January, 2014

Commissioner Proceedings

Organizational Meeting

January 7, 2014

The Lake of the Woods County Board met on Tuesday, January7, 2014, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2014 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Mark Hall called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Thomas Hanson, and Ken Moorman. Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Election of Chair and Vice Chair

County Auditor/Treasurer, Mark Hall called for nominations for Chair of Lake of the Woods County Board for the year 2014.  Commissioner Arnesen nominated Commissioner Beckel with Commissioner Moorman seconding the nomination.  County Auditor/Treasurer called for nominations two more times.

Motion was made by Commissioner Hanson to close the nominations for Chair. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer, Mark Hall called for a roll call for Commissioner Beckel for Chair.  Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson.  Against:  None.  Commissioner Beckel assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2014.

Chairman Beckel called for nominations for the position of Vice-Chair for the year 2014.  Commissioner Hanson nominated Commissioner Arnesen for Vice-Chair for Lake of the Woods County Board with Commissioner Nordlof seconding the nomination. Chairman Beckel called for nominations two more times. 

Motion was made by Commissioner Hanson to close the nominations for Vice-Chair. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Chairman Beckel called for a roll call for Commissioner Arnesen for Vice Chair.  Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel.  Against:  None.  Commissioner Arnesen assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2014.

Approval of Agenda

Motion was made by Commissioner Arnesen to approve the agenda as follows: Work Session with the Baudette City Council and Lake of the Woods Commissioners, Coroner, Chief Deputy Sheriff, from exempt to non-exempt employee; NWA Airport to set a date for a work session, NWA Airport, H S A Plan. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 Committee Appointments

Chairman Beckel presented the 2014 Committee appointments to the board.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:03 a.m. as follows:

County Auditor

Signature Cards

County Auditor/Treasurer, Mark Hall met with the board requesting authorization for signature for signature cards for account number 3908and 6372.

Motion

Motion was made by Commissioner Arnesen to authorize Chair Beckel, County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to authorize County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Hoffman, Dale, & Swenson, PLLC

County Auditor/Treasurer, Mark Hall met with the board requesting authorization for signatures

for the 2013 Governmental Audit Service Agreement with Hoffman, Dale, & Swenson, PLLC.

Motion

Motion was made by Commissioner Hanson to authorize Chair Beckel and County Auditor/Treasurer, Mark Hall to sign the 2013 Governmental Audit Service Agreement with Hoffman, Dale, & Swenson, PLLC. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR/TREASURER-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2014.

Motion was made by Commissioner Moorman to designate the following institutions as Official Depositories of county funds for the year 2014:

  1. Wells Fargo, Baudette Branch
  2. RiverWood Bank- Baudette Branch
  3. Border State Bank, Baudette Branch
  4. MAGIC Fund /US Bank
  5. I.C.C. Securities-Scottsdale, AZ

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

county Attorney

Chair Beckel presented a resolution to the board for consideration for approving the County Attorney from half-time position to full-time.

Resolution

RESOLUTION RESCINDING THE BOARD’S DECISION TO ESTABLISH THE POSITION OF COUNTY ATTORNEY AS PART-TIME:

Resolution No. 14-01-01

The following resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, on January 5, 2010, the Lake of the Woods County Board of Commissioners approved a resolution to make the position of Lake of the Woods County Attorney a part time position;

WHEREAS, on August 13, 2013 the Lake of the Woods County Board of Commissioners, by unanimous decision, accepted the resignation of then Lake of the Woods County Attorney Philip K. Miller, effective  September 3, 2013 at 12:01 a.m.;

WHEREAS, the position was filled in a part time capacity from January 3, 2011 to present;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined, that the position of the Lake of the Woods County Attorney will bea full time permanent position; 

WHEREAS, Minnesota Statute §388.21 provides that an action to make the position of county attorney full time must be taken at the January meeting prior to the first date on which applicants may file for the office of county attorney;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined that the position can be performed by a full-time county attorney; range of salary from $79,573.68 to $100,140.48 annually, together with benefits, as outlined in the Lake of the Woods County Personnel Policy.

NOW, THEREFORE, BE IT RESOLVED BY THE LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS AS FOLLOWS:

  1. That the action of the Lake of the Woods County Board in Resolution No. 10-01-02 on January 5, 2010 making the position of the Lake of the Woods County Attorney a part time position is hereby rescinded.
  2. That the position of the Lake of the Woods County Attorney commencing following the 2014 election shall be a full time position and that the person so elected to office shall not engage in the private practice of law. That the elected county attorney shall receive compensation range from $79,573.68 to $100,140.48 annually, together with benefits, as set forth in the Lake of the Woods County Personnel Policy

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor/Treasure, Mark Hall presented the 2014 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2014-01-02

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2014:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HEALTH SAVING ACCOUNT

Chair Beckel discussed the Health Savings Account (HSA) that employees have enrolled in and now some are changing to deductable plans and the associated monthly fees that the HSA charges. The consensus of the board was that if the employee is on the HSA plan, the county is administrating the plan and paying the fee; if the employee is on a different plan and has a HSA account open, then it is the employee’s responsibility to pay the HSA fees.

OFFICIAL COUNTY NEWS PAPER BIDDING OPENING
 Legal Newspaper – Bid OpeningChair Beckel called for the bid opening at 11:01 a.m. as advertised for the Official Legal Newspaper for the year 2014.   
 County Auditor/Treasurer, Mark Hall opened the sealed bids for the official legal newspaper as follows: 
 Lake of the Woods CountyBid TabulationLegal PublishingYear 2014January 7, 2014          Per Standard Advertising Unit  Financial StatementDelinquent Tax ListAll Other Publications  1st Publ.2nd Publ1st Publ2nd Publ          Northern Light Region       PO Box 1134 4.504.504.504.504.504.50Baudette, MN  56623       218-634-2700                                                                                                          Award To:   Official Legal Newspaper   Northern      Light Region    1st Publ/Financial Stmnt   4.50    2nd Publ/Financial Stmnt  If applicable N/A    1st Delinq Tax List  4.50    2nd Delinq Tax List  4.50    All Other  4.50                     
 Motion was made by Commissioner Hanson to designate the Northern Light Region as the Official Legal Newspaper of the County for 2014 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Northern Light Region. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.    Motion was made by Commissioner Moorman to approve the 2014 Committee appointments as follows:  
 2014 ASSOCIATION OF MINNESOTA COUNTIES (AMC)Ag Task Force: Commissioner Hanson; Alternates: Commissioners Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners; General Government: Commissioner Beckel; Alternates: Mark Hall and Commissioners; Health and Human Service: Commissioner Nordlof and Nancy Wendler; Alternates; Commissioners; PILT Advisory: Commissioner Josh Stromlund; Public Safety: Commissioner Hanson; Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;2014 COUNTY RELATED COMMITTEESAirport Commission:  Commissioners Beckel and Hanson; Border Coalition/Passports: Commissioner Beckel, Commissioner Arnesen, Sue Ney and Emergency Management; Building and Safety Committee: Chair- Commissioner Beckel, Commissioner Arnesen, Tim Erickson, Peder Hovland, Mark Hall and Nancy Wendler, one from Law Enforcement, and Walt Scribner; Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Beckel, Sue Ney, Josh Stromlund and Mark Hall;  Continuity of Operation Plan (COOP): Emergency Management and All Commissioners; County Extension Committee: Commissioner Beckel, Commissioner Arnesen, Janet Rudd, Additional members:  Nancy Dunnell, Mike Hirst, Stephanie Schiro, Shelly Lein, Jen Erickson and Joanne Kellner; Extension Members: April Levasseur, Deb Zak and Karen Santl. County TV:  Commissioner Hanson, Commissioner Arnesen, Lee Hervey, Mark Hall, Peder Hovland and Emergency Management; Data Privacy Administrator: Dena Pieper; Department Head Liaison: Chair- Commissioner Beckel; Alternates: Commissioners; Department Liaisons:  Assessor – Arnesen; Land and Water Planning Office – Moorman; Attorney – Hanson; MIS – Nordlof; Sheriff – Hanson; Social Services – Moorman;  Recorder – Nordlof; Highway – Arnesen; Auditor/Treasurer – Beckel; H/R – Beckel; County Surveyor-Arensen and Veterans Service Officer – Moorman; Drainage Committee: Commissioners Moorman and Arnesen, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, and SWCD Representative; Enhanced 911 Committee: Commissioner Nordlof Commissioner Hanson, Peder Hovland, Gary Fish, Emergency Manager and other local appointees; Grievance Committee: Chair- Commissioner Beckel, Dale Boretski, Josh Stromlund and Angie Eason; Alternate:  Commissioner Arnesen; Information Systems/Technology Committee: Commissioner Nordlof, Commissioner Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson, Dawn Christianson and Stacy Novak; Insurance Committee: Commissioner Arnesen, Commissioner Beckel, Mark Hall, Nancy Wendler, Lorene Hanson, Sue Ney, Daryl Fish and HR; Labor/Management Committee: Commissioner Arnesen, Commissioner Beckel, HR; Alternate: Commissioner Nordlof; Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Mark Hall; Alternate:  Commissioner Beckel;  Law Library:  Commissioner Hanson, County Attorney and Peder Hovland; Motor Pool Committee: Commissioner Beckel, Mark Hall, Nancy Wendler, Mary Jo Otten, Josh Stromlund and Walt Scribner; Alternate:  Commissioner Hanson; Ordinance Committee: Commissioner Arnesen, Commissioner Hanson, County Attorney, Gary Fish, Josh Stromlund, Michelle Brown, Rick Rone, April Stavig; Park Commission: Commissioner Hanson, Commissioner Beckel, Tim Erickson; Alternate: Commissioner Moorman; Personnel Committee (combined Compensation Plan and Personnel): Commissioner Arnesen, Commissioner Beckel, Human Resources Director, Sue Ney, Tim Erickson, Shelly Pepera and Daryl Fish;    Public Information Officer: Mark Hall, Alternate; Janet Rudd; SHIP Committee: Commissioner Hanson, Alternate: Commissioner Moorman; Solid Waste Committee/Household Waste:   Commissioner Hanson (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Mark Hall and Mary Jo Otten; Subdivision Controls Committee: Commissioner Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved; Township Road and Trails: Commissioner Arnesen, Commissioner Nordlof, Tim Erickson,Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten;  Tribal Lands:  Commissioners Arnesen and Moorman; Vets Service: Commissioner Moorman, Commissioner Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone; Wellness Committee:  Angie Eason, Cindy Kroeger, Steve Sindelir, Julie Berggren, and Commissioner Hanson;2014 BOARDS/COLLABORATIVE/COALITIONArrowhead Library System:  Commissioner Hanson; Alternate: Commissioner Nordlof (7-1-11 to 06-30-14 appointed 2011); Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Jamie McEnelly; at large; Steve LeVasseur and Ken Horntvedt; non-voting Commissioner Arnesen; Border Substance Abuse Court and Steering Committee: Commissioner   Beckel; Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Beckel;  GIZIIBII-RC&D: Commissioner Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member; Governor Council on Mental Health and LAC Committee:  Commissioner Moorman; Headwaters Regional Development Commission: Commissioners Moorman and Hanson; Joint Powers Natural Resources Board: Commissioner Nordlof, Commissioner Moorman; Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Moorman; Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Beckel; Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Beckel; Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Stacy Novak or Dawn Christianson; Minnesota Counties Intergovernmental Trust: Commissioner Beckel; Alternate: Commissioner Hanson; Minnesota Rural Counties Caucus: Commissioner Hanson; Alternates: Commissioners;     North Country Community Health Board:  Commissioner Moorman(term expires 12/31/15) and Jan Olson (term expires 12/31/15) these are three-year terms; North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/14) and Jan Olson (term expires 12/31/15 these are two-year terms; Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate:  Commissioner Arnesen; Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and   Alternate: Commissioner Beckel; Northwest Community Action:  Commissioner Arnesen, Commissioner Beckel; Northwest Minnesota Juvenile Center Board: Commissioner Beckel (term expires 12/31/17 (re-appointed in 2014).  This is a four-year term; Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani; Alternate:  Nancy Wendler; Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Arnesen; Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt; Regional Radio Board: Commissioner Hanson: Alternate: Commissioner Nordlof; SWCD District Committee: Commissioner Nordlof, Commissioner Arnesen and Josh Stromlund;      
  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   
  RECESSWith no further business before the board Chairman Beckel recessed the meeting at 11:28 a.m.   Attest                                                                                 Approve:  January 14, 2014   __________________________                                    ____________________________Janet E. Rudd, Deputy Auditor                                      Chair of Board, Patricia Beckel======================================================================================================================Commissioner Proceedings             January 28, 2014 The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 28, 2014 in the Commissioners’ Room at the Government Center. Call to OrderChairman Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patricia Beckel and Thomas Hanson. Also present were: County Auditor/Treasurer Mark Hall, and Deputy Auditor Janet Rudd. Approval of AgendaMotionMotion was made by Commissioner Hanson to approve the agenda with the following additions: Satisfaction of Mortgage for Marla Otto, Fish House Bids, Thank-you letter from Fair Board, Letter for Bob Lessard, and synthetic drug ordinance.   The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. Consent AgendaMotion was made by Commissioner Moorman to approve the consent agenda as follows: travel Leah Stephani to travel to Minneapolis on March 18-21 for MSSA Training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Approval of MinutesMotionMotion was made by Commissioner Hanson to approve the minutes of January 14, 2014 regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.County SheriffSheriff’s Office ExpansionCounty Sheriff, Gary Fish, Scott Fetting and Matthew Keenan from Klein McCarthy Architects met with the board to review draft designs for expansion of the Sheriff’s Office for office space and vehicle storage. Consensus of the board was to have Klein McCarthey Architects draft a Architect contract for the project.Stonegarden ApprovalCounty Sheriff, Gary Fish met with the board requesting approval for him to work the 2012 Stonegarden Grant.ResolutionThe following resolution was offered by Commissioner Hanson and moved for adoption: AMEND COUNTY SHERIFF SALARY RESOLUTION 14-01-03 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2012 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of anOperation Stonegarden 2012 grant; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2012 grant given to assist the Lake of the Woods County Sheriff’s Office  in its efforts to secure the border includes the sum of 28,288.00 overtime and $3,678.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that theSheriff expend on average another eight (8) hours per week; and, WHEREAS, through the Operation Stonegarden 2012 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, asoriginally set by this board on December 17, 2013 was $$70,031.52 and fringe benefits were$11,730.28, be amended so that the sheriff’s salary is increased by the sum of $ 12,879.636 andfringe benefits are increased by $ 2,157.29 commencing January 28, 2014 through December 31,2014, with the increase funding from the Operation Stonegarden 2012 grant contingent upon the following: 1. That the Operation Stonegarden 2012 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of saidOperation Stonegarden 2012 grant. At such time that the Operation Stonegarden 2012 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2012 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 17, 2013. The resolution was seconded by Commissioner Arnesen the same being put to a vote, was unanimously carried. County Auditor/TreasurerCounty Auditor/Treasurer Mark E. Hall met with the board and updated them on the sealed bids for the 2008 fish house that were opened on January 24, 2014. Mark informed the board that the minimum bid was $8,000 and the highest bid came in at $11,169.00 RECESSThe meeting was called to recess at 9:45 a.m. and reconvened at 9:50 a.m. as follows:ClaimsCounty Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:MotionMotion was made by Commissioner Moorman to approve the claims as follows: Revenue                      $   40,849.99 Road & Bridge           $   94,247.85Co. Develp                  $        200.00Solid Waste                 $   21,062.43EDA                            $      4,810.00Sale/Forf Lands          $         100.00                                    $  161,270.27 WARRANTS FOR PUBLICATIONWarrants Approved On 1/28/2014 For Payment 1/31/2014Vendor Name                                                                         AmountAffiliated Computer Services                                            5,285.86Andy’s Garage, Inc.                                                            2,525.05Cenex Co-Op Services, Inc.                                             3,984.40Dell Marketing, Lp                                                              2,978.68Emergency Communications Network, LLC                    6,267.12Hasler                                                                                  4,000.00Howard’s Oil Company                                                     4,528.25Mar-Kit Landfill                                                                    8,794.35MN Counties Intergovernmental Trust                          68,247.00Moren/Law Offices Of Patrick D                                       6,051.44North East Technical Service,Inc                                    2,008.00Northwest Community Action, Inc                                    2,210.00Nw Mn Household Hazardous                                         4,421.48Reed/Michael                                                                     2,600.00Short Elliott Hendrickson, Inc                                          5,980.00West Group                                                                         2,326.27Ziegler, Inc                                                                         6,570.2259 Payments less than 2000    22,292.15Final Total:  161,070.27  Further moved to authorize the payment of the following auditor warrants:                                                                                               January 14, 2014         $ 378,608.38                                                January 22, 2014          $  27,512.66                                                                                                               January 22, 2014         $     3,096.79                                                January 23, 2014         $ 173,442.14                                                January 23, 2014         $      (769.81)                                                                                     $581,890.16 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.Signature CardsCounty Auditor/Treasurer Mark E. Hall met with the board requesting the board to rescind the motion dated January 7, 2014 for signature cards. He explained that Audrey Swenson, CPA from Hoffman, Dales, & Swenson, was here reviewing separation of duties and was informed that he needed to take Chief Deputy Auditors name off the signature cards for it is the best way to keep recordkeeping separate from custody for the best segregation of duties related to cash.Rescind Motions from January 7, 2014Motion was made by Commissioner Nordlof to rescind the following motion from January 7, 2014 meeting: “Motion was made by Commissioner Arnesen to authorize Chair Beckel, County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.” The motion to rescind was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. “Motion was made by Commissioner Arnesen to rescind the following motion from January 7, 2014 meeting: Motion was made by Commissioner Nordlof to authorize County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.” The motion to rescind was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.Revised Motions for Signature CardsMotionMotion was made by Commissioner Hanson to authorize Chair Beckel, County Auditor/Treasurer Mark Hall and Chief Deputy Treasurer, Dawn Christianson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Arnesen to authorize County Auditor/Treasurer, Mark Hall, and Chief Deputy Treasurer, Dawn Christianson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.Exempt Gambling PermitCounty Auditor/Treasurer Mark E. Hall met with the board requesting approval for an Exempt Gambling Permit for the NWA Edge Riders.MotionMotion was made by Commissioner Arnesen to approve the exempt gambling permit for Northwest Angle Edge Riders to conduct a lawful gambling for a raffle and Drawing on March 8, 2014 at Jerry’s Bar and authorize County Auditor/Treasurer, Mark Hall to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.Satisfaction of MortgageCounty Auditor/Treasurer Mark E. Hall met with the board and informed the board that Marla Otto has satisfied her repayment agreement that was entered into on August 28, 1995 for a rehabilitation deferred payment loan.MotionMotion was made by Commissioner Hanson to authorize County Auditor/Treasurer, Mark E. Hall and Chair Beckel to sign the satisfaction of repayment agreement dated August 28, 1995 for Marla Otto. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. RECESSThe meeting was called to recess at 10:08 a.m. and reconvened at 10:15 a.m. as follows: Social ServicesSocial Services Director, Nancy Wendler met with the board requesting approval for claims: Motion was made by Commissioner Arnesen to approve the following claims against the county:                                                 Commissioner Warrants          8,280.64                                                Commissioner Warrants        29,953.44 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. LESSARD-SAMS OUTDOOR HERITAGE COUNCIL/OUTDOOR HERITAGE FUNDCommissioner Arnesen asked the County Board how they felt about inviting Mr.  Bob Lessard to a future meeting to discuss the possibilities of the park area they have discussed and the NWA Airport. The board requested that Commissioner Arnesen send a letter of invitation to see of Mr. Bob Lessard if he could meet with them in the near future and authorized Chair Beckel to sign the letter. COUNTY ATTONREY POSTIONThe board met with Human Resource Assistant, Dena Pieper to discuss the interview dates and the process of selection for interviewing. The board requested that the County Attorneys Committee review the applications and select the candidates for interviewing.Old/New BusinessChair Beckel requested that they review the Old/New Business to see what may be removed from the list. The board requested that the following be removed from Old/New Business: Red Lake Tribe/NWA Issues, Inventory, 2013 Goals and Projects, Grant Policy and Expenditures, Towers, Williams School and Auditor/Treasurer. LAKE OF THE WOODS COALITION2nd Quarter Fiscal ReportProgram Director, Tammie Doebler met with the board requesting approval for the Lake of the Woods Prevention Coalition 2nd quarter fiscal report.MotionMotion was made by Commissioner Moorman to approve the 2nd quarter financial report for the Lake of the Woods Coalition and authorization Chair Beckel and Fiscal Officer Christine Hultman to sign. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.Synthetic Drug OrdinanceProgram Director, Tammie Doebler discussed the Draft Synthetic Drug Ordinance with the board. After discussion, the board felt that this should be regulated by the State and some type of law should be passed on Synthetic Drugs. The board requested that Deputy Auditor, Janet Rudd  contact Representative Erickson to see if you could meet with the County Board to discuss this issue. PUBLIC WORKSPublic Works Director, Tim Erickson met with the board requesting approval to purchase survey controller, computer and pickups which were all budgeted in his 2014 budget.MotionMotion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to purchase a new survey controller in the amount of $9,601 as budgeted. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Hanson to authorize Public Works Director, Tim Erickson to purchase a new computer in the amount of $1,441.51 as budgeted. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to purchase two (2) new pickups, as approved within the budget. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.Clementson PropertyPublic Works Director, Tim Erickson updated the board on the Clementson Property and MN DOT legal department and land management office has to look at the ownership and land.RecessThe meeting was called to recess at 11:20 a.m. and reconvened at 1:00 p.m. as follows: PUBLIC HEARING –LARSON ROAD VACATIONMotionMotion was made by Commissioner Moorman to close the regular meeting at Larson Road Site 1:01 p.m. and open the Public Hearing for Larson Road Vacation Petition. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. The following were present at the Larson Road Site: Commissioners Beckel, Hanson, Moorman, Nordlof and Arnesen. Others present were: Deputy Auditor, Janet Rudd, David Larson, Charles Tews, Attorney Richard Lee, Land and Water Planning Director, Josh Stromlund, Public Works Director, Tim Erickson and County Surveyor, Donn Rasmussen. All present at the hearing viewed the road site and David Larson and Charles Tews showed the area of the road that he petitioned to have vacated. Chair Beckel recessed the Public Hearing at the road site at 1:11 p.m. and opened the Public Hearing back to session at 1:38 at the Government Center in the Commissioners’ Room. The board reviewed the road maps, discussed the legal description along with County Surveyor Donn Rasmussen. After review and discussion, the board felt that this road vacation would need to be surveyed and after that was completed that the board would feel comfortable granting the road vacation request.MotionMotion was made by Commissioner Hanson to recess the public hearing at 2:08 p.m. and opened the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Continuation of Public HearingThe Public Hearing will reconvene once the survey of the road is completed and a date will be determined. MRCC ISSUES/2014The board reviewed along with Department Heads MRCC issues for consideration to prioritize for MRCC during the coming session. The following issues for Lake of the Woods are as follows:·         Transportation Bonding·         Wetland Mitigation·         Rural Doctors  With no further business before the board, Chair Beckel called the meeting recessed at 2:37 p.m.    Attest:                                                                                     Approved:   ____________________________                                        _______________________________Janet E. Rudd, Deputy Auditor                                             Patricia Beckel, Chairman of the Board      

January, 2013

Commissioner Proceedings

Organizational Meeting

January 8, 2013

The Lake of the Woods County Board met on Tuesday, January 8, 2013, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2013 Organizational Meeting.

Call to Order

County Auditor, John W. Hoscheid called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor, Janet Rudd; County Recorder, Susan Ney, County Assessor, Mary Jo Otten , John Oren and Brian Peterson.

Swearing in Ceremony

County Recorder, Susan Ney swore in Commissioners:  Ed Arnesen, Patty Beckel, James “Buck” Nordlof and Tom Hanson for their term beginning January 6, 2013.

Election of Chair and Vice Chair

County Auditor, John W. Hoscheid called for nominations for Chair of Lake of the Woods County Board for the year 2013.  Commissioner Beckel nominated Commissioner Hanson with Commissioner Moorman seconding the nomination.  County Auditor called for nominations two more times.

Motion was made by Commissioner Beckel to close the nominations for Chair. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid called for a roll call for Commissioner Hanson for Chair.  Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson.  Against:  None.  Commissioner Hanson assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2013.

Swearing in Ceremony

County Recorder, Susan Ney swore in County Assessor, Mary Jo Otten for term beginning January 1, 2013 for four year term.

Chairman Hanson called for nominations for the position of Vice-Chair for the year 2013.  Commissioner Arnesen nominated Commissioner Beckel for Vice-Chair for Lake of the Woods County Board with Commissioner Moorman seconding the nomination. Chairman Hanson called for nominations two more times. 

Motion was made by Commissioner Arnesen to close the nominations for Vice-Chair. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Chairman Hanson called for a roll call for Commissioner Beckel for Vice Chair.  Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel.  Against:  None.  Commissioner Beckel assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2013.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda as follows: remove Sheriff’s Office from agenda, add Baudette Fire, gambling permit; Drug Court and Wellness Committee. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Tim Erickson to attend the 2013 Bridge Safety Inspection Seminar in Detroit Lakes, MN on February 28, 2013; Mark Hall to MACO Conference in Bloomington on January 15-18; John W. Hoscheid to MACO Conference in Bloomington on January 15-18. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Beckel to approve the December 31, 2012 minutes. The motion was seconded by Commissioner Arnesen, and the same being put to a vote, was unanimously carried.

2013 Committee Appointments

Chairman Hanson presented the 2013 Committee appointments to the board.

2013 County Board of Commissioners Meeting Dates

Chairman Hanson presented the 2013 County Board meeting dates to the board.

Motion

Motion was made by Commissioner Arnesen to approve the following County Board meeting dates for 2013 as follows:

LAKE OF THE WOODS COUNTY

2013 COUNTY BOARD MEETING DATES

January 2013

Tuesday, January 8,   2013                                     9:00 a.m. Government Center, Commissioners Room

Tuesday, January 22, 2013                                     9:00 a.m. Government Center, Commissioners Room

February 2013

Tuesday, February 12, 2013                                   9:00 a.m. Government Center, Commissioners Room

Tuesday, February 26, 2013                                   9:00 a.m. Lake of the Woods School

March 2013

Tuesday, March 12, 2013                                       9:00 a.m. Government Center, Commissioners Room

Tuesday, March 26, 2013                                       9:00 a.m. Government Center, Commissioners Room

April 2013

Tuesday, April 9, 2013                                            9:00 a.m. Government Center, Commissioners Room

Tuesday, April 23, 2013                                          9:00 a.m. Government Center, Commissioners Room

May 2013

Tuesday, May 14, 2013                                           9:00 a.m. Government Center, Commissioners Room

Tuesday, May 28, 2013                                           9:00 a.m. Government Center, Commissioners Room

June 2013

Tuesday, June 11, 2013                                          9:00 a.m. Government Center, Commissioners Room

Tuesday, June 18, 2013                                        10:00 a.m. NWA

Tuesday, June 25, 2013                                          9:00 a.m. Government Center, Commissioners Room

July 2013

Tuesday, July 9, 2013                                              9:00 a.m. Government Center, Commissioners Room

Tuesday, July 23, 2013                                            9:00 a.m. Government Center, Commissioners Room

August 2013

Tuesday, August 13, 2013                                      9:00 a.m. Government Center, Commissioners Room

Tuesday, August 27, 2013                                      9:00 a.m. Government Center, Commissioners Room

September 2013

Tuesday, September 10, 2013                                                9:00 a.m. Government Center, Commissioners Room

Tuesday, September 24, 2013                                                9:00 a.m. Government Center, Commissioners Room

October 2013

Tuesday, October 8, 2013                                       9:00 a.m. Government Center, Commissioners Room

Tuesday, October 22, 2013                                     9:00 a.m. Government Center, Commissioners Room

November 2013

Tuesday, November 12 2013                                  9:00 a.m. Government Center, Commissioners Room

Tuesday, November 26, 2013                                 9:00 a.m. Government Center, Commissioners Room

December 2013

Tuesday, December 17, 2013                                 9:00 a.m. Government Center, Commissioners Room

Tuesday, December 31, 2013                                 8:00 a.m. Government Center, Commissioners Room

LAKE OF THE WOODS COUNTY COMMISSIONERS MAYBE ATTENDING THE FOLLOWING:

AMC LEADERSHIP CONFERENCE- January 22-24- St. Paul

JOINT LEGISLATIVE CONFERENCE- March 19-21- St. Paul

AMC DISTRICT 2 MEETING- June 5-Bemidji

AMC POLICY COMMITTEE-September 11-12- St. Paul

AMC DISTRICT 2 MEETING-October 30- Bemidji

AMC ANNUAL CONFERENCE- December 8-10-Mpls

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 3rd Tuesday of each month at

6:00 p.m. in the Commissioners Room at the Government Center

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor, John W. Hoscheid presented the 2013 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2013-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2013:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                      Revenue                              S 190,291.43

                                      Road & Bridge                    $   86,999.60

                                      Solid Waste                         $   19,766.37

                                      EDA                                    $        745.00

                                      Sale/Forf Lands                  $        275.00                

WARRANTS FOR PUBLICATION

Warrants Approved On 1/08/2013 For Payment 1/11/2013

Vendor Name                                                Amount

Affiliated Computer Services              5,202.47

Cenex Co-Op Services, Inc.                3,717.46

Hasler                                                       4,000.00

LOW Soil & Water Cons. Dist.          78,539.00

Mn Assn Of Counties                            3,734.00

Mn Counties Computer Co-Op        40,452.56

MN Counties Intergovernmental Trust 142,971.00

Voyageurs Comtronics, Inc                 2,640.00

Woody’s Service                                     3,113.50

28 Payments less than 2000   13,707.41

Final Total:     298,077.40

Further moved to authorize the payment of the following auditor warrants:

                                    December 31, 2012                 $40,816.60

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor, John W. Hoscheid met with the board requesting approval to approve a Lease for Lawful Gambling Activity and Premises Permit.

Resolution

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

A Resolution Approving a Lease for Lawful Gambling Activity and Premises permit Application

Resolution No.13-01-02

WHEREAS, the Baudette Fire Relief Association has submitted a lease for lawful gambling activity and a premises permit application for Minnesota Lawful Gambling to be conducted at the following establishments, which are all located in Lake of the Woods County:

  • River Bend Resort Inc. 3343 Red Oak Rd NW, unorganized township of Wheeler

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said applications for submission to the Minnesota Gambling Control Board.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services

Claims

Social Service Director, Nancy Wendler, met with the board requesting approval of claims.

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

                                    Commissioner Warrants          $9,594.05

                                    Commissioner Warrants          $   268.70

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Wellness Committee

Wellness Committee Co-Chairs, Angie Eason and Cindy Kroeger met with the board requesting that they officially form a “Wellness Committee”. They have been working with BC/BS under the North Country CHB worksite wellness project, which is funded thru SHIP, to establish a Wellness Plan for the county

 (The board added the Wellness Committee to the Committee Appointments.)

Motion

Motion was made by Commissioner Beckel to approve the 2013 Committee Appointments.

2013 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Hanson; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners’

General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners;

Health and Human Service: Commissioner Nordlof and Nancy Wendler; Alternates: Commissioners;

PILT Advisory: Commissioner ________________;

Public Safety: Commissioner Hanson;

Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

2013 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioners Patty Beckel and Hanson;

Border Coalition/Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Emergency Management;

Building and Safety Committee; Commissioner Hanson, Commissioner Arnesen, Jeff Pelland, Tim Erickson, Peder Hovland, John W. Hoscheid and Nancy Wendler, and one from Law Enforcement, Walt Scribner;

Comp Work Committee; Commissioners Patty Beckel, Arnesen, Wade Johannesen and John W. Hoscheid, Dawn Christianson, Marti Carlson, Daryl Fish, Lorene Hanson, Josh Stromlund and Jodi Ferrier;

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund and John W. Hoscheid; 

Continuity of Operation Plan (COOP): Emergency Management and All Commissioners;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid; Additional members:  Nancy Dunnell, Mike Hirst, Stephanie Schiro, Shelly Lein, Jen Erickson and Joanne Kellner; Extension Members: Sunny Dorrow, April Levasseur, Deb Zak and Karen Santl.

County TV:  Commissioner Hanson, Commissioner Arnesen, Lee Hervey, John W. Hoscheid, Peder Hovland and Emergency Management;

Department Head Liaison: Chairman Hanson; Alternates: Commissioners;

Department Liaisons:  Assessor – Beckel; Land and Water Planning Office – Nordlof; Attorney –Nordlof; MIS – Hanson; Sheriff – Arnesen; Social Services – Arnesen;  Recorder – Moorman; Highway –Moorman; Treasurer –Arnesen; Auditor – Hanson; Emergency Management – Arnesen; H/R – Patty Beckel; County Surveyor-Beckel and Veterans Service Officer – Nordlof;

Drainage Committee: Commissioners Moorman and Arnesen, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, and SWCD Representative;

Enhanced 911 Committee: Commissioner Nordlof Commissioner Hanson, Peder Hovland, Gary Fish, Emergency Manager and other local appointees;

Grievance Committee: Commissioner Hanson, Dale Boretski, Josh Stromlund and Angie Eason; Alternate:  Commissioner Arnesen;

Information Systems/Technology Committee: Commissioner Patty Beckel, Commissioner Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson and John W. Hoscheid;

Insurance Committee: Commissioner Patty Beckel, Commissioner Arnesen, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Sue Ney, Daryl Fish and Wade Johannesen;

Labor/Management Committee: Commissioner Arnesen, Commissioner Beckel, Wade Johannesen; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and John W. Hoscheid; Alternate:  Commissioner Patty Beckel;

Law Library:  Commissioner Nordlof, Philip Miller and Peder Hovland;

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Mary Jo Otten, Josh Stromlund and Jeff Pelland;  Alternate:  Commissioner Hanson;

Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Philip Miller, Gary Fish, Josh Stromlund, Michelle Brown, Rick Rone, April Stavig;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Tim Erickson; Alternate: Commissioner Moorman;

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Patty Beckel, Commissioner Arnesen, Human Resources Director Wade Johannesen, Sue Ney, Tim Erickson, Shelly Pepera and Daryl Fish;   

Re-monumentation Committee: Commissioners Arnesen and Patty Beckel, County Surveyor, Land and Water Planning Director, Public Works Director and MIS Director;

SHIP Committee: Commissioner Hanson, Alternate: Commissioner Moorman

Solid Waste Committee/Household Waste:   Commissioner Hanson (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Mark Hall and Mary Jo Otten.

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Nordlof, Tim Erickson, Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten;

Tribal Lands:  Commissioners Arnesen and Moorman;

Vets Service: Commissioner Hanson, Commissioner Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee:  Angie Eason, Cindy Kroeger, Steve Sindelir, Julie Berggren, __________, and Commissioner Hanson;

2013 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Commissioner Hanson; Alternate: Commissioner Nordlof (7-1-11 to 06-30-14 appointed 2011);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Jamie McEnelly; at large; Ron Webb and Ken Horntvedt; non-voting Commissioner Arnesen

Border Substance Abuse Court and Steering Committee: Commissioner Patty Beckel

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel; 

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee:  Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Joint Powers Natural Resources Board: Commissioner Nordlof, Commissioner Moorman;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition: Committee:   Commissioner Moorman;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative; Commissioner Patty Beckel;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – John W. Hoscheid;

Minnesota Counties Intergovernmental Trust: Commissioner Patty Beckel; Alternate: Commissioner Hanson;

Minnesota Rural Counties Caucus: Commissioner Arnesen; Alternates: Commissioners; 

North Country Community Health Board:  Commissioner Moorman(term expires 12/31/15) and Jan Olson (term expires 12/31/15) these are three-year terms;

North Country Community Health Services Advisory Committee:  Commissioner Moorman (term expires 12/31/14) and Jan Olson (term expires 12/31/13 these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate:  Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action:  Commissioner Arnesen; Commissioner Patty Beckel;

Northwest Minnesota Juvenile Center Board:  Commissioner Patty Beckel (term expires 12/31/13 (re-appointed in 2010).  This is a four-year term;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani Miller; Alternate:  Nancy Wendler;

Rainy Rapid River Board: Commissioner Hanson, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Moorman;

Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Hanson; Alternate: Commissioner Nordlof;

SWCD District Committee: Commissioner Nordlof, Commissioner Arnesen and Josh Stromlund;

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

COMPENSATION PLAN

Human Resource Director, Wade Johannesen and Commissioner Beckel met with the board to clarify those Part-time employees and seasonal employees on the Compensation Plan will be placed at the cost to minimum for their respective grades or their current rate of pay if it is higher.  No automatic increases will be given other than general adjustments.  Increases will be at the discretion of the County Board.

RECESS

The meeting was called to recess at 10:55 a.m. and reconvened at 11:01 a.m. as follows:

Official County News paper Bid-Opening
 Legal Newspaper – Bid OpeningChairman Hanson called for the bid opening at 11:01 a.m. as advertised for the Official Legal Newspaper for the year 2013.   
 County Auditor John W. Hoscheid opened the sealed bids for the official legal newspaper as follows: 
  Lake of the Woods County Bid Opening ForLegal Publishing for 2013January 8, 2013Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd PublBaudette RegionPO Box 39Baudette, MN  56623218-634-1722 Northern LightPO Box 1134$1.09$3.85$1.09$1.09$1.09$1.09Baudette, MN  56623218-634-2700Award To:Official Legal NewspaperNorthern Light1st Publ/Financial StmntNorthern Light2nd Publ/Financial StmntTBD1st Delinq Tax ListNorthern Light2nd Delinq Tax ListNorthern LightAll OtherNorthern Light 
 Motion was made by Commissioner Arnesen to designate the Northern Light as the Official Legal Newspaper of the County for 2013 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Northern Light. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. COUNTY TREASURER-Official DepositoriesCounty Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2013. Motion was made by Commissioner Moorman to designate the following institutions as Official Depositories of county funds for the year 2013: 1.                  Wells Fargo, Baudette Branch2.                  RiverWood Bank- Baudette Branch3.                  Border State Bank, Baudette Branch4.                  MAGIC Fund /US Bank It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. Drug Court GraduationCommissioner Beckel informed the board that the “Drug Courts” graduation is tomorrow on January 9, 2013 and invited another Commissioner to attend if they wished to. RecessWith no further business before the board, Chairman Hanson called the meeting to recess at 11:35 a.m. Attest:                                                             Approved:       January 22, 2013  ____________________________                _______________________________John W. Hoscheid, County Auditor               Chairman Hanson    
  Commissioner Proceedings Emergency Board MeetingJanuary 15, 2013  The Lake of the Woods County Board of Commissioners met in an Emergency County Board meeting on Tuesday, January 15, 2013, in the Commissioners’ Room of the Lake of the Woods County Government Center. Call to OrderChair Hanson called the meeting to order at 7:30 a.m. with the following members present:  Commissioners Ed Arnesen, Buck Nordlof, Patty Beckel, Tom Hanson and Ken Moorman.  Also present were: County Auditor John W. Hoscheid, Human Resource Director Wade Johannesen, and County Recorder Susan Ney. Approval of AgendaMotion was made by Commissioner Moorman to approve the agenda for the emergency meeting with the following addition: Sheriff claim.  The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. Compensation Structure- County RecorderHuman Resource Director, Wade Johannesen and County Recorder, Susan Ney met with the board and reviewed the County Recorders duties, responsibilities, experience and qualifications for the position and agreed that an incremental increase was warranted.MotionMotion was made by Commissioner Arnesen to set the County Recorder Susan Ney salary from increment “B” $26.02 per hour to increment “D” $27.21 per hour retroactive to January 1, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. ClaimCounty Auditor, John W. Hoscheid met with the board requesting approval for County Sheriff claim No. 74, in the amount of $1,699.21.MotionMotion was made by Commissioner Moorman to approve claim no. 74 in the amount $1,699.21. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. RecessThere being no further business before the County Board, Chair Hanson called the meeting to recess at 8:23 a.m. Attest:                                                                          Approved:  January 22, 2013______________________________                        ___________________________________John W. Hoscheid, County Auditor                        Tom Hanson, County Board Chair_________________________________________________________________________________________________________________________ Commissioner ProceedingsJanuary 22, 2013 The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 22, 2013. Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ed Arnesen, Tom Hanson, Ken Moorman James “Buck” Nordlof and Patty Beckel. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.Approval of AgendaMotion was made by Commissioner Moorman to approve the agenda with the following additions: January 15, Emergency Meeting, Holly House, year of service, GIZZIIBII, and Drainage Course. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.   Approval of Consent AgendaNoneMinutesMotion was made by Commissioner Arnesen to approve January 8, Organizational Meeting and January 15 emergency meeting with changes. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. GIZIIBII Chairman Hanson presented the 2012 GIZIIBII report, 2013 membership invoice and 2013 Council Member appointment.MotionMotion was made by Commissioner Beckel to authorize Chairman Hanson to sign the appointment for Commissioner Beckel as the appointee to the GIZIIBII Resource Conservation and Development Council and to authorize County Auditor, John W. Hoscheid to pay the 2013 membership dues in the amount of $300.00. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. SOCIAL SERVICESClaimsSocial Service Director, Nancy Wendler met with the board requesting approval of claims:MotionMotion was made by Commissioner Beckel to approve the claims against the county as follows:                                                 Commissioner Warrants        $   11,415.28                                                                                                     Commissioner Warrants        $   25,136.03           The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.AUDITORCounty Auditor, John W. Hoscheid met with the board requesting approval of claims.ClaimsMotion was made by Commissioner Moorman to approve the claims against the county as follows:                                       Revenue                    $         14,814.87                                              Road & Bridge         $           4,631.73                                      Co. Develop              $          2,000.00                                         Solid Waste               $        19,099.09                                       EDA                          $          3,758.37                                      Sale/Forf lands          $        26,012.83                                 WARRANTS FOR PUBLICATIONWarrants Approved On 1/22/2013 For Payment 1/25/2013Vendor Name                                                          AmountCenex Co-Op Services, Inc.                                          3,442.25Clearwater County Auditor                                            26,012.83Custom Autobody And Repair                                        2,094.58Mar-Kit Landfill                                                                 8,221.05Northwest Community Action, Inc                                 2,207.48Nw Mn Household Hazardous                                       5,681.14St. Louis County Auditor                                                 2,000.00Trusight                                                                            2,776.6253 Payments less than  2000   17,880.94Final Total:   70,316.89                                          Further moved to authorize the payment of the following auditor warrants:                                                                                      January 10, 2013                     $     3,913.22                                    January 10, 2013                     $ 332,557.72                                    January 14, 2013                     $ 148,212.42                                    January 15, 2013                     $   18,630.29                                   The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.Drivers License Fee IncreaseCounty Auditor, John W. Hoscheid requested approval of support for drivers license fee increase. Deputy Registrar’s that work for Drivers License duties have increased along with other requirements, and the Minnesota Deputy Registrar Association is requesting support by resolution.Resolution The following resolution was offered by Commissioner Arnesen and moved for adoption: Resolution No. 13-01-03 RESOLUTION SUPPORTING LOCAL DEPUTY REGISTRARMAINTENANCE OF LOCAL DRIVER LICENSE AND STATE I.D. SERVICES WHEREAS, the State of Minnesota has long established a public/private deputy registrar system to provide citizens convenient locations to conduct local driver license and title registration services for motor vehicles and DNR recreational vehicles; and, WHEREAS, the State of Minnesota in 1949 established a user service fee on motor vehicle related transactions to be retained  by the deputy registrar to cover the costs of providing the local service; and, WHEREAS, a deputy registrar office is not subsidized by the State of Minnesota and relies solely on this user service fee revenue to maintain their office operation including all salaries, rent, equipment, utilities, and associated office costs; and, WHEREAS, the State of Minnesota has shifted increased costs and responsibilities for driver license transactions onto the deputy registrar such as regular replacement schedules of computers and associated electronic equipment, printing of previously supplied state forms, and expanded auditing tasks such as identification triple check and commercial driver medical forms which require additional time and carry additional risks and potential liability for agents that was previously the responsibility of the State; and, WHEREAS, the State of Minnesota requires a 15 year retention schedule of all driver license transaction documents in a secure storage facility at cost to the deputy; and, WHEREAS, Minnesota statute 171.061 subdivision 4 (b) specifically states that the filing fee for driver license transactions by the deputy agent “shall cover all expenses involved in receiving, accepting, or forwarding to the department the applications and fees required; and, WHEREAS, the user service fee that should fully support the cost for providing driver license transactions no longer covers the operational costs to maintain deputy registrar offices.  Public deputy registrars must use property tax levy proceeds to subsidize this service.  Rural areas with lower volumes are in jeopardy of losing this service; and, WHEREAS, the last user fee increase for driver license agents was enacted in 2005; NOW, THEREFORE, BE IT RESOLVED the Lake of the Woods County Board supports the State Legislature in authorizing a user service fee increase in the year 2013 to maintain local driver license and state identification card service to the citizens of Minnesota. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Deputy Auditor/Property Tax AdministratorCounty Auditor, John W. Hoscheid met with the board requesting approval to advertise and hire to fill the vacant Deputy Auditor/Property Tax Administrators position which has been budgeted for the past two (2) years.  No action was taken and a work session was set for January 29, 2013 to discuss the Tax System and Efficiencies with the other revenue departments.Arrowhead Library System Contract AgreementCounty Auditor, John W. Hoscheid met with the board requesting authorization to enter into the Arrowhead Library System Contract Agreement.MotionMotion was made by Commissioner Beckel to authorize Chairman Hanson, County Auditor, John W. Hoscheid and Count Attorney, Philip Miller to sign the arrowhead Library System contract agreement pursuant to MN Statutes Section 134.20 to authorize two or more counties to join together for the improvement and extension of Public Library service, and section 134.351 authorizes multicounty, multitype  library systems. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. EMERGENCY MANAGEMENT DIRECTORIntegrated Emergency Management CourseEmergency Management Director, Holly House met with the board to discuss the Integrated Emergency Management Course and informed the board that she did contact all possible emergency partners and had not heard any response.National Incident Management System Training(NIMS)Emergency Management Director, Holly House informed Commissioner Nordlof that newly elected Commissioners are required to take the ICS 700 and ICS 100 course and the IC200 course is recommended.Years of Service RecognitionResolutionThe following resolution was offered by Commissioner Hanson and moved for adoption: Recognition of years of serviceHolly HouseResolution 2013 – 01-03 Whereas:  Holly House has served the residents of Lake of the Woods County since 2005 as the Emergency Management Director;Whereas:  Holly House has retired from Lake of the Woods County service effective January 31, 2013;Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Holly House for her dedicated service and best wishes to her; The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. Chairman Hanson presented Holly House with a plaque for her years of service. PREVENTION COALITIONLake of the Woods Prevention Coalition Director, Tammy Doebler met with the board requesting approval for the 2nd Quarter Fiscal Report. Tammy reviewed the report with the board.MotionMotion was made by Commissioner Moorman to authorize Chairman Hanson and Fiscal Director, Christine Hultman to sign the 2nd Quarter Fiscal Report and presented. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.RECESSThe meeting was called to recess at 10:07 a.m. and reconvened at 10:15 a.m. as follows: SHERIFFCounty Sheriff, Gary Fish met with the board requesting authorization for him and the Chief Deputy Sheriff to work the Stonegarden grants.ResolutionThe following resolution was offered by Commissioner Arnesen and moved for adoption: AMEND COUNTY SHERIFF SALARYRESOLUTION 13-01-04 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2011 & 2012 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2011 grant; and have applied for 2012; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2011 grant given to assist the Lake of the Woods County Sheriff’s Office  in its efforts to secure the border includes the sum of $29,615.00 overtime and $4,330.00 fringe benefits; and, 2012 Operation Stonegarden 2012 grant $28,288.00 overtime and $3,678.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another eight (8) hours per week; and, WHEREAS, through the Operation Stonegarden 2011 and 2012 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as originally set by this board on December 31, 2012 was $68,467.83 and fringe benefits were $10,852.15, be amended so that the sheriff’s salary is increased by the sum of $12,853.68 and fringe benefits are increased by $2,037.31 commencing January 20, 2013 through December 31, 2013, with the increase funding from the Operation Stonegarden 2011 and 2012 grant contingent upon the following: 1. That the Operation Stonegarden 2011 and 2012 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said Operation Stonegarden 2011 and 2012 grant. At such time that the Operation Stonegarden 2011 and 2012 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2011 and 2012 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 31, 2012. The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. ResolutionThe following resolution was offered by Commissioner Beckel and moved for adoption: AMEND CHIEF DEPUTY SHERIFF SALARYRESOLUTION 13-01-04 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2011 & 2012 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2011 grant; and have applied for 2012; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the Chief Deputy Sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2011 grant given to assist the Lake of the Woods County Sheriff’s Office  in its efforts to secure the border includes the sum of $29,615.00 overtime and $4,330.00 fringe benefits; and, 2012 Operation Stonegarden 2012 grant $28,288.00 overtime and $3,678.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that the Chief Deputy Sheriff expend on average another sixteen (16) hours per week; and, WHEREAS, through the Operation Stonegarden 2011 and 2012 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the Chief Deputy Sheriff’s salary that was originally set by the board for 2013 was $57,565.00 and fringe benefits were $9,124.06, be amended so that the Chief Deputy Sheriff’s salary is increased by the sum of $21,614.88 and fringe benefits are increased by $3,425.96 commencing January 20, 2013 through December 31, 2013, with the increase funding from the Operation Stonegarden 2011 and 2012 grant contingent upon the following: 1. That the Operation Stonegarden 2011 and 2012 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said OperationStonegarden 2011 and 2012 grant. At such time that the Operation Stonegarden 2011 and 2012 grant funding is no longer available and/or if the Chief Deputy Sheriff is unable to complete the additional sixteen (16) hours per week of Operation Stonegarden 2011 and 2012 grant work, then the Chief Deputy Sheriff’s salary shall return to the salary as originally set by this board for 2013. The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. COUNTY RECORDERCounty Recorder, Sue Ney met with the board and informed them that her office is termed as an “associate” member in our MCIS co-op because we only use one portion of their services and are non-voting members. Our joint powers agreement with MCIS was reviewed and found to be not in compliance with MN Statute 471.59 regarding an “Associate” designation. Consequently, MCIS has prepared an Agreement for Associate Services (AAS). Also, the Software Support Agreement that we signed in March needed to be amended as well and now makes reference to the AAS. Sue requested approval to execute the agreements.MotionMotion was made by Commissioner Beckel to authorize County Recorder, Sue Ney and Chairman Hanson to execute the Agreement for Associate Services and the Software Support Agreement with MCIS as presented. The motion was seconded by Commissioner Moorman and the same put to a vote,was unanimously carried.Submitted LAND AND WATER PLANNINGDrainage Committee AppointmentsLand and Water Planning Director, Josh Stromlund informed the board that the SWCD placed John Sonstegard, Roger Krause and (1) staff person from SWCD to the Drainage Committee.Clean Water GrantLand and Water Planning Director, Josh Stromlund met with the board requesting approval for the Clean Water Grant that was applied for last September and was approve by the BWSR Board on December 12, 2012.MotionMotion was made by Commissioner Nordlof to authorize Land and Water Planning Director to execute and sign the Clean Water Assistance Grant Agreement. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.Rainy/Rapid River Board MembersLand and Water Planning Director, Josh Stromlund met with the board informed the board that Mike Hirst and a SWCD Supervisor will participate in the Rainy/Rapid River committee.Wetland Stakeholder Group AppointmentLand and Water Planning Director, Josh Stromlund informed the board that he was appointed to the Wetland Stakeholder group and that there will be approximately three meetings that he will attend either via ITV, Phone, Web or may have to travel.Health InsuranceLand and Water Planning Director, Josh Stromlund met with the board to inform them that the office is not allowed to join into the health insurance that the SWCD employees have. The insurance company does not recognize the Joint Powers Agreement with the SWCD and Lake of the Woods County and does not recognize the Land and Water Planning office as employees of SWCD. Josh requested that he be able to go out on his own and get his own insurance. No action was taken.PUBLIC WORKSPublic Works Director, Tim Erickson met with the board and updated them on the following projects:o   Toward Zero Deaths:  presentation on March 26, 2013o   Rocky Point Access: still working on the parking and  wetlandso   Drainage Policy: working ono   Scenic Byway: upcoming meetingo   Solid Waste Plan: ten year plan due in Mayo   Barge Run: will discuss at the Solid Waste Committeeo   Maintenance: Fire Alarm System- panel cost replacemento   Recycling Center: discussion of heating the cold storage areao    CELL PHONE POLICY REVIEWThe board reviewed the county’s cell phone policy.MotionMotion was made by Commissioner Beckel to set the 2013 stipend for a regular cell phone at $40.00 per month and smart phones at $60.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  RECESSWith no further business before the County Board, Chairman Hanson called the meeting to recess at 1:07 p.m. Attest:                                                                                     Approved: February 12, 2013    _______________________________                      ______________________________John W. Hoscheid, County Auditor                          Tom Hanson Chairman of the Board   

January, 2012

Commissioner Proceedings

Organizational Meeting

January 3, 2012

The Lake of the Woods County Board met on Tuesday, January 3, 2012, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2012 Organizational Meeting.

Call to Order

County Auditor, John W. Hoscheid called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: Deputy Auditor, Janet Rudd; Human Resource Director, Wade Johannesen, John Oren and Penny Mio Hirst.

Election of Chair and Vice Chair

County Auditor, John W. Hoscheid called for nominations for Chair of Lake of the Woods County Board for the year 2012.  Commissioner Moorman nominated Commissioner Todd Beckel with Commissioner Hanson seconding the nomination.  County Auditor called for nominations two more times.

Motion was made by Commissioner Hanson to close the nominations for Chair. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid called for a roll call for Commissioner Todd Beckel for Chair.  Roll call carried as follows: All in favor: Commissioners, Patty Beckel, Todd Beckel, Hanson Arnesen and Moorman.  Against:  None.  Commissioner Todd Beckel assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2012.

Chairman Todd Beckel called for nominations for the position of Vice-Chair for the year 2012.  Commissioner Arnesen nominated Commissioner Hanson for Vice-Chair for Lake of the Woods County Board with Commissioner Patty Beckel seconding the nomination. Chairman Todd Beckel called for nominations two more times. 

Motion was made by Commissioner Patty Beckel to close the nominations for Vice-Chair. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Chairman Todd Beckel called for a roll call for Commissioner Hanson for Vice Chair.  Roll call carried as follows: All in favor: Commissioners, Patty Beckel, Hanson Arnesen, Moorman and Todd Beckel.  Against:  None.  Commissioner Hanson assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2012.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda as presented. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

None

Human Resources

Human Resource Director, Wade Johannesen met with the board requesting approval to Interview for the Deputy Sheriff’s position.

Motion

Motion was made by Commissioner Patty Beckel to authorize Human Resource Director, Wade Johannesen and County Sheriff, Dallas Block to interview for the Deputy Sheriff’s position. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2012 Committee Appointments

Chairman Todd Beckel presented the 2012 Committee appointments to the board.

Motion

Motion was made by Commissioner Moorman to approve the 2012 Committee Appointments.

Airport Commission:  Commissioners Patty Beckel and Hanson;

AMC Ag Task Force: Commissioner Todd Beckel; Alternates: Commissioners;

AMC Environmental and Natural Resources: Commissioner Todd Beckel; Alternates: Commissioners;

AMC Future:  Commissioner Todd Beckel; Alternates: Commissioners;

AMC General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners;

AMC Health and Human Service: Commissioner Hanson and Nancy Wendler; Alternates: Commissioners;

AMC/PILT Advisory: Commissioner Todd Beckel

AMC Public Safety:

AMC Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

Arrowhead Library System:  Commissioner Hanson; Alternate: Commissioner Todd Beckel (7-1-11 to 06-30-14 appointed 2011);

Board of Adjustment: District 1- Buck Webb, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Jamie McEnelly;

Border Coalition/ Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Holly House;

Borderland Substance Abuse Court and Steering Committee: Commissioner Patty Beckel;

Building and Safety Committee:  Commissioner Todd Beckel, Commissioner Arnesen, Jeff Pelland, Tim Erickson, Brent Birkeland, John W. Hoscheid and Nancy Wendler; and one from Law Enforcement;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel;  

Comp Worth Committee: Commissioners Patty Beckel, Arnesen, Wade Johannesen and John W. Hoscheid and more to be appointed;

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund and John W. Hoscheid; 

Continuity of Operation Plan (COOP): Holly House and All Commissioners;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid; Additional members:  Karen Hanson, Mike Hirst, Erin Olson, Shelly Lein , Jen Erickson and Joanne Kellner; Extension Members: Sunny Dorrow, Aprille Levasseur, Deb Zak and Karen Santl.

County TV:  Commissioner Hanson, Commissioner Arnesen, Lee Hervey, John W. Hoscheid, Brent Birkeland and Holly House;

Department Head Liaison: Chairman Todd Beckel; Alternates: Commissioners;

Department Liaisons:  Assessor – Moorman; Land and Water Planning Office – Arnesen; Attorney –Hanson; MIS – Hanson; Sheriff – Arnesen; Social Services – Moorman;  Recorder – Patty Beckel; Highway – Patty Beckel; Treasurer –Todd Beckel; Auditor – Todd Beckel; Emergency Management – Arnesen; H/R – Patty Beckel; County Surveyor-Moorman and Veterans Service Officer – Hanson;

Enhanced 911 Committee: Commissioner Todd Beckel, Commissioner Hanson, Brent Birkeland, Dallas Block, Holly House and other local appointees;

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee:  Commissioner Moorman;

Grievance Committee: Commissioner Todd Beckel, Dale Boretski, Josh Stromlund and Angie Eason; Alternate:  Commissioner Hanson;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Highway 11 Task Force/Transportation Advisory Board: Commissioner Moorman, Commissioner Hanson and Tim Erickson;

Information Systems/Technology Committee: Commissioner Patty Beckel, Commissioner Hanson, Brent Birkeland, Josh Stromlund, Boyd Johnson and John W. Hoscheid;

Insurance Committee: Commissioner Patty Beckel, Commissioner Todd Beckel, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Brent Birkeland, Terry Bandemer and Wade Johannesen;

Joint Powers Natural Resources Board: Commissioner Todd Beckel, Commissioner Moorman;

Labor/Management Committee: Commissioner Arnesen, Commissioner Todd Beckel, Wade Johannesen; Alternate: Commissioner Patty Beckel;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Arnesen, Sue Ney, MaryJo Otten and John W. Hoscheid; Alternate:  Commissioner Patty Beckel;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition: Committee:   Commissioner Todd Beckel;

Lake of the Woods Criminal Justice Coalition: Commissioner Patty Beckel;

Law Library:  Commissioner Hanson, Philip Miller and Brent Birkeland;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Delegate #1 – Brent Birkeland, Delegate #2 – John W. Hoscheid;

Minnesota Counties Intergovernmental Trust:  Commissioner Patty Beckel; Alternate: Commissioner Todd Beckel;

Minnesota Rural Counties Caucus: Commissioner Arnesen; Alternates: Commissioners;     

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, MaryJo Otten, Josh Stromlund and Jeff Pelland;  Alternate:  Commissioner Hanson;

North Country Community Health Board:  Commissioner Moorman(term expires 12/31/12) and Jan Olson (term expires 12/31/12) these are three-year terms;

North Country Community Health Services Advisory Committee:  Commissioner Moorman (term expires 12/31/132) and Jan Olson (term expires 12/31/13 these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Todd Beckel and Josh Stromlund; Alternate:  Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action:  Commissioner Arnesen, Commissioner Patty Beckel; Alternate Commissioner Tom Hanson;

Northwest Minnesota Juvenile Center Board:  Commissioner Patty Beckel (term expires 12/31/13 (re-appointed in 2010).  This is a four-year term;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani Miller; Alternate:  Nancy Wendler;

Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Philip Miller, Dallas Block, Josh Stromlund, Michelle Brown, Rick Rone, Nancy Jewell;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Tim Erickson; Alternate: Commissioner Moorman;

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Patty Beckel, Commissioner Arnesen, Human Resources Director Wade Johannesen, Sue Ney, Tim Erickson, Amy Ballard and Terry Bandemer;   

Rainy Rapid River Board: Commissioner Moorman, Commissioner Hanson, Josh Stromlund and Steve Sindelir;

Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Todd Beckel; Alternate: Commissioner Hanson;

Roseau County Board on Aging/FAR North Transit:  Commissioner Todd Beckel;

Solid Waste Committee/Household Waste:   Commissioner Todd Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Hanson, Tim Erickson, Tina Rennemo, Mark Hall and MaryJo Otten.

SWCD District Committee: Commissioner Todd Beckel, Commissioner Arnesen and Josh Stromlund;

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, MaryJo Otten, Sue Ney, Brent Birkeland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Todd Beckel, Tim Erickson, Josh Stromlund, Brent Birkeland, Dan Crompton, Boyd Johnson and MaryJo Otten;  

Tribal Lands:  Commissioners Arnesen and Todd Beckel;

Vets Service: Commissioner Hanson, Commissioner Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2012 County Board of Commissioners Meeting Dates

Chairman Todd Beckel presented the 2012 County Board meeting dates to the board. Chairman Todd Beckel informed the board that Christmas Eve falls on a Monday this year and the personal policy states that if Christmas Eve falls on a week day only, the latter half of the work day (noon) the Government Facilities closes.

Motion

Motion was made by Commissioner Patty Beckel to close the County Government Facilities, on December 24, 2012, and further declare this as a full day Holiday for 2012 only. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the flowing County Board meeting dates for 2012 as follows:

Lake of the Woods County Board of Commissioners

County Board meetings are held on the second and fourth Tuesdays of each month at 9: 00 a.m. in the Commissioners’ Room in the County Government Center in Baudette, Minnesota unless otherwise noted:

January 10, 2012         9:00 a.m.                                             July 10, 2012               9:00 a.m.

January 24, 2012         9:00 a.m.                                             July 24, 2012               9:00 a.m.

February 14, 2012       9:00 a.m.                                             August  7,2012           9:00 a.m.

February 28,2012        9:00 a.m.         (L/W School)                  August 28,2012          9:00 a.m.

March 13,  2012          9:00 a.m.                                             September 11, 2012    9:00 a.m.

March 27, 2012           9:00 a.m.                                             September 25, 2012    9:00 a.m.

April 10, 2012             9:00 a.m.                                             October 9, 2012          9:00 a.m.

April 24, 2012             9:00 a.m.                                             October 23, 2012        9:00 a.m.

May  8, 2012               9:00 a.m.                                             November 13, 2012    9:00 a.m.

May 22,2012               9:00 a.m.                                             November 27, 2012    9:00 a.m.

June 12, 2012              9:00 a.m.                                             December 11, 2012     9:00 a.m.

June 19  2012             10:00 a.m.        (NWA)                          December  11, 2012 TNT 6:00 p.m.

BOE                            TBD                                                    December 31, 2012     8:00 a.m.

June 26, 2012              9:00 a.m.

Lake of the Woods County Commissioner’ maybe attending the following:

AMC Leadership Conference- January 26-27 St. Paul

Joint Legislative Conference – March 21-22 St. Paul

AMC District 2 Meeting- June 6 Bemidji

AMC Policy Committee- September 27-28 Brainerd

AMC District 2 Meeting- October 24 Bemidji

AMC Annual Conference- December 3-5 St. Cloud

Lake of the Woods Economic Development Authority Meetings will be the 3rd Tuesday of each month at 6:00 p.m.  in the Commissioners’ Room at the Government Center.  Lake of the Woods County Board of Commissioners will be attending these meetings.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor, John W. Hoscheid presented the 2012 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2012-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2011:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:10 a.m. and reconvened at 10:24 a.m. as follows:

County Treasurer-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2012.

Motion was made by Commissioner Moorman to designate the following institutions as Official Depositories of county funds for the year 2012:

  1. Wells Fargo, Baudette Branch
  2. RiverWood Bank- Baudette Branch
  3. Border State Bank, Baudette Branch
  4. MAGIC Fund /US Bank

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

WHEELERPOINT SANITARY BOARD APPOINTMENTS

Commissioner Patty Beckel informed the board that two members of the Wheeler’s Point Sanitary Board are up for appointment.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

RESOLUTION FOR

ELECTION OF WHEELERS POINT SANITARY DISTRICT BOARD MEMBERS

RESOLUTION 2012-01-01

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Al Thompson and Ron Stauss for a term of three years expiring January 2, 2015.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2012 County Board Projects

The board discussed their goals and objectives for the year 2012. The following are topics of interest the board will address with the department heads on January 10, 2012 Committee of the Whole Meeting at 8:00 a.m.

  • Comp Worth
  • Combining the County Treasurer and Auditor’s office- voter approval
  • County Health Insurance
  • Township Road and ATV Ordinance
  • And possible work session to review the pros and cons on Paid Time Off

Legal Newspaper – Bid Opening

Chairman Todd Beckel called for the bid opening at 11:00 a.m. as advertised for the Official Legal Newspaper for the year 2012.

County Auditor John W. Hoscheid opened the sealed bids for the official legal newspaper as follows:

LEGAL NEWSPAPER BID
   Lake of the Woods County Bid Opening For
Legal Publishing for 2012
January 3, 2012
Per Standard Advertising Unit
Financial StatementDelinquent Tax ListAll Other Publications
1st Publ.2nd Publ1st Publ2nd Publ
Baudette Region
PO Box 39$1.25$5.00$1.25$1.25$1.25$1.25
Baudette, MN  56623
218-634-1722
Northern Light
PO Box 1134$1.14$3.75$1.14$1.14$1.14$1.14
Baudette, MN  56623
218-634-2700
Award To:
Official Legal NewspaperNorthern Light
1st Publ/Financial StmntNorthern Light
2nd Publ/Financial StmntBaudette Region
1st Delinq Tax ListNorthern Light
2nd Delinq Tax ListNorthern Light
All OtherNorthern Light

Motion

Motion was made by Commissioner Ed Arnesen to designate the Northern Light as the Official Legal Newspaper of the County for 2012 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Northern Light.  It was further moved to award the bid for the second publication of the annual financial statement to the Baudette Region. The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 11:10 a.m.

Attest:                                                             Approved:       January 10, 2012

____________________________                _______________________________

John W. Hoscheid, County Auditor               Chairman Todd Beckel

Commissioner Proceedings

January 24, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 24, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda with the following additions: closed session- pending litigation, solid waste equipment, part-time split dispatch/deputy sheriff’s position, one day on-sale liquor permit, technology committee report, correspondence- MN Department of Public Safety and NW MN Foundation. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Moorman to approve the consent agenda as follows: Travel for Jodi Ferrier to East Grand Forks on February 7-8 for DHS Licensing Refresher Training; Shelley Pepera to St. Cloud on February 20-21 for SSIS Mentor Meeting; Dessa Brunette to Hermantown on January 25-27 for Elder Abuse Training.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of January 10, 2012 regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                   $        53,037.15            

                                                Road & Bridge        $          6,110.80

                                                Co. Development     $         1,200.00

                                                Solid Waste              $      17,166.76

                                                EDA                         $         4,397.42

                                                                                 $       80,762.13             

WARRANTS FOR PUBLICATION

Warrants Approved On 1/10/2012 For Payment 1/13/2012

Vendor Name Amount          

Affiliated Computer Services                                      5,050.93

Cenex Co-Op Services, Inc.                                       3,111.05

LOW Soil & Water Cons. Dist.                                  78,362.00

Mn Assn Of Counties                                                   3,732.00

Mn Counties Computer Co-Op                                 39,189.67

Mn Counties Insurance Trust                                  154,277.00

Voyageurs Comtronics, Inc                                        2,640.00

43 Payments less than 2000   $21,216.89

Final Total    $307,579.54

Further moved to authorize the payment of the following auditor warrants:

                                                January 12,     2012    $    58,638.46

                                                January 13,     2012    $  146,440.61

                                                January 13,     2012    $      2,484.71  

                                                January 13,     2012    $ (13,134.40)

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lake of the Woods Land Commissioner

Chairman Todd Beckel discussed the appointment of a Land Commissioner for Lake of the Woods County. No action was taken at this time.

County Auditor

Application and Permit for a 1 day Temporary On-Sale Liquor License- Non-Profit

Count Auditor, John W. Hoscheid informed the board that a temporary On-Sale License does not need to be approved by the County Board that the County Auditor can approve the application and requested that if the board wants to approve this type of license that he would bring forth for their approval. The consensus of the board was that the County Auditor can approve this type of license but requested that the Sheriff’s Office be notified of any one-day events.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 10,485.45

                                                Commissioners’ Warrants       $ 24,565.42

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

CHI Health Connect at Home-Fargo-LTCC RN & HHA for Waivered Programs Contract

Social Services Director, Nancy Wendler met with the County Board requesting approval for the following contracts:

Motion

Motion was made by Commissioner Moorman to approve the contract between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services for the provision of Mental Health Community Support Program Services and ARMHS Services for 2012, and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to approve the contract for 2012 for toll-free telephone emergency services between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services, and to authorize Chairman Todd Beckel, and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to approve the contract between Sanford Medical Center, Thief River Falls, and Lake of the Woods County Social Services for 2012 for the provision of onsite mental health physician’s assistant services and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to approve the contract between Friends Against Abuse and Lake of the Woods County Social Services for 2012 for the provision of supervised visitations and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Safety Training

The board discussed the safety training class on February 21, 2012 in Bemidji and requested that Social Services Director, Nancy Wendler attend.

Recess

The meeting was called to recess at 9:40 a.m. and reconvened at 9:45 a.m. as follows:

SWCD

County Feedlot Officer, Mike Hirst met with the board and presented the 2011 Annual County Feedlot Officer and Performance Credit Report and the 2012-2013 County Feedlot Program Delegation Agreement and Work Plan to the board for their approval.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Todd Beckel to sign the 2011 Annual County Feedlot Report and the 2012-2013 County Feedlot Program Delegation Agreement and Work Plan. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MIS DEPARTMENT

MIS Director, Brent Birkeland and Kyle Heideman with Pro-West Associate met with the board and presented a Web Mapping Demo to the board.

HUMAN RESOURCES

Probationary Period

Human Resource Director, Wade Johannesen met with the board  and informed the board that County Assesor, MaryJo Otten probationary period is completed and requested a (1) step merit adjustment.

Motion

Motion was made by Commissioner Moorman to approve a one (1) step merit adjustment from Grade 17, Step 8 to Grade 17, Step 9 for completion of a satisfactory probation period for County Assessor, MaryJo Otten effective January 22, 2012. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Authorization to Hire Deputy Sheriff

Human Resource Director, Wade Johannesen, County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board requesting authorization to hire Ben Duick for the position of Deputy Sheriff.

Motion

Motion was made by Commissioner Hanson to approve the hiring of Ben Duick as Deputy Sheriff, effective January 24, 2012 at grade 11, step 1. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Authorization to Hire Part-time Split Deputy Sheriff/Dispatcher

Human Resource Director, Wade Johannesen, County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board requesting authorization to hire part-time Deputy Sheriff-Dispatcher, which would share the duties of a Dispatcher and Deputy Sheriff.

Motion

Motion was made by Commissioner Arnesen to authorize the hiring off the list of most recent applications/interview listing for the combined part-time Deputy Sheriffs-Dispatchers at the grade level 8,step 1 for part-time dispatching duties and grade level 11, step 1 as Part-time Deputy Sheriff. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to place the part-time Deputy Sheriffs/Dispatchers on the Police and Fire PERA plan. The motion was seconded by Commissioner Patty Beckel and the vote failed as follows: Voting For: Commissioners Patty Beckel and Arnesen, Voting against: Commissioners Todd Beckel, Moorman and Hanson.

Motion

Motion was made by Commissioner Todd Beckel to place the part-time Deputy Sheriffs/Dispatchers on the Correction PERA plan. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director

Copy Machine

Public Works Director, Tim Erickson met with the board requesting approval to purchase a copy machine for his office.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director, Tim Erickson to purchase a Canon Imagerrunner G5030 copy machine for the Public Works Department, as previously approved within the 2012 capital expenditure budget. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Solid Waste Equipment

Public Works Director, Tim Erickson met with the board to discuss the purchasing of a Plasma Cutter for the Land Fill. Tim informed the board that the equipment would cost $1,800.

Motion

Motion was made by Commissioner Arnesen to approve the purchase of the Plasma Cutter up to $1,800. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

ATV Trail Project Maps

Public Works Director, Tim Erickson presented Lake of the Woods County ATV Trail Project maps to the board for their review.

Year of Service Recognition for William “Bill” Sindelir

Chairman Todd Beckel presented a Plaque to William “Bill” Sindelir in recognition for his years of service for Lake of the Woods Public Works Department.

Resolution No. 2012-01-01

Year of Service Recognition for

William “Bill” Sindelir”

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

WHEREAS; Bill Sindelir has served the residents of Lake of the Woods County since 1972 for Lake of the Woods County Public Works Department;

WHEREAS; Bill Sindelir will retire from Lake of the Woods County service effective February 3, 2012;

NOW THEREFORE, BE IT RESOLVED; That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Bill Sindelir for his dedicated service and extends best wishes to him.

The resolution was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Public Access/Right-of-Way Issues

Greg Schuete met with the board to discuss concerns for Public Access at Birch Beach. He informed the board that there had been five accesses for winter fishing and now it is down to three areas and would like to have one public access restored for mainly winter ice fishing. The board requested that he get together a petition from the land owners in the area and present the petition to the County Board for their consideration. The board requested the Public Works Department prepare county owned Right-of-Way maps for the board to review.

Committee of the Whole Meeting

The County Board of Commissioners set February 14, 2012 as a Committee of the Whole meeting at 8:00 a.m.

Old/New Business

  • Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund – none
  • Land Trade – none
  • Red Lake Tribe – none
  • Township Road Inventory/ATV Ordinance – maps handed out
  • Beaver –none
  • Clementson Bridge Property – letter was sent to Senator Saxhaug
  • 2012 Goals and Projects – none
  • Grant Policy/Expenditures- none

Correspondence

Correspondence was read and acknowledge from:

  • Annual Drainage & Wetland Conference- February 23, 2012 St. Cloud
  • Williams Arena- Thank-you letter
  • NW MN Foundation- free paint
  • MN Department of Public Safety – Audit interview

Closed Session- MN §13D.05- Pending litigation

Motion was made by Commissioner Arnesen to close the regular meeting and open the closed session at 12:05 p.m. pursuant to MN §13D.05- Pending litigation. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following members were present: Commissioner Todd Beckel, Commissioner Patty Beckel, Commissioner Hanson, Commissioner Moorman and Arnesen. Others present were: County Auditor, John W. Hoscheid, Deputy Auditor, Janet Rudd and Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Patty Beckel to close the closed session at 12:19 p.m. and open the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 12:19 p.m.

Attest:                                                                                     Approved: February 14, 2012

__________________________________                            _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

January, 2011

Commissioner Proceedings

Organizational Meeting

January 4, 2011

The Lake of the Woods County Board met on Tuesday, January 4, 2011, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2011 Organizational Meeting.

Call to Order

County Auditor, John W. Hoscheid called the meeting to order at 9:03 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: Deputy Auditor, Janet Rudd; Human Resource Director, Wade Johannesen, County Recorder Susan Ney, John Oren and Penny Mio Hirst.

Election of Chair and Vice Chair

County Auditor John W. Hoscheid called for nominations for Chair of Lake of the Woods County Board for the year 2011.  Commissioner Arnesen nominated Commissioner Moorman with Commissioner Hanson seconding the nomination.  County Auditor called for nominations two more times.

Motion was made by Commissioner Todd Beckel to close the nominations for Chair. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor called for a roll call for Commissioner Moorman for Chair.  Roll call carried as follows: All in favor: Commissioners, Patty Beckel, Todd Beckel, Hanson Arnesen and Moorman.  Against:  None.  Commissioner Moorman assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2011.

Chairman Moorman called for nominations for the position of Vice-Chair for the year 2011.  Commissioner Hanson nominated Commissioner Todd Beckel for Vice-Chair for Lake of the Woods County Board with Commissioner Patty Beckel seconding the nomination. Chairman Moorman called for nominations two more times. 

Motion was made by Commissioner Hanson to close the nominations for Vice-Chair. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Chairman Moorman called for a roll call for Commissioner Todd Beckel for Vice Chair.  Roll call carried as follows: All in favor: Commissioners, Patty Beckel, Hanson Arnesen, Moorman and Todd Beckel.  Against:  None.  Commissioner Todd Beckel assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2011.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:  EDA meeting on January 10, 2011; Joint Powers Agreement for Economic Development and Appreciation Letter from Roseau County. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

None

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the commissioner minutes of December 30, 2010.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Appreciation Letter from Roseau County

Chairman Moorman read a letter that was presented to County Auditor, John W. Hoscheid (please see letter below) from Roseau County extending sincere gratitude to John for his assistance during their recent time of need. Chairman Moorman presented an appreciation plaque to County Auditor, John W. Hoscheid on behalf of Roseau County.

December 29, 2011

Lake of the Woods County Board

206 SE 8th Avenue

Baudette, MN  56623

Dear Commissioners:

Roseau County would like to extend its sincere gratitude to Lake of the Woods County and to Auditor John Hoscheid for your assistance during our recent time of need. 

The early retirement of long-time Auditor Anne Granitz left a void in Roseau County at a critical time.  Having John step in and serve as Roseau County’s interim Auditor proved to be invaluable in navigating our way through a challenging election, a budget planning cycle, and the transition to a new county auditor.

John’s decisive and tactful leadership is just what Roseau County needed.  His willingness to teach and share his vast knowledge about county management was deeply appreciated by county staff and the Board. John’s fingerprints will forever remain a part of Roseau County’s history.  Your willingness as a Board to support John in serving as our interim auditor is the essence of collaboration and a great example of county redesign in action.

We look forward to continued partnership with Lake of the Woods County.

Sincerely,

Alan B. Johnston

Roseau County Board Chair

2011 Committee Appointments

Motion was made by Commissioner Todd Beckel to approve the 2011 Committee Appointments with a few committee appointments remaining to be filled:

Airport Commission:  Commissioners Patty Beckel and Hanson;

AMC Ag Task Force: Commissioner Todd Beckel; Alternates: Commissioners;

AMC Environmental and Natural Resources: Commissioner Todd Beckel; Alternates: Commissioners;

AMC Future:  Commissioner Todd Beckel; Alternates: Commissioners;

AMC General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners;

AMC Human Service: Commissioner Hanson and Nancy Wendler; Alternates: Commissioners;

AMC Transportation and Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

Arrowhead Library System:  Sandy Johnson (7-1-08 to 06-30-11 appointed 2008);

Board of Adjustment: District 1 Buck Webb, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4 Tom Mio, District 5-Jamie McEnelly;

Border Coalition/ Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Holly House;

Building and Safety Committee:  Commissioner Todd Beckel, Commissioner Arnesen, Jeff Pelland, Tim Erickson, Brent Birkeland, John W. Hoscheid and Nancy Wendler;

Children’s Justice Initiative Committee and Lake of the Woods County Children and Families Collaborative Committee:   Commissioner Todd Beckel;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel; 

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Patty Beckel, Commissioner Hanson, Human Resources Director Wade Johannesen, Sue Ney, Tim Erickson, Amy Ballard and Terry Bandemer;  

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund, John W. Hoscheid; 

Continuity of Operation Plan (COOP): Holly House and All Commissioners;

Cormorant Committee: Commissioner Arnesen, Commissioner Todd Beckel, Mike Trueman, Paul Arnesen; Alternate:  Commissioner Patty Beckel;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid, Karen Hanson and (to be appointed) Additional members: Aprille Levasseur, Erin Olson and Shelly Lein (and two to be appointed);

County TV:  Commissioner Hanson, Commissioner Arnesen, Lee Hervey, John W. Hoscheid, Brent Birkeland and Holly House;

Department Head Liaison: Chairman Moorman; Alternates: Commissioners;

Department Liaisons:  Assessor – Patty Beckel; Land and Water Planning Office –Todd Beckel; Attorney –Moorman; MIS – Hanson; Sheriff –Hanson; Social Services – Patty Beckel;  Recorder – Patty Beckel; Highway – Arnesen; Treasurer –Arnesen; Auditor –Moorman; Emergency Management – Todd Beckel; H/R – Arnesen and Veterans Service Officer – Hanson;

Economic Development Committee and Biomass Committee:  Commissioners Moorman and Patty Beckel;           

Enhanced 911 Committee: Commissioner Todd Beckel, Commissioner Hanson, Brent Birkeland, Dallas Block, Holly House and other local appointees;

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee:  Commissioner Moorman;

Grievance Committee: Commissioner Moorman, Dale Boretski, Josh Stromlund and Angie Eason; Alternate:  Commissioner Todd Beckel;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Highway 11 Task Force/Transportation Advisory Committee (TAC): Commissioner Moorman, Commissioner Hanson and Tim Erickson;

Information Systems/Technology Committee: Commissioner Patty Beckel, Commissioner Hanson, Brent Birkeland, Josh Stromlund, Boyd Johnson and John W. Hoscheid;

Insurance Committee: Commissioner Patty Beckel, Commissioner Todd Beckel, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Brent Birkeland, Terry Bandemer and Wade Johannesen;

Joint Powers Natural Resources Board: Commissioner Todd Beckel, Commissioner Moorman and Wayne Bendickson;

Labor/Management Committee: Commissioner Arnesen, Commissioner Todd Beckel, Wade Johannesen; Alternate: Commissioner Patty Beckel;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Arnesen, Sue Ney, Wayne Bendickson and John W. Hoscheid; Alternate:  Commissioner Patty Beckel;

Lake of the Woods Trail Management Team:  Commissioners Todd Beckel and Moorman;

Law Library:  Commissioner Moorman, Philip Miller and Brent Birkeland;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Delegate #1 – Brent Birkeland, Delegate #2 – John W. Hoscheid;

Minnesota Counties Intergovernmental Trust:  Commissioner Patty Beckel; Alternate: Commissioner Todd Beckel;

Minnesota Rural Counties Caucus: Commissioner Todd Beckel; Alternates: Commissioners;     

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Wayne Bendickson, Josh Stromlund and Jeff Pelland;  Alternate:  Commissioner Hanson;

North Country Community Health Board:  Commissioner Moorman(term expires 12/31/12) and Jan Olson (term expires 12/31/12) these are three-year terms;

North Country Community Health Services Advisory Committee:  Commissioner Moorman (term expires 12/31/12) and Jan Olson (term expires 12/31/11 these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Todd Beckel and Josh Stromlund; Alternate:  Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action:  Commissioner Arnesen; Alternate: Commissioner Moorman;

Northwest Minnesota Juvenile Center Board:  Commissioner Patty Beckel (term expires 12/31/13 (re-appointed in 2010).  This is a four-year term;

Nuisance Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Philip; Miller, Dallas Block, Michelle Brown, Rick Rone, Nancy Jewell and Josh Stromlund;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani Miller; Alternate:  Nancy Wendler;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Tim Erickson; Alternate: Commissioner Moorman;

Peat Land: Commissioner Todd Beckel;

Rainy Rapid River Board: Commissioner Moorman, Commissioner Hanson, Josh Stromlund and Steve Sindelir;

Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Todd Beckel; Alternate: Commissioner Hanson;

Roseau County Board on Aging/FAR North Transit:  Commissioner Todd Beckel;

Solid Waste Committee/Household Waste:   Commissioner Patty Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Mark Hall and Wayne Bendickson;

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, Wayne Bendickson, Sue Ney, Brent Birkeland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Todd Beckel, Tim Erickson, Josh Stromlund, Brent Birkeland, Dan Crompton, Boyd Johnson and Wayne Bendickson;  

Tribal Lands:  Commissioners Arnesen and Todd Beckel;

Vets Service: Commissioner Hanson, Commissioner Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

SWCD District Committee: Commissioner Todd Beckel, Commissioner Hanson and Josh Stromlund;

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. (Few remaining to be appointed)

2011 lake of the wood county board meeting dates

The motion was made by Commissioner Arnesen to approve the following 2011 board meeting dates as follows:

Lake of the Woods County Board of Commissioners

County Board meetings are held on the second and fourth Tuesdays of each month at 9: 00 a.m. in the Commissioners’ Room in the County Government Center in Baudette, Minnesota unless otherwise noted:

January 11, 2011         9:00 a.m.                                             July 12, 2011               9:00 a.m.

January 25, 2011         9:00 a.m.                                             July 26, 2011               9:00 a.m.

February 8, 2011         9:00 a.m.                                             August 9, 2011           9:00 a.m.

February 22,2011        9:00 a.m.         (L/W School)                  August 23, 2011         9:00 a.m.

March 8,  2011            9:00 a.m.                                             September 13, 2011    9:00 a.m.

March 22, 2011           8:00 a.m.                                             September 27, 2011    9:00 a.m.

April 12, 2011             9:00 a.m.                                             October 11, 2011        9:00 a.m.

April 26, 2011             9:00 a.m.                                             October 25, 2011        9:00 a.m.

May 10, 2011              9:00 a.m.                                             November 8, 2011      9:00 a.m.

May 24, 2011              9:00 a.m.                                             November 22, 2011    9:00 a.m.

June 14, 2011              9:00 a.m.                                             December 13, 2011     9:00 a.m.

June 21, 2011             10:00 a.m.        (NWA)                          Truth in Taxation        TBD

BOE                            TBD                                                    December 30, 2011     8:00 a.m.

June 28, 2011              9:00 a.m.

Lake of the Woods County Commissioner’ maybe attending the following:

March 22-24, 2011 Joint Legislative Conference

June 8, 2011    AMC District 2 Meeting

August 10-12, 2011    AMC Leadership Conference

October 19, 2011 AMC District 2 Meeting

December 4-7, 2011    AMC Annual Conference

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote was, unanimously carried.

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2011-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2011:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Treasurer-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2011.

Motion was made by Commissioner Todd Beckel to designate the following institutions as Official Depositories of county funds for the year 2011:

  1. Wells Fargo, Baudette Branch
  2. RiverWood Bank- Baudette Branch
  3. Border State Bank, Baudette Branch
  4. MAGIC Fund /US Bank

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:30 a.m. and reconvened at 10:40 a.m. as follows:

Economic Development Authority

Resolution

County Auditor, John W. Hoscheid presented the board the Resolution that was prepared by Mary Frances from Fryberger, Buchanan Smith & Frederick P.A. for the Economic Development Authority.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 2011-01-02

APPROVING THE TRANSFER OF LAND,

GRANTING THE AUTHORITY TO ENTER INTO

A LOAN AGREEMENT AND APPROVING AN EDA

LEVY IN THE EVENT OF A BUDGET SHORTFALL

WHEREAS, on September 30, 2010, the United States Department of Agriculture Rural Development (“Rural Development”) approved North Star Electric Cooperative, Inc.’s application for a grant (“Grant”) to make an initial loan to Lake of the Woods County from Rural Development, pursuant to Section 313 of the Rural Electrification Act of 1936, as amended (“Act”) and 7 CFR part 4280; and  

WHEREAS, North Star Electric Cooperative, Inc. intends to use the proceeds of the Grant for the sole purpose of establishing and operating a revolving loan fund (the “Revolving Loan Fund”) to finance projects in accordance with North Star Electric Cooperative, Inc.’s approved revolving loan plan dated June 2, 2010, as approved by Rural Business and Cooperative Service; and

WHEREAS, the original loan made from the Revolving Loan Fund will be made to Lake of the Woods County Economic Development Authority to finance construction of a building (the “Building”) to be used for a line worker’s school (the “Loan”) to be operated by Wadena Community College; and

WHEREAS, North Star Electric Cooperative, Inc., on December 14, 2010, conveyed and quitclaimed unto the County of Lake of the Woods (the “County”), the following described real property (“Property”) which is situated in the County of Lake of the Woods, State of Minnesota, which is legally described as follows, to wit:

That part of the Southwest Quarter of the Southwest Quarter (SW1/4-SW1/4) and the Southeast Quarter of the Southwest Quarter (SE1/4-SW1/4), Section 27, Township 161 North, Range 31 West, Lake of the Woods County, Minnesota, lying southwesterly of the southwesterly right of way line of Minnesota State Trunk Highway 172 and lying easterly of the following described line: Commencing at the southwest corner of said SW1/4-SW1/4; thence North 89 degrees 59 minutes 19 seconds East, assumed bearing, 1043.00 feet along the south line of said SW1/4-SW1/4 to the point of beginning of the line to be described; thence North 00 degrees 00 minutes 41 seconds West 196.00 feet; thence North 42 degrees 54 minutes 21 seconds East 523 feet, more or less, to said southwesterly right of way line of Minnesota State Trunk Highway 172 and said line there terminating; subject to the right of way for County Road 88 (4th Street Northwest); subject to other easement, reservations or restrictions of record, if any.

WHEREAS, North Star Electric Cooperative, Inc. retains a right of reversion in the event that the Property is not regularly and exclusively used for educational purposes; and

WHEREAS, the County has entered into construction contracts (the “Construction Contracts”) for the Building and construction activities on the Property has already begun; and

WHEREAS, the County Board of Commissioners (the “Board”) adopted an enabling resolution (the “Enabling Resolution”) pursuant to Minnesota Statutes, Chapter 469 (the “Act”) establishing the Lake of the Woods  County Economic Development Authority (the “EDA”) on September 14, 2010, as Resolution No. 10-09-01; and

WHEREAS, under Minnesota Statutes Section 465.035 a county may lease or convey its land for a nominal consideration, without consideration, or for such consideration as may be agreed when authorized by its governing body; and

WHEREAS, the Board desires to convey the Property and Building, and assign the Construction Contracts to the EDA to facilitate construction of the Building and the establishment of the line worker’s school; and

WHEREAS, Wadena Community College intends to lease the Building from the EDA; and

WHEREAS, as a condition of the Loan by North Star Electric Cooperative, Inc. the EDA is required to pledge the Property and Building as collateral; and

WHEREAS, the lease payments made by Wadena Community College are anticipated to be sufficient to cover all debt payments on the Loan; and

WHEREAS, the Board desires to authorize the EDA to enter into an agreement or agreements for the Loan with North Star Electric Cooperative, Inc. including approving a debt obligation of the EDA and agree to consider annually whether to impose a county-wide levy of the EDA as authorized by Minnesota Statutes, Section 469.107 in the event lease payments are insufficient to cover debt payments on the Loan; and

WHEREAS, the Enabling Resolution of the EDA may be modified to make any changes as authorized by the Act or deemed appropriate by the County Board of Commissioners.

NOW, THEREFORE:

BE IT RESOLVED by the Board, that the conveyance of the Property to the EDA is in the best interests of the County and its people, and that the transaction furthers its general plan of economic development and the conveyance of the Property to the EDA is approved.

BE IT RESOLVED by the Board, that the County approves the Loan and borrowing from North Star Electric Cooperative, Inc. by the EDA

BE IT RESOLVED by the Board, that the County agrees to consider annually whether to impose a county-wide levy on behalf of the EDA, pursuant to and as limited by Minnesota Statutes, Section 469.107, in the event lease payments are insufficient to cover debt service payments on the Loan.

BE IT FURTHER RESOLVED by the Board, that the County authorizes its Chairperson and Auditor, on behalf of the County, to execute any and all such documents and instruments as may be necessary to (a) facilitate the conveyance of the Property to the EDA, including a quit claim deed in substantially the same form as attached in Exhibit B, and (b) assign the Construction Contracts to the EDA.

Duly adopted by the Commission this 4th day of January, 2011.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

 EDA meeting/Joint Powers Agreement

Commissioner Patty Beckel discussed the EDA information meeting on January 10, 2011 and asked the board if they could meet at 5:30 p.m. instead of 6:00 p.m. as posted.  The board concurred to meet at 5:30 p.m. on January 10, 2011. Commissioner Patty Beckel informed the board that there is a process to dissolve the Joint Powers Agreement with the Economic Development that is in place at this time. The board reviewed the process and requested that Commissioner Patty Beckel bring back a letter for them to review to start the process of dissolution of the Joint Powers Agreement.

Correspondence:

The following correspondence was acknowledged:

  • Depot Preservation Alliance
  • Williams Ice Arena Association
  • USDA Rural Development

Legal Newspaper – Bid Opening

Chairman Moorman called for the bid opening at 11:00 a.m. as advertised for the Official Legal Newspaper for the year 2011.

Deputy Auditor Lorene Hanson opened the sealed bids for the official legal newspaper as follows:

Legal Newspaper Bidding
Lake of the Woods County Bid Opening For
Legal Publishing for 2011
January 4, 2011
Per Standard Advertising Unit
Financial StatementDelinquent Tax ListAll Other Publications
1st Publ.2nd Publ1st Publ2nd Publ
Baudette Region
PO Box 39$0.65$3.50$0.650.65$0.65$0.65
Baudette, MN  56623
218-634-1722
Northern Light
PO Box 1134$1.50$3.95$1.50$1.50$1.50$1.50
Baudette, MN  56623
218-634-2700
Award To:
Official Legal NewspaperBaudette Region
1st Publ/Financial StmntBaudette Region
2nd Publ/Financial StmntNorthern Light
1st Delinq Tax ListBaudette Region
2nd Delinq Tax ListBaudette Region
All OtherBaudette Region

Motion was made by Commissioner Todd Beckel to designate the Baudette Region as the Official Legal Newspaper of the County for 2011 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Baudette Region.  It was further moved to award the bid for the second publication of the annual financial statement to the Northern Light. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Sheriff

County Sheriff, Dallas Block met with the Board and introduced Chief Deputy Sheriff Terry Bandemer to the board. The board welcomed Terry to Lake of the Woods County.

HUMAN RESOURCE DIRECTOR

Human Resource Director, Wade Johannesen met with the board to discuss the start date for Chief Deputy Sheriff, Terry Bandemer.  He informed the board that he made a clerical error in the start date from last meeting and the motion should have stated January 1, 2011 and not January 3, 2011 to satisfy insurance requirements.

Motion

Motion was made by Commissioner Arnesen to amend Chief Deputy Sheriff effective start date to January 1, 2011.  The motion was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for:  Commissioners Arnesen, Patty Beckel, Hanson and Moorman.  Voting against:  Commissioner Todd Beckel.

County Road 33

Public Works Director, Tim Erickson, Maintenance Supervisor, Jeff Pelland and Assistant Engineer Bill Sindelir met with the board to discuss County Road 33right-of way issues.  The board requested that the Public Works Department send a letter on right-of-ways to the land owner.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 12:45 p.m.

Attest:                                                             Approved:       January 11, 2011

____________________________                _______________________________

John W. Hoscheid, County Auditor               Ken Moorman, Chairman  

Commissioner Proceedings

January 11, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 11, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Moorman called the meeting to order at 11:05 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: Deputy Auditor, Loren Hanson, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda for the meeting today with the following additions: recruit and hire Social Worker; Minnesota City Participation Program; Red River Valley Development Association. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel: Dan Crompton and Boyd Johnson to attend Trimble Certified RTK Access Software GPS Training Course on February 15-16, 2011 in Maple Grove; John W. Hoscheid for TIF training on February 24-25, 2011 in St. Paul.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the organizational minutes of January 4, 2011 with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $  9,080.05

                                                Commissioners’ Warrants  $10,945.21

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recruit and Hire Social Worker

Social Services Director, Nancy Wendler met with the Board and informed them that she accepted the resignation of Social Worker, Monique Arnesen effective January 21, 2011 and requested approval to recruit and hire a replacement Social Worker.

Motion was made by Commissioner Todd Beckel to authorize Social Service Director, Nancy Wendler to advertise and hire a replacement Social Worker at grade 12 step 1.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Deputy Auditor, Lorene Hanson met with the Board and requested approval of claims. 

Motion was made by Commissioner Tom Hanson to approve the following claims against the County as presented:

                                                Revenue                                $ 230,380.45

                                                Road & Bridge                      $106,648.54             

                                                County Development            $       200.00       

                                                Solid Waste                           $ 49,626.62 

WARRANTS FOR PUBLICATION

Warrants Approved On 1/11/2011 For Payment 1/14/2011

Vendor Name                                                       Amount

Affiliated Computer Services                                          4,903.81

Cenex Co-Op Services, Inc.                                            3,363.16

Howard’s Oil Company                                                   2,737.58

Lakes Gas Co.                                                                4,604.72

Low Soil & Water Cons. Dist.                                       78,194.00

Mar-Kit Landfill                                                            8,078.40

Mn Assn Of Counties                                                     3,559.00

Mn Counties Computer Co-Op                                     38,097.32

Mn Counties Insurance Trust                                     171,566.00

Mn Municipal Utilities Assoc                                         7,525.00

Moren/Law Offices Of Patrick D                                    5,549.00

MSpace Inc                                                                   18,509.85

North East Technical Service,Inc                                    3,248.89

Northwest Mechanical Of Bemidji Inc                           2,631.94

Nw Mn Household Hazardous                                        5,334.40

Reserve Account                                                             2,000.00

Voyageurs Comtronics, Inc                                            2,640.00

Woody’s Service                                                             6,332.06

43 Payments less than 2000 $17,980.48

Final Total: $386,855.61

Further moved to authorize the payment of the following auditor warrants:

                                                December 30, 2010            $97,894.12

                                                January 7, 2011                  $80,386.08

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. 

Arrowhead Library System (ALS)

Deputy Auditor, Lorene Hanson presented a listing of the ALS Governing Board members for their review as requested from January 4, 2011 meeting.

Red River Valley Development Association

Deputy Auditor, Lorene Hanson requested approval from the board to appoint Ken Horntvedt as a representative on the Board of Directors for the Red River Valley Development Association for a three-year term.

Motion was made by Commissioner Todd Beckel to appoint Ken Horntvedt as a representative on the Board of Directors for the Red River Valley Development Association for a three-year term contingent upon Ken’s his acceptance of the appointment.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minnesota City Participation Program(MCPP)

Deputy Auditor, Lorene Hanson asked the board if they would like to participate in the Minnesota City Participation Program this year.  She informed the board that there is no cost to this program as there was in the past.  The board concurred that county would participate in the MCPP.

SHERIFF

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bendemer met with the board requesting permission to interview and hire a Permanent Part-time Deputy Sheriff for the North West Angle. Dallas informed the board that this position requires 30 hours a week, on call with county benefits.

Motion was made by Commissioner Arnesen to authorize County Sheriff, Dallas Block to interview and hire a Permanent Part-time Deputy Sheriff, working 30 hours per week, on call and with county benefits. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Land and Water Planning Director

Land and Water Planning Director Josh Stromlund met with the County Board requesting approval for signatures to sign the Perpetual Conservation Easement for Wetland Bank document, Adoption for Resolution to Establish Wetland Functional Value Replacement Fund Fee Schedule and Resolution to Establish a Replacement Credit Fee Schedule.

Motion- Perpetual Conservation Easement For Wetland Bank

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman and County Auditor, John W. Hoscheid to sign the perpetual conservation easement for wetland bank document.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Resolution for Adoption to Establish a Wetland Functional Value Replacement Fund Fee Schedule

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION TO ESTABLISH A WETLAND FUNCTIONAL VALUE REPLACEMENT FUND FEE SCHEDULE

Resolution 2011-01-03

WHEREAS, Lake of the Woods County is the local government unit responsible for the implementation of the Wetland Conservation Act according to Minnesota Statute 103G.005, subdivision 10e; and

WHEREAS, Lake of the Woods County has adopted a resolution acknowledging the responsibility to implement the Wetland Conservation Act; and

WHEREAS, as an alternative to the rules adopted under Minnesota Statutes, section 103G.2242, subdivision 1, and the public value criteria established or approved under Minnesota Statutes, section 103B.3355, a comprehensive wetland protection and management plan may be developed by a local government unit; and

WHEREAS, Lake of the Woods County has adopted a Local Comprehensive Wetland Management Plan and Ordinance according to Minnesota Statute 103G.2243; and

WHEREAS, the Lake of the Woods County Board of Commissioners has delegated decision authority for exemption, no loss, wetland boundary and type, sequencing, replacement plan, and wetland banking determinations to the Land and Water Planning Director; and

WHEREAS, the Local Comprehensive Wetland Management Plan and Ordinance allows for the creation of a wetland functional value replacement fund; and

WHEREAS, the wetland functional value replacement fund is a dedicated fund that is administered by the Lake of the Woods Soil and Water Conservation District, to be used for projects within the county that replace wetland related functions; and

WHEREAS, the use of credits outside the county, to replace impacts within Lake of the Woods County, shall be allowed using the most current Wetland Conservation Act replacement ratios plus an additional contribution to the wetland functional value replacement fund; and

THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby establishes the wetland functional value replacement fund to be at a rate of $0.15/square foot.

The following resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Resolution for Adoption to Establish a Replacement Credit Fee Schedule

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION TO ESTABLISH A REPLACEMENT CREDIT FEE SCHEDULE

Resolution 201101-04

WHEREAS, Lake of the Woods County is the local government unit responsible for the implementation of the Wetland Conservation Act according to Minnesota Statute 103G.005, subdivision 10e; and

WHEREAS, Lake of the Woods County has adopted a resolution acknowledging the responsibility to implement the Wetland Conservation Act; and

WHEREAS, as an alternative to the rules adopted under Minnesota Statutes, section 103G.2242, subdivision 1, and the public value criteria established or approved under Minnesota Statutes, section 103B.3355, a comprehensive wetland protection and management plan may be developed by a local government unit; and

WHEREAS, Lake of the Woods County has adopted a Local Comprehensive Wetland Management Plan and Ordinance according to Minnesota Statute 103G.2243; and

WHEREAS, Lake of the Woods County has an approved wetland bank established under Minnesota Statute 103G.2242; and

WHEREAS, Lake of the Woods County has the authority to establish the cost for withdrawal of replacement credits from the wetland bank; and

WHEREAS, the Lake of the Woods County Board of Commissioners has delegated decision authority for exemption, no loss, wetland boundary and type, sequencing, replacement plan, and wetland banking determinations to the Land and Water Planning Director; and

WHEREAS, the Land and Water Planning Director has the authority to sell credits within and outside of the county to mitigate impacts; and

THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby establishes the cost of credits to be sold outside of the county to mitigate impacts in other areas of Minnesota to be at a rate of $0.30/square foot; and

THEREFORE, BE IT FURTHER RESOLVED, that the Lake of the Woods County Board of Commissioners hereby establishes the cost to mitigate impacts within Lake of the Woods County, which would mitigate impacts within Lake of the Woods County, at a rate of $0.15/square foot for Category 3 wetlands, $0.20/square foot for Category 2 wetlands, and $0.25/square foot for Category 1 wetlands.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 12:35 p.m. and reconvened at 12:40 p.m. as follows:

Co. Road #33

Public Works Director, Tim Erickson, Maintenance Supervisor, Jeff Pelland, Assistance Public Works Director, Bill Sindelir and Terri Vanguilder met with the board to discuss Co. Road 33 safety concerns of the right-of-way issue on Co. Road #33. The consensus of the board was to have Commissioner Patty Beckel arrange a meeting with the Landowners, Resorts and Public Works Department to try to resolve the Co. Road 33 right-of –way issues.

Public Works Department

Public Works Director, Tim Erickson and Office Manager, Marti Carlson met with the board requesting authorization to purchase the ACS NewRoads Public Works Management System software for the Public Works Department. Marti informed the board that this program was budgeted for in 2008 but the program was not ready until now.

Motion was made by Commissioner Hanson to authorize Public Works Director to purchase the ACS NewRoads Public Works management System software for the Public Works Department as previously approved within the 2008 capital expenditure budget.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Agreement – dissolution

Commissioner Patty Beckel informed the board that the first step in dissolving the Joint Powers Agreement that established the Lake of the Woods Office of Economic Development is to petition all members of the Joint Powers Agreement.  Commissioner Patty Beckel presented the draft petition to the board for their review. 

Motion was made by Commissioner Patty Beckel to authorize Chairman Moorman to sign the petition to terminate the Joint Powers Agreement that established the Lake of the Woods Office of Economic Development. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Wheeler’s Point Sanitary Board Appointments

Commissioner Patty Beckel informed the board that two members of the Wheeler’s Point Sanitary Board are up for appointment.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution for

Election of Wheelers Point Sanitary District Board Members

Resolution 2011-01-05

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Kent Spears and Brian Ney for a term to expire January 2, 2014.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund-none

County T.V. – bill are just a reminder and they will be less

Land Acquisition- acquiring land for towers

Red Lake Tribe- Commissioner Arnesen and Todd Beckel are meeting with them on 01-12-11

Township Road Inventory-priority for 2011

Line Workers School – none

Inventory- priority for 2011

Veterans Service Policy- meeting date to be set

Beaver – looking into options/clarification

Clementson Bridge Property- will be talking to Public Works Director

CAMA- none

Committee Reports:

Commissioner Todd Beckel reported on the following:

  • MRCC
  • Northern County Land Use
  • Rail Road State Assessed Property

Committee of the Whole Date

The board set February 7, 2011 to meet as the Committee of the Whole at 9:00 a.m. in the Commissioners’ Room to establish goals and objectives for 2011.

RECESS

With no further business before the Board, Chairman Moorman called the meeting to recess at 2:04 p.m.

Attest:                                                                                     Approved: January 25, 2011

____________________________                                        ____________________________

Janet E. Rudd, Deputy Auditor                                             Ken Moorman, Board Chairman

Commissioner Proceedings

January 25, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 25, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda for the meeting today with the following additions: CHI contract, “Legal Opinion”, appointment of Chief Deputy Auditor, year-end fund balances, Sheriff- Joel Hopps resignation/insurance and copy machine, Lude tower, change EDA Public Hearing to TIF Public Hearing and goals and objectives for 2011. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel: Travel for Marti Carlson and Michele Paradise to St. Cloud for ACS Annual Highway Users Meeting on February 9&10; Lorene Hanson to St. Paul for TIF training on February 24-25.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes for the regular meeting of January 11, 2011. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $  11,773.87

                                                Commissioners’ Warrants  $  30,481.94

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Year of Service Recognition

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Monique Arnesen

Resolution 2011 –01-06

Whereas:  Monique Arnesen has served the residents of Lake of the Woods County since October 2007 for the Lake of the Woods County Social Services Department;

Whereas:  Monique Arnesen has resigned from Lake of the Woods County service effective January 21, 2011

Now Therefore, Be it Resolved:  That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Monique’s dedicated service and best wishes to her.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Legal Opinion

County Attorney, Philip Miller met with the board to inform them that he serves on LakeWood Health Centers Board of Directors and that LakeWood Health Center is part of CHI which provides services to Lake of the Woods Social Services Department. Philip informed the board that he does not see that there is a direct conflict of interest with his position on LakeWood Health Centers board of directors. The board thanked County Attorney Philip Miller for informing them on his position with LakeWood Health Center.  The consensus of the board was they did not feel that there is a conflict of interest.   

CHI Health Connect at Home-Fargo

Social Services Director, Nancy Wendler met with the board requesting approval for the 2011 CHI Health Connect at Home.

Motion

Motion was made by Commissioner Todd Beckel to to approve the contract between CHI Health Connect at Home-Fargo and Lake of the Woods County Social Services for 2011, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairman Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler, to sign.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. 

County Auditor

Claims

County Auditor, John W. Hoscheid met with the Board and requested approval of claims. 

Motion was made by Commissioner Patty Beckel to approve the following claims against the County as presented:

                                                Revenue                                $ 34,913.80

                                                Road & Bridge                      $   9,442.10         

                                                Solid Waste                           $   1,254.01 

                                                                                              $ 45,609.91                              

WARRANTS FOR PUBLICATION

Warrants Approved On 1/25/2011 For Payment 1/28/2011

Vendor Name                                               Amount

Hoffman, Dale, & Swenson, Pllc           2,694.00

Low Fair Association                          15,000.00

Minnesota Unemp                                 7,107.54

Shi Corp                                                3,749.61

48 Payments less than 2000 $17,058.76

Final Total: $45609.91

Further moved to authorize the payment of the following auditor warrants:

                                                January 11, 2011                 $   1,404.17

                                                January 11, 2011                 $ 79,281.12

                                                January 20, 2011                 $166,917.17

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. 

Year of Service Recognition

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Stacy Novak

Resolution 2011 – 01-07

Whereas:  Stacy Novak has served the residents of Lake of the Woods County since April of 2009 for the Lake of the Woods County Auditor’s Office;

Whereas:  Stacy Novak has resigned from Lake of the Woods County service effective January 21, 2011

Now Therefore, Be it Resolved:  That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Stacy dedicated service and best wishes to her.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Consulting Contract

County Auditor, John W. Hoscheid met with the board and presented a contract to provide assistance with the duties of the Deputy Auditor/Executive Administrator position with the Lake of the Woods County Auditor’s office. No action was taken at this time.

Vacancy in Auditor’s Office

County Auditor, John W. Hoscheid informed the board that he is not filling the vacant position in the Auditor’s Office at this time, but wants to reserves the right to hire in the future.

Appointment of Chief Deputy Auditor

County Auditor, John W. Hoscheid discussed the position of a Chief Deputy Auditor.    The County Auditor stated he had researched and contacted other counties with a Chief Deputy Auditor position.  Also, as having the opportunity to serve as the Interim County Auditor in Roseau this past year, he was able to see how their office operated.     The functions of their office are very similar to ours, with the exception of not having Motor Vehicle, Driver License and Game and Fish. Each Deputy Auditor has one area of responsibility/expertise.  They have one for payroll, one for benefits, one for financial and one for taxes; and they all assist with the election process.  Lake of the Woods County has one person who does all of these functions: payroll, benefits, financial, assists with taxes and election and has various other administrative duties. He stated with the current vacancy in his office, he sees this as an opportunity for him to take over the tax position, with the assistance of the new position, and have a potential savings of $50,000 for the County.  During the past year, when he was out for personal reasons, Lorene Hanson was acting auditor in charge and he relied on her and felt comfortable that the business was taken care of properly.  In addition, while he was assisting Roseau County as Interim Auditor; Lorene, as second in command, presided over the office attending to the required duties at the time.  Multiple counties call our office for her assistance in payroll and financial advice, including the current state auditors.  Lorene has worked for Lake of the Woods County for 24 years and has always been the “Go To” person for all offices when they have questions. With all of this in mind, the County Auditor felt that it was time to officially appoint her as the Chief Deputy Auditor.  The major change in her position with the appointment of Chief Deputy Auditor would be that this position would now officially serve as the County Auditor in his absence.   The County Auditor can appoint a Chief Deputy without the approval of the County Board; however he felt that having the County Board of Commissioners make the appointment was more appropriate.

Motion

Motion was made by Commissioner Arnesen to appoint Lorene Hanson as Chief Deputy Auditor effective January 25, 2011.   The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Minnesota Association of County Officers(MACO)

County Auditor, John W. Hoscheid informed the board that he was elected to the MACO Board of Directors for District 1.

Northwest Community Action(NWCA)/County Surveyor Liaison

County Auditor, John W. Hoscheid presented a letter from NWCA informing them that this year Lake-of-the-Woods County is in position to appoint two “regular” board members for 2011 per NWCA by-laws.

Motion

Motion was made by Commissioner Arnesen to appoint Commissioner Moorman as a delegate and appoint Commissioner Hanson as the alternate to the NWCA board.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. (Commissioner Arnesen was appointed to the NWCA board  on January 4, 2011)

 Motion was made by Commissioner Arnesen to designate Commissioner Todd Beckel as the liaison to the County Surveyor’s Office.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Rescind Economic Development Authority Resolution No. 2011-01-02

Approve Resolution No. 2011-01-08

County Auditor, John W. Hoscheid informed the board that Gerad Paul, Attorney for Minkota Power Cooperation informed him that the EDA Resolution that was passed on January 4, 2011 Resolution No. 2011-01-02 had Commissioner Arnesen voting when he should of abstained from voting due to a possible conflict of interest.

Motion was made by Commissioner Arnesen to rescind Resolution No. 2011-01-02 “Approving the Transfer of Land, Granting the Authority to Enter into a Loan Agreement and Approving an EDA Levy in the event of a budget shortfall. “  The motion was seconded by Commissioner Patty Beckel_ and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

RESOLUTION NO. 2011-01-08

APPROVING THE TRANSFER OF LAND,

GRANTING THE AUTHORITY TO ENTER INTO

A LOAN AGREEMENT AND APPROVING AN EDA

LEVY IN THE EVENT OF A BUDGET SHORTFALL

WHEREAS, on September 30, 2010, the United States Department of Agriculture Rural Development (“Rural Development”) approved North Star Electric Cooperative, Inc.’s application for a grant (“Grant”) to make an initial loan to Lake of the Woods County from Rural Development, pursuant to Section 313 of the Rural Electrification Act of 1936, as amended (“Act”) and 7 CFR part 4280; and  

WHEREAS, North Star Electric Cooperative, Inc. intends to use the proceeds of the Grant for the sole purpose of establishing and operating a revolving loan fund (the “Revolving Loan Fund”) to finance projects in accordance with North Star Electric Cooperative, Inc.’s approved revolving loan plan dated June 2, 2010, as approved by Rural Business and Cooperative Service; and

WHEREAS, the original loan made from the Revolving Loan Fund will be made to Lake of the Woods County Economic Development Authority to finance construction of a building (the “Building”) to be used for a line worker’s school (the “Loan”) to be operated by Wadena Community College; and

WHEREAS, North Star Electric Cooperative, Inc., on December 14, 2010, conveyed and quitclaimed unto the County of Lake of the Woods (the “County”), the following described real property (“Property”) which is situated in the County of Lake of the Woods, State of Minnesota, which is legally described as follows, to wit:

That part of the Southwest Quarter of the Southwest Quarter (SW1/4-SW1/4) and the Southeast Quarter of the Southwest Quarter (SE1/4-SW1/4), Section 27, Township 161 North, Range 31 West, Lake of the Woods County, Minnesota, lying southwesterly of the southwesterly right of way line of Minnesota State Trunk Highway 172 and lying easterly of the following described line: Commencing at the southwest corner of said SW1/4-SW1/4; thence North 89 degrees 59 minutes 19 seconds East, assumed bearing, 1043.00 feet along the south line of said SW1/4-SW1/4 to the point of beginning of the line to be described; thence North 00 degrees 00 minutes 41 seconds West 196.00 feet; thence North 42 degrees 54 minutes 21 seconds East 523 feet, more or less, to said southwesterly right of way line of Minnesota State Trunk Highway 172 and said line there terminating; subject to the right of way for County Road 88 (4th Street Northwest); subject to other easement, reservations or restrictions of record, if any.

WHEREAS, North Star Electric Cooperative, Inc. retains a right of reversion in the event that the Property is not regularly and exclusively used for educational purposes; and

WHEREAS, the County has entered into construction contracts (the “Construction Contracts”) for the Building and construction activities on the Property has already begun; and

WHEREAS, the County Board of Commissioners (the “Board”) adopted an enabling resolution (the “Enabling Resolution”) pursuant to Minnesota Statutes, Chapter 469 (the “Act”) establishing the Lake of the Woods  County Economic Development Authority (the “EDA”) on September 14, 2010, as Resolution No. 10-09-01; and

WHEREAS, under Minnesota Statutes Section 465.035 a county may lease or convey its land for a nominal consideration, without consideration, or for such consideration as may be agreed when authorized by its governing body; and

WHEREAS, the Board desires to convey the Property and Building, and assign the Construction Contracts to the EDA to facilitate construction of the Building and the establishment of the line worker’s school; and

WHEREAS, Wadena Community College intends to lease the Building from the EDA; and

WHEREAS, as a condition of the Loan by North Star Electric Cooperative, Inc. the EDA is required to pledge the Property and Building as collateral; and

WHEREAS, the lease payments made by Wadena Community College are anticipated to be sufficient to cover all debt payments on the Loan; and

WHEREAS, the Board desires to authorize the EDA to enter into an agreement or agreements for the Loan with North Star Electric Cooperative, Inc. including approving a debt obligation of the EDA and agree to consider annually whether to impose a county-wide levy of the EDA as authorized by Minnesota Statutes, Section 469.107 in the event lease payments are insufficient to cover debt payments on the Loan; and

WHEREAS, the Enabling Resolution of the EDA may be modified to make any changes as authorized by the Act or deemed appropriate by the County Board of Commissioners.

NOW, THEREFORE:

BE IT RESOLVED by the Board, that the conveyance of the Property to the EDA is in the best interests of the County and its people, and that the transaction furthers its general plan of economic development and the conveyance of the Property to the EDA is approved.

BE IT RESOLVED by the Board, that the County approves the Loan and borrowing from North Star Electric Cooperative, Inc. by the EDA

BE IT RESOLVED by the Board, that the County agrees to consider annually whether to impose a county-wide levy on behalf of the EDA, pursuant to and as limited by Minnesota Statutes, Section 469.107, in the event lease payments are insufficient to cover debt service payments on the Loan.

BE IT FURTHER RESOLVED by the Board, that the County authorizes its Chairperson and Auditor, on behalf of the County, to execute any and all such documents and instruments as may be necessary to (a) facilitate the conveyance of the Property to the EDA, including a quit claim deed in substantially the same form as attached in Exhibit B, and (b) assign the Construction Contracts to the EDA.

The resolution was seconded by Commissioner Hanson, and the vote carried as follows: Voting for: Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman. Commissioner Arnesen abstained from voting.

Year End Balances

County Auditor, John W. Hoscheid gave a brief update on 2010 year end balances.  He informed the board on the following:  Highway Fund ; + 500,000 ; Social Service Fund; -120,000; Revenue Fund; -85,000; Solid Waste Fund; zero ; Economic Development Fund: zero.

SHERIFF’S OFFICE

Resignation

County Sheriff, Dallas Block met with the board to discuss Joel Hopps resignation effective January 25, 2011. Joel’s last working day is February 12, 2011, and accordance with personnel policy and procedures, will take vacation and/or compensation time from February 13 thru February 25, thereby making his last “official day” February 25, 2011.

Copy Machine

County Sheriff, Dallas Block met with the board and informed them that MNJac has funding for them to acquire a copy machine for the office.

GIZIIBII

George Zimmerman, Giziibii RC&D Coordinator met with the board and presented the 2010 Annual Report.

HEADWATERS REGIONAL DEVELOPMENT COMMISSION

Emily Brooks, Development Specialist met with the board and informed them that HRDC partnered with the North County Health Board and SHIP Collaborative to develop and begin implementation of an “Active Living” intervention to implement policies and practices that create active communities by increasing opportunities for non-motorized transportation and access to community recreation facilities. Emily informed the board that they would like to kick off this project in early February and would like two members of the board to be part of the steering committee for this project.  Commissioner Moorman and Hanson will participate on the committee. Emily requested that the board pass a “Lake of the Woods County Active Living Resolution” in support of the active living vision.  

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION 2011-01- 09

LAKE OF THE WOODS COUNTY ACTIVE LIVING RESOLUTION

Whereas, the Headwaters Regional Development Commission (HRDC) began active living efforts in the Bemidji Area in 2008 and has begun a region-wide approach to active living after the completion of an Active Living Strategic Plan (The Plan) July 2010, in partnership with the North Country Health Board (funded via the Statewide Health Improvement Program (SHIP)); and

Whereas, the HRDC and the Local SHIP Leadership Team utilized information gathered from public engagement meetings and a SWOT analysis (strengths, weaknesses, opportunities, and threats) to develop an Active Living vision, goals, objectives, and strategies for Baudette and the Lake of the Woods Area; and

Whereas, physical inactivity, poor nutrition, and smoking are all leading causes of increased rates of obesity and preventable (chronic) illness; and

Whereas, a mutual respect among all modes of transportation creates community cohesion, a distinct quality of place, and increased mobility for all residents and visitors

Whereas, there are wide ranging benefits to designing communities and streets that work for all people, including:

  • Safety
  • Quality of place
  • Sustainable and responsible land use
  • Cost effectiveness
  • Health benefits
  • Transportation options
  • Accessibility for all people
  • Equity
  • Convenience

Therefore, be it resolved, Lake of the Woods County (LOW County) supports the regional Active Living Vision:

Through deliberate, collective action, the Headwaters Region will be a place:

  • Where there exists a mutual respect among all modes of transportation.
  • That has been recognized nationally as a safe and healthy place to live.
  • That is as accessible for bicyclists and pedestrians as it is for motor vehicles.
  • Where physical activity is safe, easy, accessible and a common occurrence for residents.
  • That has strong connections-allowing people to comfortably navigate to and from destinations in the community.
  • Where children can safely walk and bicycle to school.

 Therefore, be it resolved, Lake of the Woods County (LOW County) supports the regional Active Living Vision:

  • Through deliberate, collective action, the Headwaters Region will be a place:
  • That has been recognized nationally as a safe and healthy place to live.
  • That is as accessible for bicyclists and pedestrians as it is for motor vehicles.
  • Where physical activity is safe, easy, accessible and a common occurrence for residents.
  • That has strong connections-allowing people to comfortably navigate to and from destinations in the community.
  • Where children can safely walk and bicycle to school.

Be it further resolved, that LOW County supports and endorses the following active living principles:

  1. Communities should promote policies that create and support an active living environment.
  2. Communities should consider and evaluate the needs of all modes of transportation when planning for and designing roadways, including users of all ages and abilities.
  3. Communities should plan for, construct, and maintain infrastructure that makes physical activity a safe, easy, accessible, and enjoyable option.

Be if further resolved, that LOW County understands the importance of health and wellness and therefore supports the regional Active Living Vision statement.

Now, therefore be it resolved, that LOW County will consider incorporating active living objectives and strategies into our public policies, planning, programs, and physical infrastructure projects as opportunities for implementation occur.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Public Works Department

Public Works Director, Tim Erickson, Maintenance Supervisor, Jeff Pelland, Assistant Engineer Bill Sindelir and Office Manager, Marti Carlson met with the board for the following requests:

2011 Chevrolet Tahoe

Public Works Director, Tim Erickson requested approval to purchase a 2011 Chevrolet Tahoe from his 2011 capital expenditure budget.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a 2011 Chevrolet Tahoe Special Service 4×4 Utility SUV for the Public Works Department, as previously approved within the 2011 capital expenditure budget.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Building Maintenance Alignment

Public Works Director, Tim Erickson and Maintenance Supervisor, Jeff Pelland met with the board to discuss the transfer of the Maintenance Department and the Safety Department from the Auditor’s office to the Public Works Department back in January 1, 2010 at which time the board requested to them to come back and review the restructuring of the departments duties of Building Maintenance.  They informed the board that the transfer has been working fine. Tim requested that Maintenance Supervisor receive a two step increase for the additional duties.

Motion

Motion was made by Commissioner Hanson to approve the Highway Maintenance Supervisor one step increase from grade 15, step 8 to grade 15, step 9 effective January 23, 2011.  The motion was seconded by Commissioner Arnesen and the vote carried as follows:  Voting for:  Commissioners Patty Beckel, Hanson, Moorman and Arnesen.  Voting against:  Commissioner Todd Beckel. (Commissioner Todd Beckel thanked the maintenance supervisor for all the great work he and his crew have accomplished over the last year and stated that now was not the time to be bringing salary request forward.)

Lineworkers’ School Facility Project

Public Works Director, Tim Erickson and Office Manager, Marti Carlson met with the board and reviewed the 2010 costs expended from Highway Funds for the Lineworkers School Facility.

Public Works Director, Tim Erickson informed the board that they will be working on a Traffic Sign Maintenance Policy and Procedures for all county roads, city roads and township roads.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- still looking for appointments

County T.V. – none

Land Acquisition- LUP land meeting on January 26, 2011

Red Lake Tribe- met with them on January 12

Township Road Inventory- none

Line Workers School – none

Inventory- none

Veterans Service Policy- waiting to hear from Veterans Service Officer

Beaver – none

Clementson Bridge Property- Commissioner Arnesen to discuss with Public Work Director

CAMA- none

Goals and Objectives for 2011- meeting on February 7, 2011 at 8:00 a.m.

lude tower

Commissioner Todd Beckel updated the board of his communication with Michael Hogen, Communications Planning Director with Minnesota Department of Transportation (DOT) on the placement of their tower on Lake of the Woods County Property. Commissioner Todd Beckel informed the board that all the issues prior have been resolved and that they could move forward with the DOT’s agreement.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Lease Agreement with Minnesota Department of Transportation for placement of their tower on Lake of the Woods County Property as described as the NW of the NW ¼, Sec. 24, T163, R34-Lakewood Township, contingent upon the approval of the Public Works Director, Land and Water Planning Director and County Attorney.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 12:04 p.m. and reconvened at 1:08 p.m. as follows:

SWCD

Feedlot Officer, Mike Hirst met with the board to review the 2010 annual County Feedlot Officer and Performance Credit Report.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman to sign the 2010 Annual Feed Lot Report.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Land and Water Planning

Application to Plat

Land and Water Planning Director, Josh Stromlund met with the board and presented an application to plat submitted by Sportsman’s Eagle Ridge, LLC.  The board heard testimony from Richard Gross.  Josh recommended to the county board to accept the application to plat.

Motion

Motion was made by Commissioner Todd Beckel to accept and approve the application to plat submitted by Sportsman’s Eagle Ridge, LLC. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Consideration of Temporary Easement

Land and Water Planning Director, Josh Stromlund met with the board and discussed a temporary easement that is needed to allow construction work to be completed with the installation of the Williams Treatment Facility. After review with other departments, Josh recommended that this be a permanent easement.

Motion

Motion was made by Commissioner Hanson to authorize Chairman Moorman and County Auditor, John W. Hoscheid to sign the permanent easement after review and approval from the County Surveyor, County Attorney , Public Works Director and Land and Water Planning Director.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Committee Reports:

Commissioner Patty Beckel reported on the following:

  • Airport Managers Contract

Commissioner Hanson reported on the following:

  • SHIP funding available

Commissioner Todd Beckel reported on the following:

  • AMC Board of Directors meeting
  • LUP meeting

Correspondence

The following correspondence was acknowledged: Northwest Minnesota Foundation and Lake of the Woods Office of Economic Development.

Recess

The meeting was called to recess at 2:20 p.m. and reconvened at 7:00 p.m. as follows:

Tax Increment Financing Public Hearing

Motion was made by Commissioner Patty Beckel to close the regular meeting at 7:04 p.m. and open the Public Hearing as advertised.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Chairman Moorman welcomed the public to the hearing. Traci Ryan, from David Drown Associates informed the board about the Redevelopment Project No. 1 and opened the floor for questions and comments.

Motion was made by Commissioner Todd Beckel to close the public hearing at 8:00 p.m. and open the regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approving the creation of redevelopment project no. 1, the redevelopment plan relating thereto, the creation of tax increment financing district no. 1-1and the tax increment financing plan relating thereto

The board reviewed the Resolution approving the creation of redevelopment Project No. 1 and the tax increment financing District No. 1-1 and the tax increment financing plan relating thereto.

Resolution

Member T Beckel introduced the following resolution and moved its adoption:

RESOLUTION NO. 2011-01-10

 APPROVING THE CREATION OF REDEVELOPMENT PROJECT NO. 1,

THE REDEVELOPMENT PLAN RELATING THERETO,

THE CREATION OF TAX INCREMENT FINANCING DISTRICT NO. 1-1

AND THE TAX INCREMENT FINANCING PLAN RELATING THERETO

WHEREAS:

  1. The Economic Development Authority of Lake of the Woods County, Minnesota (the “Authority”), has proposed to create Redevelopment Project No. 1, adopt a Redevelopment Plan relating thereto, create Tax Increment Financing District No. 1-1 and adopt the Tax Increment Financing Plan relating thereto, under the provisions of Minnesota Statutes, Sections 469.027 through 469.028 and 469.174 through 469.1799, inclusive, as amended (collectively, the “Act”);
  2. The Authority has investigated the facts and has caused to be created the redevelopment plan for Redevelopment Project No. 1, and the tax increment financing plan for Tax Increment Financing District No. 1-1; and
  3. The Authority has requested the County to approve the creation of Tax Increment Financing District No. 1-1; and
  4. The EDA has performed all actions required by law to be performed prior to the creation of Redevelopment District No. 1, adoption of the Redevelopment Plan relating thereto, creation of Tax Increment Financing District No. 1-1 and the adoption of the tax increment financing plan relating thereto, including, but not limited to, notification of Lake of the Woods County and Lake of the Woods School District ISD #390 having taxing jurisdiction over the property to be included in Redevelopment Project No. 1 and Tax Increment Financing District No. 1-1.

NOW, THEREFORE, BE IT RESOLVED, by the County as follows:

  1. Redevelopment Project No. 1 and Tax Increment Financing District No. 1-1. The County hereby approves the creation of Redevelopment District No. 1 and the creation of Tax Increment Financing District No. 1-1, the boundaries of which are fixed and determined as described in the Redevelopment Plan and Tax Increment Financing Plan;
  2. Tax Increment Financing Plan.  The Tax Increment Financing Plan is approved as the tax increment financing plan for Tax Increment Financing District No. 1-1, and the County reaffirms the following findings;
    1. Tax Increment Financing District No. 1-1 is a redevelopment district as defined in Minnesota Statutes, Section 469.174, Subd. 12. The reasons and facts supporting this finding are that over 70% of the parcels included in the TIF District are improved parcels, and over 50% of the buildings in the TIF District have been inspected and found to be substandard.
    2. The proposed development, in the opinion of the County, would not occur solely through private investment within the reasonably foreseeable future and that the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of Tax Increment Financing District No. 1-1 permitted by the Tax Increment Financing Plan. The reasons and facts supporting this finding are based upon written and verbal representations from the developer that without LOW EDA assistance through TIF to fund a portion of the extraordinary costs associated with redevelopment to help manage the project cost and maintain the economic viability of the project as well as to help manage the risk of moving forward with the project in the current economic climate, they would not be able to proceed with the project. A comparative analysis of estimated market values both with and without establishment of the TIF District and the use of tax increments has been performed.  Such analysis is included as Exhibit 5 in the Financing Plan.
    3. The Tax Increment Financing Plan for Tax Increment Financing District No. 1-1 conforms to the general plan for development or redevelopment of Lake of the Woods County as a whole. The reasons and facts supporting this finding are that the County/LOW EDA has reviewed the development plans for the Bur Oak Villa project and approved the proposed plat.
    4. The Tax Increment Financing Plan will afford maximum opportunity, consistent with the sound needs of the County as a whole, for the development of the Redevelopment Project by private enterprise. The reasons and facts supporting this finding are that the development activities are necessary so that development and redevelopment by private enterprise can occur within the Redevelopment District.
  3. Public Purpose.  The adoption of the Tax Increment Financing Plan conforms in all respects to the requirements of the Act and will help fulfill a need to develop an area of the County, to provide employment opportunities, to improve the tax base, and to improve the general economy of the State and thereby serves a public purpose.
  4. Certification. The Auditor of Lake of the Woods County is requested to certify the original net tax capacity of Tax Increment Financing District No. 1-1 as described in the Tax Increment Financing Plan, and to certify in each year thereafter the amount by which the original net tax capacity has increased or decreased in accordance with the Act; and the Executive Director of the Authority is authorized and directed to forthwith transmit this request to the County Auditor in such form and content as the Auditor may specify, together with a list of all properties within Tax Increment Financing District No. 1-1 for which building permits have been issued during the 18 months immediately preceding the adoption of this Resolution.

The motion for the adoption of the foregoing resolution was duly seconded by member:  Hanson and upon vote being taken thereon, the following voted in favor thereof: Moorman, Hanson, Arnesen and T Beckel

and the following voted against the same:  NONE (P Beckel abstained)     

Whereupon said resolution was declared duly passed 4-0-1 and adopted.

Terms of Development Agreement

The board reviewed the recommendation from the EDA for the “Terms of Development Agreement” for Sportsman’s Lodge Redevelopment Project.

Motion

Motion was made by Commissioner Hanson to approve the terms of the Development Agreement for Sportsman’s Lodge Redevelopment Project and authorize Mary Frances from Fryberger, Buchanan, Smith & Frederick, P.A. to draft the Development Agreement.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Hearing for Proposed Business Subsidy for the J&L Hennum Inc.

The board discussed the date for the Public Hearing for the Proposed Business Subsidy to J&L Hennum Inc. (Sportsman’s Lodge)

Resolution

Board member T Beckel introduced the following resolution and moved its adoption;

Resolution No. 2011-01-11

RESOLUTION CALLING PUBLIC HEARING ON
THE PROPOSED BUSINESS SUBSIDY TO J&L HENNUM, INC. (SPORTSMAN’S LODGE)

BE IT RESOLVED by the County Board (the “Board”) of Lake of the Woods County, Minnesota (the “County”), as follows:

  1. Public Hearing.  This Board will meet on Tuesday, February 22nd, 2011, at approximately 3:00 p.m. to hold a public hearing on the proposed business subsidy to J&L HENNUM, INC. (SPORTSMAN’S LODGE), in accordance with the requirements of Minnesota Statutes 116J.993 through 116J.995
  2. Notice of Hearing.  The County Auditor is hereby authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit A, to be published as required by the Act and to place a summary of the proposed Business Subsidy on file in the Auditor’s office at County Offices and to make such copies available for inspection by the public.

The motion for the adoption of the foregoing resolution was duly seconded by Board member Arnesen and upon vote being taken thereon, the following voted in favor: 

Moorman, Hanson, Arnesen, T Beckel

and the following voted against the same:  NONE (P Beckel abstained)

Whereupon said resolution was declared duly passed 4-0-1 and adopted.

Proposed Adoption of Amending the Business Subsidy Criteria

The board discussed the date for the Public Hearing for the Proposed Adoption of Amending the Business Subsidy Criteria.

Resolution

The following Board members were present: Moorman, Patty Beckel, Hanson, Arnesen, and Todd Beckel

 and the following were absent: NONE

Board member Todd Beckel introduced the following resolution and moved its adoption;

Resolution No. 2011-01-12

RESOLUTION CALLING PUBLIC HEARING ON
THE PROPOSED ADOPTION OF AMENDED BUSINESS SUBSIDY CRITERIA

BE IT RESOLVED by the County Board (the “Board”) of the County of Lake of the Woods, Minnesota (the “County”), as follows:

  1. Public Hearing.  This Board will meet on Tuesday, February 22, 2011, at approximately 3:30 p.m. to hold a public hearing on the proposed adoption of amended business subsidy criteria, in accordance with the requirements of Minnesota Statutes 116J.993 through 116J.995
  2. Notice of Hearing.  The County Auditor is hereby authorized to cause a notice of the hearing, substantially in the form attached hereto as Exhibit A, to be published as required by the Act and to place a copy of the proposed modified Business Subsidy Criteria on file in the Auditor’s office at County Offices and to make such copies available for inspection by the public.

The motion for the adoption of the foregoing resolution was duly seconded by Board member Hanson and upon vote being taken thereon, the following voted in favor: Moorman, Hanson, Arnesen, Todd Beckel and the following voted against the same.  NONE (Patty Beckel abstained)

Whereupon said resolution was declared duly passed 4-0-1 and adopted.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 8:14 p.m.

Attest:                                                                                     Approved: February 8, 2011

____________________________                                        ____________________________

John W. Hoscheid, County Auditor                                       Ken Moorman, Board Chairman

January, 2010

Commissioner Proceedings

Organizational Meeting

January 5, 2010

The Lake of the Woods County Board met on Tuesday, January 5, 2010, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2010 Organizational Meeting.

Call to Order

Deputy Auditor, Lorene Hanson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: Deputy Auditor, Janet Rudd; Human Resource Director, Wade Johannesen, County Recorder Susan Ney, John Oren and Penny Mio Hirst.

Election of Chair and Vice Chair

Deputy Auditor Lorene Hanson called for nominations for Chair of Lake of the Woods County Board for the year 2010.  Commissioner Moorman nominated Commissioner Arnesen with Commissioner Patty Beckel seconding the nomination.  Deputy Auditor called for nominations two more times.

Motion was made by Commissioner Todd Beckel to close the nominations for Chair. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Deputy Auditor closed the nominations for Chair and called for a roll call for Commissioner Arnesen for Chair.  Roll call carried as follows: All in favor: Commissioners, Patty Beckel, Todd Beckel, Hanson Moorman and Arnesen.  Against:  None.  Commissioner Arnesen assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2010.

Chairman Arnesen called for nominations for the position of Vice-Chair for the year 2010.  Commissioner Patty Beckel nominated Commissioner Moorman for Vice-Chair for Lake of the Woods County Board with Commissioner Hanson seconding the nomination. Chairman Arnesen called for nominations two more times. 

There were no other nominations received or motion to close nominations, therefore, nominations ceased. Chairman Arnesen closed the nominations for Vice-Chair and called for roll call for Commissioner Moorman for Vice-Chair.  Roll call carried as follows:  All in favor:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.   Against:  None.  Commissioner Moorman assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioner for 2010.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Joy Lindquist to St. Cloud on January 20, 2010 for Manatron/CAMA meeting and February 8-9, 2010 to Bemidji for Assessment Training; Holly House to St. Paul on March 16-18, 2010 to attend Governor’s Conference. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the commissioner minutes of December 31, 2009, with changes.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

2010 Committee Appointments

2010 Committee Appointments

Motion was made by Commissioner Todd Beckel to approve the 2010 Committee Appointments with a few committee appointments remaining to be filled:

Airport Commission:  Commissioners Patty Beckel and Hanson;

AMC Ag Task Force: Commissioner Moorman; Alternates: Commissioners

AMC Environmental and Natural Resources: Commissioner Todd Beckel; Alternates: Commissioners

AMC Future:  Commissioner Todd Beckel; Alternates: Commissioners

AMC General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners

AMC Human Service: Commissioner Hanson and Nancy Wendler; Alternates: Commissioners

AMC Transportation and Area Transportation Advisory Board: Commissioner Moorman and Bruce Hasbargen; Alternates: Commissioners

Arrowhead Library System:  Sandy Johnson (7-1-08 to 06-30-11 appointed 2008)

Board of Adjustment: District 1 Buck Webb, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4 Tom Mio, District 5-Jamie McEnelly;

Border Coalition/ Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Holly House;

Building and Safety Committee:  Commissioner Todd Beckel, Commissioner Arnesen, Jeff Pelland, Bruce Hasbargen, Brent Birkeland, John W. Hoscheid and Nancy Wendler;

Children’s Justice Initiative Committee and Lake of the Woods County Children and Families Collaborative Committee:   Commissioner Todd Beckel;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel; 

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Patty Beckel, Commissioner Hanson, Human Resources Director Wade Johannesen, Sue Ney, Bruce Hasbargen, Amy Ballard and Jim Walton;   

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund, John W. Hoscheid; 

Continuity of Operation Plan (COOP): Holly House and All Commissioners;

Cormorant Committee: Commissioner Arnesen, Commissioner Todd Beckel, Mike Trueman, Paul Arnesen; Alternate:  Commissioner Patty Beckel;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid, Karen Hanson and Steven  Helmstetter Additional members: Rita Krause, Brenda Nelson, Aprille Levasseur, Erin Olson and Shelly Lein;  

County TV:  Commissioner Hanson, Commissioner Arnesen, Lee Hervey, John W. Hoscheid, Brent Birkeland and Holly House;

Department Head Liaison: Chairman Arnesen; Alternates: Commissioners

Department Liaisons:  Assessor – Hanson; Land and Water Planning Office –Todd Beckel; Attorney –Todd Beckel; MIS – Hanson; Sheriff –Moorman; Social Services – Arnesen;  Recorder – Hanson; Highway – Moorman; Treasurer –Moorman; Auditor –Arnesen; Emergency Management – Todd Beckel; H/R – Patty Beckel and Veterans Service Officer – Patty Beckel;

Economic Development Committee and Biomass Committee:  Commissioners Moorman and Patty Beckel;           

Enhanced 911 Committee: Commissioner Todd Beckel, Commissioner Hanson, Brent Birkeland, Dallas Block, Holly House and other local appointees;

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee:  Commissioner Moorman;

Grievance Committee: Commissioner Arnesen, Dale Boretski, Josh Stromlund and Angie Eason; Alternate:  Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Highway 11 Task Force/Transportation Alliance: Commissioner Moorman, Commissioner Hanson and Bruce Hasbargen;

Information Systems/Technology Committee: Commissioner Patty Beckel, Commissioner Hanson, Brent Birkeland, Josh Stromlund, Bruce Hasbargen and John W. Hoscheid;

Insurance Committee: Commissioner Patty Beckel, Commissioner Todd Beckel, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Brent Birkeland, Jim Walton and Wade Johannesen;

Joint Powers Natural Resources Board: Commissioner Todd Beckel, Commissioner Moorman and Wayne Bendickson;

Labor/Management Committee: Commissioner Arnesen, Commissioner Todd Beckel, Wade Johannesen; Alternate: Commissioner Patty Beckel;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Arnesen, Bruce Hasbargen, Wayne Bendickson and John W. Hoscheid; Alternate:  Commissioner Patty Beckel;

Lake of the Woods Trail Management Team:  Commissioners Todd Beckel and Moorman;

Law Library:  Commissioner Todd Beckel, Michelle Moren and Brent Birkeland;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Brent Birkeland, Delegate #1 – Stacy Novak, Delegate #2 – John W. Hoscheid, Delegate #3;

Minnesota Counties Insurance Trust:  Commissioner Patty Beckel; Alternate: Commissioner Todd Beckel;

Minnesota Rural Counties Caucus: Commissioner Todd Beckel; Alternates: Commissioners;     

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Wayne Bendickson, Josh Stromlund and Bruce Hasbargen;  Alternate:  Commissioner Hanson;

North Country Community Health Board:  Commissioner Moorman(term expires 12/31/12) and Jan Olson (term expires 12/31/12) these are three-year terms;

North Country Community Health Services Advisory Committee:  Commissioner Moorman (term expires 12/31/10) and Jan Olson (term expires 12/31/11 these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Todd Beckel and Josh Stromlund; Alternate:  Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action:  Commissioner Arnesen; Alternate: Commissioner Moorman;

Northwest Minnesota Juvenile Center Board:  Commissioner Patty Beckel (term expires 12/31/13 (re-appointed in 2010).  This is a four-year term;

Nuisance Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Michelle Moren, Dallas Block, Michelle Brown, Rick Rone, Nancy Jewell and Josh Stromlund;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani; Alternate:  Nancy Wendler;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Bruce Hasbargen; Alternate: Commissioner Moorman;

Peat Land: Commissioner Todd Beckel;

Rainy Rapid River Board: Commissioner Moorman, Commissioner Hanson, Josh Stromlund and Steve Sindelir;

Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Todd Beckel; Alternate: Commissioner Hanson;

Roseau County Board on Aging/FAR North Transit:  Commissioner Todd Beckel;

Solid Waste Committee/Household Waste:   Commissioner Patty Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Bruce Hasbargen, Tina Rennemo, Mark Hall and Wayne Bendickson;

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, Wayne Bendickson, Sue Ney, Brent Birkeland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Todd Beckel, Bruce Hasbargen, Josh Stromlund, Brent Birkeland, Dan Crompton and Wayne Bendickson;  

Tribal Lands:  Commissioners Arnesen and Todd Beckel;

Vets Service: Commissioner Hanson, Commissioner Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

SWCD District Committee: Commissioner Todd Beckel, Commissioner Hanson and Josh Stromlund;

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:09 a.m. and reconvened at 10:18 a.m. as follows:

2010 County Board Meeting Dates

Motion by Commissioner Moorman to approve the 2010 County Board meeting dates as follows:

2010 County Board Meeting Dates
    LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS      
  210        
County Board meetings are held on the second and fourth Tuesdays of each month at 9:00 a.m.
in the Commissioners’ Room of the County Government Center in Baudette, Minnesota
unless otherwise noted .
    2010 BOARD MEETING DATES    
DATETIME  DATETime  
            
January 5, 20109:00 a.m.July 13, 20109:00 a.m.
January 12, 20109:00 a.m.July 27, 20109:00 a.m.
January 26, 20109:00 a.m.
February 9, 20101:00 p.m.August 10,20109:00 a.m.
February 23, 20109:00 a.m.(L/W School)August 24, 20109:00 a.m.
March 9, 20109:00 a.m.September 10, 20109:00 a.m.
March 23, 20108:00 a.m.(recess 12:00)September 28, 20109:00 a.m.
April 6, 20109:00 a.m.October 12, 20109:00 a.m.
April 27, 20109:00 a.m.October 26, 20109:00 a.m.
May 11, 20109:00 a.m.November 9, 20109:00 a.m.
May 25, 20109:00 a.m.November 23, 20109:00 a.m.
June 8, 20109:00 a.m.December 14, 20109:00 a.m.
June 15,201010:00 a.m.(NWA School)BOA-date to be set
June 15,20106:00  p.m.(BOE)December 30, 20108:00 a.m.
June 22, 20109:00 a.m.

The motion was seconded by Commissioner Hanson and the same being put to a vote was, unanimously carried.

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2010-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2009:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Treasurer-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2010.

Motion was made by Commissioner Patty Beckel to designate the following institutions as Official Depositories of county funds for the year 2010:

  1. Wells Fargo, Baudette Branch
  2. RiverWood Bank- Baudette Branch
  3. Border State Bank, Baudette Branch
  4. MAGIC Fund /US Bank

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor – 2009 Year End Audit Acceptance

Deputy Auditor, Lorene Hanson met with the board requesting approval of Hoffman, Dale, & Swenson, PLLC understanding of services that will be provided for the 2009 year-end audit.

Motion was made by Commissioner Todd Beckel to approve the Understanding of Service Agreement that will be provided by Hoffman, Dale, & Swenson, PLLC for 2009 year-end audit and authorize the Chairman and County Auditor to sign the same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:55 a.m. and reconvened at 11:00 a.m. as follows:

Legal Newspaper – Bid Opening

Chairman Arnesen called for the bid opening at 11:00 a.m. as advertised for the Official Legal Newspaper for the year 2010.

Deputy Auditor Lorene Hanson opened the sealed bids for the official legal newspaper as follows:

Legal Newspaper Bid Opening for Legal Publishing for 2010
January 5, 2010
Per Standard Advertising Unit
Financial StatementDelinquent Tax ListAll Other Publications
1st Publ.2nd Publ1st Publ2nd Publ
Baudette Region
PO Box 39$0.65$3.50$0.650.65$0.65$0.65
Baudette, MN  56623
218-634-1722
Northern Light
PO Box 1134$0.70$3.75$0.70$0.70$0.70$0.70
Baudette, MN  56623
218-634-2700
Award To:
Official Legal NewspaperBaudette Region
1st Publ/Financial StmntBaudette Region
2nd Publ/Financial StmntNorthern Light
1st Delinq Tax ListBaudette Region
2nd Delinq Tax ListBaudette Region
All OtherBaudette Region

Motion was made by Commissioner Todd Beckel to designate the Baudette Region as the Official Legal Newspaper of the County for 2010 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Baudette Region.  It was further moved to award the bid for the second publication of the annual financial statement to the Northern Light. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Attorneys Position

Interim County Attorney, Michelle Moren met with the board by their request to review the resolution rescinding the county attorneys’ position from full time to part time.

Resolution

RESOLUTION RESCINDING THE BOARD’S DECISION TO ESTABLISH THE POSITION OF COUNTY ATTORNEY AS FULL TIME:

Resolution No. 10-01-02

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

WHEREAS, on January 6, 1998, the Lake of the Woods County Board of Commissioners approved a resolution to make the position of Lake of the Woods County Attorney a full time position;

WHEREAS, on May 29, 2007, the Lake of the Woods County Board of Commissioners, by unanimous decision, accepted the resignation of then Lake of the Woods County Attorney Philip K. Miller, effective June 17, 2007;

WHEREAS, the position was filled in a part time capacity from June 18, 2007 to present;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined, based upon the performance of the interim county attorney, that the position of the Lake of the Woods County Attorney can be performed on a permanent part time basis;

WHEREAS, Minnesota Statute §388.21 provides that an action to make the position of county attorney full time must be taken at the January meeting prior to the first date on which applicants may file for the office of county attorney;

WHEREAS, on November 10, 2009 the Office of the Minnesota State’s Attorney General issued an Attorney General’s Opinion indicating that the county board has the implied authority to rescind the resolution making the county attorney position full time;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined that the position can be performed by a part time county attorney working for the County 60% of the time (3 full days per week) with a $50,000 annual salary, together with  benefits, as outlined in the Lake of the Woods County Personnel Policy.

NOW, THEREFORE, BE IT RESOLVED BY THE LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS AS FOLLOWS:

  1. That the action of the Lake of the Woods County Board in Resolution #98-01-02 on January 6, 1998 making the position of the Lake of the Woods County Attorney a full time position is hereby rescinded.
  2. That the position of the Lake of the Woods County Attorney commencing following the 2010 election shall be a part time, 60% position (minimum of three, eight hour days per week). That the elected county attorney shall receive compensation of $50,000 annually, together with benefits, as set forth in the Lake of the Woods County Personnel Policy.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Correspondence:

  • Minnesota Redesign was reviewed

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:37 a.m.

Attest:                                                             Approved:       January 12, 2010

____________________________                _______________________________

Lorene Hanson, Deputy Auditor                    Edward Arnesen, Chairman

Commissioner Proceedings

January 12, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 12, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman.  Also present were: Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Brent Birkeland and Josh Stromlund to Grand Forks on January 26, 2010 for LIDAR Workshop; Mark Hall to Minneapolis on January 12-15, 2010 for MACO Conference; Stacy Novak to St. Paul and St. Cloud on January 20-22, 2010 for Manatron Tax User Group meeting.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of January 5, 2010, organizational meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Deputy Auditor, Lorene Hanson met with the board requesting approval of claims and approval for renewal of the Joint Powers Agreement with North Country Community Health Services Agency.

Motion

Motion was made by Commissioner Patty Beckel to approve the claims as follows:

                                                Revenue                               $   135,549.15          

                                                Road & Bridge                     $    25,534.89

                                                Co. Development                 $      1,000.00

                                                Solid Waste                          $    17,825.96

                                                                                              $  179,910.00

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  1/12/2010 FOR PAYMENT  1/15/2010

     AMOUNT   VENDOR NAME                                                                    AMOUNT   VENDOR NAME

        4558.24 AFFILIATED COMPUTER SERVICES                                    1135.10 CENEX CO-OP SERVICES, INC.

        5696.50 JOHNSON AUTO & MACHINE                                               1000.00 JOINT POWERS NATURAL RES BRD

        2133.84 LAKES GAS CO.                                                                        324.50 LAKEWOOD HEALTH CENTER

        2100.00 LAVALLA SAND & GRAVEL INC                                             1743.73 LITTLE FALLS MACHINE, INC

          768.64 LOW FOODS                                                                         88993.00 LOW SOIL & WATER CONS. DIST.

        7935.75 MAR-KIT LANDFILL                                                                   900.00 MN ASSN COUNTY OFFICES-MACO

        3559.00 MN ASSN OF COUNTIES                                                     35866.52 MN COUNTIES COMPUTER CO-OP

        1198.25 MN COUNTIES INFORMATION SYSTEM                                712.00 MN COUNTY ATTORNEYS ASSN

          350.00 MN MUNICIPAL UTILITIES ASSOC                                          820.00 MN STATE SHERIFF’S ASS’N

        1490.00 MN TRANSPORTATION ALLIANCE INC                                  400.00 NATIONAL ASSN-COUNTIES

        4667.30 NORTH AMERICAN SALT CO                                                4484.00 NW MN HOUSEHOLD HAZARDOUS

          739.85 PB DISTRIBUTING INC                                                             547.56 R & Q TRUCKING, INC

          797.00 TASC                                                                                        3643.73 WOODY’S SERVICE

30 PAYMENTS LESS THAN  $300       3,345.49

FINAL TOTAL:    $179,910.00

Further moved to authorize the payment of the following auditor warrants:

                                                   December 31, 2009           $73,501.38

                                                   January 6,       2010           $86,403.11

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman to enter into the North Country Community Health Service Agency Joint Powers Agreement with Lake of the Woods County, Hubbard, Clearwater and Beltrami for 2010-2015 and authorize County Auditor, John W. Hoscheid and Chairman Arnesen to sign.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 18,080.20

                                                Commissioners’ Warrants            $ 12,939.48

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Law Enforcement

The board discussed the storage equipment building for law enforcement.  The board will look at the building later in the day.

Recess

The meeting was called to recess at 9:40 a.m. and reconvened at 9:44 a.m. as follows:

Team Building

Human Resource Director, Wade Johannesen met with the board to discuss “Team Building” between the Commissioners and the Department Heads.  The board set February 8, 2010 for a Committee of the Whole meeting at 8:30 a.m.

County  T.V.

Lee Hervey, from Voyageurs Comtronics met with the board to update them on the installation of the equipment upgrade and the transition to digital television. He discussed the problems with the reimbursement of the grant money through NTIA.  He stated that the reason the funding has not come in is because they are waiting for the Canadian Government to give them approval. He requested consent from the board to write a letter to Congressman Peterson requesting help on resolving this issue.  The board approved Lee’s request.

Emergency Management

Emergency Management Director, Holly House met with the board requesting approval for the Partnership Agreement between Lake of the Woods County and the Minnesota Department of Transportation (Mn/DOT) for communication towers located throughout the county to support the statewide public safety radio system (ARMER).

Motion

Motion was made by Commissioner Todd Beckel to enter into the Partnership Agreement (agreement No. 95876) for communication towers between Lake of the Woods County and Mn/DOT and authorize Chairman Arnesen, Interim County Attorney, Michelle Moren and County Sheriff, Dallas Block to sign.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Appointment of Solid Waste Committee Member

The board discussed the appointment of an additional member to the Solid Waste Committee. 

Motion

Motion was made by Commissioner Todd Beckel to appoint County Assessor, Wayne Bendickson to the Solid Waste Committee according to the Solid Waste Policy.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Economic Development

The board discussed the “Marketing Plan” that Anchor Marketing developed for the Lake of the Economic Development Office.  The board listened to concerns from Gary Moeller on the Marketing Plan. No board action was taken. (Mr. Steve Eickman, from Anchor Marketing will be meeting with the board on January 26, 2010.)

Recess

The meeting was called to recess at 12:25 p.m. and reconvened at 1:25 p.m. as follows:

Township Road Inventory

The board reviewed the informational packet on Township Road Inventory from Rinke Noonan Law Office.  The board placed this on the January 26, 2010 meeting, to set a date for the committee to meet.

NE WETLAND MITIGATION

Land and Water Planning Director, Josh Stromlund met with the board to follow up with the request from Mackall, Crounse & Moore, PLC to meet with the board to introduce their client, and allow their client to introduce their proposed project on the wetland reclamation. The board requested that Josh send a letter stating that they would be available for a special meeting either February 2, 2010 or February 16, 2010.

Appointment of MCCC

MIS Director, Brent Birkeland met with the board upon their request and asked him to explain the process of the MCCC. No other appointments were made to this committee at this time.

Grand Theater

Bill Mow, representing the Grand Theater met with the board to discuss tax-exempt status for exemption of property taxes. The board placed this on the January 26, 2010 agenda for further discussion.

Joint Meeting with School and City

The board set a joint meeting with the School Board and the Baudette City Council for January 19, 2010 at 6:00 p.m. in the Commissioners’ Room.

RURAL MINNESOTA CEP Inc.

The board reviewed the letter from Rural MN CEP for applications for two at-large positions on its Board of Directors. Commissioner Patty Beckel will speak with Social Services Director, Nancy Wendler.

Old/New Business

The board placed the following items under Old/New Business: ANI, Capital Expenditure Policy, Co. T.V. Land Acquisition, Red Lake Tribe, Township Road and Bridge, Oak Island Petition and Team Building.

Committee Reports:

  • Commissioner Todd Beckel reported on Northern Land Use Coordinating Board;
  • Commissioner Moorman reported on the Williams Sewer System;

Correspondence:

Correspondence was acknowledged from: 

  • Lake of the Woods Enrichment Program- Thank you letter
  • Alcoholics Anonymous – Thank you letter

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:05 p.m.

Attest:                                                                                                 Approved: January 26, 2010

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Edward Arnesen, Chairman of the Board

Commissioner Proceedings

January 26, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 26, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman.  Also present were: Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Monique Arnesen to Duluth on February 22-25 for First Witness Training; Bruce Hasbargen to Washington D.C. on January 9-15 for Transportation Research Board, January 19-22 to Brainerd for MN Counties Engineers Association Conference and February 10-11 to St. Paul for the 14th Annual MN Pavement Conference (LRBB Covering Costs); Tim Aery and Bob Peterson  to St. Cloud on February 9-11 for MNDOT training (Grading & Base 2) in St. Cloud. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of January 12, 2010, regular meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims as follows with the exception of claim No. 3627 :

                                                Revenue                               $    85,123.73           

                                                Road & Bridge                     $    94,899.80

                                                Co. Development                 $      2,915.00

                                                Solid Waste                          $    26,080.71

                                                NWCDPS                             $      1,879.00

                                                                                              $ 210,898.24

Further moved to authorize the payment of the following auditor warrants:

                                                   January 18, 2010           $106,158.84

                                                   January 18, 2010           $  51,232.58

                                                   January 18, 2010           $  59,861.31

                                                   January 23, 2010           $  93,820.05   

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board discussed claim No. 3627 with Public Works Director, Bruce Hasbargen.

Motion

Motion was made by Commissioner Hanson to pay claim No. 3627. 

                                                Road and Bridge                    $ 2,160.00

The motion was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel went on record that he supports training for full time union employees.)

WARRANTS FOR PUBLICATION              

WARRANTS APPROVED ON  1/26/2010 FOR PAYMENT  1/29/2010

       AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

          398.15 ROSE ANDERSON                                                                    600.00 BLUE MAXX RECYCLING

        1336.97 TERRY BROWN                                                                        504.77 CENEX CO-OP SERVICES, INC.

          391.50 DEPUTY REGISTRAR NO.75                                                   381.68 RICHARD GOODERUM

          785.00 GREATER NORTHWEST EMS                                                 400.94 JOHN HOSCHEID

          754.84 INSIGHT PUBLIC SECTOR                                                       445.82 LAKE ROAD DIESEL INC

        2160.00 LAKE SUPERIOR COLLEGE                                                     444.71 LAKEWOOD HEALTH CENTER

        4530.61 MINNESOTA UI                                                                          402.59 MN COUNTIES COMPUTER CO-OP

    180107.00 MN COUNTIES INSURANCE TRUST                                       335.25 MORT’S HEATING INC

        1964.36 OUTDOORS AGAIN                                                                  326.00 PITNEY BOWES INC.

        2000.00 PRO-WEST & ASSOCIATES, INC                                            415.00 RINKE-NOONAN

          916.15 RODERICK RONE JR                                                             1024.16 ROSEAU COUNTY COOPERATIVE ASSN

        2500.00 ST. LOUIS COUNTY AUDITOR                                                361.96 T-C LIGHTING

          351.55 UNIFORMS UNLIMITED                                                            848.55 VOYAGEURS COMMUNICATIONS, INC

        3442.78 VOYAGEURS COMTRONICS, INC                                          855.75 WEST GROUP

37 PAYMENTS LESS THAN  $300       4,072.15

FINAL TOTAL:   $213,058.24

Consent Agenda

The board discussed with Public Works Director, Bruce Hasbargen the travel request for training for a non-union permanent part-time employee.

Motion

Motion was made by Commissioner Patty Beckel to approve the travel for the non-union permanent part-time employee to travel to St. Cloud on February 9-11 for MNDOT training (Grading & Base 2).  The motion was seconded by Commissioner Hanson the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel went on record that he supports training for full time union employees.)

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims and a contract renewal for Upper Mississippi Mental Health Center for Adult Crisis Services.

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 17,179.09

                                                Commissioners’ Warrants           $ 20,799.53

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Contract Renewal

Motion was made by Commissioner Moorman to approve the contract between Upper Mississippi Mental Health Center and Lake of the Woods County Social Services for December 1, 2009 to December 31, 2010, for the provision of Adult Mental Health Crisis Services, and to authorize Social Services Director, Nancy Wendler to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Recess

The meeting was called to recess at 9:37 a.m. and reconvened at 9:40 a.m. as follows:

Public Works Department

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a 2010 140 M Caterpillar.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a 2010 Caterpillar 140M all wheel drive motor grader for the Highway Department in the amount of $165,000 with the funding from the departments equipment reserve fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Grand Theater

The board discussed the tax status of the theater and what the county can do to help.  They discussed the possibility of a “Tax Abatement” or “Special Bill”. The board placed the Grand Theater under the Old/New Business.

Recess

The meeting was called to recess at 10:06 a.m. and reconvened at 10:12 a.m. as follows:

Economic Development

Steve Eickman representing Anchor Marketing met with the board and presented the Lake of the Woods Economic Development Marketing Plan.

Chairman Arnesen opened the meeting to the floor after the presentation for questions and answers from the public. Comments were heard and a letter of support from the Baudette –Lake of the Woods Chamber of Commerce was acknowledged.

Motion

Motion was made by Commissioner Patty Beckel to help fund a five year (5) Marketing Plan for the Economic Development Office with the first payment of $30,000 payable in 2010, with the funding from the Con-Con fund and $15,000 each year for the remaining four (4) years ending 2014; with the funding to be determined each year at budget time; with a total contribution of $90,000 over the five year period. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:08 p.m. and reconvened at 1:00 p.m. as follows:

Public Hearing- Boundary Commission Plat #2

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and open the public hearing for Boundary Commission Plat #2.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously

Boundary Commission Plat #2

County Surveyor, Donn Rasmussen met with the board and presented the Certificate of Survey for the “Lake of the Woods Boundary Commission Plat No. 2 and the Lake of the Woods Boundary Commission Report” to the board for their consideration of acceptance.

Chairman Arnesen opened the floor for questions from the public. Comments were heard and no letters were received.

Motion

Motion was made by Commissioner Todd Beckel to close the public hearing at 1:11 p.m. and open the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

BOUNDARY COMMISSION PLAT NO. 2

RESOLUTION NO. 10-01-03

WHEREAS, the Boundary Commission has submitted the report and Certificate of Survey to the Lake of the Woods County Board of Commissioners;

WHEREAS, the Lake of the Woods County Commissioners hereby accept the report and Certificate of Survey;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Commissioners hereby request that County Surveyor, Donn Rasmussen prepares “Boundary Commission Plat No. 2” and forward to Interim County Attorney, Michelle Moren to petition the District Court for judicial approval of the plat.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Northwest Community Action

Motion

Northwest Community Action Director, Randy Nordin met with the board to inform them that MCIT did a recent study of actuary and it was learned that community action agencies incur more losses per unit of contribution than counties. Randy informed the board that his agency is concerned of the possibility of loss of coverage with MCIT; and to replace the current coverage would cost 300% more than they pay now. The board discussed a letter of support for Northwest Community Action. No action was taken at this time.

Recording Fees

Northwest Community Action Director, Randy Nordin discussed recording fees and requested that the county bill them for their fees. County Recorder Sue Ney informed the board that her office only bills the State of Minnesota, which is required by law. No action was taken.

Public Works Department

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a spray truck as budgeted for 2010. 

Motion

Motion was made by Commissioner Moorman to authorize the Public Works Director to purchase a Spray Truck for the Highway Department as budgeted and not to exceed $65,000.00.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board requesting approval to travel to Fort Worth, TX to attend the 2010 NACE Annual Meeting and Management & Technical Conference on April 25-29, 2010. 

Motion

Motion was made by Commissioner Hanson to approve the travel request for Public Works Director, Bruce Hasbargen to attend the NACE Annual Meeting and Management & Technical Conference on April 25-29, 2010 in Fort Worth TX.  Motion was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for: Commissioners Patty Beckel, Hanson and Arnesen.  Voting against: Commissioners Todd Beckel and Moorman.  Vote carried.

CSAH 17 Update

Public Works Director, Bruce Hasbargen met with the board and gave an update on CSAH 17.  He informed the board that they will also be widening the road with cost sharing with Roseau County.

Policy and Procedures Manual

Public Works Director, Bruce Hasbargen handed out the Public Works Policy and Procedures Manual for the board to review.

Township Road Inventory

The board discussed possible dates with Public Works Director, Bruce Hasbargen to hold a Work Shop to review the Township Road Inventory.  The board set February 2, 2010 at 8:00 a.m. at the Highway Department.

County Auditor

PERA Resolution

Deputy Auditor, Lorene Hanson reviewed the PERA Resolution.  She explained that MN Statutes Section 355 sets procedures to allow a governmental subdivision to extend full Social Security coverage to certain local elected officials (Commissioners) who are a member of, or are eligible for membership in the Defined Contribution Plan administered by the Public Employees Retirement Association. The board will review the handouts and place on the February 9, 2010 agenda.

Minnesota Heartland Tourism

Deputy Auditor, Lorene Hanson presented the letter from the Minnesota Heartland Tourism Association requesting that the county consider a membership in the amount of $275.00 per year.

Motion

Motion was made by Commissioner Moorman to pay the membership dues in the amount of $275.00 to the Minnesota Heartland Tourism Association for the year 2010.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2009 Year End Revenue and Expenditures Report

Chairman Arnesen requested that this be placed on the next board agenda.

Organization Best Practice Review

The board reviewed a request from Roseau County Board Commissioner Jack Swanson to consider joining them with an “Organization of Best Practice Review” that a consultant would prepare and determine positive attributes as well as identifying areas of need or improvement. The board requested that Commissioner Todd Beckel contact Commissioner Swanson to see if he could meet with them on February 8, 2010 when the board meets as a Committee of the Whole.

Land and Water Planning

SWCD GIZIIBII Appointment

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the SWCD board members reappointed George Swentik as a member at large for the GIZIIBII Resource Conservation and Development and requested signature from Chairman Arnesen and County Auditor, John W. Hoscheid.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen and County Auditor, John W. Hoscheid to sign the Member at Large Certification for GIZIIBII Resource Conservation and Development Association form.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bernard Property

Land and Water Planning Director, Josh Stromlund met with the board and updated them on the process of the Bernard Property.  The board discussed a survey to be completed on this property.  County Surveyor, Donn Rasmussen will bring back an estimate for this project..

Joint Meeting with School and City

The board will be meeting with the School Board and the Baudette City Council this evening at 6:00 p.m. in the Commissioners’ Room.

Committee Reports:

  • Commissioner Todd Beckel reported on :
    • Joint  Powers Natural Resources
    • MRCC
    • Raido Board
    • SWCD
  • Commissioner Moorman reported on:
    • Region 2 Aging Advisory meeting
  • Commissioner Hanson
    • Nursing Advisory Committee
  • Commissioner Patty Beckel
    • Airport Committee
  • Commissioner Arnesen
    • TIF meeting

Old/New Business

There were no new updates on:

  • ANI
  • Capital and Expenditure Policy
  • Oak Island Petition

The board discussed the following:

  • Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund- discuss setting up a committee for citizen to look into possible funding sources
  • County TV- Voyageurs Comtronics  received approval from the Canadian Government
  • Red Lake Tribe- February 9, 2010
  • Team Building- placed on Committee of the Whole meeting on February 8, 2010
  • Township Road Inventory- Work Shop on February 2, 2010 at 8:00 a.m. at the Highway Department

Correspondence:

Correspondence was acknowledged from: 

  • Agazziz LowLands SFRMP- place on Old/New Business
  • Minnesota DNR- acknowledgment of County’s letter of request
  • Minnesota Department of Human Services- letter of fulfillment of requirements

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:35 p.m.

Attest:                                                                                                 Approved: February 9, 2010

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Edward Arnesen, Chairman of the Board

Commissioner Proceedings

January 26, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 26, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman.  Also present were: Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Monique Arnesen to Duluth on February 22-25 for First Witness Training; Bruce Hasbargen to Washington D.C. on January 9-15 for Transportation Research Board, January 19-22 to Brainerd for MN Counties Engineers Association Conference and February 10-11 to St. Paul for the 14th Annual MN Pavement Conference (LRBB Covering Costs); Tim Aery and Bob Peterson  to St. Cloud on February 9-11 for MNDOT training (Grading & Base 2) in St. Cloud. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of January 12, 2010, regular meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims as follows with the exception of claim No. 3627 :

                                                Revenue                               $    85,123.73           

                                                Road & Bridge                     $    94,899.80

                                                Co. Development                 $      2,915.00

                                                Solid Waste                          $    26,080.71

                                                NWCDPS                             $      1,879.00

                                                                                              $ 210,898.24

Further moved to authorize the payment of the following auditor warrants:

                                                   January 18, 2010           $106,158.84

                                                   January 18, 2010           $  51,232.58

                                                   January 18, 2010           $  59,861.31

                                                   January 23, 2010           $  93,820.05   

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board discussed claim No. 3627 with Public Works Director, Bruce Hasbargen.

Motion

Motion was made by Commissioner Hanson to pay claim No. 3627. 

                                                Road and Bridge                    $ 2,160.00

The motion was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel went on record that he supports training for full time union employees.)

WARRANTS FOR PUBLICATION              

WARRANTS APPROVED ON  1/26/2010 FOR PAYMENT  1/29/2010

       AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

          398.15 ROSE ANDERSON                                                                    600.00 BLUE MAXX RECYCLING

        1336.97 TERRY BROWN                                                                        504.77 CENEX CO-OP SERVICES, INC.

          391.50 DEPUTY REGISTRAR NO.75                                                   381.68 RICHARD GOODERUM

          785.00 GREATER NORTHWEST EMS                                                 400.94 JOHN HOSCHEID

          754.84 INSIGHT PUBLIC SECTOR                                                       445.82 LAKE ROAD DIESEL INC

        2160.00 LAKE SUPERIOR COLLEGE                                                     444.71 LAKEWOOD HEALTH CENTER

        4530.61 MINNESOTA UI                                                                          402.59 MN COUNTIES COMPUTER CO-OP

    180107.00 MN COUNTIES INSURANCE TRUST                                       335.25 MORT’S HEATING INC

        1964.36 OUTDOORS AGAIN                                                                  326.00 PITNEY BOWES INC.

        2000.00 PRO-WEST & ASSOCIATES, INC                                            415.00 RINKE-NOONAN

          916.15 RODERICK RONE JR                                                             1024.16 ROSEAU COUNTY COOPERATIVE ASSN

        2500.00 ST. LOUIS COUNTY AUDITOR                                                361.96 T-C LIGHTING

          351.55 UNIFORMS UNLIMITED                                                            848.55 VOYAGEURS COMMUNICATIONS, INC

        3442.78 VOYAGEURS COMTRONICS, INC                                          855.75 WEST GROUP

37 PAYMENTS LESS THAN  $300       4,072.15

FINAL TOTAL:    $213,058.24

Consent Agenda

The board discussed with Public Works Director, Bruce Hasbargen the travel request for training for a non-union permanent part-time employee.

Motion

Motion was made by Commissioner Patty Beckel to approve the travel for the non-union permanent part-time employee to travel to St. Cloud on February 9-11 for MNDOT training (Grading & Base 2).  The motion was seconded by Commissioner Hanson the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Arnesen and Moorman.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel went on record that he supports training for full time union employees.)

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims and a contract renewal for Upper Mississippi Mental Health Center for Adult Crisis Services.

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 17,179.09

                                                Commissioners’ Warrants           $ 20,799.53

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Contract Renewal

Motion was made by Commissioner Moorman to approve the contract between Upper Mississippi Mental Health Center and Lake of the Woods County Social Services for December 1, 2009 to December 31, 2010, for the provision of Adult Mental Health Crisis Services, and to authorize Social Services Director, Nancy Wendler to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Recess

The meeting was called to recess at 9:37 a.m. and reconvened at 9:40 a.m. as follows:

Public Works Department

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a 2010 140 M Caterpillar.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a 2010 Caterpillar 140M all wheel drive motor grader for the Highway Department in the amount of $165,000 with the funding from the departments equipment reserve fund. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Grand Theater

The board discussed the tax status of the theater and what the county can do to help.  They discussed the possibility of a “Tax Abatement” or “Special Bill”. The board placed the Grand Theater under the Old/New Business.

Recess

The meeting was called to recess at 10:06 a.m. and reconvened at 10:12 a.m. as follows:

Economic Development

Steve Eickman representing Anchor Marketing met with the board and presented the Lake of the Woods Economic Development Marketing Plan.

Chairman Arnesen opened the meeting to the floor after the presentation for questions and answers from the public. Comments were heard and a letter of support from the Baudette –Lake of the Woods Chamber of Commerce was acknowledged.

Motion

Motion was made by Commissioner Patty Beckel to help fund a five year (5) Marketing Plan for the Economic Development Office with the first payment of $30,000 payable in 2010, with the funding from the Con-Con fund and $15,000 each year for the remaining four (4) years ending 2014; with the funding to be determined each year at budget time; with a total contribution of $90,000 over the five year period. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:08 p.m. and reconvened at 1:00 p.m. as follows:

Public Hearing- Boundary Commission Plat #2

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and open the public hearing for Boundary Commission Plat #2.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously

Boundary Commission Plat #2

County Surveyor, Donn Rasmussen met with the board and presented the Certificate of Survey for the “Lake of the Woods Boundary Commission Plat No. 2 and the Lake of the Woods Boundary Commission Report” to the board for their consideration of acceptance.

Chairman Arnesen opened the floor for questions from the public. Comments were heard and no letters were received.

Motion

Motion was made by Commissioner Todd Beckel to close the public hearing at 1:11 p.m. and open the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

BOUNDARY COMMISSION PLAT NO. 2

RESOLUTION NO. 10-01-03

WHEREAS, the Boundary Commission has submitted the report and Certificate of Survey to the Lake of the Woods County Board of Commissioners;

WHEREAS, the Lake of the Woods County Commissioners hereby accept the report and Certificate of Survey;

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Commissioners hereby request that County Surveyor, Donn Rasmussen prepares “Boundary Commission Plat No. 2” and forward to Interim County Attorney, Michelle Moren to petition the District Court for judicial approval of the plat.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Northwest Community Action

Motion

Northwest Community Action Director, Randy Nordin met with the board to inform them that MCIT did a recent study of actuary and it was learned that community action agencies incur more losses per unit of contribution than counties. Randy informed the board that his agency is concerned of the possibility of loss of coverage with MCIT; and to replace the current coverage would cost 300% more than they pay now. The board discussed a letter of support for Northwest Community Action. No action was taken at this time.

Recording Fees

Northwest Community Action Director, Randy Nordin discussed recording fees and requested that the county bill them for their fees. County Recorder Sue Ney informed the board that her office only bills the State of Minnesota, which is required by law. No action was taken.

Public Works Department

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a spray truck as budgeted for 2010. 

Motion

Motion was made by Commissioner Moorman to authorize the Public Works Director to purchase a Spray Truck for the Highway Department as budgeted and not to exceed $65,000.00.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board requesting approval to travel to Fort Worth, TX to attend the 2010 NACE Annual Meeting and Management & Technical Conference on April 25-29, 2010. 

Motion

Motion was made by Commissioner Hanson to approve the travel request for Public Works Director, Bruce Hasbargen to attend the NACE Annual Meeting and Management & Technical Conference on April 25-29, 2010 in Fort Worth TX.  Motion was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for: Commissioners Patty Beckel, Hanson and Arnesen.  Voting against: Commissioners Todd Beckel and Moorman.  Vote carried.

CSAH 17 Update

Public Works Director, Bruce Hasbargen met with the board and gave an update on CSAH 17.  He informed the board that they will also be widening the road with cost sharing with Roseau County.

Policy and Procedures Manual

Public Works Director, Bruce Hasbargen handed out the Public Works Policy and Procedures Manual for the board to review.

Township Road Inventory

The board discussed possible dates with Public Works Director, Bruce Hasbargen to hold a Work Shop to review the Township Road Inventory.  The board set February 2, 2010 at 8:00 a.m. at the Highway Department.

County Auditor

PERA Resolution

Deputy Auditor, Lorene Hanson reviewed the PERA Resolution.  She explained that MN Statutes Section 355 sets procedures to allow a governmental subdivision to extend full Social Security coverage to certain local elected officials (Commissioners) who are a member of, or are eligible for membership in the Defined Contribution Plan administered by the Public Employees Retirement Association. The board will review the handouts and place on the February 9, 2010 agenda.

Minnesota Heartland Tourism

Deputy Auditor, Lorene Hanson presented the letter from the Minnesota Heartland Tourism Association requesting that the county consider a membership in the amount of $275.00 per year.

Motion

Motion was made by Commissioner Moorman to pay the membership dues in the amount of $275.00 to the Minnesota Heartland Tourism Association for the year 2010.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2009 Year End Revenue and Expenditures Report

Chairman Arnesen requested that this be placed on the next board agenda.

Organization Best Practice Review

The board reviewed a request from Roseau County Board Commissioner Jack Swanson to consider joining them with an “Organization of Best Practice Review” that a consultant would prepare and determine positive attributes as well as identifying areas of need or improvement. The board requested that Commissioner Todd Beckel contact Commissioner Swanson to see if he could meet with them on February 8, 2010 when the board meets as a Committee of the Whole.

Land and Water Planning

SWCD GIZIIBII Appointment

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the SWCD board members reappointed George Swentik as a member at large for the GIZIIBII Resource Conservation and Development and requested signature from Chairman Arnesen and County Auditor, John W. Hoscheid.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen and County Auditor, John W. Hoscheid to sign the Member at Large Certification for GIZIIBII Resource Conservation and Development Association form.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bernard Property

Land and Water Planning Director, Josh Stromlund met with the board and updated them on the process of the Bernard Property.  The board discussed a survey to be completed on this property.  County Surveyor, Donn Rasmussen will bring back an estimate for this project..

Joint Meeting with School and City

The board will be meeting with the School Board and the Baudette City Council this evening at 6:00 p.m. in the Commissioners’ Room.

Committee Reports:

  • Commissioner Todd Beckel reported on :
    • Joint  Powers Natural Resources
    • MRCC
    • Raido Board
    • SWCD
  • Commissioner Moorman reported on:
    • Region 2 Aging Advisory meeting
  • Commissioner Hanson
    • Nursing Advisory Committee
  • Commissioner Patty Beckel
    • Airport Committee
  • Commissioner Arnesen
    • TIF meeting

Old/New Business

There were no new updates on:

  • ANI
  • Capital and Expenditure Policy
  • Oak Island Petition

The board discussed the following:

  • Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund- discuss setting up a committee for citizen to look into possible funding sources
  • County TV- Voyageurs Comtronics  received approval from the Canadian Government
  • Red Lake Tribe- February 9, 2010
  • Team Building- placed on Committee of the Whole meeting on February 8, 2010
  • Township Road Inventory- Work Shop on February 2, 2010 at 8:00 a.m. at the Highway Department

Correspondence:

Correspondence was acknowledged from: 

  • Agazziz LowLands SFRMP- place on Old/New Business
  • Minnesota DNR- acknowledgment of County’s letter of request
  • Minnesota Department of Human Services- letter of fulfillment of requirements

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:35 p.m.

Attest:                                                                                                 Approved: February 9, 2010

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Edward Arnesen, Chairman of the Board

January, 2009

Commissioner Proceedings

Organizational Meeting

January 6, 2009

The Lake of the Woods County Board met on Tuesday, January 6, 2009, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2009 Organizational Meeting.

Call to Order

County Auditor, John W Hoscheid called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Human Resource Director, Wade Johannesen, John Oren, Penny Mio Hirst and Jeff Hovde.

Swearing in Ceremony

County Recorder, Sue Ney swore in Commissioners:  Ed Arnesen, Patty Beckel and Tom Hanson for their term beginning January 5, 2009.

Election of Chair and Vice Chair

County Auditor John W. Hoscheid called for nominations for Chair of Lake of the Woods County Board for the year 2009.  Commissioner Arnesen nominated Commissioner Patty Beckel with Commissioner Moorman seconding the nomination.  County Auditor called for nominations two more times.

Motion was made by Commissioner Todd Beckel to close the nominations for Chair. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor closed the nominations for Chair and called for a roll call for Commissioner Patty Beckel for Chair.  Roll call carried as follows: All in favor: Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Against:  None.  Commissioner Patty Beckel assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2009.

Chair Patty Beckel called for nominations for the position of Vice-Chair for the year 2009.  Commissioner Todd Beckel nominated Commissioner Arnesen for Vice-Chair for Lake of the Woods County Board with Commissioner Moorman seconding the nomination. Chair Patty Beckel called for nominations two more times. 

There were no other nominations received or motion to close nominations, therefore, nominations ceased. Chair Patty Beckel closed the nominations for Vice-Chair and called for roll call for Commissioner Arnesen for Vice-Chair.  Roll call carried as follows:  All in favor:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.   Against:  None.  Commissioner Arnesen assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioner for 2009.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the addition of:   Setting a Date for a Meeting of the Whole and a Strategic Plan for 2009.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Dale Boretski to Plymouth on January 25–30, 2009 for Assessment Laws and Procedures Course.   The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the commissioner minutes of December 31, 2008, with changes.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

2009 Committee Appointments

Motion was made by Commissioner Todd Beckel to approve the 2009 Committee Appointments with a few committee appointments remaining to be filled:

Airport Commission:  Commissioners Patty Beckel and Hanson;

AMC Ag Task Force: Commissioner Moorman; Alternates: Commissioners Arnesen, Patty Beckel, Todd Beckel and Hanson;  

AMC Environmental and Natural Resources: Commissioner Todd Beckel; Alternates: Commissioners Arnesen, Patty Beckel, Hanson and Moorman;  

AMC Future:  Commissioner Todd Beckel;

AMC General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners Arnesen, Todd Beckel, Hanson and Moorman;  

AMC Human Service: Commissioner Hanson and Nancy Wendler; Alternates: Commissioners Arnesen, Todd Beckel, Patty Beckel and Moorman;

AMC Transportation and Area Transportation Advisory Board: Commissioner Moorman         and Bruce Hasbargen; Alternates: Commissioners Arnesen, Patty Beckel, Todd Beckel and Hanson;

Arrowhead Library System:   Sandy Johnson (7-1-08 to 06-30-11 appointed 2008)

Board of Adjustment: District 1 Buck Webb, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4 Tom Mio, District 5-Jamie McEnelly;

Border Coalition/ Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Holly House;

Board of Water and Soil Resource (BWSR): Commissioner Todd Beckel;

Building and Safety Committee:  Commissioner Arnesen, Commissioner Todd Beckel, Matt Mickelson, Bruce Hasbargen, Brent Birkeland, John W. Hoscheid and Nancy Wendler;

Children’s Justice Initiative Committee and Lake of the Woods County Children and Families Collaborative Committee:   Commissioner Todd Beckel (combined these two in January 2009;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel. 

Personnel Committee (combined Compensation Plan and Personnel in Jan 2008): Commissioner Hanson, Commissioner Patty Beckel, Human Resources Director Wade Johannesen, Sue Ney, Bruce Hasbargen, Amy Ballard and Jim Walton;   

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund, John W. Hoscheid;  

Continuity of Operation Plan (COOP): Holly House and All Commissioners;

Cormorant Committee: Commissioner Arnesen, Commissioner Todd Beckel, Mike Trueman, Paul Arnesen; Alternate:  Commissioner Patty Beckel;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid, Karen Hanson and Leon Grove. Additional members: Rita Krause, Brenda Nelson, Aprille Levasseur, Erin Olson and Shelly Lien;  

County TV:  Commissioner Arnesen, Commissioner Hanson, Lee Hervey, John W. Hoscheid, Brent Birkeland and Holly House;

Department Head Liaison: Commissioners Patty Beckel and Hanson;

Department Liaisons:  Assessor – Arnesen; Land and Water Planning Office – Moorman; Attorney – Moorman; MIS – Hanson; Sheriff – Todd Beckel; Social Services – Todd Beckel;  Recorder – Arnesen; Highway – Hanson; Treasurer – Patty Beckel; Auditor – Patty Beckel; Emergency Management – Moorman; H/R – Arnesen and Veterans Service Officer – Hanson;               

Economic Development Committee and Biomass Committee:  Commissioners Patty Beckel and Moorman;           

Enhanced 911 Committee: Commissioner Todd Beckel, Commissioner Hanson, Brent Birkeland, Dallas Block, Holly House and other local appointees;

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health Committee:  Commissioner Moorman;

Grievance Committee: Commissioner Arnesen, Dale Boretski, Josh Stromlund and Angie Eason; Alternate:  Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Highway 11 Task Force/Transportation Alliance: Commissioner Moorman, Commissioner Hanson and Bruce Hasbargen;

Information Systems/Technology Committee:  Commissioner Hanson, Commissioner Patty Beckel, Brent Birkeland, Josh Stromlund, Bruce Hasbargen and John W. Hoscheid;

Insurance Committee: Commissioner Todd Beckel, Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Brent Birkeland, Jim Walton and Wade Johannesen;

Joint Powers Natural Resources Board:  Commissioner Todd Beckel, Commissioner Moorman and Wayne Bendickson;

Labor/Management Committee: Commissioner Todd Beckel, Commissioner Arnesen, Wade Johannesen; Alternate: Commissioner Patty Beckel;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Arnesen, Bruce Hasbargen, Wayne Bendickson and John W. Hoscheid; Alternate:  Commissioner Patty Beckel;

Lake of the Woods Trail Management Team:  Commissioners Todd Beckel and Moorman;

Law Library:  Commissioner Todd Beckel, Michelle Moren and Brent Birkeland;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Brent Birkeland, Delegate #1 – John W. Hoscheid, Delegate #2 – Dale Boretski;

Minnesota Counties Insurance Trust: Commissioner Patty Beckel; Alternate: Commissioner Todd Beckel;

Minnesota Rural Counties Caucus: Commissioner Todd Beckel; Alternates: Commissioners Arnesen, Patty Beckel, Hanson and Moorman;    

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Wayne Bendickson, Josh Stromlund and Bruce Hasbargen;  Alternate:  Commissioner Hanson;

North Country Board of Health:  Commissioner Moorman (term expires 12/31/09) and Jan Olson (term expires 12/31/09) these are three-year terms (appointed in 2007);

North Country Community Health Services Advisory Committee:  Commissioner Moorman (term expires 12/31/08- appointed 2007) and Jan Olson (term expires 12/31/09- appointed 2008).  These are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Todd Beckel and Josh Stromlund; Alternate:  Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action:  Commissioner Arnesen; Alternate: Commissioner Moorman;

Northwest Minnesota Juvenile Center Board:  Commissioner Patty Beckel (term expires 12/31/09 (re-appointed in 2007 to replace Todd Beckel’s term).  This is a four-year term;

Nuisance Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Michelle Moren, Dallas Block, Michelle Brown, Rick Rone, Nancy Jewell and Josh Stromlund;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani; Alternate:  Nancy Wendler;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Bruce Hasbargen; Alternate: Commissioner Moorman;

Peat Land: Commissioner Todd Beckel;

Rainy Rapid River Board: Commissioner Moorman, Commissioner Hanson, Josh Stromlund and Steve Sindelir;

Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Todd Beckel; Alternate: Commissioner Hanson;

Roseau County Board on Aging:  Commissioner Arnesen

Solid Waste Committee/Household Waste:   Commissioner Patty Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Bruce Hasbargen, Wayne Bendickson, Tina Rennemo and Mark Hall;

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, Wayne Bendickson, Sue Ney, Brent Birkeland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Todd Beckel, Bruce Hasbargen, Josh Stromlund, Brent Birkeland, Dan Crompton and Wayne Bendickson;  

Tribal Lands:  Commissioners Arnesen and Todd Beckel;

Vets Service: Commissioner Hanson, Commissioner Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

SWCD District Committee: Commissioner Todd Beckel, Commissioner Hanson and Josh Stromlund;

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2009 County Board Meeting Dates

Motion by Commissioner Hanson to approve the 2009 County Board meeting dates as follows:

County Board meetings are held on the second and fourth Tuesdays of each month at 9:00 a.m. in the Commissioners’ Room of the County Government Center in Baudette, Minnesota unless otherwise noted below:

Below are the dates and times of the regular scheduled County Board meetings for 2009:

Date                    Time                              Date                    Time

January 13, 2009         9:00 a.m.                                 July 14, 2009               9:00 a.m.

January 27, 2009         9:00 a.m.                                 July 28, 2009               9:00 a.m.

February 10, 2009       9:00 a.m.                                 August 11, 2009         9:00 a.m.

February 24, 2009       9:00 a.m.                                 August 18, 2009        10:00 a.m.

(Lake of the Woods School)                                         (NWA School)

                                                                                    August 25, 2009         9:00 a.m.

March 10, 2009           9:00 a.m.                                 September 08, 2009    9:00 a.m.

March 24, 2009           9:00 a.m.                                 September 22, 2009    9:00 a.m.

April   7, 2009             8:00 a.m.                                 October 13, 2009        9:00 a.m.

April 28, 2009             9:00 a.m.                                 October 27, 2009        9:00 a.m.

May 12, 2009              9:00 a.m.                                 November 10, 2009    9:00 a.m.

May 26, 2009              9:00 a.m.                                 November 24, 2009    9:00 a.m.

June 09, 2009              9:00 a.m.                                 December 10, 2009     1:00 p.m.

June 23, 2009              9:00 a.m.                                 December 22, 2009     9:00 a.m.

                                                                                    December 31, 2009     8:00 a.m.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote was, unanimously carried.

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2009-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2009:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 10:15 a.m. and reconvened at 10:23 a.m.

County Treasurer-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2009.

Motion was made by Commissioner Todd Beckel to designate the following institutions as Official Depositories of county funds for the year 2009:

  1. Wells Fargo, Baudette Branch
  2. RiverWood Bank- Baudette Branch
  3. Border State Bank, Baudette Branch
  4. MAGIC Fund

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Lake of the Woods County Board Protocol

The County Board reviewed meeting protocol for the Lake of the Woods County Board for 2009.

Legal Newspaper – Bid Opening After lunch

Chair Patty Beckel called for the bid opening at 11:00 a.m. as advertised for the Official Legal Newspaper for the year 2009.

County Auditor John W Hoscheid opened the sealed bids for the official legal newspaper.  The County Auditor asked the board for time to review the bids and bring the results back to the board after lunch.  

Motion was made by Commissioner Moorman to designate the Northern Light as the Official Legal Newspaper of the County for 2009 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Northern Light.  It was further moved to award the bid for the second publication of the annual financial statement to the Baudette Region. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor – 2008 Year End Audit Acceptance

County Auditor, John W. Hoscheid met with the board requesting approval of Hoffman, Dale, & Swenson, PLLC understanding of services that will be provided for the 2008 year-end audit.

Motion was made by Commissioner Moorman to approve the Understanding of Service Agreement that will be provided by Hoffman, Dale, & Swenson, PLLC for 2008 year-end audit and authorize the Chair and County Auditor to sign the same.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2009 Strategic Plan

The board discussed Strategic Plans for 2009, due to state funding shortfalls.

The meeting was called to recess at 11:45 a.m. and reconvened at 1:00 p.m.

The board continued their discussion on a strategic plan, which will be discussed at the next Department Head meeting in the Commissioners’ Room on January 12, 2009, at 8:30 a.m.  The agenda will include examining options to streamline government operations.  The board also set a meeting of the Whole for January 20, 2009, in the Commissioners’ Room at 8:00 a.m., for all Department Heads to attend and bring their ideas and suggestions in writing.

Old/New Business

The board discussed the following old and new business: 

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy. 

New:

There were no new updates at this meeting.

Committee Meeting Reports:

There were no committee meeting reports at this meeting.

Correspondence:

Correspondence was read and discussed:

  1. Minnesota Department of Transportation in reference to Scenic Byway and supporting resolution.  No action was taken at this time and this will be placed on the next board agenda.
  2. Williams Arena and Williams Library acknowledging and thanking the Lake of the Woods County Board for the 2008 donation.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 1:22 p.m.

Attest:                                                             Approved:       January 13, 2009

____________________________                _______________________________

John W. Hoscheid, County Auditor               Patty Beckel, Chair

Commissioner Proceedings

January 13, 2009

The Lake of the Woods County Board met in regular session on Tuesday, January 13, 2009, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Patty Beckel, Todd Beckel, Arnesen, Hanson and Moorman.  Also present were: County Auditor, John W Hoscheid; Deputy Auditor, Janet Rudd; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with additions:  2009 meeting dates, Wetland issues, Peat Land committee appointment, SWCD Legislative appointment, GIZIBBII appointment and Marina Drive Estates extension.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Holly House to Mahnomen for HSEM Region 3 quarterly meeting on January 21-22 (sharing expenses with Roseau County) and to Brooklyn Park for Annual Governor’s Conference and Public Information Officer’s class on March 2-5.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

2009 COMMITTEE APPOINTMENT/COMPLETION OF APPOINTMENTS

County Extension Committee- Shelly Lien

Peat Land Committee- Commissioner Todd Beckel

Personnel Committee- Jim Walton

Township Road and Trails- Wayne Bendickson

Approval of Minutes

Motion was made by Commissioner Moorman to approve the commissioner minutes of January 6, 2009.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.  Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants       $ 56,673.53

Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Revenue                             $195,281.07

                                                Road & Bridge                  $ 96,197.98         

                                                County Devel.                   $      200.00          

                                                Solid Waste                       $ 32,396.70

                                                NWCDPS                         $    1,819.00

                                                                                          $326,434.75

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  1/13/2009 FOR PAYMENT  1/16/2009

        AMOUNT   VENDOR NAME                                                   AMOUNT   VENDOR NAME

        4422.20 AFFILIATED COMPUTER SERVICES                     5304.47 CENEX CO-OP SERVICES, INC.

        3260.82 H & L MESABI                                                           610.50 HOLTE IMPLEMENT, INC

        3171.64 HOWARD’S OIL COMPANY                                      633.79 LOW FOODS

      89451.00 LOW SOIL & WATER CONS. DIST.                        8077.95 MAR-KIT LANDFILL

          900.00 MN ASSN COUNTY OFFICES-MACO                       375.00 MN ASSN OF ASSESSING OFFICERS

        3808.00 MN ASSN OF COUNTIES                                       35892.30 MN COUNTIES COMPUTER CO-OP

        1162.25 MN COUNTIES INFORMATION SYSTEM          144243.00 MN COUNTIES INSURANCE TRUST

          350.00 MN MUNICIPAL UTILITIES ASSOC                         800.00 MN STATE SHERIFF’S ASS’N

        1490.00 MN TRANSPORTATION ALLIANCE INC                 792.62 KENNETH MOORMAN

          400.00 NATIONAL ASSN-COUNTIES                                 1672.97 NAYLOR’S HEATING & REFRIGERATI

        4058.90 NORTH AMERICAN SALT CO                                  442.30 THE NORTHERN LIGHT

        4602.28 NW MN HOUSEHOLD HAZARDOUS                      1026.86 R & Q TRUCKING, INC

          441.34 ROSEAU COUNTY COOPERATIVE ASSN              2640.00 VOYAGEURS COMTRONICS, INC

          747.25 WEST GROUP                                                           2578.99 WOODY’S SERVICE

          450.00 13 BELOW

24 PAYMENTS LESS THAN  $300       2,628.32

FINAL TOTAL    $326,434.75

Further moved to authorize the payment of the following auditor warrants:

                                                December 31, 2008                 $   20,159.64

                                                January 6, 2009                       $   67,827.44

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board reviewed the 2009 AMC annual dues and noticed a 3% increase from last year. The consensus of the board was to send a letter stating that they looked closely at all the counties renewal contracts for 2009 so there would be no increases or very minimal increase from the previous year due to the State deficit.

SCENIC BYWAY

Chair Patty Beckel discussed the letter from Mark Anderson, Scenic Byways Coordinator for the Minnesota Department of Transportation stating that the resolution that Lake of the Woods County Commissioners passed in October, 2008 did not pass the federal requirements contained in the Highway Beautification Act.  The board discussed various options and decided to go with the GAP at Graceton as Mark Anderson recommended.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 09-01-01

Supporting the Designation of State Highway 11 as a Minnesota Scenic Byway and Minnesota Department of Transportation (MN/DOT) Enforcement of Laws Pertaining to State Scenic Byways on Federal Aid Primary Routes

WHEREAS, the State Highway 11 “Waters of the Dancing Sky” within Lake of the Woods County is designated as a state scenic byway; and

WHEREAS, MN/DOT is required by federal law to not allow new off-premises advertising signs along Federal Aid Primary routes on designated scenic byways; and

WHEREAS, Lake of the Woods County receives benefits from tourism and is eligible for federal funding for projects along designated scenic byways;

WHEREAS, Lake of the Woods County supports the designation of the State Highway 11 “Waters of the Dancing Sky,” within Lake of the Woods County, as a Minnesota Scenic Byway, with the following exceptions (GAPS):

  1. In Roosevelt, ¾ mile west of Roseau County  Road 141 to ½ mile east of Roseau County Road 141.
  2. In Williams, from Lake of the Woods County Road 61 to 1.6 miles west of Lake of the Woods  County Road 61.
  3. In Baudette, 1 mile west of TH172 to ½ miles east of TH72.
  4. In Graceton, 3000 feet west of County Road 4 south intersection to 300 feet east of the intersection.

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County also supports MN/DOT enforcement of federal and state laws pertaining to the designation, including the prohibition of new off-premises advertising signs along state scenic byways on Federal Aid Primary routes.

Motion was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for: Commissioner Hanson, Patty Beckel and Moorman. Voting against: Commissioners Todd Beckel and Arnesen.

The meeting was called to recess at 9:53 a.m. and reconvened at 10:00 a.m. as follows:

BERNARD LAND ACQUISITION, MIKE CARROLL NW REGIONAL DIRECTOR, MINNESOTA DEPARTMENT OF NATURAL RESOURCES

Mike Carroll, NW Regional Director with the Department of Natural Resources met with the board to discuss the State’s proposed land acquisition with Dean Bernard’s property.  Mike informed the board that the DNR does not have the funding at this time, but they should have it within a year or so. Mike stated that they are still looking for land to exchange with the county in accordance with the “No Net Loss” policy. Mike presented a resolution of support for the land acquisition so they can move forward with the appraisal and other requirements before the sale can be final.

Resolution

Review of Proposed State Land Acquisition

Resolution No. 09-01-02

The following resolution was proposed by Commissioner Todd Beckel and moved for adoption:

WHEREAS, In accordance with Minnesota Statutes 97A.145, Subd. 2, the Commissioner of the Department of Natural Resources on December 31, 2008 provided the county board with a description of lands to be acquired by the State of Minnesota for water, forestry, wildlife, and natural plant community conservation purposes.

WHEREAS, Lands to be acquired are described as follows:  East ½ of Section 1 and the East ½ of Section 12, Township 161North, Range 33West.

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Commissioners on January 13, 2009 approves the State’s proposed acquisition of the attached described property.

Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Mike Carroll discussed the MN Rule 84A versus MN Statute 103E, benefits/payments on county ditches.  Mike stated that he would like Lake of the Woods County to join in a pilot project using Ditch 1 to evaluate MN Rule 84A versus MN Statute 103E. The board will discuss this with other Department Heads at the Committee of the Whole meeting, which is scheduled for January 20, 2009.

NO NET LOSS RESOLUTION

The board discussed the current “NO NET LOSS” resolution.  This was placed on the January 27, 2009 board agenda.

2009 COUNTY BOARD PROTOCOL

Chair Patty Beckel discussed county board meeting protocol with the board.

Motion was made by Commissioner Todd Beckel to accept the following 2009 County Board Protocol as follows:

Lake of the Woods County Board Meeting Protocol for 2009

The Board of Commissioners

Lake of the Woods County is divided into five geographical regions called districts.   Each district elects one commissioner to serve on the five member CountyBoard.  Board members are elected to serve four year terms.  The election of Board members takes place on the first Tuesday in November of even numbered years.  To insure Board continuity, commissioner elections are offset with three seats open during one election and two open the following election. New Board members take office on the first Monday in January in the year following their election.

Board Meetings

The Lake of the Woods County Board of Commissioners meets on the second and fourth Tuesday of each month (unless otherwise noted).  The Board also meets on the first Tuesday after the first Monday in January as set by MN Statute. The Board may call Special Meetings to deal with specific topics or Emergency Meetings to handle matters that cannot wait until the next regularly scheduled Board meetings.  In these instances, the public will be informed through the local news media.  The Board may also call Committee of the Whole meetings to study a specific topic or to attend a meeting or training as a group.  No action may take place during a Committee of the Whole meeting.

Meeting Location

Regular meetings will be held in the Commissioners’ Room in Lake of the Woods Government Center, 206 8th Ave SE, Baudette, MN.

Meeting Time

The Board is scheduled to meet from 9:00 a.m.  Items not completed by the end of the scheduled meeting time will be deferred to the next meeting. 

Meeting Management

A Chair and Vice-Chair of the Board are elected at the first official Board meeting of the calendar year.  The Chair shares meeting rights with all other Board members and is a regular voting member of the Board. In this capacity, the Chair is eligible to make and second motions and is allowed equal time to speak on a motion or on a discussion item.  Additionally, the Chair has the responsibility of providing leadership in convening and managing all official meetings of the Board.  In this capacity, the Chair facilitates discussion and action on Board agenda items, insures that the meeting protocol is adhered to, and that data practices and open meeting law are not violated.  In the absence of the Chair, the Vice-Chair assumes meeting management responsibility.

Board Actions

The Board of Commissioners must have a quorum, or three members present, before it can take official action. All Board action must be approved by a majority of three or more of the members present.

The Board has final control over County matters subject only to the limitations imposed by state law.

No action will be taken on any item not part of the agenda on the same day it is presented unless action is considered necessary by a majority of the Board.

Speaking Protocol for Commissioners

Orderly meeting management requires a respectful process that insures all commissioners have an equal opportunity to speak on each issue that comes before the Board. The Board Chair is responsible for establishing and maintaining orderly meeting management. There are a number of techniques or protocols to facilitate this. The Board Chair has the discretion to select the protocol used during their term as Chair.

Agenda

The County Auditor or designee serves as the Recording Clerk to the Board and oversees preparation of the agenda for consideration. Meetings of the Board of Commissioners follow a standard agenda. The Board Agenda is finalized on Thursday prior to the scheduled Tuesday meeting.  

To have an item placed on the Board Agenda for discussion or action, contact the County Auditor’s office.  To be considered for the agenda the request must be submitted to the Auditor’s office by noon on the Thursday prior to the next Board meeting.  If Board action is requested, a copy of the resolution along with supporting materials should be included with the request.  This may be done electronically through the Request for Board Action form.  To obtain this form contact the County Auditor or view on the County’s Web-site (www.co.lake-of-the-woods.mn.us).

A Board packet including all supporting materials is provided to the Commissioners no later than Friday prior to the following Tuesday’s Board meeting to allow Board members time to review and study the matters that will come before them for decision.   Statute requires that the agenda be finalized and public notice be given three business days in advance of the meeting date.  For that reason, the agenda must be finalized no later than the Thursday prior to the following Tuesday’s meeting.          

Items not placed on the agenda before it is finalized may be considered at the meeting upon agreement of the members of the Board present.   Such items may be added as addenda and approved as a revision to the Agenda or with a Suspension of Rules.

All items on the agenda including appointments and regular agenda items are scheduled at a specific time and every effort will be made to maintain the approved meeting schedule.

Items on the Consent Agenda are considered routine by the Board and may be approved and enacted through one motion.  Any item on the consent agenda may be removed by any of the Commissioners for separate consideration. All travel by county employees is placed on the consent agenda fourteen (14) days/weeks prior to meetings.

Appointments with the Board will be allowed a maximum of 30 minutes. Exceptions will be made for specific matters that cannot be handled in that amount of time – but must be scheduled ahead of time.

Committee Reports

Commissioner reports on the committee meetings and other activities they have participated in between official Board meetings. Information that cannot be covered during the time designated for Committee Reports on the agenda may be presented as handout or submitted as a formal written committee report.  Items relating to committee reports that require Board approval are scheduled as a separate agenda item and included in the Board packet as a Request for Board Action.

County Board Proceedings (Minutes)

Proceedings are kept of all official Board meetings to provide a record of the actions of the County Board .  Board meeting proceedings are not official until the Board reviews them and they are officially approved at a Board meeting.  Proceedings are available for view during regular business hours or can be viewed on the County webs site at any time.  Certified copies of Board proceedings can be obtained by contacting the County Auditor’s office.  A summary of the proceedings are published in the official county paper of record.

Meetings Open to Public

All meetings of the Board (regular, special, and emergency) are open to the public but are not public forums.  Constituents wishing to address the Board should schedule an appointment with the County Auditor. 

Public Participation at Board Meetings

The Board of Commissioners desires public participation at its meetings, but also has the responsibility for conducting its business in an orderly fashion.

Citizens interested in requesting to address the full Board regarding a specific issue or concerns are asked to contact the County Department Head responsible for the area of interest or concern.  Lake of the Woods County Department heads are as follows: County Assessor, Wayne Bendickson; Interim County Attorney, Michelle Moren; County Auditor, John W. Hoscheid; Emergency Management Director, Holly House; Public Works Director, Bruce Hasbargen; Human Resources Director, Wade Johannesen; Land and Water Planning Director, Josh Stromlund; County Sheriff, Dallas Block; MIS Director, Brent Birkeland; County Recorder, Sue Ney; Social Services Director, Nancy Wendler; County Treasurer, Mark Hall; Veterans Service Officer, Rick Rone, County Surveyor, Donn Rasmussen. Citizens who are unsure of who they should contact may find assistance from the County Auditor’s office or may call their Commissioner.   The County Auditor can’t schedule an appointment on a matter that does not have the sponsorship of a Commissioner or a Department head.

Protocol for Addressing the Board

Before addressing the Board, it is necessary to obtain the right to speak or ”obtain the floor” from the presiding officer (Chairman)   This means that you stand and address the presiding officer, by his/her title: Mr. Chairman or Madam Chairman.  The Chair will then recognize you by asking for or announcing your name and giving you permission to speak.  You may then address the Board.

Meeting Order

Interruption or other interference with the orderly conduct of the Board of Commissioners cannot be allowed. Defamatory or abusive remarks are always out of order. The presiding officer (Chairman) may terminate the speaker’s privilege of address if, after being called to order, they persist in improper conduct or remarks.

At a public meeting of the Board, no person shall orally initiate charges or complaints against individual employees of the County (due to laws governing data practices) or debate any subjects under jurisdiction of the Courts. All such charges, if presented to the Board directly, shall be referred to the Auditor or desginee for investigation and report.

Closing of a Board Meeting

Occasionally the Board may find it necessary to close a meeting to acquire legal advice related to pending litigation or to handle confidential personnel matters that would violate data practices to discuss publicly. According to Minnesota Open Meeting Law, Minn. Stat. § 13D.05, subd. 3(b) “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”.   

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING DIRECTOR, JOSH STROMLUND

Vehicle

Land and Water Planning Director, Josh Stromlund met with the board requesting authorization to tow and repair the Land and Water Planning vehicle.  Consensus of the board was to have Josh use his best judgment and if cost is over $1,000 to get two estimates.

Legislative Appointment

Josh informed the board of a possible appointment to the SWCD Legislative Committee.  Consensus of the board was for him to move forward with the appointment.

GIZIIBII RC&D APPOINTMENT

Josh recommended that George Swentik be the appointee as member at Large for GIZIIBII RC&D Association Council.

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and County Auditor, John W. Hoscheid to sign the GIZIIBII RC&D Council document.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MARINA DRIVE ESTATES

Josh requested a extension for the recording of Marina Drive Estate due to a “Texas Notary” error on the final plat.

Motion was made by Commissioner Hanson to extend the Marina Drive Estate recording from January 13, 2009 for 60 days for allowable time for a reprint of the final plat due to notary error.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Boundary Commission

Josh recommended that Donn Rasmussen, Surveyor from Widseth, Smith & Nolting be the Chair of the Boundary Commission. The board concurred with his recommendation.

ENVIRONMENTAL SALES TAX

The board discussed the intent to utilize some of the new environmental sales tax revenue to help pay for the expenses that Counties incur when they comply with the storm water and erosion control permits.  No action was taken at this time.

EMERGENCY MANAGEMENT

Grants

Emergency Manger Director, Holly House met with the board to discuss the EOC grant that is available for application again. Holly asked for direction from the board if they wanted her to resubmit this grant, for the county was not awarded the grant last year. The board requested that she resubmit the grant.

Homeland Security Training

Holly informed the board that the National Incident Management System courses have changed and have been replaced, and it is recommended that whoever has a role in the emergency operation plan should complete these courses at some point.

Correspondence:

Correspondence was read and discussed:

  1. Citizens for Farmland Preservation in reference to open meeting law.
  2. Koochiching County news Article in reference to upcoming deficit.
  3. Biomass Field Day/Workshop on February 18, 2009.
  4. University of Minnesota Extension/canola/grass seed position- Grass Seed Council has discontinued funding,
  5. Wetland handouts.
  6. Department of the Interior, Fish and Wildlife Service- Timberwolves placed on threatened listing in Minnesota.
  7. AMC update- MOE hearing scheduled.

Old/New Business

The board discussed the following old and new business: 

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy.  

New:

Stone Garden grant was discussed and placed on the Committee of the Whole Agenda scheduled for January 20, 2009; President Elect Obama stimulus package was also placed on the January 27, 2009 agenda.

Committee Meeting Reports:

  1. Commissioner Patty Beckel updated the board of breakdowns on snow equipment at the Airport due to the heavy snowfall.
  2. Cormorant dates were discussed and requested that County Auditor, John W. Hoscheid try to reschedule meeting dates with the federal agency.

Adjournment

With no further business before the board, Chair Patty Beckel adjourned the meeting at 12:30 p.m.

Attest:                                                                                                                                               Approved:       January 27, 2009

_____________________________                                                                       ____________________________

Janet E. Rudd, Deputy Auditor                                                         Patty Beckel, Chair

Commissioner Proceedings

January 27, 2009

The Lake of the Woods County Board met in regular session on Tuesday, January 27, 2009, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the fo