December, 2010

Commissioner Proceedings

December 14, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 14, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and John Oren.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the meeting today with the following additions: Chief Deputy Sheriff and CAMA. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda for travel for; Travel for Mark Hall, John W. Hoscheid and Lorene Hanson to Bloomington on January 11-14 for MACO Conference; Josh Stromlund to St. Paul on December 15-16 for MASWCD Legislative Committee meeting; Tim Erickson to Brainerd on January 18-21 for MN County Engineers Association Conference;

 The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of November 23, 2010 regular County Board meeting. The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 37,103.58

                                                Commissioners’ Warrants  $   9,326.08

The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Contracts

Social Services Director, Nancy Wendler met with the board requesting approval for the following contracts:

Motions

Motion was made by Commissioner Todd Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2011, for the provision of MIS services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract for 2011 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services, and to authorize Chairman Ed Arnesen, and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Todd Beckel to pull claim No. 922 and approve the rest of the claims against the County as presented:

                                                Revenue                                  $    78,866.34

                                                Road & Bridge                        $    35,027.20

                                                County Development              $       200.00

                                                Solid Waste                             $    59,399.80

                                                                                                $  173,493.34

WARRANTS FOR PUBLICATION

Warrants Approved On 12/14/2010 For Payment 12/17/2010

Vendor Name                                    Amount

Baudette/City Of                                      2,398.80

Cenex Co-Op Services, Inc.                     6,033.77

Cps Technology Solutions                       2,719.89

Election Systems & Software, Inc            5,304.26

Howard’s Oil Company                            4,561.62

Insight Technologies, Inc                         2,613.09

Lakewood Health Center                          2,034.79

Low Highway Dept                                  4,368.19

Mar-Kit Landfill                                      9,117.00

Mn State Dept Of Public Safety                                6,244.80

Moren/Law Offices Of Patrick D             5,305.00

Nelson’s Collision Center (Dba)                               9,440.43

North American Salt Co                           6,935.92

Polk County Highway Dept                      9,344.42

Port Supply                                              2,450.52

St. Joseph Equipment Inc                        37,406.25

Wherley Motors                                       23,498.24

Woody’s Service                                      4,678.25

73 Payments less than 2000 — $29,038.10

Final Total: $173,493.34

Further moved to authorize the payment of the following auditor warrants:

                                                November 23, 2010                $    13,448.62

                                                December 1, 2010                   $    70,500.99

                                                December 3, 2010                   $ 200,741.83

                                                December 3, 2010                   $ (75,000.00)

                                                December 7, 2010                   $   64,129.20

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried. 

2011 IRS Standard Mileage Rate

County Auditor, John. W. Hoscheid met with the board and requested approval to set the 2011 mileage rate for the county.

Motion

Motion was made by Commissioner Hanson to set the mileage rate at the IRS standard rate.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. (It was noted that the Internal Revenue Service issued a 51 cents per mile beginning January 1, 2011, for the standard mileage rate.)

Appointments for County Veterans Service Officer and County Surveyor

County Auditor, John W. Hoscheid met with the board requesting approval for appointments for Lake of the Woods County Veterans Service Officer and County Surveyor.

Motion

Motion was made by Commissioner Todd Beckel to appoint Rick Rone as Lake of the Woods County Veterans Service Officer from January 1, 2011 to December 31, 2014 pursuant MN Statutes 197.60 Subd. 2.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel to appoint Donn Rasmussen as Lake of the Woods County Surveyor for the year 2011 pursuant MN Statutes 389.011 Subd. 2.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Commissioners Salary/Elected Department Heads Salary/Non-Elected Department Heads Salary/Union and Non Union Employee Salary Adjustment

County Auditor, John W. Hoscheid met with the board and presented the following salary adjustments to the board for their approval.

2011 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Todd Beckel to adopt the following County Commissioners salary schedule and County Board Chair salary schedule, which all include a general adjustment of $400.00 for the year 2011; and to adopt a committee meeting per diem of $100.00 for the year 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen                $16,200.00

Todd Beckel                16,200.00

Patricia Beckel             16,200.00

Tom Hanson                 16,200.00

Kenneth Moorman       16,200.00

Board Chair                 17,200.00

Motion was made by Commissioner Tom Hanson to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2011. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.)  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ed Arnesen to adopt the following Elected Officials salary schedule which includes longevity and a general adjustment of $1,144.00 for the year 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Elected Officials – Department Heads:

County Sheriff            Dallas Block               $68,024.06

County Treasurer        Mark Hall                     52,692.20

County Auditor          John W Hoscheid        59,998.24

County Recorder        Susan Ney                    52,866.20

County Attorney         Philip Miller                 50,000.00

Motion was made by Commissioner Todd Beckel to adopt the following Non-Elected Department Heads salary schedule which includes longevity and a general adjustment of $1,144.00 for the year 2011.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Assessor                      Wayne Bendickson    $60,072.63

MIS Director               Brent Birkeland           56,219.54

Public Works               Tim Erickson                82,910.08

Land/Water                 Josh Stromlund            57,798.33

Social Service              Nancy Wendler            61,842.63

Motion was made by Commissioner Todd Beckel to adopt the following Non-Elected Department Heads salary schedule which includes longevity and a general adjustment of $572.00 for the year 2011.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Veterans Service         Rick Rone                  $19,216.00

Motion was made by Commissioner Ken Moorman to adopt the following Non-Elected Department Heads salary schedule which includes a general adjustment of $686.40 for the year 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

      Emergency Manager   Holly House               $25,526.00

Salary Adjustment,  as agreed upon per Union Contract

Motion- Highway Union

Motion was made by Commissioner Todd Beckel to adjust all full time Highway Union employees’ salary by $0.55 cents per hour, effective January 1, 2011.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Salary Adjustment,  as agreed upon per Union Contract

Motion- Solid Waste Union

Motion was made by Commissioner Ken Moorman to adjust all full time Solid Waste Union employees’ salary by $0.55 cents per hour, effective January 1, 2011.  Motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment

(Excluding Elected and Non-Elected Department Heads)

Motion- Non-Union

Motion was made by Commissioner Patty Beckel to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by $0.55 cents per hour, effective January 1, 2011.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows:

MIS Department

MIS Director, Brent Birkeland met with the board requesting approval to enter into maintenance and support agreements with Minnesota Counties Computer Cooperative (MCCC). Brent also informed the board on the status of the Broad Bandwidth and informed them that the county is maxing out on the Internet connection and may have to look at bringing in a T1 line or DSL. 

Motion

Motion was made by Commissioner Hanson to proceed with ratification of the MCCC Finance and General Government maintenance and support contracts as presented and authorize Chairman Arnesen and County Auditor, John W. Hoscheid to sign.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Credit Card Policy

County Auditor, John W. Hoscheid met with the board requesting approval for Lake of the Woods County Policy regarding use of Credit Cards for Lake of the Woods County.

Motion

Motion was made by Commissioner Todd Beckel to approve the Lake of the Woods County “Credit Card Policy” with changes.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Far North Transit

Lease Agreement and Public Transit Service Agreement

Far North Transit Director, Steve Butler met with the board requesting approval for the renewal of the lease agreement and Service agreement for 2011.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Lease Agreement between Lake of the Woods County and the Roseau County Committee of Aging to operate the public transportation system for Lake of the Woods County commencing January 1, 2011 through December 31, 2011.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to enter into a Public Transit Service Agreement between Lake of the Woods County and the Roseau County Committee of Aging to administer and operate as part of a Multi County Transit System with Roseau County commencing January 1, 2011 through December 31, 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:40 a.m. and reconvened at 10:45 a.m. as follows:

Sheriff

Sheriff Dallas Block met with the board to discuss the “Uniform Allowance, Expenditure and Accountability Policy”.

Motion

Motion was made by Commissioner Hanson to approve the “Uniform allowance, Expenditure and Accountability Policy” for Lake of the Woods County.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Claim # 922

The board discussed Claim #922 that was pulled from approval of claims earlier today.

Motion

Motion was made by Commissioner Todd Beckel to approve claim # 922 for specialized equipment use from the recommendation of Sheriff Dallas Block.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Squad Car

Sheriff Dallas Block informed the board that the new Squad car will be delivered shortly.  Commissioner Patty Beckel requested that the old 2004 Ford Crown Victoria be transferred to the Baudette-Lake of the Woods Airport.

Motion

Motion was made by Commissioner Patty Beckel to transfer the 2004 Ford Crown Victoria to the Baudette-Lake of the Woods Airport. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Lexipol Payment

Sheriff Dallas Block informed the board of the invoice he received from lexipol for a uniformed policy that all Sheriff’s Office will operate under the same for the State of Minnesota.  A contract will be forthcoming.

Chief Deputy Resignation

Sheriff Dallas Block informed the board that Chief Deputy Sheriff James Walton submitted his resignation on December 17, 2010 effective December 31, 2010 and NWA Deputy Sheriff Robert Nunn resigned effective December 31, 2010. He informed the board of his intentions of the replacement of both Chief Deputy and Deputy Sheriff.

Public Works Department

Maintenance Projects

Public Works Director, Tim Erickson met with the board and updated them on the Maintenance Projects completed as of November 24, 2010.

Bobcat Boom Loader

Public Works Director, Tim Erickson and Maintenance Supervisor, Jeff Pelland met with the board requesting approval to purchase a Bobcat boom loader for the Solid Waste Department as approved within the 2011 capital expenditure budget. The consensus of the board was to move forward to obtain quotes to purchase a Bobcat boom loader.

Recess

The meeting was called to recess at 12:02 p.m. and reconvened at 1:00 p.m. as follows:

Planning Commission

Chairman Arnesen opened the Planning Commissioner at 1:00 p.m. as advertised.

Land and Water Planning Director, Josh Stromlund presented an application from Kevin and Diana McLain requesting a Conditional Use Permit to allow two (2) commercial businesses consisting of a used car dealership and an energy consulting and equipment sales business in a Natural Environment District.

Chairman Arnesen opened the floor for comments.  Comments were heard from the public and e-mail correspondence was read. Chairman Arnesen closed the Planning Commission at 2:02 p.m. and opened the Zoning/Land Use Addendum Public Hearing.

Land and Water Planning Director, Josh Stromlund presented the revised Zoning/Land Use Addendum to the board.  Chairman Arnesen opened the floor for comments.  Comments were heard from the public and no correspondence was received.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 3:00 p.m. and open the regular meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Boundary Commission Plat # 2

Property owners George and Judy Swentik met with the County Board to discuss their Boundary Commission Plat #2 Assessment. After review and discussion with the property owners and the Land and Water Planning Director, the County Board acknowledged that pins were placed for three contiguous non-conforming parcels; however per County Ordinance, the County Board will recognize this lot as only one (1) buildable parcel. 

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to remove two of the parcels from the property owners’ assessment of the Boundary Commission Plat #2; thereby reducing their assessment of the Boundary Commission Plat #2 by $564.00 ($282 per parcel). The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

County Auditor

Appointments and terms of EDA

County Auditor, John W. Hoscheid met with the board and requested approval for the Initial Appointment and Terms for the Lake of the Woods County Economic Development Authority Board and to set a Public Hearing for the Creation of Tax Increment Financing District and Adoption of a Tax Increment Financing Plan.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution Establishing

the Initial Appointments and Terms of the

Lake of the Woods County Economic Development Authority Board

Resolution Number   10-12-01

WHEREAS, Lake of the Woods County Board, pursuant to MN Statute 469.093, subd. 1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; 

NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the County of Lake of the Woods:

  1. The EDA shall consist of a governing body of Nine (9) Members, as per the adopted Enabling Resolution, of which:
    1. Five (5) Commissioners, Lake of the Woods County Board of Commissioners
    2. Four (4) Members shall be nominated by the following organizations and appointed by the County Board:
      • Industrial Development Corporation (IDC) to recommend appointment
      • From either Chambers of Commerce to recommend appointment
      • Lake of the Woods Tourism to recommend appointment
      • City of Baudette to recommend appointment
  2. The initial Board Members and terms are established as follows:

Term Length:        Board Member:           Term Expires:              Representing:

1 Year                   Rick Rone                   12/31/2011                  City of Baudette

1 Year                   Todd Beckel               12/31/2011                  County Board

2 Year                   Chuck Tischart            12/31/2012                  IDC

2 Year                   Gregg Hennum           12/31/2012                  Tourism Board           

3 Year                   Ed Arnesen                 12/31/2013                  County Board

3 Year                   Patty Beckel                12/31/2013                  County Board

4 Year                   Mike Hovde                12/31/2014                  Chamber of Commerce

5 Year                   Tom Hanson                12/31/2015                  County Board

6 Year                   Ken Moorman             12/31/2016                  County Board

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Tax Creation of Tax Increment Financing and Adoption of Tax Increment Financing Plan

County Auditor, John W. Hoscheid met with the board and presented a resolution for adoption to hold a public hearing for the creation of Tax Increment Financing District and the adoption of a Tax Increment Financing Plan.

Excerpt of the Original Minutes

 of the

County Board of Commissioners

County of Lake of the Woods, State of Minnesota

26th Day of October 26, 2010

Pursuant to due call and notice thereof, a regular meeting of the County Board of Commissioners of Lake of the Woods County, State of Minnesota, was duly held at the Lake of the Woods County Government Center on Tuesday, the 26th day of October, 2010, at 9:00 o’clock a.m. for the purpose, in part, of calling a public hearing on the proposed creation of Tax Increment Financing District No. 1-1, and the Tax Increment Financing Plan relating thereto.

The following County Board of Commissioners were present:  Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman; and the following were absent:  none.

The following Resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 10-12-02

 Calling Public Hearing on

The Creation of Tax Increment Financing District No 1-1

and the

Adoption of a Tax Increment Financing Plan Relating

Thereto

WHEREAS, The Economic Development Authority of Lake of the Woods County has requested the County hold a public hearing on the proposed creation of Tax Increment Financing District No. 1-1, and the Tax Increment Financing Plan relating thereto;

BE IT RESOLVED, by the County Board of Commissioners (the “Board”) of Lake of the Woods County, Minnesota (the “County”), as follows:

  1. Public Hearing.  This Board shall meet on Tuesday, January 25, 2011, at 7:00 p.m. to hold a public hearing on the following matters; (a) the proposed creation of Tax Increment Financing District No.         1-1, and (b) the adoption of the Tax Increment Financing Plan relating thereto, pursuant to and in accordance with Minnesota Statutes, Sections 469.174 to 469.1799, inclusive, as amended (the “Act”).
  2. Notice of Hearing.  Filing of Program and Plan.  The County Auditor is hereby authorized to cause a notice of the hearing, to be published as required by the Act and to place a copy of the proposed Tax Increment Financing Plan on file in the County Auditor’s Office at the Lake of the Woods County Government Center and to make such copies available for inspection by the public.

The motion was seconded by Commissioner Todd Beckel for the adoption of the foregoing resolution and the same being put to a vote, was unanimously carried.   Whereupon said resolution was declared duly passed and adopted.

Government Center North Lease

County Auditor, John W. Hoscheid met with the board and presented the Government Center North Lease to the board for approval.

Motion

Motion was made by Commissioner Moorman to enter into a lease between Lake of the Woods County and Sanford/Merticare for a portion of the building known as the “Government Center North commencing January 1, 2011 contingent upon the approval of any changes from Sanford/Mericare and authorize Chairman Arnesen to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Owned Lease Agreements

County Auditor, John W. Hoscheid met with the board and presented the renewal leases for County Owned Lands to the board.

Motion was made by Commissioner Todd Beckel to approve the following Land Lease Agreements effective January 1, 2011 through December 31, 2011:

SW ¼ SW ¼, S-22, T-163-N, R-34-W – 40 Acres    

NW ¼ NW ¼, S-27, T-163-N, R-34-W – 40 Acres

NE ¼ SE ¼, S-28, T-163-N, R-34-W – 40 Acres

N ½ NE ¼, SW ¼ NE ¼, S-28, T-163-N, R-34-W – 108 Acres

The motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for:  Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman.  Abstaining: Commissioner Arnesen.

DNR Letter

The board discussed a letter to be sent to Fisheries Program Manager, Linda Erickson-Eastwood in regards to the notice of Intent to Adopt Expedited Rules Relating to Adding Waterbodies to the list of “Designated Spawning Beds and Fish Preserves”, which includes Lake of the Woods (beginning at the mouth of the Rapid River to State Highway 11 Bridge.)

Motion

Motion was made by Commissioner Todd Beckel to send a letter to Fisheries Program Manager, Linda Erickson-Eastwood in opposition to the Expedited Rule Relating to Adding Waterbodies to the list of “Designated Spawning Beds and Fish Preserves.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Assessment Agreement

County Auditor, John W. Hoscheid met with the board and presented the Assessment Agreement with the City of Baudette which will expire on December 31, 2010.

Motion

Motion was made by Commissioner Patty Beckel to enter into an Assessment Agreement between Lake of the Woods County and the City of Baudette to provide for assessments of all property lying within the corporate boundaries of the City commencing January 1, 2011 and terminating December 31, 2011 and authorize Chairman Arnesen and County Auditor, John W. Hoscheid to sign.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

OLd/New Business

The County Board discussed the following old and new business: 

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no new updates
  • County TV – call into Sjobergs for billing
  • Land Acquisition – deed tax
  • Veterans Service Policy – Commissioner Tom Hanson informed the board that the committee will be meeting in January
  • Red Lake Tribe – Commissioner Arnesen stated that they will be meeting on December 15, 2010
  • Township Road Inventory – Waiting until January
  • Line Workers School – Iron on building is up
  • Inventory – need to review as a group
  • Beaver – no new update
  • Clementson Property – Public Works Director to review
  • Sheriff’s Department Uniform Allowance/Policy- remove from old/new
  • CAMA- Commisisoner Hanson informed the board that CAMA as Index Card Scanning available from Vanguard.

Committee Reports:

The following committee reports were heard and discussed: 

  • County Auditor, John W. Hoscheid informed the board that the Building Committee met and discussed the door at the old recycling center and put Public Works Director, Tim Erickson in charge of the old recycling center.

Correspondence was read and acknowledged: Thank-you letter from master Gardeners and L.O.W. Water Sustainability Foundation.

 Recess

The meeting was called to recess at 4:38 p.m. and reconvened at 6:00 p.m. as follows:

Public Hearing

2011 Proposed Budget and Levy

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 6:00 p.m. and open the Public Hearing, pursuant MN Statute §275.065 Subd. 3(c), for the Lake of the Woods County Board of Commissioners to hear all interested parties comments on the 2011 Proposed Budget and Tax Levy. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor John W Hoscheid reviewed the 2011 Proposed Budget.  He reviewed how the budget and other taxing entities (State of Minnesota; School Districts 390 and 690; Cities of Baudette and Williams and Unorganized Townships) affect the tax levy and statements. 

Motion

Motion was made by Commissioner Tom Hanson to close the Public Hearing at 6:45 p.m. and reconvene the regular meeting.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Adoption of 2011 budget and Tax levy

County Auditor, John W. Hoscheid met with the County Board and requested approval for the 2011 Budget and Tax Levy.

RESOLUTION ADOPTING 2011 BUDGET AND TAX LEVY

Resolution   2010-12-03

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel:

WHEREAS, the certified county budget for the year 2011 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for Lake of the Woods County for 2011:

                        Revenue Fund                       $1,266,843

                        Road & Bridge                      $   449,580

                        Social Service                         $   558,437

                        Total                                       $2,274,860

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2011:

                        Twp Road & Bridge             $  402,905*

                        Twp Fire – Baudette              $    19,000

                        Williams                                 $    26,400

                        NW Angle                              $      6,500

                        Total                                       $  454,805

$402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride.  ($395,405 + $7,500 = $402,905)

Seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Ed Arnesen called the meeting to recess at 6:50 p.m.

Attest:                                                                                     Approved: December 30, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

Commissioner Proceedings

December 30, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Thursday, December 28, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Lorene Hanson, John Oren and Wade Johannesen.

Approval of Agenda

Motion was made by Commissioner Ken Moorman to approve the agenda for the meeting today. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda for travel for Rita Krause to Brainerd for Northern Child Support Supervisor’s meeting on January 5-6, 2011.   The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of December 14, 2010 regular County Board meeting with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 25,191.42

                                                Commissioners’ Warrants  $   9,398.47

The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Sanford Medical Center Contracts

Social Services Director, Nancy Wendler met with the County Board requesting approval for the following contracts with Sanford Medical Center:

Motion was made by Commissioner Tom Hanson to approve the contract between Sanford Medical Center and Lake of the Woods County Social Services for 2011, for the provision of Community Support Program Services; and to authorize Chair Ed Arnesen and Lake of the Woods County Social Services Director Nancy Wendler to sign the same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ken Moorman to approve the contract for 2011 for Toll-Free Telephone Emergency Services between Sanford Medical Center and Lake of the Woods County Social Services; and to authorize Chair Ed Arnesen and Lake of the Woods County Social Services Director Nancy Wendler to sign the same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Tom Hanson to approve the following claims against the County as presented:

                                                Revenue                                  $  103,062.12

                                                Road & Bridge                        $    12,055.81

                                                County Development              $  103,308.96

                                                Solid Waste                             $      6,074.30

                                                                                                $  224,501.19

WARRANTS FOR PUBLICATION

Warrants Approved On 12/30/2010 For Payment 12/30/2010

Vendor Name                                  Amount

Andy’s Garage, Inc.                                 2,127.91

International Water Institute             162,608.96

Koochiching Co Treasurer                       2,500.00

Low County Treasurer                             2,169.91

Low Highway Dept                                   3,163.88

North American Salt Co                          2,434.71

Rolyan Buoys                                            2,601.34

University Of Mn                                    16,225.02

Wayne’s Body Shop-Dba                        4,221.86

77 Payments less than 2000 $26,447.60

Final Total: $224,501.19

Further moved to authorize the payment of the following auditor warrants:

                                                December 16, 2010                 $  311,975.20

                                                December 17, 2010                 $   57,777.29

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution 2010 – 12-04

Whereas:   M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

Therefore, Be It Resolved:that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2011:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Lake of the Woods Nursing Service Agreement

Motion was made by Commissioner Ken Moorman to approve the Purchase of Service Agreement between the Lake of the Woods County and LakeWood Health Center for the year 2011 and to authorize Chair Ed Arnesen and County Auditor John W Hoscheid to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Amendment to the Flexible Spending Plan

County Auditor, John W Hoscheid met with the County Board to have approved an amendment reflecting the change in the tax treatment of children under age 27 to the Flex Cafeteria Plan for Lake of the Woods County. 

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Amendment to Full Flex Cafeteria Plan

Reflecting Change in Tax Treatment of Employer-Provided Health Benefits

for Children Under Age 27

Resolution   2010 – 12-05

Whereas:      Effective March 30, 2010, the definition of “Dependent” in Article III of the Plan shall be amended to read as follows:  Dependent means: (a) for purposes of accident or health coverage (to the extent funded under the Medical or Medical Premium Benefit and Premium Reimbursement Benefit, and for the purposes of the Medical or Medical-Related Expense Reimbursement Benefit), (1) a dependent as defined as in Code § 152, determined without regard to subsections (b)(1), (b)(2), and (d)(1)(B) thereof, (2) any child (as defined in Code § 152(f)(1)) of the Participant who as of the end of the taxable year has not attained age 27, and (3) any child of the Participant to whom IRS Rev. Proc. 2008-48 applies (regarding certain children of divorced or separated parents who receive more than half of their support for the calendar year from one or both parents and are in the custody of one or both parents for more than half of the calendar year); and (b) for purposes of the Dependent Care Benefit, a Qualifying Individual.  Notwithstanding the foregoing, the Medical-Related Expense Reimbursement Benefit will provide benefits in accordance with the applicable requirements of any qualified medical child support order (QMSCO), even if the child does not meet the definition of “Dependent”;

Whereas:      Notwithstanding any provision of the Plan to the contrary, a Participant may make a new election for Medical-Related Expense Reimbursement Benefit coverage under the Plan on a prospective basis during the 30-day period beginning January 1, 2011; that is on account of and corresponds with his or her child (as defined in Code § 152(f)(1)) becoming newly eligible for coverage (or eligible for coverage beyond the date on which coverage would otherwise have been lost) as a result of the foregoing amendment to the definition of “Dependent” in Article III of the Plan.  Requests for such election changes shall in all other respects are subject to the Plan’s terms and conditions regarding election changes.

Therefore Be It Resolved:        Lake of the Woods County has adopted the foregoing amendment to reflect the change in tax treatment of employer-provided health benefits for children under age 27 to the Full Flex Cafeteria Plan on the 30th day of December 2010.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Hazard Mitigation Grant

Motion was made by Commissioner Todd Beckel to approve the Hazard Mitigation Plan Grant between the State of Minnesota and Lake of the Woods County; and to authorize Chair Ed Arnesen to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

MIS Director

Bandwidth Motion

Motion was made by Commissioner Patty Beckel to approve ordering an additional 1.5MBPS of bandwidth from the MN Office of Enterprise Technology with the cost of the additional bandwidth to be divided equally from the Public Works and Social Services funds for the budget year 2011.  The motion was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Mail Server Software

MIS Director Brent Birkeland met with the County Board for approval on the upgrading and purchasing of the mail server software as budgeted.    It was the consensus of the County Board to thank Brent for the update and to go ahead with the budgeted purchase.

Technology Fund

MIS Director Brent Birkeland discussed the technology fund reserves and the possibility of increasing this reserve with money left over from the 2010 MIS budget.  It was the consensus of the County Board to review all of the revenue departments, after year end accruals and adjustments have been made, before making any commitment of reserves.

Recess

The meeting was called to recess at 8:50 a.m. and reconvened at 9:00 a.m. as follows:

Sheriff

County Sheriff Dallas Block and Human Resources Director Wade Johannesen met with the County Board to discuss the Chief Deputy Sheriffs’ modified job description and appointment.

Motion to Modify Chief Deputy Job Description

Motion was made by Commissioner Ken Moorman to approve the modified job description for the position of Chief Deputy to the County Sheriff as a non-exempt, Grade 17, effective January 1, 2011.  The motion was seconded by Commissioner Patty Beckel.  Chair Ed Arnesen called for discussion and Commissioner Todd Beckel reviewed that the original intentions of making this position exempt, was due to the administrative duties.  The County Board discussed and reviewed the exempt and non-exempt status of this position. Roll call carried as follows:   For:  Commissioners:  Ed Arnesen, Patty Beckel, Tom Hanson and Ken Moorman; Opposed:  Commissioner Todd Beckel.  The motion passed.

Motion to Appoint Chief Deputy Sheriff

Motion was made by Commissioner Ed Arnesen to approve County Sheriff Dallas Blocks’ appointment of Terry L Bandemer as Chief Deputy to the County Sheriff at a Job Grade 17, Step 9 ($29.29 per hour) on the approved 2011 Schedule of Hourly Rates, effective January 3, 2011.  The motion was seconded by Commissioner Patty Beckel.  Chair Ed Arnesen called for discussion and Commissioner Todd Beckel reviewed the principles of the steps and the concern of starting someone at a step 9.  Roll call carried as follows:   For:  Commissioners:  Ed Arnesen, Patty Beckel and Ken Moorman; Opposed:  Commissioners: Todd Beckel and Tom Hanson.   The motion passed.

Retirement Recognition of James Walton

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Recognition of Retirement

James Walton

Resolution 2010 – 12-06

Whereas:  James Walton has served the residents of Lake of the Woods County for over 27 years for the Lake of the Woods County Sheriff’s Department;

Whereas:  James has retired from County service effective December 31, 2010;

Now Therefore, Be it Resolved:  That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to James for his many years of dedicated service and best wishes on his retirement.

The resolution was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

County Sheriff Dallas Block accepted the plaque from Chair Ed Arnesen on behalf of James Walton.

Retirement Recognition of Robert Nunn

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Recognition of Retirement

Robert Nunn

Resolution 2010 – 12-07

Whereas:  Robert Nunn has served the residents of Lake of the Woods County for over 31 years for the Lake of the Woods County Sheriff’s Department;

Whereas:  Robert has retired from County service effective December 31, 2010;

Now Therefore, Be it Resolved:  That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Robert for his many years of dedicated service and best wishes on his retirement.

The resolution was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

County Sheriff Dallas Block accepted the plaque from Chair Ed Arnesen on behalf of Robert Nunn.

Recess

The meeting was called to recess at 9:48 a.m. and reconvened at 9:51 a.m. as follows:

Land and Water Planning Director

Land and Water Planning Director Josh Stromlund met with the County Board to consider the Conditional Use Permit Request for Kevin and Diana McLain.  The Findings of Fact and Decision are as follows:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant(s):  Kevin and Diana McLain                           Date:  December 30, 2010

Location/Legal Description:  The SE1/4 of the SW1/4 of Section 14, T.160N, R.33W (Potamo) Parcel # 28.14.34.000

Project Proposal:  Applicant is requesting to allow two (2) commercial businesses consisting of a used car dealership and an energy consulting and equipment sales business in a Natural Environment District.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                           YES (X) NO (  )  N/A (  )

Why or why not?  The project proposal is located in close proximity to other commercial businesses and the balance between individual rights, protection from the actions of others, and protection of the natural environment was taken under consideration.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  The project proposal is located indoors which reduces the noise levels that may be heard on adjacent properties, proper containment of potential hazardous fluids on site, does not add a significant amount of additional traffic to the area, and the existing vegetative buffer will remain intact.  Other than the outdoor display of the vehicles and signage at the end of the driveway, adjacent landowners and passerbies will not see the additional vehicles waiting to be reconditioned or the energy equipment.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?   The applicant has stated that all liquids associated with the reconditioning of the used vehicles will be captured and contained on the property as there is no floor drain in the storage shed.  When the containers are full, they will be properly disposed of at the Graceton Solid Waste Facility.  The project proposal is not located in a shoreland area and no new structures are to be constructed.

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  The project proposal will not affect the site’s existing topography and drainage features as no new construction is planned.  The application states that minimal impact will occur in two (2) areas of the existing vegetative cover which consists of mowing grass (Area1 per sketch) and if needed, clearing to expand the current yard which will serve as a staging area for up to 30 vehicles (Area 2 per sketch).

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not?  The project proposal is not located in any floodplain and/or floodway.

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  No soil movement is planned with the project proposal and minimal vegetative cover may be disturbed.

7. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  No new roads or approaches are planned as per the project proposal.

8. Is the project proposal compatible with adjacent land uses?                    YES (X)  NO (  )  N/A (  )

Why or why not?  A vegetative buffer will remain intact to minimize visual appearance from neighboring properties; other commercial businesses are in close proximity, reconditioning of the vehicles will be located in an existing building, and traffic is not expected to increase significantly.  The number of vehicles that will be visually on display near County Road 3 will be limited.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  Project proposal is not located in a shoreland area.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                   

                                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  The applicant has stated that all liquids associated with the reconditioning of the vehicles will be in accordance with state and federal regulations.  There are no floor drains in the existing building where the reconditioning will take place.  The existing septic system will be inspected and upgraded if needed.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not?  Project proposal is not located in a shoreland area.

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  Existing private well services the property and the existing septic system will be inspected and upgraded if needed.

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                            

                                                                                                            YES (  )  NO (  )  N/A (X)

Why or why not?  The project proposal will not generate any watercraft usage.

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                YES (  )  NO (  )  N/A (X)

Why or why not?  The project proposal does not contain storage tanks that would be subject to MPCA permit requirements as the containers to store fluids are to be kept inside the existing structure.  

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                             YES (X)  NO (  )  N/A (  )

Why or why not?  Existing vegetation will not be altered significantly to reduce the visual buffering of adjacent properties.

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                              YES (X)  NO (  )  N/A (  )

Why or why not?  The application states that four (4) signs are to be located near the driveway and County Road 3 to promote the businesses located on the premises and that the signs may be dimly illuminated by solar lights which will be focused on the signs to minimize the visual impact to adjacent properties.  Refer to conditions for signage limitations.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed? YES (X)  NO (  )  N/A (  )

Why or why not?  Additional traffic is not expected to increase significantly beyond three to four additional vehicles at the site at any given time.  Parking is available on the existing driveway/turnaround area.  The location of the project proposal is on County Road 3, a paved highway in Lake of the Woods County which is a major artery to the Graceton Solid Waste Facility, city of Baudette, and Beltrami Island State Forest.  There must be parking available near the vehicles that are on display to avoid potential customers parking on County Road 3.

If all answers to the Findings of Fact-Criteria are either “Yes” or “Not Applicable” to the project proposal, the criteria for granting the conditional use permit has been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows: 

  1. The hours of operation, as stated in the application, are Monday through Saturday, 10:00 am until 7:00 pm weekdays and 12:00 pm (Noon) until 6:00 pm on Saturday.
  2. A total of seven (7) vehicles can be on display in Area 1, as per the submitted sketch, at any given time.
  3. Up to thirty (30) vehicles can be staged for reconditioning in Area 2, as per the submitted sketch, at any given time.
  4. Signage is limited to a total of sixty-four (64) square feet and may be illuminated with lights.
  5. The septic system is to be inspected by August 1, 2011, and if needed upgraded within two (2) construction seasons from the date of approval.

Approved with Conditions  (X)

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

Land and Water Planning Director, Josh Stromlund recommended approving the Conditional Use Permit as presented with conditions as discussed, to Kevin and Diana McLain.

Motion was made by Commissioner Ken Moorman to accept the Findings of Fact and Decision with Conditions and approve the Conditional Use Permit as presented with conditions as discussed, for Kevin and Diana McLain. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Consideration of Revised Zoning/Land Use Addendum

Land and Water Planning Director, Josh Stromlund met with the County Board to review and discuss considerations of the Revised Zoning/Land Use Addendum.  It was the consensus of the County Board to hold a work session to review and discuss.  The County Board will set a date and inform the Land and Water Planning Director.

Baudette-Lake of the Woods Airport – Joint Powers Agreement

The following resolution was offered by Commissioner Patty Beckel and moved for adoption contingent upon Interim County Attorney Michelle Moren:

Joint Powers Agreement Creating Joint Powers Entity

Baudette-Lake of the Woods Airport

Resolution 2010-12-08

Whereas:Minnesota Statutes, § 471.59 provides that two or more governmental units may by agreement jointly exercise any power common to the contracting Parties; and

Whereas:Minnesota Statutes § 360.042 provides that political subdivisions may enter into agreements for purposes of acquiring, establishing, constructing, maintaining, improving, and operating airports and other air navigation facilities;

Whereas:The name of this entity shall be Baudette-Lake of the Woods Airport, hereinafter referred to as “Airport”;

Now, Therefore Be It Resolved:In consideration of the mutual promises and agreements contained herein and subject to the provisions of Minnesota Statutes, § 471.59 and 360.042 and other applicable statutes, rules and regulations, the following Parties;  City of Baudette, a Minnesota municipal corporation, hereinafter “City” and County of Lake of the Woods, a Minnesota municipal corporation hereinafter “County” hereby enters into a Joint Powers Agreement creating Joint Powers Entity this 30th day of December, 2010;

Further, Be It Resolved:That Interim County Attorney Michelle Moren, Chair Ed Arnesen and County Auditor John W Hoscheid are hereby authorized to sign the Joint Powers Agreement.

The resolution was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Public Works Director

Approval to Purchase GPS Survey System

County Public Works Director, Tim Erickson met with the County Board for approval to purchase a GPS survey system that would also need two cell phones to complete the system.    It was the consensus of the County Board to thank Tim for the update and to go ahead with the budgeted purchase.

Resolution Interim County Attorney

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Recognition of Interim County Attorney

Michelle Moren

Resolution 2010 – 12-09

Whereas:  Michelle E Moren has served the residents of Lake of the Woods County for the past four years as Interim County Attorney;

Whereas:  Michelle has fulfilled all duties required of this position effective January 2, 2011;

Now Therefore, Be it Resolved:  That the Lake of the Woods County Board Commissioners extends its deepest appreciation and gratitude to Michelle for a very fine accomplishment and service to Lake of the Woods County.

The resolution was seconded by Commissioner Ken Moorman and the same being put to a vote, was unanimously carried.

Adjourn

With no further business before the County Board, motion was made by Commissioner Todd Beckel to adjourn the 2010 Lake of the Woods County Board Meeting.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, carried unanimously carried.   Chair Ed Arnesen declared the 2010 Lake of the Woods County Board meeting adjourned at 11:30 a.m.

Attest:                                                                                     Approved: January 4, 2011

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

November, 2010

Commissioner Proceedings

November 9, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 9, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Ed Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions:  MN Dept Natural Resources, Minutes regarding Curling Club, Additional motions for Public Works Dept and EDA update. The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Tom Hanson to approve the consent agenda for travel for:   Josh Stromlund to St. Paul on November 9, 2010 for MN Association of Soil and Water Conservation Districts Annual Meeting and Convention; Julie Berggren to Bemidji on October 29, 2010 for Criminal and Civil Protection Orders and to Hamel on November 17, 2010 for PLEAA Annual Conference; Boyd Johnson to Bemidji on December 6 – 7, 2010 for Construction Site Management Training; Boyd Johnson to Arden Hills on December 7-10, 2010 for Grading & Base I Training; Boyd Johnson to St. Cloud on December 13-16, 2010 for Grading & Base 2 Training; Boyd Johnson to St. Cloud on January 2-5, 2011 for Bituminous Street Training and Dan Crompton to St. Cloud on November 16-18, 2010 for Engineer Technology Conference.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Tom Hanson to approve the minutes of October 26, 2010 regular County Board meeting. The motion was seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 10,905.72

                                                Commissioners’ Warrants  $   9,685.39

The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

TeleMental Health

Social Services Director, Nancy Wendler discussed with the County Board a potential grant for TeleMental Health conferencing and equipment.  Brent Birkeland updated the County Board on the current status of technology and equipment.  It was the consensus of the County Board to have Brent research further and update the County Board at a future meeting.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

The County Board discussed a claim for the storage building. It was the consensus of the County Board not to heat this building and have the storage building remain as cold storage.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County as presented:

                                                Revenue                                  $    31,671.99

                                                Road & Bridge                         $    76,204.65

                                                County Development             $      8,274.00

                                                Solid Waste                             $   18,745.33

                                                                                                $  134,895.97

WARRANTS FOR PUBLICATION

Warrants Approved On 11/09/2010 For Payment 11/12/2010

Vendor Name                                              Amount

 ARM of Mn                                                2,170.00

Arnesen/Ed                                                4,996.00

Border Ridge Trucking Inc                    36,490.00

Brock White                                               6,006.40

Cenex Co-Op Services, Inc.                    7,394.55

Dodds Lumber                                           3,006.60

Howard’s Oil Company                           2,397.07

Jake’s Quality Tire Inc                             2,414.87

Low County Treasurer                              8,074.00

Low Highway Dept                                   2,629.12

Mar-Kit Landfill                                          9,209.70

Mn Counties Insurance Trust                  2,540.00

Moren/Law Offices Of Patrick D              5,366.00

Northern Resources Cooperative           4,314.92

R & Q Trucking, Inc                                 2,053.72

Swanston Equipment Corp                      2,396.68

Winkler of Wisconsin                              9,933.81

79 Payments less than 2000          $23,502.53

Final Total: $134,895.97

Further moved to authorize the payment of the following auditor warrants:

                                                October 27, 2010                   $   195,220.75

                                                October 27, 2010                   $       1,000.00

                                                November 2, 2010                 $   565,889.64

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried. 

Satisfaction of Mortgage/Repayment Agreements

Motion was made by Commissioner Patty Beckel to authorize Chair Ed Arnesen and County Auditor John W Hoscheid to sign the Satisfaction of the Repayment Agreement and Satisfaction of Mortgage dated July 19, 1995 for Andrew and Anna Lystad.  The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ken Moorman to authorize Chair Ed Arnesen and County Auditor John W Hoscheid to sign the Satisfaction of the Repayment Agreement and Satisfaction of Mortgage dated January 29, 1997 for Harry and Agnes Stebakken, and Sidney Allen Stebakken.  The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

2010 Election

County Auditor John W Hoscheid presented a letter to the County Board acknowledging and thanking the following County Employees for being an Election Judge:  Darren Olson, Dale Boretski, Lorene Hanson, Dawn Christianson, Christie Russell, Rita Krause, Sandy Peterson, Stacy Novak, Steve Sindelir, Shelley Pepera and Jodi Ferrier.  The 2010 voter turnout for Lake of the Woods County was 75% with 55 new registrations on Election Day.

The County Board directed the County Auditor to write congratulation letters to our local representatives and newly elected County Attorney. 

University of MN/MOA

Commissioner Patty Beckel discussed the Memorandum of Agreement between the University of Minnesota Extension and Lake of the Woods County beginning January 1, 2011 and ending on December 31, 2013. 

Motion was made by Commissioner Todd Beckel to enter into an agreement between the University of Minnesota and Lake of the Woods County for providing Extension programs locally and employing Extension staff, beginning on January 1, 2011 and ending on December 31, 2013, unless earlier terminated (as provided in paragraphs 7 and 8 of the Agreement); and further authorize Chair Ed Arnesen, Interim County Attorney Michelle Moren and County Auditor John W Hoscheid to sign said Agreement, contingent upon the approval of Interim County Attorney Michelle Moren.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

LOW Ordinances

Motion was made by Commissioner Tom Hanson to set a Public Hearing for the proposed revisions to the Lake of the Woods County Rainy Rapid River Shoreland Management Ordinance, Zoning Ordinance and consideration of the Land Use Addendum for the Growth Corridor Project for December 14, 2010 at 1:00 p.m. at the Government Center.  The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

USDA Grant Presentation

County Auditor John W Hoscheid notified the County Board that USDA Rural Development State Director Colleen Landkamer will be at the North Star Electric Cooperative on Wednesday, November 17, 2010, to officially award the $300,000 grant to help finance the construction of the line worker’s facility.

Human Resources Director

Human Resources Director, Wade Johannesen presented a Draft Sheriff Office Uniform Allowance, Expenditure and Accountability Policy to the County Board.  It was the consensus of the County Board to have further research done and to place this on the old and new business for future meetings.

Baudette Curling Club

Stuart Noble and Emory Vaagen updated the County Board on the progress of the Baudette Curling Club.  They presented a letter of consent from the Baudette Area Arena Association, Budget Proposal and a Certificate of Incorporation.  The County Board also acknowledged the correspondence of minutes from October 28, 2010.

Motion was made by Commissioner Todd Beckel to contribute up to $20,000 to the Baudette Curling Club, with the curling rocks being property of the County and any proceeds of the Curling Club to go to the Baudette Area Arena Board; with funding from the County Development Fund.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Stuart Noble thanked the County Board and confirmed that the Baudette Curling Club’s Charter would reflect that Lake of the Woods County owned the rocks and if the Curling Club was to close, the County would receive the proceeds from the rocks.

HRDC

Headwaters Regional Development Commission (HRDC) Development Specialist, Emily Brooks met with the County Board to discuss a potential grant to identify needs and opportunities for trails and connections in the Baudette area.

Motion was made by Commissioner Ken Moorman to contribute $2,500 towards the local match for the Baudette and Lake of the Woods Area Trails Plan; with funding from the County Development Fund.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 10:55 a.m. as follows:

Old/New Business

The County Board discussed the following old and new business: 

  • Economic Development Authority (EDA)– Commissioner Ken Moorman gave an update on the status of a secretary for the EDA
  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no new updates
  • County TV – No new updates
  • Land Acquisition – Commissioner Todd Beckel updated the County Board on the recent offer
  • Zoning/Conditional Use Parameters – A public hearing has been set and this can now be taken off the old/new business
  • Veterans Service Policy – Commissioner Tom Hanson updated the County Board on the progress of the policies
  • Red Lake Tribe – Commissioner Arnesen discussed the upcoming meeting and having HRDC Executive, Cliff Tweedale attend
  • Township Road Inventory – Waiting until January
  • Line Workers School – Discussed the grant presentation on November 17, 2010, the previous Meet/Greet and the need for cold storage
  • Inventory – Wade is reviewing the lists and making sure all items are included
  • Beaver – Commissioner Todd Beckel updated the County Board on the progress
  • Clementson Property – Will discuss with Bill Sindelir

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Todd Beckel
    • AMC District
    • AMC Futures
  • Commissioner Ken Moorman
    • Veterans
  • Commissioner Tom Hanson
    • Line Workers Facility

Emergency Management Director

Emergency Management Director, Holly House presented the Local Emergency Operations Plan to the County Board for review.

Motion was made by Commissioner Todd Beckel to approve the Local Emergency Operations Plan with identified changes and further authorize Chair Ed Arnesen to sign the same. The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

Holly updated the County Board on a video equipment grant.

Public Works Director

Public Works Director Tim Erickson and Acting Public Works Director Bill Sindelir met with the County Board.

Motion was made by Commissioner Ed Arnesen to continue to pay the increase of $900 per month to William “Bill” Sindelir as Acting Public Works Director through the end of December 2010.  The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ken Moorman to appoint Tim Erickson as County Public Works Director for a term of one year, effective November 8, 2010; and to readdress the appointment in May of 2011.  The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

Bernard Land Acquisition

Interim County Attorney Michelle Moren updated the County Board on the current status of the Bernard land acquisition.  It was the consensus of the County Board to accept the current offer for settlement, pending the satisfaction of mortgage and warranty deed.

Correspondence

Correspondence was read and acknowledged from Williams Public Library, Let’s Go Fishing with Seniors, MN Dept of Natural Resources, AMC Delegates 

Recess

With no further business before the County Board, Chairman Ed Arnesen called the meeting to recess at 12:40 p.m.

Attest:                                                                                     Approved:       November 23, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

Commissioner Proceedings

November 23, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 23, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W. Hoscheid and Deputy Auditor Janet Rudd

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions and deletions:  Remove Sheriff’s Department Uniform Allowance Policy, Add: Deputy Sheriff and Landfill position at the NWA. The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel for:  Lorene Hanson to St. Cloud on December 1-2 for Paymate Meeting; Holly House to Mahnomen on December 13-15 for Northwest Regional Interop Conference; Rita Krause to St. Paul on December 1-2 for Child Support Training Workgroup; The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of November 9, 2010 regular County Board meeting. The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Economic Development Authority

Tracy Ryan with David Drown Associate, Karl Frigaard with Northwest Community Action and Dan Hoskins, General Manager of North Star Electric meet with the board to discuss the Line Workers School project.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION NO. 10-11-01

RETAINING FRYBERGER, BUCHANON, SMITH & FREDERICK PA

WHEREAS, Lake of the Woods County Commissioners adopted an enabling resolution establishing the Lake of the Woods County Economic Development Authority on September 14, 2010, Resolution No. 10-09-01,

WHEREAS, the Enabling Resolution states that the Lake of the Woods County Board of Commissioners may modify and make changes as authorized by MN Statutes, Chapter 469 ( the Act  )or deemed appropriate by the Lake of the Woods County Commissioners’,

WHEREAS, contingent upon the approval of Interim County Attorney, Michelle Moren, Lake of the Woods County Commissioners recommends that Mary Frances from Fryberger, Buchanan, Smith & Frederick PA be retained to complete all necessary legal work to accomplish implementation of the project known as the “Line Workers School”, including but not limited to preparing all documentation to transfer real property from Lake of the Woods County, a Minnesota Municipal Corporation to the Lake of the Woods County Economic Development Authority; preparing all loan documentation, project site documentation, construction contract, debt obligation documentation, lease agreement, and shall further assist the County Board in drafting a resolution to authorize the EDA to incur the debt and provide for EDA levy to be included in the County levy ONLY in the event lease revenues fall short of loan payment, and that this would only be considered on an annual basis;

NOW THERERFORE BE IT RESOLVED that all legal work be completed by January 4, 2011.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Mn DNR- Fisheries Area Supervisor, Phil Talmage

Fisheries Area Supervisor, Phil Talmage met with the board to discuss the correspondence the board received from Fisheries Program Manager, Linda Erickson-Eastwood in regards to the notice of Intent to Adopt Expedited Rules Relating to Adding Waterbodies to the list of “Designated Spawning Beds and Fish Preserves”, which includes Lake of the Woods (beginning at the mouth of the Rapid River to State Highway 11 bridge.) Phil informed the board that MN Statutes 97.c025 gives the department authority to close water sections within a 48 hour notice. He explained that the early ice-out last spring caused early sturgeon spawning; DNR has no intention to close this on an annual basis, but when early spawning does happen, they would want to close that section in Lake of the Woods.

Human Resources

Human Resources Director, Wade Johannesen met with the board to review the revised Job Description for the Highway Departments “Deputy Accountant/Office Specialist.” Wade informed the board that the personnel committee met and recommended a change from Grade 7 to Grade 9.

Motion

Motion was made by Commissioner Todd Beckel to approve the Highway Departments “Deputy Accountant/Office Specialist” revised job description. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to set the Highway Departments “Deputy Accountant/Office Specialist from Grade 7, Step 15 to Grade 9, Step 9 effective November 28, 2010.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Human Resource Director, Wade Johannesen met with the board and informed them of the Resignation of the Deputy Sheriff located at the Northwest Angle. Wade informed the board that the Deputy also worked for the solid waste department at the NWA in the absence of the regular operator.

Motion

Motion was made by Commissioner Todd Beckel to advertise to the residents at the NWA for a NWA part-time Deputy Sheriff.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. 

Human Resources Director, Wade Johannesen met with the board to review the revised Job Description for the Assessor’s Office “Assessment Specialist /Office Manager.” Wade informed the board that the personnel committee met and recommended a change from Grade 9 to Grade 10.

Motion

Motion was made by Commissioner Patty Beckel to approve the Assessor’s “Assessment Specialist/Office Managers” revised job description.  The motion was seconded by Commissioner Moorman and the vote carried as follows:  Voting for:  Commissioners Patty Beckel, Hanson, Moorman and Arnesen.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel stated that all non-union employees job descriptions should be reviewed at the same time)

Motion

Motion was made by Commissioner Patty Beckel to approve the Assessor’s “Assessment Specialist/Office Managers” from Grade 9 Step 11 to Grade 10 Step 9 effective November 28, 2010.  The motion was seconded by Commissioner Hanson and the vote carried as follows:  Voting for:  Commissioners Patty Beckel, Hanson, Moorman and Arnesen.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel stated that all non-union employees’ grades and steps should be reviewed at the same time)

Recess

The meeting was called to recess at 11:20 a.m. and reconvened at 11:26 a.m. as follows:

Lude Tower

The board reviewed the Land Lease between Lake of the Woods County and the State of Minnesota Department of Transportation for the construction of a communication tower to provide radio coverage and other county –wide communications systems. No action was taken at this time.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Todd Beckel to approve the following claims against the County as presented:

                                                Revenue                                  $    85,011.97

                                                Road & Bridge                       $    18,785.80

                                                County Development             $    45,790.00

                                                Joint Ditch                              $         400.00             

                                                Solid Waste                             $     1,527.09

                                                                                                $  151,514.86

WARRANTS FOR PUBLICATION

Warrants Approved On 11/23/2010 For Payment 11/26/2010

Vendor Name                                         Amount

Bert’s Truck Equipment Of Moorhead, Inc          4,649.06

Black Box Corporation                                          2,493.14

Cenex Co-Op Services, Inc.                                 3,092.33

Cyber Advisors Inc                                              24,575.91

Deputy Registrar No.75                                         3,978.16

GraybaR                                                                                 40,042.77

Hoffman, Dale, & Swenson, Pllc                           5,940.00

Mn Dept Of Transp                                                2,444.00

Norling Construction, Inc/Adam                        45,090.00

Woody’s Service                                                    2,693.47

41 Payments less than 2000 — $16,516.02

Final Total: $151,514.86

Further moved to authorize the payment of the following auditor warrants:

                                                November 10, 2010                $    43,183.36

                                                November 10, 2010                 $        939.43

                                                November 12, 2010                 $   83,750.00

                                                November 20, 2010                 $   29,445.46

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried. 

Liquor License Approval

County Auditor, John W. Hoscheid presented an application for approval for an On-Sale/Intoxicating Sunday Liquor License for Ken-Mar-Ke Resort, LLC for Robert Ericksen and Leslie Amb.

Motion

Motion was made by Commissioner Patty Beckel to approve the On-Sale/ Intoxicating Sunday Liquor License for Ken-Mar-Ke Resort LLC from December 3, 2010 to June 30, 2011 contingent upon the approval of the County Sheriff and County Attorney.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Exempt Gambling Permit

County Auditor, John W. Hoscheid presented an application for exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle at Zippel Bay Resort.

Motion

Motion was made by Commissioner Todd Beckel to approve the exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle on February 5, 2011 at Zippel Bay Resort and authorize County Auditor, John W. Hoscheid to sign.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2011 County Contribution for Health Insurance

County Auditor, John W. Hoscheid requested approval for the 2011 county contribution for health insurance caps.

2011 County Contribution for Health Insurance

Motion

Motion was made by Commissioner Todd Beckel to set the 2011 county contribution for family health insurance up to $925.00 per month and the single health insurance up to $575.00 per month.  The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 38,541.01

                                                Commissioners’ Warrants  $   4,831.09

The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Contracts

Social Services Director, Nancy Wendler met with the board requesting approval for the following contracts:

Motions

Motion was made by Commissioner Todd Beckel to approve the contract between Northwest Mediation and Custody Investigation Services (Joe Stenzel) and Lake of the Woods County Social Services for November 1, 2010 to December 31, 2011 for the provision of guardianship/conservatorship services and related services for indigent persons, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of homemaker services, respite care services, and personal care services and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of respite care services and caregiver training and educations services for the waivered programs, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of professional nursing consultation, skilled nursing services, home health aide services, and in-service education and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of long term care consultation, skilled nursing services, RN supervision for personal care assistants, homemaker, home health aide, and personal care assistant services, and public health nurse case management services for the waivered programs, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2011, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between LifeCare Behavioral Health Services and Lake of the Woods County Social Services for 2011 for the provision of clinical supervision/consultation for agency staff and to authorize Chairman Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2011 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between  Lutheran Social Services and Lake of the Woods County Social Services for 2011 for the provision of home delivered meals, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2011 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2011, for the provision of employment and training services and independent living skills services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2011, for the provision of adult in-home support services, personal support, supported living, and independent living skills for DD clients and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the Host County Contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2011, for the provision of chemical dependency outpatient treatment services to residents from other counties, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2011, for the provision of chemical dependency outpatient treatment, aftercare, public education, and training for agency staff, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between Sanford Health and Lake of the Woods County Social Services for 2011, for the provision of emergency mental health services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between TriMin Systems, Inc. and Lake of the Woods County Social Services for 2011-2015, for the provision of professional services to obtain computer programming, technical assistance, and related services to support and maintain the IFS, ACS, & SWS computer systems and to authorize Chairman  Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. 

Old/New Business

The County Board discussed the following old and new business: 

  • Economic Development Authority (EDA)– discussed earlier in the meeting
  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no new updates
  • County TV – No new updates
  • Land Acquisition – Commissioner Todd Beckel updated the County Board that the check was sent and acquired land
  • Veterans Service Policy – Commissioner Tom Hanson informed the board that the work is in progress
  • Red Lake Tribe – Commissioner Arnesen stated that they will be meeting on December 15, 2010
  • Township Road Inventory – Waiting until January
  • Line Workers School – no new update
  • Inventory – no new update
  • Beaver – Commissioner Todd Beckel updated the County Board on the progress
  • Clementson Property – no update
  • Sheriff’s Department Uniform Allowance/Policy- next meeting

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Todd Beckel
    • Radio Board
  • Commissioner Ken Moorman
    • Joint Powers Natural Resources
  • Commissioner Patty Beckel
    • Airport
    • NW Juvenile Center

Correspondence was read and acknowledged from MN Counties Intergovernmental Trust – 2010 Dividend Payment and Lake of the Woods Water Sustainability Foundation.

Recess

With no further business before the County Board, Chairman Ed Arnesen called the meeting to recess at 12:35 p.m.

Attest:                                                                                     Approved:       December 14, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

October, 2010

Commissioner Proceedings

October 12, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 12, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions:  EDA Appointments, EDA Setting a Committee Date and Correspondence from Baudette Arena. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel for Lorene Hanson to St. Cloud on October 19-20, 2010 for a MCIT meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of September 9, 2010 Special Meeting, September 13, 2010 Special Meeting and September 28, 2010 Regular Board Meeting with changes.  The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 11,305.07

                                                Commissioners’ Warrants  $ 15,278.35

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land & Water Planning Director

Land & Water Planning Director, Josh Stromlund updated the County Board on the Zoning/Conditional Use Parameters.  Dave Marhula and Mike Reed attended the meeting with questions and input regarding the ordinance. It was the consensus of the County Board to have a work session to review the ordinance updates and discuss in detail.  Josh will contact the County Board with some available dates.

Hoffman, Dale, & Swenson, PLLC

Hoffman, Dale, & Swenson, PLLC Manager, Colleen Hoffman met with the County Board to review the 2009 Audit Report for Lake of the Woods County.   She reported that Lake of the Woods County was in compliance in all material respects and met with all requirements for 2009.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 10:55 a.m. as follows:

Arrowhead Library System

Arrowhead Library System Executive Director, Jim Weikum met with the County Board for an annual review and update of the activities over the last year and also new resources they have added.

DNR Fisheries

DNR Fisheries Area Supervisor, Phil Talmage met with the County Board.  Phil presented a power point on the surveys that were done this past year and previous years. 

Baudette Curling Club

Baudette Curling Club Officer, Roger Erickson met with the County Board and presented a proposed budget for the Baudette Curling Club and gave an update on their current status.  The County Board reviewed the correspondence received from the Baudette Arena Association.  It is still the consensus of the County Board to support the Curling Rink, however they would like the Curling Club to address this correspondence and report back to them.

Recess

The meeting was called to recess at 12:15 p.m. and reconvened at 1:20 p.m. as follows:

Rural Economic Development Loan/Grant

North Star Electric Cooperative Manager, Dan Hoskins and Northwest Community Action Representative Karl Frigaard met with the County Board to discuss the USDA REDLG.  They informed the County Board that the loan had been approved and reviewed the steps needed to continue.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

USDA Rural Economic Development Loan & Grant (REDLG)

Potential Conflict of Interest

Resolution Number   10-10-01

WHEREAS;  MN Statutes§ 469.098, (Conflict of Interest) requires that an organization with which a Commissioner is associated with financial interests of the organization shall prepare a written statement describing  the matter requiring action or decision and the nature of the potential conflict of interest;

WHEREAS;  Lake of the Woods County Board Chairman, Ed Arnesen may have a potential conflict of interest which relates with the USDA Rural Economic Development Loan & Grant (REDLG) program;

WHEREAS; Chairman Ed Arnesens affiliation with North Star President, Steve Arnesen may become a potential conflict of interest;

WHEREAS, Lake of the Woods County Board, Vice-Chairman, Ken Moorman, will have authority to sign any documents related to the USDA REDLG program, as long as the signer has no conflict of interest with the borrower.

NOW THEREFORE, BE IT RESOLVED, that Commissioner Arnesen abstains from voting on this resolution.

The resolution was seconded by Commissioner Hanson, and the same being put to a vote, carried as follows:  For:  Commissioners:  Patty Beckel, Todd Beckel, Hanson and Moorman;  Against:  None; Abstaining:  Commissioner Arnesen.

Motion was made by Commissioner Todd Beckel to authorize Commissioner Moorman to sign required documents for the REDLG loan.  The motion was seconded by Commissioner Hanson and the same being put to a vote, carried as follows:  For:  Commissioners:  Patty Beckel, Todd Beckel, Hanson and Moorman;  Against:  None;  Abstaining:  Commissioner Arnesen.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Todd Beckel to pay claim number 3203, which was pulled from the claims on the September 28, 2010 County Board Meeting.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County as presented:

                                                Revenue                                  $    86,897.52

                                                Road & Bridge                      $    50,680.62

                                                County Development             $  203,200.00

                                                Solid Waste                             $    27,986.32

                                                                                                $  368,764.46

WARRANTS FOR PUBLICATION

Warrants Approved On 10/12/2010 For Payment 10/15/2010

Vendor Name                                  Amount                  Vendor Name                                  Amount

Cenex Co-Op Services, Inc.                       2,547.06

Dynamic Imaging Systems, Inc                  3,020.14

Government Management Group, Inc       3,400.00

Hoffman, Dale, & Swenson, Pllc                 9,648.00

Insight Public Sector                                  23,690.17

Insight Technologies, Inc                           5,347.16

Jake’s Quality Tire Inc                                 6,735.78

Low Highway Dept                                       3,477.50

Mar-Kit Landfill                                           11,163.60

Mn State Dept-Correction                          12,475.90

Monitor Tire Disposal, Inc                         3,899.75

Moren/Law Offices of Patrick D                   5,427.00

Norling Construction, Inc/Adam             202,500.00

R & Q Trucking, Inc                                     3,012.32

Reserve Account                                          2,000.00

Solarwinds                                                    4,994.00

Traffic Marking Service, Inc.                      5,058.91

Trane Us Inc                                                 2,295.00

Winkler of Wisconsin                                  9,000.00

Woody’s Service                                          4,665.10

Ziegler, Inc                                                  16,010.71

66 Payments less than 2000 $28,396.36

Final Total: $368,764.46

Further moved to authorize the payment of the following auditor warrants:

                                                September 30, 2010                 $     5,117.44

                                                October 7, 2010                       $   62,119.41

                                                October 7, 2010                       $   59,619.75

                                                October 7, 2010                       $   12,500.00

                                                October 7, 2010                       $  (25,000.00)

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. 

NW MN Fraternal Order of Police

Motion was made by Commissioner Moorman to approve the exempt gambling permit for the NW MN Fraternal Order of Police Lodge #8 to conduct a lawful gambling for a raffle on February 28, 2011 at Sportsman’s Lodge and to authorize the County Auditor to sign the same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chamber of Commerce Frost Fest 2010

County Auditor, John W Hoscheid met with County Board and presented a letter requesting funds for the Chamber of Commerce Frost Fest 2010.

Motion was made by Commissioner Todd Beckel to contribute $400 to the Chamber of Commerce Frost Fest 2010 with the funding from the Revenue Fund.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.                                                 

RFP Life, Disability & Dental Insurance

County Auditor, John W Hoscheid updated the County Board on the request for proposals for Life Insurance, Short & Long Term Disability Insurance and Dental Insurance.

Motion was made by Commissioner Patty Beckel to approve the following insurance proposals:

                                                Life Insurance                         Prudential

                                                Short Term Disability             Assurant

                                                Long Term Disability             Hartford

                                                Dental Insurance                      United Health Care

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.                                   

Health Insurance

County Auditor, John W Hoscheid informed the County Board that we had received notice from Public Employees Insurance Program (PEIP) that our 2011 renewal rates for health insurance will be an increase of 1.8% over 2010’s rates. 

Revenue & Expenditure Guidelines

County Auditor, John W Hoscheid reviewed the September 2010, Revenue & Expenditure Guidelines with the County Board.

County Engineer

Summarization of Closed Session from 9/28/10 Board Meeting

Human Resources Director, Wade Johannesen met with the County Board and gave a summarization of the closed session on the September 28, 2010 regular County Board meeting.  The County Board discussed the Public Works Director/County Engineer position and salary; and further authorized the Human Resource Director, Wade Johannesen to present a letter to Tim Erickson offering him the position. 

Motion to Hire

Motion was made by Commissioner Patty Beckel to hire Tim Erickson as the Lake of the Woods County Public Works Director/County Engineer beginning November 8, 2010, with a starting salary of $81,766.08, job grade 24, step 5; and after satisfactory completion of probationary period, a one (1) step increase.  The motion was seconded by Commissioner Arnesen.   During discussion, Commissioner Todd Beckel commented that being no one was willing to have a discussion about sharing an engineer, hiring an engineer was the only other alternative.  However, going forward, the County Board should maybe consider sharing an assistant engineer.  The motion was put to a vote and was unanimously carried. 

Economic Development Authority (EDA)

EDA Participation, Appointments, Meeting Date

County Auditor, John Hoscheid presented to the County Board a “Resolution of Participation in the Lake of the Woods County EDA” he had received from the City of Baudette and it will be on file in the County Auditor’s office.   He mentioned that nominations were received for the additional four members to be appointed to the EDA Board.

Motion was made by Commissioner Todd Beckel to appoint Chamber of Commerce Representative Mike Hovde as a member on the EDA Board.  The motion was seconded by Commissioner Hanson and the same being put to a vote carried as follows:  For:  Commissioners:  Todd Beckel, Arnesen, Hanson and Moorman;  Against:  None;  Abstaining:  Commissioner Patty Beckel.

Motion was made by Commissioner Patty Beckel to appoint the following             Representatives as members to the EDA Board:  LOW Tourism – Greg Hennum; City of Baudette – Rick Rone; Industrial Development Corporation – Chuck Tischart.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

EDA meeting dates were discussed and the County Board directed the County Auditor to contact Traci Ryan with David Drown Associates and schedule a meeting.

Recess

The meeting was called to recess at 3:00 p.m. and reconvened at 3:05 p.m. as follows:

Old/New Business

The County Board discussed the following old and new business: 

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – Commissioner Todd Beckel mentioned that they are looking for appointments to the committee/board
  • County TV – Commissioner Hanson has spoke with Sjobergs and waiting for an updated contract
  • Land Acquisition – Commissioner Todd Beckel gave an update
  • Red Lake Tribe – Commissioner Arnesen mentioned they are having another meeting
  • Township Road Inventory – Waiting for the new engineer to start
  • Line Workers School – The construction is in progress and moving forward
  • Inventory – Reviewing the lists and making sure all items are included
  • Zoning/Conditional Use Parameters – Previously discussed in the meeting and scheduling a Work Session
  • Veterans Service Policy – Commissioner Hanson is meeting with the Veterans Service Officer                           

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Todd Beckel
    • MRCC  
    • NCLUB  
    • MN Public Radio
    • Corp of Engineers  
  • Commissioner Moorman
    • Rainy Rapid River  
  • Commissioner Hanson
    • MN DOT
  • Commissioner Patty Beckel
    • Economic Development Committee
  • Commissioner Arnesen
    • North Star Annual Meeting

Correspondence

Correspondence was read and acknowledged earlier in the meeting from the Baudette Area Arena. 

Recess

With no further business before the County Board, Chairman Arnesen called the meeting to recess at 3:50 p.m.

Attest:                                                                                     Approved:       October 26, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

Commissioner Proceedings

October 26, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 26, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions:  Bernard Property, LOW Historical Society, Clementson Property, Bike Paths, University of MN – MOA, Airport Joint Powers Agreement and Economic Development Authority. The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel for:   Dan Crompton and Boyd Johnson to Plymouth for Trimble VRS/CORS training on October 27-28, 2010, and Boyd Johnson to Maplewood for Aggregate Production Training on November 29, 2010 through December 2, 2010.  The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of October 12, 2010 regular County Board meeting. The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 26,794.46

                                                Commissioners’ Warrants  $   8,418.08

The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Prevention & Intervention Grant/Collaborative Partners

Social Services Director, Nancy Wendler discussed with the County Board a potential Prevention and Intervention Grant available through DHS with the Lake of the Woods County Children’s and Families Collaborative as the grant partners.  If the grant is awarded, the County would be the Fiscal Agent for the pass through funding.  It was the consensus of the County Board to proceed with the grant application.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Todd Beckel to pull claim number 922 and not pay. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

The County Board discussed a similar claim paid on October 14, 2010, to the same vendor, number 922. It was the consensus of the County Board that this claim was paid in error and to invoice for reimbursement.

Motion was made by Commissioner Hanson to approve the following claims against the County as presented:

                                                Revenue                                  $    32,949.58

                                                Road & Bridge                      $      9,569.29

                                                Solid Waste                             $      3,371.53

                                                                                                $    45,890.40

WARRANTS FOR PUBLICATION

Warrants Approved On 10/26/2010 For Payment 10/29/2010

Vendor Name                                         Amount

Achen/Brian                                           2,576.00

Black Box Corporation                         5,028.44

Cenex Co-Op Services, Inc.                                2,824.23

                                                                Election Systems & Software, Inc            3,058.60

Gcr Tire Center                                      2,662.03

Reserve Account                                   2,000.00

SECURE ITnet                                       2,500.00

55 Payments less than 2000 $25,241.10

Final Total: $45890.40

Further moved to authorize the payment of the following auditor warrants:

                                                October 14, 2010                     $   15,706.19

                                                October 19, 2010                     $   87,264.23

                                                October 25, 2010                     $ 502,754.63

                                                October 25, 2010                     $   13,793.32

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. 

University of MN/MOA

Commissioner Patty Beckel discussed the Memorandum of Agreement between the University of Minnesota Extension and Lake of the Woods County beginning January 1, 2011 and ending on December 31, 2013.  It was the consensus to place this on the next regular board agenda.

Emergency Management Director

Emergency Management Director, Holly House updated the County Board on recent computer purchases through a grant and further requested authorization to purchase an air card to use the lap top when out of the office. 

Motion was made by Commissioner Hanson to approve the purchase of a Verizon air card. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Holly presented the County Board with a CD reviewing the Emergency Operation Plan.  It was the consensus to place this on the next regular board agenda.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows:

Land & Water Planning Director

Natural Resource Block Grant

Land & Water Planning Director, Josh Stromlund met with the County Board to review the 2011 Board of Water and Soil Resources Natural Resources Block Grant Agreement. 

Motion was made by Commissioner Todd Beckel to authorize Chair Ed Arnesen and Land and Water Planning Director Josh Stromlund to sign the 2011 Natural Resources Block Grant Agreement.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Work Session Dates

Land & Water Planning Director Josh Stromlund reviewed available dates for an Ordinance Work Session.  The County Board will have a Work Session to review ordinance updates on Friday, October 29, 2010 at 8:00 a.m.

County Sheriff

County Sheriff Dallas Block presented an estimate for a new generator at the sheriff’s tower south of Williams. 

Motion was made by Commissioner Todd Beckel to obtain another bid and to finish the project with funding from the 911 funds and not to exceed $7,900.  The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Acting Public Works Director

Baudette Depot Project

Acting Public Works Director Bill Sindelir met with the County Board to discuss the Baudette Depot Project.

Motion was made by Commissioner Moorman to waive the requirement of submitting the entire proposal for SP 39-595-03, Minnesota Project No MUSM (014), Historic Baudette Depot Rehabilitation.  The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to award the bid for SP 39-595-03, Minnesota Project No MUSM (014), Historic Baudette Depot Rehabilitation, to the lowest responsible bidder, Anderson & Hammack Construction Company, in the amount of $428,350.16.  The motion was second by Commissioner Patty Beckel, and the same being put to a vote was unanimously carried.

Technician/Administrative Assistant

Acting Public Works Director Bill Sindelir presented the County Board with a letter of recommendation of a salary adjustment, upon completion of probation, for the Engineering Technician/Office Assistant. 

Motion was made by Commissioner Arnesen to certify the completion of probation for Engineering Technician/Office Assistant, Boyd Johnson effective October 29, 2010; and to approve the salary adjustment to $16.35, Grade 9, Step 4. Motion died for lack of a second.

Motion was made by Commissioner Patty Beckel to certify the completion of probation for Engineering Technician/Office Assistant, Boyd Johnson effective October 29, 2010; and to approve the salary adjustment to $16.00, Grade 9, Step 3.  The motion was seconded by Commissioner Moorman, and the vote carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel, Hanson and Moorman; Against:  Commissioner Todd Beckel.

Snow Removal Equipment

Acting Public Works Director Bill Sindelir and Maintenance Supervisor Jeff Pelland met with the County Board to discuss snow removal equipment.

Motion was made by Commissioner Todd Beckel to approve the purchase of a snow pusher up to $5,000.  The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Nuisance Beaver Policy

Acting Public Works Director Bill Sindelir, Maintenance Supervisor Jeff Pelland and Office Manager Marti Carlson met with the County Board to discuss the Nuisance Beaver Policy.   Area representatives from the Department of Natural Resources (DNR) also attended the meeting.  It was the consensus of the County Board to research this further with the DNR and to place this item on the Old/New Business for future meetings.

Clementson Property:

Acting Public Works Director Bill Sindelir and Maintenance Supervisor Jeff Pelland updated the County Board on the Clementson Property.  It was the consensus of the County Board to place this item on the Old/New Business for future meetings.

Bike Paths:

Acting Public Works Director Bill Sindelir updated the County Board on the bike path project.

LOW Historical Society

LOW Historical Society Executive Director Marlys Hirst met with the County Board to review the expansion and renovation project for the Lake of the Woods County Museum. The County Board confirmed they have encumbered $12,500 for the year 2010 and 2011; for a total of $25,000; for this project.

Recess

The meeting was called to recess at 11:45 a.m. and reconvened at 1:05 p.m. as follows:

Bernard Property

The County Board discussed the Bernard Property acquisition.

Motion was made by Commissioner Patty Beckel to allow Commissioner Todd Beckel the ability to negotiate up to $10,000 to settle the contract on the Bernard Property and to have that come from the revenue fund.  The motion was seconded by Commissioner Arnesen, and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 1:33 p.m. and reconvened at 1:36 p.m. as follows:

EDA

The County Board discussed the recent Economic Development Authority (EDA) meeting. The County Board requested assistance from the County Auditor to be the Treasurer and Secretary for the EDA.   The County Auditor accepted the request as the EDA Treasurer.  It was the consensus of the County Board to research other options for the EDA Secretary.

Motion was made by Commissioner Patty Beckel to set meeting dates for Tax Increment Financing Informational Meetings and a Public Hearing; November 22, 2010, January 10, 2011 and tentatively January 25, 2011 respectively.  The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no new updates
  • County TV – No new updates
  • Land Acquisition – Previously discussed during the meeting
  • Red Lake Tribe – Commissioner Arnesen updated the County Board on the recent meeting with the Red Lake Tribe
  • Township Road Inventory – Waiting for the new engineer to start
  • Line Workers School – The construction is in progress and moving forward
  • Inventory – Reviewing the lists and making sure all items are included and will discuss further during the Work Session on October 29, 2010
  • Zoning/Conditional Use Parameters – Previously discussed in the meeting and scheduling a Work Session
  • Veterans Service Policy – Commissioner Hanson updated the County Board on the meeting with the Veterans Service Officer and policies in progress  
  • Airport Joint Powers Agreement – Commissioner Patty Beckel updated the County Board on the progress                       

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Todd Beckel
    • Radio Board  
    • Collaborative
    • Joint Powers – PILT
  • Commissioner Moorman
    • North Country Public Health Board
  • Commissioner Arnesen
    • Extension
    • NW Community Action
  • Commissioner Patty Beckel
    • Solid Waste
    • GIZIIBII
    • Airport
  • Commissioner Hanson
    • HRDC

Correspondence

Correspondence was read and acknowledged from Lake of the Woods Water Sustainability Foundation. 

Recess

With no further business before the County Board, Chairman Arnesen called the meeting to recess at 2:40 p.m.

Attest:                                                                                     Approved:       November 9, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

September, 2010

   Commissioner Proceedings  

Special County Board Meeting

September 9, 2010 

The Lake of the Woods County Board of Commissioners met in special session on Thursday September 9, 2010 in the Commissioners’ Room of the Lake of the Woods County Government Center, with the following members present:  Commissioners Todd Beckel, Patty Beckel, Hanson, Moorman and Arnesen.  Also present was Human Resources Director, Wade Johannesen.  Chairman Arnesen called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance.  AgendaChairman Arnesen stated that the agenda for today was to meet with the following Appointed Department Heads for their Annual Review. Social Services Director, Nancy WendlerNancy Wendler, Social Services Director was evaluated and received a favorable rating.  Nancy will ensure a smooth integration and training for a 3rd financial worker and continue to provide excellent service to the community with budget issues in mind.  She will explore online training opportunities for her staff. MIS Director, Brent BirkelandBrent Birkeland, Manager of Information Systems was evaluated and received a favorable rating.  Brent will focus on staying current on web based security requirements, pursue additional on-line storage, test SAN hardware for implementation and continue with LIDAR implementation.  Brent will attend GIS conference and attend VM training. Veteran’s Service officer, Rick RoneRick Rone, Veterans’ Service Officer was evaluated and received a favorable rating.  Rick will focus on continuing to look for ways to improve services to County Veterans.  He will provide quarterly written reports to the Board and maintain a log of vets transported to and from VA facilities.  Rick will write a policy for his office. County Assessor, Wayne BendicksonWayne Bendickson, County Assessor, was evaluated and received a favorable rating.  Wayne will focus on learning and implementing CAMA in the Assessor’s Office as well as implementing Manatron.  Emergency Management Director, Holly House(Note- Holly was not available on September 9, 2010 so her evaluation was completed on September 13, 2010)(09/13/10) Holly House, Emergency Management Director was evaluated and received a favorable rating.  Holly will focus on working with regional partners and develop a communications exercise, provide education for Commissioners on Emergency management, and work with local groups to improve radio usage skills.  Holly will maintain her emergency management certification.  Land and Water Planning Director, Josh Stromlund(Note- Josh was not available on September 9, 2010 so his evaluation was completed on September 28, 2010 board meeting date)(9/28/10) Josh Stromlund, Land and Water Planning Director, was evaluated by the Board and received a favorable rating.  Josh will focus on completing the County-wide wetland drainage management effort, LIDAR status and implementation. He will monitor legislative changes that may impact the County and SWCD and relay that information to the respective boards. Recess With no further business before the board, Chairman Arnesen called the meeting to recess at 12:00 p.m.  Attest:                                                                                     Approved: October 12, 2010   ____________________________________                        _____________________________Wade Johannesen, Human Resource Director                        Edward Arnesen, Chairman

Commissioner Proceedings

September 14, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 14, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions:  Travel for Phil Johnson, AMC Policy Meeting, AMC Annual Conference and Appointed Department Head job evaluation. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel as follows:  Rita Krause to St. Paul on September 15-16 for Child Support Committee Meeting; Boyd Johnson, Josh Stromlund and Brent Birkeland to Duluth on October 12-15 for 2010 MN GIS/LIS Conference & Workshops; Janet Rudd to St. Cloud on September 16-17 for MDRA Meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of August 24, 2010 regular board meeting with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 30,553.89

                                                Commissioners’ Warrants  $   3,898.91

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion

Motion was made by Commissioner Patty Beckel to approve the following claims against the County as presented:

                                                Revenue                                    $  67,942.57

                                                Road & Bridge                         $ 403,757.64

                                                County Development               $    1,504.66

                                                Solid Waste                             $   28,456.56

                                                                                                 $ 501,661.43

WARRANTS FOR PUBLICATION

Warrants Approved On 9/14/2010 For Payment 9/17/2010

Vendor Name                                        Amount

Vendor Name                                        Amount

Arrowhead Library System                        40,733.21

Bert’s Truck Equipment Of Moorhead, Inc 7,708.24

Burg Electronic Recovery                           3,044.80

Cenex Co-Op Services, Inc.                       8,842.04

Howard’s Oil Company                               3,466.77

Lavalla Sand & Gravel Inc                         30,440.00

Low Highway Dept                                               ,                5,193.75

Mar-Kit Landfill                                           10,252.80

Moren/Law Offices Of Patrick D                  5,366.00

Nelson Leasing Inc                                                               60,337.00

Northwest Mechanical Of Bemidji Inc        2,136.58

Powerplan                                                     6,685.57

R & Q Trucking, Inc                                     2,601.28

Univar Usa,Inc                                          100,733.42

Widseth Smith Nolting&Asst Inc                2,483.63

Woody’s Service                                          7,899.51

Ziegler, Inc                                                167,300.56

91 Payments less than 2000 $36,436.27

Final Total: $501661.43

Further moved to authorize the payment of the following auditor warrants:

                                                August 25,    2010                   $ 226,470.20

                                                September 2, 2010                   $      (867.63) 

                                                September 2, 2010                   $ 121,280.42

                                                September 9, 2010                   $   89,094.36

                                                September 10,2010                  $   49,937.38 

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.                                   

Proposed 2011 Budget and Levy

County Auditor, John W Hoscheid presented a resolution for adopting the proposed 2011 Budget and Tax Levy. (No increase in the 2011 Budget and Tax Levy)

Resolution

Resolution Adopting

Proposed 2011 Budget and Tax Levy

Resolution   2010-09-01

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel.

WHEREAS, the Proposed County Budget for the year 2011 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2011:

                        Revenue Fund                       $1,266,843

                        Road & Bridge                      $   449,580

                        Social Service                         $   558,437

                        Total                                       $2,274,860

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2011:

                        Twp Road & Bridge             $  402,905*

                        Twp Fire – Baudette              $    19,000

                        Williams                                 $    26,400

                        NW Angle                              $      6,500

                        Total                                       $  454,805

* $402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride.  ($395,405 + $7,500 = $402,905)

The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Amending Claim No. 189

Motion

Motion was made by Commissioner Todd Beckel to amend the approval of claim No. 189 for further clarification on the grant status  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Baudette/Lake of the Woods Airport

Joint Powers Agreement/ Lake of the Woods Airport

Commissioner Patty Beckel informed the County Board that the “Joint Powers Agreement Creating Joint Powers Entity Baudette-Lake of the Woods Airport” has been reviewed by Interim County Attorney. She informed the board that section 8.2.6 “Real and Personal Property Acquisition” reads that personal property costing in excess of two thousand five hundred dollars ($2,500.00) shall be required to be approved by the County and City. The consensus of the board was to change the amount to Ten Thousand dollars ($10,000.00).  Commissioner Patty Beckel will check with the Baudette City Council for their thoughts on the change and report back to the County Board.

Manager

Baudette/Lake of the Woods Airport Manager, Emory Vaagen met with the board and updated them on the Instrument Landing System that they have been working on, and there are a few changes yet to be completed. Emory also informed the board that the number of flights has been down from past years.

Recess

The meeting was called to recess at 9:54 a.m. and reconvened at 10:00 a.m. as follows:

Economic Development Authority (EDA)-Public hearing

Motion

Motion was made by Commissioner Hanson to close the regular meeting at 10:00 a.m. and open the Public Hearing for Consideration of Establishing an Economic Development Authority.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid and Commissioner Patty Beckel informed the public of the study that was done for the possibility of creating an EDA.  A Task Force Committee was formed of fifteen (15) members that met several times discussing the creation of an EDA. After review, the Task Force Committee Recommended to the County Board on August 24, 2010 to establish a county wide EDA.  The County Board then set a public hearing for today, September 14, 2010.

Chairman Arnesen distributed the Enabling Resolution for Establishing an Economic Development Authority to the public for review and comments. Comments and questions were heard from the public.

Motion

Motion was made by Commissioner Hanson to close the Public Hearing at 11:00 a.m. and open the regular meeting.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Consideration of adoption of Enabling Resolution for an EDA

Resolution

Enabling Resolution Establishing an Economic Development Authority

Resolution No. 10-09-01

The following resolution was offered by Commissioner Patty Beckel contingent upon the approval of Interim County Attorney Michelle Moren and moved for adoption:

Section 1. Background and Findings

WHEREAS, Lake of the Woods County, as a county located outside of the metropolitan area, is authorized under MN Statutes, Chapter 469 (ACT) to establish an Economic Development Authority (EDA) to coordinate and administer economic development of the county,

WHEREAS, on June 8, 2010, in accordance with the Act and section 469.1082, the County created a committee to explore and recommend options for a county economic development service provider pursuant MN Statutes § 469.1082, subd. 2,

WHEREAS, the committee recommended to establish a county wide economic development authority on August 24, 2010;

WHEREAS, the Board of Commissioners of the County of Lake of the Woods, Minnesota has determined that it is in its best interest to establish the Authority in order to preserve and create jobs, enhance its tax base, and to promote the general welfare of the people of the county;

WHEREAS, Lake of the Woods County Board, pursuant to MN Statues 469.093, subd. 1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority; 

Section 2.Enabling Resolution

WHEREAS, MN Statutes, § 469.1082 subd. 1(authority to create) authorizes the County of Lake of the Woods to establish an economic development authority (EDA), the EDA will not have the powers of MN Statutes, § 469.094 without the consent of an existing housing and redevelopment authority operating within the county, (469.1082, subd.4)

WHEREAS, for the purpose of a county EDA’s operation under MN Statutes, § 469.090 to§ 469.1081, the county is considered to be the city and the county board is considered to be the city council, (469.1082, subd. 4)

NOW THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the County of Lake of the Woods:

  1. An economic development authority to be known as the Lake of the Woods Economic Development Authority with all of the powers, rights, duties, and obligations as set forth in MN Statutes, § 469.090 to 469.1081 with the exception of 469.094,469.101, and as described in Sec. 3.
    • The EDA shall consist of a governing body of Nine (9) members.
    • Five (5) commissioners, Lake of the Woods County Board of Commissioners
    • Four (4) Members:
      • Industrial Development Corporation to recommend one (1) appointment
      • Chambers of Commerce to jointly recommend one (1) appointment
      • Lake of the Woods Tourism to recommend one (1) appointment
      • City of Baudette to recommended one (1) appointment
  2. Nothing shall prevent the county from modifying this enabling resolution to impose limits on the powers of the authority or for providing for other matters as authorized by MN Statutes, §469.090 to§ 469.1081.

Section 3. Powers

Lake of the Woods Economic Development Authority shall have the following Authority:

  • TIF Districts
  • Contracts
  • Acquire Property

Section 4. Implementation

WHEREAS, the County Commissioners may from time to time and at the appropriate time adopt such ordinances and resolution as are required and permitted by the Act to give full effect to this Resolution.

WHEREAS, the County Board Chair, the County Auditor, and other appropriate County Officials are authorized and directed to take the actions and execute and deliver the documents necessary to give full effect to this Resolution.

WHEREAS, this enabling resolution may be modified to make any changes as authorized by the Act or deemed appropriate by the Lake of the Woods County Board of Commissioners.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. (Note-  Resolution No. 10-09-01 “Enabling Resolution Establishing an Economic Development Authority” was moved for adoption contingent upon the approval of Interim County Attorney, Michelle Moren. As of 09-28-10, the Attorney has not given approval)

Acting Public Works Director

NWA Barge Run

Acting Public Works Director, Bill Sindelir and Solid Waste Supervisor, Ed Spires met with the County Board to give an update on the NWA Barge Run. Acting Public Works Director, Bill Sindelir will send a letter to the NWA Chamber on future barge runs.

Landfill Dozer Quotes

Acting Public Works Director, Bill Sindelir and Solid Waste Supervisor, Ed Spires met with the County Board requesting authorization to look at four (4) possible Dozers that they received quotes from and requested authorization to inspect and purchase one (1) Dozer.

Motion

Motion was made by Commissioner Hanson to authorize Solid Waste Supervisor, Ed Spires to travel to inspect the Dozers and to purchase one (1) dozer up to the budgeted amount. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

NWA Gravel Crushing

Acting Public Works Director, Bill Sindelir met with the County Board requesting authorization to purchase gravel for the NWA.

Motion

Motion was made by Commissioner Todd Beckel to authorize Acting Public Works Director, Bill Sindelir to purchase gravel for the NWA up to $40,000.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 11:45 p.m. and reconvened at 1:06 p.m. as follows:

Con-Con Funds

County Auditor, John W. Hoscheid met with the board and presented the request for Con-Con Funds for 2011.

Association of Mn Counties

AMC will be holding a policy committee meeting on September 15 & 16, 2010 in Alexandria and the AMC Annual Conference will be on December 5-8, 2010 at the Civic Center in St. Cloud.

Old/New Business

The County Board discussed the following old and new business: 

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – Commissioner Todd Beckel mentioned that MRCC Annual Conference on October 4 in Alexandria., will be discussing this;
  • County TV – no update
  • Land Acquisition – no update
  • Red Lake Tribe – no update
  • Township Road Inventory –no update
  • Team Building – a reminder of the dates scheduled for the Team Building Session on September 22nd, 2010, at 9:00 a.m. and 1:00 p.m. at the Ambulance Garage;
  • Line Workers Facility – no update
  • Inventory – County Board requested the list of County Inventory
  •  Zoning/Conditional Use Parameters – no update
  • Boundary Commission – County Auditor, John W. Hoscheid will provide the  County Board options for special assessments

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Todd Beckel reported on:
    • AMC
    • PILT
    • County Land Use
    • Radio Board
  • Commissioner Moorman and Patty Beckel reported on:
    • Economic Development Authority
  • Commissioner Arnesen
    • International Lake of the Woods and Rainy River Watershed Task Force meeting

Correspondence:

Correspondence was acknowledged and discussed regarding: 

  • National Water & Conservation Alliance
  • Richard and Marion Gross letter-
    •  RE: Tax Increment Financing District at Sportsman’s Lodge property

Closed session

Motion

Motion was made by Commissioner Hanson to close the regular meeting at 2:21 p.m. pursuant MN Statutes § 13D.05, subd. 3 (a), Performance Evaluation, The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

The following members were present in closed session:  Commissioners Todd Beckel, Patty Beckel, Hanson, Moorman and Arnesen.

Emergency Management, Holly House met with the board for her Job Evaluation. Chair Arnesen asked her if she wanted her evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). She chose hers closed.

The board discussed the salary for Lake of the Woods County Engineer.

Motion

Motion was made by Commissioner Hanson to close the closed session and open the regular meeting at 3:29 p.m.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Arnesen called the meeting to recess at 3:30 p.m.

Attest:                                                                                     Approved:       September 28, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair  

Commissioner Proceedings

September 28, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 28, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions:  MCIT, Stuart Noble, Bernard Property, Emergency Management, Closed Session (County Engineer’s Salary) and Kittson County’s letter. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel as follows:  travel for Holly House to Ada on October 27-28 for Region 3 quarterly meeting and to St. Cloud on December 5-6 for quarterly AMEM meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of September 14, 2010 regular board meeting with notation that Resolution No. 10-09-01 “ Enabling Resolution Establishing an Economic Development Authority” was moved for adoption contingent upon the approval of Interim County Attorney, Michelle Moren. As of 09-28-10, the Attorney had not given approval. The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 23,423.89

                                                Commissioners’ Warrants  $   2,611.05

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion

Motion was made by Commissioner Patty Beckel to pull claim No. 3203 for further update on the MIS departments air conditioner unit and approve the rest of the claims against the County as presented:

                                                Revenue                                    $  18,467.76

                                                Road & Bridge                         $    9,048.52

                                                Solid Waste                               $  14,264.94

WARRANTS FOR PUBLICATION

Warrants Approved On 9/28/2010 For Payment 9/30/2010

                                       Vendor Name                                               Amount

Cenex Co-Op Services, Inc.                                       2,934.73

Hancock/Lee                                                                 2,180.00

Mollberg Masonry Inc                                                11,700.00

Synergy Graphics, Inc                                               3,074.07

Voyageurs Comtronics, Inc                                       2,640.00

51 Payments less than 2000 $19,252.42

Final Total: $41781.22

Further moved to authorize the payment of the following auditor warrants:

                                                September 16, 2010                  $     3,831.78

                                                September 23, 2010                  $   19,638.06

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.                                   

TNT Date/Budget

County Auditor, John W Hoscheid requested the board to set a Public Hearing date for the Truth in Taxation meeting.

Motion

Motion was made by Commissioner Patty Beckel to set a Public Hearing for the 2011 Truth in Taxation meeting on December 14, 2010 at 6:00 p.m.in the Commissioners’ room at the Government Center. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

DNR Lease # 144-012-0652

County Auditor, John W Hoscheid requested approval for Lease # 144-012-0652 with the Minnesota Department of Natural Resources and Lake of the Woods County for the US Customs and Immigration Video Phone Site.

Motion

Motion was made by Commissioner Todd Beckel to approve Lease # 144-012-0652 between the Minnesota Department of Natural Resource and Lake of the Woods County for the US Customs and Immigration Video Phone Site in the amount of $250 for five (5) years, effective January 1,

2010 and ending December 31, 2014; and to have County Board Chairman, Ed Arnesen and County Auditor, John W. Hoscheid sign the same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.                                                              

Flu Shots

County Auditor, John W Hoscheid informed the board that LakeWood Nursing Service contacted him in regards to the administration of flu shots for county employees.

Motion

Motion was made by Commissioner Todd Beckel to authorize LakeWood Nursing Service to administrate flu shots to county employees on October 26, 2010. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MCIT

County Auditor, John W Hoscheid reviewed the letter from MCIT on the decision that the Board of Directors’ made in regards to abolishing the Community Action Agencies (CAAs) from being covered under MCIT.  The MCIT Board of Directors, pursuant to the MCIT Bylaws, exercised its discretion and determined that abolishing the CAAs classification was in the best interest of the MCIT members.

Baudette/Lake of the Woods Airport

Joint Powers Agreement/ Lake of the Woods Airport

Commissioner Patty Beckel updated the board on the Joint Powers Agreement with the City of Baudette for the Baudette/Lake of the Woods Airport.  She informed them that the City of Baudette had the League of Minnesota Cities review the Airport JPA and went over the recommended changes with the board.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:04 a.m. as follows:

County Auditor

County Auditor, John W. Hoscheid informed the board that Deputy Auditor, Stacy Novak passed her Tax Calculation Course certification from the Department of Revenue .  The board congratulated Stacy on her accomplishment.

Economic Development Authority (EDA)-Public hearing

Assistance with the EDA

Commissioners Patty Beckel and Moorman discussed Consulting Services in connection with the EDA. They presented a proposal for services and consulting agreement from David Drown Associates.

Motion

Motion was made by Commissioner Patty Beckel to enter into the consulting agreement with David Drown Associates for services to provide consulting in technical matters relating to the creation of an EDA in the amount up to $2,500 with the funding from the revenue fund for legal services, and authorize Chairman Arnesen to sign.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Con-Con Funds

Con-Con Funds

County Auditor, John W. Hoscheid met with the board and presented the budget for Con-Con Funds from the September 28, 2010 meeting.

Con-Con Funds
Lake of the Woods County
County Development
YEAR    2011
Baudette Arena Assoc-15,000.00
Williams Arena Assoc-5,000.00
Anchor Marketing15,000.00
                   LOW Historical Society12,500.00
MN Small Business Development  Center500.00
University of MN Extension2,000.00
Williams Public Library500.00
Joint Powers Natural Resources Board1,000.00
LOW Sr. Fishing (LOW Chapter)1,500.00
Rinke-Noonan-Retainer2.400.00
St. Louis County Aud- (NCLUCB)2,000.00
Take A Kid Fishing600.00
Widseth Smith Nolting16,000.00
Auditing Fees800.00

Motion was made by Commissioner Tom Hanson to make allocations to the above organizations from the ConCon funds, payable 2011.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Stuart Noble

Curling Club

Stuart Noble met with the board to discuss the possibility of starting a Curling Club in Lake of the Woods County.  He informed the board that he has a few more steps to move forward but wanted to request from the board if they would consider a loan to the future curling club to purchase curling equipment.  The consensus of the board was that they supported the idea for funding for the future club as long as they qualify as a nonprofit organization.

Boundary commission plat #2

County Auditor, John W. Hoscheid met with the board as they requested and presented a Boundary Commission Plat #2 spreadsheet showing different options for payoff for the assessment due from each landowner accordingly.

Motion

Motion was made by Commissioner Hanson to approve the special assessment for Boundary Commission Plat #2 with a five (5) year assessment, 4% interest for both Part A and Part B with an early option pay off for both Part A and Part B. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:50 a.m.  and reconvened at 10:59 a.m. as follows:

Acting Public Works Director

Depot Bid Opening

Acting Public Works Director, Bill Sindelir and District Engineer Lou Tasa met with the board for bid opening for S.P. 39-595-03 MN Project No. MUSM (014) Historic Baudette Depot Rehabilitation.

Chairman Arnesen at 11:00 a.m., as advertised, called for the opening of the bids for the following projects: S.P.39-595-03. 

District Engineer, Lou Tasa  opened the bids.

Anderson & Hammack Construction Company $428,350.16

District Engineer Lou Tasa stated that the bid was over the Engineer’s Estimate, and bid is good for 30 days from date of bid opening. The Depot Preservation Alliance however, needs to come up with the additional funds.

Old/New Business

The County Board discussed the following old and new business: 

  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no update
  • County TV – waiting for correspondence from Sjoberg’s
  • Land Acquisition – later in day
  • Red Lake Tribe – working on letter
  • Township Road Inventory –work schedule to be done when new engineer starts
  • Team Building – went well, remove from Old/New Business
  • Line Workers Facility – REDLG  was approved for North Star Electric
  • Inventory – no update
  •  Zoning/Conditional Use Parameters – next board meeting will discuss
  • Boundary Commission – remove from Old/New Business
  • Vets Service Policy- add to Old/New Business

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Patty Beckel reported on:
    • Airport- ILS system
    • NWJC- numbers are down, non- members are using the facility
  • Commissioner Hanson reported on:
    • HRDC- toured one of the homes that are being renovated
  • Commissioner Arnesen
    • Joint Powers Natural Resources- in favor of land exchanges with private individuals and counties

Recess

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

Emergency Management

Border Grant

Emergency Management Director Holly House, County Sheriff Dallas Block and MIS Director, Brent Birkeland met with the board to discuss the Emergency Management “Border Grant”.  Holly explained to the board that there is a cutoff date of September 30, 2010 and she put in a change order to change from micro- wave to fiber optics, which Sjoberg’s agreed to do and have completed before spring. The State did not think they would approve that option because they wanted it completed before spring. Holly explained that there was another option to purchase fiber optic termination and networking equipment that is fiber compliant. The consensus of the board was to access as much of the grant money for equipment that will be fiber compliant.

County Sheriff, Dallas Block

2008 Stonegarden Grant

County Sheriff, Dallas Block met with the board and informed them that the 2008 Stonegarden Grant change order was approved for him to purchase a patrol car.

Human Resources

Human Resource Director, Wade Johannesen met with the board to discuss his renewal of the Human Resource Contract with the county.

Motion

Motion was made by Commissioner Patty Beckel to enter into a Human Resource Contract with Wade Johannesen commencing on October 23, 2010 and terminating on April 23, 2011with the change of monthly rent to $200.00 per month; contingent upon the approval of Interim County Attorney, Michelle Moren and to further authorize County Auditor, John W. Hoscheid, Chairman Arnesen and Interim County Attorney, Michelle Moren to sign.  The motion was seconded by Commissioner Hanson and the vote carried as follows:  Voting for: Commissioners Patty Beckel, Arnesen, Moorman and Hanson; Voting against:  Commissioner Todd Beckel.

Closed Session, MN Statute §13D.05, Performance Evaluation

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:40 p.m. for closed session  pursuant to MN Statute §13D.05 for performance evaluation. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. (see 2010 Appointed Department Heads Performance Evaluation minutes)

Motion

Motion was made by Commissioner Todd Beckel to open the closed session at 2:22 p.m. and open the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bernard Property

Interim County Attorney, Michelle Moren met with the board to discuss the purchase agreement with Dean Bernard and  property.

Closed Session, MN Statute §13D.03, labor negotiations Strategy

Motion

Motion was made by Commissioner Todd Beckel to close the regular meeting at 2:45 p.m. for closed session pursuant to MN Statute 13D.03, County Engineer Salary.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 3:01 p.m. and open the regular meeting.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Red Lake Tribal Letter

The board discussed the draft letter to the Red Lake Tribal that was discussed on August 24, 2010 meeting. The Commissioners are in support of the process of the Northwest Angle Land Enhancement Management Plan (NWALEMP). The parties being included in this NWLEMP are: Red Lake Band of Chippewa Indians, State of Minnesota, Lake of the Woods County and area service providers.

Motion

Motion was made Commissioner Todd Beckel to authorize Chairman Arnesen to sign the letter to the Red Lake Band of Chippewa Indians in support of the process of the Northwest Angle Land Enhancement Management Plan. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Correspondence

The following correspondence was acknowledged:

  • LakeWood Regional HealthCare Foundation- Thank you letter for donation in support for the Type-2 Transport Rig
  • Kittson County Commissioners- News release for Ditch No. 72
  • Potato Day Committee- Thank you letter for donation to Potato Days

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:14 p.m.

Attest:                                                                                     Approved:       October 12, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

August, 2010

Commissioner Proceedings

August 9, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Monday, August 9, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.   Also present were: County Auditor, John W. Hoscheid, John Oren and George Swentik.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Lake of the Woods Sustainability Foundation and closed session for Union Negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Angie Eason to Bemidji on August 24-27 for Mandatory DHS LTC/Waiver training; Shelley Pepera to St. Paul on August 18 for SSIS Document Template Conversion Training; Shelley Phillippe and Cassandra Brune to Brainerd on September 29-October 1, for MWFCC Annual Conference.  The Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of July 23, 2010 special meeting, July 27, 2010 regular meeting, July 27, 2010 special meeting and July 30, 2010 special meeting. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.  

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

            Commissioners’ Warrants       $19,116.87   

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

                                    Revenue                      $59,781.05

                                    Road & Bridge           $55,771.33

                                    Co. Development        $  3,740.25

                                    Solid Waste                 $26,097.18

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  8/09/2010 FOR PAYMENT  8/12/2010

       AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

          325.76 ANIXTER INC                                                                             425.01 AUTO VALUE BAUDETTE

        1800.00 BELTRAMI COUNTY AUDITOR-TREASU                                378.69 BOB BARKER COMPANY INC

        2190.00 BULLBERRY SYSTEMS, INC                                                    342.99 CANON FINANCIAL SERVICES INC

        9504.23 CENEX CO-OP SERVICES, INC.                                            1776.51 COUNTRY CANVAS

        1027.43 CREATIVE FORMS & CONCEPTS INC                                  9270.37 CW TECHNOLOGY

        1695.81 DLT SOLUTIONS, INC                                                            3942.00 HOFFMAN, DALE, & SWENSON, PLLC

        1200.22 HOLTE IMPLEMENT, INC                                                       5040.02 HOWARD’S OIL COMPANY

        3340.05 JAKE’S QUALITY TIRE INC                                                   10492.77 JOHNSTON FARGO CULVERT INC

        2162.57 LAKE SUPERIOR MACK & VOLVO TRU                                1033.75 LAKEWOOD HEALTH CENTER

          679.48 LAWSON PRODUCTS, INC.                                                     546.58 LOW FOODS

        3438.75 LOW HIGHWAY DEPT                                                          15705.00 MAR-KIT LANDFILL

        7390.00 MERITCARE TRF NWMC                                                         480.00 MN POLLUTION CONTROL AGENCY

          320.00 MN STATE DEPT OF PUBLIC SAFETY                                  1800.00 KENNETH MOORMAN

        5488.00 LAW MOREN                                                                             643.78 NOBLE RADIO SHACK

        1134.72 NOBLE THRIFTY WHITE                                                          425.00 NORTH EAST TECHNICAL SERVICE,I

        5000.00 NORTHWEST MN MULTI-COUNTY HRA                              3148.84 R & Q TRUCKING, INC

        4000.00 RESERVE ACCOUNT                                                              1273.48 ROSEAU COUNTY COOPERATIVE ASSN

        1000.00 ROSEAU COUNTY SHERIFF                                               13432.88 TITAN MACHINERY

        6400.00 TOWERITE, INC                                                                      4373.58 WIDSETH SMITH NOLTING&ASST INC

        7238.65 WOODY’S SERVICE

46 PAYMENTS LESS THAN  $300       5,522.89

****                  FINAL TOTAL…….    $145,389.81  ****

Further moved to authorize the payment of the following auditor warrants:

                                    July 28,    2010            $ 359,534.76

                                    August 3, 2010           $   58,864.19

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.              

RECESS

The meeting was called to recess at 9:30 a.m. and reconvened at 9:45 a.m. as follows

Committee Reports

No committee reports were heard.

OLD/NEW BUSINESS

There were no updates on:

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund

County T.V.

Land Acquisition- Bernard’s Property

Township Road Inventory

Team Building

Inventory

Zoning/Conditional Use Parameters- working on

Boundary Commission

There were updates on:

Red Lake Tribe- set up a meeting date with them

Oak Island Petition- NWA Zoning Initiative is placed on the August 24, 2010 meeting at 11:00 a.m.

Line Workers School- still working on the contract

HISTORICAL SOCIETY

Budget

Historical Society Executive Director, Marlys Hirst met with the board and presented the 2011 budget.  The consensus of the board was to reduce the presented budget to $50,000 and that they would get back to her with the final number.

LAKEWOOD NURSING SERVICE

Budget

LakeWood Nursing Service Director, Michele Brown and RN Patty Davidson met with the board to discuss the 2011 budget and requested a three (3) percent increase in their budget.

Correspondence:

The following correspondence was acknowledged: MCIT-2010 dividend was discussed.

WYNNE CONSULTING

Small Cities Bond Grant

Project Director, Irene Wynne met with the board to discuss the Lake of the Woods County Owner/Occupied Housing Rehabilitation Program and the Residential Anti-Displacement and Relocation Assistance Plan for Grantees of the Small Cities Development Program.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Residential Anti-Displacement and Relocation Assistance Plan

RESOLUTION  NO. 10-08-01

WHEREAS; pursuant to section 24 CFR 42.325 Housing and Community Development Act of 1974, as amended, as described in 24 CRF, Part 570.60 and 24 CFR, Part 42 requires each applicants for Small Cities Development Program, Minnesota Department of Employment and Economic Development (DEED) funds adopt a residential Anit-displacement and relocation assistance plan for 2010;

WHEREAS, Lake of the Woods County has submitted an application to the Minnesota Department of Employment and Economic Development for Small Cities Development Program for funds,

WHEREAS, Lake of the Woods County Board of Commissioners’ hereby adopts the Residential Anti-displacement and Relocation Assistance Plan for Lake of the Woods County (grantees) and authorizes Chairman Arnesen to sign. 

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Contract for Administrative Services for

“Small Cities Development Program Grant Agreement CDAP-09-0047-0-FY10”

RESOLUTION NO. 10-08-02

WHEREAS, Lake of the Woods County has been awarded a “Small Cities Development Program Grant” by the State of Minnesota’s Department of Employment and Economic Development Business and Community Development Division,

WHEREAS, Lake of the Woods County Board has agreed to retain and employ a consultant to perform necessary services to carry out grant administration and program implementation in connection with the project, 

WHEREAS, Lake of the Woods County enters into a contract for administrative services with “Wynne Consulting Inc.” this 16th day of April, 2010,

NOW THEREFORE, BE IT RESOLVED, that Chairman Arnesen and County Auditor, John W. Hoscheid are authorized to sign.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR

Sander

Acting Public Works Director, Bill Sindelir met with the board requesting approval to purchase a sander for plow trucks.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Acting Public Works Director to approve the purchase of a Falls 1ASD-9-SS sander for plow truck from Bert’s Truck Equipment in the amount of $4,542.19.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Stanton Drive NW/Pine Ridge Lane NW

Acting Public Works Director, Bill Sindelir met with the board requesting acceptance for Stanton Drive NW and Pine Ridge Lane NW within Rivers Edge Estates. No action was taken and was placed on August 24, 2010 agenda when Interim County Attorney Michelle Moren will be present.

UNIVERSITY OF MN EXTENSION

Nathan Johnson Regional Director/Program Leader for University of MN Extension met with the board requesting that the county enter into agreement with the University of Minnesota for providing extension program locally and employing extension staff. No action was taken

RECESS

The meeting was called to recess at 11: 30 a.m. and reconvened at 11:40 a.m. as follows:

L.O.W.WATER SUSTAINABILTY FOUNDATION

Executive Director, Todd Sellers met with the board to update them on the International Joint Commission to provide international coordination for Lake of the Woods water quality research, pollution monitoring, and development of management/remedial plan and recommendations for this boundary water lake.  Todd presented a power point to the board and informed the board that there will be a L.O.W. Water Sustainability Foundation meeting on September 2, 2010 at 7:00 p.m. at the Warroad Community Center. He requested that a member of the board participate in the consultation process.  This was placed on August 24, 2010 agenda.

BUDGETS

The board discussed the 2011 budget and set August 25, 2010 at 8:00 a.m. for a special budget meeting.

RED LAKE TRIBE

The board discussed setting up a meeting date with the Red Lake Tribe in the near future.

CLOSED SESSION

Union Negotiations, Minn. Stat.  § 13D.03

Motion was made by Commissioner Moorman to close the regular meeting at 12:50 p.m. pursuant MN. Stat. § 13d.05 Union Negotiations with  the following members present:  Commissioners Todd Beckel, Patty Beckel, Hanson, Moorman and Arnesen, also present was County Auditor, John W. Hoscheid. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 1:04 p.m.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 1:06 p.m.

Attest:                                                                                     Approved: August 24, 2010

____________________________                                        __________________________________

John W. Hoscheid County Auditor                                        Edward Arnesen, Chairman of the Board

July, 2010

Commissioner Proceedings

July 13, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 13, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.   Also present were: County Auditor, John W. Hoscheid; Deputy Auditor Janet Rudd; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Travel for Rita Krause, MN Department of Revenue- Grand Theater, Beltrami County Letter, and James Herzog Conditional Use Permit and remove County Assessor from the Agenda. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Josh Stromlund to St. Paul on June 29&30, 2010 for LCCMR Hearing; Phil Johnson to Duluth on September 29 & 30, 2010 for Mental Health Conference and Rita Krause to St. Cloud on September 19 & 20, 2010 for Annual Child Support Conference. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of June 22, 2010 regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.  

Motion

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

            Commissioners’ Warrants           $19,341.13

            Commissioners’ Warrants          $   9,356.45

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Step Increase

Social Service Director, Nancy Wendler met with the board to discuss a step increase for Cassondra Brune for completion of her probationary period.

Motion

Motion was made by Commissioner Moorman to approve a one step merit adjustment for completion of probation for Social Service Financial Worker, Cassondra Brune effective July 25, 2010. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

                                    Revenue                      $70,345.72

                                    Road & Bridge           $42,558.47

                                    Social Service              $  3,276.80

                                    Solid Waste                 $28,069.93

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  7/13/2010 FOR PAYMENT  7/16/2010

        AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

          480.83 AUTO VALUE BAUDETTE                                                         300.00 BAUDETTE LOW CHAMBER OF COMMER

          462.99 BEMIDJI STEEL COMPANY, INC                                            2185.00 BERGLUND HEATING SHEETMETAL&RO

          660.00 BLUE MAXX RECYCLING                                                       2450.00 BORDUN TRUCKING, LTD

          384.10 TERRY BROWN                                                                        342.99 CANON FINANCIAL SERVICES INC

        6861.61 CENEX CO-OP SERVICES, INC.                                            1368.00 CENTRAL STATES WIRE PRODUCTS,

        5204.82 ELECTION SYSTEMS & SOFTWARE, I                                 1709.91 FAIR HILLS

          573.88 RICHARD GOODERUM                                                            600.00 LEE HANCOCK

        1806.38 HOLTE IMPLEMENT, INC                                                     10014.95 HOTSY EQUIPMENT OF MINNESOTA

          883.38 INSIGHT PUBLIC SECTOR                                                     1090.83 LAKES GAS CO.

          420.00 LAW ENFORCEMENT TRAINING SERVI                              1371.74 LOCATORS SUPPLIES INC

          833.91 LOW FOODS                                                                           4765.41 LOW HIGHWAY DEPT

          300.00 LOW ROD & GUN CLUB                                                           330.00 LOW SOLID WASTE

      12725.55 MAR-KIT LANDFILL                                                                 1309.02 MN COUNTIES COMPUTER CO-OP

          375.00 MN OFFICE OF ENTERPRISE TECHNO                               2136.55 MONITOR TIRE DISPOSAL, INC

        5305.00 LAW MOREN                                                                             886.60 MSOP-MN SEX OFFENDER PRGRM-462

        1085.53 NOBLE THRIFTY WHITE                                                        1091.00 NORTH EAST TECHNICAL SERVICE,I

          691.83 NW MN HOUSEHOLD HAZARDOUS                                     5000.00 DAVID OLSON

          740.50 PITNEY BOWES INC.                                                                853.76 PITT & QUARRY SUPPLIES, INC

          437.48 RODERICK RONE JR                                                               357.48 ROSEAU ACE HARDWARE

        1677.34 ROSEAU COUNTY COOPERATIVE ASSN                            1851.83 STRATA CORP, INC

        1251.83 SYNERGY GRAPHICS, INC                                                    1490.05 TRANE US INC

          491.10 TRUE VALUE                                                                           2549.79 TRUEMAN WELTERS

      16225.02 UNIVERSITY OF MN                                                             19802.84 VOYAGEURS COMMUNICATIONS, INC

        2640.00 VOYAGEURS COMTRONICS, INC                                        3910.13 WIDSETH SMITH NOLTING&ASST INC

        7962.75 WOODY’S SERVICE

46 PAYMENTS LESS THAN  $300       6,002.21

****                  FINAL TOTAL…….    $144,250.92  ****

Further moved to authorize the payment of the following auditor warrants:

                                    June 22, 2010              $     1,816.71

                                    June 30, 2010              $   25,824.13

                                    June 30, 2010              $ 512,308.86

                                    July 8,   2010               $     7,493.82              

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.              

Ducks Unlimited Gambling Permit

County Auditor, John W. Hoscheid met with the board and requested approval for a Lawful Gambling Permit for Lake of the Woods Ducks Unlimited to conduct a raffle on September 11, 2010 at Sportsman’s Lodge.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION APPROVING AN APPLICATION FOR EXEMPTION FOR LAWFUL GAMBLING

Resolution No. 10-07-01

WHEREAS, the Lake of the Woods Ducks Unlimited Chapter has submitted an application for exemption for a Minnesota Lawful Gambling permit for a raffle to be conducted  on September 11, 2010 at Sportsman’s Lodge, located in an unorganized township of Wheeler in Lake of the Woods County;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby approves said application for submission to the Minnesota Gambling Control Board and authorize County Auditor, John W. Hoscheid to sign.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Safety Camp

County Auditor, John W. Hoscheid presented a letter of request for funding for the 2010 Safety Camp that will be held on July 28, 2010 at the Timber Mill Park for children going into the 4th, 5th, and 6th grade.

Motion

Motion was made by Commissioner Arnesen to contribute $500.00 for the 2010 Safety Camp with the funding from the Cultural and Recreational Fund.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Canvassing Board Appointments

County Auditor, John W. Hoscheid met with the board and requested the board to appoint two Commissioners to the 2010 Canvassing Board for the primary and general election.

Motion

Motion was made by Commissioner Todd Beckel to appoint Commissioner’s Patty Beckel and Hanson to the 2010 canvassing board for the primary and general election and authorize County Auditor, John W. Hoscheid to appoint an alternate if needed.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

DNR Lease Renewal

County Auditor, John W. Hoscheid met with the board and informed the board that the DNR had contacted him on the lease that is up for renewal on a parcel of land the county has been leasing this for the OAR’s phone that is located at the Northwest Angle, known has “Jim’s Corner”. The consensus of the board was to have County Auditor, John W. Hoscheid move forward with the process of renewing the lease.

2010 Summer Conference

County Auditor, John W. Hoscheid gave a brief update on the 2010 Auditor/Treasures Conference that he attended.  He informed the board of some changes that will take place with GASB 54 (county government); Secretary of State review of absentee voting; and State Auditor’s presentation of Internal Controls.

Beltrami County Letter

County Auditor, John W. Hoscheid referenced the letter that the board received from Beltrami County  Commissioner Joe Vene informing them of his decision to declare himself as a candidate for Second Vice-President of the Association of Minnesota Counties.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RECOMMENDING AND SUPPORTING COMMISSIONER JOE VENE

FOR THE POSITION OF SECOND VICE PRESIDENT

OF THE ASSOCIATION OF MINNESOTA COUNTIES

RESOLUTION NO. 10-07-02

WHEREAS, the Association of Minnesota Counties will be electing officers to serve in statewide capacities in December 2010; and

WHEREAS, Nominations for officers of the Association of Minnesota Counties are to be solicited from elected officials of member counties; and

WHERES, Beltrami County Commissioner Joe Vene has a long history of public service including his current service as County Commissioner and prior service as Superintendent of the Northwestern Minnesota Juvenile Center, operated under a Joint Powers Agreement of Eight Member Counties, Chair of the City of Bemidji Planning Commission, and is a United States Army Veteran. Commissioner Vene currently serves on state and local committees and is the Association of Minnesota Counties Director for District 2; and

WHEREAS, Due to his extensive experience in and commitment to public service and government experience, Commissioner Joe Vene is an excellent candidate for Second Vice President of the Association of Minnesota Counties;

NOW, THEREFORE, BE IT RESOLVED, The Lake of the Woods County Board of Commissioners hereby supports the candidacy of Commissioner Joe Vene for Second Vice President of the Association

of Minnesota Counties, and requests that his name be presented on the slate of nominees for this position.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:50 a.m. and reconvened at 9:55 a.m. as follows

UPDATE ON NWA ISLAND LAND OWNERS

Land Owner, Jerry Hennum

Jerry Hennum met with the board to discuss the Oak Island Land Owners Associations Petition and handed out letters of concern of the requests of the Association. Jerry Hennum stated that many landowners have concern on how the survey was done.  Dick Gross commented that he felt that there is some conflict of interest with County Board Members on this issue.  Commissioner Arnesen went on record and stated that he is an elected official of the district, and that he is in business as a land developer.

The board discussed the 5 acre request that was in the original petition.  Deb Kellerman informed the board that the Oak Island Land Owners Association does not know if the residents want 5 acres, but knows that they are not happy with the current regulations.

Appointment of Members to the NWA Islands Zoning

The board discussed the appointments of Members to the NWA Islands Zoning Committee.

Motion

Motion was made by Commissioner Todd Beckel to appoint Land and Water Planning Director, Josh Stromlund, Commissioners Arnesen and Hanson to the NWA Islands Zoning Committee.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

EMERGENCY MANAGER DIRECTOR

2013 HAZARD MITIGATIO PLAN

Emergency Manager Director, Holly House met with the board requesting approval of the Pre-Disaster Mitigation Program.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the Pre-Disaster Mitigation Program.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Updates

Emergency Manager Director, Holly House updated the board on the following:

  • Mobile home parks, evacuation plans
  •  Emergency Operation Plan is up for review and it is the county’s turn to sign off on for it rotates every four years
  •  Incident Command Workshop System will be held on July 21, 2010 at 6:00 p.m. to review the results of the exercise.

COUNTY SHERIFF

Joint Powers Agreement

County Sheriff, Dallas Block met with the board to discuss the Law Enforcement Communications Joint Powers Agreement that Roseau, Kittson, Marshall and Lake of the Woods County entered into back in 1973.  Dallas informed the board that he is in the process of dissolving the agreement for the counties no longer needs this service.

PUBLIC WORKS DEPARTMENT

Temporary Seasonal Heavy Equipment Operator

Acting Public Works Director, Bill Sindelir and Maintenance Supervisor, Jeff Pelland met with the board requesting authorization to hire a seasonal heavy equipment operator.  Bill informed the board that this is in his 2010 budget and that the personnel policy authorizes department heads to hire temporary and seasonal employees throughout the year.

Motion

Motion was made by Commissioner Moorman to authorize the Acting Public Works Director to hire a seasonal part time heavy equipment operator at grade 7, step 9.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

GCN Concrete Work

Acting Public Works Director, Bill Sindelir, met with the board and presented two quotes that were received for concrete work at the GCN building.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Maintenance Department to accept the low quote for replacement of the east parking lot at the Government Center North building from Mark Chapman Construction in the amount of $19,891.00 with the funding from the building fund.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recycling Trailer

Acting Public Works Director, Bill Sindelir requested that the Recycling Trailer that is behind the Government Center North Building be re-located to the old recycling building at the Industrial Park.  The consensus of the board was that they approved of re-locating the trailer.

Committee Reports

Commissioner Hanson reported on:

SWCD Road Tour-  Rip-Rap projects, Frohreich ditch erosion, Morris Point and the Bernard Property

Commissioner Patty Beckel reported on:

EDA meeting is set for July 21, 2010 at 6:00 p.m.

Commissioner Todd Beckel reported on:

Water Management Summit

Northern County Land Use- invasive species; clean water

OLD/NEW BUSINESS

There were no new updates on:

Red Lake Tribe

Township Road Inventory

There were updates on:

ANI- remove from old/new business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- packets were handed out

County T.V.-Meeting on July 29th

Land Acquisition- Bernard’s Property

Team Building- Sometime in September, will check with Extension to get date

Grand Theater- letter from Minnesota Department of Revenue

Line Workers School- July 15, 2010 ground breaking

Inventory- Liaisons will speak again to department heads that still have not turned in their office inventory

Zoning/Conditional Use Parameters- working on

Correspondence:

The following correspondence was acknowledged:

DNR letter, Federal Pilt Payments, Wetland Conservation Act, Lessard-Sams Outdoor Heritage Council and MN Department of Revenue- Grand Theater exemption.

PLANNING COMMISSION

Motion was made by Commissioner Moorman to close the regular meeting at 1:01 p.m. and open the Planning Commission. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC HEARING NOTICE

LAKE OF THE WOODS COUNTY PLANNING COMMISSION

There will be a Lake of the Woods County Planning Commission hearing Tuesday, July 13, 2010, at 1:00 p.m. in the Commissioners Room of the County Government Center in Baudette, Minnesota .  The Board will consider the following requests:

Kevin Olson                            A 5.00 acre tract in Govt. Lot 4                     A Conditional Use Permit as

                                                that is 330’ N & S x660’ E&W                      required by the Lake of the

                                                in Section 5, T-161N, R-34W                         Woods County Zoning

                                                Parcel # 21.05.22.020                                     Ordinance, to allow a commercial business consisting of a wholesale

                                                                                                                        Bait company with on-site minnow tanks in a Natural

                                                                                                                        Environment District.

James Herzog                          Lot 8, Block 3, Winter-Sett                            A Conditional Use Permit as

Winter-Sett Resort                  Estates – Section 9, T-162N,                           required by the Lake of the

                                                R-33W (Zippel Township)                              Woods County Zoning

                                                Parcel # 18.51.03.080                                     Ordinance, to allow a commercial

                                                                                                                        business consisting of a single unit resort with lodging in a Residential Development District.

Kevin Olson- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented Kevin Olson’s Conditional Use Permit to allow a commercial business consisting of a wholesale bait company with on-site minnow tanks in a Natural Environment District. No comments or letters were received.

James Herzog- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented James Herzog’s application that was tabled from the June 8, 2010 Planning Commission requesting a Conditional Use Permit to allow a commercial business consisting of a single unit resort with lodging in a Residential Development District. Josh reviewed a letter from James Herzog answering the Planning Commissions questions from the previous planning commission meeting. A letter was acknowledged from Nick and Deanna Painovich.

Motion was made by Commissioner Todd Beckel to close the Planning Commission and open the regular meeting at 1:53 p.m. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 1:53 p.m.

Attest:                                                                                     Approved: July 27, 2010

____________________________                                        __________________________________

John W. Hoscheid County Auditor                                        Edward Arnesen, Chairman of the Board

Commissioner Proceedings

Special County Board Meeting

July 14, 2010

The Lake of the Woods County Board of Commissioners met in special session on Wednesday, July 14, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 1:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners: Arnesen, Patty Beckel, Hanson and Moorman.  Absent was Commissioner Todd Beckel.  Also present were: County Auditor John W Hoscheid, County Land & Water Planning Director Josh Stromlund, HRDC Representatives: Cliff Tweedale and Tim Flathers, and area citizens:  Richard Gross and Greg Hennum.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the special meeting today. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Headwaters Regional Development Commission (HRDC)

Representatives from HRDC, Cliff Tweedale and Tim Flathers met with the County Board to discuss the zone modifications on the Northwest Angle Islands, Oak Island Zoning Petition.  Questions from all in attendance were asked and discussed.  It was the consensus of the County Board to:

  • Create a Task Force Committee,
  • Have Cliff Tweedale and Josh Stromlund get together to discuss details,
  • Have Cliff Tweedale submit a workable agreement including estimated cost and assistance,
  • Have this all ready for and presented at the next regular county board meeting, July 27, 2010

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 2:05 p.m.

Attest:                                                             Approved:  July 27, 2010

______________________________            ___________________________________

John W Hoscheid                                          Edward Arnesen

County Auditor                                             County Board Chair

Commissioner Proceedings

Special County Board Meeting

July 20, 2010

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 20, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 11:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with the addition of NWA Oak Island Petition discussion. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Bid Opening – Line Workers Facility

Chair Arnesen called for the bid opening at 11:00 a.m. as advertised for the Line Workers Facility.

Acting Public Works Director, Bill Sindelir opened the sealed bids for the Line Workers Facility as follows:

Adam Norling Construction               $495,600.00

                                    Add Alternate # 1                   $    5,500.00

                                    Add Alternate # 2                   $    2,200.00

                                    Add Alternate # 3                          N/A

It was the consensus of the County Board to contact Lucachick Architecture Inc. and arrange a meeting with the apparent low bidder before awarding the bid for the Line Workers Facility.  The official awarding of the bid for the Line Workers Facility will be at the next regular scheduled meeting on Tuesday, July 27, 2010.

NWA – Oak Island Petition

The County Board discussed the Northwest Angle – Oak Island Petition and various options.  No action was taken.

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 12:10 p.m.

Attest:                                                             Approved:  July 27, 2010

______________________________            ___________________________________

John W Hoscheid                                          Edward Arnesen

County Auditor                                             County Board Chair

Commissioner Proceedings

Commissioner Proceedings

Special County Board Meeting

July 23, 2010

The Lake of the Woods County Board of Commissioners met in special session on Friday, July 23, 2010, in the Jury Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel and Moorman.  Absent was Commissioner Hanson.  Also present was County Auditor John W Hoscheid.  Chair Arnesen laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Review of Budgets

The County Board reviewed the budget reports for 2011.

County Treasurer

The County Treasurer met with the County Board to review the Treasurer’s Budget for 2011.

County Assessor

The County Assessor met with the County Board to review the Assessor’s Budget for 2011.

County MIS

The County MIS Director was unable to meet with the County Board to review the MIS Budget.  This budget review will be re-scheduled for a later date.

County Recorder

The County Recorder met with the County Board to review the Recorder’s Budget for 2011.

County Maintenance/GCN/Safety/County Parks

The Acting Public Works Director met with the County Board to review the Maintenance, Government Center North, Safety and County Parks Budgets for 2011.

County Veteran’s Service

The County Veteran’s Service Officer was unable to meet with the County Board to review the Veteran’s Service Budget for 2011. This budget review will be re-scheduled for a later date.

County Land & Water Planning Director

The County Land & Water Planning Director met with the County Board to review the Land & Water Planning Budget for 2011.

County Auditor

The County Auditor met with the County Board to review the Auditor’s Budget for 2011.

Other Misc Departments

The County Board reviewed and discussed the budgets within the Revenue Fund.

Next Budget Meeting

The next budget meeting will be on Tuesday, July 27, 2010 at 6:30 a.m. in the Commissioners’ Room of the Government Center. 

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 12:00 p.m.

Attest:                                                             Approved: August 9, 2010

______________________________            ___________________________________

John W Hoscheid                                          Edward Arnesen

County Auditor                                             County Board Chair

Commissioner Proceedings

Special County Board Meeting

July 27, 2010

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 27, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 6:30 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.  Chair Arnesen laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Review of Budgets

The County Board reviewed the budget reports for 2011.

County Emergency Management

The County Emergency Management Director met with the County Board to review the Emergency Management’s Budget for 2011.

County Sheriff

The County Sheriff and Chief Deputy Sheriff met with the County Board to review the Sheriff’s Budgets for 2011.

County Veteran’s Service

The County Veteran’s Service Officer met with the County Board to review the Veteran’s Service Budget for 2011.

Line Workers Facility

The County Board discussed the Line Workers Facility construction contract and other related information regarding the building.

Next Budget Meeting

The next budget meeting will be on Friday, July 30, 2010 at 8:00 a.m. in the Commissioners’ Room of the Government Center. 

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 8:45 a.m.

Attest:                                                             Approved: August 9, 2010

______________________________            ___________________________________

John W Hoscheid                                          Edward Arnesen

County Auditor                                             County Board Chair

Commissioner Proceedings

July 27, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 27, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.   Also present were: County Auditor, John W. Hoscheid; Deputy Auditor Janet Rudd; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Travel for Amy Ballard, HRDC letter, Bernard Property, July 20, special board minutes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Moorman to approve the consent agenda as follows: Walt Scribnerto Fergus Falls on September 15, 2010, for MCIT Safety Training; Holly House to Breezy Point on September 18-22 for AMEM Conference; Amy Ballard to Arden Hills on August 15-17 for Suicide Risk Assessment and Jodi Ferrier to Duluth on October 4-5 for Health and Human Service Conference. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of July 13, 2010 regular meeting, July 14, 2010 special meeting and July 20, 2010 special meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.  

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                    Commissioners’ Warrants           $ $7,186.83

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims as follows:

                                    Revenue                      $10,033.92

                                    Road & Bridge           $32,394.45

                                    Co. Develop.               $  5,000.00

                                    Solid Waste                 $  3,829.11

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  7/27/2010 FOR PAYMENT  7/30/2010

      AMOUNT   VENDOR NAME                                                                    AMOUNT   VENDOR NAME

        1233.45 BAUDETTE REGION                                                                 640.00 BELTRAMI COUNTY HIGHWAY DEPT

          699.60 BROCK WHITE                                                                          918.80 TERRY BROWN

          305.80 CUSTOM AUTOBODY AND REPAIR                                     4892.50 EARTHWORKS CONTRACTING INC

          447.89 FARMERS UNION OIL CO.                                                       515.14 GCR TIRE CENTER

          400.00 LEE HANCOCK                                                                        1284.45 INSIGHT PUBLIC SECTOR

          500.00 LAKEWOOD NURSING SERVICE                                          2380.00 LAVALLA SAND & GRAVEL INC

          500.00 LOW SCHOOL DISTRICT–390                                                841.79 MINNESOTA UI

          858.00 MSOP-MN SEX OFFENDER PRGRM-462                               352.69 NORTHERN ENGRAVING AND TROPHIE

        5780.00 GEORGE OLSON                                                                      477.50 PB DISTRIBUTING INC

        4209.81 PIT & QUARRY SUPPLIES, INC                                              3080.58 R & Q TRUCKING, INC

          317.04 T R JOBBING                                                                             608.92 WEST GROUP

        5000.00 CITY WILLIAMS                                                                     11211.99 ZIEGLER, INC

35 PAYMENTS LESS THAN  $300       3,801.53

****                  FINAL TOTAL…….     $51,257.48  ****

Further moved to authorize the payment of the following auditor warrants:

                                    July 13, 2010               $    63,374.15                         

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   

Lost Warrant

County Auditor, John W. Hoscheid met with the board and requested approval for a lost warrant.

Motion

Motion was made by Commissioner Todd Beckel to approve the application and affidavit for lost warrant for Rachel Raschke dated April 9, 2010 for $47.20 without furnishing indemnifying bond.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

BAUDETTE /LAKE OF THE WOODS AIRPORT

Commissioner Patty Beckel informed the board that the committee is still working on the Joint Powers Agreement, the question on the insurance was taken care of and they are moving forward with the Manager’s contract.

Commissioner Patty Beckel requested that the county release the $7,750 from the airport budget. The board requested that County Auditor, John W. Hoscheid issue the check.

GRAND THEATER

Chairman Arnesen informed the board about the letter the county received from the Minnesota Department of Revenue, Property Tax Division regarding property tax exemption of the Baudette Community Foundation/Grand Theater property. The letter informed the county that after the review from the department of property tax division, the Grand Theater property owned by the Baudette Community Foundation, Inc. should be exempt from property taxes.

County Auditor, John W. Hoscheid discussed the 2009 second half property tax and the current 2010 taxes due from the Grand Theater.

Motion

Motion was made by Commissioner Todd Beckel to pay the 2009 second half property tax due from the Grand Theater property , waive the penalty and interest that is due and pay the 2010 property taxes; with the funding from the Economic Development fund.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

EDA COMMITTEE

County Auditor, John W. Hoscheid informed the board of the July 22, 2010 EDA committee meeting. The committee will meet one more time and Commissioner Moorman will contact Dave Hengel from HRDC to meet with them.

BERNARD PROPERTY

Commissioner Todd Beckel informed the board of the progress of the purchase of the Bernard property. He requested from the board, authorization to release the $75,000 that is due on the purchase, contingent approval from Interim County Attorney, Michelle Moren.

Motion

Motion was made by Commissioner Todd Beckel to authorize payment of $75,000 for the purchase of the Bernard property, to the escrow account at Mahnomen State Bank, contingent upon the approval of Interim County Attorney when the title is clear.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:45 a.m. and reconvened at 9:50 a.m. as follows

OLD/NEW BUSINESS

There were no new updates on:

Township Road Inventory

There were updates on:

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- information to be sent for meeting dates

County T.V.-meeting was cancelled on July 29th

Team Building- September 22, 2010

Red Lake Tribe- information will be forthcoming

Grand Theater- remove from Old/New Business

Inventory- still waiting for several departments

Zoning/Conditional Use Parameters- new permit applications are in place

Boundary Commission- judgment in and filed, plat needs to be signed off and assessment needs to be done

SWCD

MN Clean Water Partnership

Land and Water Planning Director, Josh Stromlund met with the board to discuss the pre-application for a partnership grant for the Bostic and Zippel Watershed Assessment Project.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Bostic and Zippel Watershed Assessment Project

RESOLUTION NO. 10-07-03

WHEREAS, the Lake of the Woods County Board of Commissioners submit a proposal with the Minnesota Pollution Control Agency (MPCA) to conduct the following Project: Bostic and Zippel Watershed Assessment Project,

WHEREAS, the Lake of the Woods County Board of Commissioners authorizes Josh Stromlund to submit the proposal for the above-mentioned Project and  have the authority to represent this body in all matters that do not specifically require the action of this body,

WHEREAS, the submittal of a proposal does not obligate this body to accept a grant and/or a loan if so offered,

NOW THEREFORE, BE IT RESOLVED, that the above resolution was adopted at a regular meeting of the County Board of Commissioners this 27th day of July, 2010 and shall  authorize County Auditor, John W. Hoscheid and Chairman Arnesen to sign.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Correspondence:

The following correspondence was acknowledged: U.S. Customs and Border Protection.

Committee Reports

Commissioner Todd Beckel reported on:

AMC meeting and how to fund local government with the possibility of local sales tax;

AMC meeting on Lexi Pool was discussed;

Radio Board meeting discussed that the State is not funding our region;

ICS training;

PILT meeting they discussed why they pay higher than other lands;

MRCC Annual Conference will be in Alexandria MN on October 4, 2010;

Commissioner Moorman reported on:

Joint Powers Natural Resource meeting on 2009 meeting and Senator Saxhaug will be meeting with them in October, 2010;

Williams City Council meeting discussed the Williams Sewer;

SOLID WASTE

Concrete Slab

Acting Public Works Director, Bill Sindelir and Solid Waste Supervisor Ed Spires met with the board requesting authorization to accept the lowest bid of four (4 )to Mollberg Masonry, Inc. in the amount of $11,200 for concrete work at the Graceton Facility.

Motion

Motion was made by Commissioner Todd Beckel to authorize Solid Waste Department to accept the low quote of Mollberg Masonry, Inc. in the amount of $11,700 for concrete work at the Graceton facility.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Demo Equipment

Acting Public Works Director, Bill Sindelir and Solid Waste Supervisor Ed Spires met with the board requesting permission to shop and solicit for demo equipment for the Graceton facility. The consensus of the board was to authorize them to move forward.

RECESS

The meeting was called to recess at 10:50 a.m. and reconvened at 11:00 a.m. as follows:

PUBLIC WORKS DEPARTMENT

Chairman Arnesen at 11:00 a.m., as advertised, called for the opening of the bids for the following: projects: S.P.39-090-02 and S.P. 39-090-03

Bowman Asphalt Products, Inc. $393,867.00

R&Q Trucking Inc,                       $453,838.00

Knife River Materials                   $496,346.50

Acting Public Works Director, Bill Sindelir stated that the company that is awarded the bid has for the above-mentioned federally funded projects must first be approved by the Mn/DOT Office of Civil Rights.

RECESS

The meeting was called to recess at 11:06 a.m. and reconvened at 11:15 a.m. as follows

OAK ISLAND SURVEY

Deb Kellerman representing the Oak Island Association met with the board to discuss a “mailer” that the Association will be sending out. She informed the board that in the “mailer” she will be sending the following:

  • Results of the survey
  • Barge run date
  • Handout from County Sheriff, Dallas Block on the  reverse 911 system
  • Informing them that the County Board has formed a committee of the NW Islands Zoning
  • That the name of the “Oak Island Land Owners Association” will be changed to “All Island Land Owners”

HRDC

The board reviewed and discussed the proposal for the zone modification on the Northwest Angle Islands, Oak Island Zoning Petition from HRDC.  No action was taken at this time.

CLOSED SESSION

Attorney Client MN Stat. § 13d.05

Motion was made by Commissioner Todd Beckel to close the regular meeting at 12:10 p.m. pursuant MN. Stat. § 13d.05 Attorney Client privilege with  the following members present:  Commissioners Todd Beckel, Patty Beckel, Hanson, Moorman and Arnesen, also present were County Auditor, John W. Hoscheid and Land and Water Planning Director, Josh Stromlund. Present on conference call was Attorney Jay Squires from Ratwick, Roszak and Maloney PA.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to open the closed meeting at 12:38 p.m. and reconvene the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Patty Beckel not to appeal the judge’s order dated July 6, 2010, in regards to the Baldwin Point, LLC, matter. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 12:38 p.m. and reconvened at 1:30 p.m. as follows

LAND AND WATER PLANNING

Consideration of Conditional Use for Kevin Olson

Land and Water Planning Director, Josh Stromlund met with the board to present the Findings of Facts and decision of the conditional use permit for Kevin Olson

Motion

A motion was made by Commissioner Moorman to approve the following: Findings of Fact and Decision for Kevin Olson.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Kevin Olson                                                               Date:  July 27, 2010

Location/Legal Description:  A 5.00 acre tract in Govt. Lot 4 that is 330’ North and South x 660’ East and West in section 5, T. 161N, R. 34W, Parcel #21.05.22.020.

Project Proposal:  Applicant is requesting a commercial business consisting of a wholesale bait company with on-site minnow tanks in a Natural Environment District.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  The use will not generate additional traffic to the area.  It will be contained in the existing garage.  Applicant will adhere to current regulations as to not spread the spiny water flea.  A MNDNR water appropriation permit is not required.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                           YES (X) NO (  )  N/A (  )

Why or why not?  There are no construction related activities associated with this request as to expose bare soil.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                             YES (X)  NO (  )  N/A (  )

Why or why not?  There are no construction related activities associated with this request as to alter the existing topography, drainage features and vegetative cover.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                    YES (  )  NO (  )  N/A (X)

Why or why not?  The requested use is not located in a floodplain and/or floodway of a river or tributary.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  There are no construction related activities associated with this request as alter the existing topography and vegetation.

6. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  The site is currently accessible from 94th Avenue Northwest.

7. Is the requested use compatible with adjacent land uses?

                        YES (X)  NO (  )  N/A (  )

Why or why not?  The use will not generate glare, noise, additional traffic as to alter the characteristics of the general area.  No opposition was received from the adjacent landowners.

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  The use is not located in a shoreland area.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                 YES (X)  NO (  )  N/A (  )

Why or why not?  Excess water from the minnow tanks will be discharged from the existing garage into a drainage ditch which will not affect adjacent landowners.

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                       YES (  )  NO (  )  N/A (X)

Why or why not?  The use is not located in a shoreland area.  The existing vegetative buffer from 94th Avenue Northwest is to remain undisturbed.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  A private well and septic system currently service the parcel of property.

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                     YES (  )  NO (  )  N/A (X)

Why or why not?  The use will not generate additional watercraft usage.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  None

Approved  (X)       Denied  (  )

                                                                                                ____________________________

                                                                                                            Edward Arnesen

                                                                                                        Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Consideration of Conditional Use for James Herzog

Land and Water Planning Director, Josh Stromlund met with the board to present the Findings of Facts and decision of the conditional use permit for James Herzog .

Motion

A motion was made by Commissioner Hanson to approve the following: Findings of Fact and Decision for James Herzog.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  James Herzog                           Date:  July 27, 2010

Location/Legal Description:  Lot 8, Block 3, Winter-Sett Estates, Section 9, T. 162N, R. 33W, (Zippel Township), Parcel #18.51.03.080

Project Proposal:  Applicant is requesting a commercial business consisting of a single unit resort with lodging in a Residential Development District.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  The current septic system will be upgraded to meet current regulations.  Additional traffic will be keep to a minimum as only single parties, up to a maximum of 14 people, will be allowed to occupy the structure at any given time.  The fuel service tank will meet current specifications.  A no wake sign or buoy is to be placed near the end of the dock. 

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                           YES (X) NO (  )  N/A (  )

Why or why not?  There will be no construction related activities that would expose bare soil and the septic system will be upgraded to meet current regulations.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                             YES (X)  NO (  )  N/A (  )

Why or why not?  There will be no construction related activities that will alter the existing topography other than upgrading the septic system.  

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                    YES (X)  NO (  )  N/A (  )

Why or why not?  The land is within the floodplain of Lake of the Woods; however, fill has been placed on the property to elevate the current structure.

11) Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  There will be no construction related activities that will expose bare soil.

5. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  No new access roads are proposed.  Currently, access can be obtained from Winter-Sett Trail NW or Walleye Lane NW.

6.  Is the requested use compatible with adjacent land uses?

                        YES (X)  NO (  )  N/A (  )

Why or why not?  By placing the specific conditions as indicated below, the requested use is compatible with adjacent land uses.  Also, no opposition was received that specifically discussed the requested use.

7. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Typically, a use of this nature is located within a shoreland area.

8. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                 YES (X)  NO (  )  N/A (  )

Why or why not?  The septic system is to be upgraded to meet current regulations.   

9. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                       YES (X)  NO (  )  N/A (  )

Why or why not?  The structure has been on the property since the mid 90’s and no additional vegetation is proposed to be altered as per the request.

10.  Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  The current structure is serviced by a private well and a new septic system is to be constructed.

11. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                     YES (X)  NO (  )  N/A (  )

Why or why not?  Lake of the Woods is approximately 300,000 acres in size within the boundary of Lake of the Woods County.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  The applicant will be limited to 16 rental ice houses, 16 dock slips which can be rented seasonally, the installation of the new septic system is to be completed by September 30, 2011, one double faced 4’x8’ sign is allowed, a buoy or sign indicating a “No Wake Zone” is to be placed near the end of the dock, and a “winter access fee” can’t be charged for road access to Lake of the Woods.

Approved  (X)       Denied  (  )

                                                                                                ____________________________

                                                                                                            Edward Arnesen

                                                                                                        Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

County Auditor, John W. Hoscheid informed the board that the Acting Public Works Director, Bill Sindelir  informed him that the board can award the bid for S.P. 39-090-02 &  S.P. 39-090-03, MN Project to the apparent low bidder pending approval from the Mn/DOT Office of Civil Rights.

Motion

Motion was made by Commissioner Todd Beckel to award the bid for S.P. 39-090-02 & S.P. 39-090-03, MN Project No. TEAX 3910(213), to the apparent low bidder pending approval from the Mn/DOT Office of Civil Rights.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF

Stonegarden Grant

County Sheriff Dallas Block and Interim County Attorney Michelle Moren met with the board to discuss amending the Sheriff’s Salary under the Stonegarden grant and increasing his salary contingent upon that the Operation Stonegarden 2009 grant funding is available; and, that the sheriff works, in addition to his regular duties, eight (8) hours per week of said Operation Stonegarden 2009 grant. No county tax levy money would be used for the increase. They presented a modified resolution.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

Amend County Sheriff Salary

Resolution No. 10-07-04

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2009” grant; and,

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2009 grant; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2009 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $99,840.00 overtime and $12,480.00 fringe benefits; and,

WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2009 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as originally set by this board on December 22, 2009 was $66,880.06 and fringe benefits were $9,430.09, be amended so that the sheriff’s salary is increased by the sum of $9,100.00 and fringe benefits are increased by $1,283.10 commencing July 1, 2010 through December 31, 2010 with the increase funding from the Operation Stonegarden 2009 grant contingent upon the following:

  1. That the Operation Stonegarden 2009 grant funding be available; and,
  2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said Operation Stonegarden 2009 grant.

At such time that the Operation Stonegarden 2009 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2009 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 22, 2009.

The resolution was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for: Commissioners Moorman, Patty Beckel and Arnesen.  Voting against: Commissioners Todd Beckel and Hanson.

LINE WORKERS SCHOOL

Award Bid

The board discussed the Line Workers School bid and contract.  The board placed the Line Workers School contract on July 30, 2010 agenda.

Motion

Motion was made by Commissioner Todd Beckel to award the bid for the Line Workers School to the low bidder Adam Norling Contracting in the amount of $ 495,600, add Alternate #1 $5,500 add Alternate #2 $2,200 with a total bid of $503,300, contingent upon the approval from Interim County Attorney, Michelle Moren on the contract with Adam Norling Contracting.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 2:40 p.m.

Attest:                                                                                     Approved:  August 9, 2010

____________________________                                        __________________________________

John W. Hoscheid County Auditor                                        Edward Arnesen, Chairman of the Board

Commissioner Proceedings

Special County Board Meeting

July 30, 2010

The Lake of the Woods County Board of Commissioners met in special session on Friday, July 30, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.  Chair Arnesen laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Boundary Commission Plat 2 (Clementson)

County Recorder Sue Ney met with the County Board regarding the final plat of Boundary Commission Plat 2. 

Motion

Motion was made by Commissioner Hanson to authorize County Board Chair, Ed Arnesen and County Auditor John W Hoscheid to sign the final plat of Boundary Commission Plat No 2.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Line Workers Facility

The County Board discussed the Line Workers Facility and a temporary building inspector position.  No action was taken.

Public Works / Solid Waste

The Acting Public Works Director, Maintenance Supervisor and Officer Manager met with the County Board to review the Public Works and Solid Waste Budgets for 2011.

Social Services

The County Social Services Director and the Fiscal Officer met with the County Board to review the Social Services Budget for 2011.

Other

The County Board discussed the County 2011 Budget.

Correspondence

Correspondence was discussed from the Northwest Angle.

Next Budget Meeting

The next budget meeting will be on Tuesday, August 3, 2010 at 8:00 a.m. in the Commissioners’ Room of the Government Center. 

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 12:25 p.m.

Attest:                                                             Approved:  August 9, 2010

______________________________            ___________________________________

John W Hoscheid                                          Edward Arnesen

County Auditor                                             County Board Chair

June, 2010

Commissioner Proceedings

Special County Board Meeting

June 1, 2010

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, June 1, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 2:00 p.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid and Wade Johannesen.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the special meeting today. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Public Works Director Vacancy

Appointment of Public Works Director

Assistant Engineer Bill Sindelir met with the County Board to discuss the Public Works Director vacancy.  Also attending was Jeff Pelland and Marti Carlson.

The County Board discussed appointing Bill Sindelir as Acting Public Works Director, in the interim of the Public Works Director vacant position.  Chair Arnesen made a monetary offer to Bill Sindelir appointing him as an Acting Public Works Director.  Bill thanked him for the offer and said he would have to decline the compensation that was offered.  He stated that he has worked for Lake of the Woods County for 38 years and has accepted this interim position before; he does not want to cost the county any more than he feels is necessary.   Bill said that he would gladly accept the job until the County Board has made a decision as to how they are going to proceed; and that he would not want a pay increase of more than $900 per month.

Motion was made by Commissioner Todd Beckel to appoint William “Bill” Sindelir as Acting Public Works Director, with a pay increase of $900 per month, beginning June 1, 2010, until further notice.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Acting Public Works Director, Bill Sindelir stated that he would contact and inform State Aid District Engineer, Lou Tasa with the County Boards appointment of Acting Public Works Director.

Recess

Chair Arnesen recessed the meeting at 2:30 p.m. and reconvened at 2:32 p.m. as follows:

Public Works Director Vacancy Cont

The County Board discussed the option of sharing a County Engineer with another County.  It was the consensus of the County Board to have Commissioner Todd Beckel contact Beltrami County to see if they would be interested in an agreement with Lake of the Woods County to share their County Engineer.   Commissioner Todd Beckel would update the County Board on Tuesday, June 8, 2010.

Other

The County Board discussed items to be placed on the next County Board agenda which included the following:

  • Set Budget Meeting Dates;
  • Update on Road Inventory;
  • Committee Selection for the Committees Bruce Hasbargen was appointed to;
  • Discussion of County Engineer/Public Works Director;
  • Update on Beltrami County’s Response to Sharing a County Engineer

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 3:10 p.m.

Attest:                                                             Approved:  June 8, 2010

______________________________            ___________________________________

John W Hoscheid                                          Edward Arnesen

County Auditor                                             County Board Chair

Commissioner Proceedings

June 8, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 8, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.   Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions:

MN Department of Public Safety Agreement; Lorene Hanson to St. Cloud for MCIT training; Crisis Resource thank-you letter and Property Inventory. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Julie Berggren and Ruth Rizzito Brainerd on June 9, 2010 for LexIpool training; Holly House to Bemidji on June 23-24, 2010 for HSEM meeting; Rita Krause to St. Paul on June 23-24, 2010 for State Child Support Meeting; Lorene Hanson to St. Cloud on June 10, 2010 for MCIT training.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of May 25, 2010 regular meeting, May 27, 2010 special meeting and June 1, 2010 special meeting; with changes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims and contracts.  

Motion

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $11,237.58

                                                Commissioners’ Warrants            $  9,029.31

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Contracts

Motion was made by Commissioner Moorman to approve the contract between MeritCare Thief River Falls/Northwest Medical Center (NWMC) and Lake of the Woods County Social Services for 2010 for the provision of onsite mental health physician’s assistant services and to authorize Chairman Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. 

Motion was made by Commissioner Todd Beckel to approve the contract between LifeCare Behavioral Health Services and Lake of the Woods County Social Services for 2010 for the provision of clinical supervision/consultation for agency staff and to authorize Chairman Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

                                                Revenue                               $        23,375.14    

                                                Road & Bridge                     $        20,899.37

                                                Co. Development                 $          6,606.44

                                                Solid Waste                          $        28,230.55

                                                                                             $         79,111.50           

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  6/08/2010 FOR PAYMENT  6/11/2010

       AMOUNT   VENDOR NAME                                                                    AMOUNT   VENDOR NAME

          507.93 AUTO VALUE BAUDETTE                                                         331.80 BEN FRANKLIN

        2530.00 BURG ELECTRONIC RECOVERY                                           342.99 CANON FINANCIAL SERVICES INC

        1675.00 ELECTION SYSTEMS & SOFTWARE, I                                 3139.53 ESRI

          702.13 FARMERS UNION OIL CO.                                                       302.80 HOMETOWN HARDWARE

          661.19 HOWARD’S OIL COMPANY                                                    2840.00 BRIAN JOHNSON

        2638.96 JOHNSTON FARGO CULVERT INC                                      1830.01 LAKE ROAD DIESEL INC

          918.75 LAKEWOOD HEALTH CENTER                                               480.00 LAW ENFORCEMENT TRAINING SERVI

        1519.82 LOCATORS SUPPLIES INC                                                      432.47 LOW FOODS

        3906.25 LOW HIGHWAY DEPT                                                              484.00 LOW TRANSFER INC

        9201.60 MAR-KIT LANDFILL                                                                   903.00 MN COUNTIES INSURANCE TRUST

          375.00 MN OFFICE OF ENTERPRISE TECHNO                               5427.00 LAW MOREN

          473.44 NOBLE THRIFTY WHITE                                                        5925.44 NORTH AMERICAN SALT CO

        2036.58 NORTH EAST TECHNICAL SERVICE,I                                    730.02 NORTHERN FARMERS CO-OP

          667.06 THE NORTHERN LIGHT                                                           331.26 OFFICE DEPOT

          490.06 POWERPLAN                                                                             817.60 PRO MAC MANUFACTURING LTD

          410.46 QUILL CORPORATION                                                           2601.28 R & Q TRUCKING, INC

        4000.00 RESERVE ACCOUNT                                                                842.30 RTVISION INC

          912.05 GEORGE SWENTIK                                                                  409.47 T R JOBBING

        4607.10 T-C LIGHTING                                                                           600.00 TAKE A KID FISHING

          328.44 TONY DORN, INC.                                                                    497.05 TRUE VALUE

        6639.77 WIDSETH SMITH NOLTING&ASST INC                                  318.65 ZIEGLER, INC

38 PAYMENTS LESS THAN  $300       4,323.24

FINAL TOTAL:     $79,111.50

Further moved to authorize the payment of the following auditor warrants:

                                                  May 24, 2010      $   728,880.07

                                                  May 25, 2010      $   120,213.49           

                                                  May  26, 2010     $     15,319.12

                                                  June 3,    2010     $1,096,714.41

                                                June 7,      2010       $       975.50            

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.                                      

Chairman Arnesen excused himself from the meeting and Vice-Chair Moorman resumed the meeting as follows:

Liquor License

County Auditor, John W. Hoscheid met with the board requesting approval for the renewal of Intoxication Liquor, 3.2 Malt Liquor and Cigarette license.

Motion

Motion was made by Commissioner Patty Beckel to approve the following licenses:  Intoxicating Liquor, 3.2 Malt Liquor and Cigarette; from July 1, 2010, to June 30, 2011, contingent upon the approval of the County Sheriff, County Attorney and all property taxes and lodging taxes are paid to date.

  • On/Off Sale and Sunday Liquor License:

Adrian’s Resort, Angle Inn Resort, Ballard’s Resort, Borderview Lodge, Jerry’s Restaurant and Lounge, Morris Point Lakeview Lodge, Riverbend Resort, Rock Harbor Lodge, Sportsman’s Lodge, Wigwam Resort, Zippel Bay Resort, North Point Bar & Grill, Sportsman’s Oak Island Lodge and  Randall’s Resort;

  • On-Sale and Sunday Liquor License:

Cyrus Resort, Ken-Mar-Ke Resort, Flag Island Resort, Wheelers Point Resort, Schuster’s Resort and Elkhorn Outfitters Inc;

  • Off-Sale Only:

Log Cabin Liquors Inc;

  • Cigarette License:

Adrian’s Resort, Ballard’s Resort, Bay Store, Borderview Lodge, Cenex, City of Williams, Cyrus Resort, Border Bait, Holiday Station, Howard’s, Jeanette Mcatee, Lake of the Woods Foods, Log Cabin Bait, Log Cabin Liquors, Long Point Resort, Morris Point Lakeview Lodge, North Point Bar & Grill, Riverbend Resort, Rock Harbor Lodge, Sportsman’s Lodge, Sportsman’s of Oak Island Lodge, Too Tall’s, Wheeler’s Point and Zippel Bay Resort;

  • 3.2 On-Sale Malt Liquor:

Long Point Resort, Ship’s Wheel Resort and Oak Island Resort;

  • 3.2 Off-Sale Malt Liquor:

Bay Store, Cyrus Resort, Border Bait, Long Point Resort, Oak Island Resort, Rock Harbor Lodge, Log Cabin Bait and Flag Island Resort.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  Commissioner Arnesen abstained from voting.

Chairman Arnesen resumed position of the Chair.

Clarence Nash

Mr. and Mrs. Clarence Nash met with the board requesting that the street names be designated as Chandler Road between block 3 and block 2 in Marina Drive Estates and not Katie Road; and the road between block 1 and block 2 to be designated as Katie Road in Marina Drive Estates and not Chandler Road. Mr. Nash informed the board that he spoke to the only other property owner on Chandler Road and he had no objection to Mr. Nash’s request.

Motion

Motion was made by Commissioner Patty Beckel to change Katie Road to Chandler Road in Marina Drive Estates, between block 3 & 2 and change Chandler Road to Katie Road between block 1&2 in Marina Drive Estates and request that MIS department go through the procedures to change the names and contact Mr. Nash and other property owners involved with the name change.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Minnesota Small Business Development Center

County Auditor, John W. Hoscheid met with the board to discuss a request for funding from the Minnesota Small Business Development Center.

Motion

Motion was made by Commissioner Patty Beckel to contribute to the Minnesota Small Business Development Center $500.00 per year, for the years of 2011, 2012 and 2013, with the funding from the Con-con fund.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Line Workers School Lease Agreement

The board discussed the lease agreement for the Line Workers School, changes are still being made.  Mike Reed, Economic Development Assistant introduced Monte Johnson, Dean of Academics & Student Services from Wadena Technical School to the board. Also meeting with the board was North Star Manager, Dan Haskins and Karl Frigaard from Northwest Community Action and informed the board that the REDLAG applications are completed and that the school building plans are not finished as of today and that the bid date may need to be changed.

Appointment of 2010 Election Judges and hourly pay

County Auditor John W Hoscheid met with the County Board to approve election judges for the primary and general elections; and request a pay increase for the election judges. 

Motion

Motion was made by Commissioner Hanson to approve the following election judges for the 2010 primary and general elections:  Mary Marhula, Dorothy Chapman, Louise Menk, Gretchen Levasseur, Christie Russell, Sunny Dorow, Sandy Peterson, Judy Johnson, Sharon Feldman, Marge Hancock, Shelley Pepera, Aprille Levasseur, Rita Krause, Jodi Ferrier, Margie Sporlein, Lois Dally, Jacquelin Becklund, Stacy Novak, Dale Boretski, Steve Sindelir, Dawn Christianson, Darren Olson, Lorene Hanson and Nancy Olson.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to approve the hourly pay for election judges as follows:  head election judges at $9.75 per hour and election judges at $9.25 per hour; effective with the 2010 election.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2011 Budget Dates

The board discussed budget dates for 2011.

Motion was made by Commissioner Moorman to set the following dates  for the 2011 budget:

     Date                            Location                                            Time

July 13, 2010               Commissioners’ Room                        7:00 a.m.

July 13, 2010               Commissioners’ Room                        2:00 p.m.

July 23, 2010               Jury Room                                           8:00 a.m.

July 27, 2010               Commissioners’ Room                        7:00 a.m.

July 30, 2010               Commissioners’ Room                        8:00 a.m.

August 3, 2010           Commissioners’ Room                        8:00 a.m.

August 9, 2010           Commissioners’ Room                        7:00 a.m.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Committee Vacancies

The board discussed the vacancies on various committees on which Bruce Hasbargen was appointed to for the year 2010.

Motion

Motion was made by Commissioner Todd Beckel to appoint the following to the vacant committees as follows: AMC Transportation and Area Transportation Advisory Board- Bill Sindelir; Building and Safety Committee- Bill Sindelir; Personnel Committee- Bill Sindelir; Hwy 11 Task Force/Transportaiton Alliance- Bill Sindelir; Information Systems/Technology Committee- Boyd Johnson; LOW Affordable Housing/Loan Committee- Sue Ney; Motor Pool Committee- Jeff Pelland; Park Commission- Bill Sindelir; Solid Waste Committee/Household Waste- Bill Sindelir; Township Road and Trails- Bill Sindelir and Boyd Johnson.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Sharing County Auditor- Interim

County Auditor, John W. Hoscheid informed the board that Roseau County requested that John serve as Interim County Auditor due to the retirement of Roseau County Auditor, Ann Granitz.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to serve as Interim County Auditor, for Roseau County until December 31, 2010 and authorize Chairman Arnesen to sign the Memorandum of Understanding with Roseau County, contingent up the review of Interim County Attorney, Michelle Moren.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Purchase of Pressure Washer

Assistant Engineer, Bill Sindelir met with the board requesting authorization to purchase a pressure washer.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Department to purchase a new pressure washer in the amount of $10,134.65 from the Highway Equipment Reserve Fund.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Road Inventory Update

Engineering Technician/Administrative Assistant, Boyd Johnson met with the board and updated them on the Road Inventory and stated that he would present a power point at the June 22, 2010 meeting.

County Engineers Position Vacancy

There was no update from Beltrami County for Interim Lake of the Woods Public Works Director.

PUBLIC HEARING

Judicial Ditch 16 Abandonment

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:09 a.m. and open the Public Hearing for Judicial Ditch 16.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Chairman Arnesen acknowledged a petition for partial abandonment of Judicial Ditch #16, pursuant to MN Statutes § 103E.805 from the Minnesota Department of Natural Resource; there were no comments from the floor and no letters received.

Resolution

The following resolution was offered by Commissioner Kenneth Moorman and moved for adoption:

Partial Abandonment of Judicial Ditch #16

Resolution No. 10-06-02

WHEREAS, Lake of the Woods County abandons a portion of Judicial Ditch #16, in Section 36, Twp 162 N, R 33 W (Zipple Twp) and the northern boundary of Section 1, Twp 161 N, R 33 W (McDougald Twp).

WHEREAS, the  portion to be partially abandoned is described as the SW corner of the SE¼, Section 36 (Zipple Twp) and continuing East for a distance of ½ mile to the SE corner of the SE¼ of Section 36 (Zipple Twp).

WHEREAS, the position of the ditch to be abandoned lies within the boundaries of the Graceton Wildlife Management Area.

NOW THEREFORE, BE IT RESOLVED; that Lake of the Woods County Commissioners, on June 8, 2010 abandons the ½ mile of Judicial Ditch #16 as described above.

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the public hearing at 11:13 a.m. and open the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote was unanimously carried.

RECESS

The meeting was called to recess at 11:14 a.m. and reconvened at 11:20 a.m. as follows:

COUNTY AUDITOR

MN Public Safety Contract

County Auditor, John W. Hoscheid met with the board requesting approval for the lease agreement with the State of Minnesota, Department of Public Safety for a motorcycle skill test course.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 10-06-01

State of Minnesota Lease Agreement with the Department of Public Safety

BE IT RESOLVED, that Lake of the Woods County will enter into a lease agreement with the State of Minnesota, Department of Administration acting for the benefit of the Department of Public Safety for an area approximately 30’X75’ in the south parking lot of the County Government Center for the use only as a motorcycle skill test course beginning July 1, 2010 and terminating June 30, 2013.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid and County Chairman are hereby authorized to sign such lease upon the approval of the County Attorney.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ECONOMIC DEVELOPMENT

The board discussed their intention to adopt a resolution to create a committee to recommend options for a County Economic Development Authority.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

                                                Resolution No. 10-06-03

Creation of a Committee to Recommend Options for an EDSP

WHEREAS, Lake of the Woods County Board of Commissioners have considered creating a County Economic Development Authority for Lake of the Woods County;

WHEREAS, Lake of the Woods County Board of Commissioners have given notice to all local government units and development agencies within the county pursuant MN Stat. § 469.1082, subd.2;

NOW THEREFORE, BE IT RESOLVED THAT, Lake ofthe Woods County Board of Commissioners have agreed to create a committee to recommend options for an Economic Development Service Provider pursuant MN. Stat.  §469.1082, subd.2.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Potential Committee Members

The board discussed the potential committee members for recommending options for an Economic Development Service Provider.  Commissioners Patty Beckel and Moorman will set a date and give to County Auditor, John W. Hoscheid.

Motion

Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid to send a letter of the committee meeting date to the following potential committee members; 2 County Board Commissioners, 2 City of Baudette Council Members, 2 City of Williams Council Members, 2 Lake of the Woods School Board Members, 1 Baudette/Lake of the Woods Chamber Member, 1 Northwest Angle Chamber Member, 1 Lake of the Woods County Tourism Member, 1 Lake of the Woods Industrial Development Commission Member,1 Bank Member,1 Housing Rehabilitation Authority Member,1 Hospital – Lakewood Health Member.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

OLD/New Business

There was no new update on:

  • ANI
  • Red Lake Tribe
  • Oak Island Petition

There were updates on:

  • Land Acquisition; the DNR would consider selling 1.5 acres known as Jim’s corner
  • Team Building; Department Heads would like a 2 hour session on “Meeting Customer Needs”
  • Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- hand out on expenditures
  • Grand Theater; Chairman Arnesen will talk to County Assessor
  • Property Inventory; Commissioners will talk to the Departments that have not handed in their office inventory
  • County TV; still trying to coordinate meeting date

RECESS

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

PLANNING COMMISSION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and open the Planning Commission. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC HEARING NOTICE

LAKE OF THE WOODS COUNTY PLANNING COMMISSION

There will be a Lake of the Woods County Planning Commission hearing Tuesday, June 8, 2010, at 1:00 p.m. in the Commissioners Room of the County Government Center in Baudette, Minnesota .  The Board will consider the following requests:

James Herzog                          Lot 8, Block 3, Winter-Sett                            A Conditional Use Permit as

Winter-Sett Resort                  Estates – Section 9, T-162N,                           required by the Lake of the

                                                R-33W (Zippel Township)                              Woods County Zoning

                                                Parcel # 18.51.03.080                                     Ordinance, to allow a commercial

                                                                                                                        business consisting of a single unit resort with lodging in a Residential Development District.

John Josephson                       Lot 3, Block 1, Y Not Jochim’s                      A Conditional Use Permit as

Happiness On Water               Retreat – Section 20, T-161N,                         required by the Lake of the

                                                R-31W (Baudette Township)                         Woods County Zoning

                                                Parcel # 24.61.01.030                                     Ordinance, to allow a commercial

                                                                                                                        business consisting of a guided fishing service with lodging in a Residential Development District.

Ken & Verna Pieper                A 8.35 acre tract in the SW¼ of the A Conditional Use Permit as

                                                NW¼ and a 4.00 acre tract in the     required by the Lake of the

                                                NW¼ of the SW¼ of Section 17,                  Woods County Zoning

                                                T-161N, R-33W (McDougald)                       Ordinance, to allow a commercial

                                                Parcel # 22.17.23.010                                     business consisting of a green house, garden center, mercantile and services in a Natural Environment District.

James Herzog- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented James Herzog’s application requesting a Conditional Use Permit to allow a commercial business consisting of a single unit resort with lodging in a Residential Development District. A letter was received in opposition from the Strandberg’s and one comment from Maria Hall was heard with no opposition of a resort. This application was tabled until July 13, 2010 Planning Commission for more information.

John Josephson- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented John Josephson Conditional Use Permit to allow a commercial business consisting of a guided fishing service with lodging in a Residential Development District. No opposition from William Ronacek, Tony Jochim or Wade Johannesen. No letters were received.

Ken & Verna Pieper-Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented Ken & Verna Pieper’s application requesting a Conditional Use Permit to allow a commercial business consisting of a green house, garden center, mercantile and services in a Natural Environment District. No letters were received and no comments from the floor were heard.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 2:40 p.m. and open the regular meeting.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Todd Beckel reported on:

  • AMC District Meeting
  • Northern Counties
  • MRCC

Commissioner Patty Beckel reported on

  • Wheelers Point Sewer

Correspondence:

AMC; Arrowhead Library System; Examples of Economic Development Authorities; Crisis Resource thank-you letter

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:16 p.m.

Attest:                                                                                                 Approved: June 8, 2010

____________________________                                                    ____________________________

John W. Hoscheid County Auditor                                                    Edward Arnesen, Chairman of the Board

Commissioner Proceedings

June 15, 2010

The Lake of the Woods County Board met in regular session on Tuesday, June 15, 2010, in the Angle Inlet School, Angle Inlet.

Call to Order

Chair Arnesen called the meeting to order at 10:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Present on behalf of the County were: County Auditor John W Hoscheid, Land and Water Planning Director Josh Stromlund and County Assessor Wayne Bendickson.  Also present were:  Senator Saxhaug, Penny Mio Hirst and many area residents.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following change:   “Removal of the motion to re-set the bid opening date for the Line Workers School”. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

There was no consent agenda for the meeting today. 

Senator Saxhaug

Senator Saxhaug met with the Lake of the Woods County Board.  He gave a “2010 Lake of the Woods County Wrap Up” with highlights including:  PILT, Bonding for Williams Sewer, MN Historical and Cultural Grants and Enhanced Drivers License.

Deb Kellerman

Summary of Oak Island Land Owners Survey

Deb Kellerman met with the Lake of the Woods County Board and presented the history and a “Summary of Oak Island Landowners Association Survey”.  She stated that when the Oak Island Landowners Association was formed, the concerns at that time were presented in a petition to the Lake of the Woods County Board on August 18, 2009, with no action taken.  In November, 2009, the Lake of the Woods County Board asked the Oak Island Landowners Association to re-survey landowners (and include all islands, not just Oak Island).  A public hearing for June 15, 2010, was scheduled to discuss the components of the petition and to hear the results of the landowner survey. 

Deb updated the County Board and said that there were 214 surveys mailed out and summarized the results for all in attendance.  (A copy of the survey is on file in the Lake of the Woods County Auditor’s Office.)

Planning Commission – Public Hearing – Oak Island Petition

Motion to Open Public Hearing

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:10 a.m. and open the Planning Commission. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Chair Arnesen opened the Planning Commission for the Oak Island Petition:

  1. To establish District Zoning provisions for the NW Angle Island which will facilitate the development of land use plans and zoning regulations appropriate specifically for this area (Ref: MN Statutes §394.25 subdivision 2);
  2. Contract the Headwater Regional Development Commission to develop a Comprehensive Land Use Plan specifically for the NW Angle Islands, including suggested zoning for implementing this Plan;
  3. That in the time between now and the completion of points 1 and 2 above, that there be a moratorium placed on Planned Unit Developments or Common Interest Developments and residential or commercial trailer development.

The Lake of the Woods County Board received comments and testimonies from Oak Island landowners and many area residents. County Auditor John W Hoscheid read correspondence from the following:  Scott Vickaryous, Bonnie Neumiller, David Vickaryous, Marvin and Debbie Butler, Brenda and Paul Brandt, Robert Heise and Greg Krzoska. 

Motion to Close Public Hearing

Motion was made by Commissioner Todd Beckel to close the public hearing at 1:25 p.m. and open the regular meeting.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Request For Motion

Chair Arnesen requested a motion to accept the Oak Island Petition as presented.  With the lack of a motion made, there was no action taken.  Deb Kellerman addressed the County Board and asked them to consider the 98 petitioners in favor of this petition.  The County Board discussed the additional comments received.

Line Workers School

The motion to re-set the bid opening date was removed from the agenda today and was rescheduled for action on the June 22, 2010 regular board meeting. Commissioner Todd Beckel gave an update on the status of the Line Workers School. 

Bernard Wetland Bank

Land and Water Planning Director, Josh Stromlund met with the County Board and gave an update on the Bernard Wetland Banking Project.

Motion was made by Commissioner Todd Beckel to authorize County Board Chair Arnesen and County Assessor Wayne Bendickson to sign “Part B” of the Bernard Wetland Banking Application.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

  • ANI
  • County TV
  • Grand Theater
  • Land Acquisition
  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Line Workers School
  • Oak Island Petition
  • Red Lake Tribe
  • Team Building
  • Township Road Inventory

The County Board would like the following items to be placed on the next County Board Meeting Agenda:

  • County Sheriff —  NW Angle Reverse 911 Update
  • Public Works Dept — Northwest Angle Barge Run 

Committee Reports

There were no committee reports or further correspondence received.

Recess

With no further business before the County Board, Chair Arnesen called the meeting to recess at 2:47 p.m.

Attest:                                                                                     Approved: June 22, 2010       

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

Lake of the Woods County

Board of Equalization

June 15, 2010

The Lake of the Woods County Board of Equalization met on Tuesday, June 15, 2010, in the Commissioner’s Room of the Lake of the Woods County Government Center. 

Call to Order

Chair Arnesen called the meeting to order at 6:00 p.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners: Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson, Ken Moorman and County Auditor John W Hoscheid.  Also present were: County Assessor Wayne Bendickson, Assistant Assessor Dale Boretski, Gloriann Olson and Jim Clementson.  Deputy Auditor Stacy Novak swore in the members of the Lake of the Woods County Board of Equalization. 

Property Owners

County Board Chair Arnesen explained that all appeals would be heard before any action would be taken.

Meeting with the County Board was Michael J Culliton, property owner in Gudrid Township.  County Assessor Wayne Bendickson reviewed the values of similar properties in this area. 

Meeting with the County Board was George M Swentik, property owner in Baudette, Spooner and Victory Townships.  County Assessor Wayne Bendickson reviewed the values of similar properties in this area.

Meeting with the County Board was Merlin L Johnson, property owner in McDougald Township.  County Assessor Wayne Bendickson reviewed the values of similar properties in this area and explained that on his property the limited market value was removed from the prior year, thereby increasing the value this year.

Meeting with the County Board was James H Burns, property owner in Wheeler (Platted) Township.  County Assessor Wayne Bendickson reviewed the values of similar properties in this area.

Commissioner Todd Beckel presented a voicemail received from Michael Clark, property owner in Baudette Township.  The information left on the voicemail was incomplete for any action to be taken.

Actions

After hearing all the appeals, questions and comments, the following action was taken:

Michael J Culliton, property owner in Gudrid Township, Parcel No. 31.12.14.010; it was the consensus to have the County Assessor Wayne Bendickson meet with Mr. Culliton and reassess his property.

George M Swentik, property owner in Baudette Township, Parcel No. 24.28.31.000; motion was made by Commissioner Arnesen to reduce the land value from $650 per acre to $550 per acre. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, carried as follows:  For:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman; Against:  None;  Abstaining:  County Auditor John W Hoscheid.

James H Burns, property owner in Wheeler (Platted) Township, Parcel No. 19.53.00.040; motion was made by Commissioner Patty Beckel to have the County Assessor reduce the value of the trailer to scrap value of $500 and reduce the land value due to conformity issues.  The total building and land reduction to be reduced by $19,900.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Todd Beckel to make no changes on the following properties:

Property Owners:                 Townships                                           Parcel Numbers

Merlin L Johnson                    McDougald Township,                        22.14.31.000

George M Swentik                  Spooner Township,                              30.11.22.000                                               

George            M Swentik                 Victory Township                                42.01.11.000  

Michael Clark                           Baudette Township                             24.20.13.000

The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows:  For:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman;  Against:  None;  Abstaining:  County Auditor John W Hoscheid.   

County Assessor

County Assessor Wayne Bendickson issued and reviewed the following reports:

  • 2010 Comparisons / New Construction — by Townships
  • New Construction and Market Value by Year — 1980 through 2010  

Adjourn

Motion was made by Commissioner Hanson to adjourn the County Board of Equalization meeting for 2010.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  County Board Chair Arnesen adjourned the Lake of the Woods County Board of Equalization meeting for 2010, at 7:58 p.m.

Attest:                                                                         Approved: June 22, 2010

___________________________                              ________________________________

John W Hoscheid, County Auditor                            Edward Arnesen, County Board Chair

Commissioner Proceedings

June 22, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 22, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.   Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

New Construction/Market Value; Inventory; Airport; Walking Workshop; and Hwy 11 Task Force. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Steve Sindelir to Worthington on July 25-July 28, 2010 for County Ag Inspector Conference.   The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of June 8, 2010 regular meeting, June 15, 2010 Board of Equalization meeting and June 15, 2010 Northwest Angle meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.  

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $35,997.36

                                                Commissioners’ Warrants          $   4,316.57

                                                Commissioners’ Warrants           $     610.54

                                                Commissioners’ Warrants           $  1,197.13 

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Todd Beckel to approve the claims as follows:

                                                Revenue                               $        49,789.42    

                                                Road & Bridge                     $        33,286.70

                                                Solid Waste                          $          2,514.59

                                                                                             $         85,590.71           

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  6/22/2010 FOR PAYMENT  6/25/2010

       AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

          822.50 MICHAEL ANDERSON                                                            1101.28 ANDY’S GARAGE, INC.

        1600.00 ANOKA COUNTY                                                                     2810.00 ED ARNESEN

        1580.68 ARROWWOOD RESORT                                                     10000.00 BAUDETTE LOW AIRPORT

          512.45 BAUDETTE REGION                                                               2991.35 BAUERS COMMUNICATIONS & SECURI

          525.86 DALLAS BLOCK                                                                       1354.12 TERRY BROWN

        6071.45 CENEX CO-OP SERVICES, INC.                                            3300.00 COLLABORATIVE DESIGN GROUP INC

        1872.00 CONKEY LLC                                                                             580.64 CROP PRODUCTION SERVICES

          720.00 CUB SCOUT PACK 62                                                             3024.00 JUDI DODDS FAMILY TRUST

          765.00 EARTHWORKS CONTRACTING INC                                    1011.58 GCR TIRE CENTER

          825.05 RICHARD GOODERUM                                                            496.28 GRACETON GARAGE & BODY SHOP, I

        1460.00 LEE HANCOCK                                                                          314.38 HSBC BUSINESS SOLUTIONS

          560.00 LADY LAKERS                                                                            360.00 ROBERT LAPOS

        4139.80 M-R SIGN CO, INC                                                                  1280.90 MESABI BITUMINOUS, INC.

        1198.25 MN COUNTIES INFORMATION SYSTEM                                560.00 MN STATE SHERIFF’S ASS’N

          357.00 JEROME MOLINE                                                                      917.00 KENNETH MOORMAN

        1000.00 NCDPSA                                                                                     300.00 LESLIE NELSON

        5000.00 NORTHWEST MN MULTI-COUNTY HRA                                474.32 KENNETH PIEPER

          951.28 QUILL CORPORATION                                                             470.15 ROSEAU COUNTY COOPERATIVE ASSN

        1268.45 MICHAEL SERRA                                                                     9607.75 SYNERGY GRAPHICS, INC

        1419.00 TRANE US INC                                                                        1001.42 WEST GROUP

        5807.85 WOODY’S SERVICE

47 PAYMENTS LESS THAN  $300       5,178.92

FINAL TOTAL     $85,590.71

Further moved to authorize the payment of the following auditor warrants:

                                                  June 8, 2010      $   10,891.66

                                                  June 15, 2010    $   69,861.23               

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   

MIS DEPARTMENT

Purchase of Equipment

MIS Director, Brent Birkeland met with the board requesting approval to proceed with network upgrades and to proceed with the purchase and configuration of storage area network equipment.

Motion

Motion was made by Commissioner Todd Beckel to authorize MIS Director, Brent Birkeland to proceed with the network upgrades as quoted by CW Technology in the amount of $9,000 with funds from the enhanced 911 budget.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to authorize MIS Director, Brent Birkeland to proceed with the purchase and configuration of storage area network (SAN) equipment as quoted by Cybor- Advisors not to exceed $22,200, with funding sources to include E911, Recorder’s Enhancement Fund and/ or Law Enforcement Grants. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

COUNTY RECORDER

Satellite Office Agreement

County Recorder, Susan Ney met with the board requesting renewal of the existing Satellite Office Agreement which the recorder’s office will continue to act as a filing office for UCC filings; per the guidelines established by the Minnesota Secretary of State’s Office and statute.

Motion

Motion was made by Commissioner Hanson to approve the renewal and authorize County Board Chair Arnesen and County Recorder Susan Ney to sign the Satellite Office Agreement between the State of Minnesota Secretary of State’s office and the Lake of the Woods County Recorder’s office.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:04 a.m. as follows:

EMERGENCY MANAGEMENT

Approval to enter into PSIC Grant and 2008 HSCP

Emergency Management Director, Holly House met with the board requesting approval to enter into the Public Safety Interoperable Communications Grant and approve an extension for the 2008 Homeland Security Grant.

Motion

Motion was made by Commissioner Todd Beckel to enter into the Public Safety Interoperable Communications Grant (PSIC) effective July 1, 2010 thru September 30, 2010, or until all obligations have been satisfactorily fulfilled, whichever occurs first, which covers the control stations in dispatch and the control station in the EOC, and to authorize County Auditor, John W. Hoscheid and Chairman Arnesen to sign.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to enter into the extension agreement with the 2008 Homeland Security Grant Program effective July 1, 2008 thru September 30, 2010 and authorize County Auditor, John W. Hoscheid and Chairman Arnesen to sign.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Barge Run

Solid Waste Supervisor, Ed Spires met with the board to discuss the “Barge” run that the Solid Waste Department has done in the past.  Ed requested that the “Barge” run be done the weekend before or after Labor Day weekend. The board requested that the Public Works Department send out a list of what the Solid Waste Department will pick up on this run and send it to the Northwest Angle Chamber of Commerce for distribution to Island residents. The “Barge” run is scheduled for September 28, 2010.

Road Inventory Update

Engineering Technician/Administrative Assistant, Boyd Johnson met with the board and presented a power point presentation on the Road Inventory for Lake of the Woods County.

Shared Use Path

Acting Public Works Director, Bill Sindelir met with the board requesting authorization to advertise and set bid opening for the Shared Use Paths (Bike Paths) on Tuesday, July 27, 2010 at 11:00 a.m.

Motion

Motion was made by  Commissioner Todd Beckel to authorize the Acting Public Works Director to advertise for bids for the construction of S.P. 39-090-02, Shared Use Path from Lake of the Woods Schools Northerly and Easterly to CSAH 1 in Baudette; and S.P. 39-090-03, Shared Use Path connecting Willie Walleye Park and Peace Park in the City of Baudette, and to set Tuesday, July 27th, 2010 at 11:00 A.M. in the Commissioners’  Room of the Government Center as the date, time and place for opening of said bids. Motion was seconded by Commissioner Hanson and the same being put to a vote was, unanimously carried.                                               

Temporary County Engineer Services

Chairman Arnesen reviewed the temporary engineer services agreement with Beltrami County.

Motion

Motion was made by Commissioner Todd Beckel to enter into a temporary Engineer Service Agreement between Lake of the Woods County and Beltrami County beginning in June and continuing through September of 2010 and authorize Chairman Arnesen to sign the agreement.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF

nwa reverse 911

County Sheriff, Dallas Block updated the board on the NWA Reverse 911 system.  He informed the board that he just used the system within the last week with the bad weather and that he has a letter drafted that he will be bringing up to the NWA with  information.  The board requested that Dallas do a test run for the NWA on the reverse 911 system.

Duct Work Cleaning

County Sheriff, Dallas Block met with the board requesting authorization to have the duct vents cleaned at the Law Enforcement Center . Berglund Heating Sheetmetal & Roofing Company quoted the job in the amount of $2,185.   The board requested that Dallas talk with Maintenance Supervisor, Jeff Pelland or Matt Mickelson to see what their thoughts were on duct cleaning for the Government Center Building.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to have the duct work in the Law Enforcement Center cleaned in the amount of $2,185.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Lexipol

County Sheriff, Dallas Block met with the board informing them that the Minnesota Sheriff’s Association (MSA) has been working on the concept of developing a MSA Sheriffs policy manual and incorporating the Risk Management principles into one for all 87 counties. Dallas informed the board that the MSA has met with representatives from Lixipol who specializes in the development of policy manuals and internet web based training for law enforcement agencies. Dallas informed the board that the cost to the county would be $1,029.  The consensus of the board was to have Dallas moved forward with the Lexipol and come back with updates on the progress.

Federal Boat and Water Grant

County Sheriff, Dallas Block met with the board and requested approval for the Federal Boat and Water Grant in the amount of $4,265 to be used for specific equipment for recreational boating safety activities (hazard buoys).

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 10-06-04

Authorizing the Federal Boating Safety Supplement Grant Agreement

WHEREAS, under the provisions of M.S. § 84.085 subd 1 (c), the Sheriff of each county is required to carry out the provisions for recreational boating safety promulgated by the Commissioner.

WHEREAS,   M.S.§  84.085 subd. 1 (c), provided for the allocation of funds by the Commissioner to assist in the funding of specific items for recreational boating safety.

NOW, THEREFORE, BE IT RESOLVED, that the Chairman, Auditor and Sheriff are hereby authorized to execute the Federal Boating Safety Supplement Grant Agreement, for the period of July 1, 2010 through September 14, 2010 in the amount of $4,265.00.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board requested County Sheriff Dallas Block to return to the meeting at 1:30 to discuss the 2009 Stonegarden grant.

LINE WORKERS FACILITY

Building Plans

The board reviewed the Building Plans for the Line Workers Facility.

COUNTY AUDITOR

County Auditor, John W. Hoscheid met with the board to discuss the advertising and setting of the bid date for the construction of the Line Workers Facility

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to advertise for bids for the construction of a Line Workers Facility: 60’ x 120’ pre-engineered steel building with attached 60” x 40” wood framed classrooms; and to set Tuesday, July 20, 2010 at 11:00 a.m. in the Commissioners’ Room of the Government Center as the date, time and place for opening of said bids.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to set a Special Meeting on July 20, 2010 at 11:00 a.m., in the Commissioners’ Room for bid opening for the Line Workers Facility. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

LINE WORKERS OCCUPANCY LEASE AGREEMENT

The board discussed the approval of the Line Workers Occupancy Lease.  The board tabled this to later in the day to discuss with Interim County Attorney, Michelle Moren.

RECESS

The meeting was called to recess at 12:00 p.m. and reconvened at 1:03 p.m. as follows:

LAND AND WATER PLANNING

Consideration of Conditional Use for John Josephson (Happiness On Water)

Land and Water Planning Director, Josh Stromlund met with the board to present the Findings and Fact of the conditional use permit for John Josephson (Happiness On Water).

Motion

A motion was made by Commissioner Todd Beckel to approve the following: Findings of Fact and Decision for John Josephson (Happiness On Water):

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  John Josephson (Happiness on Water)                Date:  June 22, 2010

Location/Legal Description:  Lot 3, Block 1, Y Not Jochim’s Retreat

                             Section 20, T. 161N, R. 31W (Baudette Township) Parcel #24.61.01.030

Project Proposal:  Applicant is requesting to allow a commercial business consisting of a guided fishing service with lodging in a Residential Development District.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  Applicant has stated that there will be no alcohol or drug use allowed on site.  No gas dispenser will be constructed on site to fill boats.  A maximum of four (4) people are to reside on site at any given time.  The septic system was installed in 2005, with a design flow of 300 gallons/day.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not?  The septic system was installed in 2005, with a design flow of 300

gallons/day.  Also, no construction related activities are part of the request which would generate sedimentation and/or nutrient loading to Winter Road River.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  No construction related activities are part of the request which would alter the site’s existing topography, drainage features and vegetative cover.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  The location of the structure to be utilized for lodging appears to be outside of the floodplain.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  No construction related activities are part of the request which would create a potential erosion problem.

6. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  The property is directly accessible from Winter Drive Northwest.  No new access is proposed under this request.

7. Is the requested use compatible with adjacent land uses?

                        YES (X)  NO (  )  N/A (  )

Why or why not?  The adjacent land uses are comprised of seasonal and full time residences along with a small business. 

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  The existing cabin is within the shoreland area of the Winter Road River.  Recently, more individuals have the need to be in close proximity to water for recreational activities.     

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  The septic system was installed in 2005, with a design flow of 300

gallons/day.

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                                                                                      YES (X)  NO (  )  N/A (  )

Why or why not?  The property has a buffer established from the Winter Road River and this request will not alter the essential characteristics of the buffer.         

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  A well and compliant septic system currently service the property.

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                                                 YES (X)  NO (  )  N/A (  )

Why or why not?  The property is located on the Winter Road River which connects to the Rainy River and ultimately to Lake of the Woods.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  The guide service is to be stricken from the request as this activity does not require a conditional use permit from Lake of the Woods County.  This approval focuses on the transient lodging that the use will generate.  No more than four (4) clients, plus the owner(s) are to reside on the property at any given time.  A dock may be constructed that would allow the owner(s) boat(s) and one (1) client boat to be moored at any given time.  The appearance of the property must be kept neat and orderly.

Approved  (X)       Denied  (  )

                                                                                                ____________________________

                                                                                                            Edward Arnesen

                                                                                                        Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consideration of Conditional Use for Ken and Verna Pieper

Land and Water Planning Director, Josh Stromlund met with the board to present the Findings and Fact of the conditional use permit for Ken and Verna Pieper.

Motion

A motion was made by Commissioner Patty Beckel to approve the following: Findings of Fact and decision for Ken and Verna Pieper:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Ken and Verna Pieper                           Date:  June 22, 2010

Location/Legal Description:  A 8.35 acre tract in the SW ¼ of the NW ¼ and a 4.00 acre tract in the NW ¼ of the SW ¼ of Section 17, T. 161N, R. 33W (McDougald)  Parcel #22.17.23.010

Project Proposal:  Applicant is requesting to allow a commercial business consisting of a green house, garden center, mercantile and services in a Natural Environment District.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  The use is consistent with maintaining the public health, safety and welfare by providing adequate parking, two accesses which provide flow through traffic capabilities and will not generate noise or pollution.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )  N/A (  )

Why or why not? The use will not contribute to water pollution, sedimentation or nutrient loading as the soils allow for infiltration of stormwater and the location of the use is not within a shoreland area.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  The structure associated with the use does not adversely affect the existing topography, drainage features, and vegetative cover of the site.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not?  The use is not located in any floodplain and/or floodway.

15. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not? The use and associated structure will not affect the site’s erosion potential as the land has a flat topography.

6. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  The use will not create an additional access off of 70th Avenue NW as there are two accesses currently servicing the property which provides flow through traffic capabilities.  Additionally, Highway 11 has a right turn lane for west bound traffic.

7. Is the requested use compatible with adjacent land uses?

                        YES (X)  NO (  )  N/A (  )

Why or why not? The adjacent land uses in the general proximity to the property consist of commercial, agricultural, and residential.

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not?  The requested use is not located in a shoreland area.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                                            YES (  )  NO (  )  N/A (X)

Why or why not?  The requested use will not generate any liquid waste which is required to be treated with a sewage disposal system.

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                                                                                      YES (  )  NO (  )  N/A (X)

Why or why not? The use is not located within a shoreland area.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  )  N/A (  )

Why or why not? The site currently is serviced by a private well and an on-site sewage treatment system.     

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                                                 YES (  )  NO (  )  N/A (X)

Why or why not? The use will not generate any watercraft usage.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  The word “mercantile” is to be stricken from the application as it is a vague description of the intended use.  The intended use is for a greenhouse, garden center, landscaping/gardening related items and merchandise.  The shop that is presently on the property is to be included in this approval for the storage of equipment and related items or merchandise associated with the requested use.  This approval in no way voids or alters the previous conditional use permit (96-02C) approval which allowed the construction and operation of both a commercial construction office and an auto repair business.

Approved  (X)       Denied  (  )

                                                                                                ____________________________

                                                                                                            Edward Arnesen

                                                                                                        Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 1:25 p.m. and reconvened at 1:30 p.m. as follows:

COUNTY SHERIFF

Stonegarden Grant

County Sheriff, Dallas Block met with the board requesting approval for the 2009 Stonegarden grant.

.Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

2009 Operation Stonegarden Grant

Resolution No. 10-06-05

WHEREAS, the Minnesota Department of Public Safety (“State:) , Homeland Security and Emergency Management Division has announced that Lake of the Woods County Sheriff’s Department (“Grantee”) has been awarded a 2009 Operation Stonegarden grant in the amount of $143,419; and

WHEREAS, the Grantee, is not a state employee and will perform and accomplish such purposes and activities as specified herein and in the Grantee’s approved 2009 Operation Stonegarden Application, which is incorporated by reference into this grant agreement and on file with the State at 444 Cedar Street, Suite 223, St. Paul, MN; and

WHEREAS, the Grantee shall also comply with all requirements referenced in the 2009 Operation Stonegarden Guidelines and Application which includes the terms and conditions and grant program guidelines,

WHEREAS, the breakdowns of costs of the Grantee’s budget is contained in Exhibit A, which is attached and incorporated into this grant agreement and the grantee will submit a written change request for any substitution of budget items or any deviation and in accordance with the grant program guidelines. Requests must be approved prior to any expenditure by the Grantee;

NOW THEREFORE, BE IT RESOLVED, that the Grantee certifies that the appropriate person(s) have executed the grant agreement on behalf of the Grantee as required by applicable article, bylaws, resolutions, and authorizes Chairman Arnesen and County Sheriff, Dallas Block to sign.

The resolution was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for: Commissioner’s Arnesen, Patty Beckel, Moorman and Hanson. Voting against: Commissioner Todd Beckel.

Submitting Stonegarden Grant Applications

The board requested that the Sheriff’s Office come to the board before submitting the application for the 2010 Stonegarden Grant for their review and recommendations; and any future Stonegarden Grants that become available to the county.

Amending County Sheriff Salary

County Sheriff, Dallas Block requested the board amend and adjust his salary with an additional 12 hours per week for Stonegarden work. The board requested Dallas to come back later due to a conference call that was scheduled.

NWA ISLAND LAND OWNERS LETTER

The county board placed a conference call with Oak Island Land Owners Board of Directors. The board discussed the letter that was sent on June 16, 2010 requesting the board to act upon items 1 & 2 and dropping item 3 from the petition that was submitted on August 18, 2009.  Below are the items that that NWA Island Land Owners requested:

  1. To establish District Zoning provisions for the NW Angle Island which will facilitate the development of land use plans and zoning regulations appropriate specifically for this area (Ref: MN Statutes §394.25 subdivision 2);
  2. Contract the Headwater Regional Development Commission to develop a Comprehensive Land Use Plan specifically for the NW Angle Islands, including suggested zoning for implementing this Plan;
  3. That in the time between now and the completion of points 1 and 2 above, that there be a moratorium placed on Planned Unit Developments or Common Interest Developments and residential or commercial trailer development.

Chairman Arnesen welcomed Don McClanathan and Dick Gross to the conference call. The board discussed the request of the association and stated that it was premature to make a motion upon their request.  The consensus of the board was to meet with HRDC before moving forward. The board will form a committee to work on this request.  Chairman Arnesen thanked Don and Dick for joining the meeting.

LINE WORKERS OCCUPANCY LEASE AGREEMENT

The board discussed the Line Workers Occupancy Lease Agreement with Interim County Attorney, Michelle Moren. Michelle informed the board that the last lease that she reviewed, there were no legal language problems that she could perceive.

Motion

Motion was made by Commissioner Todd Beckel to enter into a lease agreement between Lake of the Woods County and the Board of Trustees of the Minnesota State Colleges and the Universities, Minnesota State Community and Technical College, commencing August 1, 2010 and continuing through July 30, 2012 and authorize Chairman Arnesen and Interim County Attorney to sign.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Zoning Conditional Use Parameters

The board discussed Zoning and Conditional Use Parameters.  No action taken.

Amending County Sheriff Salary

County Sheriff, Dallas Block requested the board amend and adjust his salary with an additional 12 hours per week for Stonegarden work. Chairman Arnesen asked Dallas if he would consider 8 hours per week.  Dallas stated that he would agree to that.

Resolution

The following resolution was offered by Commissioner Arnesen:

Amend County Sheriff Salary

Resolution No. 10-06-06

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security, and

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered  “ Operation Stonegarden 2009” grant, and

WHEREAS, the Lake of the Woods County Sheriffs’ Office is a successful recipient of an Operation Stonegarden 2009 grant, and

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement , and

WHEREAS, the Operation Stonegarden 2009 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $99,840.00 over time and $12,480.00 fringe benefits;

WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another 8 hours per week;

WHEREAS, through the Operation Stonegarden 2009 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant, and

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary as originally set by this board on December 22, 2009 was $66,880.06 and fringe benefits was $9,430.09 be amended so that the sheriff’s salary is increased by the sum of $9,100 and fringe benefits is increased by$1,283.10 commencing July 1, 2010 through December 31, 2010 with the increase funding from the Operation Stonegarden 2009 grant contingent upon the funding available with the Stonegarden 2009 grant and after December 31, 2010 the Sheriff’s compensation will return to a normal rate. 

The resolution was seconded by Commissioner Patty Beckel and the vote was as follows: Voting against: Commissioners’ Todd Beckel, Moorman and Hanson. Voting For: Commissioners Arnesen and Patty Beckel. Resolution failed.

HIGHWAY 11 TASK FORCE

Commissioner Moorman informed the board that Highway 11 Task Force will be meeting on June 23, 2010 at the Birchview Hall at 7:00 p.m.

2010 COMPARISON /NEW CONSTRUCTION

Commissioner Todd Beckel handed out 2010 New Construction and Market Value by year for the board to review.

Committee Reports

Commissioner Arnesen reported on:

  • NWCA- MCIT dropped them from their insurance plan

Commissioner Hanson reported on:

  • Nursing Service Advisory Board- home health to move to new location
  • Safety Camp: will be held in Baudette sometime in July

Commissioner Todd Beckel reported on:

  • Jims Corner Land
  • Bernard Land
  • Towers- school property

Commissioner Patty Beckel reported on:

  • Airport- insurance issues

OLD/NEW BUSINESS

There were no new updates on:

  • ANI
  • Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Land Acquisition
  • Red Lake Tribe
  • Team Building

There were updates on:

  • County T.V.-Meeting on June 23, 2010 at 11:00 a.m.
  • Grand Theater- Place on next agenda under Assessor to report to the board
  • Zoning/Conditional Use Parameters- add under old/new business

Correspondence:

None

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:55 p.m.

Attest:                                                                                                 Approved: July 13, 2010

____________________________                                                    ____________________________

John W. Hoscheid County Auditor                                                    Edward Arnesen, Chairman of the Board

May, 2010

Commissioner Proceedings

May 11, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 11, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.   Also present were: Deputy Auditor Janet Rudd, Deputy Auditor Lorene Hanson, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Resolution to apply for a Rural Economic Development Loan and Grant Program (REDLAG); letter of intent to apply for a revolving loan through North Star Electric; purchase of a precinct scanner; homestead classification conversion error. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Amy Ballard for SSIS Mentor Meeting on June 7-8, 2010 in St. Cloud; Joy Lindquist and Dawn Christianson for MCCC Annual Conference on June 7-10, 2010 in Alexandria; Marti Carlson for MN County Engineers Association Conference on June 16-18, 2010 in Alexandria (Marti is a Task Force member for the engineer’s 2010 ) The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of April 27, 2010 regular meeting with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

SMALL BUSINESS ADMINISTRATION

Line Workers School-Northwest Community Action

Karl Frigaard with Northwest Community Action met with the board to discuss the application process to apply for a Rural Economic Development Loan and Grant Program (REDLAG). The use of the grant funds is to establish and operate a revolving loan fund to provide loans that foster rural economic development. Applicants that are eligible are Rural Utility Services (electric and telephone utility borrowers only); maximum grant amount is $300,000 with a 0% interest, and ten (10) year maximum term. The purpose of the loan is to assist non-profit and public bodies for employment creation project or projects that provide needed community facilities and services, provide education and training to rural residents to facilitate economic development. Karl informed the board that the first steps to take is a letter of intent to North Star Electric requesting a loan and a resolution to participate in the project (s) contained in the USDA REDLAG program.

MN Small Business Development Center

Jorge Prince, Regional Director from the Small Business Development Center met with the board and informed them of the resources that the center offers.  

Motion

Motion was made by Commissioner Todd Beckel to encumber up to $300,000 for the Line Workers School with the following contributions:

  • IDC     $50,0000
  • Parcel of Land Donation from North Star Electric
  • REDLAG grant at 0% interest
  • $150,000 from Con-Con fund
  • $150,000 from the Unallocated fund with funds to be paid back from future Con-Con funds

Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Rural Economic Development Loan and Grants Program

(REDLAG)

Resolution 10-05-01

WHEREAS, North Star Electric Cooperative of Baudette, Minnesota is requesting proposals for application to the Rural Economic Development Loan and Grants Program  (REDLAG)  from United States Department of Agriculture, and

WHEREAS, the County of Lake of the Woods has identified a need for a loan to build a line workers school on Lake of Woods County Property in the amount of $360,000, and

WHEREAS, Northwest Community Action Agency is submitting a proposal to USDA for REDLAG Funds for North Star Electric Cooperative of Baudette, Minnesota to set up a revolving loan fund;

NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County agrees to participate in the Project(s) contained in the USDA REDLAG Program to be submitted by June 15, 2010.  Northwest Community Action Agency is hereby authorized to apply to USDA Rural Development for an REDLAG grant on behalf of North Star Electric Cooperative of Baudette, Minnesota.

BE IT FURTHER RESOLVED THAT, Lake of the Woods County will apply for a loan in the amount of $360,000 from this revolving loan fund to construct a line workers school.

BE IT FURTHER RESOLVED, that Lake of Woods County Board of Commissioners have authorized Edward Arnesen Lake of the Woods County Board Chairman to sign all necessary paperwork for this application.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the letter of intent to North Star Electric Cooperative’s expressing interest in applying for a loan from the REDLAG money to construct a School to educate and train line workers. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:25 a.m. and reconvened at 10:33 a.m. as follows:

UNIVERSITY OF MINNESOTA EXTENSION

Jody Horntvedt, Extension Educator met with the board upon their request to inform them of the training workshops that she has to offer.  The board informed Jody that they would be interested in the “Meeting Customer Needs” workshop, but will place this item on the Department Heads meeting and get back to her with a date for training.

COUNTY TV

Commissioner Hanson reported that Lee Hervey from Voyageurs, informed him of the need to paint the Baudette tower and Williams tower in Lake of the Woods County; in the amount of $3,200 per tower. Commissioner Hanson will review the MN Power Agreement for maintenance expense.  The consensus of the board was to try to get the towers painted this summer.

COAST GUARD TOWER

Commissioner Hanson informed the board that Homeland Security and the Coast Guard will be holding on to the Coast Guard tower for about five years and the tower will be decommissioned on May 13, 2010 at 10:00 a.m.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $11,543.06

                                                Commissioners’ Warrants           $19,390.68

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Child Abuse Prevention Month

Social Worker Monique Arnesen presented a Power Point presentation on Child Abuse Prevention.

RECESS

The meeting was called to recess at 12:22 p.m. and reconvened at 1:28 p.m. as follows:

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that Aaron Novak withdrew his conditional use application. Josh gave an update on the existing ordinance amendments and discussed proposed ordinances pertaining to Wind Energy/Communication Towers and Solar Energy systems.  The board requested that Josh look into the Wind Energy/Communication Towers and Solar Energy systems and to recapture the existing ordinance and move forward with the current ordinances.

RECESS

The meeting was called to recess at 1:56 p.m. and reconvened at 2:08 p.m. as follows:

DITCH AUTHORITY

Motion was made by Commissioner Todd Beckel to close the regular meeting and open the Ditch Authority meeting at 1:56 p.m.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board and asked for direction of where the Ditch Authority wanted to go with the remaining east ½ mile of Judicial Ditch 16. The Ditch Authority requested that Josh proceed with the process of abandonment of Judicial Ditch 16 and set a public hearing for the abandonment on June 8, 2010 at 11:30a.m.

Motion was made by Commissioner Todd Beckel to close the Ditch Authority meeting at 2:08 p.m. and reconvene the regular meeting.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

WILLIAMS FIRE DEPARTMENT

funding

Roger Huerd representing the Williams Fire Department met with the board requesting funding to purchase   a   defibrillator for the Williams Fire Department.

Motion

Motion was made by Commissioner Todd Beckel to donate $5,000 to the Williams Fire Department for the purchase of a defibrillator from the Con-Con Fund.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Conference Room Policy

The board discussed the Conference Room Policy with Public Works Director, Bruce Hasbargen. MNDOT Agreement

Public Works Director, Bruce Hasbargen met with the board requesting approval for the MN Dot Agreement.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 10-05-02

MN DOT AGREEMENT

WHEREAS, The Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and

WHEREAS, Occasionally opportunities arise for local governments to provide services to Mn/Dot; and

WHEREAS,  The parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that Mn/DOT, having the ability to write work orders against a master contract, would provide the greatest flexibility; and

THEREFORE, BE IT RESOLVED:

  1. That the County of Lake of the Woods enter into a Master Contract with the Minnesota Department of Transportation.
  2. That the proper County officers are authorized to execute such contract and any amendments thereto.
  3. That the Public Works Director is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts, will provide for payment of the County by Mn/DOT, and that the Public Works Director may execute such work order contracts on behalf of the County without further approval by this Board.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Agreement

Public Works Director, Bruce Hasbargen met with the board requesting approval for the Joint Powers Agreement for the Administration of Federal HSIP Safety Grant Project.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION 10-5-03

HSIP SAFETY GRANT PROJECT

WHEREAS, Lake of the Woods County desires to enter into a Joint Powers Agreement for the Administration of Federal HSIP Safety Grant Project No. S.P. 088-070-003.

NOW, THEREFORE, BE IT RESOLVED, that the Chairman of the Board and the Auditor of Lake of the Woods County are hereby authorized to execute said agreement for and on behalf of the County, contingent upon the approval of the County Attorney.

Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Update on Bike Paths

Public Works Director, Bruce Hasbargen informed the board that the right of ways have been purchased and the plans for the bike path are being reviewed with State Aid District 2 Engineer, Lou Tasa and that more federal dollars have become available for this project.

COUNTY AUDITOR

Claims

Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to pull claim No. 3156.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to approve the claims as follows:

                                                Revenue                               $       50,455.09    

                                                Road & Bridge                     $       27,653.15

                                                Co. Development                 $            200.00 

                                                Solid Waste                          $       17,968.29

                                                                                             $         96,276.53           

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  5/11/2010 FOR PAYMENT  5/14/2010

      AMOUNT   VENDOR NAME                                                                  AMOUNT   VENDOR NAME

          562.83 ANDY’S GARAGE, INC.                                                           1070.63 AUTO VALUE BAUDETTE

          425.36 BALDWIN SUPPLY COMPANY                                                 375.99 BAUDETTE REGION

          556.53 TERRY BROWN                                                                        342.99 CANON FINANCIAL SERVICES INC

        3593.99 CENEX CO-OP SERVICES, INC.                                            7000.00 COLLABORATIVE DESIGN GROUP INC

          632.58 CONNEY SAFETY PRODUCTS                                                870.96 CROP PRODUCTION SERVICES

        6458.46 FRONTIER PRECISION INC                                                     675.63 GLOBALSTAR LLC

          600.00 LEE HANCOCK                                                                        1145.00 HELGESON FUNERAL CHAPEL

          794.72 HOLEN ELECTRIC                                                                    656.95 HOLTE IMPLEMENT, INC

          580.26 HOWARD’S OIL COMPANY                                                    2136.11 INSIGHT PUBLIC SECTOR

        5671.86 INTERGRAPH CORPORATION                                               486.02 LAKE ROAD DIESEL INC

          512.02 LAKES GAS CO.                                                                      2002.40 LOW COUNTY TREASURER

        3772.50 LOW HIGHWAY DEPT                                                              500.00 LOW WOMEN OF TODAY

        9220.05 MAR-KIT LANDFILL                                                                   375.00 MN OFFICE OF ENTERPRISE TECHNO

          867.00 KENNETH MOORMAN                                                            5488.00 LAW MOREN

          341.49 NORTHWEST MECHANICAL OF BEMIDJ                             3200.00 NORTHWEST MN MULTI-COUNTY HRA

          360.16 PIRKL LUMBER & CARPET                                                     2593.32 POWERPLAN

        1043.60 R & Q TRUCKING, INC                                                           4000.00 RESERVE ACCOUNT

          484.27 RODERICK RONE JR                                                             1570.21 ROSEAU COUNTY COOPERATIVE ASSN

        1757.03 SOFTWARE HOUSE INTERNATIONAL,                                  409.97 SYNERGY GRAPHICS, INC

          302.74 T R JOBBING                                                                         12661.00 VANGUARD APPRAISALS, INC

          374.06 VOYAGEURS COMMUNICATIONS, INC                                 833.33 WIDSETH SMITH NOLTING&ASST INC

        3839.87 WOODY’S SERVICE

44 PAYMENTS LESS THAN  $300       5,131.64

FINAL TOTAL:     $96,276.53

Further moved to authorize the payment of the following auditor warrants:

                                                  April 28,   2010      $    49,012.63

                                                  April 30,   2010      $      1,976.00         

                                                  May    5,   2010      $     83,514.36

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

post prom

Deputy Auditor, Lorene Hanson met with the board and presented a letter of request for funding for Post Prom Party in the amount of $100.00.

Motion

Motion was made by Commissioner Todd Beckel to donate $100.00 to 2010 Post Prom Party.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried with Commissioner Hanson abstaining.

Crisis Resource

The board discussed the funding request from Tonja Reed, from the Crisis Resource Center.

Motion

Motion was made by Commissioner Arnesen to donate $2,500 to the Crisis Resource Center with $1,250 from the Con-Con fund and $1,250 from the Social Services Reserve fund.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Satisfaction of Mortgage

Deputy Auditor, Lorene Hanson met with the board requesting authorization to sign the satisfaction of mortgage for David D. Beckel.

Motion

Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid and Chairman Arnesen to sign the satisfaction of mortgage, dated November 14, 1994 with the indebtedness thereby, fully paid and satisfied for David D. Beckel.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried with Commissioners Todd Beckel and Patty Beckel abstaining.

Precinct Scanner

Deputy Auditor, Lorene Hanson requested approval to purchase a M100 Precinct Scanner with a steel box.

Motion

Motion was made by Commissioner Hanson to approve the purchase of one (1) M100 Precinct Scanner with a Steel Ballot Box, in the amount of $4,645.00 with the funding from the HAVA Election Reserves; and to have County Auditor, John W. Hoscheid sign the sales order agreement.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Classification Change

Deputy Auditor, Lorene Hanson presented an application for homestead classification error due to conversion issues; the special AG homestead classification was omitted on the 2 b portion of the property for Pierre LaFromboise.

Motion

Motion was made by Commissioner Todd Beckel to approve the Special AG homestead classification on the 2 b portion of Pierre LaFromboise property in Sec. 31- Twp 161- Range 31, NE4NE due to conversion issues. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

OLD/New Business

There was no new update on:

  • ANI
  • Red Lake Tribe
  • Township Road Inventory

There were updates on:

  • Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund; Information meeting on Parks and Trails on May 11, 2010 at 7:00 p.m. at Lake of the Woods School
  • Land Acquisition; purchase request refused from DNR; may consider of giving land
  • Oak Island Petition- send letter to all property owners at Angle Township to inform them of the Public Hearing for the petition and that there will be an open book meeting to discuss property owners questions regarding their assessments on June 15, 2010 board meeting at the Northwest Angle School.
  • Grand Theater- Assessor is working on with the State Assessor
  • Add Line Workers School to Old/New Business
  • City of Baudette Council Members and Lake of the Woods County Commissioners  meeting on May 24, 2010 at 5:00 p.m. in the Commissioners’ Room

Committee Reports

There were no committee reports.

Correspondence:

Minnesota Pollution Control Score Grant- 2010.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 3:40 p.m.

Attest:                                                                                                 Approved: May 25, 2010

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Edward Arnesen, Chairman of the Board

Commissioner Proceedings

May 25, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 25, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson, Moorman and Arnesen.   Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:

Resolution for Lake of the Woods Joint Powers Board and travel for Lorene Hanson and John W. Hoscheid to Detroit Lakes for MACO conference on June 22-25, 2010. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: Travel for Leah Stephani-Miller to Duluth for St. Louis County Health & Human Services Conference on October 3-5, 2010;Holly House to Camp Ripley for AMEM meeting on June 14-15, 2010; Christine Hultman to Breezy Point for AMSSA conference on June 23-25, 2010; and Mark Hall, Lorene Hanson and John W. Hoscheid to Detroit Lakes for MACO conference on June 22-25, 2010. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of May 11, 2010 regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $19,251.79

                                                Commissioners’ Warrants           $  5,142.42

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

                                                Revenue                               $        14,874.25    

                                                Road & Bridge                     $        46,810.33

                                                Social Services                     $          1,250.00

                                                Co. Development                 $          3,250.00

                                                Solid Waste                          $          6,021.58

                                                                                             $        72,206.16

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  5/25/2010 FOR PAYMENT  5/28/2010

                AMOUNT   VENDOR NAME                                                        AMOUNT   VENDOR NAME

        1264.73 AMERICAN SOLUTIONS FOR BUSINES                                 435.92 JULIE BERGGREN

        2666.40 BURG ELECTRONIC RECOVERY                                       21420.00 C SHARP CONSTRUCTION

        2000.00 CARP COMMUNITY                                                                4512.50 CO-OP SERVICES INC

          489.99 CRAGUN’S CONFERENCE & GOLF RES                             2500.00 CRISIS RESOURCE CENTER

      11552.51 CROP PRODUCTION SERVICES                                            342.00 THOMAS HANSON

          313.17 BRUCE HASBARGEN                                                                605.00 HELGESON FUNERAL CHAPEL

        1034.03 INTERGRAPH CORPORATION                                             2946.00 GEORGE KRAMER

          524.60 LAKEWOOD HEALTH CENTER                                               324.00 ROBERT LAPOS

          421.11 LOW FOODS                                                                             845.00 MN ASSN COUNTY OFFICES-MACO

        1958.90 MONITOR TIRE DISPOSAL, INC                                              858.00 MSOP-MN SEX OFFENDER PRGRM-462

        1377.50 GARY NOBLE & STUART & NANCY NO                                  460.90 NORTHERN ENGRAVING AND TROPHIE

          321.39 NORTHERN RESOURCES COOPERATIVE                            369.49 NORTHERN SPORTS & MACHINE – DB

          988.86 OCCUPATIONAL DEVELOPMENT CTR.                                 807.18 PRO MAC MANUFACTURING LTD

        2229.50 RONALD STREED                                                                   4187.36 TRI MIN SYSTEMS, INC

          765.92 WEST GROUP

26 PAYMENTS LESS THAN  $300       3,684.20

FINAL TOTAL:     $72,206.16

Further moved to authorize the payment of the following auditor warrants:

                                                  May 10, 2010      $    20,000.00

                                                  May 13, 2010      $      5,730.89            

                                                  May 19, 2010      $      8,907.39

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.                                      

2010 Election

County Auditor, John W. Hoscheid met with the board and informed them of legislative changes in regards to elections; the law now requires County Auditors to implement a Mail Ballot Board and an Absentee Ballot Board; John  requested approval from  the board  to implement the two boards.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution

Authorizing A County Mail Ballot Board

Resolution 10-05- 06

WHEREAS, Lake of the Woods County is permitted by Minnesota Statute 203B.13, Subd.1 to authorize a County Mail Ballot Board; and

WHEREAS, this authorization will bring uniformity in the processing of accepting or rejecting returned mail ballots to the Lake of the Woods County Auditor, that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22; and

WHEREAS, this will eliminate the need for election judges to perform this technical and time consuming task on election day wherein the county mail ballot board can begin this process 30 days prior to an election; and

WHEREAS, this will speed the processing of accepted mail ballots delivered to the precincts to be incorporated into the vote counts on election day; giving election judges more available time for the voters at the polls; and

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby authorizes the Lake of the Woods County Auditor to implement a County Mail Ballot Board that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 to perform the task.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution

Authorizing A County Absentee Ballot Board

Resolution 10-05-07

WHEREAS, Lake of the Woods County is permitted by Minnesota Statute 203B.13, Subd.1 to authorize a County Absentee Ballot Board; and

WHEREAS, this authorization will bring uniformity in the processing of accepting or rejecting returned absentee ballots to the Lake of the Woods County Auditor, that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22; and

WHEREAS, this will eliminate the need for election judges to perform this technical and time consuming task on election day wherein the county absentee ballot board can begin this process 30 days prior to an election; and

WHEREAS, this will speed the processing of accepted absentee ballots delivered to the precincts to be incorporated into the vote counts on election day; giving election judges more available time for the voters at the polls; and

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby authorizes the Lake of the Woods County Auditor to implement a County Absentee Ballot Board that would consist of a sufficient number of election judges as provided in sections 204B.19 to 204B.22 to perform the task.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Reserve Funds

County Auditor, John W. Hoscheid met with the board requesting authorization to close three reserve funds.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to close the following three reserve funds; Administrative Tickets. Parents Forever and Extension Publication funds and transfer the Administrative Tickets funds to the Sheriffs account; Parents Forever and Extension Publication funds to the general account effective 2009 year end.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County T.V.

The board discussed the maintenance and painting of the T.V. towers.

Motion

Motion was made by Commissioner Hanson to approve the painting of the County T.V. towers in the amount of $3,200 per tower with the funding from the County T.V. expenditure fund.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF

Stonegarden Grant

County Sheriff, Dallas Block met with the board to discuss the 2009 Stonegarden Grant.  He informed the board that the grant was not received in the mail as he thought and will bring back to the next meeting.  Dallas informed the board that there was still money left in his 2008 Stonegarden Grant and he put in a change order to purchase another squad.

Task Force Grant

County Sheriff, Dallas Block informed the board that there is a “Recovery Act” grant available to enforcement agencies located along a Northern or Southern border in rural areas to combat crime and drugs. Dallas requested authorization to apply for this grant; if the grant is received, the grant money would be used for a “Paul Bunyan Task Force Officer”.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to apply for the “Recovery Act” grant.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Annual County Board and Water Grant

County Sheriff, Dallas Block presented the Annual County Boat and Water Safety Grant to the board.

Motion

Motion was made Commissioner Todd Beckel to amend the agenda and add the Boat and Water Safety Grant.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

A Resolution Authorizing the Annual Boat and Water Safety Grant

Resolution 10-05-04

WHEREAS, under the provisions of M.S.86B.105, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner.

WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.

NOW, THEREFORE BE IT RESOLVED, that the Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2010 through June 30, 2011 in the amount of $4,803.00.

Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:24 a.m. and reconvened at 10:35 a.m. as follows:

EMERGENCY MANAGEMENT

Emergency Management Performance Grant (EMPG)

Emergency Management Director, Holly House met with the board requesting approval for the 2010 EMPG effective January 1, 2010 and ending December 31, 2010 in the amount of $15, 690.00.

Motion

Motion was made Commissioner Todd Beckel to approve and authorize Emergency Management Director, Holly House and Chairman Arnesen to sign the 2010 EMPG effective January 1, 2010 and ending December 31, 2010 in the amount of $15,690.00.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

UNIVERSITY OF MINNESOTA EXTENSION

Nutrition Education Program

Nutrition Education Assistant, Sunny Dorow met with the board and updated them on the Nutrition Program that she teaches to various groups within Lake of the Woods County.

RECESS

The meeting was called to recess at 10:56 a.m. and reconvened at 11:04 a.m. as follows:

NORTH WEST COMMUNITY ACTION

Lake of the Woods Economic Development Loan and Grants Program

Karl Frigaard with Northwest Community Action met with the board requesting approval of a resolution for Lake of the Woods Joint Powers Board for Economic Development for its project for economic development.

Resolution

The following resolution was offered by Patty Beckel and moved for adoption:

Rural Economic Development Loan and Grants Program

(REDLAG)

Resolution 10-5-05

WHEREAS, Lake of Woods Joint Powers Board for Economic Development of Baudette, Minnesota is requesting funds for its projects for economic development, and

WHEREAS, the County of Lake of the Woods Joint Powers Board for Economic Development has identified a need for funds from the Lake of Woods County in the amount of $60,000, and

NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County agrees to fund the Project from Lake of Woods Joint Powers Board for Economic Development. 

BE IT FURTHER RESOLVED, that Lake of Woods County Board of Commissioners have authorized Edward Arnesen Lake of the Woods County Board Chairman to sign all necessary paperwork for this resolution.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Bid Opening Date

County Auditor, John W. Hoscheid met with the board requesting the board to advertise and let bid opening for the construction for the Line Workers School.

Motion

Motion was made by Commissioner Todd Beckel to advertise and let bid opening for the construction for the Line Workers School for July 13, 2010 at 11:00 a.m.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR

Chairman Arnesen presented a plaque of appreciation to Public Works Director, Bruce Hasbargen for his many years of service.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of Years of Service for Bruce Hasbargen

Resolution No. 10-05-08

WHEREAS, Bruce Hasbargen has served the residents of Lake of the Woods County for over 10 years, as Public Works Director;

WHEREAS, Bruce Hasbargen has resigned from Lake of the Woods County, effective May 28, 2010,

NOW THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its appreciation to Bruce Hasbargen for his many years of dedicated service.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

County Road 33

Public Works Director, Bruce Hasbargen met with the board and presented the letter that they requested him to write on the right of way issues on County Road 33. 

Motion

Motion was made by Commissioner Patty Beckel to approve the letter as presented by Public Works Director for the right of way issues on County Road 33 and authorize Chairman Arnesen to sign.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Engineers Position Vacancy

Public Works Director, Bruce Hasbargen discussed the vacancy of his position and explained that he had two items that are upcoming that will require a certified engineer to sign off on. No board action was taken at this time.

2010 Road Tour

Public Works Director, Bruce Hasbargen met with the board to review the 2010 road tour information.

Five Year Highway Construction Plan

Public Works Director, Bruce Hasbargen updated the board on the Five Year Highway Construction Plan.

Township Road Inventory

Public Works Director, Bruce Hasbargen updated the board that he has informed Assistant Engineer Bill Sindelir and Engineering Technician/Administrative Assistant Boyd Johnson on the Township Road Inventory.  He informed the board that Boyd is entering the information into the GIS system and then they will be able to move on after that is completed.

NORTHWEST ANGLE MEETING

The board discussed agenda items for the Northwest Angle. Tentatively at 10:00 a.m. Senator Saxhaug will meet with the board; 11:00 a.m. Public Hearing for the  Oak Island Petition will be heard and that County Assessor will be available to the Northwest Angle residents to discuss questions regarding their valuation or classification from 10:00 a.m. to 1:00 p.m.

OLD/New Business

There was no new update on:

  • ANI
  • Red Lake Tribe
  • Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund
  • Grand Theater

There were updates on:

  • Land Acquisition; title search almost done
  • Team Building; placed on June 7, 2010 Department Head Meeting

Committee Reports

There were no committee reports.

Correspondence:

Rinke Noonan Law Firm (drainage system law changes)

SPECIAL BOARD MEETING

The consensus of the board was to set June 1, 2010 at 2:00 p.m. for a Special Board meeting to discuss the Public Works Director Vacancy.

Recess

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:25 p.m.

Attest:                                                                                                 Approved: June 8, 2010

____________________________                                                    ____________________________

John W. Hoscheid County Auditor                                                    Edward Arnesen, Chairman of the Board

Commissioner Proceedings

Special County Board Meeting

May 27, 2010

The Lake of the Woods County Board of Commissioners met in special session on Thursday, May 27, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 11:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, John Oren, Penny Mio Hirst and Wade Johannesen.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the special meeting today. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Headwaters Regional Development Commission (HRDC)

Dave Hengel, Director of Community Stewardship Development for HRDC, met with the County Board to discuss the procedures of creating of a County Economic Development Authority (EDA).

  • o create a County Economic Development Authority (EDA):
    • The County Board must first provide notice to all local government units and development agencies, within the county, that they intend to adopt a resolution to create a committee to recommend options for the establishment of a county economic development authority (eda). 
    • After providing appropriate notice, the County Board adopts a resolution to create the committee. 
    • If the committee recommends establishing a County EDA, notice must be published and a public hearing held.
    • After conducting the public hearing, the County Board may adopt the enabling resolution establishing a County EDA, board membership and powers.
  • Local Committee membership must consist of no fewer than 11 and no more than 15 members appointed by the County Board.  (Membership requirements in MN Statutes §469.1082, Sub2.)  Dave offered his services to assist the local committee.
  • County EDA membership can be 3, 5, 7 and 9 members.  If a 9 member board is chosen, at least 2 must be county commissioners. 
  • Powers of a County EDA are the same as a City EDA, unless limited by the resolution of the County Board.  Dave suggested the Local Committee and the County Board put some thoughtfulness into the powers that the County EDA would carry.  He could provide examples from a variety of counties in Minnesota and the diverse terms of powers granted.

The County Board directed the County Auditor to provide notice to all local government units and development agencies, within the county, that the County Board is intending to adopt a resolution to create a committee to recommend options for the establishment of a county economic development authority.  

The County Board discussed the following potential committee members: 

  • 2 County Board Commissioners,
  • 2 City of Baudette Council Members,
  • 2 City of Williams Council Members,
  • 2 Lake of the Woods School Board Members,
  • 1 Baudette/Lake of the Woods Chamber Member,
  • 1 Northwest Angle Chamber Member,
  • 1 Lake of the Woods County Tourism Member,
  • 1 Lake of the Woods Industrial Development Commission Member,
  • 1 Bank Member,
  • 1 Housing Rehabilitation Authority Member,
  • 1 Hospital – Lakewood Health Member

Oak Island Petition

Land and Water Planning Director, Josh Stromlund met with the County Board to discuss the Oak Island Petition and the upcoming Northwest Angle meeting.  Josh will provide informational packets, including maps, to the County Board prior to the Public Hearing.

County Sheriff

Stonegarden

County Sheriff, Dallas Block updated the County Board on the FY08 Operation Stonegarden.  He provided a spreadsheet showing grant amounts and expenses to date.  He is currently waiting for the final 2009 grant to be awarded.

Recess

There being no further business before the County Board, Chair Arnesen called the meeting to recess at 2:15 p.m.

Attest:                                                             Approved:  June 8, 2010

______________________________            ___________________________________

John W Hoscheid                                          Edward Arnesen

County Auditor                                             County Board Chair

April, 2010

Commissioner Proceedings

April 6, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 6, 2010, in the Commissioners Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Arnesen, Todd Beckel, Hanson, and Moorman.   Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, John Oren and Gary Noble.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions:

I/Mobile Data System, Tax Increment Financing and North Star Meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel of Monique Arnesen and Jodi Ferrier to Bemidji on April 22 & 23 Permanency Planning and Adoption Process; Julie Berggren to Carlton on April 14 & 15 for Advanced Civil Process training.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of March 23, 2010, regular meeting with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICE DIRECTOR

Claims

Financial Officer, Christine Hultman met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $10,606.79

                                                Commissioners’ Warrants           $  5,704.74

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                               $      21,582.59         

                                                Road & Bridge                     $      10,996.24

                                                Co. Development                 $        1,243.00  

                                                Solid Waste                          $      19,478.91

                                                                                             $      53,300.74  

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  4/06/2010 FOR PAYMENT  4/09/2010

     AMOUNT   VENDOR NAME                                                                  AMOUNT   VENDOR NAME

          372.50 ROSE ANDERSON                                                                    353.58 AUTO VALUE BAUDETTE

          669.32 TERRY BROWN                                                                      1067.97 CROWNE PLAZA RIVERFRONT

          342.21 GALL’S, AN ARAMARK CO LLC                                              1075.41 RICHARD GOODERUM

          511.73 GRACETON GARAGE & BODY SHOP, I                                 543.75 HOWARD’S OIL COMPANY

          308.76 JACKPOT JUNCTION CASINO HOTEL                                 3595.56 KUSTOM SIGNALS, INC

          695.46 LAKES GAS CO.                                                                      3066.44 LOW HIGHWAY DEPT

      12054.60 MAR-KIT LANDFILL                                                                   590.04 METRO FORMS, INC

          450.00 MN ASSN OF COUNTIES                                                       1312.20 MN COUNTIES COMPUTER CO-OP

          650.25 MN HOMELAND SECURITY & EMERGEN                             2728.81 NORTHWEST ANGLE&ISLAND FREIGHT

          418.22 PIRKL LUMBER & CARPET                                                       316.50 PITNEY BOWES INC.

        5271.04 POWERPLAN                                                                           2053.72 R & Q TRUCKING, INC

          472.38 TRUE VALUE                                                                           3892.60 VOYAGEURS COMMUNICATIONS, INC

        2640.00 VOYAGEURS COMTRONICS, INC                                        3036.83 WIDSETH SMITH NOLTING&ASST INC

          329.70 ZEE MEDICAL SERVICE

34 PAYMENTS LESS THAN  $300       4,481.16

****                  FINAL TOTAL…….     $53,300.74  ****

Further moved to authorize the payment of the following auditor warrants:

                                                   March 24, 2010      $      8,355.93

                                                   March 25, 2010      $    47,715.49        

                                                   March 30 2010       $  433,043.77

                                                   March 30, 2010      $      1,110.00

                                                   April 1,     2010      $         400.00

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recovery Zone Bonds

County Auditor, John W. Hoscheid presented a letter from Minnesota Management & Budget inquiry whether Lake of the Woods County intends to utilize the Recovery Zone Bonds.  The board requested that the County Auditor look into to this and report back at the April 27 board meeting.

Change of Board Dates

County Auditor, John W. Hoscheid met with the board and informed them that there is now a conflict with the August 10, 2010 board meeting date for the States Primary Election has been moved from September 14, 2010 to August 10, 2010.

Motion

Motion was made by Commissioner Todd Beckel to move the August 10, 2010 board meeting date to August 9, 2010 and the September 10, 2010 meeting to September 14, 2010 with the meeting times at 9:00 a.m. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Deputy Registrar 2009 Review

County Auditor, John W. Hoscheid presented the 2009 Deputy Registrar Review and informed the board that the office received a State Performance Review as “Exceeding Standards”.  The Commissioners commended the Auditor’s staff for an excellent performance review.

CRISIS RESOURCES CENTER

Tonja Reed from the Crisis Resources Center met with the board requesting support from the county for operational cost. The board placed this on the April 27th, agenda to discuss with Social Services Director, Nancy Wendler.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 9:59 a.m.

EMERGENCY MANAGEMENT

ARMER

Emergency Management Director, Holly House met with the board requesting approval to sign the “Limited Participation Plan” which is connected with the ARMER system.  Holly explained that since the county is not committing to wholly utilizing the ARMER system is why they need to sign this plan.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Arnesen and County Sheriff Dallas Block to sign the “Limited Participation Plan”.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

DOT

Emergency Management Director, Holly House met with the board requesting approval to sign the agreement between the Northwest Minnesota Regional Radio Board and the State of Minnesota Department of Transportation with the respect to the regional access to the statewide public safety radio and communications system.  

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the Agreement between the Northwest Minnesota Regional Radio Board and the State of Minnesota Department of Transportation with the respect to the regional access to the statewide public safety radio and communications system.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

ECONOMIC DEVELOPMENT AUTHORITY (EDA)

Economic Development Assistant, Mike Reed met with the board to discuss the Economic Development Authority organization.  The board requested that Mike meet with the Joint Powers Board and bring back recommendations of who should sit on the EDA board. The consensus of the board was they were in favor of the creation of the EDA.

SHERIFF’S DEPARTMENT

Chief Deputy Sheriff, Jim Walton met with the board to discuss the part-time Deputy Sheriff’s and part-time Dispatchers Law Enforcements uniform allowances.

Motion

Motion was made by Commissioner Hanson to establish a yearly uniform stipend, to be paid their first pay period of the year, for all part-time Deputy Sheriffs and part-time Dispatchers as follows:

  • Initial Uniform stipend for part-time Deputy Sheriffs           $600.00
  • Initial Uniform stipend for part-time Dispatchers                  $200.00
  • Yearly Uniform stipend for part-time Deputy Sheriffs          $225.00
  • Yearly Uniform stipend for part-time Dispatchers                 $100.00

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Drainage Management Committee

Public Works Director, Bruce Hasbargen met with the board to review the final recommendations of the Drainage Management Committee.

Motion

Motion was made by Commissioner Todd Beckel to accept the following recommendation from the Drainage Management Committee and to authorize Public Works Director, Bruce Hasbargen to proceed with the implementation of the following:

  • Recommendations for prioritizing improvement projects
    • No list needed
    • Allow cost share program and force initiatives to address needs and requests
    • On all projects remain mindful of downstream ditch segments, don’t create problems on downstream segments
    • Reduce cash outlay for cost share projects
    • Utilize County forces as match to landowner/hired contractor
  • Recommendations for maintenance
    • Need to maintain ditches with past improvements
    • Mowing only for brush control is ok/mowing debris can cause problems
    • Keep vegetative mat from building up
    • Burn ditches
    • Spray cattails if economical
    • Need to control weeds in the ditches
    • Hopeful that the proposed Weed Management Program will address this
    • Create cost share program for spraying ditches for cattails and weeds
    • County pays for chemical/landowner sprays
    • Use a seed mixture that is not a hindrance to the grass industry
    • Do not use brome grass or sweet clover
  • Recommendations for addressing sedimentation and erosion control measures
    • Do not push buffer strips at this time
    • County needs to take care of existing weed problem before additional right of way for buffers is looked upon favorably by farmers
    • Need data/education to show there is benefits from buffer strips
    • Address individual violators that are farming right of way and into ditches
    • Need data/education to show there is a problem
    • Change cost share program so that violators cannot keep using the program
    • SWCD should work with landowners that have erosion problems
    • Need data/education to show there is  a problem
    • Draft procedures for late season ditch improvement projects
    • Require additional erosion control measures; landowner pays for
    • County should increase use of  BMP’s on field ditches which outlet into road ditch
    • Biorolls, riprap, sidewater inlets, etc.
  • Recommendations for funding
    • Committee felt that funding was a County Board level decision
    • Move savings in cost share dollars to maintenance
  • Spray cattails, spray weeds, burning, minor sediment removal
    • Obtain dedicated funding for drainage management
    • Research feasibility of Stormwater Utility Districts
  • Work with SWCD to apply for BWSR grant for feasibility study

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Project SP 39-090-02, Shared Use Path

Public Works Director, Bruce Hasbargen met with the board to discuss the Shared Use Path, from Lake of the Woods School to Baudette.  He informed the board that the Federal Highway Administration did not approve the utilization of county forces for “in-kind services” for the local match.  The board requested that Bruce check with the school to see if they could cost share with the county on this project.

Annual Road Tour

The board discussed the Annual Road Tour with Public Works Director.  The board set May 18, 2010 at 7:00 a.m. for their Annual Road Tour.

OLD/New Business

There were no new updates on:

  • ANI
  • Oak Island Petition
  • Red Lake Tribe
  • Team Building
  • Grand Theater

There were updates on:

  • Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- reviewed the 2011 Outdoor Heritage Fund Recommendation Appropriations.
  • County TV-discussed the Sjobergs agreement and will send letter.
  • Township Road Inventory- had meeting on April 5.

Recess

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

PLANNING COMMISSION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and open the Planning Commission. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC HEARING NOTICE

LAKE OF THE WOODS COUNTY PLANNING COMMISSION

There will be a Lake of the Woods County Planning Commission hearing on Tuesday, April 6, 2010, at 1:00 p.m. in the Commissioners Room of the County Government Center in Baudette, Minnesota .  The Board will consider the following requests:

Rodney Thompson                  The West 99’ of the West 264’                       A Conditional Use Permit as

                                                of the East 792’ of the NE¼ SW¼ required by the Lake of the

                                                Section 6, T-163N, R-33W                             Woods County Zoning

                                                Parcel # 16.06.31.031 – (3 acres)       Ordinance, to allow a commercial

                                                                                                                        business consisting of a small engine repair shop in a Natural Environment District.

Aaron Novak                          The W 460.02’ of the N 458.02’,                   A Conditional Use Permit as

                                                less right-of-way, of the W½ NW¼               required by the Lake of the

                                                NE¼  of Section 17, T-163N, R-34W            Woods County Zoning

                                                PID’s – 14.17.12.021 & 14.17.12.022            Ordinance, to allow a commercial

                                                Also described as Tract A & B of    business consisting of a small

                                                Doc. 79-TT in the County Recorder’s            general store with an off sale

                                                Office.                                                             liquor store and future gas pumps in a Natural Environment District.

Aaron Novak- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented Aaron Novak’s application requesting a Conditional Use Permit to allow a commercial business consisting of a small general store with an off sale liquor store and future gas pumps in a Natural Environment District. Josh explained that he presented the request today for it was advertised and notices were sent to landowners with the present legal description, but the legal description has now changed so this Conditional Use Permit will have to be re-noticed and heard on May 11, 2010 Planning Commission.

Rodney Thompson- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented Rodney Thompson’s Conditional Use Permit to allow a commercial business consisting of a small engine repair shop in a Natural Environment District. No letters were received and no comments were heard from the floor.

Motion

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 1:38 p.m. and open the regular meeting.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Planning Director met with the board requesting approval for the 2010 Natural Resource Block Grant Allocation for Subsurface Sewage Treatment System Program (SSTS).

Motion

Motion was made by Commissioner Todd Beckel to authorize the Chairman and the Land and Water Planning Director to sign the 2010 State of Minnesota Board of Water and Soil Resources Natural Resource Block Grant Agreement and the Program Allocation and Contribution Plans as it relates to the SSTS Program. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Attorney

Closed Session Pursuant Minn. Stat. § 13D.05, Subd.3 (b)

The following were present in closed session: Commissioners Patty Beckel, Todd Beckel, Moorman, Hanson and Arnesen, Interim County Attorney, Michelle Moren, County Auditor, John W. Hoscheid, Social Service Director, Nancy Wendler and Human Resource Director, Wade Johannesen.

Resolution was offered by Commissioner Todd Beckel to close the regular meeting at 2: 00 p.m. and the following resolution was moved for adoption:

RESOLUTION CLOSING BOARD MEETING

Resolution No. 10-04-02

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. §13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”; and

WHEREAS, the County Board has been threatened with litigation involving Mary Beth Dornheim; and

WHEREAS, Counsel for Mary Beth Dornheim has requested that the County enter into settlement discussions regarding the threatened litigation; and

WHEREAS, the County Board seeks to meet with its attorney, to obtain advice regarding the threatened litigation and settlement proposals set forth by legal counsel for Mary Beth Dornheim pursuant to Minn. Stat. §388.051; and

WHEREAS, it would be detrimental to the interests of the County for the Board to hold a public discussion with its attorney regarding the strengths and weaknesses of its legal position(s), strategy, and potential settlement position where an opposing party or opposing attorney could listen to or be made aware of the County’s positions; and

WHEREAS, there is an absolute need for the Board to obtain confidential legal advice regarding the litigation and potential settlement in order to maintain the attorney-client privilege.

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners as follows:

  1. The County Board hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. §13D.05, subd. 3(b);
  2. The specific subjects to be discussed, pursuant to Minn. Stat. §13D.01, subd. 3, are the legal strategy in responding to the particularized litigation against the County, and any settlement proposals which may be made by or responded to by the County.  

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Open Closed Session

Motion was made by Commissioner Moorman to close the closed session at 2:50 p.m. and reconvene the regular meeting.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

LAND ACQUISITION

The board discussed the Dean Bernard property with Interim County Attorney, Michelle Moren.

Motion

Motion was made by Commissioner Todd Beckel to have the County continue with the efforts to procure the Dean Bernard property. In order to address defects with the title to the property, the purchase agreement must be amended to reflect that all payments made, pursuant to the terms of the original purchase agreement, shall be made to an escrow account with First National Bank of Mahnomen, Minnesota, the first mortgage holder of said property. Payments shall be made from the county from the unallocated account. The purchase agreement shall also be amended to reflect that clear title to the subject real property will be obtained by Dean Bernard with the assistance of the County Attorney’s Office and/or First National Bank of Mahnomen and/or Mr. Bernard’s legal counsel, Delray Sparby. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MIS

mIS Director, Brent Birkeland met with the board requesting approval to enter into Joint Powers Agreement with the State of Minnesota for I/Mobile System.

Resolution

COUNTY OF LAKE OF THE WOODS

RESOLUTION TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE

 STATE OF MINNESOTA

 FOR I/MOBILE SYSTEM

Resolution No. 10-04-01

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

WHEREAS, Sheriff Dallas Block has appeared before the Lake of the  Woods County Board to discuss mobile data computing between the Lake of the Woods County Sheriff’s Department and the State of Minnesota; and

WHEREAS, the purpose of this agreement is for the State to provide Lake of the Woods County Sheriff’s Department with access to the State’s I/Mobile System; thru software purchased and installed by the county on county laptop computers mounted in the patrol vehicles; and

WHEREAS, the term of this agreement shall be for the 2010 year.

NOW THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby adopts this joint powers agreement and authorizes Chairman Arnesen to sign.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

NORTH STAR MEETING

Chairman Arnesen updated the board on a meeting he attended at North Star with members of the community on the possibility of Wadena Technical School establishing a training center in Lake of the Woods County.

EXCUSED FROM MEETING

Commissioner Todd Beckel excused himself from the meeting at 3:25 p.m.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen met with the board to renew his Human Resource Contract.

Motion

Motion was made by Commissioner Hanson to enter into a Human Resource Contract with Wade Johannesen commencing April 24, 2010 and terminating October 22, 2010 as presented.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

There were no committee reports.

Correspondence:

Arrowhead Library System- annual dinner; MN Board of Water & Soil Resources ( NE Wetland Mitigation Inventory); Report from Office of the Legislative Auditor (natural resource lands); MASWCD Area Meeting Update; MN Board of Water & Soil Resources ( report on Clean Water Fund Activities)

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:40 p.m.

Attest:                                                                                                 Approved: April 27, 2010

____________________________                                                    ____________________________

John W. Hoscheid, County Auditor                                                   Edward Arnesen, Chairman of the Board

Commissioner Proceedings

April 27, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 27, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Vice- Chair Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman.  Commissioner Arnesen was absent.   Also present were: Deputy Auditor Janet Rudd, Deputy Auditor Lorene Hanson, Penny Mio Hirst, John Oren , Bob Peterson, Marti Carlson,  Jeff Pelland, Bill Sindelir, Bruce Hasbargen and Wade Johannesen.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions:

Import Software for Manatron/Vanguard, Post Prom and Affirmative Action. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: John W. Hoscheid, Darren Olson and Stacy Novak to Brainerd for Election Training on May 4-6; Brent Birkeland to Alexandria for MCCC Annual Conference on June 7-9; Stacy Novak to Alexandria for MCCC Annual Conference on June 7-10; Rita Krause to St. Cloud for Child Support Legal Training Meeting on May 13-14; Cassie Brune to St. Paul for GA/MSA classes on June 7-9; Dale Boretski and Wayne Bendickson on  May 25 – 27 to St. Cloud  for the 2010 MAAO Summer Seminar. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of April 6, 2010 regular meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Mower

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a mower.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a mower in the amount up to $13,500 from Titan Machinery Inc. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Mar-Kit Sanitary Landfill

Public Works Director, Bruce Hasbargen met with the board and updated them on the Mar-Kit Sanitary Landfill. He informed the board that the tonnage was down by 3.8 percent in 2009; first decline in eighteen (18) years and the landfill has 40 years of space left.

Conference Room Use/Reservation Policy

Public Works Director, Bruce Hasbargen met with the board and requested approval for the Lake of the Woods County Conference Room Use/Reservation Policy.

Motion

Motion was made by Commissioner Patty Beckel to approve the Lake of the Woods County Conference Room Use/Reservation Policy.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Informational

Public Works Director, Bruce Hasbargen met with the board and informed them that most of the State Aid sign replacement has been completed and updated them on current projects.

Public Works Director Resignation

Public Works Director, Bruce Hasbargen presented the board with his resignation as Public Works Director effective May 28, 2010 and thanked the board for serving Lake of the Woods County for more than ten (10) years.

Motion

Motion was made by Commissioner Todd Beckel to accept Public Works Director, Bruce Hasbargen resignation as the Public Works Director for Lake of the Woods County effective May 28, 2010.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director Replacement

The board requested the Public Works Director, Bruce Hasbargen to contact District State Aid Engineer Lou Tasa to meet with them to discuss options for replacement of the Public Works Director position in a work session.

Filling Engineering Technician/Administrative Assistant

The board discussed the hiring of the Engineering Technician/Administrative Assistant with Public Works Director, Bruce Hasbargen.  After discussion with staff from the Public Works Department the board concurred to move forward with the filling of this position.

History of Solid Waste Administrative Fees

The board discussed the Solid Waste Administrative Fees that the Public Works Department charges the solid waste account for their administrative cost. Bruce explained that all work performed in the Public Works Department is done on cost accounting and has to be charged out accordingly.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:05 a.m.

DEPARTMENT OF CORRECTIONS

Marc Bloomquist, District 2 Correction Officer Supervisor and Kristen Beckel, Probation Officer met with the board and presented the 2009 County Probation Costs. He also informed the board that the Sentence to Serve Program cost share for the county has increased and that the DWI court has funding until September 2011.

ECONOMIC DEVELOPMENT AUTHORITY(EDA)

The board discussed the meeting that some attended with HRDC.  HRDC can put together the EDA for the county, but the Tax Increment Financing would have to be done through someone else. HRDC will meet with the board at the May 25, 2010 board meeting to discuss the organization of the EDA.  The consensus of the board was to form an EDA.

EMERGENCY MANAGEMENT

2007 Homeland Security Grant

Emergency Management Director, Holly House met with the board requesting approval for the extension of the 2007 Homeland Security Grant until June 30, 2010.

Motion

Motion was made by Commissioner Todd Beckel to authorize Deputy Auditor