursement Benefit will provide benefits in accordance with the applicable requirements of any qualified medical child support order (QMSCO), even if the child does not meet the definition of “Dependent”;

Whereas:      Notwithstanding any provision of the Plan to the contrary, a Participant may make a new election for Medical-Related Expense Reimbursement Benefit coverage under the Plan on a prospective basis during the 30-day period beginning January 1, 2011; that is on account of and corresponds with his or her child (as defined in Code § 152(f)(1)) becoming newly eligible for coverage (or eligible for coverage beyond the date on which coverage would otherwise have been lost) as a result of the foregoing amendment to the definition of “Dependent” in Article III of the Plan.  Requests for such election changes shall in all other respects are subject to the Plan’s terms and conditions regarding election changes.

Therefore Be It Resolved:        Lake of the Woods County has adopted the foregoing amendment to reflect the change in tax treatment of employer-provided health benefits for children under age 27 to the Full Flex Cafeteria Plan on the 30th day of December 2010.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Hazard Mitigation Grant

Motion was made by Commissioner Todd Beckel to approve the Hazard Mitigation Plan Grant between the State of Minnesota and Lake of the Woods County; and to authorize Chair Ed Arnesen to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

MIS Director

Bandwidth Motion

Motion was made by Commissioner Patty Beckel to approve ordering an additional 1.5MBPS of bandwidth from the MN Office of Enterprise Technology with the cost of the additional bandwidth to be divided equally from the Public Works and Social Services funds for the budget year 2011.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Mail Server Software

MIS Director Brent Birkeland met with the County Board for approval on the upgrading and purchasing of the mail server software as budgeted.    It was the consensus of the County Board to thank Brent for the update and to go ahead with the budgeted purchase.

Technology Fund

MIS Director Brent Birkeland discussed the technology fund reserves and the possibility of increasing this reserve with money left over from the 2010 MIS budget.  It was the consensus of the County Board to review all of the revenue departments, after year end accruals and adjustments have been made, before making any commitment of reserves.

Recess

The meeting was called to recess at 8:50 a.m. and reconvened at 9:00 a.m. as follows:

Sheriff

County Sheriff Dallas Block and Human Resources Director Wade Johannesen met with the County Board to discuss the Chief Deputy Sheriffs’ modified job description and appointment.

Motion to Modify Chief Deputy Job Description

Motion was made by Commissioner Ken Moorman to approve the modified job description for the position of Chief Deputy to the County Sheriff as a non-exempt, Grade 17, effective January 1, 2011.  The motion was seconded by Commissioner Patty Beckel.  Chair Ed Arnesen called for discussion and Commissioner Todd Beckel reviewed that the original intentions of making this position exempt, was due to the administrative duties.  The County Board discussed and reviewed the exempt and non-exempt status of this position. Roll call carried as follows:   For:  Commissioners:  Ed Arnesen, Patty Beckel, Tom Hanson and Ken Moorman; Opposed:  Commissioner Todd Beckel.  The motion passed.

Motion to Appoint Chief Deputy Sheriff

Motion was made by Commissioner Ed Arnesen to approve County Sheriff Dallas Blocks’ appointment of Terry L Bandemer as Chief Deputy to the County Sheriff at a Job Grade 17, Step 9 ($29.29 per hour) on the approved 2011 Schedule of Hourly Rates, effective January 3, 2011.  The motion was seconded by Commissioner Patty Beckel.  Chair Ed Arnesen called for discussion and Commissioner Todd Beckel reviewed the principles of the steps and the concern of starting someone at a step 9.  Roll call carried as follows:   For:  Commissioners:  Ed Arnesen, Patty Beckel and Ken Moorman; Opposed:  Commissioners: Todd Beckel and Tom Hanson.   The motion passed.

Retirement Recognition of James Walton

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Recognition of Retirement

James Walton

Resolution 2010 – 12-06

Whereas:  James Walton has served the residents of Lake of the Woods County for over 27 years for the Lake of the Woods County Sheriff’s Department;

Whereas:  James has retired from County service effective December 31, 2010;

Now Therefore, Be it Resolved:  That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to James for his many years of dedicated service and best wishes on his retirement.

The resolution was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

County Sheriff Dallas Block accepted the plaque from Chair Ed Arnesen on behalf of James Walton.

Retirement Recognition of Robert Nunn

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Recognition of Retirement

Robert Nunn

Resolution 2010 – 12-07

Whereas:  Robert Nunn has served the residents of Lake of the Woods County for over 31 years for the Lake of the Woods County Sheriff’s Department;

Whereas:  Robert has retired from County service effective December 31, 2010;

Now Therefore, Be it Resolved:  That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Robert for his many years of dedicated service and best wishes on his retirement.

The resolution was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

County Sheriff Dallas Block accepted the plaque from Chair Ed Arnesen on behalf of Robert Nunn.

Recess

The meeting was called to recess at 9:48 a.m. and reconvened at 9:51 a.m. as follows:

Land and Water Planning Director

Land and Water Planning Director Josh Stromlund met with the County Board to consider the Conditional Use Permit Request for Kevin and Diana McLain.  The Findings of Fact and Decision are as follows:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant(s):  Kevin and Diana McLain                           Date:  December 30, 2010

Location/Legal Description:  The SE1/4 of the SW1/4 of Section 14, T.160N, R.33W (Potamo) Parcel # 28.14.34.000

Project Proposal:  Applicant is requesting to allow two (2) commercial businesses consisting of a used car dealership and an energy consulting and equipment sales business in a Natural Environment District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  )  N/A (  )

Why or why not?  The project proposal is located in close proximity to other commercial businesses and the balance between individual rights, protection from the actions of others, and protection of the natural environment was taken under consideration.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  The project proposal is located indoors which reduces the noise levels that may be heard on adjacent properties, proper containment of potential hazardous fluids on site, does not add a significant amount of additional traffic to the area, and the existing vegetative buffer will remain intact.  Other than the outdoor display of the vehicles and signage at the end of the driveway, adjacent landowners and passerbies will not see the additional vehicles waiting to be reconditioned or the energy equipment.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?   The applicant has stated that all liquids associated with the reconditioning of the used vehicles will be captured and contained on the property as there is no floor drain in the storage shed.  When the containers are full, they will be properly disposed of at the Graceton Solid Waste Facility.  The project proposal is not located in a shoreland area and no new structures are to be constructed.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  The project proposal will not affect the site’s existing topography and drainage features as no new construction is planned.  The application states that minimal impact will occur in two (2) areas of the existing vegetative cover which consists of mowing grass (Area1 per sketch) and if needed, clearing to expand the current yard which will serve as a staging area for up to 30 vehicles (Area 2 per sketch).

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not?  The project proposal is not located in any floodplain and/or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  No soil movement is planned with the project proposal and minimal vegetative cover may be disturbed.

7. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  No new roads or approaches are planned as per the project proposal.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  A vegetative buffer will remain intact to minimize visual appearance from neighboring properties; other commercial businesses are in close proximity, reconditioning of the vehicles will be located in an existing building, and traffic is not expected to increase significantly.  The number of vehicles that will be visually on display near County Road 3 will be limited.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  Project proposal is not located in a shoreland area.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                   

                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  The applicant has stated that all liquids associated with the reconditioning of the vehicles will be in accordance with state and federal regulations.  There are no floor drains in the existing building where the reconditioning will take place.  The existing septic system will be inspected and upgraded if needed.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not?  Project proposal is not located in a shoreland area.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  Existing private well services the property and the existing septic system will be inspected and upgraded if needed.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                            

                                                                                                            YES (  )  NO (  )  N/A (X)

Why or why not?  The project proposal will not generate any watercraft usage.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not?  The project proposal does not contain storage tanks that would be subject to MPCA permit requirements as the containers to store fluids are to be kept inside the existing structure.  

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                             YES (X)  NO (  )  N/A (  )

Why or why not?  Existing vegetation will not be altered significantly to reduce the visual buffering of adjacent properties.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                              YES (X)  NO (  )  N/A (  )

Why or why not?  The application states that four (4) signs are to be located near the driveway and County Road 3 to promote the businesses located on the premises and that the signs may be dimly illuminated by solar lights which will be focused on the signs to minimize the visual impact to adjacent properties.  Refer to conditions for signage limitations.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X)  NO (  )  N/A (  )

Why or why not?  Additional traffic is not expected to increase significantly beyond three to four additional vehicles at the site at any given time.  Parking is available on the existing driveway/turnaround area.  The location of the project proposal is on County Road 3, a paved highway in Lake of the Woods County which is a major artery to the Graceton Solid Waste Facility, city of Baudette, and Beltrami Island State Forest.  There must be parking available near the vehicles that are on display to avoid potential customers parking on County Road 3.

If all answers to the Findings of Fact-Criteria are either “Yes” or “Not Applicable” to the project proposal, the criteria for granting the conditional use permit has been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows: 

  1. The hours of operation, as stated in the application, are Monday through Saturday, 10:00 am until 7:00 pm weekdays and 12:00 pm (Noon) until 6:00 pm on Saturday.
  2. A total of seven (7) vehicles can be on display in Area 1, as per the submitted sketch, at any given time.
  3. Up to thirty (30) vehicles can be staged for reconditioning in Area 2, as per the submitted sketch, at any given time.
  4. Signage is limited to a total of sixty-four (64) square feet and may be illuminated with lights.
  5. The septic system is to be inspected by August 1, 2011, and if needed upgraded within two (2) construction seasons from the date of approval.

Approved with Conditions  (X)

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

Land and Water Planning Director, Josh Stromlund recommended approving the Conditional Use Permit as presented with conditions as discussed, to Kevin and Diana McLain.

Motion was made by Commissioner Ken Moorman to accept the Findings of Fact and Decision with Conditions and approve the Conditional Use Permit as presented with conditions as discussed, for Kevin and Diana McLain. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Consideration of Revised Zoning/Land Use Addendum

Land and Water Planning Director, Josh Stromlund met with the County Board to review and discuss considerations of the Revised Zoning/Land Use Addendum.  It was the consensus of the County Board to hold a work session to review and discuss.  The County Board will set a date and inform the Land and Water Planning Director.

Baudette-Lake of the Woods Airport – Joint Powers Agreement

The following resolution was offered by Commissioner Patty Beckel and moved for adoption contingent upon Interim County Attorney Michelle Moren:

Joint Powers Agreement Creating Joint Powers Entity

Baudette-Lake of the Woods Airport

Resolution 2010-12-08

Whereas:Minnesota Statutes, § 471.59 provides that two or more governmental units may by agreement jointly exercise any power common to the contracting Parties; and

Whereas:Minnesota Statutes § 360.042 provides that political subdivisions may enter into agreements for purposes of acquiring, establishing, constructing, maintaining, improving, and operating airports and other air navigation facilities;

Whereas:The name of this entity shall be Baudette-Lake of the Woods Airport, hereinafter referred to as “Airport”;

Now, Therefore Be It Resolved:In consideration of the mutual promises and agreements contained herein and subject to the provisions of Minnesota Statutes, § 471.59 and 360.042 and other applicable statutes, rules and regulations, the following Parties;  City of Baudette, a Minnesota municipal corporation, hereinafter “City” and County of Lake of the Woods, a Minnesota municipal corporation hereinafter “County” hereby enters into a Joint Powers Agreement creating Joint Powers Entity this 30th day of December, 2010;

Further, Be It Resolved:That Interim County Attorney Michelle Moren, Chair Ed Arnesen and County Auditor John W Hoscheid are hereby authorized to sign the Joint Powers Agreement.

The resolution was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Public Works Director

Approval to Purchase GPS Survey System

County Public Works Director, Tim Erickson met with the County Board for approval to purchase a GPS survey system that would also need two cell phones to complete the system.    It was the consensus of the County Board to thank Tim for the update and to go ahead with the budgeted purchase.

Resolution Interim County Attorney

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Recognition of Interim County Attorney

Michelle Moren

Resolution 2010 – 12-09

Whereas:  Michelle E Moren has served the residents of Lake of the Woods County for the past four years as Interim County Attorney;

Whereas:  Michelle has fulfilled all duties required of this position effective January 2, 2011;

Now Therefore, Be it Resolved:  That the Lake of the Woods County Board Commissioners extends its deepest appreciation and gratitude to Michelle for a very fine accomplishment and service to Lake of the Woods County.

The resolution was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Adjourn

With no further business before the County Board, motion was made by Commissioner Todd Beckel to adjourn the 2010 Lake of the Woods County Board Meeting.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, carried unanimously carried.   Chair Ed Arnesen declared the 2010 Lake of the Woods County Board meeting adjourned at 11:30 a.m.

Attest:                                                                                     Approved: January 4, 2011

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

December, 2009

Commissioner Proceedings

December 10, 2009 

The Lake of the Woods County Board of Commissioners met in regular session on Thursday, December 10, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center. Call to OrderChair Patty Beckel called the meeting to order at 1:00 p.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren. Approval of AgendaMotionMotion was made by Commissioner Hanson to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Approval of MinutesMotionMotion was made by Commissioner Moorman to approve the minutes of November 24, 2009 regular meeting and November 30, 2009 special meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Addition to AgendaMotionMotion was made by Commissioner Todd Beckel to add Land Acquisition to the agenda.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Intent to Designate Property forOrderly Annexation, City of BaudetteThe board discussed the joint resolution establishing an orderly annexation agreement between the City of Baudette and Lake of the Woods County.Resolution JOINT RESOLUTION ESTABLISHING ANORDERLY ANNEXATION AGREEMENT BETWEEN THE CITY OF BAUDETTE AND LAKE OF THE WOODS COUNTY PURSUANT TO MINNESOTA STATUTES 414.0325 CITY OF BAUDETTE RESOLUTION NO. 2009-18 LAKE OF THE WOODS COUNTY RESOLUTION NO. 09-12-01 The following resolution was offered by Commissioner Todd Beckel and moved for adoption: WHEREAS, the City of Baudette (“City”) and the County of Lake of the Woods (“County”), both located entirely within Lake of the Woods County, in the State of Minnesota, desire to accommodate growth in a cooperative, planned, and orderly fashion; WHEREAS, the respective governing bodies of the City and County have expressed their desire to encourage future development of property near the City so as to promote the development of municipal services and urban growth as much as is practical, while respecting the existing rural residential lifestyles of other areas within the County; WHEREAS, this joint resolution creating an orderly annexation agreement (“Agreement”) is beneficial to both parties to promote orderly planning, the orderly transition of government within the area proposed to be annexed, promote continuity of City boundaries, and establishes the conditions under which such annexation shall take place; WHEREAS, on December 1, 2009 a Notice of Intent to include property in an orderly annexation area was published pursuant to the requirements of Minnesota Statutes 414.0325 Subd. 1b; NOW, THEREFORE, BE IT RESOLVED, in consideration of the mutual terms and conditions that follow, the City and County hereby enter into this Agreement to provide for the orderly annexation of the property herein described into the City upon the following terms and conditions: 1.                  Designated Area.  The unincorporated property designated for orderly annexation by this Agreement, and subject to its terms and conditions, is legally described in Exhibit A attached hereto, and is further described as that area set forth in the map attached hereto as Exhibit B (“Designated Area”).  2.                  Conferring Jurisdiction.  Upon approval by the respective governing bodies of the City and County, this Agreement shall confer jurisdiction upon the chief administrative law judge, as defined in Minnesota Statutes, Section 414.011, subdivision 12, (hereinafter “Chief Judge”) to accomplish said annexation in accordance with the terms of this Agreement.  3.                  Review and Comment by the Chief Judge.  The City and County mutually agree and state that this Agreement sets forth all the conditions for annexation and that no consideration by the Chief Judge is necessary for annexations to occur within the Designated Area in accordance with this Agreement.  Additionally, no alteration of the boundaries by the Chief Judge is appropriate.  The Chief Judge may review and comment, but shall, within 30 days, order the annexation in accordance with the terms of this Agreement. 4.                  Binding Contract.  This Agreement is a binding contract upon the parties and is enforceable in district court in the county containing the Designated Area. 5.                  Effective Date/Applicability.  This Agreement is effective on the date it is adopted by either the City or County, whichever was the last to act on this Agreement.  The annexation provided for by this Agreement shall be effective upon the issuance of the order by the Chief Judge.  The provisions of this Agreement shall be binding unless otherwise modified by a joint resolution of both the City and County. 6.                  Reasons for the Annexation.  The reasons for the annexation of the Designated Area include the City and County’s collective determination that: the Designated Area is now, or is about to become, urban or suburban in character; the City can more readily provide the types and level of services desired within the Designated Area; the type of the development proposed for the Designated Area is more consistent with development within the City; and that the annexation would be in the best interest of the property owners, the City, and the County . 7.         Authorization.  The appropriate officers of the City and County are hereby authorized to carry the terms of this Agreement into effect. 8.         Entire Agreement / Prior Agreement.  The terms, covenants, conditions, and provisions of this Agreement, including the Exhibit A and Exhibit B which are attached hereto and incorporated herein by reference, shall constitute the entire agreement between the parties.  Any prior joint resolutions or agreements regarding all or any portion of the Designated Area are superseded by, and shall not interfere with or otherwise control, the terms of this Agreement or the immediate annexation of the Designated Area. 9.         Governing Law.  This Agreement is made pursuant to, and shall be construed in accordance with, the laws of the State of Minnesota. 10.       Severability.  The provisions of this Agreement are severable.  If any provision herein is, for any reason, held by a court of competent jurisdiction to be invalid, contrary to law, unenforceable, or otherwise void, the remaining provisions will remain in full force and effect.  11.       Headings.  Headings are included solely for the purpose of reference and shall not be interpreted as a substantive provision of this Agreement. The resolution was seconded by Commissioner Hanson and the vote carried as follows: Voting for:                  Commissioners Todd Beckel, Hanson and Patty BeckelVoting against:            Commissioners Arnesen and Moorman Approved this 14th day of December 2009, by the City of Baudette.                                                                               _____________________________________                                                                              Mayor                                                                               _____________________________________                                                                              City Clerk/Treasurer Approved this 10th day of December, 2009, by Lake of the Woods County.                                                                                _____________________________________                                                                              Chairperson                                                                               _____________________________________                                                                              Clerk   EXHIBIT A JOINT RESOLUTION FORORDERLY ANNEXATION LEGAL DESCRIPTIONS Township 160 North, Range 31 West: N1/2 of SW1/4 of Section 2N1/2 of SE 1/4 of Section 2 SE1/4 of Section3NW1/4 of Section 3N1/2 of SW ¼ of Section 3 N1/2 of NE ¼ of Section 10 County AuditorHeadwaters Regional Development CommissionCounty Auditor, John W. Hoscheid presented the Minnesota City Participation Program Proposal to the Board and requested authorization for Board Chair to sign.MotionMotion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the request for proposal for the 2010 Minnesota City Participation Program.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. LakeWood Nursing ServicePublic Health Director, Michelle Brown and Nursing Staff Lisa Beil, Hope Milbrath and Patty Davidson met with the board and reviewed the services that Public Health provides within the community. Michelle requested approval of the Purchase of Service Agreement for 2010.MotionMotion was made by Commissioner Todd Beckel to approve the purchase of service agreement between Lake of the Woods County and LakeWood Health Center beginning January 1, 2010 and ending December 31, 2010.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. County TreasurerCounty Treasurer, Mark Hall met with the board and discussed the “Sweep” account. Mark informed the Board of the changes in the FDIC Deposit Insurance coverage for non interest-bearing transactions, which  will  remain in effect for participating institutions through December 31, 2009. County AuditorDeputy Auditor, Lorene Hanson met with the board requesting approval of claims. MotionMotion was made by Commissioner Hanson to approve the claims as follows:                                                 Revenue                                $ 37.252.23                                                              Road & Bridge                     $ 14,032.90                                                County Development           $   1,191.00                                                                   Solid Waste                          $ 17,883.38                                                                                             $  70,359.51  WARRANTS FOR PUBLICATIONWARRANTS APPROVED ON 12/10/2009 FOR PAYMENT 12/11/2009      AMOUNT   VENDOR NAME                                                                   AMOUNT   VENDOR NAME        1202.75 AFFILIATED COMPUTER SERVICES                                      917.21 AMERI PRIDE LINEN & APPAREL SE        4931.60 ED ARNESEN                                                                             310.07 AUTO VALUE ROSEAU          637.50 BLACKDUCK FIRE & SAFETY EQUIP                                      596.30 TERRY BROWN          593.18 BURGHER OFFICE EQUIPMENT                                            685.98 CANON FINANCIAL SERVICES INC        2056.62 CATCO                                                                                     3723.32 CENEX CO-OP SERVICES, INC.        9169.29 CPS TECHNOLOGY SOLUTIONS                                           747.06 D & L AUTO GLASS AND MORE, INC        1354.11 DODDS LUMBER                                                                       325.60 GALL’S, INC.          369.58 GCR TIRE CENTER                                                                1132.11 RICHARD GOODERUM          800.00 LEE HANCOCK                                                                          456.00 HITESMAN & ASSOCIATES, PA          664.08 HOLEN ELECTRIC                                                                    837.06 HOLTE IMPLEMENT, INC          313.98 LESLIE HUERD                                                                          587.18 LAKES GAS CO.          893.65 LOW COUNTY SOCIAL SERVICES                                         644.85 LOW FOODS        4294.48 LOW HIGHWAY DEPT                                                            9027.45 MAR-KIT LANDFILL          750.00 MN OFFICE OF ENTERPRISE TECHNO                                 886.60 MSOP-MN SEX OFFENDER PRGRM-462          512.15 NELSON’S COLLISION CENTER                                           3525.37 NORTHWEST ANGLE&ISLAND FREIGHT          568.39 NORTHWEST MECHANICAL SERVICE I                                 400.54 QUILL CORPORATION        1506.16 R & Q TRUCKING, INC                                                             400.00 RINKE-NOONAN        1184.00 RODERICK RONE JR                                                             1750.00 SJOBERG’S INC          400.00 SOFTREE TECHNICAL SYSTEMS INC                                  2664.61 TRIMBLE NAVIGATION LIMITED          608.92 WEST GROUP                                                                         2019.83 WIDSETH SMITH NOLTING&ASST INC          591.85 WILKENS INDUSTRIES45 PAYMENTS LESS THAN  $300       5,320.08                 FINAL TOTAL     $70,359.51  Further moved to authorize the payment of the following auditor warrants:                                                    November 24, 2009                  $    1,587.15                                                             November 25, 2009                  $    5,000.00                                                   December    1, 2009                 $   69,568.63                                                   December    2, 2009                 $   9,4598.71                                                             December    2, 2009                 $   49,763.72                                                             December    9, 2009                 $ 303,485.72                                                                                                                                                                                 The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.                                                                                   2010 County Contribution for Health InsuranceDeputy Auditor, Lorene Hanson requested approval for county contribution for health insurance, City of Williams Tax-Forfeited Property, step increases and salary adjustments. The Board moved the commissioner’s salaries and per diems to the December 22, 2009 board meeting.MotionMotion was made by Commissioner Hanson to set the 2010 county contribution for family health insurance up to $875.00 per month and the single health insurance up to $525.00 per month.  The 2010 County Health Insurance with Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. Seconded by Commissioner Arnesen and the vote carried as follows:  Voting for:  Commissioners: Hanson, Arnesen, Moorman and Patty Beckel.  Voting against: Commissioner Todd Beckel. ResolutionCity of Williams, tax-forfeited property The following resolution was proposed by Commissioner Moorman and moved for adoption: Conveyance of Tax-Forfeited PropertyTo City of Williams Resolution No. 09- 12- 02 WHEREAS, property described as: Lot 22, Auditor’s Plat No. 2, Williams, less .07 acre tract, has forfeited to the State of Minnesota, in trust for the taxing districts, for nonpayment of taxes, and, WHEREAS, the City Council of the City of Williams has made application, pursuant to M.S. 282.01, for conveyance of said property to the City of Williams, NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said application for conveyance of tax-forfeited property to the City of Williams. Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Union Highway Maintenance Supervisor Step IncreaseMotionMotion was made by Commissioner Todd Beckel to give a two step increase according to the Highway Union Contract for Highway Maintenance Supervisor from grade 15, step 5 ( $22.53) to grade 15, step 7( $23.88) effective January 1, 2010. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Three Year Tier PlanMotionMotion was made by Commissioner Todd Beckel to give a one step increase according to the Three-year Tier Plan that was adopted on August 28, 2007 to all eligible employees hired from December 30, 2002 to present, that received a positive performance review, effective January 1, 2010, in accordance with the Lake of the Woods County Compensation Plan.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Full time/Permanent Part Time Employees Salary Adjustment(Excluding Elected/Non-Elected Department Heads)Motion- Highway UnionMotion was made by Commissioner Todd Beckel to adjust all, full time Highway Union employee’s salary by $0.50 cents per hour effective January 1, 2010.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion- Solid Waste UnionMotion was made by Commissioner Todd Beckel to adjust all, full time Solid Waste Union employee’s salary by $0.50 cents per hour effective January 1, 2010.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. Motion- Non-UnionMotion was made by Commissioner Todd Beckel to adjust all non-union, full time and permanent part -time employees (excluding elected/non-elected department heads) salary by $0.30 cents per hour effective January 1, 2010.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. RecessThe meeting was called to recess at 3:00 p.m. and reconvened at 3:10 p.m. as follows: Social Services DepartmentClaimsSocial Services Director, Nancy Wendler met with the County Board requesting approval of claims.MotionMotion was made by Commissioner Todd Beckel to approve the following claims against the county:                                                 Commissioners’ Warrants         $ 24,238.89                                                Commissioners’ Warrants         $   5,226.20 Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Recognition of Years of Service-Susan Johnson and Sandy HamanChair Patty Beckel on behalf of the board recognized Susan Johnson and Sandra Haman for their cooperation in the transition of the Community Support Program. ResolutionThe following resolution was offered by Commissioner Todd Beckel and moved for adoption: Resolution No. 09-12-03Years of Service Appreciation   WHEREAS, Sandra Haman  has worked for Lake of the Woods County Social Services and served the residents of Lake of the Woods County in the Community Support Program over the past several years;  WHEREAS, the Community Support Program is no longer a county operated program effective December 1, 2009; WHEREAS, Sandra is now employed by MeritCare Thief River Falls Northwest Medical Center as a Mental Health Practitioner NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Sandra Haman for her years of dedicated service.  Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.ResolutionThe following resolution was offered by Commissioner Moorman and moved for adoption: Resolution No. 09-12-04Years of Service Appreciation   WHEREAS, Susan Johnson  has worked for Lake of the Woods County Social Services and served the residents of Lake of the Woods County in the Community Support Program over the past several years; WHEREAS, the Community Support Program is no longer a county operated program effective December 1, 2009; WHEREAS, Susan is now employed by MeritCare Thief River Falls Northwest Medical Center as a Mental Health Practitioner, NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Susan Johnson for her years of dedicated service. Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.Contract RenewalsSocial Services Director, Nancy Wendler met with the board and requested approval for the following renewable contracts:MotionMotion was made by Commissioner Todd Beckel to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2010, for the provision of employment and training services and independent living skills services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2010 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Patty Beckel to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2010 for the provision of home delivered meals, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Hanson to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2010 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Arnesen to approve the Host County Contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2010, for the provision of chemical dependency outpatient treatment services to residents from other counties, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.   Motion was made by Commissioner Todd Beckel to approve the contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2010, for the provision of chemical dependency outpatient treatment, aftercare, public education, and training for agency staff, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Moorman to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of homemaker services, respite care services, companion services and personal care services and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Patty Beckel to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of respite care services, companion services and caregiver training and educations services for the waivered programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Hanson to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of professional nursing consultation, skilled nursing services, home health aide services, and in-service education and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Arnesen to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of long term care consultation, skilled nursing services, RN supervision for personal care assistants, homemaker, home health aide, and personal care assistant services, and public health nurse case management services for the waivered programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote was, unanimously carried.  Motion was made by Commissioner Todd Beckel to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Public Works DepartmentFinal PaymentsAssistant Engineer, Bill Sindelir met with the board and requested approval for final payment for Bowman Construction Co., Inc.  and Knife River Materials..   MotionMotion was made by Commissioner Arnesen to accept the County Public Works Director’s Certificate of Performance for S.A.P. 39-601-27 for Bowman Construction Co., Inc. of International Falls, MN in the total amount of $151,949.00 and hereby authorize final payment of $7,597.45.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Todd Beckel to accept the County Public Works Director’s Certificate of Performance for S.A.P. 39-604-06 and S. A. P 39-635-11 for Knife River Materials of Bemidji, MN in the total amount of $1,591,157.97 and hereby authorize final payment of $113,507.82.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Land AcquisitionCommissioner Todd Beckel discussed the expiring lease with the DNR for land at the Port of Entry at the Northwest Angle (known as Jim’s Corner).  The consensus of the board was to write a letter to the Department of Natural Resources inquiring about purchasing the Jims Corner location. Interim County AttorneyInterim County Attorney, Michelle Moren met with the board upon their request to discuss the letter from the Attorney General’s office and their opinion on the full-time vs. part- time County Attorney’s position.  After review, the board requested that Interim County Attorney, Michelle Moren draft a resolution rescinding the full- time attorney’s position to 60% time (part-time), with a salary of $50,000 per year and with county health insurance benefits and have the resolution placed on the January 5, 2010 organizational meeting. RecessThe meeting was called to recess at 3:50 p.m. and reconvened at 4:00 p.m. as follows: Boundary commissionLand and Water Planning Director, Josh Stromlund met with the board and presented the Lake of the Woods Boundary Commission Plat No. 2 final map. Josh requested the board set a date for a public hearing “Establishing of Boundary Commission” pursuant MN Statue § 465.79 subd. 3.MotionMotion was made by Commissioner Todd Beckel to set January 26, 2009 at 1:00 p.m. for a Public Hearing “Establishing of Boundary Commissioner” pursuant MN Statue §465.79 subd. 3.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Oak Island Association LetterThe County Board discussed the letter received from the Oak Island Association and discussed a date to meet with the Association to discuss their concerns.  The consensus of the board was to hold a meeting at the Northwest Angle School on June 15, 2009 at 10:00 a.m. The board requested that Land and Water Planning Director, Josh Stromlund draft a letter and bring back to the board for the Chair to sign. Old/New BusinessThe County Board discussed the following old and new business:  New:None Old:The board discussed the following old business: 2010 Assessing Agreement- working on draftCounty TV- working on with Roseau CountyRed Lake Tribal Meeting- February 9, 2010Land Acquisition- working on clear title There were no new updates on: Capital Expenditure PolicyANI Committee ReportsFollowing reports were presented:Commissioner Moorman reported on City of Williams Sewer CorrespondenceThank you letters from “Let’s Go Fishing” and Representative Anzelc were acknowledged. RecessThe meeting was called to recess at 4:45 p.m. and reconvened at 6:00 p.m. as follows: Public Hearing2010 Proposed Budget and LevyMotionMotion was made by Commissioner Arnesen to close the regular meeting at 6:00 p.m. and open the Public Hearing pursuant MN Statute § 275.065, Subd. 3(c) for Lake of the Woods County Board to hear all interested parties comments on the 2010 Proposed Budget and Levy. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Chair Patty Beckel welcomed the public to the Hearing.  County Auditor, John W. Hoscheid explained that the objective of the Public Hearing is to listen to concerns from the public on the Proposed 2010 Budget/Levy.                                               Commissioner Todd Beckel explained that the board had to use some reserves to maintain the levy. The following areas affected the budgeting process: expected 27% loss in County Program Aid from the state, a budgeted 42% loss in earnings on investments and other expected short-falls. The board went over the tax bill and explained that if your land value stayed the same, then the county portion on the tax statement should have stayed the same, or decreased. They also explained that other taxing authorities place their levies on the county’s tax statement, such as the school districts, cities, State of Minnesota and the unorganized townships. Any one of these taxing districts may change the amount of taxes owed, and therefore show an increase on your tax bill.MotionMotion was made by Commissioner Arnesen to close the Public Hearing at 6:54 p.m. and reconvened the regular meeting.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Adoption of 2010 budget and Tax levyCounty Auditor, John W. Hoscheid met with the board and requested approval for the 2010 Budget and Tax Levy.ResolutionRESOLUTION ADOPTING 2010 BUDGET AND TAX LEVYResolution   2009-12-05 The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel. WHEREAS, the certified county budget for the year 2010 has been reviewed by the Lake of the Woods County Board of Commissioners; and NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2010:                         Revenue Fund                       $1,266,843                        Road & Bridge                      $   449,580                        Social Service                         $   558,437                        Total                                       $2,274,860 BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2010:                         Twp Road & Bridge             $  402,905*                        Twp Fire – Baudette              $    19,000                        Williams                                 $    26,400                        NW Angle                              $      6,500                        Total                                       $  454,805                       * $402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride.  ($395,405 + $7,500 = $402,905) Seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried. RecessWith no further business before the County Board, Chair Patty Beckel called the meeting to recess at 6:55 p.m.  Attest:                                                                                                 Approved: December 22, 2009  ____________________________                                                    ____________________________John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

December 22, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 22, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman.  Commissioner Arnesen was absent. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agent for travel for: Amy Ballard on January 22, 2010 to Walker for Statewide Supervisor meeting; Lorene Hanson to Minneapolis on January 12-15, 2010 for MACO Conference.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of December 10, 2009, regular meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 9,981.06

                                                Commissioners’ Warrants            $ 9,085.08

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Contract Renewals

Social Services Director, Nancy Wendler met with the board and requested approval for the following renewable contracts:

Motion

Motion was made by Commissioner Hanson to approve the contract between MeritCare/Northwest Medical Center and Lake of the Woods County Social Services for 2010, for the provision of emergency mental health services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Motion was made by Commissioner Patty Beckel to approve the contract between Partners in Community Supports, Inc. and Lake of the Woods County Social Services for 2010, for the provision of fiscal support services for recipients of Consumer Directed Community Supports (CDCS), and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign.   Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2010, for the provision of adult in-home support services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. 

Motion was made by Commissioner Todd Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2010, for the provision of MIS services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. 

Motion was made by Commissioner  Hanson to approve the 2010-2011 Biennial Title IV-D Cooperative Agreement with the Minnesota Department of Human Services and the Lake of the Woods County Offices of Social Services, Sheriff, and County Attorney to set forth their respective responsibilities in providing services necessary for the operation of the child support enforcement program under Title IV-D of the Social Security Act., and to compensate said county entities with respect to reimbursement for costs incurred in providing services necessary to operate the Child Support Enforcement System in Lake of the Woods County and authorize Nancy Wendler, Social Services Director; Michelle Moren, Interim County Attorney; and Dallas Block, County Sheriff  to sign. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Emergency Management

Operation Plan

Emergency Management Director, Holly House met with the board requesting approval of the Lake of the Woods County Operational Plan.

Motion

Motion was made by Commissioner Todd Beckel to approve the Lake of the Woods County Operational Plan and authorize Chair Patty Beckel to sign.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Economic Development Assistant

Marketing Plan

Economic Development Assistant, Mike Reed met with the board and presented the Lake of the Woods Marketing Plan. He asked that Lake of the Woods County contribute $30,000 for the first year and $15,000 each year for the remaining four (4) years. The consensus of the board was they supported the plan as presented to them.  Commissioner Todd Beckel stated that the County Board should be using levy dollars to fund this five (5) year project, with the County Board to determine the funding source at a later meeting.

Far North Transit

Steve Butler representing Far North Transit, met with the board to discuss the 2010 Public Transit Service Agreement and Transit Vehicle Lease Agreement.  

Motion was made by Commissioner Todd Beckel to approve the Transit Vehicle Lease Agreement and the Public Transit Service Agreement between Lake of the Woods County Board and Roseau County Committee on Aging, effective January 1, 2010, through December 31, 2010; and to authorize Chair Patty Beckel to sign the same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Surveyor

County Surveyor, Don Rasmussen met with the board for re-appointment of County Surveyor for 2010.

Motion

Motion was made by Commissioner Hanson to appoint Donn Rasmussen, as County Surveyor for Lake of the Woods County for the year 2010.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                               $ 60,420.35              

                                                Road & Bridge                     $   1,909.89

                                                County Development           $   3,338.25                   

                                                Solid Waste                          $ 12,994.09

                                                                                              $ 78,662.58

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/22/2009 FOR PAYMENT 12/24/2009

      AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

        3039.95 CENEX CO-OP SERVICES, INC.                                              440.91 COUNTRY CANVAS

          400.00 PAUL GHERARDI                                                                    2403.80 HYATT REGENCY MINNEAPOLIS

        4568.90 INSIGHT TECHNOLOGIES, INC                                          10067.50 LAVALLA SAND & GRAVEL INC

          400.00 LAW ENFORCEMENT TRAINING SERVI                              1021.42 LOCATORS SUPPLIES INC

        2500.00 MN COUNTIES INSURANCE TRUST                                     3162.19 KENNETH MOORMAN

        5402.60 LAW MOREN                                                                             858.00 MSOP-MN SEX OFFENDER PRGRM-462

        1982.34 NORTH EAST TECHNICAL SERVICE,I                                    627.33 RODERICK RONE JR

          466.40 T R JOBBING                                                                             359.71 T-C LIGHTING

      15015.00 TRANE US INC                                                                      16225.02 UNIVERSITY OF MN

          446.77 US FOOD SERVICE, INC                                                          748.12 WAYNE’S BODY SHOP-DBA

        5303.30 WIDSETH SMITH NOLTING&ASST INC

31 PAYMENTS LESS THAN  $300       3,223.32

FINAL TOTAL     $78,662.58

Further moved to authorize the payment of the following auditor warrants:

                                                   December 11, 2009           $122,509.44

                                                   December 15, 2009           $165,670.29

                                                   December 16, 209             $231,156.31      

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid met with the board and presented an application and affidavit of a lost warrant for Jennifer Whitfield.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Jennifer Whitfield dated July 25, 2009, for $ 2.48, without furnishing indemnifying bond.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

SWCD

2010-2011 County Feedlot Program

Resource Technician, Mike Hirst met with the board and reviewed the 2010-2011 County Feedlot Program and Work Plan.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the 2010-2011 County Feedlot Program and Work Plan.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Department Head meeting Discussion

Maintenance Transfer

Human Resource Director, Wade Johannesen; Public Works Maintenance Supervisor, Jeff Pelland; and Safety Director, Bob Peterson met with the board to discuss the Maintenance Department and the Safety Department.

Motion

Motion was made by Commissioner Todd Beckel to transfer the Maintenance Department and the Safety Department from the County Auditor’s office to the Public Works Department, under the supervision of the Public Works Maintenance Supervisor for a one year trial period, beginning January 1, 2010, through December 31, 2010.  At that time, the County Board will review the restructuring of departments.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Comp-Time

The County Board discussed comp-time for all county employees. According to the Lake of the Woods County Personnel Policies and Procedures, no more than 100 hours of unused compensatory time shall be accumulated by non-exempt employees; and no more than 80 hours of unused compensatory time shall be accumulated for exempt employees. The County Board requested that County Auditor, John W. Hoscheid buy down all non-exempt county employees’ compensation time to 100 hours; and to confirm that exempt employees compensation time do not exceed 80 hours, by December 30, 2009.

Insurance

The County Board discussed employee’s health insurance and an option of “Cash-in-Lieu of Health Insurance”.  The consensus of the board was to review this option after federal legislators address health insurance.

Uniform Allowances

Chief Deputy Sheriff, Jim Walton met with the board to discuss the Law Enforcements uniform allowances.

Motion

Motion was made by Commissioner Hanson to establish a yearly uniform stipend, to be paid monthly through payroll, beginning January 1, 2010, for all full-time Deputy Sheriffs and full-time Dispatchers as follows:

Initial Uniform stipend for full-time Deputy Sheriffs                        $600.00

Initial Uniform stipend for full-time Dispatchers                   $200.00

Yearly Uniform stipend for full-time Deputy Sheriffs           $450.00

Yearly Uniform stipend for full time Dispatchers                  $200.00

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Cell Phones

The County Board discussed county owned cell phones and the usage of personal use of government property.  The County Board also reviewed the Internal Revenue Services’ Guidelines for employee cell phone use.  No action was taken at this time.

2010 Assessment Agreement

The board reviewed the 2010 Assessment Agreement with the City of Baudette.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel, County Auditor, John W. Hoscheid and Interim County Attorney, Michelle Moren to sign the 2010 Assessment Agreement with the City of Baudette.  Motion was seconded by Commissioner Mo