March, 2012

Commissioner Proceedings

March 13, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 13, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda with the following additions: Remove: Law Enforcement Mutual Assistant; Add: Arrowhead Library Contract and Resolution for support for “Friends of Zippel”.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Hanson to approve the consent agenda as follows: Travel for Cooper Mickelson to attend Grading & Base Recertification training at the MnDOT Training and Conference Center in Arden Hills, MN on April 2nd, 2012; Cooper Mickelson to attend RTK Training to be held at the NDSCS Wahpeton Campus April 3-4, 2012; Consent requested for Marti Carlson to attend the University of Minnesota County Highway Accountants Association Conference to be held April 25-27, 2012 at Hampton Inn & Suites in Bemidji, MN;  Ted Furbish, Ed Spires and Brock Stebakken to attend a Debris Management in a Disaster Refresher course on April 5th, 2012 to be held at the Ramada Inn in Marshall, MN. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Trusight Proposal

Trusight Director, George Gmach, met with the board and presented a proposal for Lake of the Woods County in assistance for consulting to provide services relating to recommending and implementing a new job evaluation system and recommending modifications to the existing compensation structure or replacement with a new structure.

Motion

Motion was made by Commissioner Patty Beckel to authorize Chairman Todd Beckel, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign the Trusight Employee Classification and Compensation Consulting Proposal, with completion date of June 30, 2012 contingent upon the approval of County Attorney, Philip Miller, in the amount of up to $18,000 with the funding from the unallocated fund. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:04 a.m. and reconvened at 10:09 a.m. as follows:

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 8,185.47

                                                Commissioners’ Warrants       $ 9,243.60

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Social Service Director, Nancy Wendler met with the board requesting a phone stipend for Social Worker, Jodi Ferrier.

Motion

Motion was made by Commissioner Hanson to allow Social Worker, Jodi Ferrier a phone cell stipend of $40.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

SHERIFF

Chairman Todd Beckel acknowledged a letter of resignation from Chief Deputy Sheriff, Terry Bandemer effective April 13, 2012.

Motion

Motion was made by Commissioner Hanson to accept the resignation of retirement from Chief Deputy Sheriff, Terry Bandemer effective April 13, 2012 at 4:44 p.m. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

                                                Revenue                   $         52,262.72           

                                                Road & Bridge        $         28,340.52

                                                Co. Development     $           6,777.41

                                                Solid Waste              $         21,678.10

                                                EDA                         $           4,982.11

                                                                                 $        114,040.86                      

Further moved to authorize the payment of the following auditor warrants:

                                                February 29, 2012    $       67,898.72

                                                March 7, 2012          $     109,886.12

                                                March 9, 2012          $         4,195.77 

                                                March 9, 2012          $       91,282.76

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Triple “A” Booster Club

County Auditor, John W. Hoscheid met with the board and presented an application for exempt permit for the Triple “A” Booster Club to conduct a lawful gambling raffle on August 16, 2012.

Motion

Motion was made by Commissioner Moorman to authorize county Auditor, John W. Hoscheid to sign the application for Exempt Permit for the Triple “A” Booster Club to conduct a raffle on August 16, 2012 at Lake of The Woods School. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Human Resources

Human Resource Director, Wade Johannesen met with the board requesting authorization to advertise and interview for full-time Deputy Sheriff and part-time Dispatchers.

Motion

Motion was made by Commissioner Arnesen to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise and interview for a full-time Deputy Sheriff and part-time Dispatchers. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Public Works Director, Tim Erickson met with the board and introduced Cooper Mickelson, newly hired Inspector II to the board.

Walking Floor Trailer

Public Works Director, Tim Erickson met with the board requesting permission to purchase a Walking Floor Trailer for the Solid Waste Department.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to purchase a Walking floor trailer for the Solid Waste Department in the amount of $67,164 as previously approved within the 2012 capital expenditure budget. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Mar-Kit Landfill/ Shredder

Public Works Director, Tim Erickson met with the board and informed the board that they did not purchase any equipment from Mark-Kit-Landfills sale. Landfill Manager, Ed Spires informed the board that they would like to purchase a shredder that would be able to shred tires, shingles and concrete which would save on the Demo landfill. He informed the board that a used shredder would cost approximately $250,000. The board concurred that he should look and see what he can find in that range.

County Road 33

Public Works Director, Tim Erickson met with the board per their request for a walking trail on CR 33, he informed them that he put a quote together and the estimated low cost for 500 feet would cost approximately $5,000.

Motion

Motion was made by Commissioner Arnesen to authorize Public Works Director to top dress and seed the area on County Road 33 and wait on the construction part for a walking trail until August 7, 2012 board meeting so the county board can see what the Wheeler’s Point Sewer District’s timeline is before placing a permanent path. The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Patty Beckel, Arnesen, Hanson and Moorman. Voting against: Commissioner Todd Beckel.

Fire Alarm System

Public Works Director, Tim Erickson met with the board to discuss the Fire Alarm System which is not working properly. The board requested that Tim speak with Lake of the Woods School Maintenance Supervisor, Reed McFarlane to see what they did when they were having issues with their alarm system, and then set up a building committee meeting and present a solution to the board.

MN DOT # 99076

Public Works Director, Tim Erickson met with the board requesting approval for a Agreement with the State of Minnesota, Department of Transportation to provide for use of Lake of the Woods county roads.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution to enter into Agreement No. 99076 with the

 State of Minnesota, Department of Transportation

Resolution No. 12-02-05

IT IS RESOLVED, that Lake of the Woods County enters into Mn/DOT Agreement

No. 99076 with the State of Minnesota, Department of Transportation for the following

purposes:

To provide for the use of CSAH 18, CSAH 19, CSAH 35, and County Road 94 as a detour

route during the contract construction to be performed upon, along and adjacent to Trunk Highway No. 11 from Trunk Highway No. 72 to the west limits of Clementson under State Project No. 3902-25 (T.H. 11 = 011).

IT IS FURTHER RESOLVED, that Chairman Todd Beckel, of the County Board

and County Auditor, John Hoscheid are authorized to execute the Agreement and any

amendments to the Agreement, contingent upon the approval of County Attorney, Philip Miller.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Lake of the Woods Curling club

Roger Erickson, representing the Curling Club met with the board to inform them that they had a good year of curling and that from 2011 to 2012 the league grew from 6 teams to 10 teams. Roger thanked the board for supporting the curling.

ARROWHEAD LIBRARY

Arrowhead Library Director, Jim Weikum met with the board informing them that the Merger with the North Country Library and the Arrowhead Library will merge and become one library system. Jim also gave the yearly report to the board.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 12-03-06

RESOLUTION APPROVING A CONTRACT AGREEMENT

WHEREAS, the counties of Carlton, Cook, Itasca, Koochiching, Lake, Lake of the

Woods, and St. Louis are members of the Arrowhead Library System, a regional public library

system organized under Minnesota Statutes, Section 134.20 (“ALS”); and

WHEREAS, the board of ALS and the board of the North Country Library Cooperative

have approved resolutions for the merger of the two entities, subject to the Minnesota

Commissioner of Education’s approval of the dissolution of the North Country Library

Cooperative and approval of the inclusion of the North Country Library Cooperative’s duties and

responsibilities under Minnesota Statutes, Section 134.351 into ALS’s current duties and

responsibilities as a regional public library system, under Minnesota Statutes, Section 134.20; and

WHEREAS, funds received from member counties will continue to be used exclusively

for ALS’s duties and responsibilities as a regional public library system, under Minnesota

Statutes, Section 134.20; and

WHEREAS, the Board of Commissioners of Lake of the Woods County has received the

form of the Arrowhead Library System Contract Agreement (the “Contract Agreement”):

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of

Lake of the Woods County that the Contract Agreement is approved in substantially the form

presented at this meeting, with such changes and completions thereto and deletions there from as

shall be necessary or desirable and approved by the County Attorney. The Chair and Auditor are

authorized and directed to execute the Contract Agreement. In the event of the absence of the

Chair or the Auditor such other officer of the County or member of the Board of Commissioners

who in the opinion of the County Attorney may sign the Contract Agreement shall sign it. The

Contract Agreement shall take effect at the earliest time provided by law, and contingent upon approval of Lake of the Wood County Attorney.

 The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Friends of zippel

Commissioner Hanson presented a resolution of support for the “Friends of Zippel Bay State Park” for seeking funding for Economic Development project through the Legacy Fund.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 12-02-07

Sponsoring Resolution for Support

For “Friends of Zippel Bay State Park”

WHEREAS; Lake of the Woods County Board of Commissioners have been notified by “ Friends of Zippel Bay State Park” that they are seeking funding  for Economic Development Projects through the  Legacy funds administered by the MN Department of Natural Resources Park Division;

 WHEREAS; the funding, if granted will be used  to construct new camp grounds, contact station, new road to harbor, trails, playground equipment at the beach, and many other improvements;

WHEREAS; as part of the funding application, the “Friends of Zippel Bay State Park” is in need of a “Sponsoring Resolution” from a local governing body;

WHEREAS; on February 14, 2012 the “Friends of Zippel Bay State Park” presented a five year development park plan;

NOWTHEREFORE; this funding would increase Economic Growth for Lake of the Woods County and the Minnesota State Division of Parks;

NOWTHEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners hereby supports the” Friends of Zippel Bay State Park” on their application for funding through the Legacy fund;.

The following resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Correspondence

The following Correspondence was acknowledge:

  • North Star Electric Cooperative-EPA Update-
  • MN Department of Human Service- The board would like to recognize the Social Service Department for a perfect performance in meeting DHS financial reporting requirements;
  • Thank you note from Lake of the Woods Students
  • February 2012 Inventory of Investments

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 12:34 p.m.

Attest:                                                                                     Approved: March 27, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

Commissioner Proceedings

March 27, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 27, 2012 in the Commissioners’ Room at the Government Center.

Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda as presented.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made byCommissioner Patty Beckel to approve the consent agenda as follows: Travel for John W. Hoscheid, Lorene Hanson and Darren Olson to Brainerd on May 3-4 for Election Training; John W. Hoscheid and Janet Rudd to St. Cloud on April 18-19 for Department of Public Safety Liquor Training; Jodi Ferrier to St. Cloud on April 23, for Inspecting DHS Licensed Child and Adult Facilities; Cassondra Brune to Duluth on April 17-20 for Long Term Care and Eligibility Waivers; Julie Berggren to Medina on April 11 for PLEAA Conference. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of March 13, 2012 with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social services

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Commissioners’ Warrants       $ 9,015.38

                                                Commissioners’ Warrants       $21,939.19

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Social Service Director, Nancy Wendler met with the board requesting a phone stipend for Social Worker, Dessa Brunette.

Motion

Motion was made by Commissioner Hanson to allow Social Worker, Dessa Brunette a phone cell stipend of $60.00 per month effective April 1, 2012. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

AUDITOR

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

                                                Revenue                   $         28,274.56           

                                                Road & Bridge        $           2,216.64

                                                Co. Development     $           1,000.00

                                                Solid Waste              $              299.94

                                                EDA                         $              885.15

                                                                                 $         32,676.29                       

WARRANTS FOR PUBLICATION

Warrants Approved On 3/27/2012 For Payment 3/30/2012

Vendor Name                                                  Amount

Cenex Co-Op Services, Inc.                       2,023.55

Information Systems Corporation             7,116.03

Manatron                                                       4,000.00

Vanguard Appraisals, Inc                           5,120.00

51 Payments less than 2000  — 14,416.71

Final Total:   32,676.29

Further moved to authorize the payment of the following auditor warrants:

                                                March 16, 2012          $      18,716.33

                                                March 22, 2012          $        3,391.53

                                                March 22, 2012          $        8,830.27

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Liquor License Approval

County Auditor, John W. Hoscheid met with the board and requested approval for a renewal for a Seasonal Liquor License for Klatte Golf Limited Partnership, DBA Oak Harbor Golf Course.

Motion

Motion was made by Commissioner Patty Beckel to approve the Seasonal Liquor License for Klatte Golf Limited Partnership, DBA Oak Harbor Golf Course effective April 15, 2012 thru October 15, 2012 for Intoxicating On-Sale/Sunday Liquor. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Liquor License Approval

County Auditor, John W. Hoscheid met with the board and requested approval for a new Liquor License for Sunset Lodge LLC, effective May 1, 2012 thru June 30, 2012 for On/Off Sale Liquor with Sunday Sale and Cigarette License. John noted that this establishment has had On/Off Sale Liquor but has been closed since 2007.

Motion

Motion was made by Commissioner Arnesen to approve the Combination On/Off Sale Liquor with Sunday On-Sale License and Cigarette License for Sunset Lodge LLC, effective May 1, 2012 thru June 30, 2012. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Hearing- Redistricting for County Commissioners Districts

County Auditor, John W. Hoscheid met with the board and requested approval to set a public hearing and intent to consider a plan for Redistricting County Commissioners Districts on April 24, 2012 at 1:00 p.m.

Motion

Motion was made by Commissioner Arnesen to set the public hearing for the Redistricting of County Commissioners Districts as follows:

Notice is hereby given that on April 24, 2012 at 1:00 p.m.,

Lake of the Woods County Board of Commissioners will hold a public hearing at the Lake of the Woods County Government Center at 206 8th Ave SE, in the City of Baudette, for the purpose of considering preliminary plans for the redistricting of Lake of the Woods County Commissioner Districts. A copy of the preliminary plans with all attachments and supporting documentation shall be available for public inspection in the office of the County Auditor during regular office hours of 7:30 a.m. to 4:00 p.m., Monday through Friday. Any citizen intending to submit a plan for consideration in the redistricting of Lake of the Woods County Commissioner Districts must do so no later than April 20, 2012 at 4:00 p.m.

Notice is also given that the Lake of the Woods County Board of County

Commissioners will meet in the Lake of the Woods County Government

Center, 206 8th Ave SE, in the City of Baudette on April 24, 2012, for the

purpose of redistricting Lake of the Woods County Commissioner

Districts.

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Recorder

County Recorder, Sue Ney met with the board requesting approval for her to enter into a new software support agreement with the CSA Document Pro and i-Doc products. The new software will provide integrated imaging and indexing database, workflow receipting, image search, reporting, Torrens, and e-recording.

Motion

Motion was made by Commissioner Hanson to authorize the County Recorder to enter into a new software support agreement and to further authorize Chairman of the board to sign the MCIS-County Recorders Software Support Agreement relating to the support of the CSA Document Pro and i-Doc products and authorize the payment of such expenses for the CA product and conversion to be paid from the Recorder’s Technology fund. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Department

Bid Dates

Public Works Director, Tim Erickson met with the board and requested approval to advertise for bids and set bid opening date.

Motion

Motion by Commissioner Arnesen to authorize the County Public Works Director to advertise for bids for construction of SAP 39-608-21 and SAP 39-611-06, Bituminous Milling and Overlay projects; and SP 039-070-002, Shoulder Paving with Safety Edge and Rumble Strips, and to set Monday, May 7, 2012 at 2:00 P.M. in the Commissioners’ Room of the Government Center as the date, time and place for opening of said bids.  The three projects will be let as two separate contracts. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Prosper Cemetery

Public Works Director, Tim Erickson met with the board to discuss the fencing around the graves at the Prosper Cemetery. Tim informed the board that livestock panels would be less expensive and more durable in keeping the cattle off the gravesite areas. The board requested that Tim come up with a final cost for the livestock panel and come back to the board for their approval.

CR 33

Public Works Director, Tim Erickson met with the board to discuss CR 33 issues and concerns of the right-of-way condition this spring. The board suggested that Commissioner Patty Beckel and Tim revise the letter and send it to the appropriate people.

Annual Road Tour

The board inquired about the annual road tour. Public Works Director, Tim Erickson will come back to set the tour date.

Sheriffs Department

Chairman Todd Beckel presented the 2012 State of Minnesota Annual County Boat and Water Safety Grant to the board for the Sheriff’s Office. It was the consensus of the board to use this grant for salaries for the boat and water operation as discussed at budget time.

Motion

Motion by Commissioner Hanson to approve the 2012 State of Minnesota Annual County Boat and Water Safety Grant agreement, Contract No. 42537 in the amount of $7,495 to carry out the provisions of Chapter 86B and the Boat and Water Safety rules, all hereinafter referred to as the “Sheriff’s Duties” effective January 1, 2012 thru June 30, 2013 and authorize Chairman Todd Beckel, County Sheriff, Dallas Block, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

OLD/NEW BUSINESS;

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- Resolution of Support-revised

Land Trade-Working on getting a meeting set up

Red Lake Tribe-Road Corridor

Township Road Inventory/ATV Ordinance-none

Inventory- Next meeting

Beaver –none

Clementson Bridge Property-End of June

2012 Goals and Projects-

Insurance Committee meeting

                   Comp Worth- any changes need to go through county board

                   Auditor/Treasures- discussed the combining of the offices

                 Grant Policy and Expenditures- working on

COMMITTEE UPDATES

Commissioner Moorman

  • Legislative Conference
  • HRDC

Commissioner Patty Beckel

  • Airport Meeting
  • Criminal Justice/Sentence to Serve

Commissioner Hanson

  • SHIP
  • ALS/Merger
  • EDA

Commissioner Todd Beckel

  • Williams Creek Project
  • PILT

Commissioner Arnesen

  • Public Access- Rocky Point

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented the findings and facts for consideration of a Conditional Use Permit application submitted by Mark Sand and Gravel Company. Josh reviewed the following Findings and Facts with the board.

LAKE OF THE WOODS PLANNING COMMISSION

Findings of Fact and Decision

Name of Applicant:  Mark Sand & Gravel Company (JeffHatlewick, Agent)                 Date:  March 13, 2012

Location/Legal Description: The NW ‘!.of the NE ‘;!..and theN Y, of the NW ‘!.of  Section 24, Township 159N,

R. 31W. Parcel# 37.24.12.000.

Project Proposal:  The applicant is requesting a conditional use permit in accordance from Section 401-B of the Lake of the Woods Zoning Ordinance which would allow an extractive use consisting of mining and processing of aggregates, drilling and blasting of granite, and a temporarv bituminous hot mix plant in a Natural Environment District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?

YES (X) NO (  ) N/A (  )

Why or why not?  Already a gravel pit.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES(X) NO( ) N/A()

Why or why not?  Rural vacant land, away from population, traffic and dust control not an issue.

3.  Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                               YES (X) NO (  ) N/A ( )

Why or why not?  Sediment would collect in pit- also has a water plan.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                            YES (X) NO (  ) N/A (  )

Why or why not?  Already a pit and has ditching in the area.

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                      YES (X) NO ( ) N/A ( )

Why or why not?  Not located in floodplain or adjacent to rivers or tributaries.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

Why or why not?  Area is flat with the pit in the lowest point.

7. Is the site in harmony with existing and proposed access roads?

Why or why not?  At the end of a minimum maintenance road.

YES (X) NO (  ) N/A ( )

YES(X) NO( ) N/A()

8. Is the project proposal compatible with adjacent land uses?

Why or why not?  No affect on adjacent land use/owners.

YES (X)  NO( ) N/A()

9. Does the project proposal have a reasonable need to be in a shoreland location?

YES( ) NO() N/A(X)

Why or why not?                                                                                                         

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                           YES ( ) NO ( ) N/A (X)

Why or Why not?                                                                                                        

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                    YES ( ) NO ( ) N/A (X)

Why or why not                                                                                                           

12.  Is the site adequate for water supply and on-site sewage treatment systems?

YES() NO() N/A(X)

Why or why not?                                                                                                         

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                         YES ( ) NO ( ) N/A (X)

Why or why not?                      ____________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                            YES (X) NO ( ) N/A ( )

Why or why not? Has a portable tanker truck with MPCA permit.

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

         YES (X) NO ( ) N/A( )

Why or why not?  Save existing tree lines and use berms.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                         YES (X) NO ( ) N/A ( )

Why or why not?  Temporary road signs as required by MNDOT.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?          YES (X) NO ( ) N/A ( )

   Why or why not?  Parking on site for staff.

 The specific conditions of approval are as follows:

  1. Hot mix permit for 5 years.
  2. Pit permit open ended.
  3. Must obtain a waters appropriate permit if necessary.
  4. Condition based on successful wetland permit.

Josh informed the board that the Planning Commission meet on March 14, 2012 and viewed the finding and facts with four conditions and recommends to the County Board for approval.

Motion was made by Commissioner Moorman to approve the findings of fact and to add one more condition that there is a contract with the Public Works Director on the minimum maintenance roads. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Correspondence

The following Correspondence was acknowledged:

  • North Star Electric Cooperative-Thank You
  • Depot Preservation Alliance- Thank You

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 11:21 a.m.

Attest:                                                                                     Approved: April 10, 2012

_______________________________                                  _______________________________

John W. Hoscheid, County Auditor                                       Todd Beckel, Chairman of the Board

March, 2011

Commissioner Proceedings

MARCH 8, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 8, 2011, in the Commissioners Room at the Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman.  Also present were: Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Sheriff’s Office- 2010 Stonegarden Grant and Boat and Water Safety Grant; Red River Valley Development Association, MN Department of Human Services, Diced program modular for CAMA.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Amy Ballard to Duluth on May 1-3 for MA CMH Conference; Holly to St. Paul on March 8-9 for MN Emergency Manager’s Governor’s Conference; Steve Sindelir to Hinckley on April 18-20 for Continuing Education for Septic Certification and to St. Cloud on June 28-29 for Continuing Education for Septic Certification; Marti Carlson to Brainerd April 27-29 for Annual MN County Highway Accountants Association Conference; Josh Stromlund to Worthington on June 20-21 for Continuing Education for Septic Certification. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of February 22, 2011, regular meeting with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICE DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $  6,901.23

                                                Commissioners’ Warrants           $25,177.53

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MN Department of Human Services- letter

Chairman Moorman, on behalf of the county board congratulated Social Services Director, Nancy Wendler and her team for a perfect performance in meeting Department of Human Service financial reporting requirements for calendar year 2010.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Revenue                               $     41,900.74          

                                                Road & Bridge                     $     18,221.29

                                                County Development           $       1,669.00   

                                                Solid Waste                          $     24,196.79

                                                                                             $      85,987.82

Further moved to authorize the payment of the following auditor warrants:

                                                   February 23, 2011           $  44,235.76

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen and County Auditor, John W. Hoscheid met with the board for approval of grade adjustment for Chief Deputy Auditor, Lorene Hanson.

County Auditor, John W Hoscheid requested to speak to the County Board regarding the grading of the Chief Deputy Auditors job description by the Personnel Committee. 

The board requested that this be placed on March 22, 2011 to have time to review the revised job description.

DWI COURT UPDATE and Regional Multi County

DWI UPDATE

Lisa Santee, LOW/Koochiching County DUI/Substance Abuse Court Coordinator and Probation Officer, Kristen Beckel met with the board and updated them on the DWI Court. The Lake of the Woods County DWI Court began operations in April 2007. During 2010 they had 16 active participants in the DWI court; 9 of those participants had offenses with a minimum standard prison sentence, requiring a total of 8,790 days combined.  At the recent prison per diem rate of $90, an executed sentence for all of these participants would have cost Minnesota tax payers $764,100. 7 participants had a minimum sentence requiring local jail time, with a combined total of 260 days. At the current LOW county jail capacity per diem rate of $47, an executed sentence for these participants would have cost $12,220. Had each of these participants followed the traditional path, $776,300 would have been spent in incarceration alone. Instead, participants spent a combined total of 12 days in the LOW County jail, costing taxpayers $564. Combined with the $63,400 in operating costs, the total expense was $63,964. In one year, with 16 participants, the LOW DWI court program provided $712,336 in cost savings.

Regional Multi County Proposal

Lake of the Woods (LOW)County DWI Court along with Koochiching County DUI/Substance Abuse Court and Family Dependency Treatment Court (FDTC) combined as 1 Multi-County Court serving both counties. Koochiching County would continue to operate the Adult Hybrid and FDTC models, LOW would expand the existing DWI model to a Hybrid model, allowing other drug offenders to be accepted into the program. Individual teams would be maintained in each county and court would be held separately in each county. The Judge and the Program Coordinator would be shared.  Existing phase model would continue, with separate handbooks for each model and one combined policy/procedure manual. Lake of the Woods DWI court currently receives funding from Office of Traffic Safety totaling $63,400 expiring on 9/30/11. KDSAC currently receives funding from the Minnesota Office of Justice Programs (OJP) totaling $175,292 expiring on 9/30/11. The FDTC currently receives funding from the Minnesota Office of Justice Programs (OJP) totaling $29,647 expiring on 6/30/11, totaling: $268,339. We have obtained a $100,000 Congressional Award grant for use from 10/1/11 to 9/30/12. This leaves a remaining $160,000. Future funding is being sought with Minnesota OJP, Otto Bremer Foundation and LOW/Koochiching Counties. We are respectfully requesting Lake of the Woods County and Koochiching County to each support the proposed combined court plan, and make a financial contribution of $30,000. Lisa informed the board that Koochiching County committed to a split of the $30,000 for two years.

The consensus of the board was to commit to a split of the $30,000 for two years the Multi-County Combined Court Plan.

HUMAN RESOURCES

Interim County Assessor

Human Resources Director, Wade Johannesen met with the board to discuss the vacant position for the County Assessor’s.  The board discussed an interim County Assessor.  Wade is still waiting to hear options from the Department of Revenue.

Years of Service Recognition

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Wayne Bendickson

Resolution 2011 – 03-01

Whereas:  Wayne Bendickson has served the residents of Lake of the Woods County since March, 1987 as Lake of the Woods County Assessor;

Whereas:  Wayne Bendickson has resigned from Lake of the Woods County service effective March 4, 2011

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Wayne Bendickson for his dedicated service and best wishes to him.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried

Advertising for County Assessor

Human Resources Director, Wade Johannesen met with the board requesting authorization to advertise for a County Assessor.

Motion

Motion was made by Commissioner Arnesen to authorize, Human Resources Director, Wade Johannesen to advertise for the vacant position of the County Assessor.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Mike Kinsella

Mike Kinsella informed the board that the resorts are trying to get permits to transport fish houses from the lake to storage areas which requires resorts to use State and or County roads. Mike informed the board that he has contacted several State offices and no one seems to know what type of permit, or if any exists for this type of transport. The board requested that Mike draft a letter of the resorts concerns and bring back to the board later today.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 10:55 a.m. as follows:

USDA Grant

NWCA representative, Karl Frigaard met with the board and informed them that the REDLAG grant money should arrive by April 17, 2011, as long as there is no problem with the EDA’s bylaws and everything has been handled accordingly. The board is requesting that North Star Electric have the funds immediately available to the County when received. Karl also informed the board that there will be grants available for Energy Improvements for area business.

PUBLIC WORKS DEPARTMENT

Public Works Director, Tim Erickson met with the board requesting approval to hire seasonal help.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to hire the following seasonal help and to advertise for same:

  • Maintenance Intermediate Equipment Operators
  • Engineering Technician/Laborers

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

ROCKY POINT ASSOCIATION

Rocky Point Association President, Tim Anderson met with the board and presented a power point presentation for a trail proposal for approximately 18 miles of trails for walking, running and bicycling  including areas of Rocky Point, Long Point, Sandy Shores, Birch Beach, Zipple Bay and others. The board thanked Tim for his presentation and informed him that HRDC, SHIPS and Legacy funds may be available for this type of project.

ALAN CROMPTON

Alan Crompton met with the board to discuss his frustration on the process of creating wetlands on his property and gaining additional credits. The board told Alan to continue working with Lake of the Woods County Land and Water Planning Director, SWCD and BWSR for him to be able to complete his project and wished him their best.

LAND AND WATER PLANNING

Sportsman’s Eagle Ridge

Land and Water Planning Director, Josh Stromlund met with the board and informed them that Gregg Hennum representing Sportsman’s Eagle Ridge, LLC  is requesting to waive  the 60-Day Rule requirement pursuant  to MN Statute § 15.99 for the proposed Initial Plat.  Josh explained that because of Mr. Hennum’s request, the County doesn’t have to take any action on the proposed Initial Plat at this point in time.  When Mr. Hennum brings back the proposed Initial Plat, all necessary notices will be re-sent.

CAMA

Commissioner Hanson informed the board that a program is available to assist with the CAMA program for the Assessor’s office.  The program is a Document Imaging Card Extractor that the Assessors’ use when they go and evaluate properties. They would then bring the completed card back to the office and it would be scanned into the CAMA program automatically. The board requested that this be placed on the next board agenda for consideration of approval.

GIZIIBII

Commissioners reviewed the request of payment for services with GIZIIBII for 2011 in the amount of $300.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- handout

Land Acquisition– working on

Red Lake Tribe- none

Township Road Inventory- none

Line Workers School – updated earlier in day

Veterans Service Policy– none

Inventory- none

Beaver – none

Clementson Bridge Property- Tim Erickson is working on

CAMA-   updated earlier today

Goals and Objectives- will discuss later today

SHERIFF

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemeir met with the board to discuss the Stone Garden Grant and the 2011 Boat and Water Grant.  The board requested that Dallas bring this back to the next meeting when they have copies of the 2010 Stone Garden grant for them to review.

Mike Kinsella

Mike Kinsella met with the board and presented a letter on the behalf of the Resorts in the regards of  fish house transporting. County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemeir were present at the time. Mike explained the dilemma of transporting fish houses.  Chief Deputy Sheriff, Terry Bandemier will make a few phone calls and get back to him with any information that he can find.

COUNTY ATTORNEY

County Attorney, Phillip Miller met with the board in regards to his office. He informed the board of his work load of three trial cases that are pending, and which one that was moved to International Falls.  He requested that the board consider adding 4 additional work hours to his 24 hours that he works right now. Phillip also requested that the board consider some type of compensation in lieu of health care benefits.

COMMITTEE REPORTS

  • Commissioner Patty Beckel reported on:
    • EDA Public Hearing for dissolution of the Joint Powers Agreement.
    • Extension Committee – membership is up
  • Commissioner Hanson reported on:
    • Airport contract finalized
    • SHIP  meeting
  • Commissioner Arnesen
    • REDLAG- money available for up to four or five grants
  • Commissioner Todd Beckel
    • MRCC-updates
    • TIF training
    • JT Powers Natural Resource- combining NCLU and JT Powers
  • Commissioner Moorman
    • Department Heads meeting

Correspondence:

The following correspondence was acknowledged: Copy meter readings

HUMAN RESOURCES

Human Resources Director, Wade Johannesen met with the board and informed them that John Hagen, Director of Property  Tax Division authorized the assumption of the duties of county assessor by Deputy Assessor, Dale Boretski acting as interim Lake of the Woods County Assessor pursuant to the authority in § 273.061, subd. 2, paragraph (b), effective immediately. No board action was taken.

2011 GOALS AND OBJECTIVES

The board discussed what their priority goals to accomplish in 2011.  Below are the goals they set:

  • Road Inventory
  • Ditch Inventory
  • ATV Ordinance
  • Compensation Plan
  • Job Descriptions

Recess

With no further business before the board, Chairman Moorman recessed the meeting at 3:20 p.m.

Attest:                                                                                                 Approved: March 22, 2011

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Ken Moorman, Chairman of the Board

Commissioner Proceedings

MARCH 22, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 22, 2011, in the Commissioners Room at the Government Center.

Call to Order

Chairman Moorman called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman.  Also present were: Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Oak Harbor Liquor License, Road Tour, Co. Rd 33 update and Low-boy trailer. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Leah Stephani-Miller and Jodi Ferrier to Mahnomen on April 13-14 for Child Crisis yearly training;Steve Sindelir to Forest Lake on June 14-15 for continuing education for septic certification (June 28-29 conference in St. Cloud was full); Lorene Hanson to St. Paul on March 23-25 for MCIT Benefits Training;

 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of March 8, 2011, regular meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SOCIAL SERVICE DIRECTOR

Introduction

Social Services Director, Nancy Wendler met with the board and introduced Social Worker Dessa Brunette to the board.

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $  4,401.32

                                                Commissioners’ Warrants           $24,571.24

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Amendment to MN Care Contract

Social Services Director, Nancy Wendler met with the board requesting approval to the amendment for the MN Care Contract.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman and Social Service Director, Nancy Wendler to sign the amendment MN Care Contract.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Authorization to Hire Child Support Officer

Social Services Director, Nancy Wendler met with the board requesting authorization to advertise and hire for the vacant Child Support Officer’s position.

Motion

Motion was made by Commissioner Patty Beckel to authorize Social Service Director, Nancy Wendler and Human Resource Director, Wade Johannesen to advertise and hire for the vacant Child Support Officer.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Years of Service Recognition

Chairman Moorman, on behalf of the county board congratulated Child Support Officer, Rita Krause on her retirement.

Resolution of Years of Service

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of years of service

Rita Krause

Resolution 2011 – 03-02

Whereas:  Rita Krause has served the residents of Lake of the Woods County since  1984 for Lake of the Woods County Social Services Department;

Whereas:  Rita Krause has retired from Lake of the Woods County service effective March 31, 2011;

Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Rita Krause for her dedicated service and best wishes to her;

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows with the exception of claim numbers 4517,1845, 4515 and 4516 for further clarification:

                                                Revenue                               $    36,802.34           

                                                Road & Bridge                     $      7,242.33

                                                Solid Waste                          $         876.57

                                                                                             $      44,921.24

            WARRANTS FOR PUBLICATION

Warrants Approved On 3/22/2011 For Payment 3/25/2011

Vendor Name                                      Amount

Acme Electric                                             2,404.68

Cenex Co-Op Services, Inc.                    2,455.79

Fryberger, Buchanan, Smith & Frederick,   3,935.20

Low Soil & Water Cons. Dist.                 13,250.00

MARCO                                                     2,209.14

Mn Rural Counties Caucus                      2,100.00

51 Payments less than 2000 $18,566.43

Final Total: $44,921.24

Further moved to authorize the payment of the following auditor warrants:

                                                  March 10, 2011           $ 143,006.55

                                                  March 11, 2011           $ 100,714.95     

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Service Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to enter into a service agreement with Roseau County to provide property tax training.

Motion

Motion was made by Commissioner Arnesen to enter into a service agreement with Roseau County to provide property tax process and training effective February 26, 2011 to April 30, 2011 and authorize Chairman Moorman, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Postage Machine

County Auditor, John W. Hoscheid and Assistant Zoning Administer, Steve Sindelir met with the board to discuss updating the postage machine.  The consensus of the board was for them to move forward with the new vendor and check with all departments for their needs for mailings.

Liquor License

County Auditor, John W. Hoscheid requested approval for Klatte Golf Limited Partnership (Oak Harbor Golf Course) liquor license.

Motion

Motion was made by Commissioner Patty Beckel to approve Klatte Golf Limited Partnership seasonal liquor license effective April 15, 2011 thru October 15, 2011 contingent upon the approval of County Sheriff, Dallas Block and County Attorney, Philip Miller.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen and County Auditor, John W. Hoscheid met with the board for approval of grade adjustment and step for Chief Deputy Auditor, Lorene Hanson.

Motion

Motion was made by Commissioner Patty Beckel to approve the Chief Deputy Auditor’s job description as presented. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to approve Chief Deputy Auditor’s grade at 12 step 11 effective January 25, 2011.  The motion was seconded by Commissioner Hanson and the vote carried as follows:  In favor: Commissioners Patty Beckel, Hanson, Moorman and Arnesen.  Against: Commissioner Todd Beckel. (Cannot support step increase until compensation plan is reviewed)

Human Resources Contract

Human Resource Director, Wade Johannesen met with the board and requested approval for renewing his Human Resource Contract which will expire on April 22, 2011.

Motion

Motion was made by Commissioner Patty Beckel to renew the professional service contract with Wade Johannesen to provide Human Resources for Lake of the Woods County, commencing April 22, 2011 and terminating October 21, 2011 and authorize Chairman Moorman, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Hanson and the vote carried as follows:  Voting for: Commissioners Moorman, Patty Beckel, Hanson and Arnesen.  Voting against:  Commissioner Todd Beckel.

SHERIFF

County Sheriff, Dallas Block and Chief Deputy Sheriff Terry Bandemeir met with the board requesting approval for the 2010 Stonegarden grant and the 2011 Boat and Water Safety grant.  The board discussed claim numbers 4517, 1845, 4515 and 4516 that were pulled for payment earlier.

Motion

Motion was made by Commissioner Todd Beckel to approve claim numbers 4517, 1845, 4515 and 4516.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2010 Stonegarden Grant and 2011 Boat and Water Safety Grant

The board requested that County Sheriff, Dallas Block bring in the year- end reports for 2008 and 2009 Stonegarden Grant for their review.

Motion

Motion was made by Commissioner Todd Beckel to approve and authorize Chairman Moorman and County Sheriff, Dallas Block to sign the 2010 Stonegarden grant in the amount of $79,555.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to approve the 2011 Boat and Water Safety Grant Agreement in the amount of $5,572.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Sheriff, Dallas Block informed the board that he is getting bids on an ATV Mattrack, for early and late ice rescues.

WORK SESSION AND COMMITTEE OF THE WHOLE

The board set April 4, 2011 at 8:00 a.m. to 10:00 a.m. as a work session with the County Sheriff’s office and 10:00 a.m. to 12:00 p.m. for Committee of the Whole meeting.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:03 a.m. as follows:

DEPARTMENT OF CORRECTIONS

Marc Bloomquist, District 2 Correction Officer Supervisor and Kristen Beckel, Probation Officer met with the board and discussed the 2010 County Probation Costs. He informed the board that the Correction Office bill for the county will be $12,000.

PUBLIC WORKS DEPARTMENT

Public Works Director, Tim Erickson met with the board and explained that the consent for travel request for Ted Furbish overnight stay was due to truck repair needs.

Set bid opening date

Public Works Director, Tim Erickson met with the board and requested to set a bid opening date for April 25, 2011 at 2:00 p.m. at the Government in the Commissioners’ Room to open bids for Bituminous Overlays and Shoulder Paving and Rumble Strips.

Motion was made by Commissioner Hanson to authorize Public Works Director to advertise for bids and set bid opening date for April 25, 2011 at 2:00 p.m. at the Government Center in the Commissioners’ Room for the following upcoming projects as follows:

SAP 39-605-09 & SAP 39-616-06, Bituminous Overlays

SP 39-070-04, Shoulder Paving and Rumble Strips

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

Annual Road Tour

The board discussed possible dates for the Annual Road Tour with Public Works Director, Tim Erickson.  The board set May 17, 2011 at 7:00 a.m. for the tour.

Low-boy Trailer

Public Works Director, Tim Erickson and Maintenance Supervisor, Jeff Pelland met with the board and informed them that the quote for the new Low-boy trailer included federal excise tax and that the county is exempt from paying. Tim also informed the board that they sold the old low-boy trailer for $8,821.

LAND AND WATER PLANNING

Letter opposing SF 444

Land and Water Planning Director, Josh Stromlund met with the board and presented a draft letter opposing SF 444- modifying certain wetland replacement requirements.

Motion

Motion was made by Commissioner Hanson to authorize Chairman Moorman to sign the letter pertaining to SF 444.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MIS DEPARTMENT

MIS Director, Brent Birkeland met with the board requesting approval to purchase VMware Software License and 3 year support services.

Motion

Motion was made by Commissioner Patty Beckel to authorize the MIS Department to purchase VMware Software licenses and 3 year support services from the MIS budget in the amount of $1,905.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Training

MIS Director, Brent Birkeland met with the board and informed them that MCCC information systems support group (ISSG) has negotiated special pricing with training vendor, Benchmark Learning for I.T. related courses. As an incentive, the ISSG is offering an additional 10% off the negotiated pricing. Brent informed the board that their attendance will be conducted remotely through a virtual connection to the classroom in Edina.

Motion

Motion was made by Commissioner Arnesen to authorize the MIS department to attend remote training courses as negotiated by the MCCC information systems support group. Training expenses of $1,000 will come from the MIS department budget. The motion was seconded by Commissioner Hanson and the same being put to vote, was unanimously carried.

COUNTY ASSESSOR’S

The board discussed the DICE software program with MIS Director, Brent Birkeland.

Motion

Motion was made by Commissioner Hanson to authorize the Assessor’s office to purchase the DICE software, equipment and service for the CAMA program with support from the MIS Department. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

ECONOMIC DEVELOPMENT JOINT POWERS BOARD

Commissioner Patty Beckel presented a resolution for dissolution of the Joint Powers Agreement Establishing a Board of Directors to organize and govern the Lake of the Woods Office of Economic Development.

Resolution

The following resolution was offered by Commissioner Patty Beckel  and moved for adoption:

Dissolution of the Joint Powers Agreement Establishing a Board of Directors to organize and govern the Lake of the Woods Office of Economic Development.

Resolution No. 2011-03-03

WHEREAS; Lake of the Woods County entered into a Joint Powers Agreement with the City of Baudette, the City of Williams, Independent School District 390, and the Industrial Development Corporation to establish a Board of Directors to organize, govern, train, equip and maintain an office to foster economic development and perpetuate a stable and progressive business climate within Lake of the Woods County;

WHEREAS, on January 11, 2011, Lake of the Woods County Board of Commissioners approved a petition to terminate the Joint Powers Agreement that established the Lake of the Woods Office of Economic Development, and to notify all of its members;

WHEREAS,  governing bodies of all members of the Joint Powers Agreement have been notified of the petition received from Lake of the Woods County and a Public hearing regarding the termination of the Joint Powers Agreement was held by the Economic Development Joint Powers Board on February 23, 2011 at the Baudette City Office regarding the termination;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners supports the termination of the Joint Powers Agreement Establishing a Board of Directors to organize and govern the Lake of the Woods Office of Economic Development.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

WHEELERS POINT SANITARY DISTRICT

Commissioner Patty Beckel informed the board that the Wheeler’s Point Sanitary District has applied for funding assistance through USDA  and a would like approval to send a letter to Senators, Representatives and Congressman requesting their support for funding of this project.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Moorman to sign the letter for support for funding for the Wheeler’s Point Sanitary District.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

COUNTY ROAD 33 UPDATE

Commissioner Patty Beckel informed the board that she tried to organize a meeting with land owners and resort owners to discuss the right of way issues, but with everyone’s schedule, they were not able to meet.

EMERGENCY MANAGEMENT DIRECTOR

VHF Radios

Emergency Management Director, Holly House met with the board requesting approval to purchase VHF radios for Law Enforcement from the HSGP grant.

Motion

Motion was made by Commissioner Todd Beckel to authorize Emergency Management Director, Holly House to purchase VHF radios for Law Enforcement in the amount of $4,973.34 from the 2009 HSGP grant.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Volunteer Intake Form

Emergency Management Director, Holly House informed the board that the Volunteer Intake form was completed per their request and approved by County Attorney, Philip Miller.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none

Land Acquisition– made offer

Red Lake Tribe- meeting on March 24

Township Road Inventory- none

Line Workers School – March 24, meeting

Veterans Service Policy– next board agenda

Inventory- none

Beaver – bill for an act in the Senate and House file

Clementson Bridge Property- Road tour

CAMA-   updated earlier today

Goals and Objectives- Committee of the Whole April 4, 2011

Correspondence:

The following correspondence was acknowledged:  Letter from David Drown Associates, Inc; MN Association of Senior Nutrition Services.

Recess

With no further business before the board, Chairman Moorman recessed the meeting at 11:50 a.m.

Attest:                                                                                                 Approved: April 12, 2011

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Ken Moorman, Chairman of the Board

March, 2010

Commissioner Proceedings

MARCH 9, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 9, 2010, in the Commissioners Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman.  Also present were: Deputy Auditor Lorene Hanson and Deputy Auditor Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Travel for Nancy Wendler, Report from the Office of the Legislative Auditor, AMC Legislative Conference and AMC thank-you letter. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Tim Aery and Bob Peterson to Minneapolis, for MN DOT training (Grading & Base 1) on March 22-25; Marti Carlson to Willmar for MN County Hwy Accountants Assoc. Conference on April 28-30; Nancy Wendler to Bemidji March 18 &19 for Area Aging meeting and Regional Directors meeting.

Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of February 23, 2010, regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF

County Sheriff, Dallas Block met with the board to discuss the Public Service Answering Point (PSAP). Dallas explained that there is a grant available, if six (6) counties agree, to participate in a study for the consolidation of 911 calls to go outside of the counties to one answering point. The consensus of the board was not to accept the PSAP grant. 

Claim No. 2924

The board discussed claim No. 2924 that was not paid from the last meeting.  Dallas explained that this claim would be paid out of the MNJAC grant.

SOCIAL SERVICE DIRECTOR

Introduction of Financial Worker

Social Services Director, Nancy Wendler introduced Cassie Brune, newly hired Financial Worker, to the board.   

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $19,776.96

                                                Commissioners’ Warrants           $ 7,686.02

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Child Support Update

Child Support Officer, Rita Krause met with the board to inform them that the Governor’s Office and the State Department of Human Services has received an independent study regarding the Minnesota State Child Support process redesign. The study recommends that the State Department of Human Services assume the administration of child support from the Minnesota Counties with a multi-year phase in process.

Recess

The meeting was called to recess at 10:24 a.m. and reconvened at 10:30 a.m. as follows:

PUBLIC WORKS

Overhead Light Fixtures

Public Works Director, Bruce Hasbargen met with the board requesting approval to install new overhead light fixtures in the Public Works Office area and Break Room area.  Bruce presented two estimates to the board.

Motion

Motion was made by Commissioner Moorman to authorize the Public Works Director to install new overhead light fixtures in the Public Works Office and Break Room area to facilitate an upgrade in energy and cost efficiency and award the project to Pat LeClaire Electric in the amount of $4,180 with the funding from the related budgeted building fund.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Drainage Management Committee Meeting

Public Works Director, Bruce Hasbargen informed the board upon their request that he has scheduled an additional Drainage Management Committee meeting on March 18, 2010 at 7:00 p.m.  The board will contact their delegates to remind them of the meeting.

Township Road Inventory

Public Works Director, Bruce Hasbargen asked the board how they would like to proceed with the Township Road Inventory.  The board requested that Bruce set up a meeting with the DNR to discuss the next segment.

AMC LEGISLATIVE CONFERENCE

The board discussed the upcoming conference and what issues they want to bring forward at the conference. Some topics that were discussed were the resignation of Executive Director, Jim Moulder and his replacement and PILT payments.

FREEBERG AND GRUND

Engineer, Brian Grund met with the board and updated them of the progress of the Wheeler’s Point Sewer District. Brian informed the board that they found a parcel of land that possibly would work for the sewer district, but an archeology study would need to be completed on the property and metering of waste water flow for cost share data, would need to done. Brian informed the board that Rural Development has shown interest in this project for funding purposes.

WHEELER’S POINT SEWER DISTRICT

Wheeler’s Point Sewer District board member Gary Moeller met with the board requesting funding for an archeology study and purchases of meters for the Wheeler’s Point Sewer District. Gary informed the board that the study would cost approximately $12,500 and the meters the same. The board requested that they should check with the DNR to see if there would be a possibility of cost share for the archeology study.

Motion

Motion was made by Commissioner Todd Beckel to contribute $25,000 to the Wheeler’s Point Sewer District for the archeology study and the meters with the funding from the Con-Con fund.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 11:28 a.m. and reconvened at 11:40 a.m. as follows:

HUMAN RESOURCES

Engineering Technician/Administrative Assistant

Human Resource Director, Wade Johannesen met with the board requesting approval for the job description for the Engineering Technician/Administrative Assistant for the Public Works Department and to advertise and hire.

Motion

Motion was made by Commissioner Hanson to approve the job description for the Engineering Technician/Administrative Assistant for the Public Works Department as recommended by the personnel committee at grade 9 (nine).  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to authorize Public Works Director, Bruce Hasbargen and Human Resource Director, Wade Johannesen to advertise and hire for a Engineering Technician/Administrative Assistant which is a union position within the Public Works Department.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Custodian II/Safety Coordinator

Human Resource Director, Wade Johannesen met with the board requesting approval for the revised job description for the Custodian II/Safety Coordinator.

Motion

Motion was made by Commissioner Todd Beckel to approve the revised job description for the Custodian II/Safety Coordinator as recommended by the personnel committee from grade 5 (five) to grade 7 (seven) as recommended by the personnel committee.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to approve the Custodian II/Safety Coordinator at grade 7 (seven) step 5(five) effective March 7, 2010.  Motion was seconded by Commissioner Hanson and the vote carried as follows:  Voting for:  Commissioners Patty Beckel, Hanson, Moorman and Arnesen.  Voting against:  Commissioner Todd Beckel.

Recess

The meeting was called to recess at 12:25 p.m. and reconvened at 1:20 p.m. as follows:

COUNTY SURVEYOR

Bernard’s Property

County Surveyor, Donn Rasmussen met with the board and presented the proposal of request to prepare a Boundary and Topographical Survey of the Bernard property in Sections 1 and 12, Township 161 North, Range 33 West.  Donn explained that the estimated cost of the project is $25,000, but if the Public Works Department provided the necessary manpower and equipment for excavation it would save $2,400.  Donn also explained that the DNR was contacted and the DNR Land Survey Department, agreed to marking the west boundary of the Bernard property and filing the necessary section corners certificates.  This would save $5,000 bringing the cost down to $17,600.

Motion

Motion was made by Commissioner Todd Beckel to accept the proposal from County Surveyor Donn Rasmussen for the Boundary and Topographical Survey of the Bernard property in Sections 1 and 12, Township 161 North, Range 33 West in the amount of $17,600 with the funding from the Re-monumentation fund and the rest from the Natural Resource Environmental fund.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

GRAND THEATER

SharRay Feickert and Bill Mouw representing the Grand Theater met with the board to follow up on the property tax exempt status.  The board will send a letter seeking property tax exemption status for the Grand Theater to our legislature for support.

REGIONAL ECONOMIC ALLIANCE

The board reviewed a letter from the Regional Economic Alliance requesting support from Lake of the Woods for proposed changes to the Federal Universal Service Fund that would expand rural broadband deployment.  The Federal Communications Commission is currently drafting a National Broadband Plan that will begin the national debate over how to proceed on broadband; and will ultimately lead to legislation that will not only have an impact on the whole nation, but especially our rural areas.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the letter of support for the proposed changes to the Federal Universal Service Fund.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

CONSENT AGENDA

The board discussed the Lake of the Woods County “Travel Policy” which requires all employees to be placed on the consent agenda for approval for overnight travel; in the event that an emergency meeting occurs between board meetings, place that emergency meeting on the next consent agenda. When submitting your claim for expenses, an agenda or documentation of the meeting must be attached to be reimbursed.  Chairman Arnesen requested that Human Resource Director, Wade Johannesen send out an e-mail to all staff reminding them of the “Travel Policy”.

COUNTY AUDITOR

Claims

Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims with the adjustment of claim no. 2924 as follows:

                                                Revenue                               $      30,007.28         

                                                Road & Bridge                     $     14,435.49

                                                County Development           $       1,160.50   

                                                Solid Waste                          $     11,835.74

                                                                                             $      57,439.01  

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/09/2010 FOR PAYMENT  3/12/2010

       AMOUNT   VENDOR NAME                                                                  AMOUNT   VENDOR NAME

          373.00 ROSE ANDERSON                                                                    945.59 AUTO VALUE BAUDETTE

          342.99 CANON FINANCIAL SERVICES INC                                      1249.98 CENEX CO-OP SERVICES, INC.

          329.18 DELL MARKETING, LP                                                              300.00 GIZIIBII RESOURCE CONS & DEV A

          701.61 HOLTE IMPLEMENT, INC                                                       1445.10 HOWARD’S OIL COMPANY

          395.60 IBM CORPORATION                                                               3532.21 JAKE’S QUALITY TIRE INC

          324.50 LAKEWOOD HEALTH CENTER                                               701.96 LOW FOODS

          390.28 LOW HIGHWAY DEPT                                                            8127.00 MAR-KIT LANDFILL

      11130.61 MN STATE DEPT-CORRECTION                                             951.00 KENNETH MOORMAN

        5488.00 LAW MOREN                                                                             517.84 NAYLOR’S HEATING & REFRIGERATI

          473.39 NOBLE RADIO SHACK                                                              624.82 OFFICE DEPOT

        1650.31 PB DISTRIBUTING INC                                                           1095.12 R & Q TRUCKING, INC

        2601.34 ROLYAN BUOYS                                                                       335.64 SHOOTING STAR CASINO, HOTEL

          642.50 TONY DORN, INC.                                                                    327.29 TRUE VALUE

        1793.83 WIDSETH SMITH NOLTING&ASST INC                                4415.08 WOODY’S SERVICE

46 PAYMENTS LESS THAN  $300       6,142.27

FINAL TOTAL:     $57,348.04

Further moved to authorize the payment of the following auditor warrants:

                                                   February 23, 2010           $  25,614.86

                                                   February 24, 2010           $105,227.62

                                                   February 26, 2010           $       846.50

                                                   March       2, 2010           $  69,486.48

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

OFFICE OF LEGISLATIVE AUDITOR

The board reviewed the evaluation report summary of the major findings and recommendations for the Office of the Legislative Auditor.  Commissioner Todd Beckel will get a group together to draft a letter for PILT payments to present at the AMC Legislative Conference.

Old/New Business

There were no new updates on:

  • ANI
  • Oak Island Petition
  • Land Acquisition
  • County TV
  • Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund-
  • Red Lake Tribe
  • Team Building

COMMITTEE REPORTS

  • Commissioner Todd Beckel reported on NE Wetlands; MRCC and Northern Counties Land Use.
  • Commissioner Moorman reported on Mental Health Council.

Correspondence:

State of Minnesota Orderly Annexation Agreement

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:09 p.m.

Attest:                                                                                                 Approved: March 23 2010

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Edward Arnesen, Chairman of the Board

Commissioner Proceedings

MARCH 23, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 23, 2010, in the Commissioners Room at the Government Center.

Call to Order

Vice-Chairman Moorman called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, and Moorman. Commissioner Arnesen was absent.  Also present were: Deputy Auditor Lorene Hanson and Deputy Auditor Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Travel for Phil Johnson, Sandy Peterson, and Julie Berggren, Memo for City of Baudette, Letter from DNR (purchase of land). The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Ryan Hockstedler to Brainerd on April 6-7 for MNJAC Conference, Phil Johnson to Fosston, Twin Valley and Thief River Falls on April 22-23 for quarterly meetings, Sandy Johnson to St. Paul, on May 4-5 for Criminal Justice Reporting System and Julie Berggren to Andover on April 29 for PLEAA training.

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of March 9, 2010, regular meeting with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

DAVID DROWN & ASSOCIATES

Associate Traci Ryan with David Drown & Associates met with the board to discuss how the county can establish the authority by creating either an Economic Development Authority (EDA) or a Housing & Redevelopment Authority (HRA). She explained that the primary purpose of proposing the creation of an EDA is to provide for the authority to create Tax Increment Financing (TIF) Districts in unincorporated areas of the county where development is expected to occur.   Traci went through the procedures on how to create an EDA. Traci informed the board that the cost for David Drown & Associates to assist in the creation of an EDA would be around $5,000 plus travel. The board reviewed a letter requesting consideration for Tax Increment Financing assistance in connection with the proposed Bur Oak Villa Development.

Chairman Arnesen

Chairman Arnesen joined the meeting at 8:31 a.m. and resumed position of Chairman at 9:45 a.m.

SOCIAL SERVICE DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $29,476.81

                                                Commissioners’ Warrants           $ 8,562.01

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Minnesota Department of Human Services(DHS)

Lake of the Woods County Commissioners would like to commend the Social Services Staff and Director for a perfect performance in meeting the DHS Human Service financial reporting requirements for calendar year 2009.

MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST

Executive Director, Robyn Sykes met with the board and presented the 2010 Annual Report.  Robyn explained to the board that the MCIT members chose to rename the entity to better reflect the mission of the organization. She explained that the word “Insurance”   that appeared in the title led to a perception that MCIT must be an insurance company, so the members chose to rename the entity to “Intergovernmental” to better reflect the mission of the organization, that it is a group of counties and associated members collectively pooling resources to manage risk and to reduce the cost for their tax payers.

Recess

The meeting was called to recess at 9:50 a.m. and reconvened at 9:54 a.m. as follows:

PUBLIC WORKS

Advertise for bids

Public Works Director, Bruce Hasbargen met with the board requesting approval to advertise for bids and set bid opening dates for Shared Use Paths known as projects SP 39-090-02 & SP 39-090-03.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to advertise for bids and set bid opening dates for the following upcoming projects as warranted:  SP 39-090-02 & SP 39-090-03, Shared Use Paths.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Township Road Inventory

Public Works Director, Bruce Hasbargen informed the board that he will try to organize a meeting with the DNR in the near future to review the Township Road Inventory.

MarKit Annual Meeting

Public Works Director, Bruce Hasbargen informed the board that MarKit Landfill is holding its annual meeting in Hallock on April 14, 2010 at 11:30 a.m. for those who would like to attend.

GRAND THEATER

SharRay Feickert and Bill Mouw representing the Grand Theater met with the board and presented a resolution for support for seeking tax exemption for the Theater. County Assessor, Wayne Bendickson affirmed that he would check further with the Department of Revenue for the exemption status for the Grand Theater and report back to the board.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 10-03-01

Resolution of Support for Seeking Tax Exemption for the Grand Theater

WHEREAS,  the Lake of the Woods County Commissioners represent the legal County Government for the residents of Lake of the Woods County and recognized within the State of Minnesota as such; and

WHEREAS, The Board of Directors of The Baudette Community Foundation, a 501 ( c ) ( 3 ) entity, owning and operating a community theater (The Grand Theater) seeks tax exemption for its community theater project;

WHEREAS, Lake of the Woods County Commissioners have determined that it is in the best interest of our county, surrounding area and the Community Foundation Board to seek tax exemption, to assure that the theater remains a viable entity, providing safe and accessible recreational opportunities for all individuals within the remote County of Lake of the Woods.

BE IT RESOLVED THAT, Lake of the Woods County Commissioners approves this resolution; and

BE IT FURTHER RESOLVED, that the Commissioners are hereby authorized to take such actions as may be deemed necessary to effectuate the change of tax exemption for The Grand Theater.

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF/MIS DIRECTOR

County Sheriff, Dallas Block and MIS Director, Brent Birkeland met with the board to discuss the laptop computers that the county purchased through 911 funds for the ambulances and the request to transfer to the City of Baudette Police Department.  County Sheriff and MIS Director will meet with Ambulance Director, Bobby Jo Castle, to discuss the laptop computers. No board action was taken.

NORTHWEST REGIONAL RADIO BOARD

Commissioner Todd Beckel discussed the recommended modification to the Northwest Regional Radio Boards Joint Powers Agreement.  He informed the board that the change would delete the wording that Greater Northwest EMS as the Administrative Agent of the Board and add provisions providing that the Administrative Services are under the direction and control of the Regional Radio Board.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

A RESOLUTION APPROVING MODIFICATIONS TO THE

JOINT POWERS AGREEMENT FORMING THE

NORTHWEST REGIONAL RADIO BOARD

RESOLUTION  NO. 10-03-02

WHEREAS, Lake of the Woods County is a participating member of the Northwest Regional Radio Board, a Joint Powers Entity formed pursuant to Minnesota Statutes 403.39 and 471.59; and

WHEREAS, a Joint Powers Agreement creating the Northwest Regional Radio Board was approved by the fourteen counties and one city comprising the Board, including Lake of the Woods County; and

WHEREAS, the current Joint Powers Agreement provides, in more than location, reference to Greater Northwest EMS serving as the Northwest Regional Radio Board Administrative Agent; and

WHEREAS, Greater Northwest EMS is no longer willing to serve as the Northwest Regional Radio Board Administrative Agent; and

WHEREAS, modification of the assignment of an Administrative Agent currently requires modification of the Joint Powers Agreement; and

WHEREAS, the Northwest Regional Radio Board recommends modification of the Joint Powers Agreement governing the Northwest Regional Radio Board to vest selection of the Administrative Agent in the Northwest Regional Radio Board;  

BE IT RESOLVED the Lake of the Woods Board of Commissioners approves the modifications to the Joint Powers Agreement recommended by the Northwest Regional Radio Board and attached hereto; and

BE IT FURTHER RESOLVED that the Lake of the Woods County Commissioners is hereby authorized to execute the required addendum to the existing Joint Powers Agreement to implement the authorized modifications upon approval of the County Attorney.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                               $      21,293.27         

                                                Road & Bridge                     $       9,559.76

                                                Solid Waste                          $       3,020.92

                                                                                             $      33,873.95  

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/23/2010 FOR PAYMENT  3/26/2010

       AMOUNT   VENDOR NAME                                                                     AMOUNT   VENDOR NAME

          944.89 ACME ELECTRIC                                                                       962.43 AMERICAN SOLUTIONS FOR BUSINES

          524.61 ANDY’S GARAGE, INC.                                                           2835.00 ED ARNESEN

          675.09 TERRY BROWN                                                                      2459.75 CENEX CO-OP SERVICES, INC.

          471.96 COUNTRY INN & SUITES – ST CLOU                                      309.94 DELL MARKETING, LP

          688.55 RICHARD GOODERUM                                                          1428.00 INFOPRINT SOLUTIONS LLC

        1768.79 LAKES GAS CO.                                                                      4605.00 PAT LECLAIRE ELECTRIC (DBA)

          319.56 LUTHERAN SOCIAL SERVICE OF MN                                  1198.25 MN COUNTIES INFORMATION SYSTEM

          375.00 MN OFFICE OF ENTERPRISE TECHNO                                 409.62 MORT’S HEATING INC

        1687.40 MSOP-MN SEX OFFENDER PRGRM-462                             4863.88 PARADIGM SYSTEM SOLUTIONS INC

          307.91 PETROWSKI TELECOMMUNICATIONS                                  822.02 POWERPLAN

          785.32 ROSEAU COUNTY COOPERATIVE ASSN                              582.47 SIMPLEX

          733.92 WEST GROUP

39 PAYMENTS LESS THAN  $300       4,114.59

FINAL TOTAL:     $33,873.95

Further moved to authorize the payment of the following auditor warrants:

                                                   March 10, 2010      $ 1 25,443.07

                                                   March 16, 2010      $    13,213.41        

                                                   March 16 2010       $    55,596.46

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Old/New Business

There were no new updates on:

  • ANI
  • Oak Island Petition
  • Co. T.V.
  • Land Acquisition
  • Lessard- Sams Outdoor Heritage Council/Outdoor Heritage Fund-
  • Red Lake Tribe
  • Team Building

COMMITTEE REPORTS

  • Commissioner Todd Beckel reported on NW Regional Radio Board, Far North Transit and TAC meeting in regards to the Bernard Property.
  • Commissioner Patty Beckel reported on the Airport Commission, NWR Juvenile Center.

Correspondence:

  • State of Minnesota Department of Natural Resources Land Sale request (Stoney Corners and Jim’s Corner),
  • Joint Meeting with School, City of Baudette and Lake of the Woods Commissioners canceled for March 30, 2010 due to conflict with the Baudette City  Council.

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 11:53 a.m.

Attest:                                                                                                 Approved: April 6, 2010

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Edward Arnesen, Chairman of the Board

March, 2009

Commissioner Proceedings

March 10, 2009

The Lake of the Woods County Board met in regular session on Tuesday, March 10, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the additions of: PILT payment and County State Aid Highway (CSAH) and remove from agenda the Overlay Project and New Mower purchase. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

County Treasurer, Mark Hall

Investment Policy

County Treasurer, Mark Hall met with the board and presented the updated investment policy for Lake of the Woods County.

Motion was made by Commissioner Moorman to adopt the updated Lake of the Woods County Investment Policy as presented.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Vacant Positions

Human Resource Director, Wade Johannesen, Social Services Director, Nancy Wendler and County Auditor, John W. Hoscheid met with the board to discuss the vacant positions within their departments.  No action was taken and this was placed on the Special Budget Session agenda that is scheduled for March 11, 2009.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 19,878.62 

                                                Commissioners’ Warrants            $ 6,507.38

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Headwaters Regional Development Commission (HRDC) Cliff Tweedale

HRDC Director, Cliff Tweedale met with the board and informed them that HRDC is a regional development organization that is committed to helping create successful communities and a successful region. They are committed to moving their community forward and their services are designed to address the most important issues of their region by taking advantage of their organization’s unique leadership, development and planning capabilities.

County Sheriff, Dallas Block

MNJAC Server

County Sheriff Dallas Block and MIS Director, Brent Birkeland met with the board requesting approval for upgrades for hardware and software server.

Motion was made by Commissioner Arnesen to purchase hardware and software as quoted, with reimbursement from the MNJAC Grant.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Dispatch Position

County Sheriff, Dallas Block met with the board and informed them of the resignation of Dispatcher, Charlene McGraw, effective, March 27, 2009, and requested to hire a full time dispatcher and part time dispatcher. No action was taken and this has been placed on the March 11, 2009, emergency meeting agenda.

Stonegarden Grant

County Sheriff, Dallas Block requested permission to purchase (2) two squad cars, (2) two snowmobiles and a security trailer with the funding from the Stonegarden Grant.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to purchase (2) two squad cars, (2) two snowmobiles and a security trailer with the funding from the Stonegarden Grant.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen

Oak Harbor Plat Road

Public Works Director, Bruce Hasbargen met with the board to discuss the unconstructed portion of the Oak Harbor Plat Road of Northern Star Enterprises, LLC, to completion.  No action was taken and this was referred to the Subdivision Committee for recommendation.

Drainage Authority- Ditch #1

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:00 a.m. and open the Drainage Authority meeting.  Motion was seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen discussed with the Ditch Authorities the unauthorized work performed on Ditch #1 by Milo Ravndalen. The board agreed along with Milo Ravndalen to share in the work and cost of fixing and completing the work on Ditch #1.

Motion was made by Commissioner Todd Beckel to close the Drainage Authority meeting and open the regular session at 11:09 a.m. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to do the following corrective work on Ditch 1 as follows:

 Project                                                Ditch 1 Share    Milo Ravndalen Share          TOTAL

  1. Erosion Control                                   $2,000                             -0-                            $  2,000
  2. Remove/Correct Sedimentation               -0-                           $1,500                         $  1,500
  3. Remove Trees/Brush                                -0-                           $1,500                         $  1,500
  4. Level Spoil                                          $1,500                             -0-                            $  1,500
  5. Reconstruct 500’                                 $1,500                         $1,500                         $  3,000
  6. Reestablish Vegetation                            -0-                           $1,500                         $  1,500

Total Cost                                                $5,000                         $6,000                         $11,000

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Solid Waste Department

Purchase of Semi-Truck

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a semi-truck for the Solid Waste Department in the amount of $15,000.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase an additional semi-truck for the Solid Waste Department up to $15,000 plus registration fees.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Deficient Bridges

Public Works Director, Bruce Hasbargen met with the board and requested approval of a resolution prioritizing replacement of deficient bridges.

RESOLUTION NO.  09-03-01

CSAH 1 DEFICIENT BRIDGES

The following resolution was proposed by Commissioner Todd Beckel and moved for adoption:

WHEREAS, Lake of the Woods County has reviewed the pertinent data on bridges requiring replacement, rehabilitation, or removal supplied by local citizenry and local units of government, and;

WHEREAS, Lake of the Woods County has identified those bridges that are high priority and that require replacement, rehabilitation, or removal within the next five years.

NOW, THEREFORE, BE IT RESOLVED, that the following deficient bridges are high priority and Lake of the Woods County intends to replace, rehabilitate, or remove these bridges as soon as possible when funds are available:

Old              Road          Total          Township or          Federal           Local or         Proposed

Bridge         Number       Project      State Bridge          Fund               State Aid       Construction

Number       or Name      Cost           Funds                                          Funds                        Year               

                 CSAH 1   $185,000.00  $92,500.00                               $92,500.00          2009

FURTHERMORE, Lake of the Woods County does hereby request authorization to replace, rehabilitate, or remove such bridges, and;

FURTHERMORE, Lake of the Woods County does hereby request financial assistance with eligible approach grading and engineering costs on township bridges, as provided by law. 

Resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

State Aid Designation

Public Works Director, Bruce Hasbargen presented information on moving State Aid designations from CSAH 10 and a portion of CSAH 16 to an extension of CSAH 49.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-02

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 49

Beginning at the international boundary between Manitoba, Canada and Lake of the Woods County, Minnesota on the West line of Section 15, T-167-N, R-35-W; thence along the established centerline of the existing public road Easterly and Northerly through Sections 15, 14, 11 and 12 of T-167-N, R-35-W and thence Easterly and Northerly through Sections 7, 8 and between Sections 5 and 4 of T-167-N, R-34-W, thence North between Sections 32 and 33 to the Northeast corner of Section 32, T-168-N, R-34-W and there terminating, a distance of approximately 7.65 miles,

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-03

ESTABLISHING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described should be designated County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 49

Beginning at the international boundary between Manitoba, Canada and Lake of the Woods County, Minnesota on the West line of Section 15, T-167-N, R-35-W; thence along the established centerline of the existing public road Easterly and Northerly through Sections 15, 14, 11 and 12 of T-167-N, R-35-W and thence Easterly and Northerly through Sections 7, 8 and between Sections 5 and 4 of T-167-N, R-34-W, thence North between Sections 32 and 33 to the Northeast corner of Section 32, T-168-N, R-34-W; thence in an Easterly direction approximately 1.75 miles; thence in a Northerly direction approximately 0.1 mile; thence in an Easterly-Northeasterly direction approximately 1.9 miles to the limits of the Young’s Bay Resort parking lot and there terminating, a total distance of 11.4 miles, more or less.

be, and hereby is, established, located, and designated as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a County State Aid Highway of the County of Lake of the Woods, to be numbered and known as County State Aid Highway No. 49.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 09-03-04

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 16

Beginning at the approximate Northwest corner of Section 17, T-158-N, R-31-W; thence along the described line as follows:

From said point of beginning extending Easterly on or near the North line of said Section 17 to the Northeast corner of said Section 17 and the intersection with County State Aid Highway No. 1.

Beginning again at the approximate Southwest corner of Section 33, T-159-N, R-31-W; thence continuing Easterly along or near the South line of Sections 33, 34, 35 and 36 to the approximate Southeast corner of Section 36, T-159-N, R-31-W, and a junction with State Trunk Highway No. 72.

Beginning again at the West ¼ corner of Section 6, T-158-N, R-30-W; thence Easterly along or near the East and West ¼ line to the approximate center of Section 6;  thence Northerly along or near the North and South ¼ line of Section 6 to the approximate North ¼ corner of Section 6; thence in an Easterly direction along or near the North line of Sections 6 and 5 to the approximate North ¼ corner of Section 5; thence continuing Southerly on or near the North and South ¼ line to a point at or near the Southwest corner of the NW1/4 of the NE1/4 of Section 5; thence Easterly along or near the North 1/16 line of Sections 5 and 4 to the approximate NE corner of the SE1/4 of the NE1/4 of Section 4; and there terminating, a distance of 8.60 miles,

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-05

ESTABLISHING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described should be designated as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 16

Beginning at the approximate Southwest corner of Section 33, T-159-N, R-31-W; thence continuing Easterly along or near the South line of Sections 33, 34, 35 and 36 to the approximate Southeast corner of Section 36, T-159-N, R-31-W, and a junction with State Trunk Highway No. 72.

Beginning again at the West ¼ corner of Section 6, T-158-N, R-30-W; thence Easterly along or near the East and West ¼ line to the approximate center of Section 6;  thence Northerly along or near the North and South ¼ line of Section 6 to the approximate North ¼ corner of Section 6; thence in an Easterly direction along or near the North line of Sections 6 and 5 to the approximate North ¼ corner of Section 5; thence continuing Southerly on or near the North and South ¼ line to a point at or near the Southwest corner of the NW1/4 of the NE1/4 of Section 5; thence Easterly along or near the North 1/16 line of Sections 5 and 4 to the approximate NE corner of the SE1/4 of the NE1/4 of Section 4; and there terminating, a distance of  7.60 miles,

be, and hereby is, established, located, and designated as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a County State Aid Highway of the County of Lake of the Woods, to be numbered and known as County State Aid Highway No. 16.

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

RESOLUTION NO. 09-03-06

REVOKING COUNTY STATE AID HIGHWAY

WHEREAS, it appears to the County Board of the County of Lake of the Woods that the road hereinafter described as a County State Aid Highway under the provisions of Minnesota Laws;

NOW, THEREFORE BE IT RESOLVED, by the County Board of the County of Lake of the Woods that the road described as follows, to-wit:

            COUNTY STATE AID HIGHWAY NO. 10

Beginning at a point on the South township line at approximately the Southwest corner of Section 34, T-163-N, R-34-W; thence along the centerline of the established public road described as follows:  From the said point of beginning thence extending Northerly along or near the West section line of Sections 34, 27 and 22 to the approximate Northwest corner of Section 22, T-163-N, R-34-W, to a junction with County State Aid Highway No. 9 and there terminating, a distance of approximately 3.0 miles.

be, and hereby is, revoked as a County State Aid Highway of said County subject to the approval of the Commissioner of Transportation of the State of Minnesota.

BE IT FURTHER RESOLVED, that the County Auditor is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was proposed by Commissioner Moorman and moved for adoption:

RESOLUTION NO. 09-03-07

CHANGES

WHEREAS, a review of the County State Aid System of Lake of the Woods County resulted in minor revisions of the System; and,

WHEREAS, these changes resulted in like changes in the Township Road System; and,

WHEREAS, the Lake of the Woods County Board is the local road authority for both County and Township roads; and,

WHEREAS, the County Board is responsible for the classification of local roads;

THEREFORE, BE IT RESOLVED, that the following Township Roads be added or revised:  Township Road Numbers 156, 311 and 331;

BE IT FURTHER RESOLVED, that the adopted descriptions dated March 10, 2009 are on file in the Office of the County Engineer and made part of these minutes by reference.

Resolution was seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Seasonal Help

Public Works Director, Bruce Hasbargen requested permission to hire and advertise for seasonal help. No action was taken and this was placed on March 11, 2009 emergency meeting agenda.

Purchase of New Radio

Public Works Director, Bruce Hasbargen requested permission to purchase a new radio at a cost of $2,161.68.  No action was taken.

Boundary Commission Letter

Commissioner Hanson presented a draft boundary commission letter for review.  Byron Hauger requested the board to move forward with this in a timely fashion and requested that additional information be incorporated in the draft letter.

County Assessor

Assessment Agreement

County Assessor, Wayne Bendickson; City Clerk, Tina Rennemo and City Council Member, Don McKay met with the board to discuss the City of Baudette Assessment Agreement.  After discussion, both parties agreed to a contract for City Assessment going forward.  Interim County Attorney, Michelle Moren will draft up a contract and present it to the board at a later date.

Recess

The meeting was called to recess at 12:35 p.m. The meeting reconvened at 1:15 p.m. as follows:

Land and Water Planning

Wetland-Appeal

Patty Beckel opened the Wetland Conservation Act decision appeal meeting by laying ground rules for the meeting. Each party will have time to discuss their side of the issue and there will be no decision rendered today.  Instead, this will be placed on the next regular scheduled meeting on March 24, 2009.  Also, she reminded the parties that this meeting was being digitally recorded.  Present at this meeting was Josh Stromlund, Land & Water Planning Director; Tom Maiers, Landowner  and Clint Jordahl, Consultant from Bonestroo representing Tom Maiers. 

Josh Stromlund was given the first opportunity to explain the history of the wetland banking application and why it was denied.  He explained that there are two main reasons for the denial which are the compatibility with the adjacent land use and possible lack of hydrology on the project area.  The adjacent land use is agricultural; and common practices associated with this land use, is herbicide application and drainage issues.  He further explained additional information that lead to the denial of the wetland banking application.

Clint Jordahl then explained the history of the application process and why they felt that the decision should be overturned.  He explained that herbicide drift is already governed by state statutes and based upon wetland delineation guidelines; the project site is wetland for numerous reasons.  He discussed the issue of drainage and the lateral effect that the ditches have on the potential wetland banking site.  He discussed the issue of land use and zoning relationships between the site and adjacent properties.

Tom Maiers spoke in regards to the history of his family ties to the area and what his future plans for the remaining property are.  Clint Jordahl then added the entire file to the record and Josh Stromlund added precipitation totals to the record.

Boat Storage Structures 

Land and Water Planning Director, Josh Stromlund met with the board to discuss the “Boat Storage Structure”.  He informed the board that the 2006 legislature amended the statute to address the issue of repairs and replacement of boat storage structures that have been in place since 1979.  In order for the Minnesota Department of Natural Resources to consider an application for the repair, replacement or consolidation of an existing boat storage structure, the Local Government Unit must approve the activity.  No action was taken at this time and this was placed on the March 24, 2009 board agenda.

LiDAR

Land and Water Planning Director, Josh Stromlund met with the board to discuss the LiDAR project that was approved by the board on May 27, 2008, with various source of potential funding.  Josh informed the board that if all the counties that are adjacent to the Red River Watershed are going to move forward with the project, the total amount of the project for the county will be less than originally expected.  The USGS will possibly provide additional funding for this project but that amount has not been established.  If this additional funding becomes reality, the cost to the county will be further reduced.  Also, a grant is currently being sought in funding up to 75% of the total cost of the project with the remaining 25% coming from local sources.

Emergency Meeting Agenda

Chair Patty Beckel discussed the agenda for March 11, 2009.  The board concurred to place the part time dispatcher and full time dispatcher on the agenda for possible action.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Revenue                                     $ 33,631.79

                                                Road & Bridge                          $ 20,523.23

                                                County Development               $    1,667.00

                                                Solid Waste                               $   1,961.51

                                                                                                   $ 57,783.53

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/10/2009 FOR PAYMENT  3/13/2009

     AMOUNT   VENDOR NAME                                                     AMOUNT   VENDOR NAME

          979.46 AUTO VALUE BAUDETTE                                         781.83 BEN FRANKLIN

          556.02 BRAD’S PLUMBING & HEATING, INC                      341.78 CANON FINANCIAL SERVICES INC

        2038.09 CENEX CO-OP SERVICES, INC.                              535.26 DODDS LUMBER

          474.99 GCR TIRE CENTER                                                  476.59 GRAINGER, INC

        1552.91 HOWARD’S OIL COMPANY                                    2049.75 INSIGHT PUBLIC SECTOR

          756.54 LAWSON PRODUCTS, INC.                                     488.17 LOW FOODS

          500.00 M.D. MCGEE,PA                                                        545.04 METRO FORMS, INC

        1000.00 MN COUNTIES INSURANCE TRUST                   14055.47 MN STATE DEPT-CORRECTION

          857.06 KENNETH MOORMAN                                            5402.60 LAW MOREN

        8962.94 NORTH AMERICAN SALT CO                                  533.17 OFFICE DEPOT

          452.07 QUILL CORPORATION                                           1026.86 R & Q TRUCKING, INC

          342.42 RADISSON HOTEL – ROSEVILLE                          1400.00 RAMSEY COUNTY MEDICAL EXAMINER

        1750.00 SJOBERG’S INC                                                        300.00 GEORGE SWENTIK

        2300.33 WIDSETH SMITH NOLTING&ASST INC                3648.66 WOODY’S SERVICE

32 PAYMENTS LESS THAN  $300       3,675.52

FINAL TOTAL     $57,783.53

Further moved to authorize the payment of the following auditor warrants:

                                                February 27, 2009                     $  55,131.74

                                                February 28, 2009                     $  55,370.70 

                                                March       3, 2009                     $  46,174.24

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County TV

The board reviewed the handouts on budgeted County TV contracts.  No action was taken.

PILT Payment

Commissioner Todd Beckel discussed the proposed PILT payment reduction with the board. The board placed this on the March 24, 2009 board agenda after discussion with Senator Saxhaug.

Joint Meeting with Roseau County Commissioners

Lake of the Woods County Commissioners will be meeting with Roseau County Commissioners on March 16, 2009 at the Rustic Diner in Roosevelt, MN at 11:00 a.m.

Old/New Business

The board discussed the following old and new business: 

Old:

There have been no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy.  

New:

The board placed PILT Payment and joint meeting with Roseau County Commissioners on the Old/New Business.

Committee Reports:

  • Commissioner Hanson and Moorman updated the board on the Veterans Services.
  • Commissioner Todd Beckel updated the board on the Ditch 1 Pilot Project.
  • Commissioner Moorman updated the board on the State Mental Health Board.

Correspondence:

Correspondence was acknowledged from: 

  • GIZIIBII – Funding for 2009 Contribution;
  • Lake of the Woods Women of Today – Willie Walleye Days;
  • County RX. Com

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of February 24, 2009.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Boundary Commission

Motion was made by Commissioner Arnesen to authorize Chair Patty Beckel to sign the Boundary Commission letter.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 4:30 p.m.

Attest:                                                                                                 Approved:       March 24, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

March 11, 2009

The Lake of the Woods County Board met in Special Budget Session and Emergency Meeting on Wednesday, March 11, 2009, in the Commissioners’ Room in the Lake of the Woods County Government Center.  

Call to Order

Chair Patty Beckel called the meeting to order at 7:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Social Services Director, Nancy Wendler; Public Works Director, Bruce Hasbargen and County Treasurer, Mark Hall.

Budget Deficit

The County Board of Commissioners discussed the 2009 budget deficit with a projected shortfall of $300,000.  The following is the proposed budget recovery from levied money for 2009:

$  25,000         Sheriff’s car

$  30,000          Reallocate levied Co. TV budget to Con-Con fund

$  21,000          Adjust Attorney salary expense

$168,000         Market Value Credit- budget as revenue  

$  50,000          Reallocate levied “LiDAR” expense to Con-Con fund

$    9,000          Adjust Commissioner’s Health Insurance expense

            $303,000

The board also discussed the budgets of the Historical Society, County Fair, Extension Service and a potential saving from the Emergency Management Office.

Discussed additional proposed revenue sources:

$70,000           Salary increases

$  5,000           MNJAC Grant

$  5,000           Courthouse heating expense

$80,000

Total 2009 proposed budget balance:

                       ($300,000)        Projected Governor shortfall

$303,000         Proposed adjustments

$  80,000         Additional proposed revenue

                        $  83,000         Balance

2009 Salary Adjustment Freeze

Motion was made by Commissioner Arnesen to freeze all salary adjustments for 2009. The motion was seconded by Commissioner Todd Beckel and the vote carried as follows:  Voting for: Commissioners Todd Beckel, Arnesen and Patty Beckel; Voting no: Commissioners Moorman and Hanson.

Social Services

Vacant Financial Worker Position

Social Services Director, Nancy Wendler discussed the need to fill a vacant Financial Worker position for the department.  Nancy requested that this position be put on hold until she receives more information on funding from the State of Minnesota. 

Public Works Director, Bruce Hasbargen

Public Works Director, Bruce Hasbargen met with the board requesting permission to hire seasonal help for his department.  He explained to the board the duties and various jobs that the seasonal help does and the need for this additional staff for the season.  Bruce requested to hire four (4) maintenance and three (3) surveyors for the seasonal help for 2009.

County Auditor, John W Hoscheid

County Auditor, John W Hoscheid met with the board requesting permission to advertise and hire for the vacant Deputy Auditor position.  He explained the needs for the vacant position to the board.

Chief Deputy Sheriff, Jim Walton and Human Resources Director, Wade Johannesen

Chief Deputy Sheriff, Jim Walton met with the board and discussed the vacant dispatch position. Wade recommended hiring as per the county’s personnel policy.

Motions for Vacant Positions

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise for the soon to be vacant dispatch position. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise for a part time dispatcher.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to authorize Public Works Director, Bruce Hasbargen and Human Resource Director, Wade Johannesen to advertise for four (4) seasonal maintenance crew and three (3) seasonal surveying crew.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to authorize County Auditor, John W Hoscheid and Human Resource Director, Wade Johannesen to advertise and hire for a Deputy Auditor/Executive Administrator.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 11:30 a.m.

Attest:                                                                                                 Approved:  March 24, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

March 24, 2009

The Lake of the Woods County Board met in regular session on Tuesday, March 24, 2009, in the Court Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor, John W Hoscheid; Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the additions of:  Boundary Commissioner letter, flood issues and Human Resources Director; and the deletion of Pitney Bowes – lease agreement. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for Brent Birkeland travel to Alexandria for MCCC Conference on June 1 – 4, 2009. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of March 10, 2009, with changes and March 11, 2009.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 27,446.80 

                                                Commissioners’ Warrants         $   7,428.85

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls/Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the board regarding a contract with MeritCare Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services.  No action was taken and this was tabled until the next regular scheduled board meeting.

Governor’s Human Services Authority Act

Discussion was had regarding the Governor’s proposals, downsizing and counter proposal.  (See insert)  Social Services Director, Nancy Wendler was to keep the board updated. 

Letter Received March 16, 2009, from Cal Ludeman, Commissioner Minnesota Department of Human Services:

“As you may know, Governor Pawlenty’s proposal to redesign the human services delivery system in Minnesota has been introduced in the House and Senate.  I am writing to provide information about the proposal and to offer to discuss your questions or concerns as it makes its way through the Legislature.

I want to emphasize that this proposal is a framework that will allow us to rethink how we can best provide human services in Minnesota.  The four-page bill is intentionally light on detail, calling instead for specific plans to be developed by a work group that will be formed after the legislation is approved.  The work group will include representatives from counties as well as state agencies.

The proposal was motivated by a realization that human services programs have grown more numerous and complex every year, yet the county-based delivery system is essentially the same today as it was in 1923.  There are inequities in resources, staff expertise and services from county to county, making it challenging to ensure programs are administered uniformly across the state in accordance with federal requirements.

Under the proposal, no more than 15 human service authorities would be responsible for providing human services that are now provided by counties.  Counties with populations of 250,000 or more may serve as their own human service authority, while working with other authorities or smaller counties to provide shared services.  Counties with populations of less than 250,000 would join with other counties to reach a population base of at least 100,000.  County aids would be used as an incentive to move toward this new structure.

The new human service authorities have the potential to be more efficient by eliminating redundancies in administrative functions and improving cost-effectiveness in contracting for services.  More importantly, they have the potential to improve services for the most vulnerable Minnesotans by creating capacity to ensure that the full breadth of services are available in all parts of the state and allowing the specialization needed for complex services.

I recognize this proposal represents significant change.  I am convinced it provides a needed starting point for thinking about how we can develop a human services system that will meet the needs of Minnesotans today and in the years ahead.  AMC and MACSSA have been involved in our discussions and the bill reflects many of their suggestions.  I look forward to continued dialogue.

If you have questions, please feel free to contact Lynne Singelmann, Director of Intergovernmental Relations, at (651) 431-2918.

Letter of Accomplishment

Social Services Director, Nancy Wendler shared with the board a letter of accomplishment from Minnesota Department of Human Services, Commissioner Cal Ludeman.  (See insert)

“I am pleased to commend you and your staff for perfect performance in meeting DHS Human Service financial reporting requirements for calendar year 2008.  All key quarterly fiscal reports for programs your county participates in were submitted to our Financial Operations Division on or before the report deadlines and in perfect order.  This effort required submission of 32 major reports covering the four calendar quarters of 2008 on time and in perfect order.  These reports are:  SSTS Log Sheets, LCTS Cost Report (local collaborative)*, Income Maintenance Expense, MFIP Consolidation Fund, Social Service Fund, Client Statistics, Title IV-E, SEAGR. 

*If your county participates in a “local collaborative”, submission of this report may require the collection of multiple local partner reports for consolidated submission to DHS. 

I know this accomplishment requires planning, an efficient operation, and teamwork within your county Human Services Department.  The result is timely revenue for your county and compliance with federal reporting for us at the State.  Please congratulate your management and staff on this superb effort. 

Thank you and keep up the excellent work.

County Assessor

County Assessor, Wayne Bendickson met with the board to discuss payment for assessing the City of Baudette.  After discussion, this was tabled until 2:00 p.m. this afternoon, to discuss further and receive advice from Interim County Attorney, Michelle Moren. 

Land and Water Planning Director

Boat Storage Structures   

Land and Water Planning Director, Josh Stromlund met with the board to discuss the “Boat Storage Structures”.  It was the consensus of the board to support the application for repair, replacement or consolidation of an existing boat storage structure with the Minnesota Department of Natural Resources.  Land and Water Planning Director, Josh Stromlund was directed by the board to draft a resolution to present to the board at the next regular scheduled board meeting.

Closed Session – Minnesota Statute § 13D.03 Labor Negotiations

Motion was made by Commissioner Moorman to close the regular meeting at 10:20 a.m. and open the closed session pursuant to Minnesota Statute § 13D.03 – Labor Negotiations.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following members were present in the closed session:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present was Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session at 10:40 a.m. and open the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen

Purchase Disc Mower

Public Works Director, Bruce Hasbargen met with the board to discuss the purchasing of a new disc mower.

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a new disc mower up to the amount of $9,200.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Advertise and Set Date for Bid Opening

Motion was made by Commissioner Moorman to authorize the Public Works Director to advertise for bids and set a bid opening date for the following upcoming project as warranted:  S.P. 39-595-02, MN Project No. MUSM (101), Baudette Depot Reuse.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Purchase of New Radio

Public Works Director, Bruce Hasbargen met with the board to discuss the purchasing of a new radio.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase a new radio at a cost of $2,161.68, with the funding from the tractor savings of $5,000.  The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel and Moorman;  Against:  Commissioners:  Todd Beckel and Hanson.

Highway Budget

Public Works Director, Bruce Hasbargen discussed with the board the highway budget and updates.

Score Summary Update

Public Works Director, Bruce Hasbargen presented to the board a Score summary update.

Oak Harbor Plat Road

Public Works Director, Bruce Hasbargen met with the board to discuss the Oak Harbor Plat Road.  He mentioned the subdivision committee met and discussed options.  The board discussed sending another letter to parties involved and to have a meeting with the board to discuss to the options available.

Federal Stimulus Update

Public Works Director, Bruce Hasbargen discussed with the board the federal stimulus update.

Flood Issues

Public Works Director, Bruce Hasbargen and Emergency Management Director, Holly House discussed with the board the potential flooding and high water in Lake of the Woods County.

Emergency Management

Full Scale Emergency Exercise

Emergency Management Director, Holly House met with the board to discuss the full scale emergency exercise to be held on April 25, 2009.

Boundary Commission

The Board discussed the boundary commission letter that was previously sent to all affected landowners and a request received from one of them.  It was the consensus of the board to send a clarification letter to that individual.  The Board Chair requested the Auditor’s office to send the letter.

Human Resource Director

Human Resource Director, Wade Johannesen met with the board.  Discussion was had in regards to the clarification on the advertising of both dispatcher positions.  In addition to posting in county offices, advertising for both positions will be placed in the local newspapers.

Recess

The meeting was called to recess at 12:05 p.m. and reconvened at 1:00 p.m. as follows:

Land & Water Planning Director

Wetland-Appeal

Chair Patty Beckel opened the Wetland Conservation Act decision appeal meeting by laying ground rules for the meeting. She reminded the parties that this meeting was being digitally recorded.  Present at this meeting was Josh Stromlund, Land & Water Planning Director and Tom Maiers, Landowner. 

Chair Patty Beckel asked if any of the board members had any questions in regards to the information that was presented at the March 10, 2009, board meeting.  With no questions from the board members, Chair Patty Beckel proceeded with reading the Findings of Fact questions and discussion was had with all parties involved.   

Findings of Fact and Decision for the Appeal of the Local Government Unit Wetland Conservation Act Decision

Applicant’s Name:  Tom Maiers

Applicant’s Authorized Representative:  Clint Jordahl, Bonestroo

Appeal Basis:  See letter, on file, dated February 25, 2009, from Clint Jordahl.  Specific items of appeal are as follows:

  1. All Conditions of Approval Have Been Met
  2. No Technical Basis for the Denial
  3. Lake of the Woods County Staff Failed to Act in Good Faith
  1. Were all conditions of approval met?  ___ Yes   X No

Why or Why not?

Herbicide drift – not addressed, no separation or buffer.

Lateral effect from 172 not addressed.

Ag drainage management stifled and not compatible – bank would hinder.

Kind of bank – not relevant.

*Two Commissioners stated that the herbicide drift was adequately addressed.

2. Was there technical basis for denial of the application?  X Yes   ___ No  

Why or Why not?

Question of hydrology – Is hydrology enough on a regular basis.

Soils may be there but hydrology not substantiated.

Marginal wetland, didn’t figure lateral effect.

3. Did Lake of the Woods County staff act in good faith?  X Yes   ___ No

Why or Why not?

Have been up front with documentation and meetings.  Relayed issue of land use issues.  Not trying to hinder development.

4. List and explain other factors that were taken under consideration for the decision based upon the record.

Growth corridor – Land Use

Best use of land – history of farming

Incompatible uses as is

Private property rights

Intent of public value

The Lake of the Woods County Board of Commissioner’s hereby orders to:

                        X_ uphold      ___reverse      ___modify

the Local Government Unit’s decision of the wetland banking application submitted by Tom Maiers.

All in favor to uphold:  Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman

Opposed:  Commissioner Arnesen, voted to modify original decision

County Assessor

Interim County Attorney, Michelle Moren met with the board to discuss options regarding payment to the County Assessor for assessing the City of Baudette.

Motion was made by Commissioner Hanson to adjust the County Assessor, Wayne Bendickson 2009 salary an additional $4,000 to reflect the work done for the City of Baudette in 2008.  This adjustment will be retroactive to January 1, 2009, and spread over this year.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel, Hanson and  Moorman;  Against:  Commissioner Todd Beckel.  Commissioner Todd Beckel questioned how adjustments can be made to a salary if we have a salary freeze in place for 2009.

Motion was made by Commissioner Todd Beckel to direct the County Assessor to assess the Cities of Baudette and Williams during normal business hours for 2009.  Motion was seconded by Commissioner Hanson and the same being put to a vote, carried as follows:  For:  Commissioners:  Patty Beckel, Todd Beckel, Hanson and Moorman;  Against:  Commissioner Arnesen. 

Old/New Business

The board discussed the following old and new business: 

Old:

Commissioner Todd Beckel discussed with the board Senator Bakk’s statement on the PILT payment and various options of the tax committee.

Commissioners discussed the joint meeting with the Roseau County Board and possible dates in May to meet again.

There have been no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy, County TV. 

New:

The board discussed northern slot regulations and changes.  No action was taken.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Revenue                                     $ 58,651.47

                                                Road & Bridge                          $   6,657.32

                                                Solid Waste                               $ 29,288.80

                                                                                                   $ 94,597.59

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/24/2009 FOR PAYMENT  3/27/2009

      AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

          352.12 AMERI PRIDE LINEN & APPAREL SE                       532.81 AMERICAN SOLUTIONS FOR BUSINES

        2882.95 ED ARNESEN                                                           1567.05 CENEX CO-OP SERVICES, INC.

      15000.00 CORNER SPORTS, INC                                        18685.42 D & E SPORT SHOP, INC.

        4726.02 DELL MARKETING, LP                                              550.00 MARK ERICKSON

          300.00 GIZIIBII RESOURCE CONS & DEV A                       314.10 HILLYARD INC HUTCHINSON

          458.91 HOLLACE HOUSE                                                   1428.00 INFOPRINT SOLUTIONS LLC

        5606.56 LAKES GAS CO.                                                        366.67 LITTLE FALLS MACHINE, INC

        7294.95 MAR-KIT LANDFILL                                               15000.00 MARVIN LUMBER & CEDAR

          675.00 MN ASSN OF COUNTIES                                       1162.25 MN COUNTIES INFORMATION SYSTEM

        2500.00 MN COUNTIES INSURANCE TRUST                       375.00 MN OFFICE OF ENTERPRISE TECHNO

          635.85 OCCUPATIONAL DEVELOPMENT CTR.                 306.97 ALAN PHILLIPPE

          324.92 PITNEY BOWES INC.                                                368.06 PRO ACTION UNIFORMS

        4000.00 RESERVE ACCOUNT                                                877.36 RODERICK RONE JR

          656.67 ROSEAU COUNTY COOPERATIVE ASSN              580.43 SIMPLEX

          562.32 SOFTWARE HOUSE INTERNATIONAL,                  310.12 T R JOBBING

          500.00 US POSTAL SERVICE(CMRS-FP)                            657.42 WEST GROUP

41 PAYMENTS LESS THAN  $300       5,039.66

FINAL TOTAL     $94,597.59

Further moved to authorize the payment of the following auditor warrants:

                                                March 17, 2009                         $  84,420.19

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lake of the Woods Aggregate Tax

County Auditor, John W. Hoscheid reviewed the year ending 2008 aggregate tax report with the board.

Information Board

County Auditor, John W. Hoscheid discussed with the board possible data for the informational bulletin board.  No action was taken.

Committee Reports:

  • There were no committee reports.

Correspondence:

Correspondence was acknowledged from: 

  • Brady, Martz & Associates, PC – Auditing Firm;
  • Debra Kellerman – Thank you letter from NWA & Islands landowners (minnow issue);
  • 2008 Lake of the Woods Family Collaborative

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 4:05 p.m.

Attest:                                                                                                 Approved:      

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

March, 2008

Commissioner Proceedings

March 11, 2008

The Lake of the Woods County Board met in regular session on Tuesday, March 11, 2008, in the Auditorium at Lake of the Woods School with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and Penny Mio Hirst. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Chairman Bredeson welcomed the students to the meeting.

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Senior Dining Proclamation, Bovine Tuberculosis, Cart-way and the following correspondence, Arrowhead Library, Roseau County Commissioners letter and State Court Administration.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion by Commissioner Arnesen to approve the consent agenda as follows: Travel for Marti Carlson to St. Cloud on March 24-25 for State Aid Accounting Task Force Meeting; Holly House to Mahnomen on April 15-17 for Pandemic Flu Tabletop exercise; Holly House to Moorhead on April 23-24 for Northwest Region quarterly meeting; Rita Krause to St. Paul on March 19 & 20 for State CS training committee meeting; Joel Hanson and Bill Sindelir to Bloomington on March 10-13 for Road Engineering Course.

Motion was made by Commissioner Patty Beckel to approve the minutes of February 26, 2008.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $ 21,753.98

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler informed the board that Northwest Medical Center from Thief River Falls is willing to contract with Lake of the Woods County for a Physician Assistant Mental Health Specialist for one day a month in the amount of $800.00 per day less third party liability for psychiatric services.

The consensus of the board was to have Social Services Director, Nancy Wendler go forward with the contract and to bring back to the board for approval.

County Auditor, John W. Hoscheid informed the board of the letter received from the State Court Administration regarding the request the county made for reimbursement for 50% of sex offender confinement costs.  The letter advised the county that Minn. Statutes 253b.185, subdivision 5, also provides that “the state’s responsibility for reimbursement is limited to the amount appropriated for this purpose and all the appropriation was expended within the first year and no additional funds have been appropriated since 1999”. Therefore, the State Court Administrator’s office is unable to pay the county under this Statute for there are no funds available.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Revenue                      $          24,603.37

                                                Road & Bridge           $           20,051.13

                                                Solid Waste                 $          13,136.50$59,441.00

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/11/2008 FOR PAYMENT  3/14/2008

      AMOUNT   VENDOR NAME                                                   AMOUNT   VENDOR NAME

          415.62 AMERI PRIDE LINEN & APPAREL SE                   2600.00 ANOKA COUNTY

        1125.00 ASSN OF MN COUNTIES                                         1492.72 AUTO VALUE

          341.78 CANON FINANCIAL SERVICES                              6091.63 CO-OP SERVICES, INC.

        1016.01 GATEWAY COMPANIES, INC                                   665.10 BRUCE HASBARGEN

          430.76 RON HILDEBRANDT                                                 302.88 HOLIDAY INN – DULUTH

          537.11 HOLTE IMPLEMENT, INC                                      3701.54 HOWARD’S OIL COMPANY

          505.33 LAKE OF THE WOODS FOODS                                 597.49 LOCATORS SUPPLIES INC

          564.84 LOW HIGHWAY DEPT                                            8417.25 MAR-KIT LANDFILL

        2674.50 MIDWEST MONITORING & SURVEILLA              2821.47 MN COUNTIES COMPUTER CO-OP

          300.00 MN OFFICE OF ENTERPRISE TECHNO                    734.36 KENNETH MOORMAN

          586.48 NORTHWEST MECHANICAL SERVICE I                 509.91 OCCUPATIONAL DEVELOPMENT CTR.

        3109.15 POWERPLAN                                                              531.82 QUILL CORPORATION

        1321.00 R & Q TRUCKING, INC                                            1005.11 RODERICK RONE JR

          353.50 ROY SCHARFENKAMP                                            3500.00 SJOBERG’S INC

          509.07 SOFTWARE HOUSE INTERNATIONAL,                   366.38 TRUE VALUE

        1200.00 UND FORENSIC PATHOLOGY                                  470.00 WAYNE’S BODY SHOP-DBA

        2483.33 WIDSETH SMITH NOLTING&ASST INC                3097.18 WOODY’S SERVICE

45 PAYMENTS LESS THAN  $300       5,062.68

FINAL TOTAL     $59,441.00

Further moved to authorize the payment of auditor’s warrants as follows:

                                                February 26, 2008       $             46,698.58

                                                February 26, 2008       $             58,248.22

                                                March       4, 2008       $             30,871.66

                                                March       5, 2008       $                  971.00

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid presented a letter of request for funds for the 2008 Lake of the Woods Take-A-Kid Fishing, request approval for the Government Center North Building Lease and approval for the City of Baudette Law Enforcement Contract.

Motion was made by Commissioner Patty Beckel to donate the budgeted amount of $600.00 from the Economic Development fund to the 2008 Lake of the Woods Take-A-Kid Fishing event.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize the Chairman to sign the lease agreement between Lake of the Woods County and the Northwest Community Action Inc. for a portion of the building at the Government Center North for the term of January 1, 2008 to July 31, 2011, unless extended or terminated.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize the Chairman, Auditor and Interim County Attorney to sign the Law Enforcement Agreement between Lake of the Woods County and the City of Baudette Police Department for consideration of the County providing rental/lease space, dispatch services and use of equipment commencing March 1, 2008 and terminating on August 31, 2008.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chairman Bredeson pursuant to Minn. Stat. § 13D.05, Subd. 3 (a) summarized the boards conclusion of the closed meeting on February 26, 2008 as follows: The board recommended improvement with communications before the board.

Commissioners discussed the Bovine Tuberculosis resolution. Commissioners Todd Beckel and Moorman will draft a copy for the board.

County Sheriff, Dallas Block met with the board requesting approval of a proposal for the City

Watch Community Notification Services.  Dallas explained that this program would have all landline numbers programmed into the services and also cell phones, e-mails and pagers that were made available by county residents to also be programmed into the system so when an emergency does happens, the dispatchers just hit a button and all programmed numbers are dialed with the message of the emergency.

Motion was made by Commissioner Arnesen to authorize County Sheriff, Dallas Block to enter into a formal agreement with the City Watch Services in the amount of $8,200 with the funds from the 911 account.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 10:20 a.m. and reconvened at 10:25 a.m. as follows:

Chairman Steve Helmstetter representing Northern Excellence Seed Company met with the board and updated the board of the Gasification Project that the Company has been working on since September 1, 2007.  Steve requested financial assistance in the amount of $25,000 from the board.  No action was taken by the board.

Commissioner Arnesen excused himself from the meeting at 11:25 a.m. due to other obligations.

Wyatt Johnson, Director of Lake of the Woods Economic Development was unable to attend the meeting due to illness so the Business Subsidy Criteria application was postponed until March 25, 2008 meeting.

Correspondence was acknowledged from Arrowhead Library System and the Roseau County Commissioners stating that their board supports the efforts on the cormorant’s issue.

Commissioner Bredeson presented a letter of request from Senior Dining Leadership Team requesting the support of the Commissioners to declare April as Senior Dining month.

Motion was made by Commissioner Moorman in support of senior nutrition, and to encourage the use of the Brink Center, the Lutheran Social Services Dining Program and Meals on Wheels; the Lake of the Woods County Board declares April as Senior Dining Month.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid, upon request from a local resident wanted to know if the county could grant a cartway for road access.  The board requested John to talk with Interim County Attorney, Michelle Moren to see what the county can do.

The meeting was called to recess at 12:05 p.m. and reconvened at 1:00 p.m. as follows:

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:00 p.m. and open the planning commission as advertised.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Rick Amundson                   Property legally described as               A Public Hearing as required

& Scott Olmstead                Outlots A and B of Brooks Farm        by the Lake of the Woods

(O & A LLC)                       Subdivision, less deeded tracts            County Zoning Ordinance and

                                             in Section 1 of T-161N, R-32W          the Rainy/Rapid Rivers Shore-

                                             (Wabanica).                                          land Management Ordinance to consider the initial plat of Rivers Edge Estates.

Motion was made by Commissioner Patty Beckel to approve the initial Plat of Rivers Edge Estate for Rick Amundson & Scott Olmstead (O&A LLC) on Outlots A and B of Brooks Farm Subdivision, less deed tract in Section 1, Twp 161N, R 32W with the conditions set for by the subcommittee as identified and is on file in the office of the Land and Water Planning Office.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the planning commission and open the regular session at 1:05 p.m. as follows:

Land and Water Planning Director, Josh Stromlund met with the board and discussed the consideration of an application to plat for Sportsman’s Lodge in Lots 1-4, Lot 6, the North 35 feet of Lot 5, and Lot 7 less the Northerly 33 feet thereof, all in RIVERVIEW, according to the recorded plat thereof, on file in the Lake of the Woods County, Minnesota, Recorder’s office; AND that part of the public roadway lying between the north line of Lot 12, Block One, Brinks First Subdivision, Lake of the Woods County, according to the recorded plat thereof, on file in said Lake of the Woods County Recorder’s office, and the south line of said Lot 1, Riverview that lies easterly of the southwesterly extension of the westerly line of Lots 1-12 said Riverview, Except the south 20.00 feet thereof.

Motion was made by Commissioner Patty Beckel to accept the application to plat for Sportsman’s Lodge in Lots 1-4, Lot 6, the North 35 feet of Lot 5, and Lot 7 less the Northerly 33 feet thereof, all in RIVERVIEW, according to the recorded plat thereof, on file in the Lake of the Woods County, Minnesota, Recorder’s office; AND that part of the public roadway lying between the north line of Lot 12, Block One, Brinks First Subdivision, Lake of the Woods County, according to the recorded plat thereof, on file in said Lake of the Woods County Recorder’s office, and the south line of said Lot 1, Riverview that lie easterly of the southwesterly extension of the westerly line of Lots 1-12 said Riverview, Except the south 20.00 feet thereof.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board to discuss fees for services in his office.  The consensus of the board was to have all county offices compile their fees and have them available for discussion for the March 25, 2008 meeting for their review.

With no further business before the board, Chairman Bredeson called the meeting to recess at 1:55 p.m.

Attest:                                                                         Approved:       March 25, 2008

____________________________                            _____________________________

John W. Hoscheid, County Auditor                           Kim Bredeson, Chairman

Commissioners’ Proceedings

March 18, 2008

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 18, 2008, at the Angle Inlet School, with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Moorman and Bredeson.  Others present on behalf of the County were:  County Auditor John W. Hoscheid and Public Works Director Bruce Hasbargen. Also present were Northwest Angle area residents. Commissioner Bredeson called the meeting to order at 10:00 a.m. and led the Pledge of Allegiance.

Motion was made by Commissioner Todd Beckel to approve the agenda.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Paul Colson met with the board and discussion was had regarding the transportation of minnows.  The County Board to write a letter to Congressman Peterson stating their support in the transportation of minnows via highway.  The current transportation is by water.

Paul Colson discussed the Pine Creek dredging, the responsibility of the dredging and the maintenance of the port.   The County Board to write a letter to the Corp of Engineers regarding these questions.

Video conferencing of county board meetings was discussed and various options mentioned.  The consensus to have conference calls when items were applicable to the Northwest Angle.

The Federal REAL ID Act was discussed with various options.  This item was to be placed on the agenda under old business.

Commissioner Bredeson provided his understanding of the City Watch as the County Sheriff, Dallas Block was unable to attend.   There were comments and discussion on the ability of the system, the potential timeline and implementation.

The following resolution was proposed by Commissioner Arnesen and moved for adoption:

A Resolution Approving a Lease for Lawful Gambling Activity

Resolution No. 2008-03-01

WHEREAS, the VFW Club of Warroad has submitted a lease for lawful gambling activity and a premises permit application for Minnesota Lawful Gambling to be conducted at the following establishment known as: North Point Bar & Grill, 17542 Inlet Road NW, Angle Inlet, unorganized township of Angle, located in Lake of the Woods County.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said applications for submission to the Minnesota Gambling Control Board.

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

A letter from the NW Angle & Island Chamber of Commerce, Jessica Fandrich Angle Outpost Resort was discussed regarding street lighting and corner arrows for the safety of the community.  Better signage was also mentioned as a better option.  The County Board directed Public Works Director, Bruce Hasbargen to investigate and report back to the board.

There were no comments on the old business of the City of Baudette Law Enforcement Contract or the Tower Lease Contract. 

Public Works Director Bruce Hasbargen gave an update on the roads and discussed the possibility of using class six gravel and other options.

The following committee reports were given with no action taken:  Commissioner Arnesen gave an update on the cormorants and county tv.

Correspondence was read from Governor Pawlenty to the Roseau County Commissioners regarding Bovine TB in Northwest Minnesota.

There being no further business before the Board, Chair Bredeson called the meeting in recess at 12:15 p.m.    

Attest:                                                                      Approved: March 25, 2008

______________________________                                 _____________________________

John W. Hoscheid, County Auditor                                    Kim Bredeson, Board Chair  

Commissioner Proceedings

March 25, 2008

The Lake of the Woods County Board met in regular session on Tuesday, March 25, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:  cartway, motor pool, works session date for Business Subsidy Criteria, Bovine Tuberculosis Resolution and correspondence for Warroad Activities Department. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows:

Travel of Monique Arnesen to Duluth on June 2 for CORE 101- child Protection; Jody Ferrier and Monique Arnesen on June 24-25 to Warren for Family Assessment and Investigation Training; Brent Birkeland to St. Cloud on March 25-26 for Manatron Tax Full User Group Meeting. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the minutes of March 11 and 18, 2008.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $ 35,319.23

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler requested that the NW Medical Center Contract be tabled until the next meeting and requested approval of the Glenmore Recovery Center.

Motion was made by Commissioner Arnesen to approve the host county contract between Glenmore Recovery Center and Lake of the Woods County Social Services for 2008, with the recommendation from Interim County Attorney, Michelle Moren and Social Services Director, Nancy Wendler for the provision of outpatient chemical dependency treatment services, and to authorize Chairman Bredeson and Social Services Director, Nancy Wendler, to sign.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

The Commissioners acknowledged the report from the Department of Human Services and commended Social Services Director, Nancy Wendler and staff for a perfect performance for the reporting of the 2007 DHS fiscal reports.

Public Works Director, Bruce Hasbargen met with the board requesting approval to advertise for bids.

Motion was made  by Commissioner Todd Beckel to authorize the  Public Works Director, Bruce Hasbargen to advertise for bids for construction of Projects SAP 39-606-17, SAP 39-620-03, SAP 39-631-03, SAP 39-632-04, SAP 39-634-03, C.P. 368-08, C.P. Salt Shed-08 and S.A.M. 30-08, and to set Tuesday, May 13, 2008 at 11:00 A.M. in the Commissioners’ Room of the Government Center as the date, time and place for opening of said bids. Seconded by Commissioner Moorman and the same being put to a vote, was duly carried.

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a Rhino Flex 14 mower.

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a Rhino Flex 14 mower in the amount of up to $10,300 from the Capital Outlay Fund.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MIS/GIS Director, Brent Birkeland met with the board requesting approval on the Information Technology Procurement Standard (ITPS).  The board tabled this request until April 8, 2008 meeting.

MIS/GIS Director, Brent Birkeland requested approval of the Amendment No. 1 to the Minnesota Counties Computer Cooperative Amended and Restated Joint Powers Agreement and updated the board on the Manatron Project.

Motion by Commissioner Arnesen to approve the Amended and Restated Joint Powers Agreement

between Lake of the Woods County and Minnesota Counties Computer Cooperative, and authorize the Chairman and Auditor to sign.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Surveyor, Donn Rasmussen met with the board to discuss Real-Time Kinematic (RTK) GPS technology that provides a productive and accurate method of a wide variety of surveying and mapping applications. Donn will get more information and bring back to the board.

Land and Water Planning Director, Josh Stromlund and Resource Technician, Mike Hirst met with the board and presented the 2007 annual report of activities and accomplishment for the Lake of the Woods Soil and Water Conservation District. Mike also discussed the possibility of forming an Agricultural Advisory Committee.  The board requested that Soil and Water look into, to see who would be interested in participating on such a committee.

The board discussed the Bovine Tuberculosis resolution.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 08-03-02

WHEREAS, Bovine Tuberculosis is an infectious disease that has been identified in livestock and free ranging white-tail deer in Roseau and Beltrami Counties,

WHEREAS, 2002 statistics document that the cow/calf business contributes over 40 million dollars to the local economy in a nine county are in northern Minnesota; and

WHEREAS, an eleventh livestock herd has been identified in Minnesota, four in the last year, the United States Department of Agriculture has downgraded Minnesota to Modified Accredited Bovine TB status for livestock; and

WHEREAS, the Minnesota Board of Animal Health has made a recommendation to implement a split state status due to this downgraded status, and

WHEREAS, this infectious disease was first identified in 2005 and limited progress has been made to successfully implement a strategy to effectively deal with the problem and eliminate the disease; specifically to reduce the white-tail deer population in the core Bovine TB area; and

WHEREAS, it is critical that this infectious disease be addressed immediately and whatever measures be taken to eliminate this problem as quickly and as efficiently as possible:

NOW THEREFORE, BE IT RESOLVED, that we request the following:

  1. A significant reduction of free ranging white-tail deer and elk in the core area.
  2. Continued testing of cattle, white-tail deer, and elk in the Bovine TB management zone.
  3. Establish and utilize an Incident Command System that includes all involved agencies.
  4. The split state boundary decisions will keep the Bovine TB management zone as small as possible keeping resources focused to accelerate the timeline for the elimination of Bovine TB in both livestock and white-tail deer populations.
  5.  The split state boundary decisions will include input from necessary agencies and county commissioners from Northwest Minnesota Area Counties.
  6. Funding be available to livestock producers in the Bovine TB management zone to assist with fencing around feeding areas and stored forage crops.
  7. Funding be available to livestock producers in the Bovine TB management zone for herd buy-out programs.

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Development Specialist Laurie Kramka and Tiffany Fettig, Business Loan Consultant with Headwaters Regional Development met with the board to review and assist in the Lake of the Woods County Business Loan/Subsidy Application.    With time constraints, the board will set a Committee of the Whole Meeting at a later date to complete the application process.

Land and Water Planning Director, Josh Stromlund met with the board requesting approval of the initial Plat of Rivers Edge Estate for Rick Amundson & Scott Olmstead.

Motion was made by Commissioner Todd Beckel to approve the initial Plat of Rivers Edge Estate for Rick Amundson & Scott Olmstead (O&A LLC) on Outlots A and B of Brooks Farm Subdivision, less deed tract in Section 1, Twp 161N, R 32W with the conditions set for by the subcommittee as identified and by the Planning Commission which, is on file in the office of the Land and Water Planning Office.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund presented the Proposed Fee Schedule for PUD’s/Subdivisions/CIC’s for his office.

Motion by Commissioner Moorman to increase the fee schedule of the Land and Water Planning Office for CIC’s to $400.00 and per Lot/Unit’s at $50.00 effective March 25, 2008.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund presented two proposed bills that were submitted to the legislatures.  HF3991/SF3712 for Lake of the Woods Water Sustainability foundation water quality referral to the International Joint Commissioner requested by resolution, which the board supports, but, HF3691 for Rainy/Lake of the Woods Watershed task force established and management plan required, funding provided, and money appropriated, Commissioner Todd Beckel will contact Representative Anzelc to find out what this bill is about. Josh requested approval for a donation for the Area VIII Envirothon which will be held on April 23, 2008.

Motion was made by Commissioner Todd Beckel to donate $100.00 to the Area VIII Envirothon with the funds from the Land and Water Planning dedicated fund.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried with Commissioner Moorman abstaining from voting.

Probation Officer, Kristen Beckel met with the board requesting authorization to have a designated account set up with the county for Probation Fees.

Motion was made by Commissioner Arnesen to authorize County Auditor, John W. Hoscheid to designate an account within the Revenue Fund for Probation fees.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Court Administrator, Carol Clauson and Interim County Attorney, Michelle Moren met with the board to discuss the State budget cuts and the concerns of the possibility of closing the Lake of the Woods District Court. 

Motion was made by Commissioner Todd Beckel to request Interim County Attorney, Michelle Moren to assist in drafting a letter of concern of the possibility of the closing the Lake of the Woods District Court and authorize, Chairman Bredeson to sign.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 12:05 p.m. and reconvened at 1:00 p.m. as follows:

The board discussed the following topics:  Northern Excellence request of funds and placed this on the April 22, 2008 board agenda for further discussion; the request from the Northwest Angle residents concerning of Pine Creek Harbor.  The board  requested County Auditor, John W. Hoscheid to draft a letter to the Army Corps of Engineer; REAL ID, Commissioner Arnesen will check with Senator Coleman’s office.

The board discussed the City of Baudette Law Enforcement Contract public hearing set for April 2, 2008.

Motion was made by Commissioner Todd Beckel to postpone the April 2, 2008 public hearing with a future date to be determined.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board discussed the Tower Lease.  The board requested the Interim County Attorney, Michelle Moren to write another letter.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:.

                                                Revenue                      $          34,587.26

                                                Road & Bridge           $             9,802.84

                                                County Development  $                746.00      

                                                Solid Waste                 $           13,972.00$59,108.10

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/25/2008 FOR PAYMENT  3/28/2008

      AMOUNT   VENDOR NAME                                                  AMOUNT   VENDOR NAME

          665.83 AMERICAN SOLUTIONS                                           440.00 BLUE MAXX RECYCLING

        2454.82 CARLSON REPAIR INC                                            1234.35 CDW GOVERNMENT, INC

        2566.03 CO-OP SERVICES, INC.                                           4368.57 DELL MARKETING, LP

      10672.00 DHS – MOOSE LAKE CODE 462                               394.86 JOEL HANSON

          615.23 HAWTHORN INN/SUITES/BAXTER                        7027.12 JAKE’S QUALITY TIRE INC

        6516.63 LAKES GAS CO.                                                         300.00 PAT LECLAIRE ELECTRIC (DBA)

          301.28 LUTHERAN SOCIAL SERVICE OF MN                     381.85 SCOTT MCKAY

        1005.00 MN COUNTIES COMPUTER CO-OP                        1477.50 MN COUNTIES INFORMATION SYSTEM

          375.00 MN OFFICE OF ENTERPRISE TECHNO                  5554.49 LAW MOREN

        1477.99 NORTHWEST ANGLE&ISLAND FREIGHT              746.00 RINKE-NOONAN

          614.88 RODERICK RONE JR                                                  319.50 SHOOTING STAR CASINO, HOTEL

          509.00 SIMPLEX                                                                    479.03 WILLIAM SINDELIR

        1358.30 SOFTREE TECHNICAL SYSTEMS INC                   1661.40 SOFTWARE HOUSE INTERNATIONAL,

        1341.97 GEORGE SWENTIK                                                   630.00 UNIVERSITY OF MN

          621.80 WEST GROUP

28 PAYMENTS LESS THAN  $300       2,997.67

FINAL TOTAL     $59,108.10

Further moved to authorize the payment of auditor’s warrants as follows:

                                                March 12, 2008           $           46,979.30

                                                March 12, 2008           $           70,849.84

                                                March 18, 2008           $           13,772.77

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid informed the board of the Road Inventory cost for Rinke Noonan.  He informed the board of the motion that was made on March 13, 2007 allocating $10,000 for this project and as of today the balance is 790.73.

Motion was made by Commissioner Moorman to approve an additional amount for anticipated legal cost up to $5,000 with the funding from the economic development fund for the Lake of the Woods County Road Inventory to be paid to Rinke Noonan Law Firm whom Lake of the Woods County hired for this project.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid requested approval for Lawful Gambling Activity and Premises permit application for the Baudette Area Arena.

The following Resolution was proposed by Commissioner Patty Beckel and moved for adoption:

A Resolution Approving a Lease for Lawful Gambling Activity and Premises permit Application

Resolution No. 2008-03-03

WHEREAS, the Baudette Area Arena of Baudette has submitted a lease for lawful gambling activity and a premises permit application for Minnesota Lawful Gambling to be conducted at the following establishments: Zippel Bay Resort, 6080 39th St NW, unorganized township of Zippel; Wigwam Resort, 2714 Wigwam Loop NW, unorganized township of Wheeler; Cyrus Resort, 3298 Cyrus Rd NW, unorganized township of Wheeler; Ballard’s Resort, 3314 Bur Oak Rd NW, unorganized township of Wheeler; Randall’s Resort, 3314 Bur Oak Rd NW, unorganized township of Wheeler, Adrian’s Resort, 3362 Red Oak Rd NW, unorganized township of Wheeler; Borderview Resort, 3409 St Hwy 172 NW, unorganized township of Wheeler, Ken-Mar-Ke Resort, 3147 Ken-Mar-Ke Dr NW, unorganized township of Wheeler; Morris Point Resort,3812 42nd Ave NW, unorganized township of Wheeler; Schuster’s Resort, 3140 State Hwy 172 NW, unorganized township of Wheeler; Riverview Resort, 2811 Riverview Dr, unorganized township of Wheeler, Oak Harbor Golf course, 2805 24th St. NW, unorganized township of Wabanica; Rosalie’s Restaurant and Lounge,1229 Main W, within the City of Baudette; all located in Lake of the Woods County.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said applications for submission to the Minnesota Gambling Control Board.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The Commissioners discussed the possibility of adding another vehicle to the motor pool.  This was sent to the Motor Pool committee for their recommendation.

Chairman Bredeson informed the board that the letter  Paul Colson was assisting with on the minnow issue at the Northwest Angle has not been received.

The board discussed the following committee reports with no board action:  Trail’s, Radio Board, WACA Rules and Area of Aging.

Lee Hancock pursuant to Minn. Statue§164.08 (Cartways) met with the board requesting that Lake of the Woods County Board establish a cartway in the NE1/4 SW1/4, NW1/4 SE/4, SW1/4 NE1/4, SE1/4 NW1/4, in Sec 1, T- 158, R- 31, West of the 5th Principal Meridian.

Correspondence from Warroad Activities Department, Mar-Kit Sanitary Landfill was acknowledged.

With no further business before the board, Chairman Bredeson called the meeting to recess at 2:40 p.m.

Attest:                                                                         Approved:       April 8, 2008

____________________________                            _____________________________

John W. Hoscheid, County Auditor                           Kim Bredeson, Chairman

March, 2007

Commissioner Proceedings

March 13, 2007

The Lake of the Woods County Board met in regular session on Tuesday, March 13, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Patty Beckel, Moorman, Arnesen and Bredeson.  Chairman Todd Beckel was absent due to other obligations for the county. Also present was Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Vice Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Patty Beckel to approve the agenda with the following addition:  Leadership Training and remove Maintenance from the agenda. Remove travel for Philip Miller on March 15 and 23 from the consent agenda. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the consent agenda as follows: Travel for  Philip Miller on March 16 to St. Paul for MCAA Board of Director’s meeting; Shelley Phillippe on April 9-10 to Brainerd for Claims and Collections training. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the February 27, 2007 minutes.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board to request approval of claims and give an overview of the Lake of the Woods Children and Families Collaborative for the year 2006.

Motion by Commissioner Patty Beckel to approve the claims against the county:

Commissioner warrants $23,231.24

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Nancy explained the Lake of the Woods Children and Families Collaborative was formed to enhance existing services, create and fund new services and coordinate opportunities in both prevention activities and intervention services.  The following programs received collaborative funds in 2006:  Lake of the Woods School Social Worker, SELF, Young Parents Plus, Youth Education on Drug and Alcohol Use, Reading/Math Camp, School Nursing Prevention and Intervention Services, Parenting Education and Youth Skill Development/Elementary School Social Worker.

Jim Courneya from Minnesota Pollution Control Agency and Mike Hirst, Feedlot Officer for Lake of the Woods County met with the board to discuss the possibility of adopting a Feedlot Ordinance for the County.  At this time, Lake of the Woods County runs under the State Ordinance.

The consensus of the board was to have the Land Use Committee and the Soil and Water Conservation District  look into the Feedlot Ordinance.

The meeting was called to recess at 10:04 a.m. and reconvened at 10:10 a.m. as follows:

Deputy Auditor, Lorene Hanson met with the board and requested approval for claims, discussed the request for funding from MN Small Business Development, Warroad Community Education and a letter from the Rinke Noonan Law Office on the anticipated legal cost for the  road inventory that the county requested the law firm to complete.

Motion by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Revenue                       $  29,602.21

                                                Road & Bridge $172,718.43

                                                Co. Development         $       200.00

                                                Solid Waste                  $ 12,193.79

                                                                                    $214,714.43

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/13/2007 FOR PAYMENT  3/16/2007

        AMOUNT   VENDOR NAME                                                 AMOUNT   VENDOR NAME

          371.52 AMERI PRIDE LINEN & APPAREL SE                            709.19 ARROW PRINTING

        2039.32 AUTO VALUE                                                          58041.82 BERT’S TRUCK EQUIPMENT OF MOOR

          308.21 CANON FINANCIAL SERVICES                                   500.00 CMRS-FP

        5577.54 CO-OP SERVICES, INC.                                               722.52 CONSTRUCTION BULLETIN

          300.20 FRONTIER PRECISION INC                                           371.17 THEODORE FURBISH

          560.52 HOLTE IMPLEMENT, INC                                            1427.86 HOWARD’S OIL COMPANY

          420.29 HSBC BUSINESS SOLUTIONS                                     780.12 LAKE OF THE WOODS FOODS

          583.23 LAKE ROAD DIESEL INC                                             351.09 LOCATORS SUPPLIES INC

          450.00 LOW HIGHWAY DEPT                                                 376.81 LUTHERAN SOCIAL SERVICE OF MN

        8619.30 MAR-KIT LANDFILL                                                     463.50 METRO FORMS, INC

        2761.77 MN COUNTIES COMPUTER CO-OP                              375.00 MN OFFICE OF ENTERPRISE TECHNO

      13772.64 MN STATE DEPT-CORRECTION                                   521.60 JEROME MOLINE

          335.93 OFFICE DEPOT                                                            819.51 PRO MAC MANUFACTURING LTD

          895.80 LESLIE PULLAR                                                           898.56 R & Q TRUCKING, INC

          870.86 REED’S SPORTING GOODS                                       2000.00 RESERVE ACCOUNT

          884.60 RTVISION INC                                                              334.14 SHERATON BLOOMINGTON HOTEL,

          396.19 T R JOBBING                                                               572.26 TONY DORN, INC.

          307.16 TRUE VALUE                                                           98205.19 TWIN CITIES MACK & VOLVO TRUCK

          645.60 VOYAGEURS COMMUNICATIONS, INC                     1856.23 WOODY’S SERVICE

41 PAYMENTS LESS THAN  $300       5,287.18

FINAL TOTAL   $214,714.43

Further moved to authorize the payment of auditor’s warrants as follows:

                                                            February 27, 2007       $ 38,134.43    

                                                March 1,       2007       $    6,920.00

                                                March 5,       2007       $113,217.82

                                                March 7,       2007       $  29,933.73

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to contribute to the Minnesota Small Business Development Center $500.00 (partner level) per year, for the years of 2008, 2009 and 2010, with the funding from the Economic Development account. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to table the request from the Warroad Community Education Director for $998.00 until the March 27 meeting.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the anticipated legal cost of up to $10,000 with the funding from the unallocated account for the Lake of the Woods County Road Inventory to be paid to Rinke Noonan Law Firm whom Lake of the Woods County hired for this project.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block met with the board requesting approval for the 2007 Annual Boat and Water Safety grant.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

A Resolution Authorizing the Annual Boat and Water Safety Grant

Resolution 07-03-01

WHEREAS, under the provisions of M.S.86B.105, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner.

WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.

NOW, THEREFORE BE IT RESOLVED that the Vice Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2007 through June 30, 2008 in the amount of $6,580.

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Commissioner Moorman spoke about the Strategic Planning Session the county held on February 28, felt that this was a worthwhile training, and would like to see more leadership training programs held.

The board discussed the GIZIIBII member- at- large per diem, which was tabled from the March 13th meeting.

Motion by Commissioner Arnesen to authorize the per diem of $40.00 plus mileage for the member- at- large appointed to the GIZIIBII Committee for Lake of the Woods County to attend the regional meetings.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

DNR Wild Life Manager, Jeff Dittrich met with the board to discuss the Bernard land acquisition, which was tabled from the February 27, 2007 meeting. The board requested that the DNR explore the possibility of a like value of land exchange with the county.

Motion by Commissioner Patty Beckel to deny the request from Mr. Bernard for a land acquisition with the DNR based upon the county policy of “NO NET LOSS” that was adopted on December 23, 1997.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Commissioner Bredeson and Patty Beckel discussed issues that were discussed at the Department Head meeting with no action were:  Technology fund and the Commissioners’ Room usage (this was sent to the Building Committee).

The meeting was called to recess at 11:22 p.m. and reconvened at 12:34 a.m. as follows:

Public Works Director, Bruce Hasbargen met with the board.

Motion by Commissioner Arnesen to authorize the County Public Works Director to hire the following part-time/temporary seasonal help and to advertise for same:

  • Intermediate Equipment Operators
  • Engineering Technician/Laborers

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to table the request for approval of the part time/temporary seasonal help for a step increase until the March 27, 2007 meeting. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to award the bid for SAP 39-601-26, SAP 39-623-03, SAP 39-626-04, SAP 39-639-02, School #390 Access Road & Public Works Parking Lot, Bituminous Surfacing, to the lowest responsible bidder, North Star Materials, Inc. of  Bemidji, MN, in the amount of  $1,374,702.64. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Bruce discussed the construction of the salt/storage facility with the board.  He informed them that the quote he received from Wheeler Lumber for a 16’ High Structure would cost approximately $89,995, which does not include labor, bituminous, service doors, electrical work, concrete pads below the posts, temporary bracing, or any site preparation.  Bruce estimated the additional cost would be approximately $62,000.

Bruce discussed the prototype Caterpillar motor grader that the Highway Department has been field-testing since February of 2006.  The operators have evaluated the new joystick controls, cab improvements, and overall operation of this new grader. The Caterpillar Product Support and Engineering Teams at Decatur has requested that our staff meet with them and give feedback on the prototype motor grader.

Motion by Commissioner Arnesen to authorize Jeff Pelland, John Craig, Lee Hancock, Mike Anderson, Craig Slick, Todd Fadness and Bob Peterson to travel to Decatur, Illinois to give a presentation on the operation and maintenance of the Cat 140M field follow motor grader. Seconded by Commissioner Moorman and the same being put to a vote was duly carried.

Minnesota Counties Insurance Trust Account Executive, Gail Sater met with the board and gave the 2007 member report to the board.

Public Works Director, Bruce Hasbargen met with the board to review the 2006 budgets for Solid Waste and Highway.

With no further business with the board, Vice Chairman Bredeson called the meeting to recess at 3:25 p.m.

Attest:                                                              Approved:  March 28, 2007    

_____________________________              ___________________________________

John W. Hoscheid, County Auditor                   Todd Beckel Chairman of the Board

 

 

Commissioners’ Proceedings

March 20, 2007

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 20, 2007, at the Angle Inlet School, Angle Inlet, with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Moorman and Bredeson.  Others present on behalf of the County were:  County Engineer Bruce Hasbargen, County Land & Water Planning Director Josh Stromlund and County Auditor John W. Hoscheid. Also present were area residents: Paul Colson, Karen Colson, George Risser and Deb Kellerman. Chairman Todd Beckel called the meeting to order at 10:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Patty Beckel to approve the agenda.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

County Engineer Bruce Hasbargen discussed the issue of applying calcium chloride on the Canadian portion of the road to the NWA.  He stated that the Canadian Department of Transportation would do the work and Lake of the Woods County would pay for the cost if requested.  This would be for the approximately 10-mile section and at an approximate cost of $1,000 per mile.  Bruce was going to find out additional information and report back to the board.

Commissioners Arnesen and Todd Beckel gave an update on the meetings regarding right of way for the road and utilities that have been held with the DNR, Red Lake Band and County Officials.

County Land & Water Planning Director Josh Stromlund updated the Board of Commissioners on the sewer disposal and possible site when the snow has melted.

Deb Kellerman updated the Board of Commissioners on passports and requested the Board of Commissioners to continue to pursue the funding of the cell towers.

DNR representative, Pegg Julson gave a presentation on fire wise protection with discussion following.

County Auditor John W Hoscheid presented a Strategic Planning Retreat proposal by Don Salverda to the County Board of Commissioners.  This was discussed and tabled for a future meeting.

There being no further business before the Board, Chairman Todd Beckel called the meeting in recess at 12:00 p.m.    

Attest: ______________________________             Approved: ____________________

John W. Hoscheid, County Auditor                               Todd Beckel, Chairman of the Board   

Commissioner Proceedings

March 27, 2007

The Lake of the Woods County Board met in regular session on Tuesday, March 27, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Patty Beckel, Moorman, Arnesen Todd Beckel and Bredeson.   Also present was Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Bredeson to approve the agenda with the following addition:  Travel for John W. Hoscheid to St. Paul on March 27-28 for AMC Legislative Conference, Holly House to St. Cloud on May 2-3 for an Homeland Security Exercise and Evaluation Program (HSEEP); lost warrant for Northern Light, Lutheran Social Service Nutrition Program; Capricia Matthias request for funds; Tom Kratzke- Bostic Creek update; cormorants; minnows; LUP Lands; WACA; ditch pilot project/road inventory. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the consent agenda as follows: Travel for Holly House on April 23-27 to Brooklyn Park for Mass Casualty Training and May 2-3 for HSEEP training. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the March 13 and 20, 2007 minutes.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board to request approval of claims, lost warrant, Lutheran Social Service Nutrient Check and to certify Mental Health Supervisor off probation and request a step increase.

Motion by Commissioner Bredeson to approve the claims against the county:

Commissioner warrants $39,574.02

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman to approve the Mental Health Supervisor off probation and approve a one-step increase on the compensation plan effective March 18, 2007. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to deposit the reimbursement check for $550.68 from Lutheran Social Services Nutrient Project into the designated reserve account for the Brink Center.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the application and affidavit for lost warrant for the Northern Light dated October 18, 2006, without furnishing an indemnifying bond.  Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid met with the board and requested approval for claims, discussed the 2006 Deputy Registrar Reviews, Lake of the Woods Drifters Snowmobile Club request to donate to Sheriff’s posse, motor pool expense, approval of set-up license for Ships Wheel Resort and resolutions for sponsorship of snowmobile trails

Motion by Commissioner Bredeson to approve the claims against the county as follows:

                                                            Revenue                       $  27,906.64

                                                Road & Bridge $     3,141.11

                                                Solid Waste                  $        471.85

                                                                                    $  31,519.60

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  3/27/2007 FOR PAYMENT  3/30/2007

       AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

          445.79 AMERICAN SOLUTIONS FOR BUSINES                       487.93 CREATIVE FORMS & CONCEPTS INC

      10599.50 DELL MARKETING, LP                                                 520.95 HOLLACE HOUSE

          818.33 LIBERTY BUSINESS SYSTEMS, INC                          1472.50 MN COUNTIES INFORMATION SYSTEM

        1650.00 NEW HORIZONS MINNESOTA                                   1725.30 PITT & QUARRY SUPPLIES, INC

        1699.50 LESLIE PULLAR                                                           506.41 SIMPLEX

        7984.32 SOFTWARE HOUSE INTERNATIONAL,                       515.08 WEST GROUP

27 PAYMENTS LESS THAN  $300       3,093.99

FINAL TOTAL     $31,519.60

Further moved to authorize the payment of auditor’s warrants as follows:

                                                                March 14, 2007     $66,944.37

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

John went over the 2006 Deputy Registrar Review for which the office received a one (excellent rating) from the Minnesota Department of Public Safety.  The county board congratulates Deputy Registrar/Deputy Auditor Janet E. Rudd, Deputy Auditor Darren Olson and Deputy Auditor Dale Boretski for a job well done.

Lake of the Woods Drifter Club requested permission to donate $1,500 to the Lake of the Woods Sheriff’s Posse to purchase emergency search and rescue equipment.

Motion by Commissioner Moorman to accept the donation of $1,500 from the Lake of the Woods Drifters Club to Lake of the Woods Sheriff’s Posse to purchase emergency search and rescue equipment.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

John presented the 2006-year end Motor Pool Expenses to the board.

Motion by Commissioner Patty Beckel to approve the Set-up permit to Ships Wheel Resort from April 1, 2007 to March 31, 2008 and authorized County Auditor John W. Hoscheid to sign and the Minnesota Department of Public Safety, Alcohol & Gambling Enforcement Division to issue the permit.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

 The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution No. 07-03-01

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 07-03-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Bredeson and moved for adoption:

Resolution No. 07-03-03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution No. 07-03-04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for BISF SECTION 3 maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor, John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Chairman Todd Beckel brought before the table (tabled from the March 13 meeting) Warroad Community Education’s request for financial support for $988.00 (based on the number of participants from the summer of 2006) for children who participate in the Warroad Community Education, (live in District 390). The board requested that a letter be sent informing Warroad Community Education, Lake of the Woods County does not fund Community Education elsewhere.

Public Works Director, Bruce Hasbargen met with the board to request a step increase for seasonal help, to set the annual road tour date and inform the board that the Mar-Kit- Sanitary Landfill Annual meeting will be held on April 11, 2007  at the Pizza Ranch in Roseau at 11:30 a.m.

Motion by Commissioner Arnesen to grant returning seasonal help on to step and one additional step on the part-time compensation plan.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to set May 15, as the date for the Lake of the Woods County annual road tour.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

The meeting was called to recess at 10:08 a.m. and reconvened at 10:12 a.m. as follows:

The Commissioners discussed the following topics with no action:  LUP Lands, Wetlands, minnows and Head Waters Financing Committee.

Capricia Matthias met with the board requesting funding to attend the Congressional Youth Leadership Council.  No board action was taken.

Land and Water Planning Director, Josh Stromlund met with the board.

Motion by Commissioner Patty Beckel to accept from Mike Reed the application to plat the SE1/4 of Sec. 20, TWP 162N, R-32W, Morris Point Estates. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the county designating the required match up to $25,000 for the Challenge Grant proposal.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Tom Kratzke discussed with the board “Bostic Creek” issues.

The Commissioners discussed the Strategic Planning and acknowledge the letters were received from the Department Heads.  The consensus of the board was to move forward with the planning and get dates when they could meet again.  Commissioner Moorman and County Auditor John W. Hoscheid will work on this.

Maintenance Supervisor, Matt Mickelson met with the board to discuss the window repairs and the sidewalk to be poured between the Government Center North and the County Government Center. The consensus of the board was to have the windows replaced this year and referred project over to the building committee.

Motion by Commissioner Arnesen to accept the lowest bid of $1,500 from GM Construction for the sidewalk between the Government Center North Building and the Government Center.  Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

The County Board set a special meeting for April 17, 2007, at 10: 00 a.m. for a Meet and Greet Meeting with the Department of Natural Resources Regional Management Teams.

The Commissioner discussed the motion from the March 13, 2007, for the anticipated legal cost of the Road Inventory to be paid to Rinke Noonan Law Firm. The board wants the money to come from the economic development fund, not the unallocated fund.

With no further business with the board, Chairman Todd Beckel called the meeting to recess at 12:05 p.m.

Attest:                                                              Approved:  April 10, 2007

_____________________________              ___________________________________

John W. Hoscheid, County Auditor                   Todd Beckel Chairman of the Board