November, 2010

Commissioner Proceedings

November 9, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 9, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Ed Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions:  MN Dept Natural Resources, Minutes regarding Curling Club, Additional motions for Public Works Dept and EDA update. The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Tom Hanson to approve the consent agenda for travel for:   Josh Stromlund to St. Paul on November 9, 2010 for MN Association of Soil and Water Conservation Districts Annual Meeting and Convention; Julie Berggren to Bemidji on October 29, 2010 for Criminal and Civil Protection Orders and to Hamel on November 17, 2010 for PLEAA Annual Conference; Boyd Johnson to Bemidji on December 6 – 7, 2010 for Construction Site Management Training; Boyd Johnson to Arden Hills on December 7-10, 2010 for Grading & Base I Training; Boyd Johnson to St. Cloud on December 13-16, 2010 for Grading & Base 2 Training; Boyd Johnson to St. Cloud on January 2-5, 2011 for Bituminous Street Training and Dan Crompton to St. Cloud on November 16-18, 2010 for Engineer Technology Conference.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Tom Hanson to approve the minutes of October 26, 2010 regular County Board meeting. The motion was seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 10,905.72

                                                Commissioners’ Warrants  $   9,685.39

The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

TeleMental Health

Social Services Director, Nancy Wendler discussed with the County Board a potential grant for TeleMental Health conferencing and equipment.  Brent Birkeland updated the County Board on the current status of technology and equipment.  It was the consensus of the County Board to have Brent research further and update the County Board at a future meeting.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

The County Board discussed a claim for the storage building. It was the consensus of the County Board not to heat this building and have the storage building remain as cold storage.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County as presented:

                                                Revenue                                  $    31,671.99

                                                Road & Bridge                         $    76,204.65

                                                County Development             $      8,274.00

                                                Solid Waste                             $   18,745.33

                                                                                                $  134,895.97

WARRANTS FOR PUBLICATION

Warrants Approved On 11/09/2010 For Payment 11/12/2010

Vendor Name                                              Amount

 ARM of Mn                                                2,170.00

Arnesen/Ed                                                4,996.00

Border Ridge Trucking Inc                    36,490.00

Brock White                                               6,006.40

Cenex Co-Op Services, Inc.                    7,394.55

Dodds Lumber                                           3,006.60

Howard’s Oil Company                           2,397.07

Jake’s Quality Tire Inc                             2,414.87

Low County Treasurer                              8,074.00

Low Highway Dept                                   2,629.12

Mar-Kit Landfill                                          9,209.70

Mn Counties Insurance Trust                  2,540.00

Moren/Law Offices Of Patrick D              5,366.00

Northern Resources Cooperative           4,314.92

R & Q Trucking, Inc                                 2,053.72

Swanston Equipment Corp                      2,396.68

Winkler of Wisconsin                              9,933.81

79 Payments less than 2000          $23,502.53

Final Total: $134,895.97

Further moved to authorize the payment of the following auditor warrants:

                                                October 27, 2010                   $   195,220.75

                                                October 27, 2010                   $       1,000.00

                                                November 2, 2010                 $   565,889.64

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried. 

Satisfaction of Mortgage/Repayment Agreements

Motion was made by Commissioner Patty Beckel to authorize Chair Ed Arnesen and County Auditor John W Hoscheid to sign the Satisfaction of the Repayment Agreement and Satisfaction of Mortgage dated July 19, 1995 for Andrew and Anna Lystad.  The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ken Moorman to authorize Chair Ed Arnesen and County Auditor John W Hoscheid to sign the Satisfaction of the Repayment Agreement and Satisfaction of Mortgage dated January 29, 1997 for Harry and Agnes Stebakken, and Sidney Allen Stebakken.  The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

2010 Election

County Auditor John W Hoscheid presented a letter to the County Board acknowledging and thanking the following County Employees for being an Election Judge:  Darren Olson, Dale Boretski, Lorene Hanson, Dawn Christianson, Christie Russell, Rita Krause, Sandy Peterson, Stacy Novak, Steve Sindelir, Shelley Pepera and Jodi Ferrier.  The 2010 voter turnout for Lake of the Woods County was 75% with 55 new registrations on Election Day.

The County Board directed the County Auditor to write congratulation letters to our local representatives and newly elected County Attorney. 

University of MN/MOA

Commissioner Patty Beckel discussed the Memorandum of Agreement between the University of Minnesota Extension and Lake of the Woods County beginning January 1, 2011 and ending on December 31, 2013. 

Motion was made by Commissioner Todd Beckel to enter into an agreement between the University of Minnesota and Lake of the Woods County for providing Extension programs locally and employing Extension staff, beginning on January 1, 2011 and ending on December 31, 2013, unless earlier terminated (as provided in paragraphs 7 and 8 of the Agreement); and further authorize Chair Ed Arnesen, Interim County Attorney Michelle Moren and County Auditor John W Hoscheid to sign said Agreement, contingent upon the approval of Interim County Attorney Michelle Moren.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

LOW Ordinances

Motion was made by Commissioner Tom Hanson to set a Public Hearing for the proposed revisions to the Lake of the Woods County Rainy Rapid River Shoreland Management Ordinance, Zoning Ordinance and consideration of the Land Use Addendum for the Growth Corridor Project for December 14, 2010 at 1:00 p.m. at the Government Center.  The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

USDA Grant Presentation

County Auditor John W Hoscheid notified the County Board that USDA Rural Development State Director Colleen Landkamer will be at the North Star Electric Cooperative on Wednesday, November 17, 2010, to officially award the $300,000 grant to help finance the construction of the line worker’s facility.

Human Resources Director

Human Resources Director, Wade Johannesen presented a Draft Sheriff Office Uniform Allowance, Expenditure and Accountability Policy to the County Board.  It was the consensus of the County Board to have further research done and to place this on the old and new business for future meetings.

Baudette Curling Club

Stuart Noble and Emory Vaagen updated the County Board on the progress of the Baudette Curling Club.  They presented a letter of consent from the Baudette Area Arena Association, Budget Proposal and a Certificate of Incorporation.  The County Board also acknowledged the correspondence of minutes from October 28, 2010.

Motion was made by Commissioner Todd Beckel to contribute up to $20,000 to the Baudette Curling Club, with the curling rocks being property of the County and any proceeds of the Curling Club to go to the Baudette Area Arena Board; with funding from the County Development Fund.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Stuart Noble thanked the County Board and confirmed that the Baudette Curling Club’s Charter would reflect that Lake of the Woods County owned the rocks and if the Curling Club was to close, the County would receive the proceeds from the rocks.

HRDC

Headwaters Regional Development Commission (HRDC) Development Specialist, Emily Brooks met with the County Board to discuss a potential grant to identify needs and opportunities for trails and connections in the Baudette area.

Motion was made by Commissioner Ken Moorman to contribute $2,500 towards the local match for the Baudette and Lake of the Woods Area Trails Plan; with funding from the County Development Fund.  The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 10:55 a.m. as follows:

Old/New Business

The County Board discussed the following old and new business: 

  • Economic Development Authority (EDA)– Commissioner Ken Moorman gave an update on the status of a secretary for the EDA
  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no new updates
  • County TV – No new updates
  • Land Acquisition – Commissioner Todd Beckel updated the County Board on the recent offer
  • Zoning/Conditional Use Parameters – A public hearing has been set and this can now be taken off the old/new business
  • Veterans Service Policy – Commissioner Tom Hanson updated the County Board on the progress of the policies
  • Red Lake Tribe – Commissioner Arnesen discussed the upcoming meeting and having HRDC Executive, Cliff Tweedale attend
  • Township Road Inventory – Waiting until January
  • Line Workers School – Discussed the grant presentation on November 17, 2010, the previous Meet/Greet and the need for cold storage
  • Inventory – Wade is reviewing the lists and making sure all items are included
  • Beaver – Commissioner Todd Beckel updated the County Board on the progress
  • Clementson Property – Will discuss with Bill Sindelir

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Todd Beckel
    • AMC District
    • AMC Futures
  • Commissioner Ken Moorman
    • Veterans
  • Commissioner Tom Hanson
    • Line Workers Facility

Emergency Management Director

Emergency Management Director, Holly House presented the Local Emergency Operations Plan to the County Board for review.

Motion was made by Commissioner Todd Beckel to approve the Local Emergency Operations Plan with identified changes and further authorize Chair Ed Arnesen to sign the same. The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

Holly updated the County Board on a video equipment grant.

Public Works Director

Public Works Director Tim Erickson and Acting Public Works Director Bill Sindelir met with the County Board.

Motion was made by Commissioner Ed Arnesen to continue to pay the increase of $900 per month to William “Bill” Sindelir as Acting Public Works Director through the end of December 2010.  The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ken Moorman to appoint Tim Erickson as County Public Works Director for a term of one year, effective November 8, 2010; and to readdress the appointment in May of 2011.  The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

Bernard Land Acquisition

Interim County Attorney Michelle Moren updated the County Board on the current status of the Bernard land acquisition.  It was the consensus of the County Board to accept the current offer for settlement, pending the satisfaction of mortgage and warranty deed.

Correspondence

Correspondence was read and acknowledged from Williams Public Library, Let’s Go Fishing with Seniors, MN Dept of Natural Resources, AMC Delegates 

Recess

With no further business before the County Board, Chairman Ed Arnesen called the meeting to recess at 12:40 p.m.

Attest:                                                                                     Approved:       November 23, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

Commissioner Proceedings

November 23, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 23, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W. Hoscheid and Deputy Auditor Janet Rudd

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions and deletions:  Remove Sheriff’s Department Uniform Allowance Policy, Add: Deputy Sheriff and Landfill position at the NWA. The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel for:  Lorene Hanson to St. Cloud on December 1-2 for Paymate Meeting; Holly House to Mahnomen on December 13-15 for Northwest Regional Interop Conference; Rita Krause to St. Paul on December 1-2 for Child Support Training Workgroup; The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of November 9, 2010 regular County Board meeting. The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Economic Development Authority

Tracy Ryan with David Drown Associate, Karl Frigaard with Northwest Community Action and Dan Hoskins, General Manager of North Star Electric meet with the board to discuss the Line Workers School project.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION NO. 10-11-01

RETAINING FRYBERGER, BUCHANON, SMITH & FREDERICK PA

WHEREAS, Lake of the Woods County Commissioners adopted an enabling resolution establishing the Lake of the Woods County Economic Development Authority on September 14, 2010, Resolution No. 10-09-01,

WHEREAS, the Enabling Resolution states that the Lake of the Woods County Board of Commissioners may modify and make changes as authorized by MN Statutes, Chapter 469 ( the Act  )or deemed appropriate by the Lake of the Woods County Commissioners’,

WHEREAS, contingent upon the approval of Interim County Attorney, Michelle Moren, Lake of the Woods County Commissioners recommends that Mary Frances from Fryberger, Buchanan, Smith & Frederick PA be retained to complete all necessary legal work to accomplish implementation of the project known as the “Line Workers School”, including but not limited to preparing all documentation to transfer real property from Lake of the Woods County, a Minnesota Municipal Corporation to the Lake of the Woods County Economic Development Authority; preparing all loan documentation, project site documentation, construction contract, debt obligation documentation, lease agreement, and shall further assist the County Board in drafting a resolution to authorize the EDA to incur the debt and provide for EDA levy to be included in the County levy ONLY in the event lease revenues fall short of loan payment, and that this would only be considered on an annual basis;

NOW THERERFORE BE IT RESOLVED that all legal work be completed by January 4, 2011.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Mn DNR- Fisheries Area Supervisor, Phil Talmage

Fisheries Area Supervisor, Phil Talmage met with the board to discuss the correspondence the board received from Fisheries Program Manager, Linda Erickson-Eastwood in regards to the notice of Intent to Adopt Expedited Rules Relating to Adding Waterbodies to the list of “Designated Spawning Beds and Fish Preserves”, which includes Lake of the Woods (beginning at the mouth of the Rapid River to State Highway 11 bridge.) Phil informed the board that MN Statutes 97.c025 gives the department authority to close water sections within a 48 hour notice. He explained that the early ice-out last spring caused early sturgeon spawning; DNR has no intention to close this on an annual basis, but when early spawning does happen, they would want to close that section in Lake of the Woods.

Human Resources

Human Resources Director, Wade Johannesen met with the board to review the revised Job Description for the Highway Departments “Deputy Accountant/Office Specialist.” Wade informed the board that the personnel committee met and recommended a change from Grade 7 to Grade 9.

Motion

Motion was made by Commissioner Todd Beckel to approve the Highway Departments “Deputy Accountant/Office Specialist” revised job description. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to set the Highway Departments “Deputy Accountant/Office Specialist from Grade 7, Step 15 to Grade 9, Step 9 effective November 28, 2010.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Human Resource Director, Wade Johannesen met with the board and informed them of the Resignation of the Deputy Sheriff located at the Northwest Angle. Wade informed the board that the Deputy also worked for the solid waste department at the NWA in the absence of the regular operator.

Motion

Motion was made by Commissioner Todd Beckel to advertise to the residents at the NWA for a NWA part-time Deputy Sheriff.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. 

Human Resources Director, Wade Johannesen met with the board to review the revised Job Description for the Assessor’s Office “Assessment Specialist /Office Manager.” Wade informed the board that the personnel committee met and recommended a change from Grade 9 to Grade 10.

Motion

Motion was made by Commissioner Patty Beckel to approve the Assessor’s “Assessment Specialist/Office Managers” revised job description.  The motion was seconded by Commissioner Moorman and the vote carried as follows:  Voting for:  Commissioners Patty Beckel, Hanson, Moorman and Arnesen.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel stated that all non-union employees job descriptions should be reviewed at the same time)

Motion

Motion was made by Commissioner Patty Beckel to approve the Assessor’s “Assessment Specialist/Office Managers” from Grade 9 Step 11 to Grade 10 Step 9 effective November 28, 2010.  The motion was seconded by Commissioner Hanson and the vote carried as follows:  Voting for:  Commissioners Patty Beckel, Hanson, Moorman and Arnesen.  Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel stated that all non-union employees’ grades and steps should be reviewed at the same time)

Recess

The meeting was called to recess at 11:20 a.m. and reconvened at 11:26 a.m. as follows:

Lude Tower

The board reviewed the Land Lease between Lake of the Woods County and the State of Minnesota Department of Transportation for the construction of a communication tower to provide radio coverage and other county –wide communications systems. No action was taken at this time.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Todd Beckel to approve the following claims against the County as presented:

                                                Revenue                                  $    85,011.97

                                                Road & Bridge                       $    18,785.80

                                                County Development             $    45,790.00

                                                Joint Ditch                              $         400.00             

                                                Solid Waste                             $     1,527.09

                                                                                                $  151,514.86

WARRANTS FOR PUBLICATION

Warrants Approved On 11/23/2010 For Payment 11/26/2010

Vendor Name                                         Amount

Bert’s Truck Equipment Of Moorhead, Inc          4,649.06

Black Box Corporation                                          2,493.14

Cenex Co-Op Services, Inc.                                 3,092.33

Cyber Advisors Inc                                              24,575.91

Deputy Registrar No.75                                         3,978.16

GraybaR                                                                                 40,042.77

Hoffman, Dale, & Swenson, Pllc                           5,940.00

Mn Dept Of Transp                                                2,444.00

Norling Construction, Inc/Adam                        45,090.00

Woody’s Service                                                    2,693.47

41 Payments less than 2000 — $16,516.02

Final Total: $151,514.86

Further moved to authorize the payment of the following auditor warrants:

                                                November 10, 2010                $    43,183.36

                                                November 10, 2010                 $        939.43

                                                November 12, 2010                 $   83,750.00

                                                November 20, 2010                 $   29,445.46

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried. 

Liquor License Approval

County Auditor, John W. Hoscheid presented an application for approval for an On-Sale/Intoxicating Sunday Liquor License for Ken-Mar-Ke Resort, LLC for Robert Ericksen and Leslie Amb.

Motion

Motion was made by Commissioner Patty Beckel to approve the On-Sale/ Intoxicating Sunday Liquor License for Ken-Mar-Ke Resort LLC from December 3, 2010 to June 30, 2011 contingent upon the approval of the County Sheriff and County Attorney.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Exempt Gambling Permit

County Auditor, John W. Hoscheid presented an application for exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle at Zippel Bay Resort.

Motion

Motion was made by Commissioner Todd Beckel to approve the exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle on February 5, 2011 at Zippel Bay Resort and authorize County Auditor, John W. Hoscheid to sign.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2011 County Contribution for Health Insurance

County Auditor, John W. Hoscheid requested approval for the 2011 county contribution for health insurance caps.

2011 County Contribution for Health Insurance

Motion

Motion was made by Commissioner Todd Beckel to set the 2011 county contribution for family health insurance up to $925.00 per month and the single health insurance up to $575.00 per month.  The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the County:

                                                Commissioners’ Warrants  $ 38,541.01

                                                Commissioners’ Warrants  $   4,831.09

The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Contracts

Social Services Director, Nancy Wendler met with the board requesting approval for the following contracts:

Motions

Motion was made by Commissioner Todd Beckel to approve the contract between Northwest Mediation and Custody Investigation Services (Joe Stenzel) and Lake of the Woods County Social Services for November 1, 2010 to December 31, 2011 for the provision of guardianship/conservatorship services and related services for indigent persons, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of homemaker services, respite care services, and personal care services and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of respite care services and caregiver training and educations services for the waivered programs, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of professional nursing consultation, skilled nursing services, home health aide services, and in-service education and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of long term care consultation, skilled nursing services, RN supervision for personal care assistants, homemaker, home health aide, and personal care assistant services, and public health nurse case management services for the waivered programs, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2011, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between LifeCare Behavioral Health Services and Lake of the Woods County Social Services for 2011 for the provision of clinical supervision/consultation for agency staff and to authorize Chairman Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2011 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between  Lutheran Social Services and Lake of the Woods County Social Services for 2011 for the provision of home delivered meals, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2011 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2011, for the provision of employment and training services and independent living skills services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2011, for the provision of adult in-home support services, personal support, supported living, and independent living skills for DD clients and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the Host County Contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2011, for the provision of chemical dependency outpatient treatment services to residents from other counties, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2011, for the provision of chemical dependency outpatient treatment, aftercare, public education, and training for agency staff, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between Sanford Health and Lake of the Woods County Social Services for 2011, for the provision of emergency mental health services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between TriMin Systems, Inc. and Lake of the Woods County Social Services for 2011-2015, for the provision of professional services to obtain computer programming, technical assistance, and related services to support and maintain the IFS, ACS, & SWS computer systems and to authorize Chairman  Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. 

Old/New Business

The County Board discussed the following old and new business: 

  • Economic Development Authority (EDA)– discussed earlier in the meeting
  • Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no new updates
  • County TV – No new updates
  • Land Acquisition – Commissioner Todd Beckel updated the County Board that the check was sent and acquired land
  • Veterans Service Policy – Commissioner Tom Hanson informed the board that the work is in progress
  • Red Lake Tribe – Commissioner Arnesen stated that they will be meeting on December 15, 2010
  • Township Road Inventory – Waiting until January
  • Line Workers School – no new update
  • Inventory – no new update
  • Beaver – Commissioner Todd Beckel updated the County Board on the progress
  • Clementson Property – no update
  • Sheriff’s Department Uniform Allowance/Policy- next meeting

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Todd Beckel
    • Radio Board
  • Commissioner Ken Moorman
    • Joint Powers Natural Resources
  • Commissioner Patty Beckel
    • Airport
    • NW Juvenile Center

Correspondence was read and acknowledged from MN Counties Intergovernmental Trust – 2010 Dividend Payment and Lake of the Woods Water Sustainability Foundation.

Recess

With no further business before the County Board, Chairman Ed Arnesen called the meeting to recess at 12:35 p.m.

Attest:                                                                                     Approved:       December 14, 2010

____________________________                                        ____________________________

John W Hoscheid, County Auditor                                        Ed Arnesen, County Board Chair

November, 2009

Commissioner Proceedings

Special County Board Meeting

November 3, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, November 3, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2010 Budget Review

The County Board reviewed the budget for 2010.  Public Works Director Bruce Hasbargen updated the board with changes made in the budgets for the Highway Dept and Solid Waste Dept.  Social Service Director Nancy Wendler updated the board with changes made in the Social Service Dept budget.

Airport

The County Board discussed the airport budget.  It was the consensus of the board to increase the Lake of the Woods County Airport budget from $23,750 to $30,000 for 2010.

Recess

The meeting was called to recess at 10:05 a.m. and reconvened at 10:10 a.m. as follows:

Con-Con Fund

The County Board discussed the Con-Con Fund and reviewed the requests received.  This will be placed on the next county board agenda, for approval.

2010 Wage Adjustment

The County Board reviewed the 2010 wage adjustment.  They discussed a thirty cent ($.30) per hour raise for employees.  The consensus of the board was to have Commissioners Arnesen, Todd Beckel and Human Resource Director Wade Johannesen to meet with the Union to discuss wage adjustment.

Other

AA Group

The County Board discussed meeting room options for the AA group which meets in the Government Center North.  Commissioner Moorman will discuss this with the AA group and report back to the board.

PILT

Commissioner Todd Beckel gave an AMC PILT update to the County Board.

Maintenance Restructure

Human Resource Director Wade Johannesen and Public Works Director Bruce Hasbargen met with the County Board regarding the realignment of the Maintenance Dept.  They will report back to the County Board at a later date.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 1:40 p.m.

Attest:                                                             Approved:  November 10, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair

Commissioner Proceedings

November 10, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 10, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of October 27, 2009 regular meeting with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the minutes of November 3, 2009 special budget meeting with changes.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants         $   4,604.02

                                                Commissioners’ Warrants         $   5,917.34

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Financial Worker

Social Services Director, Nancy Wendler and Human Resource Director, Wade Johannesen met with the County Board requesting approval to advertise and hire for a vacant Financial Worker position due to the Income maintenance caseload size which has doubled since 2002.

Motion was made by Commissioner Arnesen to authorize Human Resource Director, Wade Johannesen and Social Service Director, Nancy Wendler to advertise and hire a Financial Worker at Grade 8, Step 1 for Lake of the Woods County Social Services Department with a start date effective February 1, 2010.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Senator Saxhaug and Representative Anzelc

Chair Patty Beckel welcomed Senator Saxhaug and Representative Anzelc to the meeting.

Senator Saxhaug and Representative Anzelc requested input from the Commissioners on what help or changes they would like to see in the upcoming session. The following items of importance for the county were:  PILT Payments, State Aid Formula funding for roads, Soil and Water Conservation Districts and the possible effects that it will have with the states revenue shortfall, Ditch 1 beneficiary payments from the State of MN, Williams Sewer System, Wetland issues, Legislative changes for Appointed vs. Elected County Attorneys, Railroad property taxes based on the State Assessors depreciation schedule, and Human Services funding alternatives for remote rural counties who are expected to provide the same array of mandated services as urban counties with less available revenue and fewer provider options. 

Retirement Recognition

Chair Patty Beckel congratulated Joel Hanson and John Craig on their retirement and thanked them for many years of service for Lake of the Woods County and extended appreciation and best wishes to them on their retirement.

 Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of Retirement for Joel Hanson

                 Resolution No. 09-11-01

WHEREAS, Joel Hanson has served the residents of Lake of the Woods County for over 40 years, for

 Lake of the Woods County Highway Department;

WHEREAS, Joel has retired from county service, effective October 31, 2009,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Joel for his many years of dedicated service, and best wishes on his retirement.

 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

 The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of Retirement for John Craig

 Resolution No. 09-11-02

WHEREAS, John Craig has served the residents of Lake of the Woods County for over 31 years, for

Lake of the Woods County Highway Department;

WHEREAS, John has retired from county service, effective October 31, 2009,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to John for his many years of dedicated service, and best wishes on his retirement.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House

Hazard Mitigation Plan Update

Emergency Management Director, Holly House met with the board and requested approval for the Chair to sign a commitment of matching funds for the Hazard Mitigation Plan Grant update in 2013 that will being completed by HRDC.

Motion was made by Commissioner Moorman to authorize Chair Patty Beckel to sign the commitment of matching funds for the Hazard Mitigation Plan Grant update in 2013. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:29 a.m. and reconvened at 10:34 a.m. as follows:

City of Baudette, Annexation

City Clerk Tina Rennemo, Mayor Rick Rone and City Council Members Don McKay and Brock Stebakken met with the board and presented the revised proposed annexation boundaries. No action was taken  and will be placed on the agenda in the future.

Veteran’s Service Officer

Veteran’s Service Officer, Rick Rone met with the board upon their request to discuss concerns of retaining Doctors at the VA Clinic in Bemidji.  Rick informed the board that there will be two (2) new Doctors starting in December and also a Nurse Practitioner.

Attorney, Curt Dieter

Ditch 1

Motion was made by Commissioner Todd Beckel to recess the regular meeting at 10:59 a.m. and open the Ditch Authority meeting.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Attorney Curt Dieter met with the Ditch Authority board to discuss concerns of Ditch 1. The board discussed the grant money to be received from the state.  Attorney Dieter explained that legislation changed a couple years ago and counties can accept grants for maintenance/improvement projects on Ditches. He explained that the state only pays when they benefit from the improvements. When they do not assess benefit, projects or future maintenance can still be done, but the state cost would be apportioned to the remaining ditch beneficiaries.The board requested that Attorney Dieter compile a letter of their discussion so the county can have on file for future reference.

Motion was made by Commissioner Hanson to close the Ditch Authority meeting and open the regular meeting at 11:38 a.m.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                                   $ 109,199.31        

                                                Road & Bridge                          $  22,797.65

                                                County Development               $        908.00             

                                                Solid Waste                               $  30,192.35

                                                                                                  $163,097.31

WARRANTS FOR PUBLICATION              

WARRANTS APPROVED ON 11/10/2009 FOR PAYMENT 11/13/2009

       AMOUNT   VENDOR NAME                                                                    AMOUNT   VENDOR NAME

        2217.50 ASP SERVICES                                                                        1465.38 AUTO VALUE BAUDETTE

        3000.00 GARY BAILEY                                                                          1742.68 BEMIDJI STEEL COMPANY, INC

          308.31 TERRY BROWN                                                                        342.99 CANON FINANCIAL SERVICES INC

        6917.96 CENEX CO-OP SERVICES, INC.                                              349.82 CREATIVE FORMS & CONCEPTS INC

          820.00 EARTHWORKS CONTRACTING INC                                      848.00 MIKE EDIN

        2858.14 GCR TIRE CENTER                                                                  671.34 GLOBALSTAR LLC

        1800.00 LEE HANCOCK                                                                          363.00 JOHN HOSCHEID

        1813.53 HOWARD’S OIL COMPANY                                                    1151.91 LAKES GAS CO.

          486.75 LAKEWOOD HEALTH CENTER                                             1000.00 LAKEWOOD NURSING SERVICE

          405.00 PAT LECLAIRE ELECTRIC (DBA)                                             412.91 LOW FOODS

        9877.64 LOW HIGHWAY DEPT                                                          10167.75 MAR-KIT LANDFILL

        4556.38 RON MICHAELS CONSULTING, INC                                       616.00 MN COUNTIES COMPUTER CO-OP

          375.00 MN OFFICE OF ENTERPRISE TECHNO                               5469.70 LAW MOREN

          357.15 THE NORTHERN LIGHT                                                         1325.00 NORTHWEST ANGLE&ISLAND FREIGHT

          455.46 OFFICE DEPOT                                                                       2100.30 R & Q TRUCKING, INC

        2000.00 RESERVE ACCOUNT                                                                625.89 RODERICK RONE JR

        1392.52 ROSEAU COUNTY COOPERATIVE ASSN                            1750.00 SJOBERG’S INC

          685.20 TRUE VALUE                                                                         78780.23 VOYAGEURS COMTRONICS, INC

          403.39 DELLA WARREN                                                                       608.92 WEST GROUP

        4030.83 WIDSETH SMITH NOLTING&ASST INC                                2870.24 WOODY’S SERVICE

49 PAYMENTS LESS THAN  $300       5,674.49

FINAL TOTAL    $163,097.31

Further moved to authorize the payment of the following auditor warrants:

                                                   October   27, 2009                   $    394,955.09

                                                   November 3, 2009                    $        1,764.17

                                                   November 4, 2009                   $      75,837.00

                                                   November 9, 2009                   $           385.50                                                                                                                                                                                   

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Con-Con Funds

County Auditor, John W. Hoscheid met with the board and presented the budget for Con-Con Funds from the November 3, 2009 special budget meeting.

Motion was made by Commissioner Todd Beckel to contribute the following Con-Con funds to the following organizations, payable 2010:

Lake of the Woods County Development Year 2010
Baudette Arena Assoc-15,000.00
Williams Arena Assoc-5,000.00
Baudette Community Foundation5,000.00
LIDAR50,000.00
LOW Ambulance20,000.00
LOW Historical Society-12,500.00
MN Small Business Development  Center500.00
University of MN Extension2,000.00
Williams Public Library500.00
Joint Powers Natural Resources Board500.00
LOW Sr. Fishing (LOW Chapter)1,500.00
Rinke-Noonan-Retainer2.400.00
St. Louis County Aud- (NCLUCB)2,500.00
Take A Kid Fishing600.00
Widseth Smith Nolting16,000.00
Auditing Fees700.00

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to contribute the following Con-Con funds to the following organization, payable 2010:

School District 309 Enrichment Program
School District 390-Enrichment Program2,000.00

Motion was seconded by Commissioner Arnesen and the vote carried as follows:  Abstaining from voting: Commissioner Moorman, Voting For:  Commissioners Arnesen, Hanson and Patty Beckel. Voting Against: Commissioner Todd Beckel.

Chamber of Commerce

County Auditor, John W. Hoscheid met with the board and presented a letter requesting funds for the Chamber of Commerce Frost Fest 2009 to assist with the promotion of this year’s event.

Motion was made by Commissioner Hanson to contribute $400.00 to the Chamber of Commerce Frost Fest 2009 with the funding from the Revenue Fund.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Human Resource

Human Resource Department requested a merit adjustment for full time Dispatcher, Cheryl Anderson for completion of probation period.

Motion was made by Commissioner Todd Beckel to approve a one (1) step merit adjustment for completion of probation for full time Dispatcher, Cheryl Anderson effective November 1, 2009.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

  • Capital & General Expenditure Policy- discussed accountability of assets
  • County TV- still testing
  • Land Acquisition- purchase agreement to be drawn up
  • Red Lake Tribal Meeting- will discuss next meeting
  • Township Road Inventory- letter received from DNR stating they will have their part completed by Dec. 1
  • Oak Island Petition- letter sent requesting clarification or revised petition

There were no new updates on:

  • ANI, Community Support Program (CSP), Assessing Agreement

MIS DIRECTOR

MIS Director, Brent Birkeland met with the board requesting approval to purchase a new Unitrends Data Protection Unit.

Motion was made by Commissioner Hanson to authorize MIS Director, Brent Birkeland to purchase a new Unitrends Data Protection Unit with 2009 and 2010 funds not to exceed $8,490.00 plus applicable taxes.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

  • NE Wetland Mitigation Strategy Informational packet to be reviewed by the board
  • Public Safety Answering Point is not mandated
  • Association of Minnesota Counties  REDESIGN Program – to review by the board
  • DOT- looked at all possible tower sites which will  be located within Lake of the Woods County

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:50 p.m.

Attest:                                                                                                 Approved:       November 24, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

November 24, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 24, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel for:  Holly House to Minneapolis on December 6-7 for AMEM quarterly meeting; Josh Stromlund to St. Paul on December 16-17 for the MASWCD Legislative Committee Meeting, Rita Krause to St. Paul on December 2-3 for Child Support State Committee Meeting and Lorene Hanson to St. Cloud on December 2-4 for IFS/Paymate Meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of November 10, 2009 regular meeting. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Sheriff, Dallas Block

County Sheriff, Dallas Block met with the board to address radio dead spots in the areas of Long Point and Rocky Point. He informed them that a repeater could be placed on the Pieper Tower which would improve the coverage in these areas. The cost of the installation and equipment would come from the Homeland Security Grant Program, but an advance maybe needed until the funding comes in.

Motion

Motion was made by Commissioner Arnesen to approve the installation and equipment for the repeater with the funding from the Homeland Security Grant Program.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Agreement

County Sheriff, Dallas Block met with the board  and requested approval to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Minnesota Bureau of Criminal Apprehension for increased presence of law enforcement personnel.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Minnesota Bureau of Criminal Apprehension and Lake of the Woods County for increased presence of law enforcement personnel at or near the international boundary between the United States and Canada and routes of egress from the border area to enhance situational awareness and actionable intelligence. This agreement is effective September 15, 2009, or the date the state obtains all required signatures and expires on December 31, 2011. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants         $ 30,520.21

                                                Commissioners’ Warrants         $   8,433.60

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the County Board requesting approval to enter into a contract with MeritCare Thief River Falls Northwest Medical Centers to provide Mental Health Community Support Services for Lake of the Woods County.

Motion

Motion was made by Commissioner Hanson to approve the contract between MeritCare Thief River Falls Northwest Medical Center and Lake of the Woods County Social Services for the provision of Mental Health Community Support Program Services for December 1, 2009, through November 30, 2010, and to authorize Chair Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler to sign. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MFIP/DWP and Rural MN CEP Contract

Social Services Director, Nancy Wendler met with the board requesting approval to enter into a contract update for MFIP/DWP employment services between Rural Minnesota CEP.

Motion

Motion was made by Commissioner Moorman to approve the contract update for 2010 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services, and to authorize Chair Patty Beckel, and Lake of the Woods County Social Service Director, Nancy Wendler to sign. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Mn Dnr Parks & Trails Division

John Steward, Acquisition & Development Coordinator from the Department of Natural Resources met with the board and presented the preliminary design for the Rocky Point Public Boat Access.

Wynne Consulting

L.O.W. Small Cities Development Program

Consultant, John Wynne met with the board and requested approval for the Citizen Participation Plan, Minnesota Small Cities Program and Small Cities Program Joint Participation Agreement.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the Citizen Participation Plan.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

Minnesota Small Cities Program

 Resolution No. 09-11-03

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

BE IT RESOLVED that Lake of the Woods County, act as the legal sponsor for the project contained in the Application to be submitted on January 14, 2010 and that the County Board Chair and County Auditor are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of Lake of the Woods County.

BE IT FURTHER RESOLVED that Lake of the Woods County has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life.

BE IT FURTHER RESOLVED that Lake of the Woods County has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.

BE IT FURTHER RESOLVED that upon approval of its application by the State, Lake of the Woods County may enter into an agreement with the State of Minnesota for the approved project, and that Lake of the Woods County certifies that it will comply with all applicable laws and regulations as stated in all contract agreements.

NOW, THEREFORE BE IT RESOLVED that the County Board Chair and County Auditor, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the Applicant.

Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

Small Cities Program Joint Participation Agreement

Resolution No. 09-11-04

The following Resolution was offered by Commissioner Hanson and moved for adoption:

WHEREAS,  Lake of the Woods County and the Cities of Baudette and Williams, Minnesota have identified an existing need to (1) rehabilitate substandard low income owner occupied residential units, (2) rehabilitated low income renter occupied single family detached residential rental units and (3) provide homeownership opportunities to low income families and;

WHEREAS, the State of Minnesota has funding available through the Minnesota Small Cities Program which can be used to assist in the financing of activities to address said needs and;

WHEREAS, the Lake of the Woods County has agreed to sponsor an application for said Minnesota Small Cities Program;

NOW THEREFORE IT IS AGREED THAT: 

  1. Lake of the Woods County shall submit a Small Cities Development Program Application to the Minnesota Department of Employment and Economic Development (DEED), said application to be received by DEED no later than January 14, 2010.
  2. The Small Cities Application shall request funds for the following activities:
    1.  Owner occupied housing rehabilitation (15 units total) in the Cities of Williams and Baudette (the east side) – with the understanding that funding could be used on the west side of Baudette if an insufficient number of applications are received from Williams and the east side of Baudette).
    2. Renter occupied housing rehabilitation (5 units – single family detached) in the Cities of Williams and Baudette (the east side) – with the understanding that funding could be used on the west side of Baudette if an insufficient number of applications are received from Williams and the east side of Baudette).
    3. Homeownership program-gap financing (2 units – either 2 new construction, or 2 purchase, rehab and resale or 1 purchase, rehab and resale and 1 new construction).  Locations to be determined by Headwaters Housing Development Corporation.
    4. Administration
  3. Under the owner occupied rehabilitation 5 units shall originally be reserved for Williams and 10 shall be reserved for Baudette.  If, after 6 months, there is not a sufficient number of eligible applicants in one community,  then any remaining slots (units) may be transferred to the other community (up to the number of eligible unserved applicants who are on the “waiting list” in that community. 
  4. Under the renter occupied rehabilitation 1 unit shall originally be reserved for Williams and 4 shall be reserved for Baudette.  If, after 6 months, there is not a sufficient number of eligible applicants in one             community,  then any remaining slots (units) may be transferred to the other community (up to the number of eligible unserved          applicants who are on the “waiting list” in that community.
  5. Lake of the Woods County will act as the applicant and will be responsible for contract execution, and to ensure that all compliance activities are appropriately met in and adhered to in a timely manner.  Actual project implementation will be undertaken by an administrative consultant who will contract with Lake of the Woods County. 
  6. Lake of the Woods County will act as the fiscal manager and shall be responsible for overseeing and for accounting for all fiscal draws and transactions.

The above terms are agreed to by the City of Baudette, the City of Williams and Lake of the Woods County effective January 14, 2010. 

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:26 a.m. and reconvened at 10:36 a.m. as follows:

Excused from meeting

Commissioners Arnesen and Todd Beckel excused themselves from the meeting to attend the Union Committee Meeting.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                                     $ 12,147.72        

                                                Road & Bridge                           $ 18,047.35

                                                County Development                 $      500.00             

                                                Solid Waste                                $      801.26

                                                                                                  $   31,496.33

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/24/2009 FOR PAYMENT 11/27/2009

      AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

        1299.30 BAUDETTE REGION                                                                 512.75 JULIE BERGGREN

          335.00 BLUE MAXX RECYCLING                                                         324.42 BUSINESS & LEGAL REPORTS

        1082.06 CENEX CO-OP SERVICES, INC.                                              533.37 CUSTOM AUTOBODY AND REPAIR

          331.32 EMBASSY SUITES                                                                     334.47 FRONTIER PRECISION INC

          782.33 GCR TIRE CENTER                                                                  427.36 RYAN HOCKSTEDLER

          881.21 INSIGHT PUBLIC SECTOR                                                     1725.00 MN ASSN OF COUNTIES

        2653.80 MN DEPT OF TRANSP                                                            3325.21 KENNETH MOORMAN

          314.50 NORTH EAST TECHNICAL SERVICE,I                                    500.00 NORTHWEST REGIONAL

        8771.77 RTVISION INC                                                                           784.55 STRATA CORP, INC

          532.50 WATERSIDE CANVAS                                                             3540.28 ZIEGLER, INC

26 PAYMENTS LESS THAN  $300       2,505.13

FINAL TOTAL     $31,496.33

Further moved to authorize the payment of the following auditor warrants:

                                                   November  10, 2009                 $     5,565.46         

                                                   November  17, 2009                 $   20,929.22

                                                   November  18, 2009                 $ 120,999.56

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor, John W. Hoscheid met with the board and presented a Premises Permit Application for Warroad VFW Post 4930 to sell pull tabs at North Point Bar & Grill.

Motion

Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid to sign the LG214 Premises Permit Application for Warroad VFW Post 4930 to sell pull tabs at North Point Bar & Grill, located at 17542 Inlet Road, Angle Inlet.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid met with the board and presented an application and affidavit of a lost warrant for Kay Adams.

Motion

Motion was made by Commissioner Moorman to approve the application and affidavit for lost warrant for Kay Adams dated July 17, 2009 for $ 6.40 without furnishing indemnifying bond.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Transfer of 2002 Chevrolet Silverado Pickup

Assistant Engineer, Bill Sindelir met with the board and requested approval of transfer of a 2002 Chevrolet Silverado pickup.

Motion

Motion was made by Commissioner Moorman to transfer Unit 10, a 2002 Chevrolet Silverado pickup, from the Public Works Department to the Soil and Water Conservation District. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Electronic/Digital Signature Procedures

Assistant Engineer, Bill Sindelir met with the board and requested approval for the Department’s Electronic/Digital Signature Procedures.

Motion

Motion was made by Commissioner Hanson to approve the Highway Department’s Electronic/Digital Signature Procedures in regard to electronic time cards as follows:

In accordance with current Lake of the Woods County and State of Minnesota accounting and auditing requirements, payroll methods to ensure accurate and reliable records must consist of a two step process.  The first step is employee verification and recording of his/her own time.  This verification shall identify hours worked and/or approved time off for the period.  Secondly, a supervisor reviews and approves the employee’s recorded time.  Any changes or adjustments that need to be made after the employee’s verification requires approval of their supervisor or other approved department payroll personnel.

The employee’s verification and supervisor’s approval shall be by digital signature which is secured by specific username and password utilized by the electronic time card program.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was duly carried.    

Closed Bids

Assistant Engineer, Bill Sindelir met with the board and requested approval to sell by closed bids used equipment.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to sell by closed bids the following used equipment:

  1. 1997 Dodge Ram Pickup

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

  • 2010 Assessing Agreement- working on draft
  • County TV- set meeting with Roseau County
  • Community Support Program- completed
  • Red Lake Tribal Meeting- February 9, 2010

There were no new updates on:

  • Capital Expenditure Policy
  • ANI

Recess

The meeting was called to recess at 11:03 a.m. and reconvened at 11:15 a.m. as follows:

Returned from meeting

Commissioners Arnesen and Todd Beckel returned from the Union meeting.

SWDC

Resource Technician, Mike Hirst met with the board requesting adoption and implementation for the Lake of the Woods County Comprehensive Local Water Management Plan that has been approved by Board of Water and Soil Resources.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Adoption and Implementation

After BWSR Approval

RESOLUTION No. 09-11-05

WHEREAS, the Lake of the Woods County Board of Commissioners has been notified by the Minnesota Board of Water and Soil Resources that the Lake of the Woods County Comprehensive Local Water Management Plan has been approved according to Minnesota Statutes Chapter 103B.301:

NOW, THEREFORE BE IT RESOLVED, the Lake of the Woods County Board Commissioners hereby adopts and will begin implementation of its approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, the Lake of the Woods County Board shall amend existing water and related land resources plans and official controls as necessary to conform them to the applicable and approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, Lake of the Woods County shall notify local units of government within the County of the adoption of the plan or amendments to the plan. The local units of government are required to submit existing water and related land resources plans and official controls within 90 days to the County Board for review.

BE IT FURTHER RESOLVED, within 180 days, the Lake of the Woods County Board shall review the submitted plans and official controls and identify any inconsistencies between the local plans and official controls, and local comprehensive water management plan. The Lake of the Woods County Board shall specify applicable and necessary measures to bring the local plans and official controls into conformance with the local comprehensive water management plan.

BE IT FURTHER RESOLVED, if a local unit of government disagrees with any changes to its plan, the local unit has 60 days after receiving the county’s recommendations to appeal the recommendations to the Board of Water and Soil Resources.

BE IT FURTHER RESOLVED, after receiving the recommendations of the Lake of the Woods County Board, or a resolution of an appeal, a local unit of government has 180 days to initiate revisions to its plan or official controls.  The new or revised plans and official controls must be submitted to the Lake of the Woods County Board for review and recommendations.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and water planning

Resource Block Grant

Land and Water Planning Director, Josh Stromlund met with the board and requested approval for the 2010 State of Minnesota Board of Water and Soil Resource Natural Resource Block Grant.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and Land and Water Director, Josh Stromlund to sign the 2010 State of Minnesota Board of Water and Soil Resource Block Grant Agreement. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LiDAR

Land and Water Planning Director, Josh Stromlund met with the board and updated them that the LiDAR project should be completed by May of 2010.

Northeast Minnesota Wetland Mitigation Inventory/Assessment

The board discussed the letter that they received from Minnesota Board of Water and Soil Resources Executive Director, John Jaschke informing them that they are working with the Association of Minnesota Counties (AMC) to arrange a meeting during the Annual Conference in December to discuss the project and its results.  The board requested that Josh send a letter to John Jaschke stating that they will attend the meeting at AMC, but still request their own meeting so other partners can attend.

Oak Island Association Letter

The board received a letter from Oak Island Landowners Association and placed it on the December 10, 2009 board agenda.

City of Baudette, Annexation

The board discussed the City of Baudette Annexation and Notice of Intent to designate property for an orderly annexation. This was placed on the December 10, 2009 board meeting at 1:00 p.m.

Recess

The meeting was called to recess at 12:15 p.m. and reconvened at 1:20 p.m.

Union committee meeting

Commissioner Todd Beckel and Arnesen discussed the Union meeting that was held earlier in the day. No board action was taken.

Purchase Agreement

That on the 8th day of September, 2009, the Lake of the Woods County Board of Commissioners met in closed session pursuant to Minnesota Statute §13D.05, subd. 3(c) to discuss the purchase by the County of real property belonging to Dean Bernard described as follows:

Lots 1 and 2, and the South Half of the Northeast Quarter (S½NE¼), and the Southeast Quarter (SE¼), Section One (1), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Southeast Quarter (SE¼) LESS the South Fifty (50) feet, and the West Fifty (50) feet of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Northeast Quarter (NE¼) of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

Subject to easements, reservations and restrictions of record.

The following Board members were present at the closed session: Ed Arnesen, Tom Hanson, Patty Beckel, Ken Moorman and Todd Beckel. Also present during the closed session were County Auditor John Hoscheid and Land & Water Planning Director Josh Stromlund.

At the closed session the County Board approved entering into a purchase agreement with Dean Bernard, a single person, for the purchase by the County of the above-described real property for a total purchase price of $250,000.00.

Motion for Proposed Purchase Agreement

Motion was made by Commissioner Todd Beckel to approve the proposed purchase agreement to purchase:

Lots 1 and 2, and the South Half of the Northeast Quarter (S½NE¼), and the Southeast Quarter (SE¼), Section One (1), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Southeast Quarter (SE¼) LESS the South Fifty (50) feet, and the West Fifty (50) feet of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Northeast Quarter (NE¼) of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

Subject to easements, reservations and restrictions of record.

From Dean Bernard a single person for the total purchase price of $250,000.00.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion to Sign Purchase Agreement

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid, Chair, Patty Beckel and Interim County Attorney, Michelle Moren to sign the Purchase Agreement between Lake of the Woods County and Dean Bernard.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Road Inventory

The board reviewed the comments from the Department of Natural Resources, Area Team for LOW Road Inventory. The board referred this to a special meeting on November 30, 2009 at 8:00 a.m.

Amc Annual Meeting

The board discussed travel arrangements for the AMC annual conference.

Committee Reports

Following reports were presented:

  • Commissioner Todd Beckel reported on PILT Payments and PSAP
  • Commissioner Hanson reported on the Professional Advisory Committee
  • Commissioner Patty Beckel reported on the Airport Committee
  • Commissioner Moorman reported on  HRDC

Correspondence

Correspondence from Rinke- Noonan Law Firm and International L/W Water Quality Forum were acknowledged.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:25 p.m.

Attest:                                                                                                 Approved: December 10, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

November 30, 2009

The Lake of the Woods County Board of Commissioners met in special session on Monday, November 30, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with changes for the special meeting today. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Road Inventory

Public Works Director Bruce Hasbargen, MIS Director Brent Birkeland, Land and Water Planning Director Josh Stromlund and County Assessor Wayne Bendickson met with the County Board.

Public Works Director, Bruce Hasbargen updated the County Board on the Road Inventory.  Bruce reviewed comments and a map received from the MN Department of Natural Resources (MN DNR).  Bruce suggested a strategy for going forward and plans for the next meeting with the MN DNR.  The County Board directed County Auditor, John W Hoscheid to contact Rinke Noonan Attorney, David Meyers to set up a meeting and formulate a plan of action.  There should be a date set for public review at a future meeting and organization of public comments by township. 

Budget Issues

2010 Salary Adjustments

The County Board discussed 2010 salary adjustments for county employees.  No action was taken and this will be placed on the next regular scheduled board meeting.

Extension Computer

The County Board reviewed a request from Nathan Johnson, Regional Extension Director to purchase a new computer for Sunny Dorow. 

Motion was made by Commissioner Todd Beckel to approve the purchase of a new computer for extension from the extension budget.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was carried unanimously.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 10:55 a.m.

Attest:                                                             Approved:  December 10, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair

November, 2008

Commissioner Proceedings

November 12, 2008

The Lake of the Woods County Board met in regular session on Wednesday, November 12, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W Hoscheid; Tom Hanson; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Arnesen to approve the consent agenda as follows: Travel for Holly House to Duluth on December 7 – 8, 2008, Association of MN Emergency Managers meeting and Rita Krause to St. Paul on December 3 – 4, 2008 for Child Support training. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the commissioner minutes of October 28, 2008.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations

Motion was made by Commissioner Todd Beckel to close the regular session at 9:05 a.m. pursuant MN Statute § 13D.03 for union negotiations. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following were present in closed session:  Commissioners Arnesen, Bredeson, Patty Beckel, Todd Beckel and Moorman.  Also present were: Human Resource Director, Wade Johannesen and County Auditor, John W Hoscheid.   

Motion was made by Commissioner Todd Beckel to close the closed session at 9:25 a.m. and open the regular session.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Note:   The entire closed meeting was recorded by County Auditor, John W Hoscheid.

The meeting reconvened at 9:26 a.m.

Union Negotiations – Open

Motion was made by Commissioner Todd Beckel to approve the following union negotiations:

  • Increases of $ 0.45, $ 0.50 and $ 0.55 per hour for the years 2009, 2010 and 2011 respectively;
  • Border Pass Cards are to be provided at County expense for all employees required to cross into Canada in the course of County business;
  • A maximum of 100 hours compensation time will be allowed to be carried over into the next calendar year.  Adjustments for 2009 to be made in January 2009 and years 2010 and 2011 adjustments to be made in December 2009 and 2010 respectively; 
  • 2009 insurance contribution is a maximum cap of $875 for family coverage and 2010 and 2011 cap contributions will not be less than $875;
  • The August “opener” will be used for step adjustments;
  • Grade adjustments and job description modifications will be coordinated through Human Resources as required / requested;

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Assessor’s Office

Human Resource Director Wade Johannesen met with the board regarding the open position in the Assessor’s office.  Wade recommended to the Board to approve the Assessor’s office to move forward with the full time position instead of a contract for the position.  It was the consensus of the board to move forward with the full time position. Wade stated that the applications will be screened, finalists interviewed and recommendation to hire will be submitted to the Board for approval.            

Personnel Policy – Changes / Additions

Human Resource Director, Wade Johannesen met with the board to review the updated Travel Policy and Car Pool Policy.  The Board made some minor changes and asked Wade to present the revised policies at the next regular scheduled board meeting.

Lake of the Woods Historical Society

Funding request from Lake of the Woods Historical Society for the County Museum renovation and addition was discussed.  No action was taken at this time and this will be placed on the next regular scheduled board meeting.

Lake of the Woods Sustainability Foundation

Lake of the Woods Sustainability Foundation Executive Director, Todd Sellers gave a brief update and progress report on the Foundation.  He included the State of the Basin Report, Nutrient Budget and Water Quality Model Study and emerging collaboration between Ontario and Minnesota.  Todd discussed the status of the legislative initiative that Lake of the Woods County supported last year and that the Foundation is looking for the Boards’ support again this year.  The Foundation will send a letter of support to be approved at the next regular scheduled board meeting.

The meeting was called to recess at 12:13 p.m. and reconvened at 1:00 p.m.

Planning Commission

Motion was made by Commissioner Todd Beckel to close the regular session at 1:00 p.m. and open the Planning Commission hearing.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Area citizens attended the planning commission hearing in consideration of the final plat of Rivers Edge Estate with various comments. 

Motion was made by Commissioner Todd Beckel to close the Planning Commission hearing and to set a continuation hearing at the next board meeting on November 25, 2008, at 2:00 p.m.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The regular meeting reconvened at 1:40 p.m.

Land & Water Planning Director, Josh Stromlund

Land & Water Planning Director, Josh Stromlund updated the board on the ordinance amendment.  There will be an ordinance amendment open house on Tuesday, November 18, 2008, from 4:00 p.m. to 5:30 p.m. in the Commissioners’ Room at the County Government Center in Baudette, MN.  The purpose of this open house will be to consider the proposed ordinance amendments to the Lake of the Woods Zoning Ordinance.

Public Works Director, Bruce Hasbargen

County Ditch 1

Public Works Director, Bruce Hasbargen updated the board on County Ditch 1.  They discussed a letter received from Kurt Deter, Rinke Noonan – Attorneys at Law.  This letter states that under MN Statutes §103E, no work can be done on a county ditch project that has not been authorized by the Drainage Authority.  Under MN Statutes §103E.011, the Drainage Authority is the only one who has the ability to make orders to construct and maintain drainage systems.  Under MN Statutes §103E.081, Subd.2, a person may not willfully obstruct or damage a drainage project or system. 

Interim County Attorney, Michelle Moren was present and advised the county board to request the land owner to attend a future county board meeting to discuss this issue.

Public Works Director, Bruce Hasbargen presented a list of County Ditch 1 projects prioritized as of October 28, 2008, that was a result of the recent County Ditch 1 Committee road tour.

MN DOT Temporary Storage

Public Works Director, Bruce Hasbargen reviewed an agreement between Lake of the Woods County and Minnesota Department of Transportation for storage of snow plow trucks.

Motion was made by Commissioner Moorman to enter into an agreement between Minnesota Department of Transportation and Lake of the Woods County for storage of snow plow trucks, effective upon the date signed by all necessary county and state officials as required by MN Statutes §16C.05, Subd.2 and terminating on October 31, 2009.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Transportation Formula

Public Works Director, Bruce Hasbargen updated the board on the transportation formula.

Motion was made by Commissioner Todd Beckel to appoint Commissioners Moorman and Patty Beckel to the transportation formula committee and have Bruce Hasbargen advise them of the date, time and location of the meetings.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants       $   7,211.92

Commissioners’ Warrants      $ 21,732.56

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Revenue                      $ 36,146.35

                                                Road & Bridge           $ 38,857.54

                                                County Development  $   1,085.00

                                                Solid Waste                 $ 20,207.03

                                                                                    $ 96,295.92

                                                   WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/12/2008 FOR PAYMENT 11/14/2008

     AMOUNT   VENDOR NAME                                                 AMOUNT   VENDOR NAME

          348.50 ARROW PRINTING                                                    866.99 AUTO VALUE BAUDETTE

          341.78 CANON FINANCIAL SERVICES                              8741.15 CENEX CO-OP SERVICES, INC.

          529.40 CLARITY GLASS                                                       806.50 D & L AUTO GLASS AND MORE

      16500.00 EARTHWORKS CONTRACTING INC                        666.75 GLOBALSTAR LLC

          990.00 JOHN HAGLUND                                                       309.44 RON HILDEBRANDT

          969.36 HOLTE IMPLEMENT, INC                                        386.10 JOHN HOSCHEID

        2439.34 HOWARD’S OIL COMPANY                                      460.22 INSIGHT PUBLIC SECTOR

        4558.20 INSIGHT TECHNOLOGIES, INC                               673.50 LAKEWOOD HEALTH CENTER

          400.00 LAW ENFORCEMENT TRAINING SERVI               1110.25 LOW FOODS

        3433.81 LOW HIGHWAY DEPT                                            1064.00 LOW TRANSFER INC

      11033.55 MAR-KIT LANDFILL                                                 310.05 IAN MCCORD

          650.00 MN ASSN OF COUNTIES                                         2821.47 MN COUNTIES COMPUTER CO-OP

          559.85 JEROME MOLINE                                                      982.21 KENNETH MOORMAN

        5574.47 LAW MOREN                                                             310.05 BILL MOSHER

          868.88 NOBLE THRIFTY WHITE                                          766.26 THE NORTHERN LIGHT

          749.42 NORTHERN SAFETY CO INC                                    500.00 NORTHWEST REGIONAL

          450.55 OFFICE DEPOT                                                          526.88 POWERPLAN

        1574.42 R & Q TRUCKING, INC                                            4000.00 RESERVE ACCOUNT

          673.31 RODERICK RONE JR                                                  935.74 ROSEAU COUNTY COOPERATIVE ASSN

        1750.00 SJOBERG’S INC                                                          400.00 SOFTREE TECHNICAL SYSTEMS INC

          802.03 TONY DORN, INC.                                                     480.15 TRUE VALUE

          639.04 WAYNE’S BODY SHOP-DBA                                   1218.33 WIDSETH SMITH NOLTING&ASST INC

        2943.38 WOODY’S SERVICE                                                 3942.30 ZIEGLER, INC

52 PAYMENTS LESS THAN  $300       5,238.29

FINAL TOTAL    $96,295.92

Further moved to authorize the payment of the following auditor warrants:

                                                October 28, 2008                    $ 433,942.25

                                                October 31, 2008                    $        280.00

                                                November 7, 2008                  $ 139,451.88

                                                November 8, 2008                  $   46,408.99

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Thank You Election Judges

County Auditor, John W Hoscheid presented a letter to the County Board thanking the following county employees for a job well done with the 2008 Election:  Darren Olson, Dale Boretski, Lorene Hanson, Dawn Christianson, Christie Russell, Rita Krause, Sandy Peterson, Marti Carlson, Steve Sindelir, Shelley Pepera and Jodi Ferrier. 

Capital Expenditure Policy

The capital expenditure policy was taken off the agenda and will be placed on the next regular scheduled board agenda.

Letter to Elected Officials

The County Board directed County Auditor, John W Hoscheid to write congratulating letters to elected officials US Representative Collin Peterson and State Representative Tom Anzelc.

Maxi-Van

The County Board read correspondence from Minnesota Department of Transportation, Kent Ehrenstrom, relinquishing any financial interest in the 1996 Ford Eldorado Maxi Van.

Motion was made by Commissioner Todd Beckel to transfer the 1996 Ford Eldorado Maxi Van (VIN 1FDKE30G5THA55098) to the Williams Fire Department.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business: 

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy.  

New:

The board will be having a special meeting with all elected and appointed department heads on Tuesday, December 16, 2008, to set 2009 salaries.  The board directed the County Auditor to set a schedule and to distribute to all involved.

There will be a Committee of the Whole meeting on Wednesday, November 26, 2008, at 8:00 a.m. to discuss budget issues.

Meeting Reports:

Commissioner Todd Beckel gave an update on the Peatland meeting he attended last month.

Commissioner Moorman updated the board on the TB Bovine and stated there will be another meeting on Wednesday, November 19, 2008, at 8:30 a.m. at Ranch House.

Correspondence:

A thank you letter was read from the Let’s Go Fishing Committee.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:03 p.m.

Attest:                                                                                                 Approved:       November 25, 2008

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Kim Bredeson, Chairman

Commissioner Proceedings

November 25, 2008

The Lake of the Woods County Board met in regular session on Tuesday, November 25, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W Hoscheid; Deputy Auditor, Janet Rudd; Tom Hanson; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Human Resources- Assistant Assessor, salary adjustment for 2009- non union wages, county contribution for health insurance, combined December 23, 2008 meeting with December 31, 2008 and agenda items for Committee of the Whole meeting.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Lorene Hanson on December 3&4, 2008, for Paymate meeting in St. Cloud. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the commissioner minutes of November 12, 2008.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Senator Saxhaug and representative Anzelc

Chairman Bredeson welcomed Senator Saxhaug and Representative Anzelc to the meeting.  Senator Saxhaug and Representative Anzelc informed the board that the State will have approximately 4 billion plus deficit for the upcoming year.  Anzelc informed the board of the legislative bill that he is introducing which is called the “3 block” which focuses on Public Health, Social Services and Corrections/Court that will provide funding.   Other topics discussed were: NWA minnow issues, state wide zoning, judicial system funding, sewers and school not to start until after Labor Day. The board thanked Senator Saxhaug and Representative Anzelc for attending.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

Commissioners’ Warrants       $   6,884.29

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Contracts

Motion was made by Commissioner Todd Beckel to approve the contract between Connie Anderson Aagard (CJA Consulting) and Lake of the Woods County Social Services for 2009, for the provision of individual and family therapy services, and consultation, training, and clinical supervision to agency staff, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2009 for the provision of home delivered meals, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded  by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between MeritCare/Northwest Medical Center and Lake of the Woods County Social Services for 2009, for the provision of emergency mental health services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2009, for the provision of employment and training services and independent living skills services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between Partners in Community Supports, Inc. and Lake of the Woods County Social Services for 2009, for the provision of fiscal support services for recipients of Consumer Directed Community Supports (CDCS), and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2009, for the provision of adult in-home support services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2009, for the provision of MIS services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES, ASSISTANT ASSESSOR POSITION/MOTOR POOL AND TRAVEL POLICY

Assistant Assessor’s position

Human Resource Director, Wade Johannesen met with the board and informed them that the interview panel’s consensus was to hire Dale Boretski as the assistant assessor. Wade requested that Dale start at grade 11 step 5 and not step 1 as practice has been in the past. County Auditor, John W. Hoscheid requested the same opportunity to start his replacement at more than a step 1 for the Executive Administrator/Deputy Auditor’s position

Motion was made by Commissioner Arnesen to authorize Human Resource Director Wade Johannesen and County Assessor Wayne Bendickson to hire Dale Boretski as the assistant assessor at grade 11 step 5. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board requested that Wade put in the acceptance letter to Dale that he will start at grade 11, step 5 and that after the three (3) month probationary period he will not get a step increase but he will receive his step increase that he is up for this year with the Tier III plan that was established in 2007.

Executive Administrator/Deputy Auditor’s position

Motion was made by Commissioner Todd Beckel to authorize Human Resource Director, Wade Johannesen and County Auditor John W. Hoscheid to advertize for Executive Administrator/Deputy Auditor’s position. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Motor Pool/Travel Policy

Wade presented the Motor Pool Policy- annex 3 and the Travel Policy to the board for approval.

Motion was made by Commissioner Patty Beckel to approve the Motor Pool Policy – annex 3 and the Travel Policy as presented.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CN RAILROAD

Cenex Manager, Kent Hanson met with the board and informed them that the CN representatives have not heard from them on rail services. Commissioner Arnesen will look into sending a joint letter with Koochiching County to the CN for support for siding and delivery.

The meeting was called to recess at 10:50 a.m. and reconvened at 10:59 a.m. as follows:

Public Works Assistant Engineer, Bill Sindelir

Assistant Engineer, Bill Sindelir met with the board and to set a public hearing for the proposed five-year construction plan for Lake of the Woods County. No date was set by the board at this time.

COMMITTEE OF THE WHOLE

Chairman Bredeson requested from the board topics for the Agenda for November 26, 2008 meeting.

CLOSED SESSION

The closed session was moved to later in the day.

The meeting was called to recess at 12:15 p.m. and reconvened at 1:00 p.m. as follows:

PUBLIC HEARING, AGGREGATE RESOURCE PRESERVATION PROPERTY TAX LAW

Motion was made by Commissioner Moorman to close the regular meeting at 1:04 p.m. as advertised and open the public hearing for Aggregate Resource Preservation Property Tax Law. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

No comment where heard from the floor and no letters were received.

Motion was made by Commissioner Moorman to close the public hearing at 1:05 p.m. and open the regular meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Lake of the Woods County Aggregate Tax Resolution

Consideration of “Aggregate Resource Preservation Property Tax Law” County Termination Option

WHEREAS, the Lake of the Woods County Board of Commissioners recognizes the importance of maintaining aggregate resources for the general economy of the county; and

WHEREAS, the County Board recognizes that property taxes are an important consideration as to the viability of the aggregate industries located in the county; and

WHEREAS, the State of Minnesota has an ad valorem property tax system based on the full market value of real estate or personal property; and

WHEREAS, the provisions of Minn. Stat. §. 273.1115, Aggregate Resource Preservation Property Tax Law, grants special and unique treatment to owners of land containing aggregate deposits, in comparison with other property in the county, therefore shifting the tax burden on these properties to other taxpayers; and

WHEREAS, the provisions of Minn. Stat. § 273.1115, Aggregate Resource Preservation Property Tax Law, allow a county to terminate application of this law; and

WHEREAS, a county may reauthorize application of this law by a resolution of the County Board revoking the termination; and

WHEREAS, the County Board is required to hold a public hearing as part of the process to terminate application of this law; and

WHEREAS, said public hearing has been scheduled for November, 2008.

WHEREAS, said public hearing was held on November 26, 2008.

NOW, THEREFORE, BE IT RESOLVED, That the Lake of the Woods  County Board of Commissioners hereby elects to begin the process of terminating participation in the Aggregate Resource Preservation Property Tax Law in Lake of the Woods County.

Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

                                                Revenue                      $ 9,635.58

                                                Road & Bridge           $ 4,606.55

                                                Solid Waste                 $ 7,847.78

                                                                                    $ 22,089.91

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/25/2008 FOR PAYMENT 11/28/2008

    AMOUNT   VENDOR NAME                     AMOUNT   VENDOR NAME

          455.64 AMERI PRIDE LINEN & APPAREL SE                   1355.38 ANDERSON POWER AND EQUIPMENT

  1581.65 ANDY’S GARAGE, INC.                                                   716.06 BAUDETTE REGION

  1224.75 BAUERS COMMUNICATIONS & SECURI                      377.81 TODD BECKEL

  1829.92 CENEX CO-OP SERVICES, INC.                                      361.73 ENGINEER SUPPLY LLC

  2507.02 LAKES GAS CO.                                                               500.00 LOW SCHOOL DISTRICT–390

    504.33 LUTHERAN SOCIAL SERVICE OF MN                         2470.35 MN DEPT OF TRANSP

  2222.85 NORTH EAST TECHNICAL SERVICE,I                          874.32 NW MN HOUSEHOLD HAZARDOUS

    579.88 PIRKL LUMBER & CARPET                                            971.82 ROGER’S TWO WAY RADIO, INC

    579.92 WEST GROUP

28 PAYMENTS LESS THAN  $300       2,976.48

FINAL TOTAL     $22,089.91

Further moved to authorize the payment of the following auditor warrants:

                                                November 12, 2008    $ 3,032.50

                                                November 18, 2008    $27,419.46

                                                November 21, 2008    $59,739.56

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Liquor approval

County Auditor, John W. Hoscheid requested approval for a On-Sale Sunday Intoxicating Liquor License.

Motion was made by Commissioner Patty Beckel to approve an On-Sale Sunday Intoxicating Liquor License for Michael C. MacAdams DBA Mac’s Riverview Resort from December 1, 2008 to June 30, 2009 contingent upon the approval from the County sheriff and County Attorney and that all taxes outstanding with the county are paid.  Motion was second by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Travel request

County Auditor, John W. Hoscheid informed the board that he just received notification that the Manatron Tax meeting is scheduled for December 15-17, 2008 in St. Paul and that he will have to attend this meeting.

Motion was made by Commissioner Todd Beckel to approve travel for County Auditor, John W. Hoscheid on December 15-17, 2008 for Manatron Tax meeting in St. Paul.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business: 

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy. 

NEW

None

Boundary commission

The board reviewed the process of establishing a boundary commission.

INTERIM COUNTY ATTORNEY, MICHELLE MOREN

Contract

Interim County Attorney, Michelle Moren met with the board to discuss the Minnesota Counties Computer Cooperative Maintenance and Support Contract.  Michelle stated that the cooperative is still working on statutory required insurance and will bring back to the board for approval.

MN Judicial Branch

The board discussed the request for support of funding for the MN Judicial Branch.  The board requested that Michelle draft a letter of support on behalf of the board.

COUNTY BOARD OF COMMISSIOENR’S DECEBMER 23, 2008 MEETING

Motion was made by Commissioner Todd Beckel to combine the December 23, 2008 with the December 31, 2008 meeting.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 1:50 p.m. and reconvened at 1:59 p.m.

Planning Commission

Motion was made by Commissioner Todd Beckel to close the regular session at 2:00 p.m. and open the Planning Commission hearing.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund, County Surveyor, Donn Rasmussen and Interim County Attorney, Michelle Moren discussed with Attorney’s Allan Fish and Steve Anderson the discrepancies in the title opinions paying particular attention to the “easement” across neighboring properties located north of the subdivision.  Commissioner Bredeson asked Stromlund for his recommendation, which the reply was that the county could not approve the final plat as presented because of the conflicting title opinions in regards to the easement language.  If the developers have no easement gaining them access to County Road 154 then the extension of Stanton Drive has to end in a cul-de-sac as per the subdivision ordinance.  Also, discussed was the issue of final platting requirements as outlined in the Lake of the Woods Subdivision Ordinance and the Minnesota Land Surveyors Association Plat Manual of Minimum Guidelines.  The board requested the Rivers Edge Estate Developers to bring this back to the board when all requirements are in place.  This issue has been tentatively placed on the December 12, 2008, board meeting at 1:30pm.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 2:24 p.m. and open the regular meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

 2009 County Contribution for Health Insurance

Motion was made by Commissioner Arnesen to set the 2009 county contribution for family health insurance up to $875.00 per month and the single health insurance up to $525.00 per month.  Major Medical plans for 2009: $500 and $1,000 deductible with preventive care and $1,200 and $2,500 Health Savings Account (HSA). For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SALARY ADJUSTMENT FOR NON-UNION EMPLOYEES

This was place on the December 12, 2008 agenda.

CLOSED SESSION, MN Stat. §13D.05, Subd. 2 (b)- Personnel

Chairman Bredeson asked the individual if he would like the meeting open or closed. He chose to have it closed.

Motion was made by Commissioner Todd Beckel to close the regular meeting at 2:20 p.m. and to go into closed session pursuant MN Stat. § 13D.05, Subd. 2 (b). to consider charges against an individual subject to the Board’s authority. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 3:00 p.m. Motion was seconded  by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:03 p.m.

Attest:                                                                                                 Approved:       December 12, 2008

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Kim Bredeson, Chairman

November, 2007

Commissioner Proceedings

November 13, 2007

The Lake of the Woods County Board met in regular session on Tuesday, November 13, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and Penny Mio Hirst. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Motion by Commissioner Arnesen to approve the agenda with the following additions:  authorize Social Service Director to advertise for Financial Officer, City of Baudette Law Enforcement letter, Northwest Angle Power Line, December 18, 2007 board meeting time change and ANI discussion.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the consent agenda as follows: travel for Monique Arnesen to Detroit Lakes on November 14-16, December 12-14 and January 8-10 for Social Worker Core Training. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the minutes of October 23 and 30, 2007.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

Commissioners’ Warrants       $31,255.83

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler introduced Monique Arnesen, newly hired social worker to the board.

Social Services Director, Nancy Wendler informed the board that Robyn Sonstegard resigned her position with the county and requested approval to advertise for a Financial Officer for her department.

The board discussed the possibility of job share of the position of the Financial Officer.  County Auditor John W. Hoscheid, County Treasurer Mark Hall, Social Service Director Nancy Wendler and Commissioners Todd Beckel and Patty Beckel will meet to discuss the possibility of job share of this position.

Motion by Commissioner Arnesen to authorize Social Service Director Nancy Wendler and Human Resource Director Wade Johannesen to advertise for a Financial Officer.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried

Lake of the Woods Drifters Snowmobile Club secretary, Don Powell met with the board requesting the Board of Commissioners to enact an ordinance under Minnesota Statute 84.87, Subd. 4, to increase the speed limit to 65 miles per hour on marked trails on Lake of the Woods.

Motion by Commissioner Moorman to hold a public hearing on December 11, 2007 at 1:00 p.m. for consideration of the adoption of an ordinance to increase the speed limit on marked trails on Lake of the Woods.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

 County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion by Commissioner Patty Beckel to approve the claims against the county as follows: 

                                                Revenue                      $          54,570.22

                                                Road & Bridge           $           29,574.79

                                                County Development  $                200.00

                                                Taxes & Penalties        $                200.00

                                               Solid Waste                 $           28,446.09

                                                                                    $         112,991.10

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/13/2007 FOR PAYMENT 11/16/2007

       AMOUNT   VENDOR NAME                                                  AMOUNT   VENDOR NAME

          478.33 AMERI PRIDE LINEN & APPAREL SE                 29430.99 ARROWHEAD LIBRARY SYSTEM

        3262.82 ASSET RECOVERY CORPORATION                         690.00 ASSN OF MN COUNTIES

          967.16 AUTO VALUE                                                          2078.22 RUSS BARRETT

          400.00 BAUDETTE-LOW CHAMBER OF COMMER             331.40 TODD BECKEL

          411.01 CANON FINANCIAL SERVICES                              1461.94 CERES EQUIPMENT INC

        6407.77 CO-OP SERVICES, INC.                                           2237.76 GCR TIRE CENTER

          660.00 JOHN HAGLUND                                                       505.00 HELGESON FUNERAL CHAPEL

        1520.00 PAUL HILDEBRANDT                                             1743.64 HOLEN ELECTRIC

        1194.97 HOLTE IMPLEMENT, INC                                      3868.48 HOWARD’S OIL COMPANY

          837.50 JAKE’S QUALITY TIRE INC                                      962.69 LAKE OF THE WOODS FOODS

          416.05 LAKES GAS CO.                                                       2808.38 LOW HIGHWAY DEPT

          310.00 LOW SOLID WASTE                                              11319.75 MAR-KIT LANDFILL

          795.39 JIMMY MCCOURT                                                   2761.77 MN COUNTIES COMPUTER CO-OP

          300.00 MN OFFICE OF ENTERPRISE TECHNO                    665.19 JEROME MOLINE

          698.00 KENNETH MOORMAN                                            5355.02 LAW MOREN

        3955.44 MORT’S HEATING INC                                              366.25 GREG MORTENSON

          832.50 NORTH EAST TECHNICAL SERVICE,I                    410.26 THE NORTHERN LIGHT

          416.93 POWERPLAN                                                            2649.72 R & Q TRUCKING, INC

          750.74 ROAD MACHINERY & SUPPLIES CO                     1079.44 RODERICK RONE JR

        1750.00 SJOBERG’S INC                                                        4989.66 TRUCK BODIES & EQUIP INTL INC

        1162.13 WALKER PIPE & SUPPLY                                         625.00 WIDSETH SMITH NOLTING&ASST INC

        1102.14 WOODY’S SERVICE

57 PAYMENTS LESS THAN  $300       8,021.66

****                  FINAL TOTAL…….    $112,991.10  ****

Further moved to authorize the payment of auditor’s warrants as follows:

                                                October 23,  2007          415,117.58

                                                October 25,  2007            54,562.30

                                                October 30,  2007          362,893.00

                                                October 30,  2007                  656.50

                                                November 6, 2007            80,421.85

                                                November 6, 2007            43,806.29       

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to allow all county employees to receive a flu shot, at the expense of the county, with LakeWood Nursing Service at the Lake of the Woods County Government Center.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the exempt gambling permit for the Northwest Angle Edge Riders to conduct a lawful gambling for a raffle on February 23, 2008, at North Point Bar & Grill and authorize County Auditor to sign the permit. Seconded by Commissioner Bredeson and the same put to a vote

The following Resolution was proposed by Commissioner Patty Beckel and moved for adoption:

A Resolution Approving a Premises Permit Lawful Gambling Activity

Resolution No. 2007-11-01

Whereasthe Lake of the Woods Drifters has submitted premises permit for lawful gambling activity for Minnesota lawful gambling to be conducted at the following establishment known as: Sportsman’s Lodge, 3244 Bur Oak Rd NW, unorganized township in Lake of the Woods County.

Now, Therefore Be It Resolved, that the Lake of the Woods County Board of Commissioners hereby approve said application for submission to the Minnesota Gambling Control Board.

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following Resolution was proposed by Commissioner Arnesen and moved for adoption:

A Resolution Approving the Northern Connection Trail

Permit Number 144-17-1302

Resolution No.  2007-11-02

Be It Resolved, that Lake of the Woods County hereby applies for a grant-in-aid trail permit from the Minnesota Department of Natural Resources for the Northern Connection Trail, permit number 144-17-1302 for the period October 1, 2007 through September 30, 2012. 

Be It Further Resolved, that the Chairman and Auditor are authorized to sign said permit on behalf of Lake of the Woods County.

Seconded by Commissioner Patty Beckel and the same being put to vote, was unanimously carried. 

The meeting was called to recess at 9:45 a.m. and reconvened at 9:50 a.m. as follows:

MIS Director, Brent Birkeland met with the board requesting approval to purchase a GPS upgrade and to enter into an agreement (contract) for professional GIS consulting service.

Motion by Commissioner Arnesen to approve the purchase of a Trimble Pathfinder ProXH Receiver, Ranger Data Collector and GeoBeacon Receiver with applicable trade-ins as quoted by Frontier Precision, Inc., with funding from the Enhanced 911.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to enter into the Professional GIS Consultant Services Agreement (contract) with Pro-West & Associates, Inc. to provide all services and deliver all finished products within the terms provided on the agreement, from November 12, 2007 – December 30, 2007.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Chairman Todd Beckel excused himself from the meeting. Vice-Chairman Bredeson resumed the meeting as follows:

Land and Water Planning Director, Josh Stromlund met with the board and informed them that he has been unofficially appointed to the Wetland Committee, which the name of committee is still unofficial. This committee is to establish language in the permanent rule making process. Josh also told the board that the Lake of the Woods Sustainability Foundation will be holding a meeting on November 29, 2007 at 2:30 p.m. at the Public Safety Building in Warroad.

Chairman Todd Beckel returned to the meeting and resumed the position as Chairman.

County Auditor, John W Hoscheid discussed the draft copies of commissioner proceedings.  In the past, draft copies have been sent out prior to board approval.  It is Interim County Attorney, Michelle Moren’s opinion that unless you have questions relating to a specific department, the proceedings are not for the public until they have been approved.  It was the consensus of the board that the draft proceedings, prior to board approval, are to be sent to commissioners and department heads only.

Commissioner Todd Beckel requested a resolution of support for the Federal Clean Water Act requesting support from Association of Minnesota Counties.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Federal Clean Water Act Resolution

Resolution No. 07-11-03


Whereas, The Congress of the United States has taken up measures to broaden the scope of the jurisdiction of the nation’s Clean Water Act (CWA); and

Whereas, one change being sought through federal legislation will remove from the act the term “navigable waters’ and replace it with the term “waters of the United States”; and

Whereas, said change in language will negatively impact local units of government in that the US Army Corps of Engineers will be forced to review projects and applications for permits in greater numbers, which may also cause delay of permitting to local agencies; it is noted that the Corps already faces a national backlog of 30,000 permits under present definition of waters; and

Whereas, the National Association of Counties (NACo) opposes any federal efforts to change the definition in the CWA from “navigable waters,” to “waters of the United States”;

Now, Therefore Be It Resolved, that Lake of the Woods County is in support of the NACo opposition to federal efforts to change the definition in the CWA from “navigable waters” to “Waters of the United States” and requests that Association of Minnesota Counties to support NACo in their opposition.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board requesting approval for final payment on the contract for bituminous resurfacing projects.

Motion by Commissioner Bredeson to accept the County Public Works Director’s Certificate of Performance for SAP 39-601-26, SAP 39-623-03, SAP 39-626-04, SAP 39-639-02, School District #390 Access Road and County Public Works Parking Lot for Northstar Materials, Inc. of Bemidji MN in the total amount of $1,394,286.59 and hereby authorize final payment of $69,714.33. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried. 

The meeting was called to recess at 10:50 a.m. and reconvened at 10:55 a.m.

Northwest Minnesota Housing and Redevelopment Authority Executive Director, Lee Meier met with the board to give a brief overview of how the Fund Advisory Committee would work for the Lake of the Woods Down Payment Assistance Program, known as “Community Seconds”.  He explained the committee would consists of at least five (5) members but no more than nine (9).  The members of the committee could be county commissioners or two commissioners and others who may be interested in housing development or any combination. The committee would meet at least once a year or more depending on the activity and the desire of the committee having input on approval of the loan requests for down payment/closing costs made by each.

Motion by Commissioner Bredeson to appoint Commissioner Arnesen and Bredeson, County Auditor John W. Hoscheid, County Assessor, Wayne Bendickson and Public Works Director, Bruce Hasbargen to the Fund Advisory Committee. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to enter into the contract for services between Lake of the Woods County and the Northwest Minnesota Multi County Housing and Redevelopment Authority for administering the Down Payment Assistance Program.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

University of Minnesota Extension Regional Director/Area Program Leader, Nathan Johnson met with the board requesting approval of an agreement between the University of Minnesota and Lake of the Woods County to provide extension programs locally and employing extension staff and the Memorandum of Intent for Federal Fiscal Year 2008.

Motion by Commissioner Arnesen to enter into agreement between Lake of the Woods County and the University of Minnesota for providing extension programs locally and employing extension staff.  The term of this agreement shall be three (3) years, beginning on January 1, 2008 and ending on December 31, 2010, contingent upon the approval of the County Attorney and to authorize County Chairman and County Auditor to sign the agreement.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to authorize Chairman Todd Beckel to sign the Federal Fiscal Year 2008 Memorandum of Intent between Lake of the Woods County and the University of Minnesota Extension Nutrition Education Program.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Commissioner Bredeson reported on the department head meeting held on November 9, 2007, in which the department heads decided that the Minnesota Government Plan for county cell phones was a good chose. The board requested Human Resource Director, Wade Johannesen to draft a “Cell Phone Policy” and bring back to the board for their review and approval.

Motion by Commissioner Patty Beckel to put all county cell phones on the Minnesota Government Plan and appoint MIS/GIS Director, Brent Birkeland as the administrator.  Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Economic Development Director, Wyatt Johnson gave the board the latest update from ANI Pharmaceuticals.

Motion by Commissioner Bredeson to change the Memorandum of Understanding with ANI to a $200,000 loan at 0% interest from the Reserve Fund; $100,000 cash grant for the first year and $50,000 cash grant for the second year, with funding from the Economic Development fund; along with all criteria, due diligence performed by HRDC and subject to claw back provisions and county standards in case of non-performance and authorize the Chairman to sign. Seconded by Commissioner Moorman and vote carried as follows: In favor: Commissioners Patty Beckel, Todd Beckel, Bredeson and Moorman; Against: Commissioner Arnesen.

The meeting was called to recess at 12:22 p.m. and reconvened at 1:15 p.m.

Emergency Management Director, Holly House met with the board requesting an appointment of an alternate to the Northwest Minnesota Regional Advisory Committee and a resolution to enter into a Joint Powers Agreement with the Northwest Minnesota Regional Radio Board.

Motion by Commissioner Todd Beckel to appoint Alternate Representative Commissioner Bredeson to the Northwest Minnesota Regional Advisory committee.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Joint Powers Agreement to the Northwest Minnesota Regional Radio Board

Resolution No. 07-11-04

Whereas, This agreement is entered into by the parties to this agreement, pursuant to the authority conferred upon the parties by Minnesota Statues 471.59 and 403.39.

Whereas, The parties to this Agreement wish to formulate a regional radio board to provide for regional administration of enhancements to the Statewide Public Safety Radio and Communication System (ARMER) owned and operated by the State of Minnesota. The Parties to this Agreement wish to collectively prepare and administer a plan which provides for the installation, operation and maintenance of local and regional enhancements to the statewide Public Safety Radio and Communication System (ARMER).

Whereas, Lake of the Woods County is aware that said Agreement as proposed does not contain specific provisions addressing insurance requirements;

Whereas, Lake of the Woods County understands that the Joint Powers Board shall forthwith procure insurance as required for Minnesota Counties by Minnesota Counties Insurance Trust (MCIT).  With that understanding, Lake of the Woods County shall enter into this Agreement contingent upon the Joint Powers Board established in this Agreement procuring the necessary insurance as expeditiously as possible, with said process being addressed at the first Joint Powers Board meeting.

Now, Therefore Be It Resolved, That Lake of the Woods County enters into a Joint Powers Agreement with “The Northwest Minnesota Regional Radio Board” and authorizes the Board Chair and County Auditor to sign.  Lake of the Woods County’s participation in the Joint Powers Agreement is contingent upon the Joint Powers Board commencing the process of obtaining insurance as recommended for counties by MCIT at the Joint Power Board’s first meeting.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block and Interim County Attorney, Michelle Moren met with the board to discuss the contract with the City of Baudette and the Law Enforcement formula.  After discussion, Interim County Attorney, Michelle Moren suggested that Dallas and her write up a new contract and summit to the board for final approval.

County Sheriff Dallas Block and Interim County Attorney, Michelle Moren met with the board to discuss the Administrative Offenses Tickets. 

Motion by Commissioner Bredeson to hold a public hearing for consideration of adoption an ordinance for “Administrative Offenses Tickets” on December 11, 2007 at 1:30 p.m.   Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block informed the board that he will be purchasing the new squad car this year that is budgeted for 2008, and the county will not be billed for the car until 2008

Commissioner Arnesen requested that the County Board meeting on December 18, 2007 start at 8:00 a.m.

Motion by Commissioner Arnesen to change the published time for the County Board meeting on December 18, 2007, from 9:00 a.m. to 8:00 a.m.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Commissioner Arnesen requested authorization from the board to send a thank-you to Congressman Peterson for his help with the Northwest Angle power line issues.  The board granted him authorization to do so.

Commissioner Bredeson informed the board that the County Christmas Party will be held on December 14, 2007, at the Moose Lodge and information will be sent to all employees.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 2:45 p.m.

Attest:                                                                         Approved:       November 27, 2007

____________________________                            _____________________________

John W. Hoscheid, County Auditor                           Todd Beckel, Chairman

Commissioner Proceedings

November 27, 2007

The Lake of the Woods County Board met in regular session on Tuesday, November 27, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Wade Johannesen and Penny Mio Hirst. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Motion by Commissioner Bredeson to approve the agenda with the following additions:  Bruce Hasbargen and Pete Hovland travel, affidavit of lost warrant, advertise for two vacant dispatch positions, set date for committee of the whole and remove Social Services contracts from agenda. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the consent agenda as follows: travel for Lorene Hanson to St. Cloud on December 4-6 for IFS & Paymate Year End Training and to St. Cloud on December 9-13 for Auditor’s Training; John W. Hoscheid to Minneapolis on December 3-5 for AMC Annual Conference and to St. Cloud on December 9-13 for Auditor’s Training; Bruce Hasbargen to St. Paul on November 15-17 to meet Governor Pawlenty’s staff; Pete Hovland to St. Paul on December 11-13 for MN Government IT Training.. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the minutes of November 13, 2007.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $35,228.51

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler discussed the vacant Social Services Financial Officer position with the board.  She explained that in the transition between hiring and learning, she would prefer to contract out this position rather than a temporary position.

Motion by Commissioner Arnesen to approve the Social Services Financial Officer’s contract for a maximum of six (6) months with Robyn Sonstegard at a rate of pay of $30.00 per hour contingent upon the approval of the Interim County Attorney, Michelle Moren and Human Resource Director, Wade Johannesen and authorize the Chairman to sign.  Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler thanked Robyn Sonstegard for her years of service with the county.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion by Commissioner Bredeson to approve the claims against the county except claim numbers 1034 and 1582: 

                                                Revenue                      $          17,353.72

                                                Road & Bridge           $           74,904.89

                                                Solid Waste                 $             1,727.0693,985.67

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/27/2007 FOR PAYMENT 11/30/2007

      AMOUNT   VENDOR NAME                                                     AMOUNT   VENDOR NAME

        1720.81 ANDY’S GARAGE, INC.                                             382.83 RUSS BARRETT

      66852.00 BOWMAN CONSTRUCTION CO. INC                     2051.85 CO-OP SERVICES, INC.

        1011.15 CUTLER-MAGNER COMPANY                                 489.90 DELL MARKETING, LP

          665.14 GLOBALSTAR LLC                                                    366.85 GRAINGER, INC

        1125.00 HELGESON FUNERAL CHAPEL                             4302.58 HEPPNER CONSULTING, INC

        1404.17 WADE JOHANNESEN                                              1841.73 MN DEPT OF TRANSP

          375.00 MN OFFICE OF ENTERPRISE TECHNO                  1635.00 NEW HORIZONS MINNESOTA

          772.13 RODERICK RONE JR                                                  587.88 SIMPLEX

          661.65 STRATA CORP, INC                                                 2846.08 WOODY’S SERVICE

          515.25 3M

32 PAYMENTS LESS THAN  $300       4,378.67

****                  FINAL TOTAL…….     $93,985.67  ****

Further moved to authorize the payment of auditor’s warrants as follows:

                                                November 13, 2007    $  84,892.13

                                                November 14, 2007    $    2,808.34

                                                November 20, 2007    $    9,869.21

                                                November 26, 2007    $  55,244.40

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid informed the board Minnesota Counties Insurance Trust Board of Directors selected Lake of the Woods County as the 2007 Most Improved County in the Property and Casualty Division.

Motion by Commissioner Patty Beckel to approve the application and affidavit for lost warrant for OSI Education Services Inc. dated December 5, 2006 for $91.05 without furnishing indemnifying bond.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Commissioner Moorman reported that Public Works Director, Bruce Hasbargen and himself met with Governor Pawlenty’s Chief of Staff, Matt Kramer in regards to Highway 11 and presented facts and figures on the concerns of Highway 11 and the urgent need of improvements.

Commissioner Bredeson informed the board that his road inventory in his district is now complete. Commissioner Moorman informed the board that he is still working on his road inventory in his district.

SharRay Feickert representing the Baudette Community Foundation/ Grand Theater met with the board and presented a five year historical analysis report showing the declining revenues and requested that the county make the CHI loan payment in the amount of $11,000. No board action was taken and requested them to return on December 11, 2007 meeting.

The meeting was called to recess at 10:33 a.m. and reconvened at 10:36 a.m. as follows:

Headwaters Regional Development Commission (HRDC), Development Specialists, Laurie Kramka and Matthew Dyrdahl met with the board for approval of the Comprehensive Economic Development Strategy that is required by the Federal Economic Development Administration (EDA), every five years.

The following resolution was offered by Commissioner Bredeson and moved for adoption:

Resolution No. 07-11-05

Comprehensive Economic Development Strategy

WHEREAS, Lake of the Woods County is recognized by the Economic Development Administration as a redevelopment area with special needs for economic development assistance; and

WHEREAS, the Headwaters Regional Development Commission is an Economic Development District by the Economic Development Administration to provide planning and economic development assistance; and

WHEREAS, the Lake of the Woods County Board of Commissioners actively supports and currently participates in the economic development district activities of the Headwaters Regional Development Commission; and

WHEREAS, the Headwaters Regional Development Commission has prepared a Comprehensive Economic Development Strategy in cooperation with businesses, communities, and economic development organizations in lieu of a separate county Comprehensive Economic Development Strategy.

NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County Board of Commissioners approves of the Comprehensive Economic Development Strategy as submitted on this date.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Headwaters Regional Development Commission (HRDC), Development Specialists, Laurie Kramka and Matthew Dyrdahl, met with the board to discuss the JOBZ application for the expansion of ANI Pharmaceuticals.  Laurie explained that all JOBZ land available is not in the City of Baudette limits, but in the county surrounding the City. Therefore, the County will have to decide whether they wish to donate JOBZ square footage to the City, so they can move forward in processing a JOBZ application. She explained that if the County decides to donate the JOBZ footage, she would need a letter from the County Board, verifying their willingness to donate. The Commissioners requested that County Auditor, John W. Hoscheid write a letter of support on their behalf for donating JOBZ footage to the City of Baudette.

Public Works Director, Bruce Hasbargen met with the board requesting approval for final payment on the contract for box culverts.

Motion by Commissioner Arnesen to accept the County Public Works Director’s Certificate of Performance for SAP 39-598-54, SAP 39-598-56 and SAP 39-598-63 for Olson Construction TRF, Inc. in the total amount of $137,821.70 and hereby authorize final payment of $6,891.09.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The board requested an explanation of claim no. 1034 from the Highway Department. Bruce explained that the claim was payment for a gravel crushing project that was advertised as per County Policy.

Motion by Commissioner Bredeson to pay claim no. 1034.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried. (Commissioner Moorman was not present for vote.)

Land and Water Planning Director, Josh Stromlund met with the board requesting appointment of Reed McFarlane to the Board of Adjustments, filling Greg Johnson’s vacant position.

Motion by Commissioner Bredeson to appoint Reed McFarlane to the Board of Adjustments.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Land and Water Planning Director, Josh Stromlund requesting approval for the repair of the 1999 Ford pickup and approval for the 2008 Natural Resource Block Grant.

Motion by Commissioner Bredeson to authorize Josh Stromlund to get the truck repaired with a cap of $2,000.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman to authorize the Chairman to sign the 2008 Natural Resource Block Grant.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Land and Water Planning Director, Josh Stromlund and Rick Amundson met with the board requesting approval to Plat Brooks Farm Outlots A & B.

Motion by Commissioner Patty Beckel to accept the application to Plat Brooks Farm Outlots A & B from Rick Amundson and Scott Olmsted.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen met with the board and  requested establishment of an Administrative Secretary Position, which according to MN Stat. § 387.14  allows the Sheriff to appoint employees, for whose acts the Sheriff shall be responsible and whom the Sheriff may remove at pleasure. Wade informed the board that they would look into all the legal aspects before they would appoint. The consensus of the board was to allow County Sheriff, Dallas Block to appoint an Administrative Secretary to his department if all the legal aspects were acceptable. Dallas and Wade also requested permission to advertise and hire two vacant dispatch positions.

Motion by Commissioner Bredeson to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise and hire two vacant dispatch positions.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block requested approval for the Snowmobile Enforcement Grant.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 07-11-06

  Snowmobile Enforcement Grant

WHEREAS, under the Minnesota Laws of 2007 Chapter 57, Article 1, Section 4, subdivision 9 is authorized to provide reimbursement grants to counties to cover costs related to labor and equipment dedicated to snowmobile enforcement.

WHEREAS, Lake of the Woods County Sheriff’s Office represents that it is duly qualified and agrees to perform all services described in this grant agreement to the satisfaction of the State.

NOW, THEREFORE BE IT RESOLVED that the Chairman and Sheriff are hereby authorized to sign the snowmobile enforcement grant, for the period of November 30, 2007 through June 30, 2009 in the amount of $6,341.00.

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried. (Commissioner Arnesen was not present for vote.)

The board requested an explanation of claim no. 1582 from the Sheriff’s Office.  Dallas explained that this claim was paid by the County as the victim was brought to LakeWood Health Center, which is located within Lake of the Woods County.

Motion by Commissioner Patty Beckel to pay claim 1582.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman to hold a committee of the whole work group along with department heads to decide on five goals for the County to accomplish in 2008 and to meet on December 7, 2007 at 8:00 a.m. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 12:46 p.m.

Attest:                                                                         Approved:       December 11, 2007

____________________________                            _____________________________

John W. Hoscheid, County Auditor                           Todd Beckel, Chairman