November, 2013

Commissioner Proceedings

November 12, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 12, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Closed Session, Union Negotiations, Sex Offender Committal, and Thank-you letter from SWCD. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows:

travel for Barry Bailey to St. Martin on October 16-17 for tire disposal; Dan Crompton to Detroit Lakes on February 27 for Bridge Safety Inspection Seminar; Lorene Hanson to Bloomington on November 13-15 for State Auditors Training; Cooper Mickelson to St. Cloud on December 4, for Bridge Safety Inspection Seminar and January 6-7, to Arden Hills for Concrete Plant I training; Amy Ballard to St. Cloud on December10-11 for an SSIS Mentor Meeting. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen to approve the minutes of October 22, 2013, regular meeting and October 29, 2013 special meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants      $   9,690.65

                                                            Commissioner Warrants      $ 14,148.93

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 Contract Approvals

Social Service Director, Nancy Wendler met the board requesting approval to enter into the 2014-Rural MN CEP and LakeWood Health Center for Housing with Waivered Services.

 Motion

Motion was made by Commissioner Moorman to approve the contract for 2014 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services and to authorize Chairman Hanson, and Lake of the Woods County Social Services Director, Nancy Wendler to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. 

Motion

Motion was made by Commissioner Arnesen to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2014, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairman Hanson and Lake of the Woods County Social Services Director, Nancy Wendler, to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. 

Cell Phone Stipend

Social Service Director, Nancy Wendler met the board requesting a change in her Cell Phone Stipend from a regular cell phone to a smart phone.

Motion

Motion

Motion was made by Commissioner Arnesen to allow Nancy Wendler a cell phone stipend of $60.00 per month. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

NW MN HOUSING-SEC. 8

Social Service Director, Nancy Wendler met with the board to discuss funding that Lee Meier requested in the past for assistance for the Sec. 8 housing.

Motion

Motion was made by Commissioner Beckel to allot $3,000 from the Social Services account for assistance for the Sec. 8 housing in Lake of the Woods County. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue                      $  75,060.46  

Road and Bridge        $  35,557.12

Co. Develp                  $        240.00

Solid Waste                 $   25,781.51

EDA                            $     1,589.10

                                    $138,228.19

NEED WARRANTS FOR PUBLICATION

 Further moved to authorize the payment of the following auditor warrants:

                                                October 23,       2013   $            50.00

                                                October 23,       2013   $    461,077.62

                                                October 30        2013  $        7,333.99

                                                October 30        2013   $    481,538.87

                                                                                     $    950,000.48                                  

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 Health Insurance Contribution

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board to discuss the increase of Health Insurance premiums.

Motion

Motion was made by Commissioner Arnesen to set the 2014 county contribution for family health insurance up to 1,000 per month and single health insurance up to $650.00 per month. The public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 LakeWood Health Center- Public health Contract

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for the purchase of service agreement with LakeWood Health Center for Public Health Services.

Motion

Motion was made by Commissioner Moorman to approve the Purchase of Service Agreement with LakeWood Health Center and Lake of the Woods County to provide Public Health Services effective January 1, 2014 thru December 31, 2014 in the amount of $93,220 and authorize County Auditor Treasure, Mark E. Hall, Chairman Hanson, and Contracted County Attorney, Michelle Moren to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Property Record Information System of Minnesota (PRISM)

County Assesor, Mary Jo Otten met with the board and informed the board of the mandated PRISM program that all counties will need to implement and informed the board that the legislatures authorized a grant to help counties pay their cost to implement the program and requested approval by the board to enter into this grant.

Motion

Motion was made by Commissioner Nordlof to authorize Chairman Hanson to sign the Property Record Information System of Minnesota Grant application for funding for the implementation of this program The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Auditor/Treasurer Resolution to Combine Offices

Chairman Hanson reviewed the resolution for combining the County Auditor/Treasurers Office pursuant to MN Statutes § 375A.10 through 375A.121 with the Commissioners.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Combining the Offices of County Auditor/Treasurer

RESOLUTION NO. 13-11-01

WHEREAS, Lake of the Woods County currently has an elected Auditor and an elected Treasurer; and

WHEREAS, under Minnesota Statutes § 375A.10 through 375A.121, counties are allowed to combine the offices of Auditor and Treasurer; and

WHEREAS, the Lake of the Woods County Board of Commissioners, after studying this matter, has decided that combining the offices will provide efficiencies for Lake of the Woods County Government, and has concluded that the Board wishes to see these two offices combined, effective January 5, 2015, with the election for this new office taking place in the fall of 2014; and

WHEREAS, by concurrence of at least 80% of its members, the Lake of the Woods County Board of Commissioners has further concluded that such a combined office should remain elected; and

WHEREAS, the Lake of the Woods County Board of Commissioners understands that a referendum will be required if a petition of opposition is received which is signed by  a number of voters equal to ten percent of those voting in the county at the last general election. Any said petition must be received by the county auditor within 30 days after the second publication of this board resolution which orders the combination of offices.

WHEREAS, the current terms of the Auditor and the Treasurer will expire on January 4, 2015.

NOW, THEREFORE, BE IT RESOLVED, that by adopting this Resolution, effective with the term beginning January 5, 2015, the current Office of the Lake of the Woods County Treasurer will be abolished and in its place a new elective office named Office of the Lake of the Woods County Auditor/Treasurer will be created.

BE IT FURTHER RESOLVED, that all of the duties that are required by Minnesota Statutes by the Auditor and Treasurer will be vested in the newly created Office of the Auditor/Treasurer and performed by the Auditor/Treasurer without diminishing, prohibiting or avoiding those specific duties required by statute to be performed by the County Auditor and the County Treasurer.

BE IT FURTHER RESOLVED, that the persons last elected to the positions of auditor and treasurer before adoption of the resolution shall serve in those offices and perform the duties of those offices until the completion of the terms to which they were elected (unless said persons are no longer serving in said capacity).

BE IT FURTHER RESOLVED, that the person filling the combined office shall take the oath of each office and shall give the bond required by the Lake of the Woods County Board of Commissioners provided that said bond be in an amount not less than that required of a county treasurer in Lake of the Woods County.

BE IT FINALLY RESOLVED, that all requirements that are specified in Minnesota Statutes § 375A.10 through 375A.121, to enact this change, will be complied with by Lake of the Woods County.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Maintenance and Grooming Grant Agreement

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to enter into a Maintenance and Grooming Grant Agreement with the State of Minnesota.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Hanson and County Auditor/Treasure to sign the Maintenance and Grooming Grant Agreement between the State of Minnesota, Department of Natural Resource and Lake of the Woods County, referred to as the “Sponsor”, effective July 1, 2013 thru June 30, 2014. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Lake of the Woods Women of Today – Excluded Bingo

County Auditor/Treasurer Mark E. Hall met with the board requesting approval for the exempt gambling permit for the Lake of the Woods Women of Today for November 23, 2013.

Motion

Motion was made by Commissioner Nordlof to approve the exempt gambling permit for the Lake of the Woods Women of Today to conduct excluded Bingo on November 23, 2013 at Lake of the Woods School and authorize County Auditor/Treasure Mark E. Hall to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Premises Permit

County Auditor/Treasure Mark E. Hall inquired if the board would have any concern about having two non-profit organizations have a premise permit within one establishment. The board concurred that they did not have any objection on having two non-profit organizations in one premises.

SHERIFF

County Sheriff, Gary Fish and Emergency Management Director, Christina Husbands  met with the board requesting authorization to enter into a Grant Agreement with the Department of Public Safety, Homeland Security and Emergency Management Division.

Motion

Motion was made by Commissioner Beckel to enter into an Emergency Management performance Grant with the Minnesota Department of Public Safety (STATE), grant number A-EMPG-2013-LOTW-CO-00225, effective January 1, 2013 thru December 31, 2013 in the amount of $14,070 with matching funds of $14,070 and authorize County Sheriff, Gary Fish and Chairman Hanson to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

City Watch

County Sheriff, Gary Fish met with the board to inform them that Code Red purchased City Watch and that the department will enter into a contract with Code Red, with an increase of $2,500 more than City Watch was. Gary informed the board that the contract is with Contracted Attorney, Michelle Moren for her approval.

Motion

Motion was made by Commissioner Moorman to authorize County Sheriff, Gary Fish to enter into the Code Red contract contingent upon the approval of Contracted County Attorney, Michelle Moren. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Coroner Replacement

County Sheriff, Gary Fish met with the board to inform the board that Dr. Dayer would remain on as the County Coroner if he could get  Health Insurance. No action was taken. Gary will check with the hospital to see if any other Doctors maybe interested in taking over as Coroner.

Border Land Substance Abuse Court

Border Land Substance Abuse Court Coordinator, Lisa Santee met with the board to update them on grant funding and that she did not get the Mental Health District Grant but did receive the At Risk Funding.

RECESS

The meeting was called to recess at 10:45 a.m. and reconvened at 10:50 a.m. as follows:

NEW TAX SYSTEM

County Assessor, Mary Jo Otten met with the board to discuss the options of a new tax system. The board discussed the vendors that the committee contacted. Xerox did a presentation but they could not display a finished product; CPUI did a presentation and a number of Webinars for interested staff. CPUI is a Minnesota based company and has approximately 27 counties in Minnesota that are using their program.. Mary Jo informed the board that this was the program she used in Mille Lacs County and it is capable of adding the CAMA program. Manatron did a presentation and informed the committee that they are unable to make the changes we requested. The Committee will meet again to put together comparisons between Manatron and CPUI to be presented at an upcoming Board Meeting.

PUBLIC WORKS

Public Works Director, Tim Erikson met with the board requesting approval for final payment for S.A.P. 039-602-018, Seal Coat & Fog Seal, for Scott Construction.

Motion

Motion was made by Commissioner Arnesen to accept the County Public Works Director’s Certificate of Final Contract Acceptance for S.A.P. 039-602-018, Seal Coat & Fog Seal, for Scott Construction in the amount of $16, 00478. The motion was seconded by Commissioners Beckel and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Public Works Director, Tim Erickson met with the board requesting a change in his Cell Phone Stipend.

Motion

Motion was made by Commissioner Moorman to allow Public Works Director, Tim Erickson a cell phone stipend of $60.00 per month. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Vacation Time

Public Works Director, Tim Erickson met with the board to discuss the personal policy that allows staff to donate vacation time for a Catastrophic Illness to an employee or an employee’s family member that qualifies as a catastrophic illness and that any county employee may donate one vacation day to the qualified employee with a maximum to be received of 20 days which is to be paid at the givers rate of pay.

Motion

Motion was made by Commissioner Nordlof to approve the donation of employee vacation time as per County Personnel Policy. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

DISTRICT II AMC UPDATE

Commissioner Beckel updated the board on the following items of discussion from the District II AMC meeting:

Potential 2014 Legislative Action Items

  1. Environment and Natural Resources- Shoreland Rule Making;
  2. General Government- Workers Compensation;
  3. Health & Human Services- Eliminate the Chemical Dependency Cost Share and Human Services Administrative Simplification;
  4. Transportation: Funding;

CSAH Policy Paper- funding allocation

Commissioner Arnesen inquired about Highway 172N. Tim said the MN DOT is looking at the re-designating of roads and that he will start looking into this inquiry.

RECESS

The meeting was called to recess at 11:30 a.m. and reconvened at 11:40 a.m. as follows:

HOFFMAN DALE AND SWENSON, PLLC

2012 Exit Audit Interview

Colleen Hoffman, from Hoffman, Dale & Swenson, PLLC met with the board to review the 2012 year- end audit.

RECESS

The meeting was called to recess at 12:30 p.m. and reconvened at 1:25 p.m. as follows:

PETITION FOR VACATION OFA PORTION OF BEACH AVENUE AND RIVER DRIVE IN WHEELER’S POINT AND HARRIS ADDITION

Chairman Hanson reviewed the Petition from David Larson filing of a petition to vacate a portion of Beach Ave and River Drive in Wheelers Point and Harris Addition.

ORDER SETTING FORTH INITIAL DESCRIPTIONS AND SETTING HEARING DATE

RESOLUTION NO. 11-12-02

The following resolution was offered by Commissioner Beckel and moved for adoption:

WHEREAS, the County Board of Lake of the Woods County, Minnesota was presented a Petition at its regular meeting on the 12th day of November, 2013 requesting the vacation of a road;

WHEREAS, the Petition contains a description of the road,

A portion of Beach Ave and River Drive in Wheeler’s Point and Harris Addition, Lake of the Woods County, Minnesota;

All that portion of Beach Avenue and River Drive lying North of the following described line:  Commencing at a point, which is the Southwesterly-most point of Block Three (3) Wheeler’s Point which is also on the northerly boundary line of River Drive, Wheeler’s Point, Lake of the Woods County; thence, on and along the Northern boundary of River Drive, extended, to a point which intersects the common boundary of Lots Six (6) and Seven (7), Block One (1), Wheeler’s Point, if extended; thence Northeasterly on and along the extended common boundary line of Lots Six (6) and Seven, Block One (1), Wheeler’s Point, to the beginning of Lot Seven (7), where it terminates. Provided, HOWEVER, that any use of Lake Drive, aka Lake Lane NW, by the owners of Lots Two (2) through Eight (8), Block One, Harris Addition, and their invitees, shall be granted by those persons who are awarded the vacated road described above.

WHEREAS, Minn. Stat. §164.07, subd. 2, requires the County Board to make an order describing as nearly as practicable the road to be vacated, describing the several tracts of land through which the road passes, and fixing a time and place when and where the Town Road will meet and act upon the Petition;

NOW, THEREFORE, IT’S HEREBY ORDERED:

  1. The road proposed to be vacated is described as:

A portion of Beach Ave and River Drive in Wheeler’s Point and Harris Addition, Lake of the Woods County, Minnesota;

All that portion of Beach Avenue and River Drive lying North of the following described line:  Commencing at a point, which is the Southwesterly-most point of Block Three (3) Wheeler’s Point which is also on the northerly boundary line of River Drive, Wheeler’s Point, Lake of the Woods County; thence, on and along the Northern boundary of River Drive, extended, to a point which intersects the common boundary of Lots Six (6) and Seven (7), Block One (1), Wheeler’s Point, if extended; thence Northeasterly on and along the extended common boundary line of Lots Six (6) and Seven, Block One (1), Wheeler’s Point, to the beginning of Lot Seven (7), where it terminates. Provided, HOWEVER, that any use of Lake Drive, aka Lake Lane NW, by the owners of Lots Two (2) through Eight (8), Block One, Harris Addition, and their invitees, shall be granted by those persons who are awarded the vacated road described above.

2. The several tracts of land through which the road passes and their owners are:

                                                                                                            Owners                                                           Description of Land

                                                                                    David L. Larson                                            2568 River Lane NW                   

                        and Joanna C. Larson                                  Baudette, MN 56623                     

                                                                                    Charles C. Tews                                            2576 Lake Lane NW                    

                        Paul F. Tews                                                  Baudette, MN 56623                    

3. The Lake of the Woods County Board will conduct a Public Hearing at 1:00 p.m. on the 28th day of January, 2014, at Beach Avenue and River Drive in Wheeler’s Point and Harris Addition, in Lake of the Woods County to examine the road. The board will recess from the viewing of the road and reconvene the Public Hearing at the Government Center in the Commissioners’ Room, to receive public comment, consider the proposed action, and act on the Petition.

NOTICE OF RIGHT TO APPEAL

            Affected landowners have right to appeal as provided in Minn. Stat. §164.07, subd. 7 to seek judicial review of damages, need, and purpose if the County Board does decide to establish or alter a Town Road.

Dated:______________                                         By the County Board                                                                           

_______________________________                  _________________________________                                                                                             

County Auditor/Treasurer, Mark E. Hall                County Board Chairman, Thomas Hanson

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

SEX OFFENDER COMMITTAL

Chairman Hanson informed the board that Contract County Attorney, Michelle Moren informed him that there may be a Sex Offender Committal for Lake of the Woods County.

COUNTY ATTORNEY POSITION

Chairman Hanson opened up discussion of the candidates the board and committee interviewed. The board concurred on one candidate and reviewed the salary range. Chairman Hanson will contact the applicant to offer the position. Human Resource Assistant, Dena Pieper will send a letter of acceptance.

CORRESPONDENCE:

The following correspondence was acknowledged: Thank you letter from SWCD and Lake of the Woods Watershed Forum.

closed session

Motion was made by Commissioner  Beckel to close the regular meeting at 1:50 p.m. and open the closed session pursuant to MN Statute § 13D.03 Labor Negotiations. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

The following were present at the closed session: Commissioners Arnesen, Nordlof, Moorman, Beckel and Hanson, Human Resource Assistant, Dena Pieper.

Motion was made by Commissioner Beckel to close the closed session and open the regular meeting at 2:10 p.m.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 2:15 p.m.

Attest:                                                                                     Approved: November 26, 2013

____________________________                                        _______________________________Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

============================================================================================

Commissioner Proceedings

November 26, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 26, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Thomas Hanson.  Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof to approve the agenda with the following additions: Closed Session Union Negotiations, travel for Lorene Hanson, Brink Center Freezer, Certify 2014 Levy. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows:

travel for Lorene Hanson to St. Cloud on December 11-12 for year-end payroll. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of November 12, 2013, regular meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

County Attorney

Paralegal/Legal Secretary, Dena Pieper met with the board requesting funding for Consultation Attorney Fees for future cases.

Motion

Motion was made by Commissioner Arnesen to allocate $5,000 for 2013 and $5,000 for 2014 budgets for Consultation Attorney Fees from the unallocated account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Closed Session

Motion

Motion was made by Commissioner Nordlof to closed the regular meeting at 9:10 a.m. and open the closed session pursuant to MN Statutes §13D.05 Subd. 2 (3) and (4), to discuss the private medical and health data of an employee. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following members were present: Commissioners Arnesen, Moorman, Hanson, Nordlof and Beckel. Others in attendance were: Human Resource Assistant Dena Pieper, Social Service Director, Nancy Wendler and Chief Deputy Auditor, Lorene Hanson.

Motion

Motion was made by Commissioner Nordlof to close the closed session and open the regular meeting at 10:08 a.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Service

Social Service Director, Nancy Wendler met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants      $   5,457.53

                                                            Commissioner Warrants      $ 26,929.75

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2014 Contract Approvals

Social Service Director, Nancy Wendler met with the board requesting approval to enter into the 2014-UCare and 2014 Medica Contract.

Motion

Motion was made by Commissioner Beckel to approve the contract between UCare and Lake of the Woods County Social Services effective 01/01/14 for the provision of Medical Assistance and MinnesotaCare services to eligible clients and to authorize Chairman Tom Hanson to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman to approve the contract between Medica and Lake of the Woods County Social Services effective 01/01/14, for the provision of Care Coordination Services to Special Needs Basic Care (SNBC) clients, and to authorize Chairman Tom Hanson to sign. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. 

Local Government Innovation Award

Social Service Director, Nancy Wendler informed the board that the County received the Local Government Innovation Award for Region II Mental Health Transportation Project and will be recognized at the AMC Annual Meeting.

AMEND AGENDA

Motion was made by Commissioner Arnesen to amend the agenda and add Motor Vehicle Checking account and temporary Social Worker. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Temporary Social Worker

Social Services Director, Nancy Wendler requested to hire a temporary Social Worker for December, January and February.

Motion

Motion was made by Commissioner Arnesen to authorize Social Service Director, Nancy Wendler to hire a temporary Social Worker for the months of December, January and February at Grade 12 Step A. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Brink Center

Social Service Director, Nancy Wendler met with the board requesting funding to purchase a freezer for the Brink Center.

Motion

Motion was made by Commissioner Beckel to authorize payment up to $3,500 for a freezer for the Brink Center with the funding from the Brink Center account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

SHERIFF

County Coroner

County Sheriff, Gary Fish met with the board to inform the board that he checked with LakeWood Health Center on possibilities of a Doctor to fill the position of the County Coroner, they commented that at this time it would not work with their schedule. The board discussed the request from Dr. Dayer that he would continue as the County Coroner, if he would be able to get County Health Insurance. Pursuant to MN Statutes 390.005 requires the County to have either an elected Coroner or an appointed Coroner; MN Statute 390.111 requires that County Boards is responsible for reasonable and necessary compensation and expenses of the Coroner.  The consensus of the county board was to offer family employee health insurance to Dr. Dayer effective January 2014.

Stonegarden Grant

County Board reviewed the Stonegarden Grants with County Sheriff, Gary Fish.

Airboat

County Sheriff, Gary Fish informed the board that they received a grant in the amount of $42,000 and will need additional funding for the cost of the Airboat is $65,000. The board will review this at a upcoming work session with the Sheriff’s Office.

Chief Deputy Sheriff

County Sheriff, Gary Fish requested that the board place Chief Deputy Sheriff, Daryl Fish from an exempt employee to a non-exempt employee. No action was taken and will discuss further at a work session.

County Recorder

County Recorder, Susan Ney met with the board pursuant to MN Statute 357.182, Subd. 6 requires the Recorder to present to the County Board a report detailing return delivery time of documents recorded in the office for the previous year. Susan reviewed the Turn Around Time Report with the board.

COUNTY ATTORNEY POSTION

Chairman Hanson informed the board that he left a message with the applicant and did not hear back from the applicant at this time.

TAX SYSTEM

MIS Director, Peder Hovland met with the board to discuss the cost associated with changing over to a new tax system. Peder informed the board that he contacted CPUI, Nemisis, Xerox and Manatron for the tax system numbers. Peder recommended purchasing the CPUI; cost associated with the change will be to bring back the AS400 system, but will re-coop cost due to no longer hosting with Beltrami County and savings in the CAMA system. Timeline will be to convert to new system in May 2014 and run both systems to the end of 2015; will need to purchase the 400 system in 2013 to save on costs of equipment; cost is $16,800 plus applicable tax; will need an additional $60,000 for new system commitment.

Motion

Motion was made by Commissioner Arnesen to authorize the purchase of the CPUI and CPS system for the new tax system with $60,000 funding from 2013 unallocated account to the 2014 technology fund and order the AS 400 system in 2013 in the amount of $16,800 plus tax with the funding from the technology fund. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

REMONUMENTATION COST SHARE SETTLEMENT

Donn Rasmussen met with the board to discuss the re-monumentation cost share settlement that the board discussed back in May. Donn informed the board that this certificate of survey will be  recorded, and will help in future surveying in this township; Baudette Township is one of the top priorities to complete and this survey, the section corners where the main work and will help in future surveys.

Motion

Motion was made by Commissioner Moorman to reimburse Pierre Lafromboise for the recertification of survey that was conducted on his property in the amount $1,200 from the cost share program. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board requesting authorization for Chairman Hanson to sign the MPCA 2012 County Feedlot Performance Grant Application.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Hanson to sign the MPCA 2012 County Feedlot Performance Grant Application effective July 1, 2013 in the amount of $1,073. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue                      $  46,427.38  

Road and Bridge        $  15,051.74

Co. Develp                  $    2,700.00

Solid Waste                 $    4,554.05

EDA                            $    4,377.60

                                    $ 73,110.77

WARRANTS FOR PUBLICATION

Warrants Approved On 11/26/2013 For Payment 11/27/2013

Vendor Name                                                          Amount

Lake Road Diesel Inc                                                      2,495.95

LaValla Electric DBA/Ned                                              20,000.00

LOW Soil & Water Cons. Dist.                                       2,500.00

North American Salt Co                                                 4,535.05

North East Technical Service,Inc                                  2,763.60

Northwest Community Action, Inc                                 3,096.50

Pb Distributing Inc                                                           2,328.30

Short Elliott Hendrickson, Inc                                      14,950.00

48 Payments less than 2000   20,441.37

Final Total:  73,110.77

 Further moved to authorize the payment of the following auditor warrants:

                                                November 13, 2013    $        4,996.74

                                                November 13, 2013     $      90,555.58                                                                                                           November 15, 2013    $    405,716.27

                                                                                     $    501,268.59                                  

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

David Larson, Road Vacation

County Auditor/Treasurer Mark E. Hall informed the board that part of the Road Vacation process is to appoint a designee to consult with the Commissioner of DNR at least fifteen (15) days before the public hearing because the road vacation is adjacent to public waters.

Motion

Motion was made by Commissioner Arnesen to appoint Commissioner Beckel as the designee to consult with the commissioner of DNR for the David Larson, Road Vacation that is set for January 28, 2014 at 1:00 p.m. at Beach Ave and River Drive in Wheeler’s Point and Harris Addition, Lake of the Woods County, Minnesota.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

December Payroll

County Auditor/Treasurer Mark E. Hall met with the board to discuss the last payroll for December and informing them that it falls on Christmas Day and requested that time sheets be turned in by 3:00 p.m. on Thursday, December 19, 2013 and will deposit payroll on December 23, 2013 which will be in employee bank account on the December 24. The board concurred with Marks request.

Forfeited Land Sale Update

County Auditor/Treasurer Mark E. Hall met with the board and informed the board the Wallace property that was forfeited contains water frontage of 150 feet or more on Williams Creek and would require special legislation under Minn. Stat. 282.018, subd. 1 in order to sell. The DNR would not object to legislation authorizing the sale of the parcel; also recommended to pull the Outlots off the sale as they are easement access to property owners; he is still waiting for the resolution from the City of Williams authorizing the county to sell the parcel within the city limits, when he receives the resolution he can continue with the next steps of the sale.

Motor Vehicle Checking Account

County Auditor/Treasurer, Mark E. Hall requested to update the signature card for the Motor Vehicle checking account to include Deputy Auditor, Janet Rudd, Deputy Auditor, Darren Olson and Deputy Auditor/Treasurer Stacy Novak.

Motion

Motion was made by Commissioner Arnesen to authorize Deputy Auditor, Janet Rudd, Deputy Auditor, Darren Olson and Deputy Auditor/Treasurer Stacy Novak to sign for the Motor Vehicle checking account. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

CLOSED SESSION MN Stat.§ 13D.03 Union Negotiations

Motion

Motion was made by Commissioner Nordlof to close the regular meeting at 12:29 p.m. and open the closed session pursuant to MN Stat. §13D.03 for union negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following members were present: Commissioners Arnesen, Hanson, Nordlof, Beckel and Moorman. Others present: Human Resource Assistant, Dena Pieper.

Motion

Motion was made by Commissioner Nordlof to close the closed session at open the regular meeting at 12:32 p.m.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

UNION NEGOTIATIONS-Local 49 Union Solid Waste Department

Motion

Motion was made by Commissioner Arnesen to approve a one year contract with the Local 49 Union Solid Waste bargaining unit as follows:

The board agrees to pay a 0% cost of living adjustment.

The board agrees to pay union members a step increase where applicable.

Hours worked in excess of 8 hours a day shall be paid at the rate of 1 ½ time the hourly rate Monday thru Saturday.

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Proposed Levy

The board discussed the MN Sales Tax that counties are now exempt from paying and the increase of the PILT payment the county will receive. The board felt that with the combined revenue savings of the two that the levy could be reduced from the 2% proposed to a 0% increase for 2014.

RECESS

The meeting was called to recess at 12:47 p.m. and reconvened at 6:01 p.m. as follows:

PUBLIC HEARING TNT

Motion

Motion was made by Commissioner Moorman to close the regular meeting and open the public hearing at 6:02 p.m. for the TNT hearing. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Chairman Hanson welcomed everyone to the hearing. Chief Deputy Auditor, Lorene Hanson reviewed the proposed 2014 budget along with the levy and comparison information provided by Deputy Auditor/Treasure Stacy Novak. All comments and questions were addressed by the board and staff present.

Motion

Motion was made by Commissioner Beckel to close the Public Hearing at 6:47 p.m. and opened the regular meeting. The motion was seconded Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Chairman Hanson called for the resolution for adoption of the 2014 Budget and Tax Levy. He stated that the 2014 Levy will remain with a 0% increase to the Revenue fund versus the proposed 2%.

Resolution

The following Resolution was proposed and moved for adoption by Commissioner Ken Moorman:

Resolution Adopting

2014 Certified Budget and Tax Levy

Resolution   2013-11-03

WHEREAS, the Certified County Budget for the year 2014 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Certified Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2014:

Revenue Fund                                               $ 1,334,803

Road & Bridge Fund                                    $    449,580

Social Services Fund                                     $    603,935

Economic Development Authority Fund    $      60,000

2013 Proposed Budget and Tax Levy         $ 2,448,318

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2014:

                        Twp Road & Bridge                                     $   437,555*

                        Twp Fire – Baudette                                      $     22,000

                        Twp Fire – Williams                                      $     31,072

                        Twp Fire – NW Angle                                   $       6,500

                        Total                                                               $   497,127

2014                

* $437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride (increased 2,000).  (425,555+12,000=437,555)

The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 6:49 p.m.

Attest:                                                                                     Approved: December 17, 2013

____________________________                                        _______________________________Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

October, 2013

Commissioner Proceedings

October 8, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 8, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen and Tom Hanson.  Absent Patty Beckel. Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Veterans grant resolution, NWA road maintenance and natural gas line to the Industrial Park.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Arnesen to approve the consent agenda as follows: Dena Pieper to St. Cloud on October 23-24 for Legal Professional Staff training. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof to approve the minutes of September 24 regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

Revenue                      $  78,372.26  

Road and Bridge        $  86,581.96

Co. Develp                  $       333.25

Solid Waste                 $  20,207.85

EDA                            $   1,544.56

                                    $187,039.88

WARRANTS FOR PUBLICATION

Warrants Approved On 10/08/2013 For Payment 10/11/2013

Vendor Name                                                        Amount

Cdw Government, Inc                                                  2,135.36

Dynamic Imaging Systems, Inc                                  3,143.92

Earthworks Contracting Inc                                        5,818.75

Ferrier Logging, Inc                                                    5,795.00

Fish/Kevin                                                                   11,661.25

Hasbargen Farms Inc                                                 5,700.00

Hasbargen Logging Inc                                              5,462.50

Hoffman, Dale, & Swenson, Pllc                                 6,450.00

Howard’s Oil Company                                              4,888.20

LOW Highway Dept                                                     5,024.34

Mar-Kit Landfill                                                           10,432.35

Miovac/Tim                                                                   5,890.00

Moren/Law Offices Of Patrick D                                 6,120.37

Norman Johnson Trucking, Inc.                               5,890.00

Olson/George                                                            32,660.00

Traffic Marking Service, Inc.                                     28,995.26

University Of Mn                                                          8,527.00

Uretek Holdings, Inc                                                    5,065.00

Voyageurs Comtronics, Inc                                        2,640.00

Woody’s Service                                                          7,748.71

62 Payments less than 2000   16,991.87

Final Total:   187,039.88

 Further moved to authorize the payment of the following auditor warrants:

                                                September 26, 2013    $     11,020.54

October 3,       2013    $   118,384.37

                                                October 3,       2013    $       2,996.55

                                                October 3,       2013    $   273,668.52

                                                                                    $   406,069.98  

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

MN NW Fraternal Order of Police

County Auditor/Treasurer Mark E. Hall met with the board requesting approval for an exempt gambling permit for the Fraternal Order of Police to conduct a lawful gambling raffle.

Motion

Motion was made by Commissioner Moorman to approve the exempt gambling permit for the Fraternal Order of Police NW MN Lodge #8 to conduct a lawful gambling for a raffle on February 24, 2014 at Sportsman’s Lodge and authorize County Auditor/Treasurer to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Tax Forfeited Land

County Auditor/Treasurer Mark E. Hall met with the board to review the Tax Forfeited Land and requested them to review them and classify them as either conservation or non-conservation lands.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

TAX FORFEITED LAND

RESOLUTION NO. 13-10-01

WHEREAS; the County Board of Commissioners of the County of Lake of the Woods, State of Minnesota, desires to offer for sale certain parcels of land that have forfeited to the State of Minnesota for non-payment of taxes, and

WHEREAS, said parcels of land have been viewed by the County Board of Commissioners and have been classified as non-conservation lands as provided for in Minnesota Statutes 282.01.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby certify that all parcels of land below have been viewed and comply with the provisions of Minnesota Statutes 85.012; 92.461; 282.01, subd. 8; and 282.018; and other statutes that require the withholding of tax-forfeited lands from the sale.

NAMEINFO
McDougaldFreeman’s 1st Addtion E. Graceton;
 Lots 1-9, Block 4
 Parcel. No. 22.51.04.010
McDougaldFreemans’s First Addition E. Graceton;
 Lots 10-13, Block 4
 Parcel No. 22.51.04.100
SpoonerThat part of the SE1/4 SE1/4 of Sec 29
 Twp 160N Range 31West, described as
 follows: commencing at the SE corner of
 the SE1/4SE1/4, thence north along the
 east boundary line a distance of
 577.5 feet; thence west at a right angle
 a distance of 379.5 feet; thence south
 a right angle, a distance of 577.5 feet
 to the south boundary line thereof;
 thence east, along said south boundary
 line a distance of 379.5 feet to the
 point of beginning. Said tract contains
 Parcel No. 30.29.44.010
VictorySec. 14, Twp 158, Range 32,
 W2NE4NW4
 Parcel No. 42.14.21.030
BaudetteA parcel of land lying in the SE1/4SE1/4,
 Section 18, Twp 161N, Range 31 W,
 described as the south 336 feet of the
 following parcel; Startin at the southeast
 corner of said Section 18, thence west along
 the south section line of said Section 18
 a distance of 560 feet to point, and that
 being the point of beginning; thence in a
 northerly direction on a 90 degree angle
 a distance of 1,320 feet to a point on the
 north line of said SE1/4SE1/4, Section 18,
 thence in a westerly direction along the
 north line of said SE1/4SE1/4, Section 18,
 a distance of 760 feet, more or less, to the
 west line of said SE1/4SE1/4, Section 18;
 thence in a Southerly direction along the
 west line of said SE1/4SE1/4, Section 18;
 to the southwest corner of said SE1/4
 SE1/4, Section 18; thence easterly along
 the south line of said Section18 back to
 the point of beginning. Said  parcel 
 contains 5.8 acres, more or less. Subject
 at all times to a driveway easement consisting
 of the east 40 feet of the above described parcel.
 Said driveway easement contains .3 acres,
 more or less.
 Parcel No. 24.18.44.060
MyhreOutlotA&B, Carlson Woods
 Subdivision
 Parcel No. 21.50.50.010
WheelerSee Exhibit A
 Parcel No. 19.28.12.060
McDougaldThe North Sixty (60) feet of
 Lots Ten (10), Eleven (11), and
 Twelve (12)
 Block Two (2), Twp of East Graceton,
 according to the recorded plat
 thereof;
 Parcel No. 22.50.02.100
CitySee Exhibit “A”
of Williams
 Parcel No. 62.51.00.200
City2nd Add to Williams, Subdivision Cd WM
of WilliamsS05 Lot 14 & 15, Block 5
Parcel No. 62.54.05.140
Rapid RiverA parcel of land located in the Southwest
 Quarter of the Southeast Quarter (SW1/4
 SE1/4), Section Twenty-three (23), Twp
 One Hundred fifty-nine (159) North, Range
 Thirty (30) West of the Fifth Principal
 Meridian in Minnesota, Lake of the Wood
 County, described as follows: Commencing
 at the point of intersection of the South
 line of County Road #112, and the West line
 of the SW1/4SE1/4, said Section 23; thence
 Easterly, on and along the South line of
 said County Road #112, 150 feet, and this
 being the POINT OF BEGINNING; thence
 Westerly on and along the last described
 line 150 feet, to the West line of said SW1/4
 SE1/4; thence South, on and along said West
 line, 425 feet; thence Easterly, parallel to
 the south line of SW1/4SE1/4 of said Section
 23, 675 feet; thence Northerly, and parallel
 to the West line of said SW1/4SE1/4, 175
 feet, more or less, to the South line of
 roadway; thence Northwesterly on and along
 the South line of said roadway, back to the
 point of beginning and there terminating.
 Parcel No. 38.23.43.010
CityLots Three (3) and Four (4), Block One
Williams(1), Second Addition to the City of
 Williams, according to the Plat thereof
 on file and of record in the office of the
 County Recorder.
 Parcel No. 62.54.01.030

BE IT FURTHER RESOLVED; that the Lake of the Woods County Board of Commissioners hereby request approval from the Minnesota Department of Natural Resources for the sale of said lands.

The following resolution was seconded by Commissioners Nordlof and the question was on the adoption of the resolution, and there were 4 yeas and 0 nays as follows:

County of Lake of the Woods

Board of County Commissioners       YEA                NAY   ABSENT

Thomas Hanson                                  x

Patricia Beckel                                                                                    x                                 

James Nordlof                                     x

Kenneth Moorman                              x

Edward Arnesen                                 x

ATTEST:__________________________________

               Mark E. Hall, County Auditor/Treasurer

Flu Shots

County Auditor/Treasure Mark E. Hall met with the board inquiring if the board wished to sponsor flu shots for 2013.

Motion

Motion was made by Commissioner Arnesen to offer flu shots to all county employees for the fall of 2013. The county will only pay for vaccinations that are administered at the Government Center on November 12, 2013. The county will not pay for offsite vaccinations at any other locations or time. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Tax Forfeited Buildings

County Auditor/Treasurer Mark E. Hall met with the board to discuss the several properties that have structures and the need for authorization from the board to clean-up and possible secure the tax-forfeited buildings.

Con-Con Funds

County Auditor/Treasure Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for the distribution of Con-Con funds.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Tax Forfeited Properties

Authorization to Clean Up and Secure

Resolution No. 13-10-02

WHEREAS; Lake of the Woods County has several properties that have structures on the property that have been forfeited for non-payment of taxes;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Commissioners, hereby authorizes County Auditor/Treasurer, Mark E. Hall to clean-up and or secure the tax-forfeited buildings for the safety and protection of the public.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

AIRPORT RAILROAD CROSSING

Airport Manger, Emory Vagen and Bud Hansen met with the board to discuss the railroad crossings condition and that it still has not been repaired from the last time of request and that no one seems to answer phone calls when they do try to contact the CN. Public Works Director, Tim Erickson informed the board that he has been trying to contact them to work out a Crossing Management Plan. The board informed Emory and Bud that Representative Roger Erickson has been informed on this issue and that they will follow up with him and others.

County Auditor/Treasurer

Claims

County Auditor/Treasure Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Nordlof to approve the claims as follows:

Revenue                      $  74,541.00   

Road and Bridge        $129,507.43

Social Service              $         10.00

Co. Develp                  $       860.66

Solid Waste                 $  22,560.90

EDA                            $  18,452.79

                                    $ 245,932.78

WARRANTS FOR PUBLICATION

Warrants Approved On 9/24/2013 For Payment 9/27/2013

Vendor Name                                                       Amount

Baudette/City Of                                                         60,000.00

Cenex Co-Op Services, Inc.                                     11,284.69

Earthworks Contracting Inc                                        3,918.75

Ferrier Logging, Inc                                                     3,966.25

Fish/Kevin                                                                     7,861.25

Hasbargen Farms Inc                                                  3,633.75

Hasbargen Logging Inc                                              4,512.50

M & J Construction Of Holt, Inc.                              59,366.25

Mar-Kit Landfill                                                           10,900.35

Miovac/Tim                                                                  4,536.25

Norman Johnson Trucking, Inc.                                4,465.00

Northwest Community Action, Inc                              3,411.50

Northwest Mechanical Of Bemidji Inc                        3,138.92

Pro-West & Associates, Inc                                         6,000.00

R & Q Trucking, Inc                                                    3,784.20

Viewpoint Consulting Group, Inc                             12,000.00

WCEC Inc                                                                    9,735.00

Ziegler, Inc                                                                  11,930.50

49 Payments less than 2000     21,487.62

Final Total:   245,932.78

 Further moved to authorize the payment of the following auditor warrants:

                                                September 11, 2013    $     45,905.27

September 16, 2013    $       1,141.89

                                                September 18, 2013    $     43,757.65

                                                September 19, 2013    $     35,130.65

                                                                                    $   125,935.46  

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:12 a.m. and reconvened at 10:24 a.m. as follows:

Con-con Review

County Auditor/Treasurer, Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board and reviewed the Con-con request.

Motion was made by Commissioner Nordlof to approve the following allocations of Con-Con funds for payable 2014:

                                    Baudette Arena Assoc                              $15,000

                                    Baudette Curling club                             $10,000

                                    Williams Arena Assoc                               $  5,000

                                    Baudette Chamber-Project                     $  2,500                                                                                    Baudette Community Foundation           $  4,000

                                    Anchor Marketing                                     $15,000

                                    Depot Preservation (for rain gutters only) $  5,000(with receipts)                                                                   LOW Historical Society                           $12,500

                                    LOW Humane Society-support                 $  4,000

                                    University of MN Extension                     $  2,000

                                    Williams Public Library                          $      650

                                    JT Powers Natural Resource Board       $  1,000

                                    Keep it Clean                                               $  2,500

                                    LOW Sr. Fishing(LOW Chapter)              $  1,500

                                    Rinke-Noonan-Retainer-Drainage         $  2,400

                                    St. Louis County Aud(NCLUCB)              $  2,000

                                    Take A Kid Fishing                                      $      600

                                    Widseth Smith Nolting                             $16,000

                                    Auditing Fees                                               $      800

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Years of Service Recognition

Chairman Hanson on behalf of the County Board of Commissioners thanked Matt Mickelson for his years of service with the county and presented him the following:

The following resolution was offered by Commissioner Hanson and moved for adoption:

Recognition of years of service

Matt Mickelson

Resolution 2013 – 09-03

Whereas:  Matt Mickelson has served the residents of Lake of the Woods County since December 23, 1996 as Maintenance Supervisor;

Whereas:  Matt Mickelson has retired from Lake of the Woods County service effective September 30, 2013;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Matt for his dedicated service and best wishes  to him;

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2014 Solid Waste Fees

Public Works Director, Tim Erickson met with the board and reviewed the 2014 Solid Waste fees and requested approval.

Motion

Motion was made by Commissioner Arnesen to approve the 2014 Solid Waste assessments as presented. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

1994 Dodge Pickup

Public Works Director, Tim Erickson met with the board and requested authorization for sealed bids for the 1994 Dodge Dakota Pickup.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to sell by closed bids the following equipment:

  1. 1994 Dodge Dakota Pickup

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Public Works Director, Tim Erickson met with the board and requested a cell phone stipend for Ted Furbish.

Motion

Motion was made by Commissioner Nordlof to allow Ted Furbish a cell phone stipend of $40.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants      $10,747.52

                                                            Commissioner Warrants      $ 2,556.57

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MN Family Investment Program Agreement

Social Service Director, Nancy Wendler met the board requesting approval to enter into the 2014-2105 MN Family Investment Program service agreement.

Motion

Motion was made by Commissioner Nordlof to approve the Lake of the Woods County Social Services 2014-2015 MN Family Investment Program (MFIP) Biennial Service Agreement. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried

2013 State of MN Financial Worker of the Year Award

Social Service Director, Nancy Wendler met the board to inform them that Angie Eason was nominated and awarded the 2013 State of MN Financial Worker of the year award at the recent MFW/CAA conference. The board congratulated Angie Eason for her nomination/award and thanked her for her dedicated service for the residents of our county.

CITY OF Williams

City of Williams Mayor, April Stavig and City Clerk, Kathleen Elson met with the board and informed them that the state had to make a bond payment on behalf of the City of Williams sewer. And they were requesting that the county pay of the difference in their bond and amortize the balance as a special assessment to city taxpayers over a longer period of time, in order to ease the burden on the City of Williams taxpayers. No action was taken at this time.

Lake of the Woods Prevention Coalition

Lake of the Woods Prevention Coalition Director, Tammie Doebler , Joyce Washburn and County Sheriff, Gary Fish met with the board to discuss a possible Ordinance for Synthetic Drug Establishments for Lake of the Woods County. The consensus of the board was to have Chairman Hanson have Contracted County Attorney, Michelle Moren review the sample ordinance.

RECESS

The meeting was called to recess at 12:30 p.m. and reconvened at 12:35 p.m. as follows:

PUBLIC WORKS

Natural Gas Line

Public Works Director, Tim Erickson met with the board to discuss the possibility of having Natural Gas for the Industrial Park County Storage Building which is used for storage. The IDC is putting in natural gas line which is located near the county’s building and would cost approximately $2,500 for installation of the line.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to run the natural gas line to the Industrial Park County Storage Building in the amount of installation of $2,500 with the funding from the unallocated account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Overhead Door

Public Works Director, Tim Erickson met with the board to discuss the placing of an overhead door for the cold storage unit for the Law Enforcement at the Industrial Park County Storage Building and informed the board that staff would be able to do this work for approximately $3,500.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to have the overhead door installed for the cold storage unit within the Industrial Park County Storage Building up to $3,500 with funding from the unallocated account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

NWA ROAD MAINTENACE/SOLID WASTE MANGEMENT PLAN

Public Works Director, Tim Erickson met with the board and discussed NWA road maintenance and updated the board on quotes on who may be hired to work on the Solid Waste Management Plan with the surrounding counties.

County Auditor/Treasurer

VA Resolution

County Auditor/Treasure Mark E. Hall met with the board requesting approval for the County Veterans Service Office Operational Enhancement Grant.

Resolution

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution of Lake of the Woods County

County Veterans Service Office Operational Enhancement Grant Program

Resolution 13-10-04

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners that the County enter into the Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program:  County Veterans Service Office Enhancement Grant Program.  The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2013 Chapter 142 Article 4.  This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED by the Lake of the Woods County Board of Commissioners that the Chairman Hanson is hereby authorized to execute the Grant Contract for the County Veterans Service Office Operational Enhancement Grant Program, on behalf of the Lake of the Woods County.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Correspondence

The following correspondence was acknowledged; Thank you letters from the Williams Potato Day and the Williams Arena.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 1:22 p.m.

Attest:                                                                                     Approved: October 8, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

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Commissioner Proceedings

October 22, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 22, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson.  Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: City of Williams request for funds, AMC district meeting and Annual Conference. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

None

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof to approve the minutes of October 8, regular meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants      $12, 845.35

                                                            Commissioner Warrants      $ 30,136.44

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

2014 CSP Grant Plan

Social Service Director, Nancy Wendler met the board requesting approval to enter into the 2014-Community Support Program grant plan..

Motion

Motion was made by Commissioner Beckel to approve the 2014 Community Support Program grant plan and authorize Social Service Director, Nancy Wendler to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried

Wage Increase Request

Social Service Director, Nancy Wendler met the board requesting a step increase for Financial Worker, Angie Eason for recognition of excellence. The board informed Nancy that they are waiting on the HR position vacancies and will discuss a recognition program at a work session.

Cell Phone Stipend

Social Service Director, Nancy Wendler met the board requesting a cell phone stipend for Financial Worker, Shelly Pepera.

Motion

Motion was made by Commissioner Moorman to allow Shelley Pepera a cell phone stipend of $60.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

Revenue                      $  47,502.81  

Road and Bridge        $ 129,233.08

Co. Develp                  $        200.00

Solid Waste                 $     7,688.19

EDA                            $     3,873.42

                                    $188,497.50

WARRANTS FOR PUBLICATION

Warrants Approved On 10/22/2013 For Payment 10/25/2013

Vendor Name                                                                      Amount

Bauer Built, Inc                                                               12,818.59

Cenex Co-Op Services, Inc.                                        13,411.97

Holen Electric                                                                  3,075.44

Lake Road Diesel Inc                                                     2,393.42

LaValla Electric DBA/Ned                                                5,000.00

MN State Dept – Correction                                             6,055.08

Northwest Community Action, Inc                                2,714.00

R & Q Trucking, Inc                                                         2,175.10

Ramsey County Medical Examiner                               2,800.00

Roseau County Cooperative Assn                               2,015.38

Short Elliott Hendrickson, Inc                                        5,382.00

Strata Corp, Inc                                                              94,593.71

Ziegler, Inc                                                                       2,543.33

75 Payments less than 2000   33,519.48

Final Total:  188,497.50

 Further moved to authorize the payment of the following auditor warrants:

                                                October 9,         2013  $        7,026.41

                                                October 15,       2013  $    314,311.90

                                                October 15        2013  $        3,781.68

                                                                                    $    325,119.99  

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Third Quarter Financial Update

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board and reviewed the 3rd quarter financial report.

Motion

Motion was made by Commissioner Moorman to approve the exempt gambling permit for the Fraternal Order of Police NW MN Lodge #8 to conduct a lawful gambling for a raffle on February 24, 2014 at Sportsman’s Lodge and authorize County Auditor/Treasurer to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Con-Con Funds for Curling Club

The board discussed the request of funds from the Baudette Curling Club and noted that they requested funding to be payable in 2013.

Motion

Motion was made by Commissioner Beckel to approve payment in the amount of $10,000 to the Baudette Curling Club form the Con-Con fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Health insurance Rates

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board to inform them that there was an increase 7.3% for the 2014 health insurance.

Work Session

The board set November 5, 2013 for a work session starting at 7:00 a.m.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:05 a.m. as follows:

NWA AIRPORT UPDATE

Benita Crow, Principal Engineer from Short Elliott Hendrickson Inc. meet with the board and reviewed the Feasibility Study-Phase 2. The board requested that Benita complete Phase 3, and concurred that site 3 would be the most suitable site.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for installation of security system, installation for fob entry and panic buttons. Gary informed the board that Emergency Management Director, Christiana Husbands secured a safety grant thru the Department of Labor and Industry, Occupational Safety and Health Unit in the amount of $10,000, which requires a match of $10,000.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff, Gary Fish to have Wright Locksmith and Security System install the security system, panic buttons and the fob entry, in the amount of 28,079.51 with the funding from the Building Improvement fund. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. County

PUBLIC WORKS

Solid Waste Management Plan

Public Works Director, Tim Erickson met with the board requesting approval to hire a contractor for the Solid Waste Management Plan. Tim explained that Roseau, Pennington, Kittson and Marshall counties are looking at two companies to complete the study, Wenck Company would cost Lake of the Woods County roughly 8,500 and S E H, would cost approximately $7,500.

Motion

Motion was made by Commissioner Moorman to approve the Solid Waste Management Plan cost up to $8,500. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

closed session

Motion was made by Commissioner  Beckel to close the regular meeting at 11:34 a.m. and open the closed session pursuant to MN Statute § 13D.03 Labor Negotiations. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

The following were present at the closed session: Commissioners Arnesen, Nordlof, Moorman, Beckel and Hanson, Human Resource Assistant, Dena Pieper.

Motion was made by Commissioner Beckel to close the closed session and open the regular meeting at 11:45 a.m.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 11:45 a.m. and reconvened at 1:04 p.m. as follows:

David and Mary Schrandt Cartway Hearing

Motion was made by Commissioner Nordlof to open the Public Hearing for David and Mary Schrandt Cartway Hearing at 1:05 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

David and Mary Schrandt Attorney, Nora Crumpton and Contracted County Attorney, Michelle Moren met with the board to present the proposed cartway. Contracted County Attorney, Michelle Moren went over the criteria with the County Board and Attorney Crumpton asking if this parcel is at least 5 acres and is land locked. Attorney Crumpton acknowledge that the property was. Contracted County Attorney, Michelle Moren noted that the order setting the public hearing upon petition was posted on October 11, 2013, and the county had received the affidavit of service and posting.

The County board reviewed the petition requesting the establishment of the cartway. Chairman Hanson requested the Land and Water Planning Director, Josh Stromlund review the routes in order and what impact it may have on wetlands and the approximate wetland impact would cost. Josh reviewed the four routes and the cost associated if a road was to be constructed to standards, or not built to standards, or just by access such as walking/ATV, and or to construct a trail no more than approximately five (5) feet.

Chairman Hanson opened the floor for comments. The following comments were heard:

  • Jon Meikle stated that Route 1 was the most logical route to use; the proposed route that would be on his property would ruin his pond and would be close to his house.
  • Gary Pulkrabeck stated that if it was on his property it would wreck his hunting and also would lose his shooting range and trails.
  • Paul Pederson stated that if it was on his and his sister’s it would run right through his farm land and the half mile road would end right where a swamp is. Paul stated that he would prefer Route 1, between his and Gary Pulkrabeck land.

Chairman Hanson discussed the routes for the cartway. The board reviewed the concerns from the effected land owners. The board determined that Route 1, with 16.5 feet from Gary Pulkrabercks land and 16.5 feet from Paul Pederson land would be less disruptive, less damaging, and possible in the public’s best interest. The board also discussed the damages that this cartway will initiate.

Resolution

Resolution

  1. Establishing Cartway for Petitioner David and Mary Schrandt
  2. Bifurcating Cartway Hearing to Determine Award of Damages
  3. Requiring Petitioners to Post Bond or other Security

Resolution No. 13-10-05

WHEREAS, the Lake of the Woods County Board of Commissioners has received a cartway petition pursuant to Minn. Stat. § 164.08, from David and Mary Schrandt  “petitioners” in which the petitioner asks the county board to establish a cartway to petitioners’ property across the lands of others; and

WHEREAS, Petitioners have been represented by Nora Crumpton, Attorney at Law; and

WHEREAS, the petitioners’ property is described as follows:  SW¼, Sec. 2, Twp. 160 N., Range 33 W. and

WHEREAS, the petitioners ask that a cartway be established over one of the following routes:

ROUTE 1:  The West two (2) rods of the Northeast Quarter (NE¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the West two (2) rods of the Northwest Quarter of the Southeast Quarter (NW¼ SE¼) of said Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West.

OR

ROUTE 2: The West one (1) rod of the Northwest Quarter (NW¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the East one (1) rod of the Northeast Quarter (NE¼) of Section Three (3), Township One Hundred Sixty (160) North, Range Thirty-three (33) West.

OR

ROUTE 3:  The south one (1) rod of the Southeast Quarter (SE ¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the north one (1) rod of the Northeast Quarter of Section Eleven (11), Township One Hundred Sixty (160) North, Range Thirty-three (33) West.

OR

ROUTE 4: The West one (1) rod of the Northeast Quarter (NE¼) of Section Eleven (11), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the East one (1) rod of the Northwest Quarter (NW¼) of Section Eleven (11), Township One Hundred Sixty (160) North, Range Thirty-three (33) West.

WHEREAS, it was determined that dependent upon the route so selected, the requested cartway could pass over the lands of the following persons: Gary G. Pulkrabek, Paul Pederson, Patricia Davidson, Vivian Lloyd, Jon Meikle, James Stanton, Terry Gamache, and John Stanton Jr.; whose property is described as follows: The Northeast Quarter (NE¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the Northwest Quarter of the Southeast Quarter (NW¼ SE¼) of said Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; OR, the Northwest Quarter (NW¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West and the Northeast Quarter (NE¼) of Section Three (3), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; OR the

the Southeast Quarter (SE ¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West and the Northeast Quarter (NE¼) of Section Eleven (11), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; OR the Northeast Quarter (NE¼) of Section Eleven (11), Township One Hundred Sixty (160) North, Range Thirty-three (33) West and the Northwest Quarter (NW¼) of Section Eleven (11), Township One Hundred Sixty (160) North, Range Thirty-three (33) West. and

WHEREAS; on October 22, 2013, after proper posting and notice, a hearing on the cartway petition was heard by the Lake of the Woods County board; and

WHEREAS; the following public were in attendance: Jon Meikle, Gary Pulkrabek, Paul Pederson, Patricia Davidson, Ron Davidson, Ben Murphy, Terry Gamache and Dwain Duckwork.

WHEREAS; the County Board finds that, pursuant to Minn. Stat. §164.08, subd. 2 (a), the petitioner owns a tract of land containing at least five acres and has no access from it to a public road except over the lands of others; and

WHEREAS; the petitioner is therefore entitled to the establishment of a cartway pursuant to Minn. Stat. § 164.08. subd. 2 (a);

WHEREAS, the County Board heard evidence and arguments from the petitioner, the affected landowners and members of the public regarding the question of what damages, if any, should be paid to the owners and occupants across whose land(s) the cartway will be established, and regarding what damages the county has incurred as costs and expenses related to these proceedings;

WHEREAS, the petitioner is responsible for any and all cost of wetland mitigation; and

WHEREAS; by and through counsel, petitioners agreed to that the cartway hearing should be bifurcated so that the issue of award of damages could be heard at a later date

NOW, THEREFORE, IT IS RESOLVED AND ORDERED;

  1. A cartway pursuant to Minn. Stat. § 164.08, subd. 2 (a) is established, subject to the terms and conditions that follow, the terms and conditions in the award of damages, and the payment of all damages.
  2. The Lake of the Woods County Board finds that the following location and width of the cartway is the least disruptive and least damaging for neighboring landowners and in the public’s best interest; The East 16.5 feet of the NW1/4 Sec 2, Twp 160 Range 33 and the West 16.5 feet of the NE1/4 of Sec. 2, Twp 160, Range 33, Lake of the Woods County, Minnesota
  3. That the cartway hearing is hereby bifurcated and the hearing to determine damages shall be held at a date to be determined by the County Board.  Prior to said hearing, the proposed cartway shall be surveyed; an appraisal shall be conducted to determine damages and a wetland study shall be conducted.  Petitioner shall be responsible for all associated costs.  No action shall be taken in regard to the survey, appraisal, and wetland study shall occur unless and until Petitioners pay a bond to the County to cover the cost of said items in the sum of $13,500.00 as more fully set forth in paragraph 4 of this resolution.
  4. Following the completion of the items set forth in paragraph 3 above and prior to opening or constructing the cartway, the petitioner shall pay to the county all items described below as damages for the establishment of the cartway, together with any other costs or disbursements to the County or affected landowners. If the damages exceed the amount of estimated costs, the board can amend this resolution to require additional security.

Survey                                      $7,000

Wetland Delineation                $6,000

Appraisal of cartway route      $   500  

5. The issue regarding award of damages to the affected landowner and further damages to the County (if any) shall be reserved and determined at the continued cartway hearing at a time and date to be determined.

6. The County Board shall set the next hearing date following the completion of the requirements set forth in paragraph 3 above. Petitioner shall be required to give notice of said hearing by mailed notice to all affected landowners and posted notice per statute.

7. Town road and bridge funds shall not be expended for this cartway.

The resolution was seconded by Commissioner Moorman and the vote carried as follows:

Voting For: Commissioners Moorman, Arnesen, Hanson and Beckel

Voting Against:    None

Abstaining: Commissioner Nordlof

The David and Mary Schrandt cartway petition is stayed until the security is deposited with Lake of the Woods County Auditor/Treasurer.

Lake of the Woods County

_________________________________

                                                                        Thomas Hanson, Chairman of the Board

Dated: ________________________

Motion

Motion was made by Commissioner Moorman to close the Public Hearing at 2:25 p.m. and open the regular meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

CITY OF WILLIAMS REQUEST

Chairman Hanson informed the board that Williams City Clerk, Kathleen Elson called and inquired what the County Commissioners’ decision was for the requests of funding from the October 8, 2013 meeting. The consensus of the board was that the City of Williams needs to address the issues that the State is asking for before the board will make any consideration or take any action on the City of Williams request of funds.

AMC MEETINGS

Chairman Hanson informed the board that the AMC district meeting will be held on October 30, in Bemidji and that the Annual Conference will be held on December 8-11 at the Hyatt Regency, in Minneapolis.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 2:38 p.m.

Attest:                                                                                     Approved: November 12, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

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Commissioner Proceedings

Special County Board Meeting

October 29, 2013

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, October 29, 2013, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Tom Hanson called the meeting to order at 10:10 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Ed Arnesen, Patty Beckel, Tom Hanson, Ken Moorman and Buck Nordlof.  Also present were: Interim County Attorney Michelle Moren, Para-Legal/Human Resource Assistant Dena Pieper, County Sheriff Gary Fish, County Recorder Sue Ney, Social Services Director Nancy Wendler, Child Support Officer Craig Severs, Public Works Director Tim Erickson and Chief Deputy Auditor Lorene Hanson.

Approval of Agenda

Motion was made by Commissioner Ken Moorman to approve the agenda for the special meeting today.  The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

Review of Interviews

Interim County Attorney Michelle Moren reviewed the interviewing process with the County Board and the Interviewing Committee.  The Committee will meet on another date, to review the applicants’ scores and attain a recommendation to bring to the County Board on Tuesday, November 26, 2013.  The Interviewing Committee would consist of the following:  County Sheriff, Social Services Director, Public Works Director, Interim County Attorney, County Recorder and two (2) County Commissioners.

Interviews:

1st Applicant:

Para-Legal/Human Resource Assistant Dena Pieper introduced Steven R Ott to the County Board.  Interim County Attorney Michelle Moren introduced herself to Mr. Ott and reviewed the interviewing process with him.  Introductions were made by all of those in attendance.   Michelle proceeded with the interviewing questions. 

Recess

The County Board recessed at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

Interviews:

2nd Applicant:

Para-Legal/Human Resource Assistant Dena Pieper introduced Michael P Plante to the County Board.  Interim County Attorney Michelle Moren introduced herself to Mr. Plante and reviewed the interviewing process with him.  Introductions were made by all of those in attendance.   Michelle proceeded with the interviewing questions. 

Recess

The County Board recessed at 3:00 p.m. and reconvened at 3:30 p.m. as follows:

Interviews:

3rd Applicant:

Para-Legal/Human Resource Assistant Dena Pieper introduced Patrick A Oman to the County Board.  Interim County Attorney Michelle Moren introduced herself to Mr. Oman and reviewed the interviewing process with him.  Introductions were made by all of those in attendance.   Michelle proceeded with the interviewing questions. 

Recess

There being no further business before the County Board, Chair Tom Hanson called the meeting to recess at 5:20 p.m.

Attest:                                                             Approved:  November 12, 2013

______________________________            ___________________________________

Lorene G Hanson                                          Thomas Hanson

Chief Deputy Auditor                                   County Board Chair

September, 2013

Commissioner Proceedings

September 10, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 10, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Deputy Auditor Janet Rudd and John Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Cassandra Brune travel, County Attorney Interviews dates, County Surveyor, 2012 Stonegarden Grant, approval to hire Architect for Law Enforcement needs, Baudette Fire Department request for funds and closed session for Union Negotiations. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Shelley Phillippe, Cassondra Brune and Angie Eason to St. Cloud on September 25-27 for Financial Worker and Case Aid Association Conference; Craig Severs to St. Cloud on October 6-9 for MN Family & Support & Recovery County annual training conference; Christine Hultman to St. Cloud on Sept 16-17 for SSIS Fiscal Mentor meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of August 27, regular meeting and August 30, 2013 special meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants      $ 7,494.84

                                                            Commissioner Warrants      $17,362.66

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Management Care Choices

Social Service Director, Nancy Wendler discussed the management Care Choices and that their department choose Blue Plus for their provider and the State decided on U-Care for they were the lowest bidder. Nancy informed the board that she was going to appeal the States decision for she felt that Blue Plus is a better fit for our area. The board concurred with her appealing the State choice.

County Auditor/Treasurer

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue                      $  15,891.58   

Road and Bridge        $  15,625.48

Co. Develp                  $      405.86

Solid Waste                 $   6,285.68

EDA                            $       170.14

                                    $  38,378.74

WARRANTS FOR PUBLICATION

Warrants Approved On 9/10/2013 For Payment 9/13/2013

Vendor Name                                               Amount

Glassing/Charles R                                  3,500.00

Howard’s Oil Company                            4,983.18

LOW Highway Dept                                  3,647.50

Walker Pipe & Supply                               2,045.59

Woody’s Service                                       6,845.06

46 Payments less than 2000 17,357.41

Final Total:   38,378.74

Further moved to authorize the payment of the following auditor warrants:

                                                August 27,     2013     $       5,503.47

                                                September 5, 2013      $     26,166.81

September 5 2013       $   388,769.66

                                                September 6, 2013      $   121,713.30

                                                                                    $   542,153.24  

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

TNT MEETING DATE

County Auditor/Treasurer, Mark E. Hall met with the board requesting the board to set their Truth- N -Taxation meeting for 2013.

Motion

Motion was made by Commissioner Beckel to set the 2013 Truth- N- Taxation meeting for November 26, 2013 at 6:00 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

MIS DEPARTMENT

MIS Director, Peder Hovland met with the board informing them that IT Specialist, Daniel Fish has satisfactory completed is probationary period as of September 11, 2013 and requesting an increase in his step  to 8, 20.93 per hour  as verbally offered by Human Resources with his job offer.

Motion

Motion was made by Commissioner Nordlof to approve the increase effective September 15, 2013 at grade 11, step 8, at the rate of $20.93 per hour. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Next Generation 911 Generator Bids

MIS Director, Peder Hovland met with the board and informed the board that bid opening was on September 6, 2013 and the lowest bidder was Ned LaValla Electric in the amount of $180,000 for the 911 generator.

Motion

Motion was made Commissioner Moorman to except the bid from  Ned LaValla Electric in the amount of $180,000 for the generator and  installation to cover emergency power outages for the next generation 911 with the use of 911 funds an authorize down payment of $25,000. (The bid does not include any cost associated to the ground preparation for the generator). Any bills associated with this project maybe paid out of Auditor Warrants vs. Commissioners Warrants. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:03 a.m. and reconvened at 10:10 a.m. as follows:

PUBLIC WORKS

solid Waste Management Plan

Public Works Director, Tim Erickson met with the board to discuss the ten (10) year Solid Waste Management Plan and informed the board that Minnesota Pollution Control Agency did not like the plan that was submitted. Four other counties in our region would like to join together and hire and consultant to write the ten (10) year management plan with cost associated to around $7,000 to $8,000, counties have to have this type of plan or you do not receive your score grant which is around $50,000 to $60,000 per year. The consensus of the board was to join with Roseau, Kittson, Marshall, and Pennington and hire a consultant to assist with the ten (10) year Solid Waste Management Plan.

Government Center Sidewalks

Public Works Director, Tim Erickson met with the board and discussed the conditions of the sidewalks along the Government Center and the need for repair. Tim informed the board that Northern Industrial Resource fixes sidewalks by a spray foam method that fixes unlevel sidewalks and has a guarantee of five years.

Motion

Motion was made by Commissioner Beckel to authorize Public Works Director, Tim Erickson to contract with Northern Industrial Resources to fix the Government Center Sidewalks in the amount of $5,065 with the funding from the Building and Grounds account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Emergency Management

Emergency Management Director, Christina Husbands met with the board and reviewed the Hazard Mitigation Plan and requested a resolution for approval.

Resolution

Lake of the Woods Hazard Mitigation Plan

Resolution No. 13-09-01

The following resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, the Lake of the Woods Hazard Mitigation Plan: Update 2013 has been prepared in accordance with FEMA requirements at 44 CFR 201.6;

WHEREAS, Lake of the Woods County, participated in the preparation of a multi-jurisdictional plan, Lake of the Woods Hazard Mitigation Plan: Update 2013;

WHEREAS, the Lake of the Woods County is a local unit of government that has afforded the citizens an opportunity to comment and provide input in the Plan and the actions in the Plan;

WHEREAS, the Lake of the Woods County has reviewed the Plan and affirms that the Plan will be updated no less than every five years.

NOW THEREFORE, BE IT RESOLVED by the Commissioners that Lake of the Woods adopts the Lake of the Woods Hazard Mitigation Plan: Update 2013 as their jurisdiction’s Hazard Mitigation Plan, and is resolved to execute the actions in the Plan.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Sheriff

County Sheriff, Gary Fish met with the board and discussed the process that he has been working on for updating 911 contact list and he is planning on inserting information in all Property Tax or TNT notices through the County Auditor/Treasurer’s Offices mailings.

2012 Stonegarden Approval

County Sheriff, Gary Fish met with the board and requested approval for the 2012 Stonegarden Grant in the amount of $65,000.

Motion

Motion was made by Commissioner Beckel to approve and authorize Chairman Hanson and Chief Deputy Sheriff, Daryl Fish to sign the 2012 Stonegarden grant in the amount of $65,000, Grant Agreement No. A-OSGP-2012-LOTW-CO-00021, effective July 1, 2013 thru August 31, 2014. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Emergency Management Director/Part time Dispatch

County Sheriff, Gary Fish met with the board to discuss the PERA plans that Christina Husbands would be eligible for, Christina works 24 hours as the Emergency Management Director and also Dispatches Part-time.

Motion

Motion was made by Commissioner Moorman to place Christina Husbands on the PERA Coordinated Plan for Emergency Management Director, 24 hour per week and PERA Correction Plan when working as Part-time Dispatcher. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to place Christina Husbands as a permanent part-time position as the Emergency Management Director and Part-time Dispatcher, with the separate job descriptions effective September 10, 2013, qualifying her for Health Insurance benefits, effective November 1, 2013. If overtime should accrue, it would calculate after a forty (40) hour work week. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

OHV

County Sheriff, Gary Fish met with the board requesting authorization for Chief Deputy Sheriff, Daryl Fish to work a one (1) 8 hour shift per month at straight time with his salary from the OHV grant.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Off Highway Vehicle Grant

Authorization for Chief Deputy Sheriff to Work

Resolution 13-07-02

WHEREAS, the State of Minnesota, acting through its Commissioner of Natural Resource (“STATE”) and Lake of the Woods County (Grantee), under MN Stat. § 84.024 the State is empowered to enter into this grant;

WHEREAS, the State, under Laws of Minnesota 203 Chapter 113, Article 3, Section 4, Subdivision 7, is authorized to provide reimbursement grants to counties to cover cost relate to labor and equipment in the enforcement of off highway vehicle laws, rules and regulations, as well as holding staff training in the same, and providing local youth training classes, in the manner described in the Grantee’s proposed Budget;

WHEREAS, the Grantee represents that it is duly qualified and agrees to perform all services described in this grant agreement to the satisfaction of the State; pursuant to Minnesota Statutes § 16B.98, Subdivision 1, the Grantee agrees to minimize administrative costs as a condition of the grant;

WHEREAS, the term of grant agreement is effective July 15, 2013, or the date the state obtains all required signatures under Minnesota Statute § 16C.05, subdivision 2, whichever is later, and the grantee must not begin work under this grant agreement until this agreement is fully executed and the grantee has been notified by the State’s Authorized Representative to begin the work and this grant expires June 30, 2015, or until all obligation have been satisfactorily fulfilled, whichever occurs first;

WHEREAS, Grantee will be reimbursed once annually for eligible OHV Safety Enforcement Grants, including one or more of the following:

  • Grantee staff time to participate in OHV/ATV activities, including attendance at training classes, also holding local safety training education programs for local riders. Training for  grantee staff working to enforce any OHV related law, rule or regulation is MANDATORY
  • Purchase of ATV’s for use In patrolling;
  • ATV maintenance, fuel and enforcement related costs;
  • Trailers, trailer maintenance and repair (not cost relate to towing vehicle repair);
  • Helmets and other related protective gear (no standard uniforms or equipment); Other equipment dedicated solely to Off Highway Vehicle Enforcement Work

NOW THEREFORE, BE IT RESOLVED, that the Grantee will be reimbursed up to $13,529 in state fiscal year 2014 for expenses incurred between the effective date of the grant and June 30, 2014, and $13,529 in fiscal year 2015, for expenses incurred between July 1, 2014 and June 30, 2015, as determined by the grant funding formula, total obligation of the State for all compensation and reimbursements to the Grantee under this grant agreement will not exceed $27,058;

WHEREAS; under this grant agreement is given money to assist the Lake of the Woods County Sheriff’s Office in its efforts to fulfill the duties of OHV Safety Enforcement and it is estimate that these additional safety duties will necessitate that the Chief Deputy Sheriff expend on average of eight (8) hour per month at straight time in the amount of wages $220.56 and benefits of $34.96 with funding from the OHV grant contingent upon grant funding is available.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Law Enforcement Center

The board discussed the need of possible addition to the Law Enforcement Center for office space and other needs excluding the jail. The consensus of the board was to have County Sheriff, Gary Fish contact architects for estimates for possible construction plans.

LAND AND WATER PLANNING

2014 Clean Water Funding

Land and Water Planning Director, Josh Stromlund and Resource Technician, Corryn Trask

from SWCD met with the board to discuss the FY 2014 Clean Water Fund Competitive Grants which supplements traditional sources of funding which they felt would help with the associated costs of the following projects:

  • Drainage Policy
  • Scanning of Ditch Records
  • Wheeler Point Sewer District

The consensus of the board was to have them move forward with the grant opportunities for those projects.

Vacation of Beach Ave

Land and Water Planning Director, Josh Stromlund informed the board that a property owner in Harris Plat has hired Attorney Law Firm, Brink and Sobolik to represent them for the vacation process of Beach Ave.

Human Resource

Para-Legal/HR Assistant

Chairman Hanson discussed with the board the Para- Legal/HR Assistants step. He informed the board that the grade was determined at grade 12, but the step still needed to be addressed.

Motion

Motion was made by Commissioner Arnesen to set the Para- Legal /HR Assistant grade at 12, step H, $22.17 per hour retroactive to the first payroll in May. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Contracted County Attorney, Michelle Moren

Contracted County Attorney, Michelle Moren met with the board and discussed the Interviewing process for the vacant County Attorney’s Office. Chairman Hanson requested that Michelle put together questions for the interviewing process. The board also discussed who will sit on the Committee for interviewing the County Attorneys position. The following were selected: Contracted County Attorney, Michelle Moren, Para/Legal/HR Assistant, Dena Pieper, County Sheriff, Gary Fish and all of the Commissioners. Possible interviewing dates were selected for October 29 and November 7.

Baudette Fire Department

Assistant Fire Chief, Todd Beckel met with the board to discuss funding for the Baudette Fire Department, for township fire protection. He demonstrated the usage of the Contained Breathing Apparatus Packs (CBA Packs), and the need of replacement. He informed the board that they would need fifteen (15) Dragger packs, 30 High pressure (1) one hour tanks, and 20 Head-Up Display with voice defining masks.

Motion

Motion was made by Commissioner Beckel to allocate $60,000 from the new funding for townships from the 2013 PILT payment for the purchase of CBA equipment for the Baudette Fire Department for township fire protection. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Proposed 2014 budget and Tax Levy

Chief Deputy Auditor, Lorene Hanson met with the board and presented the 2014 Budget and Tax levy.

Resolution

Resolution Adopting

Proposed 2014 Budget and Tax Levy

Resolution   2013-09-03

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, the Proposed County Budget for the year 2014 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2014:

Revenue Fund                                               $ 1,383,769

Road & Bridge Fund                                    $    449,580

Social Services Fund                                     $    603,935

Economic Development Authority Fund    $      60,000

2013 Proposed Budget and Tax Levy         $ 2,497,284

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2014 contingent upon City of Williams Twp Fire Levy that was not available at the time of approval:

                        Twp Road & Bridge                                     $   437,555*

                        Twp Fire – Baudette                                      $     22,000

                        Twp Fire – Williams                                      $     31,072

                        Twp Fire – NW Angle                                   $       6,500

                        Total                                                               $   497,127

2014                

$437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride (inc2, 000).  (425,555+12,000=437,555)

The motion was seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

County Surveyor

Chairman Hanson informed the board about a request from a Surveyor Company that was interested in bidding for contracted services with Lake of the Woods County.  Chairman Hanson informed the board that the County has a signed contract with Widseth, Smith, Nolting, and Associates, Inc. for surveying effective from January 1, 2013 thru December 31, 2016. The board concurred that they are pleased with their services.

Closed Session- Union Negotiations

Motion was made by Commissioner Arnesen to close the regular meeting and open the closed session at 12:35 p.m. pursuant to MN. Statute § 13D.03 Labor Negotiation. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Beckel to close the closed meeting for Labor Negotiation and open the regular meeting at 1:15 p.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Correspondence

None

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 1:16 p.m.

Attest:                                                                                     Approved: September 24, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

==========================================================================================================

Commissioner Proceedings

September 24, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 24, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Vice-Chairman Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Buck Nordlof and Ken Moorman. Absent were Commissioner Ed Arnesen and Tom Hanson.  Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Human Resources, Joint Powers Natural Resources- resolution and remove closed session for union negotiations. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Josh Stromlund to Brainerd for the BWSR Academy on October 28-30;           Boyd Johnson to Brainerd for MnDOT Right of Way Professional Workshop on October2-4 and to Rochester for MN GIS/LIS Consortium Conference on October 9-10.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof to approve the minutes of September 10, regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Beckel informed the board that at the last GIZIIBII council meeting they voted on dissolving the council and that the vote carried not to dissolve this council by eight (8) to seven (7).

Commissioner Moorman informed the board that at the Joint Powers Natural Resource meeting the were informed that Lori Dowling, former DNR, NW Regional Director now is the NE Regional Director.

Joint Powers Natural Resource

Commissioner Moorman informed the board that at the last Joint Powers Natural Resource meeting they discussed and annual appropriation for all DNR Ditch Assessments for maintaining ditch systems within the State Consolidated Conservation Areas and were asked that all counties pass a resolution for all counties to agree to a formula that provides a share of the $300,000 payment.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

RESOLUTION FOR DISTRIBUTION OF ANNUAL $300,000

STATE CONSOLIDATED CONSERVATION AREA

Resolution No. 13-09-04

WHEREAS:  Consolidated Conservation area lands provide diverse conservation, agricultural and infrastructure values for Minnesota and are critical assets for the economic stability of the state;

WHEREAS:  Counties, through their Ditch Authority, have responsibility to maintain ditch systems as well as assure financial viability of such ditch systems through assessments to all owners on the ditch system;

WHEREAS:   Legislative annual appropriation of $300,000, passed during the 2013 session is intended to pay for ditch assessments for DNR administered land in the Consolidated Conservation Area;

NOW THEREFORE, BE IT RESOLVED:  Counties containing Consolidated Conservation area lands hereby agree to a formula that provides a share of the $300,000 payment as defined here:   individual county  assessment divided by the aggregate assessment of all involved counties, times $300,000; 

BE IT FURTHER RESOLVED:  Each county agrees to submit DNR Ditch Assessments for lands in the Consolidated Conservation Area, and only in the Consolidated Conservation Area, to the Joint Powers Board for compilation and dissemination to the Department of Natural Resources on an annual basis, to be used for calculation and payment of each county’s proportionate share;

BE IT FURTHER RESOLVED:  Counties will settle the total payment received from the state to the ditches in the same proportion as the aggregate assessment of each ditch was to the DNR Con Con ditch assessment total.   Counties will consider all current year State of Minnesota payments on said Con Con ditches completed upon receipt of the payment. 

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants      $ 6,788.90

                                                            Commissioner Warrants      $31,915.16

                                                            Commissioner Warrants      $     200.00  

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasure Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Nordlof to approve the claims as follows:

Revenue                      $  74,541.00   

Road and Bridge        $129,507.43

Social Service              $         10.00

Co. Develp                  $       860.66

Solid Waste                 $  22,560.90

EDA                            $  18,452.79

                                    $ 245,932.78

WARRANTS FOR PUBLICATION

Warrants Approved On 9/24/2013 For Payment 9/27/2013

Vendor Name                                                       Amount

Baudette/City Of                                                         60,000.00

Cenex Co-Op Services, Inc.                                     11,284.69

Earthworks Contracting Inc                                        3,918.75

Ferrier Logging, Inc                                                     3,966.25

Fish/Kevin                                                                     7,861.25

Hasbargen Farms Inc                                                  3,633.75

Hasbargen Logging Inc                                              4,512.50

M & J Construction Of Holt, Inc.                              59,366.25

Mar-Kit Landfill                                                           10,900.35

Miovac/Tim                                                                  4,536.25

Norman Johnson Trucking, Inc.                                4,465.00

Northwest Community Action, Inc                              3,411.50

Northwest Mechanical Of Bemidji Inc                        3,138.92

Pro-West & Associates, Inc                                         6,000.00

R & Q Trucking, Inc                                                    3,784.20

Viewpoint Consulting Group, Inc                             12,000.00

WCEC Inc                                                                    9,735.00

Ziegler, Inc                                                                  11,930.50

49 Payments less than 2000     21,487.62

Final Total:   245,932.78

 Further moved to authorize the payment of the following auditor warrants:

                                                September 11, 2013    $     45,905.27

September 16, 2013    $       1,141.89

                                                September 18, 2013    $     43,757.65

                                                September 19, 2013    $     35,130.65

                                                                                    $   125,935.46  

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Con-con Review

County Auditor/Treasurer, Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board and reviewed the Con-con request.

MIS DEPARTMENT

IT Specialist, Daniel Fish met with the board and demonstrated the new Interactive Map LINK system to the board.

HISTORICAL SOCIETY

Project Update

Curator and Executive Director, Marlys Hirst met with the board and reported that the Phase I project should be completed in a few weeks and that they are working on Phase II, which consist of the HVAC, which will provide precise temperature control for the entire building. Marlys informed the board that they are working on Legacy Grants, which will require a match of 25,000, which Marlys is requesting 12,500 for the years of 2014 and 2015. Marlys also inquired if the County Board would allow her to set up an exhibit in the Government Center lobby for a couple weeks in October. The consensus of the board was that they would permit her to display the exhibit.

RECESS

The meeting was called to recess at 10:25 a.m. and reconvened at 10:28 a.m. as follows:

WHEELERS POINT SEWER DISTRCIT

Vice –Chairman Beckel informed the board that there may be a possibility of getting a grant through BWSR- Clean Water Fund Competitive Grants for the Wheelers Point Sewer District. With this type of funding, the county would need to apply on behalf of the Wheeler’s Point Sewer District and act as the Fiscal Agent.

Motion

Motion was made by Commissioner Moorman to support the Clean Water Fund Competitive Grant Funding for the Wheelers Point Sewer District, and if funding is granted, the county would act as the fiscal officer for those funds. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented a request to amend the Lake of the Woods County Zoning Ordinance to change from a Natural Environment District to a Commercial-Recreation District for the purpose of allowing a rental structure. The board reviewed the conditional use request, no comments were heard from the floor and correspondence was acknowledged on the conditional use request. Josh informed the board that the Lake of the Wood County Planning Commission recommends approval for the District Change.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  MLK Rentals, LLC (Mike Kinsella)                             Date:  September 24, 2013

Location/Legal Description:  The N1/2 of the Se ¼ of the SE1/4 of the NE1/4 of Section 26, T. 162N, R. 32W, Wheeler Township, Lake of the Woods County.

Project Proposal:  Applicant is requesting to amend the Lake of the Woods County Zoning Ordinance to change from a Natural Environment District to a Commercial-Recreation District for the purpose of allowing a rental structure.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  ) N/A (  )

Why or why not?  Part of development scheme.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Clean up of area and use for family expansion.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  Convert to lawn versus brush.

5.  Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?             YES (X)  NO (  )  N/A (  )

Why or why not?  Approval received from MNDOT.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  Other commercial and residential property in area.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                    YES (X)  NO (  )  N/A (  )

Why or why not?  New septics to be installed.   

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X) NO (  ) N/A (  )

Why or why not?  Adequate room for project.   

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                              YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                     YES (X) NO (  ) N/A (  )

Why or why not?  Refer to MNDOT letter.

The specific conditions of approval are as follows:  None

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved as Presented (X)       Approved with Conditions (  )                Denied (  )

___________________________________

Patty Beckel, Vice Chair, County Board of

Commissioners

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Resolution for Years of Service

Land and Water Planning Director met with the board requesting approval for a Resolution for Years of Service for Jamie McEnelly who recently resigned from the Lake of the Woods Board of Adjustment / Planning Commission.

Resolution

The following resolution was offered by Commissioner Beckel and moved for adoption:

Recognition of Years of Service

Jamie McEnelly

Resolution No. 13-09-05

WHEREAS; Jamie McEnelly has served the residents of Lake of the Woods county since April 22, 2005 as a member of the Board of Adjustment/ Planning Commission;

WHEREAS; Jamie McEnelly has resigned from the lake of the Woods County Board of Adjustment/Planning Commission effective August 1, 2013;

NOW THEREFORE BE IT RESOLVED; That the Lake of the Woods County Board of Commissioners extends their deepest appreciation to Jamie McEnelly for his dedicated service and best wishes to him.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Human Resource

Background Checks

Dena Pieper, Human Resource Assistant met with the board to discuss the usage of a company to run background checks on newly hired employees. At this time, the county does not have a company to provide background checks. Dena informed the board that the county has used Trusight for the compensation plan and that this company also offers reference and background investigation services.

Motion

Motion was made by Commissioner Nordlof to authorize Human Resource Assistant, Dena Pieper to hire Trusight for background investigation services for hiring of employees with the funding from the departments budgets that are hiring the individual. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Public Works

Custodian II

Public Works Director, Tim Erickson met with the board to discuss the possible hiring and step of pay for Custodian II position. The individual that was offered this position has experience in this area and Tim feels that there is justification to adjust the step from A to Step C.

Motion

Motion was made by Commissioner Nordlof to place Custodian II, Kurt Nuss at grade 6 step C, $14.13 per hour effective September 30, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Solid Waste Processor

Public Works Director, Tim Erickson met with the board to discuss the possible hiring and step of pay for Solid Waste Processor position. The individual that was offered this position has worked for the county as a seasonal employee since 2008, and with county related experience Tim feels that there is justification to adjust the step from A to Step C.

Motion

Motion was made by Commissioner Nordlof to place Solid Waste Processor, Barry Bailey at grade 10, step C, $17.78 per hour effective September 30, 2013. The motion was seconded by Commissioner Moorman and the same was put to a vote, was unanimously carried.

Correspondence

The following correspondence was acknowledge; MN Heartland Tourism Association Annual Meeting.

Recess

With no further business before the board, Vice-Chairman Beckel called the meeting to recess at 11:28 a.m.

Attest:                                                                                     Approved: October 8, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Patty Beckel, Vice- Chairman of the Board

August, 2013

Commissioner Proceedings

August 13, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 13, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: County Auditor/Treasurer, Mark E. Hall, Deputy Auditor Janet Rudd and Vicki Neesen.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel to approve the agenda with the following additions: Ditch Assessments and Housing Study Meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Travel for Daniel Fish to Grand Forks on September 10-12 for GIS Conference. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof to approve the minutes of July 23, regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

notice of postponement of cartway

Attorney Nora Crumpton, from Anderson Law Offices, requested a postponement of the Schrandt Cartway that was scheduled for 1:00 p.m. today and requested the Public Hearing be moved to August 27, 2013 at 1:00 p.m.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants      $12,810.79

                                                            Commissioner Warrants      $  3,879.74

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

MN Care Contract

Social Service Director, Nancy Wendler met the board requesting approval for the contract amendment between the State of Minnesota and Lake of the Woods County Social Service to process MinnesotaCare.

Motion

Motion was made by Commissioner Moorman to approve the contract amendment between the State of Minnesota and Lake of the Woods County Social Services effective 07/01/13 through 12/31/13, for Lake of the Woods County Social Services to process MinnesotaCare applications, and to authorize Social Services Director, Nancy Wendler, and Chairman Hanson to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COORESPONDENCE

The following correspondence was read and acknowledges: LakeWood Health Center-Public Health, Score Gant, DNR Assessment, and MCIT Dividend.

County Auditor/Treasurer

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

Revenue                      $  35,822.70   

Road and Bridge        $106,776.28

Solid Waste                 $   8,635.09

Co. Develp                  $   1,908.68

Solid Waste                 $ 26,898.34

EDA                            $    1,500.00

                                    $172,906.00

WARRANTS FOR PUBLICATION

Warrants Approved On 8/13/2013 For Payment 8/16/2013

Vendor Name                                                                   Amount

Achen/Brian                                                                  3,238.00

Cenex Co-Op Services, Inc.                                    10,008.30

Envirotech Services Inc                                           71,949.76

Howard’s Oil Company                                              3,997.01

LOW Highway Dept                                                    4,649.79

LOW Sr Citizens                                                          8,372.50

Mar-Kit Landfill                                                           13,958.55

MN Counties Intergovernmental Trust                      2,500.00

Mn Sheriff’s Ass’n                                                         2,060.00

R & Q Trucking, Inc                                                    4,467.75

Titan Machinery                                                          2,024.88

Woody’s Service                                                          8,624.48

86 Payments less than 2000   37,054.98

Final Total:  172,906.00

Further moved to authorize the payment of the following auditor warrants:

                                                July 24,   2013             $      49,945.95

                                                August 2, 2013           $           120.00

                                                August 7, 2013           $      76,670.96

August 7, 2013           $    107,388.07

                                                August 8, 2013           $      (1,523.20)

                                                                                    $   232,601.78   

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Signature Cards

County Auditor/Treasurer, Mark E. Hall met with the board requesting authorization sign checks.

Motion

Motion was made by Commissioner Nordlof to authorize   Chairman Hanson, County Auditor /Treasurer, Mark E. Hall, Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Beckel to authorize   County Auditor/Treasurer, Mark E. Hall, Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Nordlof                    and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor/Treasurer, Mark E. Hall met with the board requesting authorization to sign the Lawful Gambling Exempt Permit for Ducks Unlimited for a raffle.

Motion

Motion was made by Commissioner Beckel to approve the MN Lawful Gambling Exempt Permit for Ducks Unlimited; Lake of the Woods Chapter 55 to conduct a raffle on September 14, 2013 at Sportsman’s Lodge and authorizes County Auditor/Treasurer, Mark E. Hall to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried with Commissioner Nordlof abstaining.

Department of Motor Vehicle

Deputy Registrar, Janet Rudd and County Auditor/Treasurer, Mark E. Hall met with the board and explained that back in 2003, when Janet Rudd was appointed as the Deputy Registrar, the Department of Motor Vehicle did not have the application for change on file and are requesting the application be completed again.

Motion

Motion was made by Commissioner Moorman to authorize, County Auditor/Treasurer, Mark E. Hall and Deputy Auditor/Deputy Registrar 75, Janet E. Rudd to sign the application for Change in Deputy Registrar Conditions. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Housing Study Results

Commissioner Beckel informed the board that the Housing Results have been completed and that a meeting will take place on August 23, at 9:00 a.m. at North Star.

SHERIFF

Re-Set Administration Fees

County Sheriff, Gary Fish met with the board requesting approval to re-set his Office Administration fees.

Motion

Motion was made by Commissioner Moorman to approve the following Civil Process and Record Fees for the Sheriff’s Office:

Civil Process and Record FeesFee
Each individual service, plus mileage$40.00
Individual not found, plus mileage$40.00
Mileage based on round trip1)      $5.00 minimum2)      Charge every trip$0.565
Administrative fee – filing, printing, mailing etc.$10.00
Boat fee, includes mileage$75.00
Commission after execution8%
Filing Fee$20.00
Sale notice, posting 3 copies, plus mileage$40.00
Secure property on execution or other orders$75.00 + 2 deputies’ time, plus mileage
Sheriff’s sale, per sale held$75.00
Draft certificate of sale$25.00
Redemption of property$250.00
Public posting of redeemed property$100.00
Preparing levy$25.00
Writ of execution fee in advance$75.00, plus $15.00 to employer
Building escort – 2 cars required, 2 hours per car minimum$50.00 per hour, per car(total minimum charge = $200.00)
Incarceration doctor co-pay$45.00
Fingerprints$20.00
Public data records25¢ per page for first 100 pages
Public data records50¢ per page 101 and beyond
CD’s$5.00 each

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

atv grant

County Sheriff, Gary Fish met with the board requesting approval for the Off Highway Vehicle Enforcement Grant with the State of Minnesota in the amount of $13,529.00.

Motion

Motion was made by Commissioner Beckel to authorize Chairman Hanson and County Auditor/Treasurer, Mark E. Hall to sign the Off Highway Vehicle Enforcement Grant with the State of Minnesota, Grant No. 66172, with Lake of the Woods County to be reimbursed up to $13,529.00 in state fiscal year 2014, for expenses incurred between the effective date of the grant and June 30, 2014, and 13,529.00 in fiscal year 2015, for expenses incurred between July1, 2014, and Jun 30, 2015, as determined by the grant funding formula. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows:

Borderland Substance abuse Court

Border Land Substance Abuse Court Coordinator, Lisa Sante met with the board to review the 2014 Budget. Lisa introduced newly hired probation officer, Ben Johnson to the board and reviewed the budget plan.

MIS Department

generator

MIS Director, Peder Hovland met with the board requesting authorization to go out for quotes for furnishing and installing a diesel standby generator and closed transition transfer switch for the County Government Center Building.

Motion

Motion was made by Commissioner Arnesen to authorize MIS Director, Peder Hovland to seek quotes for furnishing and installing a diesel standby generator and closed transition transfer switch for the County Government Center Building contingent approval from the State of Minnesota with funding from the 911 budget, The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried. (Approval for this purchase was received from the State of MN on 08-16-13)

DNR FISHERIES

DNR Fisheries Supervisor, Phil Talmage met with the board and reviewed the 2012 Walleye Population Assessment Summary and the Angler Pressure and Harvest results from 1981 to present.

PUBLIC WORKS

Solid Waste Program Manager

Public Works Director, Tim Erickson met with the board requesting approval to hire the Solid Waste Program Manager.

Motion

Motion was made by Commissioner Arnesen to authorize, Public Works Director, Tim Erickson to hire Ted Furbish for the position of the Solid Waste Program Manager effective September 1, 2013 at grade 14, step E, hourly wage of $23.39 per hour. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Solid Waste Processor

Public Works Director, Tim Erickson met with the board requesting approval to advertise, interview and hire for a Solid Waste Processor.

Motion

Motion was made by Commissioner Moorman to authorize, Public Works Director, Tim Erickson to advertise, interview and hire for the position of a Solid Waste Processor. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Custodian II

Public Works Director, Tim Erickson met with the board requesting approval to advertise, interview and hire for a Custodian II.

 Motion

Motion was made by Commissioner Arnesen to authorize, Public Works Director, Tim Erickson to advertise, interview and hire for the position of a Custodian II. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously car

Heavy Equipment Operator

Public Works Director, Tim Erickson met with the board requesting approval to hire a Heavy Equipment Operator that they advertised and interviewed for.

Motion

Motion was made by Commissioner Moorman to authorize, Public Works Director, Tim Erickson to  hire Bruce Erickson as the Heavy Equipment Operator from Permanent Part-time to Fulltime from grade 7, to grade 10  step D at $18.18 per hour effective August 18, 2013 and eliminating one (1) seasonal help hire in the highways department. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Computer

Public Works Director, Tim Erickson met with the board requesting approval to purchase a new computer as budget.

Motion

Motion was made by Commissioner Arnesen to authorize the Public Works Director, Tim Erickson to purchase a new computer, as previously approved within the 2013 budget. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

KEEP IT CLEAN COMMITTEE

Mike Hirst met with the board to update them on the progress of the “Keep It Clean Committee”. Mike informed the board that they picked up 4.25 cubic yards of garbage weighing approximately 800 pounds with a total of 13 miles of shoreline. Mike also discussed the Dumpster Program Highlights and there were over 81 tons of garbage that was discarded in the dumpsters. Mike informed the board that the Committee will be asking for public funding from them and other entities to help with the associated cost of the garbage removal.

Motion

Motion was made by Commissioner Arnesen to budget a total of $5,000 to the “Keep It Clean Committee”, with $2,500 from the 2014 budget and $2,500 from the 2015 budget. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Zoning Director, Josh Stromlund met with the board requesting approval to appoint a member to the Planning Commission/Board of Adjustment for Commissioner District 5.

Motion

Motion was made by Commissioner Arnesen to appoint Anthony Head to the Planning Commissioner/Board of Adjustment for Commissioner District 5. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

COUNTY ASSESSOR

County Assessor, Mary Jo Otten and County Attorney, Philip Miller met with the board to discuss how to proceed with the ANI tax court appeal. Mary Jo explained that the appraisal provided by representatives from ANI states a drastically lower value than the Assessor’s estimated market value for assessment years 2011 and 2012. Also discussed was the possible cost to the County to hire an appraiser to do an appraisal and prepare for tax court and the cost of going to court.

Motion

Motion was made by Commissioner Beckel to authorize County Assessor, Mary Jo Otten to hire an appraiser to appraise the ANI property with the funding from the unallocated account from the MCIT Dividend  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried with Commissioner Nordlof abstaining from voting.

COUNTY ATTORNEY- RESIGNATION

Motion

Motion was made by Commissioner Arnesen to accept the verbal resignation from County Attorney, Philip Miller effective September 3, 2013 at 12:01 a.m. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 12:36 p.m.

Attest:                                                                                     Approved: August 27, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

==========================================================================================================

Commissioner Proceedings

August 27, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 27, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:04 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Deputy Auditor Janet Rudd and Vicki Neesen.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof to approve the agenda with the following additions: Lost Warrant, Co. Rd 4 and 61, Giziibii, and SWCD meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Marti Carlson and Lorene Hanson to St. Cloud on October 23-24 for MN Sales & Use Tax for Local Governments; Mary Jo Otten to Grand Rapids on September 12 for Ethics Course for Assessors; Janet Rudd to St. Cloud on September 19-20 for Deputy Registrar Conference; Phil Johnson to Duluth on September 25-27 for Community Mental Health Conference; Leah Stephani-Miller to Duluth on October 16-18 for Health and Human Service Conference; Mark Hall and Commissioner Beckel TRF or Grand Rapids in September for MCIT Meeting. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of August 13, regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants      $10,083.48

                                                            Commissioner Warrants      $26,443.02

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Child Support Officers Report

Social Service Child Support Officer, Craig Severs Jr. met with the board and updated the board on the Child Support cases, collections and distribution for the year 2012 and informed them that August is Child Support Month.

Human Resource Office

Social Service Director, Nancy Wendler met the board to discuss the vacant Human Resources Office and for the usage for Social Services Child Support Officer. The consensus of the board was to allow the Child Support Officer the use of the vacant room. Human Resource Office, if needed will move to the GCN Building in the old Child Support Office.

County Auditor/Treasurer

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

Revenue                      $  19,954.71   

Road and Bridge        $    5,240.88

Co. Develp                  $      360.00

Solid Waste                 $   3,338.02

EDA                            $    4,039.56

                                    $  32,933.17

WARRANTS FOR PUBLICATION

Warrants Approved On 8/27/2013 For Payment 8/30/2013

Vendor Name                                                                    Amount

Bullberry Systems, Inc                                                2,190.00

MN Dept of Employment & Economic Develop         5,000.00

Northwest Community Action, Inc                             2,646.50

Short Elliott Hendrickson, Inc                                   3,588.00

Widseth Smith Nolting&Asst Inc                                2,851.42

45  Payments less than 2000  16,657.25

Final Total:  32,933.17

Further moved to authorize the payment of the following auditor warrants:

                                                August 13, 2013         $    83,087.05

                                                August 14, 2013         $      4,161.09

August 20, 2013         $      8,412.13

                                                August 20, 2013         $      3,181.37

                                                                                    $     98,841.64  

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Lost Warrant

County Auditor/Treasurer, Mark E. Hall met with the board requesting authorization to issue a lost warrant to Kimberly Stay.

Motion

Motion was made by Commissioner Beckel to approve the application and affidavit for lost warrant for Kimberly Stay dated February 15, 2013 for $173.00 without furnishing indemnifying bond.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lutheran Social Service Senior Nutrition

Cindy Christophersen met with the board and reviewed the 2012 Annual Report.

Resolution of Appreciation for john Oren

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 13-08-01

Appreciation Recognition to John Oren

WHEREAS, John Oren has served as the Editor for the Baudette Region from 1976 to 2001;

WHEREAS, John has worked for the Northern Light Region as staff writer for the Lake of the Woods County Board meetings since 2003;

WHEREAS, John has actively participated in various community events and has shown great support to our schools extracurricular activities;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners and the Citizens of Lake of the Woods County do hereby express sincere gratitude to John Oren for his many years of outstanding support within our community.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:07 a.m. and reconvened at 10:20 a.m. as follows:

exit interview with County Attorney Philip Miller

County Attorney, Philip Miller met with the board and informed the board that the County received four (4) applications for the vacant County Attorney’s Office; Human Resources Department Vacancies discussed in the interim what issues should be sent out of county and what to administrative duties to stay in house which will stay with the County Attorney’s office; discussed the Contracted County Attorney’s Contract. The board thanked County Attorney Philip Miller for his services in the past and the present and wished him well in his new County Attorney career with Benton County.

Motion

Motion was made by Commissioner Arnesen to enter into a contract for a Contracted County Attorney, with Michelle Moren, at the rate of pay of $5,500 per month plus mileage of .565 per mile effective September 3, 2013 and every month thereafter as needed and until the position of Lake of the Woods County Attorney is filled either by a hiring or election of a new County Attorney. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to enter into the 2013 Federal Boating Safety Supplemental Equipment Grant Agreement.

Motion

Motion was made by Commissioner Moorman to approve and authorize County Auditor/Treasurer Mark E. Hall, Chairman Hanson and County Sheriff, Gary Fish to sign the Federal Boating Safety Supplemental Equipment Grant Agreement, Grant No. 67218, and effective July 1, 2103 thru September 16, 2013 in the amount of $1,143. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

ATV Grant

County Sheriff, Gary Fish met with the board and requested that Chief Deputy Sheriff to work the ATV grant with a one eight (8) hour shift per month. The board tabled this to September 10, 2013 board meeting.

EMERGENCY MANAGEMENT DIRECTOR

County Sheriff, Gary Fish met with the board requesting approval to hire Emergency Management Director.

Motion

Motion was made by Commissioner Beckel to approve the hiring of Emergency Management Director, Christina Husbands effective August 27, 2013 at Grade 11, Step 1 at a rate of pay of $17.99 per hour. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and Water Planning

Conditional Use Permit

Land and Water Planning Director, Josh Stromlund and Paskvan Industries, Operations Director, Daniel J. Voss met with the board and presented a Conditional Use Permit request from Paskvan Industries to allow a commercial business consisting of FM radio transmission towers in a Natural Environment District. The board reviewed the conditional use request, no comments were heard from the floor and correspondence was acknowledged on the conditional use request. Josh informed the board that the Lake of the Wood County Planning Commission recommends approval for the Conditional Use Permit with conditions.

Name of Applicant:  Troy Paskvan of Paskvan Media (Milo Ravndalen current owner) Date:  August 27, 2013

Location/Legal Description:  The eastern 15 acres of Govt. Lot 3, lying N of STH #11, less RR in Section Six (6), Township One-Hundred Sixty-One (161)N, Range Thirty-Four (34)W, Myhre Township, Lake of the Woods County. (Survey Pending)

Project Proposal:  Applicant is requesting a conditional use permit as required by Section 401-B of the Lake of the Woods County Zoning Ordinance to allow a commercial business consisting of a FM radio transmission tower in a Natural Environment District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  ) N/A (  )

Why or why not?  Tower nearby – Construction with area and FCC guidelines.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

            YES (X) NO (  )  N/A (  )

Why or why not?  Provide weather alerts and public announcements on air.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                        YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Tower and small building only.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                YES (X)  NO (  )  N/A (  )

Why or why not?  Not located in floodplain.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Not affected.

7. Is the site in harmony with existing and proposed access roads?             YES (X)  NO (  )  N/A (  )

Why or why not?  County road on north side.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  Not changing and adjacent tower.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                   YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                   YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  Safety warning signs.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  No traffic as part of project.

The specific conditions of approval are as follows:  Meet FCC and FAA Guidelines.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

Approved as Presented (  )               Approved with Conditions  (X)                   Denied  (  )

                                                                                    _____________________________________

                                                                                                            Tom Hanson

                                                                                                Chair, County Board of Commissioners

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Motion

Motion was made by Commissioner Moorman to approve the Conditional Use Permit for Paskvan Industries as recommended by the Lake of the Wood County Planning Commission to allow a commercial business consisting of a commercial business consisting of FM radio transmission towers in a Natural Environment District with the following condition:

  1. Meet FCC and FAA Guidelines.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Vacation of Beach Ave

Land and Water Planning Director, Josh Stromlund met with the board to discuss a request from a land owner in Harris Plat to vacate Birch Ave. The consensus of the board was to have the land owner follow the procedures for the process of vacating property.

PUBLIC WORKS

Solid Waste Program Manager

Public Works Director, Tim Erickson met with the board requesting signatures for Solid Waste Program Manager, Edward Spires Voluntary Early Retirement Agreement and Waiver and Release by Employee.

Motion

Motion was made by Commissioner Arnesen to authorize, Chairman Hanson, Auditor/Treasurer, Mark E. Hall and County Attorney, Philip Miller to sign the Voluntary Early Retirement Agreement and Waiver and Release by Employee for Solid Waste Program Manger, Edward Spires. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Road 61 and 4

Public Works Director, Tim Erickson and Boyd Johnson met with the board to discuss the Williams sewer that will discharge flow in Co. Road Ditch 61 and concerns of property owners that live along it; they felt that the size of the culvert and amount of discharge should not cause any problems.

Concerns of Co. Road 4 were the box culverts that were being installed and property owners had concern of flooding; they felt that there should not be any problems, but if there should, they could add a barrier to adjust the flow.

RECESS

The meeting was called to recess at 12:14 p.m. and reconvened at 1:01 p.m. as follows:

Public Hearing-Cartway

Motion was made by Commissioner Arnesen to close the regular meeting at 1:02 p.m. and open the Public Hearing pursuant to MN Statute 164.08 to establish a cartway. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Attorney, Philip Miller asked Attorney Nora Crumpton for affidavit of mailing for the affected land owners,  Gary Pulkrabeck and Paul Pedersen acknowledge that they received notification of the hearing along with  Paul Pedersen acknowledge that Patricia Davidson also received notification but was unable to attend due to her work schedule. Nora informed the board that the property owners from the south were not served for they were not affected by their proposed cartway.

County Attorney Philip Miller noted that the County Board formed a Cartway Committee and appointed himself, Public Works Director, Tim Erickson and Land and Water Planning Director, Josh Stromlund to the committee.

County Attorney, Philip Miller stated that the Petition seeks to establish a cartway pursuant to Minnesota Statute 164.08.  The description of the proposed cartway is:

The West two (2) rods of the Northeast Quarter (NE¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the West two (2) rods of the Northwest Quarter of the Southeast Quarter (NW¼ SE¼) of said Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West.-Owner Gary Pulkrabek Property

            The description of the individual tracts of land over which the proposed cartway would pass is:

The Northeast Quarter (NE¼) of Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West; and the Northwest Quarter of the Southeast Quarter (NW¼ SE¼) of said Section Two (2), Township One Hundred Sixty (160) North, Range Thirty-three (33) West. Owner Gary Pulkrabek Property

County Attorney, Philip Miller confirmed that the committee reviewed the petitioners proposed cartway

Upon discussions with all  in regards to the submitted petition, they offer the following for consideration upon granting said petition legally described as the SW¼, Sec. 2, T. 160N, R. 33W, Lake of the Woods County.

In reviewing aerial photos, soils information, LIDAR, and statutes there are three (3) possible locations to access the property via a cartway. Other routes were analysis but deemed not feasible due to a variety of reasons such as the presences of public land to the west, natural or manmade barriers (wildlife pond), and the cartway, if granted, would bisect property under a single ownership.

OPTION #1

This option lies along the western boundary of said section. If granted, the cartway would begin at Main Street West and continue south a distance of one-half (½) mile to the northwest corner of the property in question. The soils in this location appear to be mostly non-hydric thus, reducing the amount of potential wetland impact with granting of said cartway. According to the soils information, it appears that approximately 1200 feet would be considered hydric (wetland) soils. Also, there appears to be a natural drainage located in the extreme northwest corner of the Pedersen property and the northeast corner of the Davidson property, which may require construction of a crossing as to not affect the drainage of the area. This route has not been field verified for the presence of uplands, wetlands and the natural drainage. The potential affected landowners for this route would be Patricia Davidson and Paul Pedersen.

OPTION #2

This option lies along the ½ mile line of said section. If granted, the cartway would begin at Main Street West and continue south a distance of one-half (½) mile to the northeast corner of the property in question. The soils in this location appear to be mostly hydric thus, there is an increased potential of wetland impact with granting of said cartway. According to the soils information, it appears that approximately 2000 feet would be considered hydric soils with a portion (~750 feet) considered a muck type soils. This route has not been field verified for the presence of uplands and wetlands. The potential affected landowners for this route would be Gary Pulkrabek and Paul Pedersen.

OPTION #3

This option lies along the ½ mile line of section 11, T. 160N, R. 33W. If granted, the cartway would begin at 9th Street Southwest and continue north a distance of one-half (½) mile to the southeast corner of the property in question. The soils in this location appear to be mostly hydric thus, there is an increased potential of wetland impact with granting of said cartway. According to the soils information readily available, it appears that approximately 1500 feet would be considered hydric soils with a significant amount (~1100 feet) of muck type soils. This route has not been field verified for the presence of uplands and wetlands. The potential affected landowners for this route would be John Stanton Jr., James Stanton, and Terry Gamache.

The committee also discussed the value of land accordingly with current sales in Potamo Township with high value at $2,400 per acre and low value of $525 per acre.

County Engineer gave update on the cost of a Public Cartway estimating that it would be 22 feet wide, side slope ditches, culvert, class 5 gravel and ½ mile long would cost approximately $40,000; Non-Public cartway- driveway type would be 14 feet wide ½ mile long would cost $28,000, construction cost only.

The County Board discussed with the committee another option of a cartway that would come off the east side of Co. Rd 4, 9th St. SW with 1/8 of a mile of roadway which would follow Jon Meikle and James Stanton Property.

Motion was made by Commissioner Arnesen to amend the petition from Petitioners David and Mary Schrandt to include the S-SE landowners of Section 2 and NE landowners of Section 11, Twp 160, Range 33 and requested Attorney Nora Crumpton to notify them and set the continuation of Public Hearing for October 22, 2013 at 1:00 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried with Commissioner Nordlof abstaining.

Motion was made by Commissioner Arnesen to close the public hearing at 2:45 p.m. and open the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

LAKEWOOD HEALTH CENTER –Public Health

Michelle Brown, LakeWood Public Health Nurse/Director met with the board and discussed her 2014 budget with the board. The board reviewed the increase of $4,439 with a total budget for 2014 at $93,220 compared to 2013 budget of $88,781.

Commissioner Arnesen

Commissioner Arnesen excused himself at 2:57 p.m. from the meeting for he had another meeting scheduled later at the NWA that he needs to attend.

GIZIIBII COUNCIL

Commissioner Beckel reported to the board that at the last GIZIIBII council meeting they discussed the option of dissolving the organization due to loss of federal funding. Commissioner Beckel felt that they should not dissolve this council at this time, and to finish the projects that have started at this time. She will be voting no on the vote that will take place to dissolve at the September meeting.

HUMAN RESOURCE DEPARTMENT

Human Resource Director, Philip Miller met with the board to discuss the Human Resource Assistant Job-grade/step, County Attorney Position, Human Resource Director’s Position, Chief Deputy Treasurer’s grade and step and advertised job of the Property Tax Administrator’s Position.

Property Tax Administrator

Human Resource Director, Philip Miller informed the board that they will be interviewing three applicants on August 28, 2013.

Human Resource Director Position

Human Resource Director, Philip Miller discussed in the interim what types of situations should be sent out of house and what can stay in house. All situations start with Human Resource Assistant, Dena Pieper.

Amend Agenda

Motion was made by Commissioner Beckel to amend the agenda and add for approval for the following: Chief Deputy Treasures grade/step Paraprofessional/Legal Secretary grade/step. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Chief Deputy Treasurer

Motion was made by Commissioner Moorman to approve a grade 12, step G, $21.73 per hour for Chief Deputy Treasurer, Dawn Christianson effective September 1, 2013. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Para/Legal Secretary

Motion was made by Commissioner Beckel to approve a grade 10, step L, $21.35 per hour for Para/Legal Secretary, Dena Pieper effective September 1, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Chairman Hanson requested to place the Paraprofessional-Legal Secretary/Human Resource Assistant grade and step on the September 10, 2013 agenda.

COORESPONDENCE

The following correspondences were acknowledged: SWCD, MN Pollution Control Agency-Williams Old School.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 4:14 p.m.

Attest:                                                                                     Approved: September 10, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

=========================================================================================================

Commissioner Proceedings

August 30, 2013

The Lake of the Woods County Board of Commissioners met in special  session on Friday, August 30, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, and Buck Nordlof. Absent was Ken Moorman.  Also present were: Deputy Auditor Janet Rudd, Chief Deputy Treasurer Dawn Christianson and County Auditor/Treasurer, Mark E. Hall.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel to approve the agenda. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Public Works Department

Chairman Hanson on behalf of the County Board of Commissioners thanked Ed Spires for his years of service with the county and presented him the following:

Resoltuion

The following resolution was offered by Commissioner Hanson and moved for adoption:

Recognition of years of service

Edward Spires

Resolution 2013 – 08-02

Whereas:  Ed Spires has served the residents of Lake of the Woods County since January 1, 1989 as the Solid Waste Program Manager;

Whereas:  Ed Spires has retired from Lake of the Woods County service effective August 31, 2013;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Ed for his dedicated service and best wishes to him;

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Property Tax Administrator Position

County Auditor/Treasurer, Mark E. Hall met with the board requesting authorization to place newly hire Property Tax Administrator, Stacy Novak on grade 10 step G, due to her qualifications and knowledge of this position.

Motion

Motion was made by Commissioner Nordlof to place Stacy Novak, Property Tax Administrator on grade 10, step G, 19.36 per hour. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 8:50 a.m.

Attest:                                                                                     Approved: September 10, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

July, 2013

Commissioner Proceedings

July 9, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 9, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Chief Deputy Auditor, Lorene Hanson and Deputy Auditor Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Birch Beach/Sandy Shores, Human Resource Vacant Office, DOT Increased Surveillance at port of entry and Perspective Easement Public Hearing. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of June 18, NWA meeting, June 18, regular meeting, June 19, Board of Appeal and Equalization meeting and June 25 regular meeting with changes. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants      $  5,344.08

                                                            Commissioner Warrants      $10,301.52

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Human Resources Vacant Office

Social Service Director, Nancy Wendler met the board to discuss the Human Resources Vacant Office and the need for office space for the Child Support Officer. The board referred this request to the Building Committee.

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue                      $ 34,249.30   

Road and Bridge        $357,725.08

Co. Devlp.                   $    1,966.13

Solid Waste                 $  26,420.13

EDA                            $       493.48

                                    $420,854.12

WARRANTS FOR PUBLICATION

Warrants Approved On 7/09/2013 For Payment 7/12/2013

Vendor Name                                           Amount

Burg Electronic Recovery                     7,980.00

Farmers Union Oil Co.                         5,304.28

Fort Distributors Ltd                             24,749.55

Hancock/Lee                                         2,050.00

Howard’s Oil Company                        6,341.83

LOW Highway Dep                               5,173.75

Mar-Kit Landfill                                     10,782.45

Mn Dept Of Natural Resources            8,282.81

Strata Corp, Inc                                    13,261.61

Titan Machinery – Roseau                     5,878.13

University Of Mn                                   8,193.75

Voyageurs Comtronics, Inc                 4,102.99

Widseth Smith Nolting&Asst Inc          2,682.80

Woody’s Service                                    5,930.14

Ziegler, Inc                                         286,208.04

66 Payments less than 2000   23,931.99

Final Total: 420,854.12

Further moved to authorize the payment of the following auditor warrants:

                                                June 25, 2013              $     29,873.18

                                                June 27, 2013              $       3,433.18

                                                July 3,   2013               $     90,110.46

                                                July 3, 2013                 $          565.15

                                                July 3, 2013                 $     12,585.42

                                                July 3, 2013                 $     11,617.97

                                                July 5, 2013                 $   (11,617.97)

                                                                                    $   136,567.39

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

DAVID FADNESS

Chairman Hanson informed David that he would be allowed to speak to the board in regards to his issue with his septic system failure, but no action would be taken. David explained his situation to the board.

PUBLIC WORKS

Maintenance Supervisor

Public Works Director, Tim Erickson met with the board to inform them that Maintenance Supervisor, Matt Mickelson is resigning effective September 30, 2013.

Motion

Motion was made by Commissioner Arnesen to accept the letter of resignation from Maintenance Supervisor, Matt Mickelson effective September 30, 2013. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously

Advertise for Program Solid Waste Manager

Public Works Director, Tim Erickson met with the board requesting authorization to advertise and interview for Solid Waste Program Manager.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson and Human Resource Director, Philip Miller to advertise and interview for Solid Waste Program Manager following the union contract. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Bridge Bonding

Public Works Director, Tim Erickson met with the board requesting approval to accept grant terms and conditions from the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of a bridge.

Resolution

 The following resolution was offered by Commissioner Beckel and moved for adoption:

For Agreement to State Transportation Fund (Bridge Bonds)

Grant Terms and Conditions

Resolution No. 13-07-01

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No.39J35; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this bridge is available; and

WHEREAS, the amount of the grant has been determined to be $45,000.00 by reason of the lowest responsible bid;

NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, subdivision 5, clause (3), and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the bridge but not required.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote,

DEPARTMENT OF TRANSPORTATION

Commissioner Arnesen discussed a concern from a constituent about the increase of surveillance at the port of entry at the NWA with the Department of Transportation. Public Works Director, Tim Erickson said that he would look into the matter, but new that there are new regulations that have or may have come into effect from the Federal Government on truck regulations.

Terry Waible-Ditch and Beaver Issues

Commissioner Beckel informed the board that Terry was not able to make the meeting and he had concerns with drainage and beaver issues that are accruing around his property. The board discussed the draining issue. The board requested the Lee Hancock get permission from the land owner to look over the dam and access the situation. Public Works Director, Tim Ericson recommended that they follow the Beaver Policy.

Cartway Petition

County Attorney, Philip Miller and Attorney Nora Crompton met with the board to discuss the cartway petition from David and Mary Schrant that are landlocked and are petitioning Lake of the Woods County to establish a cartwaty pursuant to Minn. Stat. § 164.08, subd. 2. County Attorney, Philip Miller reviewed the necessary steps to be completed before a public hearing can be held. Attorney Nora Crompton waived the 30 day requirement for the hearing to be held on a different date. The board original set the cartway hearing for July 23. County Attorney, Philip Miller informed the board that he along with Public Works Director, Tim Erickson and Land and Water Planning Director, Josh Stromlund will take care of all the requirements for the cartway hearing.

Motion

Motion was made by Commissioner Arnesen to rescind the motion made on June 25, 2013 for a Public Hearing for a Cartway for David and Mary Schrant that was set for July 23, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Beckel to set the Public Hearing for Cartway for David and Mary Schrant for August 13, 2013 at 1:00 p.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for the Final Program Allocation and Contribution Statement for FY12 for the Natural Resources Block Grant (NRBG).

Motion

Motion was made by Commissioner Beckel to authorize Chairman Hanson and Land and Water Planning Director, Josh Stromlund to sign the NRBG final program allocation and contribution statement for FY12. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

INTERIM EMERGENCY MANAGEMENT DIRECTOR

Interim Emergency Management Director, Christina Husbands met with the board and updated the board on the Hazard Mitigation Plan, Emergency Management Performance Grant Program and Emergency Planning Committee. Christina also informed the board that OSAH would come up and access the Government Center for security issue. Grant money would be available for cost of security measures.

Motion

Motion was made by Commissioner Moorman to authorize Interim Emergency Management Director, Christina Husbands to make an appointment for an OSAH Representative to come up and perform a security inspection for the Government Center. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 11:32 a.m. and reconvened at 11:40 a.m. as follows:

COUNTY AUDITOR

Tax Forfeited Property

Chief Deputy Auditor, Lorene Hanson met with the board to discuss the County’s Tax-Forfeited property. The consensus of the board was to move forward with the process for a future Tax-Forfeited sale.

Northwest Regional Radio Board

Chief Deputy Auditor, Lorene Hanson met with the board to discuss the NW Regional Radio Board membership contribution in the amount of $3,000 for 2014.

Motion

Motion was made by Commissioner Arnesen to approve as stipulated in the Joint Powers Agreement with the NW Regional Radio Board the proposed 2014 budget and Lake of the Woods County Financial contribution of $3,000 with the funding from the Emergency Management Department. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

BIRCH BEACH/SANDYSHORES

Commissioner Arnesen addressed the board about the group of citizens from Birch Beach, Sandy Shores division that met with the board on July 9, 2013 meeting about an access for walkers, four wheelers or golf carts to connect the two communities.  Commissioner Arnesen reviewed the history of the Birch Beach, Sandy Shores division and the reasons why there is no road connecting the two communities, history of the flooding and wetland issues that happened in the past.

COORESPONDENCE

The board reviewed the Prescriptive Easements from the MN Department of Natural Resources that they will be holding a Public Hearing on August 7, at 6:00 p.m. in the Commissioners Room at the Government Center.

WORK SESSION

The board set a work session for July 15, 2013 at 2:00 p.m. for the Auditor/Treasurers Office and Maintenance Department.

OLD/NEW BUSINESS

The following Old/New Business was discussed with no action:

  • Clementson Property
  • Towers- Grain

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 12:29 p.m.

Attest:                                                                                     Approved: July 23, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

==========================================================================================================

Commissioner Proceedings

July 23, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 23, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Chief Deputy Auditor, Lorene Hanson and Deputy Auditor Janet Rudd and Vicki Neesen.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Historical Society and Wetlands Proposal Steering Committee. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of July 9, regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Moorman reported the following:

June 20-HRDC

  • Retirement of Executive Director, Cliff Tweedale after 38 years with HRDC, 13 as Executive Director.
  • Public hearing for approval of 2014 budget.
  • New program for acquisition- demolition aimed to remove deteriorated dwellings.

June 26- Lutheran Social Services Board

  • Annual report highlights.
  • Effects of sequestration on plans for 2013 and 2014.

July 17-Prevention Coalition

  • Review of recent activities: Parade Float, County Fair, Positive Community Norms training.
  • Media update
  • Progress of compliance checks.
  • Upcoming strengths training and strategic planning.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants      $11,420.92

                                                            Commissioner Warrants      $24,559.47

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Poverty Guidelines

Social Service Director, Nancy Wendler met the board to inform them that she received the new 2013 Federal Department of Health and Human Services poverty guidelines.

Historical Society

Curator and Executive Director, Marlys Hirst met with the board requesting funds that were set aside for the addition to the Historical Society building in the amount of $50,000.

Motion

Motion was made by Commissioner Beckel to authorize payment of $50,000 to the Historical Society for the addition with the funding from the Con-Con fund. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

Revenue                      $ 53,457.88   

Road and Bridge        $ 55,327.95

Solid Waste                 $   8,635.09

EDA                            $    7,508.54

                                    $124,929.46

WARRANTS FOR PUBLICATION

Warrants Approved On 7/23/2013 For Payment 7/26/2013

Vendor Name                                                                         Amount

Anchor Marketing, Inc                                                       3,452.04

Arnesen/Ed                                                                        2,009.42

Cenex Co-Op Services, Inc.                                              5,729.93

Envirotech Services Inc                                                  27,141.13

Government Management Group, Inc                              3,500.00

Hasler                                                                                  4,000.00

Headwater Regional Development Commiss                  8,500.00

Hitesman & Wold, PA                                                         3,500.00

North East Technical Service,Inc                                    2,336.65

Northwest Community Action, Inc                                    2,556.50

R & Q Trucking, Inc                                                            2,765.65

Short Elliott Hendrickson, Inc                                         11,960.00

Strata Corp, Inc                                                                 12,617.83

58 Payments less than  2000   34,860.31

Final Total:   124,929.46

Further moved to authorize the payment of the following auditor warrants:

                                                July 10, 2013               $       1,728.34

                                                June 11, 2013              $      71,079.90

                                                July 19, 2013               $        3,558.64

                                                                                    $      76,366.88

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Representative Erickson

Chairman Hanson informed the board that he received a letter from Representative Erickson in regards to wetland issues and looking for appointees to be on a steering committee. The board discussed who within the county should be on this committee.

Motion

Motion was made by Commissioner Beckel to appoint the following to the Wetland Steering Committee, Land and Water Planning Director, Josh Stromlund, Commissioner’s Arnesen and Moorman with Commissioners Beckel, Nordlof and Hanson as alternates. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

SHERIFF

NW Regional Advisory Committee Appointment

County Sheriff, Gary Fish met with the board requesting approval to appoint Christina Husbands to the Regional Advisory Committee pursuant to the NW Minnesota Radio Board Joint Powers Agreement.

Motion

Motion was made by Commissioner Nordlof to appoint Christina Husbands to the Regional Advisory Committee and Chairman Hanson as the Alternate. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:45 a.m. and reconvened at 9:55 a.m. as follows:

OLD/NEW BUSINESS

International Bridge- Replacement/Repairs

Clementson Park- DNR to research title

LAND AND WATER PLANNING

Steve Sindelir, Assistant Zoning Administrator and Cindy Snobeck met with the board and presented a Conditional Use Permit request from Darren and Cindy Snobeck to allow a commercial business consisting of transient short-term rental of an existing structure in a Residential District. The board reviewed the conditional use request, no comments were heard from the floor and the board reviewed the correspondence on the conditional use request. Assistant Zoning Administrator, Steve Sindelir informed the board that the Lake of the Wood County Planning Commissioner recommends approval for the Conditional Use Permit with conditions.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Darren and Cynthia Snobeck                                        Date:  July 10, 2013

Location/Legal Description:   Lot 1, Block 1 of Rainy River Retreat Subdivision in section 24, Township 162N, Range 32 (Wheeler), Parcel 19.62.01.010

Project Proposal:  Applicant is requesting to allow a commercial business consisting of transient short-term rental of an existing structure in a Residential District.

Application #:  13-01CU

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land UsePlan?                                                                                                           YES (X) NO (  ) N/A (  )

Why or why not?  Resort area and residential area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

                                                                                                                   YES (X) NO (  ) N/A (  )

Why or why not?  Should have no effect.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                              YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                 YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads? YES (X)  NO (  )  N/A (  )

Why or why not?  No changes needed.

8. Is the project proposal compatible with adjacent land uses?        YES (X)  NO (  )  N/A (  )

Why or why not? Commercial on one side and residential on other.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                   YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal                            YES (X)  NO (  )  N/A (  )

Why or why not?  Condition to upgrade of structure.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                         YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                       YES (X) NO (  ) N/A (  )

Why or why not?  To be addressed with upgrades.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                   YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                  YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                          YES (  )  NO (X)  N/A (  )

Why or why not?  Fencing not common in area.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                            YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                              YES (X) NO (  ) N/A (  )

Why or why not?  To make condition of permit.

The specific conditions of approval are as follows: 

  1. Changes to structure (interior) must be approved by Land & Water Planning Office.
  2. Off street parking for unit(s) must be addressed.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.

Approved as Presented (  )       Approved with Conditions (X)                Denied (  )

                                                            ______            _____________________________________

                                                            Thomas Hanson Chair, County Board of Commissioners

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance

Motion

Motion was made by Commissioner Beckel to approve the Conditional Use Permit for Darren and Cindy Snobeck as recommended by the Lake of the Wood County Planning Commission to allow a commercial business consisting of transient short-term rental of an existing structure in a Residential District with the specific conditions of approval are as follows:

  1. Changes to structure (interior) must be approved by Land & Water Planning Office.
  2. Off street parking for unit(s) must be addressed.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

OLD WILLIAMS SCHOOL-PHASE II STUDY

The board reviewed the Old Williams School –Phase II Study. Shanna Schmitt from the MN Pollution Control Division will be sending a letter summarizing the Phase II Study.

PUBLIC WORKS

Wheelage Tax

Public Works Director, Tim Erickson met with the board to discuss the option of imposing Wheelage Tax in Lake of the Woods County. The board discussed the administrative expenses that the State of Minnesota charges for the cost associated with the collection process and other unknowns.

Motion

Motion was made by Commissioner Arnesen was not to partake in the 2014 Wheelage Tax collection at this time. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Voluntary Early Retirement Agreement to Solid Waste Program Manager

Public Works Director, Tim Erickson met with the board requesting approval to offer the voluntary early retirement agreement to Solid Waste Program Manager Ed Spires.

Motion

Motion was made by Commissioner Arnesen to offer voluntary early retirement agreement to Solid Waste Program Manager Ed Spires until he reaches Medicare age with full premium rate for Union Insurance. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Work Session

Public Works Director, Tim Erickson met with the board to discuss the possible realignment of the Building and Grounds Department. The board set a Work Session for July 29, at 10:00 a.m.

RECESS

The meeting was called to recess at 10:58 a.m. and reconvened at 11:05 a.m. as follows:

COUNTY AUDITOR

Auditor/Treasurer

County Treasurer, Mark E. Hall met with the board to discuss the combining of the two offices.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Combining of Lake of the Woods County Auditor’s Office and County Treasurers Office

Pursuant to MN Statute §375A.11 Consolidation of Duties of County Offices

2013-07-01-02

WHEREAS, the elected Office of Lake of the Woods County Auditor was recently held by John W. Hoscheid; and

WHEREAS, John W. Hoscheid resigned effective on May 15, 2013, with the current term ending January 5, 2015;

WHEREAS,  as permitted by  Minnesota Statute §375A.11, the Lake of the Woods County Board of Commissioners hereby assigns all of the County Auditor’s duties to Mark E. Hall, Lake of the Woods County Treasurer;

NOW, THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners, as provided in Minnesota Statutes § 375A.11, does hereby assign to Mark E. Hall, Lake of the Woods County Treasurer, all of the duties of the Office of Lake of the Woods County Auditor effective July 23, 2013, with a annual salary of $68,467.83 through the end of the term on January 5, 2015.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Auditor/Treasure Property Tax Administrator

Auditor/Treasurer Mark E. Hall met with the board requesting authorization to advertise, interview and hire a Property Tax Administrator for the office.

Motion

Motion was made by Commissioner Moorman to authorize County Auditor/Treasurer, Mark E. Hall and Human Resource Director, Philip Miller to advertise, interview and hire a Property Tax Administrator. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:58 a.m. and reconvened at 11:25a.m. as follows:

LAKE OF THE WOODS TOURISM BUREAU  

Lake of the Woods Tourism Bureau Director, Joe Henry met with the board to review the 2012 Tourism Activities and Revenues.

COORESPONDENCE

The board reviewed Birch Beach/Sandy Shores Letter.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 12:48 p.m.

Attest:                                                                                     Approved: August 13, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

June, 2013

Commissioner Proceedings

June 11, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 11, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Drainage Issues, Travel for Lorene Hanson, MaryJo Otten and Christine Hultman, S.E.H Resolution and Emergency Management. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Nordlof to approve the consent agenda as follows: Travel for Christie Russell to Deerwood for 2013 Vitals Session on June 11-12; Lorene Hanson to St. Cloud on June 14 for Payroll Health Reform and to Deerwood on June 25-28 for MACATFO; Christine Hultman to Grand Rapids on June 24-26 for AMSSA Conference and MaryJo Otten to St. Paul for State Board of Equalization on June 12-13. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of May 28, 2013, regular meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Drainage issues

George Swentik met with the board to discuss a serious problem of a beaver dam that is flooding 40 acres of his land. Public Works Director, Tim Erickson informed George and the board that he will have someone out to his land by this evening to take care of the dam.

Emergency management director

Chairman Hanson discussed the vacant Emergency Management Director Position with the board.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff, Gary Fish to advertise for Emergency Management Director position for a 24 hour work week. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue                      $   20,408.08

Road and Bridge        $   34,081.41

Co. Devlp.                   $     3,080.00

Solid Waste                 $   28,967.16

EDA                            $     1,500.00

                                    $  88,036.65

WARRANTS FOR PUBLICATION

Warrants Approved On 6/11/2013 For Payment 6/14/2013

Vendor Name                                                        Amount

Howard’s Oil Company                                               2,035.05

LOW Highway Dept                                                     4,872.57

Mar-Kit Landfill                                                           11,269.35

Midway Ford                                                               21,818.92

R & Q Trucking, Inc                                                     3,262.65

Roseau County Cooperative Assn                             2,179.50

Widseth Smith Nolting&Asst Inc                               3,796.67

Woody’s Service                                                          5,718.34

74 Payments less than 2000   33,083.60

Final Total:   88,036.65

Further moved to authorize the payment of the following auditor warrants:

                                                May 29, 2013              $     1,678.92

                                                May 31, 2013              $ 676,029.36

                                                May 31, 2013              $        678.41

                                                June 5, 2013                $ 102,209.16

                                                June 5, 2013                $ 257,140.36

                                                June 6, 2013                $     8,896.71

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Liquor License

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for the 2013 Liquor License, Cigarette License and 3.2 percent Malt Liquor License.

Motion

Motion was made by Commissioner Beckel to approve the following 2013 On/Off Sale and Sunday Liquor License; On-Sale Sunday Liquor License; Off-Sale Only, Cigarette Licenses and 3.2 on and Off Sale Malt Liquor License as permitted by County Sheriff, Gary Fish and County Attorney, Philip Miller:

On/Off Sale and Sunday Liquor License:

Adrian’s Resort, Angle Inn Resort, Ballard’s Resort, Borderview Lodge, Morris Point Lakeview Lodge, Riverbend Resort, Rock Harbor Lodge, Sportsman’s Lodge, Wigwam Resort, Zippel Bay Resort, Sportsman’s Oak Island Lodge; Randall’s Resort;

On-Sale and Sunday Liquor License:

Cyrus Resort, Ken-Mar-Ke Resort, Blue Eyed Chief Bar & Grill, Wheelers Point Resort, Slims Resort and Elkhorn Outfitters-Riverview Resort;

Off-Sale Only:

Log Cabin Liquors Inc;

Cigarette License:

Adrian’s Resort, Ballard’s Resort, Bay Store, Borderview Lodge, Cenex, City of Williams, City of Baudette, Cyrus Resort, Border Bait, Holiday Station, Howard’s, Jeanette Mcatee, Lake of the Woods Foods, Log Cabin Bait, Log Cabin Liquors, Long Point Resort, Morris Point Lakeview Lodge, Rock Harbor Lodge, Slims Resort, Sportsman’s Lodge, Sportsman’s of Oak Island Lodge, Sunset Lodge, Andy’s Garages, Wheeler’s Point, Zippel Bay Resort;

 3.2 On-Sale Malt Liquor:

Long Point Resort, Ships Wheel and Oak Island Resort;

3.2 Off-Sale Malt Liquor:

Angle Outpost, Bay Store, Cyrus Resort, Border Bait, Blue Eyed Chief Bar & Grill, Long Point Resort, Flag Island. Oak Island Resort, Rock Harbor Lodge, Log Cabin Bait,

 Set-Up License:

Ships Wheel Resort.

The motion was seconded by Commissioner Nordlof and the same being put to  a vote, was unanimously carried with Commissioner Arnesen abstaining from voting.

S E H Approval for Contract and Resolution for authorization to execute a Grant Agreement with State of MN/ Commissioner of Transportation- Grant No. 04137

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to enter into an Architect/Engineer Agreement with Short Elliott Hendrickson Inc. for the NWA Airport and to execute a grant agreement with the State of MN-Commissioner of Transportation.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Hanson and County Attorney, Philip Miller to sign the Professional Service Agreement between Lake of the Woods County and Short Elliott Hendrickson Inc. (S E H), to perform Architectural, Engineering and/or other Professional Services for the project at Lake of the Woods County for the proposed Northwest Angle Airport, entitled Feasibility Study- Phase II. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Resolution

Authorization to Execute Minnesota Department of Transportation Grant Agreement for Airport Improvement Excluding Land Acquisition

Resolution No. 13-06-01

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Therefore, be it resolved that Lake of the Woods County:

  1. That the state of Minnesota Agreement No. 04137,

“Grant Agreement for Airport Improvement Excluding Land Acquisition” for State Project No. A3902-01 at the NorthWest Angle Airport is accepted.

2. That Chairman Hanson, Chief Deputy Auditor, Lorene Hanson and County Attorney, Philip Miller are authorized to execute this Agreement and any amendments on behalf of Lake of the Woods County.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

County Leased Lands

Chief Deputy Auditor, Lorene Hanson met with the board informing the board that the office had an inquiry about county leased lands and the usage of this land. The board concurred that County leased lands are used for agriculture use only.

AMC DISTRICT 2 MEETING-June 5, 2013

The board reviewed the following AMC handouts:

  • 2013 AMC Policy Committee Delegates
  • New Disclosure Requirements for County Commissioners
  • Levy Limits and Sales Tax Reporting Requirements
  • New Transportation Revenue Sources
  • MCIT privacy Claims
  • AMC Policy Committee meeting is September 6, 2013 in Alexandria.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

 Commissioner Warrants       $ 10,321.67

                                                    Commissioner Warrants       $ 13,881.48

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Social Service Director, Nancy Wendler met the board requesting approval for cell phone stipend for Social Service Supervisor, Amy Ballard.

Motion

Motion was made by Commissioner Moorman to approve a cell phone stipend for a regular cell phone for Amy Ballard in the amount of $40.00. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board to review the Williams Creek letter that the board requested him to draft.

Motion

Motion was made by Commissioner Nordlof to approve the Williams Creek letter with changes and authorize Chairman Hanson to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:41 a.m. and reconvened at 10:53 a.m. as follows:

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board to requesting approval to pass a resolution in support of the MarKit Landfill Certificate need.

Resolution

Resolution in Support of the MarKit Landfill’s Certificate of Need

Resolution No. 13-06-02

The following resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, Lake of the Woods County directs all of its mixed municipal solid waste to the Mar-Kit Landfill under a waste delivery contract with Mar-Kit Joint Powers Board, and

WHEREAS, the Mar-Kit Landfill will exhaust the landfill capacity granted by the Minnesota Pollution Control Agency (MPCA) Permit prior to the expiration of the delivery contract in 2015 , and

WHEREAS, Lake of the Woods County supports Mar-Kit’s requests that the MPCA grant additional Certificate of Need (CON) for additional capacity at the Landfill on a short-term basis so that services to the County are not interrupted, and

WHEREAS, Lake of the Woods County is in the process of preparing a Comprehensive Solid Waste Management Plan (CSWMP) Update per Minn. Stat. § 115A.46, and

WHEREAS, the new CSWMP is the document upon which a long-term, (2015-2025), CON may be authorized and calculated by MPCA, and

WHEREAS, Lake of the Woods County intends to continue to operate a solid waste management system that meets the requirements of State law: specifically, that Lake of the Woods County will continue to reduce its dependence on land disposal by utilizing a variety of landfill abatement programs, and

WHEREAS, Lake of the Woods County will continue to coordinate planning its future solid waste management system with neighboring Counties, and

WHEREAS, Lake of the Woods County will work with MPCA to determine the need for additional land disposal capacity through its new CSWMP, and now therefore;

BE IT RESOLVED, Lake of the Woods County pledges to use its best efforts to continue to operate a solid waste management system that reduces the need for and practice of land disposal, to formulate and adopt a new CSWMP in 2014, and to support the Mar-Kit Landfill’s development of a short- term request for a Certificate of Need for Additional Land Disposal Capacity, and

BE IT FURTHER RESOLVED, Lake of the Woods County, without committing to deliver waste to Mar-Kit after the expiration of the existing delivery contract in 2015, will adopt a new CSWMP that fulfills MPCA’s need for information to determine the need for land disposal capacity for the period from 2015 to 2025.

Submitted

The resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

District Aid Engineer Lou Tasa

Public Works Director, Tim Erickson and District Aid Engineer, Lou Tasa met with the board and Lou informed the board that MN DOT contacted the DNR and that they are not interested in the Clementson Wayside Parcel and that the DNR supports the conveyance to Lake of the Woods County for park purposes. DOT will be looking into the title search of the property and get back to the county.

TOWORDS ZERO DEATH PRESENTATION

MN State Patrol, Captain Michael Hanson, and Northern MN TZD Coordinator, Holly Kostrzewski met with the board and presented the Zero Death Presentation to the board.

Recess

The meeting was called to recess at 11:43 a.m. and reconvened at 1:00 p.m. as follows:

Motion

Motion was made by Commissioner Moorman to close the regular meeting at 1:01 p.m. and open the Public Hearing for the usage of Drainage System as Outlet into Ditch #1 pursuant MN Stat. § 103E.401. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Public Hearing

Chairman Hanson welcomed Attorney Kurt A. Deter to the Public Hearing.  Mr. Deter informed the board that Roger Ellingson, from Ellingson Companies petitioned the county to allow him the use of Ditch 1 as an outlet for 19 acres that are not assessed into Lake of the Woods County Ditch 1.

Mr. Deter explained that the first step for allowing the outlet is if the Ditch system has the capacity to hold the water, and if so, then the Ditch Authority places a franchise outlet fee and an assessment fee as recommended by the Ditch Authority. The Ditch Authority concurred that the system does have the capability to hold the additional drainage.  

Motion

Motion was made by Commissioner Arnesen to access a franchise outlet fee of $250, and assessment value to be equal to adjacent assessment benefited acres. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to close the Public Hearing at 1:20 p.m. and open the regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Old/New Business

Updates on the following:

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- percentagechanged to DNR 40%, Metro 40% and Greater MN 20%

Celementson Bridge Property/Water Accesses- right of way issues

Towers-Lude Tower, not sure if complete

Williams School- boarded up

Correspondence

The following correspondence was acknowledged: Retirement Open House for HRDC Cliff Tweedale.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 1:19 p.m.

Attest:                                                                                     Approved: June 25, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

==========================================================================================================

Lake of the Woods County

Board of Appeal and Equalization

June 19, 2013

The Lake of the Woods County Board of Appeal and Equalization met on Wednesday, June 19, 2013, in the Commissioners’ Room of the Lake of the Woods County Government Center. 

Call to Order

County Board Chair Tom Hanson called the meeting to order at 6:00 p.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners: Patty Beckel, Tom Hanson, Ken Moorman, Buck Nordlof and Chief Deputy Auditor Lorene Hanson.  Also present were: County Assessor Mary Jo Otten, Assistant Assessor Dale Boretski, County Recorder Sue Ney, Gloriann Fischer and Marlys Hirst.  Commissioner Ed Arnesen arrived later during the meeting.  County Recorder Sue Ney swore in the members of the Lake of the Woods County Board of Appeal and Equalization.

County Board Chair Tom Hanson explained that all appeals would be heard before any action would be taken.

County Assessor

County Assessor Mary Jo Otten issued and reviewed the following reports:

  • 2012/2013 Comparisons / New Construction — by Townships
  • New Construction and Market Value by Year — 1980 through 2013
  • Land Sales and Sales Ratios in their respective townships  

Mary Jo further explained that the valuation period is from sales during October 1, 2011 through September 30, 2012, and discussed adjustments that had been made during the past year.

Property Owners

Meeting with the County Board was Marlys Hirst, representing the Lake of the Woods County Museum in the City of Baudette.  Marlys realized she was at the County Board of Appeal and Equalization meeting instead of the City/Local Board meeting; however she had some questions for the County Board.  County Assessor Mary Jo Otten reviewed the property in question and explained that being it was being rented to a private party, it was valued accordingly. 

Meeting with the County Board was Gloriann Fischer, property owner in Spooner Township.  County Assessor Mary Jo Otten reviewed the new construction in the Baudette and Williams areas; explained the different sales and how they may or may not affect property values, reviewed residential and seasonal sales and further discussed the tax court case.

County Assessor Mary Jo Otten presented information from Peter Cich, property owner in Gudrid Township.  County Assessor Mary Jo Otten reviewed values and the classification being assessed to his property.

County Assessor Mary Jo Otten presented information from AET, Larry Larson property owner in Spooner Township.  County Assessor Mary Jo Otten reviewed the additional buildings and also the buildings being removed and how they affect the assessed value of the property.

County Assessor Mary Jo Otten presented information from Gwendolyn Wikstrom, Wabanica Township.  She reviewed the values assessed to the property.

County Assessor Mary Jo Otten presented a letter from Bradley Berg, Flag Island, Angle Township.  County Assessor Mary Jo Otten reviewed the values of similar properties in this area.

County Assessor Mary Jo Otten presented information from Doug Freitag, property owner Angle Township.  County Assessor reviewed the assessed value of the property, the values of similar properties and the purchasing price of this property.

Recess

With no further questions or comments from the public and the need for some issues to be researched, Commissioner Tom Hanson called the meeting recessed at 7:01 p.m. and rescheduled the Lake of the Woods County Board of Appeal and Equalization meeting to reconvene Tuesday, June 25, 2013, at 11:30 a.m.

Reconvene

The Lake of the Woods County Board of Appeal and Equalization met and reconvened on Tuesday, June 25, 2013, at 11:45 a.m. in the Commissioners’ Room of the Lake of the Woods County Government Center. 

Call to Order

County Board Chair Tom Hanson called the meeting to order at 11:30 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners: Ed Arnesen, Patty Beckel, Tom Hanson, Ken Moorman, Buck Nordlof and Chief Deputy Auditor Lorene Hanson.  Also present were: County Assessor Mary Jo Otten and County Recorder Sue Ney. County Recorder Sue Ney swore in member, Commissioner Ed Arnesen of the Lake of the Woods County Board of Appeal and Equalization, noting the remaining members were previously sworn in at the original Lake of the Woods County Board of Appeal and Equalization.

County Board Chair Tom Hanson explained that the appeals had been heard at the previous meeting and there would be no new appeals before the Board. County Assessor Mary Jo Otten reviewed the required research from the prior meeting.

Actions

After hearing all the appeals, questions and comments, the following action was taken:

Marlys Hirst, representing the Lake of the Woods County Museum property owner in the City of Baudette, Parcel No. 61.57.01.010; the County Board of Appeal and Equalization noted this was property located in the City of Baudette and clarification of this being a rental property and how it had affected the assessed value was addressed by County Assessor Mary Jo Otten at the original Board of Appeal and Equalization meeting on Wednesday, June 19, 2013.  No action was taken. 

Gloriann Fischer, property owner in Spooner Township, Parcel Numbers 30.21.32.020 and 30.21.34.000; the Board of Appeal and Equalization noted this was a question and clarification of:  new construction, how sales affect property values, and seasonal and residential sales, all of which had been addressed by County Assessor Mary Jo Otten earlier.  No action taken.

Peter Cich, property owner in Gudrid Township, Parcel No. 31.53.02.040; a motion was made by Commissioner Buck Nordlof to reduce the total value from $191,500 to $158,000 and to further reclassify the property from Seasonal Recreational Commercial to Seasonal Recreational Residential. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Larry Larson, AET, property owner in Spooner Township, Parcel No. 30.22.21.000; motion was made by Commissioner Tom Hanson, to increase the value from $700,100 to $946,800, due to additional buildings added.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried. 

Gwendolyn Wikstrom, property owner in Wabanica Township, Parcel No 23.50.01.050; motion was made by Commissioner Ken Moorman to reduce the total value from $232,800 to $171,000.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Bradley Berg, property owner in Angle Township, Parcel No 03.34.32.050; motion was made by Commissioner Patty Beckel to reduce the total value from $225,600 to $188,800.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried. 

Doug Freitag, property owner in Angle Township, Parcel No 02.30.21.024; motion was made by Commissioner Ed Arnesen to reduce the total value from $74,800 to $50,700.  The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried. 

Adjourn

Motion was made by Chief Deputy Auditor Lorene Hanson to adjourn the County Board of Appeal and Equalization meeting for 2013.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  County Board Chair Tom Hanson adjourned the Lake of the Woods County Board of Appeal and Equalization meeting for 2013, at 12:00 p.m.

Attest:                                                                         Approved: _______________________

___________________________                              ________________________________

Lorene Hanson, Chief Deputy Auditor                      Tom Hanson, County Board Chair

==========================================================================================================

Commissioner Proceedings

June 18, 2013

The Lake of the Woods County Board of Commissioners met in session on Tuesday, June 18, 2013 at Angle Outpost Resort at the Northwest Angle.

Call to Order

Chairman Hanson called the meeting to order at 10:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present was:  Deputy Auditor Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Interim Emergency Management Director. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

NW ANGLE AIRPORT PRESENTATION

Principal, Benita Crow and Aviation Planner, Kaci Nowicki, from Short Elliott Hendrickson Inc. summarized the Northwest Angle Airport Phase 1 study, and presented to date the Phase 2 study. Questions and answers were addressed.

RECESS

The meeting was called to recess at 11:40 a.m.

ROAD/UTILITY CORRIDOR

The board updated the residents on the Road/Utility Corridor at the Northwest Angle. Questions and answers were addressed.

SENATOR SKOE AND REPRESENTATIVE ERICKSON

Chairman Hanson welcomed Senator Skoe and Representative Erickson to the meeting. Senator Skoe and Representative Erickson reviewed the following Legislative updates:

  • Balance of Budget
  • Improvement on PILT payments
  • Ditch Assessment for State to Pay Share
  • Township Aid
  • County Program Aid
  • School Funding
  • Wetland/Mitigation issues
  • Auditor/Treasurer/Recorder appointed versus elected did  pass the Senate, but not reviewed by the House for 2013 session

Chairman Hanson thanked Senator Skoe and Representative Erickson for attending the meeting.

headwater regional development

Headwaters Regional Development Specialist, Marcus Grubbs, met with the residents and reviewed the Hazard Mitigation Plan and informed the residents that he will be scheduling a meeting to present Wild Fire control in the near future.

Sheriff

Compensation Time and Vacation Time

County Sheriff, Gary Fish met with the board requesting approval to for payoff of compensation time and vacation time for Arlen Block

Motion

Motion was made by Commissioner Beckel to approve the payoff for Arlen Block compensation time and vacation time in the amount of $3,383.25. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Deputy Sheriff

County Sheriff, Gary Fish met with the board requesting approval to advertise for Deputy Sheriff’s position.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff, Gary Fish to advertise for Deputy Sheriff. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Liquor License renewal

Deputy Auditor, Janet Rudd requested approval for Liquor License for Jerry’s Restaurant and Lounge LLC for Brian McKeever.

Motion

Motion was made by Commissioner Arnesen to approve an On-Off Sale and Sunday Sale liquor License for Jerry’s Restaurant and Lounge LLC effective June 13, 2013 thru June 30, 2013 as permitted by County Sheriff, Gary Fish and County Attorney, Philip Miller. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman to approve an On-Off Sale and Sunday Sale liquor License for Jerry’s Restaurant and Lounge LLC effective July 1, 2013 thru June 30, 2014 as permitted by County Sheriff, Gary Fish and County Attorney, Philip Miller. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

NORTHEWEST COMMUNTIY ACTION

Chairman Hanson presented a letter from Northwest Community Action requesting a resolution for them to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention Assistance Program in Lake of the Woods County.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

                  Resolution No. 13-06-03

RESOLUTION AUTHORIZING ADMINISTRATION OF THE MINNESOTA HOUSING FINANCE AGENCY’S

FAMILY HOMELESS PREVENTION AND ASSISTANCE PROGRAM

WHEREAS, the need for homeless prevention and assistance exists in Lake of the Woods County; and

WHEREAS, the Tri-Valley Opportunity Council, Inc. desires to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County in accordance with all applicable State and Federal regulations; and

WHEREAS, in order to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County, it is necessary for the Tri-Valley Opportunity Council, Inc. to file a resolution of approval executed by the Lake of the Woods County Board of Commissioners with the Minnesota Housing Finance Agency;

NOW THEREFORE BE IT RESOLVED, that the Tri-Valley Opportunity Council, Inc. is hereby authorized to:

  1. Submit a proposal to the Minnesota Housing Finance Agency for funds from the Family Homeless Prevention and Assistance Program to assist people in Lake of the Woods County,
  2. Administer the Family Homeless Prevention and Assistance Program in Lake of the Woods County, according to the program guidelines, contingent upon funding being granted.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimolys carried.

BARGE RUN

Public Works Director, Tim Erickson met with the board to discuss the barge runs that the county has been offering. Tim explained that the purpose of the run was to clean up the Islands, not to remove personal items. The future plan is to clean up each Island, and when the Island is cleaned, then that Island will be removed from the barge runs list; they will continue to clean up all the Islands and when all the Islands are clean, the barge runs will cease.

Interim Emergency Management

The Interim Emergency Management Director was tabled and placed on June 25, 2013 board agenda.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 2:50 p.m.

Attest:                                                                                     Approved: June 25, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

==========================================================================================================

Commissioner Proceedings

June 25, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 25, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof to approve the agenda with the following additions: Cartway Petition, July 5 and Lineworkers School. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of June 11 regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COMMITTEE REPORTS

Commissioner Moorman

  • May 29-Rainy/Rapid River Board
  • June 6-State Advisory Council on Mental Health
  • June 12- Lake of the Woods Prevention Coalition

Commissioner Beckel

  • June 12- Giziibi RC&D
  • June 17 Airport Commission
  • June 20 Northwest Community Action

HUMAN RESOURCES

Chairman Hanson discussed the Human Resources vacancy with the board and County Attorney, Philip Miller who has agreed to take over the Human Resources Department. The County Attorney’s Office will not be combined with Human Resources. The job duties will be separate. County Attorney, Philip Miller will draw up a Human Resources Agreement.

Motion

Motion was made by Commissioner Moorman to appoint Philip Miller as Human Resource Director retroactive from May 1, 2013 at an annual salary of $15,000 per year. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue                      69,902.20   

Road and Bridge        28,120.01

Co. Devlp.                     2,500.00

Solid Waste                 11,922.12

EDA                              4,832.69

                                $117,277.02

WARRANTS FOR PUBLICATION

Warrants Approved On 6/25/2013 For Payment 6/28/2013

Vendor Name                                              Amount

Arrowhead Library System                                       33,118.02

Baudette LOW Chamber Of Commerce                     6,400.00

Crop Production Services                                        20,805.88

Esri                                                                                4,256.58

First State Tire Recycling                                          10,447.10

Hasler                                                                            4,000.00

Northwest Community Action, Inc                             2,930.00

Short Elliott Hendrickson, Inc                                   8,970.00

66 Payments less than 2000 26,349.44

Final Total:   117,277.02

Further moved to authorize the payment of the following auditor warrants:

                                                June 13, 2013              $       2,547.21

                                                June 13, 2013              $     69,893.59

                                                June 19, 2013              $    340,072.60

$   412,513.40

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Northwest MN Multi-county HRA Section 8 Rental Assistance Choices

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for a resolution of support for the expansion of Section 8 Housing Choice Voucher program in Lake of the Woods County from 15 units not to exceed 20 units.

Resolution

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution No. 13-07-03

Northwest Minnesota Multi-County HRA Section 8 Rental Assistance Choices

WHEREAS, The Northwest Minnesota Multi County Housing and Redevelopment Authority (HRA) is providing Section 8 Housing Choice Vouchers and has agreed to allow Lake of the Woods County  to participate in the program, and

WHEREAS, citizens of Lake of the Woods County have benefited from the operation of the program county wide, and

WHEREAS, the HRA has offered to administer the program for Lake of the Woods and make housing choice vouchers available to residents living in Lake of the Woods County,

WHEREAS, Lake of the Woods County Board of Commissioners supports the efforts of HRA  to provide Section 8 Housing Choice Vouchers for rental housing throughout Lake of the Woods County,

NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County approves the expansion in the Section 8 Housing Choice Voucher program in Lake of the Woods County, effective July 1, 2013 from the current 15 units not to exceed 20 units.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Ellingson Benefited Assessment

Chief Deputy Auditor, Lorene Hanson met with the board informing the board that the Ellingson benefited amount for Ditch 1 will be comparable to joining property and that the invoice was sent to Ellingson for the franchise outlet fee in the amount of $250.

SHERIFF

County Sheriff, Gary Fish met with the board requesting the board to appoint Interim Emergency Management Director Christina Husbands.

Motion

Motion was made by Commissioner Arnesen to appoint Christina Husbands as Interim Emergency Manager Director until position is filled, effective June 25, 2013 at grade 11, step 1with a work week of up to 24 hours. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Generation 911 Grant Extension

County Sheriff, Gary Fish met with the board requesting approval for extension of for the Next Generation 911 (NG911) grant until June 30, 2014.

Motion

Motion was made by Commissioner Beckel to approve the extension for the Next Generation 911 grant, Contract No. 3000017851, in the amount of $10,000 for converting to the next generation 911 high speed voice and data network for routing and delivering emergency calls, and authorize Chairman Hanson and County Sheriff, Gary Fish to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

recess

The meeting was called to recess at 9:53 a.m. and reconvened at 10:00 a.m.

Sandy shores /birch beach crossing

Pat Waag representing Sandy Shores/Birch Beach Crossing met with the board to discuss the petition that she circulated among the residents indicating a desire for a crossing that would connect the two lakeside communities. Consensus of the board was to have Public Works Director, Tim Erickson to talk to Meads about their property and to see if they would be interested in an easement.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

Commissioner Warrants      $ 6,865.58

                                                            Commissioner Warrants       $24,138.14

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

RFP for Health Care Services

Social Service Director, Nancy Wendler met the board requesting a resolution of support for approval

for Lake of the Woods County to provide health care services to recipients of Medical Assistance and MinnesotaCare.

Resolution

The following resolution was offered by Commissioner Beckel and moved for adoption:

Health care services for Medical Assistance and Minnesota Care

Resolution No. 13-07-4

WHEREAS, the Minnesota Department of Human Services has published a Request For

Proposals to provide health care services to recipients of Medical Assistance and

MinnesotaCare in Lake of the Woods County; and

WHEREAS, the Minnesota Department of Human Services has requested County

evaluations and recommendations regarding the managed care organization proposals

from each respective county; and

WHEREAS, Blue Plus, Medica, and UCare submitted proposals to provide managed

health care services in Lake of the Woods County and

WHEREAS, representatives of Lake of the Woods County Social Services have reviewed

and evaluated the proposals; and

WHEREAS, Blue Plus, Medica, and UCare did submit proposals, and

WHEREAS, Blue Plus has submitted a proposal suitable to meeting our needs:

THEREFORE, BE IT RESOLVED that the Lake of the Woods County Board of Commissioners support the recommendation of Lake of the Woods County Social Services approving Blue Plus as the managed care organization providing managed health care services in Lake of the Woods County.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Jim Miggins

Jim Miggins, Landowner in Lake of the Woods County met with the board requesting the board to allow him to sell some of his real property to the City of International Falls Economic Development Authority. He informed the board that there are so many restrictions on this parcel of land from the Red Lake Wildlife Management Area that he cannot even get to his land without getting a permit from the DNR; he cannot develop nor get access to the land.  The consensus of the board was this would be the best use of this property and for Jim Miggins to move forward with his sale.

PUBLIC WORKS

Award Bid for S.A.P. 39-598-65 & S.A. P. 39-604-07-Box Culverts

Public Works Director, Tim Erickson met with the board to recommending awarding the bid for S.A.P. 39-598-65 & S.A.P. 39-604-07, Box Culverts to the lowest bidder Lian Construction in the amount of $180,959.


Lake of the Woods County
Contract Bid SummaryContract No.: 20132Project No.: SAP 039-598-065, SAP 039-604-007Bid Opening: 06/24/2013 2:00 PM

Business NameTotal Bid AmountLian Construction$180,959.00Taggart Excavating & Septic Service$187,450.00Olson Construction TRF Inc.$190,124.00Davidson Ready-Mix & Construction, Inc.$192,474.00Gladen Construction, Inc.$200,125.60Utility Systems of America Inc$232,357.50
 Business NameTotal Bid AmountLian Construction$180,959.00Taggart Excavating & Septic Service$187,450.00Olson Construction TRF Inc.$190,124.00Davidson Ready-Mix & Construction, Inc.$192,474.00Gladen Construction, Inc.$200,125.60Utility Systems of America Inc$232,357.50

Motion

Motion was made by Commissioner Beckel to award the bid for S.A.P. 39-598-65 & S.A.P. 39-604-07, Box Culvert Installations to Lian Construction in the amount of $180,959.The motion was seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.
S.P.39-617-08 update

Public Works Director, Tim Erickson met with the board and informed the board that Roseau County is working on the design for Co. Rd 17.  The Public Works Department will be moving forward with delineating wetlands for the project and the proposal will cost roughly $12,500

Building and Grounds

Public Works Director, Tim Erickson met with the board and informed the board of Maintenance Supervisor, Matt Mickelson intent to retire. Tim explained that he would like to re-align the staffing and duties of the department. The consensus of the board was to set a work session for the restructure of the department.

CARTWAY PETITION-SCHRANDT

Chairman Hanson discussed the Cartway Petition that was received from David and Mary Schrandt in respect to real property and requested them to set a public hearing date on the petition for the cartway.

Motion

Motion was made by Commissioner Moorman to set a Public Hearing for July 23, 2013 at 1:00 p.m. for a Cartway Hearing for David and Mary Schrandt. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 11:40 a.m. for continuation of Board of Equalization Meeting. The regular meeting reconvened at 12:05 p.m. as follows:

LINEWORKERS SCHOOL

Chairman Hanson discussed that this summer the Lineworkers School needs to be checked on at least once a week to make sure everything is operating correctly.

JULY 5-POSSIBLE CLOSING

Chairman Hanson stated he received a request for consideration of closing the Government Center and Offices on July 5, 2013. No action was taken.

BUDGET DATES

The board set July 22, 2013 at 7:30 a.m. for a work session for the 2014 budget.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 12:36 p.m.

Attest:                                                                                     Approved: July 9, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

May, 2013

Commissioner Proceedings

May 14, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 14, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Joint Powers Natural Resource Board, GCN stove, cigarette license, Hilesman & Wold PA, Auditor/Treasurers committee appointment, authorization to advertise and hire part-time dispatchers. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Arnesen to approve the consent agenda as follows: Travel for Mary Jo Otten, Dawn Christianson, Joy Lindquist and Peder Hovland to Alexandria on June 3-6 for MCCC Conference; Tom Hanson to International Falls on May 2 for Rainy River Spring Fishing Season 2013 Wrap Up; Mark Hall to Grand Rapids  on June 25-28 for MACO Conference. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of April 23, 2013, regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SHERIFF

County Sheriff, Gary Fish met with the board requesting authorization to advertise and hire for part-time dispatchers.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff to advertise and hire part-time dispatchers. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services Director

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims. Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants          $13,425.85

                                                Commissioners’ Warrants          $26,012.64

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Interning Social Worker

Social Services Director, Nancy Wendler, met with the board to inform them that the office will have an intern Social Worker working for them this summer.

COUNTY AUDITOR

Government Center North Building- Stove

Chief Deputy Auditor, Lorene Hanson and Social Service Director, Nancy Wendler met with the board to discuss the stove at the Government Center. Nancy informed the board that the burners are not heating properly. The consensus of the board was to have the burners fixed.

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Beckel to approve the claims as follows:

Revenue                                $   49,457.33

Road & Bridge                     $    25,863.59

Co. Devel                             $      1,280.00

Solid Waste                          $    24,817.55

EDA                                     $     5,260.00

                                            $   106,678.47

WARRANTS FOR PUBLICATION

Warrants Approved On 5/14/2013 For Payment 5/17/2013

Vendor Name                                                           Amount

Arnesen/Ed                                                                      4,750.00

Cenex Co-Op Services, Inc.                                           4,731.07

Hasler                                                                              4,000.00

LOW County Treasurer                                                   4,673.82

LOW Highway Dept                                                         5,437.50

Mar-Kit Landfill                                                                 9,113.40

Marco                                                                                9,874.61

Northwest Community Action, Inc                                 3,560.00

Powerplan                                                                        5,849.38

Vanguard Appraisals, Inc                                               6,575.00

Woody’s Service                                                             4,105.39

Ziegler, Inc                                                                       3,691.87

87 Payments less than 2000    40,316.43

Final Total:   106,678.47

Further moved to authorize the payment of the following auditor warrants:

                                                   April 23, 2013                   $       2,617.21

                                                   May 3,    2013                   $   113,505.11

                                                   May 3,    2013                   $            10.26

                                                   May 7,    2013                   $    179,004.43

                                                   May 8,    2013                   $      44,316.08  

The motion was seconded by Commissioner Norldlof and the same being put to a vote, was unanimously carried.

Mn Extension Community Nutrition

Community Nutrition Educator, Sunny Dorrow met with the board and reviewed the 2012-2013 Community Nutrition Report with the board.

Wetland Mitigation –Williams Creek Conference Call

Conference Call

Chairman Hanson introduced the Lake of the Woods County Commissioners’ to the Interagency Review Team for the Williams Creek Wetland Mitigation site by conference call. Land and Water Planning Director, Josh Stromlund was a participant at the Williams Creek Wetland Mitigation meeting in St. Paul and presented a presentation on the Williams Creek Wetland Mitigation Site, historical perspective to present day to the interagency review team.

RECESS

The meeting was called to recess at 12:45 p.m. and reconvened at 1:45 p.m. as follows:

Amend Agenda for Addition for Action

Motion was made by Commissioner Moorman to amend the agenda and add Brink Center basement repair to the agenda. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

DNR Forestry-Prescriptive Easement

Prescriptive Easement

Northwest Region Director, Lori Dowling and Road Easement Coordinators Jerry Bourbonnais met with the board and informed the board that the DNR will be conducting a Prescriptive Easement Project in Lake of the Woods County and once complete that they will hold a public hearing around August 1, 2013 and notifying all effective land owners prior to the Public Hearing.

PUBLIC WORKS

1994 Dodge Dakota Pickup

Public Works Director, Tim Erickson met with the board requesting authorization to sell the 1994 Dodge Dakota Pickup by closed bids.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to sell by closed bids the 1994 Dodge Dakota Pickup. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Nuisance Beaver Policy

Public Works Director, Tim Erickson met with the board and reviewed the revised 2013 Nuisance Beaver Policy.

Motion

Motion was made by Commissioner Moorman to approve the updated 2013 Nuisance Beaver Policy effective May 14, 2013. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Enhanced 911 Ordinance

Public Works Director, Tim Erickson met with the board to review the draft Enhanced 911 ordinance. No action was taken at this time.

SURVEYOR

County Surveyor, Donn Rasmussen met with the board to review the new application of PLLS Corner Monumentation Reimbursement form.

Motion

Motion was made by Commissioner Arnesen to adopt the application for PLSS Corner Monumentation Reimbursement form contingent upon the approval of County Attorney, Philip Miller and to establish a monumentation fund with funding of $15,000 from the Environmental Natural Resource account. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

ASSESSOR

County Assessor, MaryJo Otten met with the board to inform them that ANI Pharmaceutical filed a tax court petition against Lake of the Woods County Assessor.  

BORDER CROSSING FEES

Chairman Hanson discussed the proposed border crossing fees that the Homeland Security and Border Protection are proposing for their 2014 Fiscal Year budget.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution in Opposition for Border Crossing Fees

Resolution No. 13-05-01

WHEREAS; United State Department of Homeland Security is proposing a fee to be assessed on passengers and pedestrians crossing from Canada into the United States at land crossings;

WHEREAS; this proposal would have a significant economic impact for Lake of the Woods County and would cause hardship to our local residents that depend on cross border travel;

WHEREAS; there has been some suggestion that the toll would be used to offset the cost of increased security measures for Homeland Security and Border Protection;

WHEREAS; Homeland Security and Border Protection are National Priorities that benefit the entire country, their cost should not be placed just on border crossing communities;

NOWTHEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners is strongly in opposition to the proposal in the Department of Homeland Security 2014 Fiscal Year budget request.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Oak Harbor

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for Klatte Golf Limited Ptshp, DBA Oak Harbor Golf Course for a Seasonal On/Sale Sunday Liquor License.

Motion

Motion was made by Commissioner Beckel to approve the Seasonal On-Sale/Sunday Liquor License for Klatte Golf Limited Ptshp, DBA Oak Harbor Golf Course (license period of April 15-Oct. 15), effective May 14, 2013 thru October 15, 2013. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Union Contracts

Chief Deputy Auditor, Lorene Hanson met with the board requesting authorization for signatures for the 2013 Solid Waste Labor Agreement and the Highway Departments Union contract for 2013, 2014 and 2015.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Hanson, County Auditor, John W. Hoscheid and County Attorney Philip Miller to sign the 2013 Solid Waste Labor Agreement and the 2013, 2014 and 2015 Highway Departments Labor Agreement. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Cigarette License

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for a cigarette license for Renne L. Padget.

Motion

Motion was made by Commissioner Moorman to approve the cigarette license for Renne L. Padget, DBA Dick’s Headshop beginning May 15, 2013 thru June 30, 2014. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lawful Gambling Permit

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for Triple A Booster Club to hold a raffle on October 11, 2013.

Motion

Motion was made by Commissioner Hanson to approve the exempt gambling permit for Triple A Booster Club on October 11, 2013 to conduct a lawful gambling for a raffle at Lake of the Woods School and authorize County Auditor to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Hilesman & Wold PA

Chief Deputy Auditor, Lorene Hanson met with the board and informed them that Darci from Hilesman & Wold PA would be able to meet with the board on June 4, 2013 at 8:00 a.m. to review the MN Health Reform Act.

Motion

Motion was made by Commissioner Moorman to set June 4, 2013 for a work session to meet with Darci from Hilesman & Wold PA to review the MN Health Reform Act and to authorize payment up to $3,700 from the revenue unallocated fund. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Natural Resource Board

Commissioner Nordlof informed the board that the Joint Powers Natural Resource board encourages the counties to pass a resolution of support for the Nomination of Larry Kramka to the US Environment Protection Agency and pass a resolution requesting that the 2013 MN Legislature modify the language under MN Statue 84A for all entities to follow the language under MN Stat. §103E, in regard to ditch assessments.

Resolutions

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution in Support of Nomination of Larry Kramka

Resolution No. 13-05-02

WHEREAS; the United Sates Environmental Protection Agency is in search of experts to review how man made ditches can possibly connect wetlands to navigable waters, and;

WHEREAS; this study could result in broader regulation of earthwork projects related to road construction and farmland drainage projects by the US Army Corps of Engineers, and;

WHEREAS; Lake of the Woods County requests input on this decision process, and;

WHEREAS; Larry Kramka from Houston Engineering has the proper background and is willing to participate on this panel of experts to be selected by the EPA;

THEREFORE, BE IT RESOLVED; that Lake of the Woods County supports the nomination and acceptance of Larry Kramka-Environmental Service Sector Lead for Houston Engineering in Maplewood, MN.

The resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution in Support for All Entities to Pay Ditch Assessments

Resolution No. 13-05-03

WHEREAS; Minnesota Statutes § 103E allows for a drainage authority to levy an assessment for repairs to a ditch system, and;

WHEREAS; Minnesota Statute § 84A allows the DNR Commissioner other methods to decide if payment should be made to a ditch system, and

WHEREAS; these two laws do not work together as assessments can only be made following language under Minnesota Statute §103E but no payment is made due to language under Minnesota Statute § 84A;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners strongly requests the 2013 Minnesota Legislature to modify the language under Minnesota Statue § 84A as suggested by Representative Dan Fabian and to allow for all entities to follow the language under Minnesota § 103E in regard to payment on ditch assessments;

BE IT FURTHER RESOLVED, that Lake of the Woods Board of Commissioners requests that the legislature direct the DNR to pay all past amounts assessed to their lands in prior years that have not been paid.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

BRINK CENTER

John Oren, President of the Brink Center met with the board requesting funding from the Senior Citizen Center for repair for the Brink Centers Basement.

Motion

Motion was made by Commissioner Moorman to approve payment of $15,145 with half now and the balance when the job is complete to JLam Inc for the repair of the Brink Centers basement with the funding from the Senior Citizens account. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

AUDITOR/TREASURES COMMITTEE

Motion was made by Commissioner Beckel to appoint Commissioners Arnesen and Hanson and County Attorney, Philip Miller to the Auditor/Treasures Committee. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CORRESPONDENCE

AMC District 2 meeting; 2013 MACO Legislative update; Inventory of Investments.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 4:20 p.m.

Attest:                                                                                     Approved: May 28, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

==========================================================================================

Commissioner Proceedings

May 28, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 28, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel to approve the agenda with the following additions: Representative Roger Erickson, Susan Stigen- drainage and pump issues, Calcium Chloride and to place Auditor and Treasurers Office under Old/New. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Travel for Nancy Wendler on June 4 in Bemidji for Hoarding Workshop and June 5 in Bemidji for AMC meeting; Josh Stromlund on May 28-29 for Williams Creek Mitigation meeting in St. Paul; Steve Sindelir on July 14-17 in Red Wing for MN Ag Inspector’s Conference. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of May 14, 2013, regular meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Beckel

  • Tourism Meeting- May 8
  • Extension Committee, May 13
  • Airport Commission, May 20

Commissioner Moorman

  • HRDC- April 18
  • Joint Powers Natural Resource, April 29
  • State Advisory Council on Mental Health, May 2
  • L/Woods Prevention Coalition, May 8
  • Local Advisory Committee on Mental Health, May 9
  • Aging Advisory  Council, May 16
  • HRDC Development Commission, May 16
  • Joint Counties Natural Resources, May 20

Representative Erickson

Chairman Hanson welcomed Representative Roger Erickson to the meeting. Representative Erickson updated the board on the 2013 legislative session:

  • Ditch Language
  • PILT Payment increase for Lake of the Woods County
  • CPA increase
  • School increase in revenue

Representative Erickson informed the board that he will work on Wetland issues this summer and the board requested him to look into the following:

  • Clementson Property
  • Wheelers Point Sewer District

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Beckel to approve the claims as follows:

Revenue                      $  65,153.12

Road and Bridge        $  54,717.27

Co. Devlp.                   $       600.00

Solid Waste                 $    4,866.86

EDA                            $    1,264.19

                                    $126,601.44

              WARRANTS FOR PUBLICATION

Warrants Approved On 5/28/2013 For Payment 5/31/2013

Vendor Name                                                               Amount

American Solutions For Business                          2,814.80

Contech Engineered Solutions LLC                     40,250.85

Lakewood Health Center                                          2,563.58

M-R Sign Co, Inc                                                    12,090.13

NetWork Center Communications                        36,000.75

PCS Mobile                                                                6,983.17

Ps Doors                                                                    4,707.53

Short Elliott Hendrickson, Inc                                8,970.00

34 Payments less than  2000    12,220.63

Final Total:   126,601.44

Further moved to authorize the payment of the following auditor warrants:

                                                May 16, 2013              $     6,283.03

                                                May 16, 2013              $   12,243.35

                                                May 22, 2013              $ 648,623.31

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 9:58 a.m. and reconvened at 10:04 a.m.

HRDC- Cliff Tweedale, Executive Director

NWA Summary Report

HRDC Executive Director, Cliff Tweedale met with the board and reviewed the NWA summary report.

Mcit

2012 Annual Report

MCIT Representative, Deb Sletten met with the board and reviewed the 2012 Annual Report.

Auditor

Chief Deputy Auditor, Lorene Hanson met with the board requesting the board to pass resolutions for legal sponsor for Cross County Border Snowmobile Trails for Northern Connection Trail and Lake of the Woods Border Trails.

Resolution

RESOLUTION AUTHORIZING SPONSORSHIP OF SNOWMOBILE TRAILS OPERATED BY LAKE OF THE WOODS COUNTY NORTHERN CONNECTION TRAIL

Resolution No. 13-05-4

The following resolution was offered by Commissioner Beckel and moved for adoption.

WHEREAS, Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Northern Connection Trail, permit number 144-17-1302 for the period of October 1, 2013 thru September 30, 2017;

WHEREAS, that upon approval of its application by the state, Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement;

BE IT RESOLVED THAT, the County Board Chair or the County Auditor are authorized to sign such an agreement with the Department of Natural Resources;

BE IT FURTHER RESOLVED, that Lake of the Woods County Auditor is hereby authorized to serve as the fiscal agent for the above reference project.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Resolution

RESOLUTION AUTHORIZING SPONSORSHIP OF SNOWMOBILE TRAILS OPERATED BY LAKE OF THE WOODS COUNTY BORDER TRAILS.

Resolution No. 13-05- 5

The following resolution was offered by Commissioner Arnesen and moved for adoption.

WHEREAS, Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails, permit number 144-017-1301, for the period January 1, 2013 thru December 31, 2017;

WHEREAS, that upon approval of its application by the state, Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT RESOLVED THAT, the County Board Chair or the County Auditor are authorized to sign such an agreement with the Department of Natural Resources.

BE IT FURTHER RESOLVED, that Lake of the Woods County Auditor is hereby authorized to serve as the fiscal agent for the above reference project.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lost Warrant

Chief Deputy Auditor, Lorene Hanson met with the board requesting the board to approve the application for a lost warrant for American Solution for Business.

Motion

Motion was made by Commissioner Beckel to approve the application and affidavit for lost warrant for American Solutions for Business dated March 29, 2012 for $763.30 without furnishing indemnifying bond. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Plat Books

Commissioner Arnesen discussed the current Plat Books that the county has and inquired if the board would be interested in updating the version. MIS Director, Peder Hovland informed the board that the books have not been updated in some time. The consensus of the board was to have MIS Director Peder Hovland to look into the cost of updating the County’s Plat Books and report back to the board.

Land AND WATER

Land and Water Planning Director, Josh Stromlund met with the board to discuss the Bostic Creek Bathymetric Survey grant. He informed the board that due to drought conditions occurring during the field sampling seasons in 2011 and 2012, Lake of the Woods County SWCD was not able to collect all of the water samples or conduct all of the water flow work defined in the grant. The Lake of the Woods County SWCD has elected to use the balance of the grant to focus more on the quantification of sedimentation aspects of the original grant and the balance of the grant will go to the installation of bank pins in selected stream channels and a bathymetric survey of Zippel Bay with a review of previous bathymetric surveys to determine recent sedimentation effects.

Motion

Motion was made by Commissioner Moorman to expend up to $4,000 from the Natural Resource Enhancement Fund for the Bathymetric Survey of Bostic Creek. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services

Social Service Financial Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants       $ 4,965.91

                                                     Commissioner Warrants       $22,031.95

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Public Works

Public Works Director Tim Erickson and Susan Stigen met with the board to discuss the water that is backing up in her yard from the neighboring field that has placed drain tile and pumps. Tim informed Susan that they will be placing a gauge in her ditch, and when it hits a certain level the pumps will be shut off, they will monitor this and then set a management plan to fix the situation.

Bid Award for S.A.P. 39-602-18, Seal Coat and Fog Seal

Public Works Director, Tim Erickson met with the board to award the bid for the S.A.P. 39-602-18, Seal Coat and Fog Seal to Scott Construction in the amount of $273,217.54.

Bid Opening 05-24-13 at 2:00 p.m.

Bidders List SAP 039-602-018

Morris Sealcoat & Trucking Inc.         $286,039.30

Scott Construction Inc.                       $273,217.54

Motion

Motion was made by Commissioner Arnesen to award the bid for S.A.P. 39-602-18, Seal Coat and Fog Seal to Scott Construction in the amount of $273,217.54. The motion was seconded by Commissioner Nordlof and the same being put to a vote was unanimously carried.

Advertise for Box Culvert Installations

Public Works Director, Tim Erickson met with the board requesting authorization to advertise for bids for construction for box culverts.

Motion

Motion was made by Commissioner Beckel to authorize Public Works Director, Tim Erickson to advertise for bids for construction of S.A.P. 039-598-065 and S.A.P. 039-604-007, Box Culvert Installations, and to set June 24, 2013 at 2:00 p.m. in the Commissioners’ Room at the Government Center as the date, time and place for opening of said bids. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Road Tour

Public Works Director, Tim Erickson met with the board to review the 2013 Road Tour.

The following is what some possible projects are:

  • Couple ditches
  • No parking signs
  • Ditch issues
  • Culvert issues
  • Plugged drainage at Golf Course

Calcium Chloride Policy

Public Works Director, Tim Erickson met with the board to discuss the Calcium Chloride Policy. Tim informed the board that the policy the county has is only for roads, not parking lots.

Closed Session

Motion

Motion was made by Commissioner Arnesen to close the regular meeting at 11:56 a.m. pursuant to MN Statute § 13D.05, subd 2 and open the closed session. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to close the closed session and open the regular meeting at 12:26 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Auditor/Treasurer Committee

Motion

Motion was made by Commissioner Moorman to add the position of Human Resource to the same committee that was appointed to the Auditor /Treasurer Committee. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Correspondence

None

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 1:19 p.m.

Attest:                                                                                     Approved: June 11, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

============================================================================================================

Commissioner Proceedings

May 28, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 28, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, Buck Nordlof and Ken Moorman.  Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel to approve the agenda with the following additions: Representative Roger Erickson, Susan Stigen- drainage and pump issues, Calcium Chloride and to place Auditor and Treasurers Office under Old/New. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Travel for Nancy Wendler on June 4 in Bemidji for Hoarding Workshop and June 5 in Bemidji for AMC meeting; Josh Stromlund on May 28-29 for Williams Creek Mitigation meeting in St. Paul; Steve Sindelir on July 14-17 in Red Wing for MN Ag Inspector’s Conference. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of May 14, 2013, regular meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Beckel

  • Tourism Meeting- May 8
  • Extension Committee, May 13
  • Airport Commission, May 20

Commissioner Moorman

  • HRDC- April 18
  • Joint Powers Natural Resource, April 29
  • State Advisory Council on Mental Health, May 2
  • L/Woods Prevention Coalition, May 8
  • Local Advisory Committee on Mental Health, May 9
  • Aging Advisory  Council, May 16
  • HRDC Development Commission, May 16
  • Joint Counties Natural Resources, May 20

Representative Erickson

Chairman Hanson welcomed Representative Roger Erickson to the meeting. Representative Erickson updated the board on the 2013 legislative session:

  • Ditch Language
  • PILT Payment increase for Lake of the Woods County
  • CPA increase
  • School increase in revenue

Representative Erickson informed the board that he will work on Wetland issues this summer and the board requested him to look into the following:

  • Clementson Property
  • Wheelers Point Sewer District

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Beckel to approve the claims as follows:

Revenue                      $  65,153.12

Road and Bridge        $  54,717.27

Co. Devlp.                   $       600.00

Solid Waste                 $    4,866.86

EDA                            $    1,264.19

                                    $126,601.44

              WARRANTS FOR PUBLICATION

Warrants Approved On 5/28/2013 For Payment 5/31/2013

Vendor Name                                                               Amount

American Solutions For Business                          2,814.80

Contech Engineered Solutions LLC                     40,250.85

Lakewood Health Center                                          2,563.58

M-R Sign Co, Inc                                                    12,090.13

NetWork Center Communications                        36,000.75

PCS Mobile                                                                6,983.17

Ps Doors                                                                    4,707.53

Short Elliott Hendrickson, Inc                                8,970.00

34 Payments less than  2000    12,220.63

Final Total:   126,601.44

Further moved to authorize the payment of the following auditor warrants:

                                                May 16, 2013              $     6,283.03

                                                May 16, 2013              $   12,243.35

                                                May 22, 2013              $ 648,623.31

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 9:58 a.m. and reconvened at 10:04 a.m.

HRDC- Cliff Tweedale, Executive Director

NWA Summary Report

HRDC Executive Director, Cliff Tweedale met with the board and reviewed the NWA summary report.

Mcit

2012 Annual Report

MCIT Representative, Deb Sletten met with the board and reviewed the 2012 Annual Report.

Auditor

Chief Deputy Auditor, Lorene Hanson met with the board requesting the board to pass resolutions for legal sponsor for Cross County Border Snowmobile Trails for Northern Connection Trail and Lake of the Woods Border Trails.

Resolution

RESOLUTION AUTHORIZING SPONSORSHIP OF SNOWMOBILE TRAILS OPERATED BY LAKE OF THE WOODS COUNTY NORTHERN CONNECTION TRAIL

Resolution No. 13-05-4

The following resolution was offered by Commissioner Beckel and moved for adoption.

WHEREAS, Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Northern Connection Trail, permit number 144-17-1302 for the period of October 1, 2013 thru September 30, 2017;

WHEREAS, that upon approval of its application by the state, Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement;

BE IT RESOLVED THAT, the County Board Chair or the County Auditor are authorized to sign such an agreement with the Department of Natural Resources;

BE IT FURTHER RESOLVED, that Lake of the Woods County Auditor is hereby authorized to serve as the fiscal agent for the above reference project.

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Resolution

RESOLUTION AUTHORIZING SPONSORSHIP OF SNOWMOBILE TRAILS OPERATED BY LAKE OF THE WOODS COUNTY BORDER TRAILS.

Resolution No. 13-05- 5

The following resolution was offered by Commissioner Arnesen and moved for adoption.

WHEREAS, Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails, permit number 144-017-1301, for the period January 1, 2013 thru December 31, 2017;

WHEREAS, that upon approval of its application by the state, Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT RESOLVED THAT, the County Board Chair or the County Auditor are authorized to sign such an agreement with the Department of Natural Resources.

BE IT FURTHER RESOLVED, that Lake of the Woods County Auditor is hereby authorized to serve as the fiscal agent for the above reference project.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lost Warrant

Chief Deputy Auditor, Lorene Hanson met with the board requesting the board to approve the application for a lost warrant for American Solution for Business.

Motion

Motion was made by Commissioner Beckel to approve the application and affidavit for lost warrant for American Solutions for Business dated March 29, 2012 for $763.30 without furnishing indemnifying bond. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Plat Books

Commissioner Arnesen discussed the current Plat Books that the county has and inquired if the board would be interested in updating the version. MIS Director, Peder Hovland informed the board that the books have not been updated in some time. The consensus of the board was to have MIS Director Peder Hovland to look into the cost of updating the County’s Plat Books and report back to the board.

Land AND WATER

Land and Water Planning Director, Josh Stromlund met with the board to discuss the Bostic Creek Bathymetric Survey grant. He informed the board that due to drought conditions occurring during the field sampling seasons in 2011 and 2012, Lake of the Woods County SWCD was not able to collect all of the water samples or conduct all of the water flow work defined in the grant. The Lake of the Woods County SWCD has elected to use the balance of the grant to focus more on the quantification of sedimentation aspects of the original grant and the balance of the grant will go to the installation of bank pins in selected stream channels and a bathymetric survey of Zippel Bay with a review of previous bathymetric surveys to determine recent sedimentation effects.

Motion

Motion was made by Commissioner Moorman to expend up to $4,000 from the Natural Resource Enhancement Fund for the Bathymetric Survey of Bostic Creek. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services

Social Service Financial Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants       $ 4,965.91

                                                     Commissioner Warrants       $22,031.95

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Public Works

Public Works Director Tim Erickson and Susan Stigen met with the board to discuss the water that is backing up in her yard from the neighboring field that has placed drain tile and pumps. Tim informed Susan that they will be placing a gauge in her ditch, and when it hits a certain level the pumps will be shut off, they will monitor this and then set a management plan to fix the situation.

Bid Award for S.A.P. 39-602-18, Seal Coat and Fog Seal

Public Works Director, Tim Erickson met with the board to award the bid for the S.A.P. 39-602-18, Seal Coat and Fog Seal to Scott Construction in the amount of $273,217.54.

Bid Opening 05-24-13 at 2:00 p.m.

Bidders List SAP 039-602-018

Morris Sealcoat & Trucking Inc.         $286,039.30

Scott Construction Inc.                       $273,217.54

Motion

Motion was made by Commissioner Arnesen to award the bid for S.A.P. 39-602-18, Seal Coat and Fog Seal to Scott Construction in the amount of $273,217.54. The motion was seconded by Commissioner Nordlof and the same being put to a vote was unanimously carried.

Advertise for Box Culvert Installations

Public Works Director, Tim Erickson met with the board requesting authorization to advertise for bids for construction for box culverts.

Motion

Motion was made by Commissioner Beckel to authorize Public Works Director, Tim Erickson to advertise for bids for construction of S.A.P. 039-598-065 and S.A.P. 039-604-007, Box Culvert Installations, and to set June 24, 2013 at 2:00 p.m. in the Commissioners’ Room at the Government Center as the date, time and place for opening of said bids. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Road Tour

Public Works Director, Tim Erickson met with the board to review the 2013 Road Tour.

The following is what some possible projects are:

  • Couple ditches
  • No parking signs
  • Ditch issues
  • Culvert issues
  • Plugged drainage at Golf Course

Calcium Chloride Policy

Public Works Director, Tim Erickson met with the board to discuss the Calcium Chloride Policy. Tim informed the board that the policy the county has is only for roads, not parking lots.

Closed Session

Motion

Motion was made by Commissioner Arnesen to close the regular meeting at 11:56 a.m. pursuant to MN Statute § 13D.05, subd 2 and open the closed session. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to close the closed session and open the regular meeting at 12:26 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Auditor/Treasurer Committee

Motion

Motion was made by Commissioner Moorman to add the position of Human Resource to the same committee that was appointed to the Auditor /Treasurer Committee. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Correspondence

None

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 1:19 p.m.

Attest:                                                                                     Approved: June 11, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

April, 2013

Commissioner Proceedings

April 9, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 9, 2013, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Buck Nordlof, Thomas Hanson, and Ken Moorman. Commissioner Ed Arnesen was absent.  Also present were: Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel to approve the agenda with the following additions: County burial policy, Letter of Support for Jack Swanson, AMC transportation resolution and Human Resources resignation. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Travel for Christine Hultman to St. Cloud on 4/10 and 4/12 for a statewide SSIS training; Lorene Hanson to St. Cloud on April 4-5 for MCHRM Conference; Tom Hanson and Lorene Hanson to St. Cloud on May 28-30 for Managing the Human Resource; Jodi Ferrier to Duluth on April 28-30 for Child and Adolescent Mental Health Conference. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of March 26, 2013, regular meeting. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Social Services Director

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims. Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 8,745.83

                                                Commissioners’ Warrants          $ 2,224.97

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Burial Policy

Social Service Director, Nancy Wendler met with the board to discuss the county burial policy has with Helgeson Funeral Chapels. Nancy explained that Helgeson’s have not increased the rate of compensation since 2008 and reviewed the itemized list of service with the board. The increase for services is $400.00 but does not include Church Service, which would be another $500.00. The consensus of the board was that the board would support a Church Service if a family requested. Nancy will bring back the final policy when completed.

COUNTY AUDITOR

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Beckel to approve the claims as follows:

Revenue                              $    33,370.78

Road & Bridge                    $     25,491.85

Co. Devel                             $      2,640.00

Solid Waste                          $      3,851.04

EDA                                     $      7,481.00

$    72,834.67

WARRANTS FOR PUBLICATION

Warrants Approved On 4/09/2013 For Payment 4/12/2013

Vendor Name                                 Amount

Cenex Co-Op Services, Inc.             4,869.20

Farmers Union Oil Co.                       3,220.97

Howard’s Oil Company                      7,193.34

Koochiching County Sheriff              2,401.36

Northwest Angle&Island Freight,Inc 4,121.00

Northwest Community Action, Inc   5,806.00

University Of Mn                                8,193.75

Voyageurs Comtronics, Inc               2,960.09

Widseth Smith Nolting&Asst Inc      3,556.67

Woody’s Service                               5,659.67

61 Payments less than  2000    24,852.62

Final Total:   72,834.67

Further moved to authorize the payment of the following auditor warrants:

                                                   March 28, 2013              $    78,395.69

                                                   March 28, 2013              $         864.72  

                                                   March 28, 2013              $         372.71

                                                   April 3, 2013                  $    64,601.08

                                                   April 3, 2013                  $      3,936.42

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Lost Warrant

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for lost warrant for LOW Riders, 4-H Club.

Motion

Motion was made by Commissioner Moorman to approve the application and affidavit for lost warrant for LOW Riders 4-H Club in the amount of $200.00 dated June 29, 2012 without furnishing an indemnifying bond. Seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

2011 Desk Review

Chief Deputy Auditor, Lorene Hanson met with the board and reviewed the 2011 Desk Review Points. This review is conducted by the State Auditor’s Office, which reviews the county’s audit. The review rating for 2011 was outstanding, with minor items.

Gambling Permit

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for a Gambling Permit for Whitetails Unlimited.

Motion

Motion was made by Commissioner Beckel to approve the exempt gambling permit for Whitetails Unlimited-Lake of the Woods Chapter to conduct a lawful gambling for a raffle on May 24, 2013 at Lake of the Woods School and authorize County Auditor to sign. Commissioner Nordlof abstained from voting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Snowmobile Trails Resolutions

Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for the sponsorship of snowmobiles trails assistance program for Lake of the Woods Drifters, Northwest Angle Edge Riders Club, and Border Trails/TJ Grooming.

Resolutions

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution No. 13-04-01

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trails managed by Border Trails/TJ Grooming.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Beckel and moved for adoption:

Resolution No. 13-04- 02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 13-04-03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Beckel and the same being put to a vote was unanimously carried.

SHERIFF

County Sheriff, Gary Fish met with the board to disuses the scheduling of the Deputy Sheriffs shift cycles, which changes the number of hours from the old schedule and overtime hours.

Motion

Motion was made by Commissioner Beckel to approve the overtime pay for Deputy Sheriffs to a forty (40) hour work week, eighty (80) hour pay period for overtime; retroactive pay starting March 17, 2013. The motion was seconded by Commissioner Nordlof and the same being put to a vote was unanimously carried.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen met with the board and presented his resignation effective April 30, 2013.

Motion

Motion was made by Commissioner Nordlof to accept Human Resource Director, Wade Johannesen resignation effective April 30, 2013; with continuing his services as Human Resource Director as requested with an hourly rate of $35.10 per hour as per contract and with no rental payments for the office. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:09 a.m. and reconvened at 10:20 a.m. as follows:

PUBLIC WORKS

Seasonal Help

Public Works Director, Tim Erickson met with the board requesting approval to advertise and hire three (3) seasonal employees.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to advertise and hire three (3) seasonal employees. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimolys carried.

Transportation Resolution

Public Works Director, Tim Erickson met with the board to discuss the request form AMC that there has been a request from legislators to hear from county boards in the form of resolutions indicating their support for new transportation revenue.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

Adequate Funding to Minnesota’s Statewide Transportation System.

Resolution No. 13-04-04

WHEREAS; Minnesota Counties have had to rely increasingly on the property tax to maintain roads and bridges; and

WHEREAS; agriculture is 25% of the Minnesota economy and Minnesota is 6th in the nation in agricultural product exports; and

WHEREAS; the annual funding gap for counties has resulted in deferring basic maintenance, delaying expansion projects, delaying the construction of a ten ton road system to allow for efficient farm to market routes,  with resulting safety concerns, and

WHEREAS; the rural road networks in the state should be adequate to bring goods to market as legal truck weights have been on the increase; and

WHEREAS; transportation-related jobs put over $2.8 billion in the pockets of Minnesotans and generated almost $195 million in income tax revenue in 2011; and

WHEREAS; according to the Federal Highway Administration, (FHWA) every $1 billion invested in highway construction would support approximately 27,800 jobs; and

WHEREAS; the current State funding distribution to counties is not sustainable for six out of 8 transportation districts; and

WHEREAS; transportation funding comes primarily from user fees and are constitutionally dedicated to transportation purposes; and

WHEREAS; the wheelage fee and local option sales tax for transportation should be options for all county boards to implement to meet their specific county needs; and

WHEREAS; a comprehensive transportation solution should include funding for roads, bridges and transit, and address the varying needs in different parts of the state;

NOW THEREFORE BE IT RESOLVED; that the ­­­­Lake of the Woods County Board of Commissioners encourages the Minnesota Legislature to pass and the Governor to sign a bill that brings adequate and sustainable funding to Minnesota’s statewide transportation system.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Proposed CSAH Designation Changes

Public Works Director, Tim Erickson met with the board and presented a map of revocation and addition of roads.

CLEMENTSON RESORT

Gail Gustafson, owner of Clementson Resort met with the board to request a public access near their resort for the locals and other to use.  The board placed this request on the Annual Road Tour.

Resolution of Support for commissioner jack Swanson

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 13-04-05

Support for Jack Swanson has AMC 2nd Vice-President

WHEREAS; Lake of the Woods County Board of Commissioners supports Roseau County Commissioner Jack Swanson for AMC 2nd Vice-President;

WHEREAS; Jack Swanson has served as County Commissioner, for Roseau County residents since 2006;

WHEREAS; Jack has served as an AMC Director, among many AMC committees which gives him the needed insight to serve as AMC 2nd Vice-President;

NOWTHEREFORE BE IT RESOLVED; that Lake of the Woods County Commissioners supports his endeavors in the election for AMC 2nd Vice-President.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

MIS/GIS DEPARMENT

MIS/GIS Director, Peder Hovland met with the board to discuss the large format printer that has reached its end and is not functional at this time. He is suggesting a new large format printer with scanning functions; Highway, Land and Water and Recorder all have large maps , plats that can be scanned to a file for easier access and safe storage and also allows to link some of those to the web for public access. The cost of the canon IPF815 MFP M40 wide format printer/scanner was quoted in the amount of $8,595, not including sales tax.

Motion

Motion was made by Commissioner Beckel to authorize the MIS Department to purchase a canon IPF 815 MFP M40 wide format printer/scanner as quoted in the amount of $8,595 (not including tax) with $6,000 from MIS budget and $3,000 from the Recorders enhanced fund. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

MARCO Update

Chief Deputy Auditor, Lorene Hanson met with the board and updated them on the MARCO copiers. The color copier in the workroom will be replaced with a new color copier and the Auditor’s office copier will be moved to the Sheriff’s office and Auditor’s office copier will be replaced with a new copier. The above copiers are estimated to save $100.00 per month. The board concurred with the moving and replacing of copy machines.

Health Reform Act

Chairman Hanson requested that Chief Deputy Auditor, Lorene Hanson organize to have Darcie Hitesman from Hitesman and Wold P.A. and the county’s PEIP representative to meet with the board to discuss the Health Reform Act.

CORRESPONDENCE

The board reviewed the information flyer from Minnesota Housing Start Up and Step up loan program that is available to county residents.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 11:19 a.m.

Attest:                                                                                     Approved: April 23, 2013

==========================================================================================================

Commissioner Proceedings

April 23, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 23, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Thomas Hanson, and Ken Moorman. Commissioner Buck Nordlof was absent.  Also present were: Deputy Auditor Janet Rudd, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Manatron, Health Reform, Access Agreement, Jo Thorson travel and Thank-you letter from Williams Library. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Travel for Josh Stromlund to St. Paul for Interagency Review Team meeting for the Williams Creek Wetland Mitigation proposal on May 13-14; Jo Thorson to Brainerd for Clerical Conference on May 8-10.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of April 9, 2013, regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Committee reports

Commissioner Hanson:

March 27-HRDC Corridor Management Plan

April 6- MN Grant-Aid Trails Meeting

April 12- Blandin Broadband Meeting

April 18- HRDC

Commissioner Beckel

March 27- Board of Appeals and Equalization Training

March 28- Northwest MN Juvenile Center

April 4- Extension Committee

April 15- Airport Commission

April17- Giziibii RC&D

Commissioner Moorman

March 27- Highway 11 Corridor

April 4- State Advisory Council on Mental Health

April11- Local Advisory Council on Mental Health

April 15- Children and Families Collaborative

April 17- Lake of the Woods Prevention Coalition

Commissioner Nordlof

April 11- Joint Powers Natural Resource Board

Social Services Director

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims. Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 23,286.21

                                                Commissioners’ Warrants          $ 10,338.97

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

County Burial Policy

Social Service Director, Nancy Wendler met with the board requesting approval for the County Burial Policy.

Motion

Motion was made by Commissioner Arnesen to approve the County Burial Policy with the rate of $3,250 per eligible case and extra $500 for families requesting Memorial or Funeral services at a church or chapel, if approved by a county financial worker effective April 15, 2013. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Rinke Noonan Attorney At Law-Conference Call

Chairman Hanson introduced Attorney Kurt Deter by conference call to the board. The board discussed the petition from Ellingson Companies requesting that a hearing be held, pursuant to MN Statutes 103E.401 to address the usage of Ditch #1 as an outlet. The board discussed possible dates to hold the public hearing.

Motion

Motion was made by Commissioner Arnesen to set the Public Hearing for the use of drainage system as an outlet in Ditch 1 for June 11, 2013 at 1:00 p.m. at the Government Center in the Commissioners’ Room. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

County Auditor, John W. Hoscheid Letter of Resignation

Chairman Hanson presented a letter of resignation from County Auditor, John W. Hoscheid to the board.

Motion

Motion was made by Commissioner Arnesen to accept the resignation from County Auditor, John W. Hoscheid effective close of business on May 15, 2013. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Resolution of Years of Service

The following resolution was offered by Commissioner Hanson and moved for adoption:

Recognition of years of service

John W. Hoscheid

Resolution 2013 – 04-06

Whereas:  John Hoscheid has served the residents of Lake of the Woods County since November 27, 2002 as the County Auditor;

Whereas:  John Hoscheid has resigned from Lake of the Woods County service effective May 15, 2013;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to John Hoscheid for his dedicated service and best wishes to him;

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

                                                  Revenue                                $    34,505.99

Road & Bridge                     $      4,158.21

Co. Devel                             $         200.00

                                                  Solid Waste                          $      9,205.32

EDA                                     $      3,956.27

                                            $      72,023.79

WARRANTS FOR PUBLICATION

Warrants Approved On 4/23/2013 For Payment 4/26/2013

Vendor Name                                                                  Amount

Cenex Co-Op Services, Inc.                                       4,347.06

Emergency Communications Network, LLC              5,000.00

First State Tire Recycling                                            8,211.00

Hallstrom Consulting                                                   7,680.00

Mar-Kit Landfill                                                           10,799.55

MN Counties Intergovernmental Trust                       2,500.00

Northwest Community Action, Inc                              2,210.00

R & Q Trucking, Inc                                                     2,777.65

66 Payments less than 2000   28,498.53

Final Total:  72,023.79

Further moved to authorize the payment of the following auditor warrants:

                                                   April 9, 2013                     $     38,167.99

                                                   April 10, 2013                   $   117,542.77

                                                   April 18, 2013                   $       2,625.74

                                                   April 18, 2013                   $     10,597.41

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

PREVENTION COALITION

Prevention Coalition Coordinator, Tammy Doebler met with the board requesting approval for the third (3) quarter Chemical Health Division fiscal report and authorization for board chair and financial director to sign.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Hanson and Social Service Fiscal Officer, Christine Hultman to sign the Prevention Coalition third (3rd) quarter fiscal report. The motion was seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

EMERGENCY MANAGEMENT DIRECTOR

Multi Services Substation

Emergency Management Director, Arlen Block met with the board to discuss a Multi Services Substation, in the Wheelers Point Area, for a building to house fire trucks and boat/water emergency equipment. There are no funds available through the Emergency Management, but may have grant through the Fire Department. The board requested that Arlen get some estimate on the cost of the building.

Weather Siren-Dry Hydrant

Emergency Management Director, Arlen Block informed the board that he was looking into a weather siren for the Wheelers Point Area, and that there is grant funding available for a Tornado Shelter, at this time he has no cost put together; he also stated that he is working with the DNR for  Dry Hydrants.

Court House Security Plan Training

Emergency Management Director, Arlen Block met with the board and informed them that all quotes are in for security cameras and that you can add cameras as the county can afford them. The board requested that Arlen get estimates on the cameras.

RECESS

The meeting was called to recess at 10:43 a.m. and reconvened at 10:46 a.m. as follows:

LAND AND WATER PLANNING

Interagency Review Team MEETING (IRT)

Land and Water Planning Director, Josh Stromlund met with the board and informed them that the IRT meeting is on May 14, 2013 and if the board wishes, they could link into the meeting via conference call. The board placed this on the May 14, 2013 agenda from 10:00 a.m. to 12:00 p.m.

Wetland Banking Credits

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for the sale of Wetland Banking Credit to Lake of the Woods School District, for the School Forest.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Hanson to sign the purchase agreement for wetland banking credits, between Lake of the Woods County and Lake of the Woods School District. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried

CWP Change Order

Land and Water Planning Director, Josh Stromlund  met with the board requesting approval to rearrange funds to other areas of the grant due to lack of precipitation last summer, so the water monitoring budget has excess funds.

Motion

Motion was made by Commissioner Arnesen to authorize Land and Water Planning Director, Josh Stromlund to sign the change order as approved by the MPCA. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Board of Adjustment District 5 Member

Land and Water Planning Director, Josh Stromlund met with the board to inform them that Board of Adjustment Member Jamie McEnelly has resigned from the Committee; therefore, he will need a replacement from District 5. Commissioner Arnesen will look for a replacement for his District.

PUBLIC WORKS

SAP 039-602-018 Project

Public Works Director, Tim Erickson met with the board requesting authorization to advertise for bids for construction for SAP 039-602-018, Seal Coat and Fog Seal.

Motion

Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to advertise for bids for construction of SAP 039-602-018, Seal Coat and Fog Seal, and to set Friday, may 24, 2013 at 2:00 p.m. in the Commissioners’ Room at the Government Center as the date , time and place for opening of said bids. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Trash Pump

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a trash pump for the Highway Department as budgeted.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to Purchase a trash pump for the Highway Department as budgeted. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimolys carried.

HRDC Appointment

Public Works Director, Tim Erickson informed the board that he was appointed to the HRDC Transportation committee.

Beaver

Public Works Director, Tim Erickson discussed beaver issues and may bring back the Beaver Policy in the near future.

911 Ordinances

Public Works Director, Tim Erickson informed the board that he should have the 911 Ordinance ready for May 14, 2013 meeting for their review.

SWCD

SWCD Resource Technician, Corryn Trask met with the board to review the 2012 SWCD Annual Report.

HEALTH REFORM

The board discussed the cost to have Attorney Darcy Hitesman, from Hitesman & Wold, P.A. to come and meet with the board to discuss the Health Reform requirements that the county needs to meet. The board discussed the cost and requested that Chief Deputy Auditor, Lorene Hanson to check and see if Roseau County would be interested in meeting with Darcy also.

ACCESS AGREEMENT

The board discussed the Access Agreement that was requested from Peer Engineering Inc. City of Williams sent MN Pollution Control and application for MN Targeted Brownfield Assessment Program (MNTBAP), which is a grant program through the MN Pollution Control Agency which does investigations of Brownfield Properties. Peer Engineering was hired by MPCA to conduct a Environmental Site Assessment (ESA) on the Old Williams School. Peer Engineering completed Phase I and the next step was to complete Phase II, but then the Old Williams School was forfeited to the State for delinquent taxes, which the county is the administrator over this type of land, and therefore, Peer Engineering needs a new Access Agreement signed allowing them into the Old Williams School to complete the Phase II study.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Hanson to sign the Access Agreement with MN Pollution Control Agency to enter the Old Williams School to complete the Environmental Site Assessment. The motion was second by Commissioner Arnesen, and the same being put to a vote, was unanimolys carried.

WORK SESSION

The board set May 13, 2013 for a works session to discuss Human Resource Position, Auditor’s Position

and Job Descriptions.

CORRESPONDENCE

None

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 12:53 p.m.

Attest:                                                                                     Approved: May 14, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

March, 2013

Commissioner Proceedings

March 12, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 12, 2013, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Buck Nordlof, Thomas Hanson, Ed Arnesen and Ken Moorman.  Also present were: Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Amy Ballard travel, Williams School and NWA Airport. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Travel for Marti Carlson for MN County Highway Accountants Association Annual Conference on April 24-26 in St. Cloud; Amy Ballard to Duluth on April 28-30 for Children’s Mental Health, Child Welfare and Chemical Dependency.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Beckel to approve the minutes of February 26, 2013, regular meeting with changes. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

COMMITTEE REPORT

Commissioner Hanson:

  • Building and Safety Committee- recommendations of security cameras at the GC Building, GCN and Highway; parking lots and EMD, Arlen Block will present a security plan at the next committee meeting.
  • Airport- Ordinance to review

 Commissioner Moorman

  • State Advisory Council on Mental Health- update on bills currently in legislature, earlier intervention, enhanced provisions for school-linked mental health

Commissioner Beckel

  • Criminal Justice Coalition- presentation on their new Transition from Prison to community

Commissioner Arnesen

  • Keep It Clean Campaign- going well and trying to set a date for spring clean up

Social Services Director

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims. Motion

Motion was made by Commissioner Arnesen to approve the following claims against the county:

                                                Commissioners’ Warrants          $  6,099.22

                                                Commissioners’ Warrants          $  4,215.61

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Minnesota Department of Human Services

Social Services Director, Nancy Wendler, met with the County Board and presented the Human Service Financial Reporting Performance Review and informed the board that her staff received a perfect performance. The County Board congratulated Nancy and her staff for a perfect performance.

COUNTY AUDITOR

Claims

Deputy Auditor, Janet Rudd met with the board for approval of claims:

Motion

Motion was made by Commissioner Beckel to approve the claims as follows:

Revenue                              $    39,574.68

Road & Bridge                    $    31,680.94

Co. Devlep                          $      3,840.00

Solid Waste                         $    23,502.83

EDA                                    $      1,500.00

                                             $  100,098.45

WARRANTS FOR PUBLICATION

Warrants Approved On 3/12/2013 For Payment 3/15/2013

Vendor Name                                                                 Amount

Cenex Co-Op Services, Inc.                                      8,615.38

Derson Manufacturing, Inc                                         9,613.41

First State Tire Recycling                                           2,755.20

Howard’s Oil Company                                              8,736.53

Mar-Kit Landfill                                                             9,711.45

Mn State Dept-Correction                                          13,235.80

Northwest Trailer Products                                         5,615.00

R & Q Trucking, Inc                                                     2,777.65

Roseau County Cooperative Assn                             2,169.26

Widseth Smith Nolting&Asst Inc                                4,473.34

Woody’s Service                                                          7,047.18

72  Payments less than  2000   25,348.25

Final Total:   100,098.45

Further moved to authorize the payment of the following auditor warrants:

                                                   February 26, 2013           $    65,200.77

                                                   March 1, 2013                 $ 122,103.71   

                                                   March 8, 2013                 $        233.08

                                                   March 8, 2013                 $      4,746.82

                                                   March 8, 2013                 $    98,700.80

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

NW ANGLE AIRPORT-NWA BOARD MEETING

The board discussed if the county should move forward with the NW Angle Airport, Phase II project and discussed the 80% funding that the county should receive for this project.

Motion

Motion was made by Commissioner Arnesen to move forward with the NW Angle Airport, Phase II project contingent upon the 80% funding from MN DOT, and the county’s 20% funding from the Natural Resource Enhancement Fund. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

NW ANGLE BOARD MEETING

The board discussed the NW Angle Board meeting that is scheduled for June 18, 2013. The board would like Short Elliott Hendrickson Inc. to present the NW Angle Airport Project; HRDC, Executive Director, Cliff Tweedale to discuss the Red Lake Tribe issues and HRDC, Development Specialist Marcus Grubbs to present the Lake of the Woods Hazard Mitigation Plan.

LAKE OF THE WOODS HAZARD MITIGATION PLAN UPDATE 2013

Headwaters Regional Development Specialist, Marcus Grubbs met with the board and reviewed the Hazard Mitigation Plan. Marcus informed them that the plan is to reduce or eliminate long-term risk to people and property from natural or human caused hazards or effects. The Federal government partners with states, local governments, and tribes to accomplish hazard mitigation planning and mitigation activities.  Marcus informed the board that this plan needs to be reviewed annually.

SHERIFF

Communications Network Grant

County Sheriff, Gary Fish met with the board requesting approval to enter into a grant contract with the State of MN, Commissioner of Public Safety, Emergency Communication networks grant contract.

Motion

Motion was made by Commissioner Moorman to authorize Sheriff, Gary Fish to enter into a grant contract with the State of Minnesota, Commissioner of Public Safety, Emergency Communication Networks and Lake of the Woods County effective March 15, 2013 thru June 30, 2013 and authorize Chairman Hanson and County Sheriff to sign. Motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Hiring of Deputy Sheriff

County Sheriff, Gary Fish met with the board requesting approval to hire Brad Abbey as Deputy Sheriff.

Motion

Motion was made by Commissioner Arnesen to approve County Sheriff, Gary Fish to hire Brad Abbey as fulltime Deputy Sheriff at grade 12 (points 282), and increment A, effective March 17, 2013. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Cell-Phone Stipend

County Sheriff, Gary Fish met with the board requesting approval for a cell phone stipend for Deputy Sheriff, Brad Abbey.

Motion

Motion was made by Commissioner Beckel to allow Deputy Sheriff, Brad Abbey a Cell Phone stipend in the amount of, $60.00 for a smart cell phone per month effective April 1, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

MIS/GIS

MIS Director, Peder Hovland met with the board to introduce newly hired GIS Specialist, Daniel Fish to the board. The Commissioners welcomed Daniel to the County.

GREAT NORTHERN TRANSMISSION LINE

Great Northern Transmission Line Marketing Manager, Cindy Hammarlund met with the board to review the MN Powers’ Great Northern Transmission Line project which includes a 500 KV transmission line from the Canadian Border to the Iron Range which will deliver power generated by Manitoba Hydro to customers. Cindy explained that the reason this is needed is for diversity base load generation, reduce negative financial exposure, increase system reliability, support industrial growth and provide economic benefits. There will be another Open House meeting in April of 2013 here in Baudette.

RADIO TOWER LEASE AGREEMENT

The board reviewed the comments from County Attorney, Philip Miller in regards to the Radio Tower lease agreement between Lake of the Woods County and Rural Tower network, LLC. The board made changes and referred the contract back to County Attorney for his final approval.                                       

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and requested that they remove from the agenda equipment purchases for he did not get the information from the businesses. Tim discussed the hiring of heavy Equipment Operator. After discussion, the board requested that Tim bring this request back in September to discuss this further. Tim distributed the Local Roads and Bridges Highway Users Tax Distribution handout.

Correspondence:

The following correspondence was read and acknowledge- University of MN 2013 Red River Valley Farmer and Homemaker Honor Banquet honoring Doris and Darrell Nelson from Lake of the Woods on March 16; Thank you letter from the Lake of the Woods County Fair Board for the county’s financial support

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 12:24 p.m.

Attest:                                                                                     Approved: March 26, 2013

____________________________                                        _______________________________

Commissioner Proceedings

March 26, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 26, 2013, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Buck Nordlof, Thomas Hanson, Ed Arnesen and Ken Moorman.  Also present were: Chief Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Dena Pieper travel, authorization to purchase mower, 911 signage, and Thank you letter from Lake of the Woods School Students and Closed Session for Union negotiations. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Travel for Shelley Pepera to St. Cloud on April 11-12 for statewide SSIS Mentor meeting and Dena Piper to Breezy Point on May 29-31 for Victims Service Conference.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of March 12, 2013, regular meeting. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Representative Roger Erickson

Chairman Hanson welcomed Representative, Roger Erickson to the meeting. Representative gave a legislative update on the following:

Wetland Issues, Health, Appointment of Auditor/Treasurer, Communications, Shoreland issues, Minnow Bill, Testing in Schools, Wheelers Point Sewer District, Human Services, Technology, Proposed Gas Tax Bill/Solar Energy and Parks and Trails.

LAKEWOOD PUBLIC HEALTH

LakeWood Public Health Nurse, Michelle Brown met with the board to discuss the contract between Lake of the Woods County and LakeWood Helath Center for providing community health services.

Michelle explained the increase dollar amount of $15,400 in their contract with the board.

Motion

Motion was made by Commissioner Moorman to enter into a service agreement, between Lake of the Woods County and LakeWood Health Center to provide Community Health Services as outlined in the Agreement, and is authorized to contract for services pursuant to MN Statue §145.9814, subdivisions 1 ,5,6, in the amount of $88,781(originally was presented and budgeted for $73,381), with the $73,381 from the budgeted revenue fund and the $15,400 from the revenue account, and authorize County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services Director

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims. Motion

Motion was made by Commissioner Arnesen to approve the following claims against the county:

                                                Commissioners’ Warrants          $  23,532.51

                                                Commissioners’ Warrants          $    6,707.88

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:04 a.m. and reconvened at 10:15 a.m. as follows:

COUNTY AUDITOR

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Arnesen to approve the claims as follows:

Revenue                                $    17,802.35

Road & Bridge                     $      3,996.12

Solid Waste                          $      3,914.56

EDA                                     $      1,844.18

                                             $    27,557.21

WARRANTS FOR PUBLICATION

Warrants Approved On 3/26/2013 For Payment 3/29/2013

Vendor Name                                         Amount

Abm Equip & Supply, Inc.                 3,121.77

Lyseng/Allen                                       2,500.00

59 Payments less than 2000   21,935.44

Final Total:   27,557.21

Further moved to authorize the payment of the following auditor warrants:

                                                   March 15, 2013              $    50,815.92

                                                   March 20, 2013              $      8,437.86  

                                                   March 20, 2013              $      2,545.54

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

WILLIAMS LIBRARY

The board reviewed a letter from Williams Library Director, Alvina Lundsten, informing them that last year a request for funding was not presented for library support for the year 2013, and requested consideration of support in the amount of $500.00 as in previous years.

Motion

Motion was made by Commissioner Moorman to contribute $500 from the Con-con fund for Williams Library for the year 2013.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Plate Compactor

Public Works Director, Tim Erickson met with the board requesting approval to purchase a plate compactor for the department as budgeted.

Motion

Motion was made by Commissioner Arnesen to authorize the Public Works Director, Tim Erickson to purchase a plate compactor for the Highway Department as budgeted. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimolys carried.

Mower

Public Works Director, Tim Erickson met with the board requesting approval to purchase a new mower for the department as previously approved within the 2013 budget.

Motion

Motion was made by Commissioner Beckel to authorize the Public Works Director, Tim Erickson to purchase a new mower for the Highway Department, as previously approved within the 2013 capital expenditure budget in the amount of $5,885.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimolys carried.

911 SIGNAGE

Chairman Hanson discussed the ordinance and funding for the 911 signs. The board concurred that the funding would come from the Natural Resource Enhancement Fund. The board inquired when the ordinance would be completed; Tim hopes to have it completed by mid May.

Road Tour

The board discussed the 2013 Road Tour with Public Works Director, Tim Erickson.

Motion

Motion was made by Commissioner Beckel to set May 21, 2013 at 7:30 a.m. for the 2013 Annual Road Tour. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COMMITTEE REPORTS

Commissioner Hanson:

Legislative Conference:

  • Solar Energy, Legacy Funding, Public Safety Armor ,Broadband Service

Commissioner Moorman:

  • Joint Powers Natural Resource- Con-con and Ditch Assessment
  • NCLUCB/JPNR Joint Meeting/Legislative Conference-  PILT and Lottery Proceeds, Transportation
  • Red River Valley Development Association-  Farmer Homemaker Award Event- Darryl and Doris Nelson
  • Drainage Training Seminar

Correspondence:

The following correspondence was read and acknowledge- Thank you letter from Lake of the Woods Students.

RECESS

The meeting was called to recess at 11:35 a.m.

CLOSED SESSION- UNION NEGOTIATIONS MN STAT. §13d.03

Motion

Motion was made by Commissioner Beckel to close the regular meeting at 11:44 p.m. and open up the closed session. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Beckel to close the closed session and open the regular meeting at 11:52 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

UNION NEGOTIATIONS-Local 49 Union Highway Department

Motion

Motion was made by Commissioner Arnesen to approve a three year contract with Local 49 Union Highway Department bargaining unit as follows: 

The board agrees to pay a 0%, 0%, 2% increase in the 1st, 2d and 3d year of the contact respectively.  If the board determines that a percentage increase is otherwise warranted and offered to non-union employees, the percentage increase will be offered to the union members without need for negotiations. Members will receive an annual increment or a portion thereof as specified in the compensation study during the three year contract provided members are entitled to an increment increase.

The board agrees to pay union members back wages for longevity and 1 increment starting January 1, 2013.  The formula for computing longevity will be as specified in the 2012 compensation study.

Any adjustments to health insurance contributions for non-union members will be offered to union members without need for negotiations.

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

UNION NEGOTIATIONS-Local 49 Union Solid Waste Department

Motion

Motion was made by Commissioner Beckel to approve a one year contract with the Local 49 Union Solid Waste bargaining unit as follows:

The board agrees to pay a 0% increase during the one year contract.

The board agrees to pay union members back wages for longevity and 1 increment starting January 1, 2013.  The formula for computing longevity will be as specified in the 2012 compensation study.

The formula for computing comp and vacation time will remain unchanged.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carreid.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 12:40 p.m.

Attest:                                                                                     Approved: April 9, 2013

____________________________                                        _______________________________

Janet E. Rudd, Deputy Auditor                                             Thomas Hanson, Chairman of the Board

February, 2013

Commissioner Proceedings

February 12, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, February 12, 2013. Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Thomas Hanson, Ken Moorman James “Buck” Nordlof, and Patty Beckel. Commissioner Ed Arnesen was absent due to other county obligations. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: travel for Tim Erickson, Land Exchange, Gambling Permit, Legislative Conference, 2013 Wheeler Point Sewer District assessments, and DNR parks discussion. Remove the following: Sheriff, authorization to hire Deputy Auditor, and Great Northern Transmission Line. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the travel for the following: Tim Erickson to Brainerd on January 22-25 for Annual Engineer Conference. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Beckel to approve January 22, regularly meeting with changes. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

COMMITTEE REPORT

County Auditor, John W. Hoscheid:

  • Building and Safety Committee- security of the GCN Building; camera; key pads that were installed when building was built;
  • Extension Committee: at your service training; tile training course

Commissioner Moorman

  • L/W Children’s Collaborative
  • Joint Powers Natural Resources- Aquatic Species, Task Force; Shoreland News; Wolf Hunt

Commissioner Nordlof

  • North County Land Use- new bill on PILT- inflation rates being considered for PILT payments

Commissioner Hanson:

  • DNR Parks Discussion on February 19, 2013 at 6:00 p.m. at the Ambulance Garage

SOCIAL SERVICES

Claims

Social Services Financial Director, Christine Hultman met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

                                                Commissioner Warrants        $   14,146.95                                                                                                     Commissioner Warrants        $   11,064.81

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Social Services Financial Director, Christine Hultman requested approval for a cell phone stipend for Jo Thoreson, Office Support Specialist/Transportation Coordinator.

Motion

Motion was made by Commissioner Moorman to approve the cell phone stipend for Jo Thoreson for the transportation program in the amount of $20.00. The motion was seconded by Commissioner Beckel and the same being put to a vote was, unanimously carried.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to discuss a Revolving Loan Fund for the MPCA Block Grant to help offset failing septic systems and to charge the user a low interest rate. The board requested Josh to pursue the Revolving Loan Fund with the Comprehensive land Use Committee.

WETLAND LETTER

Chairman Hanson and the board discussed the Williams Creek Wetland Restoration Project with Land and Water Planning Director, Josh Stromlund.

RECESS

The meeting was called to recess at 10:00 a.m. and reconvened at 10:07 a.m. as follows:

AMERICAN LEGION POST 217- FOREST

American Legion Post 217, Vice-Commander Steve Levasseur met with the board and presented the American legions Proposed Forest Plan as follows:

The board reviewed the plan and discussed the first (1st) line reading “Restrict Hunting” in the Legion Forest during deer seasons with County Attorney, Philip Miller. County Attorney, Philip Miller informed the board that they cannot “Restrict Hunting” in the Legion Forest. The board approved the above plan without the restriction of hunting.

NORTH COUNTRY BOARD OF HEALTH

Commissioner Moorman and Public Health Nurse, Michelle Brown met with the board and informed the board that the NCBH needs an Assistant to help with new grant requirements, Clearwater County will hire but requires a resolution to be passed from all the counties that are part of the NCBH  to help offset the cost if unemployment if that should occur. The distribution formula that is used for the State Local Public Health Grant will also be applied for the county obligation of the below resolution.  Beltrami 55%, Clearwater 13%, Hubbard 24%, and Lake of the Woods 8%. 

Motion

The following resolution was offered by Commissioner Moorman and moved for adoption:

Unemployment Obligation for North Country County Assigned Employees

North Country Community Health Board

Resolution No. 13-02-01

Whereas, the counties of Beltrami, Clearwater, Hubbard and Lake of  the Woods have a Joint Powers Agreement to form the North Country Community Health Agency; and

Whereas, the North Country CHB does not have any employees; in as much as the recent grant administration has required the hiring of such employees to fulfill the grant requirements;

Therefore, Be It RESOLVED, that the County of Lake of the Woods in order to accomplish the business of the North Country CHB accepts the assignment of 8% of future unemployment costs as they arise for said employees.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Claims

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

                                      Revenue                    $          52,776.08       

                                      Road & Bridge         $          29,540.79

                                      Co. Develop              $              200.00   

                                      Solid Waste               $         23,492.66 

                                      Sale/Forf lands          $              420.00        

WARRANTS FOR PUBLICATION

Warrants Approved On 2/12/2013 For Payment 2/15/2013

Vendor Name                                                           Amount

Cargill Incorporated                                                       7,442.58

Cenex Co-Op Services, Inc.                                           6,479.77

Dell Marketing, Lp                                                          5,515.04

First State Tire Recycling                                               2,693.60

Gary’s Auto                                                                   &n