June 28, 2022

AGENDA

Tuesday, June 28, 2022

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of June 7, 2022

Approve Minutes of June 14, 2022

Approve BOE Minutes of June 13, 14,& 21, 2022

9:05 a.m. #2 Social Services

  • Claims
  • Approval of Crisis sub-contract Sanford-Bemidji

9:10 a.m. #3 County Auditor/Treasurer

  • Correspondence
  • Senior Boating
  • Claims
  • Appointment of Arrowhead Library Member
  • Affidavit of Lost Warrant
  • Liquor Licenses
  • Border View
  • Sportsman’s Lodge

9:20 a.m. #4 Recorders

  • Document Alert

9:30 a.m. #5 Northwest Angle 

  • Materials
  • Public Access

9:45 a.m. #6 Public Works

  • Highway
  • Build a better mouse trap award
  • Phone Stipend
  • Solid Waste
  • New Hire
  • Human bio-solids options

10:00 a.m. #7 Ditch Authority

  • Close Regular Meeting/Open Ditch Authority
  • Petition for Partial Ditch Abandonment 
  • Close Ditch Authority/Open Regular Meeting

10:15 a.m. #8 IT/Maintenance

  • Cold Storage Repair
  • Fob Installation on new HWY Doors

10:25 a.m. #9 Attorney Client Privilege-Closed Session

  • Close Regular Meeting/Open Closed Session
  • Attorney Client Privilege(Pursuant MN Statute 13D.05 Subd.3B)
  • Close Closed Session/Open Regular Meeting – 

11:00 a.m. #10 Recess

11:05 a.m. #11 Work Sessions

  • Maintenance
  • DNR Land Sale

Old/New Business

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Home Health Task Force
  • Law Enforcement Center
  • Tourism/Lodging Tax
  • Centennial
  • Water Level

Information to attend by web or phone:
https://lotw20.my.webex.com/join/peder_h
Dial in: 1-408-418-9388
Access Code: 627433446

June 28, 2022

June 28, 2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, June 28, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Vice-Chair Ed Arnesen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Jon Waibel, Cody Hasbargen, Joe Grund and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson. Absent was: County Board Chair Buck Nordlof.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: Affirmative Action Plan Approval, Flood including: ARP Funds, Williams Fire Department, & Sandbagging. Remove: DNR Land Sale.

Set Meeting Date

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to set an Emergency Flood Meeting for July 5, 2022 at 9:00 a.m. to be held in the County Commissioners Room. 

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from June 7, 2022.

Approval of Minutes

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from June 14, 2022.

Approval of Minutes

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the Board of Equalization minutes from June 13,14,& 21 2022.

Social Services

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $9,980.13; Commissioners Warrants $2,999.47; Commissioners Warrants $39,037.15.

Approval of Crisis Sub-Contract Sanford- Bemidji

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen to approve the purchase of service agreement for Mental Health Crisis Intervention and Stabilization Services for adults between Sanford-Bemidji and Lake of the Woods County.

Recorders

County Recorder Sue Ney discussed a program available through Tyler Technologies called Document Alert. She is requesting approval to purchase the software in the amount of $3,900 in one-time fees and $600.00 in yearly maintenance costs to be paid for out of the Recorder’s Technology Fund. 

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the purchase of the Document Alert program from Tyler Technologies, to be paid for out of the Recorder’s Technology Fund.

Northwest Angle- Public Access & Materials

The board discussed the public accesses at the angle that are being threatened by the flood and the possibility of getting materials to the Northwest angle to improve the public access and parking issues. 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve an amount up to $30,000 to assist the Northwest Angle and for County Engineer Anthony Pirkl to use the funding at his discretion for required improvements to public access areas. 

Flood Update- Sandbagging, Volunteers, ARP, & FEMA

The County Board of Commissioners, Emergency Management Director Jill Hasbargen-Olson, Sheriff Gary Fish, and County Engineer Anthony Pirkl discussed the on-going flood disaster and the need for volunteers. They discussed the possibility of using American Rescue Plan funding and/or funding from FEMA to continue to assist the community during this crisis. The need for volunteers is crucial in the efforts for sandbagging, however, they have been unsuccessful in getting enough volunteers. 

Williams Fire Department

Williams Fire Department Volunteer Officer Cory Estling joined the meeting by phone to discuss the fire departments concerns with the organization of the flood efforts. They are concerned that their volunteers may be pulled away from emergencies that require their assistance and that the funds are being depleted. They are willing to continue assisting with the sandbagging efforts but would like the process to be more organized and not rely on them to make the decisions.

Flood Sandbagging Volunteer Help

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve $30.00 per person, per hour up to an amount of $10,000 to volunteer sandbaggers to be donated to a Lake of the Woods County non-profit organization of their choice. 

Add to Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to add GPS Survey Equipment to the agenda.

Public Works

GPS Survey Equipment

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the purchase of refurbished GPS Survey Equipment in the amount of $7,323.29.

Build a Better Mouse Trap Award

County Engineer Anthony Pirkl informed the board that two of the inventive ideas by Todd Fadness to improve equipment had received recognition from the State. An honorable mention and a 2nd place win for a quick attachment modified with drilled holes to improve ditch clean up and a shear attachment used to clip trees. 

Phone Stipend

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve a phone stipend in the amount of $60.00 per month for Tim Aery effective July, 2022. 

New Hire

County Engineer Anthony Pirkl informed the board that they have been unsuccessful in hiring for a solid waste position that would need to be filled by September. They will advertise for the position again. 

Human Bio-Solids Options

County Engineer Anthony Pirkl informed the board that T&K Outdoors located in Bemidji was interested in the drop off, maintenance, and removal of dumpsters for Human Bio-Solids in the winter months. 

Hauling Options

County Engineer presented a formal letter drafted to Koochiching County about the possibility of hauling demolishing work beginning in 2025. 

Move Ditch Authority Meeting

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to move the Ditch Authority- Petition for Partial Ditch Abandonment to the regular board meeting July 26, 2022. 

IT/Maintenance

Cold Storage Repair

Maintenance Supervisor Shane Shaw requested approval from the board for the repair and improvement of the cold storage building in the amount of $3,000.00. The repairs would be done by Brian Swart.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the hire of Brian Swart to repair the cold storage building in the amount of $3,000.00.

Fob Installation on New HWY Doors

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to install wiring on the new Highway Department doors for key fobs in the amount of $5,713.00.

Move Work Session

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to move the Maintenance Work Session to July 5, 2022 following the emergency meeting.

Auditor/Treasurer

Correspondence

County Auditor/Treasurer Lorene Hanson presented a thank you letter to the Board of Commissioner from the Lake of the Woods Senior Boating.

Claims

Motion was made by Commissioner Joe Hasbargen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the claims against the County as follows: Revenue $90,740.55; Road & Bridge $146,186.47; County Development $560.00; Joint Ditch $240.85; Solid Waste $59,660.26; EDA $2,144.32.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/28/2022 For Payment 6/30/2022

Vendor Name Amount

Alternative Business Furniture 2,570.07

Cenex Co-Op Services, Inc. 17,241.11 

Counties Providing Technology 3,972.00

Freeberg & Grund, Inc 5,932.50

Holen Electric 3,325.00 Integris DBA           9,910.70 

Just For Kix 2,775.00 

KGM Contractors Inc 20,601.67 

Larkin Hoffman Attorneys 36,473.00 

Lavalla Sand & Gravel Inc 29,261.00 

LOW Highway Dept 3,846.05 

North East Technical Service,Inc 13,290.31 

Northwest Electric Inc. 9,900.00 

Polk County Highway Dept 3,468.95 

Rainy Lake Oil, Inc 4,543.37 

T-C Lighting 26,171.11 

U.S. Bank Equipment Finance 6,268.50 

Voice Products 2,248.00

Wex Bank 2,923.79 

WIDSETH 2,500.00 

Ziegler, Inc 54,678.00

65 Payments less than 2000 37,632.32

Final Total: 299,532.45

Further moved to authorize the payment of the following auditor warrants: June 7, 2022 for $30,000; June 8,2022 for $1,069,175.03; June 15, 2022 for $30,575.10; June 20, 2022 for $10,759.03.

Appointment of Arrowhead Member

It was the consensus of the board to reach out to members of the community to find someone to appoint to the position.

Affidavit of Lost Warrant

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen to approve the Affidavit of Lost Warrant numbered 38385 in the amount of $255.14.

Liquor Licenses

Border View

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Liquor License for Border View Lodge.

Sportsman’s Lodge

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Liquor License for Sportsman’s Lodge. 

Approval of Affirmative Action Plan

Motion

Motion was made by Commissioner Jon Waibel to approve the Affirmative Action Programs for People of Color, Women and Individuals with Disabilities effective June 1,2022 and to authorize Commissioner Chair James “Buck” Nordlof to sign the same. The motion was seconded by Commissioner Joe Grund and the same being put to a vote, was unanimously carried.

Attorney Client Privilege- Closed Session

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to close the regular meeting and open the closed session Attorney Client Privilege meeting (Pursuant MN Statute 13D.05 Subd.3B).

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to close the closed session Attorney client Privilege meeting and open the regular meeting.

RECESS

With no further business before the Board, Vice-Chair Ed Arnesen called the meeting to recess at 12:35 p.m.

Attest: July 12, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Vice-Chair Ed Arnesen

June 14, 2022

 June 14, 2022

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 14, 2022 at the Angle Outpost Resort, Angle Inlet, MN. 

Call To Order

Chair Buck Nordlof called the meeting to order at 10:30 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Jon Waibel, Joe Grund and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson. Absent was: Commissioner Cody Hasbargen

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: IRS Mileage Rate

PUBLIC HEARING- BOARD OF EQUALIZATION

Motion

Motion was made by Commissioner Jon Waibel, second by Commissioner Ed Arnesen and carried unanimously to close the regular meeting and open the public hearing for Board of Equalization.

Appeals of Estimated Market Value

Chair Buck Nordlof read the rules of appeals that included: Only Estimated market values not tax amounts can be appealed at this time, appeals will be done one at a time, and no decision on an appeal will be done until all appeals are heard. Concerned citizens asked about the increase in values and the board explained the process that causes that increase to occur. The board suggested that they take written comments from this meeting to the Assessor before the closing date of the board of equalization meeting for appeals on June 21,2022. Concerned Citizen Paul Colson asked what the board is doing to help the Northwest Angle. He is concerned that during the last few years their community has taken a hit with COVID-19 and now the flooding crisis and they feel left behind. Commissioner Ed Arnesen explained that they are working with the best lobbyist in the state to obtain funding for the Northwest Angle and are actively involved in assisting their community. 

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to close the public hearing for Board of Equalization and open the regular meeting.

LEGISLATIVE UPDATE

Commissioner Ed Arnesen gave an update on various topics he has been actively working on with lobbyist that include: Bonding bill for Law Enforcement Center, NWA Relief, Williams School Building, PILT, and Tourism bill. Due to many changes this year with election and new representation it is possible that these efforts will need to be re-introduced if there is not a special session. There was also discussion around placing a public access at the NWA, currently the public does not have a launch and getting materials to the angle for other projects. The board will discuss this further in the meeting June 28,2022.

ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Executive Director Julie Ring, Member Engagement Coordinator Ryan Erdmann, Research Coordinator Jill Suurmeyer, and Policy Analyst Carli Stark from the Association of Minnesota Counties (AMC) thanked the board for inviting them to the Northwest Angle and gave an update on some of the actions they have taken to assist counties which included: Pandemic response, National Opioid Settlement, Legislative Successes, and Education.

ECONOMIC DEVELOPMENT AUTHORITY

EDA Director Ryan Zemek gave an update of various projects he is working on in the county that included: aid for flood damage, erosion, and forgivable loans.

PUBLIC WORKS

Assistant Engineer Boyd Johnson and County Engineer Anthony Pirkl gave an update on various projects that included: Working with FEMA on flood damage, Brushing Crews for Northwest Angle in Winter, Ditch clean-up, and calcium chloride. 

Approve Hire of Solid Waste Program Manager

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the hire of Brock Stebakken as the Solid Waste Program Manager at Grade 14, Step 5, 27.57 per hour at 321 points effective next full pay period.

Credit Card Approval

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve a county credit card for Solid Waste Program Manager Brock Stebakken. 

FLOOD UPDATE

Concerned citizen Paul Colson reviewed the 1925 Convention and Protocol Treaty between the United State and Canada and voiced his concerns to the board. It was the consensus of the board to continue to review the treaty for better understanding before taking any action. The board also gave an update on the sandbagging efforts in the county.

IRS Mileage Rate

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to increase the county mileage rate from 58.5 to match the IRS mileage rate 62.5 and to increase the Veteran volunteer driver rate from 68.5 to 72.5 effective July 1, 2022.

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 12:30 pm. to be followed by the Road Tour.

Attest: June 28, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

June 14, 2022

AGENDA

Tuesday, June 14, 2022

Meeting at Angle Outpost Resort 8206 Dawson Road, Angle Inlet, MN

TIME TAB

10:00 a.m. #1 Pledge to the Flag

Approve Agenda 

10:05 a.m. #2 Public Hearing

  • Board of Equalization

10:35 a.m. #3 Legislative Update 

10:50 a.m. #4 AMC Update

11:10 a.m. #5 EDA Update

11:20 a.m. #6 Public Works: Highway/Solid Waste

  • Approve Hire-Solid Waste Program Manager
  • Credit Card Approval

11:40 a.m. #7 Flood Update

12:00 p.m. #8 Lunch/Road Tour

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Home Health Care Task Force
  • Law Enforcement Center
  • Tourism/Lodging Tax
  • Centennial
  • Water Level

Information to attend by web or phone:
https://lotw20.my.webex.com/join/peder_h
Dial in: 1-408-418-9388
Access Code: 627433446

June 7, 2022

June 7, 2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, June 7, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Jon Waibel, Cody Hasbargen, Joe Grund and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson. 

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: Mobile Device Policy, Flood Update. Move: Work Session-Maintenance to June 28, 2022 meeting. 

Approval of Minutes

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the minutes from May 24,2022.

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the minutes from May 31,2022.

Social Services

Jodi Ferrier gave an update on the hospice contract that was recently signed by Lakewood Health and that they had hired for the Social Worker position

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $8,052.98; Commissioners Warrants $4,519.44; Commissioners Warrants $10,039.16.

Auditor/Treasurer

Claims

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $21,639.22; Road & Bridge $23,635.61; Solid Waste $20,008.97; EDA $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/07/2022 For Payment 6/10/2022

Vendor Name Amount

First State Tire Recycling 5,233.06

Howard’s Oil Company             2,631.17

Lexipol 3,000.00

 Mar-Kit Landfill 12,976.25

Olson Construction 2,000.00

Quadient Finance USA Inc. 2,000.00

Rupp,Anderson,Squires,& Waldspurger,P.A. 2,250.00

SeaChange Print Innovations 2,365.00

Titan Machinery – Roseau 15,200.00

49 Payments less than 2000 17,672.88

Final Total: 65,328.36

Further moved to authorize the payment of the following auditor warrants: May 25,2022 for $50,789.16; May 26,2022 for $550,000.00; June 1,2022 for $600,518.87.

Appointment of Arrowhead Library Member

It was the consensus of the board to not choose a member until the City Library board members have their meeting. This will be added to the June 28, 2022 meeting agenda. 

Updates

County Auditor/Treasurer gave an update on various topics that included: NWA board meeting, Board of Equalization meeting, and AMC.

Sheriff

Pennington Jail Contract

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Purchase of Services Agreement for Jail Contract between Pennington County and Lake of the Woods County effective June 1,2022 to June 1,2023.

Economic Development Authority

Request for American Rescue Plan Funds

EDA Director Ryan Zemek is requesting $50,000 from the American Rescue Plan funds for capacity recovery and resilience efforts in Lake of the Woods County.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the request for ARP funds in the amount of $50,000.

Human Resources

Hire for Maintenance Facilities & Safety Coordinator

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the hire of Shane Shaw as maintenance facilities & safety coordinator at Grade 9, Step 12, $24.02 per hour at 230 points.

Hire Social Worker

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to hire Katie Johnson for the social worker position at Grade 13, Step 1, $24.07 per hour at 298 points. Katie Johnson will start on July 1, 2022.

Mobile Device Policy

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to change the mobile device policy for unlimited text & talk data from business only to business and personal plans at $60.00 per month. 

Public Works

Assistant Engineer Boyd Johnson gave an update on various projects that included: Sandbagging, Erosion Control, NWA, and flooding.

Emergency Management

Emergency Management Director Jill Hasbargen-Olson gave an update on the information about flooding being put on the County website, and concerns about the sandbagging machine being used without an operator present. The plan moving forward would be to set appointment times for people to come have their bags filled to avoid injury.

Land & Water

Consideration of Conditional Use Permit #22-9CU by Robert Erickson

Land & Water Director Josh Stromlund met with the board and presented a Consideration of Conditional Use Permit #22-09CU by Robert Erickson: Tracts located in the Northeast quarter of the Northwest quarter in Section Twenty-eight (28), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West- Parcel ID #19.28.21.000, 19.28.21.010, 19.28.21.020 Applicant, as required by Lake of the Woods County Zoning Ordinance Section 902, is requesting the cumulative movement of more than ten (10) cubic yards of material within the shore impact zone of Bostic Creek for the purpose of a shoreline rip rap project. Bostic Creek is a tributary river segment. 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following Findings of Fact/Conditional Use Permit #22-09CU for Robert Erickson to approve the cumulative movement of more than ten (10) cubic yards of material within the shore impact zone of Bostic Creek for the purpose of a shoreline rip rap project with the following conditions:

  1. Applicant to use typical cross section design.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Robert Erickson (Ken-Mar-Ke Resort) Date:  June 7, 2022

Location/Legal Description:  Tracts located in the Northeast quarter of the Northwest quarter in Section Twenty-eight (28), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West – Parcel ID# 19.28.21.000, 19.28.21.010, 19.28.21.020

Project Proposal:  As required by Section 902 of the Lake of the Woods County Zoning Ordinance, applicant is requesting the cumulative movement of more than ten (10) cubic yards of material within the shore impact zone of Bostic Creek for the purpose of a shoreline rip rap project.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not? Prevent shore erosion.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not? Prevention and further reduction of sedimentation and erosion.

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )

Why or why not? Prevent erosion, bank stabilization.

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (X)  NO (  )  N/A (  )

Why or why not? Stabilize the shoreline.

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (X)  NO (  )  N/A (  )

Why or why not? Prevent erosion.

  1. Is the site in harmony with existing and proposed access roads?     YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Is the project proposal compatible with adjacent land uses? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location? YES (X)  NO (  )  N/A (  )

Why or why not? Reason for project.

  1. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Is the site adequate for water supply and on-site sewage treatment systems? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. Applicant to use the typical cross section design for rock rip rap.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

June 7, 2022 _____________________________________

Date James Nordlof

Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Lake of the Woods Coalition- Tammie Doebler

Tammie Doebler updated the board on the National Night Out event that will be held in Lake of the Woods County in August of 2022. National Night Out is an event to bring communities together with Law Enforcement, and Emergency services for a night of games, food and presentations. Toward Zero Death will also be attending the event. 

Ditch Authority

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting and open the ditch authority meeting.

Petition for Partial Ditch Abandonment

The Ditch Authority reviewed the petition for partial ditch abandonment from Mark Friesen. It was the consensus of the board to continue to review the petition for partial ditch abandonment at the meeting on June 28, 2022. 

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the ditch authority meeting and open the regular meeting.

Legislative Update

Commissioner Ed Arnesen informed the board that there is nothing new to update at this time. 

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 11:05 a.m.

Attest: June 28, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof

June 7, 2022

AGENDA

Tuesday, June 7, 2022

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of May 24, 2022

Approve Minutes of May 31, 2022

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 County Auditor/Treasurer

  • Claims
  • Appointment of Arrowhead Library Member

9:20 a.m. #4 Sheriff

  • Pennington Contract

9:35 a.m. #5 EDA

  • Request for ARP funds

9:50 a.m. #6 Land & Water

  • CUP #22-09CU- Robert Erickson

10:05 a.m. #7 Lake of the Woods Coalition- Tammie Doebler

  • National Night Out

10:20 a.m. #8 Human Resources

  • Hire for Maintenance Facilities & Safety Coordinator
  • Hire Social Worker

10:30 a.m. #9 Public Works

  • Highway
  • Update
  • Solid Waste
  • Update

10:45 a.m. #10 Ditch Authority

  • Close Regular Meeting/Open Ditch Authority
  • Petition for Partial Ditch Abandonment 
  • Close Ditch Authority/Open Regular Meeting

11:00 a.m. #11 Legislative Update

11:10 a.m. 12 Recess

11:15 a.m. #10 Work Sessions

  • Maintenance

Old/New Business:

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Home Health Care Task Force
  • Law Enforcement Center
  • Tourism/Lodging Tax
  • Centennial
  • Water Level

Information to attend by web or phone:
https://lotw20.my.webex.com/join/peder_h
Dial in: 1-408-418-9388
Access Code: 627433446

June 22, 2021

AGENDA

Tuesday, June 22, 2021

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approve Agenda

Approve the Minutes of June 8 and June 15, 2021

9:05 a.m. #2 Social Services 

  • Claims
  • Daycare Center Project Update

9:15 a.m. #3 Auditor/Treasurer

  • Claims

9:20 a.m. #4 Recorder

  • Approve Final Plat of Hooper Creek

9:25 a.m. #5 Public Works

  • Highway
    • SAP 039-631-006 Certified Motion Final Pay Request
  • Solid Waste

9:30 a.m. #6 Lake of the Woods Arena Board Update

9:45 a.m. #7 Follow-up items from NWA Meeting

  • Tourism
  • NWA Property Values
  • COVID-19 Vaccinations

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Home Health Care Task Force
  • Law Enforcement Center

Information to attend by web or phone:
https://lotw20.my.webex.com/join.peder_h
Dial in: 1-408-418-9388
Access Code: 627433446

June 22, 2021

Commissioner Proceedings

June 22, 2021

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 22, 2021 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Joe Grund called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Cody Hasbargen, Ed Arnesen and Buck Nordlof. Absent: Commissioner Jon Waibel.  Also present: County Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the official and summarized minutes of June 8, 2021 and June 15, 2021.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $7,697.64; Commissioners Warrants $1,915.56; Commissioners Warrants $18,483.01; Commissioners Warrants $197.80.

Daycare Center Project Update

Social Services Supervisor Jodi Ferrier provided an update to the Board on a project to create a daycare center in the former line worker school building. The project committee is a collaboration of representatives from the County, Economic Development Authority and Lake of the Woods School. First Children’s Finance is researching the feasibility of the daycare center.  Ferrier will continue to update the Board on the project.

AUDITOR/TREASURER
Claims
Motion
Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $45,044.59; Road & Bridge $64,498.84; County Development $200; Joint Ditch $144; Solid Waste $107,450.02; EDA $788.57. 

WARRANTS FOR PUBLICATION

Warrants Approved On 6/22/2021 For Payment 6/25/2021

Vendor Name Amount

Cenex Co-Op Services, Inc. 14,121.07

Compudyne, Inc 5,029.80

Contech Engineered Solutions LLC 12,260.00

Element Materials Technology 10,580.00

M-R Sign Co, Inc 5,742.93

Mn Counties Computer Co-Op 17,413.32

Nutrien Ag Solutions Inc 25,366.18

R & Q Trucking, Inc 2,575.00

Swanston Equipment Corp 4,769.50

U.S. Bank Equipment Finance 6,268.50

University Of Mn 9,407.00

Wilkens Industries 85,511.93

32 Payments less than 2000                                         19,080.79

                                      Final Total: 218,126.02

Further moved to authorize the payment of the following auditor warrants: June 9, 2021 for $10,957.64; June 15, 2021 for $25,339.43.

RECORDER
Approve Final Plat of Hooper Creek
County Recorder Sue Ney met with the Board requesting final approval for the plat of HOOPER CREEK. The Plat consists of 16 lots and Hooper Creek Loop road. After careful consideration from the County Surveyor, Land & Water Planning Office, and the Recorder’s Office, final approval was recommended.

Motion
Motion by Commissioner Ed Arnesen to approve the plat of HOOPER CREEK for subdivision pursuant to MN Statute 505.03, Subd. 2, and authorize the Chairman and Auditor/Treasurer to sign the same. Seconded by Commissioner Buck Nordlof and the same put to a vote was duly carried.

PUBLIC WORKS
Highway
SAP 039-631-006 Final Pay Request
Motion
Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the final payment for SAP 039-631-006 to Gladen Construction, Inc. of Laporte, MN in the amount of $6,063.80.  The total project cost was $121,276.00.

Solid Waste
A meeting with the MPCA to discuss the demolition landfill will be held on July 13, 2021 at 1 p.m. in the Commissioners’ Room of the Lake of the Woods County Government Center.

LAKE OF THE WOODS ARENA BOARD UPDATE
Arena Director Samantha Lyon and Arena Board Member Mike Schulz provided an update to the Board on the Lake of the Woods International Arena.  Since its grand opening on July 6, 2019, the Lake of the Woods International Arena was host to several district and regional youth hockey tournaments; became home to two new programs – Learn to Skate USA and an in-house hockey club; and accommodated two seasons of varsity and youth hockey programs, special events, open skating and physical education classes.  Lyon plans to continue to grow the offerings at the Lake of the Woods International Arena and is excited to host a Bantam AA State Tournament in March of 2022.  In closing, Lyon and Schulz thanked the County for their continued support of the ice arenas.

FOLLOW-UP ITEMS FROM NWA MEETING
COVID-19 Vaccinations
CHI LakeWood Health representatives, Jeffry Stampohar and Kay M. Schell, joined the meeting to discuss the possibility of hosting a vaccine clinic at the Northwest Angle for Canadian citizens.  Commissioner Ed Arnesen will gather more information regarding the need of such an event.

NWA Property Values
The Board discussed the Northwest Angle property values with Assessor Mary Jo Otten.

RECESS
The Board took a 10-minute recess at 10:12 a.m.

Tourism
Motion
Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve Attorney James Austad to draft and send a letter to the City of Baudette requesting an update regarding the Baudette City Council’s position on the joint powers agreement for lodging tax and for Chair Joe Grund to sign the same.

RECESS
With no further business before the Board, Chair Joe Grund called the meeting to recess at 10:30 a.m.

Attest: July 13, 2021

_________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair of the Board, Joe Grund 

June 15, 2021

Commissioner Proceedings

June 15, 2021

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 15, 2021 at the Angle Outpost Resort, Angle Inlet, MN. 

CALL TO ORDER

Chair Joe Grund called the meeting to order at 10:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Cody Hasbargen, Ed Arnesen and Buck Nordlof. Also present: County Auditor-Treasurer Lorene Hanson and Public Works Director AJ Pirkl. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following additions: RECONVENE BOARD OF EQUALIZATION and PUBLIC WORKS/Canadian Business Number.

SET PUBLIC HEARING

Off-Sale Liquor License for Border Bait Company LLC

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to set a public hearing, on the issuance of an off-sale intoxicating liquor license for Border Bait Company, LLC, on Tuesday, July 13, 2021 at 10:00 a.m. in the Lake of the Woods County Government Center, Commissioners’ Room.

TOURISM UPDATE

Joe Henry, Director of Lake of the Woods Tourism Bureau, provided an update.  Henry was asked by U.S. Senator Amy Klobuchar to join a state tourism committee and also mentioned that U.S Congresswoman Michelle Fischbach will be visiting the Northwest Angle on July 7 and 8, 2021.

The joint powers agreement between the City of Baudette and Lake of the Woods County, which created the tourism bureau, was discussed.  Commissioner Ed Arnesen mentioned the possibility of hiring a specialist to provide guidance on how to proceed with requesting special legislature for a county-wide lodging tax.  This item will be placed on the next Board meeting agenda. 

PUBLIC WORKS
Highway/Solid Waste
Public Works Director, AJ Pirkl, provided an update on Northwest Angle gravel and garbage contracts.  Other items discussed included, a possible state aid project for a shared fire department and solid waste building, calcium/magnesium chloride application, training for road operators, disposal of fish entrails, and ditch drainage.

Canadian Business Number

Motion
Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to authorize Public Works Director, Anthony J. Pirkl, to register for a business number with the Canada Revenue Agency.

COVID-19
American Rescue Plan Act –
The County Board discussed the program; no action was taken.

Vaccinations –
This item will be added to the next Board meeting agenda.

NWA PROPERTY VALUES

A Northwest Angle Business owner requested to have their commercial property value reassessed, stating many businesses have been unable to fully open due to the border closure.  The Commissioners discussed sending a letter to the Department of Revenue regarding valuations of commercial property at the Northwest Angle. This will be added to the next Board meeting agenda.

RECONVENE BOARD OF EQUALIZATION

Motion
Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to close the regular meeting and open the Board of Equalization meeting at 11:40 a.m.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to close the Board of Equalization meeting at 11:45 a.m.

RECESS
With no further business before the Board, Chair Joe Grund called the meeting to recess at 11:48 a.m.

Attest: June 22, 2021

_________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair of the Board, Joe Grund 

June 15, 2021

AGENDA

Tuesday, June 15, 2021

Meeting at Angle Outpost Resort 8206 Dawson Road, Angle Inlet, MN

TIME TAB

10:00 a.m. #1 Pledge to the Flag

Approve Agenda

10:05 a.m. #2 Set Public Hearing

  • Off-Sale Liquor License for Border Bait Company LLC

10:10 a.m. #3 Tourism Update 

10:30 a.m. #4 Public Works: Highway/Solid Waste

10:50 a.m. #5 COVID-19

  • American Rescue Plan Act
  • Vaccinations

11:20 a.m. #6 NWA Property Values

12:00 p.m. #7 Lunch/Road Tour

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Home Health Care Task Force
  • Law Enforcement Center

Information to attend by web or phone:
https://lotw20.my.webex.com/join/peder_h
Dial in: 1-408-418-9388
Access Code: 627433446