July, 2017

Commissioner Proceedings

JULY 11, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 11, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, Ed Arnesen and Cody Hasbargen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Special Permit-UPS and Airport update.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of June 27, 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$13,445.92, Commissioner Warrants-$5,575.59, Commissioner Warrants- $5,634.36.

Fee Policy

Social Service Director, Amy Ballard met with the board requesting approval for the offices Financial Eligibility & Fee Policy which is mandated by Minnesota or Federal laws supersede this policy.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the Financial Eligibility & Fee Policy for Lake of the Woods Social Services Department.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue $46,703.40- Road & Bridge $196,163.01- Joint Ditch-$10,183.29-Solid Waste, $23,940.22- EDA, $1,896.51.

WARRANTS FOR PUBLICATION

Warrants Approved On 7/11/2017 For Payment 7/14/2017

Vendor Name                                        Amount

Code 4 Services LLC                                                     9,165.79

Computer Professionals Unlimited Inc                          13,498.00

Fort Distributors Ltd                                                     18,421.20

Howard’s Oil Company                                                  7,430.09

Lavalla Sand & Gravel Inc                                          168,285.00

LOW Highway Dept                                                     16,542.04

Mar-Kit Landfill                                                             15,241.50

Roger’s Two Way Radio, Inc                                         4,639.50

Voyageurs Comtronics, Inc                                           2,689.90

48 Payments less than 2000 22,973.41

Final Total: 278,886.43

Further moved to authorize the payment of the following auditor warrants: June 28, 2017- $28,155.59-July 5, 2017 – $92,721.30- July 6, 2017-$175,592.85.

BUDGET DATES

County Auditor/Treasurer Lorene Hanson met with the board requesting the board to set budget dates for 2018 Budget. The board set August 14 and 15 to begin the 2018 budget process.

SHERIFF

County Sheriff, Gary Fish met with the board requesting permission to work the stone 2016 Stonegarden Grant.

Resolution

The following resolution was offered by Commissioner Arnesen and seconded by Commissioner Hasbargen and carried unanimously to adopt the following resolution:

AMEND COUNTY SHERIFF SALARY RESOLUTION 17-07-01

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2016;

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an

Operation Stonegarden 2016 grant; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officer’s and himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffs’ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2016 grant given to assist the Lake of the Woods County Sheriff’s Office  in its efforts to secure the border includes the sum of S 29,410.00 overtime and $3,241.50 fringe benefits; and

WHEREAS, it is estimated that these additional border security duties will necessitate that the

Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2016 grants, all of the additional overtime worked by officer’s devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as

originally set by this board on December 13, 2016 was $78,748.80 and fringe benefits were

$13,899.17, be amended so that the sheriff’s salary is increased by the sum of $6,526.08 and

fringe benefits are increased by $1,151.85 commencing July 16, 2017 through December 31,

2017, with the increase funding from the Operation Stonegarden 2016 grant contingent upon the following:

  1. That the Operation Stonegarden 2016 grant funding be available; and
  2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said

Operation Stonegarden 2016 grant.

At such time that the Operation Stonegarden 2016 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2016 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 13, 2016.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and requested approval for reappointment of members to the Joint Drainage Authority between Lake of the Woods County and Roseau County for Joint Ditch 22 and 62. Tim also updated the board on the current road projects his department is working on.

Resolution

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously the following resolution:

STATE OF MINNESOTA

LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS

ROSEAU COUNTY BOARD OF COMMISSIONERS

SEATED CONCURRENTLY PURSUANT TO MINNESOTA STATUTES SECTION 103E.235 FOR THE PURPOSE OF REAPPOINTING MEMBERS TO THE JOINT DRAINAGE AUTHORITY BOARD FOR LAKE OF THE WOODS / ROSEAU COUNTIES JOINT/JUDICIAL DITCH 22

RESOLUTION NO. 17-07-02

 The matter of the petition of the Appointment of Members to the Joint Drainage Authority Board

 Appointment Order  

The County Boards of Commissioners of Lake of the Woods and Roseau Counties, meeting concurrently at their regular meetings on July 11, 2017, considered appointments to the Joint Drainage Authority Board of Roseau and Lake of the Woods Counties Joint/Judicial Ditch (JD) 22. After consideration of the matter and upon motion and second duly noted in the minutes of meeting, the Boards adopt the following Findings and Order:

WHEREAS, the Lake of the Woods and Roseau Counties JD 22 is an existing Joint Ditch between the two Counties and the Joint Drainage Authority for JD 22 was established by previous joint action of the County Boards of Commissioners; and

WHEREAS, the resolution establishing the Joint Drainage Authority did not address the filling of vacancies or re-appointment of membership to the Joint Drainage Authority Board; and

WHEREAS, vacancies exist on the Joint Drainage Authority Board.

THEREFORE, based on the forgoing, the Boards of Commissioners of Lake of the Woods and Roseau Counties, seated concurrently, adopt the following:

ORDER

  1. The Boards acknowledge and reestablish the Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 for Lake of the Woods and Roseau Counties JD 22.
  2. Vacancies on the Joint Drainage Authority Board are filled by following initial members:
    1. Kenneth Moorman         (Lake of the Woods County, District 3)
    2. Edward Arnesen             (Lake of the Woods County, District 5)
    3. Jonathan Waibel            (Lake of the Woods County, District  4)
    4. Russell Walker   (Roseau County, District 4)
    5. Glenda Phillipe_ (Roseau County, District 1)
  3. Future vacancies on the Joint Drainage Authority Board shall be filled by the successor       Commissioner from the district indicated.
  4. In the case of a conflict of interest of one or more Board members making a quorum or majority impossible, the County Boards, by concurrent resolutions, may make temporary appointments to the Joint Drainage Authority Board.
  5. Lake of the Woods County is designated as the “majority” county for JD 22. The Lake of the Woods County Auditor/Treasurer shall coordinate with the Roseau County Auditor and proceed with future management and administration of JD 22 according to Minnesota Statutes Chapter 103E.
  6. The Joint Drainage Authority acknowledged and reestablished herein shall be perpetual until either dissolved or modified by future action of the Lake of the Woods and Roseau County Boards of Commissioners, seated jointly.
  7. This Order may be signed in counterparts and the counter parts together constitute the full Order.

After discussion, the resolution Passed and the Findings and Order were Adopted.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously the following resolution:

STATE OF MINNESOTA

LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS

ROSEAU COUNTY BOARD OF COMMISSIONERS

SEATED CONCURRENTLY PURSUANT TO MINNESOTA STATUTES SECTION 103E.235 FOR THE PURPOSE OF REAPPOINTING MEMBERS TO THE JOINT DRAINAGE AUTHORITY BOARD FOR LAKE OF THE WOODS / ROSEAU COUNTIES JOINT/JUDICIAL DITCH 62

Resolution NO. 17-07-03

 The matter of the petition of the Appointment of Members to the Joint Drainage Authority Board

 Appointment Order  

The County Boards of Commissioners of Lake of the Woods and Roseau Counties, meeting concurrently at their regular meeting on July 11, 2017, considered appointments to the Joint Drainage Authority Board of Roseau and Lake of the Woods Counties Joint/Judicial Ditch (JD) 62. After consideration of the matter and upon motion and second duly noted in the minutes of meeting, the Boards adopt the following Findings and Order:

WHEREAS, the Lake of the Woods and Roseau Counties JD 62 is an existing Joint Ditch between the two Counties and the Joint Drainage Authority for JD 62 was established by previous joint action of the County Boards of Commissioners; and

WHEREAS, the resolution establishing the Joint Drainage Authority did not address the filling of vacancies or re-appointment of membership to the Joint Drainage Authority Board; and

WHEREAS, vacancies exist on the Joint Drainage Authority Board.

THEREFORE, based on the forgoing, the Boards of Commissioners of Lake of the Woods and Roseau Counties, seated concurrently, adopt the following:

ORDER

  1. The Boards acknowledge and reestablish the Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 for Lake of the Woods and Roseau Counties JD 62.
  2. Vacancies on the Joint Drainage Authority Board are filled by following initial members:
    • Kenneth Moorman       (Lake of the Woods County, District 3)
    • Edward Arnesen           (Lake of the Woods County, District 5)
    • Cody Hasbargen          (Lake of the Woods County, District 2)
    • Russell Walker (Roseau County, District 4)
    • Roger Falk                   (Roseau County, District 3
  3. Future vacancies on the Joint Drainage Authority Board shall be filled by the successor Commissioner from the district indicated.
  4. In the case of a conflict of interest of one or more Board members making a quorum or majority impossible, the County Boards, by concurrent resolutions, may make temporary appointments to the Joint Drainage Authority Board.
  5. Lake of the Woods County is designated as the “majority” county for JD 62. The Lake of the Woods County Auditor/Treasurer shall coordinate with the Roseau County Auditor and proceed with future management and administration of JD 62 according to Minnesota Statutes Chapter 103E.
  6. The Joint Drainage Authority acknowledged and reestablished herein shall be perpetual until either dissolved or modified by future action of the Lake of the Woods and Roseau County Boards of Commissioners, seated jointly.
  7. This Order may be signed in counterparts and the counter parts together constitute the full Order.

After discussion, the resolution Passed and the Findings and Order were Adopted.

UPS

Mike Reed, representing UPS met with the board requesting a letter of support for UPS to add TH72 and TH71 between Bemidji and Baudette Minnesota to the approved twin trailer route. Mike explained that with ANI Pharmaceuticals growth, UPS needs flexibility to use twin trailers to meet the package distribution and timing required to ship their products. UPS distribution center in Bemidji, Bloomington, and Eagan process the packages from the ANI facility in Baudette.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to support the request from UPS to be approved by MnDOT for twin trailer route from CSAH72 and CSAH71, between Bemidji and Baudette, Minnesota.

RECESS

The meeting was called to recess at 10:58 a.m. and reconvened at 11:05 a.m.

MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST

MCIT Risk Management Consultant, Bob Goede met with the board and presented the 2017 MCT Report to the board.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:10 a.m.

Attest:                                                                          Approved July 25, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, James Nordlof

=========================================================================================================================================================================

Commissioner Proceedings

July 25, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 25, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, Ed Arnesen and Cody Hasbargen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the removal of Zach Crompton from the agenda.

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of July 11, 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$4,714.03, Commissioner Warrants-$3,850.09, Commissioner Warrants- $19,313.01.

Training Request

Social Service Director, Amy Ballard met with the board requesting approval for out of State training for staff to attend.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve out of state training for Social Service staff to attend.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $48,080.11- Road & Bridge $29,293.56Co. Development $1,454.50-Solid Waste, $8264.09- EDA, $3,861.27.

WARRANTS FOR PUBLICATION

Warrants Approved On 7/25/2017 For Payment 7/28/2017

Vendor Name                                                    Amount

Arrowhead Library System                                               33,118.00

Cenex Co-Op Services, Inc.                                                 8,739.65

Fort Distributors Ltd                                                              7,224.00

Headwater Regional Development Commiss                        3,307.76

Jake’s Quality Tire Inc                                                           2,212.46

R & Q Trucking, Inc                                                               4,895.00

Widseth Smith Nolting&Asst Inc                                           2,079.83

Woody’s Service                                                                  4,265.34

Ziegler, Inc                                                                            3,540.17

51 Payments less than 2000  21,571.32

Final Total: 90,953.53

Further moved to authorize the payment of the following auditor warrants: July 12, 2017- $68,487.41-July 19, 2017 – $31,626.51.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board informing them that he has a candidate for the Highway Maintenance Department at the NWA and that the candidate counter offered salary for a step 4. After discussion the Commissioners counter offered the candidate a Step 3. If the candidate accepts the counter offer, this position will be at a grade 10, Step 3, 19.12, points 233, effective July 31, 2017.

Trap Club

Coach Bob Laine met with the board and thanked the board for all the support that they have given to the Trap Club. Bob also informed the board that the club has grown to 41 kids participating this past year.

DNR FORESTRY

Easement

Area Supervisor Forester, Adam Munstenteiger, and Bob Warzecha met with the board to discuss an existing county easement over state land to provide Bob Warzecha access to his property. In exchange, Mr. Warzecha will donate easement across his property to access the site leased by the Lake of the Woods Sheriff and DNR Conservation.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to provide a county easement over state land to Bob Warzecha, with exchange of the donation of easement across his property for access for Lake of the Woods Sheriff and DNR Conservation.

Timber Harvest

Area Supervisor Forester, Adam Munstenteiger informed the board of the Timber Harvest projects at the NWA. He informed the board that forest management is working with all affected parties, logging, tribal lands and DNR. The consensus of board is that they are in support of the timber harvest at the NWA.

RECESS

The meeting was called to recess at 10:35 a.m. and reconvened at 10:40 a.m.

GRANT FUNDING

Land and Water Planning Director, Josh Stromlund and SWCD Resource Technician, Corryn Trask met with the board and informed them of a grant that maybe available to assist with Judicial Ditch 28. Josh explained that this would be a two phase project and at this time they do not have an estimated cost but would like to have SWCD continue. The DNR is working on a design for this project. The consensus of the board was that the Ditch Authority will move forward with this project. The board discussed the assessment of Judicial Ditch 28 with possible assessment time of two to three years.  

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stomlund met with the board and presented a Conditional Use Permit for the boards consideration of approval. Adrian’s Resort Inc. is requesting to replace five (5) non-conforming cabins with four (4) cabins within a commercial planned unit development, where the non-conformity is caused by excess density in the shoreland zone of the Rainy River. The Rainy River is an Agricultural River Segment. Josh reviewed the Findings of Fact of the Planning Commissioner and informed the board that they approved this application with no conditions of the project.

Motion

Motion was made Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the following Conditional Use Permit.

Lake of the Woods County Planning Commission

Findings of Fact and Decision

Name of Applicant:  Adrian’s Resort Inc.                                                          Date:  July 12, 2017

Location/Legal Description:  A 3.43 acre tract in Govt.  Lot 3, Section 24, Township 162 North, Range 32 West (Wheeler) – Parcel ID #19.24.41.020.

Project Proposal:  Applicant is requesting to replace five (5) non-conforming cabins with four (4) cabins within a commercial planned unit development, where the non-conformity is caused by excess density in the shoreland zone of the Rainy River. The Rainy River is an Agricultural River Segment.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Economic resort area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO (  ) N/A (  )

Why or why not?  Improve fire safety, handicap access.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                            YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?                   YES (  )  NO (  )  N/A (X)

Why or why not?  Not changing.

8. Is the project proposal compatible with adjacent land uses?             YES (X)  NO (  )  N/A (  )

Why or why not?  All resort area.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Resort activity.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                      YES (X)  NO (  )  N/A (  )

Why or why not?  New system coming.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                           YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X) NO (  ) N/A (  )

Why or why not?  Existing and new sewage system in plans.           

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  No change.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________  

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                    YES (  )  NO (  ) N/A (X)

Why or why not?  No change.

The specific conditions of approval are as follows: NONE

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved  as Presented  (X)       Approved with Conditions  (  )                 Denied  (  )

            July 12, 2017               _____________________________________

                 Date                                                                                                Tom Mio

                                                                                                        Chair, Planning Commission

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

WILLIAMS CREEK

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the 2015-2016 yearly monitoring reports have not been received for the Williams Creek Mitigation site. Josh drafted a letter to DNR Commissioner Landwehr on behalf of the County Board requesting the monitory report per agreement.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the Letter of concern addressed to Commissioner Lanwerhr, on behalf of the County Board.

MAINTENANCE

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to add Maintenance Supervisor to the agenda.

Trane Update

Maintenance Supervisor, Peder Hovland met with the board to discuss issues with the new heating/cooling system. Peder informed the board that they will be running a building performance test and if that passed everything, then the consensus of the board was to pay the bill.

EDA LOAN

The board discussed the loan from the County to the EDA for the purpose of equipment start up for the Lake of the Woods Drifters Club. If loan granted, the Lake of the Woods Drifters would pay back  EDA would pay back over a seven (7) year loan with 0% interest on a semiannual payment as per agreement with the EDA. The EDA would in turn pay back the County accordingly.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to transfer from the Con-Con fund $ 100,000 to the Lake of the Woods  County EDA for  loaning the Lake of the Woods Drifters Club money to purchase start up equipment for grooming snowmobile trails.
The term of loan will be a seven (7) year loan to be paid semiannually with 0% interest to the County.

COMMISSIONER UPDATE

Law Enforcement update on contracting with the City of Baudette for Law Enforcement. Contract is still being worked on.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:10 a.m.

Attest:                                                                          Approved August 8, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, James Nordlof

July, 2016

Commissioner Proceedings

July 26, 2016

pursuant to MN. Statute 331A.01, subd. 10

 the published material is only a summary and the full text is available for public inspection

at the lake of the woods county auditor/treasurers’ office

 or by standard mail or electronic mail or lake of the woods county

website –www.lake-of-the-woods.mn.us

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 26, 2016 at Lake of the Woods County Government Center in the Commissioners Room.

Call to Order- Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Ken Moorman, and Buck Nordlof, absent Thomas Hanson.  Also present were: Deputy Auditor /Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda-Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Lost warrant, NWCA and notice of intent to LGUs and work plan.

 Approval of Consent Agenda None 

Approval of Minutes-Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of July 12, 2016.

BORDERLAND SUBSTANCE ABUSE COURT-Christina Husbands, Drug Court Coordinator met with the board to discuss the state shortfall of funding for the drug court. She informed the board that she has been working on receiving other grants, if awarded they would not receive funding until later. The deficit is between Lake of the Woods County and Koochiching County Drug Court. Koochiching County Commissioners have expressed they do not want to contribute money to salaries for the drug court in the future. The board discussed having separate accounts, one for Lake of the Woods County contributions and grant monies received and one for Koochiching County contributions and grant monies. Commissioner Beckel stated that there has not been a steering committee meeting for the Drug Court for some time and requested that Christina check with the Judge to see if he would call a meeting for the two counties to meet and discuss funding issues.Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve payment up to $15,000 to the State of Minnesota for reimbursement for payroll expenses for the Borderland Substance Abuse Court with funding from the Borderland Drug Court account and the Driving Under Influence (DUI) participation fee account.

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to add Social Service Director, Amy Ballard to the DUI steering committee.

SOCIAL SERVICES-Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county: Commissioners Warrants: $10,036.43; Commissioners Warrants: $5,996.98.

 AUDITOR/TREASURER-Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue $53,041.39, Road & Bridge $211,751.18, Co. Develop $200.00 , Solid Waste $691.80, EDA $4,771.45. Further moved to authorize the payment of the following auditor warrants: July 12, 7,658.34, July 20, $10,706.80, July 20, $5,174.89.    

WARRANTS FOR PUBLICATION

Warrants Approved On 7/26/2016 For Payment 7/29/2016

Vendor Name                                                    Amount

Arrowhead Library System                                                  33,118.02

Cole Logging & Livestock, Inc                                             8,490.00

Computer Professionals Unlimited Inc                                3,193.00

DLT Solutions, Inc                                                                2,092.74

Earthworks Contracting Inc                                                  9,930.00

Envirotech Services Inc                                                        7,181.24

Esri                                                                                          4,750.00

Ferrier Logging, Inc                                                              9,840.00

Fish/Kevin                                                                            19,440.00

Fort Distributors Ltd                                                              8,759.10

Hasbargen Farms Inc                                                            9,870.00

Hasler                                                                                      4,000.00

John Deere Financial                                                            2,929.12

Lavalla Sand & Gravel Inc                                                 100,000.00

Miovac/Tim                                                                             9,870.00

Mn Dept Of Transp                                                                5,637.95

Norman Johnson Trucking                                                  9,870.00

Northwest Community Action, Inc                                       3,506.00

44 Payments less than 2000  17,978.65

Final Total: 270,455.82

Lost Warrant

Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the application and affidavit for lost warrant for Steve Le Claire dated April 15, 2016 for $645.00 without furnishing indemnifying bond

MAINTENANCE SUPERVISOR-Maintenance Supervisor, Peder Hovland met with the board to update them on the Government Center North roof and sewer. The board discussed possible options on the roof and requested that Peder to pursue the sewer situation.Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to authorize Maintenance Supervisor, Peder Hovland to hire Tops All Roofing to replace the GCN roof with the cost up to $59,166.80, with funding from the Building fund and reallocate from the general fund.

DITCH AUTHORITY-Chairman Moorman informed the board that the Auditor/Treasures Office have completed the beneficiary spreadsheet for Ditch 7 & 28 and by the end of August to have Ditch 26 completed.

LAND AND WATER PLANNING-Land and Water Planning Director, Josh Stromlund met with the board and presented two Conditional Use Permits for Michael Gamache requesting to move more than fifty (50) cubic yards of material in the shoreland area of Kelly Creek and for Janice Kabat to conduct a commercial business consisting of a short-term vacation rental in a Residential (R1) District. He informed the board that the Planning Commission recommended to approve both Conditional Use Permits. Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the Conditional Use Permit for Michale Gamache with condition that it is completed by July 1, 2017. Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the Conditional Use Permit for Janice Kabat with no condtions.

RECESS-The meeting was called to recess at 10:50 a.m. and reconvened at 11:00 a.m. as follows:

NORTHWEST COMMUNITY ACTION- Chairman Moorman, on behalf of Lake of the Woods Economic Development Association President Tom Hanson presented a letter notifying Northwest Community Action that the Lake of the Woods EDA will longer need their services, and informed Randy that the EDA and has taken action to terminate the contract with sixty (60) days’ notice and appreciates all the work that Karl Frigaard has done for the EDA. Northwest Community Action Executive Director, Randy Nordin met with the board to inform the board that they did not receive the grant for the Youth Program for the Little Brother, Little Sister. All that funding stayed in the Metro Area; however they did receive a $20,000 grant from the Economics of Opportunities, but not enough funding for the entire program. Randy indicated that the State Association Director came up with a plan on savings on home placements, that if the three counties would contribute $20,000 each, for two to three years to see how it would go.  Randy also informed the board that NWCA did receive a grant from DHS for a “Live Well at Home” which would assist with Respite Care, Home modifications and Personnel Attention.

WHEELER POINT SEWER-Commissioner Beckel informed the board that the sewer project is being held up right now with Wetlands issues.

RECESS-The meeting was called to recess at 11:50 a.m. and reconvened at 1:05 p.m. as follows:

SANDY SHORES/BIRCH BEACH CROSSING

Chairman Moorman welcomed the residents to the meeting on the Sandy Shores/Birch Beach crossing and requested that Public Works Director, Tim Erickson give a summary of the issues of the crossing.

Public Works Director, Tim Erickson informed the residents that the county has a drainage easement from private property owners for the ditch between the two developments. This is the location where the proposed crossing would be located. The drainage easement does not give the county the authority to install a crossing. Permission would be needed from both landowners to secure an easement. As of July 25, 2016 the necessary easements have not been granted to the county. The only other option would be for the county to condemn the property. The Lake of the Woods County board has decided against the condemnation process. The County has tried to assist to help with this issue, but this issue is something that the property owners need to work out. Chairman Moorman opened the floor for comments from the residents. All letter received were acknowledged.  Chairman Moorman thanked the residents for attending the meeting.

Summary-Birch Beach Plat was established in 1926 and Sandy Shores Plat was established in 1975. 

In 2005 the county improved the ditch and also improved the drainage outlet at Sandy Shores/Birch Beach and removed a culvert. In 2012 someone constructed a makeshift bridge on private property and on Lake of the Woods County drainage easement without any permission from the county. Public Works Department removed the bridge for it was unsafe and not permitted. In November 2012 the county received a petition from the residents of Sandy Shores/Birch Beach area expressing support in favor of crossing that they would like to link the two communities together. Then in June 2013 a representative of the Sandy Shore/Birch Beach met with the board to discuss the crossing and at that time the board requested Public Works Director Tim to meet with the property owners about their property to see if they would be interested in an easement so the crossing could be made to connect the two communities. Because the necessary easement have not been granted to the county, the Lake of the Woods County Board is not considering any further action at this time.

Recess-With no further business before the board, Chairman Moorman called the meeting to recess at 2:03 p.m.

Attest:                                                                                     Approved: August 16, 2016

_______________________                                                  _________________________________

Janet E. Rudd                                                                         Chairman of the Board, Ken MoormanDeputy Auditor/Treasurer

July, 2015

Commissioner Proceedings

July 14, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 14, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: Lost warrant, Paul Bunyan Transit Update, and Hoffman, Philipp & Knutson PLLC letter.

Approval of Consent Agenda

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the consent agenda as follows: Christine Hultman to Breezy Point on June 24-26 for AMSSA Conference.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of June 23, 2015.

auditor/treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:

                                           Revenue                      $  42,334.31                             

                                                Road & Bridge            $108,554.86

                                                County Devel              $    2,050.60       

Natl Resc.Enhanc        $       224.90       
Solid Waste                 $  27,816.89        

                                                EDA                             $     3,54.56

                                                Sale/Forf Lands           $        91.98      

    Further moved to authorize the payment of the following auditor warrants:

                                                June 23, 2015              $  21,165.40

                                                July 1,   2015               $408,810.02

                                                July 8,   2015               $  77,626.62

WARRANTS FOR PUBLICATION

Warrants Approved On 7/14/2015 for Payment 7/17/2015

Vendor Name                                     Amount

Cenex Co-Op Services, Inc.                                                         11,709.12

Computer Professionals Unlimited Inc                                          9,519.00

Contech Engineered Solutions LLC                            40,271.30

Crop Production Services                                             18,652.21

Fort Distributors Ltd                                                       23,026.50

Howard’s Oil Company                                                   2,581.91

LOW Highway Dept                                                         5,021.25

Mar-Kit Landfill                                                               14,421.15

Mn Counties Information System                                   2,561.25

Northwest Community Action, Inc                                  3,460.00

R & Q Trucking, Inc                                                         3,710.20

Rinke-Noonan                                                                  2,264.90

University Of Mn                                                              9,395.85

Voyageurs Comtronics, Inc                                                            2,640.00

Woody’s Service                                                              6,243.96

69 Payments less than  2000                                     29,099.50                                                                        Final Total:                                                     $ 184,578.10

Deputy Auditor/Driver’s License Clerk-Election

County Auditor/Treasurer, Lorene Hanson and Human Resource Director, Karen Ose met with the board requesting authorization to hire and to approve grade and step for the Deputy Auditor/Driver’s License Clerk-Election.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the hiring for the Deputy Auditor/Driver’s License Clerk-Election at grade 10 step 1, $17.34 per hour, points 247.

Fiscal Officer

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to hire and to approve to approve grade and step for the Fiscal Officer. They explained that they would like to have a range, possibility of candidates experience up to step 3.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the hiring for Fiscal Officer at grade 12, up to step 3- points 276.

Lost Warrant

County Auditor/Treasurer, Lorene Hanson met with the board requoting approval for a lost warrant for Ginger Cargile, dated December 19, 2014 for $14.84.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the lost warrant for Ginger Cargile, dated December 19, 2014 for $14.80, without furnishing of an indemnifying bond.

2014 Audit -Letter Hoffman, Philipp & Knutson PLLC

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that they received the engagement letter from Hoffman, Philipp, & Knutson, PLLC informing them that they will be auditing the financial statements of the governmental activities, major funds and the aggregate remaining fund information for the county.

HUMAN RESOURCES

Human Resource Director, Karen Ose met with the board requesting authorization to have a DocuShred Container and a mountable mail box for her department.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to authorize Human Resource Director to order a DocuShred container and a mountable mail box for the Human Resources department.

Social Services

Claims

Social Services Director, Amy Ballard and Fiscal Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 26,268.01

                                                Commissioners’ Warrants          $   5,672.04

                                                Commissioners’ Warrants          $ 32,285.86

Update on Hiring

Social Services Director, Amy Ballard met with the board on the hiring process for the Case Aide position and that just closed; informed the board that in the 2015 Legislative session they mandated and allocated $60,000 per year to hire Child Protection Officer.

PAUL BUNYAN TRANSIT

Social Service Director, Amy Ballard informed the board that she attended the Paul Bunyan Transit meeting which was held on June 24 and stated that the counties are disappointed with the services that they are receiving and that they will be getting together to discuss these issues; service area radius is four (4) miles around Brink Center as defined by Paul Bunyan Transit.

NORTHERN DENTALACCESS CENTER

Northern Dental Access Center Warren Larson, founding member met with the board to seek support for the Northern Dental Access Center for creating a dental home for under service resident of Northern Minnesota. He informed the board that they want to request State Bonding funding to support the construction of a new and larger dental clinic and is requesting a resolution of support.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously:

Lake of the Woods County Board of Commissioners Resolution of Support

Northern Dental Access Center

RESOLUTION NO. 15-07-01

Resolution to support the expansion of Northern Dental Access Center to serve people in need, who live in and around Lake of the Woods County, with dental care

WHEREAS; lack of access to dental care is a common challenge among people experiencing poverty and other life challenges; and

WHEREAS; the lack of adequate dental care negatively affects the health of individuals and the overall health of the County; and

WHEREAS; lack of access to dental care contributes to challenges in worker productivity, childhood learning, and social success among vulnerable and at risk people; and 

WHEREAS; even though many dentists within the region work to meet the need for dental care by all residents, the growing demand among low income and at-risk people, along with reduced Medicaid payments, there remains a significant gap in dental care access in the region; and

WHEREAS; Northern Dental Access Center has successfully served more than 13,000 people in its first six years of operation, with dental care and the patient support services necessary to address barriers to care; and 

WHEREAS; growing demographic projections indicate that the number of low income people who live in and around Lake of the Woods County will number more than 70,000 in the year 2020; and

WHEREAS; the current Northern Dental Access Center facility is housed in a leased facility that has been expanded multiple times with no more capacity to grow in order to adequately meet the growing demand for care.  Parking challenges, ADA compliance issues, high energy costs, lack of adequate administrative and storage space, and lack of patient privacy—all contribute to the growing need for a new facility; and

WHEREAS; a new clinic with updated features and room for expansion will provide for greater number of patients served, higher efficiency in the use of public funds, allow for multiple community partnerships to better serve low income families with dental care and access to other resources to improve their overall health.

NOW, BE IT RESOLVED; that the Lake of the Woods County Board of Commissioners supports development of a new facility to house Northern Dental Access Center and its community partners to assure the organization’s long term sustainability and for the purposes of serving greater numbers of low income people in the region with dental care and support services to address barriers to care.

AND BE IT FURTHER RESOLVED; that the Lake of the Woods County Board of Commissioners encourages adjacent units of government to resolve similar support of Northern Dental Access Center’s.

RECESS

The meeting was called to recess at 9:50 a.m. and reconvened at 9:59 a.m. as follows:

COMMITTEE REPORTS

Commissioner Nordlof- informed the board on the North Land Use meeting

Commissioner Moorman- informed the board on the Montana Institutes training for Prevention Coalition.

OLD/NEW

Beaver- More trappers on the list

Clementson Property- now transferred to county, near future get parks committee together

NWA- Tribal meeting on July 29

RECESS

The meeting was called to recess at 10:30 a.m. and reconvened at 11:00 a.m. as follows:

MEDICAL EXAMNIER

Dr. Maryann Sens, Medical Examiner met with the board to give an update on new Legislative changes on Autopsy requirements, which give families religious objectives to autopsy the right to say no, except for traffic fatalities and drug overdoses.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and informed the board that MPC approved the Solid Waste Plan and now he can move on with the SCORE report and other requirements.

City of Williams –School

The board discussed the Old Williams School and the water flow. Tim informed the board that he has not had time to look at this so far.

Markit Landfill

Manager Dale Nelson, from Markit Landfill met with the board to review the new contract for Solid Waste disposal and informed the board that the contract from 1995 will be expiring and the cost per ton has only increased from $45 a ton, to $50 per ton. The contract was placed on July 28, 2015 board agenda for approval.

County Road 17

Public Works Director, Tim Erickson met with the board and informed them that the County Road 17 construction project is moving along.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:45 a.m.

Attest:                                                                                     Approved: July 28, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward Arnesen

County Auditor/Treasurer      

======================================================================================

Commissioner Proceedings

July 28, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 28, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:04 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Great Northern Transmission Line, City of Baudette Resolution for housing.

Approval of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the consent agenda as follows: Leah Larson to Walker on September 9-10 for Adult Protection Services Investigation.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of July 14, 2015.

auditor/treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows:

                                           Revenue                      $  46,815.69                             

                                                Road & Bridge            $116,569.25

                                                Social Services            $      (60.00)

                                                County Devel              $    2,304.00       

Natl Resc.Enhanc        $         16.00       
Solid Waste                 $       675.54    

    Further moved to authorize the payment of the following auditor warrants:

                                                July 14, 2015               $362,248.85

                                                July 17, 2015               $  35,462.60

                                                July 21, 2015               $ 12,135.76

WARRANTS FOR PUBLICATION

Warrants Approved On 7/28/2015 for Payment 7/31/2015

Vendor Name                                     Amount

Arrowhead Library System                                     33,118.02

Beckel/Todd                                                              4,624.00

DLT Solutions, Inc                                                                    2,092.74

Esri                                                                             3,900.00

Tri-City Paving Inc                                                                104,753.59

Widseth Smith Nolting&Asst Inc                             2,880.00

44 Payments less than  2000                              14,952.13                                                                               Final Total:                                                166,320.48       

Motor Vehicle Checking Account

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for adding signatures for the Motor Vehicle Checking account.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Erik Tange to sign the Motor Vehicle checking account effective August 3, 2015.

Health Insurance Quotes

County Auditor/Treasurer, Lorene Hanson informed the board that she will be requesting quotes for the 2016 Health Insurance rates.

County Land Leases/Timber Sales

County Auditor/Treasurer, Lorene Hanson met with the board to discuss county land leases and informed the board that the county has a request to rent some land from the county for farm use. The board requested that the Land Leases be placed on the next agenda with the current value of land, and to discuss county timber sales.

Social Services

Claims

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 20,721.27

                                                Commissioners’ Warrants          $ 22,315.21

Paul Bunyan Transit

Social Services Director, Amy Ballard updated the board on the last transit meeting and informed them that it went well and the passes are working fine. They will be meeting this week to discuss expanded service area.

Approval to Advertise and Interview/Hire

Social Services Director, Amy Ballard met with the board requesting authorization to advertise and interview for two Social Workers and to promote Jodi Ferrier as the Social Worker Supervisor.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to authorize Social Service Director, Amy Ballard and Human Resource Director, Karen Ose to advertise and Interview for two (2) Social Workers.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to hire Jodi Ferrier as the Social Worker Supervisor effective August 3, 2015, at grade 18, step 1, $27.49, points 406.

Case Aid Position

Social Service Director, Amy Ballard informed the board that they will be interviewing for Case Aid Position on July 30, 2015 and asked for approval to hire. The board requested that she place this on the next agenda for approval.

BRINK CENTER

Arvid Jaranson, Ex-Officio board member met with the board requesting funding from the Senior Nutrient Fund for the Lighting and Ceiling Project at the brink center.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to release $1,967.72 to the Brink Center from the Senior Nutrient Fund. (Note, this was the remaining balance of the Senior Nutrient reserve account).

GREAT NORTHERN TRANSMISSION LINE

Chairman Arnesen informed the board that the Great Northern Transmission Line will be holding a Public Hearing on August 6, 2015 at 11:00 a.m. in the matter of the application of Minnesota Power for a Route Permit for the Great Northern Transmission Line Project.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof to appoint Commissioner Hanson as the Lake of the Woods County Board representative for the Great Northern Transmission Line.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and requested authorization to enter into a Solid Waste Agreement with Markit Landfill. Tim informed the board that next week Knife River will be in to tar some roads; Heavy Equipment Operator interviews will be next week; Building Committee to meet on August 4 to look at remodeling the offices for  Social Service and Auditor/Treasurers offices; and to discuss the Buildings budget for  2016.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to enter into the Solid Waste agreement as presented with Markit Landfill effective January 1, 2016 and expiring December 31, 2025, and authorizes Chairman Arnesen, County Auditor/Treasurer, Lorene Hanson to sign.

Paint Care Contract

Public Works Director, Tim Erickson met with the board and informed them that the Paint Care Contract is due and the Household Hazardous Waste Joint Powers decides if they want to enter into this contract.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board requesting continuance funding for the Wetland Mitigation. The board requested that when funding is spent on this project that Josh give them updates on the Mitigation process.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the continuance funding for the Wetland Mitigation process and authorize County Auditor/Treasurer to release those funds as needed.

RECESS

The meeting was called to recess at 10:35 a.m. and reconvened at 10:45 a.m. as follows:

WATER ISSUES

Chairman Arnesen welcomed the area farmers and residents to the meeting. Other staff present: Public Works Director Tim Erickson, Assistant County Engineer, Boyd Johnson, Land and Water Planning Director, Josh Stromlund, County Attorney, James Austad and County Sheriff, Gary Fish.

Chairman Arnesen informed the group that all comments are to be directed to him. Chairman of the Board informed the group that since the last meeting they have addressed the issue of Judicial Ditch 28 and met with Contracted Ditch Attorney, Kurt Deter, explained that the ditch has been inactive for years and Judicial Ditches are restricted of non-use of public funds for any maintenance or repairs. Chairman Arnesen informed the group that the County Board is the Ditch Authority and they give direction to other departments of what they need. Requested that County Auditor/Treasurer, Lorene Hanson and Public Works Director Tim Erickson explained where their office is in the process of Judicial Ditch 28.

County Auditor/Treasurer- Lorene informed the group that her office is working on assessments and setting up the original ditch beneficiaries and updating the parcels in the benefited area. Once that is completed they will be able to apply the agreed upon assessment to the beneficiaries. Public Works Director, Tim Erickson informed them that his department is gather information on outlets, other lateral and natural drainage course. Chairman Arnesen opened the floor for comments and concerns of water issues. Issues that were addressed were: Judicial Ditch 28, outlets blocked;  ditches that need to be cleaned out; cost share program for ditch cleaning; permitting, and concerns of County Road 214. The board discussed long term goals- Judicial Ditch 28 assessment completed; Short term goals- access individual ditches and plan out scheduled weekly ditch cleaning.

RECESS

The meeting was called to recess at 12:10 p.m. and reconvened at 1:00 p.m. as follows:

PUBLIC HEARING-Schrandt Cartway

Motion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to close the regular meeting and open the Public Hearing at 1:04 p.m.  Pursuant to MN Statute 164.08 to establish a cartway. County Attorney, James Austad asked Attorney Nora Crumpton for affidavit of mailing for the affected land owners, Attorney Nora Crumpton presented the affidavit of service and return of service from Polk County Sheriff’s office served to Gary Pulkrabeck. County Attorney James Austad asked if the notice was posted. Attorney Nora Crumpton said that it was done by her office but not sure where it was posted and felt that notification was enough.   Gary Pulkrabeck and David and Mary Schrandt were in attendance at the hearing.

County Attorney, James Austad stated that the Petition seeks to establish a cartway pursuant to Minnesota Statute 164.08.  The description of the proposed cartway is:

The West two (2) rods of the Northeast Quarter (NE¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the West two (2) rods of the Northwest Quarter of the Southeast Quarter (NW¼ SE¼) of said Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West.

            The description of the individual tracts of land over which the proposed cartway would pass are:

The Northeast Quarter (NE¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the Northwest Quarter of the Southeast Quarter (NW¼ SE¼) of said Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West.

Attorney Nora Crumpton acknowledges that the property is at least 5 acres and is land locked. Nora explained that back in October 22, 2013 the petitioners did not want the cartway that was chosen, they wanted the one they chose and only want access by four wheeler ; would only bring in heavy equipment in the winter time, and want a Private cartway and not a public.

The board reviewed the cartway request and viewed Ariel photos. The board reviewed alternate routes. The board did not feel comfortable making a decision at this meeting for they are looking at alternate routes and the route they are looking at would include land owned by Paul Pederson, and since he was not served and not present  they want to continue the Public Hearing on September 8, at 1:00 p.m.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the public hearing at 2:10 p.m. and to set the continuance of Public hearing for September 8, 2015 at 1:00 p.m.

CITY OF BAUDETTE-Housing

Chairman Arnesen presented a resolution of support for the City of Baudette for transfer of ownership of the Coast Guard housing units to the City of Baudette.

Resolution

RESOLUTION NO. 2015-07-02

WHEREAS; it has been determined that there is a housing shortage in the Baudette Community; and

WHEREAS; the Lake of the Woods Economic Development Authority has completed a housing study to identify the needs of the community with regard to housing needs; and

WHEREAS; the housing study identified a significant need for workforce and student housing; and

WHEREAS; it is the goal of the Lake of the Woods County Board of Commissioners to address the housing shortage; and

WHEREAS; there are four vacant housing units located on Hamilton Avenue; and

WHEREAS; the housing units are located in an affordable housing development; and

WHEREAS; the Coast Guard no longer has a use for the housing units; and

WHEREAS; the units are sitting vacant and slowly deteriorating;

NOW THEREFORE BE IT RESOLVED; Lake of the Woods County and surrounding community could utilize the units to address the housing shortage;

BE IT FURTHER RESOLVED; that the Lake of the Woods Board of Commissioners supports the transfer of ownership of the Coast Guard housing units to the City of Baudette.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 2:20 p.m.

Attest:                                                                                     Approved: August 11, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward ArnesenCounty Auditor/Treasurer

July, 2014

Commissioner Proceedings

July 8, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 8, 2014, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions: ANI Acquisition Company, Rip-Rap discussion, and Add to Old/New Business- Flood Water Issues. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Arnesen to approve the consent agenda as follows:  Travel for Stacy Novak, on July 13-14 for MCCC Committee in St. Paul (re-scheduled from July 9-10); Craig Severs on September 28-October 1 for MN Family Support & Recovery Council in St. Cloud. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

June 24, 2014 Minutes

Motion was made by Commissioner Hanson to approve the minutes of June 24, 2014 regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                           Revenue                              $      31,152.26          

                                                Road & Bridge                     $    170,851.78

                                                Solid Waste                          $        6,387.55

                                                EDA                                     $         2,019.99

                                              219,411.58         

WARRANTS FOR PUBLICATION

Warrants Approved On 7/08/2014 For Payment 7/11/2014

Vendor Name                                                                      Amount

Cenex Co-Op Services, Inc.                                           3,051.56

Hasler                                                                              4,000.00

Jake’s Quality Tire Inc                                                     2,102.24

Lakewood Farms Inc                                                      6,872.53

Nortrax Inc                                                                   161,224.00

SeaChange Printing&MarketingServices LLC              3,432.20

Strata Corp, Inc                                                                3,394.65

University Of Mn                                                              8,316.24

Ziegler, Inc                                                                       2,788.74

61 Payments less than 2000 24,229.42

Final Total:  219,411.58

Further moved to authorize the payment of the following auditor warrants:

June 11, 2014                  $    80,143.74

June 26, 2014                  $    40,474.96

July 2, 2014                     $      1,193.07

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Final Land Sale

County Auditor/Treasurer, Mark Hall and Deputy Auditor, Stacy Novak met with the board requesting approval for the terms of the Land Sale that will be held on August 22, 2014.

Motion

Motion was made by Commissioner Arnesen to approve the following terms of the Tax Forfeited Land sale that will be held on August 22, 2014 as recommend by County Attorney, James Austad:

TERMS FOR THE PUBLIC SALE OF TAX FORFEITED LAND

IN LAKE OF THE WOODS COUNTY

PUBLIC SALES: All tax forfeited land is offered at public auction and sold to the highest bidder. The minimum bid acceptable is the basic sale price that is shown on the list of tax forfeited land. The basic sale price is equal to or lesser than the assessed/appraised value and may include additional charges for unpaid special assessments or timber values as appraised by the Minnesota Department of Natural Resources.

PARCELS NOT SOLD AT PUBLIC AUCTION: Parcels not sold at a public sale may be purchased after the public sale by paying the basic sale price of the parcel.  The basic sale price cannot be changed unless the parcel is re-appraised, republished, and again offered at a later public sale.

FEES: The following fees will be collected at the time of sale: State Assurance Surcharge, 3%; State Deed Fee, $25; Deed filing fee, 19.50; Deed Recording Fee, $46.00; Well Disclosure Certificate, $50 (if applicable); and State Deed Tax, equal to the greater of $1.65 or 0.33% of the basic sale price.

PAYMENT TERMS: CASH—FULL PAYMENT AT TIME OF SALE.

Payment includes timber value and certified special assessments to county.

SPECIAL ASSESSMENTS: Any special assessments certified to the county, prior to or after forfeiture, are included and must be paid by the purchaser as part of the basic sale price. It is the responsibility of the prospective buyer to contact the appropriate city to determine any special assessments not certified to the county and that may be subject to further assessment thereof.

CONDITIONS: Sales are subject to the following restrictions on the use of the properties: existing leases, building codes and zoning laws, and easements obtained by any government subdivision or agency thereof for a public purpose. The assessed/appraised value does not represent a basis for future taxes.

All property is sold “as is” and may not conform to current local building and zoning ordinances. Lake of the Woods County makes no warranty that the land is “buildable”. All sales are final, and no refunds or exchanges are permitted. Lake of the Woods County is not responsible for location or determining property lines or boundaries.  Access to the property is the responsibility of the buyer.

*Lake of the Woods County is unaware of any known hazardous substances or petroleum products having been placed, stored, or released from or on the real property by any person in violation of any law, nor of any underground storage tanks having been located on the real property at any time.

Radon Warning Statement: The MN Dept. of Health strongly recommends that ALL homebuyers have an indoor radon test performed prior to purchase or taking occupancy and recommends having the radon levels mitigated if elevated concentrations are found. Elevated radon concentrations can easily be reduced by a qualified, certified, or licensed, if applicable, radon mitigator. Every buyer of an interest in residential real property is notified that the property may present exposure to dangerous levels of indoor radon gas that may place the occupants at risk of developing radon-induced lung cancer. Radon, a Class A human carcinogen, is the leading cause of lung cancer in nonsmokers and the second leading cause overall. The seller of any interest in residential real property is required to provide the buyer with any information on radon test results of the dwelling.

*Lake of the Woods County is unaware of any radon testing, records, concentration levels, or mitigation systems on or available for applicable sale properties.

TITLE: PROOF OF OWNERSHIP: The buyer will receive a receipt at the time of the sale. The Department of Revenue will issue a State quitclaim deed after full payment is made. A State deed has the characteristics of a patent from the State of Minnesota.

SETTLEMENT IS FINAL: No warranties as to physical condition of the property have been made by Seller, its Employees or Agents; any warranties of physical condition of the property are void. The Seller, its Employees or Agents, have no further responsibility or liability with respect to the condition or management of the property.

FOR ALL LAND NOT IN A PLATTED SUBDIVISION: There are restrictive covenants required for marginal lands and wetlands including lands in Auditor’s Subdivisions (see Minnesota Statutes Section 103F.535, Subd. 2; and Section 282.018, Subd. 2.)

FORMER OWNERS: Must pay the purchase price or the amount of delinquency, whichever is more, pursuant to Minnesota Statutes Section 282.01, Subd. 7; Section 282.012; and Section 282.241.

IN ORDER TO PROTECT YOUR LEGAL INTERESTS, WE RECOMMEND THAT YOU CONSULT WITH YOUR ATTORNEY ON LEGAL MATTERS.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Publication of Land Sale

County Auditor/Treasurer, Mark Hall met with the board requesting approval to set the date and time for the Tax-Forfeited Land Sale.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

NOTICE OF PUBLIC SALE OF TAX-FORFEITED LANDS

Resolution No. 2014-07-01

NOTICE IS HEREBY GIVEN, that the parcels of land described in the List of Tax-Forfeited Land that is contained herein shall be sold to the highest bidder at public sale. The sale will be governed by the provisions of MS 282.01 and by the resolution of the Lake of the Woods County Board of Commissioners authorizing the sale. The resolution reads as follows:

BE IT RESOLVED,  that all parcels of tax-forfeited land listed on the List of Tax-Forfeited Land be classified as non-conservation land; that the basic sale price of each parcel on the List of Tax-Forfeited Land, on file with the Clerk of the County Board, be approved and authorization for a public sale of this land be granted, pursuant to MS 282.01; that the sale will be held at 1:00 p.m. on August 22, 2014 , by the Lake of the Woods County Auditor/Treasurer at the Lake of the Woods County Courthouse, for not less than the basic sale price; and that all sales shall be full payment or on the terms set forth on the List of Tax-Forfeited Land.

BE IT FURTHER RESOLVED, that the conditions and terms of the public sale shall be as described in the list contained here-in and approved by the Lake of the Woods County Board of Commissioners.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Publishing of Land Sale

County Auditor/Treasurer, Mark Hall informed the board that he would like to publish the notice of sale for the following weeks: July 14, 21 and 28.  The board concurred of the publishing dates.

Appointment to Canvassing Board

County Auditor/Treasurer, Mark Hall met with the board requesting approval to appoint two Commissioners to the 2014 Canvassing Board.

Motion

Motion was made by Commissioner Arnesen to appoint Commissioner Hanson and Commissioner Beckel to the Canvassing Board for the 2014 Primary and General Election. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Appointment of 2014 Election Judges and Hourly Pay

County Auditor/Treasurer Mark Hall met with the County Board to approve election judges for the primary and general elections; and request a pay increase for the election judges.

Motion

Motion was made by Commissioner   Moorman to approve the following election judges for the 2014 primary and general elections: Mary Marhula, Dorothy Chapman, Christie Russell, Sandy Peterson, Judy Johnson, Shelley Pepera, Aprille Levasseur, Rita Krause, Margie Sporlein, Dale Boretski, Steve Sindelir, Dawn Christianson, Darren Olson, Lorene Hanson, Jo Thoreson, Jean Larson, John Carroll, Stacy Novak, Jamie-Boretski-Lavalla, Jodi Ferrier, Dena Pieper and Nancy Olson. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the hourly pay for election judges as follows: head election judges at $10.25 per hour and election judges at $9.75 per hour; effective with the 2014 election. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Peddler’s License

County Auditor/Treasurer, Mark Hall met with the board informing the board there was a request for a Peddler’s License and that the county in the past has not issued a peddler’s license. Mark informed them that he contacted a couple other counties in the area, and they do not require a peddler’s license and wanted to know which direction the county would want to go. The consensus of the board was not to require a peddler’s license within Lake of the Woods County.

Amend Agenda

Motion was made by Commissioner Arnesen to amend the agenda and add Cenex Co-op to the agenda. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Cenex –Coop

Kent Hanson, Manager of the Cenex Coop to inform the board that the Canadian National Railroad had decided to discontinue the Coop’s use of the transload site in Baudette that is used for off-loading and distribution of  propane into northern MN & ND as well as southern Ontario and requested County Boards support.  The board will send letters of support to the appropriate people for their help in this matter.

land and water planning

Land and Water Planning Director, Josh Stromlund met with the board and informed them that the Drainage Committee will meet on July 24 at 6:30 p.m.; Wetland appeal is on hold while the Administrative Judge reviews and around August 12 or 13 the hearing will be held on decision of appeal; followed up on the MN Commerce Letter in regards to appointing someone to the task force for the Great Northern Transmission line, Josh confirmed that the county will receive a review letter.

Conditional Use Permits

Land and Water Planning Director, Josh Stromlund met with the board to discuss Emergency Conditional Use Permits and the concerns on how to expedite these permits when emergency situations such as flooding occur. The board requested that he look into this further.

RIP RAP

The board discussed the Rip Rap that private citizens are purchasing to protect their property with the flooding conditions and if they would get reimbursed for their expenses. Public Works Director Tim Erickson stated to document everything that is done on public right-a-way.

ANI ACQUISITION COMPANY

County Assessor, Mary Jo Otten met with the board to present a resolution approving the settlement agreement with ANI Acquisition Company on the assessed values of parcels of land within Lake of the Woods County.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 14-07-02

ANI ACQUISITION SETTLEMENT

WHEREAS, it is the duty of County officials to collect taxes that have been duly assessed against real and personal property; and

WHEREAS, the Board has been involved in a controversy with the ANIP Acquisition Company regarding assessed values of six separate parcels for the purposes of setting property taxes in 2012, 2013 and 2014; and

WHEREAS, the some of disputed parcels were sold by foreign corporation, Solvay Pharmaceuticals, Inc., to ANIP Acquisition Company, and provided a prime opportunity to benefit ANIP as well as the Lake of the Woods community and the city of Baudette; and

WHEREAS, the unique characteristics and remote location of the parcels, without  similarly  situated  commercial  properties  previously  sold  within  their vicinity making it difficult appropriately evaluate market trends; and

WHEREAS, both ANIP and Lake of the Woods County conducted independent appraisals, and the higher of the two provided values below the previously assessed values; and

WHEREAS, the Lake of the Woods County Board has the power to settle by compromise for less than the full amount of the claim for all claims in favor of the County on which no payment has been made or recovered; and

WHEREAS, the parties have agreed to accept the highest values identified in the appraisals as the agreed upon value for property tax purposes; and

WHEREAS, after weighing the prospective evidence and understanding the expense and risks of litigation, the Lake of the Woods County Board wishes to enter into a settlement agreement to resolve this matter:

BE IT RESOLVED by the Lake of the Woods County Board as follows:

  1. The Lake of the Woods County Board hereby approves the settlement agreement which is attached to this resolution.
  2. The Lake of the Woods County Board Chair, County Attorney, and other elected officials and employees of the County, are authorized to take such actions as may be necessary to fully perform this agreement.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, with Commissioner Nordlof abstaining, was unanimously carried.

Social Services

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims as follows:

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants          $   16,068.14

                                                Commissioners’ Warrants          $     8,850.75

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Final Payment

Public Works Director, Tim Erickson, met with the board requesting approval for final payment for Lian Construction.

Motion

Motion was made by Commissioner Hanson to accept the Public Works Director’s Certificate of Final Contract Acceptance for S.A.P 039-604-007 and S.A.P. 039-598-065, Box Culverts installations, for Lian Construction in the amount of $10,082.60. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Solid Waste

Public Works Director, Tim Erickson met with the board to review Solid Waste Department equipment and projects.

Motion

Motion was made by Commissioner Nordlof to authorize Public Works Director, Tim Erickson to trade in the Scarab Compost Turner in the amount of $10,000. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to authorize Public Works Director, Tim Erickson to put up for sealed bids the following equipment: Dorsy Dry Van Semi Trailer, 1989 Ford and 1986 Ford. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Solid Waste Projects

Motion was made by Commissioner Hanson to approve the following projects for the Solid Waste Department:

  • Move water pressure tank approximate cost of $1,000
  • Placement of new 500 gallon fuel tank on site 
  • Exhaust fan needs to be rebuilt with a cost of $400 for parts; Electrical cost around $4,000 for the three projects
  • DC70 Dozer repair, cost around $13,000
  • Power unit for packer at the Angle needs replacing with associated cost of $6,000.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Mandatory Recycling Items

Solid Waste Update- handout on Mandatory Recycling items.

SAND BAG MACHINE

Public Works Director, Tim Erickson met with the board and informed the board that he looked into sandbag machines and it would cost $18,000 to purchase.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to purchase a sand bag machine in the amount of $18,000 from the unallocated account. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

TOWARD ZERO DEATH PRESENTATION

Captain Hanson, District II Engineer Lou Tasa, NW TZD Coordinator, Holly Kostrzewski and Public Works Director, Tim Erickson met with the board and updated them on the progress of the Towards Zero Death Initiative.  

HUMAN RESOURCES

Commissioner Arnesen informed the board that the Personnel Committee did meet and recommends that Human Resource Directors job description to be graded at 12.

Motion

Motion was made by Commissioner Moorman to set Human Resources Director Job description at grade 12 as recommend by the Personal Committee. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

 CORRESPONDENCE:

  • Hoffman, Dale, & Swenson
  • UM Extension- Flood Brochure
  • MN DNR- update on NWA Airport Lease with State

With no further business before the board, Chair Beckel called the meeting to recess at 12:26 p.m.

Attest:                                                                                     Approved: July 22, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board

=======================================================================================

Commissioner Proceedings

July 14, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 14, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: Lost warrant, Paul Bunyan Transit Update, and Hoffman, Philipp & Knutson PLLC letter.

Approval of Consent Agenda

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the consent agenda as follows: Christine Hultman to Breezy Point on June 24-26 for AMSSA Conference.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of June 23, 2015.

auditor/treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:

                                           Revenue                      $  42,334.31                             

                                                Road & Bridge            $108,554.86

                                                County Devel              $    2,050.60       

Natl Resc.Enhanc        $       224.90       
Solid Waste                 $  27,816.89        

                                                EDA                             $     3,54.56

                                                Sale/Forf Lands           $        91.98      

    Further moved to authorize the payment of the following auditor warrants:

                                                June 23, 2015              $  21,165.40

                                                July 1,   2015               $408,810.02

                                                July 8,   2015               $  77,626.62

WARRANTS FOR PUBLICATION

Warrants Approved On 7/14/2015 for Payment 7/17/2015

Vendor Name                                     Amount

Cenex Co-Op Services, Inc.                                                         11,709.12

Computer Professionals Unlimited Inc                                          9,519.00

Contech Engineered Solutions LLC                            40,271.30

Crop Production Services                                             18,652.21

Fort Distributors Ltd                                                       23,026.50

Howard’s Oil Company                                                   2,581.91

LOW Highway Dept                                                         5,021.25

Mar-Kit Landfill                                                               14,421.15

Mn Counties Information System                                   2,561.25

Northwest Community Action, Inc                                  3,460.00

R & Q Trucking, Inc                                                         3,710.20

Rinke-Noonan                                                                  2,264.90

University Of Mn                                                              9,395.85

Voyageurs Comtronics, Inc                                                            2,640.00

Woody’s Service                                                              6,243.96

69 Payments less than  2000                                     29,099.50                                                                        Final Total:                                                     $ 184,578.10

Deputy Auditor/Driver’s License Clerk-Election

County Auditor/Treasurer, Lorene Hanson and Human Resource Director, Karen Ose met with the board requesting authorization to hire and to approve grade and step for the Deputy Auditor/Driver’s License Clerk-Election.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the hiring for the Deputy Auditor/Driver’s License Clerk-Election at grade 10 step 1, $17.34 per hour, points 247.

Fiscal Officer

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to hire and to approve to approve grade and step for the Fiscal Officer. They explained that they would like to have a range, possibility of candidates experience up to step 3.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the hiring for Fiscal Officer at grade 12, up to step 3- points 276.

Lost Warrant

County Auditor/Treasurer, Lorene Hanson met with the board requoting approval for a lost warrant for Ginger Cargile, dated December 19, 2014 for $14.84.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the lost warrant for Ginger Cargile, dated December 19, 2014 for $14.80, without furnishing of an indemnifying bond.

2014 Audit -Letter Hoffman, Philipp & Knutson PLLC

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that they received the engagement letter from Hoffman, Philipp, & Knutson, PLLC informing them that they will be auditing the financial statements of the governmental activities, major funds and the aggregate remaining fund information for the county.

HUMAN RESOURCES

Human Resource Director, Karen Ose met with the board requesting authorization to have a DocuShred Container and a mountable mail box for her department.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to authorize Human Resource Director to order a DocuShred container and a mountable mail box for the Human Resources department.

Social Services

Claims

Social Services Director, Amy Ballard and Fiscal Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 26,268.01

                                                Commissioners’ Warrants          $   5,672.04

                                                Commissioners’ Warrants          $ 32,285.86

Update on Hiring

Social Services Director, Amy Ballard met with the board on the hiring process for the Case Aide position and that just closed; informed the board that in the 2015 Legislative session they mandated and allocated $60,000 per year to hire Child Protection Officer.

PAUL BUNYAN TRANSIT

Social Service Director, Amy Ballard informed the board that she attended the Paul Bunyan Transit meeting which was held on June 24 and stated that the counties are disappointed with the services that they are receiving and that they will be getting together to discuss these issues; service area radius is four (4) miles around Brink Center as defined by Paul Bunyan Transit.

NORTHERN DENTALACCESS CENTER

Northern Dental Access Center Warren Larson, founding member met with the board to seek support for the Northern Dental Access Center for creating a dental home for under service resident of Northern Minnesota. He informed the board that they want to request State Bonding funding to support the construction of a new and larger dental clinic and is requesting a resolution of support.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously:

Lake of the Woods County Board of Commissioners Resolution of Support

Northern Dental Access Center

RESOLUTION NO. 15-07-01

Resolution to support the expansion of Northern Dental Access Center to serve people in need, who live in and around Lake of the Woods County, with dental care

WHEREAS; lack of access to dental care is a common challenge among people experiencing poverty and other life challenges; and

WHEREAS; the lack of adequate dental care negatively affects the health of individuals and the overall health of the County; and

WHEREAS; lack of access to dental care contributes to challenges in worker productivity, childhood learning, and social success among vulnerable and at risk people; and 

WHEREAS; even though many dentists within the region work to meet the need for dental care by all residents, the growing demand among low income and at-risk people, along with reduced Medicaid payments, there remains a significant gap in dental care access in the region; and

WHEREAS; Northern Dental Access Center has successfully served more than 13,000 people in its first six years of operation, with dental care and the patient support services necessary to address barriers to care; and 

WHEREAS; growing demographic projections indicate that the number of low income people who live in and around Lake of the Woods County will number more than 70,000 in the year 2020; and

WHEREAS; the current Northern Dental Access Center facility is housed in a leased facility that has been expanded multiple times with no more capacity to grow in order to adequately meet the growing demand for care.  Parking challenges, ADA compliance issues, high energy costs, lack of adequate administrative and storage space, and lack of patient privacy—all contribute to the growing need for a new facility; and

WHEREAS; a new clinic with updated features and room for expansion will provide for greater number of patients served, higher efficiency in the use of public funds, allow for multiple community partnerships to better serve low income families with dental care and access to other resources to improve their overall health.

NOW, BE IT RESOLVED; that the Lake of the Woods County Board of Commissioners supports development of a new facility to house Northern Dental Access Center and its community partners to assure the organization’s long term sustainability and for the purposes of serving greater numbers of low income people in the region with dental care and support services to address barriers to care.

AND BE IT FURTHER RESOLVED; that the Lake of the Woods County Board of Commissioners encourages adjacent units of government to resolve similar support of Northern Dental Access Center’s.

RECESS

The meeting was called to recess at 9:50 a.m. and reconvened at 9:59 a.m. as follows:

COMMITTEE REPORTS

Commissioner Nordlof- informed the board on the North Land Use meeting

Commissioner Moorman- informed the board on the Montana Institutes training for Prevention Coalition.

OLD/NEW

Beaver- More trappers on the list

Clementson Property- now transferred to county, near future get parks committee together

NWA- Tribal meeting on July 29

RECESS

The meeting was called to recess at 10:30 a.m. and reconvened at 11:00 a.m. as follows:

MEDICAL EXAMNIER

Dr. Maryann Sens, Medical Examiner met with the board to give an update on new Legislative changes on Autopsy requirements, which give families religious objectives to autopsy the right to say no, except for traffic fatalities and drug overdoses.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and informed the board that MPC approved the Solid Waste Plan and now he can move on with the SCORE report and other requirements.

City of Williams –School

The board discussed the Old Williams School and the water flow. Tim informed the board that he has not had time to look at this so far.

Markit Landfill

Manager Dale Nelson, from Markit Landfill met with the board to review the new contract for Solid Waste disposal and informed the board that the contract from 1995 will be expiring and the cost per ton has only increased from $45 a ton, to $50 per ton. The contract was placed on July 28, 2015 board agenda for approval.

County Road 17

Public Works Director, Tim Erickson met with the board and informed them that the County Road 17 construction project is moving along.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:45 a.m.

Attest:                                                                                     Approved: July 28, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward ArnesenCounty Auditor/Treasurer      

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Commissioner Proceedings

July 22, 2014

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 22, 2014, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions: PERA resolution, MN Counties newsletter, Jerry Strandberg letter, Emergency Communications Board and Co. Rd 1 and meeting with Bob Lessard. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Nordlof to approve the consent agenda as follows:  Travel for Dessa to Duluth for Community Mental Health Conference on September 17-19 and Ed Arnesen on July 14, meeting with Bob Lessard.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

July 8, 2014 Minutes

Motion was made by Commissioner Moorman to approve the minutes of June 8, 2014 regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Auditor/Treasurer

Claims

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                           Revenue                              $      87,927.32          

                                                Road & Bridge                     $    333,140.89

                                                Co. Develp                           $            900.00   

                                                Solid Waste                          $       25,166.66

                                                EDA                                     $         4,711.52

                                              451,846.39         

WARRANTS FOR PUBLICATION

Warrants Approved On 7/22/2014 For Payment 7/25/2014

Vendor Name                                                              Amount

Andy’s Garage, Inc.                                                            2,726.60

Arrowhead Library System                                               33,118.02

Cenex Co-Op Services, Inc.                                              6,334.36

Cole/Kelly C                                                                       2,945.00

Earthworks Contracting Inc                                              5,890.00

Envirotech Services Inc                                                 105,305.43

Ferrier Logging, Inc                                                           9,832.50

Fish/Kevin                                                                         10,948.75

Hasbargen Logging Inc                                                   11,708.75

Hoffman, Dale, & Swenson, Pllc                                        8,342.00

Howard’s Oil Company                                                      2,530.70

Keeprs, Inc –                                                                        2,673.97

LOW Highway Dept                                                            5,013.75

Mar-Kit Landfill                                                                  13,286.25

Miovac/Tim                                                                          6,032.50

Mn Counties Information System                                      4,215.00

Norman Johnson Trucking, Inc.                                     6,032.50

Northwest Community Action, Inc                                    3,006.50

R & Q Trucking, Inc                                                           3,303.15

Sandbagger                                                                      17,718.73

Strata Corp, Inc                                                               153,052.00

Voyageurs Comtronics, Inc                                               3,542.24

Woody’s Service                                                                5,213.10

Zuercher Technologies, LLC                                            2,190.00

67 Payments less than 2000   26,884.59

Final Total:   451,846.39

Further moved to authorize the payment of the following auditor warrants:

July 10, 2014                   $   120,051.12

July,10  2014                   $     96,588.31

July 15, 2014                   $     97,029.96

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PERA- Resolution

County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for Part Time Deputy Sheriff, Todd Perala that meets the Police and Fire PERA membership requirements.

Motion

The following resolution was offered by Commissioner Nordlof and moved for adoption;

County Board PERA Resolution

Resolution   2014-07-03

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below;

BE IT RESOLVED, that the Commissioners of Lake of the Woods County hereby declares that the position titled Part Time Deputy Sheriff, currently held by Todd Perala meets all of the following Police and Fire membership requirements:                         

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED, that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

NWA AIRPORT

Chair Beckel discussed the county’s consideration of the development of a general aviation airport at the Northwest Angle. SEH Inc. has completed two feasibility reports related to this initiative and determined the most practical location for a potential airport on land currently owned by the Minnesota Department of Natural Resources (DNR). In order to develop more detailed cost estimates associated with a potential airport at the Northwest Angle, additional information is needed related for the geotechnical properties of the soil, topographical survey information, and wetland areas and that the county board is requesting a temporary easement from the DNR to access the site and obtain additional information. Benita Crow from SEH is requesting an update on the status of the County’s position on their contract proposal with regard to soil borings and preliminary engineering, and would be happy to pull together the information the DNR needs in advance of a contract, and is requesting some type of direction from the board itself. The consensus of the board was to have SEH to move forward with the work elements for each of the three tasks- geotechnical boring, topographic survey and wetland delineations.

WILLIE WALLEYE PARK

Chair Beckel informed the board that a Commissioner needs to be appointed to the Willie Walleye Park committee.

Motion

Motion was made by Commissioner Arnesen to appoint Commissioner Beckel to the Willie Walleye committee and Commissioner Hanson as the alternate. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

WHEELERS POINT SEWER DISTRICT and AIRPORT UPDATE

Chair Beckel gave an update on  grant funding from Rural Development that has accepted the application for Wheelers Point Sewer District; the possible grant dollars of $6.8 million to put towards this project; Chair Beckel also informed the board that the Airport Commission would like to add an additional hanger, but to receive any funding according to the FAA regulations you are required to do a master plan, which would cost up to $230,000, which is paid for by the Federal Capital Improvement dollars from the FAA.

Social Services

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims as follows:

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants          $   10,428.84                        Commissioners’ Warrants          $    26,710.76

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ASSESSOR

County Assessor, Mary Jo Otten met with the board requesting Part Time help with the reassessment at the NWA which would start August thru September for approximately three (3) weeks.

Motion

Motion was made by Commissioner Hanson to authorize County Assessor, Mary Jo Otten to hire Jason Goulet as part time help with the reassessment at the NWA at an hour rate of $17.79 per hour and place him on the PERA Coordinated Plan. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

GOVERNEMNT CENTER RENOVATION PROJECT

Public Works Director, Tim Erickson and MIS Director, Peder Hovland met with the board to discuss the consideration of a small renovation project in the MIS/ GIS Computer Room area which includes removing a portion of the wall in the Auditor’s Office to open the space up to the adjacent MIS/GIS area. The computer room will be expanded into the work bench area leaving space for a corridor and the new computer room will have a new door and windows. According to Widseth Smith Nolting, they do not think it is necessary to hire an architect, mechanical or electrical engineer for this project. Their recommendation was to request quotes from two or three experienced contractors for this project.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson and MIS/GIS Director, Peder Hovland to request quotes for General Contractor for the renovation project in the MIS/GIS Computer Room area. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:53 a.m. and reconvened at 10:01 a.m. as follows:

SANDY SHORES RESIDENTS

Clayton & Jackie Moen and Clayton & Barbara Carlson met with the board to discuss the Sandy Shores Road and the issues and damages that occurred this spring to their properties. Public Works Director, Tim Erickson presented a map for the department’s plan for a temporary fix for the water issues, at this time it would be to ditch and direct the runoff away from the homes and go south and east to the lake for better drainage and run off with a 2% grade.  Clayton Carlson gave an overview of the history of overland flooding in the area.  Jackie Moen stated that the plan on the ditch is not going to resolve the issue of flooding. Public Works Director informed her that this is only a temporary fix at this time,  and that the aggressive plan is still work in progress; that this is a major project; the estimated cost of this project for ½  mile is $300,000 and it may be possible to have this done at the end of 2016.

PUBLIC WORKS

Advertise for Bids

Public Works Director, Tim Erickson, met with the board requesting approval to advertise for bids for construction of S.P. 039-617-008, S.P. 068-617-006, S.P. 039-070-005 and S.P. 068-617-007, Grading, Bituminous Surfacing, rumble Stripes; Aggregate Shoulder; Bituminous Shoulder & Box Culvert Installation. Bid opening for the above will be on August 25, 2014 at 2:00 p.m.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to advertise for bids for construction of S.P. 039-617-008, S.P. 068-617-006, S.P. 039-070-005 and S.P. 068-617-007, Grading, Bituminous Surfacing, rumble Stripes; Aggregate Shoulder; Bituminous Shoulder & Box Culvert Installation. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

HWY # 72

Tom Dinndorf , Rotary member met with the board to discuss the possibility of re-routing Hwy 72 to go down main street, past the depot  and then to the border and was asking for the Commissioners support. The board requested that Tom meet with the City of Baudette council members; and have the City come to the county for their help and or ideas.

County Road 1

The board discussed the dips on County Road 1 and was wondering what the plan is to fix the dips on the road. Tim has been looking at options to fix the dips.

SHERIFF

County Sheriff, Gary Fish met with the board and informed the board that he met with Hospital President, Jason Breuer about Coroner Services and he would be willing to have a Doctor be the County’s Coroner; requested approval for a resolution for Regional Radio Communications Board and  approval for the 2013 Stonegarden grant.

Motion

Motion was made by Commissioner Moorman to approve the 2013 Stonegarden Grant, Grant Number A-OSGP-2013-:OTW-CO-00005 in the amount of $100,338.00 effective July 1, 2014 thru August 31, 2015 and authorize Chair Beckel and County Sheriff, Gary Fish to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Joint Powers Agreement; February 12, 2014 Amendments

Northwest Minnesota

Regional Emergency Communications Board

Resolution No. 14-07-04

WHEREAS, Lake of the Woods County is a participating member in the Northwest Minnesota Regional Radio Board formed pursuant to Minnesota Statutes 471.59 and 403.39, and

WHEREAS, this Joint Powers Agreement amendment creates the Northwest Minnesota Regional Emergency Communications Board pursuant to Minnesota Statutes 403.392, and

WHEREAS, these amendments were approved by the Board on February 12, 2014 to facilitate the incorporation of NG911 technology, public safety wireless broadband technologies, and other emerging public safety communication technologies.

NOW THEREFORE, BE IT RESOLVED the Lake of the Woods County Board of Commissioners approves the modifications to the Joint Powers Agreement recommended by the Northwest Regional Radio Board and attached hereto; and be it further

RESOLVED the Board Chair is hereby authorized to execute the Joint Powers Agreement.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Let’s Go Fishing

Arvid Jaranson, Bill Mouw and Tom Mio met with Lake of the Woods County Commissioners to discuss some problems that the Senior Boating program has been facing with Let’s Go Fishing of Minnesota. Arvid informed the board that in March they received an e-mail from the Let’s Go Fishing, of Minnesota’s attorney that stated the LGF will have at least part ownership and control of all assets of bank accounts, investments, pontoon, motor and trailer and from that point, Lake of the Woods Chapter determined that they would not be a member of the Let’s Go Fishing of Minnesota on May 7, and submitted resignation from the organization.  On April 11,  Let’s Go Fishing of Minnesota  froze their bank account, stating to please understand that the home office is not taking any assets, but rather freezing them a the bank so they are not used by anyone for any improper purposes. The members requested support from the Lake of the Woods County Commissioners to help get their local funds back. The board supported their request and will send a letter out to help get their account un-froze.

LAND AND WATER PLANNING

Land and Water Planning Director Josh Stromlund met with the board and informed them that there is a Wetland meeting on July 23, 2014 in St. Paul and that he was just informed about the meeting.

Zone Change

Josh presented a an application for Zone Change Request- Danny Basher, owner; AI Thompson, applicant to Amend the Zoning Ordinance, for a zone change from a Natural Environment District to a Commercial-Recreation District for the purpose of expanding the storage building business and informed the board that the Planning Commission reviewed the application and recommends for approval.

Motion was made by Commissioner Hanson to approve the following:

Lake of the Woods County Planning Commission

Findings of Fact and Decision

Name of Applicant:  Danny Basher – Owner (Al Thompson – Applicant)    Date:  July 22, 2014

Location/Legal Description:  The N 214’ of the S 874’ of the E 495’ of the SE ¼ SE ¼ of Section 26, T-162N,   R-32W (Wheeler) Parcel 19.26.44.010

Project Proposal:  Amend the Zoning Ordinance, for a zone change from a Natural Environment District to a Commercial- Recreation District for the purpose of expanding the storage building business.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  )  N/A (  )

Why or why not?  Fits into County Plan for residential and commercial use.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Within expansion corridor on TH 172 and adjacent to commercial property.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                YES X)  NO (  )  N/A (  )

Why or why not?  Consistent with current storage buildings.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not?  Not in floodplain.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Consistent.

7. Is the site in harmony with existing and proposed access roads?       YES (X)  NO (  )  N/A (  )

Why or why not?  County Road #70 and TH 172.

8. Is the project proposal compatible with adjacent land uses?              YES (X)  NO (  )  N/A (  )

Why or why not?  Adjacent storage buildings.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                  YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought.                                                       YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                      YES (  )  NO (X)  N/A (  )

Why or why not?  Existing adjacent building were not required.           

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                   YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  Access of County Road #70.

The specific conditions of approval are as follows:  __________________________________

The Lake of the Woods County Board of Commissioner’s herby affirms this request be:

Approved as Presented (X)       Approved with Conditions (  )                Denied  (  )

                                                                                    _____________________________________

                                                                                                            Patricia Beckel

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund reviewed Zoning Ordinance Amendments of the following: Zoning Ordinance Amendment Definitions to address Residential District (R1) and Rural Residential District (R2), Zoning District Tables, Residential District (Rl), Rural Residential District (R2),Article X – General Provisions for Subdivisions and PUD’s, Article XI- Procedures for Approval of Subdivisions and PUD’s -Article XII – Enforcement and Penalties. Josh informed the board that the Planning Commissions recommends approval.

Amendments to Lake of the Woods County Zoning Ordinance

Motion was made by Commissioner Moorman to approve the following:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Lake of the Woods County                                          Date:  July 22, 2014

Location/Legal Description:  All unincorporated land in Lake of the Woods County including the shorelands of classified public water bodies.

Project Proposal:  Amendments to Lake of the Woods County Zoning Ordinance

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  ) N/A (  )

Why or why not? The Lake of the Woods County land use planning process has been designated to provide overall long term guidance to the county in its land use decision-making process through the development of land use goals and policies. The following are the applicable goals that this Ordinance will achieve:

  1. Enhance the economic opportunities available for individuals and businesses in the county in ways that are compatible with long term environmental quality.
  2. Maintain the tax base of the county so quality services can be provided.
  3. Maintain and, where, necessary, improve water quality.

The following are the applicable policies that this Ordinance will achieve:

  1.  Maintain the county government’s economic health through the maintenance of its tax base, and the promotion of compatible economic activity.
  2. Undertake and/or support activities to protect environmentally sensitive areas with the county.
  3. Continue to effectively enforce existing ordinances; reassess the effectiveness of the county’s regulatory tools on an ongoing basis.
  4. As a first response to new land use management issues, emphasize educational and technical assistance activities over new regulations when possible.
  5. Continue to develop county capability to manage its land use issues through the updating of technology, training of staff, and acquisition of priority land use-related information.
  6. Encourage future growth to occur in areas that are not environmentally sensitive, and that are already served by infrastructure; conversely, discourage growth in areas that would cause environmental problems or be expensive for the county to serve with roads and other facilities.

The Lake of the Woods County Board is clear about the type of values important to the county as it develops an approach to managing its land base. While those values include a respect for the environment and a desire to maintain the environmental quality that now exists, they also include a desire for local control over the issues that affect the county’s land, and individual choice when it comes to issues of work and leisure. The following is a summary of the applicable values important to Lake of the Woods County:

  1. Individual Choice:  In the types of work and leisure to pursue, and in where to live and in the lifestyle to pursue.
  2. Local Influence:  Over policy that affects the lives of county citizens.
  3. Conservation:  Of the resources in the county. Those resources would be used in a way that they remain healthy for future generations.
  4. Balance:  Between individual rights and the public’s welfare and between competing economic development and environmental protection objectives.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO (  ) N/A (  )

Why or why not? Establishment of required setbacks, impervious surface limitations, wetland restrictions, subdivision requirements and water quality improvements will maintain the public health, safety, and welfare.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not? Adequate provisions are included to prevent and control water pollution, including sedimentation and nutrient loading.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (   )

Why or why not? Adequate provisions are included for altering a site’s topography, drainage features, and vegetative cover.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not? Adequate provisions are included to address floodplain and/or floodway issues.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                          YES (X) NO (  ) N/A (  )

Why or why not? Adequate provisions are included to prevent and control erosion.

7. Is the site in harmony with existing and proposed access roads?             YES (X)  NO (  )  N/A (  )

Why or why not? Adequate provisions are included regarding minimum setbacks from roads.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not? Adequate provisions are included that address what is allowed, not allowed, or require the issuance of a conditional use permit.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                          YES (X) NO (  ) N/A (  )

Why or why not? Adequate provisions are included that address shoreland areas of the county.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (X)  NO (  )  N/A (  )

Why or why not? Adequate provisions are included that address septic system setbacks and the Lake of the Woods Subsurface Sewage Treatment System Ordinance is incorporated by reference.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (   )

Why or why not? Adequate provisions are included that address visibility of structure as viewed from public waters.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X) NO (  ) N/A (  )

Why or why not? Adequate provisions are included that address site suitability for development purposes.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (X)  NO (  )  N/A (  )

Why or why not? Adequate provisions are included that address watercraft accesses and Lake of the Woods is approximately 300,000 acres in size.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                 YES (X)  NO (  )  N/A (  )

Why or why not? Adequate provisions are included that address above ground and below ground storage tanks through the conditional use permit or variance process.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                 YES (X)  NO (  )  N/A (  )

Why or why not? Adequate provisions are included that address fencing and/or other screening to provide a buffer through the conditional use permit or variance process.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                              YES (X)  NO (  )  N/A (  )

Why or why not? Adequate provisions are included that address signage.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                       YES (  )  NO (  ) N/A (X)

Why or why not? Adequate provisions are included that address traffic and parking concerns through the conditional use permit or variance process.

The specific conditions of approval are as follows:  __________________________________

The Lake of the Woods County Board of Commissioner’s hereby confirms this request be:

Approved as Presented (X)       Approved with Conditions (  )                Denied (  )

                                                                                    _____________________________________

                                                                                                            Patricia Beckel

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Permit Fees

Land and Water Planning Director requested approval for his Permit Fees.

Motion

Motion was made by Commissioner Hanson to approve the following Land and Water Permit Fee Schedule as follows:

TYPE OF PERMIT:CURRENT FEE
Land Use Permit: 
          Combined Permit (Includes house and sewage system)-    Dwellings unit at or under 2,000 square feet footprint including attached garage-    Dwellings unit over 2,000 square feet footprint including attached garage  This is for undeveloped lots only or complete redevelopment of a lot  $150.00$250.00
          Dwelling Unit with or without attached garage-    At or under 2,000 square feet footprint-    Over 2,000 square feet footprint          Commercial building $100.00$200.00$125.00
          Garage, storage sheds, or separate structure over 12’ x 20’ $75.00
          Storage sheds, or structures smaller than 12’ x 20’ (No pre-site) $50.00
          Legal addition(s) on a single structure $75.00
          Deck (over 3 feet above the natural ground) $50.00
Sewage Treatment Permit: 
          Residential sewage system per dwelling unit (new or alteration)$100.00
          Drain field Extension $50.00
          Commercial design with flow over 1,000 gallons per day$150.00
Subdivisions: 
          Platting/Subdivision Application (Non-refundable) – base fee                – plus $50.00/Lot – payable at submission of Final platCounty Surveyor’s Final Plat Check – base fee-  plus $20.00/Lot with minimum fee of $500.00Administrative Subdivision Application (Non-refundable)Minor Subdivision Application (Non-refundable) – base fee-  Plus $50.00/LotCounty Surveyor’s Review – base fee-  plus $10.00/Lot with minimum fee of $200.00$400.00 $400.00 $200.00$200.00 $150.00
Special Use Request Permits: 
          Conditional Use Application (Non-refundable) – plus $46.00 Recording Fee$200.00
          Variance Application (Non-refundable)- plus $46.00 Recording Fee$200.00
          Zoning Amendment Application (Non-refundable)- plus $46.00 Recording Fee$200.00
          Wetland Appeal Application Fee$500.00

AFTER-THE-FACT LAND USE PERMIT – Five (5) times the permit fee or $10.00/square foot of the structure footprint, whichever is greater.

AFTER-THE-FACT VARIANCE OR CONDITIONAL USE REQUEST – Five times normal fee.

Issuing of permits initiates a review of your septic system. Nonconforming systems are required to be upgraded.

IMPORTANT NOTICE: IT IS THE PROPERTY OWNERS RESPONSIBILITY TO OBTAIN ALL NECESSARY PERMITS PRIOR TO ANY WORK BEING DONE.

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 12:50 p.m. and reconvened at 1:00 p.m. as follows:

HOFFMAN, DALE AND SWENSON, PLLC

Colleen Hoffman, Manager of Hoffman, Dale & Swenson, PPLC met with the board and reviewed the 2013 Year End Audit.  Colleen commented that the Public Works Department worked on the close-out and release of state funding for the 2002 flood disaster project in the amount of $609,876.00.   The Road and Bridge Special Fund balance increased and is primarily the result of the close-out.  Chair Beckel thanked all the were involved in the preparation of preparing the year end audit.

CORRESPONDENCE:

  • Mr. Strandberg Letter- Chair Beckel will contact him
  • MN Counties News Letter

With no further business before the board, Chair Beckel called the meeting to recess at 12:26 p.m.

Attest:                                                                                     Approved: August 5, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board

===============================================================================================

Commissioner Proceedings

July 31, 2014

Emergency Meeting

The Lake of the Woods County Board of Commissioners met in emergency session on Thursday, July 31, 2014, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda as presented. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

EMERGENCY WATERSHED PROTECTION PLAN

Natural Resources Conservation Service Engineer (NRCS), Dave Jones,  NRCS District Conservationist, Kelly Voigt, Emergency Management Director, Christina Husbands, Land and Water Planning Director, Josh Stromlund met with the board to discuss Emergency Watershed Protection Plan

Kelly and Dave informed the board that the purpose of the Emergency Watershed Protection Program (EWP) was established by Congress to respond to emergencies created by natural disasters.   The EWP Program is designed to help people and conserve natural resources by relieving imminent hazards to life and property caused by floods, fires, drought, windstorms, and other natural occurrences. Public and private landowners are eligible for assistance, but must be represented by a project sponsor that must be a legal subdivision of the State, such as a city, county, township or conservation district, and Native American Tribes or Tribal governments. NRCS may pay up to 75 percent of the construction cost of emergency measures. The remaining 25 percent must come from local sources and can be in the form of cash or in-kind services

Dave Jones explained that once the application is approved and the money received then the work can start and only have twenty (20) days to complete all projects.

Kelly informed the board that they have already received sixty-three-(63) individual damage reports due to the flooding.

Emergency Management Director, Christina Husbands requested that the County Board of Commissioners send a letter to the USDA requesting assistance under the Emergency Watershed Protection Program and pass a resolution declaring Lake of the Woods in a State of Emergency

Motion

Motion was made by Commissioner Hanson to authorize Chair Beckel to sign the letter to USDA requesting assistance under the Watershed Protection Program. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RESOLUTION

The following resolution was offered by Commissioner Hanson and moved for adoption:

LAKE OF THE WOODS COUNTY DECLARING

A STATE OF EMERGENCY

                                                            Resolution No. 14-06-02

WHEREAS; the flood impacted the population of Lake of the Woods County and its cities; and

WHEREAS; the flood event has caused a significant amount of public property damage; and

WHEREAS; the Lake of the Woods County Department of Emergency Management requests the Lake of the Wood County Board of Commissioners to declare Lake of the Woods County in a STATE OF EMERGENCY for the flood event of 2014;

NOW, THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners declares Lake of the Woods County in a State of Emergency for conditions leading up to and resulting in the flooding that has occurred and continues to impact the county, this resolution will expire thirty (30) days from the adoption of this resolution

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

With no further business before the board, Chair Beckel called the meeting to recess at 9:47 a.m.

Attest:                                                                                     Approved: August 26, 2014

________________________                                                _________________________________

Janet E. Rudd Deputy Auditor                                              Patty Beckel, Chair of the Board

=======================================================================================

July, 2013

Commissioner Proceedings

July 9, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 9, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Chief Deputy Auditor, Lorene Hanson and Deputy Auditor Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Birch Beach/Sandy Shores, Human Resource Vacant Office, DOT Increased Surveillance at port of entry and Perspective Easement Public Hearing. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of June 18, NWA meeting, June 18, regular meeting, June 19, Board of Appeal and Equalization meeting and June 25 regular meeting with changes. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants      $  5,344.08

                                                            Commissioner Warrants      $10,301.52

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Human Resources Vacant Office

Social Service Director, Nancy Wendler met the board to discuss the Human Resources Vacant Office and the need for office space for the Child Support Officer. The board referred this request to the Building Committee.

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue                      $ 34,249.30   

Road and Bridge        $357,725.08

Co. Devlp.                   $    1,966.13

Solid Waste                 $  26,420.13

EDA                            $       493.48

                                    $420,854.12

WARRANTS FOR PUBLICATION

Warrants Approved On 7/09/2013 For Payment 7/12/2013

Vendor Name                                           Amount

Burg Electronic Recovery                     7,980.00

Farmers Union Oil Co.                         5,304.28

Fort Distributors Ltd                             24,749.55

Hancock/Lee                                         2,050.00

Howard’s Oil Company                        6,341.83

LOW Highway Dep                               5,173.75

Mar-Kit Landfill                                     10,782.45

Mn Dept Of Natural Resources            8,282.81

Strata Corp, Inc                                    13,261.61

Titan Machinery – Roseau                     5,878.13

University Of Mn                                   8,193.75

Voyageurs Comtronics, Inc                 4,102.99

Widseth Smith Nolting&Asst Inc          2,682.80

Woody’s Service                                    5,930.14

Ziegler, Inc                                         286,208.04

66 Payments less than 2000   23,931.99

Final Total: 420,854.12

Further moved to authorize the payment of the following auditor warrants:

                                                June 25, 2013              $     29,873.18

                                                June 27, 2013              $       3,433.18

                                                July 3,   2013               $     90,110.46

                                                July 3, 2013                 $          565.15

                                                July 3, 2013                 $     12,585.42

                                                July 3, 2013                 $     11,617.97

                                                July 5, 2013                 $   (11,617.97)

                                                                                    $   136,567.39

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

DAVID FADNESS

Chairman Hanson informed David that he would be allowed to speak to the board in regards to his issue with his septic system failure, but no action would be taken. David explained his situation to the board.

PUBLIC WORKS

Maintenance Supervisor

Public Works Director, Tim Erickson met with the board to inform them that Maintenance Supervisor, Matt Mickelson is resigning effective September 30, 2013.

Motion

Motion was made by Commissioner Arnesen to accept the letter of resignation from Maintenance Supervisor, Matt Mickelson effective September 30, 2013. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously

Advertise for Program Solid Waste Manager

Public Works Director, Tim Erickson met with the board requesting authorization to advertise and interview for Solid Waste Program Manager.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson and Human Resource Director, Philip Miller to advertise and interview for Solid Waste Program Manager following the union contract. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Bridge Bonding

Public Works Director, Tim Erickson met with the board requesting approval to accept grant terms and conditions from the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of a bridge.

Resolution

 The following resolution was offered by Commissioner Beckel and moved for adoption:

For Agreement to State Transportation Fund (Bridge Bonds)

Grant Terms and Conditions

Resolution No. 13-07-01

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No.39J35; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this bridge is available; and

WHEREAS, the amount of the grant has been determined to be $45,000.00 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, subdivision 5, clause (3), and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote,

DEPARTMENT OF TRANSPORTATION

Commissioner Arnesen discussed a concern from a constituent about the increase of surveillance at the port of entry at the NWA with the Department of Transportation. Public Works Director, Tim Erickson said that he would look into the matter, but new that there are new regulations that have or may have come into effect from the Federal Government on truck regulations.

Terry Waible-Ditch and Beaver Issues

Commissioner Beckel informed the board that Terry was not able to make the meeting and he had concerns with drainage and beaver issues that are accruing around his property. The board discussed the draining issue. The board requested the Lee Hancock get permission from the land owner to look over the dam and access the situation. Public Works Director, Tim Ericson recommended that they follow the Beaver Policy.

Cartway Petition

County Attorney, Philip Miller and Attorney Nora Crompton met with the board to discuss the cartway petition from David and Mary Schrant that are landlocked and are petitioning Lake of the Woods County to establish a cartwaty pursuant to Minn. Stat. § 164.08, subd. 2. County Attorney, Philip Miller reviewed the necessary steps to be completed before a public hearing can be held. Attorney Nora Crompton waived the 30 day requirement for the hearing to be held on a different date. The board original set the cartway hearing for July 23. County Attorney, Philip Miller informed the board that he along with Public Works Director, Tim Erickson and Land and Water Planning Director, Josh Stromlund will take care of all the requirements for the cartway hearing.

Motion

Motion was made by Commissioner Arnesen to rescind the motion made on June 25, 2013 for a Public Hearing for a Cartway for David and Mary Schrant that was set for July 23, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Beckel to set the Public Hearing for Cartway for David and Mary Schrant for August 13, 2013 at 1:00 p.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for the Final Program Allocation and Contribution Statement for FY12 for the Natural Resources Block Grant (NRBG).

Motion

Motion was made by Commissioner Beckel to authorize Chairman Hanson and Land and Water Planning Director, Josh Stromlund to sign the NRBG final program allocation and contribution statement for FY12. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

INTERIM EMERGENCY MANAGEMENT DIRECTOR

Interim Emergency Management Director, Christina Husbands met with the board and updated the board on the Hazard Mitigation Plan, Emergency Management Performance Grant Program and Emergency Planning Committee. Christina also informed the board that OSAH would come up and access the Government Center for security issue. Grant money would be available for cost of security measures.

Motion

Motion was made by Commissioner Moorman to authorize Interim Emergency Management Director, Christina Husbands to make an appointment for an OSAH Representative to come up and perform a security inspection for the Government Center. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 11:32 a.m. and reconvened at 11:40 a.m. as follows:

COUNTY AUDITOR

Tax Forfeited Property

Chief Deputy Auditor, Lorene Hanson met with the board to discuss the County’s Tax-Forfeited property. The consensus of the board was to move forward with the process for a future Tax-Forfeited sale.

Northwest Regional Radio Board

Chief Deputy Auditor, Lorene Hanson met with the board to discuss the NW Regional Radio Board membership contribution in the amount of $3,000 for 2014.

Motion

Motion was made by Commissioner Arnesen to approve as stipulated in the Joint Powers Agreement with the NW Regional Radio Board the proposed 2014 budget and Lake of the Woods County Financial contribution of $3,000 with the funding from the Emergency Management Department. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

BIRCH BEACH/SANDYSHORES

Commissioner Arnesen addressed the board about the group of citizens from Birch Beach, Sandy Shores division that met with the board on July 9, 2013 meeting about an access for walkers, four wheelers or golf carts to connect the two communities.  Commissioner Arnesen reviewed the history of the Birch Beach, Sandy Shores division and the reasons why there is no road connecting the two communities, history of the flooding and wetland issues that happened in the past.

COORESPONDENCE

The board reviewed the Prescriptive Easements from the MN Department of Natural Resources that they will be holding a Public Hearing on August 7, at 6:00 p.m. in the Commissioners Room at the Government Center.

WORK SESSION

The board set a work session for July 15, 2013 at 2:00 p.m. for the Auditor/Treasurers Office and Maintenance Department.

OLD/NEW BUSINESS

The following Old/New Business was discussed with no action:

  • Clementson Property
  • Towers- Grain

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 12:29 p.m.

Attest:                                                                                     Approved: July 23, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

==========================================================================================================

Commissioner Proceedings

July 23, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 23, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Chief Deputy Auditor, Lorene Hanson and Deputy Auditor Janet Rudd and Vicki Neesen.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Historical Society and Wetlands Proposal Steering Committee. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of July 9, regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Moorman reported the following:

June 20-HRDC

  • Retirement of Executive Director, Cliff Tweedale after 38 years with HRDC, 13 as Executive Director.
  • Public hearing for approval of 2014 budget.
  • New program for acquisition- demolition aimed to remove deteriorated dwellings.

June 26- Lutheran Social Services Board

  • Annual report highlights.
  • Effects of sequestration on plans for 2013 and 2014.

July 17-Prevention Coalition

  • Review of recent activities: Parade Float, County Fair, Positive Community Norms training.
  • Media update
  • Progress of compliance checks.
  • Upcoming strengths training and strategic planning.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants      $11,420.92

                                                            Commissioner Warrants      $24,559.47

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Poverty Guidelines

Social Service Director, Nancy Wendler met the board to inform them that she received the new 2013 Federal Department of Health and Human Services poverty guidelines.

Historical Society

Curator and Executive Director, Marlys Hirst met with the board requesting funds that were set aside for the addition to the Historical Society building in the amount of $50,000.

Motion

Motion was made by Commissioner Beckel to authorize payment of $50,000 to the Historical Society for the addition with the funding from the Con-Con fund. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

Revenue                      $ 53,457.88   

Road and Bridge        $ 55,327.95

Solid Waste                 $   8,635.09

EDA                            $    7,508.54

                                    $124,929.46

WARRANTS FOR PUBLICATION

Warrants Approved On 7/23/2013 For Payment 7/26/2013

Vendor Name                                                                         Amount

Anchor Marketing, Inc                                                       3,452.04

Arnesen/Ed                                                                        2,009.42

Cenex Co-Op Services, Inc.                                              5,729.93

Envirotech Services Inc                                                  27,141.13

Government Management Group, Inc                              3,500.00

Hasler                                                                                  4,000.00

Headwater Regional Development Commiss                  8,500.00

Hitesman & Wold, PA                                                         3,500.00

North East Technical Service,Inc                                    2,336.65

Northwest Community Action, Inc                                    2,556.50

R & Q Trucking, Inc                                                            2,765.65

Short Elliott Hendrickson, Inc                                         11,960.00

Strata Corp, Inc                                                                 12,617.83

58 Payments less than  2000   34,860.31

Final Total:   124,929.46

Further moved to authorize the payment of the following auditor warrants:

                                                July 10, 2013               $       1,728.34

                                                June 11, 2013              $      71,079.90

                                                July 19, 2013               $        3,558.64

                                                                                    $      76,366.88

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Representative Erickson

Chairman Hanson informed the board that he received a letter from Representative Erickson in regards to wetland issues and looking for appointees to be on a steering committee. The board discussed who within the county should be on this committee.

Motion

Motion was made by Commissioner Beckel to appoint the following to the Wetland Steering Committee, Land and Water Planning Director, Josh Stromlund, Commissioner’s Arnesen and Moorman with Commissioners Beckel, Nordlof and Hanson as alternates. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

SHERIFF

NW Regional Advisory Committee Appointment

County Sheriff, Gary Fish met with the board requesting approval to appoint Christina Husbands to the Regional Advisory Committee pursuant to the NW Minnesota Radio Board Joint Powers Agreement.

Motion

Motion was made by Commissioner Nordlof to appoint Christina Husbands to the Regional Advisory Committee and Chairman Hanson as the Alternate. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:45 a.m. and reconvened at 9:55 a.m. as follows:

OLD/NEW BUSINESS

International Bridge- Replacement/Repairs

Clementson Park- DNR to research title

LAND AND WATER PLANNING

Steve Sindelir, Assistant Zoning Administrator and Cindy Snobeck met with the board and presented a Conditional Use Permit request from Darren and Cindy Snobeck to allow a commercial business consisting of transient short-term rental of an existing structure in a Residential District. The board reviewed the conditional use request, no comments were heard from the floor and the board reviewed the correspondence on the conditional use request. Assistant Zoning Administrator, Steve Sindelir informed the board that the Lake of the Wood County Planning Commissioner recommends approval for the Conditional Use Permit with conditions.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Darren and Cynthia Snobeck                                        Date:  July 10, 2013

Location/Legal Description:   Lot 1, Block 1 of Rainy River Retreat Subdivision in section 24, Township 162N, Range 32 (Wheeler), Parcel 19.62.01.010

Project Proposal:  Applicant is requesting to allow a commercial business consisting of transient short-term rental of an existing structure in a Residential District.

Application #:  13-01CU

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land UsePlan?                                                                                                           YES (X) NO (  ) N/A (  )

Why or why not?  Resort area and residential area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

                                                                                                                   YES (X) NO (  ) N/A (  )

Why or why not?  Should have no effect.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                              YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                 YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads? YES (X)  NO (  )  N/A (  )

Why or why not?  No changes needed.

8. Is the project proposal compatible with adjacent land uses?        YES (X)  NO (  )  N/A (  )

Why or why not? Commercial on one side and residential on other.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                   YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal                            YES (X)  NO (  )  N/A (  )

Why or why not?  Condition to upgrade of structure.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                         YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                       YES (X) NO (  ) N/A (  )

Why or why not?  To be addressed with upgrades.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                   YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                  YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                          YES (  )  NO (X)  N/A (  )

Why or why not?  Fencing not common in area.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                            YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                              YES (X) NO (  ) N/A (  )

Why or why not?  To make condition of permit.

The specific conditions of approval are as follows: 

  1. Changes to structure (interior) must be approved by Land & Water Planning Office.
  2. Off street parking for unit(s) must be addressed.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

Approved as Presented (  )       Approved with Conditions (X)                Denied (  )

                                                            ______            _____________________________________

                                                            Thomas Hanson Chair, County Board of Commissioners

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance

Motion

Motion was made by Commissioner Beckel to approve the Conditional Use Permit for Darren and Cindy Snobeck as recommended by the Lake of the Wood County Planning Commission to allow a commercial business consisting of transient short-term rental of an existing structure in a Residential District with the specific conditions of approval are as follows:

  1. Changes to structure (interior) must be approved by Land & Water Planning Office.
  2. Off street parking for unit(s) must be addressed.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

OLD WILLIAMS SCHOOL-PHASE II STUDY

The board reviewed the Old Williams School –Phase II Study. Shanna Schmitt from the MN Pollution Control Division will be sending a letter summarizing the Phase II Study.

PUBLIC WORKS

Wheelage Tax

Public Works Director, Tim Erickson met with the board to discuss the option of imposing Wheelage Tax in Lake of the Woods County. The board discussed the administrative expenses that the State of Minnesota charges for the cost associated with the collection process and other unknowns.

Motion

Motion was made by Commissioner Arnesen was not to partake in the 2014 Wheelage Tax collection at this time. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Voluntary Early Retirement Agreement to Solid Waste Program Manager

Public Works Director, Tim Erickson met with the board requesting approval to offer the voluntary early retirement agreement to Solid Waste Program Manager Ed Spires.

Motion

Motion was made by Commissioner Arnesen to offer voluntary early retirement agreement to Solid Waste Program Manager Ed Spires until he reaches Medicare age with full premium rate for Union Insurance. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Work Session

Public Works Director, Tim Erickson met with the board to discuss the possible realignment of the Building and Grounds Department. The board set a Work Session for July 29, at 10:00 a.m.

RECESS

The meeting was called to recess at 10:58 a.m. and reconvened at 11:05 a.m. as follows:

COUNTY AUDITOR

Auditor/Treasurer

County Treasurer, Mark E. Hall met with the board to discuss the combining of the two offices.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Combining of Lake of the Woods County Auditor’s Office and County Treasurers Office

Pursuant to MN Statute §375A.11 Consolidation of Duties of County Offices

2013-07-01-02

WHEREAS, the elected Office of Lake of the Woods County Auditor was recently held by John W. Hoscheid; and

WHEREAS, John W. Hoscheid resigned effective on May 15, 2013, with the current term ending January 5, 2015;

WHEREAS,  as permitted by  Minnesota Statute §375A.11, the Lake of the Woods County Board of Commissioners hereby assigns all of the County Auditor’s duties to Mark E. Hall, Lake of the Woods County Treasurer;

NOW, THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners, as provided in Minnesota Statutes § 375A.11, does hereby assign to Mark E. Hall, Lake of the Woods County Treasurer, all of the duties of the Office of Lake of the Woods County Auditor effective July 23, 2013, with a annual salary of $68,467.83 through the end of the term on January 5, 2015.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Auditor/Treasure Property Tax Administrator

Auditor/Treasurer Mark E. Hall met with the board requesting authorization to advertise, interview and hire a Property Tax Administrator for the office.

Motion

Motion was made by Commissioner Moorman to authorize County Auditor/Treasurer, Mark E. Hall and Human Resource Director, Philip Miller to advertise, interview and hire a Property Tax Administrator. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:58 a.m. and reconvened at 11:25a.m. as follows:

LAKE OF THE WOODS TOURISM BUREAU  

Lake of the Woods Tourism Bureau Director, Joe Henry met with the board to review the 2012 Tourism Activities and Revenues.

COORESPONDENCE

The board reviewed Birch Beach/Sandy Shores Letter.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 12:48 p.m.

Attest:                                                                                     Approved: August 13, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

July, 2011

Commissioner Proceedings

July 12, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 12, 2011, in the Commissioners’ Room at the Government Center.

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners:  Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Affidavit of lost warrant, Credit Card Policy, Nuisance Beaver, PILT, Closed Session, re-schedule Joint Meeting with City of Baudette and County Health Insurance. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

None

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of June 28, 2011 regular meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social services

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $13,009.11

                                                Commissioners’ Warrants       $20,557.45

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Revenue                       $ 58,100.72   

                                                Road & Bridge            $205,804.34

                                                County Development   $      303.77

                                                Solid Waste                  $ 26,304.85

                                                                                     $ 290,513.68             

 WARRANTS FOR PUBLICATION

Warrants Approved On 7/15/2011 For Payment 7/15/2011

Vendor Name                                                                  Amount

Anchor Marketing, Inc                                                 2,201.16

Bauer Built, Inc                                                              5,399.00

Cenex Co-Op Services, Inc.                                       6,678.43

Earthworks Contracting Inc                                        6,341.25

Farmers Union Oil Co.                                              12,678.00

Ferrier Logging, Inc                                                     6,103.75

Fish/Kevin                                                                   12,207.50

Hancock Concrete Products LLC                               5,817.21

Hasbargen Farms Inc                                                  4,607.50

Howard’s Oil Company                                               5,830.45

Lake Area Construction Inc                                       13,625.00

Lavalla Sand & Gravel Inc                                           6,483.75

LOW Highway Dept                                                     4,516.25

Mar-Kit Landfill                                                           11,504.70

Miovac/Tim                                                                   6,198.75

Norling Construction, Inc/Adam                               32,878.80

Norman Johnson Trucking, Inc.                                6,032.50

Nuss Truck & Equipment                                           73,557.00

Polar Chevrolet                                                          28,196.70

R & Q Trucking, Inc                                                     4,493.98

Woody’s Service                                                        11,507.50

44 Payments less than 2000 $23,654.50

Final Total: $290513.68

Further moved to authorize the payment of the following auditor warrants:

                                                June 29, 2011        $        13,590.93     

                                                June 30, 2011        $        44,644.15

                                                July 5,    2011        $          (500.00)

                                                July 5,    2011        $     370,233.29

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Prosper Township Cemetery

County Auditor, John W. Hoscheid met with the board and presented a follow up letter from Widseth Smith & Nolting in regards to the surveying of the Prosper Township Cemetery. County Surveyor, Donn Rasmussen stated in his letter that the cost of the survey work would be approximately $4,000 as they have to locate and establish the boundaries of Section 30 and the section corners may need to be re-established.

Motion

Motion was made by Commissioner Arnesen to authorize County Surveyor, Donn Rasmussen to survey the Prosper Township Cemetery with the funds from the re-monumentation account in the amount not to exceed $4,000. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried with Commissioner Patty Beckel abstaining from voting. 

Application for Abatement

County Auditor, John W. Hoscheid and Interim County Assessor, Dale Boretski met with the board to discuss the application for abatement from Steven A. Fisher. Interim County Assessor Dale Boretski informed the board that Steven was not the owner of the property as of January 2, 2010, and that he purchased the property on July 1, 2010. Even though he did not contact the office regarding the 2010 value until May of 2011 he is requesting that the value for the 2010 be reduced. A valuation notice was sent out in April of 2011 which showed a value reduction on the structures of 30% for 2011 valuation; taxes payable 2012. Interim County Assesor recommended to the board to deny this application for abatement.

Motion

Motion was made by Commissioner Todd Beckel to deny the application for abatement for Steven A. Fisher from the recommendation of Interim County Assessor, Dale Boretski. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid presented an application for lost warrant for Nancy Brouse.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Nancy Brouse dated March 11, 2011 for $110.50 without furnishing indemnifying bond.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Credit Card Policy

County Auditor, John W. Hoscheid, Chief Deputy Auditor, Lorene Hanson and Commissioner Hanson discussed the Credit Card concerns with the board. Commissioner Hanson reported that he discussed this at the Department Head meeting on July 11, 2011 and the following recommendations were made:

  • No use of credit cards in town;
  • No receipts/ no payment;
  • Turn in receipts three working days after travel;
  • No charges for motel rooms or conferences- direct billing available;
  • Only overnight travel meals to be charged on credit card;
  • Limit of food allowance for out of town travel- $8.00 breakfast; $12.00 lunch and $20.00 supper; if over allowance you will need to pay the overage at that time.

The board requested that Human Resource Director, Wade Johannesen make the changes and bring back to the board for their approval.

County Health Insurance

County Auditor, John W. Hoscheid, met with the board per their request on the County Health Insurance rates for 2012. John informed them that he checked with the insurance company about the rates and they could not give him an answer at this time as it depends what the next couple month’s loss ratio brings; they said as of now, it looks favorable.

Gary Kjellgren

Request of Funds

The board reviewed the letter of request from Gary Kjellgren requesting funds to attend the Junior National Young Leaders Conference that he was nominated to represent the School and Community. The board requested a letter be sent to Gary congratulating him of his nomination but informing him that they cannot contribute funds to individuals’ request.

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for appointment to the Board of Adjustment and Planning Commission.

Motion was made by Commissioner Todd Beckel to appoint the following to the Board of Adjustments and Planning Commission: District 1- Dave Marhula; District 2- Reed McFarlane; District 3- Gerald Levasseur; District 4- Tom Mio; District 5- Jami McEnelly and two members at large for Planning Commission are Ron Webb and Ken Horntvedt; and one Commissioner as a non-voting member to Planning Commission, Commissioner Arnesen and alternates- Commissioners. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Public Works Director, Tim Erickson met with the board to request approval to purchase Landscape Rake for the Solid Waste Department.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to purchase a seven (7) foot Landscape Rake from Holte Implement in the amount of $650 for the Solid Waste Department. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Nuisance Beaver

Commissioner Arnesen discussed a nuisance beaver that is damaging a constituent’s property with Public Works Director, Tim Erickson.  Tim said he would check into this matter to see what they could do.

State Highway 11/ GCN Building

Public Works Director, Tim Erickson met with the board and informed him that State Hwy 11 is now done until next year due to the State shut down; informed the board that the replacement windows at the GCN building will be installed starting tomorrow.

School Forest Committee

Superintendent, Steve Wymore met with the board requesting authorization for the Public Works Department to assist in moving top soil for the School Forest. Steve informed the board that the DNR Wildlife Department will also help spread the soil. The consensus of the board was they will help with this project if they can.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 10:56 a.m. as follows:

County Auditor

County Auditor, John W. Hoscheid met with the board to discuss the Lineworkers School closing date and informed the board of the paper work that needs to be completed and reviewed by County Attorney, Philip Miller before closing.

Budget Dates

County Auditor, John W. Hoscheid met with the board per their request to discuss the upcoming budget cycle. The board requested that they would like the 6 month figures from 2011 ready by July 26, 2011 board meeting.

STATE SHUT DOWN

The board discussed the effects on the county if the State  shut down is prolonged.

PILT PAYMENTS

Commissioner Todd Beckel informed the board that the payment structure for the  PILT program may change to the counties benefit if the payment plan structure is approved.

City of Baudette Jt Meeting

Commissioner Patty Beckel informed the board that the Joint Meeting with the City of Baudette was cancelled by the City Council Members. The board tentatively set July 28, 2011 to meet. Commissioner Patty Beckel will get back to the Commissioners.

NWA INFORMATIONAL MEETING

The board discussed the NWA Open House meeting that is set for August 22, 2011 at the NWA School from 1:00 p.m. to 3:00 p.m.

Old/New Business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- none;

Land Acquisition – July 26, 2011 meeting;

Red Lake Tribe – none;

Township Road Inventory/ATV Ordinance – discussed with Public Works Director;

Line Workers School – none;

Inventory – none;

Beaver – none;

Clementson Bridge Property – none

CAMA-   training July 21-22;

Goals and Objectives – none;

FSA Office– none

2012 Budget- add to old/new

Committee Reports

There were no reports.

Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations

Motion was made by Commissioner Todd Beckel to close the regular session at 11:40 a.m. pursuant MN Statute § 13D.03 for union negotiations. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following were present in closed session:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present was Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session at 12:15 p.m. and open the regular session.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 12:16 p.m.

Attest:                                                                                                 Approved: July 26, 2011

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Ken Moorman, Chairman of the Board

Commissioner Proceedings

July 26, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 26, 2011, in the Commissioners’ Room at the Government Center.

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners:  Patty Beckel, Todd Beckel, Moorman and Arnesen. Commissioner Hanson was absent. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Office of Legislative Auditor. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Craig Severs to St. Paul on 08-09 thru 08-10 for Legal Process Establishment/Paternity and Legal Process Review/Modification and 08-23 to St. Paul for Legal Process- Classroom Part 2 CORD/Service of Process; Phil Johnson to Duluth on 09-20 thru 09-23 for Community Mental Health Annual Conference. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of July 12, 2011 regular meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

DWI Court Review

Lisa Santee, LOW/Koochiching County DUI/Substance Abuse Court Coordinator meet with the board to inform them that they received the Bryne Justice Assistance Grant which will fund the program until September, 2012.  Lisa also requested that one member of the Lake of the Woods County Board be appointed to the DWI Steering Committee.

Motion

Motion was made by Commissioner Todd Beckel to appoint Commissioner Patty Beckel to the DWI Steering Committee. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social services

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $  5,958.38

                                                Commissioners’ Warrants       $24,965.23

                                                Commissioners’ Warrants       $  1,067.58

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Revenue                       $  34,471.69  

                                                Road & Bridge            $ 171,399.43

                                                Social Service                     (511.00)  

                                                Solid Waste                  $   2,017.79_

                                                                                     $207,377.91              

WARRANTS FOR PUBLICATION

Warrants Approved On 7/26/2011 For Payment 7/29/2011

Vendor Name                                             Amount

Cenex Co-Op Services, Inc.                                      2,410.66

Crop Production Services                                           6,102.54

Earthworks Contracting Inc                                        4,488.75

Ferrier Logging, Inc                                                     4,536.25

Fish/Kevin                                                                     8,407.50

Government Management Group, Inc                       3,500.00

Hasbargen Farms Inc                                                  4,512.50

Hasler                                                                           2,000.00

Lake Area Construction Inc                                         6,950.00

Lavalla Sand & Gravel Inc                                           4,061.25

Minnesota Ui                                                                2,030.43

Miovac/Tim                                                                   4,465.00

Norman Johnson Trucking, Inc.                                4,512.50

PB Electronics Inc                                                        4,710.00

Strata Corp, Inc                                                        127,602.62

53 Payments less than 2000 $17,087.91

Final Total: $207377.91

Further moved to authorize the payment of the following auditor warrants:

                                                July 13, 2011        $        119,817.09     

                                                July 15, 2011        $          50,626.88

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Cost Allocation

County Auditor, John W. Hoscheid met with the board requesting approval to enter into a contract with Government Management Group from December 31, 2011 thru December 2013 to prepare the Lake of the Woods County Central Services Cost Allocation Plans.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to sign the Government Management Group contract for cost allocation plans for the fiscal years ending December 31, 2011, 2012, and 2013 for the fixed rate of $3,500 per year. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Office of the Legislative Auditor

County Auditor, John W. Hoscheid informed the board that he received notification from the Office of the Legislative Auditor that they are evaluating local governments’ use of cooperative agreements and other efforts to collaborate on the delivery of services. John informed the board that he will gather the information and complete the survey.

EMERGENY MANAGEMENT

Sjoberg’s Proposed Pre-Paid Leases

Emergency Manager Director, Holly House met with the board and presented the Pre-Paid Lease with Sjoberg’s Cable to install 12 dark fibers for providing bandwidth for the County’s public safety use. The funding will be from the Northern Border Homeland Security Grant. (Grant Numbers for the MN State grant number is 2009-HSGP-00302, the Federal Funding CFDA # 97.067.)

Motion

Motion was made by Commissioner Todd Beckel to enter into a prepaid lease between Lake of the Woods County and Sjoberg’s Inc. for a fiber connection between the Lake of the Wood County Courthouse and a Tower Building located at the intersection of Co. Road 1 and Co. Rd 3. Sjoberg’s will design, engineer, build, install fiber management boxes in each building to act as points of demarcation and maintain the circuit for a period of twenty (20) years, starting from the first day of usage of the 1st fiber. This lease can be renewed at the end of the twenty (20) year period at the discretion of the County. The proposed cost of the prepaid lease will be $60,930.83 with the funding from the Northern Border Homeland Security Grant. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:00 a.m. and reconvened at 10:08 a.m. as follows:

COUNTY SURVEYOR

County Surveyor, Donn Rassmussen met with the board and informed them that they started the survey work on the Proper Cemetery today and informed them of the various surveying that will be done.

SHERIFF

Zero Adult Provider Grant

Chief Deputy Sheriff, Terry Bandemer met with the board and requested approval for the Zero Adult Provider (ZAP) grant that the County received in the amount of $5,000 to be used for enforcing underage drinking law program to enforce underage drinking and educate alcohol retailer and community members regarding underage drinking laws.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Sheriff’s Office to enter into a grant agreement with the Minnesota Institute of Public Health effective July 1, 2011 to administer the Zero Adult Providers (ZAP) initiative in the amount not to exceed $5,000 and to authorize County Sheriff, Dallas Block to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

In-Car Camera Grant

Chief Deputy Sheriff, Terry Bandemer met with the board and requested approval for the In-Car Cameras Order and Distribution Agreement awarded through the Department of Public Safety In-Car Camera Initiative. Terry informed the board that there is a required local match of $100 per camera.

Motion

Motion was made by Commissioner Patty Beckel to authorize Chief Deputy Sheriff, Terry Bandemer to sign the In- Car Camera Agreement which is awarded through the Department of Public Safety In-Car Camera Initiative, for two (2) In-Car Camera’s with matching funds of $100 per camera.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Public Works Director, Tim Erickson met with the board and informed them that he did not get Tim Aery on the Consent Agenda to travel. He stated that there is training in Little Rock AK on emissions for Caterpillar Equipment and the cost associated with this training, including airfare is $350.

Motion

Motion was made by Commissioner Arnesen to amend the Consent Agenda and to add Tim Aery for travel on August 4-6 to Little Rock AK for training on emissions for Caterpillars Equipment in the amount of $350 for the training and airfare. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Government Center North Windows

Public Works Director, Tim Erickson informed the board that the installation of the windows at the GCN building is going well and that they made a partial payment of $20,000 to Borgen Construction to cover the cost of the windows.

Revised Credit Card Policy

The board reviewed the changes of the Credit Card Policy.

Motion

Motion was made by Commissioner Patty Beckel to approve the changes of the Credit Card Policy and requested that Human Resource Director, Wade Johannesen send out the newly revised policy to all staff. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Old/New Business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- none;

Land Acquisition – workshop meeting;

Red Lake Tribe – none;

Township Road Inventory/ATV Ordinance – contact DNR- Public Works Department;

Line Workers School – none;

Inventory – none;

Beaver – none;

Clementson Bridge Property – none

CAMA-   training was on July 21-22;

Goals and Objectives – Commissioners to get together with their Department Heads;

FSA Office– office staff is back

2012 Budget- will discuss later today;

COMMITTEE REPORTS

Commissioner Patty Beckel reported on:

NW Juvenile Training Meeting

Commissioner Todd Beckel reported on:

Radio Board Meeting

Collaborative Prevention Grant

Joint Powers Land Use Meeting

Commissioners Arnesen and Moorman reported on:

Drainage 101 Training

Commissioner Moorman reported on:

HRDC Meeting

2012 budget

County Auditor, John W. Hoscheid and Chief Deputy Auditor, Lorene Hanson met with the board to discuss the 2012 budget.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 11:45 a.m.

Attest:                                                                                                 Approved: August 8, 2011

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Ken Moorman, Chairman of the Board

July, 2010

Commissioner Proceedings

July 13, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 13, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.   Also present were: County Auditor, John W. Hoscheid; Deputy Auditor Janet Rudd; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Travel for Rita Krause, MN Department of Revenue- Grand Theater, Beltrami County Letter, and James Herzog Conditional Use Permit and remove County Assessor from the Agenda. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Josh Stromlund to St. Paul on June 29&30, 2010 for LCCMR Hearing; Phil Johnson to Duluth on September 29 & 30, 2010 for Mental Health Conference and Rita Krause to St. Cloud on September 19 & 20, 2010 for Annual Child Support Conference. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of June 22, 2010 regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.  

Motion

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

            Commissioners’ Warrants           $19,341.13

            Commissioners’ Warrants          $   9,356.45

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Step Increase

Social Service Director, Nancy Wendler met with the board to discuss a step increase for Cassondra Brune for completion of her probationary period.

Motion

Motion was made by Commissioner Moorman to approve a one step merit adjustment for completion of probation for Social Service Financial Worker, Cassondra Brune effective July 25, 2010. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

                                    Revenue                      $70,345.72

                                    Road & Bridge           $42,558.47

                                    Social Service              $  3,276.80

                                    Solid Waste                 $28,069.93

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  7/13/2010 FOR PAYMENT  7/16/2010

        AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

          480.83 AUTO VALUE BAUDETTE                                                         300.00 BAUDETTE LOW CHAMBER OF COMMER

          462.99 BEMIDJI STEEL COMPANY, INC                                            2185.00 BERGLUND HEATING SHEETMETAL&RO

          660.00 BLUE MAXX RECYCLING                                                       2450.00 BORDUN TRUCKING, LTD

          384.10 TERRY BROWN                                                                        342.99 CANON FINANCIAL SERVICES INC

        6861.61 CENEX CO-OP SERVICES, INC.                                            1368.00 CENTRAL STATES WIRE PRODUCTS,

        5204.82 ELECTION SYSTEMS & SOFTWARE, I                                 1709.91 FAIR HILLS

          573.88 RICHARD GOODERUM                                                            600.00 LEE HANCOCK

        1806.38 HOLTE IMPLEMENT, INC                                                     10014.95 HOTSY EQUIPMENT OF MINNESOTA

          883.38 INSIGHT PUBLIC SECTOR                                                     1090.83 LAKES GAS CO.

          420.00 LAW ENFORCEMENT TRAINING SERVI                              1371.74 LOCATORS SUPPLIES INC

          833.91 LOW FOODS                                                                           4765.41 LOW HIGHWAY DEPT

          300.00 LOW ROD & GUN CLUB                                                           330.00 LOW SOLID WASTE

      12725.55 MAR-KIT LANDFILL                                                                 1309.02 MN COUNTIES COMPUTER CO-OP

          375.00 MN OFFICE OF ENTERPRISE TECHNO                               2136.55 MONITOR TIRE DISPOSAL, INC

        5305.00 LAW MOREN                                                                             886.60 MSOP-MN SEX OFFENDER PRGRM-462

        1085.53 NOBLE THRIFTY WHITE                                                        1091.00 NORTH EAST TECHNICAL SERVICE,I

          691.83 NW MN HOUSEHOLD HAZARDOUS                                     5000.00 DAVID OLSON

          740.50 PITNEY BOWES INC.                                                                853.76 PITT & QUARRY SUPPLIES, INC

          437.48 RODERICK RONE JR                                                               357.48 ROSEAU ACE HARDWARE

        1677.34 ROSEAU COUNTY COOPERATIVE ASSN                            1851.83 STRATA CORP, INC

        1251.83 SYNERGY GRAPHICS, INC                                                    1490.05 TRANE US INC

          491.10 TRUE VALUE                                                                           2549.79 TRUEMAN WELTERS

      16225.02 UNIVERSITY OF MN                                                             19802.84 VOYAGEURS COMMUNICATIONS, INC

        2640.00 VOYAGEURS COMTRONICS, INC                                        3910.13 WIDSETH SMITH NOLTING&ASST INC

        7962.75 WOODY’S SERVICE

46 PAYMENTS LESS THAN  $300       6,002.21

****                  FINAL TOTAL…….    $144,250.92  ****

Further moved to authorize the payment of the following auditor warrants:

                                    June 22, 2010              $     1,816.71

                                    June 30, 2010              $   25,824.13

                                    June 30, 2010              $ 512,308.86

                                    July 8,   2010               $     7,493.82              

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.              

Ducks Unlimited Gambling Permit

County Auditor, John W. Hoscheid met with the board and requested approval for a Lawful Gambling Permit for Lake of the Woods Ducks Unlimited to conduct a raffle on September 11, 2010 at Sportsman’s Lodge.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION APPROVING AN APPLICATION FOR EXEMPTION FOR LAWFUL GAMBLING

Resolution No. 10-07-01

WHEREAS, the Lake of the Woods Ducks Unlimited Chapter has submitted an application for exemption for a Minnesota Lawful Gambling permit for a raffle to be conducted  on September 11, 2010 at Sportsman’s Lodge, located in an unorganized township of Wheeler in Lake of the Woods County;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby approves said application for submission to the Minnesota Gambling Control Board and authorize County Auditor, John W. Hoscheid to sign.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Safety Camp

County Auditor, John W. Hoscheid presented a letter of request for funding for the 2010 Safety Camp that will be held on July 28, 2010 at the Timber Mill Park for children going into the 4th, 5th, and 6th grade.

Motion

Motion was made by Commissioner Arnesen to contribute $500.00 for the 2010 Safety Camp with the funding from the Cultural and Recreational Fund.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Canvassing Board Appointments

County Auditor, John W. Hoscheid met with the board and requested the board to appoint two Commissioners to the 2010 Canvassing Board for the primary and general election.

Motion

Motion was made by Commissioner Todd Beckel to appoint Commissioner’s Patty Beckel and Hanson to the 2010 canvassing board for the primary and general election and authorize County Auditor, John W. Hoscheid to appoint an alternate if needed.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

DNR Lease Renewal

County Auditor, John W. Hoscheid met with the board and informed the board that the DNR had contacted him on the lease that is up for renewal on a parcel of land the county has been leasing this for the OAR’s phone that is located at the Northwest Angle, known has “Jim’s Corner”. The consensus of the board was to have County Auditor, John W. Hoscheid move forward with the process of renewing the lease.

2010 Summer Conference

County Auditor, John W. Hoscheid gave a brief update on the 2010 Auditor/Treasures Conference that he attended.  He informed the board of some changes that will take place with GASB 54 (county government); Secretary of State review of absentee voting; and State Auditor’s presentation of Internal Controls.

Beltrami County Letter

County Auditor, John W. Hoscheid referenced the letter that the board received from Beltrami County  Commissioner Joe Vene informing them of his decision to declare himself as a candidate for Second Vice-President of the Association of Minnesota Counties.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RECOMMENDING AND SUPPORTING COMMISSIONER JOE VENE

FOR THE POSITION OF SECOND VICE PRESIDENT

OF THE ASSOCIATION OF MINNESOTA COUNTIES

RESOLUTION NO. 10-07-02

WHEREAS, the Association of Minnesota Counties will be electing officers to serve in statewide capacities in December 2010; and

WHEREAS, Nominations for officers of the Association of Minnesota Counties are to be solicited from elected officials of member counties; and

WHERES, Beltrami County Commissioner Joe Vene has a long history of public service including his current service as County Commissioner and prior service as Superintendent of the Northwestern Minnesota Juvenile Center, operated under a Joint Powers Agreement of Eight Member Counties, Chair of the City of Bemidji Planning Commission, and is a United States Army Veteran. Commissioner Vene currently serves on state and local committees and is the Association of Minnesota Counties Director for District 2; and

WHEREAS, Due to his extensive experience in and commitment to public service and government experience, Commissioner Joe Vene is an excellent candidate for Second Vice President of the Association of Minnesota Counties;

NOW, THEREFORE, BE IT RESOLVED, The Lake of the Woods County Board of Commissioners hereby supports the candidacy of Commissioner Joe Vene for Second Vice President of the Association

of Minnesota Counties, and requests that his name be presented on the slate of nominees for this position.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:50 a.m. and reconvened at 9:55 a.m. as follows

UPDATE ON NWA ISLAND LAND OWNERS

Land Owner, Jerry Hennum

Jerry Hennum met with the board to discuss the Oak Island Land Owners Associations Petition and handed out letters of concern of the requests of the Association. Jerry Hennum stated that many landowners have concern on how the survey was done.  Dick Gross commented that he felt that there is some conflict of interest with County Board Members on this issue.  Commissioner Arnesen went on record and stated that he is an elected official of the district, and that he is in business as a land developer.

The board discussed the 5 acre request that was in the original petition.  Deb Kellerman informed the board that the Oak Island Land Owners Association does not know if the residents want 5 acres, but knows that they are not happy with the current regulations.

Appointment of Members to the NWA Islands Zoning

The board discussed the appointments of Members to the NWA Islands Zoning Committee.

Motion

Motion was made by Commissioner Todd Beckel to appoint Land and Water Planning Director, Josh Stromlund, Commissioners Arnesen and Hanson to the NWA Islands Zoning Committee.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

EMERGENCY MANAGER DIRECTOR

2013 HAZARD MITIGATIO PLAN

Emergency Manager Director, Holly House met with the board requesting approval of the Pre-Disaster Mitigation Program.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the Pre-Disaster Mitigation Program.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Updates

Emergency Manager Director, Holly House updated the board on the following:

  • Mobile home parks, evacuation plans
  •  Emergency Operation Plan is up for review and it is the county’s turn to sign off on for it rotates every four years
  •  Incident Command Workshop System will be held on July 21, 2010 at 6:00 p.m. to review the results of the exercise.

COUNTY SHERIFF

Joint Powers Agreement

County Sheriff, Dallas Block met with the board to discuss the Law Enforcement Communications Joint Powers Agreement that Roseau, Kittson, Marshall and Lake of the Woods County entered into back in 1973.  Dallas informed the board that he is in the process of dissolving the agreement for the counties no longer needs this service.

PUBLIC WORKS DEPARTMENT

Temporary Seasonal Heavy Equipment Operator

Acting Public Works Director, Bill Sindelir and Maintenance Supervisor, Jeff Pelland met with the board requesting authorization to hire a seasonal heavy equipment operator.  Bill informed the board that this is in his 2010 budget and that the personnel policy authorizes department heads to hire temporary and seasonal employees throughout the year.

Motion

Motion was made by Commissioner Moorman to authorize the Acting Public Works Director to hire a seasonal part time heavy equipment operator at grade 7, step 9.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

GCN Concrete Work

Acting Public Works Director, Bill Sindelir, met with the board and presented two quotes that were received for concrete work at the GCN building.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Maintenance Department to accept the low quote for replacement of the east parking lot at the Government Center North building from Mark Chapman Construction in the amount of $19,891.00 with the funding from the building fund.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recycling Trailer

Acting Public Works Director, Bill Sindelir requested that the Recycling Trailer that is behind the Government Center North Building be re-located to the old recycling building at the Industrial Park.  The consensus of the board was that they approved of re-locating the trailer.

Committee Reports

Commissioner Hanson reported on:

SWCD Road Tour-  Rip-Rap projects, Frohreich ditch erosion, Morris Point and the Bernard Property

Commissioner Patty Beckel reported on:

EDA meeting is set for July 21, 2010 at 6:00 p.m.

Commissioner Todd Beckel reported on:

Water Management Summit

Northern County Land Use- invasive species; clean water

OLD/NEW BUSINESS

There were no new updates on:

Red Lake Tribe

Township Road Inventory

There were updates on:

ANI- remove from old/new business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- packets were handed out

County T.V.-Meeting on July 29th

Land Acquisition- Bernard’s Property

Team Building- Sometime in September, will check with Extension to get date

Grand Theater- letter from Minnesota Department of Revenue

Line Workers School- July 15, 2010 ground breaking

Inventory- Liaisons will speak again to department heads that still have not turned in their office inventory

Zoning/Conditional Use Parameters- working on

Correspondence:

The following correspondence was acknowledged:

DNR letter, Federal Pilt Payments, Wetland Conservation Act, Lessard-Sams Outdoor Heritage Council and MN Department of Revenue- Grand Theater exemption.

PLANNING COMMISSION

Motion was made by Commissioner Moorman to close the regular meeting at 1:01 p.m. and open the Planning Commission. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC HEARING NOTICE

LAKE OF THE WOODS COUNTY PLANNING COMMISSION

There will be a Lake of the Woods County Planning Commission hearing Tuesday, July 13, 2010, at 1:00 p.m. in the Commissioners Room of the County Government Center in Baudette, Minnesota .  The Board will consider the following requests:

Kevin Olson                            A 5.00 acre tract in Govt. Lot 4                     A Conditional Use Permit as

                                                that is 330’ N & S x660’ E&W                      required by the Lake of the

                                                in Section 5, T-161N, R-34W                         Woods County Zoning

                                                Parcel # 21.05.22.020                                     Ordinance, to allow a commercial business consisting of a wholesale

                                                                                                                        Bait company with on-site minnow tanks in a Natural

                                                                                                                        Environment District.

James Herzog                          Lot 8, Block 3, Winter-Sett                            A Conditional Use Permit as

Winter-Sett Resort                  Estates – Section 9, T-162N,                           required by the Lake of the

                                                R-33W (Zippel Township)                              Woods County Zoning

                                                Parcel # 18.51.03.080                                     Ordinance, to allow a commercial

                                                                                                                        business consisting of a single unit resort with lodging in a Residential Development District.

Kevin Olson- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented Kevin Olson’s Conditional Use Permit to allow a commercial business consisting of a wholesale bait company with on-site minnow tanks in a Natural Environment District. No comments or letters were received.

James Herzog- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented James Herzog’s application that was tabled from the June 8, 2010 Planning Commission requesting a Conditional Use Permit to allow a commercial business consisting of a single unit resort with lodging in a Residential Development District. Josh reviewed a letter from James Herzog answering the Planning Commissions questions from the previous planning commission meeting. A letter was acknowledged from Nick and Deanna Painovich.

Motion was made by Commissioner Todd Beckel to close the Planning Commission and open the regular meeting at 1:53 p.m. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 1:53 p.m.

Attest:                                                                                     Approved: July 27, 2010

____________________________                                        __________________________________

John W. Hoscheid County Auditor                                        Edward Arnesen, Chairman of the Board

Commissioner Proceedings

Special County Board Meeting

July 14, 2010

The Lake of the Woods County Board of Commissioners met in special session on Wednesday, July 14, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 1:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners: Arnesen, Patty Beckel, Hanson and Moorman.  Absent was Commissioner Todd Beckel.  Also present were: County Auditor John W Hoscheid, County Land & Water Planning Director Josh Stromlund, HRDC Representatives: Cliff Tweedale and Tim Flathers, and area citizens:  Richard Gross and Greg Hennum.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the special meeting today. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Headwaters Regional Development Commission (HRDC)

Representatives from HRDC, Cliff Tweedale and Tim Flathers met with the County Board to discuss the zone modifications on the Northwest Angle Islands, Oak Island Zoning Petition.  Questions from all in attendance were asked and discussed.  It was the consensus of the County Board to:

  • Create a Task Force Committee,
  • Have Cliff Tweedale and Josh Stromlund get together to discuss details,
  • Have Cliff Tweedale submit a workable agreement including estimated cost and assistance,
  • Have this all ready for and presented at the next regular county board meeting, July 27, 2010

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 2:05 p.m.

Attest:                                                             Approved:  July 27, 2010

______________________________            ___________________________________

John W Hoscheid                                          Edward Arnesen

County Auditor                                             County Board Chair

Commissioner Proceedings

Special County Board Meeting

July 20, 2010

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 20, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 11:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with the addition of NWA Oak Island Petition discussion. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Bid Opening – Line Workers Facility

Chair Arnesen called for the bid opening at 11:00 a.m. as advertised for the Line Workers Facility.

Acting Public Works Director, Bill Sindelir opened the sealed bids for the Line Workers Facility as follows:

Adam Norling Construction               $495,600.00

                                    Add Alternate # 1                   $    5,500.00

                                    Add Alternate # 2                   $    2,200.00

                                    Add Alternate # 3                          N/A

It was the consensus of the County Board to contact Lucachick Architecture Inc. and arrange a meeting with the apparent low bidder before awarding the bid for the Line Workers Facility.  The official awarding of the bid for the Line Workers Facility will be at the next regular scheduled meeting on Tuesday, July 27, 2010.

NWA – Oak Island Petition

The County Board discussed the Northwest Angle – Oak Island Petition and various options.  No action was taken.

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 12:10 p.m.

Attest:                                                             Approved:  July 27, 2010

______________________________            ___________________________________

John W Hoscheid                                          Edward Arnesen

County Auditor                                             County Board Chair

Commissioner Proceedings

Commissioner Proceedings

Special County Board Meeting

July 23, 2010

The Lake of the Woods County Board of Commissioners met in special session on Friday, July 23, 2010, in the Jury Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel and Moorman.  Absent was Commissioner Hanson.  Also present was County Auditor John W Hoscheid.  Chair Arnesen laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Review of Budgets

The County Board reviewed the budget reports for 2011.

County Treasurer

The County Treasurer met with the County Board to review the Treasurer’s Budget for 2011.

County Assessor

The County Assessor met with the County Board to review the Assessor’s Budget for 2011.

County MIS

The County MIS Director was unable to meet with the County Board to review the MIS Budget.  This budget review will be re-scheduled for a later date.

County Recorder

The County Recorder met with the County Board to review the Recorder’s Budget for 2011.

County Maintenance/GCN/Safety/County Parks

The Acting Public Works Director met with the County Board to review the Maintenance, Government Center North, Safety and County Parks Budgets for 2011.

County Veteran’s Service

The County Veteran’s Service Officer was unable to meet with the County Board to review the Veteran’s Service Budget for 2011. This budget review will be re-scheduled for a later date.

County Land & Water Planning Director

The County Land & Water Planning Director met with the County Board to review the Land & Water Planning Budget for 2011.

County Auditor

The County Auditor met with the County Board to review the Auditor’s Budget for 2011.

Other Misc Departments

The County Board reviewed and discussed the budgets within the Revenue Fund.

Next Budget Meeting

The next budget meeting will be on Tuesday, July 27, 2010 at 6:30 a.m. in the Commissioners’ Room of the Government Center. 

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 12:00 p.m.

Attest:                                                             Approved: August 9, 2010

______________________________            ___________________________________

John W Hoscheid                                          Edward Arnesen

County Auditor                                             County Board Chair

Commissioner Proceedings

Special County Board Meeting

July 27, 2010

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 27, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 6:30 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.  Chair Arnesen laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Review of Budgets

The County Board reviewed the budget reports for 2011.

County Emergency Management

The County Emergency Management Director met with the County Board to review the Emergency Management’s Budget for 2011.

County Sheriff

The County Sheriff and Chief Deputy Sheriff met with the County Board to review the Sheriff’s Budgets for 2011.

County Veteran’s Service

The County Veteran’s Service Officer met with the County Board to review the Veteran’s Service Budget for 2011.

Line Workers Facility

The County Board discussed the Line Workers Facility construction contract and other related information regarding the building.

Next Budget Meeting

The next budget meeting will be on Friday, July 30, 2010 at 8:00 a.m. in the Commissioners’ Room of the Government Center. 

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 8:45 a.m.

Attest:                                                             Approved: August 9, 2010

______________________________            ___________________________________

John W Hoscheid                                          Edward Arnesen

County Auditor                                             County Board Chair

Commissioner Proceedings

July 27, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 27, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.   Also present were: County Auditor, John W. Hoscheid; Deputy Auditor Janet Rudd; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Travel for Amy Ballard, HRDC letter, Bernard Property, July 20, special board minutes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Walt Scribnerto Fergus Falls on September 15, 2010, for MCIT Safety Training; Holly House to Breezy Point on September 18-22 for AMEM Conference; Amy Ballard to Arden Hills on August 15-17 for Suicide Risk Assessment and Jodi Ferrier to Duluth on October 4-5 for Health and Human Service Conference. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of July 13, 2010 regular meeting, July 14, 2010 special meeting and July 20, 2010 special meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.  

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                    Commissioners’ Warrants           $ $7,186.83

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims as follows:

                                    Revenue                      $10,033.92

                                    Road & Bridge           $32,394.45

                                    Co. Develop.               $  5,000.00

                                    Solid Waste                 $  3,829.11

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  7/27/2010 FOR PAYMENT  7/30/2010

      AMOUNT   VENDOR NAME                                                                    AMOUNT   VENDOR NAME

        1233.45 BAUDETTE REGION                                                                 640.00 BELTRAMI COUNTY HIGHWAY DEPT

          699.60 BROCK WHITE                                                                          918.80 TERRY BROWN

          305.80 CUSTOM AUTOBODY AND REPAIR                                     4892.50 EARTHWORKS CONTRACTING INC

          447.89 FARMERS UNION OIL CO.                                                       515.14 GCR TIRE CENTER

          400.00 LEE HANCOCK                                                                        1284.45 INSIGHT PUBLIC SECTOR

          500.00 LAKEWOOD NURSING SERVICE                                          2380.00 LAVALLA SAND & GRAVEL INC

          500.00 LOW SCHOOL DISTRICT–390                                                841.79 MINNESOTA UI

          858.00 MSOP-MN SEX OFFENDER PRGRM-462                               352.69 NORTHERN ENGRAVING AND TROPHIE

        5780.00 GEORGE OLSON                                                                      477.50 PB DISTRIBUTING INC

        4209.81 PIT & QUARRY SUPPLIES, INC                                              3080.58 R & Q TRUCKING, INC

          317.04 T R JOBBING                                                                             608.92 WEST GROUP

        5000.00 CITY WILLIAMS                                                                     11211.99 ZIEGLER, INC

35 PAYMENTS LESS THAN  $300       3,801.53

****                  FINAL TOTAL…….     $51,257.48  ****

Further moved to authorize the payment of the following auditor warrants:

                                    July 13, 2010               $    63,374.15                         

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   

Lost Warrant

County Auditor, John W. Hoscheid met with the board and requested approval for a lost warrant.

Motion

Motion was made by Commissioner Todd Beckel to approve the application and affidavit for lost warrant for Rachel Raschke dated April 9, 2010 for $47.20 without furnishing indemnifying bond.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

BAUDETTE /LAKE OF THE WOODS AIRPORT

Commissioner Patty Beckel informed the board that the committee is still working on the Joint Powers Agreement, the question on the insurance was taken care of and they are moving forward with the Manager’s contract.

Commissioner Patty Beckel requested that the county release the $7,750 from the airport budget. The board requested that County Auditor, John W. Hoscheid issue the check.

GRAND THEATER

Chairman Arnesen informed the board about the letter the county received from the Minnesota Department of Revenue, Property Tax Division regarding property tax exemption of the Baudette Community Foundation/Grand Theater property. The letter informed the county that after the review from the department of property tax division, the Grand Theater property owned by the Baudette Community Foundation, Inc. should be exempt from property taxes.

County Auditor, John W. Hoscheid discussed the 2009 second half property tax and the current 2010 taxes due from the Grand Theater.

Motion

Motion was made by Commissioner Todd Beckel to pay the 2009 second half property tax due from the Grand Theater property , waive the penalty and interest that is due and pay the 2010 property taxes; with the funding from the Economic Development fund.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

EDA COMMITTEE

County Auditor, John W. Hoscheid informed the board of the July 22, 2010 EDA committee meeting. The committee will meet one more time and Commissioner Moorman will contact Dave Hengel from HRDC to meet with them.

BERNARD PROPERTY

Commissioner Todd Beckel informed the board of the progress of the purchase of the Bernard property. He requested from the board, authorization to release the $75,000 that is due on the purchase, contingent approval from Interim County Attorney, Michelle Moren.

Motion

Motion was made by Commissioner Todd Beckel to authorize payment of $75,000 for the purchase of the Bernard property, to the escrow account at Mahnomen State Bank, contingent upon the approval of Interim County Attorney when the title is clear.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:45 a.m. and reconvened at 9:50 a.m. as follows

OLD/NEW BUSINESS

There were no new updates on:

Township Road Inventory

There were updates on:

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- information to be sent for meeting dates

County T.V.-meeting was cancelled on July 29th

Team Building- September 22, 2010

Red Lake Tribe- information will be forthcoming

Grand Theater- remove from Old/New Business

Inventory- still waiting for several departments

Zoning/Conditional Use Parameters- new permit applications are in place

Boundary Commission- judgment in and filed, plat needs to be signed off and assessment needs to be done

SWCD

MN Clean Water Partnership

Land and Water Planning Director, Josh Stromlund met with the board to discuss the pre-application for a partnership grant for the Bostic and Zippel Watershed Assessment Project.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Bostic and Zippel Watershed Assessment Project

RESOLUTION NO. 10-07-03

WHEREAS, the Lake of the Woods County Board of Commissioners submit a proposal with the Minnesota Pollution Control Agency (MPCA) to conduct the following Project: Bostic and Zippel Watershed Assessment Project,

WHEREAS, the Lake of the Woods County Board of Commissioners authorizes Josh Stromlund to submit the proposal for the above-mentioned Project and  have the authority to represent this body in all matters that do not specifically require the action of this body,

WHEREAS, the submittal of a proposal does not obligate this body to accept a grant and/or a loan if so offered,

NOW THEREFORE, BE IT RESOLVED, that the above resolution was adopted at a regular meeting of the County Board of Commissioners this 27th day of July, 2010 and shall  authorize County Auditor, John W. Hoscheid and Chairman Arnesen to sign.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Correspondence:

The following correspondence was acknowledged: U.S. Customs and Border Protection.

Committee Reports

Commissioner Todd Beckel reported on:

AMC meeting and how to fund local government with the possibility of local sales tax;

AMC meeting on Lexi Pool was discussed;

Radio Board meeting discussed that the State is not funding our region;

ICS training;

PILT meeting they discussed why they pay higher than other lands;

MRCC Annual Conference will be in Alexandria MN on October 4, 2010;

Commissioner Moorman reported on:

Joint Powers Natural Resource meeting on 2009 meeting and Senator Saxhaug will be meeting with them in October, 2010;

Williams City Council meeting discussed the Williams Sewer;

SOLID WASTE

Concrete Slab

Acting Public Works Director, Bill Sindelir and Solid Waste Supervisor Ed Spires met with the board requesting authorization to accept the lowest bid of four (4 )to Mollberg Masonry, Inc. in the amount of $11,200 for concrete work at the Graceton Facility.

Motion

Motion was made by Commissioner Todd Beckel to authorize Solid Waste Department to accept the low quote of Mollberg Masonry, Inc. in the amount of $11,700 for concrete work at the Graceton facility.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Demo Equipment

Acting Public Works Director, Bill Sindelir and Solid Waste Supervisor Ed Spires met with the board requesting permission to shop and solicit for demo equipment for the Graceton facility. The consensus of the board was to authorize them to move forward.

RECESS

The meeting was called to recess at 10:50 a.m. and reconvened at 11:00 a.m. as follows:

PUBLIC WORKS DEPARTMENT

Chairman Arnesen at 11:00 a.m., as advertised, called for the opening of the bids for the following: projects: S.P.39-090-02 and S.P. 39-090-03

Bowman Asphalt Products, Inc. $393,867.00

R&Q Trucking Inc,                       $453,838.00

Knife River Materials                   $496,346.50

Acting Public Works Director, Bill Sindelir stated that the company that is awarded the bid has for the above-mentioned federally funded projects must first be approved by the Mn/DOT Office of Civil Rights.

RECESS

The meeting was called to recess at 11:06 a.m. and reconvened at 11:15 a.m. as follows

OAK ISLAND SURVEY

Deb Kellerman representing the Oak Island Association met with the board to discuss a “mailer” that the Association will be sending out. She informed the board that in the “mailer” she will be sending the following:

  • Results of the survey
  • Barge run date
  • Handout from County Sheriff, Dallas Block on the  reverse 911 system
  • Informing them that the County Board has formed a committee of the NW Islands Zoning
  • That the name of the “Oak Island Land Owners Association” will be changed to “All Island Land Owners”

HRDC

The board reviewed and discussed the proposal for the zone modification on the Northwest Angle Islands, Oak Island Zoning Petition from HRDC.  No action was taken at this time.

CLOSED SESSION

Attorney Client MN Stat. § 13d.05

Motion was made by Commissioner Todd Beckel to close the regular meeting at 12:10 p.m. pursuant MN. Stat. § 13d.05 Attorney Client privilege with  the following members present:  Commissioners Todd Beckel, Patty Beckel, Hanson, Moorman and Arnesen, also present were County Auditor, John W. Hoscheid and Land and Water Planning Director, Josh Stromlund. Present on conference call was Attorney Jay Squires from Ratwick, Roszak and Maloney PA.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to open the closed meeting at 12:38 p.m. and reconvene the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel not to appeal the judge’s order dated July 6, 2010, in regards to the Baldwin Point, LLC, matter. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 12:38 p.m. and reconvened at 1:30 p.m. as follows

LAND AND WATER PLANNING

Consideration of Conditional Use for Kevin Olson

Land and Water Planning Director, Josh Stromlund met with the board to present the Findings of Facts and decision of the conditional use permit for Kevin Olson

Motion

A motion was made by Commissioner Moorman to approve the following: Findings of Fact and Decision for Kevin Olson.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Kevin Olson                                                               Date:  July 27, 2010

Location/Legal Description:  A 5.00 acre tract in Govt. Lot 4 that is 330’ North and South x 660’ East and West in section 5, T. 161N, R. 34W, Parcel #21.05.22.020.

Project Proposal:  Applicant is requesting a commercial business consisting of a wholesale bait company with on-site minnow tanks in a Natural Environment District.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  The use will not generate additional traffic to the area.  It will be contained in the existing garage.  Applicant will adhere to current regulations as to not spread the spiny water flea.  A MNDNR water appropriation permit is not required.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                           YES (X) NO (  )  N/A (  )

Why or why not?  There are no construction related activities associated with this request as to expose bare soil.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                             YES (X)  NO (  )  N/A (  )

Why or why not?  There are no construction related activities associated with this request as to alter the existing topography, drainage features and vegetative cover.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                    YES (  )  NO (  )  N/A (X)

Why or why not?  The requested use is not located in a floodplain and/or floodway of a river or tributary.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  There are no construction related activities associated with this request as alter the existing topography and vegetation.

6. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  The site is currently accessible from 94th Avenue Northwest.

7. Is the requested use compatible with adjacent land uses?

                        YES (X)  NO (  )  N/A (  )

Why or why not?  The use will not generate glare, noise, additional traffic as to alter the characteristics of the general area.  No opposition was received from the adjacent landowners.

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  The use is not located in a shoreland area.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                 YES (X)  NO (  )  N/A (  )

Why or why not?  Excess water from the minnow tanks will be discharged from the existing garage into a drainage ditch which will not affect adjacent landowners.

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                       YES (  )  NO (  )  N/A (X)

Why or why not?  The use is not located in a shoreland area.  The existing vegetative buffer from 94th Avenue Northwest is to remain undisturbed.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  A private well and septic system currently service the parcel of property.

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                     YES (  )  NO (  )  N/A (X)

Why or why not?  The use will not generate additional watercraft usage.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  None

Approved  (X)       Denied  (  )

                                                                                                ____________________________

                                                                                                            Edward Arnesen

                                                                                                        Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Consideration of Conditional Use for James Herzog

Land and Water Planning Director, Josh Stromlund met with the board to present the Findings of Facts and decision of the conditional use permit for James Herzog .

Motion

A motion was made by Commissioner Hanson to approve the following: Findings of Fact and Decision for James Herzog.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  James Herzog                           Date:  July 27, 2010

Location/Legal Description:  Lot 8, Block 3, Winter-Sett Estates, Section 9, T. 162N, R. 33W, (Zippel Township), Parcel #18.51.03.080

Project Proposal:  Applicant is requesting a commercial business consisting of a single unit resort with lodging in a Residential Development District.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  The current septic system will be upgraded to meet current regulations.  Additional traffic will be keep to a minimum as only single parties, up to a maximum of 14 people, will be allowed to occupy the structure at any given time.  The fuel service tank will meet current specifications.  A no wake sign or buoy is to be placed near the end of the dock. 

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                           YES (X) NO (  )  N/A (  )

Why or why not?  There will be no construction related activities that would expose bare soil and the septic system will be upgraded to meet current regulations.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                             YES (X)  NO (  )  N/A (  )

Why or why not?  There will be no construction related activities that will alter the existing topography other than upgrading the septic system.  

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                    YES (X)  NO (  )  N/A (  )

Why or why not?  The land is within the floodplain of Lake of the Woods; however, fill has been placed on the property to elevate the current structure.

11) Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  There will be no construction related activities that will expose bare soil.

5. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  No new access roads are proposed.  Currently, access can be obtained from Winter-Sett Trail NW or Walleye Lane NW.

6.  Is the requested use compatible with adjacent land uses?

                        YES (X)  NO (  )  N/A (  )

Why or why not?  By placing the specific conditions as indicated below, the requested use is compatible with adjacent land uses.  Also, no opposition was received that specifically discussed the requested use.

7. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Typically, a use of this nature is located within a shoreland area.

8. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                 YES (X)  NO (  )  N/A (  )

Why or why not?  The septic system is to be upgraded to meet current regulations.   

9. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                       YES (X)  NO (  )  N/A (  )

Why or why not?  The structure has been on the property since the mid 90’s and no additional vegetation is proposed to be altered as per the request.

10.  Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  The current structure is serviced by a private well and a new septic system is to be constructed.

11. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                     YES (X)  NO (  )  N/A (  )

Why or why not?  Lake of the Woods is approximately 300,000 acres in size within the boundary of Lake of the Woods County.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  The applicant will be limited to 16 rental ice houses, 16 dock slips which can be rented seasonally, the installation of the new septic system is to be completed by September 30, 2011, one double faced 4’x8’ sign is allowed, a buoy or sign indicating a “No Wake Zone” is to be placed near the end of the dock, and a “winter access fee” can’t be charged for road access to Lake of the Woods.

Approved  (X)       Denied  (  )

                                                                                                ____________________________

                                                                                                            Edward Arnesen

                                                                                                        Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

County Auditor, John W. Hoscheid informed the board that the Acting Public Works Director, Bill Sindelir  informed him that the board can award the bid for S.P. 39-090-02 &  S.P. 39-090-03, MN Project to the apparent low bidder pending approval from the Mn/DOT Office of Civil Rights.

Motion

Motion was made by Commissioner Todd Beckel to award the bid for S.P. 39-090-02 & S.P. 39-090-03, MN Project No. TEAX 3910(213), to the apparent low bidder pending approval from the Mn/DOT Office of Civil Rights.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF

Stonegarden Grant

County Sheriff Dallas Block and Interim County Attorney Michelle Moren met with the board to discuss amending the Sheriff’s Salary under the Stonegarden grant and increasing his salary contingent upon that the Operation Stonegarden 2009 grant funding is available; and, that the sheriff works, in addition to his regular duties, eight (8) hours per week of said Operation Stonegarden 2009 grant. No county tax levy money would be used for the increase. They presented a modified resolution.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

Amend County Sheriff Salary

Resolution No. 10-07-04

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2009” grant; and,

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2009 grant; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2009 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $99,840.00 overtime and $12,480.00 fringe benefits; and,

WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2009 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as originally set by this board on December 22, 2009 was $66,880.06 and fringe benefits were $9,430.09, be amended so that the sheriff’s salary is increased by the sum of $9,100.00 and fringe benefits are increased by $1,283.10 commencing July 1, 2010 through December 31, 2010 with the increase funding from the Operation Stonegarden 2009 grant contingent upon the following:

  1. That the Operation Stonegarden 2009 grant funding be available; and,
  2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said Operation Stonegarden 2009 grant.

At such time that the Operation Stonegarden 2009 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2009 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 22, 2009.

The resolution was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for: Commissioners Moorman, Patty Beckel and Arnesen.  Voting against: Commissioners Todd Beckel and Hanson.

LINE WORKERS SCHOOL

Award Bid

The board discussed the Line Workers School bid and contract.  The board placed the Line Workers School contract on July 30, 2010 agenda.

Motion

Motion was made by Commissioner Todd Beckel to award the bid for the Line Workers School to the low bidder Adam Norling Contracting in the amount of $ 495,600, add Alternate #1 $5,500 add Alternate #2 $2,200 with a total bid of $503,300, contingent upon the approval from Interim County Attorney, Michelle Moren on the contract with Adam Norling Contracting.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 2:40 p.m.

Attest:                                                                                     Approved:  August 9, 2010

____________________________                                        __________________________________

John W. Hoscheid County Auditor                                        Edward Arnesen, Chairman of the Board

Commissioner Proceedings

Special County Board Meeting

July 30, 2010

The Lake of the Woods County Board of Commissioners met in special session on Friday, July 30, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.  Chair Arnesen laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Boundary Commission Plat 2 (Clementson)

County Recorder Sue Ney met with the County Board regarding the final plat of Boundary Commission Plat 2. 

Motion

Motion was made by Commissioner Hanson to authorize County Board Chair, Ed Arnesen and County Auditor John W Hoscheid to sign the final plat of Boundary Commission Plat No 2.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Line Workers Facility

The County Board discussed the Line Workers Facility and a temporary building inspector position.  No action was taken.

Public Works / Solid Waste

The Acting Public Works Director, Maintenance Supervisor and Officer Manager met with the County Board to review the Public Works and Solid Waste Budgets for 2011.

Social Services

The County Social Services Director and the Fiscal Officer met with the County Board to review the Social Services Budget for 2011.

Other

The County Board discussed the County 2011 Budget.

Correspondence

Correspondence was discussed from the Northwest Angle.

Next Budget Meeting

The next budget meeting will be on Tuesday, August 3, 2010 at 8:00 a.m. in the Commissioners’ Room of the Government Center. 

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 12:25 p.m.

Attest:                                                             Approved:  August 9, 2010

______________________________            ___________________________________

John W Hoscheid                                          Edward Arnesen

County Auditor                                             County Board Chair

July, 2009

Commissioner Proceedings 

Special County Board Meeting

July 9, 2009  

The Lake of the Woods County Board of Commissioners met in special session on Thursday, July 9, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center. Call to Order Chair Patty Beckel called the meeting to order at 7:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel and Moorman.  Absent was Commissioner Hanson.  Also present was County Auditor John W Hoscheid.  Chair Patty Beckel laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented. Approval of Agenda Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations Motion was made by Commissioner Moorman to close the regular session at 7:05 a.m. pursuant MN Statute § 13D.03 for union negotiations. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. The following were present in closed session:  Commissioners Arnesen, Patty Beckel, Todd Beckel and Moorman.  Absent was Commissioner Hanson.  Also present were: County Auditor, John W Hoscheid and Human Resource Director, Wade Johannesen.    Motion was made by Commissioner Moorman to close the closed session at 7:30 a.m. and open the regular session.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Note:   The entire closed meeting was recorded by Human Resource Director, Wade Johannesen. The meeting reconvened at 7:31 a.m. Health Insurance Human Resource Director, Wade Johannesen met with the County Board to discuss health insurance options.  The County Board had questions for the consultants and requested Wade to inquire and report back to the board.   Highway Restructure The County Board discussed highway restructuring.  No action was taken at this time and this will be placed on the next budget agenda. County TV The County Board discussed the County TV and the process of proceeding forward including the initial down payment to Voyageurs Comtronics.  Motion was made by Commissioner Arnesen to make the initial 50% down payment of $ 78,780.24 for the County TV digital translator equipment upgrade, with the funding coming from the revenue fund out of the unallocated department.  The motion was seconded by Commissioner Moorman and the same being put to a vote carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel and Moorman.  Against:  Commissioner Todd Beckel. Budget Process The County Board discussed the Budget Policy, Goals & Objectives for 2010. Department Heads The County Board reviewed the Budget Policy and process for 2010 with all available department heads. Next Meeting The next special board meeting to discuss budgets will be Tuesday, July 21, 2009, at 7:00 a.m. Recess The meeting was called to recess at 9:58 a.m. and reconvened at 10:58 a.m. as follows: Recess There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 11:00 a.m. Attest:                                                             Approved:  July 14, 2009   ______________________________            ___________________________________John W Hoscheid                                          Patty BeckelCounty Auditor                                             County Board ChairCommissioner ProceedingsJuly 14, 2009 The Lake of the Woods County Board met in regular session on Tuesday, July 14, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center. Call to Order   Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren. Approval of Agenda Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Consent Agenda Motion was made by Commissioner Hanson to approve the consent agenda, with changes, for travel: Dale Boretski to St. Cloud on July 19th – 24th for Appraisal Principles Course, on August 2nd – 7th for Appraisal Procedures Course and on August 16th – 21st for Mass Appraisal Basics; Joy Lindquist to St. Cloud on July 29th – 30th for Vanguard MN workshop and Josh Stromlund to Grand Rapids on August 5th – 6th for Leadership Training.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.   Approval of Minutes   Motion was made by Commissioner Moorman to approve the minutes of June 23rd regular board meeting; June 23rd County Ditch 1 public meeting, with changes and July 9th regular board meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Social Service Director, Nancy Wendler   ClaimsSocial Services Director, Nancy Wendler met with the County Board requesting approval of claims. Motion was made by Commissioner Todd Beckel to approve the following claims against the county:                                                 Commissioners’ Warrants          $ 20,480.65                                                 Commissioners’ Warrants         $ 12,109.81                                                                                                                The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.               County Auditor   ClaimsCounty Auditor, John W Hoscheid met with the County Board and requested approval of claims.  Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented, with the exception of claim number 1782 which was to be discussed later in the meeting.                                                 Revenue                                    $  45,877.52                                                Road & Bridge                         $128,822.65                                                Ditch                                         $       840.00                                                Taxes                                         $         34.00                                                Solid Waste                              $  25,776.73                                                                                                  $201,350.90 WARRANTS FOR PUBLICATIONWARRANTS APPROVED ON  7/14/2009 FOR PAYMENT  7/17/2009        AMOUNT   VENDOR NAME                                                                  AMOUNT   VENDOR NAME        1216.80 ANDY’S GARAGE, INC.                                                           1600.00 ANOKA COUNTY          509.65 AUTO VALUE BAUDETTE                                                         379.50 JOHN BEY        1120.00 BLUE MAXX RECYCLING                                                         434.18 BRAD’S PLUMBING & HEATING, INC          342.99 CANON FINANCIAL SERVICES INC                                    10584.80 CENEX CO-OP SERVICES, INC.        6268.75 KELLY COLE                                                                              600.00 CORPORATE HEALTH SYSTEMS, INC        4348.03 CROP PRODUCTION SERVICES                                          2009.56 DODDS LUMBER        6353.75 EARTHWORKS CONTRACTING INC                                    1675.00 ELECTION SYSTEMS & SOFTWARE, I        6056.25 FERRIOR LOGGING, INC                                                      6438.75 KEVIN FISH        6311.25 MARK FISH                                                                            21500.00 FORT DISTRIBUTORS LTD          333.29 FRONTIER PRECISION INC                                                     987.30 GCR TIRE CENTER        1200.00 LEE HANCOCK                                                                        6141.25 HASBARGEN FARMS INC          578.43 BRUCE HASBARGEN                                                                336.86 HOLTE IMPLEMENT, INC        5156.24 HOWARD’S OIL COMPANY                                                      574.99 JOHNSTON FARGO CULVERT INC        6205.00 LAVALLA SAND & GRAVEL INC                                               360.00 LAW ENFORCEMENT TRAINING SERVI          444.36 LOW FOODS                                                                           4178.83 LOW HIGHWAY DEPT      11491.20 MAR-KIT LANDFILL                                                                 3834.14 MINISTER OF FINANCE        5248.75 TIM MIOVAC                                                                            1275.00 MN ASSN OF ASSESSING OFFICERS        1662.56 MN COUNTIES COMPUTER CO-OP                                       331.31 MN DEPT OF NATURAL RESOURCES          375.00 MN OFFICE OF ENTERPRISE TECHNO                                 450.00 MN STATE DEPT OF PUBLIC SAFETY        5335.50 LAW MOREN                                                                           1078.80 MSOP-MN SEX OFFENDER PRGRM-462        6290.00 NORMAN JOHNSON TRUCKING, INC.                                 3542.39 NORTH EAST TECHNICAL SERVICE,I          497.70 THE NORTHERN LIGHT                                                           530.64 NORTHERN RESOURCES COOPERATIVE        3439.99 NORTHWEST ANGLE&ISLAND FREIGHT                              343.52 NORTHWEST MECHANICAL SERVICE I        6311.25 GEORGE OLSON                                                                      335.97 JEFFREY PELLAND        3220.32 R & Q TRUCKING, INC                                                             584.49 RODERICK RONE JR          404.00 ROSEAU COUNTY COOPERATIVE ASSN                              538.56 RUTTGERS SUGAR LAKE LODGE        1750.00 SJOBERG’S INC                                                                      5749.99 STRATA CORP, INC          363.25 SUN MONITORING                                                                   352.64 T R JOBBING          363.00 TRUE VALUE                                                                             300.33 TRUEMAN WELTERS      16225.02 UNIVERSITY OF MN                                                               2640.00 VOYAGEURS COMTRONICS, INC        1391.01 WALLWORK TRUCK CENTER                                                 747.92 WEST GROUP        4955.61 WOODY’S SERVICE49 PAYMENTS LESS THAN  $300       5,145.23****                  FINAL TOTAL…….    $201,350.90  **** Further moved to authorize the payment of the following auditor warrants:                                                 June 23, 2009                           $   15,877.24                                                June 30, 2009                           $ 134,431.75                                                June 30, 2009                           $     8,873.63                                                June 30, 2009                           $   48,012.37                                                                                                                                                                       The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Affidavit for Lost WarrantCounty Auditor, John W Hoscheid presented two affidavits for lost warrants. Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for the Commissioner of Transportation/MN DOT Office of Transit, dated August 15, 2008, in the amount of $ 50.00, without furnishing an indemnifying bond. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Todd Beckel to approve the application and affidavit for lost warrant for CDW Government Inc, dated April 30, 2009, in the amount of $ 165.35, without furnishing an indemnifying bond. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   Gambling PermitMotion was made by Commissioner Todd Beckel to approve the application for exempt gambling for the Lake of the Woods Ducks Unlimited Chapter for a raffle, which will be held at Sportsman’s Lodge on September 12, 2009. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Game & Fish License Agent ContractMotion was made by Commissioner Todd Beckel to approve the Amendment No 2 to DNR Game and Fish License Agent Contract, effective upon the date the final required signature is obtained, which amends the ending date to allow for delay in implementation of a new electronic licensing system and allow the current contract to be used until the new system is implemented in March 2010; and further approve County Auditor, John W Hoscheid to sign the same.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Legislative TeamMotion was made by Commissioner Arnesen to appoint Commissioners: Todd Beckel and Hanson to the Legislative Team Committee representing the Lake of the Woods County Board; and to appoint Commissioner Moorman as an alternate.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. County Auditor John W Hoscheid to inform Steve Wymore, Superintendent Lake of the Woods School of the appointments from Lake of the Woods County Board of Commissioners. Emergency Manager Emergency Manager Holly House updated the County Board on the amendments to the Joint Powers Agreement Governing the Northwest Minnesota Regional Radio Board. The following resolution was offered by Commissioner Todd Beckel and moved for adoption:   Resolution Approving Amendmentsto theJoint Powers AgreementGoverning the Northwest Minnesota Regional Radio Board         Resolution 09-07-01   WHEREAS; Lake of the Woods County is a member of the Northwest Minnesota Regional Radio Board; and WHEREAS; the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board provides that all modifications to the Agreement require approval by all parties to the Agreement by adoption of a resolution; and WHEREAS; the Minnesota Counties Insurance Trust has recommended two modifications to the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board; and WHEREAS; the Northwest Minnesota Regional Radio Board recommends the adoption of the recommended modifications; and WHEREAS; the recommended modifications have been attached to this Resolution; NOW, THEREFORE, BE IT RESOLVED; that Lake of the Woods County hereby approves the modifications to the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board as submitted and recommended by the Northwest Minnesota Regional Radio Board and attached hereto. Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Recess The meeting was called to recess at 9:50 a.m. and reconvened at 10:00 a.m. as follows: Community Support Program (CSP)   RFP – Concerned CitizensArea citizens met with the County Board to voice concerns and posed questions relating to the Community Support Program (CSP) Request for Proposals (RFP).  The County Board and Social Services Director Nancy Wendler updated them on the program and the County’s position.  A group letter was introduced into the official minutes; and various citizens gave testimony to and for the support of the Lake of the Woods County staff and the success of the program.   Recess The meeting was called to recess at 11:00 a.m. and reconvened at 11:10 a.m. as follows: Public Works Director Ditch Authority – County Ditch 1   Motion was made by Commissioner Todd Beckel to close the regular session at 11:11 a.m. and open the Ditch Authority meeting regarding County Ditch 1, prioritized repair projects. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. The following members were present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were:  Public Works Director Bruce Hasbargen and County Auditor John W Hoscheid.                    Public Works Director Bruce Hasbargen updated the board on the County Ditch 1 prioritized repair projects.   Motion was made by Commissioner Moorman to authorize the Ditch Inspector/Public Works Director Bruce Hasbargen to proceed with the process of the Department of Natural Resources (DNR) for prioritized repair projects on County Ditch 1.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Motion was made by Commissioner Todd Beckel to close the Ditch Authority meeting at 11:30 a.m. and open the regular meeting.  Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   Oak Harbor Plat Road ConstructionPublic Works Director Bruce Hasbargen updated the County Board on the Oak Harbor Plat Road Construction; follow up from the April 28, 2009 meeting.  Bruce noted that no one had showed up for the meeting.  No action was taken.   Red Lake Tribal CouncilPublic Works Director Bruce Hasbargen discussed with the County Board the possibility of setting up a committee to meet with the Red Lake Tribal Council regarding road construction at the Northwest Angle and other issues.  He requested an available date and time for this meeting to take place.   County Right-of-WayPublic Works Director Bruce Hasbargen updated the County Board on the unauthorized work within the county right-of-way by Pieper Farms.  Bruce and the Interim County Attorney Michelle Moren are to send a letter to Pieper Farms informing them of the required modifications needed to be made.   ClaimsThe County Board discussed claim number 1782 with Public Works Director Bruce Hasbargen.    Motion was made by Commissioner Arnesen to pay claim number 1782 and include this with the commissioner warrants for July 14, 2009.  The motion was seconded by Commissioner Patty Beckel and carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel, Hanson and Moorman.  Against:  Commissioner Todd Beckel.   Enrichment Program Jenny Moorman, Enrichment Program Coordinator met with the County Board requesting financial support for the operating expenses for the Lake of the Woods School Enrichment Program.  The County Board thanked Jenny for the information and stated there would be no board action taken at this time; however they would review this during the budget process.   Recess The meeting was called to recess at 12:20 p.m. and reconvened at 1:05 p.m. as follows:            PLANNING COMMISSION   Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:06 p.m. and open the Planning Commission regarding requests from Les Nelson and Gary Miller. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   The following members were present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were:  Land and Water Planning Director Josh Stromlund, County Auditor John W Hoscheid, Les Nelson and Gary Miller.             Land and Water Planning Director, Josh Stromlund reviewed the application from Les Nelson; proposing to move more than 10 cubic yards within the shore impact zone for the alteration of an existing boat ramp.  Josh requested a detailed design from the contractor, which Les agreed to provide.  Josh also presented a letter of support in favor of Mr. Nelson’s proposal. Land and Water Planning Director, Josh Stromlund reviewed the application from Gary Miller; proposing to move more than 10 cubic yards within the shore impact zone for the purpose of repairing a currently failing rock rip-rap project.  Josh also presented a letter of support in favor of Mr. Miller’s proposal. Motion was made by Commissioner Hanson to close the Planning Commission at 1:33 p.m. and open the regular meeting.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Boundary Commission   Commissioner Hanson updated the County Board on the Boundary Commission.  County Surveyor, Don Rasmussen was present for discussion with the County Board.          Motion was made by Commissioner Arnesen to approve the Boundary Commission area in Gudrid Township of Sections 11 and 12, Township 160 N, Range 30 W.  This area consists of: Part A)      The East line of Government Lot 5, Section 12 (West line of James Clementson property) to the West line of Russ Barron property in Government Lot 5, Section 12, all lying North of State Highway 11; and to include the East line of Rodney Gubbels property lying in Government Lot 5 and in the SE ¼ SW ¼, and to the South line of Rodney Gubbels property lying in SE ¼ SW ¼; all lying South of State Highway 11.  The cost of Part A is approximately $7,800 to be allocated to the beneficiaries accordingly. Part B)     The East line of David Thomas property in Government Lot 5, Section 12 to the West line of Jerry Senkyr property in Government Lot 4, Section 11; all lying North of State Highway 11. The cost of Part B is approximately $2,200 to be allocated to the beneficiaries accordingly. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. AMC Leadership Summit   The County Board reviewed the AMC Leadership Summit in Grand Rapids, August 12-14, 2009.  Chair Patty Beckel questioned if anyone would be interested in attending.  Commissioner Todd Beckel will be representing Lake of the Woods County.Lake of the Woods Ambulance Service   Jason Breuer representing the Lake of the Woods Ambulance Service and the LakeWood Regional Healthcare Foundation, met with the County Board requesting financial support.  The County Board thanked him for attending and stated there would be no action taken at this time; however they would review this during the budget process. Wyatt Johnson   Wyatt Johnson met with the County Board requesting a letter of support for Giziibii Resource Conservation & Development Association (RC&D) assistance.  Wyatt discussed the project benefits and the Lake of the Woods Business and Talent Marketing Plan. Motion was made by Commissioner Moorman to approve County Board Chair Patty Beckel to sign a letter of support for “Lake of the Woods Business & Talent Marketing Plan” to be sent to Giziibii Resource Conservation and Development (Giziibii RC&D).   The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Recess The meeting was called to recess at 2:20 p.m. and reconvened at 2:30 p.m. as follows:   County Sheriff   County Sheriff Dallas Block met with the County Board requesting approval for purchasing tires for the Durango and for two spotting scopes. Motion was made by Commissioner Todd Beckel to approve the purchase of tires for the Durango with the funding out of the Sheriff’s department.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Arnesen to approve the purchase of two spotting scopes with the funding out of the Stonegarden grant.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations   Motion was made by Commissioner Todd Beckel to close the regular session at 2:35 p.m. pursuant MN Statute § 13D.03 for union negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. The following were present in closed session:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present was Human Resource Director, Wade Johannesen.   Motion was made by Commissioner Todd Beckel to close the closed session at 2:45 p.m. and open the regular session.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.   Note:   The entire closed meeting was recorded by Wade Johannesen, Human Resources Director.   The meeting reconvened at 2:46 p.m.Salary & Union Negotiations – Open   Motion was made by Commissioner Arnesen to rescind the following motion from March 11, 2009 Board meeting:  “Motion was made by Commissioner Arnesen to freeze all salary adjustments for 2009. The motion was seconded by Commissioner Todd Beckel and the vote carried as follows:  Voting for: Commissioners Todd Beckel, Arnesen and Patty Beckel; Voting no: Commissioners Moorman and Hanson.” The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Todd Beckel to grant all Highway Department Schedule A and Permanent Part Time employees a 2009 salary cost of living increase of .45 cents per hour for the remainder of the year, effective July 12, 2009, in accordance with the 2009 union contract.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Motion was made by Commissioner Arnesen to grant all Solid Waste  Department Schedule A and Permanent Part Time employees a 2009 salary cost of living increase of .45 cents per hour for the remainder of the year, effective July 12, 2009, in accordance with the 2009 union contract.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. The County Board of Commissioners would like to express their appreciation for the concessions made by the union during negotiations of the current 2009 through 2011 union contracts with the County.  The County Board of Commissioners expressed continued concerns regarding the long term budget affects resulting from this 2009 increase. Motion was made by Commissioner Todd Beckel to grant all non-union Schedule A and Permanent Part Time employees a 2009 salary cost of living increase of .45 cents per hour for the remainder of the year, effective July 12, 2009.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  Motion was made by Commissioner Todd Beckel to adjust and adopt the following salary schedule, including longevity for elected officials; with a cost of living increase of $446.40 for the remainder of the year, effective July 12, 2009.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   Elected Officials – Department Heads:Dallas Block               $65,760.46Mark Hall                     50,428.60John W Hoscheid         57,734.64Susan Ney                    50,482.60            Attorney (Half-time)   50,000.00 Motion was made by Commissioner Moorman to adjust and adopt the following salary schedule, including longevity for appointed department heads with a cost of living increase of $446.40 for the remainder of the year, effective July 12, 2009.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.    Appointed Officials – Department Heads:Wayne Bendickson    $61,809.03Brent Birkeland           53,835.94Bruce Hasbargen          93,043.00Holly House                 24,167.84Rick Rone                    17,964.20Josh Stromlund            55,489.73Nancy Wendler            59,579.03   Motion was made by Commissioner Todd Beckel to leave the County Commissioners salaries for 2009 the same and not make any adjustments for 2009. Salaries for the County Commissioners for 2009 remains at $15,300; County Board Chair salary remains at $16,300 for the year 2009 and committee meetings per diem remains at $100 with the exception of budget committee meetings which are at $50 per diem for the year 2009.   The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.             Elected Officials – Commissioners:Ed Arnesen                $15,300.00Todd Beckel                15,300.00Patricia Beckel             15,300.00Tom Hanson                 15,300.00Kenneth Moorman       15,300.00Board Chair                 16,300.00   Old/New Business The County Board discussed the following old and new business:  New:County Assessor Wayne Bendickson met with the County Board requesting approval and funding for training on data conversion from Vanguard Appraisals.  Motion was made by Commissioner Arnesen to approve training on data conversion from Vanguard Appraisals in the amount of $2,400, with the funding coming from the technology fund.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Old:Commissioner Patty Beckel gave an update on the joint meetings with the City of Baudette, LOW School and Lake of the Woods County.  She mentioned that Steve Wymore would like to hold another meeting in the fall. There were no new updates on:Capital and General Expenditure Policy, Boundary Commission, Assessing Agreements, ANI, No Net Loss Policy, Joint Meeting with Roseau County Board, County TV, PILT, Land Acquisition, Community Support Program (CSP), Township Road Inventory.   Committee Reports: The following committee reports were heard and discussed: Public Safety Answering Point (PSAP) – update by Commissioner Todd BeckelNorthern Counties Land Use – update by Commissioner Todd BeckelNorthwest Minnesota Regional Radio Board – update by Commissioner Todd BeckelSoil & Water Conservation District Board – update by Commissioner Todd BeckelMN Pollution Control Agency(MPCA)/Sewer Ordinance – update by Commissioners Patty Beckel and Arnesen  Department Head Meeting – update by Commissioners Patty Beckel and Hanson   Correspondence: Correspondence was acknowledged from: Soil & Water Conservation Board of Supervisors – Joint Meeting RecessWith no further business before the County Board, Chair Patty Beckel called the meeting to recess at 4:03 p.m. Attest:                                                                                                 Approved:       July 28, 2009  ____________________________                                                    ____________________________John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

July 21, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 21, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 7:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present were:  County Auditor John W Hoscheid, Human Resource Director Wade Johannesen and Public Works Director Bruce Hasbargen.  Chair Patty Beckel laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Highway Restructure

Public Works Director Bruce Hasbargen met with the County Board to discuss an early retirement incentive program for the Public Works Department.  There was no action taken at this time, however this will be placed on the August 11, 2009 regular scheduled board meeting.

Recess

The meeting was called to recess at 8:55 a.m. and reconvened at 9:05 a.m. as follows:

Health Insurance

Human Resource Director, Wade Johannesen updated and discussed with the County Board information received on employees’ health insurance.  Wade stated there will be more information following and will keep the County Board updated.

Annexation

The County Board discussed and reviewed information on annexation.  There was no action taken at this time, however this will be placed on an upcoming regular scheduled board meeting.

Budget Process

The County Board reviewed the IFS budget spreadsheets in detail.

County Attorney

The County Board discussed the current attorney budget and salary.  There was no action taken at this time.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 10:35 a.m.

Attest:                                                             Approved:  July 28, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair

Commissioner Proceedings

July 28, 2009

The Lake of the Woods County Board met in regular session on Tuesday, July 28, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda, for travel: Jodi Ferrier to Duluth on October 5-6 for Foster Care/Day Care Licensing, Child Protection and LSW training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of July 14th regular board meeting with changes and July 21st special board meeting.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

ANNEXATION

City of Baudette Mayor Rick Rone, City Council Member Jeff Hovde and City Clerk Tina Rennemo met with the board to discuss the annexation process that the city is pursuing. They discussed the designation and annexation process. Chair Patty Beckel invited input from North Star representative Dan Hoskins and Wayne Haukaas.  Dan stated that North Star Electric is in opposition of the proposed annexation.

The consensus of the board was that they would like more information on the following:

  • cost of the designation/ annexation 
  • services the city would provide to the property owners
  • property owners would pay on a home valued at $100,000
  • letter sent to all annexation property owners
  • a public informational meeting for residents to attend

Rick Rone stated that they would look into dates for the meeting and get back to the board.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 13,734.33 

                                                Commissioners’ Warrants         $ 10,776.98

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented.

                                                Revenue                                   $   12,417.49

                                                Road & Bridge                        $ 226,125.11

                                                Co. Development                     $        200.00 

                                                Solid Waste                              $     1,808.08

                                                                                                  $240,550.68

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  7/28/2009 FOR PAYMENT  7/31/2009

       AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

          478.58 AMERI PRIDE LINEN & APPAREL SE                                     5121.25 KELLY COLE

        1695.81 DLT SOLUTIONS, INC                                                          89329.22 DUSTCOATING, INC

        6311.25 EARTHWORKS CONTRACTING INC                                    6056.25 FERRIOR LOGGING, INC

        3548.75 KEVIN FISH                                                                              6311.25 MARK FISH

        2800.00 GOVERNMENT MANAGEMENT GROUP, I                           6353.75 HASBARGEN FARMS INC

          893.17 JOHNSON AUTO & MACHINE                                               1461.16 LAKE ROAD DIESEL INC

      10597.50 LAVALLA SAND & GRAVEL INC                                               300.00 LOW ROD & GUN CLUB

        6417.50 TIM MIOVAC                                                                              596.19 MN COUNTIES COMPUTER CO-OP

          315.00 MN SOCIETY OF PROFESSIONAL ENG                                 540.00 MN STATE AUDITOR’S

          685.30 JEROME MOLINE                                                                    6396.25 NORMAN JOHNSON TRUCKING, INC.

          915.00 NORTH EAST TECHNICAL SERVICE,I                                    462.60 NW MN HOUSEHOLD HAZARDOUS

        6183.75 GEORGE OLSON                                                                      343.92 PITNEY BOWES INC.

          352.00 RATWIK, ROSZAK & MALONEY,PA                                         698.50 RODERICK RONE JR

      65965.15 STRATA CORP, INC                                                                2400.00 VANGUARD APPRAISALS, INC

          607.33 VOYAGEURS COMMUNICATIONS, INC                               3938.18 WAYNE’S BODY SHOP-DBA

26 PAYMENTS LESS THAN  $300       2,476.07

FINAL TOTAL    $240,550.68

Further moved to authorize the payment of the following auditor warrants:

                                                July 12, 2009                           $ 102,867.11

                                                July 22, 2009                            $    9,635.81

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution for Support for Trail Groomer            

County Auditor, John W Hoscheid presented a resolution of support for the NWA Edge Riders grooming equipment.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

NWA Edge Riders

Support for Trail Groomer

Resolution No. 09-07-02

BE IT FURTHER RESOLVED, the Lake of the Woods County hereby assures the grooming equipment acquired through this grant will be maintained for no less than twenty (20) years or until such time as appropriate disposition actions are approved by the Minnesota Department of Natural Resources and authorizes Chair Patricia Beckel and County Auditor, John W. Hoscheid to sign.

Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Department

Assistant Engineer, Bill Sindelir met with the board requesting approval for acceptance of Chandler Road N.W. and Katie Road N.W. within Marina Drive Estates.

Motion was made by Commissioner Moorman to accept Chandler Road N.W. and Katie Road N.W. within Marina Drive Estates in Section 36, T-162-N, R-32-W, as Unorganized Township Road No. 397 and Unorganized Township Road No. 398, respectively, and that said roads have been constructed to minimum unorganized township road standards.  The roads are both approximately 0.23 Mile in length and shall be classified at Maintenance level “C”.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:15 a.m. and reconvened at 10:20 a.m. as follows:

Land and Water Planning

Consideration of approval or denial of Conditional Use Permit

Gary Miller

Land and Water Planning Director, Josh Stromlund presented the Findings of Fact and Decision for a consideration of a Conditional Use Permit for Gary Miller.

A motion was made by Commissioner Arnesen to approve the following: Findings of Fact and Decision for Gary Miller requesting to allow moving more than 10 cubic yards of material within the shore impact zone for the purpose of a rock rip-rap stabilization project:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Gary Miller                                                            Date:  July 28, 2009

Location/Legal Description:  Lots 14 & 15, Block 1, Sandy Shores 1st Addition

                                                   Section 17, T. 163N, R. 33W    Parcel # 16.56.01.150                                       

Project Proposal:  To allow the cumulative movement of more than 10 cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of a rock rip-rap shoreland stabilization project.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  The current rip-rap is in need of maintenance.  This maintenance project will consist of re-stabilizing the shoreline which will protect structures, septic systems and prevent further loss of shoreline, thus reducing the amount of sedimentation to the lake.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (X) NO (  )  N/A (  )

Why or why not?  This project will prevent further shoreline erosion by reducing the sedimentation to the lake.  Lake of the Woods has been listed on the MPCA Impaired water list for excess nutrients.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  The project will consist of maintaining existing rip-rap with little to no impact to the existing topography and vegetative cover.  The site will be seeded after the project to pre-project conditions which includes lawn area.  The drainage features of the site will not be adversely affected.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Rip-rap is constructed along the shoreline to prevent further shoreline erosion.  Shoreline areas typically have floodplain areas.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Shoreline erosion was the reason for the initial rip-rap project.  Vegetation will be re-established to pre-project conditions.

6. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the requested use compatible with adjacent land uses?

                        YES (X)  NO (  )  N/A (  )

Why or why not?  Numerous landowners in the Sandy Shores area have conducted similar projects to reduce shoreline erosion.

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Rip-rap is constructed along the shoreline to prevent further shoreline erosion where there is a documented problem.  The southern shore of Lake of the Woods has been devastated with erosion problems.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                               YES (X)  NO (  )  N/A (  )

Why or why not?  The current view from public waters will not change as there is no plan to remove the existing trees.  The only impact will be to the existing lawn.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                                                                            YES (  )  NO (  )  N/A (X)

Why or why not?  _____________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific recommendations of approval are as follows:  Implementation of a buffer or “no mow” zone to prevent de-stabilization occurring on the top side of the project.

Approved  (X)       Denied  (  )

                                                                                                ____________________________

                                                                                                            Patricia Beckel

                                                                                                Madam Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Les Nelson

Land and Water Planning Director, Josh Stromlund presented the Findings of Fact and Decision for a consideration of a Conditional Use Permit for Les Nelson

A motion was made by Commissioner Todd Beckel to deny the following: Findings of Fact and Decision for Les Nelson requesting to allow moving more than 10 cubic yards of material within the shore impact zone for the purpose of alteration of an existing ramp:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Les Nelson                                                                   Date:  July 28, 2009

Location/Legal Description:  Lot 40, Block 1, Sandy Shores

                                                   Section 21, T. 163N, R. 33W    Parcel # 16.55.01.400                                       

Project Proposal:  To allow the cumulative movement of more than 10 cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of the alteration of an existing ramp.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

YES ( )  NO (  )  N/A (X)

Why or why not?  ____________________________________________________

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (  ) NO (X)  N/A (  )

Why or why not?  The shoreline was armored (rip-rap) 2003 due to the erosion that took place on the southern shore of Lake of the Woods.  Since that time, the lake has been listed on the MPCA Impaired Water list for excess nutrients.  Currently, there is vegetation above the rip-rap which is helping stabilize the shoreline and slow down the runoff from the site.  By removing the vegetation and increasing the sites impervious surface coverage, will lead to an increased amount of runoff, thus leading to an increase in sedimentation and nutrient loading.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (  )  NO (X)  N/A (  )

Why or why not?  The current topography is about 8’ in height from the water line to the plateau of the shoreline.  The proposal is to construct a ramp at about a 6:1 slope of concrete that is 12 feet in width and 56 feet in length.  A portion of the side slopes will be at a 2:1 and armored with rock and fabric.  This project will increase the drainage features of the property and lead to an increase in runoff potential for the site.  The vegetative cover will be eliminated and replaced with rock and concrete.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Ramps of this nature are constructed along the shoreline to provide access to the lake or river.  Shoreline areas typically have floodplain areas.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                        YES (  )  NO (X)  N/A (  )

Why or why not?  The project area has a high probability to erode as it will be in sand and sloping toward the water.  The applicant has not submitted any erosion control methods that he plans to implement.  All that has been mentioned is that the side slopes will have fabric and rock.

6. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the requested use compatible with adjacent land uses?

                        YES (X)  NO (  )  N/A (  )

Why or why not?  There are a number of private ramps on the lake and in the vicinity of this proposal.  Most of these ramps were constructed years ago and still in use today.

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Ramps of this nature are constructed along the shoreline to provide access to the lake or river where there are no other alternatives or public access in the vicinity.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                               YES (X)  NO (  )  N/A (  )

Why or why not?  The current view from public waters will not change as there is no trees present within the shore impact zone where this project is proposed.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?   Lake of the Woods, on the United States side, is approximately 300,000 acres.

Additional items for consideration:  There is no evidence of an existing ramp as indicated on the application, current lake levels, State Cost Share and Water Plan funds were spent on this project and may require cost recovery.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  None

Approved  (  )       Denied  (X)

                                                                                                ____________________________

                                                                                                            Patricia Beckel

                                                                                                Madam Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded for the denial of the conditional use permit  by Commissioner Hanson and the vote carried as follows:  Voting in favor: Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman.  Voting against: Commissioner Arnesen.

Emergency Manager

Emergency Manager Holly House informed the Board that the 2008 Homeland Security Grant Program has a grant that is available to purchase Video- conference equipment that includes a conference phone, web-cam and a lap top computer with no matching funds from the county.  The consensus of the board was that this would be cost effective for the county and requested that Holly move forward with the process of purchasing the equipment.

WYNNE CONSULTING

Consultant, John Wynne with the board to discuss the Small Cities Program funding that is available from the Minnesota Department of Employment and Economic Development (DEED) for a county-wide housing rehabilitation project which would involve the rehabilitation of substandard low income owned and occupied homes.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

SMALL CITIES PROGRAM

COMMUNITY DEVELOPMENT PROJECT

RESOLUTION NO. 09-07-03

WHEREAS; Lake of the Woods County and its member communities have a number of existing needs including:

  1. the need for rehabilitation of substandard low income occupied housing units (owner & rental) and:
  2. the need for affordable housing ownership opportunities for low income households

WHEREAS, Wynne Consulting proposed to do the necessary field work and prepare the pre-application fee of $1,500;

NOW THEREFORE, Lake of the Woods County will pursue such funding and pay the pre-application fee to Wynn Consulting in the amount of $1,500 with the funding from the revenue fund.

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County be authorized to submit an application for Small Cities Program funding to address these needs and authorize Chair Patty Beckel to sign the pre-application.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Community Support Program (CSP)

RFP

Social Services Director, Nancy Wendler met with the board to discuss the Community Support Program (CSP) Request for Proposals (RFP).  Nancy informed the board that she received two RFP’s. The County Board discussed forming a CSP committee.

Motion was made by Commissioner Arnesen to form a CSP Committee and to appoint Commissioners Patty Beckel and Todd Beckel, Social Services Director Nancy Wendler, Interim County Attorney Michelle Moren, Social Worker Supervisor Amy Ballard and CSP Social Worker Phil Johnson.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

  • Capital Expenditure Policy.
  • Joint meeting with City of Baudette and Lake of the Woods School- September 29, 2009 at 5:30 p.m. in the Commissioners’ Room.
  • Red Lake Tribe Meeting- possible date of September 8th in the a.m.
  • Pilt Payments
  • Remove No Net Loss Policy under Old/New Business

There were no new updates on:

  • Boundary Commission, Assessing Agreements, ANI, Joint Meeting with Roseau County Board, County TV, Land Acquisition and Township Road Inventory.

Committee Reports:

The following committee reports were heard and discussed: 

  • Public Safety Answering Point (PSAP) – update by Commissioner Todd Beckel
  • Extension Committee – update by Commissioner Patty Beckel and Arnesen

Correspondence:

None

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:20 p.m.

Attest:                                                                                                 Approved:       August 11, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

July, 2008

Special County Board Meeting

July 7, 2008

The Lake of the Woods County Board of Commissioners met in special session on Monday, July 7, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel and Bredeson.  Absent was Commissioner Moorman.  Also present was County Auditor John W Hoscheid.  Chair Bredeson called the meeting to order at 10:00 a.m. and led the Pledge of Allegiance.  Chair Bredeson laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Engineer Bruce Hasbargen met with the board to discuss and review the Highway and Solid Waste budgets. 

The next special board meeting to discuss budgets will be Wednesday, July 9, 2008, at 7:00 a.m.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 2:08 p.m.

Attest:                                                 Approved:      July 22, 2008

______________________________            ___________________________________

John W Hoscheid                                          Kim Bredeson

County Auditor                                             Chair of the County Board

Commissioner Proceedings

July 8, 2008

The Lake of the Woods County Board met in regular session on Tuesday, July 8, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.   Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Motion was made by Commissioner Todd Beckel to approve the agenda with the following addition:  Minnesota Department of Public Safety Lease. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Brent Birkeland to Brainerd on July 22-23 for MN Counties IT Leaders Association Conference; Holly House to Breezy Point Resort on Sept. 14-17 for MN Managers Conference; Pete Hovland to St. Paul on July 28-29 for MCCC Network Training.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the Board of Equalization minutes of June 17 and 24, 2008, Budget minutes of June 25, 2008 and Commissioners minutes of June 24, 2008.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MIS Director, Brent Birkeland met with the board and presented the WebFusion application to the board.

Lake of the Woods School Superintendent Steve Wymore, School Board Chairman Ken Horntvedt and Public Works Director, Bruce Hasbargen met with the board and discussed the acceptance of a Highway Easement with the County.

Motion was made by Commissioner Todd Beckel to accept 15th Avenue S.W. within Section 4, T-160-N, R-31-W as Unorganized Township Road No. 390, and acknowledge that said road has been constructed to minimum unorganized township road standards.  The road is approximately 4,892 feet in length (0.926 miles) and shall be classified at maintenance level “A”. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board and discussed how long the county gives land developers to complete roads within county approved plats. The board requested that Bruce discuss this with Interim County Attorney, Michelle Moren and bring it back to the board with her opinion.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims, step increase for Social Service Fiscal Officer, request of purchase of an additional cell phone and MNCare contract for 2009.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $ 21,673.05

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve a one step merit adjustment for completion of probation for Social Service Fiscal Officer, Christine Hultman effective July 7, 2008.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve Social Services Director Nancy Wendler to order an additional cell-phone for the office.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize Social Services Director, Nancy Wendler and Chairman Bredeson to sign the 2009 MNCare Contract.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 11:08 a.m. and reconvened at 11:14 a.m. as follows:

Minnesota Pollution Control Rainy River Basin Coordinator, Nolan Baratono met with the board and presented a power point on the “Phosphorus within Lake of the Woods Waters”.

The meeting was called to recess at 12:22 p.m. and reconvened at 1:00 p.m. as follows:

Motion was made by Commissioner Todd Beckel to close the meeting and open the Planning Commission as advertised at 1:00 p.m.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board requesting consideration of a Conditional Use Permit for John Krouss.

John R. Krouss                        A 5.57 acre tract in Govt.                 A Conditional Use Permit as

                                                Lot 2 lying N of Hwy #172,             required by the Lake of the                     Section 28, T-161N, R-31W             Woods County Zoning                         

Parcel#24.28.22.020                          Ordinance and the Rainy/                  Rapid Rivers Shoreland              Management Ordinance, to               allow the applicant to move                more than ten (10) cubic yards                    of material within the shore impact zone of the Rainy River for the purpose of a rip-rap project.

No letters were received and no comments from the public were heard.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 1:10 p.m. and open the regular meeting.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the Conditional Use Permit to allow John Krouss to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for the purpose of a rip-rap project on a 5.57 acre tract in Govt. Lot 2 lying N of Hwy 172, Sec. 28, T-161N, R-31W. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board requesting funding for the Rainy River Basin River Watch Program.

Motion was made by Commissioner Todd Beckel to contribute $500 per year for three years with the funding from the Natural Resources Enhancement Fund within the Land and Water Planning Office.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

(Commissioner Moorman abstained from voting)

The board discussed briefly the Business Subsidy Criteria.  Due to possible law changes the board took no action at this time.

Interim County Attorney, Michelle Moren and County Sheriff Dallas Block met with the board and discussed a Dangerous Dog Ordinance.  Michelle informed them that she is working on a draft ordinance and will bring it to the board when completed.

Interim County Attorney, Michelle Moren, County Sheriff Dallas Block and Human Resources Director, Wade Johannesen met with the board and discussed the intern program and volunteers working for the county.  The consensus of the county board was that all non-emergency intern/volunteers need to come to the county board for approval before they perform work for the county.

The meeting was called to recess at 1:54 p.m. and reconvened at 2:00 p.m. as follows:

City of Williams Mayor, Nancy Jewell met with the board, County Attorney Michelle Moren and County Sheriff Dallas Block to discuss the condemnation of the Williams Community Center. After discussion, Interim County Attorney Michelle Moren stated that she will look into this and come back to the board with an update.

Human Resources Director, Wade Johannesen met with the board requesting approval of the revised Personnel Policy.

Motion was made by Commissioner Moorman to approve the revised Personnel Policy.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Wade Johannesen requested approval to hire Hitesman Law Firm for assistance with the research of the county health plan.

Motion was made by Commissioner Todd Beckel to spend up to $6,000 to hire Hitesman Law Firm to assist the county on researching strategies on the county health plan.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims except claim numbers 1274 and 270:

                                                Revenue                 $    41,448.88

                                                Road & Bridge      $    67,830.66

                                                County Develop     $      1,250.00

                                                Solid Waste            $      6,970.58

                                                                               $  117,500.12  

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  7/08/2008 FOR PAYMENT  7/11/2008

      AMOUNT   VENDOR NAME                                                   AMOUNT   VENDOR NAME

        4785.54 ANDY’S GARAGE, INC.                                           3837.85 APPLIED CONCEPTS, INC

          448.03 BOB BARKER COMPANY INC                              30096.20 BORDUN TRUCKING, LTD

        1074.83 BRAUN INTERTEC CORPORATION                         341.78 CANON FINANCIAL SERVICES

          814.09 CO-OP SERVICES, INC.                                             438.90 CRAGUN’S CONFERENCE & GOLF RES

          336.17 CREATIVE FORMS & CONCEPTS INC                     875.65 DOUBLETREE PARK PLACE HOTEL

        6077.50 HASBARGEN FARMS INC                                         520.00 HOFFMAN, DALE, & SWENSON, PLLC

          780.93 LAKE OF THE WOODS FOODS                                 325.00 PAT LECLAIRE ELECTRIC (DBA)

        2352.50 LOW HIGHWAY DEPT                                            6476.00 LOW SOIL & WATER CONS. DIST.

          355.18 MADDEN’S ON GULL LAKE                                   6077.50 TIM MIOVAC

        4406.16 MN COUNTIES COMPUTER CO-OP                          801.68 KENNETH MOORMAN

        5492.88 LAW MOREN                                                             459.93 NAYLOR’S HEATING & REFRIGERATI

        4930.00 NORMAN JOHNSON TRUCKING, INC.                     619.44 RODERICK RONE JR

        1750.00 SJOBERG’S INC                                                        5865.00 DENNIS STAVIG

          845.50 UAP DISTRIBUTION INC                                        9813.00 VANGUARD APPRAISALS, INC

        2083.33 WIDSETH SMITH NOLTING&ASST INC                9631.52 ZIEGLER, INC

35 PAYMENTS LESS THAN  $300       4,788.03

FINAL TOTAL    $117,500.12

Further moved to authorize the payment of auditor’s warrants as follows:

                                                June 24, 2008              $          7,425.17

                                                June 27, 2008              $        62,637.15

                                                July 1,    2008              $      232,089.99

                                                July 1,    2008              $        49,840.65

Seconded by Commissioner Bredeson and the same being put to a vote, was unanimously carried.

County Auditor John W. Hoscheid discussed the tax-forfeited land sale.  John also requested approval of a lease with the Department of Public Safety for a motorcycle skill test course to be located in the south parking lot of the Government Center.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 08-07-01

State of Minnesota Lease Agreement with the Department of Public Safety

BE IT RESOLVED, that Lake of the Woods County will enter into a lease agreement with the State of Minnesota, Department of Administration acting for the benefit of the Department of Public Safety for an area approximately 30’x75’ in the south parking lot of the County Government Center for the use only as a motorcycle skill test course beginning July 1, 2008 and terminating June 30, 2009.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid and County Board Chair Kim Bredeson are hereby authorized to sign such lease upon the approval of the County Attorney.

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:20 p.m.

Attest:                                                                         Approved:       July 22, 2008

____________________________                            _____________________________

John W. Hoscheid, County Auditor                           Kim Bredeson, Chairman

Special County Board Meeting

July 9, 2008

The Lake of the Woods County Board of Commissioners met in special session on Wednesday, July 9, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman.   Also present were County Auditor John W Hoscheid and Ralph Christopherson.  Chair Bredeson called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance.  Chair Bredeson laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Sheriff Dallas Block met with the board to discuss and review all Sheriff related budgets.

Motion was made by Commissioner Arnesen to pay claim numbers 1274 and 270 which were pulled from payment on July 8, 2008.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minnesota Counties Insurance Trust, Account Executive Gail Sater met with the board and reviewed the Lake of the Woods County coverage document.

The board rescheduled the Land & Water Planning budget review for Tuesday, July 15, 2008.

The board discussed other departmental budgetary items.

The next special board meeting to discuss budgets will be Tuesday, July 15, 2008, at 7:00 a.m.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 12:00 p.m.

Attest:                                                 Approved:  July 22, 2008_________________________

______________________________            ___________________________________

John W Hoscheid                                          Kim Bredeson

County Auditor                                             Chair of the County Board

Special County Board Meeting

July 15, 2008

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 15, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman.   Also present was County Auditor John W Hoscheid.  Chair Bredeson called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance.  Chair Bredeson laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director Nancy Wendler and Fiscal Officer Christine Hultman met with the board to discuss and review Social Service budgets.

Land & Water Planning Director Josh Stromlund met with the board to review the Land & Water budgets.

MIS Director Brent Birkeland met with the board to review the MIS budget and discuss the technology fund.

County Recorder Sue Ney met with the board to review the Recorders budget.  The board requested the County Recorder to submit a copy of the MN Statute and a summary of the enhancement fund in the next county board packet.

Human Resources Director, Wade Johannesen met with the board to review the Human Resource budget.

The board discussed other departmental budgetary items.

The next special board meeting dates to discuss budgets will be Wednesday, July 23, 2008 and Thursday, July 24, 2008.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 10:40 a.m.

Attest:                                                             Approved: July 22, 2008

______________________________            ___________________________________

John W Hoscheid                                          Kim Bredeson

County Auditor                                             Chair of the County Board

Commissioner Proceedings

July 22, 2008

The Lake of the Woods County Board met in regular session on Tuesday, July 22, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.   Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and John Oren. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:  Travel for Dale Boretski, revised motion on solid waste, scrap metal run, public safety issues of right of ways, Lee Hervey on County Television, meeting with Judge LeDuc. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows:  Bruce Hasbargen, Public Works Director, on September 3rd & 4th to Bemidji to attend the District 2 Engineers Meeting; Shelley Pepera and Rita Krause on September 7-10 to Brainerd for child support conference; Rita Krause, on August 13-15 to St. Paul for child support training; Dale Boretski, on July 27-August 8 to conduct functional testing on Manatron Tax System. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve July 8, 2008 Board Minutes, July 7, 9 & 15, 2008 Budget Minutes. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House met with the board and presented a proposal to install a 350 kw120/208 3 phase diesel standby generator with an automatic 1200 amp closed transition transfer switch. Holy explained that if the county received the EOC grant in the amount of $150,000, this project would cost the county $50,000 to have the generator installed.  The consensus of the board was to have Holly continue to apply for the grant and if the county would receive the grant, the board would decide at that time if they should proceed with this project.

Feedlot Officer, Mike Hirst and Land and Water Director, Josh Stromlund met with the board and presented the 2008 Annual County Feedlot Officer and Performance Credit Report, the 18-month 2009 County Feedlot Program Delegation Agreement/Work Plan and the 18 month 2009 Work Plan Review Session Summary.

Motion was made by Commissioner Todd Beckel to authorize Feedlot Officer, Mike Hirst to sign the

18-month 2009 County Feedlot Program Delegation Agreement/Work Plan review session summary.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the 18-month 2009 County Feedlot Program Delegation Agreement and Work Plan and authorizes County Chairman to sign. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods School Enrichment Program Coordinator, Jenny Moorman met with the board

requesting funding for operational expenses for the Enrichment Program. No action was taken at this time as the board is in the 2009 budget process and will address this during that time.

The meeting was called to recess at 10:05 a.m. and reconvened at 10:15 a.m. as follows:

MIS Director, Brent Birkeland and Kendis Scharenbroich from ProWest Associates, Inc presented the WebFusion application to the board.

Motion was made by Commissioner Todd Beckel to approve the purchase of ProWest Associates, Inc. WebFusion application in the amount of $21,000 and to sign the contract for said services.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MIS Director, Brent Birkeland discussed the Economic Developments office phone service with the board. He requested that the phone service be directed through the county’s service which would relay to the Economic Developments Office cell phone.

Motion was made by Commissioner Todd Beckel to approve the access of the phone line through the county’s service.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Lee Hervey from Voyageurs Communications met with the board and discussed the FCC mandate for digital broadcasting and presented a press release to be published on the new mandate for digital broadcasting.

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:10 a.m. for the Public Hearing for the vacation of a portion of Township Road #200 (Aspen Drive).  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen discussed the vacation of the portion of the Township Road #200 with the board.  No comments were heard from the floor and no letters were received.  At 11:25 a.m. the board left to visit the site.

Motion was made by Commissioner Todd Beckel to close the Public Hearing at 1:05 p.m. and open the regular meeting.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

District State Aid Engineer, Lou Tasa and Public Works Director, Bruce Hasbargen met with the board.  The State Aid Maintenance costs from the past 5 years was reviewed.  Bruce and Lou will look into the possibility of changing the classification of a road at the Northwest Angle into a State Aid route as requested by Commissioner Arnesen.

Commissioner Arnesen also discussed the scrap metal run at the Islands and safety concerns of the tall weeds at Rail-Road crossings.   Bruce will also look into both of these requests.

Public Works Director, Bruce Hasbargen met with the board requesting approval to dispose of surplus equipment and informed them that the Plat Road time line request has not been reviewed by Interim County Attorney, Michelle Moren and they will bring information back when completed.

Public Works Director, Bruce Hasbargen met with the board to discuss a request for ditch cleaning on County Ditch #1 west of CSAH #2 in Section 1, T-161-N, R-34-W (Myhre Township).

Motion was made by Commissioner Todd Beckel to set September 10, 2008 at 6:00 p.m. for a Public Hearing for Ditch #1 maintenance request.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to sell by closed bids the following used equipment:

  1. John Deere 2010 Tractor;
  2. Allied 395 Front End Loader for tractor;
  3. ’84 Freightliner Semi Truck;
  4. 16’ Utility Trailer.

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 1:45 p.m. and reconvened at 1:47 p.m. as follows:

Economic Development Director, Wyatt Johnson, Larry Larson from AET, Co-op Manager, Kent Hanson and Northern Seeds Manager, Brent Benike met with the board to discuss the need for Rail- Service with CN to develop LP, Diesel, Fertilizer and Bulk Grains on CN sidings; such service would have numerous local economic benefits. The local residents, tourist and seasonal residents are continual inconvenienced by the CN trains with no off setting benefits to the area from CN.  The consensus of the board is that the county needs to meet with CN Business Development and Marketing Department to discuss our areas transportation needs and rail based business opportunities. The board requested that County Auditor, John W. Hoscheid send a letter to the CN requesting a meeting to discuss this topic.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims and approval for the Upper Mississippi Mental Health Center contract.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $ 37,497.94

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Upper Mississippi Mental Health Center and Lake of the Woods County Social Services effective 07/15/08, for the provision of Adult Mental Health Crisis Services, and to authorize Social Services Director, Nancy Wendler to sign same. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Income Maintenance Supervisor, Angie Eason met with the board and gave an overview of the Income Maintenance Unit.

Social Service Director, Nancy Wendler met with the board and requested approval to enter into a client service agreement with Shred-it with a estimate cost of  $60.00 per month and a fuel surcharge applied to each invoice which is not included in the estimate.

Motion was made by Commissioner Bredeson to enter into a client service agreement with Shred-it with an estimate cost of $60.00 per month for one-year.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Gale Halvorson, Wildlife Specialist from the United States Department of Agriculture (USDA) met with the board requesting approval to conduct wildlife damage management projects on properties that are controlled by Lake of the Woods County, either as tax forfeited property or public county roadways. In Lake of the Woods County, the wildlife services would be primarily trapping timber wolves and beaver.

Motion was made by Commissioner Todd Beckel to authorize County Chairman to sign the USDA

Work Initiation Document for wild life damage management.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Interim County Attorney, Michelle Moren met with the board and discussed the Tower Lease Agreement.  Michelle stated that ALLETE, Inc. removed “either party can terminate contract” and the board wants that included in the contract.  Michelle will put that back into the contract and send back to ALLETE Inc.

County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen met with the board requesting approval to hire a part-time Deputy Sheriff.

Motion was made by Commissioner Todd Beckel to hire Robert Gorecki as a part-time Deputy Sheriff.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 3:22 p.m.