November, 2013

Commissioner Proceedings

November 12, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 12, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Tom Hanson. Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Closed Session, Union Negotiations, Sex Offender Committal, and Thank-you letter from SWCD. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows:

travel for Barry Bailey to St. Martin on October 16-17 for tire disposal; Dan Crompton to Detroit Lakes on February 27 for Bridge Safety Inspection Seminar; Lorene Hanson to Bloomington on November 13-15 for State Auditors Training; Cooper Mickelson to St. Cloud on December 4, for Bridge Safety Inspection Seminar and January 6-7, to Arden Hills for Concrete Plant I training; Amy Ballard to St. Cloud on December10-11 for an SSIS Mentor Meeting. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Arnesen to approve the minutes of October 22, 2013, regular meeting and October 29, 2013 special meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services

Social Service Director, Nancy Wendler met the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants $ 9,690.65

Commissioner Warrants $ 14,148.93

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 Contract Approvals

Social Service Director, Nancy Wendler met the board requesting approval to enter into the 2014-Rural MN CEP and LakeWood Health Center for Housing with Waivered Services.

Motion

Motion was made by Commissioner Moorman to approve the contract for 2014 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services and to authorize Chairman Hanson, and Lake of the Woods County Social Services Director, Nancy Wendler to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Arnesen to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2014, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairman Hanson and Lake of the Woods County Social Services Director, Nancy Wendler, to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Social Service Director, Nancy Wendler met the board requesting a change in her Cell Phone Stipend from a regular cell phone to a smart phone.

Motion

Motion was made by Commissioner Arnesen to allow Nancy Wendler a cell phone stipend of $60.00 per month. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

NW MN HOUSING-SEC. 8

Social Service Director, Nancy Wendler met with the board to discuss funding that Lee Meier requested in the past for assistance for the Sec. 8 housing.

Motion

Motion was made by Commissioner Beckel to allot $3,000 from the Social Services account for assistance for the Sec. 8 housing in Lake of the Woods County. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue $ 75,060.46

Road and Bridge $ 35,557.12

Co. Develp $ 240.00

Solid Waste $ 25,781.51

EDA $ 1,589.10

$138,228.19

NEED WARRANTS FOR PUBLICATION

Further moved to authorize the payment of the following auditor warrants:

October 23, 2013 $ 50.00

October 23, 2013 $ 461,077.62

October 30 2013 $ 7,333.99

October 30 2013 $ 481,538.87

$ 950,000.48

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 Health Insurance Contribution

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board to discuss the increase of Health Insurance premiums.

Motion

Motion was made by Commissioner Arnesen to set the 2014 county contribution for family health insurance up to 1,000 per month and single health insurance up to $650.00 per month. The public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 LakeWood Health Center- Public health Contract

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval for the purchase of service agreement with LakeWood Health Center for Public Health Services.

Motion

Motion was made by Commissioner Moorman to approve the Purchase of Service Agreement with LakeWood Health Center and Lake of the Woods County to provide Public Health Services effective January 1, 2014 thru December 31, 2014 in the amount of $93,220 and authorize County Auditor Treasure, Mark E. Hall, Chairman Hanson, and Contracted County Attorney, Michelle Moren to sign. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Property Record Information System of Minnesota (PRISM)

County Assesor, Mary Jo Otten met with the board and informed the board of the mandated PRISM program that all counties will need to implement and informed the board that the legislatures authorized a grant to help counties pay their cost to implement the program and requested approval by the board to enter into this grant.

Motion

Motion was made by Commissioner Nordlof to authorize Chairman Hanson to sign the Property Record Information System of Minnesota Grant application for funding for the implementation of this program The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Auditor/Treasurer Resolution to Combine Offices

Chairman Hanson reviewed the resolution for combining the County Auditor/Treasurers Office pursuant to MN Statutes § 375A.10 through 375A.121 with the Commissioners.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Combining the Offices of County Auditor/Treasurer

RESOLUTION NO. 13-11-01

WHEREAS, Lake of the Woods County currently has an elected Auditor and an elected Treasurer; and

WHEREAS, under Minnesota Statutes § 375A.10 through 375A.121, counties are allowed to combine the offices of Auditor and Treasurer; and

WHEREAS, the Lake of the Woods County Board of Commissioners, after studying this matter, has decided that combining the offices will provide efficiencies for Lake of the Woods County Government, and has concluded that the Board wishes to see these two offices combined, effective January 5, 2015, with the election for this new office taking place in the fall of 2014; and

WHEREAS, by concurrence of at least 80% of its members, the Lake of the Woods County Board of Commissioners has further concluded that such a combined office should remain elected; and

WHEREAS, the Lake of the Woods County Board of Commissioners understands that a referendum will be required if a petition of opposition is received which is signed by a number of voters equal to ten percent of those voting in the county at the last general election. Any said petition must be received by the county auditor within 30 days after the second publication of this board resolution which orders the combination of offices.

WHEREAS, the current terms of the Auditor and the Treasurer will expire on January 4, 2015.

NOW, THEREFORE, BE IT RESOLVED, that by adopting this Resolution, effective with the term beginning January 5, 2015, the current Office of the Lake of the Woods County Treasurer will be abolished and in its place a new elective office named Office of the Lake of the Woods County Auditor/Treasurer will be created.

BE IT FURTHER RESOLVED, that all of the duties that are required by Minnesota Statutes by the Auditor and Treasurer will be vested in the newly created Office of the Auditor/Treasurer and performed by the Auditor/Treasurer without diminishing, prohibiting or avoiding those specific duties required by statute to be performed by the County Auditor and the County Treasurer.

BE IT FURTHER RESOLVED, that the persons last elected to the positions of auditor and treasurer before adoption of the resolution shall serve in those offices and perform the duties of those offices until the completion of the terms to which they were elected (unless said persons are no longer serving in said capacity).

BE IT FURTHER RESOLVED, that the person filling the combined office shall take the oath of each office and shall give the bond required by the Lake of the Woods County Board of Commissioners provided that said bond be in an amount not less than that required of a county treasurer in Lake of the Woods County.

BE IT FINALLY RESOLVED, that all requirements that are specified in Minnesota Statutes § 375A.10 through 375A.121, to enact this change, will be complied with by Lake of the Woods County.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Maintenance and Grooming Grant Agreement

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board requesting approval to enter into a Maintenance and Grooming Grant Agreement with the State of Minnesota.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Hanson and County Auditor/Treasure to sign the Maintenance and Grooming Grant Agreement between the State of Minnesota, Department of Natural Resource and Lake of the Woods County, referred to as the “Sponsor”, effective July 1, 2013 thru June 30, 2014. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Lake of the Woods Women of Today – Excluded Bingo

County Auditor/Treasurer Mark E. Hall met with the board requesting approval for the exempt gambling permit for the Lake of the Woods Women of Today for November 23, 2013.

Motion

Motion was made by Commissioner Nordlof to approve the exempt gambling permit for the Lake of the Woods Women of Today to conduct excluded Bingo on November 23, 2013 at Lake of the Woods School and authorize County Auditor/Treasure Mark E. Hall to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Premises Permit

County Auditor/Treasure Mark E. Hall inquired if the board would have any concern about having two non-profit organizations have a premise permit within one establishment. The board concurred that they did not have any objection on having two non-profit organizations in one premises.

SHERIFF

County Sheriff, Gary Fish and Emergency Management Director, Christina Husbands met with the board requesting authorization to enter into a Grant Agreement with the Department of Public Safety, Homeland Security and Emergency Management Division.

Motion

Motion was made by Commissioner Beckel to enter into an Emergency Management performance Grant with the Minnesota Department of Public Safety (STATE), grant number A-EMPG-2013-LOTW-CO-00225, effective January 1, 2013 thru December 31, 2013 in the amount of $14,070 with matching funds of $14,070 and authorize County Sheriff, Gary Fish and Chairman Hanson to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

City Watch

County Sheriff, Gary Fish met with the board to inform them that Code Red purchased City Watch and that the department will enter into a contract with Code Red, with an increase of $2,500 more than City Watch was. Gary informed the board that the contract is with Contracted Attorney, Michelle Moren for her approval.

Motion

Motion was made by Commissioner Moorman to authorize County Sheriff, Gary Fish to enter into the Code Red contract contingent upon the approval of Contracted County Attorney, Michelle Moren. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Coroner Replacement

County Sheriff, Gary Fish met with the board to inform the board that Dr. Dayer would remain on as the County Coroner if he could get Health Insurance. No action was taken. Gary will check with the hospital to see if any other Doctors maybe interested in taking over as Coroner.

Border Land Substance Abuse Court

Border Land Substance Abuse Court Coordinator, Lisa Santee met with the board to update them on grant funding and that she did not get the Mental Health District Grant but did receive the At Risk Funding.

RECESS

The meeting was called to recess at 10:45 a.m. and reconvened at 10:50 a.m. as follows:

NEW TAX SYSTEM

County Assessor, Mary Jo Otten met with the board to discuss the options of a new tax system. The board discussed the vendors that the committee contacted. Xerox did a presentation but they could not display a finished product; CPUI did a presentation and a number of Webinars for interested staff. CPUI is a Minnesota based company and has approximately 27 counties in Minnesota that are using their program.. Mary Jo informed the board that this was the program she used in Mille Lacs County and it is capable of adding the CAMA program. Manatron did a presentation and informed the committee that they are unable to make the changes we requested. The Committee will meet again to put together comparisons between Manatron and CPUI to be presented at an upcoming Board Meeting.

PUBLIC WORKS

Public Works Director, Tim Erikson met with the board requesting approval for final payment for S.A.P. 039-602-018, Seal Coat & Fog Seal, for Scott Construction.

Motion

Motion was made by Commissioner Arnesen to accept the County Public Works Director’s Certificate of Final Contract Acceptance for S.A.P. 039-602-018, Seal Coat & Fog Seal, for Scott Construction in the amount of $16, 00478. The motion was seconded by Commissioners Beckel and the same being put to a vote, was unanimously carried.

Cell Phone Stipend

Public Works Director, Tim Erickson met with the board requesting a change in his Cell Phone Stipend.

Motion

Motion was made by Commissioner Moorman to allow Public Works Director, Tim Erickson a cell phone stipend of $60.00 per month. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Vacation Time

Public Works Director, Tim Erickson met with the board to discuss the personal policy that allows staff to donate vacation time for a Catastrophic Illness to an employee or an employee’s family member that qualifies as a catastrophic illness and that any county employee may donate one vacation day to the qualified employee with a maximum to be received of 20 days which is to be paid at the givers rate of pay.

Motion

Motion was made by Commissioner Nordlof to approve the donation of employee vacation time as per County Personnel Policy. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

DISTRICT II AMC UPDATE

Commissioner Beckel updated the board on the following items of discussion from the District II AMC meeting:

Potential 2014 Legislative Action Items

Environment and Natural Resources- Shoreland Rule Making;
General Government- Workers Compensation;
Health & Human Services- Eliminate the Chemical Dependency Cost Share and Human Services Administrative Simplification;
Transportation: Funding;

CSAH Policy Paper- funding allocation

Commissioner Arnesen inquired about Highway 172N. Tim said the MN DOT is looking at the re-designating of roads and that he will start looking into this inquiry.

RECESS

The meeting was called to recess at 11:30 a.m. and reconvened at 11:40 a.m. as follows:

HOFFMAN DALE AND SWENSON, PLLC

2012 Exit Audit Interview

Colleen Hoffman, from Hoffman, Dale & Swenson, PLLC met with the board to review the 2012 year- end audit.

RECESS

The meeting was called to recess at 12:30 p.m. and reconvened at 1:25 p.m. as follows:

PETITION FOR VACATION OFA PORTION OF BEACH AVENUE AND RIVER DRIVE IN WHEELER’S POINT AND HARRIS ADDITION

Chairman Hanson reviewed the Petition from David Larson filing of a petition to vacate a portion of Beach Ave and River Drive in Wheelers Point and Harris Addition.

ORDER SETTING FORTH INITIAL DESCRIPTIONS AND SETTING HEARING DATE

RESOLUTION NO. 11-12-02

The following resolution was offered by Commissioner Beckel and moved for adoption:

WHEREAS, the County Board of Lake of the Woods County, Minnesota was presented a Petition at its regular meeting on the 12^th day of November, 2013 requesting the vacation of a road;

WHEREAS, the Petition contains a description of the road,

A portion of Beach Ave and River Drive in Wheeler’s Point and Harris Addition, Lake of the Woods County, Minnesota;

All that portion of Beach Avenue and River Drive lying North of the following described line: Commencing at a point, which is the Southwesterly-most point of Block Three (3) Wheeler’s Point which is also on the northerly boundary line of River Drive, Wheeler’s Point, Lake of the Woods County; thence, on and along the Northern boundary of River Drive, extended, to a point which intersects the common boundary of Lots Six (6) and Seven (7), Block One (1), Wheeler’s Point, if extended; thence Northeasterly on and along the extended common boundary line of Lots Six (6) and Seven, Block One (1), Wheeler’s Point, to the beginning of Lot Seven (7), where it terminates. Provided, HOWEVER, that any use of Lake Drive, aka Lake Lane NW, by the owners of Lots Two (2) through Eight (8), Block One, Harris Addition, and their invitees, shall be granted by those persons who are awarded the vacated road described above.

WHEREAS, Minn. Stat. §164.07, subd. 2, requires the County Board to make an order describing as nearly as practicable the road to be vacated, describing the several tracts of land through which the road passes, and fixing a time and place when and where the Town Road will meet and act upon the Petition;

NOW, THEREFORE, IT’S HEREBY ORDERED:

The road proposed to be vacated is described as:

A portion of Beach Ave and River Drive in Wheeler’s Point and Harris Addition, Lake of the Woods County, Minnesota;

All that portion of Beach Avenue and River Drive lying North of the following described line: Commencing at a point, which is the Southwesterly-most point of Block Three (3) Wheeler’s Point which is also on the northerly boundary line of River Drive, Wheeler’s Point, Lake of the Woods County; thence, on and along the Northern boundary of River Drive, extended, to a point which intersects the common boundary of Lots Six (6) and Seven (7), Block One (1), Wheeler’s Point, if extended; thence Northeasterly on and along the extended common boundary line of Lots Six (6) and Seven, Block One (1), Wheeler’s Point, to the beginning of Lot Seven (7), where it terminates. Provided, HOWEVER, that any use of Lake Drive, aka Lake Lane NW, by the owners of Lots Two (2) through Eight (8), Block One, Harris Addition, and their invitees, shall be granted by those persons who are awarded the vacated road described above.

2. The several tracts of land through which the road passes and their owners are:

Owners Description of Land

David L. Larson 2568 River Lane NW

and Joanna C. Larson Baudette, MN 56623

Charles C. Tews 2576 Lake Lane NW

Paul F. Tews Baudette, MN 56623

3. The Lake of the Woods County Board will conduct a Public Hearing at 1:00 p.m. on the 28^th day of January, 2014, at Beach Avenue and River Drive in Wheeler’s Point and Harris Addition, in Lake of the Woods County to examine the road. The board will recess from the viewing of the road and reconvene the Public Hearing at the Government Center in the Commissioners’ Room, to receive public comment, consider the proposed action, and act on the Petition.

NOTICE OF RIGHT TO APPEAL

Affected landowners have right to appeal as provided in Minn. Stat. §164.07, subd. 7 to seek judicial review of damages, need, and purpose if the County Board does decide to establish or alter a Town Road.

Dated:______________ By the County Board

_______________________________ _________________________________

County Auditor/Treasurer, Mark E. Hall County Board Chairman, Thomas Hanson

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

SEX OFFENDER COMMITTAL

Chairman Hanson informed the board that Contract County Attorney, Michelle Moren informed him that there may be a Sex Offender Committal for Lake of the Woods County.

COUNTY ATTORNEY POSITION

Chairman Hanson opened up discussion of the candidates the board and committee interviewed. The board concurred on one candidate and reviewed the salary range. Chairman Hanson will contact the applicant to offer the position. Human Resource Assistant, Dena Pieper will send a letter of acceptance.

CORRESPONDENCE:

The following correspondence was acknowledged: Thank you letter from SWCD and Lake of the Woods Watershed Forum.

closed session

Motion was made by Commissioner Beckel to close the regular meeting at 1:50 p.m. and open the closed session pursuant to MN Statute § 13D.03 Labor Negotiations. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

The following were present at the closed session: Commissioners Arnesen, Nordlof, Moorman, Beckel and Hanson, Human Resource Assistant, Dena Pieper.

Motion was made by Commissioner Beckel to close the closed session and open the regular meeting at 2:10 p.m. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 2:15 p.m.

Attest: Approved: November 26, 2013

____________________________ _______________________________Janet E. Rudd, Deputy Auditor Thomas Hanson, Chairman of the Board

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Commissioner Proceedings

November 26, 2013

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 26, 2013 in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patty Beckel and Thomas Hanson. Also present were: Deputy Auditor Janet Rudd and Jon Hanson.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof to approve the agenda with the following additions: Closed Session Union Negotiations, travel for Lorene Hanson, Brink Center Freezer, Certify 2014 Levy. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows:

travel for Lorene Hanson to St. Cloud on December 11-12 for year-end payroll. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of November 12, 2013, regular meeting. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

County Attorney

Paralegal/Legal Secretary, Dena Pieper met with the board requesting funding for Consultation Attorney Fees for future cases.

Motion

Motion was made by Commissioner Arnesen to allocate $5,000 for 2013 and $5,000 for 2014 budgets for Consultation Attorney Fees from the unallocated account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Closed Session

Motion

Motion was made by Commissioner Nordlof to closed the regular meeting at 9:10 a.m. and open the closed session pursuant to MN Statutes §13D.05 Subd. 2 (3) and (4), to discuss the private medical and health data of an employee. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following members were present: Commissioners Arnesen, Moorman, Hanson, Nordlof and Beckel. Others in attendance were: Human Resource Assistant Dena Pieper, Social Service Director, Nancy Wendler and Chief Deputy Auditor, Lorene Hanson.

Motion

Motion was made by Commissioner Nordlof to close the closed session and open the regular meeting at 10:08 a.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Service

Social Service Director, Nancy Wendler met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

Commissioner Warrants $ 5,457.53

Commissioner Warrants $ 26,929.75

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2014 Contract Approvals

Social Service Director, Nancy Wendler met with the board requesting approval to enter into the 2014-UCare and 2014 Medica Contract.

Motion

Motion was made by Commissioner Beckel to approve the contract between UCare and Lake of the Woods County Social Services effective 01/01/14 for the provision of Medical Assistance and MinnesotaCare services to eligible clients and to authorize Chairman Tom Hanson to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman to approve the contract between Medica and Lake of the Woods County Social Services effective 01/01/14, for the provision of Care Coordination Services to Special Needs Basic Care (SNBC) clients, and to authorize Chairman Tom Hanson to sign. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Local Government Innovation Award

Social Service Director, Nancy Wendler informed the board that the County received the Local Government Innovation Award for Region II Mental Health Transportation Project and will be recognized at the AMC Annual Meeting.

AMEND AGENDA

Motion was made by Commissioner Arnesen to amend the agenda and add Motor Vehicle Checking account and temporary Social Worker. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Temporary Social Worker

Social Services Director, Nancy Wendler requested to hire a temporary Social Worker for December, January and February.

Motion

Motion was made by Commissioner Arnesen to authorize Social Service Director, Nancy Wendler to hire a temporary Social Worker for the months of December, January and February at Grade 12 Step A. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Brink Center

Social Service Director, Nancy Wendler met with the board requesting funding to purchase a freezer for the Brink Center.

Motion

Motion was made by Commissioner Beckel to authorize payment up to $3,500 for a freezer for the Brink Center with the funding from the Brink Center account. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

SHERIFF

County Coroner

County Sheriff, Gary Fish met with the board to inform the board that he checked with LakeWood Health Center on possibilities of a Doctor to fill the position of the County Coroner, they commented that at this time it would not work with their schedule. The board discussed the request from Dr. Dayer that he would continue as the County Coroner, if he would be able to get County Health Insurance. Pursuant to MN Statutes 390.005 requires the County to have either an elected Coroner or an appointed Coroner; MN Statute 390.111 requires that County Boards is responsible for reasonable and necessary compensation and expenses of the Coroner. The consensus of the county board was to offer family employee health insurance to Dr. Dayer effective January 2014.

Stonegarden Grant

County Board reviewed the Stonegarden Grants with County Sheriff, Gary Fish.

Airboat

County Sheriff, Gary Fish informed the board that they received a grant in the amount of $42,000 and will need additional funding for the cost of the Airboat is $65,000. The board will review this at a upcoming work session with the Sheriff’s Office.

Chief Deputy Sheriff

County Sheriff, Gary Fish requested that the board place Chief Deputy Sheriff, Daryl Fish from an exempt employee to a non-exempt employee. No action was taken and will discuss further at a work session.

County Recorder

County Recorder, Susan Ney met with the board pursuant to MN Statute 357.182, Subd. 6 requires the Recorder to present to the County Board a report detailing return delivery time of documents recorded in the office for the previous year. Susan reviewed the Turn Around Time Report with the board.

COUNTY ATTORNEY POSTION

Chairman Hanson informed the board that he left a message with the applicant and did not hear back from the applicant at this time.

TAX SYSTEM

MIS Director, Peder Hovland met with the board to discuss the cost associated with changing over to a new tax system. Peder informed the board that he contacted CPUI, Nemisis, Xerox and Manatron for the tax system numbers. Peder recommended purchasing the CPUI; cost associated with the change will be to bring back the AS400 system, but will re-coop cost due to no longer hosting with Beltrami County and savings in the CAMA system. Timeline will be to convert to new system in May 2014 and run both systems to the end of 2015; will need to purchase the 400 system in 2013 to save on costs of equipment; cost is $16,800 plus applicable tax; will need an additional $60,000 for new system commitment.

Motion

Motion was made by Commissioner Arnesen to authorize the purchase of the CPUI and CPS system for the new tax system with $60,000 funding from 2013 unallocated account to the 2014 technology fund and order the AS 400 system in 2013 in the amount of $16,800 plus tax with the funding from the technology fund. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

REMONUMENTATION COST SHARE SETTLEMENT

Donn Rasmussen met with the board to discuss the re-monumentation cost share settlement that the board discussed back in May. Donn informed the board that this certificate of survey will be recorded, and will help in future surveying in this township; Baudette Township is one of the top priorities to complete and this survey, the section corners where the main work and will help in future surveys.

Motion

Motion was made by Commissioner Moorman to reimburse Pierre Lafromboise for the recertification of survey that was conducted on his property in the amount $1,200 from the cost share program. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board requesting authorization for Chairman Hanson to sign the MPCA 2012 County Feedlot Performance Grant Application.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Hanson to sign the MPCA 2012 County Feedlot Performance Grant Application effective July 1, 2013 in the amount of $1,073. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer

Claims

County Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Moorman to approve the claims as follows:

Revenue $ 46,427.38

Road and Bridge $ 15,051.74

Co. Develp $ 2,700.00

Solid Waste $ 4,554.05

EDA $ 4,377.60

$ 73,110.77

WARRANTS FOR PUBLICATION

Warrants Approved On 11/26/2013 For Payment 11/27/2013

Vendor Name Amount

Lake Road Diesel Inc 2,495.95

LaValla Electric DBA/Ned 20,000.00

LOW Soil & Water Cons. Dist. 2,500.00

North American Salt Co 4,535.05

North East Technical Service,Inc 2,763.60

Northwest Community Action, Inc 3,096.50

Pb Distributing Inc 2,328.30

Short Elliott Hendrickson, Inc 14,950.00

48 Payments less than 2000 20,441.37

Final Total: 73,110.77

Further moved to authorize the payment of the following auditor warrants:

November 13, 2013 $ 4,996.74

November 13, 2013 $ 90,555.58 November 15, 2013 $ 405,716.27

$ 501,268.59

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

David Larson, Road Vacation

County Auditor/Treasurer Mark E. Hall informed the board that part of the Road Vacation process is to appoint a designee to consult with the Commissioner of DNR at least fifteen (15) days before the public hearing because the road vacation is adjacent to public waters.

Motion

Motion was made by Commissioner Arnesen to appoint Commissioner Beckel as the designee to consult with the commissioner of DNR for the David Larson, Road Vacation that is set for January 28, 2014 at 1:00 p.m. at Beach Ave and River Drive in Wheeler’s Point and Harris Addition, Lake of the Woods County, Minnesota. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

December Payroll

County Auditor/Treasurer Mark E. Hall met with the board to discuss the last payroll for December and informing them that it falls on Christmas Day and requested that time sheets be turned in by 3:00 p.m. on Thursday, December 19, 2013 and will deposit payroll on December 23, 2013 which will be in employee bank account on the December 24. The board concurred with Marks request.

Forfeited Land Sale Update

County Auditor/Treasurer Mark E. Hall met with the board and informed the board the Wallace property that was forfeited contains water frontage of 150 feet or more on Williams Creek and would require special legislation under Minn. Stat. 282.018, subd. 1 in order to sell. The DNR would not object to legislation authorizing the sale of the parcel; also recommended to pull the Outlots off the sale as they are easement access to property owners; he is still waiting for the resolution from the City of Williams authorizing the county to sell the parcel within the city limits, when he receives the resolution he can continue with the next steps of the sale.

Motor Vehicle Checking Account

County Auditor/Treasurer, Mark E. Hall requested to update the signature card for the Motor Vehicle checking account to include Deputy Auditor, Janet Rudd, Deputy Auditor, Darren Olson and Deputy Auditor/Treasurer Stacy Novak.

Motion

Motion was made by Commissioner Arnesen to authorize Deputy Auditor, Janet Rudd, Deputy Auditor, Darren Olson and Deputy Auditor/Treasurer Stacy Novak to sign for the Motor Vehicle checking account. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

CLOSED SESSION MN Stat.§ 13D.03 Union Negotiations

Motion

Motion was made by Commissioner Nordlof to close the regular meeting at 12:29 p.m. and open the closed session pursuant to MN Stat. §13D.03 for union negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following members were present: Commissioners Arnesen, Hanson, Nordlof, Beckel and Moorman. Others present: Human Resource Assistant, Dena Pieper.

Motion

Motion was made by Commissioner Nordlof to close the closed session at open the regular meeting at 12:32 p.m. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

UNION NEGOTIATIONS-Local 49 Union Solid Waste Department

Motion

Motion was made by Commissioner Arnesen to approve a one year contract with the Local 49 Union Solid Waste bargaining unit as follows:

The board agrees to pay a 0% cost of living adjustment.

The board agrees to pay union members a step increase where applicable.

Hours worked in excess of 8 hours a day shall be paid at the rate of 1 ½ time the hourly rate Monday thru Saturday.

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Proposed Levy

The board discussed the MN Sales Tax that counties are now exempt from paying and the increase of the PILT payment the county will receive. The board felt that with the combined revenue savings of the two that the levy could be reduced from the 2% proposed to a 0% increase for 2014.

RECESS

The meeting was called to recess at 12:47 p.m. and reconvened at 6:01 p.m. as follows:

PUBLIC HEARING TNT

Motion

Motion was made by Commissioner Moorman to close the regular meeting and open the public hearing at 6:02 p.m. for the TNT hearing. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Chairman Hanson welcomed everyone to the hearing. Chief Deputy Auditor, Lorene Hanson reviewed the proposed 2014 budget along with the levy and comparison information provided by Deputy Auditor/Treasure Stacy Novak. All comments and questions were addressed by the board and staff present.

Motion

Motion was made by Commissioner Beckel to close the Public Hearing at 6:47 p.m. and opened the regular meeting. The motion was seconded Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Chairman Hanson called for the resolution for adoption of the 2014 Budget and Tax Levy. He stated that the 2014 Levy will remain with a 0% increase to the Revenue fund versus the proposed 2%.

Resolution

The following Resolution was proposed and moved for adoption by Commissioner Ken Moorman:

Resolution Adopting

2014 Certified Budget and Tax Levy

Resolution 2013-11-03

WHEREAS, the Certified County Budget for the year 2014 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following Certified Budget and Tax Levy is hereby adopted for the Lake of the Woods County for 2014:

Revenue Fund $ 1,334,803

Road & Bridge Fund $ 449,580

Social Services Fund $ 603,935

Economic Development Authority Fund $ 60,000

2013 Proposed Budget and Tax Levy $ 2,448,318

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2014:

Twp Road & Bridge $ 437,555*

Twp Fire – Baudette $ 22,000

Twp Fire – Williams $ 31,072

Twp Fire – NW Angle $ 6,500

Total $ 497,127

2014

* $437,555 for Township Road & Bridge includes $12,000 which is specifically levied to Northwest Angle residents for Calcium Chloride (increased 2,000). (425,555+12,000=437,555)

The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Hanson called the meeting to recess at 6:49 p.m.

Attest: Approved: December 17, 2013

____________________________ _______________________________Janet E. Rudd, Deputy Auditor Thomas Hanson, Chairman of the Board

November, 2012

Commissioner Proceedings

Emergency County Board Meeting

November 2, 2012

The Lake of the Woods County Board of Commissioners met in an Emergency County Board meeting on Friday, November 2, 2012, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Todd Beckel called the meeting to order at 8:00 a.m. with the following members present: Commissioners Ed Arnesen, Todd Beckel and Patty Beckel. Commissioners Tom Hanson and Ken Moorman were present via speaker phone. Also present were: County Assessor Mary Jo Otten, County Auditor John W Hoscheid, Land & Water Director Josh Stromlund, MIS Director Brent Birkeland, Public Works Director Tim Erickson, County Sheriff Gary Fish, Social Services Director Nancy Wendler and County Treasurer Mark Hall.

MIS Director

Salary MIS Director

MIS Director, Brent Birkeland met with the County Board to discuss his salary and his offer to take a position in another county. He requested the County Board to review and adjust his job classification to a Grade 20, Step 2 ($65,631.86), on the new comp worth plan for 2013.

The County Board discussed Brent’s request and after much discussion, it was the consensus of the County Board to adjust his salary at a Grade 19, Step 1, on the new 2013 comp worth plan. Chair Todd Beckel reminded him of the opportunity to use the appeal process if he felt it was necessary.

Motion was made by Commissioner Ed Arnesen to offer a salary adjustment of $4,000 for the year 2012, pending MIS Director Brent Birkelands decision. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

There being no further business before the County Board, Chair Todd Beckel called the meeting to recess at 10:10 a.m.

Attest: Approved: November 13, 2012

Commissioner Proceedings

November 13, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 13, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Arnesen, Tom Hanson, Ken Moorman Todd Beckel and Patty Beckel. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson, Terry Waibel and Nick Anthony.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Correspondence from Let’s Go Fishing, Department of Correction, November 2, 2012 Emergency Meeting and December payroll cutoff. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Nancy Wendler to Bemidji on November 15^th for Land of the Dancing Sky meeting and on November 16 in Park Rapids for Region II Directors’ meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Patty Beckel to approve October 23, 2012 regular board minutes with changes and November 2, 2012 Emergency Meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

ASSOCIATION OF MINNESOTA COUNTIES

Executive Director, Jeff Spartz met with the board and informed them that AMC supports legislative activities, agency activities, and county initiated efforts, along with working with NaCo on federal issues.

Chairman Todd Beckel welcomed Terry Waibel and Nick Anthony to address the board. Terry Waibel asked if there was any policy for gravel roads that become icy and treacherous to drive on. The board informed the board that they are addressing Public Works Director, Tim Erickson later today on this issue. Nick Anthony thanked the board for looking into the request.

RECESS

The meeting was called to recess at 9:25 a.m. and reconvened at 9:30 a.m. as follows:

Closed Session- Pending Litigation-MN Stat. § 13D.05

Motion

Motion was made by Commissioner Patty Beckel to close the regular meeting at 9:30 a.m. and open the closed session pursuant to MN Stat.§ 13D.05, pending litigation case- Dornheim vs. Lake of the Woods County. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 9:48 a.m. and open the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 9:48 a.m. and reconvened at 9:55 a.m. as follows:

Voyageur Comtronics

Lee Hervey, from Voyageur Comtronics met with the board and gave an update on the following:

Digital T.V. transmission;
Canadian Government did not go digital, therefore 650 repeater sites have been closed;
Maintenance for the Sheriff’s Department on narrowband.

Lee informed the board that Titan Machinery is requesting tower space to place equipment for

Precision Agriculture Technology. Titan Machinery representatives informed the board that they have Rural Tower Network that works on all their contracts and negotiations, so if the board agrees to lease tower space that this would be the company that they would be working with.

County Surveyor

Re-monumentation Update

County Surveyor, Donn Rasmussen met with the board and updated them on the re-monumentation they have worked on since 1996. Donn requested that it would be a benefit to have all the survey documents set up on the web site for other surveyors and public to view.

Surveyor Contract/Surveyor Appointment

Chairman Todd Beckel reviewed the County Surveyor Contract and Surveyor Appointment with the board.

Motion

Motion was made by Commissioner Moorman to enter into a Contract with Widseth, Smith, Nolting and Associates, Inc. for services of a County Surveyor, commencing January 1, 2013 and terminating December 31, 2016, in the amount of $11,000 per annum, and authorize County Auditor, John W. Hoscheid, Chairman Todd Beckel, and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Moorman to appoint Donn Rasmussen as Lake of the Woods County Surveyor for the year 2013 pursuant to MN Statutes 389.011 Subd. 2. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Pierre Lafromboise Property

Pierre Lafromboise met with the board to discuss his recent survey of his property and the difficulty they experienced to find the corner markers for re-monumentation was not done in the Baudette Township.

Donn informed the board that this certificate of survey will be certified and recorded, and will help in future surveying in this township; Baudette Township is one of the top priorities to complete and when with this survey, the section corners where the main work and will help in future surveys.

The board concurred that cost share in this situation would be reasonable, but they need to review and set up a cost share program before they can do anything with this request.

Re-monumentation Committee

Motion was made by Commissioner Moorman to create a Re-monumentation Committee with the following members: Commissioner Arnesen, Commissioner Patty Beckel, County Surveyor, Land and Water Planning Director, Public Works Director and MIS Director. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioner Warrants $ 10,546.68 Commissioner Warrants $ 9,883.68

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:55 a.m. and reconvened at 11:03 a.m. as follows:

Emergency Management

2012 EMP Grant

Emergency Management Director, Holly House met with the board requesting approval for the 2012 EMP Grant.

Motion

Motion was made by Commissioner Arnesen to approve the 2012 Emergency Management Performance Grant, No. A-EMPG-2012-LOTW-CO-0004 for $13,027 effective January 1, 2012 thru December 31, 2012 and authorize Chairman Todd Beckel and Emergency Management Director, Holly House to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Cell-Phone Stipend

Public Works Director, Tim Erickson met with the board requesting authorization to issue Inspector II, Copper Mickelson a cell phone stipend.

Motion

Motion was made by Commissioner Hanson to allow Inspector II, Cooper Mickelson a cell phone stipend of $40.00 per month. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Acceptance of Restoration of MnDOT Detour Roads

Public Works Director, Tim Erickson met with the board and updated them on the detour roads that took place this summer with State Highway 11 construction and requested them to approve the acceptance of MnDOT’s restoration of the detour roads.

Motion

Motion was made by Commissioner Hanson to approve final acceptance of MnDOT’s restoration of detour roads contingent on the repairs of the potholes on County Road 19. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Final Contract SP039-070-002

Public Works Director, Tim Erickson met with the board requesting authorization to accept the Certificate of Final Contract for SP 039-070-002, HSIP 3912.

Motion

Motion was made by Commissioner Patty Beckel to accept the Public Works Director’s Certificate of Final Contract Acceptance for SP 039-070-002, HSIP 3912 (163)., Shoulder Paving & rumble Strips, for Knife River Materials of Bemidji, MN in the total of $343,109.20 and hereby authorize final payment of $24,107.16. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Right-of-Way Violations

Public Works Director, Tim Erickson and Willis Bitter met with the board to discuss a culvert that was placed through the road and his concerns of water backing up onto his land. Public Works Director, Tim Erickson informed the board that a letter was mailed to the violator, and he has not heard anything to this date. Tim will call, send a final letter, and speak with County Attorney, Philip Miller on this issue.

Icy Gravel Roads

The board discussed with Public Works Director, Tim Erickson if there is a policy in place on Icy Gravel Roads. Tim informed the board that there is no policy for icy gravel roads but will be working on a policy.

Recess

The meeting was called to recess at 11:50 a.m. and reconvened at 1:02 p.m. as follows:

HUMAN RESOURCES

Human Resource Director, Wade Johannesen met with the board to present MIS Director, Brent Birkeland resignation.

Motion

Motion was made by Commissioner Patty Beckel to accept MIS Director, Brent Birkeland resignation effective November 30, 2012. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Replacement of MIS Director

The board discussed the replacement of MIS Director Position. The Compensation Committee will meet with the Department Heads on November 26, 2012 at 9:00 a.m.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

Revenue $ 88,285.49

Road & Bridge $ 35,983.57

Co. Develop $ 606.00

Solid Waste $ 28,289.38

EDA $ 5,259.69

WARRANTS FOR PUBLICATION

Warrants Approved On 11/13/2012 For Payment 11/16/2012

Vendor Name Amount

ARM of Mn 3,550.00

Cenex Co-Op Services, Inc. 7,201.83

Elert & Associates 4,241.60

Farmers Union Oil Co. 4,298.39

Hasler 2,000.00

Holte Implement, Inc 2,016.41

Johnson Auto & Machine 4,480.45

Lakewood Energy LLC 2,000.00

LOW Highway Dept 2,256.22

Mar-Kit Landfill 11,073.60

Mn Dept Of Transp 3,776.14

Modern Project Services LLC 15,000.00

Motorola Solutions, Inc 5,475.00

Northwest Community Action, Inc 3,607.52

R & Q Trucking, Inc 2,175.10

Roseau County Cooperative Assn 2,178.82

Voyageurs Communications, Inc 2,226.64

Watch Guard Video 5,289.24

Watson 19,374.26

Woody’s Service 6,195.39

Ziegler, Inc 6,692.96

112 Payments less than 2000 43,314.56

Final Total: 158,424.13

Further moved to authorize the payment of the following auditor warrants:

October 24, 2012 $521,698.81

October 31, 2012 $493,657.18

October 31, 2012 $ 3,862.18

October 31, 2012 $ 486.11

November 1,2012 $398,930.28

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Land Leases

County Auditor, John W. Hoscheid met with the board and presented the “Land Value Information” list that County Assessor, Mary Jo Otten calculated if the land was to be taxed.

Motion

Motion was made by Commissioner Todd Beckel to set the leased land acreage cost at $7.00 per acre for Tillable Lands and $7.50 per acre for Non-Tillable Lands and to set a term for the leases for three-years. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. (Commissioner Arnesen abstained from voting)

Sanford Lease

County Auditor, John W. Hoscheid presented that Sanford Lease for Government Center North and informed the Board that the lease will run for a three-year term instead of a one-year term.

Motion

Motion was made by Commissioner Moorman to enter into a lease agreement for Government Center North Building with Sanford Medical Center, Thief River Falls beginning January 1, 2013 thru December 31, 2015 and authorize County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Re-Appointment of Medical Examiner

County Auditor, John W. Hoscheid informed the board that Dr. Robert Dayer agreed to be Lake of the Woods County Medical Examiner for another four year term.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Appointment of Medical Examiner

Resolution No. 12-11-01

WHEREAS, Minn Stat. § 390.005 provides that the term of office for the County Medical Examiner be no longer than four years; and

NOW, THEREFORE, BE IT RESOLVED, that Dr. Robert Dayer is herby appointed to the position of the county medical examiner of Lake of the Woods County for a four-year term, beginning January 1, 2013.

The resolution was seconded by Commissioner and the same being put to a vote, was unanimously carried.

Women of Today-Bingo

County Auditor, John W. Hoscheid requested authorization to sign the application for the Women of today to conduct Bingo.

Motion

Motion was made by Commissioner Patty Beckel to approve the exempt gambling permit for Women of today to conduct a excluded Bingo Activity on November 17, 2012 at Lake of the Woods School and authorize County auditor to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

NWA Airport

County Auditor, John W. Hoscheid met with the board and presented a letter that will be sent to the MN Department of Transportation requesting financial assistance from the Office of Aeronautics for a feasibility study and request authorization to sign.

Motion

Motion was made by Commissioner Arnesen to approve the letter of support for the NWA Airport and authorize County Auditor to sign. The motion as seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

December Payroll

County Auditor, John W. Hoscheid met with the board to discuss the last payroll in December. Due to the Holidays and payroll date, he requested permission to have all time sheets turned in by 12:00 p.m., Thursday, December 20, 2012. The consensus of the board was to have time sheets turned in on December 20, 2012.

SWCD

Resource Technician, Mike Hirst met with the board to update them on the Task Force for Winter Angling trash. Mike informed the board Minnesota Pollution Control Agency funding will not be available until January and may need funding from the county for this project. Mike informed the board that he would come back for funding if needed.

COUNTY AUDITOR

Health Insurance

County Auditor, John W. Hoscheid met with the board and reviewed the spread sheet for the Health Insurance Loss-Ratio and the cost for increases insurance caps per their request.

CORRESPONDENCE

The following correspondence was acknowledge

Thank-you letter from Let’s Go Fishing
Department of Corrections

Closed Session- Pending Litigation-MN Stat. § 13D.05

Motion

Motion was made by Commissioner Patty Beckel to close the regular meeting at 2:20 p.m. and open the closed session pursuant to MN Stat.§ 13D.05, pending litigation case- Dornheim vs. Lake of the Woods County. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 2:39 p.m. and open the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Closed Session- Union Negotiations-MN Stat. § 13D.03

Motion

Motion was made by Commissioner Hanson to close the regular meeting at 2:40 p.m. and open the closed session pursuant to MN Stat.§ 13D.03,Union Negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the closed session at 2:45 p.m. and open the regular meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 2:46 p.m.

Attest: Approved: November 27, 2012

Commissioner Proceedings

November 27, 2012

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 27, 2012. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Arnesen, Tom Hanson, Ken Moorman Todd Beckel and Patty Beckel. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda with the following additions: NWMN Housing, Department Head Meeting discussion, Towers and Comp Plan for year-end payroll. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Dan Crompton to Detroit Lake on February 28, 2013 for Bridge Safety Training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Patty Beckel to approve November 13, 2012 regular board minutes with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SWCD

Keep It Clean

Resource Technician, Mike Hirst met with the board requesting that the county purchase six (6) dumpsters, which the county would own but use them for the “Keep It Clean” project.

Motion

Motion was made by Commissioner Arnesen to purchase six (6) 8 yard dumpsters from Sanitation Products in the amount of $10,500 from the Con-Con Funds. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

SHERIFF

Joint Powers Agreements

County Sheriff, Gary Fish met with the board and informed them that he needed approval for Joint Powers Agreement that his office has with the State of Minnesota, they were approved previously under Retired Sheriff, Dallas Block, but needs to reflect the current Sheriff’s signatures.

Motions

Motion was made by Commissioner Moorman to enter into a agreement with the Minnesota Department of Humans Services and Lake of the Woods County Offices of Human Services (IV-D Agency ) for operation of the child support enforcement program under Title IV-D beginning January 1, 2012 thru December 31, 2013 and authorize County Sheriff, Gary Fish, County Attorney, Philip Miller and Social Services Director, Nancy Wendler to sign. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to enter into a Joint Powers Agreement with the State of Minnesota, Commissioner of Public Safety, State Patrol Division and Lake of the Woods County Sheriff’s Office to provide access to the State’s I/Mobile System, beginning January 1, 2012 thru December 31, 2013 and authorize County Sheriff, Gary Fish, Chairman, Todd Beckel and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension and Lake of the Woods County Sheriff’s Office to provide access to the Minnesota Criminal Justice Data Communications Network and authorize, County Sheriff, Gary Fish, Chairman, Chairman Todd Beckel and County Attorney, Philip Miller to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution

APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE COUNTY OF Lake of the Woods ON BEHALF OF ITS COUNTY ATTORNEY AND SHERIFF

RESOLUTION NO. 12-11-02

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

WHEREAS, the County of Lake of the Woods on behalf of its County Attorney and Sheriff desires to enter into Joint Powers Agreements with the State of Minnesota, Department of Public Safety, Bureau of Criminal Apprehension to use systems and tools available over the State’s criminal justice data communications network for which the County is eligible. The Joint Powers Agreements further provide the County with the ability to add, modify and delete connectivity, systems and tools over the five year life of the agreement and obligates the County to pay the costs for the network connection.

NOW, THEREFORE, BE IT RESOLVED, by the County Board of Lake of the Woods, Minnesota as follows:

That the State of Minnesota Joint Powers Agreements by and between the State of Minnesota acting through its Department of Public Safety, Bureau of Criminal Apprehension and the County of Lake of the Woods on behalf of its County Attorney and Sheriff are hereby approved. Copies of the two Joint Powers Agreements are attached to this Resolution and made a part of it.
That the Chief Deputy Sheriff, Daryl Fish, or his or her successor, is designated the Authorized Representative for the Sheriff. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State. To assist the Authorized Representative with the administration of the agreement, Julie Berggren, Administrative Assistant is appointed as the Authorized Representative’s designee.
That Lake of the Woods County Legal Secretary, Dena Pieper, or his or her successor, is designated the Authorized Representative for the County Attorney. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the State of Minnesota to maintain the County’s connection to the systems and tools offered by the State.
That Todd Beckel the Chair of the County, County Auditor, John W. Hoscheid and Gary Fish, County Sheriff are authorized to sign the State of Minnesota Joint Powers Agreements.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

DEPARTMENT HEAD MEETING

The board discussed the November 26, 2012 Department Head meeting for the Compensation Plan and that Truesight will be here on December 6, 2012 to meet with the Department Heads to review the plan.

LAND LEASES/TOWER LEASE

Land Leases

Commissioner Arnesen discussed the County Land Leases in regards if the leasers pay taxes on the land they lease from the County. County Auditor, John W. Hoscheid informed the board that the leasers do not pay property taxes, only yearly lease payments.

Tower Lease

Commissioner Hanson presented the lease for GCGI Development LLC to lease the following parcel of land from Lake of the Woods County

(To be replaced with a deed description upon review of title.)

The Northwest Quarter of the Northwest Quarter of Section 24 Township 163 Range 34, less and except the North Half of the Northwest Quarter of the Northwest Quarter of the of the described quarter section. This description is intending to include all properties owned by Lake of the Woods County listed under Parcel ID# 142422000 and excluding 1.25 acres owned by School District Number 24 listed under Parcel ID# 142422010.

Motion

Motion was made by Commissioner Tom Hanson to approve the Option and Easement Agreement between Lake of the Woods County and GCGI Development, LLC for Fifty (50) years, with the lease payment of $125,000 into the “Tower/Communications” designated account. contingent approval of the lease by County Attorney, Philip Miller and authorize County Auditor, John W. Hoscheid, County Attorney, Philip Miller and Chairman Todd Beckel to sign. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LEGION MEMORIAL FOREST

American Legion Forest Director, Steve Levassuer met with the board to discuss the “Jack Pine Bob Andersen Legion Forest”, and the issue of overnight camping. After discussion the board requested that the Legion bring back a Management Plan for the forest for the board to review and approve.

WATER ACESS

Steve Levasseur met with the board to inform them of a potential environmental issue relating to logging practices that occurred in 2008. This potential environmental issue occurred on State of Minnesota Land, Judicial Ditch 26 and possibly on Red Lake Reservation Land. The Land & Water Planning Office informed the board that contacts have been made to the appropriate entities to investigate this matter.

SOCIAL SERVICES

Claims

Social Service Director, Nancy Wendler met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioner Warrants $ 12,692.22 Commissioner Warrants $ 24,648.96

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

NW MN HOUSING-SEC. 8

NWMN Housing Director, Lee Meier met with the board and requested that the county put 4,000 to 5,000 dollars a year to help with funding the Sec. 8 housing assistance program for residents in Lake of the Woods County.

AUDITOR

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Arnesen to approve the claims against the county as follows:

Revenue $ 19,225.55

Road & Bridge $ 4,190.99

Co. Develop $ 6,438.00

Solid Waste $ 3,838.52

EDA $ 2,272.62

WARRANTS FOR PUBLICATION

Warrants Approved On 11/27/2012 For Payment 11/30/2012

Vendor Name Amount

Anchor Marketing, Inc 2,272.62

Brown/Terry 2,610.37

North East Technical Service,Inc 2,567.00

Widseth Smith Nolting&Asst Inc 7,354.67

52 Payments less than 2000 21,161.02

Final Total: 35,965.68

Further moved to authorize the payment of the following auditor warrants:

November 16, 2012 $ 95,558.02

November 16, 2012 $ 4,238.03

November 16, 2012 $ 4,867.37

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MIS/GIS

Chairman Todd Beckel thanked MIS/GIS Brent Birkeland for his years of service for Lake of the Woods County.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION 2012 – 11-03

RECOGNITION OF YEARS OF SERVICE

BRENT BIRKELAND

WHEREAS: Brent Birkeland has served the residents of Lake of the Woods County for the past 16 years;

WHEREAS: Brent Birkeland has resigned as the Lake of the Woods County MIS/GIS Director effective November 30, 2012;

NOW THEREFORE, BE IT RESOLVED: That the Lake of the Woods County Board of Commissioners extends its deepest appreciation to Brent for his dedicated service and best wishes to him.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 11:05 a.m. and reconvened at 11:12 a.m. as follows:

PUBLIC WORKS

Public Works Director, Tim Erickson, Mr. Roger Ellingson representing Ellingson Companies, Attorney Al Fish, and County Attorney, Philip Miller to discuss unauthorized work in County Right-of-Ways which is a violation of county ordinances.

Motion

Motion was made by Commissioner Arnesen to fine $500 penalty to Ellingson and $1,690 for county repair expenses for damage done by the company. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MN DOT

Public Works Director, Tim Erickson met with the board requesting approval to enter into a master Contract with the Minnesota Department of Transportation.

Resolution

The following resolution was proposed by Commissioner Moorman and moved for adoption:

RESOLUTION 12-11-04

WHEREAS, the Minnesota Department of Transportation wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and

WHEREAS, occasionally opportunities arise for local governments to provide services to Mn/DOT; and

WHEREAS, the parties wish to be able to respond quickly and efficiently to such opportunities for collaboration, and have determined that Mn/DOT, having the ability to write work orders against a master contract, would provide the greatest flexibility; and

THEREFORE, BE IT RESOLVED:

That the County of Lake of the Woods enter into a Master Contract with the Minnesota Department of Transportation.
That the proper County officers are authorized to execute such contract, and any amendments thereto.
That the Public Works Director is authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts will provide for payment of the County by Mn/DOT, and that the Public Works Director may execute such work order contracts on behalf of the County without further approval by this Board.

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote was duly carried.

RECESS

The meeting was called to recess at 1:05 p.m. and reconvened at 1:25 p.m. as follows:

COUNTY AUDITOR

Public Transit Service Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to renew the Public Transit Service agreement with Roseau County Committee on Aging.

Motion

Motion was made by Commissioner Arnesen to enter into a service agreement with Roseau County Committee on Aging, a Minnesota Non-Profit Corporation and Lake of the Woods County to provide and operate a public transportation system which will be administered and operated as part of a Multi-County Transit System with Roseau County effective January 1, 2013 through December 31, 2013, and authorize Chairman Todd Beckel to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Transit Vehicle Lease Agreement

County Auditor, John W. Hoscheid met with the board requesting approval to enter into a lease agreement with Roseau County Committee on Aging for the 2001 Diamond Bus.

Motion

Motion was made by Commissioner Hanson to enter into a lease agreement between Lake of the Woods County and Roseau County Committee on Aging a 2001 Chevrolet Diamond 400 bus effective January 1, 2013 through December 31, 2013 and authorizes Chairman Todd Beckel to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MCIT DIVIDEND

County Auditor, John W. Hoscheid informed the board that Lake of the Woods County received a MCIT Dividend in the amount of $120,403. With this dividend it only cost the county $40,000 for Property Causality and Workers Compensation Insurance.

Payroll for Compensation Plan

County Auditor, John W. Hoscheid informed the board that it will take 40 hours to process and calculate all the changes that will need to make for payroll process when the compensation plan is approved.

Health Insurance

Motion was made by Commissioner Hanson to increase the cap for county contribution for 2013 by $25. Family Contribution will be $950; Single Contribution $600. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CORRESPONDENCE

The following correspondence was acknowledge

Thank-you letter from Potato Day
AMC

DNR

Conservation Officer, Bob Gorecki and Fisheries Area Supervisor, Phil Talmage met with the board, resort owners and minnow dealers to discuss the law changes that were made for minnow harvesting and labeling and control of VHS.

Recess

With no further business before the County Board, Chairman Todd Beckel called the meeting to recess at 2:39 p.m.

Attest: Approved: December 11, 2012

_______________________________ __________________________________

John W. Hoscheid, County Auditor Todd Beckel Chairman of the Board

November, 2011

Commissioner Proceedings

November 8, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 8, 2011, in the Commissioners’ Room at the Government Center.

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Moorman, Arnesen, Todd Beckel and Hanson. Also present were: Chief Deputy Auditor, Lorene Hanson, Deputy Auditor Janet Rudd, and John Oren.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda with the following additions: Let-Go-Fishing thank-you letter, Investment Report, 2012 Health Insurance Rates, LineWorkers School and Fish House Trailer Permits. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made byCommissioner Patty Beckel to approve the consent agenda as follows: Craig Severs to Brainerd on November 3^rd for Supervisors Conference and to Baxter on November 4^th for Facilitating Agreements Training; Philip Miller to Bloomington on December 7-9 for MCAA Annual Conference; Cherie Anderson and Peggy Mosher to St. Cloud on November 14-15 for MN PictureLink Conference; Lorene Hanson to St. Paul on November 16-17 for State Auditor’s Training; Josh Stromlund to Bloomington on December 4-6 for MAWSWCD 2011 Annual Conference. .The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the minutes of October 25, 2011 regular meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Revenue $ 38,201.49

Road & Bridge $ 26,011.78

County Develop $ 1,547.38

Solid Waste $ 7,723.18

EDA $ 117.27

73,601.10

WARRANTS FOR PUBLICATION

Warrants Approved On 11/08/2011 For Payment 11/11/2011

Vendor Name Amount

Barrett/Russ 3,043.95

Cenex Co-Op Services, Inc. 7,497.71

Howard’s Oil Company 2,044.24

LOW Highway Dept 4,651.25

LOW Marine, Inc 8,761.01

Michaels Consulting, Inc/Ron 8,813.05

Woody’s Service 4,683.89

79 Payments less than 2000 — $34,106.00

Final Total: $73,601.10

Further moved to authorize the payment of the following auditor warrants:

October 24, 2011 $ 455,495.84

October 28, 2011 $ 52,874.44

October 28, 2011 $ 385.66

November 2, 2011 $ 658,237.54

November 3, 2011 $ 119,995.18

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

HRDC Contract for Services

Chief Deputy Auditor, Lorene Hanson met with the board and requested approval to enter into a Contract for Services with Headwaters Regional Development Commission and Lake of the Woods County for the Northwest Land and Easement Negotiation. Commissioners Arnesen and Todd Beckel will talk with Executive Director, Cliff Tweedale about the expiration date of the contract and will bring back to the board.

Northwestern Counties Data Processing Security Association Joint Powers Board(NCDPSA)

Chief Deputy Auditor, Lorene Hanson met with the board and requested approval to enter into an audit proposal for the 2010 audit of the NCDPSA in the amount of $2,200 paid from the NCDPSA budget.

Motion

Motion was made by Commissioner Todd Beckel to enter into an audit agreement with Hoffman, Dale, & Swenson, PLLC for the NCDPSA audit in the amount of $2,200 with the funds from the NCDPSA budget and authorize County Auditor, John W. Hoscheid and Chairman Moorman to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SHERIFF’S OFFICE

taser guns/mgt system

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board requesting approval to purchase Taser guns and a Management System for the Law Enforcement Center.

Motion

Motion was made by Commissioner Hanson to approve the purchase of a Management System Program for the Sheriff’s Department in the amount of $5,755.88 from the 911 grant. The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to approve the purchase of three (3) taser guns and supplies in the amount of $2,827.27 from the DUI Grant. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

City of Baudette Law Enforcement Request

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board and presented a letter of request from Chief of Police, Brad Abbey, asking for the Sheriff’s office to take calls from 8:00 a.m.to 2:00 p.m., Monday thru Saturday and the majority of the day on Sundays and also take over the dispatching and secretarial duties as it was prior to August of 2008. The board requested that County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer come back in the afternoon to discuss this further.

Social services

Claims

Social Services Director, Nancy Wendler met with the Board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the claims against the county as follows:

Commissioners’ Warrants $ 15,379.04

Commissioners’ Warrants $ 7,260.44

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Purchase of Service Agreement

Social Services Director, Nancy Wendler met with the board requesting an extension of the Purchase of Service Agreement between Rita Krause and Lake of the Woods County Social Services for child support consultation services.

Motion

Motion was made by Commissioner Todd Beckel to approve the extension of the contract for child support consultation services between Rita Krause and Lake of the Woods County Social Services, effective as of November 18, 2011 thru May 18, 2012, or until the balance of the purchased service

contract amount has been fully utilized, whichever comes first. and to authorize Chairman Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

DEPARTMENT OF NATURAL RESOURCES- WILD LIFE MANAGER

Wild Life Manager, Scott Laudenslager met with the board to discuss the proposed Rapid River Tower Burn that is scheduled for next spring or fall. He requested permission to Burn County owned land in the NW1/4 NE ¼ of Sec. 21 twp 159 Range 30, that is adjacent to the state land. The county board gave permission to burn the county owned land.

County Auditor

Market Value Credit

Chief Deputy Auditor, Lorene Hanson met with the board and presented the 2011 Market Value Credit to the board.

2012 Health Insurance Rates

Chief Deputy Auditor, Lorene Hanson met with the board and presented the revised Health Insurance Rates from PEIP that shows no increase in rates for 2012 premiums.

Meetings: ReDesign and AMC Annual Meeting

Chief Deputy Auditor, Lorene Hanson met with the board and informed the board that there is a Local Government Redesign Innovation Session in Bemidji on November 10, 2011 for those who wish to attend and also the AMC annual meeting on December 4-7 in St. Paul.

DRAINAGE AUTHORITY

Pieper Farms- tiling project

Motion was made by Commissioner Arnesen to close the regular meeting pursuant to MN Statute § 103.E and open the Ditch Authority Meeting at 10: 15 a.m. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously.

Chairman Moorman welcomed Scott Pieper, from Pieper Farms to the meeting. Scott informed the board that they are in the process of tiling some of their land and the land appraiser wouldn’t sign off on the land as being tiled until proof of a tiling permit was submitted. Scott informed the board that he spoke with Land and Water Planning Director, Josh Stromlund and was informed that a tiling permit is not needed in Lake of the Woods County as to date, and that he would need to see the county board for the letter has to come from the Drainage Authority stating that a tiling permit is not needed.

Motion

Motion was made by Commissioner Arnesen to authorize Chairman Moorman to sign a letter in regards to Pieper Farms tiling project stating that Lake of the Woods County does not issue tiling permits to agricultural producers, contingent upon the approval of County Attorney, Philip Miller. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Hanson to close the Drainage Authority meeting at 10:24 a.m. and reconvene the regular meeting. The motion was seconded by Commissioner Arnesen, and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 10:28 a.m. and reconvened at 10:32 a.m.

EMERGENY MANAGEMENT

Emergency Management Director, Holly House and MIS Director, Brent Birkeland met with the board requesting approval to renew the Mspace Service Contract. Brent recommended the Silver Remote Maintenance and Service Prime Contract at the cost of $925. Holly informed the board that the grant is not available this year and will have to be paid some other way. Brent informed the board that the funding could come from the 2011 Maintenance and Support Account.

Motion

Motion was made by Commissioner Hanson to approve the renewal of the Mspace Silver Remote Maintenance and Service Prime Contract effective December 20, 2011 thru December 19, 2012 in the amount of $925 with the funding from the 2011 Maintenance and Support account. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MIS- Computer Room Air Conditioner

The board discussed the repair bill for the broken down Air Conditioner in the Computer Room. Brent explained that the small air conditioner did not back up when the large air-conditioner failed. He explained that there was a crack in the elbow joint that leaked the coolant. The board discussed other options and asked Brent to look into having duct work installed into the computer room.

LINEWORKERS SCHOOL

The board discussed the following items that need to be purchased or resolved for the Lineworkers School:

Large Waste Containers
Shades for Class Rooms
New Vacuum Cleaner
Snow Plowing- North Star will take care of
Janitorial Services- EDA will be paying for January 2012
School Rental- send invoice to school (August thru December)

PUBLIC WORKS DEPARTMENT

Public Works Director, Tim Erickson and Public Works Maintenance Supervisor, Jeff Pelland met with the board requesting approval to enter into an agreement with the State of Minnesota, Department of Transportation to be appointed as agent for Lake of the Woods County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 11-11-01

Resolution to enter into Agreement No. 00039 with the State of Minnesota, Department

Of Transportation:

BE IT RESOLVED, that pursuant to Minnesota Statute Sec. 161.36, the Commissioner of Transportation be appointed as Agent of Lake of the Woods County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects.

BE IT FURTHER RESOLVED that Chairman Kenneth Moorman and County Auditor John Hoscheid are hereby authorized and directed for and on behalf of the County to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in “Minnesota Department of Transportation Agency Agreement No. 00039”, a copy of which said agreement was before the County Board and which is made a part hereof by reference.

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

CORRESPONDENCE:

Thank- you letter from Let-Go-Fishing and Inventory of Investments was acknowledged.

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none
Land Acquisition- Wetland Credits the end of the year
Red Lake Tribe- meeting on 11-14-11
Township Road Inventory/ATV Ordinance- none
Inventory- none
Beaver –none
Clementson Bridge Property- none
CAMA-working on more efficiencies
2011 Goals and Objectives-change to 2012
2012 Budget- union meeting date

FISH HOUSE TRAILER LICENSE

Commissioner Patty Beckel informed the board that that DOT is working on the issuing of permitting the resort so they can transport the fish houses on State Highways to the lake on oversized trailers. We may need to get special legislative action for this to be completed.

RECESS

The meeting was called to recess at 12:25 p.m. and reconvened at 1:30 p.m.

SHERIFF’S OFFICE

City of Baudette Police Coverage

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board to continue their conversation from earlier in the day in regards to the City of Baudette law enforcement coverage. The board asked the Sheriff’s Office to send a letter to the City of Baudette City Council, requesting that they go through the proper channels and make an appointment with the county board to discuss their request.

WYNNE CONSULTING

Request to Amend Motion from 9-13-11 meeting

Chief Deputy Lorene, Hanson and County Attorney, Philip Miller met with the county board to discuss the request from Irene Wynne, Consultant with Wynne Consulting to amend the motion from September 13, 2011 for the Small Cities Program, Rehabilitation Loan. No action was taken on her request, as County Attorney Philip Miller was not notified by Wynne Consulting on his opinion, so he will research and get back to the board at a later date with his opinion on the “ Conflict of Interest” and on amending the motion.

Recess

With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 2:55 p.m.

Attest: Approved: November 22, 2011

_____________________________ _______________________________

John W Hoscheid, County Auditor Ken Moorman, Board Chair

Commissioner Proceedings

November 22, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 22, 2011, in the Commissioners’ Room at the Government Center.

Chair Ken Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions: Final Contract Acceptance for Knife River Materials, St. Auditor Training Update, Minnesota Counties Rural Counties Caucus (MRCC) Survey, Northern Counties Land Use Coordinating Board (NCLUCB) update, Wells Fargo credit card approval, Salary motion approval, Travel approval for Lorene Hanson, Travel approval for Holly House, Committee Appointment for Payment In Lieu of Taxes (PILT) and Bemidji Regional Airport correspondence. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made byCommissioner Tom Hanson to approve the consent agenda as follows: Holly House on December 4-5 for AMC Conference for AMEM meeting in St. Paul and December 6 for 800 Megahertz meeting in Bemidji; Lorene Hanson on December 7-8 for Year End Paymate Training in St. Cloud. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of November 8, 2011 regular meeting with changes. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Human Resources

Deputy Sheriff Position

Human Resources Director Wade Johannesen, County Sheriff Dallas Block and Chief Deputy Sheriff Terry Bandemer met with the County Board requesting to advertise for a full time Deputy Sheriff.

Motion was made by Commissioner Tom Hanson to authorize County Sheriff Dallas Block and Human Resources Director Wade Johannesen to advertise for a full time Deputy Sheriff. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Public Works Inspector II Position

Human Resources Director Wade Johannesen, Public Works Director Tim Erickson and Assistant Engineer Bill Sindelir met with the County Board requesting permission to hire for the Inspector II position.

Motion was made by Commissioner Todd Beckel to authorize Public Works Director Tim Erickson and Human Resources Director Wade Johannesen to hire Boyd Johnson for the Inspector II position at a Grade 12, Step 1, effective, November 28, 2011. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Assistant Engineer Resignation Acceptance

Motion was made by Commissioner Todd Beckel to accept the resignation of Assistance Engineer William (Bill) Sindelir effective February 3, 2012. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Permission to Advertise for Assistant Engineer

Motion was made by Commissioner Ed Arnesen to authorize Public Works Director Tim Erickson and Human Resource Director Wade Johannesen to advertise and interview for an Assistance County Engineer. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director

Approve Final Contract for Knife River Materials

Motion was made by Commissioner Tom Hanson to accept the County Public Works Director’s Certificate of final contract acceptance for SAP 39-605-09 & SAP 39-616-06 for Knife River Materials of Bemidji, MN in the total amount of $1,394,352.44 and hereby authorize final payment of $88,007.10. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

State Auditor Training

County Auditor John W Hoscheid gave an update on the recent State Auditor Training he attended on November 16, 2011.

Public Works

District II State Aid Engineer Lou Tasa

District II State Aid Engineer Lou Tasa met with the County Board and gave an update on the construction and road work for the Trunk Highway 11 Project East of Baudette. He discussed detours, time lines and the communication that would be taking place. Discussion was also had regarding the Clementson Property.

DWI Court

DWI Court Coordinator Lisa Santee and Probation Officer Joe Frenning met with the County Board to give an update on the DWI Court. The program is now called Borderland Substance Abuse Court. They reviewed the program implementation, objectives, usage and funding sources. Lisa referenced the previous consensus of the County Board to commit funds towards the program and is asking for the support of $15,000 for the 2012 budget, which would be used for the probation officer and related expenses in Lake of the Woods County. It was the consensus of the County Board to support and commit $15,000 for the program and to discuss this at the next regular scheduled county board meeting.

RECESS

The meeting was called to recess at 10:34 a.m. and reconvened at 10:39 a.m.

Social services

Claims

Social Services Director, Nancy Wendler met with the Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $ 23,700.44

Commissioners’ Warrants $ 7,491.69

The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Step Increase

Motion was made by Commissioner Patty Beckel to approve a merit adjustment for completion of probationary period for Child Support Officer Craig Severs from Grade 11, Step 1 to Grade 11, Step 2 effective November 28, 2011. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Assessor

Office Update

County Assessor Mary Jo Otten met with the County Board and gave an office update. She reviewed the various programs they are working with and the assessing they have been doing. She presented an informational document on the state’s market value exclusion for their reference. The MN Department of Revenue is scheduling a “Meet and Greet” with Mary Jo soon.

Land and Water Planning Director

FY 2012 NRBG Agreement

Motion was made by Commissioner Todd Beckel to authorize the Chair of the County Board and the Land & Water Planning Director to sign the FY 2012 State of Minnesota BWSR NRBG Agreement and Program Allocation and Contribution Plan. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

FY 2012 Program Allocation & Contribution

Motion was made by Commissioner Tom Hanson to authorize the Chair of the County Board and the Land & Water Planning Director to sign the FY 2010 BWSR NRBG Final Program Allocation and Contribution Plan. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Consideration of Application for Eagle Ridge

Land & Water Planning Director Josh Stromlund and Greg Hennum, Sportsmans Eagle Ridge LLC, met with the County Board for Consideration of the Application to Plat. The Land & Water Planning Director explained that this application had previously been accepted, however due to the time frame of the original approval, this needed to be resubmitted for acceptance. The application remains the same as previously submitted. If accepted, the Planning Commission will meet on December 14, 2011 at 7:30 p.m.

Motion was made by Commissioner Ed Arnesen to accept the submitted application by Sportsman’s Eagle Ridge LLC which would begin the platting process for the proposed Common Interest Community No.4 a Planned Community Eagle Ridge. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Wetland Bank

Land & Water Planning Director Josh Stromlund updated the County Board on the Bernard Wetland Bank. He presented a draft letter, addressed to the Army Corp of Engineers, for the County Board to discuss and review.

Motion was made by Commissioner Todd Beckel authorizing the County Board Chair to sign and send the letter as presented to the Army Corp of Engineers. The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Tom Hanson to approve the claims against the county as follows:

Revenue $ 23,907.10

Road & Bridge $ 2,521.07

County Develop $ 395.50

Solid Waste $ 20,797.66

EDA $ 4,792.61

$ 52,413.94

WARRANTS FOR PUBLICATION

Warrants Approved On 11/22/2011 For Payment 11/25/2011

Vendor Name Amount

Hasler 4,000.00

Mar-Kit Landfill 9,088.20

North East Technical Service,Inc 3,191.48

Northwest Community Action, Inc 3,021.26

Olson/George 10,400.00

R & Q Trucking, Inc 3,751.60

60 Payments less than 2000 — 18,961.40

Final Total: $52,413.94

Further moved to authorize the payment of the following auditor warrants:

November 10, 2011 $ 15,298.67

November 18, 2011 $ 16,865.97

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Headwaters Regional Development (HRDC) Contract for Services

County Auditor John W Hoscheid met with the County Board and requested approval to enter into a Contract for Services with Headwaters Regional Development Commission and Lake of the Woods County for the Northwest Land and Easement Negotiation.

Motion was made by Commissioner Todd Beckel to enter into a Contract for Services with Headwaters Regional Development Commission (HRDC) and Lake of the Woods County for the Northwest Land and Easement Negotiation (effective 1/15/2011 through the amended date of 3/31/2012); and to further authorize County Board Chair to sign the same, contingent upon approval of the County Attorney. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Credit Card

Motion was made by Commissioner Todd Beckel to approve the payment of the Wells Fargo Credit Card for the County. The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

2012 Salaries Motion

The County Board reviewed the motions for salaries for 2012. It was the consensus to place this on the next regular scheduled county board meeting.

Minnesota Rural Counties Caucus (MRCC)

County Auditor John W Hoscheid presented a survey from Minnesota Rural Counties Caucus (MRCC) to be completed by the County Board.

Northern Land Use Coordinating Board (NLUCB)

County Auditor John W Hoscheid presented correspondence from Northern Land Use Coordinating Board for the County Board to review.

Association of MN Counties (AMC)

Committee Appointment

Motion was made by Commissioner Patty Beckel to appoint Commissioner Todd Beckel to the Payment in Lieu of Taxes (PILT) Advisory Committee for the Association of Minnesota Counties (AMC). The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

CORRESPONDENCE:

Correspondence was read and acknowledged from:

Minnesota Pollution Control Agency: FY12 Score Block Grant
Bemidji Regional Airport: MN Dept of Transportation Office of Aeronautics Presentation

Old/New Business

Lessard –Sams Outdoor Heritage Council/Outdoor Heritage Fund- none
Land Acquisition – Wetland Bank/Credits
Red Lake Tribe – update
Township Road Inventory/ATV Ordinance – none
Inventory – none
Beaver – none
Clementson Bridge Property – discussed
CAMA – discussed
2011 Goals and Objectives – none
2012 Budget – discussed Truth n Taxation (TnT) meeting date and time

Recess

With no further business before the County Board, Chair Ken Moorman called the meeting to recess at 12:40 p.m.

Attest: Approved: December 13, 2011

_____________________________ _______________________________

John W Hoscheid, County Auditor Ken Moorman, Board Chair

November, 2010

Commissioner Proceedings

November 9, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 9, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Ed Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions: MN Dept Natural Resources, Minutes regarding Curling Club, Additional motions for Public Works Dept and EDA update. The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Tom Hanson to approve the consent agenda for travel for: Josh Stromlund to St. Paul on November 9, 2010 for MN Association of Soil and Water Conservation Districts Annual Meeting and Convention; Julie Berggren to Bemidji on October 29, 2010 for Criminal and Civil Protection Orders and to Hamel on November 17, 2010 for PLEAA Annual Conference; Boyd Johnson to Bemidji on December 6 – 7, 2010 for Construction Site Management Training; Boyd Johnson to Arden Hills on December 7-10, 2010 for Grading & Base I Training; Boyd Johnson to St. Cloud on December 13-16, 2010 for Grading & Base 2 Training; Boyd Johnson to St. Cloud on January 2-5, 2011 for Bituminous Street Training and Dan Crompton to St. Cloud on November 16-18, 2010 for Engineer Technology Conference. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Tom Hanson to approve the minutes of October 26, 2010 regular County Board meeting. The motion was seconded by Commissioner Ken Moorman, and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County:

Commissioners’ Warrants $ 10,905.72

Commissioners’ Warrants $ 9,685.39

The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

TeleMental Health

Social Services Director, Nancy Wendler discussed with the County Board a potential grant for TeleMental Health conferencing and equipment. Brent Birkeland updated the County Board on the current status of technology and equipment. It was the consensus of the County Board to have Brent research further and update the County Board at a future meeting.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims.

The County Board discussed a claim for the storage building. It was the consensus of the County Board not to heat this building and have the storage building remain as cold storage.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County as presented:

Revenue $ 31,671.99

Road & Bridge $ 76,204.65

County Development $ 8,274.00

Solid Waste $ 18,745.33

$ 134,895.97

WARRANTS FOR PUBLICATION

Warrants Approved On 11/09/2010 For Payment 11/12/2010

Vendor Name Amount

ARM of Mn 2,170.00

Arnesen/Ed 4,996.00

Border Ridge Trucking Inc 36,490.00

Brock White 6,006.40

Cenex Co-Op Services, Inc. 7,394.55

Dodds Lumber 3,006.60

Howard’s Oil Company 2,397.07

Jake’s Quality Tire Inc 2,414.87

Low County Treasurer 8,074.00

Low Highway Dept 2,629.12

Mar-Kit Landfill 9,209.70

Mn Counties Insurance Trust 2,540.00

Moren/Law Offices Of Patrick D 5,366.00

Northern Resources Cooperative 4,314.92

R & Q Trucking, Inc 2,053.72

Swanston Equipment Corp 2,396.68

Winkler of Wisconsin 9,933.81

79 Payments less than 2000 $23,502.53

Final Total: $134,895.97

Further moved to authorize the payment of the following auditor warrants:

October 27, 2010 $ 195,220.75

October 27, 2010 $ 1,000.00

November 2, 2010 $ 565,889.64

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

Satisfaction of Mortgage/Repayment Agreements

Motion was made by Commissioner Patty Beckel to authorize Chair Ed Arnesen and County Auditor John W Hoscheid to sign the Satisfaction of the Repayment Agreement and Satisfaction of Mortgage dated July 19, 1995 for Andrew and Anna Lystad. The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ken Moorman to authorize Chair Ed Arnesen and County Auditor John W Hoscheid to sign the Satisfaction of the Repayment Agreement and Satisfaction of Mortgage dated January 29, 1997 for Harry and Agnes Stebakken, and Sidney Allen Stebakken. The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

2010 Election

County Auditor John W Hoscheid presented a letter to the County Board acknowledging and thanking the following County Employees for being an Election Judge: Darren Olson, Dale Boretski, Lorene Hanson, Dawn Christianson, Christie Russell, Rita Krause, Sandy Peterson, Stacy Novak, Steve Sindelir, Shelley Pepera and Jodi Ferrier. The 2010 voter turnout for Lake of the Woods County was 75% with 55 new registrations on Election Day.

The County Board directed the County Auditor to write congratulation letters to our local representatives and newly elected County Attorney.

University of MN/MOA

Commissioner Patty Beckel discussed the Memorandum of Agreement between the University of Minnesota Extension and Lake of the Woods County beginning January 1, 2011 and ending on December 31, 2013.

Motion was made by Commissioner Todd Beckel to enter into an agreement between the University of Minnesota and Lake of the Woods County for providing Extension programs locally and employing Extension staff, beginning on January 1, 2011 and ending on December 31, 2013, unless earlier terminated (as provided in paragraphs 7 and 8 of the Agreement); and further authorize Chair Ed Arnesen, Interim County Attorney Michelle Moren and County Auditor John W Hoscheid to sign said Agreement, contingent upon the approval of Interim County Attorney Michelle Moren. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

LOW Ordinances

Motion was made by Commissioner Tom Hanson to set a Public Hearing for the proposed revisions to the Lake of the Woods County Rainy Rapid River Shoreland Management Ordinance, Zoning Ordinance and consideration of the Land Use Addendum for the Growth Corridor Project for December 14, 2010 at 1:00 p.m. at the Government Center. The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

USDA Grant Presentation

County Auditor John W Hoscheid notified the County Board that USDA Rural Development State Director Colleen Landkamer will be at the North Star Electric Cooperative on Wednesday, November 17, 2010, to officially award the $300,000 grant to help finance the construction of the line worker’s facility.

Human Resources Director

Human Resources Director, Wade Johannesen presented a Draft Sheriff Office Uniform Allowance, Expenditure and Accountability Policy to the County Board. It was the consensus of the County Board to have further research done and to place this on the old and new business for future meetings.

Baudette Curling Club

Stuart Noble and Emory Vaagen updated the County Board on the progress of the Baudette Curling Club. They presented a letter of consent from the Baudette Area Arena Association, Budget Proposal and a Certificate of Incorporation. The County Board also acknowledged the correspondence of minutes from October 28, 2010.

Motion was made by Commissioner Todd Beckel to contribute up to $20,000 to the Baudette Curling Club, with the curling rocks being property of the County and any proceeds of the Curling Club to go to the Baudette Area Arena Board; with funding from the County Development Fund. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Stuart Noble thanked the County Board and confirmed that the Baudette Curling Club’s Charter would reflect that Lake of the Woods County owned the rocks and if the Curling Club was to close, the County would receive the proceeds from the rocks.

HRDC

Headwaters Regional Development Commission (HRDC) Development Specialist, Emily Brooks met with the County Board to discuss a potential grant to identify needs and opportunities for trails and connections in the Baudette area.

Motion was made by Commissioner Ken Moorman to contribute $2,500 towards the local match for the Baudette and Lake of the Woods Area Trails Plan; with funding from the County Development Fund. The motion was seconded by Commissioner Patty Beckel, and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 10:55 a.m. as follows:

Old/New Business

The County Board discussed the following old and new business:

Economic Development Authority (EDA)– Commissioner Ken Moorman gave an update on the status of a secretary for the EDA
Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no new updates
County TV – No new updates
Land Acquisition – Commissioner Todd Beckel updated the County Board on the recent offer
Zoning/Conditional Use Parameters – A public hearing has been set and this can now be taken off the old/new business
Veterans Service Policy – Commissioner Tom Hanson updated the County Board on the progress of the policies
Red Lake Tribe – Commissioner Arnesen discussed the upcoming meeting and having HRDC Executive, Cliff Tweedale attend
Township Road Inventory – Waiting until January
Line Workers School – Discussed the grant presentation on November 17, 2010, the previous Meet/Greet and the need for cold storage
Inventory – Wade is reviewing the lists and making sure all items are included
Beaver – Commissioner Todd Beckel updated the County Board on the progress
Clementson Property – Will discuss with Bill Sindelir

Committee Reports:

The following committee reports were heard and discussed:

Commissioner Todd Beckel
- AMC District
- AMC Futures
Commissioner Ken Moorman
- Veterans
Commissioner Tom Hanson
- Line Workers Facility

Emergency Management Director

Emergency Management Director, Holly House presented the Local Emergency Operations Plan to the County Board for review.

Motion was made by Commissioner Todd Beckel to approve the Local Emergency Operations Plan with identified changes and further authorize Chair Ed Arnesen to sign the same. The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

Holly updated the County Board on a video equipment grant.

Public Works Director

Public Works Director Tim Erickson and Acting Public Works Director Bill Sindelir met with the County Board.

Motion was made by Commissioner Ed Arnesen to continue to pay the increase of $900 per month to William “Bill” Sindelir as Acting Public Works Director through the end of December 2010. The motion was seconded by Commissioner Todd Beckel, and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Ken Moorman to appoint Tim Erickson as County Public Works Director for a term of one year, effective November 8, 2010; and to readdress the appointment in May of 2011. The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

Bernard Land Acquisition

Interim County Attorney Michelle Moren updated the County Board on the current status of the Bernard land acquisition. It was the consensus of the County Board to accept the current offer for settlement, pending the satisfaction of mortgage and warranty deed.

Correspondence

Correspondence was read and acknowledged from Williams Public Library, Let’s Go Fishing with Seniors, MN Dept of Natural Resources, AMC Delegates

Recess

With no further business before the County Board, Chairman Ed Arnesen called the meeting to recess at 12:40 p.m.

Attest: Approved: November 23, 2010

____________________________ ____________________________

John W Hoscheid, County Auditor Ed Arnesen, County Board Chair

Commissioner Proceedings

November 23, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 23, 2010, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W. Hoscheid and Deputy Auditor Janet Rudd

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions and deletions: Remove Sheriff’s Department Uniform Allowance Policy, Add: Deputy Sheriff and Landfill position at the NWA. The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda for travel for: Lorene Hanson to St. Cloud on December 1-2 for Paymate Meeting; Holly House to Mahnomen on December 13-15 for Northwest Regional Interop Conference; Rita Krause to St. Paul on December 1-2 for Child Support Training Workgroup; The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of November 9, 2010 regular County Board meeting. The motion was seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried.

Economic Development Authority

Tracy Ryan with David Drown Associate, Karl Frigaard with Northwest Community Action and Dan Hoskins, General Manager of North Star Electric meet with the board to discuss the Line Workers School project.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION NO. 10-11-01

RETAINING FRYBERGER, BUCHANON, SMITH & FREDERICK PA

WHEREAS, Lake of the Woods County Commissioners adopted an enabling resolution establishing the Lake of the Woods County Economic Development Authority on September 14, 2010, Resolution No. 10-09-01,

WHEREAS, the Enabling Resolution states that the Lake of the Woods County Board of Commissioners may modify and make changes as authorized by MN Statutes, Chapter 469 ( the Act )or deemed appropriate by the Lake of the Woods County Commissioners’,

WHEREAS, contingent upon the approval of Interim County Attorney, Michelle Moren, Lake of the Woods County Commissioners recommends that Mary Frances from Fryberger, Buchanan, Smith & Frederick PA be retained to complete all necessary legal work to accomplish implementation of the project known as the “Line Workers School”, including but not limited to preparing all documentation to transfer real property from Lake of the Woods County, a Minnesota Municipal Corporation to the Lake of the Woods County Economic Development Authority; preparing all loan documentation, project site documentation, construction contract, debt obligation documentation, lease agreement, and shall further assist the County Board in drafting a resolution to authorize the EDA to incur the debt and provide for EDA levy to be included in the County levy ONLY in the event lease revenues fall short of loan payment, and that this would only be considered on an annual basis;

NOW THERERFORE BE IT RESOLVED that all legal work be completed by January 4, 2011.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Mn DNR- Fisheries Area Supervisor, Phil Talmage

Fisheries Area Supervisor, Phil Talmage met with the board to discuss the correspondence the board received from Fisheries Program Manager, Linda Erickson-Eastwood in regards to the notice of Intent to Adopt Expedited Rules Relating to Adding Waterbodies to the list of “Designated Spawning Beds and Fish Preserves”, which includes Lake of the Woods (beginning at the mouth of the Rapid River to State Highway 11 bridge.) Phil informed the board that MN Statutes 97.c025 gives the department authority to close water sections within a 48 hour notice. He explained that the early ice-out last spring caused early sturgeon spawning; DNR has no intention to close this on an annual basis, but when early spawning does happen, they would want to close that section in Lake of the Woods.

Human Resources

Human Resources Director, Wade Johannesen met with the board to review the revised Job Description for the Highway Departments “Deputy Accountant/Office Specialist.” Wade informed the board that the personnel committee met and recommended a change from Grade 7 to Grade 9.

Motion

Motion was made by Commissioner Todd Beckel to approve the Highway Departments “Deputy Accountant/Office Specialist” revised job description. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Todd Beckel to set the Highway Departments “Deputy Accountant/Office Specialist from Grade 7, Step 15 to Grade 9, Step 9 effective November 28, 2010. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Human Resource Director, Wade Johannesen met with the board and informed them of the Resignation of the Deputy Sheriff located at the Northwest Angle. Wade informed the board that the Deputy also worked for the solid waste department at the NWA in the absence of the regular operator.

Motion

Motion was made by Commissioner Todd Beckel to advertise to the residents at the NWA for a NWA part-time Deputy Sheriff. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Human Resources Director, Wade Johannesen met with the board to review the revised Job Description for the Assessor’s Office “Assessment Specialist /Office Manager.” Wade informed the board that the personnel committee met and recommended a change from Grade 9 to Grade 10.

Motion

Motion was made by Commissioner Patty Beckel to approve the Assessor’s “Assessment Specialist/Office Managers” revised job description. The motion was seconded by Commissioner Moorman and the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Moorman and Arnesen. Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel stated that all non-union employees job descriptions should be reviewed at the same time)

Motion

Motion was made by Commissioner Patty Beckel to approve the Assessor’s “Assessment Specialist/Office Managers” from Grade 9 Step 11 to Grade 10 Step 9 effective November 28, 2010. The motion was seconded by Commissioner Hanson and the vote carried as follows: Voting for: Commissioners Patty Beckel, Hanson, Moorman and Arnesen. Voting against: Commissioner Todd Beckel. (Commissioner Todd Beckel stated that all non-union employees’ grades and steps should be reviewed at the same time)

Recess

The meeting was called to recess at 11:20 a.m. and reconvened at 11:26 a.m. as follows:

Lude Tower

The board reviewed the Land Lease between Lake of the Woods County and the State of Minnesota Department of Transportation for the construction of a communication tower to provide radio coverage and other county –wide communications systems. No action was taken at this time.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the County as presented:

Revenue $ 85,011.97

Road & Bridge $ 18,785.80

County Development $ 45,790.00

Joint Ditch $ 400.00

Solid Waste $ 1,527.09

$ 151,514.86

WARRANTS FOR PUBLICATION

Warrants Approved On 11/23/2010 For Payment 11/26/2010

Vendor Name Amount

Bert’s Truck Equipment Of Moorhead, Inc 4,649.06

Black Box Corporation 2,493.14

Cenex Co-Op Services, Inc. 3,092.33

Cyber Advisors Inc 24,575.91

Deputy Registrar No.75 3,978.16

GraybaR 40,042.77

Hoffman, Dale, & Swenson, Pllc 5,940.00

Mn Dept Of Transp 2,444.00

Norling Construction, Inc/Adam 45,090.00

Woody’s Service 2,693.47

41 Payments less than 2000 — $16,516.02

Final Total: $151,514.86

Further moved to authorize the payment of the following auditor warrants:

November 10, 2010 $ 43,183.36

November 10, 2010 $ 939.43

November 12, 2010 $ 83,750.00

November 20, 2010 $ 29,445.46

The motion was seconded by Commissioner Tom Hanson, and the same being put to a vote, was unanimously carried.

Liquor License Approval

County Auditor, John W. Hoscheid presented an application for approval for an On-Sale/Intoxicating Sunday Liquor License for Ken-Mar-Ke Resort, LLC for Robert Ericksen and Leslie Amb.

Motion

Motion was made by Commissioner Patty Beckel to approve the On-Sale/ Intoxicating Sunday Liquor License for Ken-Mar-Ke Resort LLC from December 3, 2010 to June 30, 2011 contingent upon the approval of the County Sheriff and County Attorney. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Exempt Gambling Permit

County Auditor, John W. Hoscheid presented an application for exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle at Zippel Bay Resort.

Motion

Motion was made by Commissioner Todd Beckel to approve the exempt gambling permit for University of Minnesota Crookston to conduct a lawful gambling for a raffle on February 5, 2011 at Zippel Bay Resort and authorize County Auditor, John W. Hoscheid to sign. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2011 County Contribution for Health Insurance

County Auditor, John W. Hoscheid requested approval for the 2011 county contribution for health insurance caps.

2011 County Contribution for Health Insurance

Motion

Motion was made by Commissioner Todd Beckel to set the 2011 county contribution for family health insurance up to $925.00 per month and the single health insurance up to $575.00 per month. The Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans. For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler, met with the County Board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the County:

Commissioners’ Warrants $ 38,541.01

Commissioners’ Warrants $ 4,831.09

The motion was seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Contracts

Social Services Director, Nancy Wendler met with the board requesting approval for the following contracts:

Motions

Motion was made by Commissioner Todd Beckel to approve the contract between Northwest Mediation and Custody Investigation Services (Joe Stenzel) and Lake of the Woods County Social Services for November 1, 2010 to December 31, 2011 for the provision of guardianship/conservatorship services and related services for indigent persons, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of homemaker services, respite care services, and personal care services and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of respite care services and caregiver training and educations services for the waivered programs, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of professional nursing consultation, skilled nursing services, home health aide services, and in-service education and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between CHI Health Connect at Home and Lake of the Woods County Social Services for 2011, for the provision of long term care consultation, skilled nursing services, RN supervision for personal care assistants, homemaker, home health aide, and personal care assistant services, and public health nurse case management services for the waivered programs, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2011, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between LifeCare Behavioral Health Services and Lake of the Woods County Social Services for 2011 for the provision of clinical supervision/consultation for agency staff and to authorize Chairman Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2011 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2011 for the provision of home delivered meals, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2011 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2011, for the provision of employment and training services and independent living skills services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2011, for the provision of adult in-home support services, personal support, supported living, and independent living skills for DD clients and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the Host County Contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2011, for the provision of chemical dependency outpatient treatment services to residents from other counties, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2011, for the provision of chemical dependency outpatient treatment, aftercare, public education, and training for agency staff, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to approve the contract between Sanford Health and Lake of the Woods County Social Services for 2011, for the provision of emergency mental health services, and to authorize Chairperson Ed Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between TriMin Systems, Inc. and Lake of the Woods County Social Services for 2011-2015, for the provision of professional services to obtain computer programming, technical assistance, and related services to support and maintain the IFS, ACS, & SWS computer systems and to authorize Chairman Arnesen and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business:

Economic Development Authority (EDA)– discussed earlier in the meeting
Lessard – Sams Outdoor Heritage Council/Outdoor Heritage Fund – no new updates
County TV – No new updates
Land Acquisition – Commissioner Todd Beckel updated the County Board that the check was sent and acquired land
Veterans Service Policy – Commissioner Tom Hanson informed the board that the work is in progress
Red Lake Tribe – Commissioner Arnesen stated that they will be meeting on December 15, 2010
Township Road Inventory – Waiting until January
Line Workers School – no new update
Inventory – no new update
Beaver – Commissioner Todd Beckel updated the County Board on the progress
Clementson Property – no update
Sheriff’s Department Uniform Allowance/Policy- next meeting

Committee Reports:

The following committee reports were heard and discussed:

Commissioner Todd Beckel
- Radio Board
Commissioner Ken Moorman
- Joint Powers Natural Resources
Commissioner Patty Beckel
- Airport
- NW Juvenile Center

Correspondence was read and acknowledged from MN Counties Intergovernmental Trust – 2010 Dividend Payment and Lake of the Woods Water Sustainability Foundation.

Recess

With no further business before the County Board, Chairman Ed Arnesen called the meeting to recess at 12:35 p.m.

Attest: Approved: December 14, 2010

____________________________ ____________________________

John W Hoscheid, County Auditor Ed Arnesen, County Board Chair

November, 2009

Commissioner Proceedings

Special County Board Meeting

November 3, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, November 3, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman. Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2010 Budget Review

The County Board reviewed the budget for 2010. Public Works Director Bruce Hasbargen updated the board with changes made in the budgets for the Highway Dept and Solid Waste Dept. Social Service Director Nancy Wendler updated the board with changes made in the Social Service Dept budget.

Airport

The County Board discussed the airport budget. It was the consensus of the board to increase the Lake of the Woods County Airport budget from $23,750 to $30,000 for 2010.

Recess

The meeting was called to recess at 10:05 a.m. and reconvened at 10:10 a.m. as follows:

Con-Con Fund

The County Board discussed the Con-Con Fund and reviewed the requests received. This will be placed on the next county board agenda, for approval.

2010 Wage Adjustment

The County Board reviewed the 2010 wage adjustment. They discussed a thirty cent ($.30) per hour raise for employees. The consensus of the board was to have Commissioners Arnesen, Todd Beckel and Human Resource Director Wade Johannesen to meet with the Union to discuss wage adjustment.

Other

AA Group

The County Board discussed meeting room options for the AA group which meets in the Government Center North. Commissioner Moorman will discuss this with the AA group and report back to the board.

PILT

Commissioner Todd Beckel gave an AMC PILT update to the County Board.

Maintenance Restructure

Human Resource Director Wade Johannesen and Public Works Director Bruce Hasbargen met with the County Board regarding the realignment of the Maintenance Dept. They will report back to the County Board at a later date.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 1:40 p.m.

Attest: Approved: November 10, 2009

______________________________ ___________________________________

John W Hoscheid Patty Beckel

County Auditor County Board Chair

Commissioner Proceedings

November 10, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 10, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of October 27, 2009 regular meeting with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the minutes of November 3, 2009 special budget meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 4,604.02

Commissioners’ Warrants $ 5,917.34

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Financial Worker

Social Services Director, Nancy Wendler and Human Resource Director, Wade Johannesen met with the County Board requesting approval to advertise and hire for a vacant Financial Worker position due to the Income maintenance caseload size which has doubled since 2002.

Motion was made by Commissioner Arnesen to authorize Human Resource Director, Wade Johannesen and Social Service Director, Nancy Wendler to advertise and hire a Financial Worker at Grade 8, Step 1 for Lake of the Woods County Social Services Department with a start date effective February 1, 2010. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Senator Saxhaug and Representative Anzelc

Chair Patty Beckel welcomed Senator Saxhaug and Representative Anzelc to the meeting.

Senator Saxhaug and Representative Anzelc requested input from the Commissioners on what help or changes they would like to see in the upcoming session. The following items of importance for the county were: PILT Payments, State Aid Formula funding for roads, Soil and Water Conservation Districts and the possible effects that it will have with the states revenue shortfall, Ditch 1 beneficiary payments from the State of MN, Williams Sewer System, Wetland issues, Legislative changes for Appointed vs. Elected County Attorneys, Railroad property taxes based on the State Assessors depreciation schedule, and Human Services funding alternatives for remote rural counties who are expected to provide the same array of mandated services as urban counties with less available revenue and fewer provider options.

Retirement Recognition

Chair Patty Beckel congratulated Joel Hanson and John Craig on their retirement and thanked them for many years of service for Lake of the Woods County and extended appreciation and best wishes to them on their retirement.

Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of Retirement for Joel Hanson

Resolution No. 09-11-01

WHEREAS, Joel Hanson has served the residents of Lake of the Woods County for over 40 years, for

Lake of the Woods County Highway Department;

WHEREAS, Joel has retired from county service, effective October 31, 2009,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Joel for his many years of dedicated service, and best wishes on his retirement.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of Retirement for John Craig

Resolution No. 09-11-02

WHEREAS, John Craig has served the residents of Lake of the Woods County for over 31 years, for

Lake of the Woods County Highway Department;

WHEREAS, John has retired from county service, effective October 31, 2009,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to John for his many years of dedicated service, and best wishes on his retirement.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House

Hazard Mitigation Plan Update

Emergency Management Director, Holly House met with the board and requested approval for the Chair to sign a commitment of matching funds for the Hazard Mitigation Plan Grant update in 2013 that will being completed by HRDC.

Motion was made by Commissioner Moorman to authorize Chair Patty Beckel to sign the commitment of matching funds for the Hazard Mitigation Plan Grant update in 2013. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:29 a.m. and reconvened at 10:34 a.m. as follows:

City of Baudette, Annexation

City Clerk Tina Rennemo, Mayor Rick Rone and City Council Members Don McKay and Brock Stebakken met with the board and presented the revised proposed annexation boundaries. No action was taken and will be placed on the agenda in the future.

Veteran’s Service Officer

Veteran’s Service Officer, Rick Rone met with the board upon their request to discuss concerns of retaining Doctors at the VA Clinic in Bemidji. Rick informed the board that there will be two (2) new Doctors starting in December and also a Nurse Practitioner.

Attorney, Curt Dieter

Ditch 1

Motion was made by Commissioner Todd Beckel to recess the regular meeting at 10:59 a.m. and open the Ditch Authority meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Attorney Curt Dieter met with the Ditch Authority board to discuss concerns of Ditch 1. The board discussed the grant money to be received from the state. Attorney Dieter explained that legislation changed a couple years ago and counties can accept grants for maintenance/improvement projects on Ditches. He explained that the state only pays when they benefit from the improvements. When they do not assess benefit, projects or future maintenance can still be done, but the state cost would be apportioned to the remaining ditch beneficiaries.The board requested that Attorney Dieter compile a letter of their discussion so the county can have on file for future reference.

Motion was made by Commissioner Hanson to close the Ditch Authority meeting and open the regular meeting at 11:38 a.m. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 109,199.31

Road & Bridge $ 22,797.65

County Development $ 908.00

Solid Waste $ 30,192.35

$163,097.31

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/10/2009 FOR PAYMENT 11/13/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

2217.50 ASP SERVICES 1465.38 AUTO VALUE BAUDETTE

3000.00 GARY BAILEY 1742.68 BEMIDJI STEEL COMPANY, INC

308.31 TERRY BROWN 342.99 CANON FINANCIAL SERVICES INC

6917.96 CENEX CO-OP SERVICES, INC. 349.82 CREATIVE FORMS & CONCEPTS INC

820.00 EARTHWORKS CONTRACTING INC 848.00 MIKE EDIN

2858.14 GCR TIRE CENTER 671.34 GLOBALSTAR LLC

1800.00 LEE HANCOCK 363.00 JOHN HOSCHEID

1813.53 HOWARD’S OIL COMPANY 1151.91 LAKES GAS CO.

486.75 LAKEWOOD HEALTH CENTER 1000.00 LAKEWOOD NURSING SERVICE

405.00 PAT LECLAIRE ELECTRIC (DBA) 412.91 LOW FOODS

9877.64 LOW HIGHWAY DEPT 10167.75 MAR-KIT LANDFILL

4556.38 RON MICHAELS CONSULTING, INC 616.00 MN COUNTIES COMPUTER CO-OP

375.00 MN OFFICE OF ENTERPRISE TECHNO 5469.70 LAW MOREN

357.15 THE NORTHERN LIGHT 1325.00 NORTHWEST ANGLE&ISLAND FREIGHT

455.46 OFFICE DEPOT 2100.30 R & Q TRUCKING, INC

2000.00 RESERVE ACCOUNT 625.89 RODERICK RONE JR

1392.52 ROSEAU COUNTY COOPERATIVE ASSN 1750.00 SJOBERG’S INC

685.20 TRUE VALUE 78780.23 VOYAGEURS COMTRONICS, INC

403.39 DELLA WARREN 608.92 WEST GROUP

4030.83 WIDSETH SMITH NOLTING&ASST INC 2870.24 WOODY’S SERVICE

49 PAYMENTS LESS THAN $300 5,674.49

FINAL TOTAL $163,097.31

Further moved to authorize the payment of the following auditor warrants:

October 27, 2009 $ 394,955.09

November 3, 2009 $ 1,764.17

November 4, 2009 $ 75,837.00

November 9, 2009 $ 385.50

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Con-Con Funds

County Auditor, John W. Hoscheid met with the board and presented the budget for Con-Con Funds from the November 3, 2009 special budget meeting.

Motion was made by Commissioner Todd Beckel to contribute the following Con-Con funds to the following organizations, payable 2010:

Lake of the Woods County Development Year 2010
Baudette Arena Assoc-	15,000.00
Williams Arena Assoc-	5,000.00
Baudette Community Foundation	5,000.00
LIDAR	50,000.00
LOW Ambulance	20,000.00
LOW Historical Society-	12,500.00
MN Small Business Development Center	500.00
University of MN Extension	2,000.00
Williams Public Library	500.00
Joint Powers Natural Resources Board	500.00
LOW Sr. Fishing (LOW Chapter)	1,500.00
Rinke-Noonan-Retainer	2.400.00
St. Louis County Aud- (NCLUCB)	2,500.00
Take A Kid Fishing	600.00
Widseth Smith Nolting	16,000.00
Auditing Fees	700.00

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to contribute the following Con-Con funds to the following organization, payable 2010:

School District 309 Enrichment Program
School District 390-Enrichment Program	2,000.00

Motion was seconded by Commissioner Arnesen and the vote carried as follows: Abstaining from voting: Commissioner Moorman, Voting For: Commissioners Arnesen, Hanson and Patty Beckel. Voting Against: Commissioner Todd Beckel.

Chamber of Commerce

County Auditor, John W. Hoscheid met with the board and presented a letter requesting funds for the Chamber of Commerce Frost Fest 2009 to assist with the promotion of this year’s event.

Motion was made by Commissioner Hanson to contribute $400.00 to the Chamber of Commerce Frost Fest 2009 with the funding from the Revenue Fund. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Human Resource

Human Resource Department requested a merit adjustment for full time Dispatcher, Cheryl Anderson for completion of probation period.

Motion was made by Commissioner Todd Beckel to approve a one (1) step merit adjustment for completion of probation for full time Dispatcher, Cheryl Anderson effective November 1, 2009. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business:

New:

None

Old:

The board discussed the following old business:

Capital & General Expenditure Policy- discussed accountability of assets
County TV- still testing
Land Acquisition- purchase agreement to be drawn up
Red Lake Tribal Meeting- will discuss next meeting
Township Road Inventory- letter received from DNR stating they will have their part completed by Dec. 1
Oak Island Petition- letter sent requesting clarification or revised petition

There were no new updates on:

ANI, Community Support Program (CSP), Assessing Agreement

MIS DIRECTOR

MIS Director, Brent Birkeland met with the board requesting approval to purchase a new Unitrends Data Protection Unit.

Motion was made by Commissioner Hanson to authorize MIS Director, Brent Birkeland to purchase a new Unitrends Data Protection Unit with 2009 and 2010 funds not to exceed $8,490.00 plus applicable taxes. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

NE Wetland Mitigation Strategy Informational packet to be reviewed by the board
Public Safety Answering Point is not mandated
Association of Minnesota Counties REDESIGN Program – to review by the board
DOT- looked at all possible tower sites which will be located within Lake of the Woods County

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:50 p.m.

Attest: Approved: November 24, 2009

____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

November 24, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 24, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel for: Holly House to Minneapolis on December 6-7 for AMEM quarterly meeting; Josh Stromlund to St. Paul on December 16-17 for the MASWCD Legislative Committee Meeting, Rita Krause to St. Paul on December 2-3 for Child Support State Committee Meeting and Lorene Hanson to St. Cloud on December 2-4 for IFS/Paymate Meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of November 10, 2009 regular meeting. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Sheriff, Dallas Block

County Sheriff, Dallas Block met with the board to address radio dead spots in the areas of Long Point and Rocky Point. He informed them that a repeater could be placed on the Pieper Tower which would improve the coverage in these areas. The cost of the installation and equipment would come from the Homeland Security Grant Program, but an advance maybe needed until the funding comes in.

Motion

Motion was made by Commissioner Arnesen to approve the installation and equipment for the repeater with the funding from the Homeland Security Grant Program. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Agreement

County Sheriff, Dallas Block met with the board and requested approval to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Minnesota Bureau of Criminal Apprehension for increased presence of law enforcement personnel.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Minnesota Bureau of Criminal Apprehension and Lake of the Woods County for increased presence of law enforcement personnel at or near the international boundary between the United States and Canada and routes of egress from the border area to enhance situational awareness and actionable intelligence. This agreement is effective September 15, 2009, or the date the state obtains all required signatures and expires on December 31, 2011. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

Commissioners’ Warrants $ 30,520.21

Commissioners’ Warrants $ 8,433.60

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the County Board requesting approval to enter into a contract with MeritCare Thief River Falls Northwest Medical Centers to provide Mental Health Community Support Services for Lake of the Woods County.

Motion

Motion was made by Commissioner Hanson to approve the contract between MeritCare Thief River Falls Northwest Medical Center and Lake of the Woods County Social Services for the provision of Mental Health Community Support Program Services for December 1, 2009, through November 30, 2010, and to authorize Chair Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler to sign. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MFIP/DWP and Rural MN CEP Contract

Social Services Director, Nancy Wendler met with the board requesting approval to enter into a contract update for MFIP/DWP employment services between Rural Minnesota CEP.

Motion

Motion was made by Commissioner Moorman to approve the contract update for 2010 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services, and to authorize Chair Patty Beckel, and Lake of the Woods County Social Service Director, Nancy Wendler to sign. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Mn Dnr Parks & Trails Division

John Steward, Acquisition & Development Coordinator from the Department of Natural Resources met with the board and presented the preliminary design for the Rocky Point Public Boat Access.

Wynne Consulting

L.O.W. Small Cities Development Program

Consultant, John Wynne met with the board and requested approval for the Citizen Participation Plan, Minnesota Small Cities Program and Small Cities Program Joint Participation Agreement.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the Citizen Participation Plan. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

Minnesota Small Cities Program

Resolution No. 09-11-03

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

BE IT RESOLVED that Lake of the Woods County, act as the legal sponsor for the project contained in the Application to be submitted on January 14, 2010 and that the County Board Chair and County Auditor are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of Lake of the Woods County.

BE IT FURTHER RESOLVED that Lake of the Woods County has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life.

BE IT FURTHER RESOLVED that Lake of the Woods County has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.

BE IT FURTHER RESOLVED that upon approval of its application by the State, Lake of the Woods County may enter into an agreement with the State of Minnesota for the approved project, and that Lake of the Woods County certifies that it will comply with all applicable laws and regulations as stated in all contract agreements.

NOW, THEREFORE BE IT RESOLVED that the County Board Chair and County Auditor, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the Applicant.

Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

Small Cities Program Joint Participation Agreement

Resolution No. 09-11-04

The following Resolution was offered by Commissioner Hanson and moved for adoption:

WHEREAS, Lake of the Woods County and the Cities of Baudette and Williams, Minnesota have identified an existing need to (1) rehabilitate substandard low income owner occupied residential units, (2) rehabilitated low income renter occupied single family detached residential rental units and (3) provide homeownership opportunities to low income families and;

WHEREAS, the State of Minnesota has funding available through the Minnesota Small Cities Program which can be used to assist in the financing of activities to address said needs and;

WHEREAS, the Lake of the Woods County has agreed to sponsor an application for said Minnesota Small Cities Program;

NOW THEREFORE IT IS AGREED THAT:

Lake of the Woods County shall submit a Small Cities Development Program Application to the Minnesota Department of Employment and Economic Development (DEED), said application to be received by DEED no later than January 14, 2010.
The Small Cities Application shall request funds for the following activities:
1. Owner occupied housing rehabilitation (15 units total) in the Cities of Williams and Baudette (the east side) – with the understanding that funding could be used on the west side of Baudette if an insufficient number of applications are received from Williams and the east side of Baudette).
2. Renter occupied housing rehabilitation (5 units – single family detached) in the Cities of Williams and Baudette (the east side) – with the understanding that funding could be used on the west side of Baudette if an insufficient number of applications are received from Williams and the east side of Baudette).
3. Homeownership program-gap financing (2 units – either 2 new construction, or 2 purchase, rehab and resale or 1 purchase, rehab and resale and 1 new construction). Locations to be determined by Headwaters Housing Development Corporation.
4. Administration
Under the owner occupied rehabilitation 5 units shall originally be reserved for Williams and 10 shall be reserved for Baudette. If, after 6 months, there is not a sufficient number of eligible applicants in one community, then any remaining slots (units) may be transferred to the other community (up to the number of eligible unserved applicants who are on the “waiting list” in that community.
Under the renter occupied rehabilitation 1 unit shall originally be reserved for Williams and 4 shall be reserved for Baudette. If, after 6 months, there is not a sufficient number of eligible applicants in one community, then any remaining slots (units) may be transferred to the other community (up to the number of eligible unserved applicants who are on the “waiting list” in that community.
Lake of the Woods County will act as the applicant and will be responsible for contract execution, and to ensure that all compliance activities are appropriately met in and adhered to in a timely manner. Actual project implementation will be undertaken by an administrative consultant who will contract with Lake of the Woods County.
Lake of the Woods County will act as the fiscal manager and shall be responsible for overseeing and for accounting for all fiscal draws and transactions.

The above terms are agreed to by the City of Baudette, the City of Williams and Lake of the Woods County effective January 14, 2010.

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:26 a.m. and reconvened at 10:36 a.m. as follows:

Excused from meeting

Commissioners Arnesen and Todd Beckel excused themselves from the meeting to attend the Union Committee Meeting.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

Revenue $ 12,147.72

Road & Bridge $ 18,047.35

County Development $ 500.00

Solid Waste $ 801.26

$ 31,496.33

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/24/2009 FOR PAYMENT 11/27/2009

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

1299.30 BAUDETTE REGION 512.75 JULIE BERGGREN

335.00 BLUE MAXX RECYCLING 324.42 BUSINESS & LEGAL REPORTS

1082.06 CENEX CO-OP SERVICES, INC. 533.37 CUSTOM AUTOBODY AND REPAIR

331.32 EMBASSY SUITES 334.47 FRONTIER PRECISION INC

782.33 GCR TIRE CENTER 427.36 RYAN HOCKSTEDLER

881.21 INSIGHT PUBLIC SECTOR 1725.00 MN ASSN OF COUNTIES

2653.80 MN DEPT OF TRANSP 3325.21 KENNETH MOORMAN

314.50 NORTH EAST TECHNICAL SERVICE,I 500.00 NORTHWEST REGIONAL

8771.77 RTVISION INC 784.55 STRATA CORP, INC

532.50 WATERSIDE CANVAS 3540.28 ZIEGLER, INC

26 PAYMENTS LESS THAN $300 2,505.13

FINAL TOTAL $31,496.33

Further moved to authorize the payment of the following auditor warrants:

November 10, 2009 $ 5,565.46

November 17, 2009 $ 20,929.22

November 18, 2009 $ 120,999.56

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor, John W. Hoscheid met with the board and presented a Premises Permit Application for Warroad VFW Post 4930 to sell pull tabs at North Point Bar & Grill.

Motion

Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid to sign the LG214 Premises Permit Application for Warroad VFW Post 4930 to sell pull tabs at North Point Bar & Grill, located at 17542 Inlet Road, Angle Inlet. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid met with the board and presented an application and affidavit of a lost warrant for Kay Adams.

Motion

Motion was made by Commissioner Moorman to approve the application and affidavit for lost warrant for Kay Adams dated July 17, 2009 for $ 6.40 without furnishing indemnifying bond. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Transfer of 2002 Chevrolet Silverado Pickup

Assistant Engineer, Bill Sindelir met with the board and requested approval of transfer of a 2002 Chevrolet Silverado pickup.

Motion

Motion was made by Commissioner Moorman to transfer Unit 10, a 2002 Chevrolet Silverado pickup, from the Public Works Department to the Soil and Water Conservation District. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Electronic/Digital Signature Procedures

Assistant Engineer, Bill Sindelir met with the board and requested approval for the Department’s Electronic/Digital Signature Procedures.

Motion

Motion was made by Commissioner Hanson to approve the Highway Department’s Electronic/Digital Signature Procedures in regard to electronic time cards as follows:

In accordance with current Lake of the Woods County and State of Minnesota accounting and auditing requirements, payroll methods to ensure accurate and reliable records must consist of a two step process. The first step is employee verification and recording of his/her own time. This verification shall identify hours worked and/or approved time off for the period. Secondly, a supervisor reviews and approves the employee’s recorded time. Any changes or adjustments that need to be made after the employee’s verification requires approval of their supervisor or other approved department payroll personnel.

The employee’s verification and supervisor’s approval shall be by digital signature which is secured by specific username and password utilized by the electronic time card program.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was duly carried.

Closed Bids

Assistant Engineer, Bill Sindelir met with the board and requested approval to sell by closed bids used equipment.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to sell by closed bids the following used equipment:

1997 Dodge Ram Pickup

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business:

New:

None

Old:

The board discussed the following old business:

2010 Assessing Agreement- working on draft
County TV- set meeting with Roseau County
Community Support Program- completed
Red Lake Tribal Meeting- February 9, 2010

There were no new updates on:

Capital Expenditure Policy
ANI

Recess

The meeting was called to recess at 11:03 a.m. and reconvened at 11:15 a.m. as follows:

Returned from meeting

Commissioners Arnesen and Todd Beckel returned from the Union meeting.

SWDC

Resource Technician, Mike Hirst met with the board requesting adoption and implementation for the Lake of the Woods County Comprehensive Local Water Management Plan that has been approved by Board of Water and Soil Resources.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Adoption and Implementation

After BWSR Approval

RESOLUTION No. 09-11-05

WHEREAS, the Lake of the Woods County Board of Commissioners has been notified by the Minnesota Board of Water and Soil Resources that the Lake of the Woods County Comprehensive Local Water Management Plan has been approved according to Minnesota Statutes Chapter 103B.301:

NOW, THEREFORE BE IT RESOLVED, the Lake of the Woods County Board Commissioners hereby adopts and will begin implementation of its approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, the Lake of the Woods County Board shall amend existing water and related land resources plans and official controls as necessary to conform them to the applicable and approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, Lake of the Woods County shall notify local units of government within the County of the adoption of the plan or amendments to the plan. The local units of government are required to submit existing water and related land resources plans and official controls within 90 days to the County Board for review.

BE IT FURTHER RESOLVED, within 180 days, the Lake of the Woods County Board shall review the submitted plans and official controls and identify any inconsistencies between the local plans and official controls, and local comprehensive water management plan. The Lake of the Woods County Board shall specify applicable and necessary measures to bring the local plans and official controls into conformance with the local comprehensive water management plan.

BE IT FURTHER RESOLVED, if a local unit of government disagrees with any changes to its plan, the local unit has 60 days after receiving the county’s recommendations to appeal the recommendations to the Board of Water and Soil Resources.

BE IT FURTHER RESOLVED, after receiving the recommendations of the Lake of the Woods County Board, or a resolution of an appeal, a local unit of government has 180 days to initiate revisions to its plan or official controls. The new or revised plans and official controls must be submitted to the Lake of the Woods County Board for review and recommendations.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and water planning

Resource Block Grant

Land and Water Planning Director, Josh Stromlund met with the board and requested approval for the 2010 State of Minnesota Board of Water and Soil Resource Natural Resource Block Grant.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and Land and Water Director, Josh Stromlund to sign the 2010 State of Minnesota Board of Water and Soil Resource Block Grant Agreement. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LiDAR

Land and Water Planning Director, Josh Stromlund met with the board and updated them that the LiDAR project should be completed by May of 2010.

Northeast Minnesota Wetland Mitigation Inventory/Assessment

The board discussed the letter that they received from Minnesota Board of Water and Soil Resources Executive Director, John Jaschke informing them that they are working with the Association of Minnesota Counties (AMC) to arrange a meeting during the Annual Conference in December to discuss the project and its results. The board requested that Josh send a letter to John Jaschke stating that they will attend the meeting at AMC, but still request their own meeting so other partners can attend.

Oak Island Association Letter

The board received a letter from Oak Island Landowners Association and placed it on the December 10, 2009 board agenda.

City of Baudette, Annexation

The board discussed the City of Baudette Annexation and Notice of Intent to designate property for an orderly annexation. This was placed on the December 10, 2009 board meeting at 1:00 p.m.

Recess

The meeting was called to recess at 12:15 p.m. and reconvened at 1:20 p.m.

Union committee meeting

Commissioner Todd Beckel and Arnesen discussed the Union meeting that was held earlier in the day. No board action was taken.

Purchase Agreement

That on the 8th day of September, 2009, the Lake of the Woods County Board of Commissioners met in closed session pursuant to Minnesota Statute §13D.05, subd. 3(c) to discuss the purchase by the County of real property belonging to Dean Bernard described as follows:

Lots 1 and 2, and the South Half of the Northeast Quarter (S½NE¼), and the Southeast Quarter (SE¼), Section One (1), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Southeast Quarter (SE¼) LESS the South Fifty (50) feet, and the West Fifty (50) feet of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Northeast Quarter (NE¼) of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

Subject to easements, reservations and restrictions of record.

The following Board members were present at the closed session: Ed Arnesen, Tom Hanson, Patty Beckel, Ken Moorman and Todd Beckel. Also present during the closed session were County Auditor John Hoscheid and Land & Water Planning Director Josh Stromlund.

At the closed session the County Board approved entering into a purchase agreement with Dean Bernard, a single person, for the purchase by the County of the above-described real property for a total purchase price of $250,000.00.

Motion for Proposed Purchase Agreement

Motion was made by Commissioner Todd Beckel to approve the proposed purchase agreement to purchase:

Lots 1 and 2, and the South Half of the Northeast Quarter (S½NE¼), and the Southeast Quarter (SE¼), Section One (1), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Southeast Quarter (SE¼) LESS the South Fifty (50) feet, and the West Fifty (50) feet of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Northeast Quarter (NE¼) of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

Subject to easements, reservations and restrictions of record.

From Dean Bernard a single person for the total purchase price of $250,000.00.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion to Sign Purchase Agreement

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid, Chair, Patty Beckel and Interim County Attorney, Michelle Moren to sign the Purchase Agreement between Lake of the Woods County and Dean Bernard. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Road Inventory

The board reviewed the comments from the Department of Natural Resources, Area Team for LOW Road Inventory. The board referred this to a special meeting on November 30, 2009 at 8:00 a.m.

Amc Annual Meeting

The board discussed travel arrangements for the AMC annual conference.

Committee Reports

Following reports were presented:

Commissioner Todd Beckel reported on PILT Payments and PSAP
Commissioner Hanson reported on the Professional Advisory Committee
Commissioner Patty Beckel reported on the Airport Committee
Commissioner Moorman reported on HRDC

Correspondence

Correspondence from Rinke- Noonan Law Firm and International L/W Water Quality Forum were acknowledged.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:25 p.m.

Attest: Approved: December 10, 2009

____________________________ ____________________________

John W Hoscheid, County Auditor Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

November 30, 2009

The Lake of the Woods County Board of Commissioners met in special session on Monday, November 30, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman. Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with changes for the special meeting today. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Road Inventory

Public Works Director Bruce Hasbargen, MIS Director Brent Birkeland, Land and Water Planning Director Josh Stromlund and County Assessor Wayne Bendickson met with the County Board.

Public Works Director, Bruce Hasbargen updated the County Board on the Road Inventory. Bruce reviewed comments and a map received from the MN Department of Natural Resources (MN DNR). Bruce suggested a strategy for going forward and plans for the next meeting with the MN DNR. The County Board directed County Auditor, John W Hoscheid to contact Rinke Noonan Attorney, David Meyers to set up a meeting and formulate a plan of action. There should be a date set for public review at a future meeting and organization of public comments by township.

Budget Issues

2010 Salary Adjustments

The County Board discussed 2010 salary adjustments for county employees. No action was taken and this will be placed on the next regular scheduled board meeting.

Extension Computer

The County Board reviewed a request from Nathan Johnson, Regional Extension Director to purchase a new computer for Sunny Dorow.

Motion was made by Commissioner Todd Beckel to approve the purchase of a new computer for extension from the extension budget. The motion was seconded by Commissioner Hanson and the same being put to a vote, was carried unanimously.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 10:55 a.m.

Attest: Approved: December 10, 2009

______________________________ ___________________________________

John W Hoscheid Patty Beckel

County Auditor County Board Chair

November, 2008

Commissioner Proceedings

November 12, 2008

The Lake of the Woods County Board met in regular session on Wednesday, November 12, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W Hoscheid; Tom Hanson; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Arnesen to approve the consent agenda as follows: Travel for Holly House to Duluth on December 7 – 8, 2008, Association of MN Emergency Managers meeting and Rita Krause to St. Paul on December 3 – 4, 2008 for Child Support training. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Patty Beckel to approve the commissioner minutes of October 28, 2008. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations

Motion was made by Commissioner Todd Beckel to close the regular session at 9:05 a.m. pursuant MN Statute § 13D.03 for union negotiations. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following were present in closed session: Commissioners Arnesen, Bredeson, Patty Beckel, Todd Beckel and Moorman. Also present were: Human Resource Director, Wade Johannesen and County Auditor, John W Hoscheid.

Motion was made by Commissioner Todd Beckel to close the closed session at 9:25 a.m. and open the regular session. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Note: The entire closed meeting was recorded by County Auditor, John W Hoscheid.

The meeting reconvened at 9:26 a.m.

Union Negotiations – Open

Motion was made by Commissioner Todd Beckel to approve the following union negotiations:

Increases of $ 0.45, $ 0.50 and $ 0.55 per hour for the years 2009, 2010 and 2011 respectively;
Border Pass Cards are to be provided at County expense for all employees required to cross into Canada in the course of County business;
A maximum of 100 hours compensation time will be allowed to be carried over into the next calendar year. Adjustments for 2009 to be made in January 2009 and years 2010 and 2011 adjustments to be made in December 2009 and 2010 respectively;
2009 insurance contribution is a maximum cap of $875 for family coverage and 2010 and 2011 cap contributions will not be less than $875;
The August “opener” will be used for step adjustments;
Grade adjustments and job description modifications will be coordinated through Human Resources as required / requested;

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Assessor’s Office

Human Resource Director Wade Johannesen met with the board regarding the open position in the Assessor’s office. Wade recommended to the Board to approve the Assessor’s office to move forward with the full time position instead of a contract for the position. It was the consensus of the board to move forward with the full time position. Wade stated that the applications will be screened, finalists interviewed and recommendation to hire will be submitted to the Board for approval.

Personnel Policy – Changes / Additions

Human Resource Director, Wade Johannesen met with the board to review the updated Travel Policy and Car Pool Policy. The Board made some minor changes and asked Wade to present the revised policies at the next regular scheduled board meeting.

Lake of the Woods Historical Society

Funding request from Lake of the Woods Historical Society for the County Museum renovation and addition was discussed. No action was taken at this time and this will be placed on the next regular scheduled board meeting.

Lake of the Woods Sustainability Foundation

Lake of the Woods Sustainability Foundation Executive Director, Todd Sellers gave a brief update and progress report on the Foundation. He included the State of the Basin Report, Nutrient Budget and Water Quality Model Study and emerging collaboration between Ontario and Minnesota. Todd discussed the status of the legislative initiative that Lake of the Woods County supported last year and that the Foundation is looking for the Boards’ support again this year. The Foundation will send a letter of support to be approved at the next regular scheduled board meeting.

The meeting was called to recess at 12:13 p.m. and reconvened at 1:00 p.m.

Planning Commission

Motion was made by Commissioner Todd Beckel to close the regular session at 1:00 p.m. and open the Planning Commission hearing. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Area citizens attended the planning commission hearing in consideration of the final plat of Rivers Edge Estate with various comments.

Motion was made by Commissioner Todd Beckel to close the Planning Commission hearing and to set a continuation hearing at the next board meeting on November 25, 2008, at 2:00 p.m. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The regular meeting reconvened at 1:40 p.m.

Land & Water Planning Director, Josh Stromlund

Land & Water Planning Director, Josh Stromlund updated the board on the ordinance amendment. There will be an ordinance amendment open house on Tuesday, November 18, 2008, from 4:00 p.m. to 5:30 p.m. in the Commissioners’ Room at the County Government Center in Baudette, MN. The purpose of this open house will be to consider the proposed ordinance amendments to the Lake of the Woods Zoning Ordinance.

Public Works Director, Bruce Hasbargen

County Ditch 1

Public Works Director, Bruce Hasbargen updated the board on County Ditch 1. They discussed a letter received from Kurt Deter, Rinke Noonan – Attorneys at Law. This letter states that under MN Statutes §103E, no work can be done on a county ditch project that has not been authorized by the Drainage Authority. Under MN Statutes §103E.011, the Drainage Authority is the only one who has the ability to make orders to construct and maintain drainage systems. Under MN Statutes §103E.081, Subd.2, a person may not willfully obstruct or damage a drainage project or system.

Interim County Attorney, Michelle Moren was present and advised the county board to request the land owner to attend a future county board meeting to discuss this issue.

Public Works Director, Bruce Hasbargen presented a list of County Ditch 1 projects prioritized as of October 28, 2008, that was a result of the recent County Ditch 1 Committee road tour.

MN DOT Temporary Storage

Public Works Director, Bruce Hasbargen reviewed an agreement between Lake of the Woods County and Minnesota Department of Transportation for storage of snow plow trucks.

Motion was made by Commissioner Moorman to enter into an agreement between Minnesota Department of Transportation and Lake of the Woods County for storage of snow plow trucks, effective upon the date signed by all necessary county and state officials as required by MN Statutes §16C.05, Subd.2 and terminating on October 31, 2009. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Transportation Formula

Public Works Director, Bruce Hasbargen updated the board on the transportation formula.

Motion was made by Commissioner Todd Beckel to appoint Commissioners Moorman and Patty Beckel to the transportation formula committee and have Bruce Hasbargen advise them of the date, time and location of the meetings. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 7,211.92

Commissioners’ Warrants $ 21,732.56

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

Revenue $ 36,146.35

Road & Bridge $ 38,857.54

County Development $ 1,085.00

Solid Waste $ 20,207.03

$ 96,295.92

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/12/2008 FOR PAYMENT 11/14/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

348.50 ARROW PRINTING 866.99 AUTO VALUE BAUDETTE

341.78 CANON FINANCIAL SERVICES 8741.15 CENEX CO-OP SERVICES, INC.

529.40 CLARITY GLASS 806.50 D & L AUTO GLASS AND MORE

16500.00 EARTHWORKS CONTRACTING INC 666.75 GLOBALSTAR LLC

990.00 JOHN HAGLUND 309.44 RON HILDEBRANDT

969.36 HOLTE IMPLEMENT, INC 386.10 JOHN HOSCHEID

2439.34 HOWARD’S OIL COMPANY 460.22 INSIGHT PUBLIC SECTOR

4558.20 INSIGHT TECHNOLOGIES, INC 673.50 LAKEWOOD HEALTH CENTER

400.00 LAW ENFORCEMENT TRAINING SERVI 1110.25 LOW FOODS

3433.81 LOW HIGHWAY DEPT 1064.00 LOW TRANSFER INC

11033.55 MAR-KIT LANDFILL 310.05 IAN MCCORD

650.00 MN ASSN OF COUNTIES 2821.47 MN COUNTIES COMPUTER CO-OP

559.85 JEROME MOLINE 982.21 KENNETH MOORMAN

5574.47 LAW MOREN 310.05 BILL MOSHER

868.88 NOBLE THRIFTY WHITE 766.26 THE NORTHERN LIGHT

749.42 NORTHERN SAFETY CO INC 500.00 NORTHWEST REGIONAL

450.55 OFFICE DEPOT 526.88 POWERPLAN

1574.42 R & Q TRUCKING, INC 4000.00 RESERVE ACCOUNT

673.31 RODERICK RONE JR 935.74 ROSEAU COUNTY COOPERATIVE ASSN

1750.00 SJOBERG’S INC 400.00 SOFTREE TECHNICAL SYSTEMS INC

802.03 TONY DORN, INC. 480.15 TRUE VALUE

639.04 WAYNE’S BODY SHOP-DBA 1218.33 WIDSETH SMITH NOLTING&ASST INC

2943.38 WOODY’S SERVICE 3942.30 ZIEGLER, INC

52 PAYMENTS LESS THAN $300 5,238.29

FINAL TOTAL $96,295.92

Further moved to authorize the payment of the following auditor warrants:

October 28, 2008 $ 433,942.25

October 31, 2008 $ 280.00

November 7, 2008 $ 139,451.88

November 8, 2008 $ 46,408.99

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Thank You Election Judges

County Auditor, John W Hoscheid presented a letter to the County Board thanking the following county employees for a job well done with the 2008 Election: Darren Olson, Dale Boretski, Lorene Hanson, Dawn Christianson, Christie Russell, Rita Krause, Sandy Peterson, Marti Carlson, Steve Sindelir, Shelley Pepera and Jodi Ferrier.

Capital Expenditure Policy

The capital expenditure policy was taken off the agenda and will be placed on the next regular scheduled board agenda.

Letter to Elected Officials

The County Board directed County Auditor, John W Hoscheid to write congratulating letters to elected officials US Representative Collin Peterson and State Representative Tom Anzelc.

Maxi-Van

The County Board read correspondence from Minnesota Department of Transportation, Kent Ehrenstrom, relinquishing any financial interest in the 1996 Ford Eldorado Maxi Van.

Motion was made by Commissioner Todd Beckel to transfer the 1996 Ford Eldorado Maxi Van (VIN 1FDKE30G5THA55098) to the Williams Fire Department. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business:

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy.

New:

The board will be having a special meeting with all elected and appointed department heads on Tuesday, December 16, 2008, to set 2009 salaries. The board directed the County Auditor to set a schedule and to distribute to all involved.

There will be a Committee of the Whole meeting on Wednesday, November 26, 2008, at 8:00 a.m. to discuss budget issues.

Meeting Reports:

Commissioner Todd Beckel gave an update on the Peatland meeting he attended last month.

Commissioner Moorman updated the board on the TB Bovine and stated there will be another meeting on Wednesday, November 19, 2008, at 8:30 a.m. at Ranch House.

Correspondence:

A thank you letter was read from the Let’s Go Fishing Committee.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:03 p.m.

Attest: Approved: November 25, 2008

_____________________________ ____________________________

John W Hoscheid, County Auditor Kim Bredeson, Chairman

Commissioner Proceedings

November 25, 2008

The Lake of the Woods County Board met in regular session on Tuesday, November 25, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center.

Call to Order

Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present: Commissioners Patty Beckel, Todd Beckel, Arnesen, Bredeson and Moorman. Also present were: County Auditor, John W Hoscheid; Deputy Auditor, Janet Rudd; Tom Hanson; Penny Mio Hirst and John Oren.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with the following additions: Human Resources- Assistant Assessor, salary adjustment for 2009- non union wages, county contribution for health insurance, combined December 23, 2008 meeting with December 31, 2008 and agenda items for Committee of the Whole meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Consent Agenda

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Lorene Hanson on December 3&4, 2008, for Paymate meeting in St. Cloud. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the commissioner minutes of November 12, 2008. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Senator Saxhaug and representative Anzelc

Chairman Bredeson welcomed Senator Saxhaug and Representative Anzelc to the meeting. Senator Saxhaug and Representative Anzelc informed the board that the State will have approximately 4 billion plus deficit for the upcoming year. Anzelc informed the board of the legislative bill that he is introducing which is called the “3 block” which focuses on Public Health, Social Services and Corrections/Court that will provide funding. Other topics discussed were: NWA minnow issues, state wide zoning, judicial system funding, sewers and school not to start until after Labor Day. The board thanked Senator Saxhaug and Representative Anzelc for attending.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

Commissioners’ Warrants $ 6,884.29

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Contracts

Motion was made by Commissioner Todd Beckel to approve the contract between Connie Anderson Aagard (CJA Consulting) and Lake of the Woods County Social Services for 2009, for the provision of individual and family therapy services, and consultation, training, and clinical supervision to agency staff, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2009 for the provision of home delivered meals, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between MeritCare/Northwest Medical Center and Lake of the Woods County Social Services for 2009, for the provision of emergency mental health services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2009, for the provision of employment and training services and independent living skills services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between Partners in Community Supports, Inc. and Lake of the Woods County Social Services for 2009, for the provision of fiscal support services for recipients of Consumer Directed Community Supports (CDCS), and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2009, for the provision of adult in-home support services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2009, for the provision of MIS services, and to authorize Chairman Kim Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES, ASSISTANT ASSESSOR POSITION/MOTOR POOL AND TRAVEL POLICY

Assistant Assessor’s position

Human Resource Director, Wade Johannesen met with the board and informed them that the interview panel’s consensus was to hire Dale Boretski as the assistant assessor. Wade requested that Dale start at grade 11 step 5 and not step 1 as practice has been in the past. County Auditor, John W. Hoscheid requested the same opportunity to start his replacement at more than a step 1 for the Executive Administrator/Deputy Auditor’s position

Motion was made by Commissioner Arnesen to authorize Human Resource Director Wade Johannesen and County Assessor Wayne Bendickson to hire Dale Boretski as the assistant assessor at grade 11 step 5. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The board requested that Wade put in the acceptance letter to Dale that he will start at grade 11, step 5 and that after the three (3) month probationary period he will not get a step increase but he will receive his step increase that he is up for this year with the Tier III plan that was established in 2007.

Executive Administrator/Deputy Auditor’s position

Motion was made by Commissioner Todd Beckel to authorize Human Resource Director, Wade Johannesen and County Auditor John W. Hoscheid to advertize for Executive Administrator/Deputy Auditor’s position. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motor Pool/Travel Policy

Wade presented the Motor Pool Policy- annex 3 and the Travel Policy to the board for approval.

Motion was made by Commissioner Patty Beckel to approve the Motor Pool Policy – annex 3 and the Travel Policy as presented. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CN RAILROAD

Cenex Manager, Kent Hanson met with the board and informed them that the CN representatives have not heard from them on rail services. Commissioner Arnesen will look into sending a joint letter with Koochiching County to the CN for support for siding and delivery.

The meeting was called to recess at 10:50 a.m. and reconvened at 10:59 a.m. as follows:

Public Works Assistant Engineer, Bill Sindelir

Assistant Engineer, Bill Sindelir met with the board and to set a public hearing for the proposed five-year construction plan for Lake of the Woods County. No date was set by the board at this time.

COMMITTEE OF THE WHOLE

Chairman Bredeson requested from the board topics for the Agenda for November 26, 2008 meeting.

CLOSED SESSION

The closed session was moved to later in the day.

The meeting was called to recess at 12:15 p.m. and reconvened at 1:00 p.m. as follows:

PUBLIC HEARING, AGGREGATE RESOURCE PRESERVATION PROPERTY TAX LAW

Motion was made by Commissioner Moorman to close the regular meeting at 1:04 p.m. as advertised and open the public hearing for Aggregate Resource Preservation Property Tax Law. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

No comment where heard from the floor and no letters were received.

Motion was made by Commissioner Moorman to close the public hearing at 1:05 p.m. and open the regular meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Lake of the Woods County Aggregate Tax Resolution

Consideration of “Aggregate Resource Preservation Property Tax Law” County Termination Option

WHEREAS, the Lake of the Woods County Board of Commissioners recognizes the importance of maintaining aggregate resources for the general economy of the county; and

WHEREAS, the County Board recognizes that property taxes are an important consideration as to the viability of the aggregate industries located in the county; and

WHEREAS, the State of Minnesota has an ad valorem property tax system based on the full market value of real estate or personal property; and

WHEREAS, the provisions of Minn. Stat. §. 273.1115, Aggregate Resource Preservation Property Tax Law, grants special and unique treatment to owners of land containing aggregate deposits, in comparison with other property in the county, therefore shifting the tax burden on these properties to other taxpayers; and

WHEREAS, the provisions of Minn. Stat. § 273.1115, Aggregate Resource Preservation Property Tax Law, allow a county to terminate application of this law; and

WHEREAS, a county may reauthorize application of this law by a resolution of the County Board revoking the termination; and

WHEREAS, the County Board is required to hold a public hearing as part of the process to terminate application of this law; and

WHEREAS, said public hearing has been scheduled for November, 2008.

WHEREAS, said public hearing was held on November 26, 2008.

NOW, THEREFORE, BE IT RESOLVED, That the Lake of the Woods County Board of Commissioners hereby elects to begin the process of terminating participation in the Aggregate Resource Preservation Property Tax Law in Lake of the Woods County.

Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W Hoscheid

Claims

County Auditor, John W. Hoscheid met with the board and requested approval of claims.

Motion was made by Commissioner Patty Beckel to approve the following claims against the county:

Revenue $ 9,635.58

Road & Bridge $ 4,606.55

Solid Waste $ 7,847.78

$ 22,089.91

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/25/2008 FOR PAYMENT 11/28/2008

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

455.64 AMERI PRIDE LINEN & APPAREL SE 1355.38 ANDERSON POWER AND EQUIPMENT

1581.65 ANDY’S GARAGE, INC. 716.06 BAUDETTE REGION

1224.75 BAUERS COMMUNICATIONS & SECURI 377.81 TODD BECKEL

1829.92 CENEX CO-OP SERVICES, INC. 361.73 ENGINEER SUPPLY LLC

2507.02 LAKES GAS CO. 500.00 LOW SCHOOL DISTRICT–390

504.33 LUTHERAN SOCIAL SERVICE OF MN 2470.35 MN DEPT OF TRANSP

2222.85 NORTH EAST TECHNICAL SERVICE,I 874.32 NW MN HOUSEHOLD HAZARDOUS

579.88 PIRKL LUMBER & CARPET 971.82 ROGER’S TWO WAY RADIO, INC

579.92 WEST GROUP

28 PAYMENTS LESS THAN $300 2,976.48

FINAL TOTAL $22,089.91

Further moved to authorize the payment of the following auditor warrants:

November 12, 2008 $ 3,032.50

November 18, 2008 $27,419.46

November 21, 2008 $59,739.56

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Liquor approval

County Auditor, John W. Hoscheid requested approval for a On-Sale Sunday Intoxicating Liquor License.

Motion was made by Commissioner Patty Beckel to approve an On-Sale Sunday Intoxicating Liquor License for Michael C. MacAdams DBA Mac’s Riverview Resort from December 1, 2008 to June 30, 2009 contingent upon the approval from the County sheriff and County Attorney and that all taxes outstanding with the county are paid. Motion was second by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Travel request

County Auditor, John W. Hoscheid informed the board that he just received notification that the Manatron Tax meeting is scheduled for December 15-17, 2008 in St. Paul and that he will have to attend this meeting.

Motion was made by Commissioner Todd Beckel to approve travel for County Auditor, John W. Hoscheid on December 15-17, 2008 for Manatron Tax meeting in St. Paul. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business:

Old:

There have been no new updates on the ANI, LOW County Reverse Phone System, County TV, City of Williams (Williams Community Center – old school) or the Investment Policy.

NEW

None

Boundary commission

The board reviewed the process of establishing a boundary commission.

INTERIM COUNTY ATTORNEY, MICHELLE MOREN

Contract

Interim County Attorney, Michelle Moren met with the board to discuss the Minnesota Counties Computer Cooperative Maintenance and Support Contract. Michelle stated that the cooperative is still working on statutory required insurance and will bring back to the board for approval.

MN Judicial Branch

The board discussed the request for support of funding for the MN Judicial Branch. The board requested that Michelle draft a letter of support on behalf of the board.

COUNTY BOARD OF COMMISSIOENR’S DECEBMER 23, 2008 MEETING

Motion was made by Commissioner Todd Beckel to combine the December 23, 2008 with the December 31, 2008 meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 1:50 p.m. and reconvened at 1:59 p.m.

Planning Commission

Motion was made by Commissioner Todd Beckel to close the regular session at 2:00 p.m. and open the Planning Commission hearing. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund, County Surveyor, Donn Rasmussen and Interim County Attorney, Michelle Moren discussed with Attorney’s Allan Fish and Steve Anderson the discrepancies in the title opinions paying particular attention to the “easement” across neighboring properties located north of the subdivision. Commissioner Bredeson asked Stromlund for his recommendation, which the reply was that the county could not approve the final plat as presented because of the conflicting title opinions in regards to the easement language. If the developers have no easement gaining them access to County Road 154 then the extension of Stanton Drive has to end in a cul-de-sac as per the subdivision ordinance. Also, discussed was the issue of final platting requirements as outlined in the Lake of the Woods Subdivision Ordinance and the Minnesota Land Surveyors Association Plat Manual of Minimum Guidelines. The board requested the Rivers Edge Estate Developers to bring this back to the board when all requirements are in place. This issue has been tentatively placed on the December 12, 2008, board meeting at 1:30pm.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 2:24 p.m. and open the regular meeting. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

2009 County Contribution for Health Insurance

Motion was made by Commissioner Arnesen to set the 2009 county contribution for family health insurance up to $875.00 per month and the single health insurance up to $525.00 per month. Major Medical plans for 2009: $500 and $1,000 deductible with preventive care and $1,200 and $2,500 Health Savings Account (HSA). For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

SALARY ADJUSTMENT FOR NON-UNION EMPLOYEES

This was place on the December 12, 2008 agenda.

CLOSED SESSION, MN Stat. §13D.05, Subd. 2 (b)- Personnel

Chairman Bredeson asked the individual if he would like the meeting open or closed. He chose to have it closed.

Motion was made by Commissioner Todd Beckel to close the regular meeting at 2:20 p.m. and to go into closed session pursuant MN Stat. § 13D.05, Subd. 2 (b). to consider charges against an individual subject to the Board’s authority. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 3:00 p.m. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

With no further business before the board, Chairman Bredeson called the meeting to recess at 3:03 p.m.

Attest: Approved: December 12, 2008

_____________________________ ____________________________

John W Hoscheid, County Auditor Kim Bredeson, Chairman

November, 2007

Commissioner Proceedings

November 13, 2007

The Lake of the Woods County Board met in regular session on Tuesday, November 13, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and Penny Mio Hirst. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Arnesen to approve the agenda with the following additions: authorize Social Service Director to advertise for Financial Officer, City of Baudette Law Enforcement letter, Northwest Angle Power Line, December 18, 2007 board meeting time change and ANI discussion. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the consent agenda as follows: travel for Monique Arnesen to Detroit Lakes on November 14-16, December 12-14 and January 8-10 for Social Worker Core Training. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the minutes of October 23 and 30, 2007. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

Commissioners’ Warrants $31,255.83

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler introduced Monique Arnesen, newly hired social worker to the board.

Social Services Director, Nancy Wendler informed the board that Robyn Sonstegard resigned her position with the county and requested approval to advertise for a Financial Officer for her department.

The board discussed the possibility of job share of the position of the Financial Officer. County Auditor John W. Hoscheid, County Treasurer Mark Hall, Social Service Director Nancy Wendler and Commissioners Todd Beckel and Patty Beckel will meet to discuss the possibility of job share of this position.

Motion by Commissioner Arnesen to authorize Social Service Director Nancy Wendler and Human Resource Director Wade Johannesen to advertise for a Financial Officer. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried

Lake of the Woods Drifters Snowmobile Club secretary, Don Powell met with the board requesting the Board of Commissioners to enact an ordinance under Minnesota Statute 84.87, Subd. 4, to increase the speed limit to 65 miles per hour on marked trails on Lake of the Woods.

Motion by Commissioner Moorman to hold a public hearing on December 11, 2007 at 1:00 p.m. for consideration of the adoption of an ordinance to increase the speed limit on marked trails on Lake of the Woods. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion by Commissioner Patty Beckel to approve the claims against the county as follows:

Revenue $ 54,570.22

Road & Bridge $ 29,574.79

County Development $ 200.00

Taxes & Penalties $ 200.00

Solid Waste $ 28,446.09

$ 112,991.10

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/13/2007 FOR PAYMENT 11/16/2007

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

478.33 AMERI PRIDE LINEN & APPAREL SE 29430.99 ARROWHEAD LIBRARY SYSTEM

3262.82 ASSET RECOVERY CORPORATION 690.00 ASSN OF MN COUNTIES

967.16 AUTO VALUE 2078.22 RUSS BARRETT

400.00 BAUDETTE-LOW CHAMBER OF COMMER 331.40 TODD BECKEL

411.01 CANON FINANCIAL SERVICES 1461.94 CERES EQUIPMENT INC

6407.77 CO-OP SERVICES, INC. 2237.76 GCR TIRE CENTER

660.00 JOHN HAGLUND 505.00 HELGESON FUNERAL CHAPEL

1520.00 PAUL HILDEBRANDT 1743.64 HOLEN ELECTRIC

1194.97 HOLTE IMPLEMENT, INC 3868.48 HOWARD’S OIL COMPANY

837.50 JAKE’S QUALITY TIRE INC 962.69 LAKE OF THE WOODS FOODS

416.05 LAKES GAS CO. 2808.38 LOW HIGHWAY DEPT

310.00 LOW SOLID WASTE 11319.75 MAR-KIT LANDFILL

795.39 JIMMY MCCOURT 2761.77 MN COUNTIES COMPUTER CO-OP

300.00 MN OFFICE OF ENTERPRISE TECHNO 665.19 JEROME MOLINE

698.00 KENNETH MOORMAN 5355.02 LAW MOREN

3955.44 MORT’S HEATING INC 366.25 GREG MORTENSON

832.50 NORTH EAST TECHNICAL SERVICE,I 410.26 THE NORTHERN LIGHT

416.93 POWERPLAN 2649.72 R & Q TRUCKING, INC

750.74 ROAD MACHINERY & SUPPLIES CO 1079.44 RODERICK RONE JR

1750.00 SJOBERG’S INC 4989.66 TRUCK BODIES & EQUIP INTL INC

1162.13 WALKER PIPE & SUPPLY 625.00 WIDSETH SMITH NOLTING&ASST INC

1102.14 WOODY’S SERVICE

57 PAYMENTS LESS THAN $300 8,021.66

**** FINAL TOTAL……. $112,991.10 ****

Further moved to authorize the payment of auditor’s warrants as follows:

October 23, 2007 415,117.58

October 25, 2007 54,562.30

October 30, 2007 362,893.00

October 30, 2007 656.50

November 6, 2007 80,421.85

November 6, 2007 43,806.29

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to allow all county employees to receive a flu shot, at the expense of the county, with LakeWood Nursing Service at the Lake of the Woods County Government Center. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the exempt gambling permit for the Northwest Angle Edge Riders to conduct a lawful gambling for a raffle on February 23, 2008, at North Point Bar & Grill and authorize County Auditor to sign the permit. Seconded by Commissioner Bredeson and the same put to a vote

The following Resolution was proposed by Commissioner Patty Beckel and moved for adoption:

A Resolution Approving a Premises Permit Lawful Gambling Activity

Resolution No. 2007-11-01

Whereas, the Lake of the Woods Drifters has submitted premises permit for lawful gambling activity for Minnesota lawful gambling to be conducted at the following establishment known as: Sportsman’s Lodge, 3244 Bur Oak Rd NW, unorganized township in Lake of the Woods County.

Now, Therefore Be It Resolved, that the Lake of the Woods County Board of Commissioners hereby approve said application for submission to the Minnesota Gambling Control Board.

Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following Resolution was proposed by Commissioner Arnesen and moved for adoption:

A Resolution Approving the Northern Connection Trail

Permit Number 144-17-1302

Resolution No. 2007-11-02

Be It Resolved, that Lake of the Woods County hereby applies for a grant-in-aid trail permit from the Minnesota Department of Natural Resources for the Northern Connection Trail, permit number 144-17-1302 for the period October 1, 2007 through September 30, 2012.

Be It Further Resolved, that the Chairman and Auditor are authorized to sign said permit on behalf of Lake of the Woods County.

Seconded by Commissioner Patty Beckel and the same being put to vote, was unanimously carried.

The meeting was called to recess at 9:45 a.m. and reconvened at 9:50 a.m. as follows:

MIS Director, Brent Birkeland met with the board requesting approval to purchase a GPS upgrade and to enter into an agreement (contract) for professional GIS consulting service.

Motion by Commissioner Arnesen to approve the purchase of a Trimble Pathfinder ProXH Receiver, Ranger Data Collector and GeoBeacon Receiver with applicable trade-ins as quoted by Frontier Precision, Inc., with funding from the Enhanced 911. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to enter into the Professional GIS Consultant Services Agreement (contract) with Pro-West & Associates, Inc. to provide all services and deliver all finished products within the terms provided on the agreement, from November 12, 2007 – December 30, 2007. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Chairman Todd Beckel excused himself from the meeting. Vice-Chairman Bredeson resumed the meeting as follows:

Land and Water Planning Director, Josh Stromlund met with the board and informed them that he has been unofficially appointed to the Wetland Committee, which the name of committee is still unofficial. This committee is to establish language in the permanent rule making process. Josh also told the board that the Lake of the Woods Sustainability Foundation will be holding a meeting on November 29, 2007 at 2:30 p.m. at the Public Safety Building in Warroad.

Chairman Todd Beckel returned to the meeting and resumed the position as Chairman.

County Auditor, John W Hoscheid discussed the draft copies of commissioner proceedings. In the past, draft copies have been sent out prior to board approval. It is Interim County Attorney, Michelle Moren’s opinion that unless you have questions relating to a specific department, the proceedings are not for the public until they have been approved. It was the consensus of the board that the draft proceedings, prior to board approval, are to be sent to commissioners and department heads only.

Commissioner Todd Beckel requested a resolution of support for the Federal Clean Water Act requesting support from Association of Minnesota Counties.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Federal Clean Water Act Resolution

Resolution No. 07-11-03

Whereas, The Congress of the United States has taken up measures to broaden the scope of the jurisdiction of the nation’s Clean Water Act (CWA); and

Whereas, one change being sought through federal legislation will remove from the act the term “navigable waters’ and replace it with the term “waters of the United States”; and

Whereas, said change in language will negatively impact local units of government in that the US Army Corps of Engineers will be forced to review projects and applications for permits in greater numbers, which may also cause delay of permitting to local agencies; it is noted that the Corps already faces a national backlog of 30,000 permits under present definition of waters; and

Whereas, the National Association of Counties (NACo) opposes any federal efforts to change the definition in the CWA from “navigable waters,” to “waters of the United States”;

Now, Therefore Be It Resolved, that Lake of the Woods County is in support of the NACo opposition to federal efforts to change the definition in the CWA from “navigable waters” to “Waters of the United States” and requests that Association of Minnesota Counties to support NACo in their opposition.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Public Works Director, Bruce Hasbargen met with the board requesting approval for final payment on the contract for bituminous resurfacing projects.

Motion by Commissioner Bredeson to accept the County Public Works Director’s Certificate of Performance for SAP 39-601-26, SAP 39-623-03, SAP 39-626-04, SAP 39-639-02, School District #390 Access Road and County Public Works Parking Lot for Northstar Materials, Inc. of Bemidji MN in the total amount of $1,394,286.59 and hereby authorize final payment of $69,714.33. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

The meeting was called to recess at 10:50 a.m. and reconvened at 10:55 a.m.

Northwest Minnesota Housing and Redevelopment Authority Executive Director, Lee Meier met with the board to give a brief overview of how the Fund Advisory Committee would work for the Lake of the Woods Down Payment Assistance Program, known as “Community Seconds”. He explained the committee would consists of at least five (5) members but no more than nine (9). The members of the committee could be county commissioners or two commissioners and others who may be interested in housing development or any combination. The committee would meet at least once a year or more depending on the activity and the desire of the committee having input on approval of the loan requests for down payment/closing costs made by each.

Motion by Commissioner Bredeson to appoint Commissioner Arnesen and Bredeson, County Auditor John W. Hoscheid, County Assessor, Wayne Bendickson and Public Works Director, Bruce Hasbargen to the Fund Advisory Committee. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to enter into the contract for services between Lake of the Woods County and the Northwest Minnesota Multi County Housing and Redevelopment Authority for administering the Down Payment Assistance Program. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

University of Minnesota Extension Regional Director/Area Program Leader, Nathan Johnson met with the board requesting approval of an agreement between the University of Minnesota and Lake of the Woods County to provide extension programs locally and employing extension staff and the Memorandum of Intent for Federal Fiscal Year 2008.

Motion by Commissioner Arnesen to enter into agreement between Lake of the Woods County and the University of Minnesota for providing extension programs locally and employing extension staff. The term of this agreement shall be three (3) years, beginning on January 1, 2008 and ending on December 31, 2010, contingent upon the approval of the County Attorney and to authorize County Chairman and County Auditor to sign the agreement. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to authorize Chairman Todd Beckel to sign the Federal Fiscal Year 2008 Memorandum of Intent between Lake of the Woods County and the University of Minnesota Extension Nutrition Education Program. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Commissioner Bredeson reported on the department head meeting held on November 9, 2007, in which the department heads decided that the Minnesota Government Plan for county cell phones was a good chose. The board requested Human Resource Director, Wade Johannesen to draft a “Cell Phone Policy” and bring back to the board for their review and approval.

Motion by Commissioner Patty Beckel to put all county cell phones on the Minnesota Government Plan and appoint MIS/GIS Director, Brent Birkeland as the administrator. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Economic Development Director, Wyatt Johnson gave the board the latest update from ANI Pharmaceuticals.

Motion by Commissioner Bredeson to change the Memorandum of Understanding with ANI to a $200,000 loan at 0% interest from the Reserve Fund; $100,000 cash grant for the first year and $50,000 cash grant for the second year, with funding from the Economic Development fund; along with all criteria, due diligence performed by HRDC and subject to claw back provisions and county standards in case of non-performance and authorize the Chairman to sign. Seconded by Commissioner Moorman and vote carried as follows: In favor: Commissioners Patty Beckel, Todd Beckel, Bredeson and Moorman; Against: Commissioner Arnesen.

The meeting was called to recess at 12:22 p.m. and reconvened at 1:15 p.m.

Emergency Management Director, Holly House met with the board requesting an appointment of an alternate to the Northwest Minnesota Regional Advisory Committee and a resolution to enter into a Joint Powers Agreement with the Northwest Minnesota Regional Radio Board.

Motion by Commissioner Todd Beckel to appoint Alternate Representative Commissioner Bredeson to the Northwest Minnesota Regional Advisory committee. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Joint Powers Agreement to the Northwest Minnesota Regional Radio Board

Resolution No. 07-11-04

Whereas, This agreement is entered into by the parties to this agreement, pursuant to the authority conferred upon the parties by Minnesota Statues 471.59 and 403.39.

Whereas, The parties to this Agreement wish to formulate a regional radio board to provide for regional administration of enhancements to the Statewide Public Safety Radio and Communication System (ARMER) owned and operated by the State of Minnesota. The Parties to this Agreement wish to collectively prepare and administer a plan which provides for the installation, operation and maintenance of local and regional enhancements to the statewide Public Safety Radio and Communication System (ARMER).

Whereas, Lake of the Woods County is aware that said Agreement as proposed does not contain specific provisions addressing insurance requirements;

Whereas, Lake of the Woods County understands that the Joint Powers Board shall forthwith procure insurance as required for Minnesota Counties by Minnesota Counties Insurance Trust (MCIT). With that understanding, Lake of the Woods County shall enter into this Agreement contingent upon the Joint Powers Board established in this Agreement procuring the necessary insurance as expeditiously as possible, with said process being addressed at the first Joint Powers Board meeting.

Now, Therefore Be It Resolved, That Lake of the Woods County enters into a Joint Powers Agreement with “The Northwest Minnesota Regional Radio Board” and authorizes the Board Chair and County Auditor to sign. Lake of the Woods County’s participation in the Joint Powers Agreement is contingent upon the Joint Powers Board commencing the process of obtaining insurance as recommended for counties by MCIT at the Joint Power Board’s first meeting.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block and Interim County Attorney, Michelle Moren met with the board to discuss the contract with the City of Baudette and the Law Enforcement formula. After discussion, Interim County Attorney, Michelle Moren suggested that Dallas and her write up a new contract and summit to the board for final approval.

County Sheriff Dallas Block and Interim County Attorney, Michelle Moren met with the board to discuss the Administrative Offenses Tickets.

Motion by Commissioner Bredeson to hold a public hearing for consideration of adoption an ordinance for “Administrative Offenses Tickets” on December 11, 2007 at 1:30 p.m. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block informed the board that he will be purchasing the new squad car this year that is budgeted for 2008, and the county will not be billed for the car until 2008

Commissioner Arnesen requested that the County Board meeting on December 18, 2007 start at 8:00 a.m.

Motion by Commissioner Arnesen to change the published time for the County Board meeting on December 18, 2007, from 9:00 a.m. to 8:00 a.m. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Commissioner Arnesen requested authorization from the board to send a thank-you to Congressman Peterson for his help with the Northwest Angle power line issues. The board granted him authorization to do so.

Commissioner Bredeson informed the board that the County Christmas Party will be held on December 14, 2007, at the Moose Lodge and information will be sent to all employees.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 2:45 p.m.

Attest: Approved: November 27, 2007

____________________________ _____________________________

John W. Hoscheid, County Auditor Todd Beckel, Chairman

Commissioner Proceedings

November 27, 2007

The Lake of the Woods County Board met in regular session on Tuesday, November 27, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present: Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman. Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Wade Johannesen and Penny Mio Hirst. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Bredeson to approve the agenda with the following additions: Bruce Hasbargen and Pete Hovland travel, affidavit of lost warrant, advertise for two vacant dispatch positions, set date for committee of the whole and remove Social Services contracts from agenda. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve the consent agenda as follows: travel for Lorene Hanson to St. Cloud on December 4-6 for IFS & Paymate Year End Training and to St. Cloud on December 9-13 for Auditor’s Training; John W. Hoscheid to Minneapolis on December 3-5 for AMC Annual Conference and to St. Cloud on December 9-13 for Auditor’s Training; Bruce Hasbargen to St. Paul on November 15-17 to meet Governor Pawlenty’s staff; Pete Hovland to St. Paul on December 11-13 for MN Government IT Training.. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the minutes of November 13, 2007. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion by Commissioner Patty Beckel to approve the claims against the county as follows:

Commissioners’ Warrants $35,228.51

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler discussed the vacant Social Services Financial Officer position with the board. She explained that in the transition between hiring and learning, she would prefer to contract out this position rather than a temporary position.

Motion by Commissioner Arnesen to approve the Social Services Financial Officer’s contract for a maximum of six (6) months with Robyn Sonstegard at a rate of pay of $30.00 per hour contingent upon the approval of the Interim County Attorney, Michelle Moren and Human Resource Director, Wade Johannesen and authorize the Chairman to sign. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler thanked Robyn Sonstegard for her years of service with the county.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion by Commissioner Bredeson to approve the claims against the county except claim numbers 1034 and 1582:

Revenue $ 17,353.72

Road & Bridge $ 74,904.89

Solid Waste $ 1,727.0693,985.67

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/27/2007 FOR PAYMENT 11/30/2007

AMOUNT VENDOR NAME AMOUNT VENDOR NAME

1720.81 ANDY’S GARAGE, INC. 382.83 RUSS BARRETT

66852.00 BOWMAN CONSTRUCTION CO. INC 2051.85 CO-OP SERVICES, INC.

1011.15 CUTLER-MAGNER COMPANY 489.90 DELL MARKETING, LP

665.14 GLOBALSTAR LLC 366.85 GRAINGER, INC

1125.00 HELGESON FUNERAL CHAPEL 4302.58 HEPPNER CONSULTING, INC

1404.17 WADE JOHANNESEN 1841.73 MN DEPT OF TRANSP

375.00 MN OFFICE OF ENTERPRISE TECHNO 1635.00 NEW HORIZONS MINNESOTA

772.13 RODERICK RONE JR 587.88 SIMPLEX

661.65 STRATA CORP, INC 2846.08 WOODY’S SERVICE

515.25 3M

32 PAYMENTS LESS THAN $300 4,378.67

**** FINAL TOTAL……. $93,985.67 ****

Further moved to authorize the payment of auditor’s warrants as follows:

November 13, 2007 $ 84,892.13

November 14, 2007 $ 2,808.34

November 20, 2007 $ 9,869.21

November 26, 2007 $ 55,244.40

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

County Auditor, John W. Hoscheid informed the board Minnesota Counties Insurance Trust Board of Directors selected Lake of the Woods County as the 2007 Most Improved County in the Property and Casualty Division.

Motion by Commissioner Patty Beckel to approve the application and affidavit for lost warrant for OSI Education Services Inc. dated December 5, 2006 for $91.05 without furnishing indemnifying bond. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Commissioner Moorman reported that Public Works Director, Bruce Hasbargen and himself met with Governor Pawlenty’s Chief of Staff, Matt Kramer in regards to Highway 11 and presented facts and figures on the concerns of Highway 11 and the urgent need of improvements.

Commissioner Bredeson informed the board that his road inventory in his district is now complete. Commissioner Moorman informed the board that he is still working on his road inventory in his district.

SharRay Feickert representing the Baudette Community Foundation/ Grand Theater met with the board and presented a five year historical analysis report showing the declining revenues and requested that the county make the CHI loan payment in the amount of $11,000. No board action was taken and requested them to return on December 11, 2007 meeting.

The meeting was called to recess at 10:33 a.m. and reconvened at 10:36 a.m. as follows:

Headwaters Regional Development Commission (HRDC), Development Specialists, Laurie Kramka and Matthew Dyrdahl met with the board for approval of the Comprehensive Economic Development Strategy that is required by the Federal Economic Development Administration (EDA), every five years.

The following resolution was offered by Commissioner Bredeson and moved for adoption:

Resolution No. 07-11-05

Comprehensive Economic Development Strategy

WHEREAS, Lake of the Woods County is recognized by the Economic Development Administration as a redevelopment area with special needs for economic development assistance; and

WHEREAS, the Headwaters Regional Development Commission is an Economic Development District by the Economic Development Administration to provide planning and economic development assistance; and

WHEREAS, the Lake of the Woods County Board of Commissioners actively supports and currently participates in the economic development district activities of the Headwaters Regional Development Commission; and

WHEREAS, the Headwaters Regional Development Commission has prepared a Comprehensive Economic Development Strategy in cooperation with businesses, communities, and economic development organizations in lieu of a separate county Comprehensive Economic Development Strategy.

NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County Board of Commissioners approves of the Comprehensive Economic Development Strategy as submitted on this date.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Headwaters Regional Development Commission (HRDC), Development Specialists, Laurie Kramka and Matthew Dyrdahl, met with the board to discuss the JOBZ application for the expansion of ANI Pharmaceuticals. Laurie explained that all JOBZ land available is not in the City of Baudette limits, but in the county surrounding the City. Therefore, the County will have to decide whether they wish to donate JOBZ square footage to the City, so they can move forward in processing a JOBZ application. She explained that if the County decides to donate the JOBZ footage, she would need a letter from the County Board, verifying their willingness to donate. The Commissioners requested that County Auditor, John W. Hoscheid write a letter of support on their behalf for donating JOBZ footage to the City of Baudette.

Public Works Director, Bruce Hasbargen met with the board requesting approval for final payment on the contract for box culverts.

Motion by Commissioner Arnesen to accept the County Public Works Director’s Certificate of Performance for SAP 39-598-54, SAP 39-598-56 and SAP 39-598-63 for Olson Construction TRF, Inc. in the total amount of $137,821.70 and hereby authorize final payment of $6,891.09. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The board requested an explanation of claim no. 1034 from the Highway Department. Bruce explained that the claim was payment for a gravel crushing project that was advertised as per County Policy.

Motion by Commissioner Bredeson to pay claim no. 1034. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried. (Commissioner Moorman was not present for vote.)

Land and Water Planning Director, Josh Stromlund met with the board requesting appointment of Reed McFarlane to the Board of Adjustments, filling Greg Johnson’s vacant position.

Motion by Commissioner Bredeson to appoint Reed McFarlane to the Board of Adjustments. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Land and Water Planning Director, Josh Stromlund requesting approval for the repair of the 1999 Ford pickup and approval for the 2008 Natural Resource Block Grant.

Motion by Commissioner Bredeson to authorize Josh Stromlund to get the truck repaired with a cap of $2,000. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman to authorize the Chairman to sign the 2008 Natural Resource Block Grant. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Land and Water Planning Director, Josh Stromlund and Rick Amundson met with the board requesting approval to Plat Brooks Farm Outlots A & B.

Motion by Commissioner Patty Beckel to accept the application to Plat Brooks Farm Outlots A & B from Rick Amundson and Scott Olmsted. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen met with the board and requested establishment of an Administrative Secretary Position, which according to MN Stat. § 387.14 allows the Sheriff to appoint employees, for whose acts the Sheriff shall be responsible and whom the Sheriff may remove at pleasure. Wade informed the board that they would look into all the legal aspects before they would appoint. The consensus of the board was to allow County Sheriff, Dallas Block to appoint an Administrative Secretary to his department if all the legal aspects were acceptable. Dallas and Wade also requested permission to advertise and hire two vacant dispatch positions.

Motion by Commissioner Bredeson to authorize County Sheriff, Dallas Block and Human Resource Director, Wade Johannesen to advertise and hire two vacant dispatch positions. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

County Sheriff, Dallas Block requested approval for the Snowmobile Enforcement Grant.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 07-11-06

Snowmobile Enforcement Grant

WHEREAS, under the Minnesota Laws of 2007 Chapter 57, Article 1, Section 4, subdivision 9 is authorized to provide reimbursement grants to counties to cover costs related to labor and equipment dedicated to snowmobile enforcement.

WHEREAS, Lake of the Woods County Sheriff’s Office represents that it is duly qualified and agrees to perform all services described in this grant agreement to the satisfaction of the State.

NOW, THEREFORE BE IT RESOLVED that the Chairman and Sheriff are hereby authorized to sign the snowmobile enforcement grant, for the period of November 30, 2007 through June 30, 2009 in the amount of $6,341.00.

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried. (Commissioner Arnesen was not present for vote.)

The board requested an explanation of claim no. 1582 from the Sheriff’s Office. Dallas explained that this claim was paid by the County as the victim was brought to LakeWood Health Center, which is located within Lake of the Woods County.

Motion by Commissioner Patty Beckel to pay claim 1582. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Moorman to hold a committee of the whole work group along with department heads to decide on five goals for the County to accomplish in 2008 and to meet on December 7, 2007 at 8:00 a.m. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 12:46 p.m.

Attest: Approved: December 11, 2007

____________________________ _____________________________

John W. Hoscheid, County Auditor Todd Beckel, Chairman

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PUBLIC WORKS

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Category: November

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Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623

206 8th Ave SE
Baudette, MN 56623