March 25, 2025

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, March 25, 2025 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Joe Grund, Jon Waibel, Ed Arnesen, and Buck Nordlof. Also present was County Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with changes: Add: Roof Repair Update, Legislative Update, Arrowhead Library. 

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the official minutes of March 11, 2025.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $13,081.57; Commissioners Warrants $1,788.56; Commissioners Warrants $50,235.50.

Approval of Beltrami County & LOTW County Fraud Agreement

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agreement between Beltrami County and Lake of the Woods County for the Fraud Prevention Investigation (FPI) Program effective July 1,2025 through June 30,2027 and for Social Services Director Amy Ballard to sign the same.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $97,771.08; Road & Bridge $25,604.21; Solid Waste $20,968.98; EDA $1,429.38.

WARRANTS FOR PUBLICATION

Approved On 3/25/2025 For Payment 3/28/2025

Vendor Name             Amount

American Engineering Testing, Inc. 4,442.00 

ByteSpeed, LLC 33,243.00 

Compass Minerals America 7,162.77 

John Deere Financial 2,507.80

Larkin Hoffman Attorneys 19,545.00 

LOW Highway Dept 2,400.00 

MN Counties Intergovernmental 10,000.00 

Northdale Oil Inc. 17,202.50 

R & Q Trucking, Inc 4,341.00 

State Of Minnesota 16,000.00 

U.S. Bank Equipment Finance 6,268.50 

38 Payments less than 2000 22,661.08

Final Total: 145,773.65

Further moved to authorize the payment of the following auditor warrants: March 13, 2025 for $23,973.14; March 19,2025 for $84,774.33.

Classification of Tax Forfeited Lands

Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously the following:

TAX FORFEITED LAND SALE

RESOLUTION NO. 25-03-02

WHEREAS; the County Board of Commissioners of the County of Lake of the Woods, State of Minnesota, desires to offer for sale certain parcels of land that have forfeited to the State of Minnesota for non-payment of taxes, and

WHEREAS, said parcels of land have been viewed by the County Board of Commissioners and have been classified as non-conservation lands as provided for in Minnesota Statutes 282.01.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby certify that the parcels of land listed below, have been viewed and comply with the provisions of Minnesota Statutes 85.012; 92.461; 282.01, subd. 8; and 282.018; and other statutes that require the withholding of tax-forfeited lands from the sale. 

2023 and Prior:

Non-Conservation Parcels: 31.10.23.050,22.25.21.010,62.51.00.070,44.11.32.030,44.11.32.020

Conservation Parcels:49.22.31.000.

2024 Non-Conservation Parcel: 62.51.00.450

BE IT FURTHER RESOLVED; that the Lake of the Woods County Board of Commissioners hereby request approval from the Minnesota Department of Natural Resources for the sale of said lands.

Set Work Session- IT

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to set a work session for the IT Department on April 8^th, 2025 following the regular board meeting.

Arrowhead Library

County Auditor-Treasurer Lorene Hanson informed the board that Colleen Stanton is no longer available to be a representative on the Arrowhead Library board. Mrs. Stanton offered a few names of individuals who might be interested in replacing her. No action was taken at this time.

Public Works

Approval of SAP 039-629-001

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the bid for SAP 039-629-001 from Red Lake Builders in the amount of $2,901,772.15.

Transfer of Old Plow to City

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the transfer of an old plow to the City of Baudette.

Letter of Support-State Park Road Account-Gull Rock Boat Launce

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve a letter of support for the request to secure state park road account funding for improvements to Township Road 349 (Gull Rock Road).

LCCMR Resolution

Resolution

The following Resolution was offered by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the following:

LAKE OF THE WOODS COUNTY, MINNESOTA

Legislative-Citizen Commission on Minnesota Resource (LCCMR)

RESOLUTION 2025-03-01

WHEREAS, The Lake of the Woods County seeks $550,000.00 to Phase II Investigation of Pine and Curry Island SNA.

NOW, THEREFORE, BE IT RESOLVED, That Lake of the Woods County supports the above referenced project and authorizes the submittal of a proposal for funding of this project on behalf of the Lake of the Woods County to the Legislative-Citizen Commission on Minnesota Resources (LCCMR) in response to the 2026 Environmental and Natural Resources Trust Fund (ENRTF) Request for Proposal; and

BE IT FURTHER RESOLVED, That, if funding is awarded, the Lake of the Woods County agrees to accept the award and may enter into an agreement with the state of Minnesota for the above referenced project. Lake of the Woods County will comply with all applicable laws, environmental requirements, and regulations and any additional conditions stated in the grant agreement and the approved LCCMR work plan; and

BE IT FURTHER RESOLVED, That Lake of the Woods County understands that grants from the ENRTF are generally paid out on a reimbursement basis. Lake of the Woods County has the financial capability to pay for project expenses prior to seeking reimbursement; and

BE IT FURTHER RESOLVED, That Lake of the Woods County certifies none of the current principals of Lake of the Woods County have been convicted of a felony financial crime in the last ten years. For this purpose, a principal is defined as a public official, a board member, or staff that would have the authority to access or determine the use of ENRTF funds, if awarded; and  

BE IT FURTHER RESOLVED, That Anthony Pirkl – Public Works Director is hereby authorized to execute such agreements and work plans as necessary and Anthony Pirkl is authorized to implement the project on behalf of the Lake of the Woods County.

NWA Transfer Station Camera Purchase

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the purchase of 2 cameras and software with a 10-year warranty in the amount of $7,017.00.

Approval for NACE Attendance & Travel

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve out of state travel for the National Association of County Engineers (NACE) April 14^th-17^th 2025.

Updates

County Engineer Anthony Pirkl gave an update on various Highway and Solid Waste projects.

Veterans of Lake of the Woods County-VSO Issues

Steve Levasseur, Glen Lawrence, Marie Cochran and Lake of the Woods County Veterans discussed their concerns with the board and County Veteran Services Officer (CVSO) Rick Rone regarding communication, assistance, and resources available for veterans in the area and the lack of transparency and care provided by the CVSO. The board recommended creating a veterans services committee to discuss potential changes that could be made to better serve the veterans in the community.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to appoint the following members to the Veterans Committee: Cody Hasbargen, Joe Grund, Steve Levasseur, Marie Cochran, Glen Lawrence, and Rick Rone. Mr. Rone will select two additional members at a later date.

Recess

A brief recess took place at 10:35a.m. and reconvened at 10:40 a.m.

Arena Board-Demo Fees

Janaya Wood representing the Arena Board discussed the building of a new Zamboni room and asked the board if they could waive the demolition fees for the use of the landfill.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the request to waive demolition fees for the Zamboni room project.

Human Resources

Permission to Advertise, Interview, & Hire- Solid Waste Processor

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the request to advertise, interview, & hire a Solid Waste Processor at Grade 12, Step 1, $26.12 per hour at 274 points.

Roof Repair Update

The board was informed that the roof repair will begin March 24, 2025 with an estimated completion date of March 26, 2025 weather permitting.

Legislative Update

Commissioner Ed Arnesen gave a brief legislative update regarding emergency responses including safe boats and other legislative business.

Adjourn

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to adjourn the meeting at 10:50 a.m.

Attest: April 8, 2025

________________________________             _________________________________

Auditor/Treasurer Lorene Hanson Chair Jon Waibel

March 11, 2025

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, March 11, 2025 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Jon Waibel called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Joe Grund, Jon Waibel, Ed Arnesen, and Buck Nordlof. Also present was County Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with changes: Add: Affidavit for Lost Warrant, LOW Women of Today-Prom Donation Request, DOGE-FSA/SWCD Lease, Legislative Update, MCIT Insurance Update-Roof Repair, Minor Equipment Purchases, Surveyor Grant Update, Headstart/Preschool Update.

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the official minutes of February 25, 2025.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $10,796.09; Commissioners Warrants $3,021.69; Commissioners Warrants $62,240.20.

City of Baudette

Old Care Center-Demo Fees

Mayor Dylan Hancharyk came to the board on behalf of the City of Baudette to give an update on the demolition of the old care center building and asked for the demo fees at the landfill be waived for the completion of the project.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to waive the landfill demo fees for the old care center demolition project.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $122,395.34; Road & Bridge $12,352.37; County Development $200.00; Solid Waste $20,196.87.

WARRANTS FOR PUBLICATION

Warrants Approved On 3/11/2025 For Payment 3/14/2025

Vendor Name                                                          Amount

ByteSpeed, LLC 3,251.00 

Co-Op Services, Inc. 2,424.52 

Counties Providing Technology 4,452.00 

Esri 28,400.00 

Hoffman, Philipp & Martell, PLLC 3,750.00 

Integris LLC 5,843.33 

Koochiching County Sheriff 2,220.00 

Larkin Hoffman Attorneys 29,550.00 

Law Offices Of Patrick D. Moren 12,338.66 

Mar-Kit Landfill 11,461.75 

Rainy Lake Oil, Inc 2,253.01 

Schneider Geospatial, LLC 12,192.00 

Woody’s Service 7,681.43 

48 Payments less than 2000 29,326.88 

Final Total 155,144.58

Further moved to authorize the payment of the following auditor warrants: February 26,2025 for $120,056.81; February 26,2025 for $2,520.70; March 4, 2025 for $55,438.33.

Affidavit of Lost Warrant

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the Affidavit of Lost Warrant number 41682.

LOW Woment of Today- Prom Donation

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to donate $200.00 out of levied funds to the post prom party.

Public Works

Updates

County Engineer Anthony Pirkl gave an update on various highway and solid waste projects.

Minor Equipment Purchases

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the following purchases from True North: 

Highway Department: Power Rake-$11,188.00

Landfill: Grapple for Bobcat-$5,500

Surveyor Grant Update

An update was given regarding the PLSS restoration project.

Human Resources

Permission to Hire

Motion

Motion was made by Commissioner Ed Arnesen, seconded by commissioner Buck Nordlof and carried unanimously to approve the request to hire Kimberly Fish as Eligibility Worker at Grade 11, Step 1, $24.89 per hour at 262 points.

Set Public Hearing-Small Cities Housing Rehabilitation Grant

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to set a public hearing for the small cities housing rehabilitation grant for April 8^th, 2025 at 10:00a.m. 

Headstart/Preschool Update

The board discussed the possibility of a private owned preschool operating out of the headstart room at the school. The business was proposed at a previous school board meeting.

Legislative Update

Commissioner Ed Arnesen gave an update regarding his recent trip to the capitol to meet with Legislators.

MCIT Insurance Update-Roof Repair

MIS Director Peder Hovland, Auditor-Treasurer Lorene Hanson, and Maintenance Supervisor Shane Shaw gave an update regarding damage to computer equipment and water damage caused by a crack in the roof. 

Myles Hogenson

New Trail Update

Myles Hogenson met with the board to give an upate regarding the Kooch Indian Pines trail.

ANTI ATV Bill

Mr. Hogenson informed the board of a new bill introduced that would restrict off road vehicles and snowmobiles use of public lands and requested a letter of support in favor of the use of public lands for trails. It was the consensus of the board to provide a letter of support opposing the restrictions.

DOGE-FSA/SWCD Lease

Land & Water Director Josh Stromlund discussed recent DOGE funding terminations that will affect FSA and SWCD leases in Lake of the Woods County. The terminations have been listed on the official government website for DOGE. 

Adjourn

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to adjourn the meeting at 11:00 a.m.

Attest: March 25, 2025

________________________________             _________________________________Auditor/Treasurer Lorene Hanson Chair Jon Waibel

March 26, 2024

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 26, 2024

in the ITV room at the Lake of the Woods School.

High School Social Studies teacher, Mr. Sam Longseth

Mr. Sam Longseth thanked the Commissioners for meeting at the School so his students could attend and participate in the meeting. Also present was retired Social Studies teacher Don Krause.

Call To Order

Chair Cody Hasbargen called the meeting to order at 8:15 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Buck Nordlof, Cody Hasbargen, Joe Grund, Jon Waibel, and Ed Arnesen. Also present was County Auditor/Treasurer Lorene Hanson. The Board introduced themselves to the students and which districts they represented.

Approval of Agenda

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following changes: Add Closed Session and Correspondence.

Approval of Minutes

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the minutes of March 12, 2024. 

Lake of the Woods Treatment Court

Judge Donna Dixon and Maria Pahlen presented on the process and the purpose of the Lake of the Woods Treatment Court. Alex Stodgell spoke to the board about how the treatment courts can help lead people living with substance use out of the justice system and into lives of recovery and stability and his own experiences with this program.

National Leadership Forum

Sandy Peterson, Doris Knutson and four Lake of the Woods Students, gave a presentation about their recent trip to Washington D.C. for the Community Anti-drug Coalition of America (CADCA) conference. The students discussed the benefits of meeting new people and learning how to have hard discussions about drugs and alcohol. Sandy Peterson discussed the local statistics of drug and alcohol use amongst teens in Lake of the Woods County and how other students could participate in the National Leadership Forum.

Public Works

County Engineer Anthony Pirkl introduced himself to the class and gave an overview of his position at the County.

Add to Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to add gravel source bids to the agenda.

Permission to bid FEMA Plans

County Engineer Anthony Pirkl gave an update on FEMA funds in the amount of $235,000 for various highway projects and requested permission to bid for those plans.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to bid for FEMA projects.

Permission to bid Gravel Source

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the request to bid for a gravel source.

DNR Fisheries (Matt Skoog)

DNR Fisheries Supervisor Matt Skoog gave an update about the sturgeon and walleye population and discussed the process for repopulating by using hatcheries and stocking the red river.

Social Services

Jodi Ferrier introduced herself and gave an overview of the Social Services department.

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $1,791.10; Commissioners Warrants $1,203.99; Commissioners Warrants $18,685.77.

Auditor/Treasurer

County Auditor/Treasurer Lorene Hanson introduced herself to the students and gave an overview of the Auditor/Treasurer department and services.

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $34,383.34; Road & Bridge $22,650.44; Solid Waste $6,718.50; EDA $1,488.76.

WARRANTS FOR PUBLICATION

Warrants Approved On 3/26/2024 For Payment 3/29/2024

Vendor Name Amount

Cdw Government, Inc 6,630.87

Clay County Sheriff 2,320.00

Integris LLC 2,188.23

Larkin Hoffman Attorneys 10,260.00

Quadient Finance USA Inc. 6,000.00

U.S. Bank Equipment Finance 6,268.50

William Alexander Johnson 19,231.21

24 Payments less than 2000 12,342.23

Final Total: 65,241.04

Further moved to authorize the payment of the following auditor warrants: March 13, 2024 for $57,723.00; March 20, 2024 for $12,654.54.

DNR Wildlife (Scott Laudenslager)

DNR Wildlife Manager Scott Laudenslager gave an update on various maintenance projects, Deer and Bear permits/harvest areas, and discussed upcoming summer projects.

Human Resources

Job Description Approval

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the job description for the Facilities Supervisor and Safety Operator position.

Facilities Supervisor and Safety Operator Grade Increase

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the grade increase for Facilities Supervisor & Safety Operator Shane Shaw to Grade 11, Step 12 at $28.20 per hour at 251 points effective next full pay period.

Approval of Step Increase for Custodian II

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve a step increase for Custodian II  Dylan Eason from Grade 6 Step 6 to Grade 6 Step 9 at 20.61 per hour effective next full pay period.

Set Work Session

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to set a work session for maintenance for April 9, 2024 following the regular board meeting.

County Surveyor-PLSS Restoration Project

County Surveyor Chad Conner came to the board to request a resolution for the Public Land Survey System Restoration Project.

Resolution

The following resolution was offered by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and the same being put to a vote was unanimously carried. 

Resolution to submit a proposal to the legislative-citizen commission on minnesota resources for public land survey system restorations 

Resolution No. 2024-03-01

WHEREAS, The Lake of the Woods County Land Surveyor’s Office has the opportunity to request funding from the Legislative-Citizen Commission on Minnesota Resources (LCCMR) for the project titled “LOTW PLSS Restoration” up to the amount of $265,000, in Environment and Natural Resources Trust Fund (ENRTF); and

WHEREAS, The Lake of the Woods County Auditor’s Office has reviewed the funding request and the “Duties of a Fiscal Agent” document provided by the State and is fully aware of the work that will occur if funded, the project timeline, and the project budget.

THEREFORE, BE IT RESOLVED, That the Lake of the Woods County Board authorizes the Lake of the Woods County Land Surveyor’s Office to submit a proposal for the project titled “LOTW PLSS Restoration” up to the amount of $265,000 for grant funding from the Environment and Natural Resources Trust Fund (ENRTF) funding from the Legislative-Citizen Commission on Minnesota Resources (LCCMR).

BE IT FURTHER RESOLVED, That the Lake of the Woods County Board authorizes the Lake of the Woods County Auditor’s Office to act as a fiscal agent if funding is awarded for the 2024 project titled “LOTW PLSS Restoration”, and will comply with all terms as stated in the fiscal agent agreement.

Toward Zero Death

TZD Coordinator Sue Johnson, State Aid Engineer Brian Ketring, Assistant District Engineer William Pirkl, met with the board and presented a power point and information on the Towards Zero Death Task Force and the importance of safe driving and wearing seatbelts. William Pirkl gave an update on various highway projects and the installation of roundabouts in the area.

Recess

A brief recess took place from 11:50a.m. and reconvened at 1:20p.m.

Pine to Prairie Task Force

Deputy Sheriff/Investigator Craig Severs provided a presentation on the Pine to Prairie Drug Task Force, which works with nine different counties, local law enforcement, conservation officers, and others.

Recess

A brief recess took place at 2:00p.m. and reconvened at the Lake of the Woods County Government Center Commissioners Room at 2:30p.m.

Closed Session

Resolution

The following Resolution was offered by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously by roll call to approve the following:

Resolution Closing Board Meeting

Resolution No. 2024-03-02

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”; and

WHEREAS, Lake of the Woods County was served on March 20, 2024 with a United States District Court Summons and Complaint dated March 14, 2024, signed by Gregory M. Erickson, attorney for  Plaintiffs Jennifer Audette and Robert Audette, alleging that Lake of the Woods County Board of Commissioners violated, inter alia, the Americans with Disabilities Act (ADA) and, requesting, inter alia, that the court require the County to remedy the alleged ADA violation and award damages; and   

WHEREAS, the Lake of the Woods County Board seeks to meet with its attorney, to discuss the pending lawsuit; and

WHEREAS, it would be detrimental to the interests of the Lake of the Woods County Board to hold a public discussion with its attorney regarding the strengths and weaknesses of its legal position(s), strategy, and potential settlement position regarding the pending lawsuit where an opposing party or opposing attorney could listen to or be made aware of Lake of the Woods County’s positions; and

WHEREAS, there is an absolute need for the Lake of the Woods County Board to obtain confidential legal advice regarding the potential settlement modifications in order to maintain the attorney-client privilege.

BE IT RESOLVED by the Lake of the Woods County Board as follows:

1. The Lake of the Woods County Board hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. § 13D.05, subd. 3(b); and

2. The specific subjects to be discussed, pursuant to Minn. Stat. § 13D.01, subd. 3, are the legal strategy regarding the pending United States District Court action. 

Adopted by the Lake of the Woods County Board of Commissioners, Lake of the Woods County, Minnesota this 26^th day of March, 2024. 

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to close the closed session and open the regular meeting at 2:50p.m.

Correspondence

The board reviewed correspondence from Minnesota Department of Natural Resources.

Add to Agenda

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof to add Cliffs Discussion to the agenda.

Cliffs Discussion

The board and Land & Water Director Josh Stromlund discussed the Cliff’s agreement.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to have Land & Water Director Josh Stromlund, and Commissioners: Jon Waibel, and Ed Arnesen have a meeting with Cliffs to review options.

Adjourn

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to adjourn the meeting at 3:35p.m.

Attest: April 9, 2024

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair Cody Hasbargen

 March 12, 2024

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, March 12, 2024 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Cody Hasbargen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Ed Arnesen, Jon Waibel, Buck Nordlof, and Joe Grund. Also Present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the agenda with the following changes: Add: Legislative Updates

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of February 27, 2024.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $32,337.05; Commissioners Warrants $2,055.79; Commissioners Warrants $25,627.43.

Sanford Crisis Contract Addendum

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the Sanford Crisis Contract Addendum to amend the dates of the original contract.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $174,611.12; Road & Bridge $80,671.35; Joint Ditch $11,432.50; Solid Waste $41,347.44; EDA $3,640.00; Taxes & Penalties ($390.00). 

WARRANTS FOR PUBLICATION

Warrants Approved On 3/12/2024 For Payment 3/15/2024

Vendor Name Amount

Auto Value Baudette 2,241.86

ByteSpeed, LLC 2,468.00

Cenex Co-Op Services, Inc. 11,816.57

Counties Providing Technology 4,327.00

Esri 28,400.00

Law Offices Of Patrick D. Moren 9,226.53

LOW Fair Association 34,610.00

LOW Highway Dept 14,403.75

LOW School District–390 3,472.00

Mar-Kit Landfill 11,397.50

Mn Dept Of Transportation 3,364.35

Pennington County Sheriff Office 20,203.29

Powerplan 9,332.28

Pro Mac Equipment Ltd. 4,027.18

R & Q Trucking, Inc 4,277.00

T-C Lighting 17,652.60

Traffic and Parking Control Co., Inc. 46,412.50

University of North Dakota 9,520.90

Voyageurs Comtronics, Inc 37,225.00

Wright Locksmith and Security Systems 2,606.95

70 Payments less than 2000 34,327.15

Final Total: 311,312.41

Further moved to authorize the payment of the following auditor warrants: February 28, 2024 for $13,033.93; March 5, 2024 for $245,965.96; March 6, 2024 for $64,628.84

Donation Request

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve a request from the Lake of the Woods Women of Today for a Post Prom donation in the amount of $200.00.

Cigarette License Approval

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the cigarette license application from J & L Hennum Sportsman’s Lodge.

Juvenile Detention Alternatives Initiative (JDAI)

Northern Region Coordinator Christopher Stolan gave a presentation about the Juvenile Detention Alternative Initiative. No action was taken at this time.

Public Works

Updates

Highway Maintenance Supervisor Keith Grund gave an update on various highway projects

Approval of Stop Signs Payment

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to approve the purchase of lighted stop signs in the amount of $46,412.50 to be paid for out of ARPA funds.

Approval of Plow Truck Payment

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the payment of a plow truck up to the remaining balance of ARPA funds.

Add to Agenda

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to add Lake of the Woods Cannabis Company to the agenda.

Lake of the Woods Cannabis Company

Eric Nerland came to the board to discuss the Lake of the Woods Cannabis Company business and intentions within the county. He would like the board to consider this business for a license when they become available for issuance.

Land & Water

Feedlot Annual Report

Resource Conservationist Mike Hirst presented the Feedlot Annual Report for approval.

Motion 

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Feedlot Annual Report and for Chair Cody Hasbargen to sign the same.

Feedlot Update-Discussion on Proposed Language

Resource Conservationists Mike Hirst and Land & Water Director Josh Stromlund discussed proposed language for new regulations/requirements and requested feedback from the board.

Human Resources

Personnel Committee Recommendations

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the following recommendations from the Personnel Committee effective next full pay period:

Auditor/Treasurer Fiscal Officer Rita Hasbargen: Grade 15, Step 10, $33.78 per hour at 336 points

Auditor/Treasurer DL/MV Election Supervisor Erik Tange: Grade 14, Step 8, $30.84 per hour at 311 points

Auditor/Treasurer Treasury Service Manager Connie Nesmith: Grade 12, Step 5, $26.17 per hour at 267 points

Auditor/Treasurer Property Tax/Board Admin Anna Sanchez: Grade 13, Step 7, $28.69 per hour at 287 points

Auditor/Treasurer License Clerk Chelsea Anderson: Grade 11, Step 6 $25.30 per hour at 253 points

IT Systems Administrator John Butenhoff: Grade 18, Step 10, $39.76 per hour at 419 points

MIS/GIS Coordinator Eric Solo: Grade 18, Step 10, $39.76 per hour at 419 points

Deputy Recorder Christie Russell: Grade 12, Step 12, $29.77 per hour at 267 points

Job Description Approval

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the job descriptions for Auditor/Treasurer Fiscal Officer, DL/MV Election Supervisor, Treasury Service Manager, and Property Tax/Board Aministrator.

Building Committee- Craig Severs

Carpet quote approval for Government Center North Training Room

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the quote from Pirkl Lumber in the amount of $3629.48 for new carpet in the Government Center North Training room and plank flooring in the kitchen to be paid for out of building funds.

Legislative Updates

Commissioner Ed Arnesen gave an update on his recent trip to the capital meeting with Legislators regarding bonding for a new law enforcement building.

Adjourn

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to adjourn the meeting at 11:05 a.m.

Attest: March 26, 2024

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chair Cody Hasbargen

March 28, 2023

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, March 28, 2023 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Ed Arnesen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Buck Nordlof, Jon Waibel, Ed Arnesen and Joe Grund. Also present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following changes: Add: Legislative update

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official minutes of March 14, 2023.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $18,195.00; Commissioners Warrants $3,091.09; Commissioners Warrants $6,117.19.

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the claims against the County as follows: Revenue $33,119.19; Road & Bridge $16,893.51; Solid Waste $9,020.83.

WARRANTS FOR PUBLICATION

Warrants Approved On 3/28/2023 For Payment 3/31/2023

Vendor Name Amount

CentralSquare Technologies, LLC 2,340.00

Compass Minerals America 3,021.63

Lake of the Woods Electric LLC 2,703.76

Larkin Hoffman Attorneys 15,798.75

Northwest Community Action, Inc 5,000.00

Pemberton Law, P.L.L.P. 2,174.34

Stratton Equipment Sales & Service Ltd 9,078.83

U.S. Bank Equipment Finance 6,268.50

23 Payments less than 2000 12,647.72

Final Total: 59,033.53

Further moved to authorize the payment of the following auditor warrants: March 14, 2023 for $16,474.14, March 22, 2023 $22,247.55.

Juneteenth

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve Juneteenth as a county holiday effective June 19, 2024. 

Post Prom Donation

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve a donation of $200.00 to the Post Prom Party. 

Law Enforcement Labor Services Contract

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the LELS Contract with the salary change effective the next full pay period. 

DNR

Scott Laudenslager gave an update on deer and bear habitats, habitat work, brush work, and controlled burns. 

Mr. Laudenslager also answered questions about grouse season.

Maintenance

Bloodborne Policy & Exposure Control Plan

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the updated Bloodborne Policy & Exposure Control Plan.

Public Works

Heavy Equipment Operator Grade Increase

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve an increase from Grade 11 to Grade 12 with the most equivalent step for Heavy Equipment Operator and Solid Waste Operators effective next full pay period. 

Deputy Accountant Grade Increase

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to approve an increase from Grade 10 to Grade 11 with the most equivalent step for Deputy Accountant Christi Pierce effective next full pay period. 

Federal Funding SP 039-598-071

Resolution

The following resolution was offered by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously:

RESOLUTION

For Agreement to State Transportation Fund 

Local Bridge Replacement Program

Grant Terms and Conditions

SP 039-598-071

Resolution No – 23-03-02

March 28, 2023

WHEREAS, Lake of the Woods County has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Bridge No. 92633; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this project is available; and

WHEREAS, the amount of the grant has been determined to be $_116,288.68_ by reason of the lowest responsible bid;

WHEREAS, NOW THEREFORE, be it resolved that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.50, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the project but not required.  The proper county officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant.

NWA Road ROW Brushing

County Engineer Anthony Pirkl gave an update regarding the Northwest Angle road right-of-way brushing that will begin on April 10, 2023. Letters will be sent to adjacent property owners. 

PFAAS 3^rd Party Study Approval

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to approve the use of a 3^rd party for PFAAS testing at the landfill with Bar Engineering in the amount of $4,000.

Land & Water

Purchase Approval-File Folders

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the purchase of 1,000 file folders in the amount of $956.82 from the Land & Water Budget.

Indus School 

Resolution

The following Resolution was offered by Commission Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the following:

A RESOLUTION OF THE LAKE OF THE WOODS BOARD OF COUNTY COMMISSIONERS AFFIRMATION, COMMITMENT AND SUPPORT OF THE INDUS SCHOOL

Resolution No.  23-03-03

WHEREAS, the Lake of the Woods Board of County Commissioners is committed to making decisions that promote quality educational programs and services to school-age children of our community and surrounding communities; and

WHEREAS, the Lake of the Woods County Board of County Commissioners believes that a quality public education serves as an essential foundation to and has an integral impact on school-age children’s future and the counties economic well-being; and

WHEREAS, the Lake of the Woods Board of County Commissioners believes that education is an important asset in maximizing the opportunities of an individual and a community; and

WHEREAS, rural public schools have a positive impact on the lives of countless students and enhance county initiatives by providing employment opportunities for residents, retaining families within a community, and providing alternative educational opportunities for students that meet the need of the whole student; and

WHEREAS, school closures affect all aspects of our students’ lives, such as food and housing security, healthcare, safety, and educational technology; and

WHEREAS, school closures negatively impact a community and surrounding counties from a social, economic, and population standpoint; and

WHEREAS, our nation’s future well-being relies on providing our most vulnerable students access to high quality education and programs that meet their needs;

WHEREAS, quality public education for every child is integral to the viability and economic future of developing communities, by directly and indirectly contributing to the intellectual and physical development of all individuals regardless of circumstances; and

WHEREAS, the potential closure of a public schoolhouse serves to deepen the inequalities and diminish the opportunities for every child and diminishes our economic stability; and

 WHEREAS, the Indus school provides quality education that meets the needs for students that reside in both  Koochiching County and Lake of the Woods County.

THEREFORE, BE IT RESOLVED, that the commitment to promote access to quality public education for students of all types is a cornerstone to Lake of the Woods Board of County Commissioners. As a County and neighboring school partnership, Lake of the Woods is committed to ensuring its residents have access to public education that meets their needs.

THEREFORE, BE IT FURTHER RESOLVED, that the Board of Commissioners does hereby affirm its support for the public education offered at Indus school and supports efforts to reconsider closure to allow for further discussion.

ADOPTED by the Lake of the Woods Board of County Commissioners (Ed Arnesen, Joe Grund, Cody Hasbargen, Buck Nordlof and Jon Waibel), State of Minnesota, at the regular open public meeting thereof, held this 28th day of March, 2023.

Sheriff

BCA Joint Powers Agreement

Resolution

The following resolution was offered by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously: 

RESOLUTION NO. 23-03-04

RESOLUTION APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH COUNTY OF LAKE OF THE WOODS ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF

WHEREAS, The County of Lake of the Woods on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible. The Joint Powers Agreements further provide the county with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the County to pay the costs for the network connection.

NOW, THEREFORE, BE IT RESOLVED by the Lake of the Woods County Board, Minnesota s follows: 

1. That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of criminal Apprehension and the County of Lake of the Woods County on behalf of its County Attorney and Sheriff are herby approved.

2. That the Lake of the Woods County Sheriff, Gary Fish, or his successor, is designated the Authorized Representative for the Sheriff. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.

3. That the Lake of the Woods County Attorney, James Austad, or his successor, is designated the Authorized Representative for the County Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.

4. That Ed Arnesen, the Chair of Lake of the Woods County Board and Gary Fish, the County Sheriff, are authorized to sign the State of Minnesota Joint Powers Agreements.

Recess

With no further business before the Board, Chair Ed Arnesen called the meeting to recess at 10:56 a.m.

Attest: April 11, 2023

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman Ed Arnesen

March 14, 2023

The Lake of The Woods County Board of Commissioners met in regular session on Tuesday, March 14, 2023 at Lake of the Woods County Government Center in the Commissioners’ Room.

CALL TO ORDER

Chair Ed Arnesen called the meeting to order at 9:00a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Cody Hasbargen, Buck Nordlof, Jon Waibel, Ed Arnesen and Joe Grund. Also present was Auditor-Treasurer Lorene Hanson. 

APPROVAL OF AGENDA

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the agenda with the following changes: Add: Credit Card Increase, and Indus School Support. 

APPROVAL OF MINUTES

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the official minutes of February 28, 2023.

SOCIAL SERVICES

Social Services Director Amy Ballard gave a summary of the claims and informed the board that the social worker they intended to hire did not accept the position and this position will be advertised again.

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrants $15,494.11; Commissioners Warrants $4,926.68; Commissioners Warrants $15,984.26.

Northwest Community Action-Vehicle Repair Program

NWCA Family Services Director Sharon Millner discussed the vehicle repair program and how it benefits families in our area by assisting with payments for vehicle repair services. They are requesting the board to contribute up to $15,000 to the program that would be used for families in Lake of the Woods County. 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the request for funding with $10,000 paid for by Social Services and $5,000 from the American Rescue Plan funds for a total of $15,000 to support the vehicle repair program in Lake of the Woods County. 

Auditor/Treasurer

Claims

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the claims against the County as follows: Revenue $63,534.10; Road & Bridge $58,087.07; County Development $200.00; Solid Waste $40,108.90; EDA $1,120.01.

WARRANTS FOR PUBLICATION

Warrants Approved On 3/14/2023 For Payment 3/17/2023

Vendor Name Amount

Auto Value Baudette 6,584.88

Cenex Co-Op Services, Inc. 11,391.28

Counties Providing Technology 4,204.00

Deputy Registrar No.75 2,147.02

Esri 28,400.00

Ferrellgas 4,504.76

Howard’s Oil Company 3,842.07

Integris LLC 2,560.31

Interstate Billing Service Inc 3,623.29

Lake of the Woods Electric LLC 3,784.08

LOW Highway Dept 5,917.50

Mar-Kit Landfill 12,549.50

Midway Ford Company 32,261.88

Pennington County Sheriff Office 5,155.11

Quadient Finance USA Inc. 4,000.00

R & Q Trucking, Inc 4,277.00

53 Payments less than 2000 27,847.40

Final Total: 163,050.08

Further moved to authorize the payment of the following auditor warrants: March 1, 2023 for $53,724.73; March 6, 2023 for $643,650.77; March 7, 2023 for $437,709.54; March 8, 2023 for $184,112.57.

Set Work Session

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to set a work session for April 25, 2023 following the regular board meeting to discuss ARPA funds. 

Advertise Bid Reminder

County Auditor/Treasurer Lorene Hanson informed the board that the advertisement to bid for parcel #18.2342.000, approximately 13 acres of tillable land, is ready for publication. 

Opioid Resolution 

Resolution

The following resolution was offered by Commissioner Buck Nordlof and moved for adoption:

Resolution Authorizing Lake of the Woods County Staff to Execute All Necessary Documents to Ensure Lake of the Woods County’s Participation in the Multistate Settlements Relating to Opioid Supply Chain Participants, and in the Minnesota Opioids State-Subdivision Memorandum of Agreement.

Resolution 23-03-01

WHEREAS, the State of Minnesota and numerous Minnesota cities and counties are engaged in nationwide civil litigation against opioid supply chain participants related to the opioid crisis; and

WHEREAS, the Minnesota Attorney General has signed on to multistate settlement agreements with several opioid supply chain participants, but those settlement agreements are still subject to sign-on by local governments and final agreement by the companies and approval by the courts; and 

WHEREAS, there is a deadline of April, 18 2023, for a sufficient threshold of Minnesota cities and counties to sign on to the above-referenced multistate settlement agreements, and failure to timely sign on may diminish the amount of funds received by not only that city or county but by all Minnesota cities and counties from the settlement funds; and

WHEREAS, representatives of Minnesota’s local governments, the Office of the Attorney General, and the State of Minnesota have reached agreement on the intrastate allocation of these settlement funds between the State, and the counties and cities, as well as the permissible uses of these funds, which will be memorialized in the Minnesota Opioids State-Subdivision Memorandum of Agreement, as amended (the “State-Subdivision Agreement”); and 

WHEREAS, the State-Subdivision Agreement creates an opportunity for local governments and the State to work collaboratively on a unified vision to deliver a robust abatement and remediation plan to address the opioid crisis in Minnesota; 

NOW, THEREFORE, BE IT RESOLVED, Lake of the Woods County supports and agrees to the State-Subdivision Agreement; and 

BE IT FURTHER RESOLVED, Lake of the Woods County supports and opts in to all future multistate settlement agreements with opioid supply chain participants; and

BE IT FURTHER RESOLVED, Lake of the Woods County authorizes County staff to execute all necessary documents to ensure Lake of the Woods County participation in the multistate settlement agreements, including the Participation Agreement and accompanying Release, and in the State-Subdivision Agreement.

The resolution was seconded by Commissioner Jon Waibel the same being put to a vote, was unanimously carried.

Set Work Session

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to set a work session for April 25, 2023 following the regular board meeting to discuss the Opioid funding. 

Indus School Support

Amy Hasbargen-Hanson and Christine Hultman came to the board seeking a resolution of support to appeal the closure of Indus School. Amy Hasbargen-Hanson informed the board of the issues surrounding the decision to close the school and the impact it will have on our communities. The board took no action at this time and will revisit the issue at a later date. 

Land & Water

Consideration of Conditional Use Permit #23-02CU by GWE, LLC, on behalf of Thomas Finders

The East ½ East ½ NW ¼ NE ¼ , Section Twenty-Seven (27), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West- Parcel ID# 19.27.12.010. Applicant is requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to allow commercial activity consisting of up to six (6) multi-unit storage buildings in a non-shoreland Rural Residential Zoning District (R2).

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Joe Grund and carried unanimously to approve the following Conditional Use Permit/Findings of Fact by GWE, LLC, on behalf of Thomas Finders as required by Section 401. C of the Lake of the Woods County Zoning Ordinance to allow commercial activity consisting of up to six (6) multi-unit storage buildings in a non-shoreland Rural Residential Zoning District (R2) with the following conditions:

1. A wetland delineation is required.
2. Driveway and roads to be approved by the Lake of the Woods County Public Works Department for safety vehicle access.
3. The Conditional Use Permit is for applicant’s project only, as applied for and terminates in five (5) years if applicant has not constructed at least one (1) unit from date of approval.
4. No habitation is allowed.
5. If applicable, a stormwater permit will be required.
6. No overnight parking or use of the units is allowed.
7. No outside storage is allowed.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  GWE, LLC Date:  March 14, 2023

Location/Legal Description:  The East½East½NW¼NE¼, Section Twenty-seven (27), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West – Parcel ID# 19.27.12.010

Project Proposal:  Applicant is requesting a Conditional Use Permit as required by Section 401.C of the Lake of the Woods County Zoning Ordinance to allow commercial activity consisting of up to six (6) multi-unit storage buildings in a non-shoreland Rural Residential Zoning District (R2).

1)  Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  Commercial development.

2)  Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  ) NO (  )  N/A (X)

Why or why not?____________________________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (X) NO (  )  N/A (  )

Why or why not?  See application.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Topography and drainage won’t be affected.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not?____________________________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not?____________________________________________________________________

7. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )

Why or why not?  County Road 8. 

8. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Why or why not?  Other commercial facilities. 

9)  Does the project proposal have a reasonable need to be in a shoreland location?

YES (  )  NO (  )  N/A (X)

Why or why not?____________________________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X)  NO (  )  N/A (  )

Why or why not?  See as planned in application.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not?____________________________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems? YES (X)  NO (  )  N/A (  )

Why or why not?  Existing well and sewage system in application.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not?____________________________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?

YES (  )  NO (  )  N/A (X)

Why or why not?____________________________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (X)  NO (  )  N/A (  )

Why or why not?  Existing vegetation.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

YES (X)  NO (  )  N/A (  )

Why or why not?  See application.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X)  NO (  )  N/A (  )

Why or why not?  No overnight parking allowed.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows: 

1. A wetland delineation is required.
2. Driveway and roads to be approved by the Lake of the Woods County Public Works Department for safety vehicle access.
3. The Conditional Use Permit is for applicant’s project only, as applied for and terminates in five (5) years if applicant has not constructed at least one (1) unit from date of approval.
4. No habitation is allowed.
5. If applicable, a stormwater permit will be required.
6. No overnight parking or use of the units is allowed.
7. No outside storage is allowed.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

March 14, 2023 _____________________________________

Date Ed Arnesen Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Consideration of Conditional Use Permit #23-03CU by Grant and Savanna Slick

A tract of land located in Government Lot Two (2), Section Twenty-eight (28), Township One Hundred Sixty-one (161) North, Range Thirty-one (31) West- Parcel ID# 24.28.22.020. Applicant is requesting a Conditional Use Permit as required by Section 401.B of the Lake of the Woods Zoning Ordinance to operate a short-term transient rental in a Residential Development (R1) Zoning District. Rainy River is an agricultural river segment. 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following Conditional Use Permit/Findings of Fact by Grant and Savanna Slick as required by Section 401.B of the Lake of the Woods Zoning Ordinance to operate a short-term transient rental in a Residential Development (R1) Zoning District with the following conditions:

1. The Conditional Use Permit terminates upon sale or transfer of property.
2. The existing sewer system must be upgraded by July 8, 2024.
3. The conditional approval is contingent upon applicant meeting all other requirements as outlined in the submitted application, such as quiet hours, maximum occupancy, etc. 
4. Must meet Minnesota Department of Health requirements.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Grant and Savanna Slick Date:  March 14, 2023

Location/Legal Description:  A tract of land located in Government Lot Two (2), Section Twenty-eight 28), Township One Hundred Sixty-one (161) North, Range Thirty-one (31) West – Parcel ID# 24.28.22.020.

Project Proposal:  Applicant is requesting a Conditional Use Permit as required by Section 401.B of the Lake of the Woods County Zoning Ordinance to operate a short-term transient rental in a Residential Development (R1) Zoning District. Rainy River is an agricultural river segment.

1) Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan? YES (X) NO (  )  N/A (  )

Why or why not?  Commercial development corridor.

2)  Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                        YES (  ) NO (  )  N/A (X)

Why or why not? _______________________________________________________________________ 

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                            YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal? YES (  )  NO (  )  N/A (X)

Why or why not? _______________________________________________________________________

7. Is the site in harmony with existing and proposed access roads?     YES (X)  NO (  )  N/A (  )

Why or why not?  State highway 172 NW and shared driveway.

8. Is the project proposal compatible with adjacent land uses? YES (X)  NO (  )  N/A (  )

Why or why not?  Residential neighborhood.

9)  Does the project proposal have a reasonable need to be in a shoreland location? YES (  )  NO (  )  N/A (X)

Why or why not? ________________________________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES (X)  NO (  )  N/A (  )

Why or why not?  Design plan applied for.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?         YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems? YES (X)  NO (  )  N/A (  )

Why or why not?  On site well and sewage system to be upgraded.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?

YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? 

YES (  )  NO (  )  N/A (X)

Why or why not? ___________________________________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X)  NO (  )  N/A (  )

Why or why not? Adequate on-site parking.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.  

The specific conditions of approval are as follows:

1. The Conditional Use Permit terminates upon sale or transfer of property.
2. The existing sewer system must be upgraded by July 8, 2024.
3. The conditional approval is contingent upon applicant meeting all other requirements as outlined in the submitted application, such as quiet hours, maximum occupancy, etc.
4. Must meet Minnesota Department of Health requirements.

Approved  as Presented  (   ) Approved with Conditions  (X) Denied  (  )

March 14, 2023 _____________________________________

Date Ed Arnesen

Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Recognition of Mike Hirst

Land & Water Director Josh Stromlund informed the board that Resource Conservationist and SWCD member Mike Hirst was the 2023 Larry Kallemeyn Award recipient. This award is voted on by peers and given to an individual that shows significant contributions to research or resource management and outstanding professional achievement in scientific research or resource management.

Rainy River 1W1P MOA & Bylaws

Land & Water Director Josh Stromlund gave the board information on the Rainy River Watershed Plan, Memorandum of Agreement and bylaws for their review. This information will be discussed in the upcoming public hearing on April 11, 2023.

Add to Agenda

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to add the Keep it Clean Campaign to the agenda.

Keep It Clean Campaign

Land & Water Director Josh Stromlund discussed the Keep it Clean Campaign to keep trash and waste off of the lake and shoreline. Mr. Stromlund informed the board that the SWCD will be writing a letter of support for the campaign and asked the board if they would like to do the same.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Jon Waibel and carried unanimously to write a letter of support for the Keep it Clean Campaign. 

MIS

Approval to move to Microsoft 365

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the purchase of Microsoft 365 using American Rescue Plan funds up to $29,634.00.

BCA Requirements

MIS Director Peder Hovland and Systems Administrator John Butenhoff informed the board that Lake of the Woods County is not in compliance with the BCA policy regarding the need to monitor logs weekly.

Sheriff

Credit Card Increase- Jill Hasbargen-Olson

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to approve the request to raise the credit card limit for Jill Hasbargen-Olson from the standard amount of $1,500.00 to $5,000.

Recess

With no further business before the Board, Chair Ed Arnesen called the meeting to recess at 11:26 a.m.

Attest: March 28, 2023

______________________________ _________________________________

County Auditor/Treasurer, Lorene Hanson Chairman Ed Arnesen