September, 2012

Commissioner Proceedings

September 11, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 11, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Todd Beckel, Arnesen, Tom Hanson, Patty Beckel and Ken Moorman.  Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda with the following additions: Century Link- lost warrant, Broadband Steering Committee, SWCD- Drainage Policy, Satisfaction of Repayment Agreement/ Mortgage and County Attorney. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Rick Rone on October 21-26 to Bloomington for MN Association of County Veterans Service Officers (NACVSO Accreditation Training); Mary Jo Otten on September 23-26 to Breezy Point for Assessor’s Conference;  Josh Stromlund on September 17-19 to Andover for Wetland Conservation Act Stakeholder Group; Lorene Hanson on September 18-19 to Elk River for Department of Revenue Training Course and September 20 to Grand Rapids for MCIT Training; Dena Pieper on October 24-25 to St. Cloud for Legal Professional Staff Training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Moorman to approve August 28, 2012 regular board minutes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PROSPER CEMETERY

Chairman Todd Beckel discussed the billing for the Prosper Cemetery with Public Works Director, Tim Erickson.

Motion

Motion was made by Commissioner Arnesen to approve the overage for the Prosper Cemetery in the amount of $354.60 with the funding from the Con-Con fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioner Warrants        $    7,716.96                                                                                                      Commissioner Warrants        $  13,101.08

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                      Revenue                   $           54,821.48       

                                      Road & Bridge        $            55,358.83

                                      County Develp.       $              3,030.85

                                      Solid Waste             $            28,822.87

                                      EDA                        $              1,536.33       

                      143,570.36       

WARRANTS FOR PUBLICATION

Warrants Approved On 9/11/2012 For Payment 9/14/2012

Vendor Name                                                       Amount

Cenex Co-Op Services, Inc.                                     10,851.43

Election Systems & Software, Inc                               2,089.86

Hasler                                                                           4,000.00

Headwater Regional Development Commiss            8,500.00

Howard’s Oil Company                                              9,348.13

LOW Highway Dept                                                    5,672.48

Mar-Kit Landfill                                                           12,550.50

Mn Counties Insurance Trust                                     2,644.00

PCS Mobile                                                                18,519.00

R & Q Trucking, Inc                                                     3,497.75

Strata Corp, Inc                                                          26,751.23

Widseth Smith Nolting&Asst Inc                                3,789.59

Woody’s Service                                                         5,890.50

67 Payments less than  2000     29,465.89

Final Total:    143,570.36

Further moved to authorize the payment of the following auditor warrants:

                                                August 30, 2012              $           1,144.69

                                                September 6, 2012           $         59,912.15

                                                September 7, 2012           $         48,437.47 

                                                September 7, 2012           $         66,528.03

                                                September 7, 2012           $           3,359.29        

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lost Warrant- Best Western Bandana Square

County Auditor, John W. Hoscheid met with the board requesting approval for a Lost Warrants for Best Western Bandana Square and Century Link.

Motion

Motion was made by Commissioner Arnesen to approve the application and affidavit for lost warrant for Best Western Bandana Square dated May 25, 2012 for $102.25 without furnishing indemnifying bond. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Century Link dated June 4, 2012 for $29.62 without furnishing indemnifying bond. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Satisfaction of Mortgage and Repayment Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to sign the Satisfaction of Mortgage and Satisfaction of Repayment Agreement for Gordon E. Olson and Lynette C. Olson which is fully paid and satisfied.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Todd Beckel and John W. Hoscheid to sign the Satisfaction of Repayment Agreement and the Mortgage Agreement dated August 15, 1995 for Gordon E. Olson and Lynette C. Olson, husband and wife. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

TNT MEETING

County Auditor, John W. Hoscheid met with the board requesting the board to set the 2013 TNT meeting.

Motion

Motion was made by Commissioner Arnesen to set December 11, 2012 at 6:00 p.m. for TNT meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Land Leases

County Auditor, John W. Hoscheid met with the board to discuss the Land Leases that the county has and cost per acre and length of lease dates. The board requested that County Auditor, County Assessor and Chairman of the Board look at pricing on the Land Leases and the length of leases.

Car Bids

County Auditor, John W. Hoscheid met with the board and presented the Sealed Bid Tally Sheet for the surplus county vehicles and requested approval to sell to the highest bidders.

2007 Chevrolet                                   1999 Ford                               2000 Chevrolet                           1999 GMC

Paul Pedersen  $7,888             Beau Abbey     $1,500                        Cr Savers LP    $1,100     Cr Savers         $730

Cr. Savers LP    $7,680                        Cr Savers LP      $1,260                       Darren Olson    $   735                Roy Sandstrom $501

                                                Aaron  Gubbels $1,050                       Kent Hanson    $  670       Beau Abbey      $500

                                                Kent Hanson    $ 820              Walt Scribner  $  501 

                                                Gary Nicol       $ 625              Beau Abbey   $   500

                                                Roy Sandstrom $ 501

Motion

Motion was made by Commissioner Moorman to sell the 2007 Chevrolet to Paul Pederson for $7,888, 1999 Ford to Beau Abbey for $1,500, 2000 Chevrolet to Credit Savers LP for $1,100 and 1999 GMC to Credit Savers LP in the amount of $740. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2013 Proposed Budget and Tax Levy

County Auditor, John W. Hoscheid met with the board requesting approval for the 2013 Proposed Budget and Tax Levy.

Resolution Adopting

Proposed 2013 Budget and Tax Levy

Resolution   2012-09-01

The following Resolution was proposed and moved for adoption by Commissioner Ed Arnesen:

WHEREAS, the Proposed County Budget for the year 2013 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2013:

Revenue Fund                                               $ 1,334,803

Road & Bridge Fund                                    $    449,580

Social Services Fund                                     $    603,935

Economic Development Authority Fund    $      60,000

2013 Proposed Budget and Tax Levy         $ 2,448,318             

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2013:

                        Twp Road & Bridge                                     $   437,555*

                        Twp Fire – Baudette                                      $     21,000

                        Twp Fire – Williams                                      $     32,738

                        Twp Fire – NW Angle                                   $       6,500

                        Total                                                               $   497,793

2013                

$437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride(inc2,000).  ($415,175 + $10,380(2.5%inc) = $425,555)(425,555+12,000=437,555)

The motion was seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

SWCD

Chairman Todd Beckel discussed a letter the board received from the SWCD encouraging the County Board to develop a comprehensive drainage policy. Commissioner Arnesen and Moorman will look into drainage policy and present a policy to the board and SWCD at a later date for consideration.

Recess

The meeting was called to recess at 9:50 a.m. and reconvened at 9:59 a.m. as follows:

County Assessor

Chairman Todd Beckel discussed the re-appointment of County Assessor, Mary Jo Otten. He informed the board that her term is ending December of 2012.

Motion

Motion was made by Commissioner Hanson that Mary Jo Otten is re-appointed to the position of County Assessor of Lake of the Woods County for a four-year term, beginning January 1, 2012. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Grain Communication Tower

The board discussed the Grain Communication Tower Lease. Commissioner Hanson reported that he presented the proposed Grain Communications Tower Lease to the County Attorney for his review.  The Tower Committee reviewed the proposal; felt that the pricing was low and that Grain Communications needs to file for a Conditional Use Permit before the committee will move on with their request.

Broadband Grant

Commissioner Hanson presented a letter of request from the Broadband Steering Committee requesting a letter of support from the county for the Blandin Broadband Grant in the amount of $75,000 for the expansion of the availability of broadband in Lake of the Woods. The consensus of the board was to write a letter of support for this grant.

Old/New Business:

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none

Land Trade- still working on

Red Lake Tribe/NWA Issues- see below

Township Road Inventory/ATV Ordinance- October 9, 2012 Public Hearing

Inventory- check with HR to see when Inventory will be done

Beaver – none

Clementson Bridge Property/Water Accesses-none

2012 Goals and Projects- working on

Grant Policy and Expenditures-none

L/W Area Park & Trails-none

LOW Broad Band/Communications-add to agenda

NWA Airport

Commissioner Patty Beckel discussed a letter she received from Emory Vaagen, Airport Manger in regards to a feasibility study for the NW Angle Airport. SHE engineer will do the feasibility study for a special price of $2,000. The state will cover this project on an 80/20 grant leaving the county’s share at $400.00.

Motion

Motion was made by Commissioner Arnesen to contribute $400.00 for the Feasibility Study at the NW Angle Airport with SEH engineering with the funding from the Commissioners’ budget. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Arnesen reported that they had a Comp Worth meeting with department heads and will meet with them this afternoon.

Commissioner Patty Beckel discussed the Criminal Justice Initiative Reform.

Commissioner Todd Beckel discussed the Joint Powers Meeting and Land-Use Committee meeting.

County Auditor, John W. Hoscheid reminded the board of the MCIT training courses on September 19 in Thief River Falls and September 20 in Grand Rapids.

County Attorney

County Attorney, Phil Miller met with the board to discuss the class action suit with MN Counties and Fannie Mae and Freddie Mac on the deed taxes they did not pay on properties the corporations owned during the foreclosure crisis in Minnesota.

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 11:07 a.m.

Attest:                                                                                     Approved: September 25, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

Commissioner Proceedings

September 25, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 25, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Todd Beckel, Arnesen, Tom Hanson, Patty Beckel and Ken Moorman.  Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Josh Stromlund travel, Minnkota Tower Lease and Land Fill Visit. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Boyd Johnson to St. Cloud on October 2-5 for MN GIS/LIS Conference and to Brainerd on October 10-12 for Right of Way Professional Workshop, Josh Stromlund to St. Cloud on September 30-Ooctober 1 for Round Table Water Planning. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Moorman to approve September 11, 2012 regular board minutes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Commissioner Warrants        $    4,754.53                                                                                                      Commissioner Warrants        $  29,048.75

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LUTHERAN SOCIAL SERVICE OF MINNESOTA (LLS)

Brink Center

LLS Director, Cindy Christopherson met with the board and presented the LLS Senior Nutrition count for meals on wheels and meals served at the Brink Center.

Recess

The meeting was called to recess at 9:24 a.m. and reconvened at 9:30 a.m. as follows:

WES JOHNSON

Wet Lands/Agriculture Lands

Wes Johnson along with many other area farms met with the board to discuss the concerns of Agriculture Lands being purchased and turning them into Wetlands. The group addressed the board on what the county plans are to keep Agriculture Business here. They suggested a No-Net loss of Agriculture Lands to Wetlands. Chairman Todd Beckel thanked the area farms for addressing the board on their concerns.

Recess

The meeting was called to recess at 10:30 a.m. and reconvened at 10:35 a.m. as follows:

VETERANS SERVICE OFFICER

Veterans Service Officer, Rick Rone met with the board and reviewed the 2nd Quarterly Report and presented the 2012 Health Care Benefits Overview handout.

SHERIFF

ATV Grant

Chairman Todd Beckel reviewed the Off Highway Vehicle Enforcement Grant (ATV) that was placed on the agenda for approval in the amount of $13,311.

Motion

Motion by Commissioner Moorman to approve the 2012 ATV/OHV grant effective October 1, 2012 thru June 30, 2013, in the amount of 13,311, and authorize County Sheriff, Gary Fish and Chairman Todd Beckel to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Federal Boat and Water Grant Extension

County Auditor, John W. Hoscheid informed the board that County Sheriff, Gary Fish requested an amendment for the Federal Boat and Water Grant.

 Motion

Motion was made by Commissioner Patty Beckel to approve of the amendment to the Federal Boat and Water Grant as requested by County Sheriff, Gary Fish and authorize County Auditor, John W. Hoscheid, County Sheriff, Gary Fish and Chairman Todd Beckel to sign the amendment. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                      Revenue                   $           24,211.75       

                                      Road & Bridge        $           36,271.20

                                      County Develp.       $             2,724.16

                                      Solid Waste             $            71,233.19

                                      EDA                        $              6,536.17       

                      140,976.47       

WARRANTS FOR PUBLICATION

Warrants Approved On 9/25/2012 For Payment 9/28/2012

Vendor Name                                      Amount

Arnesen/Ed                                                5,336.51

Brown/Terry                                              2,090.51

Frohreich & Mollberg Const Inc              2,162.52

Holiday                                                     2,195.83

Jake’s Quality Tire Inc                             9,311.05

M-R Sign Co, Inc                                      2,472.92

Northwest Angle&Island Freight,Inc       2,400.00

Northwest Community Action, Inc           2,692.40

Strata Corp, Inc                                       20,217.23

Synergy Graphics, Inc                             4,176.46

Widseth Smith Nolting&Asst Inc            2,540.67

Wilkens Industries                                  68,700.75

51 Payments less than  2000      16,679.62

Final Total:    140,976.47

Further moved to authorize the payment of the following auditor warrants:

                                                September 12, 2012           $         2,556.79

                                                September 19, 2012           $       36,451.08        

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Extension Contract

County Auditor, John W. Hoscheid met with the board requesting approval to enter into an Agreement between the University of Minnesota and Lake of the Woods County for providing extension programs locally and employing extension staff.

Motion

Motion was made by Commissioner Patty Beckel to approve the MN Extension Contract between Lake of the Woods County and the Regents of the University of Minnesota, Extension Unit effective January 1, 2013 and ending December 31, 2015 and authorizes Chairman Todd Beckel and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Minnkota Power Cooperative Tower Lease

County Auditor, John W. Hoscheid met with the board requesting approval to enter into a Tower Space User Agreement with Minnkota Power Cooperative.

Motion

Motion was made by Commissioner Hanson to enter into the Tower Space User Agreement between Minnkota Power Cooperative, Inc. and Lake of the Woods County effective September 25, 2012 for five (5) years and authorize County Auditor, John W. Hoscheid, Chairman Todd Beckel and County Attorney, Philip Miller to sing the agreement. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Health Insurance

County Auditor, John W. Hoscheid met with the board and informed the board that County Health Insurance rate for 2013 increased by 3.2 %.

Recess

The meeting was called to recess at 10:58 a.m. and reconvened at 11:00 a.m. as follows:

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board and presented the findings and facts for consideration for a Conditional Use Permit for Knife River Materials for extractive operations, including blasting, aggregate excavation, aggregate washing and temporary use of a hot mix asphalt plant. Josh acknowledged that five letters were received and comments were heard from the floor. Josh reviewed the following Findings and Facts with the board:

Name of Applicant:  Knife River Materials (Steff Basgaard, Agent)            Date:  September 25, 2012

Location/Legal Description:  W½SW¼NE¼; s. 330’ of Gov. Lot 3; SE¼NW¼; NE¼SW¼; W½NW¼SE¼  of Section 5, Township 162N, R. 34W, Lake of the Woods County, MN.

Project Proposal:  Applicant is requesting a Conditional Use Permit to allow the continuation of an extractive use consisting of blasting, aggregate excavation and aggregate washing, and temporary use of a hot mix asphalt plant in a Natural Environment District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  )  N/A (  )

Why or why not?  Other quarries in same area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES (X)  NO (  )  N/A (  )

Why or why not?  Because of restrictions and compliance of State and County rules and regulations.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?  Impoundments.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Extraction pit will not adversely affect area.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not? Rock ridge.

7.  Is the site in harmony with existing and proposed access roads?             YES (X)  NO (  )  N/A (  )

Why or why not?  Serviced by county roads.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  Nearby quarry.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                YES (X)  NO (  )  N/A (  )

Why or why not?  Permits in hand.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  Berms north and west – trees to the south.   

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                               YES (X)  NO (  )  N/A (  )

Why or why not?  DOT regulations. Trucks hauling signs as appropriate.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Parking off road – employees only.

The specific conditions of approval are as follows:  1 through 5 as noted in minuets, which are as follows:

  1. Guarantee protection of water supplies of adjacent property owners from activities related to the conditional use permit.
  2. Normal operating hours are six (6) days per week, Monday through Saturday, 5:00 am to 10:00 pm for asphalt hot mix plant and/or crusher operations.
  3. Notice of blasting and/or twenty-four (24) hour crushing operations is to be sent to landowners within one (1) mile of the property line.
  4. Twenty-four (24) hours per six (6) days a week, Monday through Saturday, crushing is allowed only for County or State funded projects.
  5. Twenty-four (24) hours a day crushing operations are limited to a maximum of thirty-six (36) operating days per year. If maximum operating days are exceeded, crushing operation hours must be limited to the normal operating hours as outlined in Condition #2 above.
  6. Annual review subject to operations exceeding normal operating hours.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved  as Presented  (  )       Approved with Conditions  (X)             Denied  (  )

                                                                                    _____________________________________

                                                                                                            Todd Beckel

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Motion

Motion was made by Commissioner Hanson to approve the Conditional Use Permit for Knife River Material for extractive operations, including blasting, aggregate excavation, aggregate washing and temporary use of a hot mix asphalt plant with the following six conditions: 1)  Guarantee protection of water supplies of adjacent property owners from activities related to the conditional use permit. 2)

Normal operating hours are six (6) days per week, Monday through Saturday, 5:00 am to 10:00 pm for asphalt hot mix plant and/or crusher operations. 3) Notice of blasting and/or twenty-four (24) hour crushing operations is to be sent to landowners within one (1) mile of the property line. 4) Twenty-four (24) hours per six (6) days a week, Monday through Saturday, crushing is allowed only for County or State funded projects.  5) Twenty-four (24) hours a day crushing operations are limited to a maximum of thirty-six (36) operating days per year. 6)  If maximum operating days are exceeded, crushing operation hours must be limited to the normal operating hours as outlined in Condition #2 above. Annual review is subject to operations exceeding normal operating hours. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HRDC

HRDC Development Specialist, Josh Pearson met with the board and reviewed the Baudette Area Trails Plan, and the objectives and strategies of the implementation of the trails system in the next two to three years.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

BAUDETTE AREA TRAILS PLAN ADOPTION

Resolution No. 12-09-02

WHEREAS, the Headwaters Regional Development Commission (HRDC) began working on Active Living in the Bemidji Area in 2008 and developed a region-wide approach with the completion of an Active Living Strategic Plan in July 2010, in partnership with the North Country Health Board via the Statewide Health Improvement Program (SHIP); and

WHEREAS, the Headwaters Regional Development Commission entered into contract with the County of Lake of the Woods and the City of Baudette to develop a Trails Strategic Plan in the Baudette Area; and

WHEREAS, the HRDC has committed to helping the County and City of Baudette implement the strategies and actions outlined in the Baudette Area Trails Plan and

THEREFORE, BE IT RESOLVED, that the HRDC asks and recommends the adoption by the Lake of the Woods County Commission of the Baudette Area Trails Plan.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:25 p.m. and reconvened at 1:04 p.m. as follows:

Public Works Director

Northwestern Minnesota Toward Zero Deaths Presentation

Chairman Todd Beckel welcomed Minnesota State Patrol, Captain Mike Hanson and Northwest Toward Zero Death Coordinator (TZD) Holly Kostrzewski to the meeting. Captain Hanson informed the board that the TZD Cornerstone is the Four “E” approach, Enforcement, Engineering, Education& Outreach and Emergency Medical & Trauma Services; and the TZD’s strategic goals are to establish the vision of TZD as a priority for all state and local agencies and units of government, create and strengthen traffic safety partnerships and promote and implement effective traffic safety initiative. Chairman Todd Beckel thanked them for their presentation to the board.

Special Use Permit- Snowmobile Trail

Public Works Director, Tim Erickson met with the board requesting approval to issue a special use permit to the Border Trails Snowmobile Club to permit construction and maintenance of a snowmobile trail within Lake of the Woods County right- of- way.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to issue a Special Use Permit to Border Trails Snowmobile Club for the purpose of constructing, maintaining, and supervising a snowmobile trail in Lake of the Woods County within the right- of -way of CSAH 1,2,6,7,8,12,14,35 and CR 81,98,110,165and 167 and to authorize, Public Works Director, Tim Erickson, Chairman Todd Beckel and County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CR 33

Public Works Director, Tim Erickson discussed the right-of- way on CR 33 and will  bring back a plan to discuss CR 33 options.

LANDFILL VISIT

County Board of Commissioners left the Government Center to tour the County Landfill to see how the new Grinding machine operates.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 4:15 p.m.

Attest:                                                                                     Approved: October 9, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

September, 2011

Commissioner Proceedings

September 13, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 13, 2011, in the Commissioners’ Room at the Government Center.

Chair Ken Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Moorman, Arnesen and Hanson. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Non-Elected Department Heads job evaluation dates, Lake of the Woods County Criminal Justice Coordinating Committee, Prosper Cemetery, Inventory of Investments, MRCC annual meeting and MCIT workshop. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Todd  Beckel to approve the consent agenda as follows: for Dessa Brunette on November 29 thru December 1, 2011 for DHS Training for New Workers on SSIS System at Brainerd; Boyd Johnson on September 28-30 for Right of Way Professional Workshop at Breezy Point and on October 5-7 for MN GIS/LIS 2011 Conference in St. Cloud; Brent Birkeland on October 5-7 for MN GIS/LIS 2011 Conference in St. Cloud; Josh Stromlund on October 5-7 for MACPZA Conference in Bemidji;   The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of August 23, 2011 regular meeting and August 30, 2011 special meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Department Heads

County Assesor, Mary Jo Otten, County Recorder, Susan Ney, Social Services Director, Nancy Wendler, County Treasurer, Mark Hall, MIS Director, Brent Birkeland, County Auditor, John W. Hoscheid and Public Works Director, Tim Erickson met with the board to discuss the 2012 Budget and Levy.  They discussed the elimination in the 2012 state homestead credit, with the state replacing the credit with the Homestead Market Value Exclusion and the impact that it will have on all the Counties in the State.

Recess

The meeting was called to recess at 10:08 a.m. and reconvened at 10:13 a.m. as follows:

Social services

Claims

Social Services Director, Nancy Wendler met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $   13,308.74

                                                Commissioners’ Warrants       $   14,950.94

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Step Increase

Social Service Director, Nancy Wendler met with the board to discuss a step increase for Dessa Brunette for completion of her probationary period which is effective on September 21, 2011.

Motion

Motion was made by Commissioner Todd Beckel to approve a merit adjustment for completion of probation period for Social Worker Dessa Brunette from Grade 12, step 1 to Grade 12, step 2 effective October 2, 2011. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MN Care Contract

Social Service Director, Nancy Wendler met with the board and informed them that she will be renewing the contract with MN Care, but when the contract comes to the board the date will be retroactive to July 1, 2011.

Wynne Consulting

Irene Wynne, Consultant with Wynne Consulting met with the board to inform them that a couple has applied for the Small Cities Program, Rehabilitation Loan.  Guidelines require if there is a possible conflict of interest that the county board needs to give an “exception” for the applicants to receive the loan. Irene informed the board that Wynne Consulting does not see that there is a conflict of interest with the applicants.

Motion

Motion was made by Commissioner Arnesen to make an exception for the applicants to receive the rehabilitation loan from the recommendation from Wynne Consulting; and that the board does not feel that there is any conflict of interest from the applicants. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Consideration of Vacating Right- of Way

Motion

Public Works Director, Tim Erickson and Attorney, Steve Anderson met with the board to discuss vacating a County Right-Of –Way for Russell Mohawk on a non-conforming cabin that does not meet the required setback of 75 feet from the Ordinary High Water. No board action was taken.

Building and Grounds Maintenance

Public Works Director, Tim Erickson met with the board and requested approval for carpets to be cleaned in the Social Service Department in the amount of $500. The consensus of the board was to have the carpets cleaned and also see if the main traffic area in the Revenue Department could be done at the same time.  The board also requested that Tim check to see what is wrong with the carpet cleaner that the county owns.

Williams Shop

Public Works Director, Tim Erickson met with the board requesting approval to purchase a new garage door and opener for the Williams Shop. Tim informed the board that a new garage door, opener and labor would cost $7,000.

Motion

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase a new garage door and opener for the Williams Shop in the amount of $7,000, which includes labor.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Construction Update

Public Works Director, Tim Erickson met with the board and gave an update on the following construction projects:

  • Overlay project complete, waiting on paperwork and the project came in under $3,000.
  • Safety project complete, and came in under $3,600.
  • Bike Paths dirt work almost done and hope to tar yet this week.

County Auditor

Claims

County Auditor John W Hoscheid met with the board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                       $   104,602.19           

                                                Road & Bridge             $     58,592.78

                                                County Develop           $       2,567.85           

                                                Solid Waste                  $     25,461.56

                                                EDA                             $      14,832.86

                                                                                        $ 206,057.24          

WARRANTS FOR PUBLICATION

Warrants Approved On 9/13/2011 For Payment 9/16/2011

Vendor Name                                   Amount

Achen/Brian                                                  2,080.00

Braun Intertec Corporation                         4,550.50

Cenex Co-Op Services, Inc.                    13,205.39

Hasler                                                            4,000.00

Holte Implement, Inc                                    4,256.46

Howard’s Oil Company                               4,659.57

Lake Area Construction Inc                         6,975.00

Lavalla Sand & Gravel Inc                           4,300.00

LOW Highway Dept                                     3,680.00

Mar-Kit Landfill                                           13,336.20

Olson/George                                           16,600.00

Pirkl Lumber & Carpet                                  5,388.31

R & Q Trucking, Inc                                    4,400.73

Roseau County Cooperative Assn             2,069.27

Sjoberg’s Inc                                              62,264.83

Strata Corp, Inc                                            5,146.58

Widseth Smith Nolting&Asst Inc               3,201.18

Woody’s Service                                        13,311.79

Ziegler, Inc                                                    4,030.02

70 Payments less than 2000 $28,601.41

Final Total: $206057.24

Further moved to authorize the payment of the following auditor warrants:

                                                August 26, 2011        $          43,134.18

                                                September 1, 2011     $               240.23

                                                September 1, 2011     $     1,622,663.08

                                                September 2, 2011     $              (23.60)

                                                September 9, 2011     $        244,069.45

                                                September 10, 2011   $        121,212.81

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

CPA and 2010 Census

County Auditor John W. Hoscheid met with the board to review the 2012 CPA and the 2010 Census reports.

Affidavit of lost Warrant

County Auditor John W. Hoscheid met with the board requesting approval for a lost warrant.

Motion

Motion was made by Commissioner Todd Beckel to approve the application and affidavit for lost warrant for William Hill dated April 29, 2011 for $88.20 without furnishing indemnifying bond. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Depot Preservation Alliance

County Auditor John W. Hoscheid presented a letter of request from the Depot Preservation Alliance requesting that the county issue the remaining $22,000 of the loan that was approved by the board for the Depot in 2007. No action was taken and requested that County Auditor, John W. Hoscheid contact the Depot Board members requesting them to meet with them at the next board meeting.

T NT Meeting

County Auditor John W. Hoscheid met with the board requesting that the board set a public hearing for the 2012 TNT – Levy and Budget meeting.

Motion

Motion was made by Commissioner Todd Beckel to set a public hearing for the 2012 Truth in Taxation Budget Levy Meeting on December 13, 2011 at 6:00 p.m. in the Commissioners’ Room at the Government Center. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 11:40 a.m. and reconvened at 11:45 a.m. as follows:

2012 Budget Report

County Auditor, John W. Hoscheid met with the board to review the proposed 2012 Budget Report.

Recess

The meeting was called to recess at 12: 12 p.m. and reconvened at 1:15 p.m. as follows:

2010 audit exit interview

Colleen Hoffman, from Hoffman, Dale and Swenson LLC met with the board to review the 2010 Audit. Colleen informed the board that she had no concerns on the audit and everything was incompliance.

Lake of the Woods Criminal Justice Coordinating COMMITTEE (CJCC)

Commissioner Patty Beckel informed the board that the CJCC will be meeting monthly and needs to have a Commissioner appointed to this committee.

Motion

Motion was made by Commissioner Todd Beckel to appoint Commissioner Patty Beckel to serve on the CJCC. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Prosper Cemetery

Commissioner Patty Beckel handed out an article that was drafted by Marjorie Broten on the grave sites that are located at the Prosper Cemetery.

Non – Elected Department Head Evaluation dates

The board set September 22, 2011 at 8:00 a.m. for job evaluations for the Non-Elected Department Heads.

CORRESPONDENCE:

Correspondence was read and acknowledged from:

  • MRCC- Legislative Session Summary
  • Inventory of Investments
  • MRCC- Annual Conference
  • MCIT Work Shop

Old/New Business

No updates

Committee Reports

No updates

2012 County Budget

The County Board discussed and reviewed the 2012 County Budget.

Adoption of the Proposed 2012 Budget and Tax Levy

Resolution Adopting

Proposed 2012 Budget and Tax Levy

Resolution   2011-09-01

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:

WHEREAS, the Proposed County Budget for the year 2012 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2012:

                        2012 Proposed Budget and Tax Levy         $ 2,388,603             

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2012:

                        Twp Road & Bridge                                     $   425,175*

                        Twp Fire – Baudette                                      $     21,000

                        Twp Fire – Williams                                      $     27,282

                        Twp Fire – NW Angle                                   $       6,500

                        Total                                                               $   479,957

2012                

$425,175 for Township Road & Bridge includes $10,000 which is specifically levied to Northwest Angle residents for Calcium Chloride.  (415,175+10,000=425,175)

The motion was seconded by Commissioner Ed Arnesen, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 4:25 p.m.

Attest:                                                                                     Approved: September 27, 2011

_____________________________                                      _______________________________

John W Hoscheid, County Auditor                                        Ken Moorman, Board Chair

Commissioner Proceedings

September 27, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 27, 2011, in the Commissioners’ Room at the Government Center.

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Moorman, Arnesen and Hanson. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Travel for Public Works department, Credit Card bill, Land Surveyor, MRCC Annual Business meeting and Fish House trailers. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty  Beckel to approve the consent agenda as follows:  Travel for Christie Russell to St. Cloud on October 17-18 for MN Department of Health Annual Vitals Training; Tim Erickson to Detroit Lakes on October 5-6 for Joint District Meeting;  Josh  Stromlund to St. Paul on September 28-29 for Local Government Roundtable Advisory Committee;  Craig Severs  to the following: October 3 – 5,Legal Process – Establishment / Paternity, (St. Paul),October 10-11,Locate Workshop, session 1, (Brainerd) October 17 – 18 Legal Process Part 2, (St. Paul),October 24 – 26,Intergovernmental 201, 203, 204, (St. Paul), November 7 – 9,Enforcement Intermediate, (St. Paul); Lee Hancock, Todd Fadness, Jeff Pelland, Tim Aery Doug Wyatt and Barry Bailey to NWA on September 26-28 for ditch work maintenance.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of September 13, 2011 regular meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $   21,759.68

                                                Commissioners’ Warrants       $     8,548.27

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor John W Hoscheid met with the board for approval of claims.

Motion was made by Commissioner Hanson to pull claim number 89 for further discussion. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Revenue                       $      55,555.17          

                                                Road & Bridge             $       5,965.76

                                                County Develop           $          782.92           

                                                Solid Waste                  $       7,382.89

                                                EDA                             $        6,308.72

                                                                                     $      76,395.46          

WARRANTS FOR PUBLICATION

Warrants Approved On 9/27/2011 for Payment 9/30/2011

Vendor Name                                                            Amount

Anchor Marketing, Inc                                                 3,715.68

Arrowhead Library System                                        36,798.00

Burg Electronic Recovery                                           5,032.80

Cenex Co-Op Services, Inc.                                      2,514.13

Hoffman, Dale, & Swenson, Pllc                              11,053.00

Northwest Community Action, Inc                              2,593.04

52 Payments less than 2000 $14,688.81

Final Total: $76,395.46

Further moved to authorize the payment of the following auditor warrants:

                                                September 14, 2011     $        28,769.13

                                                September 21, 2011     $        30,028.79

                                                September 23, 2011     $      131,486.05

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Con- Con Funding Request

County Auditor, John W. Hoscheid met with the board to review the request for funding from the Con-Con Fund. No action was taken and was placed on October 11, 2011 meeting.

Line workers School

County Auditor, John W. Hoscheid presented the Line Workers Facility costs to the board for their review. The consensus of the board was to except the motion from the Economic Development Authority to pay all bills (09-26-11 EDA Meeting) and reimburse and transfer funds from the EDA fund to the Revenue fund in the amount of $254,186.18 and further transfer funds from the County Development fund to the Revenue fund in the amount of $2,850.00 and authorize County Auditor, John W. Hoscheid to transfer the funds.

Land Leases

County Auditor, John W. Hoscheid presented the County Land Lease Agreements to the board for their approval.

Motion

Motion was made by Commissioner Todd Beckel to approve the following Land Lease Agreements effective January 1, 2012 through December 31, 2012:

SW ¼ SW ¼, S-22, T-163-N, R-34-W – 40 Acres

NW ¼ NW ¼, S-27, T-163-N, R-34-W – 40 Acres

NE ¼ SE ¼, S-28, T-163-N, R-34-W – 40 Acres

N ½ NE ¼, SW ¼ NE ¼, S-28, T-163-N, R-34-W – 108 Acres

The motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for:

Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman.  Abstaining: Commissioner Arnesen.

Health Insurance

County Auditor John W. Hoscheid informed the board that the County Insurance Committee met and recommends that the county board consider investigating a “Cash” option plan to employees.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to contact Darcie Hitesman, from Hitesman & Wold P.A., to assist the board with exploring a “Cash Option” plan for county health insurance, and approves the expenditures up to $3,000 for their assistance.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Satisfaction of Repayment Agreement

County Auditor, John W. Hoscheid met with the board and requested approval to file a Satisfaction of Repayment Agreement and Satisfaction of Mortgage dated November 6, 1996.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Moorman and County Auditor John W. Hoscheid to sign the Satisfaction of the Repayment Agreement and Satisfaction of Mortgage dated November 6, 1996 for John C. Otto, a single person, Donald Senkyr and Judith Senkyr, husband and wife, and Jackie Senkyr, a single person. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Affidavit for Lost Warrant

County Auditor, John W. Hoscheid met with the board requesting approval for a lost warrant for Ryan Hockstedler.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Ryan Hockstedler dated April 15, 2011 for $86.45 without furnishing indemnifying bond. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Credit Card Payment Approval

County Auditor, John W. Hoscheid met with the board requesting approval for the Credit Card bill that was just received.

Motion

Motion was made by Commissioner Todd Beckel to approve the county credit card statement and authorize payment in the amount of $ $2,682.63. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Mrcc Annual meeting

County Auditor, John W. Hoscheid, met with the board and informed them that MRCC Annual Board of Directors Meeting will be held on October 10, 2011 at Thumper Pond Resort and Conference Center in Ottertail, MN for those who would like to attend.

Land Surveyor

County Auditor, John W. Hoscheid met with the board and presented a letter from Northern Engineering & Consulting, Inc. (NECI) for contracting services with NECI.  The board reviewed the letter and discussed that a Request for Proposal may be sent out in February of 2012.

Human Resources Contract Renewal

Human Resource Director, Wade Johannesen met with the board requesting renewal of his Human Resource Contract with the county.

Motion

Motion was made by Commissioner Tom Hanson to renew the professional service contract with Wade Johannesen to provide Human Resources for Lake of the Woods County, commencing October 22, 2011 and terminating April 23, 2012 and authorize Chairman Moorman, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioner’s Patty Beckel, Hanson, Moorman and Arnesen. Voting against: Commissioner Todd Beckel.

Depot Preservation Alliance

Depot Preservation Alliance board member, Joann Kellner met with the board to discuss the Depot Preservation Alliance letter requesting that the county issue the remaining $22,000 of the loan to complete the paper work with MnDOT. (This would be the 20% match to their $125,000 grant that they received from MnDOT and the county board approved the 20% match in 2007).  The board will discuss this later in the day.

BAUDETTE/LOW CHAMBER OF COMMERCE

Karoline Ketchum and Mike Hovde, representing the Baudette/LOW Chamber of Commerce met with the board requesting $500 for Frost Fest, plus any additional donations to help with the purchase of LED lights for the Community Christmas tree.

Motion

Motion was made by Commissioner Arnesen to contribute $900 from the Revenue Fund to the 2011 Frost Fest. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was, unanimously carried.

Lutheran Social Services

Assistant Director, Cindy Christopherson from Lutheran Social Services met with the board and presented the 2010 Annual Report.

PUBLIC WORKS DEPARTMENT

Bill Sindelir, Assistant County Engineer met with the board requesting authorization to sell the 2001 Chevrolet Suburban.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to sell by sealed bids the following used equipment:

  • (1) 2001 Chevrolet Suburban

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board to consider amendments to Article XII of the Lake of the Woods Zoning Ordinance. He informed the board that the proposed amendments will merge the Board of Adjustment and establish a Planning Commission into a single body which will include additional members as allowed by Minnesota Statute § 394 and that the amendments will also include language in regards to variances to be consistent with recent legislative changes.

Motion

Motion was made by Commissioner Hanson to approve the amendments to Article XII as presented with an effective date of October 31, 2011. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Lake of the woods/Baudette airport

The board discussed the Federal Aviation Grant that was awarded to the Baudette/Lake of the Woods Airport.

Depot Preservation Alliance

The board discussed the Depot Preservation Alliance request of funds in the amount of $22,000 for the 20% the county board approved in 2007 to match the $125,000 grant that they received from MnDOT.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to release the encumbered amount of $22,000 out of reserves for the 20% match for the grant that the Depot Preservation Alliance was granted back in 2007 and to encumber up to 7,200 from the 2011 Con-Con funds for the completion of concrete work. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 12:06 p.m. and reconvened at 1:10 p.m. as follows:

Non-Elected Department Heads Evaluation- continuation

Human Resource Director, Wade Johannesen and Commissioners Moorman, Hanson, Patty Beckel, Arnesen and Todd Beckel continued with Non-elected Department Heads evaluations. Land and Water Planning Director, Josh Stromlund and Emergency Manager Director Holly House met with the board individual.

CORRESPONDENCE:

Army Corps of Engineer letter was reviewed.

Old/New Business

No updates

Committee Reports

No updates

Recess

With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 3:15 p.m.

Attest:                                                                                     Approved: October 11, 2011

_____________________________                                      _______________________________

John W Hoscheid, County Auditor                                        Ken Moorman, Board Chair

September, 2010

   Commissioner Proceedings  

Special County Board Meeting

September 9, 2010 

The Lake of the Woods County Board of Commissioners met in special session on Thursday September 9, 2010 in the Commissioners’ Room of the Lake of the Woods County Government Center, with the following members present:  Commissioners Todd Beckel, Patty Beckel, Hanson, Moorman and Arnesen.  Also present was Human Resources Director, Wade Johannesen.  Chairman Arnesen called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance.  AgendaChairman Arnesen stated that the agenda for today was to meet with the following Appointed Department Heads for their Annual Review. Social Services Director, Nancy WendlerNancy Wendler, Social Services Director was evaluated and received a favorable rating.  Nancy will ensure a smooth integration and training for a 3rd financial worker and continue to provide excellent service to the community with budget issues in mind.  She will explore online training opportunities for her staff. MIS Director, Brent BirkelandBrent Birkeland, Manager of Information Systems was evaluated and received a favorable rating.  Brent will focus on staying current on web based security requirements, pursue additional on-line storage, test SAN hardware for implementation and continue with LIDAR implementation.  Brent will attend GIS conference and attend VM training. Veteran’s Service officer, Rick RoneRick Rone, Veterans’ Service Officer was evaluated and received a favorable rating.  Rick will focus on continuing to look for ways to improve services to County Veterans.  He will provide quarterly written reports to the Board and maintain a log of vets transported to and from VA facilities.  Rick will write a policy for his office. County Assessor, Wayne BendicksonWayne Bendickson, County Assessor, was evaluated and received a favorable rating.  Wayne will focus on learning and implementing CAMA in the Assessor’s Office as well as implementing Manatron.  Emergency Management Director, Holly House(Note- Holly was not available on September 9, 2010 so her evaluation was completed on September 13, 2010)(09/13/10) Holly House, Emergency Management Director was evaluated and received a favorable rating.  Holly will focus on working with regional partners and develop a communications exercise, provide education for Commissioners on Emergency management, and work with local groups to improve radio usage skills.  Holly will maintain her emergency management certification.  Land and Water Planning Director, Josh Stromlund(Note- Josh was not available on September 9, 2010 so his evaluation was completed on September 28, 2010 board meeting date)(9/28/10) Josh Stromlund, Land and Water Planning Director, was evaluated by the Board and received a favorable rating.  Josh will focus on completing the County-wide wetland drainage management effort, LIDAR status and implementation. He will monitor legislative changes that may impact the County and SWCD and relay that information to the respective boards. Recess With no further business before the board, Chairman Arnesen called the meeting to recess at 12:00 p.m.  Attest:                                                                                     Approved: October 12, 2010   ____________________________________                        _____________________________Wade Johannesen, Human Resource Director                        Edward Arnesen, Chairman

Commissioner Proceedings

September 14, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 14, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions:  Travel for Phil Johnson, AMC Policy Meeting, AMC Annual Conference and Appointed Department Head job evaluation. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel as follows:  Rita Krause to St. Paul on September 15-16 for Child Support Committee Meeting; Boyd Johnson, Josh Stromlund and Brent Birkeland to Duluth on October 12-15 for 2010 MN GIS/LIS Conference & Workshops; Janet Rudd to St. Cloud on September 16-17 for MDRA Meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of August 24, 2010 regular board meeting with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 30,553.89

                                                Commissioners’ Warrants  $   3,898.91

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion

Motion was made by Commissioner Patty Beckel to approve the following claims against the County as presented:

                                                Revenue                                    $  67,942.57

                                                Road & Bridge                         $ 403,757.64

                                                County Development               $    1,504.66

                                                Solid Waste                             $   28,456.56

                                                                                                 $ 501,661.43

WARRANTS FOR PUBLICATION

Warrants Approved On 9/14/2010 For Payment 9/17/2010

Vendor Name                                        Amount

Vendor Name                                        Amount

Arrowhead Library System                        40,733.21

Bert’s Truck Equipment Of Moorhead, Inc 7,708.24

Burg Electronic Recovery                           3,044.80

Cenex Co-Op Services, Inc.                       8,842.04

Howard’s Oil Company                               3,466.77

Lavalla Sand & Gravel Inc                         30,440.00

Low Highway Dept                                               ,                5,193.75

Mar-Kit Landfill                                           10,252.80

Moren/Law Offices Of Patrick D                  5,366.00

Nelson Leasing Inc                                                               60,337.00

Northwest Mechanical Of Bemidji Inc        2,136.58

Powerplan                                                     6,685.57

R & Q Trucking, Inc                                     2,601.28

Univar Usa,Inc                                          100,733.42

Widseth Smith Nolting&Asst Inc                2,483.63

Woody’s Service                                          7,899.51

Ziegler, Inc                                                167,300.56

91 Payments less than 2000 $36,436.27

Final Total: $501661.43

Further moved to authorize the payment of the following auditor warrants:

                                                August 25,    2010                   $ 226,470.20

                                                September 2, 2010                   $      (867.63) 

                                                September 2, 2010                   $ 121,280.42

                                                September 9, 2010                   $   89,094.36

                                                September 10,2010                  $   49,937.38 

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.                                   

Proposed 2011 Budget and Levy

County Auditor, John W Hoscheid presented a resolution for adopting the proposed 2011 Budget and Tax Levy. (No increase in the 2011 Budget and Tax Levy)

Resolution

Resolution Adopting

Proposed 2011 Budget and Tax Levy

Resolution   2010-09-01

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel.

WHEREAS, the Proposed County Budget for the year 2011 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2011:

                        Revenue Fund                       $1,266,843

                        Road & Bridge                      $   449,580

                        Social Service                         $   558,437

                        Total                                       $2,274,860

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2011:

                        Twp Road & Bridge             $  402,905*

                        Twp Fire – Baudette              $    19,000

                        Williams                                 $    26,400

                        NW Angle                              $      6,500

                        Total                                       $  454,805

* $402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride.  ($395,405 + $7,500 = $402,905)

The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Amending Claim No. 189

Motion

Motion was made by Commissioner Todd Beckel to amend the approval of claim No. 189 for further clarification on the grant status  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Baudette/Lake of the Woods Airport

Joint Powers Agreement/ Lake of the Woods Airport

Commissioner Patty Beckel informed the County Board that the “Joint Powers Agreement Creating Joint Powers Entity Baudette-Lake of the Woods Airport” has been reviewed by Interim County Attorney. She informed the board that section 8.2.6 “Real and Personal Property Acquisition” reads that personal property costing in excess of two thousand five hundred dollars ($2,500.00) shall be required to be approved by the County and City. The consensus of the board was to change the amount to Ten Thousand dollars ($10,000.00).  Commissioner Patty Beckel will check with the Baudette City Council for their thoughts on the change and report back to the County Board.

Manager

Baudette/Lake of the Woods Airport Manager, Emory Vaagen met with the board and updated them on the Instrument Landing System that they have been working on, and there are a few changes yet to be completed. Emory also informed the board that the number of flights has been down from past years.

Recess

The meeting was called to recess at 9:54 a.m. and reconvened at 10:00 a.m. as follows:

Economic Development Authority (EDA)-Public hearing

Motion

Motion was made by Commissioner Hanson to close the regular meeting at 10:00 a.m. and open the Public Hearing for Consideration of Establishing an Economic Development Authority.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid and Commissioner Patty Beckel informed the public of the study that was done for the possibility of creating an EDA.  A Task Force Committee was formed of fifteen (15) members that met several times discussing the creation of an EDA. After review, the Task Force Committee Recommended to the County Board on August 24, 2010 to establish a county wide EDA.  The County Board then set a public hearing for today, September 14, 2010.

Chairman Arnesen distributed the Enabling Resolution for Establishing an Economic Development Authority to the public for review and comments. Comments and questions were heard from the public.

Motion

Motion was made by Commissioner Hanson to close the Public Hearing at 11:00 a.m. and open the regular meeting.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Consideration of adoption of Enabling Resolution for an EDA

Resolution

Enabling Resolution Establishing an Economic Development Authority

Resolution No. 10-09-01

The following resolution was offered by Commissioner Patty Beckel contingent upon the approval of Interim County Attorney Michelle Moren and moved for adoption:

Section 1. Background and Findings

WHEREAS, Lake of the Woods County, as a county located outside of the metropolitan area, is authorized under MN Statutes, Chapter 469 (ACT) to establish an Economic Development Authority (EDA) to coordinate and administer economic development of the county,

WHEREAS, on June 8, 2010, in accordance with the Act and section 469.1082, the County created a committee to explore and recommend options for a county economic development service provider pursuant MN Statutes § 469.1082, subd. 2,

WHEREAS, the committee recommended to establish a county wide economic development authority on August 24, 2010;

WHEREAS, the Board of Commissioners of the County of Lake of the Woods, Minnesota has determined that it is in its best interest to establish the Authority in order to preserve and create jobs, enhance its tax base, and to promote the general welfare of the people of the county;

WHEREAS, Lake of the Woods County Board, pursuant to MN Statues 469.093, subd. 1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority; 

Section 2.Enabling Resolution

WHEREAS, MN Statutes, § 469.1082 subd. 1(authority to create) authorizes the County of Lake of the Woods to establish an economic development authority (EDA), the EDA will not have the powers of MN Statutes, § 469.094 without the consent of an existing housing and redevelopment authority operating within the county, (469.1082, subd.4)

WHEREAS, for the purpose of a county EDA’s operation under MN Statutes, § 469.090 to§ 469.1081, the county is considered to be the city and the county board is considered to be the city council, (469.1082, subd. 4)

NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the County of Lake of the Woods:

  1. An economic development authority to be known as the Lake of the Woods Economic Development Authority with all of the powers, rights, duties, and obligations as set forth in MN Statutes, § 469.090 to 469.1081 with the exception of 469.094,469.101, and as described in Sec. 3.
    • The EDA shall consist of a governing body of Nine (9) members.
    • Five (5) commissioners, Lake of the Woods County Board of Commissioners
    • Four (4) Members:
      • Industrial Development Corporation to recommend one (1) appointment
      • Chambers of Commerce to jointly recommend one (1) appointment
      • Lake of the Woods Tourism to recommend one (1) appointment
      • City of Baudette to recommended one (1) appointment
  2. Nothing shall prevent the county from modifying this enabling resolution to impose limits on the powers of the authority or for providing for other matters as authorized by MN Statutes, §469.090 to§ 469.1081.

Section 3. Powers

Lake of the Woods Economic Development Authority shall have the following Authority:

  • TIF Districts
  • Contracts
  • Acquire Property

Section 4. Implementation

WHEREAS, the County Commissioners may from time to time and at the appropriate time adopt such ordinances and resolution as are required and permitted by the Act to give full effect to this Resolution.

WHEREAS, the County Board Chair, the County Auditor, and other appropriate County Officials are authorized and directed to take the actions and execute and deliver the documents necessary to give full effect to this Resolution.

WHEREAS, this enabling resolution may be modified to make any changes as authorized by the Act or deemed appropriate by the Lake of the Woods County Board of Commissioners.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. (Note-  Resolution No. 10-09-01 “Enabling Resolution Establishing an Economic Development Authority” was moved for adoption contingent upon the approval of Interim County Attorney, Michelle Moren. As of 09-28-10, the Attorney has not given approval)

Acting Public Works Director

NWA Barge Run

Acting Public Works Director, Bill Sindelir and Solid Waste Supervisor, Ed Spires met with the County Board to give an update on the NWA Barge Run. Acting Public Works Director, Bill Sindelir will send a letter to the NWA Chamber on future barge runs.

Landfill Dozer Quotes

Acting Public Works Director, Bill Sindelir and Solid Waste Supervisor, Ed Spires met with the County Board requesting authorization to look at four (4) possible Dozers that they received quotes from and requested authorization to inspect and purchase one (1) Dozer.

Motion

Motion was made by Commissioner Hanson to authorize Solid Waste Supervisor, Ed Spires to travel to inspect the Dozers and to purchase one (1) dozer up to the budgeted amount. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

NWA Gravel Crushing

Acting Public Works Director, Bill Sindelir met with the County Board requesting authorization to purchase gravel for the NWA.

Motion

Motion was made by Commissioner Todd Beckel to authorize Acting Public Works Director, Bill Sindelir to purchase gravel for the NWA up to $40,000.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 11:45 p.m. and reconvened at 1:06 p.m. as follows:

Con-Con Funds

County Auditor, John W. Hoscheid met with the board and presented the request for Con-Con Funds for 2011.

Association of Mn Counties

AMC will be holding a policy committee meeting on September 15 & 16, 2010 in Alexandria and the AMC Annual Conference will be on December 5-8, 2010 at the Civic Center in St. Cloud.

Old/New Business

The County Board discussed the following old and new business: 

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – Commissioner Todd Beckel mentioned that MRCC Annual Conference on October 4 in Alexandria., will be discussing this;
  • County TV – no update
  • Land Acquisition – no update
  • Red Lake Tribe – no update
  • Township Road Inventory –no update
  • Team Building – a reminder of the dates scheduled for the Team Building Session on September 22nd, 2010, at 9:00 a.m. and 1:00 p.m. at the Ambulance Garage;
  • Line Workers Facility – no update
  • Inventory – County Board requested the list of County Inventory
  •  Zoning/Conditional Use Parameters – no update
  • Boundary Commission – County Auditor, John W. Hoscheid will provide the  County Board options for special assessments

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Todd Beckel reported on:
    • AMC
    • PILT
    • County Land Use
    • Radio Board
  • Commissioner Moorman and Patty Beckel reported on:
    • Economic Development Authority
  • Commissioner Arnesen
    • International Lake of the Woods and Rainy River Watershed Task Force meeting

Correspondence:

Correspondence was acknowledged and discussed regarding: 

  • National Water & Conservation Alliance
  • Richard and Marion Gross letter-
    •  RE: Tax Increment Financing District at Sportsman’s Lodge property

Closed session

Motion

Motion was made by Commissioner Hanson to close the regular meeting at 2:21 p.m. pursuant MN Statutes § 13D.05, subd. 3 (a), Performance Evaluation, The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

The following members were present in closed session:  Commissioners Todd Beckel, Patty Beckel, Hanson, Moorman and Arnesen.

Emergency Management, Holly House met with the board for her Job Evaluation. Chair Arnesen asked her if she wanted her evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). She chose hers closed.

The board discussed the salary for Lake of the Woods County Engineer.

Motion

Motion was made by Commissioner Hanson to close the closed session and open the regular meeting at 3:29 p.m.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Arnesen called the meeting to recess at 3:30 p.m.

Attest:                                                                                     Approved:       September 28, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair  

Commissioner Proceedings

September 28, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 28, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions:  MCIT, Stuart Noble, Bernard Property, Emergency Management, Closed Session (County Engineer’s Salary) and Kittson County’s letter. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel as follows:  travel for Holly House to Ada on October 27-28 for Region 3 quarterly meeting and to St. Cloud on December 5-6 for quarterly AMEM meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of September 14, 2010 regular board meeting with notation that Resolution No. 10-09-01 “ Enabling Resolution Establishing an Economic Development Authority” was moved for adoption contingent upon the approval of Interim County Attorney, Michelle Moren. As of 09-28-10, the Attorney had not given approval. The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 23,423.89

                                                Commissioners’ Warrants  $   2,611.05

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion

Motion was made by Commissioner Patty Beckel to pull claim No. 3203 for further update on the MIS departments air conditioner unit and approve the rest of the claims against the County as presented:

                                                Revenue                                    $  18,467.76

                                                Road & Bridge                         $    9,048.52

                                                Solid Waste                               $  14,264.94

WARRANTS FOR PUBLICATION

Warrants Approved On 9/28/2010 For Payment 9/30/2010

                                       Vendor Name                                               Amount

Cenex Co-Op Services, Inc.                                       2,934.73

Hancock/Lee                                                                 2,180.00

Mollberg Masonry Inc                                                11,700.00

Synergy Graphics, Inc                                               3,074.07

Voyageurs Comtronics, Inc                                       2,640.00

51 Payments less than 2000 $19,252.42

Final Total: $41781.22

Further moved to authorize the payment of the following auditor warrants:

                                                September 16, 2010                  $     3,831.78

                                                September 23, 2010                  $   19,638.06

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.                                   

TNT Date/Budget

County Auditor, John W Hoscheid requested the board to set a Public Hearing date for the Truth in Taxation meeting.

Motion

Motion was made by Commissioner Patty Beckel to set a Public Hearing for the 2011 Truth in Taxation meeting on December 14, 2010 at 6:00 p.m.in the Commissioners’ room at the Government Center. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

DNR Lease # 144-012-0652

County Auditor, John W Hoscheid requested approval for Lease # 144-012-0652 with the Minnesota Department of Natural Resources and Lake of the Woods County for the US Customs and Immigration Video Phone Site.

Motion

Motion was made by Commissioner Todd Beckel to approve Lease # 144-012-0652 between the Minnesota Department of Natural Resource and Lake of the Woods County for the US Customs and Immigration Video Phone Site in the amount of $250 for five (5) years, effective January 1,

2010 and ending December 31, 2014; and to have County Board Chairman, Ed Arnesen and County Auditor, John W. Hoscheid sign the same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.                                                              

Flu Shots

County Auditor, John W Hoscheid informed the board that LakeWood Nursing Service contacted him in regards to the administration of flu shots for county employees.

Motion

Motion was made by Commissioner Todd Beckel to authorize LakeWood Nursing Service to administrate flu shots to county employees on October 26, 2010. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MCIT

County Auditor, John W Hoscheid reviewed the letter from MCIT on the decision that the Board of Directors’ made in regards to abolishing the Community Action Agencies (CAAs) from being covered under MCIT.  The MCIT Board of Directors, pursuant to the MCIT Bylaws, exercised its discretion and determined that abolishing the CAAs classification was in the best interest of the MCIT members.

Baudette/Lake of the Woods Airport

Joint Powers Agreement/ Lake of the Woods Airport

Commissioner Patty Beckel updated the board on the Joint Powers Agreement with the City of Baudette for the Baudette/Lake of the Woods Airport.  She informed them that the City of Baudette had the League of Minnesota Cities review the Airport JPA and went over the recommended changes with the board.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:04 a.m. as follows:

County Auditor

County Auditor, John W. Hoscheid informed the board that Deputy Auditor, Stacy Novak passed her Tax Calculation Course certification from the Department of Revenue .  The board congratulated Stacy on her accomplishment.

Economic Development Authority (EDA)-Public hearing

Assistance with the EDA

Commissioners Patty Beckel and Moorman discussed Consulting Services in connection with the EDA. They presented a proposal for services and consulting agreement from David Drown Associates.

Motion

Motion was made by Commissioner Patty Beckel to enter into the consulting agreement with David Drown Associates for services to provide consulting in technical matters relating to the creation of an EDA in the amount up to $2,500 with the funding from the revenue fund for legal services, and authorize Chairman Arnesen to sign.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Con-Con Funds

Con-Con Funds

County Auditor, John W. Hoscheid met with the board and presented the budget for Con-Con Funds from the September 28, 2010 meeting.

Con-Con Funds
Lake of the Woods County
County Development
YEAR    2011
Baudette Arena Assoc-15,000.00
Williams Arena Assoc-5,000.00
Anchor Marketing15,000.00
                   LOW Historical Society12,500.00
MN Small Business Development  Center500.00
University of MN Extension2,000.00
Williams Public Library500.00
Joint Powers Natural Resources Board1,000.00
LOW Sr. Fishing (LOW Chapter)1,500.00
Rinke-Noonan-Retainer2.400.00
St. Louis County Aud- (NCLUCB)2,000.00
Take A Kid Fishing600.00
Widseth Smith Nolting16,000.00
Auditing Fees800.00

Motion was made by Commissioner Tom Hanson to make allocations to the above organizations from the ConCon funds, payable 2011.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Stuart Noble

Curling Club

Stuart Noble met with the board to discuss the possibility of starting a Curling Club in Lake of the Woods County.  He informed the board that he has a few more steps to move forward but wanted to request from the board if they would consider a loan to the future curling club to purchase curling equipment.  The consensus of the board was that they supported the idea for funding for the future club as long as they qualify as a nonprofit organization.

Boundary commission plat #2

County Auditor, John W. Hoscheid met with the board as they requested and presented a Boundary Commission Plat #2 spreadsheet showing different options for payoff for the assessment due from each landowner accordingly.

Motion

Motion was made by Commissioner Hanson to approve the special assessment for Boundary Commission Plat #2 with a five (5) year assessment, 4% interest for both Part A and Part B with an early option pay off for both Part A and Part B. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:50 a.m.  and reconvened at 10:59 a.m. as follows:

Acting Public Works Director

Depot Bid Opening

Acting Public Works Director, Bill Sindelir and District Engineer Lou Tasa met with the board for bid opening for S.P. 39-595-03 MN Project No. MUSM (014) Historic Baudette Depot Rehabilitation.

Chairman Arnesen at 11:00 a.m., as advertised, called for the opening of the bids for the following projects: S.P.39-595-03. 

District Engineer, Lou Tasa  opened the bids.

Anderson & Hammack Construction Company $428,350.16

District Engineer Lou Tasa stated that the bid was over the Engineer’s Estimate, and bid is good for 30 days from date of bid opening. The Depot Preservation Alliance however, needs to come up with the additional funds.

Old/New Business

The County Board discussed the following old and new business: 

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no update
  • County TV – waiting for correspondence from Sjoberg’s
  • Land Acquisition – later in day
  • Red Lake Tribe – working on letter
  • Township Road Inventory –work schedule to be done when new engineer starts
  • Team Building – went well, remove from Old/New Business
  • Line Workers Facility – REDLG  was approved for North Star Electric
  • Inventory – no update
  •  Zoning/Conditional Use Parameters – next board meeting will discuss
  • Boundary Commission – remove from Old/New Business
  • Vets Service Policy- add to Old/New Business

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Patty Beckel reported on:
    • Airport- ILS system
    • NWJC- numbers are down, non- members are using the facility
  • Commissioner Hanson reported on:
    • HRDC- toured one of the homes that are being renovated
  • Commissioner Arnesen
    • Joint Powers Natural Resources- in favor of land exchanges with private individuals and counties

Recess

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

Emergency Management

Border Grant

Emergency Management Director Holly House, County Sheriff Dallas Block and MIS Director, Brent Birkeland met with the board to discuss the Emergency Management “Border Grant”.  Holly explained to the board that there is a cutoff date of September 30, 2010 and she put in a change order to change from micro- wave to fiber optics, which Sjoberg’s agreed to do and have completed before spring. The State did not think they would approve that option because they wanted it completed before spring. Holly explained that there was another option to purchase fiber optic termination and networking equipment that is fiber compliant. The consensus of the board was to access as much of the grant money for equipment that will be fiber compliant.

County Sheriff, Dallas Block

2008 Stonegarden Grant

County Sheriff, Dallas Block met with the board and informed them that the 2008 Stonegarden Grant change order was approved for him to purchase a patrol car.

Human Resources

Human Resource Director, Wade Johannesen met with the board to discuss his renewal of the Human Resource Contract with the county.

Motion

Motion was made by Commissioner Patty Beckel to enter into a Human Resource Contract with Wade Johannesen commencing on October 23, 2010 and terminating on April 23, 2011with the change of monthly rent to $200.00 per month; contingent upon the approval of Interim County Attorney, Michelle Moren and to further authorize County Auditor, John W. Hoscheid, Chairman Arnesen and Interim County Attorney, Michelle Moren to sign.  The motion was seconded by Commissioner Hanson and the vote carried as follows:  Voting for: Commissioners Patty Beckel, Arnesen, Moorman and Hanson; Voting against:  Commissioner Todd Beckel.

Closed Session, MN Statute §13D.05, Performance Evaluation

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:40 p.m. for closed session  pursuant to MN Statute §13D.05 for performance evaluation. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. (see 2010 Appointed Department Heads Performance Evaluation minutes)

Motion

Motion was made by Commissioner Todd Beckel to open the closed session at 2:22 p.m. and open the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bernard Property

Interim County Attorney, Michelle Moren met with the board to discuss the purchase agreement with Dean Bernard and  property.

Closed Session, MN Statute §13D.03, labor negotiations Strategy

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 2:45 p.m. for closed session pursuant to MN Statute 13D.03, County Engineer Salary.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 3:01 p.m. and open the regular meeting.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Red Lake Tribal Letter

The board discussed the draft letter to the Red Lake Tribal that was discussed on August 24, 2010 meeting. The Commissioners are in support of the process of the Northwest Angle Land Enhancement Management Plan (NWALEMP). The parties being included in this NWLEMP are: Red Lake Band of Chippewa Indians, State of Minnesota, Lake of the Woods County and area service providers.

Motion

Motion was made Commissioner Todd Beckel to authorize Chairman Arnesen to sign the letter to the Red Lake Band of Chippewa Indians in support of the process of the Northwest Angle Land Enhancement Management Plan. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Correspondence

The following correspondence was acknowledged:

  • LakeWood Regional HealthCare Foundation- Thank you letter for donation in support for the Type-2 Transport Rig
  • Kittson County Commissioners- News release for Ditch No. 72
  • Potato Day Committee- Thank you letter for donation to Potato Days

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:14 p.m.

Attest:                                                                                     Approved:       October 12, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

September, 2009

Commissioner Proceedings

September 8, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 8, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the budget meeting to order at 7:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Moorman, and Hanson. Also present were: County Auditor John W Hoscheid, Social Services Director Nancy Wendler and Financial Officer Christine Hultman.

SOCIAL SERVICES

Budget

Social Services Director, Nancy Wendler and Financial Officer Christine Hultman met with the board to discuss the 2010 department’s budget.

Auditor

Levy

County Auditor, John W. Hoscheid explained the calculation of the levy limits for Lake of the Woods County.

Recess

Chair Patty Beckel called the meeting to recess at 8:45 a.m. and reconvened the regular meeting at 9:00 a.m. with the following members present:  Commissioner Patty Beckel, Todd Beckel, Moorman, Arnesen and Hanson.  Also present were County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and Ted Stone.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with additions and deletions.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

consent agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Monique Arnesen to Duluth on October 4-6 for Human Services Conference; Brent Birkeland to Bagley on September 14&15 for tSQL training; Marti Carlson to Walker on September 16 & 17 for MN Hwy Accountants Joint District Meeting; Josh Stromlund to St Paul on September 29-30 for Legislative Committee Meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of August 25, 2009 meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 13,656.56 

                                                Commissioners’ Warrants           $  2,959.29

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Hanson to approve the following claims against the county as presented.

                                                Revenue                                      $  26,313.60       

                                                Road & Bridge                           $  59,706.49

                                                County Dev.                               $    1,926.48

                                                Joint Ditch                                  $       735.00           

                                                Solid Waste                                $  36,239.64

                                                                                                    $124,921.21

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 9/08/2009 FOR PAYMENT 9/11/2009

      AMOUNT   VENDOR NAME                                                                   AMOUNT   VENDOR NAME

      13755.00 SAMUAL ALBRECHT                                                                 363.76 AUTO VALUE BAUDETTE

          492.53 BEST WESTERN KELLY INN STCLOUD                                 342.99 CANON FINANCIAL SERVICES INC

        1907.25 DODDS LUMBER                                                                     2000.00 ENVIROTECH REMEDIATION SERVICE

          395.44 GCR TIRE CENTER                                                                3245.04 HOWARD’S OIL COMPANY

          626.53 LAKE COUNTRY CHEV                                                           1816.82 LAKE ROAD DIESEL INC

          589.42 LAKES GAS CO.                                                                      3200.00 LAVALLA SAND & GRAVEL INC

          786.69 LIFE-ASSIST, INC                                                                      406.64 LOW FOODS

        4177.50 LOW HIGHWAY DEPT                                                              312.61 LUTHERAN SOCIAL SERVICE OF MN

      10407.60 MAR-KIT LANDFILL                                                                   375.00 MN OFFICE OF ENTERPRISE TECHNO

      12675.00 MOLLBERG MASONRY INC                                                   5402.60 LAW MOREN

          886.60 MSOP-MN SEX OFFENDER PRGRM-462                               915.00 NORTH EAST TECHNICAL SERVICE,I

          988.59 NORTHERN FARMERS CO-OP                                             2456.22 POWERPLAN

          556.00 PROVINCIAL COURT                                                              3148.84 R & Q TRUCKING, INC

          848.25 RODERICK RONE JR                                                               692.33 ROSEAU COUNTY COOPERATIVE ASSN

          527.40 RUTTGERS SUGAR LAKE LODGE                                        1750.00 SJOBERG’S INC

          553.65 TONY DORN, INC.                                                                  4175.50 TRANE US INC

          442.07 TRUE VALUE                                                                           3410.02 TRUEMAN WELTERS

          632.48 UNIVERSITY OF MN                                                                 520.25 US FOOD SERVICE, INC

      10741.08 WIDSETH SMITH NOLTING&ASST INC                              22354.69 ZIEGLER, INC

45 PAYMENTS LESS THAN  $300       6,043.82

****                  FINAL TOTAL…….    $124,921.21  ****

Further moved to authorize the payment of the following auditor warrants:

                                                   August 26, 2009                     $ 120,000.48

                                                   August 26, 2009                     $   61,797.03

                                                   August 31, 2009                    $          700.00                                                           

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Tourism Bureau Administrative Expenses

County Auditor, John W. Hoscheid met with the board to discuss the Area Tourism Bureau administrative expenses for the Auditor’s office. The consensus of the board was to offer their willingness to help with legislative changes with Senator Saxhaug and Representative Anzelc on the mandated yearly audit for the bureau and requested that John send a letter to the Tourism Bureau informing them of their willingness to help with legislative changes.

County Sheriff

Ammunition

County Sheriff, Dallas Block met with the board to discuss the mandated firearms training that will take place in September for the Sheriff’s office.  He explained that he received two quotes for the ammunition and that it was over $1,000 and requested authorization to purchase.

Motion was made by Commissioner Hanson to approve the purchase of ammunition.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Midstate Organization Crime Information Center (MOCIC)

County Sheriff, Dallas Block informed the board that his department joined the MOCIC which is an organization that helps with criminal investigations.

Deputy Coroner

County Sheriff, Dallas Block updated the board on the progress of Deputy Coroners.  He informed the board that he talked with Dr. Dayer in regards to appointments of Deputy Coroners.  Dr. Dayer was in favor of this and the training will take place in the near future.

land and water planning

Energy Exchanger-Resolution

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for acceptance for responsibility for future maintenance and removal of an energy exchanger that was discussed at the August 25, 2009 board meeting.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution Accepting Responsibility for Future Maintenance and Removal of an Energy Exchanger Located on the Bed of the Rainy River

Resolution 09-09-01

WHEREAS, J & L Hennum, Incorporated, a Minnesota Corporation, has expressed interest in constructing and placing an energy exchanger on the bed of the Rainy River; and

WHEREAS, the Department of Natural Resources is the agency responsible for implementation and permitting according to Minnesota Rule 6115; and

WHEREAS, Minnesota Rule 6115.0170, Subpart 9b, defines an energy exchange as a structure designed for placement on the bed or excavated into the bed of public waters for the purpose of exchanging energy for heating or cooling and includes accompanying hoses or lines connecting the energy exchange components; and

WHEREAS, Minnesota Rule 6115.0211, Subpart 6b, states that a permit is required for the construction, reconstruction, relocation, or repair of energy exchangers located on the bed of a public water.  The permit shall be granted if the following general conditions and the additional listed specific conditions are met:

A.    there are no other feasible and practical alternative sites for the project that would have less environmental impact;

B.     a closed loop design is utilized;

C.     the facility is designed in accordance with sound engineering practices;

D.    the facility is not located in a designated trout stream or lake, a designated wild and scenic river, or an outstanding resource value water as defined in part 7050.0180;

E.     the facility is designed in a fashion and located so as not to cause a navigation hazard;

F.   the facility will not exceed more than a minimum encroachment, change, or damage to the environment, particularly the ecology of the waters;

G.  the facility will not take threatened or endangered species identified in chapter 6134 without authorization by the commissioner according to parts 6212.1800 to 6212.2300;

H.  the facility will not contain substances, if released into public waters, that would be detrimental to water quality or plant or animal life forms; and

I.   the construction, relocation, or reconstruction of privately owned structures shall be permitted only when a federal, state, or local governmental agency accepts responsibility for future maintenance of the facility or its removal in the event that the private owner fails to maintain or abandons the facility.

NOW, THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby accepts responsibility for the future maintenance of the facility or its removal in the event the private owner fails to maintain or abandons the facility upon a signed and recorded contractual agreement between Lake of the Woods County and J & L Hennum, Incorporated.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried with Commissioner Patty Beckel abstaining from voting.

Human Resource

Human Resource Director, Wade Johannesen met with the board and presented the Health Insurance Survey results from the county employees.

County Health Insurance

Public Employee Insurance Program (PEIP), Representative Shawn Byrne met with the board to inform them and explained the “Advantage Health Plan” that is now available to the county.  He informed the board that if they chose to go with the “Advantage Plan”, all county employees would have to be on this plan and the other plans that the county has now would not be available.

County Auditor

Proposed Budget & Levy Public Hearing

County Auditor, John W. Hoscheid met with the board to discuss the date for a Public Hearing for the Proposed Budget and Levy.  The board set December 10, 2009 at 6:00 p.m. for the Public Hearing.

NW Angle Edge Riders- gambling permit

County Auditor, John W. Hoscheid presented a gambling permit for the Northwest Angle Edge Riders to conduct a raffle on March 13, 2010.

Motion was made by Commissioner Arnesen to approve the exempt gambling permit for the Northwest Angle Edge Riders to conduct a lawful gambling for a raffle on March 13, 2010 at Sportsman’s Oak Island Lodge and authorize County Auditor to sign. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Sponsorship of Snowmobile Trails

County Auditor, John W. Hoscheid met with the board and presented an agreement for the legal sponsor for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption.

RESOLUTION AUTHORIZING SPONSORSHIP OF SNOWMOBILE TRAILS OPERATED

BY LAKE OF THE WOODS COUNTY BORDER TRAILS

Resolution No. 09-09-02

WHEREAS, Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails.

WHEREAS, that upon approval of its application by the state, Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in t he agreement.

BE IT RESOLVED THAT, the County Board Chair or the County Auditor are authorized to sign such an agreement with the Department of Natural Resources.

BE IT FURTHER RESOLVED, that Lake of the Woods County Auditor is hereby authorized to serve as the fiscal agent for the above reference project.

Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

ADOPTED by Lake of the Woods County Board on September 8, 2009

Air Conditioning Quote

County Auditor, John W. Hoscheid met with the board and informed them that the quote for the Air Conditioning for the MIS department equipment room was not received.

State of Minnesota, department of corrections

County Probation Costs Statement

Probation Supervisor, Marc Bloomquist met with the board and discussed the statement of costs incurred by the Department of Corrections in providing parole and probation service to the County.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 11:00 a.m. as follows:

Old/New Business

The County Board discussed the following old and new business: 

New:

  • Public Hearing for the City of Baudette Annexation- September 28, 2009 at 6:00 p.m. at the Ambulance Garage.

Old:

The board discussed the following old business:

  • Township Road Inventory- Chair Patty Beckel will talk with Bruce on the time line for this project.
  • County TV- Equipment is in Baudette and Williams
  • Capital & General Expenditure Policy- Chair Patty Beckel will talk with Wade when this will be completed.
  • Community Support Program (CSP)- waiting on contract
  • Joint Meeting with City of Baudette and LOW School- September  29, 2009 at 5:30 p.m. at the Government Center in the Commissioners’ Room.
  • Oak Island Petition- Meeting was scheduled for September 4, 2009 at 9:00 and then received notification that it was cancelled.

There were no new updates on:

  • Assessing Agreements, ANI, Joint Meeting with Roseau County Board, PILT Payment, Red Lake Tribe Meeting,

Correspondence:

Ditch Management Committee reappointment – Commissioner’s Arnesen, Moorman and Todd Beckel need to reappoint. Commissioner Patty Beckel and Hanson have appointed members.

Arrowhead library system (ALS)

Arrowhead Library Executive Director, Jim Weikum met with the board and discussed the budget for 2010 and how ALS utilizes Lake of the Woods County funds to provide library services for County residents. The proposed levy amount for Lake of the Woods will be $41,558 for 2010.

closed session- mn statute § 13d.03/union

 Motion was made by Commissioner Todd Beckel to close the regular meeting pursuant MN Statute §13D.03 at 11:59 a.m. for union discussion.  Motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following board members were present: Commissioners Arnesen, Hanson, Moorman, Patty Beckel and Todd Beckel.  Also present was: Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 12:35 p.m.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

closed session- Mn statute § 13d.03, subd. 3 (b)- land acquisition

Motion was made by Commissioner Hanson to close the regular meeting at 12:45 p.m. pursuant MN Statute §13D.05, subd. 3 (b) to discuss land acquisition.  Motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following board members were present: Commissioners Arnesen, Hanson, Moorman, Patty Beckel and Todd Beckel.  Others present were: County Auditor, John W. Hoscheid and Land and Water Planning Director, Josh Stromlund.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 1:13 p.m.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 1:15 p.m.

Attest:                                                                                                 Approved:       September 22, 2009   

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

September 15, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, September 15, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present were:  County Auditor John W Hoscheid, Public Works Director Bruce Hasbargen and Maintenance Supervisor Jeff Pelland. 

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Public Works Director Bruce Hasbargen and Maintenance Supervisor Jeff Pelland met with the County Board to review the budget for the Public Works Department. 

Solid Waste Department

Public Works Director Bruce Hasbargen met with the County Board to review the budget for the Solid Waste Department. 

Recess

The meeting was called to recess at 11:00 a.m. and reconvened at 12:18 p.m. as follows:

Sheriff’s Department

County Sheriff Dallas Block met with the County Board to review the budget for the Sheriff’s Department. 

County Auditor

Proposed Levy

County Auditor, John W. Hoscheid met with the County Board and requested approval for the 2010 proposed budget and tax levy.  The 2010 tax levy increase will be .86% or $19,397.

ADOPTING 2010 BUDGET AND TAX LEVY

Resolution 2009-09-03

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel.

WHEREAS, the certified county budget for the year 2010 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2010:

                        Revenue Fund                       $1,266,843

                        Road & Bridge                      $   449,580

                        Social Service                         $   558,437

                        Total                                       $2,274,860

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2010:

                        Twp Road & Bridge             $  402,905*

                        Twp Fire – Baudette              $    19,000

                        Williams                                 $    26,400

                        NW Angle                              $      6,500

                        Total                                       $  454,805

* $402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride.  ($395,405 + $7,500 = $402,905)

Seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Flu Shots

County Auditor, John W. Hoscheid met with the County Board in reference to flu shots for county employees.

Motion was made by Commissioner Todd Beckel to offer flu shots to all county employees wishing to receive the vaccine, which will be given by Lakewood Nursing Staff at the Government Center.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was carried unanimously.

Air Conditioning Quote

County Auditor John W Hoscheid requested to take this off the agenda for the meeting today and place it on the agenda for the next regular scheduled meeting.  The County Board was in consensus.

Con-Con Budget Review

County Auditor John W Hoscheid presented a list of requests for appropriations for the year 2010 from the County Development fund.  There was no action taken at this time and this item will be placed on the next regular scheduled board agenda.

Human Resource Director

Human Resource Director, Wade Johannesen discussed job evaluations with the County Board and stated they were all done, signed and approved.

Budget Process

The County Board reviewed the IFS budget spreadsheets in detail.  They discussed the current attorney budget and would like $50,000 for the position of a half time county attorney.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 3:55 p.m.

Attest:                                                             Approved:  September 22, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair

September, 2008

Commissioner Proceedings

September 10, 2008

The Lake of the Woods County Board met in regular session on Wednesday, September 10, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Todd Beckel, Patty Beckel, Arnesen and Moorman. Commissioner Bredeson was absent.   Also present were: County Auditor, John W. Hoscheid; Deputy Auditor, Janet Rudd;  Human Resources Director Wade Johannesen; Social Services Director, Nancy Wendler; John Oren and Penny Mio Hirst. Vice Chairman Patty Beckel called the meeting to order at 3:00 p.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:  Forfeited Tax Sale, building committee recommendation of garage space, banner for October Fest and Plasma Gasification Program in International Falls. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Travel for Marti Carlson to St. Cloud on September 17-18 for State Aid Accounting Task Force Meeting; Dena Pieper to St. Cloud on  September 17-18 for Support Staff Conference; Monique Arnesen to Detroit Lakes on October 1 &2, October 28-29 and November 18-20; Shelley Phillippe to Duluth on October 7-10 for MFWCAA Annual Conference; Wayne Bendickson to Park Rapids on September 18-19 for Region Meeting; Marti Carlson to Red Lake Falls on September 23-24 for District 2 Highway Accountants Meeting; Josh Stromlund to Arden Hills on September 29 for Wetland Technical Committee. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the minutes of August 26, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler, met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $ 37,937.62

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler and Jon Helgeson, Owner and Funeral Director of Helgeson’s Funeral Home met with the board to discuss the increase in the amount of a county burial.

The board requested that Social Services Director, Nancy Wendler update the County Burial Policy to increase the county payment up to $2,850.00 and if family chooses a winter burial, the family would be responsible for that portion of the cost.

Kent Ehrenstrom from the Minnesota Department of Transportation met with the board to discuss the contract with the Roseau County Committee of Aging for the FAR North Transit Program in Lake of the Woods County. Kent explained that the contract now is for services only in Lake of the Woods County. The board discussed the old buses that the county has purchased in the past and that are in the name of Lake of the Woods County and the method of disposing of them.  Kent handed out the Vehicle Disposition/Transfer Procedures to the board on the proper steps to be used when selling the buses. The board discussed the garage storage for the buses and proposed cost.  Kent stated  this could be built into the new FAR North Transit contract to cover this expense.

Human Resource Director, Wade Johannesen met with the board to discuss step increases for Shelley Pepera and Julie Berggren for completion of their probationary period.

Motion was made by Commissioner Todd Beckel to approve a one step merit adjustment for completion of probation for Social Service Case Aid, Shelley Pepera effective September 3, 2008.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve a one step merit adjustment for completion of probation for, County Sheriff’s Administrative Assistant, Julie Berggren effective August 11, 2008.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Human Resource Director, Wade Johannesen discussed the possibility of hiring a “On call/Temporary” clerk position for offices that may need assistance or coverage due to short staffing in some offices.  The board requested that Wade send out an e-mail to see what departments may be interested in this and if some offices would have available staff to cover shifts when needed.

Human Resource Director, Wade Johannesen and County Assessor, Wayne Bendickson met with the board requesting approval to advertise and hire for Assistant Assessor, Ron Norquist position.  The board requested they bring pack a two year plan addressing present and future personnel needs of the Assessor’s Office.

Assistant Assessor, Ron Norquist met with the board.  Vice Chairman, Patty Beckel presented a plaque to Ron for his years of services and wished him a happy retirement on behalf of the County Commissioners.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 08-09-01

WHEREAS, Ron Norquist has served the residents of Lake of the Woods County for over 25 years, as an Assistant Assessor for the Lake of the Woods County Assessor’s Office;

WHERAS, Ron will be retiring from county service, effective September 19, 2008,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Ron for his many years of dedicated service, and best wishes on his retirement.

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W.  Hoscheid met with the board and informed the board that the 2008 Primary Election in Lake of the Woods County resulted in a 32% voter turnout.

Crisis Resource Center Program Coordinator, Tonja Reed met with the board requesting funding for the Crisis Center.  She informed the board that due to the state budget cuts, her office funding has been significantly cut. The board informed her that they would look at this at their upcoming budget meetings.

Minnesota Department of Natural Resources; NW Regional Director, Mike Carroll and Forestry Manager, Dennis Cameron met with the board to discuss the proposed OHV Northern State Border

Trails Workshop, which will be held in Baudette on October 9, from 4:00 p.m. to 8:00 p.m. Mike gave a brief overview of the plans.  County Auditor, John W. Hoscheid discussed the petition for work to be done on Ditch 1, on which the State of Minnesota is an owner/beneficiary.  Mike requested that John send the proposal indicating the State’s share of the proposed repair cost  and he will get back to him with  what the State would pay, per MN § 84A.

Motion was made by Commissioner Todd Beckel to close the regular meeting at 5:00 p.m., and as advertised opened the Planning Commission.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board on the continuation of consideration for an Initial Plat for Wayne Bendickson.

Wayne Bendickson                 Hanson Estates 1st Addition              A Public Hearing as required by the

& the remaining portion of the          Lake of the Woods County           NW ¼ of the NW ¼ of Section         Subdivision Ordinance to consider 36, T-162N, R-32W (Wheeler)         the Initial Plat of Marina Drive  

                                                           Estates

Josh recommended approval of the Initial Plat of Marina Drive Estates contingent upon the following:

  1. There should not be punctuation in “NW1/4NW1/4”.
  2. The boundary lines of the existing plat of Hanson Estates is labeled as “line line”.
  3. Insert the word “Block” to clarify the assortment of numbers.
  4. Chandler Road is to be vacated properly.  This process may be conducted concurrent with the platting procedures.
  5. Total area of plat is incorrect.
  6. Setback and Easement identification is switched.
  7. Drainage & utility easement lines in Block 1 were omitted.
  8. Primary & secondary septic size was omitted.  Typically, 2500 square feet in size is adequate.
  9. Current zoning classification is a Commercial-Recreation District.  If this is to be changed to a Residential Development District or a combination thereof, a zone change is required.

10.   The Vicinity map omitted a portion of the proposed plat.

11.   The Covenants & Restrictions should reflect that the Minnesota Department of Transportation (MNDOT) will not issue direct driveway permits on Trunk Highway 172 to the lots located in Block 1 (see attachment).

12.   Under the heading of “Vegetation and Topographic Alterations”, it states that the plat consist of 18 lots.  According to the plat drawing 24 lots are proposed.

Motion was made by Commissioner Arnesen to approve the Initial Plat of Marina Drive Estates with the following conditions listed above.  Seconded by Commissioner Moorman and the vote carried as follows:  Voting for:  Commissioners Arnesen, Patty Beckel and Moorman. Voting against:  Commissioner Todd Beckel.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 5:29 p.m. and open the regular meeting.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board to discuss the possibility of language changes in section 701Accessory Uses and Structures in Shoreland within the Shoreland Ordinance.  The board requested that Josh draft a letter to Dan Thul to discuss the flexibility of Sec. 701.

Land and Water Planning Director, Josh Stromlund discussed the court case mediation and that the date for the mediation has been set for October 7, 2008 but the location is unknown at this time.  The board stated that Josh should go wherever he needs to travel for this mediation.

Land and Water Planning Director, Josh Stromlund met with the board requesting approval of the Initial Plat of Marina Drive Estates.

Motion was made by Commissioner Arnesen to approve the Initial Plat of Mariana Drive Estates with the following condition that the Developer attends the September 23, 2008 board meeting to discuss the issues that were outlined in the Planning Commission earlier this evening.  Seconded by Commissioner Moorman and the vote carried as follows:  Voting for:  Commissioners Moorman, Arnesen and Patty Beckel.  Voting against: Commissioner Todd Beckel.

The meeting was called to recess at 5:46 p.m. and reconvened at 5:59 p.m. as follows:

Motion was made by Commissioner Todd Beckel to close the regular meeting at 6:00 p.m. and as advertised  open the Public Hearing for Ditch 1.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Vice Chairman Patty Beckel informed the public that the County was petitioned by one of the beneficiaries of Ditch 1 for maintenance work, and that the board was holding a public hearing to hear input from the other beneficiaries of Ditch 1.

Public Works Director, Bruce Hasbargen gave an overview of the proposed minor repair on Ditch 1 which would consist of: cleaning of sediment deposit in the ditch bottom, reshaping side slopes, replacing a crossing and re-establishing turf with an estimate cost of $35,000.00.

County Auditor, John W. Hoscheid reviewed the 2007 financial statement for Ditch 1 and the estimated cost of the proposed project as assigned to each beneficiary of Ditch 1.

Vice Chairman Patty Beckel opened the floor for comments:

The following is a summary of the comments that were heard:  some are retired and not farming and want a re-determination done on benefits; others may need work done on Ditch 1, petitioner should be present if they want work done; the damage is being done by the land owner and the land owner should be responsible for the cost, maintenance buffer zone was in the contract of Ditch 1   and once the debt is paid off they would like to see a routine maintenance fee paid.

The board requested that County Auditor, John W. Hoscheid call Attorney Deter and request legal advice on the following: 1) Can an individual land owner pay for maintenance work that they want done, 2) Right of Way/Buffer issues, 3) State not paying special assessment amount per MN § 84A, can this be re-spread among the rest of the beneficiaries. 4) What would be the estimated cost of a redetermination of benefits?  The board also requested the Ditch 1 committee to meet and make a list their priorities-and bring recommendations back to the board. Once all the questions are answered and priorities are received, the board will hold another public hearing at a later date.

Motion was made by Commissioner Todd Beckel to close the Public Hearing for Ditch 1 at 7:24 p.m. and open the regular meeting.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 7:25 p.m. and reconvened at 7:30 p.m. as follows:

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Revenue             $ 30,509.60

                                                Road & Bridge   $ 60,178.02

                                                Co. Devel.          $   2,345.05             

                                                Solid Waste        $ 19,995.86

                                                                           $113,028.53

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  9/10/2008 FOR PAYMENT  9/12/2008

      AMOUNT   VENDOR NAME                                                   AMOUNT   VENDOR NAME

        2940.00 SAMUAL ALBRECHT                                                455.30 AMERI PRIDE LINEN & APPAREL SE

          856.84 ANDERSON POWER AND EQUIPMENT                 2149.29 ANDY’S GARAGE, INC.

          814.03 AUTO VALUE BAUDETTE                                       610.74 TODD BECKEL

          455.00 BLUE MAXX RECYCLING                                    19259.98 BORDUN TRUCKING, LTD

          341.78 CANON FINANCIAL SERVICES                            19110.48 CENEX CO-OP SERVICES, INC.

        6250.00 EARTHWORKS CONTRACTING INC                        319.50 ESRI

          431.08 FARMERS UNION OIL CO.                                        369.50 GARY’S AUTO

          304.79 RON HILDEBRANDT                                                 792.96 HOLTE IMPLEMENT, INC

        6658.85 HOWARD’S OIL COMPANY                                      467.13 LOG CABIN BAIT INC

          514.50 LOW FOODS                                                             2741.81 LOW HIGHWAY DEPT

        6320.78 MACTEK SYSTEMS INC                                         9462.60 MAR-KIT LANDFILL

        2821.47 MN COUNTIES COMPUTER CO-OP                          733.00 KENNETH MOORMAN

        5428.22 LAW MOREN                                                             345.05 DAVY NESMOE

          444.77 NOBLE RADIO SHACK                                            1195.96 NOBLE THRIFTY WHITE

          304.78 ELIZABETH PETERSON                                          2121.98 R & Q TRUCKING, INC

        1524.94 RODERICK RONE JR                                                1800.00 ROSEAU COUNTY AUDITOR

          735.22 ROSEAU COUNTY COOPERATIVE ASSN              1750.00 SJOBERG’S INC

          512.31 TONY DORN, INC.                                                     398.24 TRUE VALUE

          543.15 WALKER PIPE & SUPPLY                                         833.33 WIDSETH SMITH NOLTING&ASST INC

        5384.32 WOODY’S SERVICE

43 PAYMENTS LESS THAN  $300       4,524.85

****                  FINAL TOTAL…….    $113,028.53  ****

Further moved to authorize the payment of auditor’s warrants as follows:

                                                August 26, 2008         $    57,978.08

                                                August 29  2008         $   (1,200.00)

                                                August 29  2008         $    58,077.41

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid met with the board and requested approval for the 2009 proposed budget and tax levy.

RESOLUTION ADOPTING 2009 BUDGET AND TAX LEVY

Resolution No. 2008-09-02

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:

WHEREAS, the certified county budget for the year 2009 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2009:

                        Revenue Fund                       $1,247,446

                        Road & Bridge                      $   449,580

                        Welfare                                  $   558,437

                        Total                                       $2,255,463

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2009:

                        Twp Road & Bridge             $  403,905*

                        Twp Fire – Baudette              $    19,000

                        Williams                                 $    26,400

                        NW Angle                              $      6,500

                        Total                                       $  455,805

*…$8,500 of which is specifically levied to NW Angle residents and designated as follows: Calcium Chloride ($7,500) and Lighting ($1,000).

Seconded by Commissioner Arnesen, and the same being put to a vote was unanimously carried.

The board discussed future budget dates and set September 19th and 22nd in the Commissioners’ Room in the Government Center starting at 7:00 a.m.

The board moved the October Fest Banner discussion, letter of support for the Plasma Gasification Plant and the Biomass Energy Workshop to the September 12, 2008 meeting.

County Auditor, John W. Hoscheid met with the board to discuss the parcels of tax-forfeited lands that were submitted to the State of Minnesota for approval of sale.  The consensus of the board was to cancel sale No. 39-09-01. 

Commissioner Todd Beckel excused himself from the meeting at 7:45 p.m. for other county obligations.

County Auditor, John W. Hoscheid met with the board to inform them that the Building Committee had met in regards to the storage of vehicles.  The committee recommend the following:   the Maxi Vans go to the school garage with a yearly rental of $480.00 per bus, the Landfill vehicles be removed from the Government Center North Garage and the Assessor’s vehicle and the Land and Water Planning vehicle move into the Government Center North Garage and recommending the south garage  be moved or torn down.

Motion was made by Commissioner Moorman to advertise for quotes for the demolition of the south garage or for moving the garage in its entirety and to have this project completed by October 15, 2008.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The board discussed the County T.V. and the possibility of placing a survey in the newspaper to see how many residents actually use the County T.V. services.  No action was taken.

The board reviewed the correspondence from the Northern Counties Land Use Coordinating Board for the counties portion of annual dues.  The consensus of the board was to continue their membership.

With no further business before the board, Vice Chairman Patty Beckel called the meeting to recess at 8:00 p.m.

Attest:                                                                         Approved:       September 23, 2008

____________________________                            _____________________________

John W. Hoscheid, County Auditor                           Patty Beckel, Vice Chairman

Commissioner Proceedings

September 12, 2008

The Lake of the Woods County Board met in special session on Friday, September 12, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Todd Beckel, Patty Beckel, Arnesen and Moorman. Commissioner Bredeson was absent.   Also present were: County Auditor, John W. Hoscheid; Deputy Auditor, Janet Rudd; Baudette City Council Members: Joel Hanson and Jeff Hovde; City Clerk/Treasurer. Tina Rennemo; Baudette City Maintenance; Brad Levasseur; Lake of the Woods Economic Development Director, Wyatt Johnson; Northern Seed Excellence Manager, Brent Benike; Cenex Co-op Manager, Kent Hanson; Lake of the Woods Economic Development Committee member, Howard Mord and Cenex Service Representative, Matt Kumm. Vice Chairman Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda as presented. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Vice Chairman Patty Beckel welcomed Kevin Soucie, Senior Manager of Government Affairs from CN Railroad to the meeting. Kevin introduced himself to the board and gave a background history of the CN and the internal changes that have been made within the CN Company in the past couple of years.

Vice Chairman Patty Beckel opened the meeting to the floor for comments and requests from local business managers/owners.

Kent Hanson, Manager of Cenex Co-op discussed the concerns and needs of rail service for the local Co-operative in Lake of the Woods County.  He explained that he has been working on restoring or getting rail services in Lake of the Woods County for the last couple of years and really has not gotten anywhere.  He stressed that what he needs first is a site before he can really go any further with the possibilities of rail service. Kent requested that the CN be straight forward with a yes or no if they can or cannot help him with the rail service request.  Kevin concurred that deserves an answer.

Brent Benike, Manager of the Northern Excellence Seed discussed his concerns and how they could utilize the rail services for fertilize and grain transportation, which could result in being a regional hub, but the need for a siding is paramount before he can proceed any further.

Economic Development Director, Wyatt Johnson discussed the loggers’ request of rail services with the need of loggers’ cars and a log landing site.

Commissioner Arnesen asked Kevin how many cars they need for this project to work.  Kevin was not sure on the amount at this time.

Commissioner Todd Beckel and County Auditor, John W. Hoscheid discussed the rail assessment for CN and stated that they were still waiting  for the CN and the Department of Revenue on the formula that they use for tax assessment.

Vice Chairman, Patty Beckel asked Kevin if he needed a letter of support from the County and City of Baudette for the rail service request from CN. Kevin stated that the verbal support was fine. Patty requested Kevin to keep the County Board and Baudette City Council up to date on the progress and thanked him for meeting with them.

The meeting was called to recess at 10:10 a.m. and reconvened at 10:25 a.m. as follows:

Vice-Chairman, Patty Beckel requested that County Auditor, John W. Hoscheid send a letter to Kevin thanking him for coming to the meeting and that the board looks forward to  working with him on this opportunity of establishing rail services within Lake of the Woods County.

The board discussed the letter of support request from Koochiching Development Authority on the Renewable Energy Clean Air (RECAP) Project for the plasma gasification waste-to-energy facility.

Motion was made by Commissioner Todd Beckel to authorize Vice Chairman Patty Beckel to sign the letter of support for Koochiching Development Authority on the RECAP project.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The board discussed the request from the October Fest Committee for placing a banner in the tent promoting Lake of the Woods County.  The consensus of the board was to have the Lake of the Woods Economic Development place their sign up for the October Fest promoting Lake of the Woods County.

The board discussed the Biomass Energy Workshop committee appointment.

Motion was made by Commissioner Todd Beckel to appoint Commissioner Moorman to the Bio Mass Energy Workshop committee.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Commissioner Todd Beckel discussed the Wetland meeting he attended and the possibility of changes regarding the management of lands.

With no further business before the board, Vice Chairman Patty Beckel called the meeting to recess at 10:58 a.m.

Attest:                                                                                     Approved:       September 23, 2008

______________________________                                    ________________________________

John W. Hoscheid, County Auditor                                       Vice Chairman, Patty Beckel

Special County Board Meeting

September 19, 2008

The Lake of the Woods County Board of Commissioners met in special session on Friday, September 19, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman.   Also present were: County Auditor John W Hoscheid, Land & Water Planning Director Josh Stromlund, MIS Director Brent Birkeland, Social Services Director Nancy Wendler, Public Works Director Bruce Hasbargen, Highway Maintenance Supervisor Jeff Pelland, Human Resource Director Wade Johannesen and George Swentik.  Chair Bredeson called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance. 

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The Board reviewed the following 2009 preliminary budgets:  capital expenses, other misc depts., building fund, 2009 health insurance, 2009 salaries, county levy and township levy.  They reviewed the financials from the previous budget meetings and discussed possible options.

The board had discussion with Public Works Director Bruce Hasbargen and Social Services Nancy Wendler with their departmental budgets and options within them.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 11:50 a.m.

Attest:                                                             Approved:  October 14, 2008

______________________________            ___________________________________

John W Hoscheid                                          Kim Bredeson

County Auditor                                             Chair of the County Board

Special County Board Meeting

September 22, 2008

The Lake of the Woods County Board of Commissioners met in special session on Monday, September 22, 2008, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Bredeson and Moorman.   Also present was County Auditor John W Hoscheid.  Chair Bredeson called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance. 

Motion was made by Commissioner Moorman to approve the agenda for the special meeting today.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The Board reviewed and finalized the capital expenses and misc department budgets for 2009. The consensus of the board was to reduce the county tv budget, eliminate the purchase of a trailer in the Highway department, eliminate the purchase of a vehicle in the Land & Water department, reduce the office equipment in the Social Service department, add the purchase of LIDAR and add an additional amount in the airport contribution.  The potential use of Social Services reserves to balance the budget was discussed.

Discussion was continued on salaries and health insurance and will be finalized at a later regular board meeting.  It was the consensus to discuss the elected and appointed salaries in November at a regular board meeting, with no date set at this time. The Board was going to meet with the Union to negotiate contract settlements.

Con Con requests were reviewed and discussed with the final decision to be made at a later regular board meeting.

There being no further business before the Board, Chair Bredeson declared the meeting in recess at 11:40 a.m.

Attest:                                                             Approved:  October 14, 2008

______________________________            ___________________________________

John W Hoscheid                                          Kim Bredeson

County Auditor                                             Chair of the County Board

Commissioner Proceedings

September 23, 2008

The Lake of the Woods County Board met in regular session on Tuesday, September 23, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

CALL TO ORDER

Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Todd Beckel, Patty Beckel, Arnesen, Bredeson and Moorman. Also present were: Deputy Auditor, Janet Rudd; Human Resources Director Wade Johannesen and Social Service Director, Nancy Wendler.

APPROVAL OF AGENDA

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:  Timber Mill Community Park, Permission to hire a part-time dispatcher, County Assessor two (2) year plan, County Assessor to hire a Assistant Assessor, Fire Alarm Panel, Closed Session for Union Negotiations and remove the following from the agenda: FAR North Transit Contract and Sjoberg’s Cable Contract. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

CONSENT AGENDA

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Bruce Hasbargen to Detroit Lakes on October 8-9 for District 2&4 Fall Prescreening Board and on October 22 & 23 to Brainerd for Fall Screening board; Bob Peterson, Todd Fadness, Mike Anderson, Doug Arnold, Bruce Erickson and Tim Aery to St. Cloud on October 1-2 for MN Fall Maintenance Expo and “Roadeo”.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LAKEWOOD HEALTH CENTER, SHARRAY FEICKERT, CEO

CEO, SharRay Fieckert met with the board to review the LakeWood Care Center census trends and to discuss the shortage of funds from the State of Minnesota.

TIMBER MILL COMMUNITY PARK, CITY OF BAUDETTE, MAYOR RICK RONE AND CITY COUNCIL MEMBER JEFF HOVDE

Mayor Rick Rone and City Council Member Jeff Hovde met with the board requesting $40,000 for the construction project of showers and rest room facility at the Timber Mill Community Park. The board stated that they will look into this with the budget process.

SOCIAL SERVICES DIRECTOR, NANCY WENDLER

Social Services Director Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $ 43,185.39

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF, DALLAS BLOCK

County Sheriff, Dallas Block met with the board and reviewed the 2008 Annual Facility Inspection Report issued by the Minnesota Department of Corrections.  He stated that they had three areas that needed improvement and that it has been completed. Sheriff Block also requested permission to hire and advertise for a part-time dispatcher position.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block and Human Resources Director, Wade Johannesen to advertise and hire a part-time dispatcher.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MIS/GIS DIRECTOR, BRENT BIRKELAND

MIS/GIS Director, Brent Birkeland met with the board requesting approval to purchase an upgrade Unitrends Data Protection Unit for data retention.

Motion was made by Commissioner Todd Beckel to approve the purchase of a storage upgrade to the Unitrends Data Protection Unit 200 GBT TSC/14 Day Retention in the amount of $3,900 with the funds being taken from the Technology Fund.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR, BRUCE HASBARGEN

Public Works Director, Bruce Hasbargen met with the board requesting approval for a purchase of a snowplow.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase a snowplow which is in the 2009 capital expenditure budget for the solid waste department in the amount of $4,500.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Bruce Hasbargen requested approval to accept roads within Morris Point Estate Plat.

Motion was made by Commissioner Patty Beckel to accept Dillon Road, Logan Road, Sadie Drive and Tonja Lane within Morris Point Estates Plat in Section 20, T-162-N, R-32-W, as Unorganized Township Road No. 269, and acknowledge that said road has been constructed to minimum unorganized township road standards.  The road is approximately 1.2 miles in length and shall be classified at maintenance level “C”.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Bruce Hasbargen requested approval of the Solid Waste Special Assessment fee schedules as proposed.  The board referred it back to the committee to discuss the special assessment on seasonal recreational properties and small farms.

Bruce Hasbargen discussed with the board his appointment to the Minnesota Local Road Research Board and informed them that meeting costs would be covered by the LRRB.

PUBLIC HEARING—VACATION OF CHANDLER ROAD WITHIN HANSON ESTATES FIRST ADDITION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 10:33 a.m. and open the Public Hearing as advertised.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board to discuss the vacation of Chandler Road which lies within Hanson Estates First Addition.  He explained that the road has not been constructed, but is still within the approved plat.  The road was petitioned to be vacated and is not wanted in the new Marina Drive Estates plat.

The board left the building at 10:48 a.m. to view the road.  The board returned at 11:34 a.m. as follows:

Motion was made by Commissioner Todd Beckel to close the public hearing at 11:35 a.m. and reconvene the regular meeting.

The following resolution was proposed by Commissioner Patty Beckel and moved for adoption:

RESOLUTION NO.             08-09-03

WHEREAS, The Lake of the Woods County Board of Commissioners, under M.S. 164.07, intends to vacate Chandler Road within Hanson Estates First Addition in Wheeler Township;

WHEREAS, Said Chandler Road of Hanson Estates First Addition, Section 36, T-162-N,

R-32-W lying between Block 2 and Block 3 of said Hanson Estates First Addition is more fully described as follows:

Commencing at the Northwest Corner of said Section 36, T-162-N, R-32-W thence in a Southerly direction on and along the West line of said Section 36 on an assumed bearing of S00º26’15”E a distance of 1323.78’ to a point; Thence in an Easterly direction along the South line of Block 1 and Block 2 a distance of 591’ to a point on the Southeast corner of Lot 7, Block 2 to the point of beginning; Thence in a Northerly direction on and along the East line of Block 2 an assumed bearing of N00º33’10”W a distance of 1230.79’ to a point on the Northeast corner of Lot 12, Block 2; Thence in an Easterly direction a distance of 66’ to a point on the Northwest corner of Lot 1, Block 3; Thence in a Southerly direction along the East line of said Block 3 on an assumed bearing of S00º33’10”E a distance of 1230.79’ to a point on the Southwest corner of Lot 6, Block 3; Thence in a Westerly direction a distance of 66’ more or less back to the point of beginning.

WHEREAS, Said parcel lies wholly within NW1/4NW1/4, Section 36, T-162-N, R-32-W and contains 1.86 acres more or less.

THEREFORE, BE IT RESOLVED, To hereby vacate the aforementioned Chandler Road according to MN Statutes 164.07.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen presented the release on Chandler Road, from Wayne Bendickson to the Lake of the Woods County Board of Commissioners acting as the town board supervisors for the unorganized township of Wheeler from any and all claims, damages, awards or any other costs which could be assessed following the vacation of the road.

Motion was made by Commissioner Moorman to authorize Chairman Bredeson to sign the release for Chandler Road, from Wayne Bendickson to the Lake of the Woods County Board of Commissioners acting as the town board supervisors for the unorganized township of Wheeler from any and all claims, damages, awards or any other costs which could be assessed following the vacation of the road. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR, BRUCE HASBARGEN

Bruce Hasbargen presented the 2008 Capital Outlay to the board as they requested from the previous budget meeting.  The Commissioners requested that Bruce bring in previous years Capital Outlay for them to review.

RESOLUTION OF THE “WATERS OF THE DANCING SKY”, DESIGNATION OF HIGHWAY 11

The board discussed the designation of the “Waters of the Dancing Sky”.  Commissioner Patty Beckel will talk with Lake of the Woods Tourism Director, Denelle Cauble and request that she come to the board and discuss this with them.

The meeting was called to recess at 11:55 a.m. and reconvened at 1:00 p.m. as follows:

MINNESOTA DEPARTMENT OF NATURAL RESOURCES LANDS AND MINERALS SALE

Meeting with the board from the Minnesota Department of Natural Resources were: Lands and Minerals Regional Supervisor, Cindy Buttleman; Lands and Minerals Assistant Director, John Engessel and Minerals Leasing Section Attorney, Vicki Hubred to discuss the State Metallic Mineral Lease Sale for Lake of the Woods County, which is scheduled for January of 2009.    Notification of the sale will be sent to the County Auditor thirty (30) days in advance of the sale.

INTERIM COUNTY ATTORNEY, MICHELLE MOREN

Interim County Attorney, Michelle Moren discussed the Williams Community Center.  She stated that the only way the county could be involved with the destruction of the Center was to have a Joint Powers Agreement (JPA) with the City of Williams and along with the JPA comes a huge financial responsibility and liabilities.  She recommends not moving forward with this.

Michelle discussed the Dangerous Dog Ordinance that she has been working on with the League of Minnesota Cities and has received quite a bit of information; however the dangerous dog law just changed and therefore the ordinance that she was working on will have to be redone.  The league will likely have a sample ordinance available in early of 2009.  She stated that with the changes, she may wait until the league provides proposed ordinance guidelines. The consensus of the board was to wait until the proposed ordinance guideline was available.

LAND AND WATER PLANNING OFFICE

Assistant Zoning Administrator, Steve Sindelir and Marina Estates Developer, Wayne Bendickson met with the board to discuss the conditions that were placed on the approval of the Initial Plat of Marina Estates  from the September 10, 2008 Planning Commission.

The meeting was called to recess at 1:52 p.m. and reconvened at 1:56 p.m. as follows:

COUNTY ASSESSOR

County Assessor, Wayne Bendickson met with the board and discussed the two (2) year plan for his office that they requested from the September 10, 2008 meeting.

The board discussed the re-appointment of County Assessor for another four (4) year term.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

Resolution No. 08-09-04

WHEREAS, M.S. 273.061 provides that the term of office for the County Assessor is four years; and,

WHEREAS, the current term of the County Assessor began on January 1, 2004 and ends December 31, 2008; and,

WHEREAS, the Commissioner of Revenue must approve all County Assessor re-appointments, as well as any new appointments, before they become effective.

NOW, THEREFORE, BE IT RESOLVED, that Wayne Bendickson is hereby re-appointed to the position of County Assessor of Lake of the Woods County for a four-year term, beginning January 1, 2009.

Seconded by Commissioner Moorman and the vote carried as follows:  Voting For:  Commissioners Patty Beckel, Bredeson, Moorman and Arnesen.  Voting Against: Commissioner Todd Beckel.

HUMAN RESORUCES DIRECTOR, WADE JOHANNESEN

Human Resources Director, Wade Johnannesn and County Assessor, Wayne Bendickson met with the board to request approval to advertise for and hire an Assistant Assessor.  The consensus of the board was to send back the Assistant Assessor job description to the personnel committee for grade and approval of description.

Motion was made by Commissioner Todd Beckel to write and advertise for a Request for Proposal for the Assistant Assessor.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY RECORDER, SUE NEY

County Recorder Sue Ney, Passport Acceptance Agent updated the board on the acceptance of Passport/Passcard applications and informed them that her office will be open on November 1, 2008 from 10:00 a.m. to 3:00 p.m. to accept  Passport/Passcard applications.

FAR NORTH TRANSIT, CAPTIAL GENERAL EXPENDITURE POLICY, STATE WIDE ZONING AND LAKE OF THE WOODS COUNTY OFFICE FEES

The board discussed the FAR North Transit Vehicle Disposition/Transfer.  The consensus of the board was to proceed with the procedure from the Minnesota Department of Transportation Office of Transit on retaining the vehicle for use within Lake of the Woods County.

The board discussed the Lake of the Woods County Capital General Expenditure Policy.  The consensus of the board was to have a $1,000 limit and anything above that would need board approval.  Commissioner Moorman was appointed to form a committee to update the policy.

Commissioner Arnesen discussed the State Wide Zoning/Lake Shoreland Rules with the board and the possible effects this would have in Lake of the Woods County.

The board reviewed with no action the Lake of the Woods County Office fees.

COUNTY AUDITOR, JOHN W. HOSCHEID

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Revenue              $ 40,779.07

                                                Road & Bridge   $ 12,092.88

                                                Solid Waste         $      919.44

                                                                            $  53,791.39

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  9/23/2008 FOR PAYMENT  9/26/2008

      AMOUNT   VENDOR NAME                                                   AMOUNT   VENDOR NAME

          420.00 BRIAN ACHEN                                                           429.94 BAUDETTE REGION

        6719.00 BULLBERRY SYSTEMS, INC                                    309.52 CDW GOVERNMENT, INC

          619.03 GRAND VIEW LODGE                                             1400.00 LEE HANCOCK

        6000.00 HEADWATER REGIONAL DEVELOPMENT          5709.50 LOW HIGHWAY DEPT

        2552.81 MESABI BITUMINOUS, INC.                                    380.27 MID SPEC INC

        1477.50 MN COUNTIES INFORMATION SYSTEM                375.00 MN OFFICE OF ENTERPRISE TECHNO

          313.79 JEROME MOLINE                                                    8352.00 MSOP-MN SEX OFFENDER PRGRM-462

          377.70 SUSAN NEY                                                               400.00 NORTH EAST TECHNICAL SERVICE,I

        3829.08 NORTH STAR ELECTRIC                                          809.77 NORTHERN SAFETY CO INC

          304.79 ELIZABETH PETERSON                                            798.62 PITNEY BOWES INC.

        4000.00 RESERVE ACCOUNT                                                 713.75 RODERICK RONE JR

          322.70 SOFTWARE HOUSE INTERNATIONAL,                   479.96 T R JOBBING

        2090.40 UAP DISTRIBUTION INC

48 PAYMENTS LESS THAN  $300       4,606.26

****                  FINAL TOTAL…….     $53,791.39  ****

Further moved to authorize the payment of auditor warrants as follows:

                                                September 12, 2008    $91,258.27

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid discussed the 2008 legislature changes made to the Aggregate Material Production Tax which allows the County Auditor to retain an annual administrative fee of up to five percent (5%) of the total taxes collected in any year pursuant MS§298.75, Sub. 7 (b).

Motion was made by Commissioner Moorman to authorize County Auditor, John W. Hoscheid to retain the five percent (5%) of the Aggregate Material Production  taxes collected in any year pursuant MN §298.75, Sub. 7 (b).  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid presented a quote from Bauers Communication and Security for a replacement fire alarm panel to be installed in the Sheriff’s office.

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to purchase the fire alarm panel, installation and testing installation materials from Bauers Communication and Security Company in the amount of $1,896.77.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

OLD/NEW BUSINESS

The board discussed the Lake of the Woods County Reverse Phone System and requested that County Sheriff, Dallas Block give them an update on the refund at the next meeting.

CORRESPONDENCE

The following correspondence was acknowledged with no action:  letter from Northwest Angle Residents, Sex Offender Expenditure update and Arrowhead Library.

CLOSED SESSION- PURSUANT TO MN § 13D.03 LABOR NEGOTIATIONS

Motion was made by Commissioner Todd Beckel to close the regular session at 3:55 p.m. pursuant MN § 13d.03 for union negotiations.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following were present in closed session:  Commissioners Arnesen, Bredeson, Todd Beckel, Patty Beckel and Moorman.  Also present was Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session at 4:44 p.m. and open the regular session.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

With no further business before the board, Chairman Bredeson called the meeting to recess at 4:45 p.m.

Attest:                                                                                                 Approved:       October  14, 2008

_____________________________                                                  ____________________________

Janet E. Rudd, Deputy Auditor                                                         Kim Bredeson, Chairman

September, 2007

Commissioner Proceedings

September 11, 2007

The Lake of the Woods County Board met in regular session on Tuesday, September 11, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.  Also present were: County Auditor John W. Hoscheid, Penny Mio Hirst and John Oren. Chairman Todd Beckel called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance. 

Motion by Commissioner Patty Beckel to approve the agenda with the following addendum items: Proposed Wetland Conservation Act Rule Changes and Clean Water legislation Resolution. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the consent agenda as follows: travel for Leah Stephani to St. Cloud on September 26, for Understanding Older Minds Conference; Jodi Ferrier to Duluth on October 17-19, for Human Service Conference; Wayne Bendickson to Duluth on September 30 – October 3, for MAAO Conference and Todd Fadness and Tim Aery to Lake Crystal on September 13, for Twin Cities Mack and Jay/Craft Snowplow equipment.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims, CSP Check Issuance Policy and an Affidavit of Lost Warrant.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

Commissioners’ Warrants $16,908.07

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Social Service Director, Nancy Wendler presented a draft Community Support Program Check Issuance Policy to the board.  The board discussed the Community Support Program (CSP) checking account and the draft policy with Social Service Director, Nancy Wendler. 

Motion by Commissioner Moorman to approve the application and affidavit for lost warrant for Angel Maize dated August 29, 2007, in the amount of $76.00 without furnishing an indemnifying bond.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Lee Meier, from Northwest Minnesota Multi-County Housing & Redevelopment Authority (HRA) and John Wynne met with the board to discuss a Down Payment Assistance Program for Lake of the Woods County. The County Board asked Mr. Meier to send draft proposals from other Counties for review.  The consensus of the board was to move forward and to have possible funding come from the designated rehab loan fund.

Michelle Brown, Director of Public Health, Lakewood Nursing Service met with the board to review the Purchase of Service Agreement for 2008, with LakeWood Health Center and Lake of the Woods County.

Motion by Commissioner Bredeson to enter into the Purchase of Service Agreement with LakeWood Health Center and Lake of the Woods County for Community Health Services for a term of three years, commencing on the date of execution of the agreement and authorize the Chairman and County Auditor to sign; pending Interim County Attorney approval of the agreement. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

The meeting was called to recess at 6:55 p.m. and as advertised, the Public Hearing for County Ordinance was opened.  Public that attended were: Dave Marhula and Mike Reed.

Land and Water Planning Director, Josh Stromlund went through the proposed changes to the Lake of the Woods Zoning Ordinances that the Comprehensive Land Use Planning Board and the Subdivision Control Committee have recommended.  The topic that entertained the most discussion is to change the current number of lots that require the platting process from ten (10) contiguous to four lot created regardless of ownership or when the lots are created.  After the lengthy discussion, the board recommended to take this back to the Committee for further review and recommendation.  Mr. Marhula requested to sit in the committee meeting to provide input.

The regular meeting was called to open session at 7:40 p.m.

Land and Water Planning Director, Josh Stromlund met with the board to review the Request for Extension of the Lake of the Woods County Comprehensive Water Management Plan.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution   No   2007-09-01

Request for Extension of the Lake of the Woods County Comprehensive Water Management Plan

Whereas, 1995 amendments to the Comprehensive Local Water Planning Act, M.S. 103B.301 gave the Minnesota Board of Water and Soil Resources (BWSR) authority to extend the ending date of local water plans for a period of not to exceed 2 years, and

Whereas, Minnesota Statutes, Chapter 103B.301, Comprehensive Local Water Management Act, authorizes Minnesota Counties to develop and implement a local water management plan, and

Whereas, the Act requires that a county update and revise their local water management plan on a periodic basis, and

Whereas, the Act encourages that a county coordinate its planning with contiguous counties, and solicit input from local governmental units and state review agencies, and

Whereas, the Act requires that plans an official control of other local governmental units be consistent with the local water management plan, and

Whereas, Lake of the Woods County currently has an approved Comprehensive Local Water Management Plan (the Plan) which is due to expire on December 31, 2007, and

Whereas, the Lake of the Woods County Board of Commissioners would like to request an extension of time to update the Plan, and

Now, Therefore Be It Resolved, the Lake of the Woods Board of Commissioners request an extension, in accordance with the BWSR Local Water Management Plan Update Guidance for a period of two years.  This extension would allow adequate time to be spent on each of the phases of the update process.

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Commissioner Chair Todd Beckel and Land and Water Planning Director Josh Stromlund discussed with the board a resolution supporting public hearings on the impact of and proposed changes to clean water legislation.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution   No   2007-09-02

Supporting Public Hearings on the Impact of and Proposed Changes to Clean Water Legislation

Whereas, since its enactment, the Clean Water Act of 1972 (CWA) has led to significant and continued improvement in the quality of the nation’s waters; and,

Whereas, two recent U.S. Supreme Court decisions (SWANCC in 2001, and Rapanos in 2006) favoring local government and local landowners ruled that federal agencies exceeded the authority granted them under the Act; and,

Whereas, as a result of those decisions, there is legislation being considered in Congress (H.R. 2421 and S. 1870) that would expand federal authority under the Clean Water Act, by substituting ‘waters of the U.S.’ for ‘navigable waters,’ and by adding ‘activities affecting these waters;’ and

Whereas, the National Association of Counties, along with organizations representing agriculture, forestry, mining and a broad cross-section of other interests, are opposed to this legislation; and,

Whereas, pursuant to the federal Clean Water Act, the Minnesota Legislature has enacted legislation, notably the Wetlands Conservation Act of 1991 and the Clean Water Legacy Act of 2006; and,

Whereasa legislative Subcommittee on Watersheds, Wetlands and Buffers was created in 2007, by the Minnesota House of Representatives to consider watershed policy; and,

Whereas, all water, land and people are located within the boundaries of a watershed; and,

Whereas, the foregoing federal and state legislation and actions by federal and state agencies has led to undue hardship, unfairness and unnecessary costs and confusion; and,

Whereas, there is a need for public forums to provide citizens with opportunities to testify and give local, state and federal elected officials’ information and guidance that will determine the proper course of action of federal and state legislative bodies.

Now, Therefore Be It Resolved, that Lake of the Woods County supports public hearings prior to the enactment of additional clean water legislation.

Be It Further Resolved, that Lake of the Woods County authorizes Board Chair to help take testimony at such hearings in cooperation and coordination with other appropriate local and state elected officials.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board regarding the proposed wetland conservation act rule changes and motion.  He explained that some of the changes went into effect after the date of enactment and others went into effect on August 1, 2007.  The comment period for the adopted exempt permanent rules relating to the wetland rules and the WCA in general, ends on September 20, 2007, as part of the permanent rule making process.

Motion by Commissioner Bredeson to request the County Board Chair to sign the letter to the Board of Water and Soil Resources on the proposed wetland conservation act rule changes.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board to discuss purchasing a new furnace for the Williams Shop, which was budgeted for in 2008.

Motion by Commissioner Arnesen to authorize the Public Works Director to purchase a new furnace for the Williams Shop, which was budgeted for in 2008.  Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen presented information on an application for township signing replacement project.

Public Works Director, Bruce Hasbargen discussed township road inventory with the board. Bruce also discussed the committee meeting held Tuesday, September 11, 2007, with a plan going forward with Phase #2.  The Commissioners will be designating a resident or residents to assist staff from the Highway Department with the tours.

Motion by Commissioner Arnesen to pay designated residents a per diem of $40.00 a day, plus mileage.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the minutes of August 28, 2007. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Discussion and various comments were received from Department Heads and staff regarding the procedures and process of how the County Board arrived at determining the steps for employees for the year 2008.  After all comments were received, the board stated that the 2008 salary steps would remain as previously approved.  The Board agreed to review the process of determining steps and the step structure, with the Department Heads, for the next budget cycle.

Motion by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                                Revenue                                $              20,555.87

                                                                Road & Bridge     $         186,260.08

                                                                County Development         $              34,245.60 

                                                                Solid Waste                           $           19,676.31

                                                                                                                $         260,737.86

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  9/11/2007 FOR PAYMENT  9/14/2007

     AMOUNT   VENDOR NAME                                                   AMOUNT   VENDOR NAME

        1183.43 ANDY’S GARAGE, INC.                                             705.22 AUTO VALUE

      15000.00 BAUDETTE ARENA ASSOCIATION                         723.12 WAYNE BENDICKSON

        1596.00 KEITH BLOCK                                                         9313.94 BORDUN TRUCKING, LTD

          308.21 CANON FINANCIAL SERVICES                                540.19 CERES EQUIPMENT INC

          500.00 DEPOT PRESERVATION ALLIANCE                        630.00 EARTHWORKS CONTRACTING INC

          300.00 LEE HANCOCK                                                          665.00 BYRON HAUGER

        2982.78 HOWARD’S OIL COMPANY                                  21880.00 INNOVATIVE BUILDING SOLUTIONS

          406.39 LAKE OF THE WOODS FOODS                                 672.26 LAKE ROAD DIESEL INC

        2769.63 LOW HIGHWAY DEPT                                              500.00 LOW HUMANE SOCIETY

        2500.00 LOW SCHOOL – ALUMNI                                        5000.00 LOW SR CITIZENS

      10185.75 MAR-KIT LANDFILL                                               1125.20 JIMMY MCCOURT

        2761.77 MN COUNTIES COMPUTER CO-OP                        2736.88 KENNETH MOORMAN

        5414.19 LAW MOREN                                                           1498.49 NORTHERN FARMERS CO-OP

          623.42 NORTHWEST MECHANICAL SERVICE I           134083.50 NORTRAX EQUIPMENT COMPANY

          500.00 PEQUANA PLAYHOUSE                                           865.94 POWERPLAN

        1779.89 R & Q TRUCKING, INC                                              470.00 RINKE-NOONAN

          815.20 RODERICK RONE JR                                                1000.00 SCHOOL DISTRICT–390

          699.43 SEARS COMMERCIAL ONE                                    1750.00 SJOBERG’S INC

        2814.85 STRATA CORP, INC                                                   303.97 SYNERGY GRAPHICS, INC

          490.82 TONY DORN, INC.                                                     901.98 TRUE VALUE

          509.00 WEST GROUP                                                           4670.60 WIDSETH SMITH NOLTING&ASST INC

        5000.00 WILLIAMS ARENA ASSOCIATION                          868.72 WOODY’S SERVICE

        7960.89 ZIEGLER, INC

22 PAYMENTS LESS THAN  $300       2,731.20

FINAL TOTAL   $260,737.86

Further moved to authorize the payment of auditor’s warrants as follows:

                                                August 29, 2007  68,794.45

                                                                August 29, 2007       678.63

                                                                September 4, 2007      49,771.56

                                                                September 6, 2007        7,299.48     

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

County Auditor John W Hoscheid discussed with the board the resolution adopting the 2008 budget and tax levy.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

Resolution   No   2007-09-03

Resolution Adopting 2008 budget and tax levy

Whereas, the proposed county budget for the year 2008 has been reviewed by the Lake of the Woods County Board of Commissioners; and

Now, Therefore Be It Resolved, that the following proposed budget and tax levy is hereby adopted for Lake of the Woods County for 2008:

 Revenue Fund                    $ 1,203,959

Road & Bridge                   $    424,687

Social Service                                     $    542,156

Total                                                      $ 2,170,802

Be It Further Resolved, that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2008:

  TWP Road & Bridge            $   384,076*

Twp Fire – Baudette                          $     19,000

Williams                                               $     25,151

NW Angle                                             $       6,500

Total                                                      $   434,727

$7,500 of which is specifically levied to NW Angle and Island residents and designated for Calcium Chloride in the NW Angle.

Seconded by Commissioner Moorman, and the same being put to a vote was unanimously carried.

County Auditor, John W Hoscheid discussed with the board the adopting of the 2008 Schedule of Hourly Rates.

Motion by Commissioner Patty Beckel to adopt the 2008 Schedule of Hourly Rates, Exhibit A and Exhibit B, which includes a 3% general salary adjustment.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.  See tables below:

3% general salary adjustment at Lake of the Woods County
 Minimum     Mid-Point     Maximum  
Grade123456789101112131415  
1       5.85                     9.90  
2       9.91  10.08  10.25  10.42  10.59  10.76  10.93  11.10  11.26  11.43  11.60  11.77  11.94  12.11      12.28  
3     10.52  10.69  10.87  11.05  11.23  11.41  11.59  11.77  11.95  12.13  12.31  12.49  12.67  12.85      13.03  
4     11.15  11.34  11.53  11.72  11.91  12.10  12.29  12.48  12.67  12.86  13.05  13.24  13.43  13.62      13.81  
5     11.82  12.02  12.23  12.43  12.63  12.83  13.03  13.23  13.43  13.63  13.83  14.03  14.23  14.43      14.63  
6     12.02  12.31  12.60  12.88  13.17  13.45  13.74  14.02  14.31  14.59  14.88  15.16  15.45  15.73      16.02  
7     12.75  13.06  13.37  13.67  13.98  14.28  14.59  14.90  15.20  15.51  15.82  16.12  16.43  16.73      17.04  
8     13.52  13.85  14.18  14.51  14.83  15.16  15.49  15.82  16.14  16.47  16.80  17.12  17.45  17.78      18.11  
9     14.36  14.71  15.05  15.40  15.75  16.10  16.45  16.80  17.15  17.49  17.84  18.19  18.54  18.89      19.24  
10     14.93  15.34  15.75  16.16  16.58  16.99  17.40  17.81  18.22  18.63  19.05  19.46  19.87  20.28      20.69  
11     15.84  16.28  16.72  17.17  17.61  18.05  18.50  18.94  19.38  19.83  20.27  20.71  21.16  21.60      22.04  
12     16.82  17.28  17.75  18.21  18.68  19.14  19.61  20.07  20.53  21.00  21.46  21.93  22.39  22.86      23.32  
13     17.85  18.35  18.85  19.34  19.84  20.33  20.83  21.33  21.82  22.32  22.81  23.31  23.81  24.30      24.80  
14     18.22  18.86  19.49  20.12  20.76  21.39  22.02  22.66  23.29  23.92  24.56  25.19  25.82  26.46      27.09  
15     19.37  20.05  20.72  21.40  22.08  22.75  23.43  24.10  24.78  25.45  26.13  26.81  27.48  28.16      28.83  
16     20.61  21.33  22.04  22.76  23.48  24.20  24.92  25.63  26.35  27.07  27.79  28.51  29.22  29.94      30.66  
17     21.91  22.67  23.43  24.19  24.95  25.71  26.47  27.23  27.99  28.75  29.51  30.27  31.03  31.79      32.55  
18     23.30  24.11  24.93  25.74  26.55  27.37  28.18  28.99  29.80  30.62  31.43  32.24  33.06  33.87      34.68  
19     24.78  25.63  26.49  27.34  28.20  29.05  29.91  30.76  31.62  32.47  33.33  34.19  35.04  35.90      36.75  
20     26.36  27.28  28.20  29.12  30.04  30.95  31.87  32.79  33.71  34.63  35.55  36.47  37.38  38.30      39.22  
21     28.03  29.00  29.97  30.94  31.92  32.89  33.86  34.83  35.80  36.77  37.74  38.71  39.69  40.66      41.63  
22     29.81  30.85  31.88  32.92  33.95  34.99  36.02  37.06  38.09  39.13  40.16  41.20  42.23  43.26      44.30  
23     31.70  32.80  33.90  35.00  36.10  37.19  38.29  39.39  40.49  41.59  42.68  43.78  44.88  45.98      47.08  
24     33.72  34.89  36.06  37.24  38.41  39.58  40.75  41.92  43.10  44.27  45.44  46.61  47.78  48.96      50.13  
25     35.86  37.11  38.36  39.60  40.85  42.09  43.34  44.58  45.83  47.08  48.32  49.57  50.81  52.06      53.30  
2008   Schedule of Hourly Rates 3% increase
        Exhibit B          
  Minimum      Mid-Point     Maximum  
 Grade123456789101112131415  
 1       5.85                    9.15  
 2       9.16    9.32    9.49    9.65    9.82    9.98  10.15  10.31  10.48  10.64  10.80  10.97  11.13  11.30      11.46  
 3       9.74    9.92  10.09  10.27  10.44  10.62  10.79  10.97  11.14  11.32  11.49  11.67  11.85  12.02      12.20  
 4     10.36  10.55  10.73  10.92  11.10  11.29  11.47  11.66  11.85  12.03  12.22  12.40  12.59  12.77      12.96  
 5     11.02  11.22  11.41  11.61  11.80  12.00  12.20  12.39  12.59  12.78  12.98  13.17  13.37  13.57      13.76  
 6     11.22  11.49  11.77  12.05  12.33  12.61  12.89  13.16  13.44  13.72  14.00  14.28  14.55  14.83      15.11  
 7     11.93  12.23  12.52  12.82  13.12  13.42  13.72  14.02  14.32  14.62  14.91  15.21  15.51  15.81      16.11  
 8     12.68  13.00  13.32  13.64  13.96  14.28  14.60  14.91  15.23  15.55  15.87  16.19  16.51  16.83      17.15  
 9     13.49  13.83  14.17  14.51  14.85  15.19  15.53  15.87  16.21  16.55  16.89  17.23  17.57  17.91      18.25  
 10     14.05  14.45  14.85  15.25  15.66  16.06  16.46  16.86  17.26  17.66  18.07  18.47  18.87  19.27      19.67  
 11     14.94  15.37  15.80  16.23  16.67  17.10  17.53  17.96  18.40  18.83  19.26  19.69  20.13  20.56      20.99  
 12     15.89  16.35  16.80  17.25  17.71  18.16  18.61  19.07  19.52  19.97  20.42  20.88  21.33  21.78      22.24  
 13     16.90  17.39  17.87  18.35  18.84  19.32  19.81  20.29  20.78  21.26  21.74  22.23  22.71  23.20      23.68  
 14     17.26  17.88  18.50  19.12  19.73  20.35  20.97  21.59  22.21  22.82  23.44  24.06  24.68  25.30      25.91  
 15     18.35  19.01  19.67  20.33  20.99  21.65  22.31  22.97  23.63  24.29  24.95  25.61  26.27  26.92      27.58  
 16     19.52  20.22  20.92  21.62  22.32  23.02  23.72  24.42  25.12  25.82  26.52  27.22  27.92  28.62      29.32  
 17     20.75  21.50  22.24  22.98  23.72  24.46  25.20  25.95  26.69  27.43  28.17  28.91  29.65  30.40      31.14  
 18     22.07  22.87  23.66  24.45  25.25  26.04  26.83  27.62  28.42  29.21  30.00  30.80  31.59  32.38      33.18  
 19     23.47  24.31  25.14  25.98  26.81  27.65  28.48  29.31  30.15  30.98  31.82  32.65  33.49  34.32      35.15  
 20     24.97  25.86  26.76  27.66  28.55  29.45  30.34  31.24  32.14  33.03  33.93  34.82  35.72  36.62      37.51  
 21     26.55  27.50  28.45  29.40  30.34  31.29  32.24  33.19  34.13  35.08  36.03  36.98  37.92  38.87      39.82  
 22     28.24  29.25  30.26  31.27  32.28  33.29  34.30  35.31  36.32  37.33  38.34  39.35  40.36  41.36      42.37  
 23     30.03  31.11  32.18  33.25  34.32  35.39  36.46  37.53  38.60  39.68  40.75  41.82  42.89  43.96      45.03  
 24     31.94  33.08  34.23  35.37  36.51  37.66  38.80  39.94  41.09  42.23  43.37  44.52  45.66  46.80      47.95  
 25     33.97  35.18  36.40  37.62  38.83  40.05  41.26  42.48  43.69  44.91  46.12  47.34  48.55  49.77      50.99  

County Auditor, John W Hoscheid, reviewed with the board the Revenue and Expenditure Guidelines as of August 2007.

The County Board discussed the Human Resources Director position.  The Board directed County Auditor to set up interviews, with those who have submitted proposals, for September 18th and 19th, starting at 9:00 a.m.   The County Auditor will provide a draft copy of procedures and interview questions for the Board to review, prior to September 18, 2007.  

Correspondence regarding the Beltrami Levy and Garden Island were discussed.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 9:45 p.m.

Attest:                                                                                                    Approved:             September 25, 2007

____________________________                                               _____________________________

John W. Hoscheid, County Auditor                                 Todd Beckel, Chairman

Special County Board Meeting

September 18, 2007

The Lake of the Woods County Board met in special session on Tuesday, September 18, 2007, in the Jury Room of the Lake of the Woods County Government Center, with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Bredeson and Moorman.   Chair Todd Beckel called the meeting to order at 9:58 a.m. and led the Pledge of Allegiance. 

Motion by Commissioner Moorman to approve the agenda.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Wade Johannesen interviewed for the position of Human Resources Director.

The meeting was called to recess at 10:57 a.m. and reconvened 11:02 a.m. as follows:

Carolyn Wymore interviewed for the position of Human Resources Director.

After finishing with the interviews the board discussed the position of Human Resources Director. 

The board set another special board meeting for Tuesday, October 2, 2007, to continue with the interviews.  The board requested County Auditor, John W Hoscheid to send a letter to the third applicant for an interview on October 2, 2007, at 9:00 a.m.   The County Board also requested the County Auditor to send letters to the applicants thanking them and informing them that they will be notified of their decision the first week in October, 2007. 

There being no further business before the Board, Chair Todd Beckel called the meeting in recess at 12:13 p.m.

Attest:                                                              Approved:  September 25, 2007

_______________________________              __________________________________

John W Hoscheid                                                         Todd R Beckel

County Auditor                                                 Lake of the Woods County Board Chair

Commissioner Proceedings

September 25, 2007

The Lake of the Woods County Board met in regular session on Tuesday, September 25, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Motion by Commissioner Bredeson to approve the agenda with the following addendum items: Minnesota Counties Insurance Trust and ANI Pharmaceuticals. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the consent agenda as follows: travel for Robyn Sonstegard to Duluth on September 28 for Regional Fiscal Meeting; Bruce Hasbargen to Breezy Point on October 24-25 for County Screening Board; Leah Stephani to Duluth on October 18-19 for Health Human Service Conference. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the minutes of August 11 & 18 2007.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid informed the board that on October 16, 2007 at 8:30 a.m. MCIT Representative Gale Sater will conduct an “on-site training” for the board and department heads.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $31,573.94

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid met with the board requesting approval of claims, approval for NW Angle Edge Riders raffle, and resolution of support for City of Baudette lots and educational materials of absentee ballots.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

                                                                Revenue                                $              43,231.30

                                                                Road & Bridge     $           29,886.32

                                                                Solid Waste                           $             8,183.59

                                                                                                                $           81,301.21

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  9/25/2007 FOR PAYMENT  9/28/2007

AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

          408.63 AMERI PRIDE LINEN & APPAREL SE                     338.74 ARROWWOOD RESORT

          437.52 RUSS BARRETT                                                         690.00 BLUE MAXX RECYCLING

      10608.93 CO-OP SERVICES, INC.                                             477.90 CONTECH CONSTRUCTION PRODUCTS

          556.37 CUSTOM AUTOBODY AND REPAIR                        421.74 DELL MARKETING, LP

          544.24 GCR TIRE CENTER                                                    300.22 HILLYARD INC HUTCHINSON

        1984.25 HOLTE IMPLEMENT, INC                                        346.60 CHARLES KOTHRADE

        2350.42 LAKE ROAD DIESEL INC                                       3500.00 LOW SOIL & WATER CONS. DIST.

          930.00 MN COUNTIES COMPUTER CO-OP                        1472.50 MN COUNTIES INFORMATION SYSTEM

          825.21 JEROME MOLINE                                                    3336.80 MONITOR TIRE DISPOSAL, INC

      31500.00 NORTH STAR ELECTRIC                                          308.25 THE NORTHERN LIGHT

        3294.32 NORTHSTAR MATERIALS INC                              1730.00 NORTHWEST ANGLE&ISLAND FREIGHT

          361.17 ST. MARTIN COOP ASSOCIATION                           411.08 SUGAR LAKE LODGE

          511.17 TRUE VALUE                                                           4905.39 WALKER PIPE & SUPPLY

          515.08 WEST GROUP                                                           4760.46 WOODY’S SERVICE

32 PAYMENTS LESS THAN  $300       3,474.22

FINAL TOTAL     $81,301.21

Further moved to authorize the payment of auditor’s warrants as follows:

                                                September 13, 2007        $1,358,647.61

                                                                September 17, 2007            $     63,052.64

                                                                September 19, 2007    $          422.96              

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the exempt gambling permit for the Northwest Angle Edge Riders to conduct a lawful gambling for a raffle on March 15, 2008 at Sportsman’s Oak Island Lodge and authorize County Auditor to sign. Seconded by Commissioner Patty Beckel and the same put to a vote was unanimously carried.

 The following resolution was offered by Commissioner Moorman and moved for adoption:

Application by a Governmental Subdivision for Conveyance of Tax-Forfeited Lands for an Authorized Public Use

Resolution No. 07-09- 03

WHEREAS, the Housing and Redevelopment authority of Baudette, MN requests  an exemption from the Rule of Reversion for purposes of redevelopment per MN Stat. Chapter 469, Economic Development,

WHEREAS, the Housing Authority is partnering with HRDC to redevelop Lots 7 & 8, Block 2, 1st Addition of East Beaudette to redevelop and provide for low-moderate income housing,

WHEREAS, the City of Baudette is at capacity for available city lots and housing where there is no other available parcels within the city to carry out this project,

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners supports the redevelopment project and authorizes County Board Chairman and County Auditor to sign.

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Land and Water Planning Director, Josh Stromlund updated the board on the Minnesota Department of Natural Resource Pilot Project and requested approval of the Natural Resources Block Grant for county fiscal year 2008.

Motion by Commissioner Arnesen to authorize the Chairman of the board to sign the 2008 NRBG program Allocation and Contributions Statement. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The meeting was called to recess at 9:55 a.m. and reconvened at 10:0 a.m. as follows:

Lake of the Woods School District Superintendent, Steve Wymore met with the board and discussed the 2007 Operating Levy Authority Referendum.

Emergency Management Director, Holly House met with the board requesting administrative appointment to the Northwest Regional Radio Board.

Motion by Commissioner Bredeson to nominate Commissioner Todd Beckel to the Northwest Regional Radio Board.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block, Emergency Management Director, Holly House and MIS Director, Brent Birkeland met with the board and presented a ITV “Code Red” Emergency Communication Program.

Commissioner Todd Beckel opened the Public Hearing for the Adoption of the Hazard Mitigation Plan.  No comments or letters were received.

The following resolution was proposed by Commissioner Todd Beckel and moved for adoption:

Adoption of the Hazard Mitigation Plan

07-09-04

Whereas, the County of lake of the Woods participated in a hazard mitigation planning process as established under the Hazard Mitigation Act of 2000; and

WHEREAS, the Act establishes a framework for the development of a county hazard mitigation plan; and

WHEREAS, the County as part of the planning process established an extensive public participation process and local coordination among county and neighboring local units of government, businesses and other organizations; and

WHEREAS, a plan includes a risk assessment including past hazards, hazards that threaten the county, maps of hazards, an estimate of structures at risk, estimate of potential dollar losses for each hazard, a general description of land uses and development trends; and

WHEREAS, the plan includes a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and

WHEREAS, the plan includes a maintenance or implementation process including plan updates, integration of plan into other planning documents and how the county will maintain public participation and coordination; and

WHEREAS, the draft plan was shared with state and federal agencies for review and comment; and

WHEREAS, the County has notified the public of its intent to adopt the hazard mitigation plan, has made the comprehensive plan available to the public at the local libraries, the county Emergency Management office, and on the county web-site, and has held a public hearing prior to final adoption by the county board as required by Minnesota Statues 375.51 and 394.26.

NOW THEREFORE BE IT RESOLVED that the County:

Formally adopts by ordinance the Lake of the Woods County All Hazard Mitigation Plan.

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board requesting motions for approval for road classification change, reimbursement of county fees for passport purchase for county employees, special assessment fee schedule and to review the Hauler Licensing Provision of the Solid Waste Ordinance. 

Motion by Commissioner Bredeson to hereby change the maintenance classification for the remaining ¾ mile of County Road 84 on the East side of Section 9 in Township 158N, Range 31W from a “B” Classification to an “A” Classification.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The request for reimbursement of county fees for Employees that purchase a passport within the last twelve months died due to lack of support.

Motion by Commissioner Arnesen to adopt the Solid Waste Special Assessment fee schedules as proposed.  Seconded by Commissioner Moorman and the vote carried as follows:  Voting Yes:  Commissioner’s Arnesen, Bredeson, Patty Beckel and Moorman. Voting No:  Commissioner Todd Beckel.

Lu Tasa, State Aid District Engineer met with the board and updated them on the State Aid projects that have been completed in Lake of the Woods County.

The meeting was called to recess at 12:15 p.m. and reconvened at 1:04 p.m. as follows:

Interim County Attorney, Michelle Moren met with the board and discussed completion of   requests from departments and requested authority from the board to proceed with the commitment process of a sex offender whom will be released from prison and to have him committed to St. Peter’s Health Facility for sex offender rehabilitation.  The board authorized Interim County Attorney to bring this matter to the Attorney General’s Office to proceed with the commitment.

Lake of the Woods County Office of Economic Development Executive Director, Wyatt Johnson met with the board to discuss ANI’s Pharmaceuticals, Inc. (ANI) proposed project with the assistance of Lake of the Woods County, City of Baudette and the State of Minnesota.

County Surveyor, Donn Rasmussen met with the board to inform them that he has completed the preliminary survey regarding the discrepancies between the deed lines and the occupied lines west of Clementson in Government Lot 5, Section 12, Gudrid Township. The board requested that a letter be sent to all property owners in the area to inform them that on October 23, 2007 at 1:00 p.m. the board will discuss the various options that they, as land owners have to clear up the discrepancies that were found in the preliminary survey.

Bruce Hasbargen, Public Works Director met with the board to review the Hauler Licensing Provision in the Solid Waste Ordinance.

Motion by Commissioner Arnesen to close the session at 3:35 pursuant MN Stat. §13D.01, Subd.3 for labor negotiations. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.  Commissioners Todd Beckel, Patty Beckel, Bredeson, Arnesen, Moorman and County Auditor, John W. Hoscheid were present.

Motion by Commissioner Moorman to call the close session open at 3:42 p.m.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman that Lake of the Woods County and the Operating Engineers Union Local # 49 agree that the Solid Waste Processor position held by employee Brock Stebakken, shall be moved one step in the grade and step pay scale. This employee is currently at the pay grade 10, step 8 and shall be at pay grade 10, step 9 January 1, 2008.  The hourly rate will be $18.22. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen that Lake of the Woods County and the Operating Engineers Union Local # 49 agree that the Maintenance Supervisor position held by employee Jeff Pelland, shall be moved one step in the grade and step pay scale. This employee is currently at the pay grade 15, step 4 and shall be at pay grade 15, step 5 January 1, 2008.  The hourly rate will be $22.08. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson that Lake of the Woods County and the Operating Engineers Union Local # 49 agree that the Inspector II position held by employee’s Joel Hanson and Dan Crompton, shall be moved four steps in the grade and step pay scale. These employee’s are currently at the pay grade 12, step 6 and shall be at pay grade 12, step 10 January 1, 2008.  The hourly rate will be $21.00. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried. Commissioner Moorman abstained from voting.

Motion by Commissioner Patty Beckel that Lake of the Woods County and the Operating Engineers Union Local # 49 agree that the Office Manager position held by employee Martine Carlson, shall be moved one step in the grade and step pay scale. This employee is currently at the pay grade 11, step 6 and shall be at pay grade 11, step 7 January 1, 2008.  The hourly rate will be $18.50. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The board requested County Auditor, John W. Hoscheid to write a letter to the editor on their behalf, to encourage residents to exercise their right to vote in the Special School Referendum that will be held on November 6, 2007.

Correspondence was read and acknowledged.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 4:24 p.m.

Attest:                                                                                                    Approved:             October 9, 2007

____________________________                                               _____________________________

John W. Hoscheid, County Auditor                                 Todd Beckel, Chairman

Special County Board Meeting

September 27, 2007

The Lake of the Woods County Board met in special session on Thursday, September 27, 2007, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Bredeson and Moorman.   Also present were:  County Auditor John W Hoscheid and Wyatt Johnson.  Chair Todd Beckel called the meeting to order at 9:18 a.m. and led the Pledge of Allegiance. 

Wyatt Johnson met with the board to discuss ANI, economic development and funding sources.

City Clerk Tina Rennemo, City Council Members: Donald McKay and Greg Johnson, CEO of ANI Pharmaceuticals Tom Anderson and a representative from SC&H Tom Dubel all met with the board at 10:00 a.m.  Tom Anderson gave an overview of ANI and a presentation of ANI project plans with discussion following.

Further discussion was had regarding Jobz and potential incentives.

There being no further business before the Board, Chair Todd Beckel called the meeting in recess at 12:00 p.m.

Attest:                                                                                    Approved:  October 9, 2007

_______________________________              __________________________________

John W Hoscheid                                                                  Todd R Beckel

County Auditor                                                      Lake of the Woods County Board Chair