October, 2010

Commissioner Proceedings

October 12, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 12, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions: EDA Appointments, EDA Setting a Committee Date and Correspondence from Baudette Arena. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel for Lorene Hanson to St. Cloud on October 19-20, 2010 for a MCIT meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of September 9, 2010 Special Meeting, September 13, 2010 Special Meeting and September 28, 2010 Regular Board Meeting with changes. The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

Commissioners’ Warrants $ 11,305.07

Commissioners’ Warrants $ 15,278.35

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land & Water Planning Director

Land & Water Planning Director, Josh Stromlund updated the County Board on the Zoning/Conditional Use Parameters. Dave Marhula and Mike Reed attended the meeting with questions and input regarding the ordinance. It was the consensus of the County Board to have a work session to review the ordinance updates and discuss in detail. Josh will contact the County Board with some available dates.

Hoffman, Dale, & Swenson, PLLC

Hoffman, Dale, & Swenson, PLLC Manager, Colleen Hoffman met with the County Board to review the 2009 Audit Report for Lake of the Woods County. She reported that Lake of the Woods County was in compliance in all material respects and met with all requirements for 2009.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 10:55 a.m. as follows:

Arrowhead Library System

Arrowhead Library System Executive Director, Jim Weikum met with the County Board for an annual review and update of the activities over the last year and also new resources they have added.

DNR Fisheries

DNR Fisheries Area Supervisor, Phil Talmage met with the County Board. Phil presented a power point on the surveys that were done this past year and previous years.

Baudette Curling Club

Baudette Curling Club Officer, Roger Erickson met with the County Board and presented a proposed budget for the Baudette Curling Club and gave an update on their current status. The County Board reviewed the correspondence received from the Baudette Arena Association. It is still the consensus of the County Board to support the Curling Rink, however they would like the Curling Club to address this correspondence and report back to them.

Recess

The meeting was called to recess at 12:15 p.m. and reconvened at 1:20 p.m. as follows:

Rural Economic Development Loan/Grant

North Star Electric Cooperative Manager, Dan Hoskins and Northwest Community Action Representative Karl Frigaard met with the County Board to discuss the USDA REDLG. They informed the County Board that the loan had been approved and reviewed the steps needed to continue.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

USDA Rural Economic Development Loan & Grant (REDLG)

Potential Conflict of Interest

Resolution Number 10-10-01

WHEREAS; MN Statutes§ 469.098, (Conflict of Interest) requires that an organization with which a Commissioner is associated with financial interests of the organization shall prepare a written statement describing the matter requiring action or decision and the nature of the potential conflict of interest;

WHEREAS; Lake of the Woods County Board Chairman, Ed Arnesen may have a potential conflict of interest which relates with the USDA Rural Economic Development Loan & Grant (REDLG) program;

WHEREAS; Chairman Ed Arnesens affiliation with North Star President, Steve Arnesen may become a potential conflict of interest;

WHEREAS, Lake of the Woods County Board, Vice-Chairman, Ken Moorman, will have authority to sign any documents related to the USDA REDLG program, as long as the signer has no conflict of interest with the borrower.

NOW THEREFORE, BE IT RESOLVED, that Commissioner Arnesen abstains from voting on this resolution.

The resolution was seconded by Commissioner Hanson, and the same being put to a vote, carried as follows: For: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman; Against: None; Abstaining: Commissioner Arnesen.

Motion was made by Commissioner Todd Beckel to authorize Commissioner Moorman to sign required documents for the REDLG loan. The motion was seconded by Commissioner Hanson and the same being put to a vote, carried as follows: For: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman; Against: None; Abstaining: Commissioner Arnesen.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to pay claim number 3203, which was pulled from the claims on the September 28, 2010 County Board Meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County as presented:

Revenue $ 86,897.52

Road & Bridge $ 50,680.62

County Development $ 203,200.00

Solid Waste $ 27,986.32

$ 368,764.46

WARRANTS FOR PUBLICATION

Warrants Approved On 10/12/2010 For Payment 10/15/2010

Vendor Name Amount Vendor Name Amount

Cenex Co-Op Services, Inc. 2,547.06

Dynamic Imaging Systems, Inc 3,020.14

Government Management Group, Inc 3,400.00

Hoffman, Dale, & Swenson, Pllc 9,648.00

Insight Public Sector 23,690.17

Insight Technologies, Inc 5,347.16

Jake’s Quality Tire Inc 6,735.78

Low Highway Dept 3,477.50

Mar-Kit Landfill 11,163.60

Mn State Dept-Correction 12,475.90

Monitor Tire Disposal, Inc 3,899.75

Moren/Law Offices of Patrick D 5,427.00

Norling Construction, Inc/Adam 202,500.00

R & Q Trucking, Inc 3,012.32

Reserve Account 2,000.00

Solarwinds 4,994.00

Traffic Marking Service, Inc. 5,058.91

Trane Us Inc 2,295.00

Winkler of Wisconsin 9,000.00

Woody’s Service 4,665.10

Ziegler, Inc 16,010.71

66 Payments less than 2000 $28,396.36

Final Total: $368,764.46

Further moved to authorize the payment of the following auditor warrants:

September 30, 2010 $ 5,117.44

October 7, 2010 $ 62,119.41

October 7, 2010 $ 59,619.75

October 7, 2010 $ 12,500.00

October 7, 2010 $ (25,000.00)

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

NW MN Fraternal Order of Police

Motion was made by Commissioner Moorman to approve the exempt gambling permit for the NW MN Fraternal Order of Police Lodge #8 to conduct a lawful gambling for a raffle on February 28, 2011 at Sportsman’s Lodge and to authorize the County Auditor to sign the same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chamber of Commerce Frost Fest 2010

County Auditor, John W Hoscheid met with County Board and presented a letter requesting funds for the Chamber of Commerce Frost Fest 2010.

Motion was made by Commissioner Todd Beckel to contribute $400 to the Chamber of Commerce Frost Fest 2010 with the funding from the Revenue Fund. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RFP Life, Disability & Dental Insurance

County Auditor, John W Hoscheid updated the County Board on the request for proposals for Life Insurance, Short & Long Term Disability Insurance and Dental Insurance.

Motion was made by Commissioner Patty Beckel to approve the following insurance proposals:

Life Insurance Prudential

Short Term Disability Assurant

Long Term Disability Hartford

Dental Insurance United Health Care

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Health Insurance

County Auditor, John W Hoscheid informed the County Board that we had received notice from Public Employees Insurance Program (PEIP) that our 2011 renewal rates for health insurance will be an increase of 1.8% over 2010’s rates.

Revenue & Expenditure Guidelines

County Auditor, John W Hoscheid reviewed the September 2010, Revenue & Expenditure Guidelines with the County Board.

County Engineer

Summarization of Closed Session from 9/28/10 Board Meeting

Human Resources Director, Wade Johannesen met with the County Board and gave a summarization of the closed session on the September 28, 2010 regular County Board meeting. The County Board discussed the Public Works Director/County Engineer position and salary; and further authorized the Human Resource Director, Wade Johannesen to present a letter to Tim Erickson offering him the position.

Motion to Hire

Motion was made by Commissioner Patty Beckel to hire Tim Erickson as the Lake of the Woods County Public Works Director/County Engineer beginning November 8, 2010, with a starting salary of $81,766.08, job grade 24, step 5; and after satisfactory completion of probationary period, a one (1) step increase. The motion was seconded by Commissioner Arnesen. During discussion, Commissioner Todd Beckel commented that being no one was willing to have a discussion about sharing an engineer, hiring an engineer was the only other alternative. However, going forward, the County Board should maybe consider sharing an assistant engineer. The motion was put to a vote and was unanimously carried.

Economic Development Authority (EDA)

EDA Participation, Appointments, Meeting Date

County Auditor, John Hoscheid presented to the County Board a “Resolution of Participation in the Lake of the Woods County EDA” he had received from the City of Baudette and it will be on file in the County Auditor’s office. He mentioned that nominations were received for the additional four members to be appointed to the EDA Board.

Motion was made by Commissioner Todd Beckel to appoint Chamber of Commerce Representative Mike Hovde as a member on the EDA Board. The motion was seconded by Commissioner Hanson and the same being put to a vote carried as follows: For: Commissioners: Todd Beckel, Arnesen, Hanson and Moorman; Against: None; Abstaining: Commissioner Patty Beckel.

Motion was made by Commissioner Patty Beckel to appoint the following Representatives as members to the EDA Board: LOW Tourism – Greg Hennum; City of Baudette – Rick Rone; Industrial Development Corporation – Chuck Tischart. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

EDA meeting dates were discussed and the County Board directed the County Auditor to contact Traci Ryan with David Drown Associates and schedule a meeting.

Recess

The meeting was called to recess at 3:00 p.m. and reconvened at 3:05 p.m. as follows:

Old/New Business

The County Board discussed the following old and new business:

Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – Commissioner Todd Beckel mentioned that they are looking for appointments to the committee/board
County TV – Commissioner Hanson has spoke with Sjobergs and waiting for an updated contract
Land Acquisition – Commissioner Todd Beckel gave an update
Red Lake Tribe – Commissioner Arnesen mentioned they are having another meeting
Township Road Inventory – Waiting for the new engineer to start
Line Workers School – The construction is in progress and moving forward
Inventory – Reviewing the lists and making sure all items are included
Zoning/Conditional Use Parameters – Previously discussed in the meeting and scheduling a Work Session
Veterans Service Policy – Commissioner Hanson is meeting with the Veterans Service Officer

Committee Reports:

The following committee reports were heard and discussed:

Commissioner Todd Beckel
- MRCC
- NCLUB
- MN Public Radio
- Corp of Engineers
Commissioner Moorman
- Rainy Rapid River
Commissioner Hanson
- MN DOT
Commissioner Patty Beckel
- Economic Development Committee
Commissioner Arnesen
- North Star Annual Meeting

Correspondence

Correspondence was read and acknowledged earlier in the meeting from the Baudette Area Arena.

Recess

With no further business before the County Board, Chairman Arnesen called the meeting to recess at 3:50 p.m.

Attest: Approved: October 26, 2010

____________________________ ____________________________

John W Hoscheid, County Auditor Ed Arnesen, County Board Chair

Commissioner Proceedings

October 26, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 26, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions: Bernard Property, LOW Historical Society, Clementson Property, Bike Paths, University of MN – MOA, Airport Joint Powers Agreement and Economic Development Authority. The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel for: Dan Crompton and Boyd Johnson to Plymouth for Trimble VRS/CORS training on October 27-28, 2010, and Boyd Johnson to Maplewood for Aggregate Production Training on November 29, 2010 through December 2, 2010. The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of October 12, 2010 regular County Board meeting. The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

Commissioners’ Warrants $ 26,794.46

Commissioners’ Warrants $ 8,418.08

The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Prevention & Intervention Grant/Collaborative Partners

Social Services Director, Nancy Wendler discussed with the County Board a potential Prevention and Intervention Grant available through DHS with the Lake of the Woods County Children’s and Families Collaborative as the grant partners. If the grant is awarded, the County would be the Fiscal Agent for the pass through funding. It was the consensus of the County Board to proceed with the grant application.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to pull claim number 922 and not pay. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

The County Board discussed a similar claim paid on October 14, 2010, to the same vendor, number 922. It was the consensus of the County Board that this claim was paid in error and to invoice for reimbursement.

Motion was made by Commissioner Hanson to approve the following claims against the County as presented:

Revenue $ 32,949.58

Road & Bridge $ 9,569.29

Solid Waste $ 3,371.53

$ 45,890.40

WARRANTS FOR PUBLICATION

Warrants Approved On 10/26/2010 For Payment 10/29/2010

Vendor Name Amount

Achen/Brian 2,576.00

Black Box Corporation 5,028.44

Cenex Co-Op Services, Inc. 2,824.23

Election Systems & Software, Inc 3,058.60

Gcr Tire Center 2,662.03

Reserve Account 2,000.00

SECURE ITnet 2,500.00

55 Payments less than 2000 $25,241.10

Final Total: $45890.40

Further moved to authorize the payment of the following auditor warrants:

October 14, 2010 $ 15,706.19

October 19, 2010 $ 87,264.23

October 25, 2010 $ 502,754.63

October 25, 2010 $ 13,793.32

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

University of MN/MOA

Commissioner Patty Beckel discussed the Memorandum of Agreement between the University of Minnesota Extension and Lake of the Woods County beginning January 1, 2011 and ending on December 31, 2013. It was the consensus to place this on the next regular board agenda.

Emergency Management Director

Emergency Management Director, Holly House updated the County Board on recent computer purchases through a grant and further requested authorization to purchase an air card to use the lap top when out of the office.

Motion was made by Commissioner Hanson to approve the purchase of a Verizon air card. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Holly presented the County Board with a CD reviewing the Emergency Operation Plan. It was the consensus to place this on the next regular board agenda.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:00 a.m. as follows:

Land & Water Planning Director

Natural Resource Block Grant

Land & Water Planning Director, Josh Stromlund met with the County Board to review the 2011 Board of Water and Soil Resources Natural Resources Block Grant Agreement.

Motion was made by Commissioner Todd Beckel to authorize Chair Ed Arnesen and Land and Water Planning Director Josh Stromlund to sign the 2011 Natural Resources Block Grant Agreement. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Work Session Dates

Land & Water Planning Director Josh Stromlund reviewed available dates for an Ordinance Work Session. The County Board will have a Work Session to review ordinance updates on Friday, October 29, 2010 at 8:00 a.m.

County Sheriff

County Sheriff Dallas Block presented an estimate for a new generator at the sheriff’s tower south of Williams.

Motion was made by Commissioner Todd Beckel to obtain another bid and to finish the project with funding from the 911 funds and not to exceed $7,900. The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Acting Public Works Director

Baudette Depot Project

Acting Public Works Director Bill Sindelir met with the County Board to discuss the Baudette Depot Project.

Motion was made by Commissioner Moorman to waive the requirement of submitting the entire proposal for SP 39-595-03, Minnesota Project No MUSM (014), Historic Baudette Depot Rehabilitation. The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to award the bid for SP 39-595-03, Minnesota Project No MUSM (014), Historic Baudette Depot Rehabilitation, to the lowest responsible bidder, Anderson & Hammack Construction Company, in the amount of $428,350.16. The motion was second by Commissioner Patty Beckel, and the same being put to a vote was unanimously carried.

Technician/Administrative Assistant

Acting Public Works Director Bill Sindelir presented the County Board with a letter of recommendation of a salary adjustment, upon completion of probation, for the Engineering Technician/Office Assistant.

Motion was made by Commissioner Arnesen to certify the completion of probation for Engineering Technician/Office Assistant, Boyd Johnson effective October 29, 2010; and to approve the salary adjustment to $16.35, Grade 9, Step 4. Motion died for lack of a second.

Motion was made by Commissioner Patty Beckel to certify the completion of probation for Engineering Technician/Office Assistant, Boyd Johnson effective October 29, 2010; and to approve the salary adjustment to $16.00, Grade 9, Step 3. The motion was seconded by Commissioner Moorman, and the vote carried as follows: For: Commissioners: Arnesen, Patty Beckel, Hanson and Moorman; Against: Commissioner Todd Beckel.

Snow Removal Equipment

Acting Public Works Director Bill Sindelir and Maintenance Supervisor Jeff Pelland met with the County Board to discuss snow removal equipment.

Motion was made by Commissioner Todd Beckel to approve the purchase of a snow pusher up to $5,000. The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Nuisance Beaver Policy

Acting Public Works Director Bill Sindelir, Maintenance Supervisor Jeff Pelland and Office Manager Marti Carlson met with the County Board to discuss the Nuisance Beaver Policy. Area representatives from the Department of Natural Resources (DNR) also attended the meeting. It was the consensus of the County Board to research this further with the DNR and to place this item on the Old/New Business for future meetings.

Clementson Property:

Acting Public Works Director Bill Sindelir and Maintenance Supervisor Jeff Pelland updated the County Board on the Clementson Property. It was the consensus of the County Board to place this item on the Old/New Business for future meetings.

Bike Paths:

Acting Public Works Director Bill Sindelir updated the County Board on the bike path project.

LOW Historical Society

LOW Historical Society Executive Director Marlys Hirst met with the County Board to review the expansion and renovation project for the Lake of the Woods County Museum. The County Board confirmed they have encumbered $12,500 for the year 2010 and 2011; for a total of $25,000; for this project.

Recess

The meeting was called to recess at 11:45 a.m. and reconvened at 1:05 p.m. as follows:

Bernard Property

The County Board discussed the Bernard Property acquisition.

Motion was made by Commissioner Patty Beckel to allow Commissioner Todd Beckel the ability to negotiate up to $10,000 to settle the contract on the Bernard Property and to have that come from the revenue fund. The motion was seconded by Commissioner Arnesen, and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 1:33 p.m. and reconvened at 1:36 p.m. as follows:

EDA

The County Board discussed the recent Economic Development Authority (EDA) meeting. The County Board requested assistance from the County Auditor to be the Treasurer and Secretary for the EDA. The County Auditor accepted the request as the EDA Treasurer. It was the consensus of the County Board to research other options for the EDA Secretary.

Motion was made by Commissioner Patty Beckel to set meeting dates for Tax Increment Financing Informational Meetings and a Public Hearing; November 22, 2010, January 10, 2011 and tentatively January 25, 2011 respectively. The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business:

Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no new updates
County TV – No new updates
Land Acquisition – Previously discussed during the meeting
Red Lake Tribe – Commissioner Arnesen updated the County Board on the recent meeting with the Red Lake Tribe
Township Road Inventory – Waiting for the new engineer to start
Line Workers School – The construction is in progress and moving forward
Inventory – Reviewing the lists and making sure all items are included and will discuss further during the Work Session on October 29, 2010
Zoning/Conditional Use Parameters – Previously discussed in the meeting and scheduling a Work Session
Veterans Service Policy – Commissioner Hanson updated the County Board on the meeting with the Veterans Service Officer and policies in progress
Airport Joint Powers Agreement – Commissioner Patty Beckel updated the County Board on the progress

Committee Reports:

The following committee reports were heard and discussed:

Commissioner Todd Beckel
- Radio Board
- Collaborative
- Joint Powers – PILT
Commissioner Moorman
- North Country Public Health Board
Commissioner Arnesen
- Extension
- NW Community Action
Commissioner Patty Beckel
- Solid Waste
- GIZIIBII
- Airport
Commissioner Hanson
- HRDC

Correspondence

Correspondence was read and acknowledged from Lake of the Woods Water Sustainability Foundation.

Recess

With no further business before the County Board, Chairman Arnesen called the meeting to recess at 2:40 p.m.

Attest: Approved: November 9, 2010

____________________________ ____________________________

John W Hoscheid, County Auditor Ed Arnesen, County Board Chair

October, 2009

Commissioner Proceedings

Special County Board Meeting

October 9, 2009

The Lake of the Woods County Board of Commissioners met in special session on Friday, October 9, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:08 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the special meeting today. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2010 Budget Review

The County Board reviewed the budget for 2010. They discussed a fifty cent ($.50) per hour raise for employees which would be approximately $87,000 and the actual levy increase of only $20,000; and ideas of how to make this work.

Health Insurance

The County Board discussed the employees’ health insurance plans for 2010. They reviewed the 2010 renewal and plans offered; and reviewed the results from the employees’ survey. It was the consensus of the County Board to stay with PEIP for 2010, and to survey the employees the option of converting the county’s current plan to the new advantage plan offered by PEIP.

Recess

The meeting was called to recess at 10:05 a.m. and reconvened at 10:35 a.m. as follows:

Union Negotiations Meeting

Commissioners Todd Beckel and Arnesen left the special meeting at 10:05 a.m. for a union negotiations meeting and returned at 10:35 a.m.

Review of Cost Savings

The County Board reviewed cost savings suggestions from the Department Heads. It was the consensus to research the position of Auditor/Treasurer and how to put it on the ballot for the next election.

Marketing Plan

The County Board discussed the marketing plan that was presented on Thursday, October 1, at the ambulance garage and the possibility of funding a portion from the county development fund. No action was taken.

Other Budget Issues

The County Board discussed the windows for Government Center North. The consensus was to paint the windows next year.

Strategic Planning

The County Board discussed the AMC Cohort Program and what we could do to find a facilitator for a meeting of the whole, with commissioners and department heads, to start the process again.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:15 p.m.

Attest: Approved: October 13, 2009

______________________________ ___________________________________

John W Hoscheid Patty Beckel

County Auditor County Board Chair

COMMISSIONER PROCEEDINGS

OCTOBER 13, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 13, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

CALL TO ORDER

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

APPROVAL OF AGENDA

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CONSENT AGENDA

Motion was made by Commissioner Hanson to approve the consent agenda, for travel: Travel for Nancy Wendler, Amy Ballard, Michelle Moren and Wade Johannesen to St. Paul on October 28-29 for a Minnesota Merit System Appeal Hearing; Rita Krause to St. Paul on October 26-28 for State Committee Meeting for Child Support; Brent Birkeland to Bagley on October 19-20 for Microsoft SRS Training. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

APPROVAL OF MINUTES

Motion was made by Commissioner Moorman to approve the minutes of September 22, 2009 regular meeting with changes. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the special meeting of October 9, 2009 with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR, NANCY WENDLER

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 9,114.09

Commissioners’ Warrants $ 13,153.52

Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Service Agreement

Motion was made by Commissioner Moorman to approve the Lake of the Woods County Social Services Minnesota Family Investment Program and Children and Community Services Act (MFIP/CCSA) Biennial Service Agreement for 2010/2011, and authorize the Chair to sign. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Early Retirement Incentive Payment

Human Resource Director, Wade Johannesen met with the Board to discuss deferring the payment for the early retirement incentive to 2010. The consensus of the board was that the payment would not be deferred and payable at retirement.

SCHOOL FOREST COMMITTEE

SWCD Resource Technician, Corryn Trask, met with the board requesting a letter of support for the School Forest Agassiz LowLands Environmental Learning Area.

Motion was made by Commissioner Todd Beckel to authorize the Chair to sign the letter of support for the School Forest. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LAKE OF THE WOODS SCHOOL

School Forest Trails

School Forest Coordinator Reed McFarlane and Superintendent, Steve Wymore met with the board to discuss the School Forest trail maintenance. They requested in kind services from the county for one time use of their equipment to establish/ prepare trails. The consensus of the board was that they would offer the in-kind service to help with the trail maintenance and would talk with Public Works Director to get an estimate of cost associated with the project.

Crossing Issue

Transportation/Grounds Supervisor Reed McFarlane and Superintendent, Steve Wymore met with the board and requested that the county install a crossing on the south 40 acres at the school. The consensus of the board was that they would talk with Public Works Director, Bruce Hasbargen and get back to them.

EXCUSED FROM MEETING

County Auditor, John W. Hoscheid and Commissioner Todd Beckel excused themselves from the meeting to attend the Legislative PILT Audit meeting.

RECESS

The meeting was called to recess at 10:00 a.m. and reconvened at 10:05 a.m. as follows:

COUNTY AUDITOR

Deputy Auditor, Lorene Hanson met with the board and requested approval of claims.

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 90,047.83

Road & Bridge $107,443.75

Co. Develp. $ 3,067.10

Solid Waste $ 29,284.57

$229,843.25

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/13/2009 FOR PAYMENT 10/16/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

1505.57 ANDY’S GARAGE, INC. 1158.59 ANIXTER INC

1600.00 ANOKA COUNTY 1051.81 AUTO VALUE BAUDETTE

899.81 DALLAS BLOCK 1460.00 BORDUN TRUCKING, LTD

1080.00 SHIRLEY BOSSHART 48301.00 BOWMAN CONSTRUCTION CO. INC

1158.75 BRAD’S PLUMBING & HEATING, INC 540.00 BREEZY POINT RESORT

342.99 CANON FINANCIAL SERVICES INC 2595.33 CENEX CO-OP SERVICES, INC.

4960.00 D & S SALES 381.40 DEPUTY REGISTRAR NO.75

13958.19 DERKSEN TRUCKING LTD 3020.19 DYNAMIC IMAGING SYSTEMS, INC

341.12 EMBASSY SUITES 2668.02 EMERGENCY AUTOMOTIVE TECHNOLOG

1445.74 RICHARD GOODERUM 800.00 LEE HANCOCK

301.85 HOLEN ELECTRIC 372.00 JOHN HOSCHEID

2954.76 HOWARD’S OIL COMPANY 4917.56 KNIFE RIVER MATERIALS

360.00 ROBERT LAPOS 7667.50 LAVALLA SAND & GRAVEL INC

1000.00 LOW DRIFTERS – BIG TRAVERSE TR 555.60 LOW FOODS

5559.56 LOW HIGHWAY DEPT 752.40 M-R SIGN CO, INC

10246.50 MAR-KIT LANDFILL 650.00 MN ASSN OF COUNTIES

2703.72 MN COUNTIES COMPUTER CO-OP 1162.25 MN COUNTIES INFORMATION SYSTEM

14000.00 MN MUNICIPAL UTILITIES ASSOC 375.00 MN OFFICE OF ENTERPRISE TECHNO

365.00 MN STATE DEPT OF PUBLIC SAFETY 15842.36 MN STATE DEPT-CORRECTION

402.00 JEROME MOLINE 5830.50 LAW MOREN

315.28 NORTHERN FARMERS CO-OP 425.00 DAVID OLSON

1297.00 OUTDOORS AGAIN 326.00 PITNEY BOWES INC.

1954.34 POWERPLAN 2533.02 R & Q TRUCKING, INC

1309.95 RODERICK RONE JR 1605.41 ROSEAU COUNTY COOPERATIVE ASSN

538.68 RUTTGER’S BAY LAKE LODGE 1750.00 SJOBERG’S INC

1333.80 STOSKOPF REDI-MIX OF ROSEAU IN 315.00 TAMMY’S SIGNS

886.06 TRI-STAR RECYCLING, INC 340.77 TRUE VALUE

450.97 TWIN CITIES MACK & VOLVO TRUCK 373.79 ULINE

1079.60 UNIVERSITY OF MN 3075.97 VOYAGEURS COMTRONICS, INC

908.44 WALLEYE CAPITAL SANITATION 415.70 WARROAD MOTORS INC

579.92 WEST GROUP 27234.58 WHERLEY MOTORS

2260.83 WIDSETH SMITH NOLTING&ASST INC 4650.95 WOODY’S SERVICE

1500.00 WYNNE CONSULTING, INC

56 PAYMENTS LESS THAN $300 7,095.12

FINAL TOTAL $229,843.25

Further moved to authorize the payment of the following auditor warrants:

September 22, 2009 $ 18,630.34

September 25, 2009 $ 918.00

September 30, 2009 $ 15,041.78

October 6, 2009 $ 49,243.59

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Gambling Permit

Motion was made by Commissioner Arnesen to approve the exempt gambling permit for the Northwest Angle Edge Riders to conduct a lawful gambling for a raffle on February 27, 2010 at Jerry’s Restaurant and Lounge and authorize County Auditor to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

AMC CONFERENCE

County Commissioners will be attending the AMC District meeting on October 28, 2009 in Bemidji and the AMC Annual Conference on December 6-9, 2009 in Minneapolis.

OLD/NEW BUSINESS

The County Board discussed the following old and new business:

New:

None

Old:

The board discussed the following old business:

Assessing Agreement- Commissioner Patty Beckel gave to the City of Baudette for approval
County TV- Press release to go out that testing will begin starting October 20^th with the transition from analog to digital
Capital & General Expenditure Policy- Wade is working on
Oak Island Petition- place on October 27, 2009 agenda
County Coroner- remove from old/new business
Land Acquisition- Attorney requested abstracts

There were no new updates on:

ANI, Red Lake Tribe Meeting, Township Road Inventory , Community Support Program (CSP)

COUNTY SHERIFF

Jail Inspection

County Sheriff, Dallas Block met with the board and reviewed the Facility Inspection Report from the MN Department of Corrections. Dallas informed the board that they are now on a Biennial inspection compared to the Annual inspection they were on in the past.

County Coroner

County Sheriff, Dallas Block informed the board that all Deputy Sheriffs with the exception of one part-time deputy will be attending the Coroner Training class today to become certified as Deputy Coroners.

LAND AND WATER PLANNING

Energy Exchanger Contractual Agreement

Assistant Zoning Director, Steve Sindelir met with the board requesting authorization for the Chair to sign the contractual agreement with J& L Hennum Inc.

Motion was made by Commissioner Arnesen to authorize the Chair to sign the Contractual Agreement between Lake of the Woods County and J&L Hennum Inc. d.b.a Sportsman’s Lodge, according to MN rule 6115 to accept the responsibility for future maintenance and removal of an energy exchanger, in the event that the private owner fails to maintain or abandons the facility. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Commissioner Patty Beckel abstained from voting.

COMMITTEE REPORTS

Commissioner Hanson informed the board that there was a change in plans of the location for the Veterans to meet with the Veteran’s Service Officer. The location will be at the VFW club due to the handicapped accessibility issue with the Legion Club. A press release will be out shortly to let the community know what days the Veteran Service Officer will be available at the VFW club.

Commissioner Moorman informed the board that the booth at the Potato Day event was successful.

RECESS

The meeting was called to recess at 10:55 am. and reconvened at 11:05 a.m. as follows:

COUNTY TREASURER

Investments

County Treasurer, Mark Hall met with the board to discuss the Inventory of Investments with the board. The board discussed the “Sweep Account” and requested that Mark come back to the board at the next meeting to discuss the pledge collateral status of the account.

RETURNED FROM PILT MEETING

County Auditor, John W. Hoscheid and Commissioner Todd Beckel returned from the Legislative PILT Audit meeting at 11:23 am.

BUDGET

The Commissioners set a budget meeting for October 29, 2009 at 2:30 p.m.

DITCH AUTHORITY

DNR Benefits Evaluation for Ditch 1

Motion was made by Commissioner Moorman to close the regular meeting at 11:35 a.m. and open the Ditch Authority meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen reviewed the summary of Ditch Benefit evaluation from the Department of Natural Resources, with the determination from the Commissioner that there are no net positive impacts, and there are no benefits to state owned lands by the ditch system, which means no assessment payments from the State.

Ditch 1 Repair Projects

Public Works Director, Bruce Hasbargen presented the estimated cost of Ditch 1 repairs. Bruce recommended removing sediments at culvert ends and back filling wing walls.

Motion was made by Commissioner Arnesen to authorize Public Works Director, Bruce Hasbargen to remove sediments at culvert ends and back fill wing walls as funding allows. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the Ditch Authority meeting and open the regular meeting at 11:55 a.m. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Final Payment

Public Works Director, Bruce Hasbargen requested authorization for final payment to Knife River Materials.

Motion by Commissioner Hanson to accept the County Public Works Director’s Certificate of Performance for S.A.P. 39-606-17, S.A.P. 39-620-03, S.A.P. 39-631-04, S.A.P. 39-632-04, S.A.P. 39-634-03, S.A.M. 30-08, S.A.P. 39-040-01and C.P. 368-08 for Knife River Materials of Bemidji, MN in the total amount of $1,146,824.55 and hereby authorize final payment of $55,988.54. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Quotes for Fuel

Public Works Director, Bruce Hasbargen met with the board and informed them of quotes they received from the following businesses for the period of November 1, 2009 through April 30, 2010:

Location	Regular Unleaded	#1 Diesel on Road Undyed Fuel	#1 Diesel off Road Dyed Fuel	#2 Diesel on Road Undyed Fuel	#2 Diesel Off Road Dyed Fuel
Co-op	0.05	0.05	0.05	0.05	0.05
Holiday Station	0.05
Howard’s Oil	0.05	0.05		0.05	0.05
Woody’s Service	0.10	N/A	0.10	N/A	0.10

He informed the board that they will be purchasing from Co-op Services #1 and #2 Diesel On Road Undyed Fuel, Howard’s Oil they will purchase #1 and #2 On Road Undyed Fuel and from Woody’s Services they will purchase Regular Unleaded and #1 and #2 Off Road Dyed Fuel.

Solid Waste

Public Works Director, Bruce Hasbargen requested approval for the adoption for the Special Assessment fee schedule as proposed.

Motion was made by Commissioner Arnesen to adopt the Solid Waste Special Assessment fee schedule as proposed. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen requested approval for the changes to the Solid Waste Service Fee Policy as proposed.

Motion was made by Commissioner Arnesen to approve the changes to the Solid Waste Service Fee Policy as proposed. Motion was seconded by Commissioners Patty Beckel. Voting for: Commissioners Patty Beckel and Arnesen. Voting against: Commissioners Todd Beckel, Hanson and Moorman. Motion died.

Motion was made by Commissioner Todd Beckel to approve the Solid Waste Service Fee Policy with the rate fee as last year (1 unit= $100.00 and Seasonal rate = $68.00). Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

School Crossing/School Trail Maintenance

Chair Patty Beckel informed Bruce about the School Crossing issue that was discussed earlier in the meeting and what his recommendation would be. Bruce recommended that the School pay for the culvert and the county could take care of the field work. The consensus of the board was to go forward with Bruce’s recommendation.

Chair Patty Beckel requested that Bruce figure the cost associated with the School Trail Maintenance for the use of county equipment and staff.

RECESS

The meeting was called to recess at 12:45 p.m. and reconvened at 1:25 p.m. as follows:

EMERGENCY MANAGEMENT

Communication Assessment Report

Jim Freging, from Federal Engineering Inc. presented results of the Interoperable Communications Assessment for Lake of the Woods County

All-Hazard Mitigation

Motion was made by Commissioner Arnesen to authorize the Chair to sign the Hazard Mitigation Assistance Program for Lake of the Woods County. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR/MAINTENANCE DEPARTMENT

Air Conditioning Quote

County Auditor, John W. Hoscheid and Maintenance Supervisor Matt Mickelson met with the board and presented the quote they received from Trane. The board discussed various options and requested more information on the air conditioner for the computer room.

CORRESPONDENCE

Correspondence was acknowledged from:

Rural Minnesota CEP, Inc.
Letter from landowner- water diversion issues

RECESS

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 3:45 p.m.

Attest: Approved: October 27, 2009

____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

October 27, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 27, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel: Bruce Hasbargen to Minneapolis on December 7-9, 2009 for AMC Annual Conference. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of October 13, 2009 regular meeting with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 18,183.65

Commissioners’ Warrants $ 6,192.28

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Emergency Management

Radio Interoperable Communications

Emergency Management Director, Holly House met with the Board and reviewed the options presented by the Federal Engineering. At this point maintaining the current analog VHF system is the most viable option. Holly informed them that the county has to convert to narrowband at some point before 2013, but the costs of doing that are minimal. Holly explained that by not migrating to the state ARMER system, the county will be eligible for radio control units that will be placed in dispatch. These control units will allow them to communicate with those entities that are on the 800 MhzARMER systems. Holly requested approval to send a letter to the State Division of Emergency Communications Networks that commits to taking these units. The consensus of the board was to have Holly send a letter to the Division of Emergency Communications Networks (DECN) to commit to the radio control units.

Holly requested approval for County Sheriff, Dallas Block to sign a commitment agreement with Rogers Two Way Radio, a requirement of the State DECN to ensure they are installed by a qualified installer.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to enter into an agreement with Rogers Two Way Radio to install the radio control units if needed, contingent upon the approval of Interim County Attorney, Michelle Moren. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Tower Sites

Holly informed the board that the 800 MHz frequency on the Department of Transportation (DOT) tower in Roosevelt will be active late this year or early next year. There are four (4) additional towers scheduled to be built in Lake of the Woods County near Baudette, Carp, Lude and Faunce. A representative from DOT will be here on Thursday to discuss tower placement and also look at the options of placing these towers on county owned land.

Land and Water Planning meeting

Board of Water & Soil Resource Block Grant

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for the Chair to sign the Board of Water & Soil Resources Natural Resources Block Grant for 2008.

Motion was made by Commissioner Todd Beckel to authorize the Chair to sign the Board of Water & Soil Resources Natural Resources Block Grant for 2008. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Clean Water Grants Opportunity

Land and Water Planning Director, Josh Stromlund met with the board and informed them of the available grants that are made possible through the Clean Water fund.

Pine and Curry Island Grant Proposal

Land and Water Planning Director, Josh Stromlund updated the board on the Pine & Curry Island Restoration project that SWCD and Land and Water Planning Office is compiling to summit to the Conservation Partners Legacy Grant.

Ditch Committee

Land and Water Planning Director, Josh Stromlund informed the board that the SWCD members would like to participate when the Ditch Committee meets again. The board requested that Josh contact Public Works Director, Bruce Hasbargen with his request.

NE Wetland Mitigation Strategy

Land and Water Planning Director, Josh Stromlund met with the board and informed them that the NE Wetland Mitigation for Phase II is completed and will be out for comments and recommendations. The board requested that Josh request Mr. Jasky to meet with them to review the NE Wetland Mitigation Strategy.

Proposed State Budget Deficit

Land and Water Planning Director, Josh Stromlund discussed the states revenue shortfall and the possible effects that it will have with the SWCD offices.

Recess

The meeting was called to recess at 10:35 a.m. and reconvened at 10:40 a.m. as follows:

Oak Island Landowners Association Petition

Land and Water Planning Director, Josh Stromlund discussed the Oak Island Landowners Association Petition that was submitted to the County. Josh’s view was that it was unclear as to where the proposed zoning district would apply, as the petitions references Oak Island, the NW Angle Islands, and the NW Angle and Islands. The board requested that Josh send a letter requesting clarification of the Oak Island Landowners Association Petition so they can take the next necessary action and to let the petitioners know that this topic will be discussed at the annual spring meeting conducted at the NW Angle. The exact date of the meeting will be set at the County Board organizational meeting held in January 2010.

Strandberg Letter

Land and Water Planning Director, Josh Stromlund discussed the Strandberg’s letter of concern of water diversion onto their lot. Based upon the information gathered, it is the opinion of his office that the cause of the water issue on the property is not directly related to the neighbor’s activities rather, it is cause of multiple natural conditions (precipitation events, landscape position, and other natural features). The board requested Josh to send a letter to the Strandberg’s on behalf of the board that after reviewing the information presented to them, they concurred with the findings of his office and authorized the Chair to sign the letter.

Dnr Fisheries Department

Area Fisheries Supervisor, Phil Talmage met with the board and presented the 2009 Fall Gill Netting Summary.

Recess

The meeting was called to recess at 11:45 a.m. and reconvened at 1:00 p.m. as follows:

County Attorney

Closed Session Pursuant Minn. Stat. § 13D.05, Subd.3 (b)

The following were present in closed session: Commissioner’s Patty Beckel, Todd Beckel, Moorman, Hanson and Arnesen, Interim County Attorney, Michelle Moren, County Auditor, John W. Hoscheid, Social Service Director, Nancy Wendler and Human Resource Director, Wade Johannesen.

Resolution was offered by Commissioner Todd Beckel to close the regular meeting at 1:02 p.m. and the following resolution was moved for adoption:

RESOLUTION CLOSING BOARD MEETING

Resolution No. 09-10-01

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”; and

WHEREAS, the County Board has been threatened with litigation involving Mary Beth Dornheim; and

WHEREAS, Counsel for Mary Beth Dornheim has requested that the County enter into settlement discussions regarding the threatened litigation; and

WHEREAS, the County Board seeks to meet with its attorney, to obtain advice regarding the threatened litigation and settlement proposals set forth by legal counsel for Mary Beth Dornheim pursuant to Minn. Stat. § 388.051; and

WHEREAS, it would be detrimental to the interests of the County for the Board to hold a public discussion with its attorney regarding the strengths and weaknesses of its legal position(s), strategy, and potential settlement position where an opposing party or opposing attorney could listen to or be made aware of the County’s positions; and

WHEREAS, there is an absolute need for the Board to obtain confidential legal advice regarding the litigation and potential settlement in order to maintain the attorney-client privilege.

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners as follows:

The County Board hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. § 13D.05, subd. 3(b);
The specific subjects to be discussed, pursuant to Minn. Stat. § 13D.01, subd. 3, are the legal strategy in responding to the particularized litigation against the County, and any settlement proposals which may be made by or responded to by the County.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Open Closed Session

Motion was made by Commissioner Todd Beckel to close the closed session at 2:08 p.m. and reconvene the regular meeting at 2:16 p.m. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director

Letter to Governor Pawlenty- Maintenance of Public Drainage Ditches

Public Works Director, Bruce Hasbargen presented a letter that was drafted by Kittson County Engineer, Kelly Bengtson requesting support from Lake of the Woods County Commissioners regarding maintenance of Public Drainage Ditches.

Motion was made by Commissioner Todd Beckel to support the Maintenance of Public Drainage Ditch letter to Governor Pawlenty. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Red Lake Tribal Council- meeting date

Public Works Director, Bruce Hasbargen discussed the possible meeting dates with Red Lake Tribal Council to discuss the road construction at the Northwest Angle and other issues. The following dates were January 12, 2009, February 9, 2010 and March 9, 2010. The board requested that Bruce set the meeting date before the 2010 Organizational meeting.

Letter from District 2 County Engineers

Public Works Director, Bruce Hasbargen discussed the letter from the District 2 County Engineers regarding the revenue and appropriations within the County State Aid Highway Fund and feel that these concerns should be discussed and addressed by the MCEA Board and legislative action should be taken if needed.

LaValla Demo Landfill

Public Works Director, Bruce Hasbargen met with the board to discuss the removal of the LaValla Demo Landfill. A concern previously mentioned by the board was to have the removal completed before the New Year. Bruce requested authorization to proceed with the most cost-effective manner.

Motion was made by Commissioner Arnesen to authorize Public Works Director to move ahead with the LaValla Demo Landfill up to $20,000 for the removal of the debris. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Budget Meeting

Chair Patty Beckel discussed the 2010 Highway budget with Bruce. After discussion the board cancelled the October 29, 2009 meeting and rescheduled it for November 3, 2009 at 8:00 a.m.

Closed Road

The County Board discussed, with the Public Works Director, a concern regarding a gate across County Road 290. Bruce will send a letter to the landowner to help address the concerns.

Law Enforcement Storage

County Sheriff, Dallas Block and Public Works Director, Bruce Hasbargen met with the board and discussed the Law Enforcement storage at the Highway Department. Dallas informed the board that he is looking into storage off the premises and will report back to them when he has all the information on the cost.

Airport Commission

LakeWood Health Center CEO, SharRay Feickert and CEO Affiliate, Jason Breuer met with the board to express their support of renewing the airport manager contract with Emory Vaagen and to keep the same level of service available that life flight service requires.

County Auditor

Air Conditioning

County Auditor, John W. Hoscheid and Maintenance Supervisor, Matt Mickelson met with the board to discuss the Air Conditioning quote for the computer room.

Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid to purchase the 2 ton Air Conditioning Unit for the computer room and other essential repairs needed with the funding from the unallocated account up to $19,000. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Airport Commission

Airport Manager Emory Vaagen met with the board at their request. The Commissioners thanked Emory for a great job that he has done at the Airport and discussed the renewal of his contract.

County Auditor

Claims

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 53,259.25

Road & Bridge $217,529.27

Solid Waste $ 4,552.95

$275,341.47

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/27/2009 FOR PAYMENT 10/30/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

750.64 AIR SYSTEMS 463.70 AMERI PRIDE LINEN & APPAREL SE

41558.00 ARROWHEAD LIBRARY SYSTEM 3375.46 CENEX CO-OP SERVICES, INC.

5005.69 DEPUTY REGISTRAR NO.75 400.00 DEVON BUNKER EXCAVATING INC

48182.80 ELK RIVER FORD INC 669.00 GRAND VIEW LODGE

20112.81 HARDRIVES, INC 300.30 RON HILDEBRANDT

445.35 INDIANHEAD SPECIALTY 72932.78 JOHNSTON FARGO CULVERT INC

833.63 KNIFE RIVER MATERIALS 4440.00 LAVALLA SAND & GRAVEL INC

325.00 PAT LECLAIRE ELECTRIC (DBA) 441.30 M-R SIGN CO, INC

362.23 MN COUNTIES COMPUTER CO-OP 4995.11 MN DEPT OF TRANSP

11400.00 MN MUNICIPAL UTILITIES ASSOC 351.00 MN UC FUND DEPT ECONOMIC SECUR

858.00 MSOP-MN SEX OFFENDER PRGRM-462 1475.00 NATIONAL BUSINESS SYSTEMS

512.15 NELSON’S COLLISION CENTER 6122.23 NORTH AMERICAN SALT CO

423.66 NORTHERN SAFETY CO INC 453.73 NW MN HOUSEHOLD HAZARDOUS

4272.54 EMIL OLSON 759.76 RAMADA MALL OF AMERICA

811.81 RODERICK RONE JR 1381.33 SIMPLEX

744.36 STRATA CORP, INC 37401.90 TRAFFIC MARKING SERVICE, INC.

333.24 WEST CENTRAL MN COMMUNITIES AC

22 PAYMENTS LESS THAN $300 2,446.96

FINAL TOTAL $275,341.47

Further moved to authorize the payment of the following auditor warrants:

October 13, 2009 $ 98,602.38

October 21, 2009 $ 1,532.73

October 22, 2009 $ 519,442.21

October 23, 2009 $ (15,000.00)

October 24, 2009 $ 62,156.40

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Completion of Probation Period-Step Increase

County Auditor, John W. Hoscheid met with the board and informed the board of the completion and satisfactory review of Executive Administrative Assistance, Stacy Novak and requested a two (2) step merit adjustment.

Motion was made by Commissioner Arnesen to approve a two (2) step merit adjustment for completion of probation for Executive Administrative Assistance, Stacy Novak effective October 23, 2009. Motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for: Commissioners Arnesen, Hanson, Patty Beckel and Moorman. Voting against: Commissioner Todd Beckel.

Gambling Permit

County Auditor, John W. Hoscheid met with the board and requested approval for a gambling permit for the Fraternal Order of Police NW MN Lodge #8 to conduct a lawful gambling for a raffle on February 22, 2010 at Sportsman’s Lodge and authorize County Auditor to sign. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Health Insurance

County Auditor, John W. Hoscheid and Human Resource Director, Wade Johannesen met with the board to discuss the Health Insurance Survey that was conducted with the county employees. Wade informed the board that 28 employees responded and the survey favored the “Advantage Plan” by eighteen (18).

Motion was made by Commissioner Moorman to move to the Public Employees Insurance Program “Advantage Plan” for Lake of the Woods County employees for 2010. Motion was seconded by Commissioner Arnesen and the vote carried as follows: Voting for: Commissioners Arnesen, Hanson, Patty Beckel and Moorman. Voting against: Commissioner Todd Beckel.

Assessing Agreement

Chair Patty Beckel presented the 2009 City of Baudette Assessment Agreement to the board for approval.

Motion was made by Commissioner Todd Beckel to authorize County Auditor John W Hoscheid, Interim County Attorney Michelle E Moren and Chair Patty Beckel to sign the 2009 City of Baudette Assessment Agreement; contingent upon both City and County Attorneys’ approval. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Todd Beckel reported that the Association of Minnesota Counties would do the same work that the Minnesota Rural Caucus does for half the cost.

Chair Patty Beckel discussed the AMC District meeting report.

Commissioner Moorman informed the board of the HRDC long range plan for outreach regions for rehab purchases.

Chair Patty Beckel informed the board that the Economic Development committee is pursuing a 6 (six) month contract for an Economic Development Assistant.

Old/New Business

The County Board discussed the following old and new business:

New:

None

Old:

The board discussed the following old business:

County TV- converted to digital today
Capital & General Expenditure Policy- in process
Land Acquisition- will be a couple weeks until completed

There were no new updates on:

ANI, Community Support Program (CSP)

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 4:44 p.m.

Attest: Approved: November 10, 2009

____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

October, 2008

Commissioner Proceedings

October 14, 2008

The Lake of the Woods County Board met in regular session on Tuesday, October 14, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

CALL TO ORDER

Chairman Bredeson called the meeting to order at 8:45 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Todd Beckel, Patty Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor, Janet Rudd, Tom Hanson, George Swentik, John Oren and Penny Mio Hirst.

APPROVAL OF AGENDA

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Request to sell squad cars, Potato Day and DNR Peatlands Committee and remove approval of minutes from August 18, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY TREASURER, MARK HALL AND WELLS FARGO COMMUNITY BANKING PRESIDENT, TIM HENDRICKSON

County Treasurer Mark Hall and Community Banking President, Tim Hendrickson met with the board to discuss the security of the counties “Sweep Account”. Tim stated that the funds are invested with Ginnie Mae and the funds are collateralized at 100% at all times. The Board requested that an agreement between Wells Fargo and Lake of the Woods County be drafted and to include Minnesota statutory language in regards to investments be included in the agreement.

SOCIAL SERVICES DIRECTOR, NANCY WENDLER

Social Services Director Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 40,323.62

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR, JOHN W. HOSCHEID

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Revenue $120,738.55

Road & Bridge $ 77,103.13

Co. Develop. $ 3,827.43

Solid Waste $ 31,980.40

$ 233,649.51

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/14/2008 FOR PAYMENT 10/17/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

5460.00 BRIAN ACHEN 454.41 AMERI PRIDE LINEN & APPAREL SE

1300.00 AMERICAN SOLUTIONS FOR BUSINES 1394.13 ANDERSON POWER AND EQUIPMENT

314.00 JERRY ANDERSON 1279.82 ANDY’S GARAGE, INC.

5378.03 ED ARNESEN 33390.00 ARROWHEAD LIBRARY SYSTEM

365.54 AUTO VALUE BAUDETTE 380.31 BAUDETTE REGION

1896.77 BAUERS COMMUNICATIONS & SECURI 724.85 TODD BECKEL

441.59 WAYNE BENDICKSON 470.40 BEST WESTERN KELLY INN STCLOUD

341.78 CANON FINANCIAL SERVICES 10398.22 CENEX CO-OP SERVICES, INC.

4245.62 CPS TECHNOLOGY SOLUTIONS 425.90 CRAGUN’S CONFERENCE & GOLF RES

389.64 DIRECT SAFETY COMPANY 323.31 DODDS LUMBER

3018.82 DYNAMIC IMAGING SYSTEMS, INC 6900.00 EARTHWORKS CONTRACTING INC

2277.55 ELECTION SYSTEMS & SOFTWARE, I 859.26 FARMERS UNION OIL CO.

1045.00 HELGESON FUNERAL CHAPEL 1993.51 HERC-U-LIFT, INC

4019.48 HOWARD’S OIL COMPANY 351.44 INSIGHT PUBLIC SECTOR

17366.32 JOHNSTON FARGO CULVERT INC 474.50 KNIFE RIVER MATERIALS

579.13 LAKE ROAD DIESEL INC 300.00 LAVALLA SAND & GRAVEL INC

832.07 LOW FOODS 7530.04 LOW HIGHWAY DEPT

600.00 LOW MASTER GARDENER 10227.15 MAR-KIT LANDFILL

380.00 MIDWEST MONITORING & SURVEILLA 650.00 MN ASSN OF COUNTIES

4956.42 MN COUNTIES COMPUTER CO-OP 11150.00 MN MUNICIPAL UTILITIES ASSOC

19540.13 MN STATE DEPT-CORRECTION 442.45 JEROME MOLINE

764.50 KENNETH MOORMAN 5428.22 LAW MOREN

10788.00 MSOP-MN SEX OFFENDER PRGRM-462 995.56 NOBLE THRIFTY WHITE

2405.34 THE NORTHERN LIGHT 1917.66 NORTHERN OVERHEAD DOOR CO

3452.54 NORTHWEST ANGLE&ISLAND FREIGHT 415.45 OFFICE DEPOT

423.91 OLSEN CHAIN AND CABLE INC 304.79 ELIZABETH PETERSON

405.39 DENA PIEPER 401.59 QUILL CORPORATION

2533.02 R & Q TRUCKING, INC 1528.00 RINKE-NOONAN

438.75 RODERICK RONE JR 520.80 RUTTGER’S BAY LAKE LODGE

1277.00 SIMPLEX 1411.08 STRATA CORP, INC

2751.39 SYNERGY GRAPHICS, INC 10664.25 TRAFFIC MARKING SERVICE, INC.

643.82 TRUE VALUE 1789.43 UNIVERSITY OF MN

691.52 US FOOD SERVICE 2640.00 VOYAGEURS COMTRONICS, INC

994.30 WEST GROUP 1343.33 WIDSETH SMITH NOLTING&ASST INC

5061.89 WOODY’S SERVICE

58 PAYMENTS LESS THAN $300 6,790.39

FINAL TOTAL $233,649.51

Further moved to authorize the payment of auditor warrants as follows:

September 24, 2008 $ 21,113.99

September 29, 2008 $111,443.82

September 30, 2008 $ (957.34)

September 30, 2008 $ 12,598.59

October 8, 2008 $ 68,828.71

October 9, 2008 $ 50,678.69

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

John W. Hoscheid requested approval for lawful gambling for the Northwest Minnesota Fraternal Order of Police Lodge #8 and for the Northwest Angle Edgeriders.

Motion was made by Commissioner Patty Beckel to approve the application for lawful gambling for Northwest Minnesota Fraternal Order of Police Lodge #8 for a raffle, which will be held at Sportsman’s Lodge on February 23, 2009. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the lawful gambling permit for the Northwest Angle Edge Riders to conduct a raffle on March 14, 2009 at Sportsman’s Oak Island Lodge and authorize County Auditor to sign. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

John W. Hoscheid presented a schedule for County Board members to attend a training course for County Board of Appeal and Equalization that is required by law. The Commissioners’ stated that they will attend one of the courses.

COUNTY SHERIFF, DALLAS BLOCK

County Sheriff, Dallas Block met with the board and updated them on the Lake of the Woods Reverse Phone System. Dallas stated that the company will be coming next week to set the system up at no additional cost and if it still does not function correctly that they will refund the county.

Dallas Block requested approval to sell two squad cars and one county owned car.

Motion was made by Commissioner Moorman to authorize County Sheriff, Dallas Block to sell the following county owned vehicles:

1996 Pontiac VIN NO. 1G2NE12T9TM531641
2003 Ford VIN NO. 2FAHP71W33X167992
1997 FORD VIN NO. 2FALP71W9VX109415

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Dallas presented several pictures of the Williams Community Center showing the poor condition of the building.

WATERS OF THE DANCING SKY SCENIC BYWAY, TOURISM BUREAU DIRECTOR DENELLE CAUBLE

Tourism Bureau Director, Denelle Cauble met with the board to discuss the Waters of the Dancing Sky Scenic Byway. She informed the board that the “Waters of the Dancing Sky Scenic Byway” is the third (3rd) largest Byway in the State. The board discussed Mark Anderson (MN/DOT) recommendations for “GAPS”. The board concurred that they will keep the original “GAPS” that were designated back in 1997.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 08-10-01

Supporting the Designation of State Highway 11 as a Minnesota Scenic Byway and Minnesota Department of Transportation (MN/DOT) Enforcement of Laws Pertaining to State Scenic Byways on Federal Aid Primary Routes

WHEREAS, the State Highway 11 “Waters of the Dancing Sky” within Lake of the Woods County is designated as a state scenic byway; and

WHEREAS, MN/DOT is required by federal law to not allow new off-premises advertising signs along Federal Aid Primary routes on designated scenic byways; and

WHEREAS, Lake of the Woods County receives benefits from tourism and is eligible for federal funding for projects along designated scenic byways;

WHEREAS, Lake of the Woods County supports the designation of the State Highway 11 “Waters of the Dancing Sky,” within Lake of the Woods County, as a Minnesota Scenic Byway, with the following exceptions (GAPS):

½ mile west of Roosevelt to ½ mile east of Roosevelt.
½ mile west of Williams to ½ mile east of Williams.
1 mile west of Baudette to CR 35 east of Baudette.
300 feet E of intersection of Hwy 11 and 50^th Ave NW to 54th Ave NW in Graceton.

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County also supports MN/DOT enforcement of federal and state laws pertaining to the designation, including the prohibition of new off-premises advertising signs along state scenic byways on Federal Aid Primary routes.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR, JOHN W. HOSCHEID

County Auditor, John W. Hoscheid met with the board requesting approval for a Veterans Service Office Operational Improvement Grant.

Motion was made by Commissioner Patty Beckel to authorize County Auditor, John W. Hoscheid to sign the Lake of the Woods County Veterans Service Office Operational Improvement Grant in the amount of $1,400.00 for the state fiscal year 2009. Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

John W. Hoscheid presented proposal for lease from Tony Dorn Inc. for a copy machine for the Lake of the Woods Extension Office. The consensus of the board was that they could use the main copier in the workroom.

John W. Hoscheid requested approval to enter into a Joint Powers Agreement (JPA) with Minnesota Secretary of State, which is required by the Department of Administration for reimbursement for the 2008 primary election recount.

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to sign the Minnesota Secretary of State’s JPA effective September 16, 2008 and expiring October 30, 2008. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 10:20 a.m. and reconvened at 10:26 a.m. as follows:

MOTOR POOL

County Auditor, John W. Hoscheid presented the Minnesota State Contract for a 2009 Chevrolet Impala Model 1 LS in the amount of $16,507.00.

Motion was made by Commissioner Todd Beckel to purchase the 2009 Chevrolet Impala Model 1 LS from Car/Truck City in the amount of $16,507.00 not including registration or taxes. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

DEPOT PRESERVATION ALLIANCE, REPRESENTATIVE JOANNE KELLNER

Representative, Joanne Kellner met with the board requesting a letter of support from the County Board for the preservation and adaptive reuse of the Baudette Depot.

Motion was made by Commissioner Todd Beckel to authorize the Chairman to sign the letter (s) of support for the MHS grant for the preservation and adaptive reuse of the Baudette Depot. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

WILLIAMS YOUTH RECREATION ASSOCIATION, REPRESENTATIVE APRIL STAVIG

April Stavig met with the board requesting funding for the Potato Day Celebration. The board informed April that the county levies money for this celebration already.

Motion was made by Commissioner Arnesen to re-designate the $500.00 levied money that was designated to the City of Williams to the Williams Youth Recreation Association, a 501.3c non-profit organization for the use of the Potato Day Celebration. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PEATLAND COMMITTEE APPOINTMENT

Commissioner Todd Beckel shared a letter from the Minnesota Department of Natural Resources requesting Commissioner Todd Beckel to participate as a planner for a pilot project which will create plans for two Peatland Scientific and Natural Areas. The board discussed the date of the Peatland forum, which falls on the same day of a regular board meeting.

Motion was made by Commissioner Patty Beckel to appoint Commissioner Todd Beckel to the Peatland Committee meeting, Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

BUSINESS SUBSIDY POLICY CRITERIA, PUBLIC HEARING

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:00 a.m. as advertised and open the Public Hearing for comments on the Business Subsidy Policy Criteria. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chairman Bredeson read out loud the two changes that were made in the policy and read out loud a letter from Ronald Zimney. Commissioner Arnesen stated that he is in support of the policy but would have liked to see a limit of $75,000.00.

Motion was made by Commissioner Todd Beckel to close the Public Hearing for Business Subsidy Policy Criteria and open the regular meeting at 11:05 .am. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to accept the revised Business Subsidy Policy Criteria as presented at the Public Hearing and authorize Chairman Bredeson and County Auditor, John W. Hoscheid to sign the revised policy. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR, BRUCE HASBARGEN

Public Works Director, Bruce Hasbargen met with the board and presented two quotes for a Utility Tractor as follows:

Holte Implement: John Deere 6330 Tractor $41,296.27
Titan Machinery : Case III JX80 Tractor $24,150.00

Bruce recommended purchasing the John Deere 6330 Tractor.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase a John Deere 6330 Tractor for the Public Works Department from Holte Implement in the amount of $41,296.27. Seconded by Commissioner Patty Beckel and the vote carried as follows: Voting for: Commissioner Arnesen, Patty Beckel and Moorman. Voting against: Commissioners Todd Beckel and Bredeson.

CLOSED SESSION- PURSUANT TO MN § 13D.03 LABOR NEGOTIATIONS

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:36 a.m. per MN Stat. §13D.03. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The following were present in closed session: Commissioners Arnesen, Bredeson, Todd Beckel, Patty Beckel and Moorman. Also present was Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular session at 12:50 p.m. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 12:50 p.m. The meeting reconvened at 1:05 p.m. as follows:

CON-CON BUDGET

Motion was made by Commissioner Todd Beckel to contribute the following Con-Con funds to the following organizations, payable 2009:

Lake of the Woods County Development Year 2009
Baudette Arena Assoc-	15,000.00
Williams Arena Assoc-	5,000.00
City of Baudette-Timbermill Park	20,000.00
Crises Resource Center	2,500.00
Depot Preservation-Historic Depot/Bldg	1,000.00
LOW Humane Society-	1,000.00
MN Small Business Development Center	500.00
Pequana Playhouse	500.00
School District-390-Enrichment Program	2,500.00
University of MN Extension-	2,000.00
Williams Public Library	500.00
Joint Powers Natural Resources Board	2,000.00
LOW Sr Fishing (LOW Chapter)	1,500.00
Rinke-Noonan-Retainer-	2,400.00
St Louis County Aud- (NCLUCB)	5,000.00
Take A Kid Fishing	600.00
Widseth Smith Nolting-	16,000.00

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DIRECTOR, BRUCE HASBARGEN

Public Works Director, Bruce Hasbargen met with the board requesting authorization to move to the next phase for the Township Road Inventory.

Motion was made by Commissioner Todd Beckel to authorize Public Works Director to move to the next phase of the Township Road Inventory and to set Public Informational Meetings regarding the Township Road Inventory for November 18, 2008 and January 8, 2009 from 6:00 p.m. to 8:00 p.m. The informational meeting will be held at the Government Center in Baudette in the Commissioners’ Room. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Bruce Hasbargen met with the board requesting approval for the Solid Waste Special Assessment fee.

Motion was made by Commissioner Arnesen to adopt the Solid Waste Special Assessment Schedules as presented by the Solid Waste Committee with the following changes:

Eliminate farmers that own less than 400 acres.
Eliminate assessment on seasonal recreational properties owned by county residents.

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES DIRECTOR, WADE JOHANNESEN AND COUNTY ASSESSOR, WAYNE BENDICKSON

Human Resources Director, Wade Johannesen discussed the contracting position of an Assistant Assessor. He explained that the contractor would only be able to do the assessing of properties and nothing else in the office. County Assessor, Wayne Bendickson informed the board that the Mobile Home assessing will be done at the same time as other assessing. Wade informed the board that the personnel committee recommends to go with the hiring of an Assistant Assessor versus having a contractor. The personnel committee made no changes in the grade of this position and updated the job description as presented. The board requested that ATV usage be added to the job description.

Motion was made by Commissioner Todd Beckel to approve the Assistant Assessor’s job description with the change of adding ATV usage. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize Human Resources Director, Wade Johannesen and County Assessor, Wayne Bendickson to advertise for a RFP for a part-time Assistant Assessor and advertise for a full-time Assistant Assessor position. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

INTERIM COUNTY ATTORNEY, MICHELLE MOREN AND COUNTY ASSESSOR WAYNE BENDICKSON

Interim County Attorney, Michelle Moren and County Assessor Wayne Bendickson met with the board to discuss the assessment agreement for providing assessment services for the City of Baudette.

The Commissioners requested that Michelle proceed with the 2008 Assessment Agreement with the City of Baudette.

Motion was made by Commissioner Arnesen to authorize Chairman Bredeson, County Auditor, John W. Hoscheid and Interim County Attorney, Michelle Moren to sign the 2008 Assessment Agreement with the City of Baudette. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The board discussed the Williams Community Center with Interim County Attorney, Michelle Moren and City of Williams Mayor, Nancy Jewell. The board requested that Nancy get an abstract to find out the legal ownership, the value of the lot and get a quote on how much an Attorney would cost to start the process of condemnation. Michelle will be the contact person for the board on the Williams Community Center.

PUBLIC WORKS DIRECTOR, BRUCE HASBARGEN

Public Works Director, Bruce Hasbargen met with the board to discuss the certification training for Construction Inspections. He requested that four staff members should be trained for this certification. He estimates the cost would be around $400.00 per person for training and the cost of mileage and hotels. The consensus of the board was to train up to four staff members with only two attending at one time.

Bruce reported the Ditch 1 Committee findings. He stated that the committee will be reviewing this list and will prioritize the projects.

Bruce presented the only quote that was received for the removal or demolition of the small garage.

David and Bruce Erickson was the only bid received in the amount of $100.00.

The board discussed the Capital Outlay for the Road and Bridge fund and also discussed the consent agenda item from the highway department. Bruce explained the travel was with the Minnesota Local Road Research Board (LRRB) that he was appointed to and all cost of travel, room and meals were covered by the LRRB.

Bruce informed the board that he may purchase a used snowplow instead of the new snowplow that was approved at the September 23, 2008 meeting. Bruce also informed the board that he is looking into some possibilities of utilizing the fuel farm at the school and the possibility of setting one up for the county.

OTHER TOPICS DISCUSSED WITH NO ACTION; CORRESPONDENCE

The board discussed the transfer of the Maxi Van and correspondence was acknowledged.

CONSENT AGENDA

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Josh Stromlund to Minneapolis for Mediation Meeting on October 7, 2008; Bruce Hasbargen to Washington, D.C. for Transportation Research Board’s 88^th Annual Meeting on January 11-15, 2009.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR, JOHN W. HOSCHEID

Due to the time of day, the 3^rd quarter financial report was tabled to the October 28, 2008 board meeting.

CLOSED SESSION-PURSUANT TO MN § 13D.03 LABOR NEGOTIATIONS

Motion was made by Commissioner Todd Beckel to close the regular session at 4:43 p.m. pursuant MN § 13d.03 for union negotiations. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following were present in the closed session: Commissioners Arnesen, Bredeson, Todd Beckel, Patty Beckel and Moorman.

Motion was made by Commissioner Patty Beckel to close the closed session at 5:12 p.m. and open the regular session. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

With no further business before the board, Chairman Bredeson called the meeting to recess at 5:12 p.m.

Attest: Approved: October 28, 2008

_____________________________ ____________________________

John W. Hoscheid, County Auditor Kim Bredeson, Chairman

Commissioner Proceedings

October 28, 2008

The Lake of the Woods County Board met in regular session on Tuesday, October 28, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Patty Beckel, Arnesen, Bredeson and Moorman. Absent was Commissioner Todd Beckel who was away on county business. Also present were: County Auditor, John W Hoscheid; Human Resources Director, Wade Johannesen; Tom Hanson and Gloriann Fischer.

Approval of Agenda

Motion was made by Commissioner Patty Beckel to approve the agenda. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Arnesen to approve the consent agenda as follows: Travel for Shelley Pepera to St. Paul on October 21-23 for Case Management and Financial Basics and travel on November 6^th to St. Paul for Interstate Basics and John W Hoscheid to St. Paul on October 26-27 for Manatron User Group. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the commissioner minutes of October 14, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 15,108.02

Commissioners’ Warrants $ 12,308.32

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler reviewed the Riverview Health / Glenmore 2009 Contract –CD Outpatient Services and the Riverview Health / Glenmore 2009 Contract — Host County Contract.

Motion was made by Commissioner Moorman to approve the contract between Riverview Health / Glenmore Recovery Center and Lake of the Woods County Social Services for 2009, for the provision of chemical dependency outpatient treatment, aftercare, public education, and training for agency staff; and to authorize Chairman Bredesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign the same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the Host County Contract between Riverview Health / Glenmore Recovery Center and Lake of the Woods County Social Services for 2009, for the provision of chemical dependency outpatient treatment services to residents from other counties; and to authorize Chairman Bredesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign the same. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Treasurer, Mark E Hall

County Treasurer, Mark E Hall met with the board to discuss the Lake of the Woods County Investment Policy, which is currently under review by the Interim County Attorney, Michelle Moren. Mark updated the board on the third quarter revenue interest and the projected fourth quarter interest.

County Auditor, John W Hoscheid

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Revenue $ 22,661.16

Road & Bridge $ 14,288.41

Solid Waste $ 558.02

$ 37,507.59

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/28/2008 FOR PAYMENT 10/31/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

345.06 DELL MARKETING, LP 368.75 GRAINGER, INC

306.00 ROBERT LAPOS 2110.83 M-R SIGN CO, INC

6320.78 MACTEK SYSTEMS INC 927.35 MN ATTORNEY GENERAL’S OFFICE

393.27 MN OFFICE OF ENTERPRISE TECHNO 10440.00 MSOP-MN SEX OFFENDER PRGRM-462

8895.36 NORTH AMERICAN SALT CO 331.25 NORTH EAST TECHNICAL SERVICE,I

2063.63 NORTHWEST ANGLE&ISLAND FREIGHT 490.71 REED’S SPORTING GOODS

543.88 GEORGE SWENTIK 406.68 T R JOBBING

500.00 WILLIAMS YOUTH RECREATION ASSO

27 PAYMENTS LESS THAN $300 3,064.04

FINAL TOTAL $37,507.59

Further moved to authorize the payment of auditor warrants as follows:

October 14, 2008 $ 1,035,783.49

October 21, 2008 $ 434,401.63

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid reviewed the third quarter financials including the revenue and expenditures report as of September 2008 with the board. The board chair recommended this to be placed on the next department head meeting agenda.

Public Works Director, Bruce Hasbargen

Public Works Director, Bruce Hasbargen discussed the gas tax formula, stating there would be a decrease in revenue due to lower gas sales and the current state of the economy. There is a projected $20,000 budget reduction in revenues as of October 2008. There will be additional revenue projections in November and the final in January of 2009. It was the recommendation of the Public Works Director to sit tight until we have the final numbers and at that time make budget adjustments accordingly.

County Auditor, John W Hoscheid

County Auditor, John W Hoscheid presented a letter from the Baudette – Lake of the Woods Chamber of Commerce Festival of Lights Committee, requesting sponsorship for this year.

Motion was made by Commissioner Patty Beckel to authorize a sponsorship of $400 to the Festival of Lights Promotion – Movie Donations and to pay this out of general revenue levied money. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid presented quotes to repair the motor pool car. Quotes were received as follows:

Gary’s Auto $ 721.09

Nelson’s Collision Center $ 734.46

Wayne’s Body Shop $ 639.04

Motion was made by Commissioner Patty Beckel to approve and accept the quote from Wayne’s Body Shop in the amount of $639.04 to repair the motor pool car. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Capital Expenditure Policy

The board reviewed the revised capital expenditure policy. The board requested the County Auditor to make changes as discussed and bring back to the board for final approval.

Flu Shots

The board discussed allowing employees to receive flu shots this year.

Motion was made by Commissioner Moorman to allow all county employees to receive a flu shot, at the expense of the county, with LakeWood Nursing Service at the Lake of the Woods County Government Center. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Human Resources Director, Wade Johannesen

Human Resources Director, Wade Johannesen met with the board to request approval of an Assessor Contract job description as recommended by him.

Motion was made by Commissioner Moorman to approve the job description for Contract Assessor. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House

Emergency Management Director, Holly House presented an Emergency Operation Plan for approval.

Motion was made by Commissioner Moorman to approve the Emergency Operation Plan as presented and authorize Chairman Bredeson and Emergency Management Director, Holly House to sign the same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land & Water Planning Director, Josh Stromlund

Land & Water Planning Director, Josh Stromlund presented the Lake of the Woods County 2009 Natural Resource Block Grant.

Motion was made by Commissioner Patty Beckel to approve the 2009 Natural Resources Block Grant Agreement and the Program Allocation and Contribution Plan; and to authorize Chairman Bredeson and Land & Water Planning Director, Josh Stromlund to sign the same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Aggregate Resource Preservation Property Tax

The board discussed the termination option of the aggregate resource preservation property tax.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution Number 08-10-02

Consideration of “Aggregate Resource Preservation Property Tax Law”

County Termination Option

Whereas, the Lake of the Woods County Board of Commissioners recognizes the importance of maintaining aggregate resources for the general economy of the county; and

Whereas, the County Board recognizes that property taxes are an important consideration as to the viability of the aggregate industries located in the county; and

Whereas, the State of Minnesota has an ad valorem property tax system based on the full market value of real estate or personal property; and

Whereas, the provisions of MN Statute § 273.1115, Aggregate Resource Preservation Property Tax Law, grants special and unique treatment to owners of land containing aggregate deposits, in comparison with other property in the county, therefore shifting the tax burden on these properties to other taxpayers; and

Whereas, the provisions of MN Statute § 273.1115, Aggregate Resource Preservation Property Tax Law, allow a county to terminate application of this law: and

Whereas, a county may reauthorize application of this law by a resolution of the County Board revoking the termination; and

Whereas, the County Board is required to hold a public hearing as part of the process to terminate application of this law; and

Whereas, said public hearing has been scheduled for November 25, 2008 at 1:00 p.m., in the Commissioners’ room.

Now, Therefore, Be It Resolved, that the Lake of the Woods County Board of Commissioners hereby elects to begin the process of terminating participation in the Aggregate Resource Preservation Property Tax Law in Lake of the Woods County.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business:

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV or the City of Williams (Williams Community Center – old school).

New:

The board received a letter from the Roseau Committee on Aging inviting two commissioners to serve on the board. The consensus of the board was to appoint Commissioner Arnesen to represent the board on the committee and to report back to the board.

The board requested County Auditor John W Hoscheid to send a letter to the Humane Society requesting an update on any potential funding they may have received.

Meeting Reports:

Commissioners Arnesen, Todd Beckel and Moorman attended the Minnesota Rural Counties Caucus meeting in Menahga. Commissioners Arnesen and Moorman updated the board.

Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations and MN Statute § 13D.05, Subd. 2(b) Personnel Issues

Motion was made by Commissioner Moorman to close the regular session at 11:20 a.m. pursuant MN Statute § 13D.03 for union negotiations and MN Statute § 13D.05, Subd. 2 (b) personnel issues. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following were present in closed session: Commissioners Arnesen, Bredeson, Patty Beckel and Moorman. Absent was Commissioner Todd Beckel. Also present was Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Moorman to close the closed session at 12:15 p.m. and open the regular session. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 12:16 p.m. and reconvened at 1:00 p.m. as follows:

Closed Session – Pursuant to MN Statute § 13D.05 Subd. 3(b)

Pending Litigation

Motion was made by Commissioner Patty Beckel to close the regular session at 1:01 p.m. pursuant MN Statute § 13D.05 Subd. 3(b) for pending litigation. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following were present in closed session: Commissioners Arnesen, Bredeson, Patty Beckel and Moorman. Absent was Commissioner Todd Beckel. Also present were the Board of Adjustments committee members: Tom Mio, Buck Webb, Reed McFarlane and Jamie McEnelly; Jay Squires from Ratwik, Roszak & Maloney and County Auditor, John W Hoscheid.

Motion was made by Commissioner Arnesen to close the closed session at 1:45 p.m. and open the regular session. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land & Water Planning Director, Josh Stromlund

Mr. Jay Squires, attorney from Ratwik, Roszak, and Maloney, representing the county in this matter and explained the genesis of the litigation. On May 14, 2008, the Lake of the Woods County Board of Adjustment (BOA) approved a variance submitted by J & L Hennum, Inc. This approval granted an increase in commercial density and less than the required 100 foot setback from the Rainy River. The Minnesota Department of Natural Resources (MNDNR) subsequently appealed the decision of the BOA. A mediation conference was held on October 7, 2008, with all parties present and a settlement agreement was reached. The terms of the settlement agreement were discussed.

Motion was made by Commissioner Arnesen to accept the settlement agreement reached between the MN DNR and J&L Hennum, Inc. The motion was seconded by Commissioner Moorman and the same being put to a vote, carried as follows: For: Commissioners: Arnesen, Moorman, Bredeson; Abstained: Commissioner Patty Beckel; Absent: Commissioner Todd Beckel.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 2:06 p.m.

Attest: Approved: November 12, 2008

_____________________________ ____________________________

John W Hoscheid, County Auditor Kim Bredeson, Chairman

October, 2007

Special County Board Meeting

October 2, 2007

The Lake of the Woods County Board met in special session on Tuesday, October 2, 2007, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Bredeson and Moorman. Chair Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Moorman to approve the agenda with additions. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Joanne Kellner interviewed for the position of Human Resources Director.

After finishing with the interview at 10:00 a.m., the board discussed the position and the applicants interviewed.

Motion by Commissioner Bredeson to offer a contract for services for the Human Resources Director to Wade Johannesen. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried

The board discussed the following additional items: Letter to the Editor, AMC update, Sheriff law enforcement contract with City of Baudette, ANI grant amount and solid waste projections.

The board requested County Auditor, John W Hoscheid to send letters to the applicants notifying them of the Boards’ decision.

There being no further business before the Board, Chair Todd Beckel called the meeting in recess at 12:30 p.m.

Attest: Approved: October 9, 2007

_______________________________ __________________________________

John W Hoscheid Todd R Beckel

County Auditor Lake of the Woods County Board Chair

Commissioner Proceedings

October 9, 2007

The Lake of the Woods County Board met in regular session on Tuesday, October 9, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Steve Wymore, David Wipple, Wade Johannesen, Sandy Williamson and John Oren. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Patty Beckel to approve the agenda with the additions. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the consent agenda as follows: travel for Nancy Wendler to Brainerd on October 10-12 for MACSSA Conference. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman to approve the minutes of September 25,2007 and September 27^th as presented and October 2, 2007, with corrections. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $23,639.71

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler reviewed the 2008-2009 County MFIP/CCSA Biennial Service Agreement with the Board.

Motion by Commissioner Patty Beckel to approve the 2008-2009 County MFIP/CCSA Biennial Service Agreement as presented. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler informed the board that a social worker had been hired and that there would be introductions at the next board meeting.

The County Board requested the County Auditor, John W Hoscheid to send a letter to all department heads stating there will be no cell phone purchases until the cell phone inventory has been completed and the County board approves a cell phone policy.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion by Commissioner Moorman to approve the claims against the county as follows:

Revenue $ 47,432.82

Road & Bridge $ 82,298.65

County Development $ 200.00

Joint Ditch $ 600.00

Solid Waste $ 27,235.59

$ 157,767.06

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/09/2007 FOR PAYMENT 10/12/2007

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

427.51 AMERI PRIDE LINEN & APPAREL SE 1411.00 AMERICAN SOLUTIONS FOR BUSINES

800.00 ASSN OF MN COUNTIES 533.28 AUTO VALUE

500.00 BAUERS COMMUNICATIONS & SECURI 481.75 WAYNE BENDICKSON

308.21 CANON FINANCIAL SERVICES 1683.88 CERES EQUIPMENT INC

2284.87 CO-OP SERVICES, INC. 8083.12 CONTECH CONSTRUCTION PRODUCTS

1944.14 DEAN’S HARDWARE 1765.78 DELL MARKETING, LP

611.02 DODDS LUMBER 447.00 GRAND VIEW LODGE

2640.00 LEE HANCOCK 1930.51 HOLTE IMPLEMENT, INC

860.15 HOWARD’S OIL COMPANY 667.48 LAKE ROAD DIESEL INC

8738.46 LOW HIGHWAY DEPT 9328.50 MAR-KIT LANDFILL

7375.00 MIDWEST CELLULAR CONCRETE INC 4279.14 MN COUNTIES COMPUTER CO-OP

4538.02 MN DEPT OF TRANSP 10400.00 MN MUNICIPAL UTILITIES ASSOC

300.00 MN OFFICE OF ENTERPRISE TECHNO 15843.70 MN STATE DEPT-CORRECTION

1834.40 MONITOR TIRE DISPOSAL, INC 1417.46 KENNETH MOORMAN

5295.85 LAW MOREN 629.84 NORTHWEST MECHANICAL SERVICE I

324.92 PITNEY BOWES INC. 1324.86 R & Q TRUCKING, INC

823.18 RODERICK RONE JR 1750.00 SJOBERG’S INC

322.70 SOFTWARE HOUSE INTERNATIONAL, 846.78 SORENSON CHEV-OLDS

585.99 STRATA CORP, INC 401.99 GEORGE SWENTIK

20711.40 TRAFFIC MARKING SERVICE, INC. 2640.00 VOYAGEURS COMTRONICS, INC

350.00 WAYNE’S BODY SHOP-DBA 625.00 WIDSETH SMITH NOLTING&ASST INC

3502.35 WOODY’S SERVICE 20821.80 ZIEGLER, INC

55 PAYMENTS LESS THAN $300 5,376.02

**** FINAL TOTAL……. $157,767.06 ****

Further moved to authorize the payment of auditor’s warrants as follows:

September 25, 2007 61,223.33

October 2, 2007 350.50

October 2, 2007 8,073.26

Motion was seconded by Commissioner Bredeson. Discussion was had and at 9:30 a.m., motion by Commissioner Arnesen to table the approval of claims until later in the meeting. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

At 2:00 p.m., Chair Todd Beckel brought forward the motion to approve the claims against the county and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid met with the board requesting approval of affidavit of lost warrants.

Motion by Commissioner Patty Beckel to approve the application and affidavit for lost warrant for Michael Schulz, dated August 29, 2007, in the amount of $ 600.00, without furnishing an indemnifying bond. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman to approve the application and affidavit for lost warrant for Joan Pearson, dated May 23, 2007, in the amount of $ 64.00, without furnishing an indemnifying bond. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

County Auditor, John W Hoscheid, reviewed the Revenue and Expenditure Guidelines as of September, 2007, with the Board. He stated that in the event they have any questions, to feel free to discuss them with him at their convenience.

The County Board reviewed documents received from Lee Meier, from Northwest Minnesota Multi-County Housing & Redevelopment Authority (HRA). The documents were for setting up the loan pool program, housing loan pool application procedures and copies of program parameters from participating counties.

Commissioner Bredeson updated the Board explaining various conversations he has had in regards to this program. He mentioned a set up cost of $5000 and an interest rate of 3% at 10 years per applicant to be used for closing costs. The consensus of the Board was to ask Lee Meier to leverage grant funds available. Commissioner Bredeson will contact Lee to draw up a contract that will be given to Interim County Attorney, Michelle Moren for review. The funding for this project will be taken out of the current reserves for loan rehabilitation.

The Law Enforcement Committee gave an update on the law enforcement contract with the City of Baudette. They reported that County Auditor, John W Hoscheid is working on a new formula to present to the law enforcement committee for negotiating with the City, by November 1, 2007.

Commissioner Patty Beckel gave a report from the department head meeting held Monday, October 8, 2007, as follows: cell phone update, the need for a policy on same, survey sent to employees regarding the Christmas party and employee recognition award, meeting minutes, goals and mission statement and department head facilitator for 2008.

Chair Todd Beckel discussed the current status of the Oberstar bill and a letter sent to Oberstar inviting him to meet with the Northern Counties Land Use Coordinating Board (NCLUCB).

Discussion was had regarding the Goals and Mission Statement.

Motion by Commissioner Moorman to approve the Goals and Mission Statement as follows:

“Lake of the Woods County is committed to ensure high quality services in a cost effective manner for all its citizens”

This Mission Statement will be included on all agenda letterhead for the Lake of the Woods County Board. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Bruce Biggins met with the County Board to present an offer to fill the remainder of the County Attorney’s term. The Board thanked him for taking his time to come to the meeting.

The Board continued with discussing the County Attorney position. The County Board requested the County Auditor, John W Hoscheid to write a letter to the potential candidates advising them that at this time, no action will be taken.

The meeting was called to recess at 10:27 a.m. and reconvened at 10:35 p.m. as follows:

County Recorder, Sue Ney met with the board regarding the final plat for Morris Point Estates.

Motion by Commissioner Patty Beckel to approve the final plat of Morris Point Estates and authorize the Chairman and the County Auditor to sign the same. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

ANI Pharmaceutical discussion was had. Wyatt Johnson met with the County Board regarding ANI Pharmaceutical financial incentive package. Commissioner Bredeson informed the Board that Headwater Regional Finance Committee (HRFC) would perform a due diligence report at an hourly rate. The Board discussed various options regarding a loan and grant to ANI Pharmaceutical.

Motion by Commissioner Bredeson to authorize the County Board Chair to sign a memorandum of understanding with ANI Pharmaceutical with the following expansion incentives:

Ø A $200,000 loan plus $150,000 grant from the Economic Development Fund, contingent on due diligence and collateralization done by HRFC at 3% interest and an annual payment amortized at 30 years;

Ø Said loan to have a three year balloon and to be reviewed for extension;

Ø One year from date of loan closing; an audit of new jobs created, jobs and retention of same;

¨ ANI will be awarded a cash incentive of $3,000 per job created/retained with a $50,000 per year cap; also contingent on the overall salary of ANI employees having increased;

¨ Annual loan payment due in the amount of $10,116;

Ø Two years from date of loan closing; audit of new jobs created, jobs and retention of same;

¨ ANI will be awarded a cash incentive of $3,000 per job created/retained with a $50,000 per year cap; also contingent on the overall salary of ANI employees having increased;

¨ Annual loan payment due in the amount of $10,116;

Ø Three years from date of loan closing; audit of new jobs created, jobs and retention of same;

¨ ANI will be awarded a cash incentive of $3,000 per job created/retained with a $50,000 per year cap; also contingent on the overall salary of ANI employees having increased;

¨ Annual loan payment due in the amount of $10,116;

Ø Four years from date of loan closing; audit of new jobs created, jobs and retention of same;

¨ ANI will be awarded any remaining cash incentives of $3,000 per job created/retained; also contingent of the overall salary of ANI employees having increased;

¨ Balloon payment due in the amount of $169,652 plus interest.

Seconded by Commissioner Todd Beckel. Chair Todd Beckel called for a roll call vote: In Favor: Commissioners Patty Beckel, Todd Beckel, Bredeson and Moorman; Against: Commissioner Arnesen. The motion carried.

Public Works Director, Bruce Hasbargen met with the board regarding county ownership of the School Access Road. Steve Wymore, with the Lake of the Woods School also attended the meeting. Bruce stated that the School Access Road does meet and exceeds township standards. It was the consensus of the County Board to have Bruce move forward with the easement, signs and to report back to the Board.

Public Works Director, Bruce Hasbargen met with the Board to discuss engineering positions within the Public Works Department. Bruce mentioned a potential of 3 individuals retiring in the next coming years and wanted some direction from the Board for future planning in his department.

Public Works Director, Bruce Hasbargen informed the Board that the permanent part-time office assistant has completed her 6 months probation.

Motion by Commissioner Moorman to certify the permanent part-time office assistant off probation effective October 2, 2007, and to approve a step increase from Grade 6, Step 1 to Grade 6, Step 2. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen discussed the maximum weight restriction on minimum maintenance roads. He explained that all the roads are marked accordingly.

The meeting was called to recess at 12:30 p.m. and reconvened at 1:16 p.m. as follows:

Interim County Attorney, Michelle Moren met with the Board to discuss the Human Resource Contract. A draft copy of the contract was presented and discussed. Michelle gave the Board updates on pending cases and an overview of the past few weeks in the attorney office.

Veterans Service Officer, Rick Rone and Bud Hanson met with the board regarding a community storage building. Discussion was had and it was the consensus of the Board to be in support of this project. The Board referred this to the building committee and will give an update to Bud Hanson in a month.

Commissioner Moorman suggested having a County Booth at Potato Day in Williams this year to answer any county related questions. Commissioner Arnesen stated we would be available to assist with this booth. It was the consensus of the board to move forward with this idea.

Commissioner Moorman gave an update on the Transportation Advisory Committee.

Correspondence regarding a letter from an attorney interested in the county attorney position was read and discussed.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 2:45p.m.

Attest: Approved: October 23, 2007

____________________________ _____________________________

John W. Hoscheid, County Auditor Todd Beckel, Chairman

Commissioner Proceedings

October 23, 2007

The Lake of the Woods County Board met in regular session on Tuesday, October 23, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Wade Johannesen, Sandy Williamson and John Oren. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Bredeson to approve the agenda with the following addition: Community Seconds. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the consent agenda as follows: travel for Ron Norquist to Thief River Falls on October 30-31 for Property Value Course; Holly House to Thief River Falls on October 24-25 for RACC and Northwest Region quarterly meeting; Dale Boretski to Clearwater on November 12-13 for Manatron Tax Group meeting. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman to approve the minutes of October 9, 2007 as presented. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Wade Johannesen met with the board to discuss the Professional Services Contract for the Human Resource Director.

Motion by Commissioner Patty Beckel to approve the Professional Service Contract for Human Resource Director as presented, effective October 23, 2007 and to authorize the County Board Chairman, Interim County Attorney and County Auditor to sign. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

Commissioners’ Warrants $28,354.87

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler reviewed the 2008-2010 TriMin Systems, Inc. professional services contract with the board.

Motion by Commissioner Arnesen to approve the contract between TriMin Systems, Inc. and Lake of the Woods County Social Services for 2008-2010, for the provision of professional services to obtain computer programming, technical assistance, and related services to support and maintain the IFS, ACS, & SWS computer systems and to authorize Chairman Todd Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler requested a leave of absence of Heidi Olson for six months. After discussion, the consensus of the board was that they would grant a one-month leave and requested Nancy to come back later in the day to see if the employee accepted or declined the one-month leave.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion by Commissioner Patty Beckel to approve the claims against the county as follows:

Revenue $ 37,661.90

Road & Bridge $ 101,591.42

Solid Waste $ 3,641.78

$ 142,895.10

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/23/2007 FOR PAYMENT 10/26/2007

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

1390.14 ANDY’S GARAGE, INC. 1120.00 ARM REGISTRATION OFFICE

675.00 ASSN OF MN COUNTIES 525.00 BREEZY POINT RESORT

981.20 CATCO 8856.02 CO-OP SERVICES, INC.

3018.82 DYNAMIC IMAGING SYSTEMS, INC 37228.15 HANSON SILO COMPANY

2103.46 HOWARD’S OIL COMPANY 725.00 LAKE SUPERIOR COLLEGE

600.00 LOW MASTER GARDENER 1829.94 LOW SOIL & WATER CONS. DIST.

345.38 REED MCFARLANE 600.00 MIDWEST MONITORING & SURVEILLA

372.70 MN COUNTIES COMPUTER CO-OP 688.01 JEROME MOLINE

758.07 THE NORTHERN LIGHT 1688.03 NORTHWEST ANGLE&ISLAND FREIGHT

586.41 NW MN HOUSEHOLD HAZARDOUS 1841.61 PRO ACTION UNIFORMS

732.43 QUILL CORPORATION 336.54 RUTTGER’S BAY LAKE LODGE

673.28 SIMPLEX 727.40 SOFTWARE HOUSE INTERNATIONAL,

316.32 JOSH STROMLUND 49500.00 T & M SALES DBA

379.43 DAVID THOMAS 344.56 UNIFORMS UNLIMITED

17281.76 VOYAGEURS COMMUNICATIONS, INC 1261.28 VOYAGEURS COMTRONICS, INC

545.89 WEST GROUP 500.00 CITY WILLIAMS

35 PAYMENTS LESS THAN $300 4,363.27

**** FINAL TOTAL……. $142,895.10 ****

Further moved to authorize the payment of auditor’s warrants as follows:

September 26, 2007 44,768.37

October 9, 2007 44,143.73

October 10, 2007 76,110.95

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid met with the board requesting approval of a gambling permit for the Northwest Minnesota Fraternal Order of Police Lodge #8.

Motion by Commissioner Arnesen to approve the application for exempt gambling for Northwest Minnesota Fraternal Order of Police Lodge #8 for a raffle, which will be held at Sportsman’s Lodge on February 25, 2008. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

County Auditor, John W Hoscheid, reviewed the Lake of the Woods Aggregate Tax as of September, 2007, with the board. As of the 3^rd quarter, $7,027.32 had been collected, and $30,000 was budgeted for FY2007.

Jeff Poolman, representing the Depot Preservation Alliance (DPA) met with the board informing them that the MN Historical Society indicated that the Grants Review Committee has recommended the approval of the DPA grant application for a gas-fired furnace. Jeff requested the $2,500 that was approved in August of 2007, be released in late 2007 or early in 2008 to the DPA so they can purchase the furnace.

Motion by Commissioner Bredeson to advance the 2008 Con-Con funds in the amount of $2,500 to the Depot Preservation Alliance. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block met with the board to discuss the adoption of administrative civil penalty tickets which would consist of the following: failure to obey traffic signals, speeding, improper lane use, improper turns, failure to yield right of way, stopping or parking on a roadway, other parking violation, littering, equipment violations, failure to use passenger restraints for children, seat belt, trespass, disorderly conduct, public nuisance, unlawful deposit of garbage, loud exhaust, exhibition driving, reckless or careless, off-road vehicle and snowmobile violations and others. The ticket fees would remain within the county and not sent to the state. Dallas informed the board that he will meet with them at the next meeting for the board to consider adopting an Ordinance for Administrative Tickets.

Commissioner Bredeson informed the board that the Headwaters Regional Development Commission has approved the pre-application to Northwest Minnesota Foundation (NWMF) and has requested a motion from Lake of the Woods County board to submit a full application to the NWMF for assistance in funding the amendments to the county ordinances. He also thanked County Auditor, John W. Hoscheid for his assistance in getting the deeds for the two city lots in Baudette.

Motion by Commissioner Moorman that Lake of the Woods County Commissioners requests that the Headwaters Regional Development Commission submit the full application to the Northwest Minnesota Foundation for $12,000 for assistance in funding the amendments of the Lake of the Woods County Ordinances and to authorize Chairman Todd Beckel to sign. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Commissioner Bredeson discussed the Community Seconds program which allows a borrower to obtain a second lien mortgage that typically is funded by a federal, state, or local government agency and the process of setting up a board by appointment of citizens or the county board themselves. The board requested that Commissioner Bredeson ask Lee Meier, from Northwest Minnesota Multi-County Housing & Redevelopment Authority (HRA) to meet with them to discuss how the board should proceed.

Land and Water Planning Director, Josh Stromlund met with the board and discussed the FY 2008 Clean Water Legacy grant application.

Public Works Director, Bruce Hasbargen met with the board requesting approval for the purchase of a skid steer and sander.

Motion by Commissioner Arnesen to authorize the Public Works Director to purchase a skid steer and a sander this year, as budgeted in the 2008 capital expenditure budget for the highway department. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Public Works Administrative Assistant, Jodi Bauers met with the board to discuss county cell phones and the possibility of changing to the MN Government Plan. Discussion also included personal calls on county owned cell phones, Canadian home charges, pricing of new phones, switching to a 434 number (no charge for local calls). The board requested this to be placed on the Department Heads agenda for their input and requested that Jodi attend the Department Heads meeting to present the cell phone plan.

The meeting was called to recess at 11:45 a.m. and reconvened at 1:02 p.m. as follows:

County Surveyor, Donn Rasmussen and Interim County Attorney, Michelle Moren met with the board and the following property owners: Walt Coninx, Russ Baron, Benita Baron, Rodney Gubbels, Judy Gubbels, Linda Roberts, Marinie Korpie, Arvid Olson and David Norquist to discuss the survey issue regarding discrepancies between the deed lines and the occupied lines west of Clementson in Government Lot 5, Section 12, Gudrid Township to see what the property owners want to do about the discrepancies. Donn explained that they could go through a process called Establishment of Boundary Commission pursuant MN Statues 465.79, which allows the county board to appoint a Boundary Commission or the Quit Claim Deed process. The property owners requested an estimated cost of the two options to help in their decision. The board requested that Donn determine the estimated cost and send out letters to the property owners.

Chairman Todd Beckel thanked the property owners for attending and requested that they inform the board as to which option they would prefer.

Social Service Director, Nancy Wendler met with the board and informed them that Heidi Olson would accept the one-month leave of absence that was discussed earlier in the day.

Motion by Commissioner Patty Beckel to authorize a one-month leave of absence for Heidi Olson to start when accumulated vacation time has been exhausted. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following correspondence was acknowledged: AMC transportation funding; Northern Counties Land Use Coordinating Board, Freeberg & Grund, Inc.; House of Representative house number 2421; Proper Economic Resource Management and MN Pollution Control Agency.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 2:06p.m.

Attest: Approved: November 13, 2007

____________________________ _____________________________

John W. Hoscheid, County Auditor Todd Beckel, Chairman

Special County Board Meeting

October 30, 2007

The Lake of the Woods County Board met in special session on Tuesday, October 30, 2007, in the Commissioners’ room of the Lake of the Woods County Government Center, with the following members present: Commissioners Arnesen, Patty Beckel, Todd Beckel, Bredeson and Moorman. Also present were: County Auditor John W Hoscheid, Lake of the Woods County residents and media. Chair Todd Beckel called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Patty Beckel to approve the agenda with the following additions: Northwest Angle Island road and grant criteria. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Commissioner Arnesen voiced his concerns on the process with the ANI grant and loan Memorandum of Understanding. He stated he would like to see a business plan. Commissioner Bredeson commented on how Headwaters Regional Development Commission (HRDC) is a qualified agency to perform the due diligence, not the County Board.

Commissioner Arnesen also stated he wanted clarification and understanding of the Memorandum of Understanding (MOU). He indicated his concerns that we do not spend tax payers’ money without certain criteria being addressed. The consensus of the board was the same.

Economic Development Director, Wyatt Johnson gave the County Board and audience the latest update from ANI on the Memorandum of Understanding. He talked about JOBZ and where we were in potentially securing JOBZ exemptions.

Motion by Commissioner Arnesen to establish the minimum requirements for county funding:

Ø Credit report

Ø Project narrative and business plan

Ø Proposed financing

Ø Budget detail

Ø Financial statement and balance sheet for 3 years

Ø Projected income statement with supporting documents

Ø Ownership

Ø Permits

Ø Costs

Ø Reviewed by the Auditor’s Office

Motion seconded by Commissioner Todd Beckel.

The County Board of Commissioners discussed the motion details and various options. Commissioner Arnesen amended the motion as follows:

Lake of the Woods County will set a minimum requirement and standard application criteria policy for county funding expenditures over $20,000 a year. The motion was put to a vote and unanimously carried.

Motion by Commissioner Arnesen to set a $50,000 per year cap from the economic development fund with no one entity receiving more that $150,000 in aggregate. The motion died from a lack of a second.

Motion by Commissioner Bredeson authorizing the Board Chair to sign the Memorandum of Understanding of a maximum of a $200,000 loan and $150,000 cash grant incentives; contingent on due diligence by HRDC and subject to claw back provisions and county standards in case of non-performance. Motion was seconded by Commissioner Todd Beckel and was put to a vote and carried as follows: In favor: Commissioners Patty Beckel, Todd Beckel, Bredeson and Moorman; Against: Commissioner Arnesen.

Commissioner Arnesen discussed with Public Works Director, Bruce Hasbargen the Northwest Angle Island road conditions. Northwest Angle residents, Brian Sage and Gary Dietzler expressed their concerns about lack of gravel and/or additional gravel with the pot holing during recent rains.

Public Works Director, Bruce Hasbargen explained findings of road conditions on his visit to the Northwest Angle. He discussed various options with the board. It was the consensus of the Board of Commissioners to direct Public Works Director, Bruce Hasbargen to look at gravel crushing at the Northwest Angle.

There being no further business before the Board, Chair Todd Beckel called the meeting in recess at 10:40 a.m.

Attest: Approved: ________________________

___________________________________________ ________________________________________________

John W Hoscheid Todd R Beckel

County Auditor Lake of the Woods County Board Chair

GOVERNMENT CENTER

206 8th Ave SE Baudette, MN 56623

BOARD MEMBERS

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GOVERNMENT CENTER

206 8th Ave SE Baudette, MN 56623

BOARD MEMBERS

ASSESSOR

Suite #296

AUDITOR/TREASURER

Suite #260

ATTORNEY

Suite #240

COURT OF ADMINISTRATION

Suite #250

EMERGENCY MANAGEMENT

Suite #300

HUMAN RESOURCES

IT/GIS

Suite #210

LAND & WATER

Suite #290

PUBLIC WORKS

306 8th Ave SE, Baudette, MN

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SHERIFF'S OFFICE

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SOCIAL SERVICES

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206 8th Ave SE Baudette, MN 56623

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October 12, 2010

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GOVERNMENT CENTER

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623