March, 2010

Commissioner Proceedings

MARCH 9, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 9, 2010, in the Commissioners Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman. Also present were: Deputy Auditor Lorene Hanson and Deputy Auditor Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Travel for Nancy Wendler, Report from the Office of the Legislative Auditor, AMC Legislative Conference and AMC thank-you letter. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Tim Aery and Bob Peterson to Minneapolis, for MN DOT training (Grading & Base 1) on March 22-25; Marti Carlson to Willmar for MN County Hwy Accountants Assoc. Conference on April 28-30; Nancy Wendler to Bemidji March 18 &19 for Area Aging meeting and Regional Directors meeting.

Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of February 23, 2010, regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF

County Sheriff, Dallas Block met with the board to discuss the Public Service Answering Point (PSAP). Dallas explained that there is a grant available, if six (6) counties agree, to participate in a study for the consolidation of 911 calls to go outside of the counties to one answering point. The consensus of the board was not to accept the PSAP grant.

Claim No. 2924

The board discussed claim No. 2924 that was not paid from the last meeting. Dallas explained that this claim would be paid out of the MNJAC grant.

SOCIAL SERVICE DIRECTOR

Introduction of Financial Worker

Social Services Director, Nancy Wendler introduced Cassie Brune, newly hired Financial Worker, to the board.

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

Commissioners’ Warrants $19,776.96

Commissioners’ Warrants $ 7,686.02

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Child Support Update

Child Support Officer, Rita Krause met with the board to inform them that the Governor’s Office and the State Department of Human Services has received an independent study regarding the Minnesota State Child Support process redesign. The study recommends that the State Department of Human Services assume the administration of child support from the Minnesota Counties with a multi-year phase in process.

Recess

The meeting was called to recess at 10:24 a.m. and reconvened at 10:30 a.m. as follows:

PUBLIC WORKS

Overhead Light Fixtures

Public Works Director, Bruce Hasbargen met with the board requesting approval to install new overhead light fixtures in the Public Works Office area and Break Room area. Bruce presented two estimates to the board.

Motion

Motion was made by Commissioner Moorman to authorize the Public Works Director to install new overhead light fixtures in the Public Works Office and Break Room area to facilitate an upgrade in energy and cost efficiency and award the project to Pat LeClaire Electric in the amount of $4,180 with the funding from the related budgeted building fund. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Drainage Management Committee Meeting

Public Works Director, Bruce Hasbargen informed the board upon their request that he has scheduled an additional Drainage Management Committee meeting on March 18, 2010 at 7:00 p.m. The board will contact their delegates to remind them of the meeting.

Township Road Inventory

Public Works Director, Bruce Hasbargen asked the board how they would like to proceed with the Township Road Inventory. The board requested that Bruce set up a meeting with the DNR to discuss the next segment.

AMC LEGISLATIVE CONFERENCE

The board discussed the upcoming conference and what issues they want to bring forward at the conference. Some topics that were discussed were the resignation of Executive Director, Jim Moulder and his replacement and PILT payments.

FREEBERG AND GRUND

Engineer, Brian Grund met with the board and updated them of the progress of the Wheeler’s Point Sewer District. Brian informed the board that they found a parcel of land that possibly would work for the sewer district, but an archeology study would need to be completed on the property and metering of waste water flow for cost share data, would need to done. Brian informed the board that Rural Development has shown interest in this project for funding purposes.

WHEELER’S POINT SEWER DISTRICT

Wheeler’s Point Sewer District board member Gary Moeller met with the board requesting funding for an archeology study and purchases of meters for the Wheeler’s Point Sewer District. Gary informed the board that the study would cost approximately $12,500 and the meters the same. The board requested that they should check with the DNR to see if there would be a possibility of cost share for the archeology study.

Motion

Motion was made by Commissioner Todd Beckel to contribute $25,000 to the Wheeler’s Point Sewer District for the archeology study and the meters with the funding from the Con-Con fund. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 11:28 a.m. and reconvened at 11:40 a.m. as follows:

HUMAN RESOURCES

Engineering Technician/Administrative Assistant

Human Resource Director, Wade Johannesen met with the board requesting approval for the job description for the Engineering Technician/Administrative Assistant for the Public Works Department and to advertise and hire.

Motion

Motion was made by Commissioner Hanson to approve the job description for the Engineering Technician/Administrative Assistant for the Public Works Department as recommended by the personnel committee at grade 9 (nine). Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to authorize Public Works Director, Bruce Hasbargen and Human Resource Director, Wade Johannesen to advertise and hire for a Engineering Technician/Administrative Assistant which is a union position within the Public Works Department. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Custodian II/Safety Coordinator

Human Resource Director, Wade Johannesen met with the board requesting approval for the revised job description for the Custodian II/Safety Coordinator.

Motion

Motion was made by Commissioner Todd Beckel to approve the revised job description for the Custodian II/Safety Coordinator as recommended by the personnel committee from grade 5 (five) to grade 7 (seven) as recommended by the personnel committee. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to approve the Custodian II/Safety Coordinator at grade 7 (seven) step 5(five) effective March 7, 2010. Motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Moorman and Arnesen. Voting against: Commissioner Todd Beckel.

Recess

The meeting was called to recess at 12:25 p.m. and reconvened at 1:20 p.m. as follows:

COUNTY SURVEYOR

Bernard’s Property

County Surveyor, Donn Rasmussen met with the board and presented the proposal of request to prepare a Boundary and Topographical Survey of the Bernard property in Sections 1 and 12, Township 161 North, Range 33 West. Donn explained that the estimated cost of the project is $25,000, but if the Public Works Department provided the necessary manpower and equipment for excavation it would save $2,400. Donn also explained that the DNR was contacted and the DNR Land Survey Department, agreed to marking the west boundary of the Bernard property and filing the necessary section corners certificates. This would save $5,000 bringing the cost down to $17,600.

Motion

Motion was made by Commissioner Todd Beckel to accept the proposal from County Surveyor Donn Rasmussen for the Boundary and Topographical Survey of the Bernard property in Sections 1 and 12, Township 161 North, Range 33 West in the amount of $17,600 with the funding from the Re-monumentation fund and the rest from the Natural Resource Environmental fund. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

GRAND THEATER

SharRay Feickert and Bill Mouw representing the Grand Theater met with the board to follow up on the property tax exempt status. The board will send a letter seeking property tax exemption status for the Grand Theater to our legislature for support.

REGIONAL ECONOMIC ALLIANCE

The board reviewed a letter from the Regional Economic Alliance requesting support from Lake of the Woods for proposed changes to the Federal Universal Service Fund that would expand rural broadband deployment. The Federal Communications Commission is currently drafting a National Broadband Plan that will begin the national debate over how to proceed on broadband; and will ultimately lead to legislation that will not only have an impact on the whole nation, but especially our rural areas.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the letter of support for the proposed changes to the Federal Universal Service Fund. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

CONSENT AGENDA

The board discussed the Lake of the Woods County “Travel Policy” which requires all employees to be placed on the consent agenda for approval for overnight travel; in the event that an emergency meeting occurs between board meetings, place that emergency meeting on the next consent agenda. When submitting your claim for expenses, an agenda or documentation of the meeting must be attached to be reimbursed. Chairman Arnesen requested that Human Resource Director, Wade Johannesen send out an e-mail to all staff reminding them of the “Travel Policy”.

COUNTY AUDITOR

Claims

Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims with the adjustment of claim no. 2924 as follows:

Revenue $ 30,007.28

Road & Bridge $ 14,435.49

County Development $ 1,160.50

Solid Waste $ 11,835.74

$ 57,439.01

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 3/09/2010 FOR PAYMENT 3/12/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

373.00 ROSE ANDERSON 945.59 AUTO VALUE BAUDETTE

342.99 CANON FINANCIAL SERVICES INC 1249.98 CENEX CO-OP SERVICES, INC.

329.18 DELL MARKETING, LP 300.00 GIZIIBII RESOURCE CONS & DEV A

701.61 HOLTE IMPLEMENT, INC 1445.10 HOWARD’S OIL COMPANY

395.60 IBM CORPORATION 3532.21 JAKE’S QUALITY TIRE INC

324.50 LAKEWOOD HEALTH CENTER 701.96 LOW FOODS

390.28 LOW HIGHWAY DEPT 8127.00 MAR-KIT LANDFILL

11130.61 MN STATE DEPT-CORRECTION 951.00 KENNETH MOORMAN

5488.00 LAW MOREN 517.84 NAYLOR’S HEATING & REFRIGERATI

473.39 NOBLE RADIO SHACK 624.82 OFFICE DEPOT

1650.31 PB DISTRIBUTING INC 1095.12 R & Q TRUCKING, INC

2601.34 ROLYAN BUOYS 335.64 SHOOTING STAR CASINO, HOTEL

642.50 TONY DORN, INC. 327.29 TRUE VALUE

1793.83 WIDSETH SMITH NOLTING&ASST INC 4415.08 WOODY’S SERVICE

46 PAYMENTS LESS THAN $300 6,142.27

FINAL TOTAL: $57,348.04

Further moved to authorize the payment of the following auditor warrants:

February 23, 2010 $ 25,614.86

February 24, 2010 $105,227.62

February 26, 2010 $ 846.50

March 2, 2010 $ 69,486.48

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

OFFICE OF LEGISLATIVE AUDITOR

The board reviewed the evaluation report summary of the major findings and recommendations for the Office of the Legislative Auditor. Commissioner Todd Beckel will get a group together to draft a letter for PILT payments to present at the AMC Legislative Conference.

Old/New Business

There were no new updates on:

ANI
Oak Island Petition
Land Acquisition
County TV
Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund-
Red Lake Tribe
Team Building

COMMITTEE REPORTS

Commissioner Todd Beckel reported on NE Wetlands; MRCC and Northern Counties Land Use.
Commissioner Moorman reported on Mental Health Council.

Correspondence:

State of Minnesota Orderly Annexation Agreement

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:09 p.m.

Attest: Approved: March 23 2010

____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Edward Arnesen, Chairman of the Board

Commissioner Proceedings

MARCH 23, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 23, 2010, in the Commissioners Room at the Government Center.

Call to Order

Vice-Chairman Moorman called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, and Moorman. Commissioner Arnesen was absent. Also present were: Deputy Auditor Lorene Hanson and Deputy Auditor Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Travel for Phil Johnson, Sandy Peterson, and Julie Berggren, Memo for City of Baudette, Letter from DNR (purchase of land). The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Ryan Hockstedler to Brainerd on April 6-7 for MNJAC Conference, Phil Johnson to Fosston, Twin Valley and Thief River Falls on April 22-23 for quarterly meetings, Sandy Johnson to St. Paul, on May 4-5 for Criminal Justice Reporting System and Julie Berggren to Andover on April 29 for PLEAA training.

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of March 9, 2010, regular meeting with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

DAVID DROWN & ASSOCIATES

Associate Traci Ryan with David Drown & Associates met with the board to discuss how the county can establish the authority by creating either an Economic Development Authority (EDA) or a Housing & Redevelopment Authority (HRA). She explained that the primary purpose of proposing the creation of an EDA is to provide for the authority to create Tax Increment Financing (TIF) Districts in unincorporated areas of the county where development is expected to occur. Traci went through the procedures on how to create an EDA. Traci informed the board that the cost for David Drown & Associates to assist in the creation of an EDA would be around $5,000 plus travel. The board reviewed a letter requesting consideration for Tax Increment Financing assistance in connection with the proposed Bur Oak Villa Development.

Chairman Arnesen

Chairman Arnesen joined the meeting at 8:31 a.m. and resumed position of Chairman at 9:45 a.m.

SOCIAL SERVICE DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $29,476.81

Commissioners’ Warrants $ 8,562.01

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Minnesota Department of Human Services(DHS)

Lake of the Woods County Commissioners would like to commend the Social Services Staff and Director for a perfect performance in meeting the DHS Human Service financial reporting requirements for calendar year 2009.

MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST

Executive Director, Robyn Sykes met with the board and presented the 2010 Annual Report. Robyn explained to the board that the MCIT members chose to rename the entity to better reflect the mission of the organization. She explained that the word “Insurance” that appeared in the title led to a perception that MCIT must be an insurance company, so the members chose to rename the entity to “Intergovernmental” to better reflect the mission of the organization, that it is a group of counties and associated members collectively pooling resources to manage risk and to reduce the cost for their tax payers.

Recess

The meeting was called to recess at 9:50 a.m. and reconvened at 9:54 a.m. as follows:

PUBLIC WORKS

Advertise for bids

Public Works Director, Bruce Hasbargen met with the board requesting approval to advertise for bids and set bid opening dates for Shared Use Paths known as projects SP 39-090-02 & SP 39-090-03.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to advertise for bids and set bid opening dates for the following upcoming projects as warranted: SP 39-090-02 & SP 39-090-03, Shared Use Paths. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Township Road Inventory

Public Works Director, Bruce Hasbargen informed the board that he will try to organize a meeting with the DNR in the near future to review the Township Road Inventory.

MarKit Annual Meeting

Public Works Director, Bruce Hasbargen informed the board that MarKit Landfill is holding its annual meeting in Hallock on April 14, 2010 at 11:30 a.m. for those who would like to attend.

GRAND THEATER

SharRay Feickert and Bill Mouw representing the Grand Theater met with the board and presented a resolution for support for seeking tax exemption for the Theater. County Assessor, Wayne Bendickson affirmed that he would check further with the Department of Revenue for the exemption status for the Grand Theater and report back to the board.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 10-03-01

Resolution of Support for Seeking Tax Exemption for the Grand Theater

WHEREAS, the Lake of the Woods County Commissioners represent the legal County Government for the residents of Lake of the Woods County and recognized within the State of Minnesota as such; and

WHEREAS, The Board of Directors of The Baudette Community Foundation, a 501 ( c ) ( 3 ) entity, owning and operating a community theater (The Grand Theater) seeks tax exemption for its community theater project;

WHEREAS, Lake of the Woods County Commissioners have determined that it is in the best interest of our county, surrounding area and the Community Foundation Board to seek tax exemption, to assure that the theater remains a viable entity, providing safe and accessible recreational opportunities for all individuals within the remote County of Lake of the Woods.

BE IT RESOLVED THAT, Lake of the Woods County Commissioners approves this resolution; and

BE IT FURTHER RESOLVED, that the Commissioners are hereby authorized to take such actions as may be deemed necessary to effectuate the change of tax exemption for The Grand Theater.

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF/MIS DIRECTOR

County Sheriff, Dallas Block and MIS Director, Brent Birkeland met with the board to discuss the laptop computers that the county purchased through 911 funds for the ambulances and the request to transfer to the City of Baudette Police Department. County Sheriff and MIS Director will meet with Ambulance Director, Bobby Jo Castle, to discuss the laptop computers. No board action was taken.

NORTHWEST REGIONAL RADIO BOARD

Commissioner Todd Beckel discussed the recommended modification to the Northwest Regional Radio Boards Joint Powers Agreement. He informed the board that the change would delete the wording that Greater Northwest EMS as the Administrative Agent of the Board and add provisions providing that the Administrative Services are under the direction and control of the Regional Radio Board.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

A RESOLUTION APPROVING MODIFICATIONS TO THE

JOINT POWERS AGREEMENT FORMING THE

NORTHWEST REGIONAL RADIO BOARD

RESOLUTION NO. 10-03-02

WHEREAS, Lake of the Woods County is a participating member of the Northwest Regional Radio Board, a Joint Powers Entity formed pursuant to Minnesota Statutes 403.39 and 471.59; and

WHEREAS, a Joint Powers Agreement creating the Northwest Regional Radio Board was approved by the fourteen counties and one city comprising the Board, including Lake of the Woods County; and

WHEREAS, the current Joint Powers Agreement provides, in more than location, reference to Greater Northwest EMS serving as the Northwest Regional Radio Board Administrative Agent; and

WHEREAS, Greater Northwest EMS is no longer willing to serve as the Northwest Regional Radio Board Administrative Agent; and

WHEREAS, modification of the assignment of an Administrative Agent currently requires modification of the Joint Powers Agreement; and

WHEREAS, the Northwest Regional Radio Board recommends modification of the Joint Powers Agreement governing the Northwest Regional Radio Board to vest selection of the Administrative Agent in the Northwest Regional Radio Board;

BE IT RESOLVED the Lake of the Woods Board of Commissioners approves the modifications to the Joint Powers Agreement recommended by the Northwest Regional Radio Board and attached hereto; and

BE IT FURTHER RESOLVED that the Lake of the Woods County Commissioners is hereby authorized to execute the required addendum to the existing Joint Powers Agreement to implement the authorized modifications upon approval of the County Attorney.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 21,293.27

Road & Bridge $ 9,559.76

Solid Waste $ 3,020.92

$ 33,873.95

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 3/23/2010 FOR PAYMENT 3/26/2010

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

944.89 ACME ELECTRIC 962.43 AMERICAN SOLUTIONS FOR BUSINES

524.61 ANDY’S GARAGE, INC. 2835.00 ED ARNESEN

675.09 TERRY BROWN 2459.75 CENEX CO-OP SERVICES, INC.

471.96 COUNTRY INN & SUITES – ST CLOU 309.94 DELL MARKETING, LP

688.55 RICHARD GOODERUM 1428.00 INFOPRINT SOLUTIONS LLC

1768.79 LAKES GAS CO. 4605.00 PAT LECLAIRE ELECTRIC (DBA)

319.56 LUTHERAN SOCIAL SERVICE OF MN 1198.25 MN COUNTIES INFORMATION SYSTEM

375.00 MN OFFICE OF ENTERPRISE TECHNO 409.62 MORT’S HEATING INC

1687.40 MSOP-MN SEX OFFENDER PRGRM-462 4863.88 PARADIGM SYSTEM SOLUTIONS INC

307.91 PETROWSKI TELECOMMUNICATIONS 822.02 POWERPLAN

785.32 ROSEAU COUNTY COOPERATIVE ASSN 582.47 SIMPLEX

733.92 WEST GROUP

39 PAYMENTS LESS THAN $300 4,114.59

FINAL TOTAL: $33,873.95

Further moved to authorize the payment of the following auditor warrants:

March 10, 2010 $ 1 25,443.07

March 16, 2010 $ 13,213.41

March 16 2010 $ 55,596.46

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Old/New Business

There were no new updates on:

ANI
Oak Island Petition
Co. T.V.
Land Acquisition
Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund-
Red Lake Tribe
Team Building

COMMITTEE REPORTS

Commissioner Todd Beckel reported on NW Regional Radio Board, Far North Transit and TAC meeting in regards to the Bernard Property.
Commissioner Patty Beckel reported on the Airport Commission, NWR Juvenile Center.

Correspondence:

State of Minnesota Department of Natural Resources Land Sale request (Stoney Corners and Jim’s Corner),
Joint Meeting with School, City of Baudette and Lake of the Woods Commissioners canceled for March 30, 2010 due to conflict with the Baudette City Council.

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 11:53 a.m.

Attest: Approved: April 6, 2010

____________________________ ____________________________

Janet E. Rudd, Deputy Auditor Edward Arnesen, Chairman of the Board

March, 2009

Commissioner Proceedings

March 10, 2009

The Lake of the Woods County Board met in regular session on Tuesday, March 10, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the additions of: PILT payment and County State Aid Highway (CSAH) and remove from agenda the Overlay Project and New Mower purchase. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Treasurer, Mark Hall

Investment Policy

County Treasurer, Mark Hall met with the board and presented the updated investment policy for Lake of the Woods County.

Motion was made by Commissioner Moorman to adopt the updated Lake of the Woods County Investment Policy as presented. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Vacant Positions

Human Resource Director, Wade Johannesen, Social Services Director, Nancy Wendler and County Auditor, John W. Hoscheid met with the board to discuss the vacant positions within their departments. No action was taken and this was placed on the Special Budget Session agenda that is scheduled for March 11, 2009.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 19,878.62

Commissioners’ Warrants $ 6,507.38

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Headwaters Regional Development Commission (HRDC) Cliff Tweedale

HRDC Director, Cliff Tweedale met with the board and informed them that HRDC is a regional development organization that is committed to helping create successful communities and a successful region. They are committed to moving their community forward and their services are designed to address the most important issues of their region by taking advantage of their organization’s unique leadership, development and planning capabilities.

County Sheriff, Dallas Block

MNJAC Server

County Sheriff Dallas Block and MIS Director, Brent Birkeland met with the board requesting approval for upgrades for hardware and software server.

Motion was made by Commissioner Arnesen to purchase hardware and software as quoted, with reimbursement from the MNJAC Grant. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Dispatch Position

County Sheriff, Dallas Block met with the board and informed them of the resignation of Dispatcher, Charlene McGraw, effective, March 27, 2009, and requested to hire a full time dispatcher and part time dispatcher. No action was taken and this has been placed on the March 11, 2009, emergency meeting agenda.

Stonegarden Grant

County Sheriff, Dallas Block requested permission to purchase (2) two squad cars, (2) two snowmobiles and a security trailer with the funding from the Stonegarden Grant.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to purchase (2) two squad cars, (2) two snowmobiles and a security trailer with the funding from the Stonegarden Grant. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen

Oak Harbor Plat Road

Public Works Director, Bruce Hasbargen met with the board to discuss the unconstructed portion of the Oak Harbor Plat Road of Northern Star Enterprises, LLC, to completion. No action was taken and this was referred to the Subdivision Committee for recommendation.

Drainage Authority- Ditch #1

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:00 a.m. and open the Drainage Authority meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen discussed with the Ditch Authorities the unauthorized work performed on Ditch #1 by Milo Ravndalen. The board agreed along with Milo Ravndalen to share in the work and cost of fixing and completing the work on Ditch #1.

Motion was made by Commissioner Todd Beckel to close the Drainage Authority meeting and open the regular session at 11:09 a.m. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to do the following corrective work on Ditch 1 as follows:

Project Ditch 1 Share Milo Ravndalen Share TOTAL

Erosion Control $2,000 -0- $ 2,000
Remove/Correct Sedimentation -0- $1,500 $ 1,500
Remove Trees/Brush -0- $1,500 $ 1,500
Level Spoil $1,500 -0- $ 1,500
Reconstruct 500’ $1,500 $1,500 $ 3,000
Reestablish Vegetation -0- $1,500 $ 1,500

Total Cost $5,000 $6,000 $11,000

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Solid Waste Department

Purchase of Semi-Truck

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a semi-truck for the Solid Waste Department in the amount of $15,000.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase an additional semi-truck for the Solid Waste Department up to $15,000 plus registration fees. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Deficient Bridges

Public Works Director, Bruce Hasbargen met with the board and requested approval of a resolution prioritizing replacement of deficient bridges.

RESOLUTION NO. 09-03-01

CSAH 1 DEFICIENT BRIDGES

The following resolution was proposed by Commissioner Todd Beckel and moved for adoption:

WHEREAS, Lake of the Woods County has reviewed the pertinent data on bridges requiring replacement, rehabilitation, or removal supplied by local citizenry and local units of government, and;

WHEREAS, Lake of the Woods County has identified those bridges that are high priority and that require replacement, rehabilitation, or removal within the next five years.

NOW, THEREFORE, BE IT RESOLVED, that the following deficient bridges are high priority and Lake of the Woods County intends to replace, rehabilitate, or remove these bridges as soon as possible when funds are available:

Old Road Total Township or Federal Local or Proposed

Bridge Number Project State Bridge Fund State Aid Construction

Number or Name Cost Funds Funds Year

CSAH 1 $185,000.00 $92,500.00 $92,500.00 2009

FURTHERMORE, Lake of the Woods County does hereby request authorization to replace, rehabilitate, or remove such bridges, and;

FURTHERMORE, Lake of the Woods County does hereby request financial assistance with eligible approach grading and engineering costs on township bridges, as provided by law.

Resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

State Aid Designation

Public Works Director, Bruce Hasbargen presented information on moving State Aid designations from CSAH 10 and a portion of CSAH 16 to an extension of CSAH 49.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-02

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

COUNTY STATE AID HIGHWAY NO. 49

Beginning at the international boundary between Manitoba, Canada and Lake of the Woods County, Minnesota on the West line of Section 15, T-167-N, R-35-W; thence along the established centerline of the existing public road Easterly and Northerly through Sections 15, 14, 11 and 12 of T-167-N, R-35-W and thence Easterly and Northerly through Sections 7, 8 and between Sections 5 and 4 of T-167-N, R-34-W, thence North between Sections 32 and 33 to the Northeast corner of Section 32, T-168-N, R-34-W and there terminating, a distance of approximately 7.65 miles,

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-03

ESTABLISHING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described should be designated County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

COUNTY STATE AID HIGHWAY NO. 49

Beginning at the international boundary between Manitoba, Canada and Lake of the Woods County, Minnesota on the West line of Section 15, T-167-N, R-35-W; thence along the established centerline of the existing public road Easterly and Northerly through Sections 15, 14, 11 and 12 of T-167-N, R-35-W and thence Easterly and Northerly through Sections 7, 8 and between Sections 5 and 4 of T-167-N, R-34-W, thence North between Sections 32 and 33 to the Northeast corner of Section 32, T-168-N, R-34-W; thence in an Easterly direction approximately 1.75 miles; thence in a Northerly direction approximately 0.1 mile; thence in an Easterly-Northeasterly direction approximately 1.9 miles to the limits of the Young’s Bay Resort parking lot and there terminating, a total distance of 11.4 miles, more or less.

be, and hereby is, established, located, and designated as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a County State Aid Highway of the County of Lake of the Woods, to be numbered and known as County State Aid Highway No. 49.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 09-03-04

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

COUNTY STATE AID HIGHWAY NO. 16

Beginning at the approximate Northwest corner of Section 17, T-158-N, R-31-W; thence along the described line as follows:

From said point of beginning extending Easterly on or near the North line of said Section 17 to the Northeast corner of said Section 17 and the intersection with County State Aid Highway No. 1.

Beginning again at the approximate Southwest corner of Section 33, T-159-N, R-31-W; thence continuing Easterly along or near the South line of Sections 33, 34, 35 and 36 to the approximate Southeast corner of Section 36, T-159-N, R-31-W, and a junction with State Trunk Highway No. 72.

Beginning again at the West ¼ corner of Section 6, T-158-N, R-30-W; thence Easterly along or near the East and West ¼ line to the approximate center of Section 6; thence Northerly along or near the North and South ¼ line of Section 6 to the approximate North ¼ corner of Section 6; thence in an Easterly direction along or near the North line of Sections 6 and 5 to the approximate North ¼ corner of Section 5; thence continuing Southerly on or near the North and South ¼ line to a point at or near the Southwest corner of the NW1/4 of the NE1/4 of Section 5; thence Easterly along or near the North 1/16 line of Sections 5 and 4 to the approximate NE corner of the SE1/4 of the NE1/4 of Section 4; and there terminating, a distance of 8.60 miles,

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-05

ESTABLISHING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described should be designated as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

COUNTY STATE AID HIGHWAY NO. 16

Beginning at the approximate Southwest corner of Section 33, T-159-N, R-31-W; thence continuing Easterly along or near the South line of Sections 33, 34, 35 and 36 to the approximate Southeast corner of Section 36, T-159-N, R-31-W, and a junction with State Trunk Highway No. 72.

Beginning again at the West ¼ corner of Section 6, T-158-N, R-30-W; thence Easterly along or near the East and West ¼ line to the approximate center of Section 6; thence Northerly along or near the North and South ¼ line of Section 6 to the approximate North ¼ corner of Section 6; thence in an Easterly direction along or near the North line of Sections 6 and 5 to the approximate North ¼ corner of Section 5; thence continuing Southerly on or near the North and South ¼ line to a point at or near the Southwest corner of the NW1/4 of the NE1/4 of Section 5; thence Easterly along or near the North 1/16 line of Sections 5 and 4 to the approximate NE corner of the SE1/4 of the NE1/4 of Section 4; and there terminating, a distance of 7.60 miles,

be, and hereby is, established, located, and designated as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a County State Aid Highway of the County of Lake of the Woods, to be numbered and known as County State Aid Highway No. 16.

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-06

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

COUNTY STATE AID HIGHWAY NO. 10

Beginning at a point on the South township line at approximately the Southwest corner of Section 34, T-163-N, R-34-W; thence along the centerline of the established public road described as follows: From the said point of beginning thence extending Northerly along or near the West section line of Sections 34, 27 and 22 to the approximate Northwest corner of Section 22, T-163-N, R-34-W, to a junction with County State Aid Highway No. 9 and there terminating, a distance of approximately 3.0 miles.

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Moorman and moved for adoption:

RESOLUTION NO. 09-03-07

CHANGES

WHEREAS, a review of the County State Aid System of Lake of the Woods County resulted in minor revisions of the System; and,

WHEREAS, these changes resulted in like changes in the Township Road System; and,

WHEREAS, the Lake of the Woods County Board is the local road authority for both County and Township roads; and,

WHEREAS, the County Board is responsible for the classification of local roads;

THEREFORE, BE IT RESOLVED, that the following Township Roads be added or revised: Township Road Numbers 156, 311 and 331;

BE IT FURTHER RESOLVED, that the adopted descriptions dated March 10, 2009 are on file in the Office of the County Engineer and made part of these minutes by reference.

Resolution was seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Seasonal Help

Public Works Director, Bruce Hasbargen requested permission to hire and advertise for seasonal help. No action was taken and this was placed on March 11, 2009 emergency meeting agenda.

Purchase of New Radio

Public Works Director, Bruce Hasbargen requested permission to purchase a new radio at a cost of $2,161.68. No action was taken.

Boundary Commission Letter

Commissioner Hanson presented a draft boundary commission letter for review. Byron Hauger requested the board to move forward with this in a timely fashion and requested that additional information be incorporated in the draft letter.

County Assessor

Assessment Agreement

County Assessor, Wayne Bendickson; City Clerk, Tina Rennemo and City Council Member, Don McKay met with the board to discuss the City of Baudette Assessment Agreement. After discussion, both parties agreed to a contract for City Assessment going forward. Interim County Attorney, Michelle Moren will draft up a contract and present it to the board at a later date.

Recess

The meeting was called to recess at 12:35 p.m. The meeting reconvened at 1:15 p.m. as follows:

Land and Water Planning

Wetland-Appeal

Patty Beckel opened the Wetland Conservation Act decision appeal meeting by laying ground rules for the meeting. Each party will have time to discuss their side of the issue and there will be no decision rendered today. Instead, this will be placed on the next regular scheduled meeting on March 24, 2009. Also, she reminded the parties that this meeting was being digitally recorded. Present at this meeting was Josh Stromlund, Land & Water Planning Director; Tom Maiers, Landowner and Clint Jordahl, Consultant from Bonestroo representing Tom Maiers.

Josh Stromlund was given the first opportunity to explain the history of the wetland banking application and why it was denied. He explained that there are two main reasons for the denial which are the compatibility with the adjacent land use and possible lack of hydrology on the project area. The adjacent land use is agricultural; and common practices associated with this land use, is herbicide application and drainage issues. He further explained additional information that lead to the denial of the wetland banking application.

Clint Jordahl then explained the history of the application process and why they felt that the decision should be overturned. He explained that herbicide drift is already governed by state statutes and based upon wetland delineation guidelines; the project site is wetland for numerous reasons. He discussed the issue of drainage and the lateral effect that the ditches have on the potential wetland banking site. He discussed the issue of land use and zoning relationships between the site and adjacent properties.

Tom Maiers spoke in regards to the history of his family ties to the area and what his future plans for the remaining property are. Clint Jordahl then added the entire file to the record and Josh Stromlund added precipitation totals to the record.

Boat Storage Structures

Land and Water Planning Director, Josh Stromlund met with the board to discuss the “Boat Storage Structure”. He informed the board that the 2006 legislature amended the statute to address the issue of repairs and replacement of boat storage structures that have been in place since 1979. In order for the Minnesota Department of Natural Resources to consider an application for the repair, replacement or consolidation of an existing boat storage structure, the Local Government Unit must approve the activity. No action was taken at this time and this was placed on the March 24, 2009 board agenda.

LiDAR

Land and Water Planning Director, Josh Stromlund met with the board to discuss the LiDAR project that was approved by the board on May 27, 2008, with various source of potential funding. Josh informed the board that if all the counties that are adjacent to the Red River Watershed are going to move forward with the project, the total amount of the project for the county will be less than originally expected. The USGS will possibly provide additional funding for this project but that amount has not been established. If this additional funding becomes reality, the cost to the county will be further reduced. Also, a grant is currently being sought in funding up to 75% of the total cost of the project with the remaining 25% coming from local sources.

Emergency Meeting Agenda

Chair Patty Beckel discussed the agenda for March 11, 2009. The board concurred to place the part time dispatcher and full time dispatcher on the agenda for possible action.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Revenue $ 33,631.79

Road & Bridge $ 20,523.23

County Development $ 1,667.00

Solid Waste $ 1,961.51

$ 57,783.53

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 3/10/2009 FOR PAYMENT 3/13/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

979.46 AUTO VALUE BAUDETTE 781.83 BEN FRANKLIN

556.02 BRAD’S PLUMBING & HEATING, INC 341.78 CANON FINANCIAL SERVICES INC

2038.09 CENEX CO-OP SERVICES, INC. 535.26 DODDS LUMBER

474.99 GCR TIRE CENTER 476.59 GRAINGER, INC

1552.91 HOWARD’S OIL COMPANY 2049.75 INSIGHT PUBLIC SECTOR

756.54 LAWSON PRODUCTS, INC. 488.17 LOW FOODS

500.00 M.D. MCGEE,PA 545.04 METRO FORMS, INC

1000.00 MN COUNTIES INSURANCE TRUST 14055.47 MN STATE DEPT-CORRECTION

857.06 KENNETH MOORMAN 5402.60 LAW MOREN

8962.94 NORTH AMERICAN SALT CO 533.17 OFFICE DEPOT

452.07 QUILL CORPORATION 1026.86 R & Q TRUCKING, INC

342.42 RADISSON HOTEL – ROSEVILLE 1400.00 RAMSEY COUNTY MEDICAL EXAMINER

1750.00 SJOBERG’S INC 300.00 GEORGE SWENTIK

2300.33 WIDSETH SMITH NOLTING&ASST INC 3648.66 WOODY’S SERVICE

32 PAYMENTS LESS THAN $300 3,675.52

FINAL TOTAL $57,783.53

Further moved to authorize the payment of the following auditor warrants:

February 27, 2009 $ 55,131.74

February 28, 2009 $ 55,370.70

March 3, 2009 $ 46,174.24

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County TV

The board reviewed the handouts on budgeted County TV contracts. No action was taken.

PILT Payment

Commissioner Todd Beckel discussed the proposed PILT payment reduction with the board. The board placed this on the March 24, 2009 board agenda after discussion with Senator Saxhaug.

Joint Meeting with Roseau County Commissioners

Lake of the Woods County Commissioners will be meeting with Roseau County Commissioners on March 16, 2009 at the Rustic Diner in Roosevelt, MN at 11:00 a.m.

Old/New Business

The board discussed the following old and new business:

Old:

There have been no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy.

New:

The board placed PILT Payment and joint meeting with Roseau County Commissioners on the Old/New Business.

Committee Reports:

Commissioner Hanson and Moorman updated the board on the Veterans Services.
Commissioner Todd Beckel updated the board on the Ditch 1 Pilot Project.
Commissioner Moorman updated the board on the State Mental Health Board.

Correspondence:

Correspondence was acknowledged from:

GIZIIBII – Funding for 2009 Contribution;
Lake of the Woods Women of Today – Willie Walleye Days;
County RX. Com

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of February 24, 2009. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Boundary Commission

Motion was made by Commissioner Arnesen to authorize Chair Patty Beckel to sign the Boundary Commission letter. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 4:30 p.m.

Attest: Approved: March 24, 2009

_____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

March 11, 2009

The Lake of the Woods County Board met in Special Budget Session and Emergency Meeting on Wednesday, March 11, 2009, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Social Services Director, Nancy Wendler; Public Works Director, Bruce Hasbargen and County Treasurer, Mark Hall.

Budget Deficit

The County Board of Commissioners discussed the 2009 budget deficit with a projected shortfall of $300,000. The following is the proposed budget recovery from levied money for 2009:

$ 25,000 Sheriff’s car

$ 30,000 Reallocate levied Co. TV budget to Con-Con fund

$ 21,000 Adjust Attorney salary expense

$168,000 Market Value Credit- budget as revenue

$ 50,000 Reallocate levied “LiDAR” expense to Con-Con fund

$ 9,000 Adjust Commissioner’s Health Insurance expense

$303,000

The board also discussed the budgets of the Historical Society, County Fair, Extension Service and a potential saving from the Emergency Management Office.

Discussed additional proposed revenue sources:

$70,000 Salary increases

$ 5,000 MNJAC Grant

$ 5,000 Courthouse heating expense

$80,000

Total 2009 proposed budget balance:

($300,000) Projected Governor shortfall

$303,000 Proposed adjustments

$ 80,000 Additional proposed revenue

$ 83,000 Balance

2009 Salary Adjustment Freeze

Motion was made by Commissioner Arnesen to freeze all salary adjustments for 2009. The motion was seconded by Commissioner Todd Beckel and the vote carried as follows: Voting for: Commissioners Todd Beckel, Arnesen and Patty Beckel; Voting no: Commissioners Moorman and Hanson.

Social Services

Vacant Financial Worker Position

Social Services Director, Nancy Wendler discussed the need to fill a vacant Financial Worker position for the department. Nancy requested that this position be put on hold until she receives more information on funding from the State of Minnesota.

Public Works Director, Bruce Hasbargen

Public Works Director, Bruce Hasbargen met with the board requesting permission to hire seasonal help for his department. He explained to the board the duties and various jobs that the seasonal help does and the need for this additional staff for the season. Bruce requested to hire four (4) maintenance and three (3) surveyors for the seasonal help for 2009.

County Auditor, John W Hoscheid

County Auditor, John W Hoscheid met with the board requesting permission to advertise and hire for the vacant Deputy Auditor position. He explained the needs for the vacant position to the board.

Chief Deputy Sheriff, Jim Walton and Human Resources Director, Wade Johannesen

Chief Deputy Sheriff, Jim Walton met with the board and discussed the vacant dispatch position. Wade recommended hiring as per the county’s personnel policy.

Motions for Vacant Positions

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise for the soon to be vacant dispatch position. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise for a part time dispatcher. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to authorize Public Works Director, Bruce Hasbargen and Human Resource Director, Wade Johannesen to advertise for four (4) seasonal maintenance crew and three (3) seasonal surveying crew. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize County Auditor, John W Hoscheid and Human Resource Director, Wade Johannesen to advertise and hire for a Deputy Auditor/Executive Administrator. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 11:30 a.m.

Attest: Approved: March 24, 2009

_____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

March 24, 2009

The Lake of the Woods County Board met in regular session on Tuesday, March 24, 2009, in the Court Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the additions of: Boundary Commissioner letter, flood issues and Human Resources Director; and the deletion of Pitney Bowes – lease agreement. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for Brent Birkeland travel to Alexandria for MCCC Conference on June 1 – 4, 2009. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of March 10, 2009, with changes and March 11, 2009. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 27,446.80

Commissioners’ Warrants $ 7,428.85

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls/Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the board regarding a contract with MeritCare Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services. No action was taken and this was tabled until the next regular scheduled board meeting.

Governor’s Human Services Authority Act

Discussion was had regarding the Governor’s proposals, downsizing and counter proposal. (See insert) Social Services Director, Nancy Wendler was to keep the board updated.

Letter Received March 16, 2009, from Cal Ludeman, Commissioner Minnesota Department of Human Services:

“As you may know, Governor Pawlenty’s proposal to redesign the human services delivery system in Minnesota has been introduced in the House and Senate. I am writing to provide information about the proposal and to offer to discuss your questions or concerns as it makes its way through the Legislature.

I want to emphasize that this proposal is a framework that will allow us to rethink how we can best provide human services in Minnesota. The four-page bill is intentionally light on detail, calling instead for specific plans to be developed by a work group that will be formed after the legislation is approved. The work group will include representatives from counties as well as state agencies.

The proposal was motivated by a realization that human services programs have grown more numerous and complex every year, yet the county-based delivery system is essentially the same today as it was in 1923. There are inequities in resources, staff expertise and services from county to county, making it challenging to ensure programs are administered uniformly across the state in accordance with federal requirements.

Under the proposal, no more than 15 human service authorities would be responsible for providing human services that are now provided by counties. Counties with populations of 250,000 or more may serve as their own human service authority, while working with other authorities or smaller counties to provide shared services. Counties with populations of less than 250,000 would join with other counties to reach a population base of at least 100,000. County aids would be used as an incentive to move toward this new structure.

The new human service authorities have the potential to be more efficient by eliminating redundancies in administrative functions and improving cost-effectiveness in contracting for services. More importantly, they have the potential to improve services for the most vulnerable Minnesotans by creating capacity to ensure that the full breadth of services are available in all parts of the state and allowing the specialization needed for complex services.

I recognize this proposal represents significant change. I am convinced it provides a needed starting point for thinking about how we can develop a human services system that will meet the needs of Minnesotans today and in the years ahead. AMC and MACSSA have been involved in our discussions and the bill reflects many of their suggestions. I look forward to continued dialogue.

If you have questions, please feel free to contact Lynne Singelmann, Director of Intergovernmental Relations, at (651) 431-2918.

Letter of Accomplishment

Social Services Director, Nancy Wendler shared with the board a letter of accomplishment from Minnesota Department of Human Services, Commissioner Cal Ludeman. (See insert)

“I am pleased to commend you and your staff for perfect performance in meeting DHS Human Service financial reporting requirements for calendar year 2008. All key quarterly fiscal reports for programs your county participates in were submitted to our Financial Operations Division on or before the report deadlines and in perfect order. This effort required submission of 32 major reports covering the four calendar quarters of 2008 on time and in perfect order. These reports are: SSTS Log Sheets, LCTS Cost Report (local collaborative)*, Income Maintenance Expense, MFIP Consolidation Fund, Social Service Fund, Client Statistics, Title IV-E, SEAGR.

*If your county participates in a “local collaborative”, submission of this report may require the collection of multiple local partner reports for consolidated submission to DHS.

I know this accomplishment requires planning, an efficient operation, and teamwork within your county Human Services Department. The result is timely revenue for your county and compliance with federal reporting for us at the State. Please congratulate your management and staff on this superb effort.

Thank you and keep up the excellent work.

County Assessor

County Assessor, Wayne Bendickson met with the board to discuss payment for assessing the City of Baudette. After discussion, this was tabled until 2:00 p.m. this afternoon, to discuss further and receive advice from Interim County Attorney, Michelle Moren.

Land and Water Planning Director

Boat Storage Structures

Land and Water Planning Director, Josh Stromlund met with the board to discuss the “Boat Storage Structures”. It was the consensus of the board to support the application for repair, replacement or consolidation of an existing boat storage structure with the Minnesota Department of Natural Resources. Land and Water Planning Director, Josh Stromlund was directed by the board to draft a resolution to present to the board at the next regular scheduled board meeting.

Closed Session – Minnesota Statute § 13D.03 Labor Negotiations

Motion was made by Commissioner Moorman to close the regular meeting at 10:20 a.m. and open the closed session pursuant to Minnesota Statute § 13D.03 – Labor Negotiations. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following members were present in the closed session: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present was Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session at 10:40 a.m. and open the regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen

Purchase Disc Mower

Public Works Director, Bruce Hasbargen met with the board to discuss the purchasing of a new disc mower.

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a new disc mower up to the amount of $9,200. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Advertise and Set Date for Bid Opening

Motion was made by Commissioner Moorman to authorize the Public Works Director to advertise for bids and set a bid opening date for the following upcoming project as warranted: S.P. 39-595-02, MN Project No. MUSM (101), Baudette Depot Reuse. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Purchase of New Radio

Public Works Director, Bruce Hasbargen met with the board to discuss the purchasing of a new radio.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase a new radio at a cost of $2,161.68, with the funding from the tractor savings of $5,000. The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows: For: Commissioners: Arnesen, Patty Beckel and Moorman; Against: Commissioners: Todd Beckel and Hanson.

Highway Budget

Public Works Director, Bruce Hasbargen discussed with the board the highway budget and updates.

Score Summary Update

Public Works Director, Bruce Hasbargen presented to the board a Score summary update.

Oak Harbor Plat Road

Public Works Director, Bruce Hasbargen met with the board to discuss the Oak Harbor Plat Road. He mentioned the subdivision committee met and discussed options. The board discussed sending another letter to parties involved and to have a meeting with the board to discuss to the options available.

Federal Stimulus Update

Public Works Director, Bruce Hasbargen discussed with the board the federal stimulus update.

Flood Issues

Public Works Director, Bruce Hasbargen and Emergency Management Director, Holly House discussed with the board the potential flooding and high water in Lake of the Woods County.

Emergency Management

Full Scale Emergency Exercise

Emergency Management Director, Holly House met with the board to discuss the full scale emergency exercise to be held on April 25, 2009.

Boundary Commission

The Board discussed the boundary commission letter that was previously sent to all affected landowners and a request received from one of them. It was the consensus of the board to send a clarification letter to that individual. The Board Chair requested the Auditor’s office to send the letter.

Human Resource Director

Human Resource Director, Wade Johannesen met with the board. Discussion was had in regards to the clarification on the advertising of both dispatcher positions. In addition to posting in county offices, advertising for both positions will be placed in the local newspapers.

Recess

The meeting was called to recess at 12:05 p.m. and reconvened at 1:00 p.m. as follows:

Land & Water Planning Director

Wetland-Appeal

Chair Patty Beckel opened the Wetland Conservation Act decision appeal meeting by laying ground rules for the meeting. She reminded the parties that this meeting was being digitally recorded. Present at this meeting was Josh Stromlund, Land & Water Planning Director and Tom Maiers, Landowner.

Chair Patty Beckel asked if any of the board members had any questions in regards to the information that was presented at the March 10, 2009, board meeting. With no questions from the board members, Chair Patty Beckel proceeded with reading the Findings of Fact questions and discussion was had with all parties involved.

Findings of Fact and Decision for the Appeal of the Local Government Unit Wetland Conservation Act Decision

Applicant’s Name: Tom Maiers

Applicant’s Authorized Representative: Clint Jordahl, Bonestroo

Appeal Basis: See letter, on file, dated February 25, 2009, from Clint Jordahl. Specific items of appeal are as follows:

All Conditions of Approval Have Been Met
No Technical Basis for the Denial
Lake of the Woods County Staff Failed to Act in Good Faith

Were all conditions of approval met? ___ Yes X No

Why or Why not?

Herbicide drift – not addressed, no separation or buffer.

Lateral effect from 172 not addressed.

Ag drainage management stifled and not compatible – bank would hinder.

Kind of bank – not relevant.

*Two Commissioners stated that the herbicide drift was adequately addressed.

2. Was there technical basis for denial of the application? X Yes ___ No

Why or Why not?

Question of hydrology – Is hydrology enough on a regular basis.

Soils may be there but hydrology not substantiated.

Marginal wetland, didn’t figure lateral effect.

3. Did Lake of the Woods County staff act in good faith? X Yes ___ No

Why or Why not?

Have been up front with documentation and meetings. Relayed issue of land use issues. Not trying to hinder development.

4. List and explain other factors that were taken under consideration for the decision based upon the record.

Growth corridor – Land Use

Best use of land – history of farming

Incompatible uses as is

Private property rights

Intent of public value

The Lake of the Woods County Board of Commissioner’s hereby orders to:

X_ uphold ___reverse ___modify

the Local Government Unit’s decision of the wetland banking application submitted by Tom Maiers.

All in favor to uphold: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman

Opposed: Commissioner Arnesen, voted to modify original decision

County Assessor

Interim County Attorney, Michelle Moren met with the board to discuss options regarding payment to the County Assessor for assessing the City of Baudette.

Motion was made by Commissioner Hanson to adjust the County Assessor, Wayne Bendickson 2009 salary an additional $4,000 to reflect the work done for the City of Baudette in 2008. This adjustment will be retroactive to January 1, 2009, and spread over this year. The motion was seconded by Commissioner Arnesen and the same being put to a vote, carried as follows: For: Commissioners: Arnesen, Patty Beckel, Hanson and Moorman; Against: Commissioner Todd Beckel. Commissioner Todd Beckel questioned how adjustments can be made to a salary if we have a salary freeze in place for 2009.

Motion was made by Commissioner Todd Beckel to direct the County Assessor to assess the Cities of Baudette and Williams during normal business hours for 2009. Motion was seconded by Commissioner Hanson and the same being put to a vote, carried as follows: For: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman; Against: Commissioner Arnesen.

Old/New Business

The board discussed the following old and new business:

Old:

Commissioner Todd Beckel discussed with the board Senator Bakk’s statement on the PILT payment and various options of the tax committee.

Commissioners discussed the joint meeting with the Roseau County Board and possible dates in May to meet again.

There have been no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy, County TV.

New:

The board discussed northern slot regulations and changes. No action was taken.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Revenue $ 58,651.47

Road & Bridge $ 6,657.32

Solid Waste $ 29,288.80

$ 94,597.59

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 3/24/2009 FOR PAYMENT 3/27/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

352.12 AMERI PRIDE LINEN & APPAREL SE 532.81 AMERICAN SOLUTIONS FOR BUSINES

2882.95 ED ARNESEN 1567.05 CENEX CO-OP SERVICES, INC.

15000.00 CORNER SPORTS, INC 18685.42 D & E SPORT SHOP, INC.

4726.02 DELL MARKETING, LP 550.00 MARK ERICKSON

300.00 GIZIIBII RESOURCE CONS & DEV A 314.10 HILLYARD INC HUTCHINSON

458.91 HOLLACE HOUSE 1428.00 INFOPRINT SOLUTIONS LLC

5606.56 LAKES GAS CO. 366.67 LITTLE FALLS MACHINE, INC

7294.95 MAR-KIT LANDFILL 15000.00 MARVIN LUMBER & CEDAR

675.00 MN ASSN OF COUNTIES 1162.25 MN COUNTIES INFORMATION SYSTEM

2500.00 MN COUNTIES INSURANCE TRUST 375.00 MN OFFICE OF ENTERPRISE TECHNO

635.85 OCCUPATIONAL DEVELOPMENT CTR. 306.97 ALAN PHILLIPPE

324.92 PITNEY BOWES INC. 368.06 PRO ACTION UNIFORMS

4000.00 RESERVE ACCOUNT 877.36 RODERICK RONE JR

656.67 ROSEAU COUNTY COOPERATIVE ASSN 580.43 SIMPLEX

562.32 SOFTWARE HOUSE INTERNATIONAL, 310.12 T R JOBBING

500.00 US POSTAL SERVICE(CMRS-FP) 657.42 WEST GROUP

41 PAYMENTS LESS THAN $300 5,039.66

FINAL TOTAL $94,597.59

Further moved to authorize the payment of the following auditor warrants:

March 17, 2009 $ 84,420.19

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods Aggregate Tax

County Auditor, John W. Hoscheid reviewed the year ending 2008 aggregate tax report with the board.

Information Board

County Auditor, John W. Hoscheid discussed with the board possible data for the informational bulletin board. No action was taken.

Committee Reports:

There were no committee reports.

Correspondence:

Correspondence was acknowledged from:

Brady, Martz & Associates, PC – Auditing Firm;
Debra Kellerman – Thank you letter from NWA & Islands landowners (minnow issue);
2008 Lake of the Woods Family Collaborative

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 4:05 p.m.

Attest: Approved:

_____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

March, 2008

Commissioner Proceedings

March 11, 2008

The Lake of the Woods County Board met in regular session on Tuesday, March 11, 2008, in the Auditorium at Lake of the Woods School with the following members present: Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and Penny Mio Hirst. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Chairman Bredeson welcomed the students to the meeting.

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Senior Dining Proclamation, Bovine Tuberculosis, Cart-way and the following correspondence, Arrowhead Library, Roseau County Commissioners letter and State Court Administration. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion by Commissioner Arnesen to approve the consent agenda as follows: Travel for Marti Carlson to St. Cloud on March 24-25 for State Aid Accounting Task Force Meeting; Holly House to Mahnomen on April 15-17 for Pandemic Flu Tabletop exercise; Holly House to Moorhead on April 23-24 for Northwest Region quarterly meeting; Rita Krause to St. Paul on March 19 & 20 for State CS training committee meeting; Joel Hanson and Bill Sindelir to Bloomington on March 10-13 for Road Engineering Course.

Motion was made by Commissioner Patty Beckel to approve the minutes of February 26, 2008. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 21,753.98

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler informed the board that Northwest Medical Center from Thief River Falls is willing to contract with Lake of the Woods County for a Physician Assistant Mental Health Specialist for one day a month in the amount of $800.00 per day less third party liability for psychiatric services.

The consensus of the board was to have Social Services Director, Nancy Wendler go forward with the contract and to bring back to the board for approval.

County Auditor, John W. Hoscheid informed the board of the letter received from the State Court Administration regarding the request the county made for reimbursement for 50% of sex offender confinement costs. The letter advised the county that Minn. Statutes 253b.185, subdivision 5, also provides that “the state’s responsibility for reimbursement is limited to the amount appropriated for this purpose and all the appropriation was expended within the first year and no additional funds have been appropriated since 1999”. Therefore, the State Court Administrator’s office is unable to pay the county under this Statute for there are no funds available.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Revenue $ 24,603.37

Road & Bridge $ 20,051.13

Solid Waste $ 13,136.50$59,441.00

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 3/11/2008 FOR PAYMENT 3/14/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

415.62 AMERI PRIDE LINEN & APPAREL SE 2600.00 ANOKA COUNTY

1125.00 ASSN OF MN COUNTIES 1492.72 AUTO VALUE

341.78 CANON FINANCIAL SERVICES 6091.63 CO-OP SERVICES, INC.

1016.01 GATEWAY COMPANIES, INC 665.10 BRUCE HASBARGEN

430.76 RON HILDEBRANDT 302.88 HOLIDAY INN – DULUTH

537.11 HOLTE IMPLEMENT, INC 3701.54 HOWARD’S OIL COMPANY

505.33 LAKE OF THE WOODS FOODS 597.49 LOCATORS SUPPLIES INC

564.84 LOW HIGHWAY DEPT 8417.25 MAR-KIT LANDFILL

2674.50 MIDWEST MONITORING & SURVEILLA 2821.47 MN COUNTIES COMPUTER CO-OP

300.00 MN OFFICE OF ENTERPRISE TECHNO 734.36 KENNETH MOORMAN

586.48 NORTHWEST MECHANICAL SERVICE I 509.91 OCCUPATIONAL DEVELOPMENT CTR.

3109.15 POWERPLAN 531.82 QUILL CORPORATION

1321.00 R & Q TRUCKING, INC 1005.11 RODERICK RONE JR

353.50 ROY SCHARFENKAMP 3500.00 SJOBERG’S INC

509.07 SOFTWARE HOUSE INTERNATIONAL, 366.38 TRUE VALUE

1200.00 UND FORENSIC PATHOLOGY 470.00 WAYNE’S BODY SHOP-DBA

2483.33 WIDSETH SMITH NOLTING&ASST INC 3097.18 WOODY’S SERVICE

45 PAYMENTS LESS THAN $300 5,062.68

FINAL TOTAL $59,441.00

Further moved to authorize the payment of auditor’s warrants as follows:

February 26, 2008 $ 46,698.58

February 26, 2008 $ 58,248.22

March 4, 2008 $ 30,871.66

March 5, 2008 $ 971.00

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid presented a letter of request for funds for the 2008 Lake of the Woods Take-A-Kid Fishing, request approval for the Government Center North Building Lease and approval for the City of Baudette Law Enforcement Contract.

Motion was made by Commissioner Patty Beckel to donate the budgeted amount of $600.00 from the Economic Development fund to the 2008 Lake of the Woods Take-A-Kid Fishing event. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize the Chairman to sign the lease agreement between Lake of the Woods County and the Northwest Community Action Inc. for a portion of the building at the Government Center North for the term of January 1, 2008 to July 31, 2011, unless extended or terminated. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize the Chairman, Auditor and Interim County Attorney to sign the Law Enforcement Agreement between Lake of the Woods County and the City of Baudette Police Department for consideration of the County providing rental/lease space, dispatch services and use of equipment commencing March 1, 2008 and terminating on August 31, 2008. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chairman Bredeson pursuant to Minn. Stat. § 13D.05, Subd. 3 (a) summarized the boards conclusion of the closed meeting on February 26, 2008 as follows: The board recommended improvement with communications before the board.

Commissioners discussed the Bovine Tuberculosis resolution. Commissioners Todd Beckel and Moorman will draft a copy for the board.

County Sheriff, Dallas Block met with the board requesting approval of a proposal for the City

Watch Community Notification Services. Dallas explained that this program would have all landline numbers programmed into the services and also cell phones, e-mails and pagers that were made available by county residents to also be programmed into the system so when an emergency does happens, the dispatchers just hit a button and all programmed numbers are dialed with the message of the emergency.

Motion was made by Commissioner Arnesen to authorize County Sheriff, Dallas Block to enter into a formal agreement with the City Watch Services in the amount of $8,200 with the funds from the 911 account. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 10:20 a.m. and reconvened at 10:25 a.m. as follows:

Chairman Steve Helmstetter representing Northern Excellence Seed Company met with the board and updated the board of the Gasification Project that the Company has been working on since September 1, 2007. Steve requested financial assistance in the amount of $25,000 from the board. No action was taken by the board.

Commissioner Arnesen excused himself from the meeting at 11:25 a.m. due to other obligations.

Wyatt Johnson, Director of Lake of the Woods Economic Development was unable to attend the meeting due to illness so the Business Subsidy Criteria application was postponed until March 25, 2008 meeting.

Correspondence was acknowledged from Arrowhead Library System and the Roseau County Commissioners stating that their board supports the efforts on the cormorant’s issue.

Commissioner Bredeson presented a letter of request from Senior Dining Leadership Team requesting the support of the Commissioners to declare April as Senior Dining month.

Motion was made by Commissioner Moorman in support of senior nutrition, and to encourage the use of the Brink Center, the Lutheran Social Services Dining Program and Meals on Wheels; the Lake of the Woods County Board declares April as Senior Dining Month. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid, upon request from a local resident wanted to know if the county could grant a cartway for road access. The board requested John to talk with Interim County Attorney, Michelle Moren to see what the county can do.

The meeting was called to recess at 12:05 p.m. and reconvened at 1:00 p.m. as follows:

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:00 p.m. and open the planning commission as advertised. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Rick Amundson Property legally described as A Public Hearing as required

& Scott Olmstead Outlots A and B of Brooks Farm by the Lake of the Woods

(O & A LLC) Subdivision, less deeded tracts County Zoning Ordinance and

in Section 1 of T-161N, R-32W the Rainy/Rapid Rivers Shore-

(Wabanica). land Management Ordinance to consider the initial plat of Rivers Edge Estates.

Motion was made by Commissioner Patty Beckel to approve the initial Plat of Rivers Edge Estate for Rick Amundson & Scott Olmstead (O&A LLC) on Outlots A and B of Brooks Farm Subdivision, less deed tract in Section 1, Twp 161N, R 32W with the conditions set for by the subcommittee as identified and is on file in the office of the Land and Water Planning Office. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the planning commission and open the regular session at 1:05 p.m. as follows:

Land and Water Planning Director, Josh Stromlund met with the board and discussed the consideration of an application to plat for Sportsman’s Lodge in Lots 1-4, Lot 6, the North 35 feet of Lot 5, and Lot 7 less the Northerly 33 feet thereof, all in RIVERVIEW, according to the recorded plat thereof, on file in the Lake of the Woods County, Minnesota, Recorder’s office; AND that part of the public roadway lying between the north line of Lot 12, Block One, Brinks First Subdivision, Lake of the Woods County, according to the recorded plat thereof, on file in said Lake of the Woods County Recorder’s office, and the south line of said Lot 1, Riverview that lies easterly of the southwesterly extension of the westerly line of Lots 1-12 said Riverview, Except the south 20.00 feet thereof.

Motion was made by Commissioner Patty Beckel to accept the application to plat for Sportsman’s Lodge in Lots 1-4, Lot 6, the North 35 feet of Lot 5, and Lot 7 less the Northerly 33 feet thereof, all in RIVERVIEW, according to the recorded plat thereof, on file in the Lake of the Woods County, Minnesota, Recorder’s office; AND that part of the public roadway lying between the north line of Lot 12, Block One, Brinks First Subdivision, Lake of the Woods County, according to the recorded plat thereof, on file in said Lake of the Woods County Recorder’s office, and the south line of said Lot 1, Riverview that lie easterly of the southwesterly extension of the westerly line of Lots 1-12 said Riverview, Except the south 20.00 feet thereof. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board to discuss fees for services in his office. The consensus of the board was to have all county offices compile their fees and have them available for discussion for the March 25, 2008 meeting for their review.

With no further business before the board, Chairman Bredeson called the meeting to recess at 1:55 p.m.

Attest: Approved: March 25, 2008

____________________________ _____________________________

John W. Hoscheid, County Auditor Kim Bredeson, Chairman

Commissioners’ Proceedings

March 18, 2008

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 18, 2008, at the Angle Inlet School, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Moorman and Bredeson. Others present on behalf of the County were: County Auditor John W. Hoscheid and Public Works Director Bruce Hasbargen. Also present were Northwest Angle area residents. Commissioner Bredeson called the meeting to order at 10:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Paul Colson met with the board and discussion was had regarding the transportation of minnows. The County Board to write a letter to Congressman Peterson stating their support in the transportation of minnows via highway. The current transportation is by water.

Paul Colson discussed the Pine Creek dredging, the responsibility of the dredging and the maintenance of the port. The County Board to write a letter to the Corp of Engineers regarding these questions.

Video conferencing of county board meetings was discussed and various options mentioned. The consensus to have conference calls when items were applicable to the Northwest Angle.

The Federal REAL ID Act was discussed with various options. This item was to be placed on the agenda under old business.

Commissioner Bredeson provided his understanding of the City Watch as the County Sheriff, Dallas Block was unable to attend. There were comments and discussion on the ability of the system, the potential timeline and implementation.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

A Resolution Approving a Lease for Lawful Gambling Activity

Resolution No. 2008-03-01

WHEREAS, the VFW Club of Warroad has submitted a lease for lawful gambling activity and a premises permit application for Minnesota Lawful Gambling to be conducted at the following establishment known as: North Point Bar & Grill, 17542 Inlet Road NW, Angle Inlet, unorganized township of Angle, located in Lake of the Woods County.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said applications for submission to the Minnesota Gambling Control Board.

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

A letter from the NW Angle & Island Chamber of Commerce, Jessica Fandrich Angle Outpost Resort was discussed regarding street lighting and corner arrows for the safety of the community. Better signage was also mentioned as a better option. The County Board directed Public Works Director, Bruce Hasbargen to investigate and report back to the board.

There were no comments on the old business of the City of Baudette Law Enforcement Contract or the Tower Lease Contract.

Public Works Director Bruce Hasbargen gave an update on the roads and discussed the possibility of using class six gravel and other options.

The following committee reports were given with no action taken: Commissioner Arnesen gave an update on the cormorants and county tv.

Correspondence was read from Governor Pawlenty to the Roseau County Commissioners regarding Bovine TB in Northwest Minnesota.

There being no further business before the Board, Chair Bredeson called the meeting in recess at 12:15 p.m.

Attest: Approved: March 25, 2008

______________________________ _____________________________

John W. Hoscheid, County Auditor Kim Bredeson, Board Chair

Commissioner Proceedings

March 25, 2008

The Lake of the Woods County Board met in regular session on Tuesday, March 25, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: cartway, motor pool, works session date for Business Subsidy Criteria, Bovine Tuberculosis Resolution and correspondence for Warroad Activities Department. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows:

Travel of Monique Arnesen to Duluth on June 2 for CORE 101- child Protection; Jody Ferrier and Monique Arnesen on June 24-25 to Warren for Family Assessment and Investigation Training; Brent Birkeland to St. Cloud on March 25-26 for Manatron Tax Full User Group Meeting. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the minutes of March 11 and 18, 2008. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 35,319.23

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler requested that the NW Medical Center Contract be tabled until the next meeting and requested approval of the Glenmore Recovery Center.

Motion was made by Commissioner Arnesen to approve the host county contract between Glenmore Recovery Center and Lake of the Woods County Social Services for 2008, with the recommendation from Interim County Attorney, Michelle Moren and Social Services Director, Nancy Wendler for the provision of outpatient chemical dependency treatment services, and to authorize Chairman Bredeson and Social Services Director, Nancy Wendler, to sign. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

The Commissioners acknowledged the report from the Department of Human Services and commended Social Services Director, Nancy Wendler and staff for a perfect performance for the reporting of the 2007 DHS fiscal reports.

Public Works Director, Bruce Hasbargen met with the board requesting approval to advertise for bids.

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director, Bruce Hasbargen to advertise for bids for construction of Projects SAP 39-606-17, SAP 39-620-03, SAP 39-631-03, SAP 39-632-04, SAP 39-634-03, C.P. 368-08, C.P. Salt Shed-08 and S.A.M. 30-08, and to set Tuesday, May 13, 2008 at 11:00 A.M. in the Commissioners’ Room of the Government Center as the date, time and place for opening of said bids. Seconded by Commissioner Moorman and the same being put to a vote, was duly carried.

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a Rhino Flex 14 mower.

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a Rhino Flex 14 mower in the amount of up to $10,300 from the Capital Outlay Fund. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MIS/GIS Director, Brent Birkeland met with the board requesting approval on the Information Technology Procurement Standard (ITPS). The board tabled this request until April 8, 2008 meeting.

MIS/GIS Director, Brent Birkeland requested approval of the Amendment No. 1 to the Minnesota Counties Computer Cooperative Amended and Restated Joint Powers Agreement and updated the board on the Manatron Project.

Motion by Commissioner Arnesen to approve the Amended and Restated Joint Powers Agreement

between Lake of the Woods County and Minnesota Counties Computer Cooperative, and authorize the Chairman and Auditor to sign. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Surveyor, Donn Rasmussen met with the board to discuss Real-Time Kinematic (RTK) GPS technology that provides a productive and accurate method of a wide variety of surveying and mapping applications. Donn will get more information and bring back to the board.

Land and Water Planning Director, Josh Stromlund and Resource Technician, Mike Hirst met with the board and presented the 2007 annual report of activities and accomplishment for the Lake of the Woods Soil and Water Conservation District. Mike also discussed the possibility of forming an Agricultural Advisory Committee. The board requested that Soil and Water look into, to see who would be interested in participating on such a committee.

The board discussed the Bovine Tuberculosis resolution.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 08-03-02

WHEREAS, Bovine Tuberculosis is an infectious disease that has been identified in livestock and free ranging white-tail deer in Roseau and Beltrami Counties,

WHEREAS, 2002 statistics document that the cow/calf business contributes over 40 million dollars to the local economy in a nine county are in northern Minnesota; and

WHEREAS, an eleventh livestock herd has been identified in Minnesota, four in the last year, the United States Department of Agriculture has downgraded Minnesota to Modified Accredited Bovine TB status for livestock; and

WHEREAS, the Minnesota Board of Animal Health has made a recommendation to implement a split state status due to this downgraded status, and

WHEREAS, this infectious disease was first identified in 2005 and limited progress has been made to successfully implement a strategy to effectively deal with the problem and eliminate the disease; specifically to reduce the white-tail deer population in the core Bovine TB area; and

WHEREAS, it is critical that this infectious disease be addressed immediately and whatever measures be taken to eliminate this problem as quickly and as efficiently as possible:

NOW THEREFORE, BE IT RESOLVED, that we request the following:

A significant reduction of free ranging white-tail deer and elk in the core area.
Continued testing of cattle, white-tail deer, and elk in the Bovine TB management zone.
Establish and utilize an Incident Command System that includes all involved agencies.
The split state boundary decisions will keep the Bovine TB management zone as small as possible keeping resources focused to accelerate the timeline for the elimination of Bovine TB in both livestock and white-tail deer populations.
The split state boundary decisions will include input from necessary agencies and county commissioners from Northwest Minnesota Area Counties.
Funding be available to livestock producers in the Bovine TB management zone to assist with fencing around feeding areas and stored forage crops.
Funding be available to livestock producers in the Bovine TB management zone for herd buy-out programs.

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Development Specialist Laurie Kramka and Tiffany Fettig, Business Loan Consultant with Headwaters Regional Development met with the board to review and assist in the Lake of the Woods County Business Loan/Subsidy Application. With time constraints, the board will set a Committee of the Whole Meeting at a later date to complete the application process.

Land and Water Planning Director, Josh Stromlund met with the board requesting approval of the initial Plat of Rivers Edge Estate for Rick Amundson & Scott Olmstead.

Motion was made by Commissioner Todd Beckel to approve the initial Plat of Rivers Edge Estate for Rick Amundson & Scott Olmstead (O&A LLC) on Outlots A and B of Brooks Farm Subdivision, less deed tract in Section 1, Twp 161N, R 32W with the conditions set for by the subcommittee as identified and by the Planning Commission which, is on file in the office of the Land and Water Planning Office. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund presented the Proposed Fee Schedule for PUD’s/Subdivisions/CIC’s for his office.

Motion by Commissioner Moorman to increase the fee schedule of the Land and Water Planning Office for CIC’s to $400.00 and per Lot/Unit’s at $50.00 effective March 25, 2008. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund presented two proposed bills that were submitted to the legislatures. HF3991/SF3712 for Lake of the Woods Water Sustainability foundation water quality referral to the International Joint Commissioner requested by resolution, which the board supports, but, HF3691 for Rainy/Lake of the Woods Watershed task force established and management plan required, funding provided, and money appropriated, Commissioner Todd Beckel will contact Representative Anzelc to find out what this bill is about. Josh requested approval for a donation for the Area VIII Envirothon which will be held on April 23, 2008.

Motion was made by Commissioner Todd Beckel to donate $100.00 to the Area VIII Envirothon with the funds from the Land and Water Planning dedicated fund. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried with Commissioner Moorman abstaining from voting.

Probation Officer, Kristen Beckel met with the board requesting authorization to have a designated account set up with the county for Probation Fees.

Motion was made by Commissioner Arnesen to authorize County Auditor, John W. Hoscheid to designate an account within the Revenue Fund for Probation fees. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Court Administrator, Carol Clauson and Interim County Attorney, Michelle Moren met with the board to discuss the State budget cuts and the concerns of the possibility of closing the Lake of the Woods District Court.

Motion was made by Commissioner Todd Beckel to request Interim County Attorney, Michelle Moren to assist in drafting a letter of concern of the possibility of the closing the Lake of the Woods District Court and authorize, Chairman Bredeson to sign. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 12:05 p.m. and reconvened at 1:00 p.m. as follows:

The board discussed the following topics: Northern Excellence request of funds and placed this on the April 22, 2008 board agenda for further discussion; the request from the Northwest Angle residents concerning of Pine Creek Harbor. The board requested County Auditor, John W. Hoscheid to draft a letter to the Army Corps of Engineer; REAL ID, Commissioner Arnesen will check with Senator Coleman’s office.

The board discussed the City of Baudette Law Enforcement Contract public hearing set for April 2, 2008.

Motion was made by Commissioner Todd Beckel to postpone the April 2, 2008 public hearing with a future date to be determined. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board discussed the Tower Lease. The board requested the Interim County Attorney, Michelle Moren to write another letter.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:.

Revenue $ 34,587.26

Road & Bridge $ 9,802.84

County Development $ 746.00

Solid Waste $ 13,972.00$59,108.10

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 3/25/2008 FOR PAYMENT 3/28/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

665.83 AMERICAN SOLUTIONS 440.00 BLUE MAXX RECYCLING

2454.82 CARLSON REPAIR INC 1234.35 CDW GOVERNMENT, INC

2566.03 CO-OP SERVICES, INC. 4368.57 DELL MARKETING, LP

10672.00 DHS – MOOSE LAKE CODE 462 394.86 JOEL HANSON

615.23 HAWTHORN INN/SUITES/BAXTER 7027.12 JAKE’S QUALITY TIRE INC

6516.63 LAKES GAS CO. 300.00 PAT LECLAIRE ELECTRIC (DBA)

301.28 LUTHERAN SOCIAL SERVICE OF MN 381.85 SCOTT MCKAY

1005.00 MN COUNTIES COMPUTER CO-OP 1477.50 MN COUNTIES INFORMATION SYSTEM

375.00 MN OFFICE OF ENTERPRISE TECHNO 5554.49 LAW MOREN

1477.99 NORTHWEST ANGLE&ISLAND FREIGHT 746.00 RINKE-NOONAN

614.88 RODERICK RONE JR 319.50 SHOOTING STAR CASINO, HOTEL

509.00 SIMPLEX 479.03 WILLIAM SINDELIR

1358.30 SOFTREE TECHNICAL SYSTEMS INC 1661.40 SOFTWARE HOUSE INTERNATIONAL,

1341.97 GEORGE SWENTIK 630.00 UNIVERSITY OF MN

621.80 WEST GROUP

28 PAYMENTS LESS THAN $300 2,997.67

FINAL TOTAL $59,108.10

Further moved to authorize the payment of auditor’s warrants as follows:

March 12, 2008 $ 46,979.30

March 12, 2008 $ 70,849.84

March 18, 2008 $ 13,772.77

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid informed the board of the Road Inventory cost for Rinke Noonan. He informed the board of the motion that was made on March 13, 2007 allocating $10,000 for this project and as of today the balance is 790.73.

Motion was made by Commissioner Moorman to approve an additional amount for anticipated legal cost up to $5,000 with the funding from the economic development fund for the Lake of the Woods County Road Inventory to be paid to Rinke Noonan Law Firm whom Lake of the Woods County hired for this project. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid requested approval for Lawful Gambling Activity and Premises permit application for the Baudette Area Arena.

The following Resolution was proposed by Commissioner Patty Beckel and moved for adoption:

A Resolution Approving a Lease for Lawful Gambling Activity and Premises permit Application

Resolution No. 2008-03-03

WHEREAS, the Baudette Area Arena of Baudette has submitted a lease for lawful gambling activity and a premises permit application for Minnesota Lawful Gambling to be conducted at the following establishments: Zippel Bay Resort, 6080 39^th St NW, unorganized township of Zippel; Wigwam Resort, 2714 Wigwam Loop NW, unorganized township of Wheeler; Cyrus Resort, 3298 Cyrus Rd NW, unorganized township of Wheeler; Ballard’s Resort, 3314 Bur Oak Rd NW, unorganized township of Wheeler; Randall’s Resort, 3314 Bur Oak Rd NW, unorganized township of Wheeler, Adrian’s Resort, 3362 Red Oak Rd NW, unorganized township of Wheeler; Borderview Resort, 3409 St Hwy 172 NW, unorganized township of Wheeler, Ken-Mar-Ke Resort, 3147 Ken-Mar-Ke Dr NW, unorganized township of Wheeler; Morris Point Resort,3812 42^nd Ave NW, unorganized township of Wheeler; Schuster’s Resort, 3140 State Hwy 172 NW, unorganized township of Wheeler; Riverview Resort, 2811 Riverview Dr, unorganized township of Wheeler, Oak Harbor Golf course, 2805 24^th St. NW, unorganized township of Wabanica; Rosalie’s Restaurant and Lounge,1229 Main W, within the City of Baudette; all located in Lake of the Woods County.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said applications for submission to the Minnesota Gambling Control Board.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The Commissioners discussed the possibility of adding another vehicle to the motor pool. This was sent to the Motor Pool committee for their recommendation.

Chairman Bredeson informed the board that the letter Paul Colson was assisting with on the minnow issue at the Northwest Angle has not been received.

The board discussed the following committee reports with no board action: Trail’s, Radio Board, WACA Rules and Area of Aging.

Lee Hancock pursuant to Minn. Statue§164.08 (Cartways) met with the board requesting that Lake of the Woods County Board establish a cartway in the NE1/4 SW1/4, NW1/4 SE/4, SW1/4 NE1/4, SE1/4 NW1/4, in Sec 1, T- 158, R- 31, West of the 5^th Principal Meridian.

Correspondence from Warroad Activities Department, Mar-Kit Sanitary Landfill was acknowledged.

With no further business before the board, Chairman Bredeson called the meeting to recess at 2:40 p.m.

Attest: Approved: April 8, 2008

____________________________ _____________________________

John W. Hoscheid, County Auditor Kim Bredeson, Chairman

March, 2007

Commissioner Proceedings

March 13, 2007

The Lake of the Woods County Board met in regular session on Tuesday, March 13, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Patty Beckel, Moorman, Arnesen and Bredeson. Chairman Todd Beckel was absent due to other obligations for the county. Also present was Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Vice Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Patty Beckel to approve the agenda with the following addition: Leadership Training and remove Maintenance from the agenda. Remove travel for Philip Miller on March 15 and 23 from the consent agenda. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the consent agenda as follows: Travel for Philip Miller on March 16 to St. Paul for MCAA Board of Director’s meeting; Shelley Phillippe on April 9-10 to Brainerd for Claims and Collections training. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the February 27, 2007 minutes. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board to request approval of claims and give an overview of the Lake of the Woods Children and Families Collaborative for the year 2006.

Motion by Commissioner Patty Beckel to approve the claims against the county:

Commissioner warrants $23,231.24

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Nancy explained the Lake of the Woods Children and Families Collaborative was formed to enhance existing services, create and fund new services and coordinate opportunities in both prevention activities and intervention services. The following programs received collaborative funds in 2006: Lake of the Woods School Social Worker, SELF, Young Parents Plus, Youth Education on Drug and Alcohol Use, Reading/Math Camp, School Nursing Prevention and Intervention Services, Parenting Education and Youth Skill Development/Elementary School Social Worker.

Jim Courneya from Minnesota Pollution Control Agency and Mike Hirst, Feedlot Officer for Lake of the Woods County met with the board to discuss the possibility of adopting a Feedlot Ordinance for the County. At this time, Lake of the Woods County runs under the State Ordinance.

The consensus of the board was to have the Land Use Committee and the Soil and Water Conservation District look into the Feedlot Ordinance.

The meeting was called to recess at 10:04 a.m. and reconvened at 10:10 a.m. as follows:

Deputy Auditor, Lorene Hanson met with the board and requested approval for claims, discussed the request for funding from MN Small Business Development, Warroad Community Education and a letter from the Rinke Noonan Law Office on the anticipated legal cost for the road inventory that the county requested the law firm to complete.

Motion by Commissioner Patty Beckel to approve the claims against the county as follows:

Revenue $ 29,602.21

Road & Bridge $172,718.43

Co. Development $ 200.00

Solid Waste $ 12,193.79

$214,714.43

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 3/13/2007 FOR PAYMENT 3/16/2007

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

371.52 AMERI PRIDE LINEN & APPAREL SE 709.19 ARROW PRINTING

2039.32 AUTO VALUE 58041.82 BERT’S TRUCK EQUIPMENT OF MOOR

308.21 CANON FINANCIAL SERVICES 500.00 CMRS-FP

5577.54 CO-OP SERVICES, INC. 722.52 CONSTRUCTION BULLETIN

300.20 FRONTIER PRECISION INC 371.17 THEODORE FURBISH

560.52 HOLTE IMPLEMENT, INC 1427.86 HOWARD’S OIL COMPANY

420.29 HSBC BUSINESS SOLUTIONS 780.12 LAKE OF THE WOODS FOODS

583.23 LAKE ROAD DIESEL INC 351.09 LOCATORS SUPPLIES INC

450.00 LOW HIGHWAY DEPT 376.81 LUTHERAN SOCIAL SERVICE OF MN

8619.30 MAR-KIT LANDFILL 463.50 METRO FORMS, INC

2761.77 MN COUNTIES COMPUTER CO-OP 375.00 MN OFFICE OF ENTERPRISE TECHNO

13772.64 MN STATE DEPT-CORRECTION 521.60 JEROME MOLINE

335.93 OFFICE DEPOT 819.51 PRO MAC MANUFACTURING LTD

895.80 LESLIE PULLAR 898.56 R & Q TRUCKING, INC

870.86 REED’S SPORTING GOODS 2000.00 RESERVE ACCOUNT

884.60 RTVISION INC 334.14 SHERATON BLOOMINGTON HOTEL,

396.19 T R JOBBING 572.26 TONY DORN, INC.

307.16 TRUE VALUE 98205.19 TWIN CITIES MACK & VOLVO TRUCK

645.60 VOYAGEURS COMMUNICATIONS, INC 1856.23 WOODY’S SERVICE

41 PAYMENTS LESS THAN $300 5,287.18

FINAL TOTAL $214,714.43

Further moved to authorize the payment of auditor’s warrants as follows:

February 27, 2007 $ 38,134.43

March 1, 2007 $ 6,920.00

March 5, 2007 $113,217.82

March 7, 2007 $ 29,933.73

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to contribute to the Minnesota Small Business Development Center $500.00 (partner level) per year, for the years of 2008, 2009 and 2010, with the funding from the Economic Development account. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to table the request from the Warroad Community Education Director for $998.00 until the March 27 meeting. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the anticipated legal cost of up to $10,000 with the funding from the unallocated account for the Lake of the Woods County Road Inventory to be paid to Rinke Noonan Law Firm whom Lake of the Woods County hired for this project. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block met with the board requesting approval for the 2007 Annual Boat and Water Safety grant.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

A Resolution Authorizing the Annual Boat and Water Safety Grant

Resolution 07-03-01

WHEREAS, under the provisions of M.S.86B.105, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner.

WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.

NOW, THEREFORE BE IT RESOLVED that the Vice Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2007 through June 30, 2008 in the amount of $6,580.

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Commissioner Moorman spoke about the Strategic Planning Session the county held on February 28, felt that this was a worthwhile training, and would like to see more leadership training programs held.

The board discussed the GIZIIBII member- at- large per diem, which was tabled from the March 13th meeting.

Motion by Commissioner Arnesen to authorize the per diem of $40.00 plus mileage for the member- at- large appointed to the GIZIIBII Committee for Lake of the Woods County to attend the regional meetings. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

DNR Wild Life Manager, Jeff Dittrich met with the board to discuss the Bernard land acquisition, which was tabled from the February 27, 2007 meeting. The board requested that the DNR explore the possibility of a like value of land exchange with the county.

Motion by Commissioner Patty Beckel to deny the request from Mr. Bernard for a land acquisition with the DNR based upon the county policy of “NO NET LOSS” that was adopted on December 23, 1997. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Commissioner Bredeson and Patty Beckel discussed issues that were discussed at the Department Head meeting with no action were: Technology fund and the Commissioners’ Room usage (this was sent to the Building Committee).

The meeting was called to recess at 11:22 p.m. and reconvened at 12:34 a.m. as follows:

Public Works Director, Bruce Hasbargen met with the board.

Motion by Commissioner Arnesen to authorize the County Public Works Director to hire the following part-time/temporary seasonal help and to advertise for same:

Intermediate Equipment Operators
Engineering Technician/Laborers

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to table the request for approval of the part time/temporary seasonal help for a step increase until the March 27, 2007 meeting. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to award the bid for SAP 39-601-26, SAP 39-623-03, SAP 39-626-04, SAP 39-639-02, School #390 Access Road & Public Works Parking Lot, Bituminous Surfacing, to the lowest responsible bidder, North Star Materials, Inc. of Bemidji, MN, in the amount of $1,374,702.64. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Bruce discussed the construction of the salt/storage facility with the board. He informed them that the quote he received from Wheeler Lumber for a 16’ High Structure would cost approximately $89,995, which does not include labor, bituminous, service doors, electrical work, concrete pads below the posts, temporary bracing, or any site preparation. Bruce estimated the additional cost would be approximately $62,000.

Bruce discussed the prototype Caterpillar motor grader that the Highway Department has been field-testing since February of 2006. The operators have evaluated the new joystick controls, cab improvements, and overall operation of this new grader. The Caterpillar Product Support and Engineering Teams at Decatur has requested that our staff meet with them and give feedback on the prototype motor grader.

Motion by Commissioner Arnesen to authorize Jeff Pelland, John Craig, Lee Hancock, Mike Anderson, Craig Slick, Todd Fadness and Bob Peterson to travel to Decatur, Illinois to give a presentation on the operation and maintenance of the Cat 140M field follow motor grader. Seconded by Commissioner Moorman and the same being put to a vote was duly carried.

Minnesota Counties Insurance Trust Account Executive, Gail Sater met with the board and gave the 2007 member report to the board.

Public Works Director, Bruce Hasbargen met with the board to review the 2006 budgets for Solid Waste and Highway.

With no further business with the board, Vice Chairman Bredeson called the meeting to recess at 3:25 p.m.

Attest: Approved: March 28, 2007

_____________________________ ___________________________________

John W. Hoscheid, County Auditor Todd Beckel Chairman of the Board

Commissioners’ Proceedings

March 20, 2007

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 20, 2007, at the Angle Inlet School, Angle Inlet, with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Moorman and Bredeson. Others present on behalf of the County were: County Engineer Bruce Hasbargen, County Land & Water Planning Director Josh Stromlund and County Auditor John W. Hoscheid. Also present were area residents: Paul Colson, Karen Colson, George Risser and Deb Kellerman. Chairman Todd Beckel called the meeting to order at 10:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Patty Beckel to approve the agenda. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

County Engineer Bruce Hasbargen discussed the issue of applying calcium chloride on the Canadian portion of the road to the NWA. He stated that the Canadian Department of Transportation would do the work and Lake of the Woods County would pay for the cost if requested. This would be for the approximately 10-mile section and at an approximate cost of $1,000 per mile. Bruce was going to find out additional information and report back to the board.

Commissioners Arnesen and Todd Beckel gave an update on the meetings regarding right of way for the road and utilities that have been held with the DNR, Red Lake Band and County Officials.

County Land & Water Planning Director Josh Stromlund updated the Board of Commissioners on the sewer disposal and possible site when the snow has melted.

Deb Kellerman updated the Board of Commissioners on passports and requested the Board of Commissioners to continue to pursue the funding of the cell towers.

DNR representative, Pegg Julson gave a presentation on fire wise protection with discussion following.

County Auditor John W Hoscheid presented a Strategic Planning Retreat proposal by Don Salverda to the County Board of Commissioners. This was discussed and tabled for a future meeting.

There being no further business before the Board, Chairman Todd Beckel called the meeting in recess at 12:00 p.m.

Attest: ______________________________ Approved: ____________________

John W. Hoscheid, County Auditor Todd Beckel, Chairman of the Board

Commissioner Proceedings

March 27, 2007

The Lake of the Woods County Board met in regular session on Tuesday, March 27, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Patty Beckel, Moorman, Arnesen Todd Beckel and Bredeson. Also present was Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Bredeson to approve the agenda with the following addition: Travel for John W. Hoscheid to St. Paul on March 27-28 for AMC Legislative Conference, Holly House to St. Cloud on May 2-3 for an Homeland Security Exercise and Evaluation Program (HSEEP); lost warrant for Northern Light, Lutheran Social Service Nutrition Program; Capricia Matthias request for funds; Tom Kratzke- Bostic Creek update; cormorants; minnows; LUP Lands; WACA; ditch pilot project/road inventory. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the consent agenda as follows: Travel for Holly House on April 23-27 to Brooklyn Park for Mass Casualty Training and May 2-3 for HSEEP training. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the March 13 and 20, 2007 minutes. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board to request approval of claims, lost warrant, Lutheran Social Service Nutrient Check and to certify Mental Health Supervisor off probation and request a step increase.

Motion by Commissioner Bredeson to approve the claims against the county:

Commissioner warrants $39,574.02

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman to approve the Mental Health Supervisor off probation and approve a one-step increase on the compensation plan effective March 18, 2007. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to deposit the reimbursement check for $550.68 from Lutheran Social Services Nutrient Project into the designated reserve account for the Brink Center. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the application and affidavit for lost warrant for the Northern Light dated October 18, 2006, without furnishing an indemnifying bond. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid met with the board and requested approval for claims, discussed the 2006 Deputy Registrar Reviews, Lake of the Woods Drifters Snowmobile Club request to donate to Sheriff’s posse, motor pool expense, approval of set-up license for Ships Wheel Resort and resolutions for sponsorship of snowmobile trails

Motion by Commissioner Bredeson to approve the claims against the county as follows:

Revenue $ 27,906.64

Road & Bridge $ 3,141.11

Solid Waste $ 471.85

$ 31,519.60

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 3/27/2007 FOR PAYMENT 3/30/2007

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

445.79 AMERICAN SOLUTIONS FOR BUSINES 487.93 CREATIVE FORMS & CONCEPTS INC

10599.50 DELL MARKETING, LP 520.95 HOLLACE HOUSE

818.33 LIBERTY BUSINESS SYSTEMS, INC 1472.50 MN COUNTIES INFORMATION SYSTEM

1650.00 NEW HORIZONS MINNESOTA 1725.30 PITT & QUARRY SUPPLIES, INC

1699.50 LESLIE PULLAR 506.41 SIMPLEX

7984.32 SOFTWARE HOUSE INTERNATIONAL, 515.08 WEST GROUP

27 PAYMENTS LESS THAN $300 3,093.99

FINAL TOTAL $31,519.60

Further moved to authorize the payment of auditor’s warrants as follows:

March 14, 2007 $66,944.37

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

John went over the 2006 Deputy Registrar Review for which the office received a one (excellent rating) from the Minnesota Department of Public Safety. The county board congratulates Deputy Registrar/Deputy Auditor Janet E. Rudd, Deputy Auditor Darren Olson and Deputy Auditor Dale Boretski for a job well done.

Lake of the Woods Drifter Club requested permission to donate $1,500 to the Lake of the Woods Sheriff’s Posse to purchase emergency search and rescue equipment.

Motion by Commissioner Moorman to accept the donation of $1,500 from the Lake of the Woods Drifters Club to Lake of the Woods Sheriff’s Posse to purchase emergency search and rescue equipment. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

John presented the 2006-year end Motor Pool Expenses to the board.

Motion by Commissioner Patty Beckel to approve the Set-up permit to Ships Wheel Resort from April 1, 2007 to March 31, 2008 and authorized County Auditor John W. Hoscheid to sign and the Minnesota Department of Public Safety, Alcohol & Gambling Enforcement Division to issue the permit. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 07-03-01

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 07-03-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Bredeson and moved for adoption:

Resolution No. 07-03-03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 07-03-04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for BISF SECTION 3 maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Chairman Todd Beckel brought before the table (tabled from the March 13 meeting) Warroad Community Education’s request for financial support for $988.00 (based on the number of participants from the summer of 2006) for children who participate in the Warroad Community Education, (live in District 390). The board requested that a letter be sent informing Warroad Community Education, Lake of the Woods County does not fund Community Education elsewhere.

Public Works Director, Bruce Hasbargen met with the board to request a step increase for seasonal help, to set the annual road tour date and inform the board that the Mar-Kit- Sanitary Landfill Annual meeting will be held on April 11, 2007 at the Pizza Ranch in Roseau at 11:30 a.m.

Motion by Commissioner Arnesen to grant returning seasonal help on to step and one additional step on the part-time compensation plan. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to set May 15, as the date for the Lake of the Woods County annual road tour. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

The meeting was called to recess at 10:08 a.m. and reconvened at 10:12 a.m. as follows:

The Commissioners discussed the following topics with no action: LUP Lands, Wetlands, minnows and Head Waters Financing Committee.

Capricia Matthias met with the board requesting funding to attend the Congressional Youth Leadership Council. No board action was taken.

Land and Water Planning Director, Josh Stromlund met with the board.

Motion by Commissioner Patty Beckel to accept from Mike Reed the application to plat the SE1/4 of Sec. 20, TWP 162N, R-32W, Morris Point Estates. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the county designating the required match up to $25,000 for the Challenge Grant proposal. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Tom Kratzke discussed with the board “Bostic Creek” issues.

The Commissioners discussed the Strategic Planning and acknowledge the letters were received from the Department Heads. The consensus of the board was to move forward with the planning and get dates when they could meet again. Commissioner Moorman and County Auditor John W. Hoscheid will work on this.

Maintenance Supervisor, Matt Mickelson met with the board to discuss the window repairs and the sidewalk to be poured between the Government Center North and the County Government Center. The consensus of the board was to have the windows replaced this year and referred project over to the building committee.

Motion by Commissioner Arnesen to accept the lowest bid of $1,500 from GM Construction for the sidewalk between the Government Center North Building and the Government Center. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

The County Board set a special meeting for April 17, 2007, at 10: 00 a.m. for a Meet and Greet Meeting with the Department of Natural Resources Regional Management Teams.

The Commissioner discussed the motion from the March 13, 2007, for the anticipated legal cost of the Road Inventory to be paid to Rinke Noonan Law Firm. The board wants the money to come from the economic development fund, not the unallocated fund.

With no further business with the board, Chairman Todd Beckel called the meeting to recess at 12:05 p.m.

Attest: Approved: April 10, 2007

_____________________________ ___________________________________

John W. Hoscheid, County Auditor Todd Beckel Chairman of the Board

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BOARD MEMBERS

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AUDITOR/TREASURER

Suite #260

ATTORNEY

Suite #240

COURT OF ADMINISTRATION

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GOVERNMENT CENTER

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206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623