May 28, 2024

AGENDA

Tuesday, May 28, 2024

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of May 14, 2024

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 Auditor/Treasurer

  • Claims

9:15 a.m. #4 Land Purchase-Scott Pahlen

9:30 a.m. #5 Public Works

  • Updates

9:40 a.m. #6 Human Resources

  • Increase-Tech I to Tech II
  • Personnel Committee Recommendations
  • Set Date for Department Head Reviews

9:50 a.m. #7 Land & Water

  • LOTW County Zoning Ordinance Amendments

10:30 a.m. #8 Adjourn

Correspondence:

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Law Enforcement Center
  • Unused Wells

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May 14, 2024

AGENDA

Tuesday, May 14, 2024

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of April 23, 2024

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 Emergency Management

  • Firearm Grant
  • MNWALK
  • Emergency Operations Plan Sign-off

9:20 a.m. #4 Sheriff

  • ICAC Task Force
  • Joint Powers Agreement
  • Resolution

9:25 a.m. #5 Auditor/Treasurer

  • Claims
  • Liquor & Cigarette License Approval
  • Resolution
  • NWA Edge Riders
  • LOTW Drifters

9:30 a.m. #6 Snowmobile Trails-Update

  • LOTW Drifters- Ron Olson
  • NWA Edge Riders- Joe Laurin

9:45 a.m. #7 Public Works

  • Updates
  • Bid Approval-Gravel
  • Bid Approval- Chip Seal
  • County Engineer Appointment
  • Jail Generator & Gas Quotes

10:00 a.m. #8 Land & Water

  • CUP #24-01CU
  • Consideration of Fee Schedule 

10:30 a.m. #9 Human Resources

  • Personnel Committee Recommendations
  • Set Work Session (May 21, 2024)
  • HIPAA Policy
  • Committee Appointments

10:40 a.m. #9 Adjourn

10:45 a.m. #9 Work Session

  • Maintenance

11:15 a.m. #10 Department Head Reviews Discussion 

Correspondence:

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Law Enforcement Center
  • Unused Wells

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May 14, 2024

May 14, 2024

 The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, May 14, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Buck Nordlof, Jon Waibel, and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson. Absent: Commissioner Ed Arnesen.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following changes: Add: State Boat & Water Grant, and County Surveyor Grant Update.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the official minutes of April 23, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $17,896.13; Commissioners Warrants $3,237.63; Commissioners Warrants $26,972.73.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $65,041.38; Road & Bridge $67,557.78; SS $1.300.00; Joint Ditch $10,551.25; Solid Waste $49,102.48.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/14/2024 For Payment 5/17/2024

Vendor Name Amount

American Solutions For Business 3,089.51

Baudette/City Of 6,000.00

Co-Op Services, Inc. 9,590.65

Counties Providing Technology 4,452.00

Country Inn & Suites – Shoreview 2,860.32

Farmers Union Oil Co. 2,339.97

Farmers Union Oil company 2,194.68

Gamache/Micheal D 2,800.00

HDR Engineering Inc 6,382.65

Houston Engineering Inc 9,678.00

Law Offices Of Patrick D. Moren 9,226.53

Liberty Tire Recycling, LLC 10,783.60

LOW County Auditor-Treasurer 19,447.62

LOW High School Trap Team 2,628.00

LOW Highway Dept 14,755.00

Mar-Kit Landfill 13,157.50

Northern Light Region 2,786.57

Northern Sports & Machine – Dba 9,114.99

Pomp’s Tire-Thief River Falls 3,145.44

Powerplan 3,636.55

R & Q Trucking, Inc 5,568.00

Uline 5,247.66

Ziegler, Inc 2,824.07

69 Payments less than 2000 41,843.58

Final Total: 193,552.89

Further moved to authorize the payment of the following auditor warrants: April 24, 2024 for $55,024.58; May 1, 2024 for $166,672.47; May 2, 2024 for $255,124.37; May 5, 2024 for 1,262.00; May 8, 2024 for $10,218.49.

Cigarette & Liquor License Approval

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the cigarette and liquor license application from Flag Island Resort.

NWA Edge Riders Trails Assistance

Resolution

The following resolution was offered by Joe Grund, seconded by Commissioner Buck Nordlof and moved for adoption: 

Sponsorship of Snowmobile Trails Assistance Program

Resolution No. 24-05-01

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club. 

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement. 

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene G Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

LOTW Drifters Trails Assistance

Resolution

The following resolution was offered by Buck Nordlof, seconded by Joe Grund and moved for adoption: 

Sponsorship of Snowmobile Trails Assistance Program

Resolution No. 24-05-02

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Lake of the Woods Drifters Land and Big Traverse Trails managed by Lake of the Woods Drifters. 

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement. 

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene G Hanson is hereby authorized to serve as the fiscal agent for the above referenced project. 

NWA Edge Riders Update

Joe Laurin gave an update on snowmobile trail mapping and projects.

Emergency Management

Firearm Storage Grant

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the firearm storage grant in the amount of $15,628.42 and for Chair Cody Hasbargen to sign the same. 

MNWALK & Emergency Operations Plan

Emergency Management Director Jill Hasbargen-Olson discussed the Emergency Operations Plan for 2024 and changes made for the upcoming year that included: Outdoor Warning Sirens, Election Emergency Plan, Training & Exercises, DECON training, and Hazard Mitigation Plan.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the Emergency Operations Plan.

Sheriff

State Boat & Water Grant

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the State Boat & Water Grant in the amount of $9,226.00 and for Chair Cody Hasbargen to sign the same.

Internet Crimes Against Children Task Force (ICAC)

Resolution

The following resolution was offered by Jon Waibel, seconded by Commissioner Buck Nordlof and moved for adoption: 

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS SHERIFF REGARDING THE MINNESOTA INTERNET CRIMES AGAINST CHILDREN TASK FORCE (ICAC) 

Resolution NO. 24-05-03

WHEREAS, the County of Lake of the Woods on behalf of its Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to utilize applicable state and federal laws to investigate and prosecute crimes committed against children and the criminal exploitation on children that is committed and/or facilitated by or through the use of computers.

NOW, THEREFORE, BE IT RESOLVED by the County Board of Lake of the Woods, Minnesota as follows:

  1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its Sheriff are hereby approved.  Copies of the Joint Powers Agreements are attached to this Resolution and made a part of it.
  2. That the County Sheriff, Gary Fish, or his or her successor, is designated the Authorized Representative for the Sheriff.  The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.
  3. That Cody Hasbargen, the Chair of the County of Lake of the Woods, and Auditor-Treasurer Lorene Hanson, the County Board Clerk, are authorized to sign the State of Minnesota Joint Powers Agreements.

Lake of the Woods Drifters Update

Ron Olson gave an update on snowmobile trails and projects.

Public Works

Jail Generator and Gas Quotes Approval

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the quotes from International Falls Generac Generator quote for $18,178.00 and Air Systems gas quote for $1,756.00.

Bid Approval-Chip Seal

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the chip seal quote from Asphalt Preservation Company in the amount of $219,695.54.

Bid Approval-Gravel

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the gravel bid from LaValla Sand & Gravel in the amount of $567,000 with a five year contract.

Add to Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to add City of Baudette Contract to the agenda.

City of Baudette Contract Payments

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the maintenance contract with the City of Baudette for two payments of $6,000.00 for a total amount of $12,000.00 for one year and for Chair Cody Hasbargen to sign the same.

UPDATES

County Engineer Anthony Pirkl Gave an update on various Highway and Solid Waste projects.

County Engineer Re-Appointment

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to re-appoint Anthony (AJ) Pirkl as County Engineer for a four-year term effective June 1, 2024.

County Surveyor-Grant Update

County Surveyor Chad Conner informed the board that the Public Land Survey Systems Restoration (PLSS) grant application in the amount of $265,000.00 was approved and the project should be completed over the next two years.

Land & Water

Consideration of Conditional Use Permit #24-01CU BY Loren & Dawn Horner

A parcel of land lying in the Northeast Quarter of the Northeast Quarter (NE1/4NE1/4) of Section Twelve (12), Township One Hundred Sixty-one (161) North of Range Thirty-two (32) West and Government Lot One (1), Section Seven (7) Township One Hundred Sixty-one (161) North of Range Thirty-one (31) West- Parcel ID#’s 24.07.22.010 and 23.12.11.010. Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for the purpose of a rock rip rap project to stabilize the shoreline.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the following Findings of Fact/CUP #24-01CU By Loren & Dawn Horner to move more than ten (10) cubic yards of material within the shore impact zone of the Rainy River for the purpose of a rock rip rap project to stabilize the shoreline with the following conditions:

  1. DNR permit needed if it becomes required.

Consideration of Fee Schedule

Land & Water Director Josh Stromlund discussed minor increases to the fee schedule that has not been adjusted since 2020. The increases would affect regular land use permits and special use permits to cover additional costs associated with conducting public hearings.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the proposed changes to the fee schedule.

Human Resources

Personnel Committee Recommendations

Job Descriptions

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the updated job descriptions for Maintenance/Shop Supervisor, Assistant Engineer, and Deputy Recorder.

Wage Increases

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following wage increases:

Maintenance/Shop Supervisor- Grade 17, Step 10, $37.66 per hour at 382 points effective next full pay period.

Assistant Engineer- Grade 18, Step 14, $42.68 per hour at 410 points effective next full pay period.

Deputy Recorder- Grade 13, Step 12, $31.42 per hour at 291 points retroactive to April 10, 2024.

Set Work Session

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to set a work session for wage discussions on May 21, 2024 at 9:00a.m. in the Lake of the Woods County Government Center Commissioners Room.

HIPPA Policy

Motion 

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the HIPPA Policy as presented by Human Resources Director Savanna Slick.

Committee Appointments

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to appoint Amy Ballard as Privacy Officer for Social Services and Peder Hovland as Security Officer for the County.

Adjourn

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to adjourn the meeting at 10:25a.m.

Attest: May 28, 2024

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair Cody Hasbargen

May 23, 2023

Tuesday, May 23, 2023

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of May 9, 2023

9:05 a.m. #2 Bid Opening-Land Lease

9:20 a.m. #3 Social Services

  • Claims
  • Cooperative Fraud Agreement

9:25 a.m. #4 Auditor/Treasurer

  • Claims

9:30 a.m. #5 Emergency Management

  • Resolution Emergency Declaration-Spring Melt

9:35 a.m. #6 County Recorder

  • Fair Booth

9:45 a.m. #7 NWA Discussion

10:00 a.m. #8 Funds

  • Fire Department-Gear Washer Request
  • ARPA 
  • Opioid

10:10 a.m. #9 Public Works

  • Equipment Purchases
  • Updates
  • Highway
  • Solid Waste

10:25 a.m. #10 Human Resources

  • Environmental Specialist-January Certification
  • Personnel Committee Recommendation- Social Services
  • Set Date-Department Head Reviews

10:35 a.m. #11 Sheriff

  • PERA Resolution for Part-time Employee

10:40 a.m.  #13 Legislative Update
10:50 a.m. #14 RECESS

Old/New Business

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Home Health Care Task Force
  • Law Enforcement Center
  • Tourism/Lodging Tax
  • Centennial
  • Water Level

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May 23, 2023

May 23, 2023

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, May 23, 2023 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Ed Arnesen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Ed Arnesen, Jon Waibel, Cody Hasbargen and Joe Grund. Also present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following changes: Add: New Hire, Permission to Advertise, Interview & Hire, and Williams & Northwest Angle Fire Departments.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the official minutes of May 9, 2023.

Bid Opening

Land Lease

The board received two bids for the land lease on approximately 13 acres of Ag Land. 

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to accept the bid from Brian Powers and Duwayne Thompson in the amount of $32.00 per acre contingent on FSA certification. The following legal description of the approximately 13 acres tillable land within Parcel #18.2342.000 is as follows: The tillable portion currently existing within that part of the West half of the Northwest Quarter of the Southeast Quarter (W1/2-NW1/4-SE1/4), Section 23, Township 162, Range 33, Lake of the Woods County, Minnesota, containing approximately 13 acres. 

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $15,623.57; Commissioners Warrants $4,697.34; Commissioners Warrants $17,024.35.

Contract Renewal

Cooperative Fraud Agreement

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the contract renewal of the Cooperative Fraud Agreement between Beltrami County Human Services and Lake of the Woods County Human Services Department.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $109,790.12; Road & Bridge $16,405.92; County Development $2,000; Solid Waste $11,274.82; EDA $1,241.36.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/23/2023 For Payment 5/26/2023

Vendor Name Amount

Baudette/City Of 6,000.00

Bert’s Truck Equipment Of Moorhead, Inc 2,680.00

ByteSpeed, LLC 4,490.00

Counties Providing Technology 4,329.00

Emergency Services Marketing Corp.,Inc 3,975.00

Integris LLC 4,016.92

JMD Manufacturing Inc 3,420.32

Lakewood Health Center 23,958.00

Larkin Hoffman Attorneys 30,570.00

LOW High School Trap Team 2,258.00

NetCenter Technologies 5,600.00

Pennington County Sheriff Office 13,475.00

Plutko Plumbing & Heating 3,170.80

Take A Kid Fishing 2,000.00

U.S. Bank Equipment Finance 6,268.50

45 Payments less than 2000 24,500.68

Final Total: 140,712.22

Further moved to authorize the payment of the following auditor warrants: May 10, 2023 for $28,692.90; May 16, 2023 for $442,206.92; May 16, 2023 for ($163.94); May 17, 2023 for $36,844.73.

Legislative Update

Commissioner Ed Arnesen gave an update that included: PILT, Tourism, Northwest Angle, and the Williams School.

Emergency Management

Resolution

The following resolution was offered by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and moved for adoption: 

RESOLUTION

DECLARATION OF STATE OF EMERGENCY

Resolution No. 23-05-03

WHEREAS; the Spring Flooding of 2023 impacted the population of Lake of the Woods County and its cities, and;

WHEREAS; the Spring Flooding event has caused a significant amount of public property damage, and;

WHEREAS; the Lake of the Woods County Department of Emergency Management requests the Lake of the Woods County Board of Commissioners to declare Lake of the Woods County in a STATE OF EMERGENCY for the Spring Flooding Event of April 2023.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners declares Lake of the Woods County in a STATE OF EMERGENCY for conditions resulting from the April 2023 Spring Flooding Event of April 2023.

County Recorder

County Fair Booth

County Recorder Sue Ney informed the board that the Auditor/Treasurers office and Recorders office will have a booth at the Lake of the Woods County Fair this year to inform residents of their options for Passports, Real Driver’s License/I.D., and Enhanced Driver’s License/I.D.  They will also discuss the documentation needed to obtain an I.D. 

NWA Discussion

The board discussed agenda items for the upcoming meeting to be held at the Northwest Angle on June 13, 2023.

Public Works

Equipment Purchases

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the purchase of a Plow truck, two Bush Hog Mowers, and two Ford trucks in the total amount of $382,004.60 to be paid for out of the Highway Department budget as follows:

  1. Plow Truck- $262,555.00
  2. Two Bush Hog Mowers- $51,992.00
  3. Ford F150- $33,591.80
  4. Ford F150- $33,865.80

Add to Agenda

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to add Purchase of Gravel to the agenda. 

Purchase of Gravel

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the purchase of 8,200 yards of gravel at $10.50 per yard from LaValla Sand & Gravel over a two year period.

Add to Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to add Set Work Session for Highway Operations to the agenda.

Set Work Session

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to set a work session for Highway Operations for June 6, 2023 following the regular board meeting.

Public Works Updates

County Engineer Anthony Pirkl gave an update that included: County Road 8 project, Northwest Angle Roads, Lakes Gas Building at Solid Waste, and Scrap Metal. 

Human Resources

Environmental Specialist- January Certification

Human Resources Director Savanna Slick informed the board that the Environmental Specialist position that was approved in the previous board meeting was certified in January and requested to have back pay from January until the current pay period to reflect the position approval. It was the consensus of the board to deny the request for back pay as the position was just approved in the previous board meeting and did not exist at that time.

Personnel Committee Recommendation- Social Services

Position Approval

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve Heather Larson to be Lead Worker at Grade 15, Step 4, $29.30 per hour at 349 points effective next full pay period. 

Set Date Department Head Reviews

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to set the date for Department Head Reviews for June 27, 2023 following the regular board meeting.

Permission to Advertise, Interview, & Hire

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the hire of Jimmy Ney as night time dispatch and corrections at Grade 11, Step 1, $22.28 per hour plus $2.00 for night shift differential, at 253 points. 

Permission to Hire

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to hire Jon Foss for the Part-time Deputy Sheriff position at Grade 13, Step 1, $24.73 per hour, at 291 points.

Recess

A brief recess took place at 10:30 a.m. and reconvened at 10:35 a.m.

Sheriff

Resolution

The following resolution was offered by Commissioner Jon Waibel and moved for adoption:

Public Employees Police and Fire Plan

Resolution No. 23-05-04

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by John Foss meets all of the following Police and Fire membership requirements:                        

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  1. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  1. Said position charges this employee with the prevention and detection of crime;
  1. Said position gives this employee the full power of arrest, and 
  1. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Cody Hasbargen, and the same being put to a vote, was unanimously carried.

Funds Requests

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve American Rescue Plan funds potential obligations up to the amounts discussed in the work session as follows:

  1. Lake of the Woods County Museum- $18,000.00
  2. Baudette Fire Department- $35,000.00
  3. NWA Signage- $1,450.00
  4. Unused Wells- $20,000.00
  5. Trail Mower-Roseau- $6,000.00
  6. Fairgrounds- Electrical-$30,000.00
  7. Williams Fire Department-$25,000.00
  8. Clementson Park- $5,000.00
  9. Northwest Angle Fire Department-$10,000.00
  10. Public Safety- $40,000
  11. Senior Housing- $200,000

Old/New Business

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to remove Water Level from the old/new business list. 

Recess

With no further business before the Board, Chair Ed Arnesen called the meeting to recess at 11:04 a.m.

Attest: June 6, 2023

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman Ed Arnesen

May 9, 2023

Tuesday, May 9, 2023

TIME TAB

9:00 a.m. #1 Pledge to the Flag

Approval of Agenda

Approve Minutes of April 25, 2023

9:05 a.m. #2 Social Services

  • Claims

9:10 a.m. #3 Auditor/Treasurer

  • Claims

9:15 a.m.  #4 Historical Society 

9:25 a.m.  #5 Snowmobile Trail Update

  • NWA Edgeriders
  • LOW Drifters

9:40 a.m.  #6 Brad Levasseur

  • Fire Department Request

9:50 a.m.  #7 Public Works

  • County Beaver Bounty
  • Parks
  • Missing Dock at Clementson
  • Handicap Toilet at Boy Scout Park
  • Approval of CaCl bids 
  • JD 62 Brushing Bill
  • Grant Request
  • IJC Grant- Southern Shore Barrier Island Study
  • Updates
  • Highway
  • Solid Waste

10:05 a.m. #8 Sheriff

  • FY21 Stonegarden Salary Resolution
  • Advertise for Bids-Oil Furnace
  • Declaration of Emergency
  • Resolution-Annual Boat & Water Safety Grant

10:10 a.m. #9 Land & Water

  • CUP #23-04CU
  • CUP #23-05CU
  • Consideration of Preliminary Plat of Hooper Creek

10:40 a.m. #10 Public Health Nurse

  • Opioid Update

10:55 a.m.  #11 Coalition

  • Opioid Discussion

11:10 a.m. #12 RECESS

11:15 a.m. #13 Work Sessions

  • Opioid Funds
  • ARPA
  • Review of Department Head Review

Old/New Business

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Home Health Care Task Force
  • Law Enforcement Center
  • Tourism/Lodging Tax
  • Centennial
  • Water Level

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May 9, 2023

May 9, 2023

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, May 9, 2023 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Ed Arnesen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Ed Arnesen, Jon Waibel, Cody Hasbargen and Joe Grund. Also present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following changes: Add: PILT Letter of Support

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the official minutes of April 25, 2023.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $18,025.18; Commissioners Warrants $3,764.21; Commissioners Warrants $7,046.61.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $31,389.93; Road & Bridge $60,520.67; Social Services $1,300.00; County Development $1,600.00; Solid Waste $26,378.50; EDA $10,765.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/09/2023 For Payment 5/12/2023

Vendor Name Amount

Cenex Co-Op Services, Inc. 11,727.62

Farmers Union Oil company 2,236.36

Guardian Fleet Safety 3,685.13

Headwaters Regional Development Commiss 10,765.00

Howard’s Oil Company 3,224.76

KRIS Engineering Inc 14,444.04

Lake Superior College 2,075.00

Little Falls Machine, Inc 9,269.25

LOW County Auditor-Treasurer 19,675.62

LOW Highway Dept 4,813.75

Mar-Kit Landfill 11,398.00

Mn Dept Of Transportation 3,159.30

R & Q Trucking, Inc 3,055.00

Rainy Lake Oil, Inc 2,643.03

WIDSETH 2,850.00

53  Payments less than 2000  26,932.24

Final Total: 131,954.10

Further moved to authorize the payment of the following auditor warrants: April 26,2023 for $1,857.75; May 3, 2023 for $66,403.76.

Letter of Support

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to draft a letter of support for Payment In Lieu of Taxes (PILT) legislation. 

Legislative Update

Commissioner Ed Arnesen gave a legislative update and his time in Washington D.C. that included: Tourism, Williams School, Law Enforcement Building, PILT, and Safe Boat.

Historical Society 

Lake of the Woods County Museum Director Lindsay Marshall gave an update on various fundraising the Historical Society has done in an effort to raise money for a new roof. It was the consensus of the board to discuss the remaining balance for the Lake of the Woods County Museum roof in the ARPA work session following the meeting. 

Snowmobile Trail Updates

Lake of the Woods Drifters representatives Mariah Mollberg, and Randy Orton and NWA Edgriders representative Joe Laurin gave the board an update on various trail projects and the equipment used to groom the trails. They also informed the board of rerouted trails do to the swamps.

Fire Department Air Compressor Request

Brad Levasseur updated the board on a need for a new air compressor for the Baudette Fire Department that could expand the capability of air capacity during a structure fire. He presented quotes for an estimate of what a new air compressor would cost for the fire department. It was the consensus of the board to discuss this request during the ARPA work session following the meeting.

Public Works

County Beaver Bounty

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to raise the County Beaver Bounty from $45.00 to $75.00 based on the average of surrounding areas effective immediately.

Approval of CaCl Bids

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the calcium chloride bid from Knife River in the amount of $147,060.00 for the mainland and the bid from Forts Distributors in the amount of $38,400 for the NWA.

Handicap Toilet at Boy Scout Park

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve a handicap accessible toilet at the boy scout park for the summer season in the amount of $1000.00.

Updates

County Engineer Anthony Pirkl discussed the missing dock at Clementson park, the need to include Williams school mowing in the parks budget, the possibility of using FEMA dollars to repair damaged roads, brushing at the NWA, and spring clean-up.

JD 62 Bill

County Engineer Anthony Pirkl informed the board that there is a brushing bill for JD 62 in the amount of $2,079.00. Roseau County will receive the bill.

Ditch Authority

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to close the regular meeting and open the Ditch Authority.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the payment to Roseau County for Lake of the Woods County portion of the JD 62 brushing bill. 

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to close the Ditch Authority and open the regular meeting.

IJC Grant- Southern Shore Barrier Island Study

County Engineer Anthony Pirkl informed the board of a survey study of Pine Island that will be used to understand the flow of the water and how to support the island. The IJC Grant if approved will cover the remaining cost of the project, however, Mr. Pirkl is requesting that the board approve up to $21,500.00 in the event the grant application is not approved so the project may continue.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve up to $21, 500.00 for the Pine Island study in the event the grant does not cover the funds.

Sheriff

Stonegarden Sheriff Salary

Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following:

AMEND COUNTY SHERIFF SALARY

Resolution No. 23-05-01

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2021 grant; and,

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2021 grant; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers’ himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffs’ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2021 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $119,700 and $56,954 of this grant is for salaries.

WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2021 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as originally set by this board on December 30, 2022 was $98,404.80 and fringe benefits were $19,828.57, be amended so that the sheriff’s salary is increased by the sum up to $18,815.68 and fringe benefits are increased up to $3,965.71 commencing January 1, 2023 through December 31, 2023, with the increase funding from the Operation Stonegarden 2021 grant contingent upon the following:

1.  That the Operation Stonegarden 2021 grant funding be available; and

2. That the Sheriff works, in addition to his regular duties, eight (8) hours per week of said Operation Stonegarden 2021 grant.

At such time that the Operation Stonegarden 2021 grant funding is no longer available and/or if the Sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2021 grant work, the Sheriff’s salary shall return to the original balance set by the board on December 30, 2022 in addition to the accumulated Stonegarden wages earned based on Stonegarden funding available and actual hours worked.

Advertise for Bids- Oil Furnace

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the request to advertise for bids for the used oil furnace in the storage building.

Declaration of Emergency

Emergency Management Director Jill Olson informed the board that the time to submit a declaration of emergency has expired.

Annual Boat & Water Grant

Resolution

The following Resolution was offered by Commissioner Buck Nordlof and moved for adoption: 

A RESOLUTION AUTHORIZING THE ANNUAL:

BOAT & WATER SAFETY GRANT

Resolution No. 2023-05-02

WHEREAS, under the provisions of M.S. 84.026, M.S.86B.101, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner of Natural Resources; and,

WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.

NOW, THEREFORE BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2023 through June 30, 2024, in the amount of $6,277, and authorize the County Board Chair Ed Arnesen, and County Sheriff Gary Fish to sign the same. 

The resolution was seconded by Commissioner Cody Hasbargen, and the same being put to a vote, was unanimously carried.

Land & Water

Land & Water Planning Director Josh Stromlund presented the follow CUP’s for consideration:

Consideration of Conditional Use Permit #23-04CU by Jason and Christina Draper

A tract of land described as the West 330’ of the S2SE4SE4, Section Seven (7), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West (McDougald), Lake of the Woods County, Minnesota – Parcel ID# 22.07.44.021. Applicant is requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to operate a short-term vacation rental in a Rural Residential (R2) Zoning District.

Motion 

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the following Findings of Fact/Conditional Use Permit #23-04CU by Jason and Christina Draper to operate a short-term vacation rental in a Rural Residential (R2) Zoning District with the following conditions:

  1. No rental of property until a Certification of Compliance for the septic system is obtained.
  2. The septic system must be sized accordingly for the proposed maximum occupancy as per application.
  3. Conditional Use Permit terminates upon sale or transfer of property.
  4. All other requirements must be met as per application
  5. If applicable, meet Department of Health Requirements.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Jason and Christina Draper Date:  May 9, 2023

Location/Legal Description:  A tract of land described as the West 330’ of the S2SE4SE4, Section Seven (7), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West – Parcel ID# 22.07.44.021.

Project Proposal:  Applicant is requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to operate a short-term vacation rental in a Rural Residential (R2) Zoning District. 

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not? Rural Residential.

2.   Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A ( )

Why or why not?  Application of permit process.

  1. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A (X )

Why or why not?  ___________________________________________________________________ 

  1. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A ( X)

Why or why not?  ___________________________________________________________________ 

  1. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X )

Why or why not?  ___________________________________________________________________ 

  1. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (  )  NO (  )  N/A ( X)

Why or why not?  ___________________________________________________________________ 

  1. Is the site in harmony with existing and proposed access roads?     YES (X )  NO (  )  N/A (  )

Why or why not?  County Road.

  1. Is the project proposal compatible with adjacent land uses? YES (X )  NO (  )  N/A (  )

Why or why not?  Rural Residential.

9.  Does the project proposal have a reasonable need to be in a shoreland location? YES (  )  NO (  )  N/A (X)

Why or why not?  ___________________________________________________________________ 

  1. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X )  NO (  )  N/A (  )

Why or why not?  Based on inspection.

  1. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X )

Why or why not? ___________________________________________________________________

  1. Is the site adequate for water supply and on-site sewage treatment systems? YES (X )  NO (  )  N/A (  )

Why or why not?  Large enough area.

  1. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X )

Why or why not? ___________________________________________________________________ 

  1. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (  )  NO (  )  N/A (X )

Why or why not? ___________________________________________________________________ 

  1. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES ( X )  NO (  )  N/A ( )

Why or why not? Existing.

  1. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?  YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________ 

  1. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X )  NO (  )  N/A (  )

Why or why not? On-site parking.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. No rental of property until a Certificate of Compliance for the septic system is obtained.
  2. The septic system must be sized accordingly for the proposed maximum occupancy as per application.
  3. Conditional Use Permit terminates upon sale or transfer of property.
  4. All other requirements must be meet as per application.
  5. If applicable, meet Department of Health requirements.

 Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

      May 9, 2023 _____________________________________

Date Ed Arnesen

        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Consideration of Conditional Use Permit Application #23-05CU by Daniel Crompton

That part of the South 500’ of the SE¼SW¼ lying westerly of Bostic Creek except that part lying within Block 3, of Walleye Retreat Plat, in Section Twenty-one (21), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West (Wheeler), Lake of the Woods County, Minnesota – Parcel ID# 19.21.34.071. Applicant is requesting a Conditional Use Permit as required by Section 902 of Lake of the Woods County Zoning Ordinance, to move more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of a rip rap project. This portion of Bostic Creek is considered part of Lake of the Woods which is a General Development Lake.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following Findings of Fact/Conditional Use Permit #23-05CU by Daniel Crompton to move more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of a rip rap project with the following conditions:

  1. Must follow DNR standards for rock rip rap.
  2. The Conditional Use Permit is only for that portion of the property experiencing active erosion.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Daniel Crompton Date:  May 9, 2023

Location/Legal Description:  The South 500’ of the SE¼SW¼ lying westerly of Bostic Creek except that part lying within Block 3, of Walleye Retreat Plat, in Section Twenty-one (21), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West (Wheeler), Lake of the Woods County, Minnesota – Parcel ID# 19.21.34.071.

Project Proposal:  Applicant is requesting a Conditional Use Permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to move more than ten (10) yards of material within the shore impact zone Bostic Bay of Lake of the Woods for the purpose of a rock riprap project. Lake of the Woods is a General Development lake.  

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  Shoreline Protection. 

2.  Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________ 

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A ( )

Why or why not?  Shoreline protection.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (X)  NO (  )  N/A ( )

Why or why not?  Remain the same.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES ( X )  NO (  )  N/A ( )

Why or why not?  Bostic Creek.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES ( X )  NO (  )  N/A ( )

Why or why not?  Based on DNR requirements.

7. Is the site in harmony with existing and proposed access roads?     YES ( )  NO (  )  N/A ( X )

Why or why not?  ___________________________________________________________________ 

8. Is the project proposal compatible with adjacent land uses? YES ( )  NO (  )  N/A ( X )

Why or why not?  ___________________________________________________________________ 

9.  Does the project proposal have a reasonable need to be in a shoreland location? YES ( X )  NO (  )  N/A ( )

Why or why not?  Bostic Creek.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES ( )  NO (  )  N/A ( X )

Why or why not?  ___________________________________________________________________ 

12. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X )

Why or why not? ___________________________________________________________________

13. Is the site adequate for water supply and on-site sewage treatment systems? YES ( )  NO (  )  N/A (X  )

Why or why not?  ___________________________________________________________________ 

14. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X )

Why or why not? ___________________________________________________________________ 

15. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (  )  NO (  )  N/A (X )

Why or why not? ___________________________________________________________________ 

16. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (  )  NO (  )  N/A (X )

Why or why not? ___________________________________________________________________ 

17. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?  YES (  )  NO (  )  N/A (X )

Why or why not? ___________________________________________________________________ 

18. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES ( )  NO (  )  N/A (X  )

Why or why not? ___________________________________________________________________ 

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

  1. Must follow DNR standards for rock rip rap.
  2. The Conditional Use Permit is only for that portion of the property experiencing active erosion.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

          May 9, 2023 _____________________________________

Date Ed Arnesen

        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Consideration of Preliminary Plat of Hooper Creek West by Hooper Creek Investments, LLC

 A parcel of land located in Government Lot (One) 1 and (Five) 5, and that portion of the SE¼NW¼ lying north of Highway 172, all within Section Eighteen (18), Township One Hundred Sixty-one (161) North, Range Thirty-one (31) West (Baudette) Parcel ID# 24.18.12.010. Applicant is requesting to create eight (8) tracts for a residential development. The Rainy River is an Agricultural River Segment.

Planning Commission recommends approval of the submitted Preliminary Plat of Hooper Creek West with the following conditions:

Combine Lots 1 and 2.

Address comments submitted by the County Recorder and Public Works Director.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously with Commissioner Jon Waibel abstaining to approve the request by Hooper Creek Investments, LLC to create eight (8) tracts for a residential development with the following conditions:

  1. Combine Lots 1 and 2
  2. Address comments submitted by the County Recorder and Public Works Director.

Public Health Nurse

Public Health Nurse Kay Schell gave an update to the board about potential uses for Opioid Funds and how other Counties have been using the funds.

Coalition

Doris Knutson and Sandy Peterson spoke with the board on various uses for Opioid Funds, how they can help our community and the need for an Opioid committee.

Set Opioid Committee

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to create the Opioid Committee with the following members: Kay Schell, Doris Knutson, Sandy Peterson, Craig Severs, Jodi Ferrier, James Austad, and Joe Grund.

Recess

With no further business before the Board, Chair Ed Arnesen called the meeting to recess at 11:20 a.m.

Attest: May 23, 2023

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman Ed Arnesen

May 31, 2022

May 31, 2022

Emergency Meeting- Flooding

The Lake of The Woods County Board of Commissioners met in an emergency session on Tuesday, May 31, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 3:00 p.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Buck Nordlof, Jon Waibel, Joe Grund and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson, Emergency Management Director Jill Hasbargen-Olson, County Engineer Anthony Pirkl, Land & Water Director Josh Stromlund, and County Attorney James Austad.

Approval of Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda.

FLOODING

There was in depth discussion about the water levels that are rapidly increasing in Lake of the Woods County and how to combat the flooding that has been an issue for the community and businesses. Topics included: retrieving a sandbagger back from another county, requesting volunteers, ordering sandbags, budgets, sandbags at different locations, including flood mapping on website with GIS, and establishing an Emergency Operations Command Center Committee.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to establish the Emergency Operations Command Center Committee (EOC) and to appoint the following members:  Commissioner Ed Arnesen, Commissioner Jon Waibel, Jill Hasbargen-Olson, Anthony Pirkl, Josh Stromlund. Alternate: Commissioner Buck Nordlof.

Recess

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 4:25 p.m.

Attest: June 7, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman James “Buck” Nordlof

May 31, 2022

AGENDA

Emergency Meeting

Flooding

Tuesday, May 31, 2022

TIME TAB

3:00 p.m. #1 Pledge to the Flag

Approval of Agenda

3:05 p.m. #2 Flooding

3:55 p.m. #3 Other

4:00 p.m. #4 RECESS

Correspondence:

Old/New Business:

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Trade
  • Township Road Inventory
  • Home Health Care Task Force
  • Law Enforcement Center
  • Tourism/Lodging Tax

Information to attend by web or phone:
https://lotw20.my.webex.com/join/peder_h
Dial in: 1-408-418-9388
Access Code: 627433446

May 24, 2022

May 24, 2022

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, May 24, 2022 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call To Order

Chair Buck Nordlof called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Jon Waibel, Cody Hasbargen and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson. Absent was: Commissioner Joe Grund

Approval of Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: Letter of support, Emergency Management, and water level update.

Approval of Minutes

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes from May 10,2022.

Social Services

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the following claims: Commissioners Warrants $3,270.14; Commissioners Warrants $2,714.93; Commissioners Warrants $25,876.43.

Congressional Outreach

District Outreach Representative Calvin Benson  for Michelle Fischbach’s office gave an update on various bills and answered questions from the board. Topics included: Gas price relief act, 2023 Farm Bill, flooding, New CDL requirements, and the Law Enforcement Center.

Recorder

County Recorder Sue Ney met with the board to obtain approval for the final plat of Driftwood Acres.

Motion

Motion was made by Commissioner Jon Waibel to approve the final plat of Driftwood Acres and for the Chairman of the County Board and the County Auditor to sign the same; seconded by Commissioner Cody Hasbargen and unanimously carried. 

Land & Water 

Land & Water Director Josh Stromlund informed the board that he had received an informative presentation about the water levels and the future forecast for rising water levels. He will be sending this information to the board. Mr. Stromlund also discussed datum points, and the National Flood Insurance Program (NFIP).

Recess

A brief recess took place at 10:22 a.m. and reconvened at 10:33 a.m.

County Zoning Violations

Land & Water Director Josh Stromlund asked the board for permission to abate and/or prosecute a number of people that have continued to violate the zoning ordinance. He has attempted to reach out and offer his assistance to many that have refused to follow up or have chosen to ignore his correspondence. Consensus was made by the board to allow Land & Water Director Josh Stromlund to move forward with his request to abate and/or prosecute these violators. 

Consideration of Possible Amendment

Land & Water Director Josh Stromlund informed the board that there is a request to amend the settlement agreement that was put in place by the DNR, Lake of the Woods SWCD, Lake of the Woods County, Northern Conservation LLC, and Cliffs Mining Company regarding the Williams Creek wetland mitigation site. The request is from Cliffs Mining Company to amend the hydrology standards as originally agreed upon.

Human Resources

Approval of LELS Contract

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Law Enforcement Labor Services Contract as presented by Human Resources Director Savanna Slick.

Set Work Session

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to set a work session for maintenance for June 7,2022 following the regular board meeting.

Permission for Grade Increase

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve a grade increase for Deputy Andy Jesperson from Grade 12, Step 3, $23.82 per hour at 282 points to Grade 13, Step 3, $25.10 per hour at 288 points.

Public Works

Retirement Resolution- Lee Hancock

Resolution

The following resolution was offered by Chairman Buck Nordlof and moved for adoption:

RECOGNITION OF YEARS OF SERVICE

LEE HANCOCK

RESOLUTION NO. 22-05-04

WHEREAS: Lee Hancock has served Lake of the Woods County as a Heavy Equipment Operator since October 7,1991;

WHEREAS: Lee will retire from Lake of the Woods County effective May 27,2022 with more than thirty years of service;

NOW THEREFORE, BE IT RESOLVED: That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Lee for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Retirement Resolution- Ted Furbish

Resolution

The following resolution was offered by Chairman Buck Nordlof and moved for adoption:

RECOGNITION OF YEARS OF SERVICE

TED FURBISH

RESOLUTION NO. 22-05-05

WHEREAS: Ted Furbish has served Lake of the Woods Count as a Solid Waste Processor and Solid Waste Manager since July 14, 1992;

WHEREAS: Ted will retire from Lake of the Woods County effective May 27,2022 with twenty-nine years of service;

NOW THEREFORE, BE IT RESOLVED: That Lake of the Woods Board of County Commissioners extends its deepest appreciation to Ted for his dedicated service and wishes him well on his retirement.

The resolution was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Add to Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to add Letter to Koochiching County and short-term garbage hauling to the agenda.

Letter to Koochiching County

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to write a formal letter to Koochiching County expressing interest in a partnership for support with hauling for solid waste.

Short-Term Garbage Hauling

County Engineer Anthony Pirkl let the board know that the Solid Waste department would be short staffed for the month of June and presented quotes from businesses that would like to assist with hauling garbage on a short-term basis. Consensus was made by the board to allow County Engineer Anthony Pirkl to make the best choice based on the quotes for the short-term help of hauling for the Solid Waste department.

Approval of Master Contract with MNDOT

Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and moved for adoption: 

MINNESOTA DEPARTMENT OF TRANSPORTATION

Resolution No. 22-05-06

WHEREAS, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and

WHEREAS, MnDOT and local governments are authorized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and

WHEREAS: the parties wish to able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write “work orders” against a master contract would provide the greatest speed and flexibility in responding to identified needs.

BE IT RESOLVED:  that the County of Lake of the Woods enter into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the board.

BE IT FURTHER RESOLVED, that the proper County officers are authorized to execute such contract, and any amendments thereto.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Engineer is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the County Engineer may execute such work order contracts on behalf of the County of Lake of the Woods without further approval by this board.

LOTW Drifters

Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously and moved for adoption: 

MN Snowmobile Trail Assistance Program

FY2022 Trail Improvement Grant

Resolution – 22-05-07

WHEREAS, the Lake of the Woods County supports the grant application made to the Minnesota Department of Natural Resources for the FY22 Trail Improvement Project on behalf of the Lake of the Woods Drifters Snowmobile Club.  The application is to repair and/or replace bridges on the Trails in Lake of the Woods County. The trail system is located within Lake of the Woods County 

WHEREAS, the Lake of the Woods County recognizes that the Lake of the Woods Area Drifters Snowmobile Club will be contributing a twenty-five percent (25%) cash match to the project. 

NOW, THEREFORE, BE IT RESOLVED, if Lake of the Woods County is awarded a grant by the Minnesota Department of Natural resources, the County agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project.  The County will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and

BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Trail Program Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award.

BE IT FURTHER RESOLVED, the County Board names the fiscal agent for Lake of the Woods County as: 

Lorene Hanson 

County Auditor-Treasurer

206 8th Ave SE, Suite 260, 

Baudette, MN 56623

BE IT FURTHER RESOLVED, the County hereby assures the trail improvements will be maintained for a period of no less than twenty (20) years as required by the Recreational Trail Grant Programs.

Sheriff

Sheriff Gary Fish asked the board for approval to purchase new Special Response Team Equipment and discussed the need for a Safe Boat for transporting prisoners from the Northwest Angle.

SRT Equipment

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the purchase of new equipment for Special Response Team in the amount of 3,805.53.

Safe Boat Contract

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to hire Lexipol in the amount of $3,000 to draft a grant to support the purchase of a Safe Boat.

Veteran Services

Veteran Services Officer Rick Rone gave an update to the board and discussed the gas prices having an effect on volunteer drivers.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to raise the mileage amount from 58.5 cents per mile to 68.5 cents per mile for volunteer drivers only.

Emergency Management

Emergency Management Director Jill Hasbargen-Olson gave an update on the flooding and the water level projection over the next week. There have been 10,000 bags of sand given out and a delivery of 32,000 bags arrived. Jill informed the board that there is sand that can be delivered and wanted direction as to where it should go. It was the consensus of the board to deliver sand to Zipple Bay and Winterset and to deliver as needed for sandbagging.

Old/New Business

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to add Water Level to old/new business on future agendas. 

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $59,015.95; Road & Bridge $11,228.46; County Development $200.00; Solid Waste $7,427.57; EDA $1,103.65.

 WARRANTS FOR PUBLICATION

Warrants Approved on 5/24/2022 for Payment 5/27/2022

Vendor Name Amount

American Solutions For Business 3,375.86

Counties Providing Technology 4,097.00

DLT Solutions, LLC 7,471.16

Larkin Hoffman Attorneys 28,286.75

Mn Dept Of Transportation 3,313.10

Northern Light Region 3,902.50

U.S. Bank Equipment Finance 6,268.50

46 Payments less than 2000     22,260.76

Final Total:  78,975.63

Further moved to authorize the payment of the following auditor warrants: May 11,2022 for $25,456.19; May 17,2022 for $19,256.15; and May 23,2022 for $265,552.37. 

Liquor/Cigarette License- K&J Holdings, LLC. Morris Point

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the application for Liquor/Cigarette License from K&J Holdings, LLC.

NWA Agenda

The board discussed and began planning the agenda for the board meeting to be held at the Northwest Angle June 14,2022.

Affidavit of Lost Warrant

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Affidavit of Lost Warrant number 36758 in the amount of $275.68.

Land Lease

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to allow the tenants to remove their crops after this year and then discontinue leasing land moving forward.

Legislative Updates

Commissioner Ed Arnesen gave an update on various legislative topics that included: NWA Bill, Tourism, PILT, Williams School, and the Law Enforcement Center.

Add to Agenda

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to add Advertise, Interview & Hire to the agenda.

Advertise, Interview & Hire

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to advertise, interview, & hire for a Facilities & Safety Coordinator Grade 9, Step 1, 19.55 per hour at 230 points.

RECESS

With no further business before the Board, Chair Buck Nordlof called the meeting to recess at 12:30 pm.

Attest: June 7, 2022

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair James “Buck” Nordlof