December, 2017

Commissioner Proceedings

December 12, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 12, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, Jon Waibel, Ken Moorman, and Ed Arnesen. Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following: AMC Resolution.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes November 28, 2017.

SOCIAL SERVICES

Claims

Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims and Rural Minnesota CEP.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$8,355.79, Commissioner Warrants-$3,085.98, Commissioner Warrants-$30,615.28.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the Purchase of Service Contract with Rural Minnesota CEP., Inc. to provide Statement of Work for all program that are part of this agreement, effective January 1, 2018 to December 31, 2018. 

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval for  Claims, Recognize Newly  Hired ,Cigarette License for Holiday Station Stores LLC #212,Motion to Approve Valley Med Flight Agreement, Resolution in Support of Reallocating Existing State Fee Structure-MnLars, Resolution Establishing Minimum Salaries, Commissionerโ€™s Salaries, Elected Department Heads Salaries-Non-Elected Department Heads Salaries-Highway Union Salary Adjustment-Solid Waste Union Salary Adjustments-Non-Union Salary Adjustments-Full Time/Permanent Part Time/Part Time/Seasonal, Health Insurance, 2018 Commissioners Meeting Dates, Motion to Approve 2018 Organizational Meeting Date, Wheelers Point Sewer Appointments, 2018 Maintenance and Grooming Grant,2018 Election Grant,2018 Election Resolution Funding Grant and Rental Lease Agreement.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $57,641.36- Road & Bridge $26,359.71 โ€“ Co. Development-$400.00-Solid Waste- $24,640.17-EDA $9,688.48.                          

WARRANTS FOR PUBLICATION

Warrants Approved On 12/12/2017 For Payment 12/15/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                    8,087.54

Compass Minerals America                                                     3,960.49

Computer Professionals Unlimited Inc                                      3,310.00

Cps Technology Solutions                                                       8,060.47

D & T Ventures, LLC                                                                2,375.00

Farmers Union Oil Co.                                                              2,554.95

Headwaters Housing Development Corp                                7,000.00

KRIS Engineering Inc                                                                7,725.50

Liberty Tire Recycling, LLC                                                      2,421.45

LOW Highway Dept                                                                 3,488.11

Mar-Kit Landfill                                                                       10,009.00

MN Counties Intergovernmental Trust                                     2,184.85

Roger’s Two Way Radio, Inc                                                   6,433.01

Sjoberg’s Inc                                                                            2,668.00

Stebakken/Harley                                                                     2,300.00

University Of Mn                                                                    17,607.78

University Of Mn                                                                      2,925.00

Woody’s Service                                                                     3,665.61

49 Payments less than  2000 21,952.96

Final Total: 118,729.72

Further moved to authorize the payment of the following auditor warrants: November 28, 2017-$26,880.08, November 28, 2017- $3,000.00, December 6, 2017-111,302.92, December 8, 2017-$467,769.66.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the Cigarette License for Holiday Stationstore #212, effective December 12, 2017 thru June 30, 2018.

Motions

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the hiring of Heavy Equipment Operator, Mike Graves at Grade 10, Step 1, $18.30 per hour, points 223, and effective October 30, 2017.

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the hiring of Assistant Zoning Administrator, Maranda Dahl at Grade 11, Step 1, $19.34 per hour, points 262, and effective November 13, 2017.

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the hiring of Environmental Specialist, Dane Lynch at Grade 9, Step 1, $17.31 per hour, effective November 13, 2017.

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the hiring of Tamara Maurer at Grade 10, Step 5, $19.93 per hour, points 237, and effective November 3, 2017.

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the hiring of Part-Time Deputy Sheriff, Craig Severs at Grade 12, Step 4, $21.84 per hour, points 282, and effective November 28, 2017.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the AirMedCare Network membership, by Valley Med Flight, Inc. to provide air transportation for Lake of the Woods Residents, only when the transport pick up is in Lake of the Woods County,  individual residents within the boundaries of Lake of the Woods County residents may elect to abstain a full household membership, which waives  the Transport and Covered exemptions and will include coverage outside the  listed service area for an additional $35 per year per household.

MNLARS

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following:

RESOLUTION SUPPORTING

THE MAINTENANCE OF LOCAL LICENSE BUREAUS

Resolution No. 17-12-01

WHEREAS, the State of Minnesota established a deputy registrar network to provide our citizens with motor vehicle titling and registration services, including driver license transactions; and,

WHEREAS, deputy registrars are required to operate as agents on behalf of the State of Minnesota without compensation from the State for the services they offer; and,

WHEREAS, in 1949, the State of Minnesota established in statute a user-based filing fee on motor vehicle and driver license transactions to be retained by the deputy registrar to defray all their costs to provide this localized service to our citizens for the State; and,

WHEREAS, the State of Minnesota now receives over $1 billion annually in state fees and taxes collected through the deputy registrar network; and,

WHEREAS, the State of Minnesota has now shifted substantial clerical and auditing responsibilities onto the deputy registrar network due to the Stateโ€™s conversion to their new MNLARS (Minnesota Licensing and Registration System) program; and,

WHEREAS, the new MNLARS regimen is now documented to have multiple shortcomings which have severely strained normal deputy registrar operations with longer processing times that greatly limit their typical volume of daily business; and,

WHEREAS, other MNLARS shortcomings have frequently forced deputies to conduct โ€œno-(filing) feeโ€ services for customers which acerbates the deputy business model; and,

WHEREAS, some deputy registrar offices are now forced to invest in additional staff, office equipment, and more space to meet customer demand due to the MNLARS conversion; and,

WHEREAS, the filing fee revenue no longer covers the operational costs to maintain deputy registrar offices such that many local government-based deputies are seeking local property tax subsidies and private operators are applying for lines of credit to stave off complete closure,

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners calls upon the State Legislature and our Governor to enact legislation in 2018 to provide deputy registrars with proper compensation by reallocating from existing state fee structures or other appropriate filing fee adjustments to ensure their valued service and continued presence remains in our local community to serve our citizens and the State.

Commissioners Salary/Elected Department Heads Salary/Non-Elected Department Heads Salary/Union and Non Union Employee Salary Adjustment

2018 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Moorman to adopt the following County Commissioners salaries schedule and County Board Chair salary schedule for the year 2018; and to adopt a committee meeting per diem of $100.00 for the year 2018.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Elected Officials โ€“ Commissioners:

Commissioners            $20,000.00                   

Board Chair                $21,000.00        

Motion was made by Commissioner Waibel to adopt a Technology Fee of $50.00 per month for County Commissioners for the year 2018. (Technology fee reimbursement for county related phone, internet, computer and copy expenses.)  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman seconded by Commissioners Hasbargen and unanimously carried to adopt the following Elected Officials salary schedule. 

Elected Officials โ€“ Department Heads:

County Sheriff                    $  82,308.96                      

County Aud/Treas             $  80,638.56      

County Recorder               $   68,214.96

County Attorney                $105,590.16

Motion was made by Commissioner Arnesen to adopt the following Non-Elected Department Heads salary schedule which includes a 2% general adjustment and 1 merit step, if applicable (not maxed), for the year 2018.  The motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried. 

Non-Elected โ€“ Department Heads:

Assessor                      MaryJo Otten             $77,736.24      

MIS Director                Peder Hovland              71,994.24      

Public Works               Tim Erickson               103,961.52      

Land/Water                  Josh Stromlund              77,736.24      

Social Service               Amy Ballard                  77,318.40      

Motion was made by Commissioner Hasbargen to adopt the following Non-Elected Department Heads salary schedule which includes a 2%  general adjustment and 1 merit step, if applicable (not maxed), for the year 2018.  The motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried. 

Non-Elected โ€“ Department Heads:

Veterans Service          Rick Rone                   $23,479.56      

Human Resources         Savanna Slick                27,874.80      

Salary Adjustment, as agreed upon per Union Contract

Motion- Highway Union

Motion was made by Commissioner Arnesen to adjust all full time Highway Union employeesโ€™ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2018.  Motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.

Salary Adjustment, as agreed upon per Union Contract

Motion- Solid Waste Union

Motion was made by Commissioner Hasbargen to adjust all full time Solid Waste Union employeesโ€™ salary by a 2% general adjustment and by 1 merit step, if applicable (not maxed; effective January 1, 2018.  Motion was seconded by Moorman and the same being put to a vote, was unanimously carried.

All County Employees (Full time/Permanent Part Time/Part Time/Seasonal Employees) Salary Adjustment

(Excluding Elected and Non-Elected Department Heads)

Motion- Non-Union

Motion was made by Commissioner Moorman to adjust all non-union employees: full time, permanent part time, part time and seasonal (excluding elected and non-elected department heads) salaries by 2% general adjustment and by 1 merit step, if applicable (not maxed), effective January 1, 2018.  Motion was seconded by Commissioner Waibel and the same being put to a vote, was unanimously carried.

Health Insurance

Motion- Insurance

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to set the 2018 county contribution for family health insurance up to $1,180 per month and single health insurance up to $830 per month.  The Public Employees Insurance Program โ€œAdvantage Planโ€ consists of โ€œHighโ€, โ€œValueโ€ and โ€œHSAโ€ plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employeeโ€™s health savings account, up to the IRS caps.  

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following 2018 Commissioners Meeting Dates as follows:

2018 COMMISSIONERS MEETING DATE

LAKE OF THE WOODS COUNTY COMMISSIONERS

2018 COUNTY BOARD MEETING DATES

January 2018

Tuesday, January 2, 2018                                         9:00 a.m. Government Center, Commissioners Room

Tuesday, January 9, 2018                                         9:00 a.m. Government Center, Commissioners Room

Tuesday, January 23, 2018                                       9:00 a.m. Government Center, Commissioners Room

February 2018

Tuesday, February, 13 2018                                     9:00 a.m. Government Center, Commissioners Room

Tuesday, February 27, 2018                                     9:00 a.m. Lake of the Woods School

March 2018

Tuesday, March   13, 2018                                      9:00 a.m. Government Center, Commissioners Room

Tuesday, March 27, 2018                                        9:00 a.m. Government Center, Commissioners Room

April 2018

Tuesday, April 10,   2018                                        9:00 a.m. Government Center, Commissioners Room

Tuesday, April 24,   2018                                        9:00 a.m. Government Center, Commissioners Room

May 2018

Tuesday, May 8, 2018                                                             9:00 a.m. Government Center, Commissioners Room

Tuesday, May 22, 2018                                           9:00 a.m. Government Center, Commissioners Room

June 2018

Tuesday, June 12, 2018                                            9:00 a.m. Government Center, Commissioners Room

Tuesday, June 12, 2018                                        6:00 p.m.   Board of Equalization Meeting

Tuesday, June 19, 2018                                            10:00 a.m. NWA

Tuesday, June 26, 2018                                            9:00 a.m. Government Center, Commissioners Room

July 2018

Tuesday, July 10, 2018                                            9:00 a.m. Government Center, Commissioners Room

Tuesday, July 24, 2018                                            9:00 a.m. Government Center, Commissioners Room

August 2018

Tuesday, August 7,   2018                                        9:00 a.m. Government Center, Commissioners Room

Tuesday, August 28, 2018                                        9:00 a.m. Government Center, Commissioners Room

September 2018

Tuesday, September11, 2018                                   9:00 a.m. Government Center, Commissioners Room

Tuesday, September 25, 2018                                  9:00 a.m. Government Center, Commissioners Room

October 2018

Tuesday, October 9, 2018                                        9:00 a.m. Government Center, Commissioners Room

Tuesday, October 23, 2018                                      9:00 a.m. Government Center, Commissioners Room

November 2018

Tuesday, November, 13 2018                                  9:00 a.m. Government Center, Commissioners Room-

Tuesday, November 27, 2018                                  9:00 a.m. Government Center, Commissioners Room

December 2018

Tuesday, December 11, 2018                                   9:00 a.m. Government Center, Commissioners Room

Tuesday, December 11, 2018                                                6:00 p.m. TNT Meeting

Thursday, December 27, 2018                                                 9:00 a.m.  Government Center, Commissioners Room

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 3rd Tuesday of each month at

6:00 p.m. in the Commissioners Room at the Government Center

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to set January 2, 2018 at 9:00 a.m. for the Lake of the Woods County Board of Commissioners Organizational Meeting Date. 

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to appoint Brian Ney and Kent Spears to the Wheelerโ€™s Point Sanitary District Board for a three year term beginning January 2, 2018 thru January 2, 2020.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to adopt the following:

Approving Application for a Grant-In-Aid Trail Permit

Resolution No. 17-12-02

BE IT RESOLVED that Lake of the Woods County hereby applies for a grant-in-aid trail permit from the Minnesota Department of Natural Resources for the Big Traverse, Border Trails and NW Angle Edgeriders, for the period of July 1, 2017 thru June 30, 2018 to provide the maintenance and grooming of the following trail(s) specified in this grant contract agreement: Big Traverse, $20,908.68; Border Trails, $92,610.17; NW Angle Edgeriders $50,486.82;

BE IT FURTHER RESOLVED that the Chairman Nordlof and County Auditor/Treasurer are authorized to sign said permit on behalf of Lake of the Woods County.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

Approving Lake of the Woods Countyโ€™s application for funding from the Voting Equipment Grant

RESOLUTION NO. 17-12-03

WHEREAS, Minnesota counties are responsible for administering elections, which includes the purchase and maintenance of supplies and election equipment, including accessible voting equipment; and

WHEREAS, Minnesota last updated much of its voting equipment between 2002 and 2006 meaning that the equipment is rapidly approaching the end of its 10 to 15 year lifespan; and

WHEREAS, Itโ€™s essential for precincts to have functioning voting equipment so that voters are able to cast their ballot on equipment that is secure, accessible, accurate, and reliable; and

WHEREAS, Minnesotaโ€™s 90th Legislature authorized $7 million for the Voting Equipment Grant Account to assist counties, cities, towns, and school districts with the purchase of voting equipment; and

WHEREAS, to receive funding from the Voting Equipment Grant Account, counties must submit an application to the Minnesota Secretary of State before December 15, 2017; now therefore,

BE IT RESOLVED, the Lake of the Woods Board approves submission of application for funding from the Voting Equipment Grant; and

BE IT FURTHER RESOLVED, Lake of the Woods County certifies that any funds awarded from the Voting Equipment Grant will be used only to purchase assistive voting technology, an electronic roster system, and electronic voting system, any individual component of an electronic voting system, or any other equipment or technology approved by the Secretary of State.

AMC Resolution

SUPPORT FOR FUNDING FOR LOCAL GOVERMENTS FOR MENTAL HEALTH FUNDS

17-12–04

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously carried the following resolution of support:

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby supports the Association of MN Counties for the State Legislatures to provide more funding to local counties for Mental Health Issues.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval for the 2018 -2019 State of Minnesota Snowmobile Safety Enforcement Grant and Sheriff Checking account.

Resolution

The following Resolution was offered by Commissioner Waibel and moved for adoption:

A RESOLUTION AUTHORIZING THE ANNUAL

SNOWMOBILE SAFETY ENFORCEMENT GRANT

2018-2019

Resolution No. 2017-12-05

WHEREAS, under the provisions of M.S.84.026, the Commissioner of Natural Resources is authorized to enter into this grant agreement for local government assistants, to assist with the enforcement of off highway vehicle laws, rules and regulations, as well as holding staff training, and providing local youth training classes, in the manner described in the Granteeโ€™s Proposed Budget;

NOW, THEREFORE BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the 2018-2019 snowmobile grant effective November 15, 2017 through June 30, 2019. Fiscal year 2018 will be paid up to $4,620.00 for expenses incurred between the effective date of the grant and June 30, 2018, and $4,620.00 in fiscal year 2019, for expenses incurred between July 1, 2018 and June 30, 2019.This grant will not exceed $9,240.00.

The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to remove Dallas Block from Checking account ending with 8132 and add Gary Fish on as a signer.

AMEND AGENDA

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to amend the agenda and add Jail Inspection update to the agenda at 1:00 p.m.

COUNTY RECORDER

County Recorder, Susan Ney met with the board requesting approval for the cooperative with MCIS that handles the maintenance agreement and vendor relations for the Recorders recoding index database.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize the County Recorder, Susan Ney and Chairman Nordlof to sign the MCIS-County Recorders Software Support Agreement relating to the support of the Tyler Technologies Document Pro and I-Doc Market products and authorize the payment of such expenses for the Tyler product to be paid from the Recorderโ€™s Technology fund.

HUMAN RESOURCES

Non-Elected Department Head Review Forms

Human Resource Director, Savanna Slick met with the board and presented information for Department Head Reviews. The board discussed the Department Head Self-Assessment form, and the 360ยฐ forms.   After review the consensus of the board was to use these forms for reviews.

Child Support

Human Resource Director, Savanna Slick met with the board requesting approval to hire a Child Support Officer.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the hiring of Child Support Officer One at Grade 11, Step 1, points 261, and hourly rate of $19.73 per hour.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final value of work certified on projects with Minn-Dak Asphalt, Inc.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to authorize Public Works Director, Tim Erickson to approve final value of work certified on projects with Minn-Dak Asphalt, Inc. for SAP 039-602-020, and authorize payment of $ 722,897.17

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Public Works Director, Tim Erickson to approve final value of work certified on projects with Minn-Dak Asphalt, Inc. and authorize payment as follows: SAP 039-603-023, $1,177,194.64, SAP 039-639-003, $176,338.19, SAP 039-090-004, $127,024.44.

RECESS

The meeting was called to recess at 10:25 a.m. and reconvened at 10:35 a.m. as follows:

DITCH AUTHORITY

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 10:26 a.m. and open the Ditch Authority Meeting. Chairman Nordlof discussed the letters the Ditch Authority received and the responses from Ditch 1 Beneficiary Mike Pepera. The board reviewed and composed questions to send to Ditch Attorney, Kurt Deter. The board also requested a response letter to be sent to Mike Pepera. Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to close the Ditch Authority meeting at 11:24 a.m. and open the regular session.

COUNTY ATTORNEY

County Attorney, James Austad met with the board requesting approval for the Minnesota Counties Computer Cooperative and Strategic Technologies Incorporated for professional services and expertise to obtain computer programming and technical assistance for the maintenance and support of MnCCC computer software.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the Minnesota Counties Computer Cooperative and Strategic Technologies Incorporated for professional services and expertise to obtain computer programming and technical assistance for the maintenance and support of MnCCC computer software and authorize Chairman Nordlof to sign

JAIL INSPECTION

County Sheriff, Gary Fish met with the board and reviewed the Jail Report with the board. Gary informed the board since his level of prisoners average over 5, that he will need to hire two (2) part-time, Dispatch/Jailers to comply with State Mandates.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Human Resources, Savanna Slick and County Sheriff, Gary Fish to advertise, interview and hire two part-time Dispatchers/Jailers.

RECESS

The meeting was called to recess at 12:25 p.m. and reconvened at 6:00 p.m. as follows:

TRUTH IN TAXATION  MEETING

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to close the regular meeting and open the Public Hearing for Truth In Taxation meeting at 6:01 p.m.

Members present, Commissioners Waibel, Arnesen, Nordlof and Moorman. Others present, County Auditor/Treasurer, Lorene Hanson.

County Auditor/Treasurer, Lorene Hanson reviewed the 2018 Proposed County Levy at the Truth In Taxation Public Hearing.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to close the Public Hearing and open the regular meeting at 6:55 p.m.

2018 BUDGET AND LEVY

Resolution Adopting

Certified 2018 Budget and Tax Levy

Resolution   2017-12-06

The following Resolution was proposed and moved for adoption by Commissioner Ed Arnesen:

WHEREAS, the Proposed County Budget for the year 2018 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2018:

Revenue Fund                                                $ 1,549,613  

Road & Bridge Fund                         $    449,580

Social Services Fund                                      $    603,935

Economic Development Authority Fund       $      60,000

2015 Proposed Budget and Tax Levy           $ 2,663,128  

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2018:

                        Twp Road & Bridge                                       $   450,320*

                        Twp Fire – Baudette                                       $     30,000

                        Twp Fire – Williams                                        $     25,795

                        Twp Fire – NW Angle                         $       6,500

                        Total                                                               $   512,615

2018    

* $450,320 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride.  (438,320+12,000=450,320) 

A public meeting to discuss the 2018 Proposed Budget and Tax Levy was held on Tuesday, December 12, 2017, at 6:00 p.m. in the Lake of the Woods County Commissionersโ€™ Room.

The motion was seconded by Commissioner Jon Waibel, and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 7:00 p.m.

Attest:                                                                          Approved December 28, 2017

___________________________________              _____________________________________

County Auditor//Treasurer, Lorene Hanson                   Chairman of the Board, James Nordlof

===========================================================================================================================================================================

Commissioner Proceedings

December 28, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 28, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, and Jon Waibel. Absent: Ken Moorman and Ed Arnesen. Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with removing Exit Interview from agenda.

Approval of Minutes

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes December of 12, 2017.

SOCIAL SERVICES

Claims

Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims and Employee of the Year.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$5,758.81, Commissioner Warrants-$3,373.88, Commissioner Warrants-$26,836.42.

Employee of the Year

Social Service Director, Amy Ballard informed the board that this yearโ€™s recipient for the โ€œ2017 Steve R Sindelir Memorial Award for Excellenceโ€ was awarded to Shelley Pepera. The board congratulated Shelley on her award. 

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval to pay bills that come in after the board meeting to be paid on Auditor warrants, approval of claims, approval to set 2018 mileage rate, approval for a cigarette license, designation of polling places, discuss leases, and to set the 2018 Organization meeting date.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to pay all year end claims against the county by Auditor Warrants.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $68,496.96- Road & Bridge $7,463.52 โ€“ Natl Resc Enhance -$2,400.00-EDA $2,572.92-Solid Waste-@4,150.51.                         

WARRANTS FOR PUBLICATION

Warrants Approved On 12/28/2017 For Payment 12/29/2017

Vendor Name                                                    Amount

Applied Concepts, Inc                                                          2,467.50

DataWorks Plus LLC                                                             2,008.86

Hoffman, Philipp & Knutson, PLLC                                        8,975.00

Koochiching Co Treasurer                                                   2,500.00

North East Technical Service,Inc                                         2,047.50

TRANE                                                                                29,600.00

WatchGuard Video                                                               4,695.00

Widseth Smith Nolting&Asst Inc                                           4,566.66

54 Payments less than 2000 28,223.39

Final Total: 85,083.91

Further moved to authorize the payment of the following auditor warrants: December 13, 2017- $47,318.10, December 14, 2017- $310,993.27, December 20, 2017-$11,880.41.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to set the 2018 organizational meeting for January 2 at 9:00 a.m.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the Cigarette License for Wilderness Bar and Grill, effective January 1, 2018 thru June 30, 2018.

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

A Resolution Establishing County Precincts and Polling Places

Resolution 17-12-07

WHEREAS, Minnesota Statutes, Section ยง204B16, Subdivision 1 requires that by December 31st of each year, the County must designate by resolution a polling place for each election precinct; and

NOW, THEREFORE, BE IT RESOLVED that Lake of the Woods County Board of Commissioners, State of Minnesota hereby establishes polling places of the following County precincts: Baudette City Hall โ€“ Precincts 1B and 2B; Lake of the Woods County Government Center โ€“ All Mail Precincts including: 1A, 2A, 2C, 3A, 3B, 3C, 3D, 3E, 4A, 4B, 4C, 5A, 5B, 5C and 5D. 

The resolution was seconded by Commissioner Hasbargen the same being put to a vote, was unanimously carried.

Leases

County Auditor/Treasurer discussed the Leases that are or are coming due this year. The board placed the leases on the January 9th board agenda.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final payment for SAP 039-608-23 and approval to enter into an agreement with the Commissioners of transportation agency agreement No. 1030039.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Public Works Director, Tim Erickson to accept certificate of performance for SAP 039-608-23 and approve final payment of $68,679.73 to Knife River Materials.

Resolution

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the following:

RESOLUTION FOR AGENCY AGREEMENT

Resolution 17-12-08

BE IT RESOLVED, that pursuant to Minnesota Stat. Sec. 161.36, the Commissioner of Transportation be appointed as Agent of the County of Lake of the Woods, Minnesota to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

BE IT FURTHER RESOLVED, the County Board Chairman and the County Auditor are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in โ€œMinnesota Department of Transportation Agency Agreement No. 1030039โ€œ, a copy of which said agreement was before the County Board and which is made a part hereof by reference.

HUMAN RESOURCES

Human Resources Director, Savanna Slick met with the board and informed the board that Alison Hauger has resigned from her position effective January 2, 2018 and Walt Scribner will retire on  April 30, 2018 and requesting permission to advertise, interview and hire. Savanna also informed the board that they have not received any applicants for the E911 Dispatch position. Sheriff Fish stated that he would like to run the ad for a couple more weeks.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Human Resource Director, Savanna Slick to advertise, interview and hire for a Child Protection Social Worker (reliant upon continuance of funding from the State of Minnesota, which was passed by the 2015 Minnesota Legislature for child protection staffing and services.) and Maintenance position.

COMMITTEE MEETING DATES

The board discussed County Parks and the need to check into where the State is at on the transfer of lands and the plan of what the development/use will be.

VALLEY MED FLIGHT

Tami Evavold, Business Development Specialist for Valley Med Flight met with the board via conference call to discuss the change of the membership of the location of where you can be transported from, which now reads that you must be transported out from  Lake of the Woods County only. 

The past agreement was that any individual whom resides within the boundaries of Lake of the Woods County when in need of transport via air for medical necessity by Valley Med Flight would be covered outside of Lake of the Woods County as well as other States that Valley Med Flight operates in.  The board placed this on January 9, 2018 meeting to discuss with the full board.

ADJOURNMENT

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to call the meeting adjourned at 10:15 a.m.

Attest:                                                                          Approved January 9, 2018

___________________________________              _____________________________________

County Auditor//Treasurer, Lorene Hanson                   Chairman of the Board, James Nordlof

November, 2017

Commissioner Proceedings

November 14, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November14, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, Jon Waibel, Ken Moorman and Ed Arnesen. Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: PERA resolution for Police and Fire and Off site gambling for Order of Police.

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes October 24, 2017.

SOCIAL SERVICES

Claims

Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims and for the MFIP-Biennial Service Agreement.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$11,378.57, Commissioner Warrants-$7,978.27, Commissioner Warrants-$12,402.69.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the 2018-2019 Minnesota Family Investment Program (MFIP) Biennial Service Agreement.

SWCD

Soil & Water Conservation District Resource Technician, Mike Hirst met with the board and updated the board on the One  Watershed One Plan, and reviewed the 2018 County Feedlot Program and Work Plan.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the 2018-2019 MPCA County Feedlot Program Work Plan and authorize Chairman Nordlof to sign.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims, PERA resolution, Support for Paul Bunyan Express, Veterans Grant, Capital and Travel Policy Update, NW Angle Edgeriders and Fraternal Order of Police -off site gambling permit, Government Management Group engagement letter for Cost allocations, Extension Contract and appointments to Extension committee.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $67,551.08- Road & Bridge $36,031.34 โ€“Co. Development- $200.00- Joint Ditch- $4,428.04-Forfeited Tax- $25,549.89-EDA-$6,462.26..                                 

WARRANTS FOR PUBLICATION

Warrants Approved On 11/14/2017 For Payment 11/17/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                    7,542.47

Compass Minerals America                                                     3,849.22

Computer Professionals Unlimited Inc                                      3,310.00

Cps Technology Solutions                                                       4,828.85

Government Management Group, Inc                                      3,500.00

Headwater Regional Development Commiss                           8,853.74

Hoffman, Philipp & Knutson, PLLC                                           5,375.00

Howard’s Oil Company                                                            2,494.26

Lakewood Health Center                                                       25,000.00

Lavalla Sand & Gravel Inc                                                       4,082.00

LOW Highway Dept                                                                 7,588.35

Mar-Kit Landfill                                                                       11,478.50

Mn Dept Of Transp                                                                  4,399.21

Powerplan                                                                               7,200.00

R & Q Trucking, Inc                                                                  2,281.50

Rinke-Noonan                                                                          2,850.00

Titan Machinery – Roseau                                                        2,113.70

Woody’s Service                                                                     2,705.62

75 2000  Payments less than 30,770.19

Final Total: 140,222.61

Further moved to authorize the payment of the following auditor warrants: October 25, 2017-$443,520.21, November 1, 2017- $403,428.47, November 1, 2017- $4,053.37, November 7, 2017-$281,290.13, November 8, 2017- $89,625.97.

PERA Resolutions

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

Resolution No. 17-11-02

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVED that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Jeff Poolman meets all of the following Police and Fire membership requirements:                       

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said positionโ€™s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriffโ€™s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employeeโ€™s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

Resolution No. 17-11-03

Public Employees Police and Fire Plan

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below.

BE IT RESOLVEDย that the Commissioners of Lake of the Woods County hereby declare that the position titled Part Time Deputy Sheriff, currently held by Craig Severs meets all of the following Police and Fire membership requirements:ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย 

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said positionโ€™s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriffโ€™s department.

BE IT FURTHER RESOLVED that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employeeโ€™s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Hasbargen, and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

RESOLUTION 17-11-04

Paul Bunyan Expressway 

After reviewing the concept of the Paul Bunyan Expressway, Lake of the Woods County Board of Commissioners has made the following conclusions:

     WHEREAS:  The completion of the Paul Bunyan Expressway will provide safer and improved road conditions on Minnesota Highway 371 and provide access to three of the fastest growing counties in Minnesota (Hubbard, Cass, Beltrami),

          WHEREAS:     The completion of the Paul Bunyan Expressway would provide tourist, development, retail, and other economic opportunities leading to stabilization and security in our community as well as the whole 371 corridor,

          WHEREAS:     This concept not only provides opportunity in our community, but will contribute to economic opportunity for a nine county area, namely, Roseau, Lake of the Woods, Koochiching, Itasca, Beltrami, Cass, Hubbard, Clearwater and Crow Wing Counties.

         WHEREAS:       Travel is a major factor in our โ€œLakes and Pinesโ€ region and Minnesota Highway 371 is a major artery route for goods and services into and from the 7 county Metro area

        WHEREAS:       Completion of this road is considered one of the most strategic investments for the state to provide increased property values, tax revenues, employment, better access to education institutes, tourism and the stimulation business development.

        BE IT RESOLVED:    That Lake of the Woods County Board of Commissioners supports the completion of the Paul Bunyan Expressway and encourages the completion of Minnesota Highway 371 as a four lane expressway and as a main artery route into the โ€œLakes and Pinesโ€ region.  It is our conclusion that this concept is positive for our area and that our organization will participate in the meetings to make plans to complete the Paul Bunyan Expressway.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the following resolution:

Operational Enhancement Grant Program

Resolution No 17-11-05

BE IT RESOLVED; by Lake of the Woods County Board of Commissioners that the County enter into the attached Grant Contract with the Minnesota Department of Veterans Affairs (MDVA) to conduct the following Program: County Veterans Service Office Operational Enhancement Grant Program.  The grant must be used to provide outreach to the county’s veterans; to assist in the reintegration of combat veterans into society; to collaborate with other social service agencies, educational institutions, and other community organizations for the purposes of enhancing services offered to veterans; to reduce homelessness among veterans; and to enhance the operations of the county veterans service office, as specified in Minnesota Laws 2015 Chapter 77, Article 1, Section 37, Subdivision 2.  This Grant should not be used to supplant or replace other funding.

BE IT FURTHER RESOLVED; by the Lake of the Woods County Board of Commissioners that Rick Rone, the Veterans Service Officer, be authorized to execute the attached Grant Contract for the above-mentioned Program on behalf of the County. 

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to remove the โ€œConsent to Travel from the Capital Expenditure Policy and the Travel Policy.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the application to conduct off-site gambling for NWA Edgeriders for off โ€“site raffles to be conducted at Jerryโ€™s Bar & Restaurant on March 2, 2018.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the application to conduct off-site gambling for NWMN Fraternal Order of Police Lodge #8 for off-site raffles to be conducted at Sportsmanโ€™s Lodge on February 26, 2018.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to enter into an agreement with Government Management Group for Services Cost Allocation Plans in the amount of $3,600 for fiscal years ending December 31, 2017, 2018, 2019 and authorize Chairman Nordlof to sign.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to appoint the following to the Lake of the Woods  County Extension Committee for a three year term, beginning January 1, 2018- Tabatha Ubel, Nicole Olson and Ken Horntvedt.

11โ€”14-17

Kelly Creek  Road Vacation

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to authorize Michelle Moren, from Patrick D. Moren Law Firm to file action in Lake of the Woods County District Court to clear up one of the parcels of real property affected by the vacation of Kelly Creek Road, which was unknown.

Extension Contract

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the School lease payment has increased by $50 per month which will include the telephone line, and will bring the contract to the next board meeting.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board discussed the Township Road Inventory with the board. The board requested Tim to contact Rinke Noonan Law firm and ask if they are available to meet with the board to discuss this further. Tim will contact them and get back to the board. Tim also presented two resolutions for the board to pass so he can apply for funds to defer the cost of construction on 1st Ave NW and 15th St. SW.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following:

RESOLUTION NO 17-11-06

Supporting Pursuit of Local Road Improvement Program Funding

WHEREAS, Local Road Improvement Program (LRIP) funds are available for local agency projects meeting Routes of Regional Significance or Rural Road Safety criteria; and

WHEREAS, Lake of the Woods County and the City of Baudette have identified 1st Ave NW (CSAH 23) as a local road that would have a positive impact to the community through reconstruction; and

WHEREAS, Lake of the Woods County will maintain the road for the lifetime of the improvements.

NOW THEREFORE, be it resolved by the Board of Commissioners of the County of Lake of the Woods, Minnesota:

  1. That Lake of the Woods County hereby supports the application for the Local Road Improvement Program Grant for the reconstruction of 1stย Ave NW (CSAH 23).

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the following

RESOLUTION NO 17-11-07

Supporting Pursuit of Local Road Improvement Program Funding

WHEREAS, Local Road Improvement Program (LRIP) funds are available for local agency projects meeting Routes of Regional Significance or Rural Road Safety criteria; and

WHEREAS, Lake of the Woods County has identified 15th Ave SW (TR 390) as a local road that would have a positive impact to the community through reconstruction; and

WHEREAS, Lake of the Woods County will maintain the road for the lifetime of the improvements.

NOW THEREFORE, be it resolved by the Board of Commissioners of Lake of the Woods County, Minnesota:

  1. That Lake of the Woods County hereby supports the application for the Local Road Improvement Program Grant for the reconstruction of 15thย Ave SW (TR 390).

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board requesting approval for reviewed/revised job descriptions.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approval of all job descriptions effective November 14, 2017 and authorize Human Resource Director, Savanna Slick to send all job descriptions to MRA to be reevaluated that have not been evaluated in the last year.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:45 p.m.

Attest:                                                                          Approved November 28, 2017

___________________________________              _____________________________________

County Auditor//Treasurer, Lorene Hanson                   Chairman of the Board, James Nordlof

October, 2017

Commissioner Proceedings

October 10, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 10, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, Jon Waibel, Ken Moorman and Ed Arnesen. Also present were:  Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: Special Session, years of service recognition.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes September 26, 2017.

SOCIAL SERVICES

Claims

Social Services Director, Amy Ballard met with the board requesting approval for the Social Services claims.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$6,032.50, Commissioner Warrants-$5,739.42, Commissioner Warrants- $37,096.11, Commissioner Warrants-$151.08.

AUDITOR/TREASURER

Deputy Auditor/Treasurer Janet Rudd met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $62,814.50- Road & Bridge $434,984.75 โ€“Co. Development- $604.20- Solid Waste- $27,159.19-EDA-$52.68.

WARRANTS FOR PUBLICATION

Warrants Approved On 10/10/2017 For Payment 10/13/2017

Vendor Name                                        Amount

Baudette LOW Airport                                              31,500.00

Cenex Co-Op Services, Inc.                                       8,286.85

Computer Professionals Unlimited Inc                         3,354.00

Evergreen Implement Company                                16,280.00

Howard’s Oil Company                                               2,674.65

LOW Highway Dept                                                    5,892.28

Mar-Kit Landfill                                                          12,294.50

Mn State Auditor’s                                                      2,158.05

Olson Construction                                                   21,660.00

R & Q Trucking, Inc                                                     2,701.50

Voyageurs Comtronics, Inc                                        2,640.00

Widseth Smith Nolting&Asst Inc                                  3,108.21

Woody’s Service                                                        9,982.79

Ziegler, Inc                                                              377,352.46

70 Payments less than 2000 25,730.03

Final Total: 525,615.32

Further moved to authorize the payment of the following auditor warrants: September 27, 2017- $1,326,294.42,-October 4, 2017-$57,335.18, October 5, 2017-$345,695.72.

Liquor License

Deputy Auditor/Treasurer, Janet Rudd met with the board requesting approval for a Liquor License for Rainy River Resort Inc.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve an On-Sale/Sunday Liquor License for Rainy River Resort Inc. effective November 1, 2017- June 30, 2018 contingent approval of County Sheriff and County Attorney.

Special Session

Deputy Auditor/Treasurer, Janet Rudd informed the board that County Auditor/Treasurer, Lorene Hanson requested that the board hold a special session to discuss the 2016 Audit.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to hold a Closed Special Session- Attorney Client Privileges on October 16, 2017 at 8:00 a.m.

LAND AND WATER PLANNING

Buffer Ordinance โ€“Public Hearing

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to close the regular meeting at 9:45 a.m. and open the Public Hearing to review the Buffer Ordinance. Land and Water Planning Director, Josh Stromlund met with the board and presented the Buffer Ordinance for Lake of the Woods County. Josh informed the board that the Planning Commission met and reviewed the ordinance and that the Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be approved with conditions:

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the following Findings and Fact Decision:

Lake of the Woods County Planning Commission

Findings of Fact and Decision

Name of Applicant:  Lake of the Woods County                                               Date:  October 4, 2017

Location/Legal Description:  Entire County

Project Proposal: Consideration of adoption of the Lake of the Woods Buffer Ordinance

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (X) NO (ย ย ) N/A (ย ย )

Why or why not?  Soil, water and pollution issues.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO (  ) N/A (  )

Why or why not?  Same as #1.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrientย loading?ย ย ย ย ย ย ย ย ย  ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (X) NO (ย ย )ย ย N/A (ย ย )

Why or why not?  Same as #1.

4. Will the project proposal not adversely affect the siteโ€™s existing topography, drainage features, and vegetative cover?ย ย ย ย ย ย ย ย ย ย ย  ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (X)ย  NO (ย ย )ย ย N/A (ย ย )

Why or why not?  Will not.

5. Is the project proposalโ€™s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________

8. Is the project proposal compatible with adjacent land uses?ย ย ย ย ย ย ย ย ย ย ย ย ย YES (X)ย  NO (ย ย )ย ย N/A (ย ย )

Why or why not?  Affect all public waterways and ditches.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Public waterway.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________  

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________  

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________  

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?ย  ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                     YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

The specific conditions of approval are as follows:  Changes discussed at meeting, if allowed.

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved  as Presented  (  )              Approved with Conditions  (X)          Denied  (  )

October 4, 2017                                              _____________________________________

                   Date                                                                                              Tom Mio

                                                                                                        Chair, Planning Commission

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the Public Hearing at 10:05 a.m. and open the regular session.

COMMISSIONERS

Chairman Nordlof on behalf of Lake of the Woods County Commissioners offered the following resolution in regards to Heavy Equipment Operators, Doug Arnold and George Risser retirements.

RESOLUTION

Doug Arnold

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution No. 17-10-03

WHEREAS; Doug Arnold has served the residents of Lake of the Woods County for thirty-eight (38) years as a Heavy Equipment Operator;

WHEREAS, Doug will retire from county service, effective October 11, 2017;

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Doug for his many years of dedicated service.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution No. 17-10-04

WHEREAS; George Risser has served the residents of Lake of the Woods County for thirty (30) years as a Heavy Equipment Operator;

WHEREAS, George will retire from county service, effective October 6, 2017;

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to George for his many years of dedicated service.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

ROD THOMPSON

Rod Thompson met with the board to discuss drainage issues on Co. Road 154, access and roads within Waibel Estates. Tim proposed the following to the board:  within the next week, the Highway Department will be surveying the ditches on both sides of the Ship’s Wheel road and begin to prepare plans for improving drainage on that corridor.  These plans will be used to determine elevations to replace the entrance culvert to the Waibel Estates.  This culvert is expected to be installed prior to freeze-up. Tim also explained that in the county site visit this spring. They looked at the east-west platted roads in Waibel Estates as well as the north half of Golden Gopher Road and they are the nearest to meeting Township Road standards, mainly needing minor shaping and drainage. The County will do the shaping of the grades and the developer needs to make the ditches drain.  Currently, there is no room for equipment to turn around at the ends of the east- west roads.  The developer will need to put approaches into Lot 4-Block 1, Lot 5-Block 2, Lot 3 Block 3, and Lot 3 Block 4 for turn-arounds that accommodate the County’s equipment.  Culverts would need to be added for access to these lots when they are developed anyway and according to the County’s culvert policy the developer will assume the cost for materials and installation of these culverts.  Once the drainage problem is addressed and the culverts are installed, the County Board will consider the north half of Golden Gopher Road and the east-west segments of Badger Road and the Fighting Sioux Loop for acceptance as Township Roads.  If the swale that was put in between Fighting Sioux Loop and 28th Ave is to be used as permanent drainage for the roads, a drainage easement will have to be granted to the County to maintain that swale.  The remaining segments of Golden Gopher Road, Badger Road and Fighting Sioux Loop still require work before they will meet Township Road standards.  When the developer addresses those deficiencies, these segments may be brought to the County Board for consideration of acceptance as Township Roads.  The board discussed the proposal Tim presented and the consensus of the Board was they were in agreement with this proposal.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 11:04 a.m.

Attest:                                                                          Approved October 24, 2017

___________________________________              _____________________________________

Deputy Auditor//Treasurer, Janet Rudd             Chairman of the Board, James Nordlof

September, 2017

Commissioner Proceedings

September 12, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 12, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Cody Hasbargen, JonWaibel and Ken Moorman. Absent: Commissioner Ed Arnesen was absent due to other county business. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Hazardous Materials, Permission to advertise and interview, DNR easement, Off Road Vehicle Grant.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes August 22, 2017.

SOCIAL SERVICES

Claims

County Auditor/Treasurer, Lorene Hanson met with the board for Social Service Director, Amy Ballard requesting approval for the Social Services claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$10,991.10, Commissioner Warrants-$8,001.26, Commissioner Warrants- $32,901.82

Cell Phone Stipend

County Auditor/Treasurer, Lorene Hanson met with the board for Social Service Director, Amy Ballard requesting approval for a cell phone stipend for Office Support Specialist Jo Aery.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve a cell phone stipend for Office Support Specialist, Jo Aery for a cell phone stipend in the amount of $60.00 per month effective October 1, 2017.

HUMAN RESOURCES

Human Resource Director, Savanna Slick met with the board requesting approval to advertise and interview for an Assistant Zoning Inspector.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to authorize Human Resource Director, Savanna Slick and Land and Water Planning Director, Josh Stromlund to advertise interview and hire for Assistant Zoning Inspector.

CHAMBER OF COMMERCE

Mike Hovde, representing the Baudette Chamber of Commerce met with the board requesting funding for the Fourth of July fireworks. Mike explained that they purchase the fireworks in November for coming celebration. Due to a shortage of donations they have a shortfall of $5,000. City of Baudette agreed to donate $2,500 if the County would match the funding.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to contribute $2,500 for fireworks for the upcoming Fourth of July celebration in 2018.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $31,134.33- Road & Bridge $61,050.66 โ€“Joint Ditch- $4,230.00- Solid Waste- 27,094.12-EDA-2004.44, Co. Development-$276.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 9/12/2017 For Payment 9/15/2017

Vendor Name                                        Amount

Computer Professionals Unlimited Inc                            3,310.00

Erickson/Wyatt D                                                            5,000.00

Howard’s Oil Company                                                  5,501.32

Knife River Materials Inc                                              22,417.07

LOW Highway Dept                                                       7,785.00

LOW School District–390                                              6,000.00

M-R Sign Co, Inc                                                             4,030.30

Mar-Kit Landfill                                                             15,939.50

Titan Energy Systems, Inc                                             2,083.00

Titan Machinery – Roseau                                              4,015.62

Widseth Smith Nolting&Asst Inc                                   13,849.42

Woody’s Service                                                            6,572.65

63 Payments less than 2000 29,285.67

Final Total: 125,789.55

Further moved to authorize the payment of the following auditor warrants: August 23, 2017- $30,249.49, August 24, 2017 – $2,185.00, August 30, 2017-$474,247.66, -September 06, 2017-$508,823.19, September 8, 2017-$212,991.08, September 8, 2017-(455.56).

Reserve Account

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to set up a Reserve Account for County Attorney Office for Sexual Assault Nurses Exam (SANE)

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to set up a Reserve Account for SANE in the amount of $10,000.

PROPOSED 2018 BUDGET AND LEVY

County Auditor/Treasurer, Lorene Hanson met with the board and presented the Proposed 2018 Budget and Levy.

Resolution

Resolution Adopting

Proposed 2018 Budget and Tax Levy

Resolution   2017-09-12

The following Resolution was proposed and moved for adoption by Commissioner Jon Waibel:

WHEREAS, the Proposed County Budget for the year 2018 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Proposed Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2018:

Revenue Fund                                                $ 1,549,613  

Road & Bridge Fund                         $    449,580

Social Services Fund                                      $    603,935

Economic Development Authority Fund       $      60,000

2015 Proposed Budget and Tax Levy           $ 2,663,128  

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2018:

                        Twp Road & Bridge                                       $   450,320*  

                        Twp Fire – Baudette                                       $     30,000

                        Twp Fire – Williams                                        $     25,795

                        Twp Fire – NW Angle                         $       6,500

                        Total                                                               $   512,615

2018    

* $450,320 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride.  (438,320+12,000=450,320) 

A public meeting to discuss the 2018 Proposed Budget and Tax Levy will be held on Tuesday, December 12, 2017, at 6:00 p.m. in the Lake of the Woods County Commissionersโ€™ Room.

The motion was seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

LakeWood Health Contract

County Auditor/Treasurer, Lorene Hanson met with the board and presented LakeWood Health Centers Contract to the board for approval.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of service agreement, between Lake of the Woods County and LakeWood Health Center for Community Health Services in the amount of $93,220 effective January 1, 2018 thru December 31, 2018.

Lost Warrant

County Auditor/Treasurer, Lorene Hanson met with the board and presented a lost warrant application for Lindsay Tillery.

Motion

Motion was made by Commissioner Hasbargen, seconded by Waibel and carried unanimously to approve the application and affidavit for lost warrants for Lindsay Tillery, dated May 12, 2017 for $218.22 without furnishing indemnifying bond.

MN Power Amendment to Tower Space Lease

County Auditor/Treasurer, Lorene Hanson met with the board and presented Amendment of the Tower Space Lease Agreement at the Williams Tower Site and Baudette Tower Site with Minnesota Power, a division of ALLETE, Inc.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the Amendment Tower Space Lease and authorize Chairman Nordlof to sign.

DNR Easement- Robert and Debra Warzecha

County Auditor/Treasurer, Lorene Hanson met with the board and requested authorization for signatures for the Easement Agreement with Robert and Debra Warzecha for the perpetual easement that was approves on July 25, 2017 meeting.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Chairman Nordlof and County Auditor/Treasurer, Lorene Hanson to sign the  Warzecha Easement Agreement.

State Auditorโ€™s Letter

County Auditor/Treasurer, Lorene Hanson met with the board and presented a letter to the State Auditor in regards to the Annual Audits to resolve the concerns that the State Auditors have raised and requested authorization for signatures.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the letter to the State Auditor.

DITCH AUTHORITY

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 9:52 a.m. and open the Ditch Authority Meeting.

Discussion

Discussed a letter received from a Ditch Beneficiary in regards to ditches that have been filled in to convert the land into natural wetlands. With this being done, the water has prevented the drainage of this property to Ditch 1. The board requested that Public Works Director to look into this issue.

The board also discussed work to be done on Ditch 24.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the Ditch Authority meeting at 10:09 a.m. and open the regular meeting.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and updated them on County Road 8 and informed the board that weather permitting, the shoulder will be completed shortly. Tim informed the board that the newly hired Maintenance worker at the NWA has resigned and now are re-advertising for this position.

AMEND AGENDA

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to amend the Agenda and add Non Bargaining Union Health Insurance.

Union Health Insurance

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that there was an inquiry about possible non-union employees going with the Unions non-bargaining Health Insurance. Lorene informed the board that after research with the Union 49erโ€™s representative, all eligible employees would have to be on the insurance and they would all be considered a family policy. After discussion, the board felt that this was not cost effective.

HAZARDOUS MATERIALS

Commissioner Waibel discussed concerns of Hazardous Materials and what kind of action plan is available at the county level in case of a spill. Commissioner Waibel will discuss this with Emergency Management Director, Jill Olson.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to fix the plumbing issues in the holding cell and salaries for Deputy Sheriffs that have been recently hired with the merging of Law Enforcement with the City of Baudette. The consensus of the board was to get the plumbing issues fixed with cost up to $3,000.

Salaries

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve Deputy Sheriff, Nate Hayes job grade at 13, step 5, $23.59 per hour, points 288, effective September 1, 2017.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve Part-time Deputy Sheriff, Jeff Poolman job grade at 12, step 4, at $21.84 per hour, points 282, effective September 1, 2017.

DNR GRANT

County Sheriff, Gary Fish met with the board requesting approval to enter into a Grant Contract for Off-Highway Vehicle Safety Enforcement Grant with the State of Minnesota.

Resolution

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously:

Resolution 17-09-01

WHEREAS, the State of Minnesota, acting through its Commissioner of Natural Resource (โ€œSTATEโ€) and Lake of the Woods County (Grantee), under MN Stat. ยง 84.024 the State is empowered to enter into this grant;

WHEREAS, the State, under Laws of Minnesota 2017 Chapter 93, Section 3, Subdivision 6, is authorized to provide reimbursement grants to counties to cover cost related to labor and equipment in the enforcement of off highway vehicle laws, rules and regulations, as well as holding staff training in the same, and providing local youth training classes, in the manner described in the Granteeโ€™s proposed Budget;

WHEREAS, the Grantee represents that it is duly qualified and agrees to perform all services described in this grant agreement to the satisfaction of the State; pursuant to Minnesota Statutes ยง 16B.98, Subdivision 1, the Grantee agrees to minimize administrative costs as a condition of the grant;

WHEREAS, the term of grant agreement is effective August 14, 2017, or the date the state obtains all required signatures under Minnesota Statute ยง 16B.98, subdivision 5, whichever is later. Per, Minn.Stat.ยง16B.98, Subdivision 7, no payments will be made to the Grantee until this grant contract is fully executed. The Grantee must no begin work under this grant contact until this contract is fully executed and the Grantee has been notified by the Stateโ€™s Authorized Representative to begin the work, and this grant expires June 30, 2019, or until all obligations have been satisfactorily fulfilled, whichever occurs first;

WHEREAS, Grantee will be reimbursed once annually for eligible OHV Safety Enforcement Grants, including one or more of the following:

  • Grantee staff time to participate in OHV/ATV activities, including attendance at training classes, also holding local safety training education programs for local riders. Training for  grantee staff working to enforce any OHV related law, rule or regulation is MANDATORY
  • Purchase of ATVโ€™s for use In patrolling;
  • ATV maintenance, fuel and enforcement related costs;
  • Trailers, trailer maintenance and repair (no cost related to towing vehicle repair);
  • Helmets and other related protective gear (no standard uniforms or equipment);
  • Other equipment dedicated solely to Off Highway Vehicle Enforcement Work;
  • Submit Annul Performance Reports and Reimbursement Request for each year;
  • Post on the Granteeโ€™s website, a copy of the two page performance report, in accordance with the 2009 Laws of Minnesota, Chapter 37, Article 1, Section 4, and Subdivision 1.

NOW THEREFORE, BE IT RESOLVED, that the Grantee will be reimbursed up to $9,900.00 in state fiscal year 2018 for expenses incurred between the effective date of the grant and June 30, 2018, and $9,900.00 in fiscal year 2019, for expenses incurred between July 1, 2018 and June 30, 2019, as determined by the grant funding formula, total obligation of the State for all compensation and reimbursements to the Grantee under this grant agreement will not exceed $19,980.00;

SMALL CITIES DEVELOPMENT PROGRAM

Rusty Madoll met with the board to discuss the Small Cities Development grant that his Uncle had on his property, which Rusty purchased. The board discussed the grant agreement of re-payment which the previous owner had entered in. County Attorney will review and make recommendation to the board.

LAKE OF THE WOODS TOURISM UPDATE

Executive Director for Lake of the Woods Tourism Bureau, Joe Henry met with the board and updated the board on the past tourism year. He also informed the board that the Tourism Bureau would like to apply to host the International Plowing Competition that will be coming to the USA in 2019. The board stated that they would be willing to sign the letter of intent for hosting this competition.

GREAT NORTHERN TRANSMISSION LINE

Matthew Hagelin, Kyle Larson and Terri Bagwell met with the board and updated them on the Great Northern Transmission Line Project.

TRANE

Maintenance Supervisor, Peder Hovland and Trane Manager Scott Rietsema met with the board to discuss the heating issues within the Social Services Department. Scott informed the board that Trane will sell to the county a boiler for $94,000. County Auditor/Treasurer, Lorene Hanson requested an itemized bill for the previous work and for the current quote. The County Board requested this itemization be received before payment is made.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to purchase the boiler from Trane in the amount of $94,000, which includes installation, from the Building Fund.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 1:00 p.m.

Attest:                                                                          Approved September 26, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, James Nordlof

August, 2017

Commissioner Proceedings

August 8, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 8, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, Ed Arnesen and Cody Hasbargen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Paul Bunyan Transit and Golf Course Roads.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of July 25 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$7,543.12, Commissioner Warrants-$5,141.74, Commissioner Warrants- $13,624.42.

Paul Bunyan Transit

Social Service Director, Amy Ballard met with the board and informed the board that the transit is running smoothly and weekend service transit is not available in our area.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $47,241.17- Road & Bridge $171,287.45-Co. Development $1,097.41-Solid Waste, $4,300.00-Joint Ditch, $1,380.00-Solid Waste, $21,636.95- EDA, $726.20.

WARRANTS FOR PUBLICATION

Warrants Approved On 8/08/2017 For Payment 8/11/2017

Vendor Name                                                    Amount

Computer Professionals Unlimited Inc                                  3,354.20

Envirotech Services Inc                                                     97,359.43

Howard’s Oil Company                                                         2,740.52

Johnston Concrete Inc                                                       15,828.00

Liberty Tire Recycling, LLC                                                  2,689.60

LOW Highway Dept                                                              5,585.00

LOW Soil & Water Cons. Dist.                                            23,406.50

Mar-Kit Landfill                                                                    12,152.50

Nortrax Inc                                                                            7,200.00

Roger’s Two Way Radio, Inc                                               3,405.00

Strata Corp, Inc                                                                    2,219.17

Team Lab                                                                            37,950.00

Widseth Smith Nolting&Asst Inc                                           4,300.00

Woody’s Service                                                                  5,376.97

Zuercher Technologies, LLC                                                2,190.00

62 Payments less than 2000   21,912.29

Final Total: 247,669.18

Further moved to authorize the payment of the following auditor warrants: July 26, 2017- $32,750.08, August 2, 2017 – $91,957.69, August 2, 2017- $148,896.53, August 2, 2017-(1.00).

DITCH AUTHORITY

Public Works Director, Tim Erickson met with the board to inform them of the work that has been done on ditches and the projected plans for the future. Tim also discussed the ditch assessments with the board. Chairman Nordlof placed the Ditch Authority on the August 22 board agenda for further discussion for ditch assessments. Tim gave an update to the board on road construction projects.

 LITTLE BROTHER/LITTLE SISTER PROGRAM

Little Brother/Little Sister Program Director, Sue Paulson and NWCAA Director Tim Anacabe met with the board to give an update on the program and informed the board that they have 12 children in the program and in need of more Mentors for the program.

COUNTY SURVEYOR

County Surveyor, Donn Rasmussen, and Surveyor Chad Conner met with the board and updated the board on the following projects:

  • Remounmentation
  • Kelly Creek Plat
  • Lake of the Woods Beachmark Project
  • St. Hwy 14
  • Wetland Delineation-Expansion of Landfill

COMMISSIONER UPDATE

  • Waible Estates- Road Discussion
  • State Auditorsย ย meeting update

Recess

The meeting was called to recess at 11:30 p.m. and reconvened at 11:35 p.m.

HUMAN RESOURCES

Human Resources Director, Savanna Slick and Land and Water Planning Director, Josh Stromlund met with the board to discuss the Environmental Specialist position.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:05 p.m.

Attest:                                                                          Approved August 22, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, James Nordlof

July, 2017

Commissioner Proceedings

JULY 11, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 11, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, Ed Arnesen and Cody Hasbargen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Special Permit-UPS and Airport update.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of June 27, 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$13,445.92, Commissioner Warrants-$5,575.59, Commissioner Warrants- $5,634.36.

Fee Policy

Social Service Director, Amy Ballard met with the board requesting approval for the offices Financial Eligibility & Fee Policy which is mandated by Minnesota or Federal laws supersede this policy.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the Financial Eligibility & Fee Policy for Lake of the Woods Social Services Department.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue $46,703.40- Road & Bridge $196,163.01- Joint Ditch-$10,183.29-Solid Waste, $23,940.22- EDA, $1,896.51.

WARRANTS FOR PUBLICATION

Warrants Approved On 7/11/2017 For Payment 7/14/2017

Vendor Name                                        Amount

Code 4 Services LLC                                                     9,165.79

Computer Professionals Unlimited Inc                          13,498.00

Fort Distributors Ltd                                                     18,421.20

Howard’s Oil Company                                                  7,430.09

Lavalla Sand & Gravel Inc                                          168,285.00

LOW Highway Dept                                                     16,542.04

Mar-Kit Landfill                                                             15,241.50

Roger’s Two Way Radio, Inc                                         4,639.50

Voyageurs Comtronics, Inc                                           2,689.90

48 Payments less than 2000 22,973.41

Final Total: 278,886.43

Further moved to authorize the payment of the following auditor warrants: June 28, 2017- $28,155.59-July 5, 2017 – $92,721.30- July 6, 2017-$175,592.85.

BUDGET DATES

County Auditor/Treasurer Lorene Hanson met with the board requesting the board to set budget dates for 2018 Budget. The board set August 14 and 15 to begin the 2018 budget process.

SHERIFF

County Sheriff, Gary Fish met with the board requesting permission to work the stone 2016 Stonegarden Grant.

Resolution

The following resolution was offered by Commissioner Arnesen and seconded by Commissioner Hasbargen and carried unanimously to adopt the following resolution:

AMEND COUNTY SHERIFF SALARY RESOLUTION 17-07-01

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nationโ€™s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered โ€œOperation Stonegarden 2016;

WHEREAS, the Lake of the Woods County Sheriffโ€™s Office is a successful recipient of an

Operation Stonegarden 2016 grant; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officerโ€™s and himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffsโ€™ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2016 grant given to assist the Lake of the Woods County Sheriffโ€™s Office  in its efforts to secure the border includes the sum of S 29,410.00 overtime and $3,241.50 fringe benefits; and

WHEREAS, it is estimated that these additional border security duties will necessitate that the

Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2016 grants, all of the additional overtime worked by officerโ€™s devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and workerโ€™s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriffโ€™s salary, as

originally set by this board on December 13, 2016 was $78,748.80 and fringe benefits were

$13,899.17, be amended so that the sheriffโ€™s salary is increased by the sum of $6,526.08 and

fringe benefits are increased by $1,151.85 commencing July 16, 2017 through December 31,

2017, with the increase funding from the Operation Stonegarden 2016 grant contingent upon the following:

  1. Thatย theย Operationย Stonegarden 2016ย grant fundingย beย available;ย and
  2. Thatย theย sheriffย works,ย in addition to his regularย duties, eight (8)ย hours perย weekย of said

Operation Stonegarden 2016 grant.

At such time that the Operation Stonegarden 2016 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2016 grant work, then the sheriffโ€™s salary shall return to the salary as originally set by this board on December 13, 2016.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board and requested approval for reappointment of members to the Joint Drainage Authority between Lake of the Woods County and Roseau County for Joint Ditch 22 and 62. Tim also updated the board on the current road projects his department is working on.

Resolution

The following resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously the following resolution:

STATE OF MINNESOTA

LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS

ROSEAU COUNTY BOARD OF COMMISSIONERS

SEATED CONCURRENTLY PURSUANT TO MINNESOTA STATUTES SECTION 103E.235 FOR THE PURPOSE OF REAPPOINTING MEMBERS TO THE JOINT DRAINAGE AUTHORITY BOARD FOR LAKE OF THE WOODS / ROSEAU COUNTIES JOINT/JUDICIAL DITCH 22

RESOLUTION NO. 17-07-02

ย The matter of the petition of the Appointment of Members to the Joint Drainage Authority Board

ย Appointment Orderย ย 

The County Boards of Commissioners of Lake of the Woods and Roseau Counties, meeting concurrently at their regular meetings on July 11, 2017, considered appointments to the Joint Drainage Authority Board of Roseau and Lake of the Woods Counties Joint/Judicial Ditch (JD) 22. After consideration of the matter and upon motion and second duly noted in the minutes of meeting, the Boards adopt the following Findings and Order:

WHEREAS, the Lake of the Woods and Roseau Counties JD 22 is an existing Joint Ditch between the two Counties and the Joint Drainage Authority for JD 22 was established by previous joint action of the County Boards of Commissioners; and

WHEREAS, the resolution establishing the Joint Drainage Authority did not address the filling of vacancies or re-appointment of membership to the Joint Drainage Authority Board; and

WHEREAS, vacancies exist on the Joint Drainage Authority Board.

THEREFORE, based on the forgoing, the Boards of Commissioners of Lake of the Woods and Roseau Counties, seated concurrently, adopt the following:

ORDER

  1. The Boards acknowledge and reestablish the Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 for Lake of the Woods and Roseau Counties JD 22.
  2. Vacancies on the Joint Drainage Authority Board are filled by following initial members:
    1. Kenneth Moormanย ย ย ย ย ย ย ย ย (Lake of the Woods County, District 3)
    2. Edward Arnesenย ย ย ย ย ย ย ย ย ย ย ย ย (Lake of the Woods County, District 5)
    3. Jonathan Waibelย ย ย ย ย ย ย ย ย ย ย ย (Lake of the Woods County, Districtย ย 4)
    4. Russell Walkerย ย ย (Roseau County, District 4)
    5. Glenda Phillipe_ย (Roseau County, District 1)
  3. Future vacancies on the Joint Drainage Authority Board shall be filled by the successorย ย ย ย ย ย ย Commissioner from the district indicated.
  4. In the case of a conflict of interest of one or more Board members making a quorum or majority impossible, the County Boards, by concurrent resolutions, may make temporary appointments to the Joint Drainage Authority Board.
  5. Lake of the Woods County is designated as the โ€œmajorityโ€ county for JD 22. The Lake of the Woods County Auditor/Treasurer shall coordinate with the Roseau County Auditor and proceed with future management and administration of JD 22 according to Minnesota Statutes Chapter 103E.
  6. The Joint Drainage Authority acknowledged and reestablished herein shall be perpetual until either dissolved or modified by future action of the Lake of the Woods and Roseau County Boards of Commissioners, seated jointly.
  7. This Order may be signed in counterparts and the counter parts together constitute the full Order.

After discussion, the resolution Passed and the Findings and Order were Adopted.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously the following resolution:

STATE OF MINNESOTA

LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS

ROSEAU COUNTY BOARD OF COMMISSIONERS

SEATED CONCURRENTLY PURSUANT TO MINNESOTA STATUTES SECTION 103E.235 FOR THE PURPOSE OF REAPPOINTING MEMBERS TO THE JOINT DRAINAGE AUTHORITY BOARD FOR LAKE OF THE WOODS / ROSEAU COUNTIES JOINT/JUDICIAL DITCH 62

Resolution NO. 17-07-03

ย The matter of the petition of the Appointment of Members to the Joint Drainage Authority Board

ย Appointment Orderย ย 

The County Boards of Commissioners of Lake of the Woods and Roseau Counties, meeting concurrently at their regular meeting on July 11, 2017, considered appointments to the Joint Drainage Authority Board of Roseau and Lake of the Woods Counties Joint/Judicial Ditch (JD) 62. After consideration of the matter and upon motion and second duly noted in the minutes of meeting, the Boards adopt the following Findings and Order:

WHEREAS, the Lake of the Woods and Roseau Counties JD 62 is an existing Joint Ditch between the two Counties and the Joint Drainage Authority for JD 62 was established by previous joint action of the County Boards of Commissioners; and

WHEREAS, the resolution establishing the Joint Drainage Authority did not address the filling of vacancies or re-appointment of membership to the Joint Drainage Authority Board; and

WHEREAS, vacancies exist on the Joint Drainage Authority Board.

THEREFORE, based on the forgoing, the Boards of Commissioners of Lake of the Woods and Roseau Counties, seated concurrently, adopt the following:

ORDER

  1. The Boards acknowledge and reestablish the Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 for Lake of the Woods and Roseau Counties JD 62.
  2. Vacancies on the Joint Drainage Authority Board are filled by following initial members:
    • Kenneth Moormanย ย ย ย ย ย ย (Lake of the Woods County, District 3)
    • Edward Arnesenย ย ย ย ย ย ย ย ย ย ย (Lake of the Woods County, District 5)
    • Cody Hasbargenย ย ย ย ย ย ย ย ย ย (Lake of the Woods County, District 2)
    • Russell Walkerย (Roseau County, District 4)
    • Roger Falkย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย (Roseau County, District 3
  3. Future vacancies on the Joint Drainage Authority Board shall be filled by the successor Commissioner from the district indicated.
  4. In the case of a conflict of interest of one or more Board members making a quorum or majority impossible, the County Boards, by concurrent resolutions, may make temporary appointments to the Joint Drainage Authority Board.
  5. Lake of the Woods County is designated as the โ€œmajorityโ€ county for JD 62. The Lake of the Woods County Auditor/Treasurer shall coordinate with the Roseau County Auditor and proceed with future management and administration of JD 62 according to Minnesota Statutes Chapter 103E.
  6. The Joint Drainage Authority acknowledged and reestablished herein shall be perpetual until either dissolved or modified by future action of the Lake of the Woods and Roseau County Boards of Commissioners, seated jointly.
  7. This Order may be signed in counterparts and the counter parts together constitute the full Order.

After discussion, the resolution Passed and the Findings and Order were Adopted.

UPS

Mike Reed, representing UPS met with the board requesting a letter of support for UPS to add TH72 and TH71 between Bemidji and Baudette Minnesota to the approved twin trailer route. Mike explained that with ANI Pharmaceuticals growth, UPS needs flexibility to use twin trailers to meet the package distribution and timing required to ship their products. UPS distribution center in Bemidji, Bloomington, and Eagan process the packages from the ANI facility in Baudette.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to support the request from UPS to be approved by MnDOT for twin trailer route from CSAH72 and CSAH71, between Bemidji and Baudette, Minnesota.

RECESS

The meeting was called to recess at 10:58 a.m. and reconvened at 11:05 a.m.

MINNESOTA COUNTIES INTERGOVERNMENTAL TRUST

MCIT Risk Management Consultant, Bob Goede met with the board and presented the 2017 MCT Report to the board.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:10 a.m.

Attest:                                                                          Approved July 25, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, James Nordlof

=========================================================================================================================================================================

Commissioner Proceedings

July 25, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, July 25, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, Ed Arnesen and Cody Hasbargen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the removal of Zach Crompton from the agenda.

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of July 11, 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$4,714.03, Commissioner Warrants-$3,850.09, Commissioner Warrants- $19,313.01.

Training Request

Social Service Director, Amy Ballard met with the board requesting approval for out of State training for staff to attend.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve out of state training for Social Service staff to attend.

AUDITOR/TREASURER

County Auditor/Treasurer Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $48,080.11- Road & Bridge $29,293.56Co. Development $1,454.50-Solid Waste, $8264.09- EDA, $3,861.27.

WARRANTS FOR PUBLICATION

Warrants Approved On 7/25/2017 For Payment 7/28/2017

Vendor Name                                                    Amount

Arrowhead Library System                                               33,118.00

Cenex Co-Op Services, Inc.                                                 8,739.65

Fort Distributors Ltd                                                              7,224.00

Headwater Regional Development Commiss                        3,307.76

Jake’s Quality Tire Inc                                                           2,212.46

R & Q Trucking, Inc                                                               4,895.00

Widseth Smith Nolting&Asst Inc                                           2,079.83

Woody’s Service                                                                  4,265.34

Ziegler, Inc                                                                            3,540.17

51 Payments less than 2000  21,571.32

Final Total: 90,953.53

Further moved to authorize the payment of the following auditor warrants: July 12, 2017- $68,487.41-July 19, 2017 – $31,626.51.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board informing them that he has a candidate for the Highway Maintenance Department at the NWA and that the candidate counter offered salary for a step 4. After discussion the Commissioners counter offered the candidate a Step 3. If the candidate accepts the counter offer, this position will be at a grade 10, Step 3, 19.12, points 233, effective July 31, 2017.

Trap Club

Coach Bob Laine met with the board and thanked the board for all the support that they have given to the Trap Club. Bob also informed the board that the club has grown to 41 kids participating this past year.

DNR FORESTRY

Easement

Area Supervisor Forester, Adam Munstenteiger, and Bob Warzecha met with the board to discuss an existing county easement over state land to provide Bob Warzecha access to his property. In exchange, Mr. Warzecha will donate easement across his property to access the site leased by the Lake of the Woods Sheriff and DNR Conservation.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to provide a county easement over state land to Bob Warzecha, with exchange of the donation of easement across his property for access for Lake of the Woods Sheriff and DNR Conservation.

Timber Harvest

Area Supervisor Forester, Adam Munstenteiger informed the board of the Timber Harvest projects at the NWA. He informed the board that forest management is working with all affected parties, logging, tribal lands and DNR. The consensus of board is that they are in support of the timber harvest at the NWA.

RECESS

The meeting was called to recess at 10:35 a.m. and reconvened at 10:40 a.m.

GRANT FUNDING

Land and Water Planning Director, Josh Stromlund and SWCD Resource Technician, Corryn Trask met with the board and informed them of a grant that maybe available to assist with Judicial Ditch 28. Josh explained that this would be a two phase project and at this time they do not have an estimated cost but would like to have SWCD continue. The DNR is working on a design for this project. The consensus of the board was that the Ditch Authority will move forward with this project. The board discussed the assessment of Judicial Ditch 28 with possible assessment time of two to three years.  

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stomlund met with the board and presented a Conditional Use Permit for the boards consideration of approval. Adrianโ€™s Resort Inc. is requesting to replace five (5) non-conforming cabins with four (4) cabins within a commercial planned unit development, where the non-conformity is caused by excess density in the shoreland zone of the Rainy River. The Rainy River is an Agricultural River Segment. Josh reviewed the Findings of Fact of the Planning Commissioner and informed the board that they approved this application with no conditions of the project.

Motion

Motion was made Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the following Conditional Use Permit.

Lake of the Woods County Planning Commission

Findings of Fact and Decision

Name of Applicant:  Adrianโ€™s Resort Inc.                                                          Date:  July 12, 2017

Location/Legal Description:  A 3.43 acre tract in Govt.  Lot 3, Section 24, Township 162 North, Range 32 West (Wheeler) – Parcel ID #19.24.41.020.

Project Proposal:  Applicant is requesting to replace five (5) non-conforming cabins with four (4) cabins within a commercial planned unit development, where the non-conformity is caused by excess density in the shoreland zone of the Rainy River. The Rainy River is an Agricultural River Segment.

  1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (X) NO (ย ย ) N/A (ย ย )

Why or why not?  Economic resort area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO (  ) N/A (  )

Why or why not?  Improve fire safety, handicap access.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrientย loading?ย ย ย ย ย ย ย ย ย  ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย ) NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the siteโ€™s existing topography, drainage features, and vegetative cover?ย ย ย ย ย ย ย ย ย ย ย  ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposalโ€™s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not?  Not changing.

8. Is the project proposal compatible with adjacent land uses?ย ย ย ย ย ย ย ย ย ย ย ย ย YES (X)ย  NO (ย ย )ย ย N/A (ย ย )

Why or why not?  All resort area.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X) NO (  ) N/A (  )

Why or why not?  Resort activity.

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (X)ย  NO (ย ย )ย ย N/A (ย ย )

Why or why not?  New system coming.

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X) NO (  ) N/A (  )

Why or why not?  Existing and new sewage system in plans.           

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (X)ย  NO (ย ย )ย ย N/A (ย ย )

Why or why not?  No change.

14.ย If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________  

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?ย  ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย ย YES (ย ย )ย  NO (ย ย )ย ย N/A (X)

Why or why not? ______________________________________________________

17.ย If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                                    YES (  )  NO (  ) N/A (X)

Why or why not?  No change.

The specific conditions of approval are as follows: NONE

The Lake of the Woods County Planning Commission hereby recommends to the Lake of the Woods County Board of Commissioners that this proposal be:

Approved  as Presented  (X)       Approved with Conditions  (  )                 Denied  (  )

            July 12, 2017               _____________________________________

                 Date                                                                                                Tom Mio

                                                                                                        Chair, Planning Commission

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

WILLIAMS CREEK

Land and Water Planning Director, Josh Stromlund met with the board and informed the board that the 2015-2016 yearly monitoring reports have not been received for the Williams Creek Mitigation site. Josh drafted a letter to DNR Commissioner Landwehr on behalf of the County Board requesting the monitory report per agreement.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the Letter of concern addressed to Commissioner Lanwerhr, on behalf of the County Board.

MAINTENANCE

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to add Maintenance Supervisor to the agenda.

Trane Update

Maintenance Supervisor, Peder Hovland met with the board to discuss issues with the new heating/cooling system. Peder informed the board that they will be running a building performance test and if that passed everything, then the consensus of the board was to pay the bill.

EDA LOAN

The board discussed the loan from the County to the EDA for the purpose of equipment start up for the Lake of the Woods Drifters Club. If loan granted, the Lake of the Woods Drifters would pay back  EDA would pay back over a seven (7) year loan with 0% interest on a semiannual payment as per agreement with the EDA. The EDA would in turn pay back the County accordingly.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to transfer from the Con-Con fund $ 100,000 to the Lake of the Woods  County EDA for  loaning the Lake of the Woods Drifters Club money to purchase start up equipment for grooming snowmobile trails.
The term of loan will be a seven (7) year loan to be paid semiannually with 0% interest to the County.

COMMISSIONER UPDATE

Law Enforcement update on contracting with the City of Baudette for Law Enforcement. Contract is still being worked on.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 12:10 a.m.

Attest:                                                                          Approved August 8, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, James Nordlof

June, 2017

Commissioner Proceedings

JUNE 13, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 13, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Vice-Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, and Ed Arnesen. Absent Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following addition: Airport Hangar.

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of May 23, 2017.

SWEARING IN

Deputy Recorder, Christie Russell met with the board and administrated the oath of office for the Board of Equalization meeting which will be held at 6:00 p.m. Swearing in members of the board of equalization were: County Auditor/Treasurer, Lorene Hanson, Commissioners Waibel, Arnesen, Hasbargen and Moorman.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$10,275.91, Commissioner Warrants-$8,672.46, Commissioner Warrants- $39,431.09.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue $32,005.58- Road & Bridge $119,025.29-Co. Development $6,735.00-  Joint Ditch-$908.00-Solid Waste, $28,335.95- EDA, $44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/13/2017 For Payment 6/16/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                 4,830.83

Computer Professionals Unlimited Inc                                 3,310.00

Contech Engineered Solutions LLC                                   29,977.30

Crop Production Services                                                  20,967.54

Dvergsten/Jessica Vivian                                                    2,968.95

Farmers Union Oil Co.                                                           4,184.58

Jake’s Quality Tire Inc                                                           3,001.28

LOW Highway Dept                                                              2,648.75

Mar-Kit Landfill                                                                    13,703.50

Marco Technologies LLC                                                     3,927.77

MN Counties Intergovernmental Trust                                 2,343.00

Nelson Auto Center                                                            28,056.71

Powerplan                                                                            9,935.29

R & Q Trucking, Inc                                                               3,230.00

Widseth Smith Nolting&Asst Inc                                           6,718.33

Woody’s Service                                                                  5,046.07

Ziegler, Inc                                                                            8,967.18

72 Payments less than 2000 33,237.30

Final Total: 187,054.38

Further moved to authorize the payment of the following auditor warrants: May 24, 2017- $668,280.92-May 30, 2017 – $694,193.83, May 31, 2017-$569,487.99, June 7, 2017-97,799.62.

AMC

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that AMC notified them on the Wheelage Tax that counties can charge to local residents on all passenger vehicles and the county can choose how much they want to charge up to $20.00 per vehicle. No action was taken at this time.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for a cell phone stipend for Kyle Onstad.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve a cell phone stipend for Inspector II, Kyle Onstad in the amount of $60.00 per month effective July, 2017.

PUBLIC HEARNG

Flag Island Resort Off Sale to Combination On Sale License

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 10:10 a.m. and open the Public Hearing pursuant to MN Stat. ยง340A.405, Subdivision 2( c ) Intoxicating Liquor, Off-Sale Licenses to a combination Liquor License. The board reviewed the application for On Sale/Off Sale combination license for Flag Island Resort. No comments were heard from the public.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the public hearing at 10:15 a.m. and open the regular meeting.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the application for Flag Island Resort for an On/Off Sale Combination License effective July 1, 2017 thru June 30, 2018.

LAND AND WATER PLANNING

Land and Water Planning Director met with the board to discuss Buffer Program Implementation.

Resolution

A RESOLUTION REGARDING THE ELECTION OF JURISDICTION FOR

THE MINNESOTA BUFFER LAW

Lake of the Woods County

Resolution #17-06-01

WHEREAS, provisions in Minnesota Statute 103F.48 (Buffer Law) allow a county or watershed district to affirm jurisdiction to carry out the compliance provisions regarding riparian vegetated buffers and alternative water quality practices for those waterbodies identified on the Department of Natural Resourcesโ€™ Buffer Protection Map; and

WHEREAS, a county with jurisdiction over a noncompliant site shall enforce corrective actions through a coordinated approach under the authority granted in Minnesota Statute 103B.101, subdivision 12a, the Buffer Law or other authority granted by statute; and

WHEREAS, the Lake of the Woods County Board of Commissioners agree to carry out corrective actions on a parcel basis to ensure compliance with the buffer requirements, which may include an Administrative Penalty Order (APO) plan under the authority provided in Minnesota Statutes 103B.101, subdivision 12a and 103F.48; and

WHEREAS, the Lake of the Woods County Board of Commissioners is electing jurisdiction on all public drainage ditches for which it is the drainage authority and public waters, located within its boundaries, identified on the Department of Natural Resourcesโ€™ Buffer Protection Map; and

WHEREAS, the Lake of the Woods County Board of Commissioners delegate the jurisdiction of carrying out the compliance provision of the buffer requirements to the Lake of the Woods County Land and Water Planning Director; and

WHEREAS, the Buffer Law requires that each Local Government Unit provide notice affirming jurisdiction and identify the rule, ordinance, or other official controls that will be used to carry out the compliance provisions of the buffer requirements to the Board of Water and Soil Resources, including a copy of the adopting resolution.

THEREFORE, BE IT RESOLVED that the Lake of the Woods County Board of Commissioners hereby accepts the authority and administrative responsibility to implement the Buffer Law as the Local Government Unit within the legal boundaries of Lake of the Woods County for the water features identified above as of June 13, 2017, in accordance with Minnesota Statute 103F.48.

This RESOLUTION was offered by Commissioner Moorman, seconded by Commissioner Hasbargen, and adopted by a vote of 4-0at a regular meeting of the Lake of the Woods County Board of Commissioners on June 13, 2017.

Flood Plain

Land and Water Planning Director, Josh Stromlund met with the board to discuss the possibility of the Land and Water Planning Office to assist the public with Flood Plain levels. With the county having Lidar, they are able to determine the Flood Plain levels most of the time depending  on the site.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve Land and Water Planning Office to add additional services for Flood Plain determination and then to forward on to FEMA for final approval

Staffing

Land and Water Planning Director, Josh Stromlund met with the board to discuss adding an additional staff member with the increase work load in the office. The board requested that Josh proceed with job description and bring back to the board.

Zippel Bay Dredging

Soil & Water Conservation District Resource Technician, Mike Hirst met with the board and informed them of the funding they received from the โ€œHarbor Trust Fundโ€ in the amount of $50,000 to be used for Zippel Bay Dredging project.

RECESS

The meeting was called to recess at 11:13 a.m. and reconvened at11:15 a.m. as follows:

LAKE OF THE WOODS DRIFTERS

Lake of the Woods Drifters Snowmobile Club members Brad Dolinski, Tom Hanson, Randy Orton and Marti Mollberg met with the County Board to discuss the donation of $5,000 to the county (LG555 form Government Acknowledgment for Use of Gambling Funds) to be used for safety ads and general needs for trails.

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Ken Moorman and carried unanimously to accept the $5,000 from the Lake of the Woods Drifters Club and authorize County Auditor/Treasurer, Lorene Hanson to sign the LG555 Government Acknowledgement for Use of Gambling Funds form.

Trails/Equipment

Lake of the Woods Drifters Snowmobile Club members discussed the snowmobile trails and the work that is needed on bridges and also equipment needs. They requested that the county purchase the equipment and that the club would make payments back to the county.  No action was taken.

Acceptance of Trail Maintenance and Legal Sponsorship for Border Trails

The board discussed the Maintenance and Grooming application for Border Trails. 

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to contract with the Lake of the Woods Drifters Club for the maintenance and grooming of the Border Trails and to further authorize the County Board Chair and County Auditor-Treasurer to sign the County/Club Contract.

Resolution

The following resolution was offered by Commissioner Ken Moorman, seconded by Commissioner Cody Hasbargen and moved for adoption:

Resolution No. 17-06-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Border Trails maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

PROPERTY ISSUES

County Attorney, James Austad, Mary and Dave Gisch, Ron Streed and Steve Nesmith met with the board to discuss the property description on parcel number 30.1541.000.   The Board requested the County Attorney and Public Works Director to research this further and report back to the County Board later in the day.

DITCH AUTHORITY

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Jon Waibel and carried unanimously to close the regular County Board meeting and open the Ditch Drainage Authority meeting.  The following were in attendance:  Commissioners:  Ed Arnesen, Cody Hasbargen, Ken Moorman and Jon Waibel, Auditor-Treasurer Lorene Hanson, Attorney Jim Austad, Public Works Director Tim Erickson and Woody Fiala.

The drainage authority board discussed the petition for repair of a drainage system received from Norvel Parsley regarding Judicial Ditch 24, Zippel Township, Township 162, Range 33, Section 16.

The drainage authority recognized that there was a road culvert issue, however not a judicial ditch issue; therefore denying the petition for repair. 

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to close the Ditch Drainage Authority meeting and open the regular County Board meeting.

The County Board discussed the results from the Drainage Authority.  

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to replace the culvert and share the actual cost of the culvert with the land owner.   Public Works Director Tim Erickson was going to contact Mr. Parsley of the results of the meeting.

RECESS

The meeting was called to recess at 2:10 p.m. and reconvened at 5:00 p.m.

PROPERTY ISSUES

Public Works Director Tim Erickson, Mary and Dave Gisch, Ron Streed, Steve Nesmith and Roseann Swenson reported back to the County Board on their research of the property description on parcel number 30.1541.000.   After reviewing GIS maps and further discussion, the parties were going to meet again to resolve the matter.

AIRPORT

Commissioners Jon Waibel and Cody Hasbargen gave an update to the County Board from their last Airport meeting.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 6:00 p.m.  The County Board of Equalization followed at 6:00 p.m.

Attest:                                                                                      June 13, 2017

___________________________________              _____________________________________County Auditor/Treasurer, Lorene Hanson                    Vice-Chair of the Board, Edward Arnesen

===========================================================================================================================================================================

Commissioner Proceedings

June 20, 2017

The Lake of the Woods County Board of Commissioners met in session on Tuesday, June 20, 2017 at Angle Outpost Resort at the Northwest Angle.

Call to Order

Chairman Nordlof called the meeting to order at 10:10 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Cody Hasbargen, Ed Arnesen, Ken Moorman, and  Buck Nordlof.  Absent: Jon Waibel. Also present were: County Auditor/Treasurer Lorene Hanson, Public Works Director, Tim Erickson, Deputy Auditor/Treasurer, Janet Rudd, County Attorney, James Austad ,  County Sheriff, Gary Fish, Human Resource Director, Savanna Slick, Social Services Director, Amy Ballard and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Digital T.V. and Land issues.

Approve Minutes

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the minutes of June 13, 2017.

PUBLIC WORKS

Angle Road Update

Public Works Director, Tim Erickson met with the board and informed the board that some gravel was placed on the Angle Road last year, more gravel to be placed in July and another load the next year. Tim also informed the board that they will be placing Calcium Chloride on the road next week.

NWA Maintenance

Public Works Director, Tim Erickson met with the board and requested approval to advertise, interview and hire for the NWA Maintenance Department.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to authorize Public Works Director, Tim Erickson to advertise, interview and hire for the a NWA Maintenance Department.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to charge Office Fees for Firearm Storage at $5.00 per time and Vehicle Storage at $10.00 per day and requested that the Deputy Sheriffs Office position be removed from the agenda and placed on next board agenda.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the County Sheriffโ€™s Office Fees for Firearm Storage at $5.00 per time and Vehicle Storage at $10.00 per day.

NWA Golf Course Road

The board discussed the parking issues on the Golf Course Road. After discussion with Paul Colson the board decided that Commissioner Arnesen and Public Works Director, Tim Erickson will look into this further and requested that Paul send Time the marker coordinates.

HUMAN RESOURCES

Solid Waste Assistant Program Director

Human Resource Director, Savanna Slick met with the board requesting authorization to create an Assistance Solid Waste Program Manager job description and to hire within.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve Public Works Director, Tim Erickson to create a new job description and grade for Assistant Solid Waste Program Director and advertise and interview.

Emergency Management Director

Human Resource Director, Savanna Slick met with the board requesting a step increase for Emergency Manager and requesting thirty (30) hours per week versus the twenty-four (24) hours, and up to ten (10) additional hours as back-up dispatch. County Sheriff, Gary Fish requested that this position be moved to a step seven (7).

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman with Commissioner Hasbargen abstaining and carried unanimously to move Emergency Management Director, Jill Hasbargen Olson from step 4 to step 7 at $21.96 per hour effective next pay period with thirty (30) hours and Emergency Management and up to additional ten (10) hours as Dispatcher duties.

Recess

The meeting was called to recess at 11:20 a.m. and reconvened at 11:30 a.m. as follows:

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board to inform the NWA residents of the services that are available thru her office and left packets of information for local residents.

FLOOD PLAIN SERVICES/ VETERANS SERVICE OFFICER

Chairman Nordlof informed the NWA residents that the Land and Water Planning Office now offers assistants with determining Flood Plain levels and that Veterans Service Officer , Rick Rone will be meeting at the NWA on July 17 from 10:00 a.m. till 2:00 p.m.

AIRPORT UPDATE

Commissioner Arnesen informed the NW Angle residents that he just had a conversation with a member of the Tribe in regards to the NW Angle Airport, and last August they were to meet but the  meeting was cancelled. We will wait to hear forth coming information.

DIGITAL TV

Paul Colson inquired about the Digital TV that was discussed in the past. County Auditor/Treasurer, Lorene Hanson will look into and get back to the board.

Land Issue

The board discussed Mary and Dave Gisch property. The consensus of the board was to have Chairman Nordlof work with County Attorney, James Austad on behalf of the county board on this property, with Commissioner Hasbargen abstaining.

RECESS

The meeting was called to recess at 11:59 a.m.

BOARD OF EQUALIZATION

Board of Equalization Meeting was opened at 12:00 p.m. and closed at 12:11 p.m.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 12:12 p.m.

ATTEST:                                                                                 APPROVED: June 27, 2017

___________________________________                          __________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, James Nordlof

=================================================================================================================================================================================

Commissioner Proceedings

JUNE 27, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, June 27, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: James Nordlof, Ken Moorman, Jon Waibel, and Ed Arnesen. Absent, Cody Hasbargen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following additions: Board of Equalization Minutes, AMC District 2 meeting, Stonegarden Grant, NWA Edge Riders Premises Permit Application.

Approval of Minutes

June 13, 2017

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of June 13, 2017.

Board of Equalization

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the 2017 Board of Equalization minutes.

SHERIFF

Deputy Sheriff Coroner Job Descriptions

County Sheriff, Gary Fish, Helgeson Funeral Home Director, John Helgeson and Human Resource Director, Savanna Slick met with the board to discuss Coroner duties that have been assigned with ted to the  Deputy Sheriffโ€™s and the  job description changes made. Savanna also informed the board that all deputies have completed the courses to be Deputy Coroners, new Deputies hired that are not certified as a Deputy Coroner, will be hired as Deputy Sheriff at grade 12, until passing the courses required to be certified.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the Deputy Sheriff Coroners job description at a grade 13, points 288 with the Deputies moving up to that grade, but Deputies at a grade 12, until all required courses are passed, certifying them as a Deputy Coroner, with Deputies staying at their current steps, effective July 2, 2017.

Deputy Sheriff/Investigator

County Sheriff, Gary Fish and Human Resource Director, Savanna Slick met with the board to discuss the changes made to Deputy Sheriff/ Coroner/ Investigator job description.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the Deputy Sheriff/ Coroner/Investigator job description at grade 13, 288 with Deputy staying at his current step, effective July 2, 2017.

STONEGARDEN

County Sheriff, Gary Fish met with the board requesting approval for the 2016 Stonegarden Grant in the amount of $56,303.

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Arnesen and moved for adoption:

A Resolution Authorizing the Stonegarden Grant Agreement

Resolution 17-06-03

NOW, THEREFORE, BE IT RESOLVED that the Chairman Nordlof and County Sheriff, Gary Fish are hereby authorized to execute the 2016 Operation Stonegarden Grant, Agreement No. A-OPSG-2016-LOTW-CO-005, effective September 1, 2016- August 31, 2019 in the amount of $56,303.

MINNESOTA POWER

Steven White, Senior Communications Engineer with Minnesota Power met with the board requesting authorization to place antennas on the Baudette and Williamsโ€™s towers for communication for the Great Northern Transmission line crew.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve Minnesota Power to place antennas on the Baudette Tower and Williams Tower with an addendement to the existing contract with an additional $2,000 per tower per year, contingent approval of County Attorney, James Austad.

VOYAGERS COMTRONICS

Lee Hervey, from Voyagers Comtronics informed the board that the county towers will need to be painted next summer along with re-banding. He updated the board on the Digital TV for the Northwest Angle, informing them that residents can get transmission on the South Side of the Angle from the Williams tower. On the North side of the Angle, the hill cuts off the transmission and therefore they would not get reception. However, Lee stated that if individuals want to put up a TV tower high enough, they would get reception.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$6,049.18, Commissioner Warrants-$5,331.55, Commissioner Warrants- $14,697.18.

RECESS

The meeting was called to recess at 10:18 a.m. and reconvened at 10:22 a.m.

GOLF COURSE ROAD

Public Works Director, Tim Erickson met with the board and informed the board that they have been doing research on the Golf Course Road that Paul Colson inquired about at the NW Angle meeting. Tim informed the board that he has not heard from Paul Colson as this time, for Paul was to send information to him on his updated survey on his property.

DRIFTERS CLUB

Drifter Club members, Brad Dolinski, Randy Orton, Tom Hanson and Marty Mollberg, and IDC member Chuck Tischart met with the board and updated the board on the progress of the Equipment funding. IDC representative, Chuck Tischart stated that the IDC would like to partner with the County on a loan to the Drifters Club, with IDC committing to $100,000. The board referred this to the Economic Development Authority.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $30,773.00- Road & Bridge $67,104.07-Co. Development $7,429.00-  Joint Ditch-$515.00-Solid Waste, $14,027.49- EDA, $699.48.

WARRANTS FOR PUBLICATION

Warrants Approved On 6/27/2017 For Payment 6/30/2017

Vendor Name                                                    Amount

Baudette LOW Chamber Of Commerce                                   8,750.00

Code 4 Services LLC                                                               2,464.67

DLT Solutions, Inc                                                                    2,197.38

Earthworks Contracting Inc                                                     9,120.00

Fish/Kevin                                                                              27,240.00

Hancock Concrete Products LLC                                            6,547.20

Hasbargen Farms Inc                                                              6,870.00

Hasbargen Logging Inc                                                            7,950.00

Roger’s Two Way Radio, Inc                                                 13,193.25

Short Elliott Hendrickson, Inc                                                 12,434.57

Strata Corp, Inc                                                                        5,753.71

Widseth Smith Nolting&Asst Inc                                               2,662.33

44 Payments less than 2000 15,364.93

Final Total: 120,548.04

Further moved to authorize the payment of the following auditor warrants: June 13, 2017- $359,911.65-June 21, 2017 – $45,581.25.

3.2 Off-Sale Malt Liquor

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a 3.2 Off-Sale Malt Liquor license for Oak Island Resort.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the 3.2 Off-Sale Malt Liquor License for Oak Island Resort effective July 1, 2017 thru June 30, 2018.

NW ANGLE EDGE RIDERS

NWA Premises Permit

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a Premise Permit for the NW Angle Edge Riders to conduct legal gambling for Pull Tabs at Flag Island Resort.

Resolution

The following Resolution was offered by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the following:

A Resolution Approving a Lease for Lawful Gambling Activity and Premises permit Application

Resolution No.17-06-04

WHEREAS, the NW Angle Edge Riders has submitted a lease for lawful gambling activity and a premises permit application for Minnesota Lawful Gambling to be conducted at the following establishments, which are all located in Lake of the Woods County:

ร˜  Flag Island Resort, 3037 Flag Island unorganized township of Angle

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said application for submission to the Minnesota Gambling Control Board.

MOTOR VEHICLE CLOSURE

County Auditor/Treasurer, Lorene Hanson met with the board to inform the board that the Motor Vehicle Department within the Auditor/Treasureโ€™s office will be closed starting Thursday July 20 through Monday, July 24, and re-opening on July 25. The closure is due to the State of MN transitioning to Minnesota Licensing and Registration System (MNLARS). She reminded all not to delay on your July tab renewals or Driverโ€™s License Renewals that expire in July.

HENNUM PROPERTY

Public Works Director, Tim Erickson and Jerry Hennum met with the board to discuss TR 142, which runs down the middle of land owned by Gregg Hennum and Jerry Hennum. Hennums are asking the board to either vacate the road or extinguish the road. Tim will look into this further and report back to the board.

Committee Updates

Commissioner Moorman updated the board on AMC District Meeting which topics of discussion were:

Right-of-Way Ordinances, Data Retention Policy, and Supervisor Training.

Commissioner Arnesen inquired about the construction of the Public Access at Rocky Point and asked to have research done to see when the process started.

RECESS

With no further business before the County Board, Chairman Nordlof called the regular County Board meeting to recess at 11:45 a.m.

Attest:                                                                          July 11, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board,  James Nordlof

May, 2017

Commissioner Proceedings

May 9, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 9, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the agenda with the following additions: Take โ€“A-Kid fishing.  

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of April, 25, 2017.

SOCIAL SERVICES

Claims

Social Service Financial Officer, Christine Hultman met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$7,285.22, Commissioner Warrants-$6,430.31, Commissioner Warrants- $20,079.78.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $35,5893.49- Road & Bridge $20,483.01-Co. Development $10,001.59- Joint Ditch $225.00-Solid Waste, $24,827.81- EDA, $1,372.00.

            WARRANTS FOR PUBLICATION

Warrants Approved On 5/09/2017 For Payment 5/12/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                 8,717.44

Computer Professionals Unlimited Inc                                  3,510.00

Dacotah Paper Company                                                      5,333.88

FleetPride                                                                              2,131.62

Grund/Joseph G                                                                   3,113.00

Headwater Regional Development Commiss                        2,500.00

LOW County Auditor/Treasurer                                         10,867.64

LOW Highway Dept                                                              3,358.75

Mar-Kit Landfill                                                                    11,048.50

Powerplan                                                                            2,563.28

Widseth Smith Nolting&Asst Inc                                          4,947.33

Woody’s Service                                                                  2,066.85

74 Payments less than 2000 32,340.61

Final Total: 92,498.90

Further moved to authorize the payment of the following auditor warrants: April 26, 2017- $122,704.01-May 3, 2017 – $10,466.08.

Take A Kid Fishing

County Auditor/Treasurer, Lorene Hanson updated the Board on Take A Kid fishing. In April, when requesting their funds, they only requested $600.00 of the total request of $1,000.00. They are now requesting the remaining balance of $400.00.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve an additional $400.00 for Take- A- Kid fishing from the Con-Con funds.

Snowmobile Club Resolutions

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Sponsorship on the Snowmobile Trails Assistance program.

NW Angle Edge Riders

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Moorman and moved for adoption:

Resolution No. 17-05-01

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

Lake of the Woods Drifters

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Waibel and moved for adoption:

Resolution No. 17-05-02

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor-Treasurer, Lorene Hanson is hereby authorized to serve as the fiscal agent for the above referenced project.

Off Sale License

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to set a Public Hearing for Flag Island Resort for adding off sale to their combination On-Sale License.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to set a Public Hearing pursuant to MN Statue ยง 340A.405 (c ) Combination On-Off Sale License for Flag Island Resort on June 13, 2017 at 10:00 a.m. (Flag Island Resort has an On Sale Licenses)

Revenue/Expenditures

County Auditor/Treasurer, Lorene Hanson met with the board and reviewed the Revenue/Expenditure Report for first quarter.

WILLIE WALLEYE WEEKEND-RODEO

Larry Toll, Volunteer for Fair Board met with the board requesting sponsorship for a Rodeo that will be held on June 2&3 at the fairgrounds. Larry reviewed the Sponsorship levels with the board.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to support the Fair Boards Rodeo with a contribution of $1,000, payable to the Fair Board for the Rodeo from the con-con account.

 RECESS

The meeting was called to recess at 10:05 a.m. and reconvened at 10:13 a.m.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for the bid opening for contract numbers 20171 and 20172.

The following bids were received:

Contract No. 20171-SAP 039-614-008,SAP 039-625-006

Knife River Materials                                        $597, 974.59

R J Zavoral & Sons Inc.                                   $647,342.32

Davidson Ready-Mix & Construction Inc.         $692,604.50

Mark Sand & Gravel Co.                                 $806,467.50

Contract No., 20172-SAP039-608-023

Knife River Materials                                        $1,188,798.06

R.J. Zavoral & Sons Inc.                                  $1,235,822.75

Davidson Ready Mix & Construction Inc.         $1,326,634.20

Mark Sand & Gravel Co.                                 $1,483,135.40

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve SAP 039-608-023 to the lowest responsible bidder to Knife River Materials in the amount of $1,188,798.06.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve SAP 039-614-008, SAP 039-625-006 to the lowest responsible bidder to Knife River Materials in the amount of $597,974.59.

ARROWHEAD LIBRARY

Arrowhead Library Board Director, Jim Weikum, Board Member Ron Rudd and Baudette Liberian Kelli Pelland met with the board and updated the board on what is available to the public thru the Arrowhead Library system.

EAGLE SCOUT RECOGNITION

Commissioner Moorman informed the board that he was contacted by Scout Master Joe Johnson to inform him that Zachary Muggli and Matthew Johnson had earned the Eagle Scout badge.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Hasbargen and moved for adoption:

            RESOLUTION NO. 17-05-03

RECOGNITION OF ZACHARY MUGGLI FOR HIS ACCOMPLISHMENT ON EARNING THE โ€œEAGLE SCOUT BADGEโ€

WHEREAS, Boy Scout Troop 62, member Zachary  Muggli  has advanced through the ranks of Tenderfoot, Second Class, First Class, Star, Life;       and has now earned the highest advancement rank  in scouting as an Eagle Scout;

WHEREAS, Zachary as a Life Scout has served actively for a period of six months as a Boy Scout Troop Senior Patrol Leader;

WHEREAS, Zachary has earned his 21 badges, with 13 of them in specialized areas. At each advancement, he has taken part in scoutmaster conferences, has demonstrated  participation in increasingly more responsible service projects, and demonstrated leadership skills by holding one or more specific youth positions of responsibility in his troop;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby congratulates Zachary Muggli on his rank as โ€œEagle Scoutโ€.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Waibel and moved for adoption:

                                                            RESOLUTION NO. 17-05-04

RECOGNITION OF MATTHEW JOHNSON FOR HIS ACCOMPLISHMENT ON EARNING THE โ€œEAGLE SCOUT BADGEโ€

WHEREAS, Boy Scout Troop 62, member Matthew Johnson  has advanced through the ranks of Tenderfoot, Second Class, First Class, Star, Life;       and has now earned the highest advancement rank  in scouting as an Eagle Scout;

WHEREAS, Matthew as a Life Scout has served actively for a period of six months as a Boy Scout Troop Senior Patrol Leader;

WHEREAS, Matthew has earned his 21 badges, with 13 of them in specialized areas. At each advancement, he has taken part in scoutmaster conferences, has demonstrated  participation in increasingly more responsible service projects, and demonstrated leadership skills by holding one or more specific youth positions of responsibility in his troop;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby congratulates Matthew Johnson on his rank as โ€œEagle Scoutโ€.

STRATEGIC PLANNING

The board discussed the following: Road Inventory, Drainage Plan, Road Tour, Infrastructure, Road and Bridge โ€“ Plans/Projects, Law Enforcement Building.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 12:00 p.m.

Attest:                                                                                      May 23, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Buck Nordlof

=========================================================================================================================================================================

Commissioner Proceedings

May 23, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, May 23, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: Airport Hangar, NWA agenda, and AMC meeting.  

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of May 9, 2017.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$1,407.50, Commissioner Warrants-$3,986.67, Commissioner Warrants- $6,516.81, Commissioners Warrants- $13,938.10.

Fraud Prevention Investigation Plan

Social Service Director, Amy Ballard met with the board requesting approval for the Fraud Prevention Investigation Plan (FPI) which is required by MN Statutes as it serves as the legal basis for establishing the organizational and operational structures of FPI.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve Lake of the Woods County Social Services Fraud Prevention Investigation Plan to the State of Minnesota through its Department of Human Services Department and authorize Chairman Nordlof and Social Services Director, Amy Ballard to sign.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $115,029.03- Road & Bridge $14,140.32-Co. Development $200.00- Natl Resc Enhanc- $4,844.72- Joint Ditch-$1,400.00-Solid Waste, $6,942.66- EDA, $772.42

WARRANTS FOR PUBLICATION

Warrants Approved On 5/23/2017 For Payment 5/26/2017

Vendor Name                                                    Amount

Lakewood Health Center                                                         3,919.94

LOW Fair Association                                                            25,000.00

M-R Sign Co, Inc                                                                    13,295.37

NetWork Center Communications                                            5,600.00

North East Technical Service,Inc                                             4,220.50

TRANE                                                                                   66,418.00

45 Payments less than 2000 24,875.34

Final Total: 143,329.15

Further moved to authorize the payment of the following auditor warrants: May 10, 2017- $88,448.43-May 10, 2017 – $132,137.66, May 17, 2017-$6,522.74.

Phone Stipend

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for a cell phone stipend for MIS Tech 1, John Butenhoff.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve a cell phone stipend in the amount of $60.00 per month for MIS Tech 1, John

Butenhoff effective June, 2017.

Government Center North

County Auditor/Treasurer Lorene Hanson met with the board and informed the board that the Lease with Sanford Health will expire in December and Northwest Community Action Lease will expire in July and informed the board that AMC District meeting will be held on June 14 in Bemidji.  The consensus of the board was to have the lease agreement run for one year.

Liquor Licenses

County Auditor/Treasurer Lorene Hanson met with the board requesting approval for the 2017-2018 Liquor License, 3.2 Malt Liquor and Cigarette licenses.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously, with Commissioners Arnesen abstaining to approve the following licenses:

On/Off Sale and Sunday Liquor License:

Adrianโ€™s Resort, DACH -Angle Inn Lodge, Ballardโ€™s Resort, Borderview Lodge, Crow Creek Properties, DBA Jerryโ€™s Restaurant and Lounge,  Morris Point Lakeview Lodge, PCE-Riverbend Resort, Rock Harbor Lodge, J&L Hennum-Sportsmanโ€™s Lodge, MAWRLT Inc.-Wigwam Resort, Zippel Bay Resort, Sportsmanโ€™s Oak Island Lodge, Bugsyโ€™s on Bostic, Sunset Lodge;

On-Sale and Sunday Liquor License:

First Ice Enterprises-Cyrus Resort, Ken-Mar-Ke Resort, Wheelers Point Resort, Bathel Enterprises- Slims Resort;

Off-Sale Only:

Log Cabin Liquors Inc.

Wash N Go

Cigarette License:

Ballardโ€™s Resort, Bay Store, Borderview Lodge, Cenex, City of Williams, City of Baudette, First Ice Enterprises-Cyrus Resort, Bugsyโ€™s On Bostic, Border Bait, Dollar Store,  Dicks Head Shop,  Holiday Station, Howardโ€™s, Jeanette Mcatee, Lake of the Woods Foods,  Log Cabin Liquors, Long Point Resort, Morris Point Lakeview Lodge, Rock Harbor Lodge,  Sportsmanโ€™s Lodge, Sportsmanโ€™s of Oak Island Lodge, Sunset Lodge, Andys Garages, Wash N Go, Wheelerโ€™s Point, Zippel Bay Resort;

3.2 On-Sale Malt Liquor:

Long Point Resort, Ships Wheel;

3.2 Off-Sale Malt Liquor:

Angle Outpost, Bay Store, Cyrus Resort, Border Bait, Long Point Resort; 

DITCH 26 UPDATE

Public Works Director, Tim Erickson informed the boad that ditch assessments are on the tax roll, cleanup and brushing have been done as well as the blowing of dams. The next step is to survey and clear trees.

COUNTY RECORDER

County Recorder, Sue Ney met with the board and informed them that as of the end of the month, Radio Shack will discontinue taking passport photos. At this time, no one in the community has informed Nobles that they are interested in providing the passport phots.  In order to continue accepting passport applications, she believes that her office will have to provide the service. The quote from the camera cost is $499.00. Sue informed the board that most county offices typically charge $11.00 to $13.00 per customer photo.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of a Sony UPX-C200 digital printing system for the purpose of taking passport photos in the amount of $499.00 from the revenue fund.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the fee for taking and printing a passport photo at $10.00, to be deposited in the County Recorders Charges for Services fund.

Recess

The meeting was called to recess at 10:10 and reconvened at 10:15 a.m.

COUNTY ATTORNEY

County Attorney, James Austad met with the board and informed the board that the Lake of the Woods Coalition if filing for a 501c3 status and cannot use Coalition dollars for the filling of the status.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to appropriate $800.00 from the unallocated account for the Lake of the Woods Coalition 501c3 status.

PUBLIC WORKS

Public Works Director, Tim Erickson and Public Works Directors Assistant Boyd Johnson met with the board to discuss the Road Inventory and discuss Forest Roads, Designating Roads and Road Orders. The board set June 5 at 8:00 a.m. for a Work Session to review Road Inventory.

ROAD TOUR

Chairman Nordlof discussed possible dates to go on their annual road tour. After discussion, the board set October 3 at 7:30 a.m. to go on a County Tour.

LAND AND WATER PLANNING

Land and Water Planning Director met with the board to discuss potential sites for state Land Sale.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the seventeen (17) Potential Sites listed on the spreadsheet for the State Land Sale.

Williams Creek Update

The board discussed the Legislatures passing of the wetland act, re-verting the act back to the original act that was passed in the 1990โ€™s and the options that are available to pursue. Josh presented a letter addressed to Governor Dayton on the wetland act.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to authorize Chairman Nordlof to sign the letter to Governor Dayton on the Wetland Act.

LAND EXCHAGE

The board discussed the possible lands that the county maybe interested in exchanging with the State. The board will set a work session at the next meeting to discuss the possible lands.

AIRPORT UPDATE

Commissioner Waibel and Hasbargen updated the board on the possible construction of a hangar at the airport and cost and leasing options.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 12:10 p.m.

Attest:                                                                                      June 13, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Buck Nordlof

April, 2017

Commissioner Proceedings

April 11, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 11, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Vice- Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, and Ed Arnesen. Absent Buck Nordlof.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Beltrami / Lake of the Woods Partial Judicial Ditch, Beaver Dam, Judicial Ditch 26, 28 and County Road 72 , Beaver Dam-Kelly Creek, Arrowhead Library System, Take A Kid Fishing and Liquor License approval.  

Approval of Minutes

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of March 28, 2017.

LAKE OF THE WOODS SCHOOL

Radio Antenna

Maintenance Supervisor, Reed MacFarlane met with the board requesting permission for moving the Schools Radio Communication system from the Tower on the Lake Road to the Countyโ€™s Tower over by Ericksonโ€™s Mill. Reed explained that many years ago when Mr. Sjoberg acquired the tower on the Lake Road he told the school that as a community service he would allow the School to place an antenna on his tower at no cost, later when the tower was sold to Crown Castle, they stated that they would no honor any prior agreements and that the school would have to pay a quarterly rental fee. At this tower there is no backup generation system, where the County tower has back-up and the Schools radio systems a very intricate part of the Countyโ€™s Emergency Drills and that the school buses are also part of the plan as well as the School being designated as a temporary relief center in case of wide spread loss of power or some other disaster.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Lake of the Woods School District the use of Lake of the Woods County tower located approximately 3 miles east of town on HWY 72, located by Erickson Mill at no cost and authorize County Auditor/Treasurer, Lorene Hanson to enter into an agreement contingent approval of County Attorney, James Austad.

ARROWHEAD LIBRARY SYSTEM/TAKE A KID FISHING

Arrowhead Library

The board reviewed the budget from Arrowhead Library System and requested that Executive Director Jim Weikum, and Appointed Board Member, Ron Rudd meet with the board and give an update on the Library System.

Take A Kid Fishing
The board reviewed the letter of request from Take A Kid Fishing Committee requesting the countyโ€™s support for the upcoming event being held on June 21.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to support the Take A Kid fishing day and approve payment as budgeted of $600.00 from the Con-Con funds.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and presented a letter addressed to Governor Dayton in regards to HF 888/SF723.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to authorize Chairman Nordlof  to sign the  letter  in regards to HF 888/SF723 and to send to Governor Dayton and authors of the HF888 and SF 723.

Beltrami/Lake of the Woods Judicial Ditch

Land and Water Director, Josh Stromlund met with the board and informed the board that he has spoken to Beltrami County Engineer, Bruce Hasbargen and that Beltrami County will be moving forward with the  judicial ditch abandonment on the Northern Border of Beltrami and Lake of the Woods Southern border, so therefore a Judicial Ditch Committee will be formed.

AMEND AGENDA

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to amend the agenda and add Buffer Stripe Resolution.

BUFFER RESOLUTION

The board reviewed MN Statute 103.F48 in regards to buffer requirements and the concerns with the current legislation as stated under MN Statute.

Resolution

The following Resolution was offered by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously the following resolution:

OPPOSING CURRENT STATE BUFFER STRIP LEGISLATION

Resolution No. 17-04-01

WHEREAS, Minnesota Legislature has passed the MN Statute 103F.48 to develop a statewide program to provide riparian protection through the use of vegetative buffer strips, stating that landowners owning property adjacent to a water body identified and mapped on a buffer protection map must maintain a buffer to protect water resources, and

WHEREAS, this has caused a large number of Lake of the Woods County landowners to voice their concerns with this legislation to their local County Commissioners, such as:

A)    Restricting use of land by landowners

B)     Placing unfunded costs to meet these requirements on landowners and in most cases lessening  in the value of a landownersโ€™ property

C)    That there is no substantive proof that by implementing this buffer system that it will improve water quality as is intended

D)    That this legislation violates a landownerโ€™s constitutional rights as taking land without proper consideration given for the property

E)     That many landowners would accept common sense legislation as to alternative practices for buffer on ditch inlet areas versus an arbitrary buffer along an entire ditch system where water from that area next to the ditch do not drain directly into the ditch system

F)     That control over managing and implementation should be solely at the Counties discretion

G)    That the cost to implement this legislation is solely and unfairly placed on the landowners to implement and will cause a financial burden to implement and maintain with future losses from inabilities to plant desired crops for profit on these acres

NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby strongly oppose the current legislation as stated under MN Statute 103F.48 and request that the Minnesota Legislature, along with Governor Daytonโ€™s support, overturn this legislation or at minimum to modify the current legislation to pay for all costs, present and future, to landowners that are mandated to comply and to allow for common sense alternative practices for landowners to provide buffers on ditch inlets versus an entire system where it can be shown that the water from those adjacent areas do not drain directly into a ditch system.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$11,914.85, Commissioner Warrants-$4,682.64, Commissioner Warrants- $7,327.25.

Little Brother Little Sister Program

Social Service Director, Amy Ballard requested authorization to disburse the budgeted amount of $20,000 to Northwest Community Action for the Little Brother Little Sister Program. The consensus of the board was to pay the $20,000 as discussed in budget meeting.

SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to enter into a Mutual Aid Agreement for the use of Law Enforcement personnel and equipment with the City of Bemidji pursuant to MN Statute ยง471.59, authorizes the joint and cooperative exercise of powers.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to authorize County Sheriff, Gary Fish to sign the Mutual Aid Agreement with the City of Bemidji pursuant to MN Statute ยง 471.59.

EMERGENCY MANAGEMENT

Emergency Director, Jill Olson met with the board to discuss the previous approval from October 11, 2016 to purchase consollette for the Sheriffโ€™s Office, with funding from the 911 account. Jill explained that the consollette price is $5,612.25, which is over the approved amount by $612.25.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve and additional $612.25 for consollette with the funding from the 911 account with the total purchase price of $5,612.25.

Recess

The meeting was called to recess at 10:20 a.m. and reconvened at 10:25 a.m. as follows:

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to advertise for construction bids and to hire seasonal help.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Public Works Director, Tim Erickson to advertise for the following bids for construction of S.A.P. 039-608-023, S.A.P. 039-614-008 and S.A.P. 039-625-006.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to. Authorize Public Works Director, Tim Erickson to advertise, interview and hire seasonal help, for 2017 summer.

BEAVER DAM/KELLY CREEK

George Swentik met with the board to discuss the water issues that is re-occurring on a parcel of his land.  Public Works Director, Tim Erickson will take care of the issue as soon as possible.

JUDICIAL DITCH 26,28 and County Road 72

Public Works Director, Tim Erickson updated that board on the following:

ร˜  Judicial Ditch 26- brushing contract complete, bumps out and dams gone

ร˜  Judicial Ditch 28/County Road 72- surveyors are out waiting to hear form Attorney Kurt Deter to make sure maintenance can be down since Co. Road 72 is within the Judicial Ditch 26 area.

NWA SCHOOL

Cindy Renfrow, representing the NWA School Committee met with the board and updated them on the meeting with State Representative Dan Fabian and Matt Grossell. She also informed the board of the poor condition of the school and requested support for HF 1089, for appropriation of money to the Warroad School District, to construct, furnish, and equip an expansion of the Northwest Angle School.

Resolution

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Moorman and moved for adoption:

Grant to Warroad School District 690 for Expansion of Northwest Angle School

Resolution No. 17-04-02

WHEREAS, Minnesota State Legislature House File 1089 relating to capital investment, appropriating money for expansion of the Northwest Angle School in Warroad, and located within Lake of the Woods County;

WHEREAS, the appropriation of $700, 000 is appropriated from the bond proceeds fund to the commissioner of education for a grant to the Warroad School District to construct, furnish, and equip an expansion of the Northwest Angle School. No matching funds required;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners is in support of House File 1089 for the expansion for the Northwest Angle School with the grant money from the Commissioner of Education to the Warroad School District.

COUNTY AUDITOR/TREASURER

Deputy Auditor/Treasurer, Janet Rudd met with the board requesting approval for claims:

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows: Revenue $35,566.30- Road & Bridge $13,376.75-Co. Development $1,656.00- Natl Resc. Enhanc- $2,300.00-Solid Waste, $25,207.96- EDA, $4,425.23.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/11/2017 For Payment 4/14/2017

Vendor Name                                                    Amount

Arrowwood Resort                                                                 2,946.06

Cenex Co-Op Services, Inc.                                                    5,594.57

Computer Professionals Unlimited Inc                                      3,310.00

Hasler                                                                                      4,000.00

Headwater Regional Development Commiss                           4,072.67

Lake Area Construction Inc                                                     4,025.70

LOW Highway Dept                                                                 2,210.00

Mar-Kit Landfill                                                                       12,078.00

Pb Distributing Inc                                                                    3,413.10

Powerplan                                                                               2,316.92

Widseth Smith Nolting&Asst Inc                                               5,039.33

Woody’s Service                                                                     3,194.52

60 Payments less than 2000  30,331.37

Final Total:  82,532.24

Further moved to authorize the payment of the following auditor warrants: March 29, 2017 – $16,737.43, April 5, 2017- $12,615.14.

Liquor License

Deputy Auditor/Treasurer, Janet Rudd met with the board requesting approval for a Seasonal On- Sale Liquor License for Oak Harbor Golf Course and a 3.2 Off Sale Malt Liquor License and Cigarette License for Log Cabin Bait.

Motion

Motion was made by Commissioner Moorman, second by Commissioner Waibel and carried unanimously to approve Oak Harbor Golf Course Seasonal On-Sale Liquor License effective April15, 2017 thru October 15, 2017 contingent approval of County Sheriff, Gary Fish and County Attorney, James Austad.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the 3.2 Off Sale Malt Liquor License and Cigarette License effective June 1, 2017 thru June 30, 2018 for Log Cabin Bait contingent upon the sale and approval of County Sheriff, Gary Fish and County Attorney, James Austad

RECESS

With no further business before the board, Vice – Chairman Arnesen called the meeting to recess at 12:00 p.m.

Attest:                                                                                      March 28, 2017

__________________________________                _____________________________________Deputy Auditor/Treasurer, Janet Rudd              Vice -Chairman of the Board, Edward Arnesen

===========================================================================================================================================================================

Commissioner Proceedings

April 25, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 25, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, and Buck Nordlof. Absent Ed Arnesen.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Revenue/Expenditures, Airport Project and Community Garden.  

Approval of Minutes

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of April, 11, 2017.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims and approval for a lost warrant.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $32,573.69- Road & Bridge $7,047.41-Co. Development $200.00- Joint Ditch- 405.00-Solid Waste, $9,450.11- EDA, $639.88.

WARRANTS FOR PUBLICATION

Warrants Approved On 4/25/2017 For Payment 4/28/2017

Vendor Name                                                    Amount

American Solutions For Business                                           2,491.29

Attachments Direct LLC                                                           4,892.93

Independent Emergency Services                                           7,714.81

Klein McCarthy & Co, Ltd, Architects                                      2,000.00

Neopost USA Inc                                                                     2,884.00

Northern Light Region                                                              3,461.50

Thompson Reuters-West Publishing Corp.                              2,339.00

54 Payments less than 2000 24,532.56

Final Total: 50,316.09

Further moved to authorize the payment of the following auditor warrants: April 12, 2017- $87,483.59-April 13, 2017 – $997.50, April 14, 2017- $73,769.42, April 14, 2017-(889.00), April 19, 2017- $92,282.48.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the application and affidavit for lost warrant for Jacob Brandli dated December 30, 2016 for $53.68 without furnishing indemnifying bond.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Commissioner Warrants-$29,804.19, Commissioner Warrants-$3,069.68, Commissioner Warrants- $7,066.86, Commissioner Warrants- $469.05.

CHI-Lakewood Health Contract

Social Service Director, Amy Ballard met with the board requesting approval to enter into a contract with CHI-Lakewood to provid Housing with Services for MA and Waivered services.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the contract between Lake of the Woods County Social Services and CHI-Lakewood to provide Housing with Services for MA and Waivered services effective January 1, 2017 thru December 31, 2018.

CORRESPONDENCE/COMMITTEE UPDATE/COMMUNITY GARDEN

Community Garden– Commissioner Moorman informed the board that LakeWood Health Center is looking for some help on continuing the Community Garden, he informed the board that the SHIP grant is no longer available to help with the expenses.

Correspondence– BWSR meeting, MN Power

Airport Committee โ€“ Commissioners Waibel and Hasbargen updated the board on the progress of constructing hangers at the Airport.

RECESS
The meeting was called to recess at 9:45 a.m. and reconvened at 9:55 a.m.

MN DEPARTMENT OF NATURAL RESOURCES

Northwest Regional Director, Rita Albrecht met with the board requesting the board to help with identifying parcels of state land in Lake of the Woods County to consider for sale and reinvestment. The goal of DNRโ€™s Strategic Land Asset Management (SLAM) is to improve the state land portfolio through strategic acquisition, sale, and exchange of state managed land. With Sales and Reinvestment Initiative (SRI), the goal is to identify lands to offer for sale by conducting a focused land analysis in the 15 northern counties that have 20% or more public land ownership. The board reviewed the map that was presented and set May 11, 2017 at 8:00 a.m. for a work session to review the lands and to identify 15 parcels of land for sale or exchange of state managed land. DNR Regional Forestry Director, Dave Thomas informed the board that the Forestry Department is working on a Timber sale for the spring of 2018 located at the Northwest Angle.

DNR FISHERIES

DNR Fisheries Manager, Phil Talmage met with the board and reviewed the 2016 Walleye Population Assessment Summary with the board.

MIS/MAINTENANCE SUPERVISOR

Spam Filter/Floor Scrubber

MIS/Maintenance Supervisor, Peder Hovland met with the board and informed the board that the State of MN is discontinuing services for the Spam Filtering. Peder received two quotes, Marco coming in at $160.00 per month and Insight at $220.00 per month. Peder also informed the board that the new floor scrubber will cost $5,267.00.

Motion

Motion was made Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve to enter into agreement with Marco for Spam Filtering effective June 1, 2017.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the purchase of a floor scrubber in the amount $5,267.00 from the Maintenance budget.

TRANE

Trane Manager Scott Rietsema met with the board and updated the board on the new heating system and the steps involved with a new system.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 11:45 a.m.

Attest:                                                                                      May 9, 2017

___________________________________              _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Chairman of the Board, Buck Nordlof

March, 2017

Commissioner Proceedings

March 14, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 14, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to approve the agenda with the following additions: HRDC-Fire Wise Grant, Northern MN Veterans Home, Ditch Training, Lessard Letter, Work Session- Strategic Planning, Ditch 26, NWC Action, Homeless Prevention Program,

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the official and summarized minutes of February 28, 2017.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioners Warrants $10,272.23, Commissioners Warrants $5,749.95, Commissioner Warrants, $23,453.13.

SHERIFF

Tower Space Lease

County Sheriff, Gary Fish met with the board requesting approval for the NWA Tower Lease with Wikstrom Telephone Company for transmission and reception of public safety communication signals.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the NWA Tower Space Lease agreement between Wikstrom Telephone Inc. and Lake of the Woods County for use for transmission and reception of public safety communication signals and for the construction, maintenance, repair or replacement of related facilities, antennas, equipment and related activities, effective November 1, 2016-October 31, 2021, for $200.00 per month with the first two years waived.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a new pickup, as budgeted in 2017.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the purchase of a new pickup for the Public Works Director, as budgeted in the amount of $32,114.71, which includes the plow.

DITCH 26

Public Works Director, Tim Erickson informed the board that one (1) mile of Ditch 26 has been brushed out, which cost $10,000, and the current contractor stated he would charge an additional $1,000 to brush out five (5) more miles. The board discussed the maintenance needed on Ditch 28, 24 and Ditch 1. The board will discuss this further in April.

WORK SESSION

County Auditor/Treasurer, Lorene Hanson met with the board and informed them that Kurt Deter, from Rinke Noonan Law firm agreed to meet with the board to discuss Public Drainage System.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Wabiel and carried unanimously to set April 17, 2017, at 2:30- 4:30 p.m. for a work session on Public Drainage Systems, for Commissioners and 5:00 p.m. to 7:00 p.m. for work session for Public.

LAND AND WATER PLANNING

Letter- HF 1807/SF1482 AND HF1291/SF1087

Land and Water Planning Director, Josh Stromlund met with the board and presented a letter opposing HF 1807/SF1482 AND HF1291/SF1087.

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Chairman Nordlof to sign the letter in regards to HF 1807/SF1482 and HF1291/SF1087.

Letter

Land and Water Planning Director, Josh Stromlund met with the board and presented a letter for consideration of an agreement between Lake of the Woods County Soil and Water Conservation District and Lake of the Woods County regarding responsibilities related to the Lake of the Woods One Water Shed One Plan.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the 2017 Agreement with Lake of the Woods County Soil and Water District and Lake of the Woods County for development of One Watershed One Plan for Lake of the Woods Watershed to provided assistance with data completion, coordination of policy and advisory committee meetings, public meetings and maintaining  all records and documentations, with compensation of $5,500.

Conservation Act

Land and Water Planning Director, Josh Stromlund met with the board presented a letter in support for H.R. 1163: Improving Access to Conservation Act.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to authorize Chairman Nordlof to sign the letter of support for H.R. 1163

Buffer Law Amendments

Land and Water Planning Director, Josh Stomlund met with the board to inform them of law amendments on the Buffer Law ruling, which is stating there is no funding available to reimburse counties for administrative buffer duties.

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for claims against the County.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue $66,648.41, Road & Bridge $17,057.08, Social Services .53, County Devel.$2,063.00 , Solid Waste, $22,542.49, EDA,$1,022.86.

WARRANTS FOR PUBLICATION

Warrants Approved On 3/14/2017 For Payment 3/17/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                    4,783.09

Code 4 Services LLC                                                               2,768.90

Computer Professionals Unlimited Inc                                      3,360.00

Cps Technology Solutions                                                       2,988.70

Esri                                                                                         12,826.72

Howard’s Oil Company                                                            3,719.40

Johnson Auto & Machine                                                         2,604.18

Mar-Kit Landfill                                                                       12,654.50

Mn State Dept-Correction                                                      17,136.97

Pete’s Body Shop Dba                                                            5,830.60

Powerplan                                                                               2,030.59

Snow-Wheel System Inc                                                         2,098.00

Widseth Smith Nolting&Asst Inc                                               4,029.66

Woody’s Service                                                                     3,551.50

73 Payments less than 2000  28,951.56

Final Total:  109,334.37

Further moved to authorize the payment of the following auditor warrants: March 1, 2017 – $86,382.63, March 1, 2017- $1,101.39 โ€“ March 1, 2017- $(1,101.39) – March 8, 2017- $112,998.95.

HRDC

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to pay the countyโ€™s share for the โ€œCommunity Wild Fire Planโ€ to HRDC.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize payment of $5,500 from the revenue fund and authorize Chairman Nordlof to sign the Community Wild Fire Plan.

Lessard Letter

The board discussed the letter that was sent to Bob Lessard in regards to a few parcels of lands that were turned over to the State in 1943 requesting assistance in having land returned back to Lake of the Woods County. Commissioner Arnesen stated that he has not heard from Bob Lessard at this point.

Veterans Task Force

The board reviewed the letter from the Northern Minnesota Veterans Task Forces. The consensus of the board was that they were in support of HF 1109 and SF 1090 to build Veterans Home in Northern Minnesota and in Montevideo.

Northwest Community Action

County Auditor/Treasurer Lorene Hanson met with the board and presented a resolution for Family Homelessness Prevention and Assistance Projects.

Resolution

The following resolution was offered by Commissioners Arnesen, seconded by Commissioner Hasbargen and carried unanimously the following:

Resolution Authorizing Application for Minnesota Housing and Finance Agency

Family Homelessness Prevention and Assistance Program

Resolution  No. 2017-03-01

WHEREAS, the Minnesota Housing Finance Agency, State of Minnesota, has been authorized to undertake a program to provide funds for Family Homeless Prevention & Assistance Projects; and,

WHEREAS, Tri-Valley Opportunity Council, Inc. in the nine โ€“county region of northwest Minnesota has developed an application for the Minnesota Housing Finance Agency Family Homelessness Prevention & Assistance Program; and

WHEREAS, Tri-Valley Opportunity Council, Inc. have demonstrated the ability to perform the required activities of the Minnesota Housing Finance Agency Family Homelessness Prevention & Assistance Program;

NOW, THEREFORE, be it resolved that Tri-Valley Opportunity Council, Inc. is hereby authorized as an entity to be charged with the administration of funds made available through the Minnesota Housing Finance Agency Family Homelessness Prevention & Assistance Program in the county of Lake of the Woods, in Minnesota.

Snow Club Meeting 

County Auditor/Treasurer Lorene Hanson informed the board that the spring meeting for Snow Clubs will be held on April 1 in MacIntosh from 10:00 a.m. -2:00 p.m.

WORK SESSION- STRATEGIC PLANNING

The board discussed the Strategic Planning dates. The board requested that on short meeting dates that Strategic Planning is placed on those agendas.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 11:10 a.m.

Attest:                                                                                      March 28, 2017

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, James Nordlof

=========================================================================================================================================================================

Commissioner Proceedings

March 28, 2017

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, March 28, 2017 at Lake of the Woods County Government Center in the Commissionersโ€™ Room.

Call to Order

Chairman Nordlof called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Land exchange, Department of Human Services, DNR- Bench Mark, Red River Valley- Invite.  

Approval of Minutes

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to approve the official and summarized minutes of March 14, 2017.

SOCIAL SERVICES

Social Services Financial Officer, Christine Hultman met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioner Warrants $6,870.68- Commissioner Warrants $148.70- Commissioner Warrants $3,851.00- Commissioner Warrants- $14,235.82.

COUNTY AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for claims against the County.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the county as follows: Revenue $48,721.346- Road & Bridge $5,139.95-Solid Waste, $4,346.23- EDA,$900.00.

WARRANTS FOR PUBLICATION

Warrants Approved On 3/28/2017 For Payment 3/31/2017

Vendor Name                                                    Amount

Dell Marketing, Lp                                                                 9,969.12

Lakewood Health Center                                                      3,025.00

Northwest Concrete                                                           10,401.60

Pemberton, Sorlie, Rufer & Kershner, PLL                           3,261.56

Short Elliott Hendrickson, Inc                                                2,400.38

University Of Mn                                                                   9,223.89

Voyageurs Comtronics, Inc                                                  2,640.00

38 2000  Payments less than 18,186.09

Final Total: 59,107.64

Further moved to authorize the payment of the following auditor warrants: March 13, 2017 – $143,251.39- March 15, 2017- $41,876.33 โ€“ March 22, 2017- $29,942.39 – March 23, 2017- $127,978.15.

Folding Machine

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to purchase a folding machine.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the purchase of a folding machine in the amount of $2,884.00 from the revenue account.

Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for an On/Off Sale Liquor License for Crow Creek Properties, LLC DBA Jerryโ€™s Bar and Restaurant and requested that Oak Harbor Golf Course approval be removed form agenda for no application was received.

Motion

Motion was made by Commissioner Arnesen, second by Commissioner Hasbargen and carried unanimously to approve Crow Creek Properties, LLC On/Off Sale Liquor License effective April 1, 2017- June 30, 2017.

Triple A Booster

County Auditor/Treasurer, Lorene Hanson met with the board and presented a request of funds from Triple A Booster club. No action taken.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting authorization to purchase a Grapple for the Solid Waste Department which was not budgeted for 2017.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the purchase of a Grapple in the amount of $4,892.33 from the Solid Waste fund.

SHERIFF

County Sheriff, Gary Fish met with the board requesting title change on Deputy Sherriff Joel Morisch to add Investigator. The board requested that this be brought to Human Resources.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund and County Surveyor, Donn Rasmussen met with the board and presented the contract that the board requested from Widseth Smith and Nolting for the Vertical Control Survey.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen and carried unanimously to approve the Vertical Control Survey agreement with Widseth Smith and Nolting in the amount of $22,500 with funding from the Con-Con fund and authorize County Auditor/Treasurer and Chairman Nordlof to sign.

RECESS

The meeting was called to recess at 10:18 a.m. and reconvened at 10:30 a.m. Chairman Nordlof excused himself from the meeting.

WE DAY CELEBRATION

Lake of the Woods Student Council members, Jordan Sonstegard, Ema Stimpfl and Mckord Krause met with the board and explained what the We Day Celebration is all about and requested funding to help support the celebration.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to contribute $1,000 to Lake of the Woods School We Day Celebration with funding from the Con-Con fund.

MIS 

MIS/Maintenance Supervisor, Peder Hovland met with the board on behalf of Emergency Management Director, Jill Olson to discuss the Security Grant for the Government Center which is available with matching funds.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to authorize Emergency Management Director, Jill Olson to apply for the Security Grant for the Government Center with matching funds up to $10,766.00.

CLOSED SESSION

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to close the regular meeting at 11:16 a.m. and open the closed session pursuant to MN Statute ยง13D.05, Subd. 3 (b) – Attorney Client privileges. Members present: Commissioner Hasbargen, Waibel, Arnesen and Moorman. Others present: County Attorney James Austad and County Auditor/Treasurer Lorene Hanson.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to close the closed session at 11:59 a.m.

RECESS

With no further business before the board, Vice – Chairman Arnesen called the meeting to recess at 12:00 p.m.

Attest:                                                                                      March 28, 2017

__________________________________                _____________________________________

County Auditor/Treasurer, Lorene Hanson                    Vice -Chairman of the Board, Edward Arnesen