Commissioner Proceedings

May 19, 2020

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, May 19 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund (by phone), Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Emergency Management Director Jill Hasbargen-Olson, County Attorney James Austad.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried as follows, For: Commissioner Cody Hasbargen, Joe Grund, Ed Arnesen, Buck Nordlof and Jon Waibel; Against: None, to approve the agenda with the addition of Support for Charter Boats/Guiding Fishing.

COVID-19 UPDATE

Update

Jill Hasbargen Olson, Emergency Management, provided an update.  She has not heard of any concerns about the Lake of the Woods County COVID-19 Preparedness Plan that was implemented at the County and suggested to start thinking about when to end the County’s Declaration of Emergency.  Postcards will be sent out to residents of Lake of the Woods County this week with information on cleaning and social distancing. 

Kay M. Schell, CHI LakeWood Public Health, talked about the Governor’s Five-Point Plan for Protecting Minnesota’s Long-Term Care Residents and Workers.  She said that the COVID-19 quick tests should be ready by May 26, 2020 and that the plan for the graduation ceremony follows MN Department of Health guidelines.

Charter Boats/Guiding Fishing Resolution

The following resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried as follows:  For: Commissioner: Ed Arnesen, Joe Grund, Cody Hasbargen, Buck Nordlof and Jon Waibel; Against:  None. 

RESOLUTION 

CHARTER BOAT SAFETY PLAN

COVID-19

RESOLUTION NO. 20-05-01

WHEREAS; the Lake of the Woods County Board of Commissioners is in support of the following letter of support for a Charter Boat Safety Plan due to COVID-19:

Dear Governor Walz:

First, we want to thank you and your staff for the efforts during this COVID-19 pandemic.  These are certainly very challenging times with tough decisions having to be made.

Charter boats are a staple in Lake of the Woods County, enabling people without boats or those intimidated by big water, to successfully fish the lake.  Without charter boat services, those tourists may not come here and the cabins would sit empty.  The resorts and associated economy are at a standstill.

We are hoping you will consider this “Charter Boat Safety Plan” for Minnesota which would allow charter boats to begin operating much like they are in other states.  For the time being, charters in Minnesota could:

• Have a guide and maximum of four customers who are staying together and part of the same group
• Groups cannot be mixed on a charter boat
• Require face masks or covering for all clients and customers
• Conduct daily health assessments of employees and employers
• Maintain good hygiene, social distancing and hand washing
• Clean and sanitize workplaces often
• Maintain social distancing practices

We believe we can provide safety at a greater level than many businesses already allowed to operate in Minnesota.

Currently, four people can stay in a cabin together, but not board a charter boat.  We believe it is actually safer to allow those same four people to board a charter boat and be out in the fresh air.

As you know, many people are allowed in grocery and big box stores.  Having a captain plus four on a large charter boat averaging 27’ to 30’ long and is 10’ wide with safety precautions in place, we believe is a very reasonable option.  In fact, it might be safer than a guide plus two on a 16’ to 18’ boat which is currently allowed.

The Lake of the Woods Area has lost much business since mid-March, losing two weeks of ice fishing, our spring fishing for walleyes on the Rainy River and then our sturgeon season.  Now, we are cutting into walleye season at the Walleye Capital of the World.

Every day that goes by, our area loses money, current fishing trips are being cancelled, future trips on the books are being cancelled and people that would normally be calling to book trips are not calling.  It is having a very negative impact on many.

We are desperately asking you to consider this proposed “Charter Boat Safety Plan’ and allow charter boats to start up in Minnesota.

THEREFORE, BE IT RESOLVED; Lake of the Woods County Board of Commissioners, is desperately asking you to consider this proposed “Charter Boat Safety Plan” and allow charter boats to start up in Minnesota.

Commissioners:  Ed Arnesen, Joe Grund, Cody Hasbargen, Buck Nordlof, Jon Waibel

Other Areas of Concern

• Still no update on Lake of the Woods County’s bill regarding local sales tax.
• Briefly talked about the CARES Act and how the funds would be distributed between cities and counties.
• Soil and Water Conservation District requested to have their annual planning meeting in the Commissioners’ Room on June 8, 2020 from 9:30 a.m. to 11:30 a.m.  The Commissioners all agreed that the meeting could be planned in the Commissioners’ Room, subject to change. 

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 9:40 a.m.

Attest: May 26, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

Commissioner Proceedings

May 12, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 12 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Emergency Management Director Jill Hasbargen-Olson, and County Attorney James Austad.

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of April 28, 2020 with changes.

Motion was made by Commissioner Buck Nordlof and Commissioner Cody Hasbargen and carried unanimously to approve the official and summarized minutes of May 5, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $11,260.77, Commissioners Warrant’s $1,300.65, Commissioners Warrant’s $2,966.91.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $63,959.68; Road & Bridge $243,973.13; County Development $1,828.50; Solid Waste $3,297.73; EDA $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/12/2020 For Payment 5/15/2020

Vendor Name Amount

American Solutions For Business 3,557.79

Bert’s Truck Equipment Of Moorhead, Inc 25,005.98

Counties Providing Technology 3,926.00

I-State Truck Center 62,539.00

Klein McCarthy & Co, Ltd, Architects 9,833.73

McCoy Construction & Forestry Inc 147,000.00

Mn Counties Computer Co-Op 35,314.33

Voyageurs Communications, Inc 2,307.50

Widseth Smith Nolting&Asst Inc 6,777.31

42 Payments less than 2000                                      16,841.96

             Final Total: 313,103.60

Further moved to authorize the payment of the following auditor warrants: April 29, 2020 for $63,084.52; May 6, 2020 for $173,481.38; May 7, 2020 for $186,076.86.

Reappoint Veteran Service Officer

The Commissioners requested to have an update from the Veteran Service Officer at the next regular board meeting.

Snowmobile/Trail Application:

The snowmobile and trail applications were reviewed and will be submitted by May 15, 2020.

Review Revenue and Expenditure Guidelines:

The Commissioners received the revenue and expenditure guidelines to review.

WELLNESS COMMITTEE

Angie Eason, representing the Wellness Committee, requested funding for memorials to be placed on county grounds for fellow employees, who passed away while employed at the County.  The Commissioners suggested employee fundraising to help cover the cost of the memorials.

LAND AND WATER PLANNING

Consideration of Conditional Use Permit

Land and Water Planning Director, Josh Stromlund met with the board and presented a Conditional Use Permit for J&L Hennum, Inc. Applicant is requesting a Conditional Use Permit as required by Section 401-D of the Lake of the Woods County Zoning Ordinance, to operate a commercial planned unit development consisting of recreational vehicle camping park located in a Commercial Recreation Zoning District.  No comments were heard from the public.  Stromlund reviewed the Findings of Fact of the Planning Commission and informed the board that this application was approved by them with the flowing conditions: 1) Fence to be located off of property line an adequate distance to allow for maintenance activities, 2) Must meet density requirements, 3)Approved for year-round use, 4) Must meet MDH requirements and obtain approval, 5) All permanent and temporary structures must meet the required fifty (50) foot Right-of-Way setback.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following Findings of Fact for J&L Hennum, Inc. to operate a commercial planned unit development consisting of recreational vehicle camping park located in a Commercial Recreation Zoning District with conditions:

1. Fence to be located off of property line an adequate distance to allow for maintenance activities.
2. Must meet density requirements.
3. Approved for year-round use.
4. Must meet MDH requirements and obtain approval.
5. All permanent and temporary structures must meet the required fifty (50) foot Right-of-Way setback.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  __J&L Hennum Inc_________________________ Date:  _May 12, 2020_____

Location/Legal Description: The Vacated Plat of Jesme’s Addition to Riverview Section Twenty-four (24), Township One-hundred Sixty-two (162) North, Range Thirty-two (32) West – Parcel ID#: 19.51.00.010; 19.51.00.070; 19.51.00.180

Project Proposal:   A Conditional Use Permit, as required by Section 401-D of the Lake of the Woods County Zoning Ordinance operate Commercial Planned Unit Development in a Commercial-Recreation District. 

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  In a commercial zoning district and within the Highway 172 Growth Corridor indicating this use is located in a Commercial Activity Center.

2.  Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Public sewer and private water and based upon density calculation.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )

Why or why not?  Stormwater to be addressed on-site.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Larger trees to remain and will not change.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not?  Not located in floodplain and/or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

YES (  )  NO (  )  N/A (X)

Why or why not?  Area to be developed is level.

7. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )

Why or why not?  Access will be off of county road and other roads will be one way.

8. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Why or why not?  Commercial/recreational area and located with the Highway 172 Growth Corridor indicating this use is located in a Commercial Activity Center.

9)  Does the project proposal have a reasonable need to be in a shoreland location?

YES (  )  NO (  )  N/A (X)

Why or why not?  Project area is not located within the shoreland area of the Rainy River.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X)  NO (  )  N/A (  )

Why or why not?  This project falls within the Wheeler’s Point Sanitary District and mandatory hook-up is required.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? Will not be visible from public waters.

12. Is the site adequate for water supply and on-site sewage treatment systems? YES (X)  NO (  )  N/A (  )

Why or why not?  Public water supply to meet requirements of the Minnesota Department of Health and sewer system is part of the Wheeler’s Point Sanitary District.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not?  Lake of the Woods is over 300,000 acres on the Minnesota portion.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?
                                                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?
                                                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  An eight (8) foot high fence is to be constructed.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

                                                                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  One lighted 4’x4’ sign is identified in the site plan.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? 

                                                                                                                    YES (X)  NO (  )  N/A (  )

Why or why not?  Parking will be within the campsites and one-way traffic within the campground is identified.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

1. Fence to be located off of property line an adequate distance to allow for maintenance activities
2. Must meet density requirements
3. Approved for year-round use
4. Must meet MDH requirements and obtain approval
5. All permanent and temporary structures must meet the required fifty (50) foot Right-of-Way setback

Approved  as Presented  ( ) Approved with Conditions  (X) Denied  (  )

_______________ _____________________________________

Date Jon Waibel

        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Consideration of Preliminary Plat

Land and Water Planning Director, Josh Stromlund, met with the board and presented a Consideration of Preliminary Plat of Hooper Creek:  A parcel of land located in Government Lots (One) 1, (Five) 5, and (Six) 6 all within Section Eighteen (18), Township One Hundred Sixty-one (161) North, Range Thirty-one (31) West. Applicant is requesting to create sixteen (16) tracts for a residential development.  No comments were heard from the public.

Recess – Commissioner Ed Arnesen requested to recess at 9:33 a.m., meeting resumed at 9:40 a.m. with Commissioner Ed Arnesen as acting Chair and Commissioner Jon Waibel was absent from the meeting.

Motion 

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried as follows, For: Buck Nordlof, Joe Grund, Ed Arnesen; Abstain: Cody Hasbargen; Absent: Jon Waibel, to approve the Consideration of Preliminary Plat of Hooper Creek:  A parcel of land located in Government Lots (One) 1, (Five) 5, and (Six) 6 all within Section Eighteen (18), Township One Hundred Sixty-one (161) North, Range Thirty-one (31) West. Applicant is requesting to create sixteen (16) tracts for a residential development.

Attendance: Chair Jon Waibel rejoined the meeting.

COUNTY HIGHWAY/LANDFILL

Highway Update

County Engineer, AJ Pirkl, provided the Highway Update.  Quotes came back for calcium chloride, EnviroTech was the low bidder. The Highway Department did reach out to the public to see if anyone was interested in private application of calcium chloride as well.  The CSAH 31 project will be starting late June.  The Highway Department is planning gravel road maintenance for the North West Angle in early June.  County road restrictions should be lifted by early next week, depending on the weather.

Summer Equipment Demo: Pirkl provided information on the GradeAll Excavator, to rent one with a 35-foot reach would cost $20,000 a month.  The department may have an opportunity to demo a GradeAll Excavator this summer. The department will rent a mini-excavator to assist with ditch cleaning this summer, at a cost of about $4,000 to $6,000.  

Landfill Update

The Rotochopper will be delivered this week, a week-long training will take place on this new equipment.

Motion 

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to close the regular meeting and open the Ditch Authority Meeting at 10:04 a.m.

Ditch Authority

County Engineer, AJ Pirkl, requested approval to get quotes for cleaning JD 26. The department is looking at cleaning 2,000 to 3,000 feet of JD 26 this year, at a cost of $5 to $6 a foot the total cost will be $15,000 to $18,000.  

The Commissioners would like to set a Ditch Authority meeting date in early June.  Pirkl will create a map of what needs cleaning, what is assessed and what is not. The meeting date will be on June 8^th at 6 p.m. in the Commissioners’ Room.  

It was the consensus of the Ditch Authority to approve getting quotes to clean JD 26.

Motion
Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to close the Ditch Authority meeting and open the regular meeting at 10:09 a.m.

Motion
Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve getting quotes to clean JD 26 at up to $24,000.

COVID-19 UPDATE

Update

Jill Hasbargen Olson, Emergency Management, provided an update.  There are still no confirmed cases in Lake of the Woods County, but Koochiching County has reported two new cases.  The COVID-19 quick tests should be available at CHI LakeWood Health at the end of this week or by early next week.  The National Guard will be flying over Wednesday, May 13^th to honor health care workers.  Hasbargen Olson requested that FEMA training certificates be turned in to her.

County Policy (reopening)

A preparedness plan policy for the County was presented.  The policy allows for updates by departments.

Motion 

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Lake of the Woods County COVID-19 Preparedness Plan Policy.

Other

• A decision or update on border crossing should be made on May 20.  
• There has been no new information from the Department of Corrections. 

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 10:30 a.m.

Attest: May 26, 2020

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

Commissioner Proceedings

May 5, 2020

The Lake of the Woods County Board of Commissioners met for a special meeting on Tuesday, May 5, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room. 

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Jon Waibel, Buck Nordlof, Cody Hasbargen, Ed Arnesen and Joe Grund.  Also present were: County Auditor/Treasurer Lorene Hanson, Emergency Management Director Jill Hasbargen-Olson.

APPROVAL OF AGENDA

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda.

COVID-19 UPDATE

Emergency Management Update  

Jill Hasbargen-Olson, Emergency Management Director, provided a COVID-19 update.  Hasbargen-Olson said that there was nothing new to report and that there were no confirmed cases in Lake of the Woods County.  She shared that during the stakeholders meeting last week, Ryan Zemek from Lake of the Woods Economic Development Authority talked about what businesses would need to reopen. Todd Farris, from ANI Pharmaceuticals, Inc., also spoke about policies and procedures in place there.  The Minnesota Department of Employment and Economic Development (DEED) and Occupational Safety and Health Administration (OSHA) will attend the stakeholders meeting this Thursday at 4:00 p.m.  

There will be a Tornado Drill on Wednesday, May 6^th for the Government Center and Highway Department.

Discussion with Department Heads: Creating a plan for reopening the county buildings and services

Hasbargen-Olson recommended a committee approach for creating a plan and long-term strategy to reopen county buildings and services, to include the Building and Safety Committee and Human Resources.  Hasbargen-Olson has policy templates to provide to departments.  The committee can work on a main policy and then departments can adjust for their needs. The group should discuss signage, mask policy, and sanitizer stations.

Hasbargen-Olson did pick up a supply of sanitizer from ANI Pharmaceuticals, Inc.

A communication was sent to the Governor’s Office asking for clarification regarding reopening county and state offices.

Kay M. Schell, CHI LakeWood Public Health Manager, talked about the symptoms that were added to the COVID-19 symptom list.

Commissioner Ed Arnesen, asked about testing.  Schell said that the Minnesota Department of Health is working on a quick test option to be available within the next month.  Schell will get an update on the timeline and the number of tests that will be available to our area and will report her findings at the Thursday stakeholders meeting.  CHI LakeWood Health is also working on getting a testing unit in-house, late summer, through CommonSpirit Health.  This unit would test for COVID-19 as well as other things.

The Highway Department will be planning to go full-staff on Monday, May 11^th to get started on road and drainage projects.  They will be staggering shift start times.  The Public Works Office will be keeping the doors closed to the public for now, they can provide needed documents by email or meet customers at the door to provide forms if needed.

The process to reopen license center services to the public included a discussion of starting in stages, possibly by appointment. The Department of Driver and Vehicle Services requires a plan to be submitted before reopening the doors to the public.  Commissioner Jon Waibel would like to test run having customers call for appointments.

Several departments are currently using a drop box in the social services lobby and it is causing increased interaction between departments. A larger drop box will be installed outside to accommodate Social Services.  The smaller lock box that is currently available outside the government center, will continue to be used for dropping off items for other departments.

Hasbargen-Olson recommends not to continue with drivers testing in the Commissioners’ Room when the Government Center opens to the public – Bemidji or Roseau can accommodate testers with a larger space.

In general, the County should be working towards getting staff back to full capacity with COVID-19 guidelines, working from home can still be part of the plan.

An update on the Courts from County Attorney, James Austad – with very few exceptions, there are no in-person hearings at this time.

Other Areas of Concern

County Attorney, James Austad, mentioned a lack of high-speed internet in the area.

County Engineer, AJ Pirkl, asked if there was a plan in place if the county were to go from zero to 15 cases after this weekend.  Schell commented that a worry would be if there is a surge and Bemidji or Grand Forks are full.  She said that Bemidji is our first call, COVID-19 patients would be transported there.  There is also a COVID-19 hospital in Saint Paul.  The infrastructure of our local hospital was built for critical care, the facility would not have the oxygen supply for multiple patients needing oxygen for a long period of time.  As a facility, LakeWood, is working on the lead time for oxygen delivery.  Commissioner Ed Arnesen asked about Sanford in Thief River Falls and their ventilator capacity.

Hasbargen-Olson is working on a document to help prepare for the influx of people due to tourism.

Mike Hovde, from the Northern Light Region, had a question for the Commissioners who represent the resorts.  From what Hovde has heard, resorts are not seeing the traffic or reservations that are typical of May and June.  Commissioner Ed Arnesen said that he is seeing the same in his own business, they are getting some cancelations and group sizes are shrinking.  

The Lake of the Woods Economic Development Authority will continue to meet by phone/web.

Individuals that are part of the Buildings and Safety Committee and Human Resources will stay to have a work session after this meeting to start on the plan for reopening County buildings and services.

RECESS

With no further business before the Board, Chairman Jon Waibel called the meeting to recess at 9:58 a.m.

Attest: May 12, 2020

__________________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Jon Waibel 

Commissioner Proceedings

May 14, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 14, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following addition- Northerly Park.  

Approval of Minutes

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of April 23, 2019.

VETERAN SERVICE

Veteran Gregg Brown met with the board to discuss Veterans Home Health Care which is not available within the County. Social Service Director, Amy Ballard informed the board that if the Veteran has their primary Insurance with the Veterans Administration they will come and assess the needs of the patient, and then will set someone up to come into their home. She also explained that the county now has access to Northwoods Caregivers that comes into your home and provide services.

Motion

Motion was made by Commissioner Arenesen, seconded by Commissioner Nordlof and carried unanimously to add Home Health Care Task Force to the Old/New Business.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims and Proclamation for Long Term Care and Senior Linkage Line services.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $18,095.60, Commissioners Warrant’s $4,362.73, Commissioners Warrant’s $47,660.22.

Proclamation

The following proclamation was offered by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously.

RESOLUTION 19-05-01

STATE OFMINNESOTA Proclamation of Older Americas Month

WHEREAS: Older Minnesotans are active contributors of their talent, time, and life

experience who make a difference in lives of others in their communities; and

Communities that encourage the contributions of older adults are stronger. By

engaging and supporting all community members, older adults play a key role in

the vitality of our state; and

WHEREAS: Older Minnesotans continue to make sacrifices to ensure a better life for the

generations that follow, which strengthens and enhances the entire state; and

WHEREAS: It’s time we recognize and celebrate what getting older looks like today and raise

awareness about aging issues; and

WHEREAS: The Minnesota Board on Aging continues to lead the nation in the fields of aging

policy, advocacy and assistance to help older Minnesotans with their goals to age

well and live well; and

WHEREAS: The Minnesota Board on Aging’s Ombudsman for Long-Term Care and Senior

LinkAge Line services provide advocacy and assistance to help older adults live Longer, healthier lives.

NOW, THEREFORE, Governor Tim Walz herby proclaims the month of May as Older Americas Month.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Deputy Registrar Appointment, Wells Fargo signature card, Snowmobile Resolutions, Re-Schedule Cartway hearing, State of MN Lease for Drivers Exam room and NWA Meeting Agenda Items.

Claims  

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Grund and carried unanimously to approve the claims against the County as follows: Revenue $54,957.05, Road & Bridge $199,137.28, Social Service $7.47, Co. Devlp. $41,200.00, Solid Waste- $31,845.57- EDA, $1,244.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/14/2019 For Payment 5/17/2019

Vendor Name                                        Amount

Cenbion, LLC                                                                   24,589.16

Cenex Co-Op Services, Inc.                                             6,262.02

Counties Providing Technology                                         3,695.00

Evergreen Implement Company                                     181,500.00

JMD Manufacturing Inc                                                      2,562.08

Koochiching County Sheriff                                              3,060.00

LOW Highway Dept                                                           4,602.26

LOW International Ice Arena                                           40,000.00

Mar-Kit Landfill                                                                 11,508.25

Mesabi Bituminous, Inc.                                                     2,432.00

R & Q Trucking, Inc                                                            4,120.00

Swanston Equipment Corp                                                2,343.78

TOTALFUNDS                                                                    3,000.00

Woody’s Service                                                               2,435.17

Ziegler, Inc                                                                         2,061.77

78 Payments less than 2000 34,220.44

Final Total: 328,391.93

Further moved to authorize the payment of the following auditor warrants- April 24, 2019- $13,761.01, May 1, 2019 – $112,334.85, May 5, 2019- $158,308.17, May 8, 2019- $102,839.01.

Deputy Registrar Appointment

Motion was made by Commissioner Arensen, seconded by Commissioner Waibel and carried unanimously to appoint Erik Tange as Lake of the Woods County Deputy Registrar and Driver’s Licenses Agent pursuant to MN Statute 168.33 and MN Administrative Rules, chapter 7406 effective May 31, 2019.

Wells Fargo Motor Vehicle Checking Account

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to add Motor Vehicle/Driver’s License Agent, Jaime Boretski to the Motor Vehicle checking account effective May 14, 2019 and remove Deputy Auditor/Treasurer, Janet Rudd from the account effective May 31, 2019.

Sponsorship of Snowmobile Trails Assistance Programs

Resolutions

Border Trails

The following resolution was offered by Commissioner Waibel and moved for adoption:

Resolution No. 19-05- 02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Nordlof and carried unanimously

Big Traverse

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution No. 19-05- 03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trails managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Grund and the same being put to a vote was unanimously carried.

NWA Edge Riders Club

Resolutions

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Waibel and moved for adoption:

Resolution No. 19-05-04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project

Cartway Hearing   

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to re-schedule the Cartway Hearing for Jared and Jill Martinsen and Andrea M. Olson from May 14, 2019 at 10:30 to June 11, 201 at 10:30 a.m. at the site Pursuant to Minn. Stat. §. 164.08.

MN Department of Public Safety-Commissioners Room Lease

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve the use of the Commissioner’s Room at the Lake of the Woods Government Center the first Thursday of each month commencing July 1, 2019 thru June 30, 2021 at a rental rate of $300.00 per year and payable quarterly rate of 75.00.  

NWA Board Meeting

Chairman Hasbargen discussed agenda items for the NWA board meeting.

T-21

Commissioner Nordlof informed the board that the Public Health Services has been active with the T-21 tobacco use within the Community. Many residents and businesses are in favor of the change within Lake of the Woods County and Commissioner Nordlof requested that this be placed on the June 11, 2019 board agenda.

CARP DITCH-GEORGE SWENTIK

George Swentik met with the board to discuss the Carp Ditch and concerns that the work on the ditch has not been completed. The board informed George that they will take care of this issue.

Chairman Hasbargen excused himself from the meeting at 10:35 a.m. and Vice-Chairman Jon Waibel resumed position of Chairman.

AMEND AGENDA

Motion was made by Commissioner Arensen, seconded by Commissioner Nordlof and carried unanimously to amend the Agenda and add Border Bait Cigarette License to the agenda.

Motion

Motion was made by Commisisner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve Travis and Ashley Barclay cigarette license application for Border Bait Company LLC effective April 16, 2019 thru June 30, 2019.

PLOUGHING CONTEST

Vice- Chairman Waibel discussed a request from Lake of the Woods Tourism Bureau Director, Joe Henry for monetary support for the cost of EMT’s and ambulance service for the venue. No action was taken by the board.

HUMAN RESOURCE DIRECTOR

Human Resource Director, Savanna Slick and County Sheriff, Gary Fish met with the board requesting the Emergency Director, Jill Olson receive a step increase for taking over the PSAP duties. The consensus of the board was to have this brought to the Compensation Committee for their recommendation.

Resignation

Human Resource Director, Savanna Slick informed the Board that Maintenance Assistant Brian Carlin resigned effective May 9, 2019 and requested to hire from the 2018 applicants list.

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resource Director, Savanna Slick to hire for the 2018 applicants list.

COUNTY SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for the 2019 State Boat & Water Grant in the amount of $6,630.

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

A RESOLUTION AUTHORIZING THE ANNUAL

BOAT & WATER SAFETY GRANT

Resolution No. 2019-05-05

WHEREAS, under the provisions of M.S.86B.701 & 705, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner of Natural Resources; and,

WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.

NOW, THEREFORE BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2019 through June 30, 2020. Fiscal year 2019 will be paid up to $6,630.00 for expenses incurred between the effective date of the grant. The resolution was seconded by Commissioner Nordlof, and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:55 a.m. and reconvened at 11:00 a.m.

Lakewood Care Center

LakeWood Care Center President, Jeffry Stampohar met with the board and informed them that the Care Center is proposing to permanently de-license 12 skilled nursing beds due to census declining. By reducing the care center bed size of 44 (12 single rooms and 16 double rooms) to a 32 bed facility (24 single rooms and 4 double rooms). This will stabilize the resources to remain viable organization for the   needs of our seniors.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arensen and carried unanimously and authorize Chairman Hasbargen to sign the letter of support for LakeWood Care Center.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board requesting that the Administration Fee of $200.00 be removed from his office fees structure now that the process is in place for Sub-Divisions which is part of the offices duties. Josh also informed the board that the office is receiving many question in regards to the Buffer Law and wanted to check if he could have a representative from BWSR committee and have a “Question and Answer” session on Buffer regulations. The consensus of the board was to set up the training with BWSR.

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Arensen and carried unanimously to remove the Administration Fee of $200.00 from Land and Water Planning Office fees structure.

NORTHERLY PARK

Vice- Chairman Waibel discussed the request of funds for the Northerly Park Committee for assistance with culverts and soil sampling.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the installation of two culverts on County owned land, Parcel No. 02.28.31.000, not to exceed $6,000.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to contribute up to $4,000 for Soil Sampling for County owned land, Parcel No. 02.28.31.000 with funding from the County Development fund.

RECESS

With no further business before the board, Vice-Chairman Waibel called the meeting to recess at 11:35 a.m.

Attest:                                                                                      May 28, 2019

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

==========================================================================================================================================================================

Commissioner Proceedings

May 28, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 28, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Ed Arnesen and Cody Hasbargen. Also, present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve the agenda with the following additions- Motions to Hire, Williams Youth Association and Re-Appointment.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of May 14, 2019.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $13,854.71, Commissioners Warrant’s $4,262.56, Commissioners Warrant’s $21,741.69, Commissioners Warrant’s, $21,543.69.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Resolution of Years of Service, Motions to hire.

Claims  

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof, and carried unanimously to approve the claims against the County as follows: Revenue $47,085.83, Road & Bridge $8,891.99, Social Service $3,068.74, EDA, $724.80.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/28/2019 for Payment 5/31/2019

Vendor Name                                                    Amount

American Solutions For Business                                     3,599.08

Dell Marketing, Lp                                                            12,211.68

Election Systems & Software, Inc                                     4,030.00

Johnson Auto & Machine                                                  2,883.20

NetWork Center Communications                                      5,600.00

Northern Light Region                                                        2,644.15

Shi Corp                                                                             3,393.00

Sun Monitoring                                                                   2,271.00

Swanston Equipment Corp                                                2,326.57

47 Payments less than 2000  20,812.68

Final Total: 59,771.36

Further moved to authorize the payment of the following auditor warrants- May 15, 2019- $5,979.07, May 22, 2019 – $634,989.49.

Motions to Hire

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to hire Jaime Boretski- LaValla at grade 11, step 1, $19.93 per hour, points 253, and effective May 1, 2019.

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to authorize Maintenance Supervisor, Peder Hovland to hire Dylan Eason as Maintenance Assistant at grade 6, step 1, $15.11 per hour, points 178, effective –  May 20, 2019.

Resolutions

Year of Service Recognition

The following resolution was offered by Commissioner Hasbargen and moved for adoption:

RECOGNITION OF YEARS OF SERVICE

JANET RUDD

RESOLUTION 2019-05-06

 Whereas:  Janet Rudd has served the residents of Lake of the Woods County since May 13, 1986 as Lake of the Woods County Deputy Auditor/Treasurer;

Whereas:  Janet has resigned from Lake of the Woods County service effective May 31, 2019 with thirty-three years of service;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners      extends its deepest appreciation to Janet for her dedicated service and best wishes to her;

The resolution was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS SCHOOL   

Lake of the Woods School Principal, Brian Novak met with the board and reviewed the quotes for the startup cost for the proposed Welding Classes at the School.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof, and carried unanimously to contribute $10,000 to the Lake of the Woods School for a startup cost for the Welding Shop with funding from the con-con funds.

EHLERS BONDING

Chairman Hasbargen reviewed the bonding information for the New Law Enforcement Center from Ehlers Bonding Company.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve Ehlers Bonding Company for the New Law Enforcement Center.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows.

SOIL AND WATER

Mike Hirst, Lake of the Woods Soil & Water Conservation District Resource Technician met with the board and presented information on the Comprehensive Local Water Management Plan.

Resolution

The following resolution was offered by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to approve the following resolution:

Resolution to Extend

Lake of the Woods County

Comprehensive Local Water Management Plan

Resolution No. 19-05-08

WHEREAS, Minnesota Statutes, §103B.301, Comprehensive Local Water Management Act, authorizes Minnesota Counties to develop and implement a Comprehensive Local Water Management Plan, and

Whereas, Lake of the Woods County currently has a state approved Comprehensive Local Water Management Plan that covers the period of May 27, 2015 through October 28, 2019, and

WHEREAS, Lake of the Woods County is currently updating the Comprehensive Local Water Management Plan in accordance with Minnesota Statutes §103B.301, and

WHEREAS, the State of Minnesota’s vision for water planning is to move to One Watershed, One Plans which align local plans on major watershed boundaries instead of county boundaries, and

WHEREAS, Lake of the Woods County is comprised of four major watersheds: Lake of the Woods, Lower Rainy River, Rapid River, and Roseau River, and

WHEREAS, the Lake of the Woods One Watershed, One Plan is scheduled for adoption in 2019, and

WHEREAS, the Lower Rainy River Watershed and Rapid River Watershed are currently undergoing a joint MPCA Watershed Restoration and Protection Strategy (WRAPS) process, and the planning partners for these watersheds are interested initiating the One Watershed, One Plan process within the next 2 years for these joined major watersheds, and

WHEREAS, it is optional forLake of the Woods County to participate in the Roseau River One Watershed, One Plan per the state guidance that allows local governments to opt out when their jurisdictional land area is less than 10% of the watershed plan boundary, and

WHEREAS, these One Watershed, One Plan planning efforts will both supplement and supplant the Comprehensive Local Water Management Plan over the course of the next five years, and

WHEREAS, the Minnesota Board of Water and Soil Resources has authorization to grant extensions pursuant to Minnesota Statutes §103B.3367;

NOW, THEREFORE, BE IT RESOLVED, the Lake of the Woods County Board of Commissioners requests from the Minnesota Board of Water and Soil Resources an extension of the effective date of the current Lake of the Woods County Comprehensive Local Water Management Plan until October 2024, in order to transition to the One Watershed, One Plan Process complete the update.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to purchase a plow truck and equipment and Resolution for Local Road Improvement Program Grant for SAP 039-592-001.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the purchase for a plow truck and equipment as budgeted in the amount of $164,005 after trade.
Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the following resolution:

(Local Road Improvement Program)

Grant Terms and Conditions

SAP 039-592-001

Resolution 19-05-07

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for Local Road Improvement and

WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and

WHEREAS, the amount of the grant has been determined to be $335,919.35 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.52 and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required.  The proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant.

RE-APPOINTMENT OF COUNTY ENGINEER

The board discussed the Re-Appointment of Public Works Director, Tim Erickson. After discussion with Tim Erickson, Chairman Hasbargen called for a motion for Re-Appointment for County Engineer.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof to Re-Appoint Tim Erickson for Lake of the Woods County Engineer.  Voting for:  Commissioners: Arnesen and Nordlof; Voting against: Commissioners: Waibel, Hasbargen and Grund. Motion failed.

It was the consensus of the County Board to set a work session for Monday, June 3, 2019, to discuss the Public Works Department.

RECESS

With no further business before the board, Chairman Hasbargen called the meeting to recess at 11:22 a.m.

Attest:                                                                                      June 11, 2019

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

Commissioner Proceedings

May 22, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 22nd, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Buck Nordlof and Jon Waibel. Absent Ken Moorman. Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Liquor License, Ploughing Contest, Investment Report and Sheriffs Budget.  

Approval of Minutes

Motion

Motion was made by Commissioner Waibel seconded by Commissioner Nordlof and carried unanimously to approve the official minutes and summarized minutes of May 22, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $2,418.12, Commissioners Warrants $45,596.42.

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, NWA Community Action lease.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue-$71,424.99-Road & Bridge-$10,872.21-County Devlp. -$5,545.00 -Solid Waste-$5,190.12-EDA-$656.36.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/22/2018 For Payment 5/25/2018

Vendor Name                                        Amount

Cenex Co-Op Services, Inc.                                       4,260.02

Code 4 Services LLC                                                10,581.92

Election Systems & Software, Inc                            42,995.00

Swanston Equipment Corp                                         3,331.42

Williams Senior Citizens                                              4,000.00

Ziegler, Inc                                                                  4,528.24

46 Payments less than 2000 23,992.08

Final Total: 93,688.68

Further moved to authorize the payment of the following Auditor warrants: May 8, 2018-$246,132.31, May 8, 2018-$(9.15), May 9, 2018-$97,113.20, May 17,2018-$5,497.42.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the lease agreement for a portion of the Government Center North Building consisting of approximately 748 square feet effective August 1, 2018 thru July 31,2019

Revenue/Expenditures

County Auditor/Treasurer, Lorene Hanson met with the board and reviewed the first quarter Revenue and Expenditures and also reviewed the Investment Report with the board.

Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that she looked into the approval of Liquor Licenses and spoke with County Attorney, James Austad. His opinion is that just the renewals of Liquor Licenses do not have to come to the board for approval. The consensus of the board that this would be fine.  

Ploughing Contest

County Auditor/Treasure, Lorene Hanson informed the board that Lake of the Woods Tourism Bureau Director, Joe Henry inquired on how to set up proper service for food and alcohol in Lake of the Woods County for the 2019 Ploughing Event. The Auditors office contacted MN Liquor Control and there were just a few options available for them to sell. County Attorney, James Austad recommended not going with the Community Festival options. The information and available options was to be sent to Joe Henry.

EMERGENCY MANAGEMENT

The board discussed the Emergency Management Office and the Sheriff Office structure and will set a work session to review the office.

RECESS

The meeting was called to recess at 9:50 a.m. and reconvened at 10:00 a.m.

PICTOMETRY IMAGERY

The board discussed the Picotometry Imagery with GIS Specialist Eric Solo in regards to 911 funds to be used for the imagery. Eric informed the board that he has spoken to the State in regards to 911 funds and they said that the 911 funds could be used as long as the county owns the images, which the county does.

SHIP

CHI Public Health Nurse, Jodi Johnson met with the board and discussed the Tobacco Usage and discussed   the Lake of the Woods County Tobacco Ordinance.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board to inform them that Barry Bailey will be retiring on July 27, 2018 from his Solid Waste Processor position and requesting to advertise, interview and hire for this position.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire for a Solid Waste Processor.

DITCH AUTHORITY

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to close the regular meeting at 10:40 a.m. and open the Ditch Authority.

Public Works Director, Tim Erickson discussed Ditch 26 and requested authorization to advertise for quotes.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Works Director, Tim Erickson to get  quotes out for work on JD26 for repairs and approve Public Works Director to work on two hundred feet (200) of CR 3 Outlet.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to close the Ditch Authority at 11:10 a.m. and reconvened the regular meeting.

NWA MEETING

Chairman Arnesen reviewed topics of discussion for the June 19, 2018 board meeting that will be held at Angle Outpost Resort at 10:00 a.m.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:45 p.m.

Attest:                                                                          June 12, 2018

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Edward Arnesen

Commissioner Proceedings

May 9, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 9, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Take –A-Kid fishing.  

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of April, 25, 2017.

SOCIAL SERVICES

Claims

Social Service Financial Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$7,285.22, Commissioner Warrants-$6,430.31, Commissioner Warrants- $20,079.78.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $35,5893.49- Road & Bridge $20,483.01-Co. Development $10,001.59- Joint Ditch $225.00-Solid Waste, $24,827.81- EDA, $1,372.00.

            WARRANTS FOR PUBLICATION

Warrants Approved On 5/09/2017 For Payment 5/12/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                 8,717.44

Computer Professionals Unlimited Inc                                  3,510.00

Dacotah Paper Company                                                      5,333.88

FleetPride                                                                              2,131.62

Grund/Joseph G                                                                   3,113.00

Headwater Regional Development Commiss                        2,500.00

LOW County Auditor/Treasurer                                         10,867.64

LOW Highway Dept                                                              3,358.75

Mar-Kit Landfill                                                                    11,048.50

Powerplan                                                                            2,563.28

Widseth Smith Nolting&Asst Inc                                          4,947.33

Woody’s Service                                                                  2,066.85

74 Payments less than 2000 32,340.61

Final Total: 92,498.90

Further moved to authorize the payment of the following auditor warrants: April 26, 2017- $122,704.01-May 3, 2017 – $10,466.08.

Take A Kid Fishing

County Auditor/Treasurer, Lorene Hanson updated the Board on Take A Kid fishing. In April, when requesting their funds, they only requested $600.00 of the total request of $1,000.00. They are now requesting the remaining balance of $400.00.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve an additional $400.00 for Take- A- Kid fishing from the Con-Con funds.

Snowmobile Club Resolutions

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Sponsorship on the Snowmobile Trails Assistance program.

NW Angle Edge Riders

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Moorman and moved for adoption:

Resolution No. 17-05-01

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

Lake of the Woods Drifters

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Waibel and moved for adoption:

Resolution No. 17-05-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

Off Sale License

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to set a Public Hearing for Flag Island Resort for adding off sale to their combination On-Sale License.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to set a Public Hearing pursuant to MN Statue § 340A.405 (c ) Combination On-Off Sale License for Flag Island Resort on June 13, 2017 at 10:00 a.m. (Flag Island Resort has an On Sale Licenses)

Revenue/Expenditures

County Auditor/Treasurer, Lorene Hanson met with the board and reviewed the Revenue/Expenditure Report for first quarter.

WILLIE WALLEYE WEEKEND-RODEO

Larry Toll, Volunteer for Fair Board met with the board requesting sponsorship for a Rodeo that will be held on June 2&3 at the fairgrounds. Larry reviewed the Sponsorship levels with the board.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to support the Fair Boards Rodeo with a contribution of $1,000, payable to the Fair Board for the Rodeo from the con-con account.

 RECESS

The meeting was called to recess at 10:05 a.m. and reconvened at 10:13 a.m.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for the bid opening for contract numbers 20171 and 20172.

The following bids were received:

Contract No. 20171-SAP 039-614-008,SAP 039-625-006

Knife River Materials                                        $597, 974.59

R J Zavoral & Sons Inc.                                   $647,342.32

Davidson Ready-Mix & Construction Inc.         $692,604.50

Mark Sand & Gravel Co.                                 $806,467.50

Contract No., 20172-SAP039-608-023

Knife River Materials                                        $1,188,798.06

R.J. Zavoral & Sons Inc.                                  $1,235,822.75

Davidson Ready Mix & Construction Inc.         $1,326,634.20

Mark Sand & Gravel Co.                                 $1,483,135.40

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve SAP 039-608-023 to the lowest responsible bidder to Knife River Materials in the amount of $1,188,798.06.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve SAP 039-614-008, SAP 039-625-006 to the lowest responsible bidder to Knife River Materials in the amount of $597,974.59.

ARROWHEAD LIBRARY

Arrowhead Library Board Director, Jim Weikum, Board Member Ron Rudd and Baudette Liberian Kelli Pelland met with the board and updated the board on what is available to the public thru the Arrowhead Library system.

EAGLE SCOUT RECOGNITION

Commissioner Moorman informed the board that he was contacted by Scout Master Joe Johnson to inform him that Zachary Muggli and Matthew Johnson had earned the Eagle Scout badge.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Hasbargen and moved for adoption:

            RESOLUTION NO. 17-05-03

RECOGNITION OF ZACHARY MUGGLI FOR HIS ACCOMPLISHMENT ON EARNING THE “EAGLE SCOUT BADGE”

WHEREAS, Boy Scout Troop 62, member Zachary  Muggli  has advanced through the ranks of Tenderfoot, Second Class, First Class, Star, Life;       and has now earned the highest advancement rank  in scouting as an Eagle Scout;

WHEREAS, Zachary as a Life Scout has served actively for a period of six months as a Boy Scout Troop Senior Patrol Leader;

WHEREAS, Zachary has earned his 21 badges, with 13 of them in specialized areas. At each advancement, he has taken part in scoutmaster conferences, has demonstrated  participation in increasingly more responsible service projects, and demonstrated leadership skills by holding one or more specific youth positions of responsibility in his troop;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby congratulates Zachary Muggli on his rank as “Eagle Scout”.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Waibel and moved for adoption:

                                                            RESOLUTION NO. 17-05-04

RECOGNITION OF MATTHEW JOHNSON FOR HIS ACCOMPLISHMENT ON EARNING THE “EAGLE SCOUT BADGE”

WHEREAS, Boy Scout Troop 62, member Matthew Johnson  has advanced through the ranks of Tenderfoot, Second Class, First Class, Star, Life;       and has now earned the highest advancement rank  in scouting as an Eagle Scout;

WHEREAS, Matthew as a Life Scout has served actively for a period of six months as a Boy Scout Troop Senior Patrol Leader;

WHEREAS, Matthew has earned his 21 badges, with 13 of them in specialized areas. At each advancement, he has taken part in scoutmaster conferences, has demonstrated  participation in increasingly more responsible service projects, and demonstrated leadership skills by holding one or more specific youth positions of responsibility in his troop;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby congratulates Matthew Johnson on his rank as “Eagle Scout”.

STRATEGIC PLANNING

The board discussed the following: Road Inventory, Drainage Plan, Road Tour, Infrastructure, Road and Bridge – Plans/Projects, Law Enforcement Building.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 12:00 p.m.

Attest:                                                                                      May 23, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Buck Nordlof

=========================================================================================================================================================================

Commissioner Proceedings

May 23, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 23, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Airport Hangar, NWA agenda, and AMC meeting.  

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of May 9, 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$1,407.50, Commissioner Warrants-$3,986.67, Commissioner Warrants- $6,516.81, Commissioners Warrants- $13,938.10.

Fraud Prevention Investigation Plan

Social Service Director, Amy Ballard met with the board requesting approval for the Fraud Prevention Investigation Plan (FPI) which is required by MN Statutes as it serves as the legal basis for establishing the organizational and operational structures of FPI.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve Lake of the Woods County Social Services Fraud Prevention Investigation Plan to the State of Minnesota through its Department of Human Services Department and authorize Chairman Nordlof and Social Services Director, Amy Ballard to sign.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $115,029.03- Road & Bridge $14,140.32-Co. Development $200.00- Natl Resc Enhanc- $4,844.72- Joint Ditch-$1,400.00-Solid Waste, $6,942.66- EDA, $772.42

WARRANTS FOR PUBLICATION

Warrants Approved On 5/23/2017 For Payment 5/26/2017

Vendor Name                                                    Amount

Lakewood Health Center                                                         3,919.94

LOW Fair Association                                                            25,000.00

M-R Sign Co, Inc                                                                    13,295.37

NetWork Center Communications                                            5,600.00

North East Technical Service,Inc                                             4,220.50

TRANE                                                                                   66,418.00

45 Payments less than 2000 24,875.34

Final Total: 143,329.15

Further moved to authorize the payment of the following auditor warrants: May 10, 2017- $88,448.43-May 10, 2017 – $132,137.66, May 17, 2017-$6,522.74.

Phone Stipend

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a cell phone stipend for MIS Tech 1, John Butenhoff.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve a cell phone stipend in the amount of $60.00 per month for MIS Tech 1, John

Butenhoff effective June, 2017.

Government Center North

County Auditor/Treasurer Lorene Hanson met with the board and informed the board that the Lease with Sanford Health will expire in December and Northwest Community Action Lease will expire in July and informed the board that AMC District meeting will be held on June 14 in Bemidji.  The consensus of the board was to have the lease agreement run for one year.

Liquor Licenses

County Auditor/Treasurer Lorene Hanson met with the board requesting approval for the 2017-2018 Liquor License, 3.2 Malt Liquor and Cigarette licenses.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously, with Commissioners Arnesen abstaining to approve the following licenses:

On/Off Sale and Sunday Liquor License:

Adrian’s Resort, DACH -Angle Inn Lodge, Ballard’s Resort, Borderview Lodge, Crow Creek Properties, DBA Jerry’s Restaurant and Lounge,  Morris Point Lakeview Lodge, PCE-Riverbend Resort, Rock Harbor Lodge, J&L Hennum-Sportsman’s Lodge, MAWRLT Inc.-Wigwam Resort, Zippel Bay Resort, Sportsman’s Oak Island Lodge, Bugsy’s on Bostic, Sunset Lodge;

On-Sale and Sunday Liquor License:

First Ice Enterprises-Cyrus Resort, Ken-Mar-Ke Resort, Wheelers Point Resort, Bathel Enterprises- Slims Resort;

Off-Sale Only:

Log Cabin Liquors Inc.

Wash N Go

Cigarette License:

Ballard’s Resort, Bay Store, Borderview Lodge, Cenex, City of Williams, City of Baudette, First Ice Enterprises-Cyrus Resort, Bugsy’s On Bostic, Border Bait, Dollar Store,  Dicks Head Shop,  Holiday Station, Howard’s, Jeanette Mcatee, Lake of the Woods Foods,  Log Cabin Liquors, Long Point Resort, Morris Point Lakeview Lodge, Rock Harbor Lodge,  Sportsman’s Lodge, Sportsman’s of Oak Island Lodge, Sunset Lodge, Andys Garages, Wash N Go, Wheeler’s Point, Zippel Bay Resort;

3.2 On-Sale Malt Liquor:

Long Point Resort, Ships Wheel;

3.2 Off-Sale Malt Liquor:

Angle Outpost, Bay Store, Cyrus Resort, Border Bait, Long Point Resort; 

DITCH 26 UPDATE

Public Works Director, Tim Erickson informed the boad that ditch assessments are on the tax roll, cleanup and brushing have been done as well as the blowing of dams. The next step is to survey and clear trees.

COUNTY RECORDER

County Recorder, Sue Ney met with the board and informed them that as of the end of the month, Radio Shack will discontinue taking passport photos. At this time, no one in the community has informed Nobles that they are interested in providing the passport phots.  In order to continue accepting passport applications, she believes that her office will have to provide the service. The quote from the camera cost is $499.00. Sue informed the board that most county offices typically charge $11.00 to $13.00 per customer photo.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of a Sony UPX-C200 digital printing system for the purpose of taking passport photos in the amount of $499.00 from the revenue fund.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the fee for taking and printing a passport photo at $10.00, to be deposited in the County Recorders Charges for Services fund.

Recess

The meeting was called to recess at 10:10 and reconvened at 10:15 a.m.

COUNTY ATTORNEY

County Attorney, James Austad met with the board and informed the board that the Lake of the Woods Coalition if filing for a 501c3 status and cannot use Coalition dollars for the filling of the status.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to appropriate $800.00 from the unallocated account for the Lake of the Woods Coalition 501c3 status.

PUBLIC WORKS

Public Works Director, Tim Erickson and Public Works Directors Assistant Boyd Johnson met with the board to discuss the Road Inventory and discuss Forest Roads, Designating Roads and Road Orders. The board set June 5 at 8:00 a.m. for a Work Session to review Road Inventory.

ROAD TOUR

Chairman Nordlof discussed possible dates to go on their annual road tour. After discussion, the board set October 3 at 7:30 a.m. to go on a County Tour.

LAND AND WATER PLANNING

Land and Water Planning Director met with the board to discuss potential sites for state Land Sale.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the seventeen (17) Potential Sites listed on the spreadsheet for the State Land Sale.

Williams Creek Update

The board discussed the Legislatures passing of the wetland act, re-verting the act back to the original act that was passed in the 1990’s and the options that are available to pursue. Josh presented a letter addressed to Governor Dayton on the wetland act.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to authorize Chairman Nordlof to sign the letter to Governor Dayton on the Wetland Act.

LAND EXCHAGE

The board discussed the possible lands that the county maybe interested in exchanging with the State. The board will set a work session at the next meeting to discuss the possible lands.

AIRPORT UPDATE

Commissioner Waibel and Hasbargen updated the board on the possible construction of a hangar at the airport and cost and leasing options.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 12:10 p.m.

Attest:                                                                                      June 13, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Buck Nordlof

Commissioner Proceedings

May 24, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 24, 2016 at Lake of the Woods County Government Center in the Commissioners Room.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Thomas Hanson, Ed Arnesen, Patty Beckel, and Ken Moorman. Absent, Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: AMC District Meeting.

Approval of Consent Agenda- none 

Approval of Minutes

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of May 10, 2016.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following claims against the county: Commissioners Warrants:7,686.88; Commissioners Warrants:10,238.02.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the claims against the county as follows: Revenue $ 65,012.47, Road & Bridge $20,014.63.

WARRANTS FOR PUBLICATION

Warrants Approved On 5/24/2016 For Payment 5/27/2016

Vendor Name                                                    Amount

Burg Electronic Recovery                                                   16,441.60

Contech Engineered Solutions LLC                                  14,318.80

Hasler                                                                                      6,000.00

Marvin Home Center                                                              3,702.64

MN Dept of Employment & Economic Develop                 6,232.00

NetWork Center Communications                                       5,600.00

North East Technical Service,Inc                                        4,691.50

Northwest Community Action, Inc                                       2,354.00

Rinke-Noonan                                                                       6,447.50

43  Payments less than 2000   19,239.06

Final Total:   85,027.10

Further moved to authorize the payment of the following auditor warrants: May 11, $ 269,170.78, May 11, $128,473.01, May 18, $51,349.10.    

Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board and presented the 2016 Liquor License, Cigarette License and 3.2 Malt liquor License to the board for their approval.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously, with Commissioner Arnesen abstaining to approve the following 2016 On/Off Sale and Sunday Liquor License; On-Sale Sunday Liquor License; Off-Sale Only, Cigarette Licenses and 3.2 on and Off Sale Malt Liquor License as permitted by County Sheriff, Gary Fish and County Attorney, James Austad:

 On/Off Sale and Sunday Liquor License:

Adrian’s Resort, DACH -Angle Inn Lodge, Ballard’s Resort, Borderview Lodge, Jerry’s Restaurant and Lounge,  Morris Point Lakeview Lodge, PCE-Riverbend Resort, Rock Harbor Lodge, J&L Hennum-Sportsman’s Lodge, MAWRLT Inc.-Wigwam Resort, Zippel Bay Resort, Sportsman’s Oak Island Lodge; Bugsy’s on Bostic, Sunset Lodge;

On-Sale and Sunday Liquor License:

First Ice Enterprises-Cyrus Resort, Flag Island, Bar and Grill, Ken-Mar-Ke Resort,  Wheelers Point Resort, Bathel Enterprises- Slims Resort;

Off-Sale Only:

Log Cabin Liquors Inc

Wash N Go

Cigarette License:

Ballard’s Resort, Bay Store, Borderview Lodge, Cenex, City of Williams, City of Baudette, First Ice Enterprises-Cyrus Resort, Border Bait, Dicks Head Shop,  Holiday Station, Howard’s, Jeanette Mcatee, Lake of the Woods Foods, Log Cabin Bait, Log Cabin Liquors, Long Point Resort, Morris Point Lakeview Lodge, Rock Harbor Lodge, Slims Resort, Sportsman’s Lodge, Sportsman’s of Oak Island Lodge, Sunset Lodge, Andy’s Garages, Wheeler’s Point, Zippel Bay Resort;

 3.2 On-Sale Malt Liquor:

Long Point Resort, Ships Wheel;

3.2 Off-Sale Malt Liquor:

Angle Outpost, Bay Store, Cyrus Resort, Border Bait, Long Point Resort, Rock Harbor Lodge, Log Cabin Bait,

Secretary of State- Election Division

County Auditor/Treasurer, Lorene Hanson met with the board and presented a Joint Powers Agreement to the board from the Secretary of State- Election Division to engage in assistance as deemed necessary in election recount services.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the State of Minnesota Joint Powers Agreement between the office of the Secretary of State and Lake of the Woods County Auditor/Treasurer to engage in assistance as deemed necessary in election recount services effective November 1, 2016 thru December 31, 2016 and authorize County Auditor/Treasurer to sign.

Grant-In-Aid Trail Permit

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to sign the Grant-In- Aid Trail Permit with the State of Minnesota, DNR Division and Lake of the Woods County for the use of county owned land for State Trail System expiring June 30, 2024.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to sign the Grant-In-Aid Trail Permit for State Trail System expiring June 30, 2024.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for the 2015 Operation Stonegarden Grant No. A-OPSG-2015-LOTW-CO-005 in the amount of $62,143.00 and approval to purchase a squad car.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the 2015 Stonegarden grant in the amount of $62,143.00 and authorize Sheriff Gary Fish and Chairman Moorman to sign.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the purchase of a squad car in the amount of $28,240.57 and Sheriff equipment $9,208 with a total of $37,448.57 with $24,692.00 from the 2015 Stonegarden Grant and the remainder from the Sheriff’s budget.

Post Board  Peace Officers Standards and Training

Chairman Moorman, on behalf of the County board congratulated Sheriff Gary Fish on the review for compliance of mandated employee training and department policies which his office passed.

COUNTY SURVEYOR

County Surveyor, Donn Rasmussen met with the board to discuss the Kelly Creek Road Vacation and the need for surveying the private driveway, locating utilities, and proposed width of the private driveway. Donn informed the board that he should have this all accomplished by the June 28, 2016 board meeting.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve up to $2,500 from the County Development account for the surveying work that will be completed by Donn Rasmussen for the Kelly Creek Road.

Motion

Motion was made by Commissioner Arnesen seconded by Commissioner Beckel and carried unanimously to rescind the motion made on May 10, 2016 board meeting for Kelly Creek road vacation and reset the Kelly Creek Road  vacation Public Hearing  to June 28, 2016 at 11:00 a.m.

 RECESS

The meeting was called to recess at 9:50 a.m. and reconvened at 10:00 a.m. 

LAND AND WATER PLANNING

Consideration of Conditional Use Permit Requests

Applicant #16-02CU by S&M Resorts LLC

Land and Water Planning Director, Josh Stromlund met with the board and presented a conditional use permit for   S&M Resorts LLC- Mike and Sheila Mayer: the South 180 feet of the North 2060 feet of the W ½ NE1/4 of Section 28, Township 162 North, Range 32 West, (Wheeler), Lake of the Woods County, Minnesota, EXCEPT that part thereof lying westerly of a described line- Parcel Number 19.28.13.030. Applicant is requesting a Conditional Use Permit as required by Section 401.B of the Lake of the Woods County Zoning Ordinance, to allow the applicant to conduct a commercial business consisting of fish house rental storage in a Rural Residential District. Letters from Land Owners were acknowledged. Josh informed the board that the Planning Commission approved this permit with conditions.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following Conditional Use Permit with conditions:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  S & M Resorts, LLC (Mike and Sheila Mayer)                Date:  May 4, 2016

Location/Legal Description:  The S 180’ of the N 2060’ of the W ½ of the NE ¼, less deeded in Section 28,     T. 162N, R. 32W (Wheeler), Parcel Number 19.28.13.040.

Project Proposal:  To allow the applicant to conduct a commercial business consisting of fish house storage in a Rural Residential District.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?    YES (X) NO (  ) N/A (  )

Why or why not?  Resort, tourist, fish house rental area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                    YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                           YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?  YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?               YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses?                      YES (X)  NO (  )  N/A (  )

Why or why not?  With conditions.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________ 

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                              YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________ 

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                 YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14.  If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                     YES (X)  NO (  )  N/A (  )

Why or why not?  See conditions.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                             YES (X)  NO (  )  N/A (  )

Why or why not?  No signage.

17.  If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X)  NO (  )  N/A (  )

Why or why not?  No customers on lot. No parking necessary.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

1. A visual barrier must be established and maintained on three (3) sides (North, South and West) of the storage area with a live vegetative barrier not less than five (5) feet high and spaced no further apart than eight (8) feet. This vegetative barrier is to be planted in a double row and staggered to provide maximum visual screening. Planting of said vegetative barrier is to be conducted no later than December 31, 2016.
2. If live vegetation is unable to grow due to wet conditions, an eight (8) foot high fence may be constructed.
3. Storage area is to be located on the Easterly four-hundred (400) feet of the described property.
4. Damage caused by business activities, and/or general maintenance of the private road, shall be the responsibility of the landowner.
5. No occupation is allowed of said fish houses.
6. Off-season storage of business related equipment must be stored out of sight, either inside a structure or within the fish house storage area.
7. No more than 40 fish houses to be stored within the storage area.
8. The Lake of the Woods County Board of Commissioner’s may review and/or amend the conditions placed upon approval within one (1) year of the date of approval.

 Approved  as Presented  (  )                          Approved with Conditions  (X)          Denied  (  )

                                                                                    _____________________________________

                                                                                                            Kenneth Moorman

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Application #16-03-CU by Twin Island Sleepers

Land and Water Planning Director, Josh Stromlund met with the board and presented a conditional use permit for Rodney Thompson: Twin Island Sleepers (Rodney Thompson) Location/Legal Description:  Access – A 2.25 acre tract in Gov’t Lot 4 of Section 6, T. 163N, R. 33W (Prosper), Parcel Number 16.06.13.030. (Landowner is Duane Thompson). Storage – The West 99’ of the West 264’ of the East 792’ of the NE ¼ SW ¼ of Section 6, T. 163N, R. 33W (Prosper), Parcel Number 16.06.31.031. (Landowner is Rodney Thompson).  To allow the applicant to conduct a commercial business consisting of an office to sell bait and tackle and provide a lake access to rent out day and sleeper fish houses in a Residential District. Also, to allow the applicant to conduct a commercial business consisting of rental fish house storage in a Rural Residential District.  Letters from Land Owners were acknowledged that were received prior to meeting. Josh informed the board that the Planning Commission approved this permit with conditions.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel to approve the following Condition Use Permit with conditions. Voting for: Commissioners Arnesen, Beckel, and Moorman. Voting against: Commissioner Hanson.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Twin Island Sleepers (Rodney Thompson)                     Date:  May 24, 2016

Location/Legal Description:  Access – A 2.25 acre tract in Gov’t Lot 4 of Section 6, T. 163N, R. 33W (Prosper), Parcel Number 16.06.13.030. (Landowner is Duane Thompson).

                                               Storage – The West 99’ of the West 264’ of the East 792’ of the NE ¼ SW ¼ of Section 6, T. 163N, R. 33W (Prosper), Parcel Number 16.06.31.031. (Landowner is Rodney Thompson).

Project Proposal:  To allow the applicant to conduct a commercial business consisting of an office to sell bait and tackle and provide a lake access to rent out day and sleeper fish houses in a Residential District. Also, to allow the applicant to conduct a commercial business consisting of rental fish house storage in a Rural Residential District.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                YES (X) NO (  ) N/A (  )

Why or why not?  In proximity of Commercial Zoned property which has a resort business.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

3.  Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                    YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Minor alteration for access to lake.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                           YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?  YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?               YES (X)  NO (  )  N/A (  )

Why or why not?  County road up to site.

8. Is the project proposal compatible with adjacent land uses?                      YES (X)  NO (  )  N/A (  )

Why or why not?  In close proximity with Commercial Zoned property.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Will provide access to lake for clients.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________ 

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                              YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________ 

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                     YES (X)  NO (  )  N/A (  )

Why or why not?  MPCA requires that notification and permits is above/below ground tanks are 500 gallons or more. Currently, a 300 gallon above ground fuel tank is utilized.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                       YES (X)  NO (  )  N/A (  )

Why or why not?  Fish house storage must be buffered from sight by vegetative cover.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  One (1) sign at storage area and one (1) at lake access. Neither to exceed four (4) feet by six (6) feet.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?   YES (X)  NO (  )  N/A (  )

Why or why not?  Parking at access or storage only.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

1. One (1) sign is allowed at each location, storage and access areas. Signs may not exceed four (4) feet by six (6) feet.
2. If an above ground or below ground storage tank for fuel reaches the thresholds for MPCA notification or requires a permit, applicant must meet the requirement of the MPCA.
3. The fuel tank, either above ground or below ground, must be of double walled construction.
4. Lake access will be limited to customers renting fish houses from Twin Island Sleepers only. Access is not open to the public.
5. No occupation of fish houses is allowed once on the land.
6. Fish house storage must be buffered by vegetative cover, out of normal view from county road.
7. Maximum number of fish houses will be set at 25.
8. Business operation is allowed between December 1 to March 31, which includes the fish houses and the bait/tackle shop.
9. Parking on the access site will be limited to fifteen (15) vehicles. Additional parking will be acceptable on the lake or up to ten (10) vehicles at the fish house storage site.
10. The Lake of the Woods County Board of Commissioner’s may review and/or amend the conditions placed upon approval within one (1) year of the date of approval.

Approved as Presented  (  )                            Approved with Conditions  (X)          Denied  (  )

                                                                                    _____________________________________

                                                                                                            Kenneth Moorman

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Application #16-04-CU by George Swentik

Land and Water Planning Director, Josh Stromlund met with the board and presented a conditional use permit for George Swentik:  Lot 4, Block 1 of Y-Not Jochim’s Retreat Subdivision in Section 20, T. 161N, R. 31W (Baudette). Parcel Number 24.61.01.040.   To allow the applicant to move more than ten cubic yards of material in the shoreland of the Winter Road River for the purpose of a private access in a Residential District. Comments were heard from the public. Josh informed the board that the Planning Commission approved this permit with condition.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the Conditional Use Permit with conditions:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant: George Swentik Date: May 24, 2016

Location/Legal Description: Lot 4, Block 1 of Y-Not Jochim’s Retreat Subdivision in Section 20, T. 161N, R. 31W (Baudette). Parcel Number 24.61.01.040.

Project Proposal: To allow the applicant to move more than ten cubic yards of material in the shoreland of the Winter Road River for the purpose of a private access in a Residential District.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?  

                                                                                                                             YES (X) NO ( ) N/A ( )

Why or why not? Residential access.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

     YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                      YES (X) NO ( ) N/A ( )

Why or why not? Applicant will address with vegetative growth and straw.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                      YES (X) NO ( ) N/A ( )

Why or why not? Addressed in proposal.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                               YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?                      YES (X) NO ( ) N/A ( )

Why or why not? Will use vegetation and straw to prevent erosion.

7. Is the site in harmony with existing and proposed access roads?                        YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses?                                  YES (X) NO ( ) N/A ( )

Why or why not? Residential.

9. Does the project proposal have a reasonable need to be in a shoreland location?

       YES (X) NO ( ) N/A ( )

Why or why not? River access.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                 YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                    YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?      YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                     YES (X) NO ( ) N/A ( )

Why or why not? Private use only.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                         YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                          YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                      YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?                   YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows:

1. Personal use only and storage of personal equipment.

Approved as Presented ( )                  Approved with Conditions (X)                       Denied ( )

_____________________________________

Kenneth Moorman

Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Application #16-05-CU by George Swentik

Land and Water Planning Director, Josh Stromlund met with the board and presented a conditional use permit for Scott Pahlen: Lot 12, Block 1 of the Sandy Shores Subdivision in Section 21, T. 163N, R. 33W (Prosper). Parcel Number 16.55.01.120 Project Proposal: To allow the applicant to move more than ten cubic yards of material in the shoreland of Lake of the Woods for the purpose of a shore stabilization project in a Residential District. No comments were heard or letters received. Josh informed the board that the Planning Commission approved this permit with condition.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the Conditional use Permit with condition:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                             YES (X) NO ( ) N/A ( )

Why or why not? Residential shoreland stabilization.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                               YES (X) NO ( ) N/A ( )

Why or why not? Shoreland stabilization.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                 YES (X) NO ( ) N/A ( )

Why or why not? It will address shoreline issues.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                       YES (X) NO ( ) N/A ( )

Why or why not? Addresses high water and shoreland erosion.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?                 YES (X) NO ( ) N/A ( )

Why or why not? See #5 above.

7. Is the site in harmony with existing and proposed access roads?                 YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses?                                    YES (X) NO ( ) N/A ( )

Why or why not? Residential.

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES (X) NO ( ) N/A ( )

Why or why not? Shoreland stabilization.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                         YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                              YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                 YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                 YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                  YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?      YES ( ) NO ( ) N/A (X)

Why or why not? ______________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

The specific conditions of approval are as follows:

1. Completion of project by December 31, 2016.

Approved as Presented ( ) Approved with Conditions (X) Denied ( )

___________________________________

Kenneth Moorman

           Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

One Watershed, One Plan

Land and Water Planning Director, Josh Stromlund met with the board and presented a resolution of One Watershed, One Plan which is to help align local water planning on major watershed boundaries with state strategies towards prioritized, targeted, and measurable implementation plans.

The following resolution was offered by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to adopt the following:

                                                            RESOLUTION 2016-05-02

Resolution to support a Lake of the Woods Watershed

One Watershed, One Plan project.

WHEREAS, the Minnesota Board of Soil and Water Resources has developed policies for coordination and development of comprehensive watershed management plans, also known as One Watershed, One Plan, consistent with Minnesota Statutes, Chapter 103B.801, Comprehensive Watershed Management Planning Program; and

WHEREAS, Minnesota Statutes, Chapter 103B.301, Comprehensive Local Water Management Act, authorizes Minnesota Counties to develop and implement a local water management plan; and

WHEREAS, Minnesota Statutes, Chapter 103D.401, Watershed Management Plan, authorizes Minnesota Watershed Districts to develop and implement a watershed management plan; and

WHEREAS, Minnesota Statutes, Chapter 103C.331, subdivision 11, Comprehensive Plan, authorizes Minnesota Soil and Water Conservation Districts to develop and implement a comprehensive plan; and

WHEREAS, the counties, soil and water conservation districts, and watershed districts within the Lake of the Woods Watershed (#51) as delineated in the attached One Watershed, One Plan Suggested Boundary Map, have interest in developing a comprehensive watershed management plan for this area.

NOW, THEREFORE, BE IT RESOLVED, that Lake of the Woods County recognizes and supports watershed-scale planning efforts consistent with Minnesota Statutes, Chapter 103B.801, also known as One Watershed, One Plan; and

BE IT FURTHER RESOLVED that Lake of the Woods County welcomes the opportunity to collaborate with the counties, soil and water conservation districts, and watershed districts within the Lake of the Woods Watershed for watershed-scale planning efforts in the future; and

BE IT FURTHER RESOLVED that Lake of the Woods County supports an application to the Board of Water and Soil Resources for a planning grant to develop a comprehensive watershed management plan and anticipates entering into a Memorandum of Agreement with the counties, soil and water conservation districts, and watershed districts within the Lake of the Woods Watershed, to collaborate on this effort, pending selection as a recipient of a planning grant.

ZIPPEL BAY LETTER

Land and Water Planning Director, Josh Stromlund presented a letter to the board for approval to send a letter to the State of MN requesting  them to dredge Zippel Bay.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to approve the letter for the proposed Zippel Bay Dredging and authorize Chairman Moorman to sign.

ATV ORDINANCE

The board discussed reviewing the county’s ATV Ordinance.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to set a Public Hearing to revisit the ATV Ordinance for June 28, 2016.

CORRESPONDENCE/COMMITTEE UPDATES

The board reviewed the following: Scott Kern Letter, North Star Electric Cooperative Open House.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 11:39 a.m.

Attest:                                                                                     Approved: June 14, 2016

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Ken MoormanCounty Auditor/Treasurer

Commissioner Proceedings

May 12, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 12, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:05 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, absent Patty Beckel.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Deputy Auditor/Treasurers position, land exchange, power line, veteran’s resolution, and remove wellness committee.

Approval of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda, travel for;   Tim Erickson to District II and District IV Spring Screening Board meeting on May 20th & 21st, 2015, in Park Rapids, MN; Steve Sindelir, Minnesota Association of County Ag Inspectors (MACAI) Annual Conference July 12-15, Ottertail

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of April 28, 2015.

COUNTY FAIR

Brenda Rone, Nicole Hancock, Alicia Walton and David Antonson meet with the board to discuss the finances and cost associated with the County Fair. They requested a contribution of $25,000 per year vs $15,000 for the Carnival. The board informed them that this would be placed on the Budget sessions for consideration.

Social Services

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Norldof and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $ 12,512.60

                                                Commissioners’ Warrants          $ 10,897.00

Power line

Chairman Arnesen discussed the May 5, 2015 meeting that the Great Northern Transmission Line presented. The board requested that they would like to meet with the Great Northern Transmission Line  as early as possible.

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:

                                           Revenue                              $    29,545.40            

                                                Road & Bridge                    $    32,019.77

                                                Co. Develop                        $          200.00

                                                Solid Waste                         $     19,799.46

                                                EDA                                    $          363.73

                                                Taxes & Penalties               $          114.00

WARRANTS FOR PUBLICATION

Warrants Approved On 5/12/2015 For Payment 5/15/2015

Vendor Name                                     Amount

American Solutions For Business                                 2,506.48

Cenex Co-Op Services, Inc.                                                          6,513.94

Computer Professionals Unlimited Inc                                         3,311.00

LOW County Treasurer                                                   8,730.22

LOW Highway Dept                                                        3,077.50

M-R Sign Co, Inc                                                           31,682.03

Mar-Kit Landfill                                                                9,650.25

Olson/Emil A                                                                    3,872.07

Ravndalen/Milo & Karleen J & Cora I                            4,541.52

Rinke-Noonan                                                                 9,489.30

Woody’s Service                                                             2,491.88

  80 Payments less than $2000                                     29,276.22

                Final Total:                                                $ 115,142.41

Deputy Auditor/Treasures Positon

The board discussed the Auditor/Treasurer vacant position with County Auditor/Treasurer.

RECESS

The meeting was called to recess at 10:05 a.m. and reconvened at 10:08 a.m. as follows:

SHORT ELLIOT HENDRICKSON

Benita L. Crow, PE  |  Principal, Shane Macman, from S E H, Kathy Vesely and Julie Carr from MnDot, Jim Hanson, Bob Lessard, Kirk Hener and Bryon Budds met with the board to discuss Phase III Phase 3 Feasibility Study for the proposed airport in the NW Angle.  This phase of the feasibility study included preliminary engineering (topographic survey, wetland mitigation, and geotechnical borings). The board requested that S E H meet with them on June 16 at the NWA County Board meeting.

RECESS

The meeting was called to recess at 11:40 a.m. and reconvened at 11:45 a.m. as follows

YEARS OF SERVICE

Chairman Arnesen thanked Darren Olson for his helpful service to Lake of the Woods County Residents.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of years of service

Darren Olson

Resolution 2015 – 05– 01

Whereas:  Darren Olson has served the residents of Lake of the Woods County since December 27, 1999 as Deputy Auditor/Treasurer;

Whereas:  Darren has resigned from Lake of the Woods County service effective May 14, 2015 with fifteen years of service;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Darren for his dedicated service and best wishes to him;

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

 EMERGENCY MANGEMENT

Armer Radio System Participation Plan

Rey Freeman, Communication Consulting met with the board and reviewed the Lake of the Woods County Armer Radio System Participation Plan. Rey Freeman assured  the board that there is no cost for maintenance or use of the Armer Radio system that the county will occur

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the Lake of the Woods Armer Radio System Participation Plan as presented.

Region Three Homeland Security and Emergency Management Joint Powers Agreement

Emergency Management Director, Jill Olson met with the board requesting authorization to approve the Region Three Homeland Security and Emergency Management Joint Powers Board Mutual Aid Agreement.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordolof and carried unanimously to approve the Region Three Homeland Security and Emergency Management Joint Powers Board Mutual Aid Agreement and authorize Chairman Arnesen and Emergency Management Director, Jill Olson to sign.

Firewise Community Mitigation Grants

Emergency Management Director, Jill Olson met with the board inquiring if the board would like her to move forward with securing grant money for the Firewise Community Mitigation Plan. The board authorized Jill to move ahead on grant funding.

SHERIFF

County Sheriff, Gary Fish met with the board requesting authorization to purchase additional cameras for the Jail.

Motion

Motion was made by Commissioner Hanson seconded by Commissioner Nordlof and carried unanimously to authorize County Sheriff, Gary Fish to purchase cameras/equipment with funding up to 1,500.

Permanent Part-time Deputy Sheriff

County Sheriff, Gary Fish met with the board requesting a step increase for Permanent Part-time Deputy Sheriff.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve a step increase for Permanent Part-time Deputy Sheriff, Russell Platz from step 2 to step 3, 20.35, and effective May 24, 2015.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board for his re-appointment as County Engineer.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman, and carried unanimously to re-appoint Tim Erickson as County Engineer for four year term effective May 1, 2015.

Brush Trailer

Public Works Director, Tim Erickson discussed the “Brush Trailer” that is located at the county’s storage shed and the abuse of garbage that is thrown in the trailer. The board wants this “Brush” trailer to continue until the City of Baudette sets up a program for yard waste; but if garbage continues to be placed in the “Brush” trailer by the residents, the trailer will be discontinued.

RECESS

The meeting was called to recess at 1:10 and reconvened at 2:00 p.m. as follows:

Commissioner Hanson excused himself from the afternoon meeting.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board requesting approval to purchase a truck for his department.

Motion

Motion was made by Commissioner Norldof, seconded by Commissioner Moorman and carried unanimously to authorize Land and Water Planning Director, Josh Stromlund to purchase a 2015 GM Crew Cab up to $30,000 as budgeted.

WETLANDS MITIGATION FUNDING

Land and Water Planning Director, Josh Stromlund met with the board requesting $20,000 additional funding for Wetland Mitigation and discussed looking for alternate wetland sites. The consensus of the board was for Josh to search for sites.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to transfer $20,000 from the Environmental Enhancement Fund to the Wetland Mitigation fund.

NO NET LOSS POICY

The board discussed the County’s No-Net-Loss policy and requested that this be placed on the next board agenda for review.

VETERANS SERVICE SUPPORT

Chairman Arnesen presented a resolution in support for the MN Department of Veterans Affairs Budget.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 15-05-02

WHEREAS, Lake of the Woods County Board of Commissioners has and continues to support services for the United States Veterans; and

WHEREAS, Lake of the Woods County recognizes that numerous services for veterans are delivered through the Minnesota Department of Veterans Affairs; and

WHEREAS, Lake of the Woods County Board is aware of a potential legislatively budgeted shortfall for the Minnesota Department of Veterans Affairs;

THEREFORE,BE IT RESOLVED that the Lake of the Woods County Board supports funding for MDVA to a level that supports current staffing level, allows for cost of living adjustments to staff where appropriate, and provides for maintenance and procurement of facilities and equipment  where and when appropriate, and;

BE IT FURTHER RESOLVED that the Lake of the Woods County Board of Commissioners hereby expresses strong support for appropriate funding to keep all Veterans Homes at full current housing capacity, in addition to planning for increased housing capacity in the near future.

YES                  NO       Absent

Beckel                                                 x

Arnesen           x

Hanson                                                x

Nordlof           x

Moorman         x

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

CORRESPONDENCE:

Baudette Depot- Historic Transportation and Settlement Exhibit May 23, at 1:00 p.m.

COMMITTEE REPORTS

Commissioner Arnesen – AIS plan is developed and will bring information to the board for approval.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:05 p.m.

Attest:                                                                                     Approved: May 26, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward Arnesen

County Auditor/Treasurer      

Commissioner Proceedings

Special County Board Meeting

May 20, 2015

The Lake of the Woods County Board of Commissioners met in special session on May 20, 2015, in the Commissioners’ Room at the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 8:00 a.m.  The following members were present:  Commissioners Ed Arnesen, Patty Beckel, Tom Hanson, Ken Moorman and Buck Nordlof.  Also present were: Social Service Director Nancy Wendler.

The board reviewed the applicant’s applications and interview process for Social Service Director.

Interviews:

1^st Applicant:

Chairman Arnesen welcomed Christine Hultman to the interview.  Social Service Director, Nancy Wendler proceeded with the interviewing questions. 

Interviews:

2nd Applicant:

Chairman Arnesen welcomed Amy Ballard to the interview.  Social Service Director, Nancy Wendler proceeded with the interviewing questions. 

Interviews:

3rd Applicant:

Chairman Arnesen welcomed Angela Eason to the interview.  Social Service Director, Nancy Wendler proceeded with the interviewing questions. 

Job Applicants Review

Chairman Arnesen discussed the interviews and the Commissioners scored the applicants.

Recess

There being no further business before the County Board, Chairman Arnesen called the meeting to recess at 11:15 a.m.

Attest:                                                             Approved:  June 9, 2015

______________________________            ___________________________________

Vice-Chairman Ken Moorman                        Chairman Edward Arnesen

Commissioner Proceedings

Special County Board Meeting

May 27, 2015

The Lake of the Woods County Board of Commissioners met in special session on May 27, 2015, in the Commissioners’ Room at the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 8:00 a.m.  The following members were present:  Commissioners Ed Arnesen, Patty Beckel, Tom Hanson, Ken Moorman and Buck Nordlof.  Also present were: Social Service Director Nancy Wendler and Human Resource Director, Karen Ose.

The board reviewed the applicant’s applications and interview process for Social Service Director.

Interviews:

1^st Applicant:

Chairman Arnesen welcomed Russell Rowenhorst to the interview.  Social Service Director, Nancy Wendler proceeded with the interviewing questions. 

Interviews:

2nd Applicant:

Chairman Arnesen welcomed Amy Loch to the interview.  Social Service Director, Nancy Wendler proceeded with the interviewing questions. 

Interviews:

3rd Applicant:

Chairman Arnesen welcomed Christopher Pieper to the interview.  Social Service Director, Nancy Wendler proceeded with the interviewing questions. 

Job Applicants Review

Chairman Arnesen discussed the interviews and the Commissioners scored the applicants.

Recess

There being no further business before the County Board, Chairman Arnesen called the meeting to recess at 11:30 a.m.

Attest:                                                             Approved:  June 9, 2015

______________________________            ___________________________________

Human Resource Director, Karen Ose           Chairman Edward Arnesen

Commissioner Proceedings

May 26, 2015

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 26, 2015, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:05 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Buck Nordlof, Ken Moorman, Patty Beckel and Tom Hanson.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: Change letter of resignation to request for medical leave, personnel committee recommendations for job descriptions and grade level change and bush trailer.

Approval of Consent Agenda

None

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Norldof and carried unanimously to approve the official and summarized minutes of May 12, 2015.

auditor/treasurer

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the claims against the county as follows:

                                           Revenue                              $  84,669.42        

                                                Road & Bridge                    $   5,524.74

                                                Co. Develop                        $ 15,550.00    

                                                Solid Waste                         $   2,598.59  

                                                EDA                                    $   3,405.50 

                                                Taxes & Penalties               $        58.21

WARRANTS FOR PUBLICATION

Warrants Approved On 5/26/2015 For Payment 5/29/2015

Vendor Name                                     Amount

Hasler                                                                               4,000.00

M-R Sign Co, Inc                                                           15,550.00

MN Dept of Employment & Economic Develop                 5,000.00

North East Technical Service,Inc                                  2,312.50

Northern Light Region                                                   2,179.14

Northwest Community Action, Inc                                 2,893.00

Rtvision Inc                                                                     2,060.00

Short Elliott Hendrickson, Inc                                                     58,300.00

  54 Payments less than $2000                                     19,511.82

                Final Total:                                                $ 111,806.46

Further moved to authorize the payment of the following auditor warrants:

                                                May 14, 2015                  $   86,858.26

May 19, 2015                   $   86,212.30

 Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the Liquor license and Cigarette license for 2015.

Motion

Motion was made by Commissioner Beckel to approve the following 2014 On/Off Sale and Sunday Liquor License; On-Sale Sunday Liquor License; Off-Sale Only, Cigarette Licenses and 3.2 on and Off Sale Malt Liquor License as permitted by County Sheriff, Gary Fish and County Attorney, James Austad:

On/Off Sale and Sunday Liquor License:

Adrian’s Resort, DACH -Angle Inn Lodge, Ballard’s Resort, Borderview Lodge, Morris Point Lakeview Lodge, PCE-Riverbend Resort, Rock Harbor Lodge, J&L Hennum-Sportsman’s Lodge, T&N Briggs-Wigwam Resort, Zippel Bay Resort, Sportsman’s Oak Island Lodge; Bugsy’s on Bostic;

On-Sale and Sunday Liquor License:

First Ice Enterprises-Cyrus Resort, Ken-Mar-Ke Resort, Blue Eyed Chief Bar & Grill, Wheelers Point Resort, Bathel Enterprises- Slims Resort and Elkhorn Outfitters-Riverview Resort;

Off-Sale Only:

Log Cabin Liquors Inc;

Cigarette License:

Ballard’s Resort, Bay Store, Borderview Lodge, Cenex, City of Williams, City of Baudette, First Ice Enterprises-Cyrus Resort, Border Bait, Holiday Station, Howard’s, Jeanette Mcatee, Lake of the Woods Foods, Log Cabin Bait, Log Cabin Liquors, Long Point Resort, Morris Point Lakeview Lodge, Rock Harbor Lodge, Slims Resort, Sportsman’s Lodge, Sportsman’s of Oak Island Lodge, Sunset Lodge, Andy’s Garages, Wheeler’s Point, Zippel Bay Resort;

 3.2 On-Sale Malt Liquor:

Long Point Resort, Ships Wheel and Oak Island Resort;

3.2 Off-Sale Malt Liquor:

Angle Outpost, Bay Store, Cyrus Resort, Border Bait, Blue Eyed Chief Bar & Grill, Long Point Resort, Flag Island. Oak Island Resort, Rock Harbor Lodge, Log Cabin Bait,

 Set-Up License:

Ships Wheel Resort.

The motion was seconded by Commissioner Norldof and the same being put to a vote, was unanimously carried with Commissioner Arnesen abstaining from voting.

Social Services

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims against the county.

                                                Commissioners’ Warrants          $  8,867.40

                                                Commissioners’ Warrants          $24,330.16

YEARS OF SERVICE

Chairman Arnesen on behalf of the board thanked Social Service Director, Nancy Wendler on all she has done and accomplished in her years of service for Lake of the Woods County.

Resolution
The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of years of service

Nancy Wendler

Resolution 2015 – 05– 03

Whereas:  Nancy Wendler has served the residents of Lake of the Woods County since March 19, 1984;

Whereas:  Nancy is retiring from Lake of the Woods County service effective May 29, 2015 with thirty–one years of service;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Nancy for her dedicated service and  wishes her well on her retirement;

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CORRESPONDENCE/COMMITTEE REPORTS:

Northwest Community Action- Open House June 19; 2001 Diamond Transit Bus; NWCA- score grant plan.

Recess

The meeting was called to recess at 9:40 a.m. and reconvened at 9:48 a.m. as follows:

county surveyor

County Surveyor, Donn Rasmussen met with the board requesting approval for a Surveyor’s Certificate of own plat errors; corrections pursuant to MN Statutes, Section 505.174. Donn informed the board that when Surveyor J.S. Gjelhaug created this plat there was an error which needs to be corrected on the Wigwam Boulevard section of the plat. The board reviewed the corrected plat information with Donn.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the Certificate of Plat Correction and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Arnesen to sign the following:

Pursuant to the provisions of Minnesota Statues, Chapter 505.175, I, Donn R. Rasmussen, a duly Licensed Land Surveyor in and for the state of Minnesota Declares as follows:

1. That the plat of WHEELER’S POINT dated August 23, 1922 and filed on December 6, 1922 in the Office of the County Recorder, Beltrami County, Minnesota, as Document No. 103906 and refiled on December 24, 1925 in the Office of the County Recorder, Lake of the Woods County, Minnesota, as Document Number 4128, was prepared by J.A. Gjelhaug who is not now available for the following reason; Deceased.
2. That said plat contains errors, omissions, or defects described in particular as follows: The dimension across Wigwam Boulevard along the southwesterly extension of the southeasterly line of River Drive, shown on the plat as “39.93, is in error.
3. That said plat is hereby corrected in particular as follows:

Wigwam Boulevard is designated on the plat as being 33 feet wide. The correct dimension, as mathematically calculated based on the angle between Wigwam Boulevard and River Drive as shown on the plat, is 34.93

I hereby certify that this Surveyor’s Certificate of Plat Correction was prepared by me or under my direct supervision and that I am a dully Licensed Surveyor under the laws of the State of Minnesota.

Don R. Rasmussen Licensed Land Surveyor, MN License No. 16102, April 23, 2015.

WELLNESS COMMITTEE

Angie Eason, Steve Sindelir and Curt Nuss met with the board to discuss the Profile by Sanford, which is a weight management program designed by Sanford Health physicians and scientists, as a Simple, Effective & Sustainable solution for weight loss. Angie informed the board that if Lake of the Woods County signs the participation Profile by Sanford, employees receive discounted prices for this program.  The consensus of the board was that they supported this program and authorized Chairman Arnesen, County Auditor/Treasurer, Lorene Hanson and Wellness Committee Chair, Angie Eason to sign. The committee also discussed a possibility to have an Employee Garden behind the Public Works Department. The board concurred that the committee could go forward with the Employee Garden; also discussed a bike rack to be set up outside thru the Wellness Committee, the board gave consensus that it would be acceptable for the Wellness Committee to place a bike rack on county grounds.

 LAND AND WATER PLANNING

Conditional Use- J&L Hennum, Inc.

Land and Water Planning Director, Josh Stromlund presented an application for Conditional Use Permit for J&L Hennum, Inc.  to allow a commercial business consisting of off-season storage of ice fishing house rental units in a Low Density Residential District and informed the board that the Planning Commission reviewed the application and recommends for approval.

Motion

Motion was made by Commissioner Nordlof, Seconded by Commissioner Beckel and carried unanimously to approve the Conditional with conditions.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  J and L Hennum, Inc. (Gregg Hennum)                          Date:  May 26, 2015

Location/Legal Description:  Lots 15 and 16 Block 1, Birch Acres subdivision (s. 24, T. 162N, R. 32W)

Project Proposal:          A commercial business consisting of off-season storage of ice fishing house rental units in a Low Density Residential District.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                            YES (X) NO (  ) N/A (  )

Why or why not?  Resort area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                    YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Yes, but barriers will be considered.

5.  Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                           YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?               YES (X)  NO (  )  N/A (  )

Why or why not?  Doesn’t change.

8. Is the project proposal compatible with adjacent land uses?                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Commercial activity in residential area and visual buffer establishment is required for compatibility.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________ 

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                              YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________ 

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                           

                                                                                                YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

                                                                                                             YES (X) NO (  ) N/A (  )

Why or why not?  See conditions.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                         

                                                                                                                           YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

17.  If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                              YES (X)  NO (  )  N/A (  )

Why or why not?  No increase.

The specific conditions of approval are as follows:

1. Either eight (8) foot spruce trees or a fence shall be planted/constructed to provide a visual buffer on west side parallel to existing road (trail) access to shop so fish houses are not visible from Fishery Road.
2. Must observe ten (10) foot setback from property lines for storage of fish houses.
3. Planting/construction of visual buffer to be completed within six (6) months from date of approval.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

 Approved  as Presented  (  )                          Approved with Conditions  (X)                      Denied  (  )

                                                                                    _____________________________________

                                                                                                            Edward Arnesen

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

DITCH MAINTENANCE

The following were present to discuss Ditch Maintenance with the board; Jim Heins, Joe Grund, Don Smith, Terry Waibel, Jon Waibel, Mel Mollberg, George Swentik, Vern Horntvedt, David Marhula, Gary Bailey, Greg Cole, Steve Ellis, and Mike Reed. Individuals discussed their concerns of the conditions of the ditches, outlets not being cleaned, and outlets on private property that are blocked and beaver bounty. They discussed a ditch plan, cost share program for cleaning ditches, and communication difficulties with Public Works officials. The board discussed contacting Rinke-Noonan Law Firm, County Ditch Attorney for legal advice on cleaning ditches.

HUMAN RESOURCES

Medical Leave Request

Human Resource Director, Karen Ose met with the board to discuss her medical leave request. The consensus of the board was to honor Karen’s medical leave request as needed.

Department Heads Evaluations

Karen informed the board that she is half way through department head evaluation format.

Job Classifications

Human Resource Director, Karen Ose and Social Service Director, Nancy Wendler met with the board to discuss MN Merit System and job classification changes and adjustments.

1. Child Support Supervisor I- Rated as Child Support Officer, Grade 11, Step 4, 19.64 per hour. Based on years of service in the position, he should now be graded as Child Support Supervisor 1. The Personnel Committee feels that this position is a Job Grade 12. If promoted to this position and Grade Level, the comparable step would be between Step 1 at $19.45 and Step 2 at $19.90. The Child Support Officer position will be retained at a grade level 11.
2. Fiscal Supervisor 1- Rated as Fiscal Officer, Grade 12, Step 4, $20.80 per hour. The Personnel Committee recommends the new Job Title of Fiscal Supervisor 1 be adopted and used in lieu of Fiscal Officer. The Fiscal Officer position will be retained at a Grade Level 12. This would be a change in Job Title Only.
3. Financial Assistance Supervisor 1- Currently the County’s employee is rated as Lead Eligibility Worker, Grade 11, Step 9+at 21.85. The Personnel Committee recommends a new grade level of 13 for the Financial Assistance Supervisor 1 position and changing this employee accordingly. A comparable Grade 13 step would be between Step 3 at $21.56 per hour and step 4 at $22.05 per hour. The lead Eligibility Worker position would be retained at a grade level 11.

These changes be proposed keeps Lake of the Woods ranges comparable with the Minnesota Merit System.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and unanimously carried to Change the following: Craig Severs from Child Support Officer to Child Support Supervisor 1, points 282, Grade 12, Step 2 at $19.90 per hour effective June 7, 2015; Angie Eason from Lead Eligibility Worker to Financial Assistance Supervisor 1, points 295, Grade 13, Step 4 at $22.05 per hour effective June 7, 2015 ; Christine Hultman job title from Fiscal Officer to Fiscal Supervisor 1, points 282, Grade 12, step 4, 20.80 per hour effective June 7, 2015.

Brush Trailer

Public Works Director, Tim Erickson met with the board and explained that the “Brush Trailer” has not been placed yet at the county’s storage shed for they are making signs and fixing the lights and brakes.

RECESS

The meeting was called to recess at 12:35 p.m. and reconvened at 1:12 p.m. as follows:

GREAT NORTHERN TRANSMISSION LINE

Jim Atiksons, Environmental Lead with Great Northern Transmission Line met with the board to review the proposed routes for the new transmission line.  The board is not favorable to the blue route because it affects more land owners. The board prefers the orange route.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund presented and reviewed an application for Conditional Use Permit for Wheeler’s Point Sanitary District to construct a Wastewater treatment facility in a Natural Environment Area District and informed the board that the Planning Commission reviewed the application and recommends for approval. The following correspondence was acknowledge, Sherri Olson e-mail.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and unanimously carried to approve the Conditional Use Permit for Wheeler’s Point Sanitary District with conditions as follows:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Wheeler’s Point Sanitary District                                  Date:  May 26, 2015

Location/Legal Description:  Section 33, Township 162N, Range 32W – N½, N½SW¼, N½SE¼

Project Proposal:  Construct a Wastewater Treatment Facility in a Natural Environment Area

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  )  N/A (  )

Why or why not?   See below and this project will address sewer/septic problems in the Wheeler’s Point area.

Lake of the Woods County Comprehensive Land Use Plan Addendum (adopted 2/22/2011)

• Proposed area serviced by the Sanitary District has been established as a high growth corridor.
• Due to the high quality amenities and the desire of tourists and residents to be near such fabulous natural resources as Lake of the Woods and the Rainy River, the County would like to encourage growth in a responsible way along the growth corridor.
• The Lake of the Woods high growth corridor will offer an exceptional quality of life to existing residents, future residents, and tourists interested in taking advantage of the unique natural resources and opportunities in the County.

Lake of the Woods County Comprehensive Land Use Plan (adopted 3/28/2000)

• High Priority Issues
  • Businesses and residents clearly felt that timber harvesting and shoreland development have had the greatest effect on the county’s natural resources over the past decade. These two are of continuing importance to the county.
  • Preserving the county’s tax base is a high priority.
  • The county should provide a balanced approach to land use planning which takes into consideration individual rights, protection from the actions of others, and protection of the natural environment.
• Summary of Values
  • Conservation:  Of the resources in the county. Those resources would be used in a way that they remain healthy for future generations.
  • Balance:  Between individual rights and the public’s welfare and between competing economic development and environmental protection objectives.
    • Existing Development
    • There is a substantial amount of existing development along the south shore of Lake of the Woods and Rainy River. In many of these cases, there are likely septic systems that do not conform to new ISTS regulations. Furthermore, in most of these cases, alternative sewage treatment system designs will be needed to bring these housing units into compliance.
• Conclusions:
  • New shoreland-related residential and commercial development in Lake of the Woods County is moderate in scope. There has been some steady growth in shoreland development in the last ten years, with nearly all of it being residential and resort-related. This growth has occurred on the islands, and in places such as Rocky Point, Long Point, Sandy Shores, and Wheeler’s Point.
  • Septic systems within the existing and older residential and resort-related developments along Lake of the Woods shoreland are likely nonconforming and will need alternative system design to be brought into compliance. Most of the older septic systems are nonconforming, and the traditional solutions are not appropriate for these areas because of the small lots in the area. On the other hand, these systems are likely not to provide a significant health or safety threat to area properties if the wells that are used for drinking water are deep wells that draw their water from the confined aquifer.
• Future Land Use Plan
  • Goals
    • Enhance the economic opportunities available for individuals and businesses in the county in ways that are compatible with long term environmental quality.
    • Maintain tax base of the county so quality services can be provided.
    • Maintain and, where necessary, improve water quality.
  • Policies
    • Maintain the county government’s economic health through the maintenance of its tax base, and the promotion of compatible economic activity.
    • Actively manage growth to maintain the character of Lake of the Woods County, including the semi-wilderness character of the Northwest Angle and its islands.
    • Encourage future growth to occur in areas that are not environmentally sensitive, and that are already served by infrastructure; conversely, discourage growth in areas that would cause environmental problems or be expensive for the county to serve with roads and other facilities.
  • Future Land Use Map
    • This future land use plan map is meant to be a guide for future development patterns and a guide for future land use policy and decision–making by Lake of the Woods County.
    • Rural Development Activity – Existing and future development areas which are with one-half mile of currently developed lands, but excluding lands that are either in public ownership, classes as wetlands, or more than one mile from an existing road. Future developments may include industrial, commercial, tourism, residential or other uses as appropriate to the site characteristics and neighborhood character.
    • Strategies for:  Shoreland Development

1. Develop a resource package (technical and possibly financial) to assist groups of property owners in older, dense lakeshore development areas to investigate joint options for upgrading septic systems.
2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?   This project will eliminate the failing septic systems within the Wheeler’s Point Sanitary District area. All discharge from the proposed treatment facility will meet MPCA guidelines prior to land application occurring. This project is meant to address known sewage issues in the Wheeler’s Point area.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?   This project will eliminate the failing septic systems within the Wheeler’s Point Sanitary District area. All discharge from the proposed treatment facility will meet MPCA guidelines prior to land application occurring.  Construction of ponds will meet MPCA standards. This project is meant to address known sewage issues in the Wheeler’s Point area.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?   Adjacent drainage features are to be maintained and possible realignment may be needed to accommodate for center pivot irrigation. Possible construction of berms to reduce/eliminate surface runoff onto/leaving the site. The site will remain in agriculture with the exception of approximate 16 acres.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?   The project site is not located in a 100 or 500 year floodplain and/or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?   Possible construction of vegetative berms to reduce/eliminate surface runoff onto/leaving the site. Land under center pivot irrigation to be hayed/mowed at allowable intervals by MPCA.

7. Is the site in harmony with existing and proposed access roads?             YES (X)  NO (  )  N/A (  )

Why or why not?   Project site is currently serviceable by two county roads on the north and east sides. Relocation of current field road access may be needed to allow access to the pond location and to adjacent agricultural field.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?   The site will meet or exceed the required MPCA setback requirements. Planning Commission recommend vegetative buffer establishment. The site will remain in agriculture with the exception of approximate 16 acres.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not?   Project location is not within a shoreland area.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (X)  NO (  )  N/A (  )

Why or why not?   The amount of treated effluent to be irrigated across the site is limited to MPCA discharge limitation based upon several conditions such as, but not limited to soil type, flow, evaporation, etc.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not?   This location will not be visible from public waters.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?   Water supply wells and on-site sewage treatment systems have been established on properties within the vicinity of this proposed location; however, no habitable structures are to be constructed.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not?   The proposed use of property does not generate the type, uses, and number of watercraft affecting public waters.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                YES (  )  NO (  )  N/A (X)

Why or why not?   The proposed use does not include above or below ground storage tanks for petroleum or other hazardous materials subject to MPCA requirements.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                               YES (X)  NO (  )  N/A (  )

Why or why not?   Fencing will be required by MPCA around the pond location and Planning Commission recommended a visible buffer of trees to be established on the North and Northwest portions of the property.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                             YES (X)  NO (  )  N/A (  )

Why or why not?   Signage is required on the fence around the pond site. No Trespassing signs are proposed around the entire site that indicates this as a sewage treatment site.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                      YES (X)  NO (  )  N/A (  )

Why or why not?   Additional traffic is necessary for periodic sampling of effluent prior to discharge and maintenance of facility. Licensed pumpers may occasional use the site to dispose of effluent.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

1. The pond must have aeration.
2. Must establish a visual barrier consisting of coniferous trees as long as it is conforms to MPCA requirements and other agencies along the north and northwest portions of the property.
3. Licensed pumpers must be able to utilize the site to dispose of effluent at any time of the year.
4. A wetland delineation must be conducted and approved by the reviewing agencies.
5. Easements or other formal agreement must be established to conduct drainage maintenance on existing ditches within project site or adjacent to the site.
6. Adhere to MPCA requirements for construction, discharge, and operations and maintenance.

Approved as Presented  (  )                          Approved with Conditions  (X)                   Denied  (  )

_____________________________________

                                                                                                            Edward Arnesen

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

GEORGE SWENTIK

George Swentik met with the board to discuss communication issues that he has encountered with the Public Works department and drainage concerns.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 4:05 p.m.

Attest:                                                                                     Approved: May 26, 2015

_______________________                                                  _________________________________

Lorene Hanson,                                                                       Chairman of the Board, Edward ArnesenCounty Auditor/Treasurer