TIME TAB
9:00 a.m. #1 Pledge to the Flag
Approve Agenda
9:05 a.m. #2 COVID-19 Update
10:00 a.m. #3 Other Areas of Concern
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Commissioner Proceedings
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 12, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also, present were: County Auditor/Treasurer Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.
Approval of Agenda
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following addition- Lost Warrant, Legislative Update, Approval for Job Descriptions, County Road 172, Remonumentation Fund and NWA Park.
Approval of Minutes
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Grund and carried unanimously to approve the official and summarized minutes of February 26, 2019.
SOCIAL SERVICES
Social Services Director, Amy Ballard met with the board requesting approval for claims.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioners Warrant’s $10,113.32, Commissioners Warrant’s $1,500.70, Commissioners Warrant’s $12,644.76.
AUDITOR/TREASURER
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, lost warrant, approval for Job Descriptions.
Claims
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $114,692.85, Road & Bridge $19,678.84, County Devel.$200.00 , Solid Waste, 42,122.32, Joint Dich $7,023.58, EDA, $1,186.48.
WARRANTS FOR PUBLICATION
Warrants Approved On 3/12/2019 For Payment 3/15/2019
Vendor Name Amount
BAYCOM, INC. 4,213.00
Cenbion, LLC 19,875.68
Cenex Co-Op Services, Inc. 11,876.88
Counties Providing Technology 3,570.00
Howard’s Oil Company 4,443.75
LOW Highway Dept 6,197.13
Mar-Kit Landfill 14,470.00
Mn State Dept-Correction 17,944.55
Northern Light Region 3,044.63
R & Q Trucking, Inc 2,575.00
Ranger GM 53,714.00
Roseau County Treasurer 7,023.58
Woody’s Service 7,241.00
Ziegler, Inc 3,473.14
52 Payments less than 2000 25,241.73
Final Total: 184,904.07
Further moved to authorize the payment of the following auditor warrants: February 27, 2019 – $13,732.58- March 5, 2019- $157,037.15- March 6, 2019- $33,165.10.
Job Descriptions
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof, and carried unanimously to approve the revised Job Description for Deputy Auditor/Treasurer-License Clerk-Board Admin at grade 11, points 253.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve the revised Job Description for Deputy Auditor/Treasurer- License Supervisor-Election at grade 12, points 267.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to transition Erik Tange to the position of Deputy Auditor/Treasurer -License Supervisor- Elections at grade 12, points 267, $22.02 per hour effective June 1, 2019.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to authorize County Auditor/Treasure, Lorene Hanson and Human Resource Director, Savanna Slick to advertise, interview and hire Deputy Auditor/Treasurer at grade 11, step 1, $19.93 per hour, points 253.
Lost Warrants
Motion
Motion was made by Commissioner Nordlof, seconded by Waibel and carried unanimously to approve the application and affidavit for lost warrants for State of Minnesota, dated July 27, 2018 for $415.00 without furnishing indemnifying bond.
Motion
Motion was made by Commissioner Arnesen, seconded by Nordlof and carried unanimously to approve the application and affidavit for lost warrants for Jon Waibel, dated December 12, 2018 for $354.25 without furnishing indemnifying bond with Commissioner Waibel abstaining from voting.
Motion
Motion was made by Commissioner Waibel, seconded by Nordlof and carried unanimously to approve the application and affidavit for lost warrants for James Austad, dated June 15, 2018 for $17.55 without furnishing indemnifying bond.
Legislative Audit
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to support the following new language for Minnesota Statutes, section 6.56, the State Auditor must not bill or collect any outstanding amounts due, including interest, on any bill already issued for the cost of a supplemental calendar year audit for 2015 audit required by the auditor in the following counties: Clearwater, Hubbard, Kittson, Koochiching, Lake of the Woods, Pennington, Red Lake and Roseau and in addition, for the supplemental calendar year audit for 2016 for Lake of the Woods County.
(b) The commissioner of management and budget must refund any amounts, including interest, paid by a county for a supplemental audit subject to this section. Amounts necessary to make the refunds are appropriated in fiscal year 2019 from the general fund to the commissioner of management and budget for that purpose. This is a onetime appropriation.
(c) The commissioner must issue a refund within 30 days of documentation from a county verifying all amounts paid to the state auditor for the supplemental audit.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board to review Border to Border Trails which was presented to the board by DNR on February 12th.
Resolution
The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Grund and carried unanimously to approve the following Resolution:
Lake of the Woods County
Resolution No. 19-03-01
Border to Border Touring Route Project
WHEREAS, Lake of the Woods County Board of Commissioners serve as the Road Authority for all County and Township road maintenance in Lake of the Woods County, and
WHEREAS, the session law from 2015 from the Minnesota Legislature mandated the Department of Natural Resources to develop a Border to Border Touring Route project “in northern Minnesota to work in conjunction with the Minnesota Four-Wheel Drive Association to address off-road vehicle touring routes”, and
WHEREAS, this project was conceived by the members of the Minnesota 4-Wheel Drive Association (MN4WDA) and they are a citizen lead, non-profit organization dedicated to creating new recreational opportunities for off-road vehicles and educating the public about safe and sustainable motorized recreation, and
WHEREAS, the proposed Border to Border Touring Route will cross the entire state of Minnesota from the North Dakota border to the shores of Lake Superior, and
WHEREAS, the Border to Border Touring Route project crosses Lake of the Woods County on various State, County and Township roads.
NOW THEREFORE BE IT RESOLVED, that the Lake of the Woods Board of Commissioners supports development of the Border to Border Touring Route project.
County Road 172
Commissioner Grund discussed County Road 172 informing Tim that a constituent called with concerns of flooding due to culvert issues. Tim informed the board that he will call the constituent with their concern.
Badger Road
The board discussed concerns of Badger road.
Motion
Motion was made by Commissioner Arnesen, and seconded by Commissioner Nordlof to authorize Public Works Director, Tim Erickson to take care of drainage and bill developer for the culverts with a road maintenance classification of C. Voting For- Commissioners Hasbargen, Grund, Arnesen and Nordlof, Abstained-Commissioner Waibel. Motion passes.
Newly Hired
Public Works Director, Tim Erickson informed the board that Jeff Otto was hired as a Heavy Equipment Operator Effective March 25, 2019 at grade 11, step 1, points 265 and $19.93 per hour.
Recess
The meeting was called to recess at 10:15 a.m. and reconvened at10:20 a.m.as follows:
MIS DIRECTOR
MIS Director Peder Hovland met with the board to discuss the VM Assessments and Servers which need to be updated.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the upgrade in the amount of $35,000 with $6,000 from the Enhancement Technology Fund and the remainder from the MIS technology fund.
LAND AND WATER PLANNING
Land and Water Planning Director, Josh Stromlund met with the board to discuss the process for county review of deeds or other instrument conveying of a parcel of land for transfer or division for conformity with the county’s land use regulations before the recording of deeds. Josh also discussed a request of funds from the remonumentation fund which is outside of the remonumentation boundary in Swift township. Josh will draw up a proposal and bring back to the board.
The following resolution was offered by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following resolution:
A RESOLUTION REQUIRING COUNTY REVIEW OF A DEED OR OTHER INSTRUMENT CONVEYING A PARCEL OF LAND FOR TRANSFER OR DIVISION FOR CONFORMITY WITH THE COUNTY’S LAND USE REGULATIONS
Lake of the Woods County
Resolution #19-03-02
WHEREAS, Minnesota Statute § 272.162 specifies the conditions when a local government may restrict parcel transfers or land divisions; and
WHEREAS, the 90th Legislature adopted Chapter 1 in the 2017 First Special Session, amending Minnesota Statute § 272.162; and
WHEREAS, the amended Minnesota Statute § 272.162 authorizes a county to review a deed or other instrument conveying a parcel of land for transfer or division before it is recorded, ensuring conformity with the county’s land use regulations; and
WHEREAS, a county’s review of a proposed land transfer or division will protect landowners from problems arising from property splits not compliant with zoning regulations or inaccurate parcel descriptions; and
WHEREAS, a county must choose to assume the authority to review deeds or other instruments conveying parcels of land for transfer or division; and
WHEREAS, the effective date of this Resolution shall be May 1, 2019, which will allow sufficient time for proper notification to certain parties; and
NOW, THEREFORE, BE IT RESOLVED, Lake of the Woods County requires the review of a deed or other instrument conveying a parcel of land for transfer or division for conformity with the county’s land use regulations before the county transfers or divides the land or its net tax capacity in the official records.
COUNTY ASSESSOR
County Assessor, Mary Jo Otten met with the board requesting a county issued Credit Card and Cell phone stipend for County Assessor Trainee, Tyler Swanson.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve a county issued credit card to Tyler Swanson with a limit of $1,500.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve a cell phone stipend for Tyler Swanson in the amount of $60.00 per month, effective April 1, 2019.
DNR
Baudette Area Wildlife Supervisor Scott Laudenslager, Red Lake Area Wildlife Manager Gretchen Mehmel met with the board and reviewed the past accomplishments and current projects in Lake of the Woods County.
PAUL BUNYAN TRANSIT
Paul Bunyan Transit, Executive Director, Lezlie Grubich and Operations Manager/Safety Coordinator, LuAnn Bleiler met with the board to thank them for the help of purchasing the new bus and to inform them that they found another driver for the area so they are in the process of expanding services out to Williams area and other possible transportation in the area. LuAnn informed the board that they will be advertising when the expansion service becomes available.
Northerly Park
The board discussed the Northerly Park and the proposed plan for a Visitor Center/Store.
RECESS
With no further business before the board, Chairman Hasbargen called the meeting to recess at 12:10 p.m.
Attest: March 26, 2019
__________________________________ _________________________________County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Cody Hasbargen
========================================================================================================================================================================================
Commissioner Proceedings
March 26, 2019
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 26, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Vice-Chairman Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel and Buck Nordlof. Absent; Cody Hasbargen and Ed Arnesen. Also, present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Filia.
Approval of Agenda
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to approve the agenda with the following addition- Lost Warrant and 911- Dispatch Position. Remove- Golden Gopher Drive.
Approval of Minutes
Motion
Motion was made by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of March 12, 2019.
SOCIAL SERVICES
Social Services Financial Officer, Christine Hultman met with the board requesting approval for claims.
Motion
Motion was made by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $4,739.31, Commissioners Warrant’s $1,5811.81, Commissioners Warrant’s $21,984.21.
AUDITOR/TREASURER
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, lost warrant and fair donation.
Claims
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to approve the claims against the County as follows: Revenue $21,081.42, Road & Bridge $238,318.95, Forfeited Tax. $1,536.43, EDA, $630.77.
WARRANTS FOR PUBLICATION
Warrants Approved On 3/26/2019 For Payment 3/29/2019
Vendor Name Amount
Cenex Co-Op Services, Inc. 8,906.84
Deputy Registrar No.75 7,641.09
I-State Truck Center 116,759.00
Pb Distributing Inc 4,257.25
Towmaster 93,953.00
52 Payments less than 2000 30,050.39
Final Total: 261,567.57
Further moved to authorize the payment of the following auditor warrants: March 13, 2019 – $134,702.49- March 14, 2019- ($415.00)- March 20, 2019- $1,074.85.
Lake of the Woods County Fair Association
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Grund, and carried unanimously to approve the request of funds in the amount of $1,000.00 for Lake of the Woods Fair Association Rodeo for the 2019 Fair which will be held on July 17-20, with the funding from the Con-Con fund.
Lost Warrants
Motion
Motion was made by Commissioner Grund, seconded by Nordlof and carried unanimously to approve the application and affidavit for lost warrant for Kelsey Lancrain, dated September 28, 2018 for $82.72 without furnishing indemnifying bond.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board requesting authorization to call for bids, purchase pickup and advertise, interview and hire seasonal equipment operators and seasonal engineering technicians.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to authorize Public Works Director, Tim Erickson to call for bids for SAP 039-601-032, SAP 039-603-024, SAP 039-606-018, and SAP 039-592-001.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to authorize Public Works Director, Tim Erickson to purchase a 2019 Ford Pick-Up as budgeted in the amount of $28,857.84 from Midway Ford.
Motion
Motion was made by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire for two (2) Seasonal Equipment Operator at Grade 7, step one, points 191, $15.96 per hour.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire three (3) Engineer Technicians at Grade 5, step 1, points 172, at $14.30 per hour.
HUMAN RESOURCE
Human Resource Director, Savanna Slick and County Sheriff, Gary Fish met with the board requesting authorization to advertise, interview and hire for Full-time 911/Dispatcher. Gary informed the board that 911/Dispatcher, Larry Sipe put in his two weeks’ notice of termination of employment and that Larry requested that he have off from work his last day of employment with Lake of the Woods County.
Motion
Motion was made by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resource Director, Savanna Slick and County Sheriff, Gary Fish to advertise, interview and hire a full-time Dispatcher at grade 10, step 1, points 237, at $18.86 per hour.
Motion
Motion was made by Commissioner Grund, seconded by Commissioner Nordlof and carried unanimously to waive the personal policy requirements for 911/Dispatcher, Larry Sipe from working his last day per personal policy.
AMEND AGENDA
Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to amend the agenda and remove Non-elected Department Head evaluation from the agenda.
SWCD
Soil & Water Conservation District Resource Technician Mike Hirst met with the board and reviewed the 2018 County Feedlot Officer Annual Report.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to approve the 2018 County Feedlot Annual Report and authorize Vice-Chairman, Jon Waibel to sign.
LAKE OF THE WOODS HUMANE SOCIETY
Lake of the Woods Humane Society members Kim Benike, Cassie Moore and Dale Holte met with the board to update the board on the shelter. Kim thanked the Commissioners for the financial support that the County contributes to the shelter.
RECESS
With no further business before the board, Vice-Chairman Waibel called the meeting to recess at 10:36 a.m.
Attest: April 9, 2019
__________________________________ _________________________________
County Auditor/Treasurer, Lorene Hanson Vice-Chairman of the Board, Jon Waibel
Commissioner Proceedings
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 13, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen and Jon Waibel. Absent, Buck Nordlof. Also present were: County Auditor/Treasurer, Lorene Hanson Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Resignation, and Rural Network Lease.
Approval of Minutes
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of February 27, 2018.
SOCIAL SERVICES
Social Services Director, Amy Ballard met with the board requesting approval for claims and ODC contract.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $12,920.22, Commissioners Warrants $2,620.82, Commissioners Warrants $17,318.47.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of service contract with Occupational Development Center, Inc. contract effective January 1, 2018 thru December 31, 2019 in the amount of contract not to exceed $35,000.
HUMAN RESOURCES
Human Resource Director, Savanna Slick met with the board informing the board that Dean Wiese accepted the position as Facility Coordinator and his first day of work will be March 26, 2018.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the hiring of Dean Wiese as Facility Coordinator at grade 9, step 7, points 230, at $20.03 per hour.
Resignation
Human Resource Director, Savanna Slick met with the board informing the board that Kurt Nuss has resigned effective July 31, 2018 and she requested permission to advertise, interview and hire for the Custodian II position.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to authorize Human Resource Director, Savanna Slick to advertise, interview and hire for the position of Custodian II.
COUNTY AUDITOR/TREASURER
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, and contracts.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue-$60,360.32-Road & Bridge-$17,409.89-Co.Development-$40,900.00-Solid Waste-$26,661.18–EDA-$874.98-Ditch -$630.00
WARRANTS FOR PUBLICATION
Warrants Approved On 3/13/2018 for Payment 3/16/2018
Vendor Name Amount
Cenex Co-Op Services, Inc. 7,288.00
Crimestar Corporation 5,250.00
Howard’s Oil Company 5,272.93
Lakes Gas Co 2,549.47
LOW Highway Dept 5,545.00
LOW International Ice Arena 40,000.00
Mar-Kit Landfill 12,315.00
Mn Counties Computer Co-Op 8,855.75
Northern Light Region 4,878.61
R & Q Trucking, Inc 2,060.00
Streamworks 2,050.00
TOTALFUNDS 4,000.00
Wayne’s Body Shop-Dba 11,882.12
Woody’s Service 3,323.94
76 Payments less than 2000 31,565.55
Final Total: 146,836.37
Further moved to authorize the payment of the following Auditor warrants: February 28, 2018-$65,190.90, March 5, 2018- $156,446.11, March 7, 2018- $13,580.83.
Contracts
Pieper Farms
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the lease agreement between Lake of the Woods County and Pieper Farms for the use of Tower ASR 1024494 for a GPS antenna system effective April 1, 2018 for a term of five(5) years from said date, and then continuance their after on a year to year basis after the initial term until terminated by either party upon written notice to the other given at least sixty (60) days prior to the next ensuing lease anniversary date with the rent being $1.00 for the full term of the lease payable on April 1, 2018.
Lake of the Woods School District 390
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the lease agreement between Lake of the Woods County and Lake of the Woods School District 390 for the use of Tower ASR 1024495 for an Antenna system effective April 1, 2018 for a term of five(5) years from said date, and then continuance their after on a year to year basis after the initial term until terminated by either party upon written notice to the other given at least sixty (60) days prior to the next ensuing lease anniversary date with the rent being $1.00 for the full term of the lease payable on April 1, 2018.
Minnkota Power Cooperative
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County and Minnkota Power Cooperative Inc. for the use of Tower asr-1024495- located in Spooner Township, Lake of the Woods County to mount an antenna. The term of the lease shall be for five (5) years from said date, and then continuance their after on a year to year basis after the initial term until terminated by either party upon written notice to the other given at least one-hundred eighty (180) days written notice by the terminating party to the other party. The rent shall be $3,000 per year, payable January 1, 2018 and each following year.
Rural Network
Motion was made by Commissioner Moorman,, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County and Rural Tower Network, LLC, ASR 1024494 for a GPS antenna system for a term of five (5) years from said date, and then continue their after on a year to year basis after the initial term until terminated by either party upon written notice at least sixty (60) days prior to the next ensuing lease anniversary date. The rent shall be $1,200 per year and shall be due and payable in advance on the first day each year.
Sanford Lease
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County and Sanford Medical Center, Thief River Falls for the use of the Government Center North , portion to be leased consisting of approximately 1,474 square feet. The term of the lease is January 1, 2018 thru December 31, 2018, with rent being $1,000 per month.
PUBLIC WORKS
Assistant Engineer, Boyd Johnson met with the board requesting approval to advertise for bids, to approve purchase for a Plow Truck, Mowers and Pickup.
Motion
Motion was made by Commissioner Moorman seconded by Commissioner Waibel and carried unanimously to approve the advertisement for bids for SAP 039-601-31 and SAP 039-622-006 as presented.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of a Plow Truck as budgeted in the amount of $199,902.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the purchase two Mowers in the amount of $16,550.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the purchase of a Chevrolet Silverado in the amount of $25,974.68, which was budgeted for $25,000, an overage of $975.00.
EMERGENCY MANAGMENT
Emergency Management Director, Jill Olson met with the board to discuss Security grant and informed the board that the Security Gate was removed from the grant but would like to get additional cameras and upgrade to NVR, which would cost an additional $2,330.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the upgrade to NVR in the amount of $2,330 from the Emergency Management fund.
HEADWATERS REGIONAL DEVELOPMENT COMMSSION (HRDC)
HRDC Operations Director, Mary Thompson met with the board to discuss Baudette Housing Complex Project for a 24 unit rental property and reviewed the funding and funding sources. She requested that that the county loan funds to this project. The board informed her that the county cannot loan money, but requested that this be placed on the Economic Development Authority, for they have the authority to loan money to these types of projects. The board requested that Mary contact them when she finds out if the HRDC was awarded $500,000 from the MHFA housing funds for this project. Mary expected that they would hear if they were awarded these funds by March 22, 2018.
RECESS
The meeting was called to recess at 10:45 a.m.
DITCH AUTHORITY
Motion was made by Commissioner Hasbargen seconded by Commissioner Waibel and carried unanimously to open the Ditch Authority at 10:46 a.m.
Petition
Chairman Arnesen reviewed the Petition for repair of a drainage system from Lester Boomgaarden for repairs on Ditch 28. The board discussed the repair request with Assistant Engineer, Boyd Johnson. Boyd informed the board that they will look at this request when the snow melts and will give written notice to the board of action to be taken on this petition. The board discussed Judicial Ditch 16 and the need to have this on the assessment role and discussed Judicial 7 abandonment process.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to close the Ditch Authority meeting at 11:02 a.m. and reconvene the regular meeting.
911 ADDRESSING
MIS/GIS Director, Peder Hovland and GIS Specialist Eric Solo met with the board to discuss the GIS Standards for addressing. They informed the board and public that the State of Minnesota requires all counties to have the same standard addressing within the 911 next generation and the primary goal of this is to provide emergency service agencies with a complete set of accurate addresses so that emergency victims can be located with greater sufficiency. After reviewing the Lake of the Woods 911 addressing, there are approximately 88 addresses that have to be changed. He effected area is the so called “Main” streets. Main street addresses will stay the same that are located in the City limits,the Main Street addressing in the rural will have to be changed, but house number will stay the same. Wilderness Ave in Williams’s numbers will also need to be changed along with HWY 11. This is a State mandate for addressing and 911 is the authority over this change.
LAND AND WATER PLANNING
Land and Water Planning Director, Josh Stromlund met with the board to discuss the Bostic Watershed grant. Josh informed the board that Lake of the Woods County received a grant in the amount of $378,000 with a match of $94,500, which can be cash or in-kind. The consensus of the board was to move forward with the project
RECESS
With no further business before the board, Chairman Arnesen called the meeting to recess at 11:45 p.m.
Attest: March 27, 2018
__________________________________ _____________________________________
County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen
=========================================================================================================================================================================
Commissioner Proceedings
March 27, 2018
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 27, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Ed Arnesen and Jon Waibel. Absent, Buck Nordlof. Also present were: County Auditor/Treasurer, Lorene Hanson Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: Volunteer Driver Program, Easement, Emergency Management.
Approval of Minutes
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official minutes of March 12, 2018 minutes.
Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of March 13, 2018.
SOCIAL SERVICES
Social Services Director, Amy Ballard met with the board requesting approval for claims and Sanford Behavioral health Contract.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following claims: Commissioners Warrants $14,875.63, Commissioners Warrants $1,233.95, Commissioners Warrants $2,065.54.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the contract between Lake of the Woods County Social Services and Sanford Behavioral Health- TRF for the provision of Community Based Services (CBS), Adult Rehabilitative Mental Health (ARMHS) and Clinic Based Behavioral Health Services for 2018 and authorize Chairman Arnesen and Social Service Director, Amy Ballard to sign.
Volunteer Driver Program
Chairman Arnesen and the board reviewed the draft letter that Social Service Director, Amy Ballard prepared in regards to the volunteer driver program that is run by the Social Service department. This program allows residents that are on medical assistance is to have access to a driver to take them to medical appointments out of town. The ruling from DHS now is that they should submit 1099’s to the volunteer drivers program. With this change, the department has lost volunteer drivers, which they were short on before this ruling came about. Chairman Arnesen requested that this letter be sent to our Federal and State Representatives.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Arnesen to sign the Volunteer Drivers letter.
HEADWATERS REGIONAL DEVELOPMENT COMMISSION(HRDC)
HRDC Operations Director, Mary Thompson met with the board to update the board on the Baudette Housing Complex Project for a 24-unit rental property. Mary informed the board that the Northgate Apartment Complex did receive the Minnesota Housing Finance Agency deferred loan for $500,000 as long as it runs as an apartment complex. Mary requested that the County contribute $125,000 towards this project and will speak with the Lake of the Woods EDA requesting a loan for $150,000 for a term of twenty (20) years. The consensus of the Board was that they are in support of the project.
LAKE OF THE WOODS TOURISM
Lake of the Woods Tourism Director, Joe Henry met with the board and updated the board on the Tourism Bureau activities.
SHERIFF/EMERGENCY MANAGEMENT
County Sheriff, Gary Fish met with the board requesting approval for the 2018 State Boat and Water Safety Grant.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the 2018 State Boat & Water Grant effective January 1, 2018 thru June 30, 2019, in the amount of $8,039 and authorize Chairman Arnesen, County Sheriff, Gary Fish and County Auditor/Treasurer, Lorene Hanson to sign.
EMERGENCY MANAGEMENT
Emergency Management Director, Jill Olson met with the board requesting approval for the Emergency Operation Plan, MNWALK and Annex C. Commissioners Hasbargen and Arnesen previously reviewed the plan and recommended to approve. Chairman Arnesen informed the board that there is even a Demo Plan for disasters, but yet other State Agencies will tell you that you cannot have a demo pile and feels that this needs to be addressed with the State.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the Emergency Operation Plan as recommended by the committee and authorize Chairman Arnesen and Emergency Management Director, Jill Olson to sign.
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the MNWalk and authorize Chairman Arnesen to sign.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the Annex C-Emergency Public Information and authorize Chairman Arnesen to sign.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to establish an Emergency Management Committee and appoint Commissioner Arnesen and Commissioner Hasbargen to the Emergency Management Committee.
DITCH AUTHORITY
Motion was made by Commissioner Moorman seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 10:57 a.m. and open the Ditch Authority at 10:48 a.m.
Judicial Ditch 16
Chairman Arnesen discussed Judicial Ditch 16 re-assessments and the board requested that this be placed as a high priority. County Auditor/Treasurer, Lorene Hanson informed the board that the office has been working on the assessments and requested that the Ditch Authority set the amount of assessments they need. The plan is to have this ready for the 2019 assessment year.
Judicial Ditch 7
Chairman Arnesen discussed the inquiring of the abandonment process of the drainage system by Marshall Nelson. Marshall informed the board that there are two things going on; One (1) the Buffer Law requirements along ditches and Two(2) that he also found out that if the ditch is abandoned, no one in the future would have the right to petition to do repairs on the ditch. He will put the Buffer in and withdraw his request of abandonment of Judicial Ditch 7. The board discussed the work that needs to be done on Judicial Ditch 7 and when Public Works has a plan to bring back to the Ditch Authority.
Ditch 13
The board discussed Ditch 13 and the drainage issues. Chairman Arnesen requested the research be done on Ditch 13 and come back to the Ditch Authority for recommendations, options and discussion.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board requesting approval to purchase an Air Compressor and approval to advertise, interview and hire seasonal employees.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Work Director, Tim Erickson to purchase a compressor in the amount of $2,899.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Works Director to advertise, interview and hire four (4) seasonal employees.
AMEND AGENDA
Motion was made by Commissioner Waibel seconded by Commissioner Arnesen and carried unanimously to amend the agenda and add Light Fixtures for Landfill Shop.
Light Fixtures
Public Works Director, Tim Erickson informed the board that there is a need to replace the Light Fixtures at the Landfill Shop. Tim received a quote from LaValla Electric for twelve (12) LED lights in the amount of approximately $4,000 which was not budgeted.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to authorize Public Works Director, Tim Erickson to replace the lighting with twelve (12) new LED light fixtures in the amount up to $4,800 from the Solid Waste Maintenance funds.
COUNTY AUDITOR/TREASURER
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Election Equipment, Easement and Off Sale Liquor License. Lorene also informed the board that an application LG220- for exempt permit was issued to Lake of the Woods Rod & Gun Club for a raffle on April 30, 2018.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue-$54,352.39-Road & Bridge-$12,111.53-County Devlp. -$200.00-Solid Waste-$1,365.00–EDA-$1,645.99
WARRANTS FOR PUBLICATION
Warrants Approved On 3/27/2018 For Payment 3/30/2018
Vendor Name Amount
Computer Professionals Unlimited Inc 3,480.00
Independent Emergency Services 8,214.52
Lavalla Sand & Gravel Inc 9,500.00
TRANE 26,800.00
University Of Mn 9,024.00
36 Payments less than 2000 12,656.39
Final Total: 69,674.91
Further moved to authorize the payment of the following Auditor warrants: March 14, 2018-$131,355.25, March 15, 2018- $941.65, March 22, 2018- $46,692.14.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of the new Election Equipment in the amount of $49,706, with grant funds of $24,850 and the remainder from the election reserves account, and to have County Auditor/Treasurer, Lorene Hanson sign said agreement.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the off sale exclusive license for K&A Northern Properties LLC, DBA Log Cabin Liquor, effective May 1, 2018 thru June 30, 2018 contingent approval of County Sheriff, Gary Fish and County Attorney James Austad.
CORRECTIVE EASEMENT
County Auditor/Treasurer Lorene Hanson presented a Corrective Easement from Border State Bank for Zachary and Kristi Hasbargen. On September 26, 2017, Border State Bank delivered the easement that was presented to the county board for approval. The County Recorder’s Office found an error in a described Instrument No. which now is corrected.
Resolution
The following resolution was offered by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously, with Commissioner Hasbargen abstaining, to approve the following resolution and authorize Chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign:
CORRECTIVE EASEMENT
Resolution No. 18-03-01
This Agreement, made this 27 day of March, 2018, by and between Lake of the Woods County, a municipal corporation under the laws of the State of Minnesota, Grantor, and Zachary C. Hasbargen and Kristi L. Hasbargen, as joint tenants, grantees.
WHEREAS, Grantor and Grantee have agreed upon the easement and maintenance agreement hereinafter described;
NOW, THEREFORE, Grantor, in consideration of One Dollar ($1.00) and other good consideration and valuable consideration to him in hand paid by said Grantee, receipt of which is hereby acknowledged, hereby grants to said Grantee, their heirs and assigns forever, the easement for use and enjoyment for driveway purposes in, over and upon that part of said land of said Grantor described as follows:
A tract of land in the County of Lake of the Woods, State of Minnesota, legally described as follows:
A 66.00 foot wide easement for ingress and egress over, under and across part of the Southeast Quarter of Section 15, Township 160 North, Range 31 West of the 5th Principal Meridian described as follows: Commencing at the south Quarter Corner of said Section 15; thence North 89 degrees 47 minutes 39 seconds East, assumed bearing, along the south line of said Southeast Quarter a distance of 1136.63 feet to the southeasterly line of a 66 foot wide strip of land described in Instrument No. 84698, said instrument is located on page 649-650, Book J of Deeds, on file and of record in the Lake of the Woods County Recorder’s Office; thence North 47 degrees 03 minutes 19 seconds East 1254.41 feet along said southeasterly line to the point of beginning; thence North 44 degrees 16 minutes 32 seconds West 31.40 feet, more or less, to the centerline of County State Aid Highway No. 1 as described in Document No. 81595 on file and of record in said Recorder’s Office and there terminating. The sidelines of said easement are to be prolonged or shortened to terminate on the southeasterly line of said 66 foot wide strip of land described in Instrument No. 84698 and said centerline of County State Aid Highway No. 1.
AND
A 66.00 foot wide easement for ingress and egress over, under and across part of the Southeast Quarter of Section 15, Township 160 North, Range 31 West of the 5th Principal Meridian described as follows: Commencing at the south Quarter Corner of said Section 15; thence North 89 degrees 47 minutes 39 seconds East, assumed bearing, along the south line of said Southeast Quarter a distance of 1136.63 feet to the southeasterly line of 66 foot wide strip of land described in Instrument No. 84698, said instrument is located on page 649-650, Book J of Deeds, on file and of record in the Lake of the Woods County Recorder’s Office; thence North 47 degrees 03 minutes 19 seconds East 875.28 feel along said southeasterly line to the point of beginning; thence North 43 degrees 16 minutes 54 seconds West 29.60 feet, more or less, to the centerline of County State Aid Highway No. 1 as described in Document No. 81595 on file and of record in said Recorder’s Office and there terminating. The sidelines of said easement are to be prolonged or shortened to terminate on the southeasterly line of said 66 foot wide strip of land described in Instrument No. 84698 and said centerline of County State Aid Highway No. 1.
which use and enjoyment Grantee shall share with Grantor,
TO HAVE AND TO HOLD SAID EASEMENT unto said Grantee, their, heirs and assigns, as appurtenant to their said land.
This agreement shall run with the land and shall be binding upon the heirs, executors, and administrators and assigns of the parties hereto.
The grantees, their successors and assigns shall be responsible for maintenance of the above-described easement property including, but not limited to, snow removal.
This easement is given to correct the legal description set forth in that certain Easement dated September 26, 2017, and recorded November 1, 2017 as document no. A000098546.
RECESS
With no further business before the board, Chairman Arnesen called the meeting to recess at 12:09 p.m.
Attest: April 10, 2018
__________________________________ _____________________________________
County Auditor/Treasurer, Lorene Hanson Chairman of the Board, Edward Arnesen
Commissioner Proceedings
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 14, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: HRDC-Fire Wise Grant, Northern MN Veterans Home, Ditch Training, Lessard Letter, Work Session- Strategic Planning, Ditch 26, NWC Action, Homeless Prevention Program,
Approval of Minutes
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of February 28, 2017.
SOCIAL SERVICES
Social Services Director, Amy Ballard met with the board requesting approval for claims.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioners Warrants $10,272.23, Commissioners Warrants $5,749.95, Commissioner Warrants, $23,453.13.
SHERIFF
Tower Space Lease
County Sheriff, Gary Fish met with the board requesting approval for the NWA Tower Lease with Wikstrom Telephone Company for transmission and reception of public safety communication signals.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the NWA Tower Space Lease agreement between Wikstrom Telephone Inc. and Lake of the Woods County for use for transmission and reception of public safety communication signals and for the construction, maintenance, repair or replacement of related facilities, antennas, equipment and related activities, effective November 1, 2016-October 31, 2021, for $200.00 per month with the first two years waived.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board requesting authorization to purchase a new pickup, as budgeted in 2017.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of a new pickup for the Public Works Director, as budgeted in the amount of $32,114.71, which includes the plow.
DITCH 26
Public Works Director, Tim Erickson informed the board that one (1) mile of Ditch 26 has been brushed out, which cost $10,000, and the current contractor stated he would charge an additional $1,000 to brush out five (5) more miles. The board discussed the maintenance needed on Ditch 28, 24 and Ditch 1. The board will discuss this further in April.
WORK SESSION
County Auditor/Treasurer, Lorene Hanson met with the board and informed them that Kurt Deter, from Rinke Noonan Law firm agreed to meet with the board to discuss Public Drainage System.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Wabiel and carried unanimously to set April 17, 2017, at 2:30- 4:30 p.m. for a work session on Public Drainage Systems, for Commissioners and 5:00 p.m. to 7:00 p.m. for work session for Public.
LAND AND WATER PLANNING
Letter- HF 1807/SF1482 AND HF1291/SF1087
Land and Water Planning Director, Josh Stromlund met with the board and presented a letter opposing HF 1807/SF1482 AND HF1291/SF1087.
Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Chairman Nordlof to sign the letter in regards to HF 1807/SF1482 and HF1291/SF1087.
Letter
Land and Water Planning Director, Josh Stromlund met with the board and presented a letter for consideration of an agreement between Lake of the Woods County Soil and Water Conservation District and Lake of the Woods County regarding responsibilities related to the Lake of the Woods One Water Shed One Plan.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the 2017 Agreement with Lake of the Woods County Soil and Water District and Lake of the Woods County for development of One Watershed One Plan for Lake of the Woods Watershed to provided assistance with data completion, coordination of policy and advisory committee meetings, public meetings and maintaining all records and documentations, with compensation of $5,500.
Conservation Act
Land and Water Planning Director, Josh Stromlund met with the board presented a letter in support for H.R. 1163: Improving Access to Conservation Act.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the letter of support for H.R. 1163
Buffer Law Amendments
Land and Water Planning Director, Josh Stomlund met with the board to inform them of law amendments on the Buffer Law ruling, which is stating there is no funding available to reimburse counties for administrative buffer duties.
COUNTY AUDITOR/TREASURER
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for claims against the County.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $66,648.41, Road & Bridge $17,057.08, Social Services .53, County Devel.$2,063.00 , Solid Waste, $22,542.49, EDA,$1,022.86.
WARRANTS FOR PUBLICATION
Warrants Approved On 3/14/2017 For Payment 3/17/2017
Vendor Name Amount
Cenex Co-Op Services, Inc. 4,783.09
Code 4 Services LLC 2,768.90
Computer Professionals Unlimited Inc 3,360.00
Cps Technology Solutions 2,988.70
Esri 12,826.72
Howard’s Oil Company 3,719.40
Johnson Auto & Machine 2,604.18
Mar-Kit Landfill 12,654.50
Mn State Dept-Correction 17,136.97
Pete’s Body Shop Dba 5,830.60
Powerplan 2,030.59
Snow-Wheel System Inc 2,098.00
Widseth Smith Nolting&Asst Inc 4,029.66
Woody’s Service 3,551.50
73 Payments less than 2000 28,951.56
Final Total: 109,334.37
Further moved to authorize the payment of the following auditor warrants: March 1, 2017 – $86,382.63, March 1, 2017- $1,101.39 – March 1, 2017- $(1,101.39) – March 8, 2017- $112,998.95.
HRDC
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to pay the county’s share for the “Community Wild Fire Plan” to HRDC.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize payment of $5,500 from the revenue fund and authorize Chairman Nordlof to sign the Community Wild Fire Plan.
Lessard Letter
The board discussed the letter that was sent to Bob Lessard in regards to a few parcels of lands that were turned over to the State in 1943 requesting assistance in having land returned back to Lake of the Woods County. Commissioner Arnesen stated that he has not heard from Bob Lessard at this point.
Veterans Task Force
The board reviewed the letter from the Northern Minnesota Veterans Task Forces. The consensus of the board was that they were in support of HF 1109 and SF 1090 to build Veterans Home in Northern Minnesota and in Montevideo.
Northwest Community Action
County Auditor/Treasurer Lorene Hanson met with the board and presented a resolution for Family Homelessness Prevention and Assistance Projects.
Resolution
The following resolution was offered by Commissioners Arnesen, seconded by Commissioner Hasbargen and carried unanimously the following:
Resolution Authorizing Application for Minnesota Housing and Finance Agency
Family Homelessness Prevention and Assistance Program
Resolution No. 2017-03-01
WHEREAS, the Minnesota Housing Finance Agency, State of Minnesota, has been authorized to undertake a program to provide funds for Family Homeless Prevention & Assistance Projects; and,
WHEREAS, Tri-Valley Opportunity Council, Inc. in the nine –county region of northwest Minnesota has developed an application for the Minnesota Housing Finance Agency Family Homelessness Prevention & Assistance Program; and
WHEREAS, Tri-Valley Opportunity Council, Inc. have demonstrated the ability to perform the required activities of the Minnesota Housing Finance Agency Family Homelessness Prevention & Assistance Program;
NOW, THEREFORE, be it resolved that Tri-Valley Opportunity Council, Inc. is hereby authorized as an entity to be charged with the administration of funds made available through the Minnesota Housing Finance Agency Family Homelessness Prevention & Assistance Program in the county of Lake of the Woods, in Minnesota.
Snow Club Meeting
County Auditor/Treasurer Lorene Hanson informed the board that the spring meeting for Snow Clubs will be held on April 1 in MacIntosh from 10:00 a.m. -2:00 p.m.
WORK SESSION- STRATEGIC PLANNING
The board discussed the Strategic Planning dates. The board requested that on short meeting dates that Strategic Planning is placed on those agendas.
RECESS
With no further business before the board, Chairman Nordlof called the meeting to recess at 11:10 a.m.
Attest: March 28, 2017
__________________________________ _________________________________
County Auditor/Treasurer, Lorene Hanson Chairman of the Board, James Nordlof
=========================================================================================================================================================================
Commissioner Proceedings
March 28, 2017
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 28, 2017 at Lake of the Woods County Government Center in the Commissioners’ Room.
Call to Order
Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Land exchange, Department of Human Services, DNR- Bench Mark, Red River Valley- Invite.
Approval of Minutes
Motion
Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of March 14, 2017.
SOCIAL SERVICES
Social Services Financial Officer, Christine Hultman met with the board requesting approval for claims.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioner Warrants $6,870.68- Commissioner Warrants $148.70- Commissioner Warrants $3,851.00- Commissioner Warrants- $14,235.82.
COUNTY AUDITOR/TREASURER
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for claims against the County.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $48,721.346- Road & Bridge $5,139.95-Solid Waste, $4,346.23- EDA,$900.00.
WARRANTS FOR PUBLICATION
Warrants Approved On 3/28/2017 For Payment 3/31/2017
Vendor Name Amount
Dell Marketing, Lp 9,969.12
Lakewood Health Center 3,025.00
Northwest Concrete 10,401.60
Pemberton, Sorlie, Rufer & Kershner, PLL 3,261.56
Short Elliott Hendrickson, Inc 2,400.38
University Of Mn 9,223.89
Voyageurs Comtronics, Inc 2,640.00
38 2000 Payments less than 18,186.09
Final Total: 59,107.64
Further moved to authorize the payment of the following auditor warrants: March 13, 2017 – $143,251.39- March 15, 2017- $41,876.33 – March 22, 2017- $29,942.39 – March 23, 2017- $127,978.15.
Folding Machine
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to purchase a folding machine.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the purchase of a folding machine in the amount of $2,884.00 from the revenue account.
Liquor License
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for an On/Off Sale Liquor License for Crow Creek Properties, LLC DBA Jerry’s Bar and Restaurant and requested that Oak Harbor Golf Course approval be removed form agenda for no application was received.
Motion
Motion was made by Commissioner Arnesen, second by Commissioner Hasbargen and carried unanimously to approve Crow Creek Properties, LLC On/Off Sale Liquor License effective April 1, 2017- June 30, 2017.
Triple A Booster
County Auditor/Treasurer, Lorene Hanson met with the board and presented a request of funds from Triple A Booster club. No action taken.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board requesting authorization to purchase a Grapple for the Solid Waste Department which was not budgeted for 2017.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of a Grapple in the amount of $4,892.33 from the Solid Waste fund.
SHERIFF
County Sheriff, Gary Fish met with the board requesting title change on Deputy Sherriff Joel Morisch to add Investigator. The board requested that this be brought to Human Resources.
LAND AND WATER PLANNING
Land and Water Planning Director, Josh Stromlund and County Surveyor, Donn Rasmussen met with the board and presented the contract that the board requested from Widseth Smith and Nolting for the Vertical Control Survey.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the Vertical Control Survey agreement with Widseth Smith and Nolting in the amount of $22,500 with funding from the Con-Con fund and authorize County Auditor/Treasurer and Chairman Nordlof to sign.
RECESS
The meeting was called to recess at 10:18 a.m. and reconvened at 10:30 a.m. Chairman Nordlof excused himself from the meeting.
WE DAY CELEBRATION
Lake of the Woods Student Council members, Jordan Sonstegard, Ema Stimpfl and Mckord Krause met with the board and explained what the We Day Celebration is all about and requested funding to help support the celebration.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to contribute $1,000 to Lake of the Woods School We Day Celebration with funding from the Con-Con fund.
MIS
MIS/Maintenance Supervisor, Peder Hovland met with the board on behalf of Emergency Management Director, Jill Olson to discuss the Security Grant for the Government Center which is available with matching funds.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Emergency Management Director, Jill Olson to apply for the Security Grant for the Government Center with matching funds up to $10,766.00.
CLOSED SESSION
Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 11:16 a.m. and open the closed session pursuant to MN Statute §13D.05, Subd. 3 (b) – Attorney Client privileges. Members present: Commissioner Hasbargen, Waibel, Arnesen and Moorman. Others present: County Attorney James Austad and County Auditor/Treasurer Lorene Hanson.
Motion
Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the closed session at 11:59 a.m.
RECESS
With no further business before the board, Vice – Chairman Arnesen called the meeting to recess at 12:00 p.m.
Attest: March 28, 2017
__________________________________ _____________________________________
County Auditor/Treasurer, Lorene Hanson Vice -Chairman of the Board, Edward Arnesen
Commissioner Proceedings
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 8, 2016 at Lake of the Woods County in the Commissioners Room.
Call to Order
Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Thomas Hanson, Ed Arnesen, Buck Nordlof, and Ken Moorman. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the removal of the following from the agenda: Oak Harbor Golf Course Liquor License and removal of motion for court appointed attorney rates and add
re-modeling project.
Approval of Consent Agenda
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda as follows: Karlene Stay to Brainerd for SSIS Fiscal New Worker on March 8-10, to St, Cloud for SSIS Mentor Training on May 16-17; Josh Stromlund to St. Paul on March 8-9 for One Watershed One Plan Funding Committee
Approval of Minutes
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of February 23, 2016.
Auditor/Treasurer
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the claims against the county as follows: Revenue $ 63,764.08, Road & Bridge $7,943.79, Co. Develop $ 200.00, Solid Waste$18,794.07.
WARRANTS FOR PUBLICATION
Warrants Approved On 3/08/2016 For Payment 3/11/2016
Vendor Name Amount
Computer Professionals Unlimited Inc 3,193.00
Cps Technology Solutions 2,988.70
Cyber Advisors Inc 2,013.00
Hoffman, Philipp & Knutson, PLLC 2,843.00
Howard’s Oil Company 2,968.82
Mar-Kit Landfill 10,764.00
Mn State Dept-Correction 17,377.27
Pro Action Safety & Sales 6,062.17
R & Q Trucking, Inc 4,407.65
Titan Energy Systems, Inc 2,637.50
Woody’s Service 4,190.19
72 Payments less than 2000 31,256.64
Final Total: 90,701.94
Further moved to authorize the payment of the following auditor warrants: February 24, 2106 $13,706.29, March 2, 2016 $166,070.80.
Court Appointed Attorney Rates
County Attorney, James Austad met with the board and informed them that Judge Dixon filed a Court-Appointed Attorneys’ fee order with the court ordering court-appointed attorneys fees for services provided to clients in Lake of the Woods County be paid $85.00 per hour for services rendered on or after January 1, 2016. County Attorney, James Austad informed the board that the board could contract out for Appointed Attorney services if they chose to.
SOCIAL SERVICES
Social Service Director, Amy Ballard met with the board requesting approval for claims.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the following claims against the county as follows: Commissioners Warrants: $24,602.71 and $18,376.41.
HUMAN RESOURCES
Human Resource Director, Karen Ose met with the board and updated them on the IT position posting and requested a grade change and job classification change for Cassondra Brune from grade 9 to grade 11.
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to change job title for Cassandra Brune to Lead Eligibility Worker to grade 11, step 1, $18.96, points 253, effective March 14, 2016.
MIS/GIS/MANAGER AND MAINTENANCE SUPERVISOR
Update
Maintenance Supervisor, Peder Hovland met with the board and informed the board that the Auditor/Treasures, and Recorders vaults have been switched out and the next step is for building private offices for the Auditor/Treasurer and Assessor. They are in the process of getting quotes for materials
and are moving the Recorders office at this time.
PUBLIC WORKS
2016 Construction Projects and MnDOT Agreement for the TH 11 Project
Public Works Director, Tim Erickson met with the board requesting approval for the 2016 road projects and MN DOT Detour Agreement.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the advertisement for bids for the following 2016 Construction Projects: SAP 039-602-020: Mill & Overlay, SAP 039-603-023: Mill & Overlay, SAP 039-639-003: Mill & Overlay, SP 039-090-004: Timber Mill Shared Use Path, CP 2016-01 Double Chip Seal.
MN DOT Detour Agreement Resolution
Resolution
The following resolution was offered by Commissioner Hanson and moved for adoption:
MN Dot Agreement
2016-03-01
IT IS RESOLVED; that Lake of the Woods County enter into MnDOT Agreement No. 1002594 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the State to the County for the use of County State Aid Highway No. 1, No. 26, and No. 35 as a detour route during the contract construction to be performed upon, along and adjacent to Trunk Highway No. 11 from 7.6 miles west of Trunk Highway 172 to the east junction of Trunk Highway 72 under State Project No. 3901-41 (T.H. 11=011).
IT IS FURTHER RESOLVED that the Chairman Moorman and County Auditor/Treasurer, Lorene Hanson and are authorized to execute the Agreement and any amendments to the Agreement.
The resolution was seconded by Commissioner Nordlof and carried unanimously.
RECESS
The meeting was called to recess at 10:23 a.m. and reconvened at 10:26 a.m. as follows:
LAND AND WATER PLANNING
Conditional Use Permit
Land and Water Planning Director, Josh Stromlund met with the board and presented a conditional use permit for Jamie Negus Date: March 8, 2106 ,Location/Legal Description: The S 180’ of the N 1160’ of the W½ of the NE¼, less deeded in Section 28, Township 162, Range 43 (Wheeler). Parcel # 19.28.12.060 Project Proposal: A Conditional Use Permit as required by Section 401-B of the Lake of the Woods County Zoning Ordinance, to allow the applicant to conduct a commercial business consisting of sleeper fish house rental and storage in a Natural Environment District. Josh informed the board that the Planning Commission approved this permit with conditions. The board reviewed the letters from the public and reviewed the conditions set forth by the Planning Commission. After discussion, the county board added the following conditions: 1) Parking limit of 10 vehicles, 2) No on-site occupation of fish houses, 3) Double row of trees spaced at least 8 feet apart, 4) Responsible for any damage to private driveway, 5) May review permit in on year to consider a visual buffer to the west.
RECESS
The meeting was called to recess at 11:46 p.m.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen to close the regular meeting at 11:46 a.m. and open the closed session pursuant to MN Stat. § 13D.05, Subd. 3(b), Attorney Client Privileges, Wetland Mitigation. The flowing where in attendance: SWCD Board members: Frank Sindelir, Nancy Dunell, Roger Krause, John Sonstegard; County Commissioners Arnesen, Beckel, Moorman, Hanson and Norldof, Land and Water Planning Director, Josh Stromlund, County Auditor/Treasurer, Lorene Hanson and County Attorney, James Austad. Attorney John Kolb via conference call.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to close the closed session and open the regular meeting at 11:30 a.m.
LAND AND WATER PLANNING
Conditional Use Permit
The Board continued the Conditional Use permit discussion for Jamie Negus. After discussion, the county board added to the conditions already set by the Planning Commission the following: 1) Parking limit of 10 vehicles, 2) No on-site occupation of fish houses, 3) Double row of trees spaced at least 8 feet apart, 4) Responsible for any damage to private driveway, 5) May review permit in on year to consider a visual buffer to the west.
Motion was made by Commissioner Beckel to approve the following conditional use permit for Jamie Negus to conduct a commercial business consisting of sleeper fish house rental and storage in a rural Residential (R2) district as follows:
Lake of the Woods County Board of Commissioners
Findings of Fact and Decision
Name of Applicant: Jamie Negus Date: March 8, 2106
Location/Legal Description: The S 180’ of the N 1160’ of the W½ of the NE¼, less deeded in Section 28, Township 162, Range 43 (Wheeler). Parcel # 19.28.12.060
Project Proposal: A Conditional Use Permit as required by Section 401-B of the Lake of the Woods County
Zoning Ordinance, to allow the applicant to conduct a commercial business consisting of sleeper fish house rental and storage in a Rural Residential (R2) District.
Why or why not? Resort, tourist, fish house area.
2. Is the project proposal consistent with maintaining the public health, safety, and welfare?
YES (X) NO ( ) N/A ( )
Why or why not? This request has no effect on the public health, safety, and welfare.
3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( ) N/A ( )
Why or why not? This request has no effect on water pollution.
4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )
Why or why not? This request will not affect existing topography, drainage features; however, it will increase the vegetative cover with the planting white spruce trees.
5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (X) NO ( ) N/A ( )
Why or why not? While the site is located in the 100 and 500 year floodplain, it is for storage of fish houses.
6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?
YES (X) NO ( ) N/A ( )
Why or why not? This request will not increase the erosion potential of the site.
7. Is the site in harmony with existing and proposed access roads? YES (X) NO ( ) N/A ( )
Why or why not? Access from the site will be from 40th Avenue NW and no new roads are proposed.
8. Is the project proposal compatible with adjacent land uses? YES (X) NO ( ) N/A ( )
Why or why not? The request will be compatible by implementation of the conditions below.
9. Does the project proposal have a reasonable need to be in a shoreland location?
YES ( ) NO ( ) N/A (X)
Why or why not? The request is outside of the shoreland area of Bostic Creek.
10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES ( ) NO ( ) N/A (X)
Why or why not? The request will not generate liquid waste/sewage on the site.
11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)
Why or why not? The site is not located in the shoreland area of Bostic Creek.
12. Is the site adequate for water supply and on-site sewage treatment systems?
YES (X) NO ( ) N/A ( )
Why or why not? While the request has no need for a water supply and sewage treatment system, adjacent properties have installed water supplies and sewage treatment systems.
13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)
Why or why not? ______________________________________________________
14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES ( ) NO ( ) N/A (X)
Why or why not? The request does not include storage tanks.
15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties? YES (X) NO ( ) N/A ( )
Why or why not? See conditions.
16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES (X) NO ( ) N/A ( )
Why or why not? Applicant states minimal or no signage will occur on the site.
17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?
YES (X) NO ( ) N/A ( )
Why or why not? Parking on the ice unless inclement weather.
The specific conditions of approval are as follows:
If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public.
The motion was seconded by Commissioner Arnesen and the vote carried as follows: Voting for: Beckel, Arnesen, Moorman and Nordlof. Voting against: Hanson. Vote carried.
Approved as Presented ( ) Approved with Conditions (X) Denied ( )
_____________________________________
Kenneth Moorman
Chair, County Board
This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.
Recess
With no further business before the board, Chairman Moorman called the meeting to recess at 12:20 p.m.
Attest: Approved: March 22, 2016
_______________________ _________________________________
Lorene Hanson, Chairman of the Board, Ken Moorman
County Auditor/Treasurer
======================================================================================================================================================================================
Commissioner Proceedings
March 22, 2016
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 22, 2016 at Lake of the Woods County in the Commissioners Room.
Call to Order
Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Thomas Hanson, Ed Arnesen, Buck Nordlof, and Ken Moorman. Absent: Patty Beckel. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Remove Oak Harbor Golf Course Liquor License and add Letter of Resignation, Drainage, Department of Human Services Letter, Gun Range Road, MN Court Data Service, Zoning Ordinance Amendment, MIS updates.
Approval of Consent Agenda
None
Approval of Minutes
Motion
Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of March 8, 2016.
Great Northern Transmission Line
James Atkinson and Matt Hagelin from MN Powers met with the board and informed them that the biological surveys, drilling and Right of Way Entry for the proposed route which will begin in April with construction starting January 2017.
SOCIAL SERVICES
Social Service Financial Officer, Christine Hultman met with the board requesting approval for claims.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the following claims against the county as follows: Commissioners Warrants: $14,024.22 and $8,267.81.
DHS Financial Reporting
Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to recognize Social Services staff for a perfect performance in meeting the DHS Human Service financial reporting requirement for the year 2015.
COUNTY ATTORNEY
County Attorney, James Austad met with the board requesting authorization to subscribe to Minnesota Court Data Services program.
Resolution
The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to approve the following Resolution:
MN Court Data Services
16-03-02
WHEREAS, the Lake of the Woods County desires to improve efficiencies through participating in a more efficient court process with the Minnesota Judicial Branch; and,
WHEREAS, as the Minnesota Judicial Branch moves towards a more efficient court process, the eCourtMN initiative is committed to ensuring that non-court governmental agencies have appropriate access to court records and documents; and
WHEREAS, the Lake of the Woods County desires to subscribed to Minnesota Court Data Services Program;
NOW, THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners approves and authorizes James Austad, County Attorney to sign the Master Subscriber Agreement for Minnesota Court Data Service for Governmental Agencies.
MIS DEPARTMENT
MIS Director, Peder Hovland met with the board and updated them on the Tyco Annual Inspection (sprinkler system) and informed the board that they need to add one to the new office for Child Support office in the amount of $1,990; Centurylink will be hooking up IP phone with funding from the 911 account; ordering Human Resource Office a new computer in the amount of $1,200 and that will be added to the rotation list for upgrades.
AUDITOR/TREASURER
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows except for claim number 2213 and to amend that amount to pay $19.99 : Revenue $ 22,726.89, Road & Bridge $15,926.26, Co. Develop $ 2,000.00, Solid Waste$4,694.76, EDA $2,964.95.
WARRANTS FOR PUBLICATION
Warrants Approved On 3/22/2016 For Payment 3/25/2016
Vendor Name Amount
Cenex Co-Op Services, Inc. 2,825.41
Compass Minerals America 2,526.98
Dell Marketing, Lp 3,073.26
LOW School District—390 2,625.00
Neopost Great Plains 2,985.80
Northwest Community Action, Inc 2,307.50
Powerplan 7,157.68
Short Elliott Hendrickson, Inc 4,386.99
St. Louis County Auditor 2,000.00
Sun Monitoring 4,316.50
49 Payments less than 2000 14,352.24
Final Total: 48,557.36
Further moved to authorize the payment of the following auditor warrants: March 8, $58,422.65, March 14, $139,744.82, March 16, $17,579.13.
CHS Meeting
County Auditor/Treasurer, Lorene Hanson met with the board informing them that CHS would like to meet with the county board to discuss the CHS program. The board requested that a meeting be held at 1:00 p.m. after regular board meeting.
MID- STATE COMPUTER BY-LAWS
County Auditor/Treasurer, Lorene Hanson met with the board informing them The Mid-State Computer Cooperative is requesting dues payment of $100, which are not collected yearly, just when needed and also to acknowledge the By-laws of the Cooperative.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve payment of dues of $100 and to acknowledge the Mid -State Computer By-laws and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Moorman to sign.
SHERIFF/EMERGENCY MANAGEMENT
County Sheriff, Gary Fish met with the board and requested that the 2015 Stone Garden Contract and purchase of Squad Vehicle be removed from the agenda for they have not received the contract as of today.
Warning Sirens
County Sheriff, Gary Fish met with the board and presented three quotes for replacement of the two sirens that the county has, City of Baudette and City of Williams and adding one more in the Wheelers Township. 911 funding cannot be used for replacement or additions of warning sirens. The board discussed emergency shelters and plans needed for the Wheelers Point area before adding a siren. The board requested that when the plan is in place to bring back to the board for approval for the warning siren in Wheelers Point area.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the replacement warning sirens for the City of Baudette and City of Williams in the amount $37,574.25 from the unallocated account.
RECESS
The meeting was called to recess at 10:34 a.m. and reconvened at 10:38 a.m. as follows:
COUNTY ASSESSOR
County Assessor, Mary Jo Otten met with the board and informed the board that she would like Assessment Specialist/Office Manger to attend the ALP Procedures Courses and that there is money for that in her budget. The board concurred with her request for training.
PUBLIC WORKS
Seasonal Help
Public Works Director, Tim Erickson met with the board requesting approval to hire five (5) Seasonal Help position.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the advertising, interviewing and hiring for five (5) Seasonal help.
Senior Inspector II
Public Works Director Tim Erickson met with the board and informed the Board that Senior Inspector II, Dan Crompton is retiring as of March 31, 2016.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to authorize Public Works Director, Tim Erickson and Human Resource Director, Karen Ose to advertise, interview and hire Senior Inspector II at grade 12, Step 1, $20.05 per hour, points 274.
Mowers
Public Works Director, Tim Erickson met with the board requesting authorization to purchase new mowers in the amount of $27,300 from Titan Machinery as budgeted.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the purchase of new mowers in the amount of $27,300 from Titan Machinery.
Gun Club Road/Drainage Issues
The board discussed the Gun Club Road and asked the Public Works Department to see if they could grade it; discussed Drainage Issues, and re-assessment on Ditch 28. The board wants to hold a Public Hearing and move forward with this project; Highway 11 Construction Project, meeting is to be held on April 4, 2016.
Correspondence
The board acknowledges the following: Red River Valley Invitation and State Auditor Review.
LAND AND WATER PLANNING
Land & Water Planning Director, Josh Stromlund met with the board to discuss an issue regarding the Kelly Creek plat. The issue is the driveway that services the properties, is not in the location where it is depicted on the plat of Kelly Creek. Options to resolve this issue include the possibility of vacating the depicted road or undertake a boundary commission plat.
Zoning Ordinance Changes- Fish House Ordinance Discussion
Land and Water Planning Director, Josh Stromlund met with the board to discuss the change in Zoning Ordinance to possible enact a moratorium on the issuance of Conditional Use Permits for Non-Conforming Fish House Rental businesses and Commercial Fish House Storage.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof to close the regular meeting at 11:40 a.m. and open the Public Hearing for Schrandt Cartway.
Present were: Commissioners Arnesen, Moorman, Hanson and Nordlof. County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, County Attorney, James Austad, Land and Water Planning Director, Josh Stromlund, Public Works Director, Tim Erickson, Attorney Nora Crumpton, Attorney Alan Fish, Gary Pulkrabek, Paul Pedersen, Mary Schrandt, David Schrandt and Woody Fiala.
Chairman Moorman informed the public that no agreement regarding damages and waiver of irregularities and appeal or release of damages were received from the adjoining landowners. County Commissioners reviewed the appraisal that Attorney Crumpton presented. Estimated of damages for Gary Pulkrabek totaling $975 and Paul Pederson totaling $975. County Commissioners offered $1,500 for damages on both parcels of land. Attorney Fish argued that the damages should be $5,000, with both Paul Pederson and Gary Pulkrabek agreeing and Paul and Gary objecting the $1,500 offer.
Award Of Damages
The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the following Award of Damages for Schrandt Cartway:
AWARD OF DAMAGES
STATE OF MINNESOTA
COUNTY OF LAKE OF THE WOODS
TOWNSHIP OF POTAMO
RESOLUTION NO. 16-03-03
WHEREAS, the Lake of the Woods County Board of Commissioners, Baudette, MN did on the 8th day of September, 2015, established the road described on the attached order pursuant to Minn. Stat.§ 164.07;
WHEREAS, the establishment affects a tract of land in Lake of the Woods County, Minnesota, owned by Gary G. Pulkrabek and Paul Pedersen, and more particularly described as follows: Government Lot Two (2), Southwest Quarter of the Northeast Quarter (SW1/4NE1/4), and the West half of the Southeast Quarter (W1/2SE1/4), Section Two (2); Township one hundred sixty (160) North, Range Thirty-Three west of the Fifth Principal Meridian; and the South Half Northwest Quarter (S2NW4) and Government Lots 3 & 4, Section 2, Township 160 North, Range 33 West.
WHEREAS, no prior written agreement ascertaining the damages or releasing all claims to damages were obtained from the owners;
WHEREAS, the Lake of the Woods County Board has determined the amount of damages sustained by the owners by reason of the establishment and have subtracted from that amount the money value of the benefits the board has determined will be conferred by said establishment.
YOU ARE HEREBY NOTIFIED, that in the matter of the establishment of the above described road the Lake of the Woods County Board on the 22nd day of March, 2016 has awarded Gary G. Pulkrabek and Paul Pedersen, as the owners of the above described tract of land, damages in the amount of $1,500. A check will be mailed to each of you after the 40 days appeal time frame.
NOTICE OF RIGHT TO APPEAL
PLEASE TAKE NOTICE that you have an opportunity under Minn. Stat. § 164.07 to appeal this award of damages. To appeal the award, notice of appeal must be filed with the court administrator of the district court of Lake of the Woods County, within 40 days of March 22, 2016. Filing a notice of appeal will not prevent Lake of the Woods County from carrying out the action set out above unless the appeal challenges the public purpose or necessity of a road alteration or establishment and is filed within ten days. The notice of appeal must specify; (1) the award of damages or failure to award damages being appealed from; (2) the land to which the appeal relates; (3) the nature and amount of the damages you are claiming; and (4) the grounds of the appeal. The notice of appeal must also be accompanied by a bond of at least $250, with sufficient surety approved by the judge or the County Auditor/Treasurer conditioned to pay all cost arising from the appeal in case the award is sustained. A copy of the notice of appeal must be mailed by registered or certified mail to the Lake of the Woods County Auditor/Treasurer.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to close the Public Hearing at 11:20 a.m. and open the regular meeting.
RECESS
The meeting was called to recess at 12:21 p.m. and reconvened at 1:10 p.m. with Commissioenr Hanson absent.
Zoning Ordinance Changes- Fish House Ordinance Discussion
Chairman Moorman continued with the discussion of moratorium on the issuance of Conditional Use Permits for nonconforming Fish House Rental Businesses and Commercial Fish House Storage. The moratorium may, by state law, last up to one year and be reenacted for a second year if the board chooses. This will allow the Commissioners, Land and Water Planning Office and County Attorney time to coordinate the writing of comprehensive changes to the County Zoning Ordinance.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to declare a moratorium on the issuance of Conditional Use Permits for Non-Conforming Fish House Rental Businesses, Commercial Fish House Storage, Expansion or Transfer of, effective March 22, 2016, any Conditional Use Permits already on file in the office of Land and Water Planning Office will be processed through the Planning Commission.
Recess
With no further business before the board, Chairman Moorman called the meeting to recess at 2:10 p.m.
Attest: Approved: April 12, 2016
_______________________ _________________________________
Lorene Hanson, Chairman of the Board, Ken MoormanCounty Auditor/Treasurer
Commissioner Proceedings
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 10, 2015, in the Commissioners’ Room at the Government Center.
Call to Order
Chairman Arnesen called the meeting to order at 9:01 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Thomas Hanson, Ed Arnesen, Buck Nordlof, and Ken Moorman. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Travel for Josh Stromlund, Woman of Today and S E H update.
Approval of Consent Agenda
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the consent agenda as follows: Travel for Karen Ose to St. Cloud for MN Counties Human Resource Association meeting on April 8-10; Heather Blodgett to Bemidji for Protection/Child Welfare Foundations, on April 7-9, May 5-7, June 2-4; Josh Stromlund to St. Paul for Wetland Meeting on March 9-10.
Approval of Minutes
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of March 10, 2015.
Auditor/Treasurer
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:
Revenue $ 37,855.62
Road & Bridge $ 24,004.24
Co. Develop $ 200.00
Solid Waste $ 14,141.27
EDA $ 554.56
76,755.69
WARRANTS FOR PUBLICATION
Warrants Approved On 3/10/2015 For Payment 3/13/2015
Vendor Name Amount
Cenex Co-Op Services, Inc. 8,924.11
Computer Professionals Unlimited Inc 3,071.00
Howard’s Oil Company 2,859.33
Information Systems Corporation 19,080.00
KRIS Engineering Inc 7,817.92
Mar-Kit Landfill 9,355.50
Neopost Great Plains 2,764.60
Woody’s Service 4,204.89
53 Payments less than 2000 18,678.34
Final Total: 76,755.69
Further moved to authorize the payment of the following auditor warrants:
March 5, 2015 $185,202.03
March 5, 2015 $ 6,906.90
PERA CORRECTIONAL PLAN
County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the vote for the PERA Correctional Plan went through with no social security to be taken out of the Correctional Employees salary.
EXTENSION
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Extension to purchase a computer.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the purchase of a computer in the amount of $1,324.72 from the extension fund.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board requesting authorization to purchase a snowplow truck as budgeted for 2015.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to purchase a snowplow in the amount of $207,404.16 from the public works funds.
Five Year Road Construction Update-MN Pollution Control-Clementson Property
Public Works Director, Tim Erickson met with the board and informed them that he spoke with MN DOT on CR 80 and they will be up next week to look at the culvert and draining issues; informed the board that there will be a meeting in Thief River Falls on March 12 at 9:30 a.m. to discuss curbside recycling; State is working on the conveyance of the Clementson property and cost associated with the property.
WOMEN OF TODAY
Chairman Arnesen informed the board that the Women of Today requested their allocation for Post Prom.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the donation of $100.00 to the Women of Today for the 2015 Prom.
CORRESPONDENCE
S E H – NWA update.
MN Pilots Association- encouragement letter to continue progress in creating a new NWA Airport.
Lake of the Woods County Historical Society- Museum Ground Enhancement Planning Sessions.
RECESS
The meeting was called to recess at 9:56 a.m. and reconvened at 10:02 a.m. as follows:
Social Services Director
Claims
Social Services Director, Nancy Wendler met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county.
Commissioners’ Warrants $ 12,710.25
Commissioners’ Warrants $ 9,588.14
Mental Health Contract
Social Services Director, Nancy Wendler met with the board requesting approval to enter into CY2015 Adult Mental Health Grants in the amount of $50,735.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to enter into the CY2015 Adult Mental Health Grant and authorize Chairman Arnesen and Social Services Director, Nancy Wendler to sign.
Social Service Director
Social Services Director, Nancy Wendler met with the board to discuss her upcoming retirement at the end of May and the replacement of her position.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to authorize Social Service Director, Nancy Wendler and Human Resources Director, Karen Ose to advertise for Social Services Director.
LEGISLATIVE CONFERENCE
Commissioners Arnesen and Moorman reviewed topics that they attended at the Legislative Conference.
Recess
With no further business before the board, Chairman Arnesen called the meeting to recess at 10:50 a.m.
Attest: Approved: March 24, 2015
_______________________ _________________________________
Lorene Hanson, Chairman of the Board, Edward Arnesen
County Auditor/Treasurer
==========================================================================================================
Commissioner Proceedings
march 24, 2015
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 24, 2015, in the Commissioners’ Room at the Government Center.
Call to Order
Chairman Arnesen called the meeting to order at 9:01 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Thomas Hanson, Ed Arnesen, Buck Nordlof, and Ken Moorman. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor /Treasurer Janet Rudd and Woody Fiala.
Approval of Agenda
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Travel for Lorene Hanson and Christine Hultman, Satisfaction of Mortgage, Commissioner Hanson to meet with DNR and Commissioners Social Security.
Approval of Consent Agenda
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the consent agenda as follows: Travel for Dena Pieper, Crime & Victimization Conference in Brainerd May 13-15, Marti Carlson, MN Co. Highway Accountants Assoc. Annual Conference in Alexandria, April 29 – May 1; Jo Thoreson, Clerical Conference in Brainerd May 6- 8; and Lorene Hanson and Christine Hultman, Payroll Conference in St. Cloud on March 26-27;
Approval of Minutes
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of March 10, 2015.
Auditor/Treasurer
Claims
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows:
Revenue $ 28,341.58
Road & Bridge $ 8,329.54
Co. Develop $ 48,000.00
Natl Recs Enhance $ 727.00
Solid Waste $ 3,578.75
EDA $ 4,901.50
93,878.37
WARRANTS FOR PUBLICATION
Warrants Approved On 3/24/2015 For Payment 3/27/2015
Vendor Name Amount
Dell Marketing, Lp 8,594.00
LOW Historical Society 48,000.00
Northwest Community Action, Inc 4,901.50
R & Q Trucking, Inc 2,837.65
Voyageurs Comtronics, Inc 2,640.00
64 Payments less than $2000 26,905.22
Final Total: $93,878.37
Further moved to authorize the payment of the following auditor warrants:
March 11, 2015 $ 627,009.31
March 13, 2015 $ 9,053.57
March 19, 2015 $ 6,346.31
March 19, 2015 $ 51,174.05
Oak Harbor Liquor License
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a Seasonal On- Sale/Sunday Liquor License.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve Oak Harbor Golf Course Seasonal On- Sale/Sunday Liquor License effective April 15, 2015 thru October 15, 2015.
North Country Community Health Services
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to enter into a Joint Powers Agreement.
Motion
Motion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to enter into a Joint Powers Agreement with Counties of Beltrami, Hubbard and Clearwater known as the North Country Community Health Service, effective January 1, 2015 thru December 31, 2019 and authorize County Auditor/Treasurer, Lorene Hanson and Chairman Arnesen to sign.
Women of Today
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to sign the application to conduct Bingo Activity for the Women of Today.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to authorize County Auditor/Treasurer to sign the application for Lake of the Woods Women of Today to conduct bingo activities.
Tier I and Tier II Contracts
County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to enter into Department of Natural Resources ELS Tier I and Tier II contracts.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to authorize Deputy Registrar, Janet Rudd to sign the St. of MN, Department of Natural Resources ELS Tier II contract effective upon the date that the final required signature is obtained thru June 30, 2019.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to sign the St. of MN, Department of Natural Resource ELS Tier I contract effective upon the date that the final required signature is obtained thru June 30, 2019.
Satisfaction of Mortgage
County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to sign the Satisfaction of Mortgage for Crystal Ferrier.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to authorize Chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign the Satisfaction of Mortgage on Lot One (1) and Two (2), Block Four (4), second addition to Baudette, according to the recorded plat thereof.
Social Services Director
Claims
Social Services Director, Nancy Wendler met with the board requesting approval of claims.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county.
Commissioners’ Warrants $ 21,245.53
Commissioners’ Warrants $ 14,882.83
Social SECURITY-COMMISSIONERS
County Auditor/Treasurer, Lorene Hanson met with the board and updated the board on their request of information on Social Security options for elected Commissioners, which are eligible for membership in the Defined Contribution Plan administered by the Public Employees Retirement Association. The board placed this on the April 14, 2015 board agenda
Rescue Equipment
Chairman Arnesen discussed a toboggan for emergency situation at the NWA with County Sheriff, Gary Fish. Gary concurred that this equipment is needed at the NWA and will talk with Jason Goulet and report back to the board.
LEGACY AMENDMENT FUNDS TRAINING
Commissioner Hanson informed the board that there will be Legacy Amendment Funds Training in Bemidji on April 15 and in Thief River Falls on April 16 for those who would be interested in attending.
PUBLIC WORKS DEPARMENT
Public Works Director, Tim Erickson met with the board to set the Annual Road Tour.
Motion
Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to set the 2015 Annual Road tour for May 19, 2015 at 7:30 a.m.
BID OPENING RESULTS
Public Works Director, Tim Erickson met with the board and informed them that Knife River Materials was the lowest responsible bidder for construction of S.A.P. 039-601-028; 039-601-029 and 039-627-004.
Motion
Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to award the bid to the lowest responsible bidder, Knife River Materials for construction of S.A.P. 039-601-028, S.A.P. 039-601-029 and S.A.P. 039-627-004 in the amount of $1,309,865.19.
SEASONAL HELP
Public Works Director, Tim Erickson met with the board requesting authorization to hire seasonal help.
Motion
Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize Public Works Director, Tim Erickson and Human Resource Director, Karen Ose to advertise and hire for seasonal help.
COMMITTEE REPORTS
Commissioner Moorman reported that the Prevention Coalition is not going to pursue the Social Host Ordinance; Joint Powers Natural Resources meeting they discussed the Poly Met Project.
Commissioner Arnesen reported on the MN Pollution Control meeting in Thief River Falls on recyclable standards; Commissioners Hanson informed the board that he was contacted by the DNR to meet with them on discussion of Land Acquisition that the DNR wants to purchase; the board agreed that Commissioner Hanson should attend the meeting.
CORRESPONDENCE
Lake of the Woods Basin meeting on March 27, 2015 from 1:00 to 4:00 p.m. at the Ambulance Garage; MN Red River Valley Association March 28, 2015 at University of MN Crookston;
TRAPPING BILLS
Leslie Huerd met with the board to discuss the MN State Legislatures bills that have been introduced on changes of trapping regulations, and if passed the negative impact it would cause for trappers.
RESOLUTION
The following resolution was offered by Commissioner Hanson and moved for adoption:
RESOLUTION IN OPPOSITION OF HF 1655, 1070, 1317 and SF 1325, 1070 and 592
Resolution No. 15-03- 01
NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners opposes HF 1655, SF 1325, HF1070, SF 1070, HF 1317and SF 1592 as written, as they are contrary on how we control beavers in Lake of the Woods County.
The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Recess
With no further business before the board, Chairman Arnesen called the meeting to recess at 10:55 a.m.
Attest: Approved: March 24, 2015
_______________________ _________________________________
Lorene Hanson, Chairman of the Board, Edward Arnesen
County Auditor/Treasurer
Commissioner Proceedings
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 11, 2014, in the Commissioners’ Room at the Government Center.
Call to Order
Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Thomas Hanson, Ed Arnesen, Buck Nordlof and Ken Moorman. Also present were: County Auditor/Treasurer Mark Hall and Deputy Auditor Janet Rudd.
Approval of Agenda
Motion
Motion was made by Commissioner Hanson to approve the agenda with the following additions: Building Maintenance, NTS Contract, Synthetic Drug Ordinance, Arrowhead Library and Short Elliott Hendrickson. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion
Motion was made by Commissioner Arnesen to approve the consent agenda as follows: Darren Olson and Stacy Novak to St. Paul on May 6-8 for election training; Boyd Johnson and Cooper Mickelson to Brainerd on March 18-20 for Mn/DOT Survey Technical Workshop; Karlene Brown to Brainerd on March 12-13 for Adult Protection Training. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion
Motion was made by Commissioner Hanson to approve the minutes of February 19 special meeting and February 25 regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Auditor/Treasurer
Oak Harbor LLC Liquor License
County Auditor/Treasurer, Mark Hall requested approval for Oak Harbor LLC Seasonal Liquor Licensee. Mark informed the board that the golf course was sold and is under new owners.
Motion
Motion was made by Commissioner Nordlof to approve the Seasonal On-Sale and Sunday Liquor License for Oak Harbor LLC, DBA Oak Harbor Golf Course effective April 15, 2014 thru October 15, 2014, as approved by County Sheriff, Gary Fish and County Attorney, Michelle Moren. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Claims
County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:
Motion was made by Commissioner Hanson to approve the claims against the county as follows:
Revenue $ 24,251.48
Road & Bridge $ 37,389.31
Co. Develop $ 200.00
Solid Waste $ 19,783.25
EDA $ 3,483.12
85,107.16
WARRANTS FOR PUBLICATION
Warrants Approved On 2/25/2014 For Payment 2/28/2014
Vendor Name Amount
Anchor Marketing, Inc 2,634.98
Cps Technology Solutions 2,299.00
LOW Sr Citizens 4,629.00
Mar-Kit Landfill 12,542.85
Mn Rural Counties Caucus 2,100.00
Northwest Community Action, Inc 2,984.00
Pemberton, Sorlie, Rufer & Kershner, PLL 4,766.28
Widseth Smith Nolting&Asst Inc 3,873.17
55 Payments less than 2000 17,675.02
Final Total: 53,504.30
Further moved to authorize the payment of the following auditor warrants:
February 25, 2104 $ 46,585.61
March 4, 2014 $ 113,311.83
March 6, 2014 $ 3,929.08
February 20, 2014 $ 83,410.41
The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
SYNTHETIC DRUG ORDINANCE
Commissioner Moorman discussed the Synthetic Drug Ordinance that Prevention Coalition Director, Tammie Doebler brought to the board at the January 28, 2014 meeting. The board placed this on the March 25, 2014 board agenda to set a date and time to hold a public hearing for consideration for adoption of the ordinance.
Social Services Director
Financial Officer, Christine Hultman, met with the County Board requesting approval of claims.
Motion
Motion was made by Commissioner Moorman to approve the following claims against the county:
Commissioners’ Warrants $ 12,095.80
Commissioners’ Warrants $ 9,316.59
The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
FAIR GROUNDS
Fair Ground representatives Alyse Walton, Grant Walton and Nicole Peterson met with the board to discuss the funding for a Pavilion/Stage area for the Fair Grounds. Nicole distributed new bids from various contractors for the construction of the Pavilion/Stage. The board reviewed and discussed the project.
Motion
Motion was made by Commissioner Arnesen to contribute $47,000 from the Con-Con fund for the construction of the Pavilion/Stage area at the Fair Grounds with a three stage payment plan. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Recess
The meeting was called to recess at 9:50 a.m. and reconvened at 10:00 a.m. as follows:
Thank-You Letter
Commissioner Moorman presented a letter of thanks to DNR Commissioner Tom Landwehr and Senator Bob Lessard for meeting with them on natural resource-related issues and wetland mitigation issues.
Motion
Motion was made by Commissioner Arnesen to authorize Chair Beckel to sign the Thank-you letter for DNR Commissioner Tom Landwehr and Senator Bob Lessard. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
LAW ENFORCEMENT CENTER
County Sheriff, Gary Fish met with the board to discuss the Law Enforcement Center. With the Pre-Design and Schematic Design completed the Architects had the opportunity to further review the existing building conditions and the design team was able to review the detailed estimate in more exhaustive detail and further reviewed detailed estimate with a budget of now $1,230,894. Now that the preliminary steps have been completed the board discussed if they want to move forward on this project or hold off and go through the budget process. County Sheriff, Gary Fish stated that he would like to put this on hold for now and wants to meet with the jail inspectors to see what kind of changes and mandated requirements are coming up. The consensus of the board was to hold off on the Law Enforcement Center at this time.
Law Enforcement Storage
County Sheriff, Gary Fish discussed the need for office storage space. The consensus of the board was to have Chair Beckel contact the Historical Society requesting them to remove their belongings that they have been storing for the Law Enforcement is in need of that space.
SPRING FISHING MEETING
Commissioner Hanson informed the board that he attended the Spring Fishing Meeting that was held on March 5, 2014 at Koochiching County Courthouse. Commissioner Hanson reported that it was well attended.
HUMAN RESOURCE DIRECTOR
Human Resource Assistant, Dena Pieper met with the board requesting authorization to advertise for Human Resource Director’s. The board reviewed the Job Description and RFP.
Motion
Motion was made by Commissioner Hanson to approve the Job description and authorized Human Resource Assistant, Dena Pieper to advertise for the Human Resource Director’s position. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board requesting authorization to enter into a contract with North East Technical Service for well testing for 2014 in the amount of $15,888.
Motion
Motion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to sign the 2014 contract with North East Technical Service in the amount of $15,888. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Beaver Data
Public Works Director, Tim Erickson updated the board on Beaver data from last year.
Government Center Maintenance Issues
The board discussed some roof and alarm issues with Public Works Director, Tim Erickson. Tim informed the board that he has been trying to get a hold of Simplex for the alarm issues but they are not returning his calls and that he will have someone come in and look at the roof issues this spring/summer.
NWA AIRPORT
Chair Beckel reviewed a summary for Short Elliott Hendrickson on soil boring for the NWA airport and the cost of the soil testing would run around $24,000, with a grant funding 80% of the project. The consensus of the board was to have Chair Beckel contact Short Elliott requesting them to proceed with the project.
NUISANCE BEAVER
Chair Beckel discussed the nuisance beaver that do not affect the public roads, but the issues that the private sector faces when the beavers build dams and effect property owners.
Motion
Motion was made by Commissioner Moorman to appoint Commissioners Beckel and Hanson to the Nuisance Beaver Committee and to authorize them to appoint committee members. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
CORRESPONDENCE
The board reviewed Arrowhead Library System budget.
Recess
With no further business before the board, Chair Beckel called the meeting to recess at 11:46 a.m.
Attest: Approved: March 25, 2014
____________________________ _______________________________
Janet E. Rudd Deputy Auditor Patricia Beckel, Chair of the Board
================================================================================================================
Commissioner Proceedings
March 25, 2014
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 25, 2014, in the Commissioners’ Room at the Government Center.
Call to Order
Chair Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Ed Arnesen, Buck Nordlof and Ken Moorman. Absent: Commissioner Hanson was absent due to illness. Also present were: County Auditor/Treasurer Mark Hall and Deputy Auditor Janet Rudd.
Approval of Agenda
Motion
Motion was made by Commissioner Moorman to approve the agenda with the following additions: Years of Service Resolution, PERA Resolution, Human Resource Training, Correspondence: Department of Human Services, S E H letter. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion
Motion was made by Commissioner Moorman to approve the consent agenda as follows: Marti Carlson to Rochester for MN County Highway Accountants Association Conference on April 23-25; Cooper Mickelson to Maple Grove for Advanced RTK Surveying Class on April 15- 16, in Maple Grove, MN; Consent requested for Solid Waste Operator Dale McGuire to attend a 2014 Household Hazardous Waste training refresher to be held March 20th in Brainerd, MN; Stacy Novak to S. Paul for MCCC Tax Advisory Committee April 2-3rd; Shelley Pepera to Minneapolis on April 7- 8 for Financial Literacy (Train the Trainer) Workshop. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion
Motion was made by Commissioner Nordlof to approve the minutes of March 11, 2014 regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Auditor/Treasurer
Claims
County Auditor/Treasurer, Mark Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval of claims:
Motion was made by Commissioner Moorman to approve the claims against the county as follows:
Revenue $ 39,892.03
Road & Bridge $ 12,024.17
Solid Waste $ 1,372.67
EDA $ 3,728.17
57,017.04
WARRANTS FOR PUBLICATION
Warrants Approved On 3/25/2014 For Payment 3/28/2014
Vendor Name Amount
Brown/Terry 2,613.03
Dell Marketing, Lp 5,167.47
Esri 2,040.00
Little Falls Machine, Inc 3,555.94
Mn Counties Information System 4,215.00
Moren/Law Offices Of Patrick D 6,046.56
Northwest Community Action, Inc 2,862.50
Powerplan 5,258.89
Shi Corp 2,988.00
60 Payments less than 2000 22,269.65
Final Total: 57,017.04
Further moved to authorize the payment of the following auditor warrants:
March 12, 2014 $ 2,005.87
March 12, 2014 $ 44,612.59
March 18, 2014 $ 12,434.37
The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
HUMAN RESOURCE
Chair Beckel informed the board that Human Resource Assistant Dena Pieper requested to attend training on Human Resource Laws. The consensus of the board was to have Human Resource Assistant, Dena Pieper and Human Resource Director, when hired to attend.
DEPOT PRESERVATION
Chair Beckel informed the board that the Depot Preservation will be holding a ribbon ceremony honoring the new Permitted Exhibit on April 5, at 11:00 a.m.
SHORT ELLIOT HENDERICKSON
Chair Beckel discussed the information from S E H on site location for possible NWA airport. The board discussed the preferred property which is owned entirely by the State of Minnesota. Commissioner Arnesen will follow through and visit with State Officials on the possibilities of the land to be transferred to the county if the airport project moves forward.
Recess
The meeting was called to recess at 9:28 a.m. and reconvened at 9:31 a.m. as follows:
Social Services Director
Social Service Director, Nancy Wendler met with the County Board requesting approval of claims.
Motion
Motion was made by Commissioner Arnesen to approve the following claims against the county:
Commissioners’ Warrants $ 13,694.03
Commissioners’ Warrants $ 27,237.54
Commissioners’ Warrants $ 170.25
The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Acceptance of Letter of Resignation
Social Service Director, Nancy Wendler met with the County Board and presented a letter of resignation from Social Worker, Phil Johnson.
Motion was made by Commissioner Nordlof to accept the letter of resignation from Phil Johnson, effective March 12, 2014. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Resolution
The following resolution was offered by Commissioner Beckel and moved for adoption:
Recognition of years of service
Phil Johnson
Resolution 2014 – 03-01
Whereas: Phil Johnson has served the residents of Lake of the Woods County since May 9, 2005 as a Social Worker;
Whereas: Phil Johnson has retired from Lake of the Woods County service effective March 12, 2014;
Now Therefore, Be it Resolved: That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Phil for his dedicated service and best wishes to him;
The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Vacant Social Workers Position
Social Services Director, Nancy Wendler, met with the board requesting authorization to fill the vacant Social Worker position. Nancy explained that it is not required to advertise and test for this position if there are eligible candidates on the Merit System Register. Karlene Brown is eligible for hire through Minnesota Merit System and has worked for the agency as an Interim Social Worker since December 2013, and provided excellent services to Lake of the Woods County. She also did her Social Worker internship with the agency earlier in 2013. Nancy requested authorization to hire Karlene Brown to fill the vacant position.
Motion
Motion was made by Commissioner Moorman to authorize Social Service Director, Nancy Wendler to hire the current Interim Social Worker, Karlene Brown, at grade 12, step a, to fill the Social Workers vacancy, effective March 30, 2014. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Larson road vacation
Chair Beckel discussed the continuance of the Public Hearing for the Larson Road Vacation and informed the board that the board can set a date for the continuance for the Public Hearing for the survey work has been completed for the legal description of the road.
The following resolution was offered by Commissioner Arnesen and moved for adoption:
ORDER SETTING FORTH DESCRIPTIONS AND SETTING CONTINUANCE HEARING DATE
WHEREAS, the County Board of Lake of the Woods County, Minnesota was presented a Petition at its regular meeting on the 12th day of November, 2013 requesting the vacation of a road;
WHEREAS, The Lake of the Woods County Board did conduct public Hearing at 1:00 p.m. on the 28th day of January, 2014, at the road site located at Beach Avenue and River Drive in Wheeler’s Point and Harris Addition, in Lake of the Woods County to examine the road. The board recessed from the viewing of the road and reconvened the Public Hearing at the Government Center in the Commissioners’ Room, to receive public comment, consider the proposed action, and act on the Petition.
WHEREAS, the legal description described in the original petition dated October 23, 2013, has been amended after completion of a survey to the following:
PROPOSED NEW DESCRIPTIONS
TRACT A (Roadway to be vacated):
Beach Avenue and those portions of, Lake Drive and River Drive, WHEELER’S POINT, according to the plat thereof on record in the Lake of the Woods County, Minnesota Recorder’s office which lie northwesterly of the following described line: Beginning at the southwest corner of Block 3 said WHEELER’S POINT; thence North 71 degrees 19 minutes 24 seconds East, bearing based on the Lake of the Woods County Coordinate Database NAD 83, 503.44 feet along the northwesterly line of said River Drive (which is also the southeasterly line of said Block 3) and it’s northeasterly extension to its intersection with the southwesterly extension of the line common to Lots 6 and 7, Block 1, said WHEELER’S POINT; thence North 29 degrees 30 minutes 59 seconds East 11.64 feet along said southwesterly extension of the line common to Lots 6 and 7, Block 1, WHEELER’S POINT, to the most southerly corner of said Lot 7 and said line there terminating.
WHEREAS, Minn. Stat. §164.07, subd. 2, requires the County Board to make an order describing as nearly as practicable the road to be vacated, describing the several tracts of land through which the road passes, and fixing a time and place when and where the Town Road will reconvene to meet and act upon the Petition;
NOW, THEREFORE, IT’S HEREBY ORDERED:
TRACT A (Roadway to be vacated):
Beach Avenue and those portions of, Lake Drive and River Drive, WHEELER’S POINT, according to the plat thereof on record in the Lake of the Woods County, Minnesota Recorder’s office which lie northwesterly of the following described line: Beginning at the southwest corner of Block 3 said WHEELER’S POINT; thence North 71 degrees 19 minutes 24 seconds East, bearing based on the Lake of the Woods County Coordinate Database NAD 83, 503.44 feet along the northwesterly line of said River Drive (which is also the southeasterly line of said Block 3) and it’s northeasterly extension to its intersection with the southwesterly extension of the line common to Lots 6 and 7, Block 1, said WHEELER’S POINT; thence North 29 degrees 30 minutes 59 seconds East 11.64 feet along said southwesterly extension of the line common to Lots 6 and 7, Block 1, WHEELER’S POINT, to the most southerly corner of said Lot 7 and said line there terminating.
2. The several tracts of land through which the road passes and their owners are:
Owners Description of Land
David L. Larson 2568 River Lane NW
and Joanna C. Larson Baudette, MN 56623
Charles C. Tews 2576 Lake Lane NW
Paul F. Tews Baudette, MN 56623
3. The Lake of the Woods County Board deemed it necessary and required that a survey to be made of the road and recessed the Public Hearing.
4. Lake of the Woods County Board of Commissioners on April 22, 2014 will conduct the continuance of a Public Hearing at 1:00 p.m. at the Government Center in the Commissioners’ Room, to receive public comment, consider the proposed action, and act on the Petition.
NOTICE OF RIGHT TO APPEAL
Affected landowners have right to appeal as provided in Minn. Stat. §164.07, subd. 7 to seek judicial review of damages, need, and purpose if the County Board does decide to establish or alter a Town Road.
The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
SYNTHETIC DRUG ORDINANCE
Chair Beckel discussed the Synthetic Drug Ordinance that the board discussed on March 11 on holding a public hearing for the consideration of adopting a Synthetic Drug Ordinance. The board reviewed the draft Synthetic Drug Ordinance.
Motion
Motion was made by Commissioner Arnesen to set the Public Hearing for consideration of adoption of an ordinance regulating Synthetic Drug Establishment and the Sale of Synthetic Drug with the license date from July 1 thru June 30 each year, license fee of $10,000, which will not be prorated if business is sold and to set the public hearing for April 22, 2014 at 11:00 a.m. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Law Enforcement
Contract
County Sheriff, Gary Fish met with the board to discuss the Klein McCarthy Architects contract with the board. The board concurred that the county will leave the contract open with Klein McCarthy Architects for one year and look at this project again.
Join Powers Agreement- I-Mobile
County Sheriff, Gary Fish met with the board requesting approval to enter into a Joint Powers Agreement with the State of Minnesota.
Resolution
RESOLUTION TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE
STATE OF MINNESOTA
FOR I/MOBILE SYSTEM
Resolution No. 14-03- 02
The following resolution was offered by Commissioner Arnesen and moved for adoption:
WHEREAS, Sheriff Gary Fish has met with Lake of the Woods County Board to discuss mobile data computing between the Lake of the Woods County Sheriff’s Department and the State of Minnesota; and
WHEREAS, the purpose of this agreement is for the State to provide Lake of the Woods County Sheriff’s Department with access to the State’s I/Mobile System; thru software purchased and installed by the county on county laptop computers mounted in the patrol vehicles; and
WHEREAS, the term of this agreement shall be from March 1, 2014 thru December 31, 2014;
NOW THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby adopts this joint powers agreement and authorizes Chair Beckel to sign.
The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Emergency Management Time
County Sheriff, Gary Fish and Emergency Management Director, Nina Husbands met with the board to discuss her Emergency Management hours, and how more time is needed for her to complete her required training hours. The board requested that she figure out how many more hours that she needs for her completion of training and bring back to the board and they will amend her budget.
Part-time Deputy Sheriff Hire
County Sheriff, Gary Fish met with the board requesting approval to hire Russell Platz as a part-time Deputy Sheriff.
Motion
Motion was made by Commissioner Nordlof to authorize County Sheriff, Gary Fish to hire Russell Platz as a part-time Deputy Sheriff at grade 12, step A, 19.06 per hour, (pay equity points of 282), effective March 25, 2014. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Resolution
The following resolution was offered by Commissioner Arnesen and moved for adoption:
Resolution No. 14-03-03
Public Employees Police and Fire Plan
WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and
WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.
BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Russell Platz meets all of the following Police and Fire membership requirements:
BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.
The resolution was seconded by Commissioner Nordlof, and the same being put to a vote, was unanimously carried.
Motion
Motion was made by Commissioner Moorman to amend the agenda and to add the 2014 State of MN Annual County Boat and Water Safety Grant to the agenda.
Motion
Motion was made by Commissioner Moorman to approve the 2014 State of MN Annual County Board and Water Safety Grant in the amount of $7,329 effective January 1, 2014 thru June 30, 2015 and authorize County Sheriff, Gary Fish, Chair Beckel and County Auditor/Treasurer Mark Hall to sign. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Recess
The meeting was called to recess at 10:40 a.m. and reconvened at 10:45 a.m. as follows:
MIS/GIS DIRECTOR
QR CODE
MIS/GIS Director, Peder Hovland and GIS Specialist, Daniel Fish met with the board and presented the Quick Reference Code (QR) which can be scanned with your mobile devices and will bring up Lake of the Woods County maps that are available online.
Motion
Motion was made by Commissioner Nordlof to authorize MIS Director, Peder Hovland to advertise the QR code with a budget of $100 from the MIS budget. The motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried
Parks and Recreational Map
MIS/GIS Director, Peder Hovland and GIS Specialist, Daniel Fish met with the and presented the Parks and Recreational Mapping that would show all recreational areas of Lake of the Woods, Trails and Parks.
ESRI Users Conference
MIS/GIS Director, Peder Hovland and GIS Specialist, Daniel Fish met with the board requesting authorization for out of state travel for GIS Specialist, Daniel Fish to attend the ESRI Users Conference (UC) in San Diego, CA on July 14-18. Daniel compared the UC to a conference in Rochester and explained that the Rochester Conference covers only several topics versus the conference in San Diego, whereas there are numerous topics including specific topics pertaining to Local Government. Also available are the newest advances in GIS, and over 15,000 experienced professionals attend this conference. Daniel also explained that the registration fee of $1,700 is waved resulting in the cost of this conference being comparable to the cost of the Rochester conference.
Motion
Motion was made by Commissioner Arnesen to approve travel to San Diego, CA to attend the ESRI Users Conference on July 14-18, in the amount of $2,300 from the MIS budget. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
COMMITTEE REPORTS
Recess
With no further business before the board, Chair Beckel called the meeting to recess at 11:58 a.m.
Attest: Approved: April 8, 2014
____________________________ _______________________________
Janet E. Rudd Deputy Auditor Patricia Beckel, Chair of the Board
Commissioner Proceedings
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 12, 2013, in the Commissioners’ Room at the Government Center.
Call to Order
Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Buck Nordlof, Thomas Hanson, Ed Arnesen and Ken Moorman. Also present were: Deputy Auditor Janet Rudd, John Oren and Brian Peterson.
Approval of Agenda
Motion
Motion was made by Commissioner Moorman to approve the agenda with the following additions: Amy Ballard travel, Williams School and NWA Airport. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion
Motion was made by Commissioner Beckel to approve the consent agenda as follows: Travel for Marti Carlson for MN County Highway Accountants Association Annual Conference on April 24-26 in St. Cloud; Amy Ballard to Duluth on April 28-30 for Children’s Mental Health, Child Welfare and Chemical Dependency. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion
Motion was made by Commissioner Beckel to approve the minutes of February 26, 2013, regular meeting with changes. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
COMMITTEE REPORT
Commissioner Hanson:
Commissioner Moorman
Commissioner Beckel
Commissioner Arnesen
Social Services Director
Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims. Motion
Motion was made by Commissioner Arnesen to approve the following claims against the county:
Commissioners’ Warrants $ 6,099.22
Commissioners’ Warrants $ 4,215.61
The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Minnesota Department of Human Services
Social Services Director, Nancy Wendler, met with the County Board and presented the Human Service Financial Reporting Performance Review and informed the board that her staff received a perfect performance. The County Board congratulated Nancy and her staff for a perfect performance.
COUNTY AUDITOR
Claims
Deputy Auditor, Janet Rudd met with the board for approval of claims:
Motion
Motion was made by Commissioner Beckel to approve the claims as follows:
Revenue $ 39,574.68
Road & Bridge $ 31,680.94
Co. Devlep $ 3,840.00
Solid Waste $ 23,502.83
EDA $ 1,500.00
$ 100,098.45
WARRANTS FOR PUBLICATION
Warrants Approved On 3/12/2013 For Payment 3/15/2013
Vendor Name Amount
Cenex Co-Op Services, Inc. 8,615.38
Derson Manufacturing, Inc 9,613.41
First State Tire Recycling 2,755.20
Howard’s Oil Company 8,736.53
Mar-Kit Landfill 9,711.45
Mn State Dept-Correction 13,235.80
Northwest Trailer Products 5,615.00
R & Q Trucking, Inc 2,777.65
Roseau County Cooperative Assn 2,169.26
Widseth Smith Nolting&Asst Inc 4,473.34
Woody’s Service 7,047.18
72 Payments less than 2000 25,348.25
Final Total: 100,098.45
Further moved to authorize the payment of the following auditor warrants:
February 26, 2013 $ 65,200.77
March 1, 2013 $ 122,103.71
March 8, 2013 $ 233.08
March 8, 2013 $ 4,746.82
March 8, 2013 $ 98,700.80
The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
NW ANGLE AIRPORT-NWA BOARD MEETING
The board discussed if the county should move forward with the NW Angle Airport, Phase II project and discussed the 80% funding that the county should receive for this project.
Motion
Motion was made by Commissioner Arnesen to move forward with the NW Angle Airport, Phase II project contingent upon the 80% funding from MN DOT, and the county’s 20% funding from the Natural Resource Enhancement Fund. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.
NW ANGLE BOARD MEETING
The board discussed the NW Angle Board meeting that is scheduled for June 18, 2013. The board would like Short Elliott Hendrickson Inc. to present the NW Angle Airport Project; HRDC, Executive Director, Cliff Tweedale to discuss the Red Lake Tribe issues and HRDC, Development Specialist Marcus Grubbs to present the Lake of the Woods Hazard Mitigation Plan.
LAKE OF THE WOODS HAZARD MITIGATION PLAN UPDATE 2013
Headwaters Regional Development Specialist, Marcus Grubbs met with the board and reviewed the Hazard Mitigation Plan. Marcus informed them that the plan is to reduce or eliminate long-term risk to people and property from natural or human caused hazards or effects. The Federal government partners with states, local governments, and tribes to accomplish hazard mitigation planning and mitigation activities. Marcus informed the board that this plan needs to be reviewed annually.
SHERIFF
Communications Network Grant
County Sheriff, Gary Fish met with the board requesting approval to enter into a grant contract with the State of MN, Commissioner of Public Safety, Emergency Communication networks grant contract.
Motion
Motion was made by Commissioner Moorman to authorize Sheriff, Gary Fish to enter into a grant contract with the State of Minnesota, Commissioner of Public Safety, Emergency Communication Networks and Lake of the Woods County effective March 15, 2013 thru June 30, 2013 and authorize Chairman Hanson and County Sheriff to sign. Motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.
Hiring of Deputy Sheriff
County Sheriff, Gary Fish met with the board requesting approval to hire Brad Abbey as Deputy Sheriff.
Motion
Motion was made by Commissioner Arnesen to approve County Sheriff, Gary Fish to hire Brad Abbey as fulltime Deputy Sheriff at grade 12 (points 282), and increment A, effective March 17, 2013. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Cell-Phone Stipend
County Sheriff, Gary Fish met with the board requesting approval for a cell phone stipend for Deputy Sheriff, Brad Abbey.
Motion
Motion was made by Commissioner Beckel to allow Deputy Sheriff, Brad Abbey a Cell Phone stipend in the amount of, $60.00 for a smart cell phone per month effective April 1, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
MIS/GIS
MIS Director, Peder Hovland met with the board to introduce newly hired GIS Specialist, Daniel Fish to the board. The Commissioners welcomed Daniel to the County.
GREAT NORTHERN TRANSMISSION LINE
Great Northern Transmission Line Marketing Manager, Cindy Hammarlund met with the board to review the MN Powers’ Great Northern Transmission Line project which includes a 500 KV transmission line from the Canadian Border to the Iron Range which will deliver power generated by Manitoba Hydro to customers. Cindy explained that the reason this is needed is for diversity base load generation, reduce negative financial exposure, increase system reliability, support industrial growth and provide economic benefits. There will be another Open House meeting in April of 2013 here in Baudette.
RADIO TOWER LEASE AGREEMENT
The board reviewed the comments from County Attorney, Philip Miller in regards to the Radio Tower lease agreement between Lake of the Woods County and Rural Tower network, LLC. The board made changes and referred the contract back to County Attorney for his final approval.
PUBLIC WORKS
Public Works Director, Tim Erickson met with the board and requested that they remove from the agenda equipment purchases for he did not get the information from the businesses. Tim discussed the hiring of heavy Equipment Operator. After discussion, the board requested that Tim bring this request back in September to discuss this further. Tim distributed the Local Roads and Bridges Highway Users Tax Distribution handout.
Correspondence:
The following correspondence was read and acknowledge- University of MN 2013 Red River Valley Farmer and Homemaker Honor Banquet honoring Doris and Darrell Nelson from Lake of the Woods on March 16; Thank you letter from the Lake of the Woods County Fair Board for the county’s financial support
Recess
With no further business before the board, Chairman Hanson called the meeting to recess at 12:24 p.m.
Attest: Approved: March 26, 2013
____________________________ _______________________________
Commissioner Proceedings
March 26, 2013
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 26, 2013, in the Commissioners’ Room at the Government Center.
Call to Order
Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Buck Nordlof, Thomas Hanson, Ed Arnesen and Ken Moorman. Also present were: Chief Deputy Auditor Lorene Hanson, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.
Approval of Agenda
Motion
Motion was made by Commissioner Arnesen to approve the agenda with the following additions: Dena Pieper travel, authorization to purchase mower, 911 signage, and Thank you letter from Lake of the Woods School Students and Closed Session for Union negotiations. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion
Motion was made by Commissioner Beckel to approve the consent agenda as follows: Travel for Shelley Pepera to St. Cloud on April 11-12 for statewide SSIS Mentor meeting and Dena Piper to Breezy Point on May 29-31 for Victims Service Conference. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion
Motion was made by Commissioner Moorman to approve the minutes of March 12, 2013, regular meeting. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
Representative Roger Erickson
Chairman Hanson welcomed Representative, Roger Erickson to the meeting. Representative gave a legislative update on the following:
Wetland Issues, Health, Appointment of Auditor/Treasurer, Communications, Shoreland issues, Minnow Bill, Testing in Schools, Wheelers Point Sewer District, Human Services, Technology, Proposed Gas Tax Bill/Solar Energy and Parks and Trails.
LAKEWOOD PUBLIC HEALTH
LakeWood Public Health Nurse, Michelle Brown met with the board to discuss the contract between Lake of the Woods County and LakeWood Helath Center for providing community health services.
Michelle explained the increase dollar amount of $15,400 in their contract with the board.
Motion
Motion was made by Commissioner Moorman to enter into a service agreement, between Lake of the Woods County and LakeWood Health Center to provide Community Health Services as outlined in the Agreement, and is authorized to contract for services pursuant to MN Statue §145.9814, subdivisions 1 ,5,6, in the amount of $88,781(originally was presented and budgeted for $73,381), with the $73,381 from the budgeted revenue fund and the $15,400 from the revenue account, and authorize County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.
Social Services Director
Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims. Motion
Motion was made by Commissioner Arnesen to approve the following claims against the county:
Commissioners’ Warrants $ 23,532.51
Commissioners’ Warrants $ 6,707.88
The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
RECESS
The meeting was called to recess at 10:04 a.m. and reconvened at 10:15 a.m. as follows:
COUNTY AUDITOR
Claims
Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:
Motion
Motion was made by Commissioner Arnesen to approve the claims as follows:
Revenue $ 17,802.35
Road & Bridge $ 3,996.12
Solid Waste $ 3,914.56
EDA $ 1,844.18
$ 27,557.21
WARRANTS FOR PUBLICATION
Warrants Approved On 3/26/2013 For Payment 3/29/2013
Vendor Name Amount
Abm Equip & Supply, Inc. 3,121.77
Lyseng/Allen 2,500.00
59 Payments less than 2000 21,935.44
Final Total: 27,557.21
Further moved to authorize the payment of the following auditor warrants:
March 15, 2013 $ 50,815.92
March 20, 2013 $ 8,437.86
March 20, 2013 $ 2,545.54
The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
WILLIAMS LIBRARY
The board reviewed a letter from Williams Library Director, Alvina Lundsten, informing them that last year a request for funding was not presented for library support for the year 2013, and requested consideration of support in the amount of $500.00 as in previous years.
Motion
Motion was made by Commissioner Moorman to contribute $500 from the Con-con fund for Williams Library for the year 2013. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
PUBLIC WORKS
Plate Compactor
Public Works Director, Tim Erickson met with the board requesting approval to purchase a plate compactor for the department as budgeted.
Motion
Motion was made by Commissioner Arnesen to authorize the Public Works Director, Tim Erickson to purchase a plate compactor for the Highway Department as budgeted. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimolys carried.
Mower
Public Works Director, Tim Erickson met with the board requesting approval to purchase a new mower for the department as previously approved within the 2013 budget.
Motion
Motion was made by Commissioner Beckel to authorize the Public Works Director, Tim Erickson to purchase a new mower for the Highway Department, as previously approved within the 2013 capital expenditure budget in the amount of $5,885. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimolys carried.
911 SIGNAGE
Chairman Hanson discussed the ordinance and funding for the 911 signs. The board concurred that the funding would come from the Natural Resource Enhancement Fund. The board inquired when the ordinance would be completed; Tim hopes to have it completed by mid May.
Road Tour
The board discussed the 2013 Road Tour with Public Works Director, Tim Erickson.
Motion
Motion was made by Commissioner Beckel to set May 21, 2013 at 7:30 a.m. for the 2013 Annual Road Tour. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
COMMITTEE REPORTS
Commissioner Hanson:
Legislative Conference:
Commissioner Moorman:
Correspondence:
The following correspondence was read and acknowledge- Thank you letter from Lake of the Woods Students.
RECESS
The meeting was called to recess at 11:35 a.m.
CLOSED SESSION- UNION NEGOTIATIONS MN STAT. §13d.03
Motion
Motion was made by Commissioner Beckel to close the regular meeting at 11:44 p.m. and open up the closed session. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Motion
Motion was made by Commissioner Beckel to close the closed session and open the regular meeting at 11:52 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
UNION NEGOTIATIONS-Local 49 Union Highway Department
Motion
Motion was made by Commissioner Arnesen to approve a three year contract with Local 49 Union Highway Department bargaining unit as follows:
The board agrees to pay a 0%, 0%, 2% increase in the 1st, 2d and 3d year of the contact respectively. If the board determines that a percentage increase is otherwise warranted and offered to non-union employees, the percentage increase will be offered to the union members without need for negotiations. Members will receive an annual increment or a portion thereof as specified in the compensation study during the three year contract provided members are entitled to an increment increase.
The board agrees to pay union members back wages for longevity and 1 increment starting January 1, 2013. The formula for computing longevity will be as specified in the 2012 compensation study.
Any adjustments to health insurance contributions for non-union members will be offered to union members without need for negotiations.
The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.
UNION NEGOTIATIONS-Local 49 Union Solid Waste Department
Motion
Motion was made by Commissioner Beckel to approve a one year contract with the Local 49 Union Solid Waste bargaining unit as follows:
The board agrees to pay a 0% increase during the one year contract.
The board agrees to pay union members back wages for longevity and 1 increment starting January 1, 2013. The formula for computing longevity will be as specified in the 2012 compensation study.
The formula for computing comp and vacation time will remain unchanged.
The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carreid.
Recess
With no further business before the board, Chairman Hanson called the meeting to recess at 12:40 p.m.
Attest: Approved: April 9, 2013
____________________________ _______________________________
Janet E. Rudd, Deputy Auditor Thomas Hanson, Chairman of the Board
Commissioner Proceedings
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 13, 2012 in the Commissioners’ Room at the Government Center.
Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.
Approval of Agenda
Motion was made by Commissioner Patty Beckel to approve the agenda with the following additions: Remove: Law Enforcement Mutual Assistant; Add: Arrowhead Library Contract and Resolution for support for “Friends of Zippel”. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion was made byCommissioner Hanson to approve the consent agenda as follows: Travel for Cooper Mickelson to attend Grading & Base Recertification training at the MnDOT Training and Conference Center in Arden Hills, MN on April 2nd, 2012; Cooper Mickelson to attend RTK Training to be held at the NDSCS Wahpeton Campus April 3-4, 2012; Consent requested for Marti Carlson to attend the University of Minnesota County Highway Accountants Association Conference to be held April 25-27, 2012 at Hampton Inn & Suites in Bemidji, MN; Ted Furbish, Ed Spires and Brock Stebakken to attend a Debris Management in a Disaster Refresher course on April 5th, 2012 to be held at the Ramada Inn in Marshall, MN. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Trusight Proposal
Trusight Director, George Gmach, met with the board and presented a proposal for Lake of the Woods County in assistance for consulting to provide services relating to recommending and implementing a new job evaluation system and recommending modifications to the existing compensation structure or replacement with a new structure.
Motion
Motion was made by Commissioner Patty Beckel to authorize Chairman Todd Beckel, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign the Trusight Employee Classification and Compensation Consulting Proposal, with completion date of June 30, 2012 contingent upon the approval of County Attorney, Philip Miller, in the amount of up to $18,000 with the funding from the unallocated fund. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Recess
The meeting was called to recess at 10:04 a.m. and reconvened at 10:09 a.m. as follows:
Social services
Claims
Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.
Motion
Motion was made by Commissioner Hanson to approve the claims against the county as follows:
Commissioners’ Warrants $ 8,185.47
Commissioners’ Warrants $ 9,243.60
The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Cell Phone Stipend
Social Service Director, Nancy Wendler met with the board requesting a phone stipend for Social Worker, Jodi Ferrier.
Motion
Motion was made by Commissioner Hanson to allow Social Worker, Jodi Ferrier a phone cell stipend of $40.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
SHERIFF
Chairman Todd Beckel acknowledged a letter of resignation from Chief Deputy Sheriff, Terry Bandemer effective April 13, 2012.
Motion
Motion was made by Commissioner Hanson to accept the resignation of retirement from Chief Deputy Sheriff, Terry Bandemer effective April 13, 2012 at 4:44 p.m. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
County Auditor
Claims
County Auditor, John W. Hoscheid met with the County Board for approval of claims.
Motion was made by Commissioner Arnesen to approve the claims against the county as follows:
Revenue $ 52,262.72
Road & Bridge $ 28,340.52
Co. Development $ 6,777.41
Solid Waste $ 21,678.10
EDA $ 4,982.11
$ 114,040.86
Further moved to authorize the payment of the following auditor warrants:
February 29, 2012 $ 67,898.72
March 7, 2012 $ 109,886.12
March 9, 2012 $ 4,195.77
March 9, 2012 $ 91,282.76
The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Triple “A” Booster Club
County Auditor, John W. Hoscheid met with the board and presented an application for exempt permit for the Triple “A” Booster Club to conduct a lawful gambling raffle on August 16, 2012.
Motion
Motion was made by Commissioner Moorman to authorize county Auditor, John W. Hoscheid to sign the application for Exempt Permit for the Triple “A” Booster Club to conduct a raffle on August 16, 2012 at Lake of The Woods School. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Human Resources
Human Resource Director, Wade Johannesen met with the board requesting authorization to advertise and interview for full-time Deputy Sheriff and part-time Dispatchers.
Motion
Motion was made by Commissioner Arnesen to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise and interview for a full-time Deputy Sheriff and part-time Dispatchers. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Public Works Department
Public Works Director, Tim Erickson met with the board and introduced Cooper Mickelson, newly hired Inspector II to the board.
Walking Floor Trailer
Public Works Director, Tim Erickson met with the board requesting permission to purchase a Walking Floor Trailer for the Solid Waste Department.
Motion
Motion was made by Commissioner Hanson to authorize the Public Works Director to purchase a Walking floor trailer for the Solid Waste Department in the amount of $67,164 as previously approved within the 2012 capital expenditure budget. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Mar-Kit Landfill/ Shredder
Public Works Director, Tim Erickson met with the board and informed the board that they did not purchase any equipment from Mark-Kit-Landfills sale. Landfill Manager, Ed Spires informed the board that they would like to purchase a shredder that would be able to shred tires, shingles and concrete which would save on the Demo landfill. He informed the board that a used shredder would cost approximately $250,000. The board concurred that he should look and see what he can find in that range.
County Road 33
Public Works Director, Tim Erickson met with the board per their request for a walking trail on CR 33, he informed them that he put a quote together and the estimated low cost for 500 feet would cost approximately $5,000.
Motion
Motion was made by Commissioner Arnesen to authorize Public Works Director to top dress and seed the area on County Road 33 and wait on the construction part for a walking trail until August 7, 2012 board meeting so the county board can see what the Wheeler’s Point Sewer District’s timeline is before placing a permanent path. The motion was seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioners Patty Beckel, Arnesen, Hanson and Moorman. Voting against: Commissioner Todd Beckel.
Fire Alarm System
Public Works Director, Tim Erickson met with the board to discuss the Fire Alarm System which is not working properly. The board requested that Tim speak with Lake of the Woods School Maintenance Supervisor, Reed McFarlane to see what they did when they were having issues with their alarm system, and then set up a building committee meeting and present a solution to the board.
MN DOT # 99076
Public Works Director, Tim Erickson met with the board requesting approval for a Agreement with the State of Minnesota, Department of Transportation to provide for use of Lake of the Woods county roads.
The following resolution was offered by Commissioner Hanson and moved for adoption:
Resolution to enter into Agreement No. 99076 with the
State of Minnesota, Department of Transportation
Resolution No. 12-02-05
IT IS RESOLVED, that Lake of the Woods County enters into Mn/DOT Agreement
No. 99076 with the State of Minnesota, Department of Transportation for the following
purposes:
To provide for the use of CSAH 18, CSAH 19, CSAH 35, and County Road 94 as a detour
route during the contract construction to be performed upon, along and adjacent to Trunk Highway No. 11 from Trunk Highway No. 72 to the west limits of Clementson under State Project No. 3902-25 (T.H. 11 = 011).
IT IS FURTHER RESOLVED, that Chairman Todd Beckel, of the County Board
and County Auditor, John Hoscheid are authorized to execute the Agreement and any
amendments to the Agreement, contingent upon the approval of County Attorney, Philip Miller.
The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Lake of the Woods Curling club
Roger Erickson, representing the Curling Club met with the board to inform them that they had a good year of curling and that from 2011 to 2012 the league grew from 6 teams to 10 teams. Roger thanked the board for supporting the curling.
ARROWHEAD LIBRARY
Arrowhead Library Director, Jim Weikum met with the board informing them that the Merger with the North Country Library and the Arrowhead Library will merge and become one library system. Jim also gave the yearly report to the board.
Resolution
The following resolution was offered by Commissioner Hanson and moved for adoption:
RESOLUTION NO. 12-03-06
RESOLUTION APPROVING A CONTRACT AGREEMENT
WHEREAS, the counties of Carlton, Cook, Itasca, Koochiching, Lake, Lake of the
Woods, and St. Louis are members of the Arrowhead Library System, a regional public library
system organized under Minnesota Statutes, Section 134.20 (“ALS”); and
WHEREAS, the board of ALS and the board of the North Country Library Cooperative
have approved resolutions for the merger of the two entities, subject to the Minnesota
Commissioner of Education’s approval of the dissolution of the North Country Library
Cooperative and approval of the inclusion of the North Country Library Cooperative’s duties and
responsibilities under Minnesota Statutes, Section 134.351 into ALS’s current duties and
responsibilities as a regional public library system, under Minnesota Statutes, Section 134.20; and
WHEREAS, funds received from member counties will continue to be used exclusively
for ALS’s duties and responsibilities as a regional public library system, under Minnesota
Statutes, Section 134.20; and
WHEREAS, the Board of Commissioners of Lake of the Woods County has received the
form of the Arrowhead Library System Contract Agreement (the “Contract Agreement”):
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of
Lake of the Woods County that the Contract Agreement is approved in substantially the form
presented at this meeting, with such changes and completions thereto and deletions there from as
shall be necessary or desirable and approved by the County Attorney. The Chair and Auditor are
authorized and directed to execute the Contract Agreement. In the event of the absence of the
Chair or the Auditor such other officer of the County or member of the Board of Commissioners
who in the opinion of the County Attorney may sign the Contract Agreement shall sign it. The
Contract Agreement shall take effect at the earliest time provided by law, and contingent upon approval of Lake of the Wood County Attorney.
The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Friends of zippel
Commissioner Hanson presented a resolution of support for the “Friends of Zippel Bay State Park” for seeking funding for Economic Development project through the Legacy Fund.
Resolution
The following resolution was offered by Commissioner Hanson and moved for adoption:
Resolution No. 12-02-07
Sponsoring Resolution for Support
For “Friends of Zippel Bay State Park”
WHEREAS; Lake of the Woods County Board of Commissioners have been notified by “ Friends of Zippel Bay State Park” that they are seeking funding for Economic Development Projects through the Legacy funds administered by the MN Department of Natural Resources Park Division;
WHEREAS; the funding, if granted will be used to construct new camp grounds, contact station, new road to harbor, trails, playground equipment at the beach, and many other improvements;
WHEREAS; as part of the funding application, the “Friends of Zippel Bay State Park” is in need of a “Sponsoring Resolution” from a local governing body;
WHEREAS; on February 14, 2012 the “Friends of Zippel Bay State Park” presented a five year development park plan;
NOWTHEREFORE; this funding would increase Economic Growth for Lake of the Woods County and the Minnesota State Division of Parks;
NOWTHEREFORE, BE IT RESOLVED; that Lake of the Woods County Board of Commissioners hereby supports the” Friends of Zippel Bay State Park” on their application for funding through the Legacy fund;.
The following resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Correspondence
The following Correspondence was acknowledge:
Recess
With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 12:34 p.m.
Attest: Approved: March 27, 2012
_______________________________ _______________________________
John W. Hoscheid, County Auditor Todd Beckel, Chairman of the Board
Commissioner Proceedings
March 27, 2012
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 27, 2012 in the Commissioners’ Room at the Government Center.
Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.
Approval of Agenda
Motion was made by Commissioner Moorman to approve the agenda as presented. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion was made byCommissioner Patty Beckel to approve the consent agenda as follows: Travel for John W. Hoscheid, Lorene Hanson and Darren Olson to Brainerd on May 3-4 for Election Training; John W. Hoscheid and Janet Rudd to St. Cloud on April 18-19 for Department of Public Safety Liquor Training; Jodi Ferrier to St. Cloud on April 23, for Inspecting DHS Licensed Child and Adult Facilities; Cassondra Brune to Duluth on April 17-20 for Long Term Care and Eligibility Waivers; Julie Berggren to Medina on April 11 for PLEAA Conference. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion was made by Commissioner Hanson to approve the minutes of March 13, 2012 with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Social services
Claims
Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.
Motion
Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:
Commissioners’ Warrants $ 9,015.38
Commissioners’ Warrants $21,939.19
The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Cell Phone Stipend
Social Service Director, Nancy Wendler met with the board requesting a phone stipend for Social Worker, Dessa Brunette.
Motion
Motion was made by Commissioner Hanson to allow Social Worker, Dessa Brunette a phone cell stipend of $60.00 per month effective April 1, 2012. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
AUDITOR
Claims
County Auditor, John W. Hoscheid met with the County Board for approval of claims.
Motion was made by Commissioner Hanson to approve the claims against the county as follows:
Revenue $ 28,274.56
Road & Bridge $ 2,216.64
Co. Development $ 1,000.00
Solid Waste $ 299.94
EDA $ 885.15
$ 32,676.29
WARRANTS FOR PUBLICATION
Warrants Approved On 3/27/2012 For Payment 3/30/2012
Vendor Name Amount
Cenex Co-Op Services, Inc. 2,023.55
Information Systems Corporation 7,116.03
Manatron 4,000.00
Vanguard Appraisals, Inc 5,120.00
51 Payments less than 2000 — 14,416.71
Final Total: 32,676.29
Further moved to authorize the payment of the following auditor warrants:
March 16, 2012 $ 18,716.33
March 22, 2012 $ 3,391.53
March 22, 2012 $ 8,830.27
The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Liquor License Approval
County Auditor, John W. Hoscheid met with the board and requested approval for a renewal for a Seasonal Liquor License for Klatte Golf Limited Partnership, DBA Oak Harbor Golf Course.
Motion
Motion was made by Commissioner Patty Beckel to approve the Seasonal Liquor License for Klatte Golf Limited Partnership, DBA Oak Harbor Golf Course effective April 15, 2012 thru October 15, 2012 for Intoxicating On-Sale/Sunday Liquor. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Liquor License Approval
County Auditor, John W. Hoscheid met with the board and requested approval for a new Liquor License for Sunset Lodge LLC, effective May 1, 2012 thru June 30, 2012 for On/Off Sale Liquor with Sunday Sale and Cigarette License. John noted that this establishment has had On/Off Sale Liquor but has been closed since 2007.
Motion
Motion was made by Commissioner Arnesen to approve the Combination On/Off Sale Liquor with Sunday On-Sale License and Cigarette License for Sunset Lodge LLC, effective May 1, 2012 thru June 30, 2012. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Public Hearing- Redistricting for County Commissioners Districts
County Auditor, John W. Hoscheid met with the board and requested approval to set a public hearing and intent to consider a plan for Redistricting County Commissioners Districts on April 24, 2012 at 1:00 p.m.
Motion
Motion was made by Commissioner Arnesen to set the public hearing for the Redistricting of County Commissioners Districts as follows:
Notice is hereby given that on April 24, 2012 at 1:00 p.m.,
Lake of the Woods County Board of Commissioners will hold a public hearing at the Lake of the Woods County Government Center at 206 8th Ave SE, in the City of Baudette, for the purpose of considering preliminary plans for the redistricting of Lake of the Woods County Commissioner Districts. A copy of the preliminary plans with all attachments and supporting documentation shall be available for public inspection in the office of the County Auditor during regular office hours of 7:30 a.m. to 4:00 p.m., Monday through Friday. Any citizen intending to submit a plan for consideration in the redistricting of Lake of the Woods County Commissioner Districts must do so no later than April 20, 2012 at 4:00 p.m.
Notice is also given that the Lake of the Woods County Board of County
Commissioners will meet in the Lake of the Woods County Government
Center, 206 8th Ave SE, in the City of Baudette on April 24, 2012, for the
purpose of redistricting Lake of the Woods County Commissioner
Districts.
The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
County Recorder
County Recorder, Sue Ney met with the board requesting approval for her to enter into a new software support agreement with the CSA Document Pro and i-Doc products. The new software will provide integrated imaging and indexing database, workflow receipting, image search, reporting, Torrens, and e-recording.
Motion
Motion was made by Commissioner Hanson to authorize the County Recorder to enter into a new software support agreement and to further authorize Chairman of the board to sign the MCIS-County Recorders Software Support Agreement relating to the support of the CSA Document Pro and i-Doc products and authorize the payment of such expenses for the CA product and conversion to be paid from the Recorder’s Technology fund. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Public Works Department
Bid Dates
Public Works Director, Tim Erickson met with the board and requested approval to advertise for bids and set bid opening date.
Motion
Motion by Commissioner Arnesen to authorize the County Public Works Director to advertise for bids for construction of SAP 39-608-21 and SAP 39-611-06, Bituminous Milling and Overlay projects; and SP 039-070-002, Shoulder Paving with Safety Edge and Rumble Strips, and to set Monday, May 7, 2012 at 2:00 P.M. in the Commissioners’ Room of the Government Center as the date, time and place for opening of said bids. The three projects will be let as two separate contracts. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
Prosper Cemetery
Public Works Director, Tim Erickson met with the board to discuss the fencing around the graves at the Prosper Cemetery. Tim informed the board that livestock panels would be less expensive and more durable in keeping the cattle off the gravesite areas. The board requested that Tim come up with a final cost for the livestock panel and come back to the board for their approval.
CR 33
Public Works Director, Tim Erickson met with the board to discuss CR 33 issues and concerns of the right-of-way condition this spring. The board suggested that Commissioner Patty Beckel and Tim revise the letter and send it to the appropriate people.
Annual Road Tour
The board inquired about the annual road tour. Public Works Director, Tim Erickson will come back to set the tour date.
Sheriffs Department
Chairman Todd Beckel presented the 2012 State of Minnesota Annual County Boat and Water Safety Grant to the board for the Sheriff’s Office. It was the consensus of the board to use this grant for salaries for the boat and water operation as discussed at budget time.
Motion
Motion by Commissioner Hanson to approve the 2012 State of Minnesota Annual County Boat and Water Safety Grant agreement, Contract No. 42537 in the amount of $7,495 to carry out the provisions of Chapter 86B and the Boat and Water Safety rules, all hereinafter referred to as the “Sheriff’s Duties” effective January 1, 2012 thru June 30, 2013 and authorize Chairman Todd Beckel, County Sheriff, Dallas Block, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.
OLD/NEW BUSINESS;
Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- Resolution of Support-revised
Land Trade-Working on getting a meeting set up
Red Lake Tribe-Road Corridor
Township Road Inventory/ATV Ordinance-none
Inventory- Next meeting
Beaver –none
Clementson Bridge Property-End of June
2012 Goals and Projects-
Insurance Committee meeting
Comp Worth- any changes need to go through county board
Auditor/Treasures- discussed the combining of the offices
Grant Policy and Expenditures- working on
COMMITTEE UPDATES
Commissioner Moorman
Commissioner Patty Beckel
Commissioner Hanson
Commissioner Todd Beckel
Commissioner Arnesen
LAND AND WATER PLANNING
Land and Water Planning Director, Josh Stromlund met with the board and presented the findings and facts for consideration of a Conditional Use Permit application submitted by Mark Sand and Gravel Company. Josh reviewed the following Findings and Facts with the board.
LAKE OF THE WOODS PLANNING COMMISSION
Findings of Fact and Decision
Name of Applicant: Mark Sand & Gravel Company (JeffHatlewick, Agent) Date: March 13, 2012
Location/Legal Description: The NW ‘!.of the NE ‘;!..and theN Y, of the NW ‘!.of Section 24, Township 159N,
R. 31W. Parcel# 37.24.12.000.
Project Proposal: The applicant is requesting a conditional use permit in accordance from Section 401-B of the Lake of the Woods Zoning Ordinance which would allow an extractive use consisting of mining and processing of aggregates, drilling and blasting of granite, and a temporarv bituminous hot mix plant in a Natural Environment District.
YES (X) NO ( ) N/A ( )
Why or why not? Already a gravel pit.
2. Is the project proposal consistent with maintaining the public health, safety, and welfare?
YES(X) NO( ) N/A()
Why or why not? Rural vacant land, away from population, traffic and dust control not an issue.
3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading? YES (X) NO ( ) N/A ( )
Why or why not? Sediment would collect in pit- also has a water plan.
4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover? YES (X) NO ( ) N/A ( )
Why or why not? Already a pit and has ditching in the area.
5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries? YES (X) NO ( ) N/A ( )
Why or why not? Not located in floodplain or adjacent to rivers or tributaries.
6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?
Why or why not? Area is flat with the pit in the lowest point.
7. Is the site in harmony with existing and proposed access roads?
Why or why not? At the end of a minimum maintenance road.
YES (X) NO ( ) N/A ( )
YES(X) NO( ) N/A()
8. Is the project proposal compatible with adjacent land uses?
Why or why not? No affect on adjacent land use/owners.
YES (X) NO( ) N/A()
9. Does the project proposal have a reasonable need to be in a shoreland location?
YES( ) NO() N/A(X)
Why or why not?
10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal? YES ( ) NO ( ) N/A (X)
Why or Why not?
11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance? YES ( ) NO ( ) N/A (X)
Why or why not
12. Is the site adequate for water supply and on-site sewage treatment systems?
YES() NO() N/A(X)
Why or why not?
13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES ( ) NO ( ) N/A (X)
Why or why not? ____________________________________________
14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought? YES (X) NO ( ) N/A ( )
Why or why not? Has a portable tanker truck with MPCA permit.
15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?
YES (X) NO ( ) N/A( )
Why or why not? Save existing tree lines and use berms.
16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible? YES (X) NO ( ) N/A ( )
Why or why not? Temporary road signs as required by MNDOT.
17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X) NO ( ) N/A ( )
Why or why not? Parking on site for staff.
The specific conditions of approval are as follows:
Josh informed the board that the Planning Commission meet on March 14, 2012 and viewed the finding and facts with four conditions and recommends to the County Board for approval.
Motion was made by Commissioner Moorman to approve the findings of fact and to add one more condition that there is a contract with the Public Works Director on the minimum maintenance roads. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Correspondence
The following Correspondence was acknowledged:
Recess
With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 11:21 a.m.
Attest: Approved: April 10, 2012
_______________________________ _______________________________
John W. Hoscheid, County Auditor Todd Beckel, Chairman of the Board
Commissioner Proceedings
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 8, 2011, in the Commissioners Room at the Government Center.
Call to Order
Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman. Also present were: Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.
Approval of Agenda
Motion
Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:
Sheriff’s Office- 2010 Stonegarden Grant and Boat and Water Safety Grant; Red River Valley Development Association, MN Department of Human Services, Diced program modular for CAMA. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion
Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Amy Ballard to Duluth on May 1-3 for MA CMH Conference; Holly to St. Paul on March 8-9 for MN Emergency Manager’s Governor’s Conference; Steve Sindelir to Hinckley on April 18-20 for Continuing Education for Septic Certification and to St. Cloud on June 28-29 for Continuing Education for Septic Certification; Marti Carlson to Brainerd April 27-29 for Annual MN County Highway Accountants Association Conference; Josh Stromlund to Worthington on June 20-21 for Continuing Education for Septic Certification. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion
Motion was made by Commissioner Todd Beckel to approve the minutes of February 22, 2011, regular meeting with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
SOCIAL SERVICE DIRECTOR
Claims
Social Services Director, Nancy Wendler met with the board requesting approval of claims:
Motion
Motion was made by Commissioner Hanson to approve the following claims against the county:
Commissioners’ Warrants $ 6,901.23
Commissioners’ Warrants $25,177.53
The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
MN Department of Human Services- letter
Chairman Moorman, on behalf of the county board congratulated Social Services Director, Nancy Wendler and her team for a perfect performance in meeting Department of Human Service financial reporting requirements for calendar year 2010.
COUNTY AUDITOR
Claims
County Auditor, John W. Hoscheid met with the board for approval of claims:
Motion
Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:
Revenue $ 41,900.74
Road & Bridge $ 18,221.29
County Development $ 1,669.00
Solid Waste $ 24,196.79
$ 85,987.82
Further moved to authorize the payment of the following auditor warrants:
February 23, 2011 $ 44,235.76
The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
HUMAN RESOURCES
Human Resource Director, Wade Johannesen and County Auditor, John W. Hoscheid met with the board for approval of grade adjustment for Chief Deputy Auditor, Lorene Hanson.
County Auditor, John W Hoscheid requested to speak to the County Board regarding the grading of the Chief Deputy Auditors job description by the Personnel Committee.
The board requested that this be placed on March 22, 2011 to have time to review the revised job description.
DWI COURT UPDATE and Regional Multi County
DWI UPDATE
Lisa Santee, LOW/Koochiching County DUI/Substance Abuse Court Coordinator and Probation Officer, Kristen Beckel met with the board and updated them on the DWI Court. The Lake of the Woods County DWI Court began operations in April 2007. During 2010 they had 16 active participants in the DWI court; 9 of those participants had offenses with a minimum standard prison sentence, requiring a total of 8,790 days combined. At the recent prison per diem rate of $90, an executed sentence for all of these participants would have cost Minnesota tax payers $764,100. 7 participants had a minimum sentence requiring local jail time, with a combined total of 260 days. At the current LOW county jail capacity per diem rate of $47, an executed sentence for these participants would have cost $12,220. Had each of these participants followed the traditional path, $776,300 would have been spent in incarceration alone. Instead, participants spent a combined total of 12 days in the LOW County jail, costing taxpayers $564. Combined with the $63,400 in operating costs, the total expense was $63,964. In one year, with 16 participants, the LOW DWI court program provided $712,336 in cost savings.
Regional Multi County Proposal
Lake of the Woods (LOW)County DWI Court along with Koochiching County DUI/Substance Abuse Court and Family Dependency Treatment Court (FDTC) combined as 1 Multi-County Court serving both counties. Koochiching County would continue to operate the Adult Hybrid and FDTC models, LOW would expand the existing DWI model to a Hybrid model, allowing other drug offenders to be accepted into the program. Individual teams would be maintained in each county and court would be held separately in each county. The Judge and the Program Coordinator would be shared. Existing phase model would continue, with separate handbooks for each model and one combined policy/procedure manual. Lake of the Woods DWI court currently receives funding from Office of Traffic Safety totaling $63,400 expiring on 9/30/11. KDSAC currently receives funding from the Minnesota Office of Justice Programs (OJP) totaling $175,292 expiring on 9/30/11. The FDTC currently receives funding from the Minnesota Office of Justice Programs (OJP) totaling $29,647 expiring on 6/30/11, totaling: $268,339. We have obtained a $100,000 Congressional Award grant for use from 10/1/11 to 9/30/12. This leaves a remaining $160,000. Future funding is being sought with Minnesota OJP, Otto Bremer Foundation and LOW/Koochiching Counties. We are respectfully requesting Lake of the Woods County and Koochiching County to each support the proposed combined court plan, and make a financial contribution of $30,000. Lisa informed the board that Koochiching County committed to a split of the $30,000 for two years.
The consensus of the board was to commit to a split of the $30,000 for two years the Multi-County Combined Court Plan.
HUMAN RESOURCES
Interim County Assessor
Human Resources Director, Wade Johannesen met with the board to discuss the vacant position for the County Assessor’s. The board discussed an interim County Assessor. Wade is still waiting to hear options from the Department of Revenue.
Years of Service Recognition
The following resolution was offered by Commissioner Moorman and moved for adoption:
Recognition of years of service
Wayne Bendickson
Resolution 2011 – 03-01
Whereas: Wayne Bendickson has served the residents of Lake of the Woods County since March, 1987 as Lake of the Woods County Assessor;
Whereas: Wayne Bendickson has resigned from Lake of the Woods County service effective March 4, 2011
Now Therefore, Be it Resolved: That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Wayne Bendickson for his dedicated service and best wishes to him.
The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried
Advertising for County Assessor
Human Resources Director, Wade Johannesen met with the board requesting authorization to advertise for a County Assessor.
Motion
Motion was made by Commissioner Arnesen to authorize, Human Resources Director, Wade Johannesen to advertise for the vacant position of the County Assessor. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Mike Kinsella
Mike Kinsella informed the board that the resorts are trying to get permits to transport fish houses from the lake to storage areas which requires resorts to use State and or County roads. Mike informed the board that he has contacted several State offices and no one seems to know what type of permit, or if any exists for this type of transport. The board requested that Mike draft a letter of the resorts concerns and bring back to the board later today.
Recess
The meeting was called to recess at 10:50 a.m. and reconvened at 10:55 a.m. as follows:
USDA Grant
NWCA representative, Karl Frigaard met with the board and informed them that the REDLAG grant money should arrive by April 17, 2011, as long as there is no problem with the EDA’s bylaws and everything has been handled accordingly. The board is requesting that North Star Electric have the funds immediately available to the County when received. Karl also informed the board that there will be grants available for Energy Improvements for area business.
PUBLIC WORKS DEPARTMENT
Public Works Director, Tim Erickson met with the board requesting approval to hire seasonal help.
Motion
Motion was made by Commissioner Hanson to authorize the Public Works Director to hire the following seasonal help and to advertise for same:
The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
ROCKY POINT ASSOCIATION
Rocky Point Association President, Tim Anderson met with the board and presented a power point presentation for a trail proposal for approximately 18 miles of trails for walking, running and bicycling including areas of Rocky Point, Long Point, Sandy Shores, Birch Beach, Zipple Bay and others. The board thanked Tim for his presentation and informed him that HRDC, SHIPS and Legacy funds may be available for this type of project.
ALAN CROMPTON
Alan Crompton met with the board to discuss his frustration on the process of creating wetlands on his property and gaining additional credits. The board told Alan to continue working with Lake of the Woods County Land and Water Planning Director, SWCD and BWSR for him to be able to complete his project and wished him their best.
LAND AND WATER PLANNING
Sportsman’s Eagle Ridge
Land and Water Planning Director, Josh Stromlund met with the board and informed them that Gregg Hennum representing Sportsman’s Eagle Ridge, LLC is requesting to waive the 60-Day Rule requirement pursuant to MN Statute § 15.99 for the proposed Initial Plat. Josh explained that because of Mr. Hennum’s request, the County doesn’t have to take any action on the proposed Initial Plat at this point in time. When Mr. Hennum brings back the proposed Initial Plat, all necessary notices will be re-sent.
CAMA
Commissioner Hanson informed the board that a program is available to assist with the CAMA program for the Assessor’s office. The program is a Document Imaging Card Extractor that the Assessors’ use when they go and evaluate properties. They would then bring the completed card back to the office and it would be scanned into the CAMA program automatically. The board requested that this be placed on the next board agenda for consideration of approval.
GIZIIBII
Commissioners reviewed the request of payment for services with GIZIIBII for 2011 in the amount of $300.
Old/New Business
Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- handout
Land Acquisition– working on
Red Lake Tribe- none
Township Road Inventory- none
Line Workers School – updated earlier in day
Veterans Service Policy– none
Inventory- none
Beaver – none
Clementson Bridge Property- Tim Erickson is working on
CAMA- updated earlier today
Goals and Objectives- will discuss later today
SHERIFF
County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemeir met with the board to discuss the Stone Garden Grant and the 2011 Boat and Water Grant. The board requested that Dallas bring this back to the next meeting when they have copies of the 2010 Stone Garden grant for them to review.
Mike Kinsella
Mike Kinsella met with the board and presented a letter on the behalf of the Resorts in the regards of fish house transporting. County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemeir were present at the time. Mike explained the dilemma of transporting fish houses. Chief Deputy Sheriff, Terry Bandemier will make a few phone calls and get back to him with any information that he can find.
COUNTY ATTORNEY
County Attorney, Phillip Miller met with the board in regards to his office. He informed the board of his work load of three trial cases that are pending, and which one that was moved to International Falls. He requested that the board consider adding 4 additional work hours to his 24 hours that he works right now. Phillip also requested that the board consider some type of compensation in lieu of health care benefits.
COMMITTEE REPORTS
Correspondence:
The following correspondence was acknowledged: Copy meter readings
HUMAN RESOURCES
Human Resources Director, Wade Johannesen met with the board and informed them that John Hagen, Director of Property Tax Division authorized the assumption of the duties of county assessor by Deputy Assessor, Dale Boretski acting as interim Lake of the Woods County Assessor pursuant to the authority in § 273.061, subd. 2, paragraph (b), effective immediately. No board action was taken.
2011 GOALS AND OBJECTIVES
The board discussed what their priority goals to accomplish in 2011. Below are the goals they set:
Recess
With no further business before the board, Chairman Moorman recessed the meeting at 3:20 p.m.
Attest: Approved: March 22, 2011
____________________________ ____________________________
Janet E. Rudd, Deputy Auditor Ken Moorman, Chairman of the Board
Commissioner Proceedings
MARCH 22, 2011
The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 22, 2011, in the Commissioners Room at the Government Center.
Call to Order
Chairman Moorman called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Arnesen and Moorman. Also present were: Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.
Approval of Agenda
Motion
Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:
Oak Harbor Liquor License, Road Tour, Co. Rd 33 update and Low-boy trailer. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Approval of Consent Agenda
Motion
Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Leah Stephani-Miller and Jodi Ferrier to Mahnomen on April 13-14 for Child Crisis yearly training;Steve Sindelir to Forest Lake on June 14-15 for continuing education for septic certification (June 28-29 conference in St. Cloud was full); Lorene Hanson to St. Paul on March 23-25 for MCIT Benefits Training;
The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Approval of Minutes
Motion
Motion was made by Commissioner Todd Beckel to approve the minutes of March 8, 2011, regular meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
SOCIAL SERVICE DIRECTOR
Introduction
Social Services Director, Nancy Wendler met with the board and introduced Social Worker Dessa Brunette to the board.
Claims
Social Services Director, Nancy Wendler met with the board requesting approval of claims:
Motion
Motion was made by Commissioner Hanson to approve the following claims against the county:
Commissioners’ Warrants $ 4,401.32
Commissioners’ Warrants $24,571.24
The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Amendment to MN Care Contract
Social Services Director, Nancy Wendler met with the board requesting approval to the amendment for the MN Care Contract.
Motion
Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman and Social Service Director, Nancy Wendler to sign the amendment MN Care Contract. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Authorization to Hire Child Support Officer
Social Services Director, Nancy Wendler met with the board requesting authorization to advertise and hire for the vacant Child Support Officer’s position.
Motion
Motion was made by Commissioner Patty Beckel to authorize Social Service Director, Nancy Wendler and Human Resource Director, Wade Johannesen to advertise and hire for the vacant Child Support Officer. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Years of Service Recognition
Chairman Moorman, on behalf of the county board congratulated Child Support Officer, Rita Krause on her retirement.
Resolution of Years of Service
The following resolution was offered by Commissioner Moorman and moved for adoption:
Recognition of years of service
Rita Krause
Resolution 2011 – 03-02
Whereas: Rita Krause has served the residents of Lake of the Woods County since 1984 for Lake of the Woods County Social Services Department;
Whereas: Rita Krause has retired from Lake of the Woods County service effective March 31, 2011;
Now Therefore, Be it Resolved: That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Rita Krause for her dedicated service and best wishes to her;
The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
COUNTY AUDITOR
Claims
County Auditor, John W. Hoscheid met with the board for approval of claims:
Motion
Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows with the exception of claim numbers 4517,1845, 4515 and 4516 for further clarification:
Revenue $ 36,802.34
Road & Bridge $ 7,242.33
Solid Waste $ 876.57
$ 44,921.24
WARRANTS FOR PUBLICATION
Warrants Approved On 3/22/2011 For Payment 3/25/2011
Vendor Name Amount
Acme Electric 2,404.68
Cenex Co-Op Services, Inc. 2,455.79
Fryberger, Buchanan, Smith & Frederick, 3,935.20
Low Soil & Water Cons. Dist. 13,250.00
MARCO 2,209.14
Mn Rural Counties Caucus 2,100.00
51 Payments less than 2000 $18,566.43
Final Total: $44,921.24
Further moved to authorize the payment of the following auditor warrants:
March 10, 2011 $ 143,006.55
March 11, 2011 $ 100,714.95
The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Service Agreement
County Auditor, John W. Hoscheid met with the board requesting approval to enter into a service agreement with Roseau County to provide property tax training.
Motion
Motion was made by Commissioner Arnesen to enter into a service agreement with Roseau County to provide property tax process and training effective February 26, 2011 to April 30, 2011 and authorize Chairman Moorman, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Postage Machine
County Auditor, John W. Hoscheid and Assistant Zoning Administer, Steve Sindelir met with the board to discuss updating the postage machine. The consensus of the board was for them to move forward with the new vendor and check with all departments for their needs for mailings.
Liquor License
County Auditor, John W. Hoscheid requested approval for Klatte Golf Limited Partnership (Oak Harbor Golf Course) liquor license.
Motion
Motion was made by Commissioner Patty Beckel to approve Klatte Golf Limited Partnership seasonal liquor license effective April 15, 2011 thru October 15, 2011 contingent upon the approval of County Sheriff, Dallas Block and County Attorney, Philip Miller. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
HUMAN RESOURCES
Human Resource Director, Wade Johannesen and County Auditor, John W. Hoscheid met with the board for approval of grade adjustment and step for Chief Deputy Auditor, Lorene Hanson.
Motion
Motion was made by Commissioner Patty Beckel to approve the Chief Deputy Auditor’s job description as presented. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
Motion
Motion was made by Commissioner Arnesen to approve Chief Deputy Auditor’s grade at 12 step 11 effective January 25, 2011. The motion was seconded by Commissioner Hanson and the vote carried as follows: In favor: Commissioners Patty Beckel, Hanson, Moorman and Arnesen. Against: Commissioner Todd Beckel. (Cannot support step increase until compensation plan is reviewed)
Human Resources Contract
Human Resource Director, Wade Johannesen met with the board and requested approval for renewing his Human Resource Contract which will expire on April 22, 2011.
Motion
Motion was made by Commissioner Patty Beckel to renew the professional service contract with Wade Johannesen to provide Human Resources for Lake of the Woods County, commencing April 22, 2011 and terminating October 21, 2011 and authorize Chairman Moorman, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for: Commissioners Moorman, Patty Beckel, Hanson and Arnesen. Voting against: Commissioner Todd Beckel.
SHERIFF
County Sheriff, Dallas Block and Chief Deputy Sheriff Terry Bandemeir met with the board requesting approval for the 2010 Stonegarden grant and the 2011 Boat and Water Safety grant. The board discussed claim numbers 4517, 1845, 4515 and 4516 that were pulled for payment earlier.
Motion
Motion was made by Commissioner Todd Beckel to approve claim numbers 4517, 1845, 4515 and 4516. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
2010 Stonegarden Grant and 2011 Boat and Water Safety Grant
The board requested that County Sheriff, Dallas Block bring in the year- end reports for 2008 and 2009 Stonegarden Grant for their review.
Motion
Motion was made by Commissioner Todd Beckel to approve and authorize Chairman Moorman and County Sheriff, Dallas Block to sign the 2010 Stonegarden grant in the amount of $79,555. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
Motion
Motion was made by Commissioner Todd Beckel to approve the 2011 Boat and Water Safety Grant Agreement in the amount of $5,572. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.
County Sheriff, Dallas Block informed the board that he is getting bids on an ATV Mattrack, for early and late ice rescues.
WORK SESSION AND COMMITTEE OF THE WHOLE
The board set April 4, 2011 at 8:00 a.m. to 10:00 a.m. as a work session with the County Sheriff’s office and 10:00 a.m. to 12:00 p.m. for Committee of the Whole meeting.
Recess
The meeting was called to recess at 9:55 a.m. and reconvened at 10:03 a.m. as follows:
DEPARTMENT OF CORRECTIONS
Marc Bloomquist, District 2 Correction Officer Supervisor and Kristen Beckel, Probation Officer met with the board and discussed the 2010 County Probation Costs. He informed the board that the Correction Office bill for the county will be $12,000.
PUBLIC WORKS DEPARTMENT
Public Works Director, Tim Erickson met with the board and explained that the consent for travel request for Ted Furbish overnight stay was due to truck repair needs.
Set bid opening date
Public Works Director, Tim Erickson met with the board and requested to set a bid opening date for April 25, 2011 at 2:00 p.m. at the Government in the Commissioners’ Room to open bids for Bituminous Overlays and Shoulder Paving and Rumble Strips.
Motion was made by Commissioner Hanson to authorize Public Works Director to advertise for bids and set bid opening date for April 25, 2011 at 2:00 p.m. at the Government Center in the Commissioners’ Room for the following upcoming projects as follows:
SAP 39-605-09 & SAP 39-616-06, Bituminous Overlays
SP 39-070-04, Shoulder Paving and Rumble Strips
The motion was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.
Annual Road Tour
The board discussed possible dates for the Annual Road Tour with Public Works Director, Tim Erickson. The board set May 17, 2011 at 7:00 a.m. for the tour.
Low-boy Trailer
Public Works Director, Tim Erickson and Maintenance Supervisor, Jeff Pelland met with the board and informed them that the quote for the new Low-boy trailer included federal excise tax and that the county is exempt from paying. Tim also informed the board that they sold the old low-boy trailer for $8,821.
LAND AND WATER PLANNING
Letter opposing SF 444
Land and Water Planning Director, Josh Stromlund met with the board and presented a draft letter opposing SF 444- modifying certain wetland replacement requirements.
Motion
Motion was made by Commissioner Hanson to authorize Chairman Moorman to sign the letter pertaining to SF 444. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
MIS DEPARTMENT
MIS Director, Brent Birkeland met with the board requesting approval to purchase VMware Software License and 3 year support services.
Motion
Motion was made by Commissioner Patty Beckel to authorize the MIS Department to purchase VMware Software licenses and 3 year support services from the MIS budget in the amount of $1,905. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
Training
MIS Director, Brent Birkeland met with the board and informed them that MCCC information systems support group (ISSG) has negotiated special pricing with training vendor, Benchmark Learning for I.T. related courses. As an incentive, the ISSG is offering an additional 10% off the negotiated pricing. Brent informed the board that their attendance will be conducted remotely through a virtual connection to the classroom in Edina.
Motion
Motion was made by Commissioner Arnesen to authorize the MIS department to attend remote training courses as negotiated by the MCCC information systems support group. Training expenses of $1,000 will come from the MIS department budget. The motion was seconded by Commissioner Hanson and the same being put to vote, was unanimously carried.
COUNTY ASSESSOR’S
The board discussed the DICE software program with MIS Director, Brent Birkeland.
Motion
Motion was made by Commissioner Hanson to authorize the Assessor’s office to purchase the DICE software, equipment and service for the CAMA program with support from the MIS Department. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.
ECONOMIC DEVELOPMENT JOINT POWERS BOARD
Commissioner Patty Beckel presented a resolution for dissolution of the Joint Powers Agreement Establishing a Board of Directors to organize and govern the Lake of the Woods Office of Economic Development.
Resolution
The following resolution was offered by Commissioner Patty Beckel and moved for adoption:
Dissolution of the Joint Powers Agreement Establishing a Board of Directors to organize and govern the Lake of the Woods Office of Economic Development.
Resolution No. 2011-03-03
WHEREAS; Lake of the Woods County entered into a Joint Powers Agreement with the City of Baudette, the City of Williams, Independent School District 390, and the Industrial Development Corporation to establish a Board of Directors to organize, govern, train, equip and maintain an office to foster economic development and perpetuate a stable and progressive business climate within Lake of the Woods County;
WHEREAS, on January 11, 2011, Lake of the Woods County Board of Commissioners approved a petition to terminate the Joint Powers Agreement that established the Lake of the Woods Office of Economic Development, and to notify all of its members;
WHEREAS, governing bodies of all members of the Joint Powers Agreement have been notified of the petition received from Lake of the Woods County and a Public hearing regarding the termination of the Joint Powers Agreement was held by the Economic Development Joint Powers Board on February 23, 2011 at the Baudette City Office regarding the termination;
NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners supports the termination of the Joint Powers Agreement Establishing a Board of Directors to organize and govern the Lake of the Woods Office of Economic Development.
The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
WHEELERS POINT SANITARY DISTRICT
Commissioner Patty Beckel informed the board that the Wheeler’s Point Sanitary District has applied for funding assistance through USDA and a would like approval to send a letter to Senators, Representatives and Congressman requesting their support for funding of this project.
Motion
Motion was made by Commissioner Arnesen to authorize Chairman Moorman to sign the letter for support for funding for the Wheeler’s Point Sanitary District. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
COUNTY ROAD 33 UPDATE
Commissioner Patty Beckel informed the board that she tried to organize a meeting with land owners and resort owners to discuss the right of way issues, but with everyone’s schedule, they were not able to meet.
EMERGENCY MANAGEMENT DIRECTOR
VHF Radios
Emergency Management Director, Holly House met with the board requesting approval to purchase VHF radios for Law Enforcement from the HSGP grant.
Motion
Motion was made by Commissioner Todd Beckel to authorize Emergency Management Director, Holly House to purchase VHF radios for Law Enforcement in the amount of $4,973.34 from the 2009 HSGP grant. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.
Volunteer Intake Form
Emergency Management Director, Holly House informed the board that the Volunteer Intake form was completed per their request and approved by County Attorney, Philip Miller.
Old/New Business
Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none
Land Acquisition– made offer
Red Lake Tribe- meeting on March 24
Township Road Inventory- none
Line Workers School – March 24, meeting
Veterans Service Policy– next board agenda
Inventory- none
Beaver – bill for an act in the Senate and House file
Clementson Bridge Property- Road tour
CAMA- updated earlier today
Goals and Objectives- Committee of the Whole April 4, 2011
Correspondence:
The following correspondence was acknowledged: Letter from David Drown Associates, Inc; MN Association of Senior Nutrition Services.
Recess
With no further business before the board, Chairman Moorman recessed the meeting at 11:50 a.m.
Attest: Approved: April 12, 2011
____________________________ ____________________________
Janet E. Rudd, Deputy Auditor Ken Moorman, Chairman of the Board
