December, 2009

Commissioner Proceedings

December 10, 2009 

The Lake of the Woods County Board of Commissioners met in regular session on Thursday, December 10, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center. Call to OrderChair Patty Beckel called the meeting to order at 1:00 p.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren. Approval of AgendaMotionMotion was made by Commissioner Hanson to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Approval of MinutesMotionMotion was made by Commissioner Moorman to approve the minutes of November 24, 2009 regular meeting and November 30, 2009 special meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Addition to AgendaMotionMotion was made by Commissioner Todd Beckel to add Land Acquisition to the agenda.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Intent to Designate Property forOrderly Annexation, City of BaudetteThe board discussed the joint resolution establishing an orderly annexation agreement between the City of Baudette and Lake of the Woods County.Resolution JOINT RESOLUTION ESTABLISHING ANORDERLY ANNEXATION AGREEMENT BETWEEN THE CITY OF BAUDETTE AND LAKE OF THE WOODS COUNTY PURSUANT TO MINNESOTA STATUTES 414.0325 CITY OF BAUDETTE RESOLUTION NO. 2009-18 LAKE OF THE WOODS COUNTY RESOLUTION NO. 09-12-01 The following resolution was offered by Commissioner Todd Beckel and moved for adoption: WHEREAS, the City of Baudette (“City”) and the County of Lake of the Woods (“County”), both located entirely within Lake of the Woods County, in the State of Minnesota, desire to accommodate growth in a cooperative, planned, and orderly fashion; WHEREAS, the respective governing bodies of the City and County have expressed their desire to encourage future development of property near the City so as to promote the development of municipal services and urban growth as much as is practical, while respecting the existing rural residential lifestyles of other areas within the County; WHEREAS, this joint resolution creating an orderly annexation agreement (“Agreement”) is beneficial to both parties to promote orderly planning, the orderly transition of government within the area proposed to be annexed, promote continuity of City boundaries, and establishes the conditions under which such annexation shall take place; WHEREAS, on December 1, 2009 a Notice of Intent to include property in an orderly annexation area was published pursuant to the requirements of Minnesota Statutes 414.0325 Subd. 1b; NOW, THEREFORE, BE IT RESOLVED, in consideration of the mutual terms and conditions that follow, the City and County hereby enter into this Agreement to provide for the orderly annexation of the property herein described into the City upon the following terms and conditions: 1.                  Designated Area.  The unincorporated property designated for orderly annexation by this Agreement, and subject to its terms and conditions, is legally described in Exhibit A attached hereto, and is further described as that area set forth in the map attached hereto as Exhibit B (“Designated Area”).  2.                  Conferring Jurisdiction.  Upon approval by the respective governing bodies of the City and County, this Agreement shall confer jurisdiction upon the chief administrative law judge, as defined in Minnesota Statutes, Section 414.011, subdivision 12, (hereinafter “Chief Judge”) to accomplish said annexation in accordance with the terms of this Agreement.  3.                  Review and Comment by the Chief Judge.  The City and County mutually agree and state that this Agreement sets forth all the conditions for annexation and that no consideration by the Chief Judge is necessary for annexations to occur within the Designated Area in accordance with this Agreement.  Additionally, no alteration of the boundaries by the Chief Judge is appropriate.  The Chief Judge may review and comment, but shall, within 30 days, order the annexation in accordance with the terms of this Agreement. 4.                  Binding Contract.  This Agreement is a binding contract upon the parties and is enforceable in district court in the county containing the Designated Area. 5.                  Effective Date/Applicability.  This Agreement is effective on the date it is adopted by either the City or County, whichever was the last to act on this Agreement.  The annexation provided for by this Agreement shall be effective upon the issuance of the order by the Chief Judge.  The provisions of this Agreement shall be binding unless otherwise modified by a joint resolution of both the City and County. 6.                  Reasons for the Annexation.  The reasons for the annexation of the Designated Area include the City and County’s collective determination that: the Designated Area is now, or is about to become, urban or suburban in character; the City can more readily provide the types and level of services desired within the Designated Area; the type of the development proposed for the Designated Area is more consistent with development within the City; and that the annexation would be in the best interest of the property owners, the City, and the County . 7.         Authorization.  The appropriate officers of the City and County are hereby authorized to carry the terms of this Agreement into effect. 8.         Entire Agreement / Prior Agreement.  The terms, covenants, conditions, and provisions of this Agreement, including the Exhibit A and Exhibit B which are attached hereto and incorporated herein by reference, shall constitute the entire agreement between the parties.  Any prior joint resolutions or agreements regarding all or any portion of the Designated Area are superseded by, and shall not interfere with or otherwise control, the terms of this Agreement or the immediate annexation of the Designated Area. 9.         Governing Law.  This Agreement is made pursuant to, and shall be construed in accordance with, the laws of the State of Minnesota. 10.       Severability.  The provisions of this Agreement are severable.  If any provision herein is, for any reason, held by a court of competent jurisdiction to be invalid, contrary to law, unenforceable, or otherwise void, the remaining provisions will remain in full force and effect.  11.       Headings.  Headings are included solely for the purpose of reference and shall not be interpreted as a substantive provision of this Agreement. The resolution was seconded by Commissioner Hanson and the vote carried as follows: Voting for:                  Commissioners Todd Beckel, Hanson and Patty BeckelVoting against:            Commissioners Arnesen and Moorman Approved this 14th day of December 2009, by the City of Baudette.                                                                               _____________________________________                                                                              Mayor                                                                               _____________________________________                                                                              City Clerk/Treasurer Approved this 10th day of December, 2009, by Lake of the Woods County.                                                                                _____________________________________                                                                              Chairperson                                                                               _____________________________________                                                                              Clerk   EXHIBIT A JOINT RESOLUTION FORORDERLY ANNEXATION LEGAL DESCRIPTIONS Township 160 North, Range 31 West: N1/2 of SW1/4 of Section 2N1/2 of SE 1/4 of Section 2 SE1/4 of Section3NW1/4 of Section 3N1/2 of SW ¼ of Section 3 N1/2 of NE ¼ of Section 10 County AuditorHeadwaters Regional Development CommissionCounty Auditor, John W. Hoscheid presented the Minnesota City Participation Program Proposal to the Board and requested authorization for Board Chair to sign.MotionMotion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the request for proposal for the 2010 Minnesota City Participation Program.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. LakeWood Nursing ServicePublic Health Director, Michelle Brown and Nursing Staff Lisa Beil, Hope Milbrath and Patty Davidson met with the board and reviewed the services that Public Health provides within the community. Michelle requested approval of the Purchase of Service Agreement for 2010.MotionMotion was made by Commissioner Todd Beckel to approve the purchase of service agreement between Lake of the Woods County and LakeWood Health Center beginning January 1, 2010 and ending December 31, 2010.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. County TreasurerCounty Treasurer, Mark Hall met with the board and discussed the “Sweep” account. Mark informed the Board of the changes in the FDIC Deposit Insurance coverage for non interest-bearing transactions, which  will  remain in effect for participating institutions through December 31, 2009. County AuditorDeputy Auditor, Lorene Hanson met with the board requesting approval of claims. MotionMotion was made by Commissioner Hanson to approve the claims as follows:                                                 Revenue                                $ 37.252.23                                                              Road & Bridge                     $ 14,032.90                                                County Development           $   1,191.00                                                                   Solid Waste                          $ 17,883.38                                                                                             $  70,359.51  WARRANTS FOR PUBLICATIONWARRANTS APPROVED ON 12/10/2009 FOR PAYMENT 12/11/2009      AMOUNT   VENDOR NAME                                                                   AMOUNT   VENDOR NAME        1202.75 AFFILIATED COMPUTER SERVICES                                      917.21 AMERI PRIDE LINEN & APPAREL SE        4931.60 ED ARNESEN                                                                             310.07 AUTO VALUE ROSEAU          637.50 BLACKDUCK FIRE & SAFETY EQUIP                                      596.30 TERRY BROWN          593.18 BURGHER OFFICE EQUIPMENT                                            685.98 CANON FINANCIAL SERVICES INC        2056.62 CATCO                                                                                     3723.32 CENEX CO-OP SERVICES, INC.        9169.29 CPS TECHNOLOGY SOLUTIONS                                           747.06 D & L AUTO GLASS AND MORE, INC        1354.11 DODDS LUMBER                                                                       325.60 GALL’S, INC.          369.58 GCR TIRE CENTER                                                                1132.11 RICHARD GOODERUM          800.00 LEE HANCOCK                                                                          456.00 HITESMAN & ASSOCIATES, PA          664.08 HOLEN ELECTRIC                                                                    837.06 HOLTE IMPLEMENT, INC          313.98 LESLIE HUERD                                                                          587.18 LAKES GAS CO.          893.65 LOW COUNTY SOCIAL SERVICES                                         644.85 LOW FOODS        4294.48 LOW HIGHWAY DEPT                                                            9027.45 MAR-KIT LANDFILL          750.00 MN OFFICE OF ENTERPRISE TECHNO                                 886.60 MSOP-MN SEX OFFENDER PRGRM-462          512.15 NELSON’S COLLISION CENTER                                           3525.37 NORTHWEST ANGLE&ISLAND FREIGHT          568.39 NORTHWEST MECHANICAL SERVICE I                                 400.54 QUILL CORPORATION        1506.16 R & Q TRUCKING, INC                                                             400.00 RINKE-NOONAN        1184.00 RODERICK RONE JR                                                             1750.00 SJOBERG’S INC          400.00 SOFTREE TECHNICAL SYSTEMS INC                                  2664.61 TRIMBLE NAVIGATION LIMITED          608.92 WEST GROUP                                                                         2019.83 WIDSETH SMITH NOLTING&ASST INC          591.85 WILKENS INDUSTRIES45 PAYMENTS LESS THAN  $300       5,320.08                 FINAL TOTAL     $70,359.51  Further moved to authorize the payment of the following auditor warrants:                                                    November 24, 2009                  $    1,587.15                                                             November 25, 2009                  $    5,000.00                                                   December    1, 2009                 $   69,568.63                                                   December    2, 2009                 $   9,4598.71                                                             December    2, 2009                 $   49,763.72                                                             December    9, 2009                 $ 303,485.72                                                                                                                                                                                 The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.                                                                                   2010 County Contribution for Health InsuranceDeputy Auditor, Lorene Hanson requested approval for county contribution for health insurance, City of Williams Tax-Forfeited Property, step increases and salary adjustments. The Board moved the commissioner’s salaries and per diems to the December 22, 2009 board meeting.MotionMotion was made by Commissioner Hanson to set the 2010 county contribution for family health insurance up to $875.00 per month and the single health insurance up to $525.00 per month.  The 2010 County Health Insurance with Public Employees Insurance Program “Advantage Plan” consists of “High”, “Value” and “HSA” plans.  For the HSA plans only, any excess county contribution will be deposited directly into the employee’s health savings account. Seconded by Commissioner Arnesen and the vote carried as follows:  Voting for:  Commissioners: Hanson, Arnesen, Moorman and Patty Beckel.  Voting against: Commissioner Todd Beckel. ResolutionCity of Williams, tax-forfeited property The following resolution was proposed by Commissioner Moorman and moved for adoption: Conveyance of Tax-Forfeited PropertyTo City of Williams Resolution No. 09- 12- 02 WHEREAS, property described as: Lot 22, Auditor’s Plat No. 2, Williams, less .07 acre tract, has forfeited to the State of Minnesota, in trust for the taxing districts, for nonpayment of taxes, and, WHEREAS, the City Council of the City of Williams has made application, pursuant to M.S. 282.01, for conveyance of said property to the City of Williams, NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said application for conveyance of tax-forfeited property to the City of Williams. Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Union Highway Maintenance Supervisor Step IncreaseMotionMotion was made by Commissioner Todd Beckel to give a two step increase according to the Highway Union Contract for Highway Maintenance Supervisor from grade 15, step 5 ( $22.53) to grade 15, step 7( $23.88) effective January 1, 2010. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Three Year Tier PlanMotionMotion was made by Commissioner Todd Beckel to give a one step increase according to the Three-year Tier Plan that was adopted on August 28, 2007 to all eligible employees hired from December 30, 2002 to present, that received a positive performance review, effective January 1, 2010, in accordance with the Lake of the Woods County Compensation Plan.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Full time/Permanent Part Time Employees Salary Adjustment(Excluding Elected/Non-Elected Department Heads)Motion- Highway UnionMotion was made by Commissioner Todd Beckel to adjust all, full time Highway Union employee’s salary by $0.50 cents per hour effective January 1, 2010.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion- Solid Waste UnionMotion was made by Commissioner Todd Beckel to adjust all, full time Solid Waste Union employee’s salary by $0.50 cents per hour effective January 1, 2010.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. Motion- Non-UnionMotion was made by Commissioner Todd Beckel to adjust all non-union, full time and permanent part -time employees (excluding elected/non-elected department heads) salary by $0.30 cents per hour effective January 1, 2010.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. RecessThe meeting was called to recess at 3:00 p.m. and reconvened at 3:10 p.m. as follows: Social Services DepartmentClaimsSocial Services Director, Nancy Wendler met with the County Board requesting approval of claims.MotionMotion was made by Commissioner Todd Beckel to approve the following claims against the county:                                                 Commissioners’ Warrants         $ 24,238.89                                                Commissioners’ Warrants         $   5,226.20 Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Recognition of Years of Service-Susan Johnson and Sandy HamanChair Patty Beckel on behalf of the board recognized Susan Johnson and Sandra Haman for their cooperation in the transition of the Community Support Program. ResolutionThe following resolution was offered by Commissioner Todd Beckel and moved for adoption: Resolution No. 09-12-03Years of Service Appreciation   WHEREAS, Sandra Haman  has worked for Lake of the Woods County Social Services and served the residents of Lake of the Woods County in the Community Support Program over the past several years;  WHEREAS, the Community Support Program is no longer a county operated program effective December 1, 2009; WHEREAS, Sandra is now employed by MeritCare Thief River Falls Northwest Medical Center as a Mental Health Practitioner NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Sandra Haman for her years of dedicated service.  Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.ResolutionThe following resolution was offered by Commissioner Moorman and moved for adoption: Resolution No. 09-12-04Years of Service Appreciation   WHEREAS, Susan Johnson  has worked for Lake of the Woods County Social Services and served the residents of Lake of the Woods County in the Community Support Program over the past several years; WHEREAS, the Community Support Program is no longer a county operated program effective December 1, 2009; WHEREAS, Susan is now employed by MeritCare Thief River Falls Northwest Medical Center as a Mental Health Practitioner, NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Susan Johnson for her years of dedicated service. Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.Contract RenewalsSocial Services Director, Nancy Wendler met with the board and requested approval for the following renewable contracts:MotionMotion was made by Commissioner Todd Beckel to approve the contract between the Occupational Development Center, Inc. and Lake of the Woods County Social Services for 2010, for the provision of employment and training services and independent living skills services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Moorman to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2010 for the provision of intensive in-home family based services and CADI /TBI family counseling and training services and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Patty Beckel to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2010 for the provision of home delivered meals, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Hanson to approve the contract between Lutheran Social Services and Lake of the Woods County Social Services for 2010 for the provision of waivered services caregiver training & education, respite care and companion services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Arnesen to approve the Host County Contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2010, for the provision of chemical dependency outpatient treatment services to residents from other counties, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.   Motion was made by Commissioner Todd Beckel to approve the contract between Riverview Health/Glenmore Recovery Center and Lake of the Woods County Social Services for 2010, for the provision of chemical dependency outpatient treatment, aftercare, public education, and training for agency staff, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Moorman to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of homemaker services, respite care services, companion services and personal care services and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Patty Beckel to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of respite care services, companion services and caregiver training and educations services for the waivered programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Hanson to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of professional nursing consultation, skilled nursing services, home health aide services, and in-service education and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign same.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Arnesen to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of long term care consultation, skilled nursing services, RN supervision for personal care assistants, homemaker, home health aide, and personal care assistant services, and public health nurse case management services for the waivered programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote was, unanimously carried.  Motion was made by Commissioner Todd Beckel to approve the contract between LakeWood Health Center and Lake of the Woods County Social Services for 2010, for the provision of housing with services for Alternative Care, Elderly Waiver, and Community Alternatives for Disabled Individuals programs, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Public Works DepartmentFinal PaymentsAssistant Engineer, Bill Sindelir met with the board and requested approval for final payment for Bowman Construction Co., Inc.  and Knife River Materials..   MotionMotion was made by Commissioner Arnesen to accept the County Public Works Director’s Certificate of Performance for S.A.P. 39-601-27 for Bowman Construction Co., Inc. of International Falls, MN in the total amount of $151,949.00 and hereby authorize final payment of $7,597.45.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Todd Beckel to accept the County Public Works Director’s Certificate of Performance for S.A.P. 39-604-06 and S. A. P 39-635-11 for Knife River Materials of Bemidji, MN in the total amount of $1,591,157.97 and hereby authorize final payment of $113,507.82.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Land AcquisitionCommissioner Todd Beckel discussed the expiring lease with the DNR for land at the Port of Entry at the Northwest Angle (known as Jim’s Corner).  The consensus of the board was to write a letter to the Department of Natural Resources inquiring about purchasing the Jims Corner location. Interim County AttorneyInterim County Attorney, Michelle Moren met with the board upon their request to discuss the letter from the Attorney General’s office and their opinion on the full-time vs. part- time County Attorney’s position.  After review, the board requested that Interim County Attorney, Michelle Moren draft a resolution rescinding the full- time attorney’s position to 60% time (part-time), with a salary of $50,000 per year and with county health insurance benefits and have the resolution placed on the January 5, 2010 organizational meeting. RecessThe meeting was called to recess at 3:50 p.m. and reconvened at 4:00 p.m. as follows: Boundary commissionLand and Water Planning Director, Josh Stromlund met with the board and presented the Lake of the Woods Boundary Commission Plat No. 2 final map. Josh requested the board set a date for a public hearing “Establishing of Boundary Commission” pursuant MN Statue § 465.79 subd. 3.MotionMotion was made by Commissioner Todd Beckel to set January 26, 2009 at 1:00 p.m. for a Public Hearing “Establishing of Boundary Commissioner” pursuant MN Statue §465.79 subd. 3.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Oak Island Association LetterThe County Board discussed the letter received from the Oak Island Association and discussed a date to meet with the Association to discuss their concerns.  The consensus of the board was to hold a meeting at the Northwest Angle School on June 15, 2009 at 10:00 a.m. The board requested that Land and Water Planning Director, Josh Stromlund draft a letter and bring back to the board for the Chair to sign. Old/New BusinessThe County Board discussed the following old and new business:  New:None Old:The board discussed the following old business: 2010 Assessing Agreement- working on draftCounty TV- working on with Roseau CountyRed Lake Tribal Meeting- February 9, 2010Land Acquisition- working on clear title There were no new updates on: Capital Expenditure PolicyANI Committee ReportsFollowing reports were presented:Commissioner Moorman reported on City of Williams Sewer CorrespondenceThank you letters from “Let’s Go Fishing” and Representative Anzelc were acknowledged. RecessThe meeting was called to recess at 4:45 p.m. and reconvened at 6:00 p.m. as follows: Public Hearing2010 Proposed Budget and LevyMotionMotion was made by Commissioner Arnesen to close the regular meeting at 6:00 p.m. and open the Public Hearing pursuant MN Statute § 275.065, Subd. 3(c) for Lake of the Woods County Board to hear all interested parties comments on the 2010 Proposed Budget and Levy. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Chair Patty Beckel welcomed the public to the Hearing.  County Auditor, John W. Hoscheid explained that the objective of the Public Hearing is to listen to concerns from the public on the Proposed 2010 Budget/Levy.                                               Commissioner Todd Beckel explained that the board had to use some reserves to maintain the levy. The following areas affected the budgeting process: expected 27% loss in County Program Aid from the state, a budgeted 42% loss in earnings on investments and other expected short-falls. The board went over the tax bill and explained that if your land value stayed the same, then the county portion on the tax statement should have stayed the same, or decreased. They also explained that other taxing authorities place their levies on the county’s tax statement, such as the school districts, cities, State of Minnesota and the unorganized townships. Any one of these taxing districts may change the amount of taxes owed, and therefore show an increase on your tax bill.MotionMotion was made by Commissioner Arnesen to close the Public Hearing at 6:54 p.m. and reconvened the regular meeting.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Adoption of 2010 budget and Tax levyCounty Auditor, John W. Hoscheid met with the board and requested approval for the 2010 Budget and Tax Levy.ResolutionRESOLUTION ADOPTING 2010 BUDGET AND TAX LEVYResolution   2009-12-05 The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel. WHEREAS, the certified county budget for the year 2010 has been reviewed by the Lake of the Woods County Board of Commissioners; and NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2010:                         Revenue Fund                       $1,266,843                        Road & Bridge                      $   449,580                        Social Service                         $   558,437                        Total                                       $2,274,860 BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2010:                         Twp Road & Bridge             $  402,905*                        Twp Fire – Baudette              $    19,000                        Williams                                 $    26,400                        NW Angle                              $      6,500                        Total                                       $  454,805                       * $402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride.  ($395,405 + $7,500 = $402,905) Seconded by Commissioner Hanson, and the same being put to a vote, was unanimously carried. RecessWith no further business before the County Board, Chair Patty Beckel called the meeting to recess at 6:55 p.m.  Attest:                                                                                                 Approved: December 22, 2009  ____________________________                                                    ____________________________John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

December 22, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, December 22, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman.  Commissioner Arnesen was absent. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agent for travel for: Amy Ballard on January 22, 2010 to Walker for Statewide Supervisor meeting; Lorene Hanson to Minneapolis on January 12-15, 2010 for MACO Conference.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of December 10, 2009, regular meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 9,981.06

                                                Commissioners’ Warrants            $ 9,085.08

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Contract Renewals

Social Services Director, Nancy Wendler met with the board and requested approval for the following renewable contracts:

Motion

Motion was made by Commissioner Hanson to approve the contract between MeritCare/Northwest Medical Center and Lake of the Woods County Social Services for 2010, for the provision of emergency mental health services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

Motion was made by Commissioner Patty Beckel to approve the contract between Partners in Community Supports, Inc. and Lake of the Woods County Social Services for 2010, for the provision of fiscal support services for recipients of Consumer Directed Community Supports (CDCS), and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign.   Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the MR/RC contract between Rainy River Waivered Services and Lake of the Woods County Social Services for 2010, for the provision of adult in-home support services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. 

Motion was made by Commissioner Todd Beckel to approve the contract between the Lake of the Woods County MIS Department and Lake of the Woods County Social Services for 2010, for the provision of MIS services, and to authorize Chairperson Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler , to sign.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. 

Motion was made by Commissioner  Hanson to approve the 2010-2011 Biennial Title IV-D Cooperative Agreement with the Minnesota Department of Human Services and the Lake of the Woods County Offices of Social Services, Sheriff, and County Attorney to set forth their respective responsibilities in providing services necessary for the operation of the child support enforcement program under Title IV-D of the Social Security Act., and to compensate said county entities with respect to reimbursement for costs incurred in providing services necessary to operate the Child Support Enforcement System in Lake of the Woods County and authorize Nancy Wendler, Social Services Director; Michelle Moren, Interim County Attorney; and Dallas Block, County Sheriff  to sign. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Emergency Management

Operation Plan

Emergency Management Director, Holly House met with the board requesting approval of the Lake of the Woods County Operational Plan.

Motion

Motion was made by Commissioner Todd Beckel to approve the Lake of the Woods County Operational Plan and authorize Chair Patty Beckel to sign.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Economic Development Assistant

Marketing Plan

Economic Development Assistant, Mike Reed met with the board and presented the Lake of the Woods Marketing Plan. He asked that Lake of the Woods County contribute $30,000 for the first year and $15,000 each year for the remaining four (4) years. The consensus of the board was they supported the plan as presented to them.  Commissioner Todd Beckel stated that the County Board should be using levy dollars to fund this five (5) year project, with the County Board to determine the funding source at a later meeting.

Far North Transit

Steve Butler representing Far North Transit, met with the board to discuss the 2010 Public Transit Service Agreement and Transit Vehicle Lease Agreement.  

Motion was made by Commissioner Todd Beckel to approve the Transit Vehicle Lease Agreement and the Public Transit Service Agreement between Lake of the Woods County Board and Roseau County Committee on Aging, effective January 1, 2010, through December 31, 2010; and to authorize Chair Patty Beckel to sign the same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Surveyor

County Surveyor, Don Rasmussen met with the board for re-appointment of County Surveyor for 2010.

Motion

Motion was made by Commissioner Hanson to appoint Donn Rasmussen, as County Surveyor for Lake of the Woods County for the year 2010.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                               $ 60,420.35              

                                                Road & Bridge                     $   1,909.89

                                                County Development           $   3,338.25                   

                                                Solid Waste                          $ 12,994.09

                                                                                              $ 78,662.58

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/22/2009 FOR PAYMENT 12/24/2009

      AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

        3039.95 CENEX CO-OP SERVICES, INC.                                              440.91 COUNTRY CANVAS

          400.00 PAUL GHERARDI                                                                    2403.80 HYATT REGENCY MINNEAPOLIS

        4568.90 INSIGHT TECHNOLOGIES, INC                                          10067.50 LAVALLA SAND & GRAVEL INC

          400.00 LAW ENFORCEMENT TRAINING SERVI                              1021.42 LOCATORS SUPPLIES INC

        2500.00 MN COUNTIES INSURANCE TRUST                                     3162.19 KENNETH MOORMAN

        5402.60 LAW MOREN                                                                             858.00 MSOP-MN SEX OFFENDER PRGRM-462

        1982.34 NORTH EAST TECHNICAL SERVICE,I                                    627.33 RODERICK RONE JR

          466.40 T R JOBBING                                                                             359.71 T-C LIGHTING

      15015.00 TRANE US INC                                                                      16225.02 UNIVERSITY OF MN

          446.77 US FOOD SERVICE, INC                                                          748.12 WAYNE’S BODY SHOP-DBA

        5303.30 WIDSETH SMITH NOLTING&ASST INC

31 PAYMENTS LESS THAN  $300       3,223.32

FINAL TOTAL     $78,662.58

Further moved to authorize the payment of the following auditor warrants:

                                                   December 11, 2009           $122,509.44

                                                   December 15, 2009           $165,670.29

                                                   December 16, 209             $231,156.31      

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid met with the board and presented an application and affidavit of a lost warrant for Jennifer Whitfield.

Motion

Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for Jennifer Whitfield dated July 25, 2009, for $ 2.48, without furnishing indemnifying bond.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

SWCD

2010-2011 County Feedlot Program

Resource Technician, Mike Hirst met with the board and reviewed the 2010-2011 County Feedlot Program and Work Plan.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the 2010-2011 County Feedlot Program and Work Plan.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Department Head meeting Discussion

Maintenance Transfer

Human Resource Director, Wade Johannesen; Public Works Maintenance Supervisor, Jeff Pelland; and Safety Director, Bob Peterson met with the board to discuss the Maintenance Department and the Safety Department.

Motion

Motion was made by Commissioner Todd Beckel to transfer the Maintenance Department and the Safety Department from the County Auditor’s office to the Public Works Department, under the supervision of the Public Works Maintenance Supervisor for a one year trial period, beginning January 1, 2010, through December 31, 2010.  At that time, the County Board will review the restructuring of departments.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Comp-Time

The County Board discussed comp-time for all county employees. According to the Lake of the Woods County Personnel Policies and Procedures, no more than 100 hours of unused compensatory time shall be accumulated by non-exempt employees; and no more than 80 hours of unused compensatory time shall be accumulated for exempt employees. The County Board requested that County Auditor, John W. Hoscheid buy down all non-exempt county employees’ compensation time to 100 hours; and to confirm that exempt employees compensation time do not exceed 80 hours, by December 30, 2009.

Insurance

The County Board discussed employee’s health insurance and an option of “Cash-in-Lieu of Health Insurance”.  The consensus of the board was to review this option after federal legislators address health insurance.

Uniform Allowances

Chief Deputy Sheriff, Jim Walton met with the board to discuss the Law Enforcements uniform allowances.

Motion

Motion was made by Commissioner Hanson to establish a yearly uniform stipend, to be paid monthly through payroll, beginning January 1, 2010, for all full-time Deputy Sheriffs and full-time Dispatchers as follows:

Initial Uniform stipend for full-time Deputy Sheriffs                        $600.00

Initial Uniform stipend for full-time Dispatchers                   $200.00

Yearly Uniform stipend for full-time Deputy Sheriffs           $450.00

Yearly Uniform stipend for full time Dispatchers                  $200.00

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Cell Phones

The County Board discussed county owned cell phones and the usage of personal use of government property.  The County Board also reviewed the Internal Revenue Services’ Guidelines for employee cell phone use.  No action was taken at this time.

2010 Assessment Agreement

The board reviewed the 2010 Assessment Agreement with the City of Baudette.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel, County Auditor, John W. Hoscheid and Interim County Attorney, Michelle Moren to sign the 2010 Assessment Agreement with the City of Baudette.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Solid Waste Assessments

The County Assessor informed the County Board that his office would no longer be able to calculate the solid waste assessment fees.  He stated that the work load of performing other functions (CAMA and Manatron) would not allow enough time to accomplish this task also.

Wheelers Point Sanitary District

Chair Patty Beckel presented a resolution to the board to elect Gary Moeller to the Wheelers Point Sanitary District Board.                

Wheelers Point Sanitary District Board Members Resolution

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution for

Election of Wheelers Point Sanitary District Board Members

Resolution 09-12-06

WHEREAS, Lake of the Woods County Board of Commissioners adopted the creation of a sanitary district for Wheelers Point District on September 27, 2005;

WHEREAS, Lake of the Woods County Board of Commissioners is the central related governing body of the Wheelers Point Sanitary District;

WHEREAS, Lake of the Woods County Board of Commissioners has the authority to elect members to the Wheelers Point Sanitary District Board by resolution to fill expired terms;

NOW, THEREFORE, BE IT RESOLVED THAT, Lake of the Woods County Board of Commissioners elect Gary Moeller for a term to expire January 2, 2013.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Elected/Non –Elected Salaries

County Auditor, John W. Hoscheid met with the board and requested approval for the 2010 Commissioners salaries and per diems; and for the Elected and Non-Elected Department heads salaries.

Motions-2010 Elected Officials & Non-Elected Department Heads Salaries

Motion was made by Commissioner Todd Beckel to adopt the following County Commissioners salary schedule and County Board Chair salary schedule, which all include a general adjustment of $500.00 for the year 2010; and to adopt a committee meeting per diem of $100 for the year 2010.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Commissioners:

Ed Arnesen                $15,800.00

Todd Beckel                15,800.00

Patricia Beckel             15,800.00

Tom Hanson                 15,800.00

Kenneth Moorman       15,800.00

Board Chair                 16,800.00

Motion was made by Commissioner Todd Beckel to adopt the following Elected Officials salary schedule which includes longevity and a general adjustment of $626.40 for the year 2010.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. 

Elected Officials – Department Heads:

Dallas Block               $66,880.06

Mark Hall                     51,548.20

John W Hoscheid         58,854.24

Susan Ney                    51,642.20

County Attorney          50,000.00

Motion was made by Commissioner Hanson to adopt the following Non-Elected Department Heads salary schedule which includes longevity and a general adjustment of $626.40 for the year 2010.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Wayne Bendickson    $58,928.63

Brent Birkeland           54,955.54

Bruce Hasbargen          94,242.60

Josh Stromlund            56,654.33

Nancy Wendler            60,698.63

Motion was made by Commissioner Moorman to adopt the following Non-Elected Department Heads salary schedule which includes longevity and a general adjustment of $313.20 for the year 2010.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Rick Rone                  $18,584.00

Motion was made by Commissioner Todd Beckel to adopt the following Non-Elected Department Heads salary schedule which includes a general adjustment of $375.84 for the year 2010.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. 

Non-Elected – Department Heads:

Holly House               $24,839.60

Old/New Business

The County Board discussed the following old and new business: 

New:

None.

Old:

The County Board discussed the following old business:

  • 2010 Assessing Agreement- completed
  • Red Lake Tribal Meeting- February 9, 2010
  • Land Acquisition- in the process

There were no new updates on:

  • Capital Expenditure Policy
  • ANI
  • County TV     
  • Oak Island Petition
  • Township Road Inventory

Committee Reports

Following reports were presented:

  • Veteran Services – Commissioner Hanson updated the board on the new office hours.
  • Airport – Commissioner Patty Beckel reported that the new tractor had arrived.  She also stated that the Airport Commission had offered a contract to the Airport Manager.
  • HRDC- Commissioner Moorman reported that HRDC increased their per diems.

Correspondence

The board acknowledged the following correspondence: GIZIIBII Resource; AMC dues.

Land Acquisition

Commissioner Todd Beckel discussed the letter being drafted to the DNR requesting the purchasing of approximately 5 acres of land, known as Jim’s Corner located at (SW1/4SW1/4 of Section 28 Township 168N Range 34W). He asked the County Board if they would agree to add additional property, known as Stoney Corners, located in Section 30, Township 159N and Range 33W, for the use of towers, which the DOT is placing in Lake of the Woods County. The County Board concurred with Commissioner Todd Beckel.   

Resolution of Support to Kittson County

Commissioner Todd Beckel presented a letter that he received from Kittson County Engineer, Kelly Bengston, requesting support of passing a resolution. The resolution would be used in a court appeal that their County has filed over the use and establishment of certain roads established in 1912, which pass through a WMA established in 1966, and which the DNR now has closed to public use in 2009. The original court order could have an impact statewide on roads along legal ditches that pass through state land.

Resolution:

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution

Authorizing Petition to Minnesota Court of Appeals for Leave to File

Amicus Curiae Brief Supporting Kittson County Appeal

Resolution 09-12-07

WHEREAS, Lake of the Woods County has authorized the appeal of a district court order in favor of the Minnesota Department of Natural Resources that the 1909 State Drainage Commission proceedings that established State Ditch 72 did not also establish public roads along State Ditch 72 and its laterals;

WHEREAS, the appeal involves issues relating to the authority of the State Drainage Commission and the district courts to establish public roads along judicial ditches in the State; and

WHEREAS, this County also has public roads that were established through the same or similar proceedings and therefore has an interest in the Kittson County appeal.

NOW THEREFORE, the Lake of the Woods County Board of Commissioners resolves as follows:

  1. The Board hereby authorizes a petition to the Minnesota Court of Appeals for leave to file an amicus curiae brief supporting the Kittson County appeal.  County staff and/or the County Attorney shall coordinate with other counties that may authorize a similar petition, so that the authorizing counties may file a single joint petition to the Court of Appeals.

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.                                     

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:08 p.m.

Attest:                                                                                                 Approved: December 31, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

December 31, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Thursday, December 31, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Patty Beckel, Todd Beckel, Hanson and Moorman.  Commissioner Arnesen arrived at the meeting at 8:35 a.m. Also present were: Deputy Auditor Lorene Hanson, John Oren and Penny Mio Hirst.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda for the meeting today. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

There were no items on the consent agenda for the meeting today.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of December 22, 2009, regular meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Department

Claims

Fiscal Officer, Christine Hultman met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 1,112.29

                                                Commissioners’ Warrants            $ 8,611.96

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Deputy Auditor, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                               $ 39,688.74              

                                                Road & Bridge                     $ 13,335.86

                                                Solid Waste                          $ 10,939.79

                                                                                              $ 63,964.39

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 12/31/2009 FOR PAYMENT 12/31/2009

      AMOUNT   VENDOR NAME                                                                  AMOUNT   VENDOR NAME

        1708.35 AMERICAN SOLUTIONS FOR BUSINES                               1600.23 ANDY’S GARAGE, INC.

          421.59 PATRICIA BECKEL                                                                    831.29 TODD BECKEL

          682.31 DALLAS BLOCK                                                                         581.77 TERRY BROWN

        1558.46 DELL MARKETING, LP                                                              409.79 HILLYARD INC HUTCHINSON

        4050.15 HOWARD’S OIL COMPANY                                                      748.13 KONRAD MATERIAL SALES LLC

        2500.00 KOOCHICHING CO TREASURER                                       10477.50 LAVALLA SAND & GRAVEL INC

          667.37 LAWSON PRODUCTS, INC.                                                     441.76 LOW COUNTY TREASURER

        2091.24 LOW HIGHWAY DEPT                                                            1635.08 RON MICHAELS CONSULTING, INC

        5402.60 LAW MOREN                                                                           1750.00 SJOBERG’S INC

          352.50 SUN MONITORING                                                                 1229.50 GEORGE SWENTIK

      17321.77 VOYAGEURS COMMUNICATIONS, INC                                 608.92 WEST GROUP

        2838.36 WOODY’S SERVICE

33 PAYMENTS LESS THAN  $300       4,055.72

 FINAL TOTAL:     $63,964.39

Further moved to authorize the payment of the following auditor warrants:

                                                   December 22, 2009           $183,164.47

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution 2009-12-09

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2010:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

IRS Standard Mileage Rate

Motion was made by Commissioner Moorman to set the mileage rate at the IRS standard rate.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  It was noted that the Internal Revenue Service issued 50 cents per mile for the 2010 standard mileage rate.

Land and Legacy

Lessard-Sams Outdoor Heritage Council

Commissioner Todd Beckel discussed with the County Board the “Lessard-Sams Council and The Outdoor Heritage Fund” and options for the County Board to research.  It was the consensus of the County Board to place this on the “Old and New Business” items beginning in 2010.  

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board to discuss a resolution opposing the adoption of proposed septic regulation.

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption on December 31, 2009:

Resolution Opposing the Adoption of the Proposed Septic Regulations

Taking Effect as of February 2010

Resolution 2009-12-08

WHEREAS, the Minnesota Pollution Control Agency (MPCA) has adopted Rules (MN Rule Ch. 7080) related to Septic System the material specifications, site evaluation, design, installation, inspection and maintenance as well as developed regulations related to training, qualifications, certification and performance standards for individuals who work with Septic Systems, and have developed a classification system for the type and use of septic systems; and

WHEREAS, Lake of the Woods County has a County Zoning Ordinance (Ordinance) which implements, administers and enforces Rules related to septic system site evaluations, designs and inspections; and

WHEREAS, Lake of the Woods County has on staff two (2) MPCA Licensed Qualified Employees (QE) to assist citizens and businesses with technical and common issues related to Septic Systems, to ensure that portion of the Ordinance related to Septic Systems in administered and enforced accordingly, and to conduct as-built Septic System inspections; and

WHEREAS, nearly one (1) out of every three (3) land use permits issued in Lake of the Woods County is for the installation of a new, or replacement of an old, Septic System.  In 2009, thirty-six (36) of the one-hundred one (101) permits issued by the Land & Water Planning Office were for new septic systems; and

WHEREAS, Lake of the Woods County received approximately $10,000 in Septic System pass-through grant funds in 2009 for administering and enforcing this program (design review, site review, as-built inspection, public assistance, contractor assistance, complaint investigation, compliance inspection enforcement, violation enforcement).  The Land & Water Planning Office estimates that approximately 1/5 of its administrative time and cost is related to Septic Systems, or $45,800 of its $229,000 budget for 2009; and

WHEREAS, the MPCA has made Revisions to the Rule in 2007.  Counties are required to adopt these Revisions into their local Ordinances by February 2010, and Cities and Townships with Septic System Ordinances are required to adopt the Revisions by February 2011; and

WHEREAS, the Revisions make substantial changes to all aspects of Septic Systems, from material specifications, site evaluation procedures, system design, inspections (both as-built and existing compliance), maintenance, professional training, etc.   The result is MR Ch 7080 being expanded into MR Ch 7080, 7081, 7082, 7083; and

WHEREAS, the effect of the Revisions will increase the cost of designing the system, receiving local permits, installing the system, system inspections and the material prices for constructing the system, all of which are bourne by the resident or business; and

WHEREAS, the effect of the Revisions will substantially increase the staff time, resources          and funding requirements to implement, administer and enforce the Septic System portion of the Ordinance; and

WHEREAS, it is Lake of the Woods County’s belief that the current Septic System Rules did not previously achieve the maximum environmental protection possible as a result of ineffective enforcement of those Rules.  (i.e.  reluctance to levy significant fines on licensed contractors in violation of their license or non-licensed contractors engaged in regulated septic work, doing non-compliant work,  insufficient enforcement staff for program, reluctance to audit licensed contractors records, etc.); and

WHEREAS, it is Lake of the Woods County’s belief that the Revisions require an undue and unreasonable burden upon the County staff, resources and program funding as to make them unenforceable; and

WHEREAS, it is Lake of the Woods County’s belief that the Revisions, in their current form, have significant errors, unreasonable requirements and unnecessary provisions that adopting and enforcing them would constitute a waste of public time and resources.

NOW THEREFORE BE IT RESOLVED, the Lake of the Woods County Board of Commissioners elect not to adopt the Revisions to the Septic System rules, as required by February 2010; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County opposes the mandates found in the Revisions to adopt, implement and enforce standard(s) that are known to be in error until such time as they have been addressed and corrected; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County opposes the mandates found in the Revisions that contribute to unnecessary increases in the cost of new Septic Systems to homeowners and businesses; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County opposes the mandate found in the Revisions that unreasonably increases the amount of staff time, resources and funding at the County level to implement and enforce the Septic System standards; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County opposes broad mandates placed upon all Counties to address special needs and/or situations affecting only a few.  Resolving these issues is a matter best left to the individual County, with technical assistance provided by the State, as needed through their authority to be more restrictive in passing local Ordinances; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County encourages the State to increase its protection of water quality and the environment through a more aggressive, effective and efficient enforcement of the existing Rules rather than exacerbating the problem through the creation of more complex and unenforceable Rules; and

THEREFORE BE IT FURTHER RESOLVED, Lake of the Woods County shall continue to enforce the current Rules related to Septic Systems until such time as (1) the Revisions are amended to address these issues, or (2) the MPCA notifies the County of its intention to assume septic system site evaluation, design review, permitting, inspection, public assistance and enforcement duties; and

THEREFORE BE IT FURTHER RESOLVED, it is Lake of the Woods County’s assertion that Septic System pass-through funds continue to be received until such time as these issues related to the Revisions have been addressed, and adequate time to adopt the resulting Revisions has been provided.

Commissioner Todd Beckel seconded the foregoing resolution and it was declared adopted upon the following vote.  YEAS:  5                    NAYS:  0

Public Works Department

Demo Landfill

Public Works Maintenance Supervisor, Jeff Pelland met with the County Board to discuss the progress on the Demo Landfill.  Jeff stated that the Public Works Director, Bruce Hasbargen was requesting another $10,000 to finish the project.

Recess

The meeting was called to recess at 8:55 a.m. and reconvened at 9:04 a.m. as follows:

Demo Landfill cont.

Motion was made by Commissioner Todd Beckel to approve up to an additional $10,000 to complete the Demo Landfill project and the removal of the debris at the Demo Landfill.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Other

Tower Sites

Commissioner Todd Beckel commented on the “Towers” progress and the “Partnership Agreement for the Shared Use of Communications Facilities in Lake of the Woods County”.   No action was taken, however this will be placed on the January 12, 2010, County Board Agenda.

Northwest Community Action

Commissioner Ed Arnesen commented on his meeting with the Northwest Community Action Committee, their Head Start Program and insurance.  No action was taken, however this will be placed on the January 12, 2010, County Board Agenda.

Storage Space for Equipment

Commissioner Hanson discussed the storage of equipment for the Sheriff’s Department and would like this placed on the County Board Agenda in January.

Comp Time

Commissioner Todd Beckel commented on the comp time hours for an exempt employee who was previously a non-exempt employee.  It was the consensus of the County Board to buy down the full 200 hours of comp time for this exempt employee.

Reorganizational Meeting

It was noted that the Lake of the Woods County Board of Commissioners Reorganizational Meeting will be on January 5, 2010, at 9:00 a.m. in the Lake of the Woods County Government Center in the Commissioner’s Room.

Adjournment

Motion was made by Commissioner Arnesen to adjourn the 2009 County Board meeting.  The motion was seconded by Commissioner Moorman and the same being put to vote was unanimously carried. County Board Chair, Patty Beckel called the 2009 County Board meeting adjourned at 9:15 a.m.

Attest:                                                                                                 Approved:

____________________________                                                    ____________________________

Lorene Hanson, Deputy Auditor                                                        Patty Beckel, County Board Chair

November, 2009

Commissioner Proceedings

Special County Board Meeting

November 3, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, November 3, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2010 Budget Review

The County Board reviewed the budget for 2010.  Public Works Director Bruce Hasbargen updated the board with changes made in the budgets for the Highway Dept and Solid Waste Dept.  Social Service Director Nancy Wendler updated the board with changes made in the Social Service Dept budget.

Airport

The County Board discussed the airport budget.  It was the consensus of the board to increase the Lake of the Woods County Airport budget from $23,750 to $30,000 for 2010.

Recess

The meeting was called to recess at 10:05 a.m. and reconvened at 10:10 a.m. as follows:

Con-Con Fund

The County Board discussed the Con-Con Fund and reviewed the requests received.  This will be placed on the next county board agenda, for approval.

2010 Wage Adjustment

The County Board reviewed the 2010 wage adjustment.  They discussed a thirty cent ($.30) per hour raise for employees.  The consensus of the board was to have Commissioners Arnesen, Todd Beckel and Human Resource Director Wade Johannesen to meet with the Union to discuss wage adjustment.

Other

AA Group

The County Board discussed meeting room options for the AA group which meets in the Government Center North.  Commissioner Moorman will discuss this with the AA group and report back to the board.

PILT

Commissioner Todd Beckel gave an AMC PILT update to the County Board.

Maintenance Restructure

Human Resource Director Wade Johannesen and Public Works Director Bruce Hasbargen met with the County Board regarding the realignment of the Maintenance Dept.  They will report back to the County Board at a later date.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 1:40 p.m.

Attest:                                                             Approved:  November 10, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair

Commissioner Proceedings

November 10, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 10, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of October 27, 2009 regular meeting with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the minutes of November 3, 2009 special budget meeting with changes.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants         $   4,604.02

                                                Commissioners’ Warrants         $   5,917.34

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Financial Worker

Social Services Director, Nancy Wendler and Human Resource Director, Wade Johannesen met with the County Board requesting approval to advertise and hire for a vacant Financial Worker position due to the Income maintenance caseload size which has doubled since 2002.

Motion was made by Commissioner Arnesen to authorize Human Resource Director, Wade Johannesen and Social Service Director, Nancy Wendler to advertise and hire a Financial Worker at Grade 8, Step 1 for Lake of the Woods County Social Services Department with a start date effective February 1, 2010.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Senator Saxhaug and Representative Anzelc

Chair Patty Beckel welcomed Senator Saxhaug and Representative Anzelc to the meeting.

Senator Saxhaug and Representative Anzelc requested input from the Commissioners on what help or changes they would like to see in the upcoming session. The following items of importance for the county were:  PILT Payments, State Aid Formula funding for roads, Soil and Water Conservation Districts and the possible effects that it will have with the states revenue shortfall, Ditch 1 beneficiary payments from the State of MN, Williams Sewer System, Wetland issues, Legislative changes for Appointed vs. Elected County Attorneys, Railroad property taxes based on the State Assessors depreciation schedule, and Human Services funding alternatives for remote rural counties who are expected to provide the same array of mandated services as urban counties with less available revenue and fewer provider options. 

Retirement Recognition

Chair Patty Beckel congratulated Joel Hanson and John Craig on their retirement and thanked them for many years of service for Lake of the Woods County and extended appreciation and best wishes to them on their retirement.

 Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Recognition of Retirement for Joel Hanson

                 Resolution No. 09-11-01

WHEREAS, Joel Hanson has served the residents of Lake of the Woods County for over 40 years, for

 Lake of the Woods County Highway Department;

WHEREAS, Joel has retired from county service, effective October 31, 2009,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to Joel for his many years of dedicated service, and best wishes on his retirement.

 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

 The following resolution was offered by Commissioner Moorman and moved for adoption:

Recognition of Retirement for John Craig

 Resolution No. 09-11-02

WHEREAS, John Craig has served the residents of Lake of the Woods County for over 31 years, for

Lake of the Woods County Highway Department;

WHEREAS, John has retired from county service, effective October 31, 2009,

NOW, THEREFORE, BE IT RESOLVED, that the County Board of Lake of the Woods County extends its deepest appreciation to John for his many years of dedicated service, and best wishes on his retirement.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House

Hazard Mitigation Plan Update

Emergency Management Director, Holly House met with the board and requested approval for the Chair to sign a commitment of matching funds for the Hazard Mitigation Plan Grant update in 2013 that will being completed by HRDC.

Motion was made by Commissioner Moorman to authorize Chair Patty Beckel to sign the commitment of matching funds for the Hazard Mitigation Plan Grant update in 2013. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:29 a.m. and reconvened at 10:34 a.m. as follows:

City of Baudette, Annexation

City Clerk Tina Rennemo, Mayor Rick Rone and City Council Members Don McKay and Brock Stebakken met with the board and presented the revised proposed annexation boundaries. No action was taken  and will be placed on the agenda in the future.

Veteran’s Service Officer

Veteran’s Service Officer, Rick Rone met with the board upon their request to discuss concerns of retaining Doctors at the VA Clinic in Bemidji.  Rick informed the board that there will be two (2) new Doctors starting in December and also a Nurse Practitioner.

Attorney, Curt Dieter

Ditch 1

Motion was made by Commissioner Todd Beckel to recess the regular meeting at 10:59 a.m. and open the Ditch Authority meeting.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Attorney Curt Dieter met with the Ditch Authority board to discuss concerns of Ditch 1. The board discussed the grant money to be received from the state.  Attorney Dieter explained that legislation changed a couple years ago and counties can accept grants for maintenance/improvement projects on Ditches. He explained that the state only pays when they benefit from the improvements. When they do not assess benefit, projects or future maintenance can still be done, but the state cost would be apportioned to the remaining ditch beneficiaries.The board requested that Attorney Dieter compile a letter of their discussion so the county can have on file for future reference.

Motion was made by Commissioner Hanson to close the Ditch Authority meeting and open the regular meeting at 11:38 a.m.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the board requesting approval of claims:

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                                   $ 109,199.31        

                                                Road & Bridge                          $  22,797.65

                                                County Development               $        908.00             

                                                Solid Waste                               $  30,192.35

                                                                                                  $163,097.31

WARRANTS FOR PUBLICATION              

WARRANTS APPROVED ON 11/10/2009 FOR PAYMENT 11/13/2009

       AMOUNT   VENDOR NAME                                                                    AMOUNT   VENDOR NAME

        2217.50 ASP SERVICES                                                                        1465.38 AUTO VALUE BAUDETTE

        3000.00 GARY BAILEY                                                                          1742.68 BEMIDJI STEEL COMPANY, INC

          308.31 TERRY BROWN                                                                        342.99 CANON FINANCIAL SERVICES INC

        6917.96 CENEX CO-OP SERVICES, INC.                                              349.82 CREATIVE FORMS & CONCEPTS INC

          820.00 EARTHWORKS CONTRACTING INC                                      848.00 MIKE EDIN

        2858.14 GCR TIRE CENTER                                                                  671.34 GLOBALSTAR LLC

        1800.00 LEE HANCOCK                                                                          363.00 JOHN HOSCHEID

        1813.53 HOWARD’S OIL COMPANY                                                    1151.91 LAKES GAS CO.

          486.75 LAKEWOOD HEALTH CENTER                                             1000.00 LAKEWOOD NURSING SERVICE

          405.00 PAT LECLAIRE ELECTRIC (DBA)                                             412.91 LOW FOODS

        9877.64 LOW HIGHWAY DEPT                                                          10167.75 MAR-KIT LANDFILL

        4556.38 RON MICHAELS CONSULTING, INC                                       616.00 MN COUNTIES COMPUTER CO-OP

          375.00 MN OFFICE OF ENTERPRISE TECHNO                               5469.70 LAW MOREN

          357.15 THE NORTHERN LIGHT                                                         1325.00 NORTHWEST ANGLE&ISLAND FREIGHT

          455.46 OFFICE DEPOT                                                                       2100.30 R & Q TRUCKING, INC

        2000.00 RESERVE ACCOUNT                                                                625.89 RODERICK RONE JR

        1392.52 ROSEAU COUNTY COOPERATIVE ASSN                            1750.00 SJOBERG’S INC

          685.20 TRUE VALUE                                                                         78780.23 VOYAGEURS COMTRONICS, INC

          403.39 DELLA WARREN                                                                       608.92 WEST GROUP

        4030.83 WIDSETH SMITH NOLTING&ASST INC                                2870.24 WOODY’S SERVICE

49 PAYMENTS LESS THAN  $300       5,674.49

FINAL TOTAL    $163,097.31

Further moved to authorize the payment of the following auditor warrants:

                                                   October   27, 2009                   $    394,955.09

                                                   November 3, 2009                    $        1,764.17

                                                   November 4, 2009                   $      75,837.00

                                                   November 9, 2009                   $           385.50                                                                                                                                                                                   

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Con-Con Funds

County Auditor, John W. Hoscheid met with the board and presented the budget for Con-Con Funds from the November 3, 2009 special budget meeting.

Motion was made by Commissioner Todd Beckel to contribute the following Con-Con funds to the following organizations, payable 2010:

Lake of the Woods County Development Year 2010
Baudette Arena Assoc-15,000.00
Williams Arena Assoc-5,000.00
Baudette Community Foundation5,000.00
LIDAR50,000.00
LOW Ambulance20,000.00
LOW Historical Society-12,500.00
MN Small Business Development  Center500.00
University of MN Extension2,000.00
Williams Public Library500.00
Joint Powers Natural Resources Board500.00
LOW Sr. Fishing (LOW Chapter)1,500.00
Rinke-Noonan-Retainer2.400.00
St. Louis County Aud- (NCLUCB)2,500.00
Take A Kid Fishing600.00
Widseth Smith Nolting16,000.00
Auditing Fees700.00

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to contribute the following Con-Con funds to the following organization, payable 2010:

School District 309 Enrichment Program
School District 390-Enrichment Program2,000.00

Motion was seconded by Commissioner Arnesen and the vote carried as follows:  Abstaining from voting: Commissioner Moorman, Voting For:  Commissioners Arnesen, Hanson and Patty Beckel. Voting Against: Commissioner Todd Beckel.

Chamber of Commerce

County Auditor, John W. Hoscheid met with the board and presented a letter requesting funds for the Chamber of Commerce Frost Fest 2009 to assist with the promotion of this year’s event.

Motion was made by Commissioner Hanson to contribute $400.00 to the Chamber of Commerce Frost Fest 2009 with the funding from the Revenue Fund.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Human Resource

Human Resource Department requested a merit adjustment for full time Dispatcher, Cheryl Anderson for completion of probation period.

Motion was made by Commissioner Todd Beckel to approve a one (1) step merit adjustment for completion of probation for full time Dispatcher, Cheryl Anderson effective November 1, 2009.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

  • Capital & General Expenditure Policy- discussed accountability of assets
  • County TV- still testing
  • Land Acquisition- purchase agreement to be drawn up
  • Red Lake Tribal Meeting- will discuss next meeting
  • Township Road Inventory- letter received from DNR stating they will have their part completed by Dec. 1
  • Oak Island Petition- letter sent requesting clarification or revised petition

There were no new updates on:

  • ANI, Community Support Program (CSP), Assessing Agreement

MIS DIRECTOR

MIS Director, Brent Birkeland met with the board requesting approval to purchase a new Unitrends Data Protection Unit.

Motion was made by Commissioner Hanson to authorize MIS Director, Brent Birkeland to purchase a new Unitrends Data Protection Unit with 2009 and 2010 funds not to exceed $8,490.00 plus applicable taxes.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

  • NE Wetland Mitigation Strategy Informational packet to be reviewed by the board
  • Public Safety Answering Point is not mandated
  • Association of Minnesota Counties  REDESIGN Program – to review by the board
  • DOT- looked at all possible tower sites which will  be located within Lake of the Woods County

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:50 p.m.

Attest:                                                                                                 Approved:       November 24, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

November 24, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, November 24, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel for:  Holly House to Minneapolis on December 6-7 for AMEM quarterly meeting; Josh Stromlund to St. Paul on December 16-17 for the MASWCD Legislative Committee Meeting, Rita Krause to St. Paul on December 2-3 for Child Support State Committee Meeting and Lorene Hanson to St. Cloud on December 2-4 for IFS/Paymate Meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Moorman to approve the minutes of November 10, 2009 regular meeting. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Sheriff, Dallas Block

County Sheriff, Dallas Block met with the board to address radio dead spots in the areas of Long Point and Rocky Point. He informed them that a repeater could be placed on the Pieper Tower which would improve the coverage in these areas. The cost of the installation and equipment would come from the Homeland Security Grant Program, but an advance maybe needed until the funding comes in.

Motion

Motion was made by Commissioner Arnesen to approve the installation and equipment for the repeater with the funding from the Homeland Security Grant Program.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Joint Powers Agreement

County Sheriff, Dallas Block met with the board  and requested approval to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Minnesota Bureau of Criminal Apprehension for increased presence of law enforcement personnel.

Motion

Motion was made by Commissioner Todd Beckel to enter into a Joint Powers Agreement with the State of Minnesota, Department of Public Safety, Minnesota Bureau of Criminal Apprehension and Lake of the Woods County for increased presence of law enforcement personnel at or near the international boundary between the United States and Canada and routes of egress from the border area to enhance situational awareness and actionable intelligence. This agreement is effective September 15, 2009, or the date the state obtains all required signatures and expires on December 31, 2011. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion

Motion was made by Commissioner Moorman to approve the following claims against the county:

                                                Commissioners’ Warrants         $ 30,520.21

                                                Commissioners’ Warrants         $   8,433.60

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the County Board requesting approval to enter into a contract with MeritCare Thief River Falls Northwest Medical Centers to provide Mental Health Community Support Services for Lake of the Woods County.

Motion

Motion was made by Commissioner Hanson to approve the contract between MeritCare Thief River Falls Northwest Medical Center and Lake of the Woods County Social Services for the provision of Mental Health Community Support Program Services for December 1, 2009, through November 30, 2010, and to authorize Chair Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler to sign. Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MFIP/DWP and Rural MN CEP Contract

Social Services Director, Nancy Wendler met with the board requesting approval to enter into a contract update for MFIP/DWP employment services between Rural Minnesota CEP.

Motion

Motion was made by Commissioner Moorman to approve the contract update for 2010 for MFIP/DWP employment services between Rural Minnesota CEP, Inc. and Lake of the Woods County Social Services, and to authorize Chair Patty Beckel, and Lake of the Woods County Social Service Director, Nancy Wendler to sign. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Mn Dnr Parks & Trails Division

John Steward, Acquisition & Development Coordinator from the Department of Natural Resources met with the board and presented the preliminary design for the Rocky Point Public Boat Access.

Wynne Consulting

L.O.W. Small Cities Development Program

Consultant, John Wynne met with the board and requested approval for the Citizen Participation Plan, Minnesota Small Cities Program and Small Cities Program Joint Participation Agreement.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel to sign the Citizen Participation Plan.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

Minnesota Small Cities Program

 Resolution No. 09-11-03

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

BE IT RESOLVED that Lake of the Woods County, act as the legal sponsor for the project contained in the Application to be submitted on January 14, 2010 and that the County Board Chair and County Auditor are hereby authorized to apply to the Department of Employment and Economic Development for funding of this project on behalf of Lake of the Woods County.

BE IT FURTHER RESOLVED that Lake of the Woods County has the legal authority to apply for financial assistance, and the institutional, managerial and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life.

BE IT FURTHER RESOLVED that Lake of the Woods County has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice.

BE IT FURTHER RESOLVED that upon approval of its application by the State, Lake of the Woods County may enter into an agreement with the State of Minnesota for the approved project, and that Lake of the Woods County certifies that it will comply with all applicable laws and regulations as stated in all contract agreements.

NOW, THEREFORE BE IT RESOLVED that the County Board Chair and County Auditor, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project on behalf of the Applicant.

Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

Small Cities Program Joint Participation Agreement

Resolution No. 09-11-04

The following Resolution was offered by Commissioner Hanson and moved for adoption:

WHEREAS,  Lake of the Woods County and the Cities of Baudette and Williams, Minnesota have identified an existing need to (1) rehabilitate substandard low income owner occupied residential units, (2) rehabilitated low income renter occupied single family detached residential rental units and (3) provide homeownership opportunities to low income families and;

WHEREAS, the State of Minnesota has funding available through the Minnesota Small Cities Program which can be used to assist in the financing of activities to address said needs and;

WHEREAS, the Lake of the Woods County has agreed to sponsor an application for said Minnesota Small Cities Program;

NOW THEREFORE IT IS AGREED THAT: 

  1. Lake of the Woods County shall submit a Small Cities Development Program Application to the Minnesota Department of Employment and Economic Development (DEED), said application to be received by DEED no later than January 14, 2010.
  2. The Small Cities Application shall request funds for the following activities:
    1.  Owner occupied housing rehabilitation (15 units total) in the Cities of Williams and Baudette (the east side) – with the understanding that funding could be used on the west side of Baudette if an insufficient number of applications are received from Williams and the east side of Baudette).
    2. Renter occupied housing rehabilitation (5 units – single family detached) in the Cities of Williams and Baudette (the east side) – with the understanding that funding could be used on the west side of Baudette if an insufficient number of applications are received from Williams and the east side of Baudette).
    3. Homeownership program-gap financing (2 units – either 2 new construction, or 2 purchase, rehab and resale or 1 purchase, rehab and resale and 1 new construction).  Locations to be determined by Headwaters Housing Development Corporation.
    4. Administration
  3. Under the owner occupied rehabilitation 5 units shall originally be reserved for Williams and 10 shall be reserved for Baudette.  If, after 6 months, there is not a sufficient number of eligible applicants in one community,  then any remaining slots (units) may be transferred to the other community (up to the number of eligible unserved applicants who are on the “waiting list” in that community. 
  4. Under the renter occupied rehabilitation 1 unit shall originally be reserved for Williams and 4 shall be reserved for Baudette.  If, after 6 months, there is not a sufficient number of eligible applicants in one             community,  then any remaining slots (units) may be transferred to the other community (up to the number of eligible unserved          applicants who are on the “waiting list” in that community.
  5. Lake of the Woods County will act as the applicant and will be responsible for contract execution, and to ensure that all compliance activities are appropriately met in and adhered to in a timely manner.  Actual project implementation will be undertaken by an administrative consultant who will contract with Lake of the Woods County. 
  6. Lake of the Woods County will act as the fiscal manager and shall be responsible for overseeing and for accounting for all fiscal draws and transactions.

The above terms are agreed to by the City of Baudette, the City of Williams and Lake of the Woods County effective January 14, 2010. 

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:26 a.m. and reconvened at 10:36 a.m. as follows:

Excused from meeting

Commissioners Arnesen and Todd Beckel excused themselves from the meeting to attend the Union Committee Meeting.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                                     $ 12,147.72        

                                                Road & Bridge                           $ 18,047.35

                                                County Development                 $      500.00             

                                                Solid Waste                                $      801.26

                                                                                                  $   31,496.33

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 11/24/2009 FOR PAYMENT 11/27/2009

      AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

        1299.30 BAUDETTE REGION                                                                 512.75 JULIE BERGGREN

          335.00 BLUE MAXX RECYCLING                                                         324.42 BUSINESS & LEGAL REPORTS

        1082.06 CENEX CO-OP SERVICES, INC.                                              533.37 CUSTOM AUTOBODY AND REPAIR

          331.32 EMBASSY SUITES                                                                     334.47 FRONTIER PRECISION INC

          782.33 GCR TIRE CENTER                                                                  427.36 RYAN HOCKSTEDLER

          881.21 INSIGHT PUBLIC SECTOR                                                     1725.00 MN ASSN OF COUNTIES

        2653.80 MN DEPT OF TRANSP                                                            3325.21 KENNETH MOORMAN

          314.50 NORTH EAST TECHNICAL SERVICE,I                                    500.00 NORTHWEST REGIONAL

        8771.77 RTVISION INC                                                                           784.55 STRATA CORP, INC

          532.50 WATERSIDE CANVAS                                                             3540.28 ZIEGLER, INC

26 PAYMENTS LESS THAN  $300       2,505.13

FINAL TOTAL     $31,496.33

Further moved to authorize the payment of the following auditor warrants:

                                                   November  10, 2009                 $     5,565.46         

                                                   November  17, 2009                 $   20,929.22

                                                   November  18, 2009                 $ 120,999.56

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor, John W. Hoscheid met with the board and presented a Premises Permit Application for Warroad VFW Post 4930 to sell pull tabs at North Point Bar & Grill.

Motion

Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid to sign the LG214 Premises Permit Application for Warroad VFW Post 4930 to sell pull tabs at North Point Bar & Grill, located at 17542 Inlet Road, Angle Inlet.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried

Affidavit of Lost Warrant

County Auditor, John W. Hoscheid met with the board and presented an application and affidavit of a lost warrant for Kay Adams.

Motion

Motion was made by Commissioner Moorman to approve the application and affidavit for lost warrant for Kay Adams dated July 17, 2009 for $ 6.40 without furnishing indemnifying bond.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Transfer of 2002 Chevrolet Silverado Pickup

Assistant Engineer, Bill Sindelir met with the board and requested approval of transfer of a 2002 Chevrolet Silverado pickup.

Motion

Motion was made by Commissioner Moorman to transfer Unit 10, a 2002 Chevrolet Silverado pickup, from the Public Works Department to the Soil and Water Conservation District. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Electronic/Digital Signature Procedures

Assistant Engineer, Bill Sindelir met with the board and requested approval for the Department’s Electronic/Digital Signature Procedures.

Motion

Motion was made by Commissioner Hanson to approve the Highway Department’s Electronic/Digital Signature Procedures in regard to electronic time cards as follows:

In accordance with current Lake of the Woods County and State of Minnesota accounting and auditing requirements, payroll methods to ensure accurate and reliable records must consist of a two step process.  The first step is employee verification and recording of his/her own time.  This verification shall identify hours worked and/or approved time off for the period.  Secondly, a supervisor reviews and approves the employee’s recorded time.  Any changes or adjustments that need to be made after the employee’s verification requires approval of their supervisor or other approved department payroll personnel.

The employee’s verification and supervisor’s approval shall be by digital signature which is secured by specific username and password utilized by the electronic time card program.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was duly carried.    

Closed Bids

Assistant Engineer, Bill Sindelir met with the board and requested approval to sell by closed bids used equipment.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to sell by closed bids the following used equipment:

  1. 1997 Dodge Ram Pickup

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

  • 2010 Assessing Agreement- working on draft
  • County TV- set meeting with Roseau County
  • Community Support Program- completed
  • Red Lake Tribal Meeting- February 9, 2010

There were no new updates on:

  • Capital Expenditure Policy
  • ANI

Recess

The meeting was called to recess at 11:03 a.m. and reconvened at 11:15 a.m. as follows:

Returned from meeting

Commissioners Arnesen and Todd Beckel returned from the Union meeting.

SWDC

Resource Technician, Mike Hirst met with the board requesting adoption and implementation for the Lake of the Woods County Comprehensive Local Water Management Plan that has been approved by Board of Water and Soil Resources.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Adoption and Implementation

After BWSR Approval

RESOLUTION No. 09-11-05

WHEREAS, the Lake of the Woods County Board of Commissioners has been notified by the Minnesota Board of Water and Soil Resources that the Lake of the Woods County Comprehensive Local Water Management Plan has been approved according to Minnesota Statutes Chapter 103B.301:

NOW, THEREFORE BE IT RESOLVED, the Lake of the Woods County Board Commissioners hereby adopts and will begin implementation of its approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, the Lake of the Woods County Board shall amend existing water and related land resources plans and official controls as necessary to conform them to the applicable and approved comprehensive water plan.

BE IT FURTHER RESOLVED, after the adoption of the local comprehensive water management plan, Lake of the Woods County shall notify local units of government within the County of the adoption of the plan or amendments to the plan. The local units of government are required to submit existing water and related land resources plans and official controls within 90 days to the County Board for review.

BE IT FURTHER RESOLVED, within 180 days, the Lake of the Woods County Board shall review the submitted plans and official controls and identify any inconsistencies between the local plans and official controls, and local comprehensive water management plan. The Lake of the Woods County Board shall specify applicable and necessary measures to bring the local plans and official controls into conformance with the local comprehensive water management plan.

BE IT FURTHER RESOLVED, if a local unit of government disagrees with any changes to its plan, the local unit has 60 days after receiving the county’s recommendations to appeal the recommendations to the Board of Water and Soil Resources.

BE IT FURTHER RESOLVED, after receiving the recommendations of the Lake of the Woods County Board, or a resolution of an appeal, a local unit of government has 180 days to initiate revisions to its plan or official controls.  The new or revised plans and official controls must be submitted to the Lake of the Woods County Board for review and recommendations.

Resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and water planning

Resource Block Grant

Land and Water Planning Director, Josh Stromlund met with the board and requested approval for the 2010 State of Minnesota Board of Water and Soil Resource Natural Resource Block Grant.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and Land and Water Director, Josh Stromlund to sign the 2010 State of Minnesota Board of Water and Soil Resource Block Grant Agreement. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

LiDAR

Land and Water Planning Director, Josh Stromlund met with the board and updated them that the LiDAR project should be completed by May of 2010.

Northeast Minnesota Wetland Mitigation Inventory/Assessment

The board discussed the letter that they received from Minnesota Board of Water and Soil Resources Executive Director, John Jaschke informing them that they are working with the Association of Minnesota Counties (AMC) to arrange a meeting during the Annual Conference in December to discuss the project and its results.  The board requested that Josh send a letter to John Jaschke stating that they will attend the meeting at AMC, but still request their own meeting so other partners can attend.

Oak Island Association Letter

The board received a letter from Oak Island Landowners Association and placed it on the December 10, 2009 board agenda.

City of Baudette, Annexation

The board discussed the City of Baudette Annexation and Notice of Intent to designate property for an orderly annexation. This was placed on the December 10, 2009 board meeting at 1:00 p.m.

Recess

The meeting was called to recess at 12:15 p.m. and reconvened at 1:20 p.m.

Union committee meeting

Commissioner Todd Beckel and Arnesen discussed the Union meeting that was held earlier in the day. No board action was taken.

Purchase Agreement

That on the 8th day of September, 2009, the Lake of the Woods County Board of Commissioners met in closed session pursuant to Minnesota Statute §13D.05, subd. 3(c) to discuss the purchase by the County of real property belonging to Dean Bernard described as follows:

Lots 1 and 2, and the South Half of the Northeast Quarter (S½NE¼), and the Southeast Quarter (SE¼), Section One (1), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Southeast Quarter (SE¼) LESS the South Fifty (50) feet, and the West Fifty (50) feet of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Northeast Quarter (NE¼) of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

Subject to easements, reservations and restrictions of record.

The following Board members were present at the closed session: Ed Arnesen, Tom Hanson, Patty Beckel, Ken Moorman and Todd Beckel. Also present during the closed session were County Auditor John Hoscheid and Land & Water Planning Director Josh Stromlund.

At the closed session the County Board approved entering into a purchase agreement with Dean Bernard, a single person, for the purchase by the County of the above-described real property for a total purchase price of $250,000.00.

Motion for Proposed Purchase Agreement

Motion was made by Commissioner Todd Beckel to approve the proposed purchase agreement to purchase:

Lots 1 and 2, and the South Half of the Northeast Quarter (S½NE¼), and the Southeast Quarter (SE¼), Section One (1), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Southeast Quarter (SE¼) LESS the South Fifty (50) feet, and the West Fifty (50) feet of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

The Northeast Quarter (NE¼) of Section Twelve (12), Township One Hundred Sixty-one (161) North, Range Thirty-three (33) West of the Fifth Principal Meridian; AND

Subject to easements, reservations and restrictions of record.

From Dean Bernard a single person for the total purchase price of $250,000.00.

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion to Sign Purchase Agreement

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid, Chair, Patty Beckel and Interim County Attorney, Michelle Moren to sign the Purchase Agreement between Lake of the Woods County and Dean Bernard.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Road Inventory

The board reviewed the comments from the Department of Natural Resources, Area Team for LOW Road Inventory. The board referred this to a special meeting on November 30, 2009 at 8:00 a.m.

Amc Annual Meeting

The board discussed travel arrangements for the AMC annual conference.

Committee Reports

Following reports were presented:

  • Commissioner Todd Beckel reported on PILT Payments and PSAP
  • Commissioner Hanson reported on the Professional Advisory Committee
  • Commissioner Patty Beckel reported on the Airport Committee
  • Commissioner Moorman reported on  HRDC

Correspondence

Correspondence from Rinke- Noonan Law Firm and International L/W Water Quality Forum were acknowledged.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:25 p.m.

Attest:                                                                                                 Approved: December 10, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

November 30, 2009

The Lake of the Woods County Board of Commissioners met in special session on Monday, November 30, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present was County Auditor John W Hoscheid.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda with changes for the special meeting today. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Road Inventory

Public Works Director Bruce Hasbargen, MIS Director Brent Birkeland, Land and Water Planning Director Josh Stromlund and County Assessor Wayne Bendickson met with the County Board.

Public Works Director, Bruce Hasbargen updated the County Board on the Road Inventory.  Bruce reviewed comments and a map received from the MN Department of Natural Resources (MN DNR).  Bruce suggested a strategy for going forward and plans for the next meeting with the MN DNR.  The County Board directed County Auditor, John W Hoscheid to contact Rinke Noonan Attorney, David Meyers to set up a meeting and formulate a plan of action.  There should be a date set for public review at a future meeting and organization of public comments by township. 

Budget Issues

2010 Salary Adjustments

The County Board discussed 2010 salary adjustments for county employees.  No action was taken and this will be placed on the next regular scheduled board meeting.

Extension Computer

The County Board reviewed a request from Nathan Johnson, Regional Extension Director to purchase a new computer for Sunny Dorow. 

Motion was made by Commissioner Todd Beckel to approve the purchase of a new computer for extension from the extension budget.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was carried unanimously.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 10:55 a.m.

Attest:                                                             Approved:  December 10, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair

October, 2009

Commissioner Proceedings

Special County Board Meeting

October 9, 2009

The Lake of the Woods County Board of Commissioners met in special session on Friday, October 9, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:08 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman. 

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the special meeting today. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

2010 Budget Review

The County Board reviewed the budget for 2010.  They discussed a fifty cent ($.50) per hour raise for employees which would be approximately $87,000 and the actual levy increase of only $20,000; and ideas of how to make this work.

Health Insurance

The County Board discussed the employees’ health insurance plans for 2010.  They reviewed the 2010 renewal and plans offered; and reviewed the results from the employees’ survey.  It was the consensus of the County Board to stay with PEIP for 2010, and to survey the employees the option of converting the county’s current plan to the new advantage plan offered by PEIP. 

Recess

The meeting was called to recess at 10:05 a.m. and reconvened at 10:35 a.m. as follows:

Union Negotiations Meeting

Commissioners Todd Beckel and Arnesen left the special meeting at 10:05 a.m. for a union negotiations meeting and returned at 10:35 a.m.

Review of Cost Savings

The County Board reviewed cost savings suggestions from the Department Heads.  It was the consensus to research the position of Auditor/Treasurer and how to put it on the ballot for the next election.

Marketing Plan

The County Board discussed the marketing plan that was presented on Thursday, October 1, at the ambulance garage and the possibility of funding a portion from the county development fund.  No action was taken.

Other Budget Issues

The County Board discussed the windows for Government Center North.  The consensus was to paint the windows next year.

Strategic Planning

The County Board discussed the AMC Cohort Program and what we could do to find a facilitator for a meeting of the whole, with commissioners and department heads, to start the process again.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:15 p.m.

Attest:                                                             Approved:  October 13, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair

COMMISSIONER PROCEEDINGS

OCTOBER 13, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 13, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

CALL TO ORDER

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

APPROVAL OF AGENDA

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

CONSENT AGENDA

Motion was made by Commissioner Hanson to approve the consent agenda, for travel:  Travel for Nancy Wendler, Amy Ballard, Michelle Moren and Wade Johannesen to St. Paul on October 28-29 for a Minnesota Merit System Appeal Hearing; Rita Krause to St. Paul on October 26-28 for State Committee Meeting for Child Support; Brent Birkeland to Bagley on October 19-20 for Microsoft SRS Training.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

APPROVAL OF MINUTES

Motion was made by Commissioner Moorman to approve the minutes of September 22, 2009 regular meeting with changes. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Arnesen to approve the special meeting of October 9, 2009 with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICES DIRECTOR, NANCY WENDLER

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $  9,114.09 

                                                Commissioners’ Warrants         $ 13,153.52

Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Service Agreement

Motion was made by Commissioner Moorman to approve the Lake of the Woods County Social Services Minnesota Family Investment Program and Children and Community Services Act (MFIP/CCSA) Biennial Service Agreement for 2010/2011, and authorize the Chair to sign.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

HUMAN RESOURCES

Early Retirement Incentive Payment

Human Resource Director, Wade Johannesen met with the Board to discuss deferring the payment for the early retirement incentive to 2010. The consensus of the board was that the payment would not be deferred and payable at retirement.

SCHOOL FOREST COMMITTEE

SWCD Resource Technician, Corryn Trask, met with the board requesting a letter of support for the School Forest Agassiz LowLands Environmental Learning Area.

Motion was made by Commissioner Todd Beckel to authorize the Chair to sign the letter of support for the School Forest.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. 

LAKE OF THE WOODS SCHOOL

School Forest Trails

School Forest Coordinator Reed McFarlane and Superintendent, Steve Wymore met with the board to discuss the School Forest trail maintenance. They requested in kind services from the county for one time use of their equipment to establish/ prepare trails. The consensus of the board was that they would offer the in-kind service to help with the trail maintenance and would talk with Public Works Director to get an estimate of cost associated with the project.

Crossing Issue

Transportation/Grounds Supervisor Reed McFarlane and Superintendent, Steve Wymore met with the board and requested that the county install a crossing on the south 40 acres at the school. The consensus of the board was that they would talk with Public Works Director, Bruce Hasbargen and get back to them.

EXCUSED FROM MEETING

County Auditor, John W. Hoscheid and Commissioner Todd Beckel excused themselves from the meeting to attend the Legislative PILT Audit meeting.

RECESS

The meeting was called to recess at 10:00 a.m. and reconvened at 10:05 a.m. as follows:

COUNTY AUDITOR

Deputy Auditor, Lorene Hanson met with the board and requested approval of claims.

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                                    $  90,047.83        

                                                Road & Bridge                          $107,443.75

                                                Co. Develp.                               $    3,067.10

                                                Solid Waste                               $ 29,284.57

                                                                                                   $229,843.25

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/13/2009 FOR PAYMENT 10/16/2009

       AMOUNT   VENDOR NAME                                                                     AMOUNT   VENDOR NAME

        1505.57 ANDY’S GARAGE, INC.                                                           1158.59 ANIXTER INC

        1600.00 ANOKA COUNTY                                                                     1051.81 AUTO VALUE BAUDETTE

          899.81 DALLAS BLOCK                                                                       1460.00 BORDUN TRUCKING, LTD

        1080.00 SHIRLEY BOSSHART                                                            48301.00 BOWMAN CONSTRUCTION CO. INC

        1158.75 BRAD’S PLUMBING & HEATING, INC                                      540.00 BREEZY POINT RESORT

          342.99 CANON FINANCIAL SERVICES INC                                      2595.33 CENEX CO-OP SERVICES, INC.

        4960.00 D & S SALES                                                                              381.40 DEPUTY REGISTRAR NO.75

      13958.19 DERKSEN TRUCKING LTD                                                    3020.19 DYNAMIC IMAGING SYSTEMS, INC

          341.12 EMBASSY SUITES                                                                   2668.02 EMERGENCY AUTOMOTIVE TECHNOLOG

        1445.74 RICHARD GOODERUM                                                            800.00 LEE HANCOCK

          301.85 HOLEN ELECTRIC                                                                    372.00 JOHN HOSCHEID

        2954.76 HOWARD’S OIL COMPANY                                                    4917.56 KNIFE RIVER MATERIALS

          360.00 ROBERT LAPOS                                                                      7667.50 LAVALLA SAND & GRAVEL INC

        1000.00 LOW DRIFTERS – BIG TRAVERSE TR                                    555.60 LOW FOODS

        5559.56 LOW HIGHWAY DEPT                                                              752.40 M-R SIGN CO, INC

      10246.50 MAR-KIT LANDFILL                                                                   650.00 MN ASSN OF COUNTIES

        2703.72 MN COUNTIES COMPUTER CO-OP                                     1162.25 MN COUNTIES INFORMATION SYSTEM

      14000.00 MN MUNICIPAL UTILITIES ASSOC                                          375.00 MN OFFICE OF ENTERPRISE TECHNO

          365.00 MN STATE DEPT OF PUBLIC SAFETY                                15842.36 MN STATE DEPT-CORRECTION

          402.00 JEROME MOLINE                                                                    5830.50 LAW MOREN

          315.28 NORTHERN FARMERS CO-OP                                               425.00 DAVID OLSON

        1297.00 OUTDOORS AGAIN                                                                  326.00 PITNEY BOWES INC.

        1954.34 POWERPLAN                                                                           2533.02 R & Q TRUCKING, INC

        1309.95 RODERICK RONE JR                                                             1605.41 ROSEAU COUNTY COOPERATIVE ASSN

          538.68 RUTTGER’S BAY LAKE LODGE                                             1750.00 SJOBERG’S INC

        1333.80 STOSKOPF REDI-MIX OF ROSEAU IN                                   315.00 TAMMY’S SIGNS

          886.06 TRI-STAR RECYCLING, INC                                                    340.77 TRUE VALUE

          450.97 TWIN CITIES MACK & VOLVO TRUCK                                    373.79 ULINE

        1079.60 UNIVERSITY OF MN                                                               3075.97 VOYAGEURS COMTRONICS, INC

          908.44 WALLEYE CAPITAL SANITATION                                            415.70 WARROAD MOTORS INC

          579.92 WEST GROUP                                                                       27234.58 WHERLEY MOTORS

        2260.83 WIDSETH SMITH NOLTING&ASST INC                                4650.95 WOODY’S SERVICE

        1500.00 WYNNE CONSULTING, INC

56 PAYMENTS LESS THAN  $300       7,095.12

FINAL TOTAL   $229,843.25

Further moved to authorize the payment of the following auditor warrants:

                                                   September 22, 2009               $      18,630.34

                                                   September 25, 2009               $           918.00

                                                   September 30, 2009               $      15,041.78

                                                   October       6, 2009               $      49,243.59

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Gambling Permit

Motion was made by Commissioner Arnesen to approve the exempt gambling permit for the Northwest Angle Edge Riders to conduct a lawful gambling for a raffle on February 27, 2010 at Jerry’s Restaurant and Lounge and authorize County Auditor to sign.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

AMC CONFERENCE

County Commissioners will be attending the AMC District meeting on October 28, 2009 in Bemidji and the AMC Annual Conference on December 6-9, 2009 in Minneapolis.

OLD/NEW BUSINESS

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

  • Assessing Agreement-  Commissioner Patty Beckel gave to the City of Baudette for approval
  • County TV- Press release to go out that testing will begin starting  October 20th with the transition from analog to digital
  • Capital & General Expenditure Policy- Wade is working on
  • Oak Island Petition- place on October 27, 2009 agenda
  • County Coroner- remove from old/new business
  • Land Acquisition- Attorney requested abstracts

There were no new updates on:

  • ANI,  Red Lake Tribe Meeting,  Township Road Inventory , Community Support Program (CSP)

COUNTY SHERIFF

Jail Inspection

County Sheriff, Dallas Block met with the board and reviewed the Facility Inspection Report from the MN Department of Corrections. Dallas informed the board that they are now on a Biennial inspection compared to the Annual inspection they were on in the past.

County Coroner

County Sheriff, Dallas Block informed the board that all Deputy Sheriffs with the exception of one part-time deputy will be attending the Coroner Training class today to become certified as Deputy Coroners.

LAND AND WATER PLANNING

Energy Exchanger Contractual Agreement

Assistant Zoning Director, Steve Sindelir met with the board requesting authorization for the Chair to sign the contractual agreement with J& L Hennum Inc.

Motion was made by Commissioner Arnesen to authorize the Chair to sign the Contractual Agreement between Lake of the Woods County and J&L Hennum Inc. d.b.a Sportsman’s Lodge, according to MN rule 6115 to accept the responsibility for future maintenance and removal of an energy exchanger, in the event that the private owner fails to maintain or abandons the facility.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  Commissioner Patty Beckel abstained from voting.

COMMITTEE REPORTS

Commissioner Hanson informed the board that there was a change in plans of the location for the Veterans to meet with the Veteran’s Service Officer.  The location will be at the VFW club due to the handicapped accessibility issue with the Legion Club.  A press release will be out shortly to let the community know what days the Veteran Service Officer will be available at the VFW club.

Commissioner Moorman informed the board that the booth at the Potato Day event was successful.

RECESS

The meeting was called to recess at 10:55 am. and reconvened at 11:05 a.m. as follows:

COUNTY TREASURER

Investments

County Treasurer, Mark Hall met with the board to discuss the Inventory of Investments with the board. The board discussed the “Sweep Account” and requested that Mark come back to the board at the next meeting to discuss the pledge collateral status of the account.

RETURNED FROM PILT MEETING

County Auditor, John W. Hoscheid and Commissioner Todd Beckel returned from the Legislative PILT Audit meeting at 11:23 am.

BUDGET

The Commissioners set a budget meeting for October 29, 2009 at 2:30 p.m.

DITCH AUTHORITY

DNR Benefits Evaluation for Ditch 1

Motion was made by Commissioner Moorman to close the regular meeting at 11:35 a.m. and open the Ditch Authority meeting.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen reviewed the summary of Ditch Benefit evaluation from the Department of Natural Resources, with the determination from the Commissioner that there are no net positive impacts, and there are no benefits to state owned lands by the ditch system, which means no assessment payments from the State.

Ditch 1 Repair Projects

Public Works Director, Bruce Hasbargen presented the estimated cost of Ditch 1 repairs. Bruce recommended removing sediments at culvert ends and back filling wing walls.

Motion was made by Commissioner Arnesen to authorize Public Works Director, Bruce Hasbargen to remove sediments at culvert ends and back fill wing walls as funding allows.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to close the Ditch Authority meeting and open the regular meeting at 11:55 a.m. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Final Payment

Public Works Director, Bruce Hasbargen requested authorization for final payment to Knife River Materials.

Motion by Commissioner Hanson to accept the County Public Works Director’s Certificate of Performance for S.A.P. 39-606-17, S.A.P. 39-620-03, S.A.P. 39-631-04, S.A.P. 39-632-04, S.A.P. 39-634-03, S.A.M. 30-08, S.A.P. 39-040-01and C.P. 368-08 for Knife River Materials of Bemidji, MN in the total amount of $1,146,824.55 and hereby authorize final payment of $55,988.54. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.                                  

Quotes for Fuel

Public Works Director, Bruce Hasbargen met with the board and informed them of quotes they received from the following businesses for the period of November 1, 2009 through April 30, 2010:

LocationRegular Unleaded#1 Diesel on Road Undyed Fuel#1 Diesel off Road Dyed Fuel#2 Diesel on Road Undyed Fuel#2 Diesel Off Road Dyed Fuel
Co-op0.050.050.050.050.05
Holiday Station0.05        
Howard’s Oil0.050.05  0.050.05
Woody’s Service0.10N/A0.10N/A0.10

He informed the board that they will be purchasing from Co-op Services #1 and #2 Diesel On Road Undyed Fuel, Howard’s Oil they will purchase #1 and #2 On Road Undyed Fuel and from Woody’s Services they will purchase Regular Unleaded and #1 and #2 Off Road Dyed Fuel.

Solid Waste

Public Works Director, Bruce Hasbargen requested approval for the adoption for the Special Assessment fee schedule as proposed.

Motion was made by Commissioner Arnesen to adopt the Solid Waste Special Assessment fee schedule as proposed. Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen requested approval for the changes to the Solid Waste Service Fee Policy as proposed.

Motion was made by Commissioner Arnesen to approve the changes to the Solid Waste Service Fee Policy as proposed.  Motion was seconded by Commissioners Patty Beckel.  Voting for: Commissioners Patty Beckel and Arnesen.  Voting against: Commissioners Todd Beckel, Hanson and Moorman. Motion died.

Motion was made by Commissioner Todd Beckel to approve the Solid Waste Service Fee Policy with the rate fee as last year (1 unit= $100.00 and Seasonal rate = $68.00).  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

School Crossing/School Trail Maintenance

Chair Patty Beckel informed Bruce about the School Crossing issue that was discussed earlier in the meeting and what his recommendation would be. Bruce recommended that the School pay for the culvert and the county could take care of the field work.  The consensus of the board was to go forward with Bruce’s recommendation.

Chair Patty Beckel requested that Bruce figure the cost associated with the School Trail Maintenance for the use of county equipment and staff.

RECESS

The meeting was called to recess at 12:45 p.m. and reconvened at 1:25 p.m. as follows:

EMERGENCY MANAGEMENT

Communication Assessment Report

Jim Freging, from Federal Engineering Inc. presented results of the Interoperable Communications Assessment for Lake of the Woods County

All-Hazard Mitigation

Motion was made by Commissioner Arnesen to authorize the Chair to sign the Hazard Mitigation Assistance Program for Lake of the Woods County.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR/MAINTENANCE DEPARTMENT

Air Conditioning Quote

County Auditor, John W. Hoscheid and Maintenance Supervisor Matt Mickelson met with the board and presented the quote they received from Trane.  The board discussed various options and  requested more information on the air conditioner for the computer room.

CORRESPONDENCE

Correspondence was acknowledged from: 

  • Rural Minnesota CEP, Inc.
  • Letter from landowner- water diversion issues

RECESS

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 3:45 p.m.

Attest:                                                                                                 Approved:       October 27, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

October 27, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, October 27, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel: Bruce Hasbargen to Minneapolis on December 7-9, 2009 for AMC Annual Conference.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of October 13, 2009 regular meeting with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 18,183.65

                                                Commissioners’ Warrants           $  6,192.28

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Emergency Management

Radio Interoperable Communications

Emergency Management Director, Holly House met with the Board and reviewed the options presented by the Federal Engineering. At this point maintaining the current analog VHF system is the most viable option. Holly informed them that the county has to convert to narrowband at some point before 2013, but the costs of doing that are minimal. Holly explained that by not migrating to the state ARMER system, the county will be eligible for radio control units that will be placed in dispatch. These control units will allow them to communicate with those entities that are on the 800 MhzARMER systems. Holly requested approval to send a letter to the State Division of Emergency Communications Networks that commits to taking these units. The consensus of the board was to have Holly send a letter to the Division of Emergency Communications Networks (DECN) to commit to the radio control units.

Holly requested approval for County Sheriff, Dallas Block to sign a commitment agreement with Rogers Two Way Radio, a requirement of the State DECN to ensure they are installed by a qualified installer.

Motion was made by Commissioner Todd Beckel to authorize County Sheriff, Dallas Block to enter into an agreement with Rogers Two Way Radio to install the radio control units if needed, contingent upon the approval of Interim County Attorney, Michelle Moren.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Tower Sites

Holly informed the board that the 800 MHz frequency on the Department of Transportation (DOT) tower in Roosevelt will be active late this year or early next year. There are four (4) additional towers scheduled to be built in Lake of the Woods County near Baudette, Carp, Lude and Faunce.  A representative from DOT will be here on Thursday to discuss tower placement and also look at the options of placing these towers on county owned land.

Land and Water Planning meeting

Board of Water & Soil Resource Block Grant

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for the Chair to sign the Board of Water & Soil Resources Natural Resources Block Grant for 2008.

Motion was made by Commissioner Todd Beckel to authorize the Chair to sign the Board of Water & Soil Resources Natural Resources Block Grant for 2008.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Clean Water Grants Opportunity

Land and Water Planning Director, Josh Stromlund met with the board and informed them of the available grants that are made possible through the Clean Water fund.

Pine and Curry Island Grant Proposal

Land and Water Planning Director, Josh Stromlund updated the board on the Pine & Curry Island Restoration project that SWCD and Land and Water Planning Office is compiling to summit to the Conservation Partners Legacy Grant.

Ditch Committee

Land and Water Planning Director, Josh Stromlund informed the board that the SWCD members would like to participate when the Ditch Committee meets again.  The board requested that Josh contact Public Works Director, Bruce Hasbargen with his request.

NE Wetland Mitigation Strategy

Land and Water Planning Director, Josh Stromlund met with the board and informed them that the NE Wetland Mitigation for Phase II is completed and will be out for comments and recommendations.  The board requested that Josh request Mr. Jasky to meet with them to review the NE Wetland Mitigation Strategy.

Proposed State Budget Deficit

Land and Water Planning Director, Josh Stromlund discussed the states revenue shortfall and the possible effects that it will have with the SWCD offices.

Recess

The meeting was called to recess at 10:35 a.m. and reconvened at 10:40 a.m. as follows:

Oak Island Landowners Association Petition

Land and Water Planning Director, Josh Stromlund discussed the Oak Island Landowners Association Petition that was submitted to the County.  Josh’s view was that it was unclear as to where the proposed zoning district would apply, as the petitions references Oak Island, the NW Angle Islands,  and the NW Angle and Islands. The board requested that Josh send a letter requesting clarification of the Oak Island Landowners Association Petition so they can take the next necessary action and to let the petitioners know that this topic will be discussed at the annual spring meeting conducted at the NW Angle.  The exact date of the meeting will be set at the County Board organizational meeting held in January 2010.

Strandberg Letter

Land and Water Planning Director, Josh Stromlund discussed the Strandberg’s letter of concern of water diversion onto their lot.  Based upon the information gathered, it is the opinion of his office that the cause of the water issue on the property is not directly related to the neighbor’s activities rather, it is cause of multiple natural conditions (precipitation events, landscape position, and other natural features). The board requested Josh to send a letter to the Strandberg’s on behalf of the board that after reviewing the information presented to them, they concurred with the findings of his office and authorized the Chair to sign the letter.

Dnr Fisheries Department

Area Fisheries Supervisor, Phil Talmage met with the board and presented the 2009 Fall Gill Netting Summary.

Recess

The meeting was called to recess at 11:45 a.m. and reconvened at 1:00 p.m. as follows:

County Attorney

Closed Session Pursuant Minn. Stat. § 13D.05, Subd.3 (b)

The following were present in closed session: Commissioner’s Patty Beckel, Todd Beckel, Moorman, Hanson and Arnesen, Interim County Attorney, Michelle Moren, County Auditor, John W. Hoscheid, Social Service Director, Nancy Wendler and Human Resource Director, Wade Johannesen.

Resolution was offered by Commissioner Todd Beckel to close the regular meeting at 1:02 p.m. and the following resolution was moved for adoption:

RESOLUTION CLOSING BOARD MEETING

Resolution No. 09-10-01

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. § 13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”; and

WHEREAS, the County Board has been threatened with litigation involving Mary Beth Dornheim; and

WHEREAS, Counsel for Mary Beth Dornheim has requested that the County enter into settlement discussions regarding the threatened litigation; and

WHEREAS, the County Board seeks to meet with its attorney, to obtain advice regarding the threatened litigation and settlement proposals set forth by legal counsel for Mary Beth Dornheim pursuant to Minn. Stat. § 388.051; and

WHEREAS, it would be detrimental to the interests of the County for the Board to hold a public discussion with its attorney regarding the strengths and weaknesses of its legal position(s), strategy, and potential settlement position where an opposing party or opposing attorney could listen to or be made aware of the County’s positions; and

WHEREAS, there is an absolute need for the Board to obtain confidential legal advice regarding the litigation and potential settlement in order to maintain the attorney-client privilege.

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners as follows:

  1. The County Board hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. § 13D.05, subd. 3(b); 
  2. The specific subjects to be discussed, pursuant to Minn. Stat. § 13D.01, subd. 3, are the legal strategy in responding to the particularized litigation against the County, and any settlement proposals which may be made by or responded to by the County.    

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Open Closed Session

Motion was made by Commissioner Todd Beckel to close the closed session at 2:08 p.m. and reconvene the regular meeting at 2:16 p.m.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Director

Letter to Governor Pawlenty- Maintenance of Public Drainage Ditches

Public Works Director, Bruce Hasbargen presented a letter that was drafted by Kittson County Engineer, Kelly Bengtson requesting support from Lake of the Woods County Commissioners regarding maintenance of Public Drainage Ditches. 

Motion was made by Commissioner Todd Beckel to support the Maintenance of Public Drainage Ditch letter to Governor Pawlenty.  Motion   was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Red Lake Tribal Council- meeting date

Public Works Director, Bruce Hasbargen discussed the possible meeting dates with Red Lake Tribal Council to discuss the road construction at the Northwest Angle and other issues.  The following dates were January 12, 2009, February 9, 2010 and March 9, 2010.  The board requested that Bruce set the meeting date before the 2010 Organizational meeting.

Letter from District 2 County Engineers

Public Works Director, Bruce Hasbargen discussed the letter from the District 2 County Engineers regarding the revenue and appropriations within the County State Aid Highway Fund and feel that these concerns should be discussed and addressed by the MCEA Board and legislative action should be taken if needed.

LaValla Demo Landfill

Public Works Director, Bruce Hasbargen met with the board to discuss the removal of the LaValla Demo Landfill.  A concern previously mentioned by the board was to have the removal completed before the New Year.  Bruce requested authorization to proceed with the most cost-effective manner.

Motion was made by Commissioner Arnesen to authorize Public Works Director to move ahead with the  LaValla Demo Landfill up to $20,000 for the removal of the debris. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Budget Meeting

Chair Patty Beckel discussed the 2010 Highway budget with Bruce.  After discussion the board cancelled the October 29, 2009 meeting and rescheduled it for November 3, 2009 at 8:00 a.m.

Closed Road

The County Board discussed, with the Public Works Director, a concern regarding a gate across County Road 290.  Bruce will send a letter to the landowner to help address the concerns.

Law Enforcement Storage

County Sheriff, Dallas Block and Public Works Director, Bruce Hasbargen met with the board and discussed the Law Enforcement storage at the Highway Department. Dallas informed the board that he is looking into storage off the premises and will report back to them when he has all the information on the cost.

Airport Commission

LakeWood Health Center CEO, SharRay Feickert and CEO Affiliate, Jason Breuer met with the board to express their support of renewing the airport manager contract with Emory Vaagen and to keep the same level of service available that life flight service requires.

County Auditor

Air Conditioning

County Auditor, John W. Hoscheid and Maintenance Supervisor, Matt Mickelson met with the board to discuss the Air Conditioning quote for the computer room.

Motion was made by Commissioner Hanson to authorize County Auditor, John W. Hoscheid to purchase the 2 ton Air Conditioning Unit for the computer room and other essential repairs needed with the funding from the unallocated account up to $19,000.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. 

Airport Commission

Airport Manager Emory Vaagen met with the board at their request.  The Commissioners thanked Emory for a great job that he has done at the Airport and discussed the renewal of his contract.

County Auditor

Claims

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                                    $  53,259.25        

                                                Road & Bridge                          $217,529.27

                                                Solid Waste                               $    4,552.95

                                                                                                  $275,341.47

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 10/27/2009 FOR PAYMENT 10/30/2009

      AMOUNT   VENDOR NAME                                                                  AMOUNT   VENDOR NAME

          750.64 AIR SYSTEMS                                                                            463.70 AMERI PRIDE LINEN & APPAREL SE

      41558.00 ARROWHEAD LIBRARY SYSTEM                                          3375.46 CENEX CO-OP SERVICES, INC.

        5005.69 DEPUTY REGISTRAR NO.75                                                   400.00 DEVON BUNKER EXCAVATING INC

      48182.80 ELK RIVER FORD INC                                                              669.00 GRAND VIEW LODGE

      20112.81 HARDRIVES, INC                                                                       300.30 RON HILDEBRANDT

          445.35 INDIANHEAD SPECIALTY                                                     72932.78 JOHNSTON FARGO CULVERT INC

          833.63 KNIFE RIVER MATERIALS                                                      4440.00 LAVALLA SAND & GRAVEL INC

          325.00 PAT LECLAIRE ELECTRIC (DBA)                                             441.30 M-R SIGN CO, INC

          362.23 MN COUNTIES COMPUTER CO-OP                                     4995.11 MN DEPT OF TRANSP

      11400.00 MN MUNICIPAL UTILITIES ASSOC                                          351.00 MN UC FUND DEPT ECONOMIC SECUR

          858.00 MSOP-MN SEX OFFENDER PRGRM-462                             1475.00 NATIONAL BUSINESS SYSTEMS

          512.15 NELSON’S COLLISION CENTER                                           6122.23 NORTH AMERICAN SALT CO

          423.66 NORTHERN SAFETY CO INC                                                  453.73 NW MN HOUSEHOLD HAZARDOUS

        4272.54 EMIL OLSON                                                                              759.76 RAMADA MALL OF AMERICA

          811.81 RODERICK RONE JR                                                             1381.33 SIMPLEX

          744.36 STRATA CORP, INC                                                              37401.90 TRAFFIC MARKING SERVICE, INC.

          333.24 WEST CENTRAL MN COMMUNITIES AC

22 PAYMENTS LESS THAN  $300       2,446.96

FINAL TOTAL   $275,341.47

Further moved to authorize the payment of the following auditor warrants:

                                                   October 13, 2009                   $      98,602.38

                                                   October 21, 2009                    $        1,532.73

                                                   October 22, 2009                   $    519,442.21

                                                   October 23, 2009                   $    (15,000.00)

                                                   October 24, 2009                   $      62,156.40                                                                                                                                                                                     

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Completion of Probation Period-Step Increase

County Auditor, John W. Hoscheid met with the board and informed the board of the completion and satisfactory review of Executive Administrative Assistance, Stacy Novak and requested a two (2) step merit adjustment. 

Motion was made by Commissioner Arnesen to approve a two (2) step merit adjustment for completion of probation for Executive Administrative Assistance, Stacy Novak effective October 23, 2009.  Motion was seconded by Commissioner Hanson and the vote carried as follows:  Voting for:  Commissioners Arnesen, Hanson, Patty Beckel and Moorman.  Voting against:  Commissioner Todd Beckel.

Gambling Permit

County Auditor, John W. Hoscheid met with the board and requested approval for a gambling permit for the Fraternal Order of Police NW MN Lodge #8 to conduct a lawful gambling for a raffle on February 22, 2010 at Sportsman’s Lodge and authorize County Auditor to sign. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Health Insurance

County Auditor, John W. Hoscheid and Human Resource Director, Wade Johannesen met with the board to discuss the Health Insurance Survey that was conducted with the county employees.  Wade informed the board that 28 employees responded and the survey favored the “Advantage Plan” by eighteen (18).

Motion was made by Commissioner Moorman to move to the Public Employees Insurance Program “Advantage Plan” for Lake of the Woods County employees for 2010.  Motion was seconded by Commissioner Arnesen and the vote carried as follows:  Voting for:  Commissioners Arnesen, Hanson, Patty Beckel and Moorman.  Voting against:  Commissioner Todd Beckel.

Assessing Agreement

Chair Patty Beckel presented the 2009 City of Baudette Assessment Agreement to the board for approval.

Motion was made by Commissioner Todd Beckel to authorize  County Auditor John W Hoscheid, Interim County Attorney Michelle E Moren  and Chair Patty Beckel to sign the 2009 City of Baudette Assessment Agreement; contingent upon both City and County Attorneys’ approval.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Committee Reports

Commissioner Todd Beckel reported that the Association of Minnesota Counties would do the same work that the Minnesota Rural Caucus does for half the cost.

Chair Patty Beckel discussed the AMC District meeting report.

Commissioner Moorman informed the board of the HRDC long range plan for outreach regions for rehab purchases.

Chair Patty Beckel informed the board that the Economic Development committee is pursuing a 6 (six) month contract for an Economic Development Assistant.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

  • County TV- converted to digital today
  • Capital & General Expenditure Policy- in process
  • Land Acquisition- will be a couple weeks until completed

There were no new updates on:

  • ANI, Community Support Program (CSP)

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 4:44 p.m.

Attest:                                                                                                 Approved:       November 10, 2009   

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

September, 2009

Commissioner Proceedings

September 8, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, September 8, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the budget meeting to order at 7:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Moorman, and Hanson. Also present were: County Auditor John W Hoscheid, Social Services Director Nancy Wendler and Financial Officer Christine Hultman.

SOCIAL SERVICES

Budget

Social Services Director, Nancy Wendler and Financial Officer Christine Hultman met with the board to discuss the 2010 department’s budget.

Auditor

Levy

County Auditor, John W. Hoscheid explained the calculation of the levy limits for Lake of the Woods County.

Recess

Chair Patty Beckel called the meeting to recess at 8:45 a.m. and reconvened the regular meeting at 9:00 a.m. with the following members present:  Commissioner Patty Beckel, Todd Beckel, Moorman, Arnesen and Hanson.  Also present were County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and Ted Stone.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda with additions and deletions.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

consent agenda

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel for Monique Arnesen to Duluth on October 4-6 for Human Services Conference; Brent Birkeland to Bagley on September 14&15 for tSQL training; Marti Carlson to Walker on September 16 & 17 for MN Hwy Accountants Joint District Meeting; Josh Stromlund to St Paul on September 29-30 for Legislative Committee Meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of August 25, 2009 meeting with changes. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 13,656.56 

                                                Commissioners’ Warrants           $  2,959.29

Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Hanson to approve the following claims against the county as presented.

                                                Revenue                                      $  26,313.60       

                                                Road & Bridge                           $  59,706.49

                                                County Dev.                               $    1,926.48

                                                Joint Ditch                                  $       735.00           

                                                Solid Waste                                $  36,239.64

                                                                                                    $124,921.21

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON 9/08/2009 FOR PAYMENT 9/11/2009

      AMOUNT   VENDOR NAME                                                                   AMOUNT   VENDOR NAME

      13755.00 SAMUAL ALBRECHT                                                                 363.76 AUTO VALUE BAUDETTE

          492.53 BEST WESTERN KELLY INN STCLOUD                                 342.99 CANON FINANCIAL SERVICES INC

        1907.25 DODDS LUMBER                                                                     2000.00 ENVIROTECH REMEDIATION SERVICE

          395.44 GCR TIRE CENTER                                                                3245.04 HOWARD’S OIL COMPANY

          626.53 LAKE COUNTRY CHEV                                                           1816.82 LAKE ROAD DIESEL INC

          589.42 LAKES GAS CO.                                                                      3200.00 LAVALLA SAND & GRAVEL INC

          786.69 LIFE-ASSIST, INC                                                                      406.64 LOW FOODS

        4177.50 LOW HIGHWAY DEPT                                                              312.61 LUTHERAN SOCIAL SERVICE OF MN

      10407.60 MAR-KIT LANDFILL                                                                   375.00 MN OFFICE OF ENTERPRISE TECHNO

      12675.00 MOLLBERG MASONRY INC                                                   5402.60 LAW MOREN

          886.60 MSOP-MN SEX OFFENDER PRGRM-462                               915.00 NORTH EAST TECHNICAL SERVICE,I

          988.59 NORTHERN FARMERS CO-OP                                             2456.22 POWERPLAN

          556.00 PROVINCIAL COURT                                                              3148.84 R & Q TRUCKING, INC

          848.25 RODERICK RONE JR                                                               692.33 ROSEAU COUNTY COOPERATIVE ASSN

          527.40 RUTTGERS SUGAR LAKE LODGE                                        1750.00 SJOBERG’S INC

          553.65 TONY DORN, INC.                                                                  4175.50 TRANE US INC

          442.07 TRUE VALUE                                                                           3410.02 TRUEMAN WELTERS

          632.48 UNIVERSITY OF MN                                                                 520.25 US FOOD SERVICE, INC

      10741.08 WIDSETH SMITH NOLTING&ASST INC                              22354.69 ZIEGLER, INC

45 PAYMENTS LESS THAN  $300       6,043.82

****                  FINAL TOTAL…….    $124,921.21  ****

Further moved to authorize the payment of the following auditor warrants:

                                                   August 26, 2009                     $ 120,000.48

                                                   August 26, 2009                     $   61,797.03

                                                   August 31, 2009                    $          700.00                                                           

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Tourism Bureau Administrative Expenses

County Auditor, John W. Hoscheid met with the board to discuss the Area Tourism Bureau administrative expenses for the Auditor’s office. The consensus of the board was to offer their willingness to help with legislative changes with Senator Saxhaug and Representative Anzelc on the mandated yearly audit for the bureau and requested that John send a letter to the Tourism Bureau informing them of their willingness to help with legislative changes.

County Sheriff

Ammunition

County Sheriff, Dallas Block met with the board to discuss the mandated firearms training that will take place in September for the Sheriff’s office.  He explained that he received two quotes for the ammunition and that it was over $1,000 and requested authorization to purchase.

Motion was made by Commissioner Hanson to approve the purchase of ammunition.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Midstate Organization Crime Information Center (MOCIC)

County Sheriff, Dallas Block informed the board that his department joined the MOCIC which is an organization that helps with criminal investigations.

Deputy Coroner

County Sheriff, Dallas Block updated the board on the progress of Deputy Coroners.  He informed the board that he talked with Dr. Dayer in regards to appointments of Deputy Coroners.  Dr. Dayer was in favor of this and the training will take place in the near future.

land and water planning

Energy Exchanger-Resolution

Land and Water Planning Director, Josh Stromlund met with the board requesting approval for acceptance for responsibility for future maintenance and removal of an energy exchanger that was discussed at the August 25, 2009 board meeting.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution Accepting Responsibility for Future Maintenance and Removal of an Energy Exchanger Located on the Bed of the Rainy River

Resolution 09-09-01

WHEREAS, J & L Hennum, Incorporated, a Minnesota Corporation, has expressed interest in constructing and placing an energy exchanger on the bed of the Rainy River; and

WHEREAS, the Department of Natural Resources is the agency responsible for implementation and permitting according to Minnesota Rule 6115; and

WHEREAS, Minnesota Rule 6115.0170, Subpart 9b, defines an energy exchange as a structure designed for placement on the bed or excavated into the bed of public waters for the purpose of exchanging energy for heating or cooling and includes accompanying hoses or lines connecting the energy exchange components; and

WHEREAS, Minnesota Rule 6115.0211, Subpart 6b, states that a permit is required for the construction, reconstruction, relocation, or repair of energy exchangers located on the bed of a public water.  The permit shall be granted if the following general conditions and the additional listed specific conditions are met:

A.    there are no other feasible and practical alternative sites for the project that would have less environmental impact;

B.     a closed loop design is utilized;

C.     the facility is designed in accordance with sound engineering practices;

D.    the facility is not located in a designated trout stream or lake, a designated wild and scenic river, or an outstanding resource value water as defined in part 7050.0180;

E.     the facility is designed in a fashion and located so as not to cause a navigation hazard;

F.   the facility will not exceed more than a minimum encroachment, change, or damage to the environment, particularly the ecology of the waters;

G.  the facility will not take threatened or endangered species identified in chapter 6134 without authorization by the commissioner according to parts 6212.1800 to 6212.2300;

H.  the facility will not contain substances, if released into public waters, that would be detrimental to water quality or plant or animal life forms; and

I.   the construction, relocation, or reconstruction of privately owned structures shall be permitted only when a federal, state, or local governmental agency accepts responsibility for future maintenance of the facility or its removal in the event that the private owner fails to maintain or abandons the facility.

NOW, THEREFORE BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby accepts responsibility for the future maintenance of the facility or its removal in the event the private owner fails to maintain or abandons the facility upon a signed and recorded contractual agreement between Lake of the Woods County and J & L Hennum, Incorporated.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried with Commissioner Patty Beckel abstaining from voting.

Human Resource

Human Resource Director, Wade Johannesen met with the board and presented the Health Insurance Survey results from the county employees.

County Health Insurance

Public Employee Insurance Program (PEIP), Representative Shawn Byrne met with the board to inform them and explained the “Advantage Health Plan” that is now available to the county.  He informed the board that if they chose to go with the “Advantage Plan”, all county employees would have to be on this plan and the other plans that the county has now would not be available.

County Auditor

Proposed Budget & Levy Public Hearing

County Auditor, John W. Hoscheid met with the board to discuss the date for a Public Hearing for the Proposed Budget and Levy.  The board set December 10, 2009 at 6:00 p.m. for the Public Hearing.

NW Angle Edge Riders- gambling permit

County Auditor, John W. Hoscheid presented a gambling permit for the Northwest Angle Edge Riders to conduct a raffle on March 13, 2010.

Motion was made by Commissioner Arnesen to approve the exempt gambling permit for the Northwest Angle Edge Riders to conduct a lawful gambling for a raffle on March 13, 2010 at Sportsman’s Oak Island Lodge and authorize County Auditor to sign. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Sponsorship of Snowmobile Trails

County Auditor, John W. Hoscheid met with the board and presented an agreement for the legal sponsor for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption.

RESOLUTION AUTHORIZING SPONSORSHIP OF SNOWMOBILE TRAILS OPERATED

BY LAKE OF THE WOODS COUNTY BORDER TRAILS

Resolution No. 09-09-02

WHEREAS, Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for maintenance of snowmobile trails managed by Lake of the Woods Border Trails.

WHEREAS, that upon approval of its application by the state, Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in t he agreement.

BE IT RESOLVED THAT, the County Board Chair or the County Auditor are authorized to sign such an agreement with the Department of Natural Resources.

BE IT FURTHER RESOLVED, that Lake of the Woods County Auditor is hereby authorized to serve as the fiscal agent for the above reference project.

Resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

ADOPTED by Lake of the Woods County Board on September 8, 2009

Air Conditioning Quote

County Auditor, John W. Hoscheid met with the board and informed them that the quote for the Air Conditioning for the MIS department equipment room was not received.

State of Minnesota, department of corrections

County Probation Costs Statement

Probation Supervisor, Marc Bloomquist met with the board and discussed the statement of costs incurred by the Department of Corrections in providing parole and probation service to the County.

Recess

The meeting was called to recess at 10:50 a.m. and reconvened at 11:00 a.m. as follows:

Old/New Business

The County Board discussed the following old and new business: 

New:

  • Public Hearing for the City of Baudette Annexation- September 28, 2009 at 6:00 p.m. at the Ambulance Garage.

Old:

The board discussed the following old business:

  • Township Road Inventory- Chair Patty Beckel will talk with Bruce on the time line for this project.
  • County TV- Equipment is in Baudette and Williams
  • Capital & General Expenditure Policy- Chair Patty Beckel will talk with Wade when this will be completed.
  • Community Support Program (CSP)- waiting on contract
  • Joint Meeting with City of Baudette and LOW School- September  29, 2009 at 5:30 p.m. at the Government Center in the Commissioners’ Room.
  • Oak Island Petition- Meeting was scheduled for September 4, 2009 at 9:00 and then received notification that it was cancelled.

There were no new updates on:

  • Assessing Agreements, ANI, Joint Meeting with Roseau County Board, PILT Payment, Red Lake Tribe Meeting,

Correspondence:

Ditch Management Committee reappointment – Commissioner’s Arnesen, Moorman and Todd Beckel need to reappoint. Commissioner Patty Beckel and Hanson have appointed members.

Arrowhead library system (ALS)

Arrowhead Library Executive Director, Jim Weikum met with the board and discussed the budget for 2010 and how ALS utilizes Lake of the Woods County funds to provide library services for County residents. The proposed levy amount for Lake of the Woods will be $41,558 for 2010.

closed session- mn statute § 13d.03/union

 Motion was made by Commissioner Todd Beckel to close the regular meeting pursuant MN Statute §13D.03 at 11:59 a.m. for union discussion.  Motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following board members were present: Commissioners Arnesen, Hanson, Moorman, Patty Beckel and Todd Beckel.  Also present was: Human Resource Director, Wade Johannesen.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 12:35 p.m.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

closed session- Mn statute § 13d.03, subd. 3 (b)- land acquisition

Motion was made by Commissioner Hanson to close the regular meeting at 12:45 p.m. pursuant MN Statute §13D.05, subd. 3 (b) to discuss land acquisition.  Motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following board members were present: Commissioners Arnesen, Hanson, Moorman, Patty Beckel and Todd Beckel.  Others present were: County Auditor, John W. Hoscheid and Land and Water Planning Director, Josh Stromlund.

Motion was made by Commissioner Todd Beckel to close the closed session and open the regular meeting at 1:13 p.m.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 1:15 p.m.

Attest:                                                                                                 Approved:       September 22, 2009   

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

September 15, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, September 15, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present were:  County Auditor John W Hoscheid, Public Works Director Bruce Hasbargen and Maintenance Supervisor Jeff Pelland. 

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Public Works Director Bruce Hasbargen and Maintenance Supervisor Jeff Pelland met with the County Board to review the budget for the Public Works Department. 

Solid Waste Department

Public Works Director Bruce Hasbargen met with the County Board to review the budget for the Solid Waste Department. 

Recess

The meeting was called to recess at 11:00 a.m. and reconvened at 12:18 p.m. as follows:

Sheriff’s Department

County Sheriff Dallas Block met with the County Board to review the budget for the Sheriff’s Department. 

County Auditor

Proposed Levy

County Auditor, John W. Hoscheid met with the County Board and requested approval for the 2010 proposed budget and tax levy.  The 2010 tax levy increase will be .86% or $19,397.

ADOPTING 2010 BUDGET AND TAX LEVY

Resolution 2009-09-03

The following Resolution was proposed and moved for adoption by Commissioner Todd Beckel.

WHEREAS, the certified county budget for the year 2010 has been reviewed by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget and tax levy is hereby adopted for the Lake of the Woods County for 2010:

                        Revenue Fund                       $1,266,843

                        Road & Bridge                      $   449,580

                        Social Service                         $   558,437

                        Total                                       $2,274,860

BE IT FURTHER RESOLVED that the following amounts be levied against the unorganized townships of Lake of the Woods County for 2010:

                        Twp Road & Bridge             $  402,905*

                        Twp Fire – Baudette              $    19,000

                        Williams                                 $    26,400

                        NW Angle                              $      6,500

                        Total                                       $  454,805

* $402,905 for Township Road & Bridge includes $7,500 which is specifically levied to Northwest Angle residents for Calcium Chloride.  ($395,405 + $7,500 = $402,905)

Seconded by Commissioner Moorman, and the same being put to a vote, was unanimously carried.

Flu Shots

County Auditor, John W. Hoscheid met with the County Board in reference to flu shots for county employees.

Motion was made by Commissioner Todd Beckel to offer flu shots to all county employees wishing to receive the vaccine, which will be given by Lakewood Nursing Staff at the Government Center.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was carried unanimously.

Air Conditioning Quote

County Auditor John W Hoscheid requested to take this off the agenda for the meeting today and place it on the agenda for the next regular scheduled meeting.  The County Board was in consensus.

Con-Con Budget Review

County Auditor John W Hoscheid presented a list of requests for appropriations for the year 2010 from the County Development fund.  There was no action taken at this time and this item will be placed on the next regular scheduled board agenda.

Human Resource Director

Human Resource Director, Wade Johannesen discussed job evaluations with the County Board and stated they were all done, signed and approved.

Budget Process

The County Board reviewed the IFS budget spreadsheets in detail.  They discussed the current attorney budget and would like $50,000 for the position of a half time county attorney.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 3:55 p.m.

Attest:                                                             Approved:  September 22, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair

August, 2009

Special County Board Meeting

August 10, 2009

The Lake of the Woods County Board of Commissioners met in special session on Monday August 10, 2009, in the Jury room of the Lake of the Woods County Government Center, with the following members present:  Commissioners Todd Beckel, Patty Beckel, Hanson, Moorman and Arnesen.  Also present was Human Resources Director, Wade Johannesen.  Chair Patty Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Public Works Director, Bruce Hasbargen met with the board for his Job Evaluation.

Chair Patty Beckel asked Bruce if he wanted his evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). Bruce chose his to be open.

Social Services Director, Nancy Wendler met with the board for her Job Evaluation.

Chair Patty Beckel asked Nancy if she wanted her evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). Nancy chose hers to be open.

Emergency Management Director, Holly House met with the board for her Job Evaluation.  Chair Patty Beckel asked Holly if she wanted her evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). Holly chose hers to be closed.

MIG/GIS Director, Brent Birkeland met with the board for his Job Evaluation. Chairman Patty Beckel asked Brent if he wanted his evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b).Brent chose his to be open.

County Assessor, Wayne Bendickson met with the board for his Job Evaluation.  Chair Patty Beckel asked Wayne if he wanted his evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2 (b). Wayne chose his to be open.

Veteran’s Service Officer, Rick Rone met with the board for his Job Evaluation.

Chair Patty Beckel asked Rick if he wanted his evaluation open or closed pursuant to Minn. Stat. § 13D.05, Subd. 2(b). Rick chose his to be open.

Chair Patty Beckel reported that all of the Department Heads that were evaluated today received favorable ratings.

With no further business before the board, Chair Patty Beckel recessed the meeting at 4:00 p.m.

Attest:                                                             Approved:  August 25, 2009

______________________________            ___________________________________

Wade Johannesen                                         Patty Beckel

Human Resource Director                           Chair of the County Board

Commissioner Proceedings

August 11, 2009

The Lake of the Woods County Board met in regular session on Tuesday, August 11, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Ted Stone, John Oren and Wade Johannesen.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda, for travel: Shelley Phillippe to Brainerd on September 30-October 2 for MWFWCAA Conference-Training. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Arnesen to approve the minutes of July 28th regular board meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor

Request of Funds

County Auditor, John W. Hoscheid presented a letter of request for funds from Rural Life Outreach of NW Minnesota.  No action was taken.

General Service Agreement

County Auditor, John W. Hoscheid met with the board requesting approval of a service agreement with Ron Michaels Consulting, Inc. for implementation of the Manatron/MCCC property tax application.

Motion was made by Commissioner Todd Beckel to enter into agreement with Ron Michaels Consulting, Inc. from the implementation of the Manatron/MCCC property tax application upon the approval of the County Attorney and authorizes County Board Chair and County Auditor to sign.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Works Department

Highway Restructure

Public Works Director, Bruce Hasbargen and Human Resource Director Wade Johannesen met with the County Board and discussed the Early Retirement Incentive Program.  Bruce and Wade recommended approving the proposal as follows:

Early Retirement Incentive Program (ERIP) – Public Works Department

  1. General:  The Director of Public Works, Lake of the Woods Countyhas proposed a realignment of the department which could result in substantial savings to the County. 
  2. Purpose:  The purpose of the realignment is to streamline the department and capitalize on new technologies thereby improving efficiency by reducing non-productive time due to seasonal restrictions and thereby providing significant cost savings to the County.
  3. Applicability: 
    1. This proposal applies to the Public Works Department and will affect both union and non-union personnel.  This proposal is voluntary and provides for an early retirement incentive.  It is not an involuntary Reduction in Force (RIF).  All applicable contractual union agreements will be strictly adhered to.
    2. This offer will be extended to  employees by seniority and to those who are currently eligible for a full or reduced pension through PERA.  This is a one-time offer and is only available to qualified employees for a limited period of time based on job criticality, recruitment time and the needs of the department which are to be determined. 
  4. Scope:  This program will endeavor to change out one FT Assistant Engineer, one FT Inspector II and one FT Heavy Equipment Operator positions with a modified FT Assistant Engineer, FT Inspector I/Office Assistant and a part time summer Equipment Operator respectively.  It will result in the loss of one seasonal engineering technician.
    1. Assistant Engineer: 

Rationale:  Position duties will change.  The Assistant Engineer will be the lead for all inspection and surveying duties.  Surveying will be done by purchasing the latest GPS capable equipment which will also allow for one less survey position.  Savings in survey time will be realized.

Discussion:  The Assistant Engineer will be experienced with the latest GPS technology equipment, have excellent computer knowledge and skills for CAD, and will be experienced in dealing with contractors.  The County may need to allow for a starting salary above the starting step for the grade assigned to the position.  GPS survey equipment and software will need to be purchased. 

Estimated Costs/Savings:

Salary and Benefits:

            Current Assistant Engineer.                                                                $76,000

            One Seasonal Survey Position                                                                8,000

            Total                                                                                                      84,000

            Less Replacement Asst. Eng.                                                                64,000

            Annual Savings:                                                                                  $20,000

One Time Costs:

            Incentive (50% of base salary/hourly rate)                                         $28,899

            Total:                                                                                                   $28,899

Recapture in 17.5 months

b.  Inspector II:

Rationale:  Position duties will change.  Assistant Engineer will be the lead for all inspections and surveying.  Inspector I/Office Assistant will assist in inspections when needed.  Inspector I will also handle GIS duties.  A portion of the workload will remain as Office Assistant.  Maintenance staff with certifications will also assist with inspections as needed.  Electronic timecard software will reduce office time.

Discussion:  The Assistant Engineer will need to handle the inspection, surveying and design.  The Inspector I/Office Assistant will need to have excellent computer knowledge and skills to assist in design and handle GIS.

Estimated Costs/Savings:

Salary and Benefits:

            Current Inspector II                                                                            $62,000

            PT Office Assistant                                                                              21,000          

            Total                                                                                                      83,000

            Less FT Inspector I/Office Assistant (JG-8)                                        43,000

            Annual Savings:                                                                                  $40,000

One Time Costs (Inspector II continued):                                         

            Incentive (50% of base salary)                                                            $22,874

            Total                                                                                                    $22,874

Recapture in 6.86 months

c.  Heavy Equipment Operator:

Rationale:  This position will be replaced in the summer with a seasonal employee.  Existing staff will cover snowplowing and other winter duties.

Discussion:  In the past, this department has had difficulty hiring quality applicants for the seasonal positions.  The part time scale may need to be examined.  Currently the rate is $12/hr.  An increase to $15/hr would cost approximately $3,000.

Estimated Costs/Savings:

Salary and Benefits:

            Current Heavy Equipment Operator:                                                  $56,000

            Total:                                                                                                   $56,000

            Less PT Seasonal Operator                                                                 $15,000

            Annual Savings:                                                                                  $41,000

One Time Costs:                                                                                            

            Incentive (50% of base salary)                                                            $20,358

            Total                                                                                                    $20,358

Recapture in 5.96 months

____________________________________________________________________

Total Annual Savings:                                                                                $101,000

Total One Time Costs:                                                                                    72,131

Total Recapture Time (months):                                                                       8.57                                                     

5.  Additional Discussions:

  • Considerations:
    • Consideration of this offer and acceptance are strictly voluntary. To accept this offer, an employee must sign a release agreement acceptable to the County Attorney waiving rights to pursuing any legal claim against the County, its employees and officers, either elected or appointed, related to this offer. This incentive program is offered in addition to the normal benefits granted to a retiring employee as per current contract/policy/statute. This plan must be approved by the County Board and County Attorney .
  • Assumptions:

Base salary is hourly rate or imputed hourly rate for exempts.  Allowances for benefits not included and will not be a factor in incentive.

Does not include accumulated comprehensive time which will be paid separately

Motion was made by Commissioner Arnesen to implement the Early Retirement Incentive Program as presented by the Public Works Director.  Motion was seconded by Commissioner Hanson and the same being put to a vote carried as follows:  Voting for:  Commissioner Arnesen, Hanson, Patty Beckel. Voting against: Commissioner Todd Beckel. Abstained: Commissioner Moorman.

human resource Director, wade Johannesen

Personnel Policy Waiver

Human Resource Director, Wade Johannesen met with the board requesting assistance for Catastrophic Illness pay for Peggy Mosher for assistance with a family member.

Motion was made by Commissioner Todd Beckel to approve the Catastrophic Illness pay for Peggy Mosher, upon completion of her probation period to be eligible for the Catastrophic Illness pay.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

2010 Tier 3- Step Increases

Human Resource Director, Wade Johannesen discussed Tier 3 step value raises for eligible permanent part- time employees. The consensus of the board was to include them in the Tier 3 step increase at the step value.

Longevity

Human Resource Director, Wade Johannesen discussed eligibility requirement for longevity for permanent part- time employees. Personnel policy reads that longevity payment for part-time employees begin when the employee has reached the equivalent of five years in time worked. The consensus of the board was those that have reached the five years equivalent will receive the longevity payment.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Hanson to approve the following claims against the county as presented.

                                                Revenue                                   $   43,715.55

                                                Road & Bridge                         $   67,355.83

                                                Co. Development                     $     4,539.68

                                                Joint Ditch                                $     1,491.51                        

                                                Solid Waste                              $   21,964.53

                                                                                                  $ 139,067.10

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  8/11/2009 FOR PAYMENT  8/14/2009

       AMOUNT   VENDOR NAME                                                               AMOUNT   VENDOR NAME

          457.00 AMERI PRIDE LINEN & APPAREL SE                                     4028.00 ED ARNESEN

          318.91 AUTO VALUE BAUDETTE                                                         504.10 BEST WESTERN KELLY INN STCLOUD

        2190.00 BULLBERRY SYSTEMS, INC                                                    342.99 CANON FINANCIAL SERVICES INC

          322.95 CANTERBURY INN                                                                18392.38 CENEX CO-OP SERVICES, INC.

      13874.31 COLLABORATIVE DESIGN GROUP INC                                 696.61 CONNEY SAFETY PRODUCTS

          669.23 CUSTOM AUTOBODY AND REPAIR                                       785.22 FARMERS UNION OIL CO.

        1568.36 GARY’S AUTO                                                                           491.63 GCR TIRE CENTER

          375.04 GRAINGER, INC                                                                        876.38 HALL’S GUN SHOP

        1145.00 HELGESON FUNERAL CHAPEL                                            4882.00 HOFFMAN, DALE, & SWENSON, PLLC

        4013.66 HOWARD’S OIL COMPANY                                                    1118.20 INSIGHT PUBLIC SECTOR

          472.00 JOHNSTON FARGO CULVERT INC                                        314.67 LAB SAFETY SUPPLY, INC.

          345.83 LAKE ROAD DIESEL INC                                                      13895.00 LAVALLA SAND & GRAVEL INC

          690.68 LOW FOODS                                                                           5055.88 LOW HIGHWAY DEPT

          500.00 LOW SCHOOL DISTRICT–390                                            11525.40 MAR-KIT LANDFILL

          590.04 METRO FORMS, INC                                                                715.61 MINISTER OF FINANCE

          530.00 MN ASSN COUNTY OFFICES-MACO                                    5603.90 LAW MOREN

        1044.00 MSOP-MN SEX OFFENDER PRGRM-462                               745.50 NORTHERN FARMERS CO-OP

        2601.28 R & Q TRUCKING, INC                                                             500.00 RELIANCE TELEPHONE SYSTEMS, IN

        4000.00 RESERVE ACCOUNT                                                                913.94 ROSEAU COUNTY COOPERATIVE ASSN

        1000.00 ROSEAU COUNTY SHERIFF                                                   756.92 SILVER CREEK EMBROIDERY

        1750.00 SJOBERG’S INC                                                                        306.95 M SMITH PUBLISHERS LLC

        1965.37 TITAN MACHINERY                                                                 1062.44 TONY DORN, INC.

          610.68 UNIVERSITY OF MN                                                               3278.53 WALKER PIPE & SUPPLY

        6709.56 WIDSETH SMITH NOLTING&ASST INC                                6068.21 WOODY’S SERVICE

46 PAYMENTS LESS THAN  $300       8,462.74

FINAL TOTAL    $139,067.10

Further moved to authorize the payment of the following auditor warrants:

                                                   July 28, 2009                          $ 21,020.37

                                                   July 22, 2009                          $   1,404.17

                                                   July 31, 2009                          $ 34,426.76

                                                August 4, 2009                          $      826.50

                                                August 6, 2009                          $ 11,189.90                                    

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:00 a.m. and reconvened at 10:05 a.m. as follows:

Northwest Community Action

Resolution

Gail Peterson and Diane Hayes representing Northwest Community Action met with the board requesting approval of a resolution to support the Homelessness Prevention and Rapid Re-Housing Program. Each State and local community is allocated a specific portion of that money, which Minnesota received 10.3 million. Northwest Community Action, non-profit agencies are required to obtain approval by the local unit of government in the service area, which includes Lake of the Woods County.

Resolution Authorizing Administration of Homelessness Prevention and Rapid Re-Housing Program

Resolution No. 09-08-01

The following resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, the need for homeless prevention and assistance exists in Lake of the Woods County; and

WHEREAS, the Minnesota Department of Human Services (DHS) Office of Economic Opportunity (OEO) has announced the availability of Homelessness Prevention and Rapid Re-Housing Program (HPRP) funding; and

WHEREAS, Northwest Community Action has applied for said funding; and

WHEREAS, Northwest Community Action desires to administer the Homelessness Prevention and Rapid Re-Housing Program (HPRP) in Lake of the Woods County in accordance with all applicable State and Federal regulations; and

WHEREAS, in order to administer the Homelessness Prevention and Rapid Re-Housing Program (HPRP), Northwest Community Action, Inc. must first obtain a resolution of approval executed by the Lake of the Woods County Board of Commissioners and file said resolution with the Minnesota Department of Human Services, Office of Equal Opportunity.

NOW THEREFORE BE IT RESOLVED, that Lake of the Woods County hereby supports Northwest Community Action’s application for funding under the Homelessness Prevention and Rapid Re-Housing Program and Northwest Community Action, Inc. is hereby authorized to administer the Homelessness Prevention and Rapid Re-Housing Program in Lake of the Wood County, according to the program guidelines, contingent upon funding being granted and authorizes Board Chair to sign.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Surveyor, Donn Rasmussen

Boundary Commission Plat Contract

County Surveyor, Donn Rasmussen met with the board and requested approval of the Boundary Commission plat contract.

Motion was made by Commissioner Hanson to enter into contract with Widseth, Smith and Nolting to prepare a Boundary Commission Plat in Gudrid Township, Lake of the Woods County: with an estimated cost according to the proposal of $10,000.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Emergency Management Director, Holly House

Hazard Mitigation Plan Update

Emergency Management Director, Holly House met with the board to update them on the five year renewal process of the Hazard Mitigation Plan. Holly informed the board that there is grant money available from FEMA for the renewal process of the plan.  The consensus of the board was to have Holly move forward with writing the grant.

Hazard Awareness Course

Holly informed the board that various county employees should have a renewal course in Hazard Materials.  She informed the board that she would be willing to write a grant for funding to purchase a power point class for this course so the individuals would be able to take the course according to their work schedule.

Public Works Department, Bruce Hasbargen

Public Works Director, Bruce Hasbargen met with the board and updated them on the Oak Harbor Estates road issue.  Bruce stated that he has been in contact with Vince Smith and that no new action was taken and that as of now there is no intention to construct the road.

County Ditches

Public Works Director, Bruce Hasbargen met with the board to discuss the unauthorized work that was done by Pieper Farms on a county ditch.  Bruce will send Pieper Farms a letter informing them of their cost, which they will pay to the private contractor, and other work that they will need to complete.

Public Hearing

Wetland Appeal- Tom Maiers

Motion was made by Commissioner Todd Beckel to close the regular meeting and open the public hearing as advertised at 11:00 a.m.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Chair Patty Beckel opened the floor to Josh Stromlund, Land and Water Planning Director.  Josh went through the findings of fact report and Exhibits 0-20, which are on file and of record from this meeting, from the Technical Evaluation Panel (TEP).  The recommendation from the TEP, based upon the findings of this report, was to deny the wetland banking application submitted Mr. Tom Maiers.

Chair Patty Beckel opened the floor to Mr. Clinton Jordahl, consultant to Mr. Maiers.  Mr. Jordahl explained their stance and provided Exhibits A-DD, which are on file and of record, which supports their position to approve the wetland banking application.  Mr. Jordahl explained to the board that the TEP report contained procedural errors, only highlights certain items that support the TEP recommendation which doesn’t take under consideration the other items that support the application.

Chair Patty Beckel opened the floor to Mr. Dale Krystosek, Board of Water and Soil Resources Senior Wetland Specialist.  Mr. Krystosek explained to the board why he was attending the meeting and provided additional support of the TEP’s position.

Chair Patty Beckel brought the discussion back to the board members for questions and comments on this issue.

(Public Hearing was tape recorded)

Findings of Fact and Decision

Remand Order of Wetland Conservation Act Appeal

BWSR File 09-5

Applicant’s Name:  Tom Maiers

Applicant’s Authorized Representative:  Clint Jordahl, Bonestroo

Order of Remand:

As per this remand order, the Lake of the Woods County Board of Commissioners conducted a public hearing on August 11, 2009, to look at the missing hydrology and lateral effect information to see if it changes the board’s decision.  Upon reviewing the revised Technical Evaluation Panel’s (TEP) report and supporting documents as well as the documents submitted during the appeal hearings conducted in March, 2009, it is apparent that we are not the experts on the details that determine if hydrology exists or not and what extent the ditches affect the site.  Because of this we must rely upon the experts and the facts they have presented to make our decision.

The Lake of the Woods County Board of Commissioners decision is based upon the following:

  1. The site lacks evidence of hydrology.  There is documentation of above average precipitation and aerial photos which support this conclusion as well as the one inch of rainfall the day prior to the onsite inspection by the TEP at which there was no water present.
    1. Commissioner Arnesen commented that if undisturbed it could possibly revert back to wetlands.
  2. There is separate documentation from both the TEP and Mr. Jordahl regarding lateral effect.  They both determine that the perimeter ditches have a lateral effect.  These ditches therefore have a direct influence on the water table in the area.  The difference in numbers is irrelevant to the decision since they both showed lateral effect.
  3. It would be difficult for adjacent landowner to undertake legal drainage maintenance for the agricultural land.
  4. The local government unit must consider the extent to which proposed activities are consistent with other plans, such as watershed management plans, land use plans, zoning and master plans.
    1. The Lake of the Woods County Comprehensive Land Use Plan is used to facilitate future development patterns.  Development patterns within the county have been in this area with new subdivisions and amount of building permits issued.  This site is seen as developable land due to its close proximity to the current development areas.
    2. The Lake of the Woods County Comprehensive Wetlands Protection and Management Plan classifies this area as a low priority wetland.  Therefore, it is a poor replacement for disturbed wetlands.
      1. Commissioner Arnesen stated that he disagrees with the Land Use Plan as capital is needed to drive development in an area that is deficient of capital.  He believes that the best and highest use of the land is wetland banking.

Therefore, we find the TEP’s report reasonable to support their stance that the majority of the site lacks the hydrology sufficient to qualify as a wetland and the site is a poor location for a wetland bank from a selection, sustainability, and rule requirement perspective.

Motion was made by Commissioner Todd Beckel to X uphold ___reverse the decision rendered on March 24, 2009, which upheld the original decision of January 29, 2009, to deny the wetland banking application submitted by Tom Maiers. Motion was seconded by Commissioner Moorman and the vote carried as follows:  All in favor:  Commissioner Patty Beckel, Todd Beckel, Moorman and Hanson Opposed:  Commissioner Arnesen – based upon private property right issues

Close Public Hearing

Motion was made by Commissioner Todd Beckel to close the Public Hearing at 12:55 p.m.  and open the regular meeting. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public Hearing

Local Water Management Plan

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:10 p.m. and open the public hearing as advertised. 

Chair Patty Beckel requested that Mike Hirst, SWCD Resource Technician present the Local Water Management Plan.

Motion was made by Commissioner Todd Beckel to approve the draft Water Plan Document to be sent to the Board of Water and Soil Resources Regional Supervisor, to be reviewed by other state agencies, and present the plan before the BWSR Northern Subcommittee. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Close Public Hearing

Motion was made by Commissioner Todd Beckel to close the public hearing at 1:45 p.m. and open the regular meeting.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

  • Remove Boundary Commission from Old/New Business.
  • Red Lake Tribe Meeting- possible date of September 8th, need to send written request to be placed on the agenda

There were no new updates on:

  • Assessing Agreements, ANI, Capital & General Expenditure Policy, Community Support, Joint Meeting with Roseau County Board, County TV, Land Acquisition, Pilt Payment, Joint Meeting with City of Baudette and LOW School and Township Road Inventory.

Correspondence:

 Correspondence from the following, were read and acknowledge: 

  • MN Counties Insurance Trust (MCIT) Dividend
  • MN Dept of Revenue – CPA Reduction
  • MN Dept of Revenue – MVHC Unallotment
  • AMC Levy Limits and Special Levy
  • Motor Vehicle Audit

County Deputy Coroner Request

John Helgeson representing Helgeson Funeral Home and County Sheriff, Dallas Block met with the board to discuss the needs for Deputy Coroner.  Dallas will set up a meeting with County Coroner, Dr. Dayer to discuss appointments of Deputy Coroners and will report back to the board.

Land and Water Planning Director, Josh Stromlund

Resolution

Land and Water Planning Director, Josh Stromlund met with the board requesting approval to delegate certain functions with regard to implementation of the Wetland Conservation Act.

A RESOLUTION REGARDING THE ADMINISTRATION OF THE WETLAND CONSERVATION ACT

Lake of the Woods County
Resolution No. 09-08-02

The following resolution was offered by Commissioner Moorman and moved for adoption:

WHEREAS, Lake of the Woods County is authorized by Minnesota Administrative Rules Part 8420.0200, Subpart 2, to delegate certain functions with regard to implementation of the Wetland Conservation Act, including decision authority for exemption, no loss, wetland boundary and type, replacement plan, and wetland banking determinations with its staff.

THEREFORE; BE IT RESOLVED by the Board of Commissioners of Lake of the Woods County that decision authority for exemption, no loss, wetland boundary and type, sequencing determinations, replacement plan, and wetland banking determinations are placed with the Land & Water Planning Director.

Dated:             August 11, 2009


                                         Lake of the Woods County


                                         By: ____________________________________
                                                                     Chair of the Board of Commissioners


The resolution was seconded by Commissioner Arnesen,adopted by a vote of 5-0at the regular meeting of the Board of Commissioners of Lake of the Woods on August 11, 2009.

John W. Hoscheid

Lake of the Woods County Auditor

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 13,512.82 

                                                Commissioners’ Warrants         $ 10,831.06

Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Community Support Program-RFP

Social Services Director, Nancy Wendler met with the board to discuss the Community Support Program (CSP) Request for Proposals (RFP).  Nancy informed the board that the committee met and reviewed the two RFP’s, informed the board that the committee’s recommendation was to go with Merit-Care.

Motion was made by Commissioner Todd Beckel to accept the RFP with Merit Care and authorize Social Services Director, Nancy Wendler to move forward with the contracting process.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund

Performance Evaluation

Land and Water Planning Director, Josh Stromlund, Human Resource Director, Wade Johannesen met with the board for performance evaluation for Josh.  Chair Patty Beckel asked Josh if he would like his evaluation open or closed pursuant MN Statute § 13D.05, Subd. 3 (a). Josh requested the evaluation be open. Josh Stromlund received a favorable rating.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 3:50 p.m.

Attest:                                                                                                 Approved:      

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

August 18, 2009

The Lake of the Woods County Board met in regular session on Tuesday, August 18, 2009, in the Angle Inlet School, Angle Inlet.

Call to Order

Chair Patty Beckel called the meeting to order at 10:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Present on behalf of the County were: County Auditor John W Hoscheid, Land and Water Planning Director Josh Stromlund, Public Works Director Bruce Hasbargen and County Assessor Wayne Bendickson.  Also present were Northwest Angle area residents.

Approval of Agenda

Motion was made by Commissioner Moorman to approve the agenda for the meeting today with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel: Bruce Hasbargen – August 21–22, 2009 – NACE – Minneapolis, MN; September 9-10, 2009 – District 2 – Bemidji, MN; and September 23–24, 2009 LRRB – Mankato, MN.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Oak Island Association

Correspondence from the Oak Island Landowner Association was reviewed.  County Assessor Wayne Bendickson explained valuations and sales ratios on the Northwest Angle.  County Auditor John W Hoscheid presented a video and handouts explaining Minnesota Tax and answered questions relating to the Northwest Angle.

District Zoning for Island/Angle

Chair Patty Beckel opened the floor to Dick Gross, Oak Island landowner.  Mr. Gross submitted a petition on behalf of the Oak Island Landowners Association for the Lake of the Woods County to implement the following steps:

  1. To establish District Zoning provisions for the NW Angle Island which will facilitate the development of land use plans and zoning regulations appropriate specifically for this area (Ref: MN Statutes §394.25 subdivision 2);
  2. Contract the Headwater Regional Development Commission to develop a Comprehensive Land Use Plan specifically for the NW Angle Islands, including suggested zoning for implementing this Plan;
  3. That in the time between now and the completion of points 1 and 2 above, that there be a moratorium placed on Planned Unit Developments or Common Interest Developments and residential or commercial trailer development;

Mr. Gross discussed and reviewed the material within the petition with all that was present.

Land & Water Planning Director, Josh Stromlund, provided information which included a map of Oak Island indicating the areas of Tribal and State Land.  Also, provided with the map were parcel numbers with corresponding acreages.  Mr. Stromlund further explained that if a 5 acre minimum was implemented, approximately 50% of the lots would be considered non-conforming which may be a detriment to these landowners.  He further explained that most of the lots have been developed and what is left to be developed would be hindered because of the amount of wetlands present on Oak Island.

Discussion in regards to lots being grandfathered in and the minimum lots size ensued.

The County Board of Commissioners reviewed the petition and will refer this document to the Interim County Attorney for review and opinion.  No action was taken.

Red Lake Tribal Council

Public Works Director Bruce Hasbargen updated the Northwest Angle residents on issues to be discussed with the Red Lake Tribal Council.  He is currently in the process of setting up a meeting with them.

Public Works Director

Public Works Director Bruce Hasbargen requested, with approval of the County Board, to transfer the approval of purchases to the next regular county board meeting on Tuesday, August 25, 2009. 

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:16 p.m.

Attest:                                                                                                 Approved:       August 25, 2009        

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

August 25, 2009

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, August 25, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel and Moorman. Commissioner Hanson was absent. Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Ted Stone, and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Moorman to approve the consent agenda, for travel: Janet Rudd to St. Cloud on September 17&18 for MDRA Annual Conference. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of August 10th special meeting. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Moorman to approve the minutes of August 11th regular board meeting with changes and August 18th Northwest Angle meeting. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 13,656.56 

                                                Commissioners’ Warrants           $  2,959.29

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

MinnesotaCare Contract

Social Services Director, Nancy Wendler met with the County Board requesting approval to open an internal position for a Social Worker in the Social Services Department.  This position is primarily responsible for providing services to individuals with mental illness.  The basic responsibilities include assessing adults who are mentally ill for appropriate mental health services, providing case management services to adults who primarily have a serious and persistent mental illness, providing community awareness of mental health issues, assessing allegations and concerns regarding vulnerable adults, and providing protective services to adults when needed.  

Motion was made by Commissioner Todd Beckel to open an internal Social Worker position within the Social Services Department.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Department of Human Service Letter

Chair Patty Beckel and Social Services Director, Nancy Wendler reviewed the letter  they received from  Tim Wilken, Assistant Commissioner explaining the redesign of the Social Services Departments within the State.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented.

                                                Revenue                                     $   9,788.64        

                                                Road & Bridge                           $ 30,331.52

                                                Solid Waste                                $      840.00

                                                                                                    $40,960.16

WARRANTS FOR PUBLICATION              

WARRANTS APPROVED ON  8/25/2009 FOR PAYMENT  8/28/2009

       AMOUNT   VENDOR NAME                                                                   AMOUNT   VENDOR NAME

          479.83 BEST WESTERN KELLY INN STCLOUD                                 840.00 COMMISSIONER OF TRANSPORTATION

        4933.82 CROP PRODUCTION SERVICES                                          2520.00 DUSTCOATING, INC

        6000.00 HEADWATER REGIONAL DEVELOPMENT                            309.93 HSBC BUSINESS SOLUTIONS

        7200.00 LAVALLA SAND & GRAVEL INC                                               600.00 LOW MASTER GARDENER

          580.74 M-R SIGN CO, INC                                                                13130.00 DAVID OLSON

          469.53 POWERPLAN                                                                             455.25 RODERICK RONE JR

          579.92 WEST GROUP

27 PAYMENTS LESS THAN  $300       2,861.14

FINAL TOTAL     $40,960.16

Further moved to authorize the payment of the following auditor warrants:

                                                   August 12, 2009                     $  85,220.75

                                                   August 12, 2009                     $    4,800.00

                                                   August 12, 2009                     $  53,167.23

                                                   August 18, 2009                     $333,973.48

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Health Insurance

County Auditor, John W. Hoscheid met with the board to discuss the County’s Health Insurance Rates.  John informed the board that the rates increased by 1% and that PEIP is offering a new option called Advantage Plan. The Commissioners requested that John contact PEIP and ask that a representative meet with them and the employees to explain the health plan selection process and to answer questions.

LAKE OF THE WOODS COUNTY HISTORICAL SOCIETY

Update on renovation project/request for funds

Marlys Hirst, Executive Director and Historical Society Board member Dan Crompton met with the board to discuss their 2010 budget and the needs to renovate and add on to the County Museum.  They requested funding for three years in the amount of $25,000 per year.  The board took no action and said that they would report back to the society after the 15th of September.

Recess

The meeting was called to recess at 10:07 a.m. and reconvened at 10:15 a.m. as follows:

LAKE OF THE WOODS TOURISM BUREAU

2010 Budget

Lake of the Woods Tourism Executive Director, Denelle Cauble and President Tom Kratzke met with the board to discuss their 2010 budget and projected deficit.  Denelle informed the board that the Tourism Bureau board looked into the possibility of relocating the Economic Development Office (EDO) into the Tourism Bureau with the likelihood that Wyatt Johnson, Director of the EDO could help in the absence of the tourism bureau staff, requested that the county possible take over the accounts payable and payroll and/ or take care of the cost of the mandated yearly audit for the bureau. Tom requested that there be a time study done on how much time is spent with the collection/payment process of the lodging tax in the Auditor’s Office. County Auditor John W. Hoscheid stated that he would complete the study and report back to the board at the next meeting.

Emergency Management Director, Holly House

Emergency Management Performance Grant

Emergency Management Director, Holly House met with the board requesting approval for the EMPG.

Motion was made by Commissioner Todd Beckel to accept the EMPG and authorize Chair Patty Beckel and Emergency Management Director, Holly House to sign.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Hazard Awareness Course

Holly informed the board that she secured a grant to purchase the power point class for the Hazard Awareness Course and explained that the grant will be arriving and needs to be returned before the next board meeting and asked for the board to approve the grant at this time.

Motion was made by Commissioner Moorman to authorize County Auditor, John W. Hoscheid to sign the Hazard Material Grant.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

county Sheriff

ATV Grant

Chief Deputy Sheriff, Jim Walton met with the board requesting approval for an ATV grant in the amount of $26,000 for a two year period.

Motion was made by Commissioner Arnesen to accept the ATV grant and authorize Chair Patty Beckel to sign.  Motion was seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Completion of probation period

Human Resource Director, Wade Johannesen met with the board and recommended that the board approve the satisfactory report for the completion of the probationary period for Dispatcher Peggy Mosher and requested a one step increase.

Motion was made by Commissioner Todd Beckel to accept the recommendation of Human Resource Director, Wade Johannesen for the satisfactory completion of probation for Dispatcher Peggy Mosher and to give a one step increase.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Public Works Department

Purchase of e/ Time Card Database

Public Works Director, Bruce Hasbargen met with the board and discussed the purchase of the e/Time Card Database.

Motion was made by Commissioner Arnesen to authorize the Public Works Director to purchase the e/Time Card Database for the Highway Department with the funding from the Township Road and Bridge fund.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Purchase of Pickups and Trailer

Public Works Director, Bruce Hasbargen met with the board and requested to purchase two pickups and a trailer.

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase two (2) pickups and a trailer as budgeted for the Highway Department.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

NWA Solid Waste concrete slab

Public Works Director, Bruce Hasbargen informed the board that he would like to complete the concrete slab that was budgeted for the NWA Solid Waste facility.

Motion was made by Commissioner Arnesen to approve the budgeted amount of $5,000 for the concrete slab to be poured at the NWA Solid Waste facility.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Budget Dates

The board asked Bruce if he would be available on September 8, 2009 (regular scheduled board meeting date) at 7:00 a.m. to review the Highway Departments budget. Bruce stated that he will be able to be there at that time.

County Auditor

Correspondence: Regional Park & Trail/ Legislative Audit- lands

John informed the board that there will be a meeting on September 9, 2009 at 10:00 a.m. in Little Falls MN to discuss Park and Trail Funds that are available through the Legacy Amendment Act and asked if someone could attend.  Commissioner Arnesen stated that he would look at his schedule.

John informed the board that the Minnesota Legislative Audit would like to meet with some of them to discuss surplus DNR lands, adequacy of funding, easements, PILT/local government services and any issues with tax-forfeited lands on September 17th.  Some of the Commissioners had conflicts with that date and requested that they change the date to September 15th.  John will check on an alternate date and get back to the Commissioners.

EMERALD ASH BORER

Commissioner Todd Beckel talked about the Emerald Ash Borer that has been found in Minnesota, but and poses a great risk to the State’s Ash trees. Commissioner Todd Beckel distributed hand outs on the Ash Borer.

Recess

The meeting was called to recess at 11:55 a.m. and reconvened at 1:00 p.m. as follows:

Land and Water Planning Director, Josh Stromlund

Energy Exchanger

Land and Water Planning Director, Josh Stromlund and Gregg Hennum representing Sportsman’s Lodge met with the board to discuss the construction and placement of an Energy Exchanger.  Josh explained the system to the board and informed the board that Minnesota Administrative Rule 6115.0211, Subpart 6b, requires that the construction of privately owned structures shall be permitted only when a federal, state, or local governmental agency accepts responsibility for future maintenance of this type of facility or its removal in the event that the private owner fails to maintain or abandons the facility. This would require a resolution of acceptance of responsibility for this project.  After discussion, the board requested that this be referred to Interim County Attorney, Michelle Moren.

Lake of the woods water sustainability foundation

Annual Report

Executive Director, Todd Sellers, met with the board and presented the annual report for the foundation.

Old/New Business

The County Board discussed the following old and new business: 

New:

  • Public Hearing for the City of Baudette Annexation- September 28, 2009 at 6:00 p.m. at the Ambulance Garage.

Old:

The board discussed the following old business:

  • Township Road Inventory- Bruce to talk to Mike Carroll for the time line on this project.
  • County TV- John will call Lee Hervey for an update

There were no new updates on:

  • Assessing Agreements, ANI, Capital & General Expenditure Policy, Community Support, Joint Meeting with Roseau County Board, County TV, Land Acquisition, PILT Payment, Joint Meeting with City of Baudette and LOW School, Red Lake Tribe Meeting, Township Road Inventory, Oak Island Petition and Deputy Coroner.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:00 p.m.

Attest:                                                                                                 Approved:       September 8, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

July, 2009

Commissioner Proceedings 

Special County Board Meeting

July 9, 2009  

The Lake of the Woods County Board of Commissioners met in special session on Thursday, July 9, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center. Call to Order Chair Patty Beckel called the meeting to order at 7:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel and Moorman.  Absent was Commissioner Hanson.  Also present was County Auditor John W Hoscheid.  Chair Patty Beckel laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented. Approval of Agenda Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations Motion was made by Commissioner Moorman to close the regular session at 7:05 a.m. pursuant MN Statute § 13D.03 for union negotiations. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. The following were present in closed session:  Commissioners Arnesen, Patty Beckel, Todd Beckel and Moorman.  Absent was Commissioner Hanson.  Also present were: County Auditor, John W Hoscheid and Human Resource Director, Wade Johannesen.    Motion was made by Commissioner Moorman to close the closed session at 7:30 a.m. and open the regular session.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Note:   The entire closed meeting was recorded by Human Resource Director, Wade Johannesen. The meeting reconvened at 7:31 a.m. Health Insurance Human Resource Director, Wade Johannesen met with the County Board to discuss health insurance options.  The County Board had questions for the consultants and requested Wade to inquire and report back to the board.   Highway Restructure The County Board discussed highway restructuring.  No action was taken at this time and this will be placed on the next budget agenda. County TV The County Board discussed the County TV and the process of proceeding forward including the initial down payment to Voyageurs Comtronics.  Motion was made by Commissioner Arnesen to make the initial 50% down payment of $ 78,780.24 for the County TV digital translator equipment upgrade, with the funding coming from the revenue fund out of the unallocated department.  The motion was seconded by Commissioner Moorman and the same being put to a vote carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel and Moorman.  Against:  Commissioner Todd Beckel. Budget Process The County Board discussed the Budget Policy, Goals & Objectives for 2010. Department Heads The County Board reviewed the Budget Policy and process for 2010 with all available department heads. Next Meeting The next special board meeting to discuss budgets will be Tuesday, July 21, 2009, at 7:00 a.m. Recess The meeting was called to recess at 9:58 a.m. and reconvened at 10:58 a.m. as follows: Recess There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 11:00 a.m. Attest:                                                             Approved:  July 14, 2009   ______________________________            ___________________________________John W Hoscheid                                          Patty BeckelCounty Auditor                                             County Board ChairCommissioner ProceedingsJuly 14, 2009 The Lake of the Woods County Board met in regular session on Tuesday, July 14, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center. Call to Order   Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren. Approval of Agenda Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with changes. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Consent Agenda Motion was made by Commissioner Hanson to approve the consent agenda, with changes, for travel: Dale Boretski to St. Cloud on July 19th – 24th for Appraisal Principles Course, on August 2nd – 7th for Appraisal Procedures Course and on August 16th – 21st for Mass Appraisal Basics; Joy Lindquist to St. Cloud on July 29th – 30th for Vanguard MN workshop and Josh Stromlund to Grand Rapids on August 5th – 6th for Leadership Training.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.   Approval of Minutes   Motion was made by Commissioner Moorman to approve the minutes of June 23rd regular board meeting; June 23rd County Ditch 1 public meeting, with changes and July 9th regular board meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Social Service Director, Nancy Wendler   ClaimsSocial Services Director, Nancy Wendler met with the County Board requesting approval of claims. Motion was made by Commissioner Todd Beckel to approve the following claims against the county:                                                 Commissioners’ Warrants          $ 20,480.65                                                 Commissioners’ Warrants         $ 12,109.81                                                                                                                The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.               County Auditor   ClaimsCounty Auditor, John W Hoscheid met with the County Board and requested approval of claims.  Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented, with the exception of claim number 1782 which was to be discussed later in the meeting.                                                 Revenue                                    $  45,877.52                                                Road & Bridge                         $128,822.65                                                Ditch                                         $       840.00                                                Taxes                                         $         34.00                                                Solid Waste                              $  25,776.73                                                                                                  $201,350.90 WARRANTS FOR PUBLICATIONWARRANTS APPROVED ON  7/14/2009 FOR PAYMENT  7/17/2009        AMOUNT   VENDOR NAME                                                                  AMOUNT   VENDOR NAME        1216.80 ANDY’S GARAGE, INC.                                                           1600.00 ANOKA COUNTY          509.65 AUTO VALUE BAUDETTE                                                         379.50 JOHN BEY        1120.00 BLUE MAXX RECYCLING                                                         434.18 BRAD’S PLUMBING & HEATING, INC          342.99 CANON FINANCIAL SERVICES INC                                    10584.80 CENEX CO-OP SERVICES, INC.        6268.75 KELLY COLE                                                                              600.00 CORPORATE HEALTH SYSTEMS, INC        4348.03 CROP PRODUCTION SERVICES                                          2009.56 DODDS LUMBER        6353.75 EARTHWORKS CONTRACTING INC                                    1675.00 ELECTION SYSTEMS & SOFTWARE, I        6056.25 FERRIOR LOGGING, INC                                                      6438.75 KEVIN FISH        6311.25 MARK FISH                                                                            21500.00 FORT DISTRIBUTORS LTD          333.29 FRONTIER PRECISION INC                                                     987.30 GCR TIRE CENTER        1200.00 LEE HANCOCK                                                                        6141.25 HASBARGEN FARMS INC          578.43 BRUCE HASBARGEN                                                                336.86 HOLTE IMPLEMENT, INC        5156.24 HOWARD’S OIL COMPANY                                                      574.99 JOHNSTON FARGO CULVERT INC        6205.00 LAVALLA SAND & GRAVEL INC                                               360.00 LAW ENFORCEMENT TRAINING SERVI          444.36 LOW FOODS                                                                           4178.83 LOW HIGHWAY DEPT      11491.20 MAR-KIT LANDFILL                                                                 3834.14 MINISTER OF FINANCE        5248.75 TIM MIOVAC                                                                            1275.00 MN ASSN OF ASSESSING OFFICERS        1662.56 MN COUNTIES COMPUTER CO-OP                                       331.31 MN DEPT OF NATURAL RESOURCES          375.00 MN OFFICE OF ENTERPRISE TECHNO                                 450.00 MN STATE DEPT OF PUBLIC SAFETY        5335.50 LAW MOREN                                                                           1078.80 MSOP-MN SEX OFFENDER PRGRM-462        6290.00 NORMAN JOHNSON TRUCKING, INC.                                 3542.39 NORTH EAST TECHNICAL SERVICE,I          497.70 THE NORTHERN LIGHT                                                           530.64 NORTHERN RESOURCES COOPERATIVE        3439.99 NORTHWEST ANGLE&ISLAND FREIGHT                              343.52 NORTHWEST MECHANICAL SERVICE I        6311.25 GEORGE OLSON                                                                      335.97 JEFFREY PELLAND        3220.32 R & Q TRUCKING, INC                                                             584.49 RODERICK RONE JR          404.00 ROSEAU COUNTY COOPERATIVE ASSN                              538.56 RUTTGERS SUGAR LAKE LODGE        1750.00 SJOBERG’S INC                                                                      5749.99 STRATA CORP, INC          363.25 SUN MONITORING                                                                   352.64 T R JOBBING          363.00 TRUE VALUE                                                                             300.33 TRUEMAN WELTERS      16225.02 UNIVERSITY OF MN                                                               2640.00 VOYAGEURS COMTRONICS, INC        1391.01 WALLWORK TRUCK CENTER                                                 747.92 WEST GROUP        4955.61 WOODY’S SERVICE49 PAYMENTS LESS THAN  $300       5,145.23****                  FINAL TOTAL…….    $201,350.90  **** Further moved to authorize the payment of the following auditor warrants:                                                 June 23, 2009                           $   15,877.24                                                June 30, 2009                           $ 134,431.75                                                June 30, 2009                           $     8,873.63                                                June 30, 2009                           $   48,012.37                                                                                                                                                                       The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Affidavit for Lost WarrantCounty Auditor, John W Hoscheid presented two affidavits for lost warrants. Motion was made by Commissioner Hanson to approve the application and affidavit for lost warrant for the Commissioner of Transportation/MN DOT Office of Transit, dated August 15, 2008, in the amount of $ 50.00, without furnishing an indemnifying bond. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Todd Beckel to approve the application and affidavit for lost warrant for CDW Government Inc, dated April 30, 2009, in the amount of $ 165.35, without furnishing an indemnifying bond. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   Gambling PermitMotion was made by Commissioner Todd Beckel to approve the application for exempt gambling for the Lake of the Woods Ducks Unlimited Chapter for a raffle, which will be held at Sportsman’s Lodge on September 12, 2009. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Game & Fish License Agent ContractMotion was made by Commissioner Todd Beckel to approve the Amendment No 2 to DNR Game and Fish License Agent Contract, effective upon the date the final required signature is obtained, which amends the ending date to allow for delay in implementation of a new electronic licensing system and allow the current contract to be used until the new system is implemented in March 2010; and further approve County Auditor, John W Hoscheid to sign the same.  Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Legislative TeamMotion was made by Commissioner Arnesen to appoint Commissioners: Todd Beckel and Hanson to the Legislative Team Committee representing the Lake of the Woods County Board; and to appoint Commissioner Moorman as an alternate.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. County Auditor John W Hoscheid to inform Steve Wymore, Superintendent Lake of the Woods School of the appointments from Lake of the Woods County Board of Commissioners. Emergency Manager Emergency Manager Holly House updated the County Board on the amendments to the Joint Powers Agreement Governing the Northwest Minnesota Regional Radio Board. The following resolution was offered by Commissioner Todd Beckel and moved for adoption:   Resolution Approving Amendmentsto theJoint Powers AgreementGoverning the Northwest Minnesota Regional Radio Board         Resolution 09-07-01   WHEREAS; Lake of the Woods County is a member of the Northwest Minnesota Regional Radio Board; and WHEREAS; the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board provides that all modifications to the Agreement require approval by all parties to the Agreement by adoption of a resolution; and WHEREAS; the Minnesota Counties Insurance Trust has recommended two modifications to the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board; and WHEREAS; the Northwest Minnesota Regional Radio Board recommends the adoption of the recommended modifications; and WHEREAS; the recommended modifications have been attached to this Resolution; NOW, THEREFORE, BE IT RESOLVED; that Lake of the Woods County hereby approves the modifications to the Joint Powers Agreement governing the Northwest Minnesota Regional Radio Board as submitted and recommended by the Northwest Minnesota Regional Radio Board and attached hereto. Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Recess The meeting was called to recess at 9:50 a.m. and reconvened at 10:00 a.m. as follows: Community Support Program (CSP)   RFP – Concerned CitizensArea citizens met with the County Board to voice concerns and posed questions relating to the Community Support Program (CSP) Request for Proposals (RFP).  The County Board and Social Services Director Nancy Wendler updated them on the program and the County’s position.  A group letter was introduced into the official minutes; and various citizens gave testimony to and for the support of the Lake of the Woods County staff and the success of the program.   Recess The meeting was called to recess at 11:00 a.m. and reconvened at 11:10 a.m. as follows: Public Works Director Ditch Authority – County Ditch 1   Motion was made by Commissioner Todd Beckel to close the regular session at 11:11 a.m. and open the Ditch Authority meeting regarding County Ditch 1, prioritized repair projects. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. The following members were present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were:  Public Works Director Bruce Hasbargen and County Auditor John W Hoscheid.                    Public Works Director Bruce Hasbargen updated the board on the County Ditch 1 prioritized repair projects.   Motion was made by Commissioner Moorman to authorize the Ditch Inspector/Public Works Director Bruce Hasbargen to proceed with the process of the Department of Natural Resources (DNR) for prioritized repair projects on County Ditch 1.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Motion was made by Commissioner Todd Beckel to close the Ditch Authority meeting at 11:30 a.m. and open the regular meeting.  Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   Oak Harbor Plat Road ConstructionPublic Works Director Bruce Hasbargen updated the County Board on the Oak Harbor Plat Road Construction; follow up from the April 28, 2009 meeting.  Bruce noted that no one had showed up for the meeting.  No action was taken.   Red Lake Tribal CouncilPublic Works Director Bruce Hasbargen discussed with the County Board the possibility of setting up a committee to meet with the Red Lake Tribal Council regarding road construction at the Northwest Angle and other issues.  He requested an available date and time for this meeting to take place.   County Right-of-WayPublic Works Director Bruce Hasbargen updated the County Board on the unauthorized work within the county right-of-way by Pieper Farms.  Bruce and the Interim County Attorney Michelle Moren are to send a letter to Pieper Farms informing them of the required modifications needed to be made.   ClaimsThe County Board discussed claim number 1782 with Public Works Director Bruce Hasbargen.    Motion was made by Commissioner Arnesen to pay claim number 1782 and include this with the commissioner warrants for July 14, 2009.  The motion was seconded by Commissioner Patty Beckel and carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel, Hanson and Moorman.  Against:  Commissioner Todd Beckel.   Enrichment Program Jenny Moorman, Enrichment Program Coordinator met with the County Board requesting financial support for the operating expenses for the Lake of the Woods School Enrichment Program.  The County Board thanked Jenny for the information and stated there would be no board action taken at this time; however they would review this during the budget process.   Recess The meeting was called to recess at 12:20 p.m. and reconvened at 1:05 p.m. as follows:            PLANNING COMMISSION   Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:06 p.m. and open the Planning Commission regarding requests from Les Nelson and Gary Miller. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   The following members were present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were:  Land and Water Planning Director Josh Stromlund, County Auditor John W Hoscheid, Les Nelson and Gary Miller.             Land and Water Planning Director, Josh Stromlund reviewed the application from Les Nelson; proposing to move more than 10 cubic yards within the shore impact zone for the alteration of an existing boat ramp.  Josh requested a detailed design from the contractor, which Les agreed to provide.  Josh also presented a letter of support in favor of Mr. Nelson’s proposal. Land and Water Planning Director, Josh Stromlund reviewed the application from Gary Miller; proposing to move more than 10 cubic yards within the shore impact zone for the purpose of repairing a currently failing rock rip-rap project.  Josh also presented a letter of support in favor of Mr. Miller’s proposal. Motion was made by Commissioner Hanson to close the Planning Commission at 1:33 p.m. and open the regular meeting.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Boundary Commission   Commissioner Hanson updated the County Board on the Boundary Commission.  County Surveyor, Don Rasmussen was present for discussion with the County Board.          Motion was made by Commissioner Arnesen to approve the Boundary Commission area in Gudrid Township of Sections 11 and 12, Township 160 N, Range 30 W.  This area consists of: Part A)      The East line of Government Lot 5, Section 12 (West line of James Clementson property) to the West line of Russ Barron property in Government Lot 5, Section 12, all lying North of State Highway 11; and to include the East line of Rodney Gubbels property lying in Government Lot 5 and in the SE ¼ SW ¼, and to the South line of Rodney Gubbels property lying in SE ¼ SW ¼; all lying South of State Highway 11.  The cost of Part A is approximately $7,800 to be allocated to the beneficiaries accordingly. Part B)     The East line of David Thomas property in Government Lot 5, Section 12 to the West line of Jerry Senkyr property in Government Lot 4, Section 11; all lying North of State Highway 11. The cost of Part B is approximately $2,200 to be allocated to the beneficiaries accordingly. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. AMC Leadership Summit   The County Board reviewed the AMC Leadership Summit in Grand Rapids, August 12-14, 2009.  Chair Patty Beckel questioned if anyone would be interested in attending.  Commissioner Todd Beckel will be representing Lake of the Woods County.Lake of the Woods Ambulance Service   Jason Breuer representing the Lake of the Woods Ambulance Service and the LakeWood Regional Healthcare Foundation, met with the County Board requesting financial support.  The County Board thanked him for attending and stated there would be no action taken at this time; however they would review this during the budget process. Wyatt Johnson   Wyatt Johnson met with the County Board requesting a letter of support for Giziibii Resource Conservation & Development Association (RC&D) assistance.  Wyatt discussed the project benefits and the Lake of the Woods Business and Talent Marketing Plan. Motion was made by Commissioner Moorman to approve County Board Chair Patty Beckel to sign a letter of support for “Lake of the Woods Business & Talent Marketing Plan” to be sent to Giziibii Resource Conservation and Development (Giziibii RC&D).   The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Recess The meeting was called to recess at 2:20 p.m. and reconvened at 2:30 p.m. as follows:   County Sheriff   County Sheriff Dallas Block met with the County Board requesting approval for purchasing tires for the Durango and for two spotting scopes. Motion was made by Commissioner Todd Beckel to approve the purchase of tires for the Durango with the funding out of the Sheriff’s department.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Arnesen to approve the purchase of two spotting scopes with the funding out of the Stonegarden grant.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Closed Session – Pursuant to MN Statute § 13D.03 Labor Negotiations   Motion was made by Commissioner Todd Beckel to close the regular session at 2:35 p.m. pursuant MN Statute § 13D.03 for union negotiations. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. The following were present in closed session:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present was Human Resource Director, Wade Johannesen.   Motion was made by Commissioner Todd Beckel to close the closed session at 2:45 p.m. and open the regular session.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.   Note:   The entire closed meeting was recorded by Wade Johannesen, Human Resources Director.   The meeting reconvened at 2:46 p.m.Salary & Union Negotiations – Open   Motion was made by Commissioner Arnesen to rescind the following motion from March 11, 2009 Board meeting:  “Motion was made by Commissioner Arnesen to freeze all salary adjustments for 2009. The motion was seconded by Commissioner Todd Beckel and the vote carried as follows:  Voting for: Commissioners Todd Beckel, Arnesen and Patty Beckel; Voting no: Commissioners Moorman and Hanson.” The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. Motion was made by Commissioner Todd Beckel to grant all Highway Department Schedule A and Permanent Part Time employees a 2009 salary cost of living increase of .45 cents per hour for the remainder of the year, effective July 12, 2009, in accordance with the 2009 union contract.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.   Motion was made by Commissioner Arnesen to grant all Solid Waste  Department Schedule A and Permanent Part Time employees a 2009 salary cost of living increase of .45 cents per hour for the remainder of the year, effective July 12, 2009, in accordance with the 2009 union contract.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. The County Board of Commissioners would like to express their appreciation for the concessions made by the union during negotiations of the current 2009 through 2011 union contracts with the County.  The County Board of Commissioners expressed continued concerns regarding the long term budget affects resulting from this 2009 increase. Motion was made by Commissioner Todd Beckel to grant all non-union Schedule A and Permanent Part Time employees a 2009 salary cost of living increase of .45 cents per hour for the remainder of the year, effective July 12, 2009.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  Motion was made by Commissioner Todd Beckel to adjust and adopt the following salary schedule, including longevity for elected officials; with a cost of living increase of $446.40 for the remainder of the year, effective July 12, 2009.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.   Elected Officials – Department Heads:Dallas Block               $65,760.46Mark Hall                     50,428.60John W Hoscheid         57,734.64Susan Ney                    50,482.60            Attorney (Half-time)   50,000.00 Motion was made by Commissioner Moorman to adjust and adopt the following salary schedule, including longevity for appointed department heads with a cost of living increase of $446.40 for the remainder of the year, effective July 12, 2009.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.    Appointed Officials – Department Heads:Wayne Bendickson    $61,809.03Brent Birkeland           53,835.94Bruce Hasbargen          93,043.00Holly House                 24,167.84Rick Rone                    17,964.20Josh Stromlund            55,489.73Nancy Wendler            59,579.03   Motion was made by Commissioner Todd Beckel to leave the County Commissioners salaries for 2009 the same and not make any adjustments for 2009. Salaries for the County Commissioners for 2009 remains at $15,300; County Board Chair salary remains at $16,300 for the year 2009 and committee meetings per diem remains at $100 with the exception of budget committee meetings which are at $50 per diem for the year 2009.   The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.             Elected Officials – Commissioners:Ed Arnesen                $15,300.00Todd Beckel                15,300.00Patricia Beckel             15,300.00Tom Hanson                 15,300.00Kenneth Moorman       15,300.00Board Chair                 16,300.00   Old/New Business The County Board discussed the following old and new business:  New:County Assessor Wayne Bendickson met with the County Board requesting approval and funding for training on data conversion from Vanguard Appraisals.  Motion was made by Commissioner Arnesen to approve training on data conversion from Vanguard Appraisals in the amount of $2,400, with the funding coming from the technology fund.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. Old:Commissioner Patty Beckel gave an update on the joint meetings with the City of Baudette, LOW School and Lake of the Woods County.  She mentioned that Steve Wymore would like to hold another meeting in the fall. There were no new updates on:Capital and General Expenditure Policy, Boundary Commission, Assessing Agreements, ANI, No Net Loss Policy, Joint Meeting with Roseau County Board, County TV, PILT, Land Acquisition, Community Support Program (CSP), Township Road Inventory.   Committee Reports: The following committee reports were heard and discussed: Public Safety Answering Point (PSAP) – update by Commissioner Todd BeckelNorthern Counties Land Use – update by Commissioner Todd BeckelNorthwest Minnesota Regional Radio Board – update by Commissioner Todd BeckelSoil & Water Conservation District Board – update by Commissioner Todd BeckelMN Pollution Control Agency(MPCA)/Sewer Ordinance – update by Commissioners Patty Beckel and Arnesen  Department Head Meeting – update by Commissioners Patty Beckel and Hanson   Correspondence: Correspondence was acknowledged from: Soil & Water Conservation Board of Supervisors – Joint Meeting RecessWith no further business before the County Board, Chair Patty Beckel called the meeting to recess at 4:03 p.m. Attest:                                                                                                 Approved:       July 28, 2009  ____________________________                                                    ____________________________John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

Special County Board Meeting

July 21, 2009

The Lake of the Woods County Board of Commissioners met in special session on Tuesday, July 21, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 7:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners Arnesen, Todd Beckel, Patty Beckel, Hanson and Moorman.  Also present were:  County Auditor John W Hoscheid, Human Resource Director Wade Johannesen and Public Works Director Bruce Hasbargen.  Chair Patty Beckel laid the ground rules for the upcoming budget; these meetings are to be informational and no board action will be taken until all budgets are presented.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the special meeting today with changes.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Highway Restructure

Public Works Director Bruce Hasbargen met with the County Board to discuss an early retirement incentive program for the Public Works Department.  There was no action taken at this time, however this will be placed on the August 11, 2009 regular scheduled board meeting.

Recess

The meeting was called to recess at 8:55 a.m. and reconvened at 9:05 a.m. as follows:

Health Insurance

Human Resource Director, Wade Johannesen updated and discussed with the County Board information received on employees’ health insurance.  Wade stated there will be more information following and will keep the County Board updated.

Annexation

The County Board discussed and reviewed information on annexation.  There was no action taken at this time, however this will be placed on an upcoming regular scheduled board meeting.

Budget Process

The County Board reviewed the IFS budget spreadsheets in detail.

County Attorney

The County Board discussed the current attorney budget and salary.  There was no action taken at this time.

Recess

There being no further business before the County Board, Chair Patty Beckel called the meeting to recess at 10:35 a.m.

Attest:                                                             Approved:  July 28, 2009

______________________________            ___________________________________

John W Hoscheid                                          Patty Beckel

County Auditor                                             County Board Chair

Commissioner Proceedings

July 28, 2009

The Lake of the Woods County Board met in regular session on Tuesday, July 28, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with additions. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda, for travel: Jodi Ferrier to Duluth on October 5-6 for Foster Care/Day Care Licensing, Child Protection and LSW training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of July 14th regular board meeting with changes and July 21st special board meeting.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

ANNEXATION

City of Baudette Mayor Rick Rone, City Council Member Jeff Hovde and City Clerk Tina Rennemo met with the board to discuss the annexation process that the city is pursuing. They discussed the designation and annexation process. Chair Patty Beckel invited input from North Star representative Dan Hoskins and Wayne Haukaas.  Dan stated that North Star Electric is in opposition of the proposed annexation.

The consensus of the board was that they would like more information on the following:

  • cost of the designation/ annexation 
  • services the city would provide to the property owners
  • property owners would pay on a home valued at $100,000
  • letter sent to all annexation property owners
  • a public informational meeting for residents to attend

Rick Rone stated that they would look into dates for the meeting and get back to the board.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 13,734.33 

                                                Commissioners’ Warrants         $ 10,776.98

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented.

                                                Revenue                                   $   12,417.49

                                                Road & Bridge                        $ 226,125.11

                                                Co. Development                     $        200.00 

                                                Solid Waste                              $     1,808.08

                                                                                                  $240,550.68

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  7/28/2009 FOR PAYMENT  7/31/2009

       AMOUNT   VENDOR NAME                                                                 AMOUNT   VENDOR NAME

          478.58 AMERI PRIDE LINEN & APPAREL SE                                     5121.25 KELLY COLE

        1695.81 DLT SOLUTIONS, INC                                                          89329.22 DUSTCOATING, INC

        6311.25 EARTHWORKS CONTRACTING INC                                    6056.25 FERRIOR LOGGING, INC

        3548.75 KEVIN FISH                                                                              6311.25 MARK FISH

        2800.00 GOVERNMENT MANAGEMENT GROUP, I                           6353.75 HASBARGEN FARMS INC

          893.17 JOHNSON AUTO & MACHINE                                               1461.16 LAKE ROAD DIESEL INC

      10597.50 LAVALLA SAND & GRAVEL INC                                               300.00 LOW ROD & GUN CLUB

        6417.50 TIM MIOVAC                                                                              596.19 MN COUNTIES COMPUTER CO-OP

          315.00 MN SOCIETY OF PROFESSIONAL ENG                                 540.00 MN STATE AUDITOR’S

          685.30 JEROME MOLINE                                                                    6396.25 NORMAN JOHNSON TRUCKING, INC.

          915.00 NORTH EAST TECHNICAL SERVICE,I                                    462.60 NW MN HOUSEHOLD HAZARDOUS

        6183.75 GEORGE OLSON                                                                      343.92 PITNEY BOWES INC.

          352.00 RATWIK, ROSZAK & MALONEY,PA                                         698.50 RODERICK RONE JR

      65965.15 STRATA CORP, INC                                                                2400.00 VANGUARD APPRAISALS, INC

          607.33 VOYAGEURS COMMUNICATIONS, INC                               3938.18 WAYNE’S BODY SHOP-DBA

26 PAYMENTS LESS THAN  $300       2,476.07

FINAL TOTAL    $240,550.68

Further moved to authorize the payment of the following auditor warrants:

                                                July 12, 2009                           $ 102,867.11

                                                July 22, 2009                            $    9,635.81

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution for Support for Trail Groomer            

County Auditor, John W Hoscheid presented a resolution of support for the NWA Edge Riders grooming equipment.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

NWA Edge Riders

Support for Trail Groomer

Resolution No. 09-07-02

BE IT FURTHER RESOLVED, the Lake of the Woods County hereby assures the grooming equipment acquired through this grant will be maintained for no less than twenty (20) years or until such time as appropriate disposition actions are approved by the Minnesota Department of Natural Resources and authorizes Chair Patricia Beckel and County Auditor, John W. Hoscheid to sign.

Resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Public Works Department

Assistant Engineer, Bill Sindelir met with the board requesting approval for acceptance of Chandler Road N.W. and Katie Road N.W. within Marina Drive Estates.

Motion was made by Commissioner Moorman to accept Chandler Road N.W. and Katie Road N.W. within Marina Drive Estates in Section 36, T-162-N, R-32-W, as Unorganized Township Road No. 397 and Unorganized Township Road No. 398, respectively, and that said roads have been constructed to minimum unorganized township road standards.  The roads are both approximately 0.23 Mile in length and shall be classified at Maintenance level “C”.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:15 a.m. and reconvened at 10:20 a.m. as follows:

Land and Water Planning

Consideration of approval or denial of Conditional Use Permit

Gary Miller

Land and Water Planning Director, Josh Stromlund presented the Findings of Fact and Decision for a consideration of a Conditional Use Permit for Gary Miller.

A motion was made by Commissioner Arnesen to approve the following: Findings of Fact and Decision for Gary Miller requesting to allow moving more than 10 cubic yards of material within the shore impact zone for the purpose of a rock rip-rap stabilization project:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Gary Miller                                                            Date:  July 28, 2009

Location/Legal Description:  Lots 14 & 15, Block 1, Sandy Shores 1st Addition

                                                   Section 17, T. 163N, R. 33W    Parcel # 16.56.01.150                                       

Project Proposal:  To allow the cumulative movement of more than 10 cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of a rock rip-rap shoreland stabilization project.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )  N/A (  )

Why or why not?  The current rip-rap is in need of maintenance.  This maintenance project will consist of re-stabilizing the shoreline which will protect structures, septic systems and prevent further loss of shoreline, thus reducing the amount of sedimentation to the lake.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (X) NO (  )  N/A (  )

Why or why not?  This project will prevent further shoreline erosion by reducing the sedimentation to the lake.  Lake of the Woods has been listed on the MPCA Impaired water list for excess nutrients.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )

Why or why not?  The project will consist of maintaining existing rip-rap with little to no impact to the existing topography and vegetative cover.  The site will be seeded after the project to pre-project conditions which includes lawn area.  The drainage features of the site will not be adversely affected.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Rip-rap is constructed along the shoreline to prevent further shoreline erosion.  Shoreline areas typically have floodplain areas.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Shoreline erosion was the reason for the initial rip-rap project.  Vegetation will be re-established to pre-project conditions.

6. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the requested use compatible with adjacent land uses?

                        YES (X)  NO (  )  N/A (  )

Why or why not?  Numerous landowners in the Sandy Shores area have conducted similar projects to reduce shoreline erosion.

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Rip-rap is constructed along the shoreline to prevent further shoreline erosion where there is a documented problem.  The southern shore of Lake of the Woods has been devastated with erosion problems.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                               YES (X)  NO (  )  N/A (  )

Why or why not?  The current view from public waters will not change as there is no plan to remove the existing trees.  The only impact will be to the existing lawn.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                                                                            YES (  )  NO (  )  N/A (X)

Why or why not?  _____________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific recommendations of approval are as follows:  Implementation of a buffer or “no mow” zone to prevent de-stabilization occurring on the top side of the project.

Approved  (X)       Denied  (  )

                                                                                                ____________________________

                                                                                                            Patricia Beckel

                                                                                                Madam Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Les Nelson

Land and Water Planning Director, Josh Stromlund presented the Findings of Fact and Decision for a consideration of a Conditional Use Permit for Les Nelson

A motion was made by Commissioner Todd Beckel to deny the following: Findings of Fact and Decision for Les Nelson requesting to allow moving more than 10 cubic yards of material within the shore impact zone for the purpose of alteration of an existing ramp:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Les Nelson                                                                   Date:  July 28, 2009

Location/Legal Description:  Lot 40, Block 1, Sandy Shores

                                                   Section 21, T. 163N, R. 33W    Parcel # 16.55.01.400                                       

Project Proposal:  To allow the cumulative movement of more than 10 cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of the alteration of an existing ramp.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

YES ( )  NO (  )  N/A (X)

Why or why not?  ____________________________________________________

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (  ) NO (X)  N/A (  )

Why or why not?  The shoreline was armored (rip-rap) 2003 due to the erosion that took place on the southern shore of Lake of the Woods.  Since that time, the lake has been listed on the MPCA Impaired Water list for excess nutrients.  Currently, there is vegetation above the rip-rap which is helping stabilize the shoreline and slow down the runoff from the site.  By removing the vegetation and increasing the sites impervious surface coverage, will lead to an increased amount of runoff, thus leading to an increase in sedimentation and nutrient loading.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (  )  NO (X)  N/A (  )

Why or why not?  The current topography is about 8’ in height from the water line to the plateau of the shoreline.  The proposal is to construct a ramp at about a 6:1 slope of concrete that is 12 feet in width and 56 feet in length.  A portion of the side slopes will be at a 2:1 and armored with rock and fabric.  This project will increase the drainage features of the property and lead to an increase in runoff potential for the site.  The vegetative cover will be eliminated and replaced with rock and concrete.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?  Ramps of this nature are constructed along the shoreline to provide access to the lake or river.  Shoreline areas typically have floodplain areas.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                        YES (  )  NO (X)  N/A (  )

Why or why not?  The project area has a high probability to erode as it will be in sand and sloping toward the water.  The applicant has not submitted any erosion control methods that he plans to implement.  All that has been mentioned is that the side slopes will have fabric and rock.

6. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the requested use compatible with adjacent land uses?

                        YES (X)  NO (  )  N/A (  )

Why or why not?  There are a number of private ramps on the lake and in the vicinity of this proposal.  Most of these ramps were constructed years ago and still in use today.

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  Ramps of this nature are constructed along the shoreline to provide access to the lake or river where there are no other alternatives or public access in the vicinity.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                                             YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                               YES (X)  NO (  )  N/A (  )

Why or why not?  The current view from public waters will not change as there is no trees present within the shore impact zone where this project is proposed.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                                                                            YES (X)  NO (  )  N/A (  )

Why or why not?   Lake of the Woods, on the United States side, is approximately 300,000 acres.

Additional items for consideration:  There is no evidence of an existing ramp as indicated on the application, current lake levels, State Cost Share and Water Plan funds were spent on this project and may require cost recovery.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  None

Approved  (  )       Denied  (X)

                                                                                                ____________________________

                                                                                                            Patricia Beckel

                                                                                                Madam Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded for the denial of the conditional use permit  by Commissioner Hanson and the vote carried as follows:  Voting in favor: Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman.  Voting against: Commissioner Arnesen.

Emergency Manager

Emergency Manager Holly House informed the Board that the 2008 Homeland Security Grant Program has a grant that is available to purchase Video- conference equipment that includes a conference phone, web-cam and a lap top computer with no matching funds from the county.  The consensus of the board was that this would be cost effective for the county and requested that Holly move forward with the process of purchasing the equipment.

WYNNE CONSULTING

Consultant, John Wynne with the board to discuss the Small Cities Program funding that is available from the Minnesota Department of Employment and Economic Development (DEED) for a county-wide housing rehabilitation project which would involve the rehabilitation of substandard low income owned and occupied homes.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

SMALL CITIES PROGRAM

COMMUNITY DEVELOPMENT PROJECT

RESOLUTION NO. 09-07-03

WHEREAS; Lake of the Woods County and its member communities have a number of existing needs including:

  1. the need for rehabilitation of substandard low income occupied housing units (owner & rental) and:
  2. the need for affordable housing ownership opportunities for low income households

WHEREAS, Wynne Consulting proposed to do the necessary field work and prepare the pre-application fee of $1,500;

NOW THEREFORE, Lake of the Woods County will pursue such funding and pay the pre-application fee to Wynn Consulting in the amount of $1,500 with the funding from the revenue fund.

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County be authorized to submit an application for Small Cities Program funding to address these needs and authorize Chair Patty Beckel to sign the pre-application.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Community Support Program (CSP)

RFP

Social Services Director, Nancy Wendler met with the board to discuss the Community Support Program (CSP) Request for Proposals (RFP).  Nancy informed the board that she received two RFP’s. The County Board discussed forming a CSP committee.

Motion was made by Commissioner Arnesen to form a CSP Committee and to appoint Commissioners Patty Beckel and Todd Beckel, Social Services Director Nancy Wendler, Interim County Attorney Michelle Moren, Social Worker Supervisor Amy Ballard and CSP Social Worker Phil Johnson.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The County Board discussed the following old and new business: 

New:

None

Old:

The board discussed the following old business:

  • Capital Expenditure Policy.
  • Joint meeting with City of Baudette and Lake of the Woods School- September 29, 2009 at 5:30 p.m. in the Commissioners’ Room.
  • Red Lake Tribe Meeting- possible date of September 8th in the a.m.
  • Pilt Payments
  • Remove No Net Loss Policy under Old/New Business

There were no new updates on:

  • Boundary Commission, Assessing Agreements, ANI, Joint Meeting with Roseau County Board, County TV, Land Acquisition and Township Road Inventory.

Committee Reports:

The following committee reports were heard and discussed: 

  • Public Safety Answering Point (PSAP) – update by Commissioner Todd Beckel
  • Extension Committee – update by Commissioner Patty Beckel and Arnesen

Correspondence:

None

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 12:20 p.m.

Attest:                                                                                                 Approved:       August 11, 2009

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

June, 2009

Commissioner Proceedings

June 9, 2009

The Lake of the Woods County Board met in regular session on Tuesday, June 9, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda for the meeting today with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Todd Beckel to approve the consent agenda for travel: Wayne Bendickson to St. Paul on June 9th for State Board of Review; Lorene Hanson to Grand Rapids on June 16th – 19th for MACATFO; and Josh Stromlund to Lanesboro on June 22nd – 25th for Leadership Training; Steve Sindelir to Shakopee on July 26th – 29th for MACAI.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of May 26, 2009. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 12,737.35 

                                                Commissioners’ Warrants         $   8,614.76

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Senator Tom Saxhaug and Representative Tom Anzelc

Senator Tom Saxhaug and Representative Tom Anzelc met with the County Board and gave a legislative update for the county and state.  This included:  Budgets, PILT, SFIA, Environment and Natural Resources, Public Safety, LGA, Education, Health and Human Services.

Recess

The meeting was called to recess at 10:20 a.m. and reconvened at 10:25 a.m. as follows:

MCIT

Gail Sater, Minnesota Counties Insurance Trust (MCIT) presented the Member Report for Lake of the Woods County including the history on rates, claims and coverage. 

County TV

Lee Hervey, Voyageurs Comtronics updated the County Board on the County TV and options available for upgrading to digital TV.  Chair Patty Beckel referred this to the County TV Committee.  Lee requested direction from the County Board, so he could begin with the application process.

Senior Center

John Oren representing the Lake of the Woods Senior Citizens Council – Brink Center met with the County Board requesting funds for a kitchen renovation project in the Brink Center. 

Motion by Commissioner Moorman to authorize payment to the Senior Citizens Brink Center for kitchen renovations, in the amount of $18,000 from the designated Senior Citizens Brink Center Nutrition account.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Budget Dates

The County Board discussed the budget process and dates to meet.  The following dates were set for the initial budget meetings:  Thursday, July 9th; Wednesday, July 15th and Tuesday, July 21st.  All meetings are to begin at 7:00 a.m. in the Commissioners’ room of the Government Center.

Ditch Authority

Motion was made by Commissioner Todd Beckel to close the regular session at 11:35 a.m. and open the Ditch Authority meeting regarding Judicial Ditch 28 (JD28). The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following members were present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were:  Public Works Director Bruce Hasbargen, Assistant Engineer Bill Sindelir and County Auditor John W Hoscheid.                    

Assistant Engineer Bill Sindelir updated the board on the JD 28 project.

Motion was made by Commissioner Arnesen to approve payment acquiring a right-of-way on Judicial Ditch 28 and repair costs.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel, Hanson and Moorman; Opposed:  Commissioner Todd Beckel.    

Motion was made by Commissioner Todd Beckel to close the Ditch Authority meeting at 12:04 p.m. and open the regular meeting.  Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:05 p.m. and reconvened at 1:00 p.m. as follows:

PLANNING COMMISSION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and open the Planning Commission regarding Mike Reed’s zone change request. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following members were present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were:  Land and Water Planning Director Josh Stromlund, County Auditor John W Hoscheid and Mike Reed.          

Land and Water Planning Director, Josh Stromlund discussed the past history of the project area which included an environmental assessment worksheet and explained how it all relates to the current ordinance regarding a zone change.  Correspondence from Royal Karels concerning the zone change was introduced, read and discussed.       

Motion was made by Commissioner Hanson to close the Planning Commission at 1:33 p.m. and open the regular meeting.  Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Land and Water Planning Director

Bostic/Zippel Watershed Assessment Project

Land and Water Planning Director, Josh Stromlund discussed the “Proposed Plan of Work for Bostic/Zippel Watershed Assessment Project” with the County Board. 

Wetland Appeal Fee

Land and Water Planning Director, Josh Stromlund discussed the wetland appeal application fee.

Motion was made by Commissioner Todd Beckel to set the wetland appeal application fee at a non-refundable fee of $500.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Human Resource Director

Human Resource Director, Wade Johannesen met with the County Board to discuss an extension on his Human Resource Contract with Lake of the Woods County. 

Motion was made by Commissioner Moorman to approve an extension, from July 1, 2009, to October 23, 2009, on the Human Resource Contract between Wade Johannesen and Lake of the Woods County; and to have County Board Chair Patty Beckel and County Auditor John W Hoscheid sign said contract.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was carried as follows:   For:  Commissioners Arnesen, Patty Beckel and Moorman; Opposed:  Commissioners Todd Beckel and Hanson.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Hanson to approve the following claims against the county as presented.   

                                                Revenue                                     $ 50,650.54

                                                Road & Bridge                         $ 26,063.11

                                                County Development                $   3,789.00

                                                Solid Waste                               $ 17,362.61

                                                                                                   $ 97,865.26

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  6/09/2009 FOR PAYMENT  6/12/2009

                        AMOUNT   VENDOR NAME                                                           AMOUNT   VENDOR NAME

                          473.28 AUTO VALUE BAUDETTE                                       459.00 BLACK BOX CORPORATION

                          341.78 CANON FINANCIAL SERVICES INC                      2601.62 CENEX CO-OP SERVICES, INC.

                          375.00 MARK CHAPMAN                                                    4348.03 CROP PRODUCTION SERVICES

                        1094.64 DODDS LUMBER                                                     1800.00 EARTHWORKS CONTRACTING INC

                        3070.20 ESRI                                                                            314.62 FARMERS UNION OIL CO.

                          317.66 FRONTIER PRECISION INC                                       317.95 RICHARD GOODERUM

                          367.86 HOLIDAY INN ST CLOUD                                        507.57 HOLTE IMPLEMENT, INC

                          772.34 KONRAD MATERIAL SALES LLC                            320.00 LAKEWOOD HEALTH CENTER

                          501.42 LOCATORS SUPPLIES INC                                        597.24 LOW FOODS

                        3091.14 LOW HIGHWAY DEPT                                            2900.00 LOW SOIL & WATER CONS. DIST.

                        9946.80 MAR-KIT LANDFILL                                               2429.00 MN COUNTIES INSURANCE TRUST

                          375.00 MN OFFICE OF ENTERPRISE TECHNO                    560.00 MN STATE SHERIFF’S ASS’N

                        5335.50 LAW MOREN                                                             556.80 MSOP-MN SEX OFFENDER PRGRM-462

                          350.83 NOBLE RADIO SHACK                                            1150.38 NORTHERN FARMERS CO-OP

          300.00 NW ANGLE & ISLAND CHAMBER OF C                1805.19 PETE’S BODY SHOP   DBA

          435.97 PIRKL LUMBER & CARPET                                      732.26 PRO ACTION UNIFORMS

        1621.00 R & Q TRUCKING, INC                                              502.15 RODERICK RONE JR

        1080.24 ROSEAU COUNTY COOPERATIVE ASSN                323.05 TONY DORN, INC.

        8906.94 TRUEMAN WELTERS                                                390.00 WEST GROUP

      27573.00 WHERLEY MOTORS                                                4122.33 WIDSETH SMITH NOLTING&ASST INC

36 PAYMENTS LESS THAN  $300       4,797.47

*FINAL TOTAL     $97,865.26

Further moved to authorize the payment of the following auditor warrants:

                                                May 26, 2009                           $ 585,491.54

                                                June 4, 2009                             $     1,550.00

                                                June 5, 2009                             $ 969,101.86

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Liquor License

Motion was made by Commissioner Todd Beckel to approve the following licenses:  Intoxicating Liquor, 3.2 Malt Liquor and Cigarette; from July 1, 2009, to June 30, 2010, contingent upon the approval of the County Sheriff, County Attorney and all property taxes and lodging taxes are paid to date.

  • On/Off Sale and Sunday Liquor License:

Adrian’s Resort, Angle Inn Resort, Ballard’s Resort, Borderview Resort, Jerry’s Restaurant and Lounge, Morris Point Lakeview Lodge, Riverbend Resort, Rock Harbor Lodge, Sportsman’s Lodge, Wigwam Resort, Zippel Bay Resort, North Point Bar & Grill, Sportsman’s Oak Island Lodge; 

  • On-Sale and Sunday Liquor License:

Cyrus Resort, Ken-Mar-Ke Resort, Flag Island Resort, Wheelers Point Resort, Rosalie’s Restaurant and Lounge;

  • Off-Sale Only:

Log Cabin Liquors Inc;

  • Cigarette License:

Adrian’s Resort, Ballard’s Resort, Bay Store, Borderview Lodge, Cenex, City of Baudette, City of Williams, Cyrus Resort, Border Bait, Flag Island Resort, Holiday Station, Howard’s, Jeanette Mcatee, Lake of the Woods Foods, Log Cabin Bait, Log Cabin Liquors, Long Point Resort, Morris Point Lakeview Lodge, North Point Bar & Grill, Riverbend Resort, Rock Harbor Lodge, Sportsman’s Lodge, Sportsman’s of Oak Island Lodge, Too Tall’s, Wheeler’s Point, Zippel Bay Resort;

  • 3.2 On-Sale Malt Liquor:

Long Point Resort, Ship’s Wheel Resort and Oak Island Resort;

  • 3.2 Off-Sale Malt Liquor:

Bay Store, Cyrus Resort, Border Bait, Long Point Resort, Oak Island Resort, Rock Harbor Lodge, Log Cabin Bait, Flag Island Resort.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  Commissioner Arnesen abstained from voting.

Take a Kid Fishing

Motion was made by Commissioner Todd Beckel to allocate the budgeted amount of $600 to the 2009 Lake of the Woods Take-A-Kid Fishing event, with funds out of the County Development fund.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Lakewood Care Center

SharRay Feickert, Lakewood Care Center met with the County Board requesting a letter of support for Lakewood Care Center to reduce the care center bed size of 52 (24 double occupancy rooms and 4 single rooms) to a 44 bed facility (12 single rooms and 16 double occupancy rooms).  It was the consensus of the County Board to support the change of facility beds at the Lakewood Care Center.

Old/New Business

The County Board discussed the following old and new business: 

Social Service Director, Nancy Wendler gave a Community Support Program (CSP) update to the County Board.

The County Board discussed and will be having a “Joint Information Sharing Meeting” with the Roseau County Board on Wednesday, June 17, 2009, from 11:00 a.m. to 1:00 p.m. at the Roosevelt Rustic Diner in Roosevelt, MN.

There were no new updates on:

  • PILT payment, Capital and General Expenditure Policy, Boundary Commission, Road Inventory, Assessing Agreements, ANI, No Net Loss Policy, Joint Meeting with City of Baudette and Lake of the Woods School.

Committee Reports:

The following committee reports were heard and discussed: 

  • Minnesota Rural Counties Caucus (MRCC) – Legislative update by Commissioner Todd Beckel
  • Public Safety Answering Points – update on Minnesota Statewide 911 Program and available grants – by Commissioner Todd Beckel
  • Department Head Meeting – update by Commissioner Patty Beckel
  • State Mental Advisory – update by Commissioner Moorman

Correspondence:

Correspondence was acknowledged from: 

  • Northern Counties Land Use (NCLU) – Ash tree update
  • MN Department of Natural Resources (MDNR) “No Net Gain” of Land

Closed Session – Land Acquisition

Motion was made by Commissioner Todd Beckel to close the regular session at 4:10 p.m. and open the closed session regarding land acquisition. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following members were present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.   Also present was County Auditor, John W Hoscheid.              

Motion was made by Commissioner Todd Beckel to close the closed session at 5:04 p.m. and open the regular meeting.  Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The County Board discussed options and prices of purchasing land acquisitions.  The County Board directed County Auditor, John W Hoscheid to research bonding and to place this on the agenda for the next County Board meeting.

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 5:04 p.m.

Attest:                                                                                                 Approved:      

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Lake of the Woods County

Board of Equalization

June 17, 2009

The Lake of the Woods County Board of Equalization met on Wednesday, June 17, 2009, in the Commissioner’s Room of the Lake of the Woods County Government Center. 

Call to Order

Chair Patty Beckel called the meeting to order at 5:00 p.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners: Ed Arnesen, Patty Beckel, Tom Hanson, Ken Moorman and County Auditor John W Hoscheid.  Absent:  Commissioner Todd Beckel who joined the meeting at 6:00 p.m.  Also present were: County Assessor Wayne Bendickson, Assistant Assessor Dale Boretski.  Deputy Recorder Christie Russell swore in the members of the Board of Equalization. 

County Assessor

County Assessor Wayne Bendickson explained that the valuation period is from 2007 – October 2008.  He further discussed the market conditions and sales ratio and how it pertains to Lake of the Woods County.

The required level of assessment is between 90 and 105 percent.  If the sales ratio study indicates that the median ratio of EMVs to the selling prices is below 90 percent or above 105 percent, the Commissioner of Revenue, acting as the State Board of Equalization, will typically increase or decrease values to bring about equalization.  State Board orders are usually on a county, city, or township wide basis for a particular classification of property.  All State Board orders must be implemented by the county, and the changes are made to the current assessment year.

Property Owners

County Board Chair Patty Beckel explained that all appeals would be heard before any action would be taken.

Meeting with the board was Robert Dybedahl, property owner in Zippel and Myhre Townships.  County Assessor Wayne Bendickson reviewed the values of similar properties in this area. 

Meeting with the board was Greg Stennes, property owner in Chilgren and Lakewood Townships.  County Assessor Wayne Bendickson reviewed the values of similar properties in this area.

Meeting with the board was Richard Gross, property owner in Oak Island Township.  County Assessor Wayne Bendickson reviewed the values of similar properties in this area.  Wayne stated that he is going to attend a meeting with the Landowners Association next month at the Angle.

Meeting with the board was Charles Wirth, property owner in Oak Island Township.  County Assessor Wayne Bendickson reviewed the values of similar properties in this area.

Meeting with the board was Julie Clark, property owner in Baudette Township.  Julie presented to the Board of Equalization an appraisal that was done on her property, for review and reference. County Assessor Wayne Bendickson reviewed the values of similar properties in this area.

Meeting with the board was Ray Kopkie, property owner in Spooner Township.  County Assessor Wayne Bendickson reviewed the values of similar properties in this area.      

Actions

After hearing all the appeals, questions and comments, the following action was taken:

Robert Dybedahl, property owner in Zippel and Myhre Townships; it was the consensus to revalue 8.75 acres to a per acre value of $825.

Charles Wirth, property owner in Zippel Township, motion was made by Commissioner Arnesen to reduce the building value from $72,055 to $20,000 on the 1979 doublewide, due to the structure condition.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by County Auditor John W Hoscheid to make no changes on the following properties:

Property Owners:          

  • Greg Stennes               Chilgren and Lakewood Townships
  • Richard Gross                         Oak Island Township
  • Loren Bray, Jr,            Myhre Township
  • Julie Clark                   Baudette Township

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.    

County Board Chair Patty Beckel introduced the following letter received from William Novacek, property owner in Baudette Township.  His letter commented on how property values continue to rise when the economy continues to fall. 

County Assessor

County Assessor Wayne Bendickson issued reports detailing comparisons of taxes by land classifications for payable years 2007 and 2008 and estimated market value comparisons for assessment years 2007 and 2008.  He also reviewed new constructions for the current and previous years.

Adjourn

Motion by Commissioner Hanson to adjourn the County Board of Equalization meeting for 2009, seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.  County Board Chair Patty Beckel adjourned the County Board of Equalization meeting for 2009 at 7:45 p.m.

Attest:                                                                         Approved:

___________________________                              ________________________________

John W Hoscheid, County Auditor                            Patty Beckel, County Board Chair

Commissioner Proceedings

June 23, 2009

The Lake of the Woods County Board met in regular session on Tuesday, June 23, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda, with changes, for travel: Holly House to Breezy Point on September 20th – 23rd for AMEM Conf; Brent Birkeland to Little Falls on June 30th for Manatron GRM IT training; Rita Krause to St. Cloud on September 13th – 15th for Child Support meeting; Dallas Block to Alexandria on June 8th – 10th for Sheriff’s conference; Jim Walton to Alexandria on June 10th – 11th for Deputy Sheriff’s conference; Cheri Anderson, Judy Kasberger and Ruth Rizzi to St. Paul on June 9th – 11th for Criminal Justice Information System training.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Approval of Minutes

Motion was made by Commissioner Todd Beckel to approve the minutes of June 9th and June 17th with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 25,883.97 

                                                Commissioners’ Warrants         $ 11,197.65

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Shred-It Contract

Social Services Director, Nancy Wendler updated the County Board on the Shred-It contract and requested permission to renew the contract between Shred-It and Lake of the Woods County for the provision of on-site secure document destruction services from 7/16/09 through 7/15/10.

Motion was made by Commissioner Moorman to approve the contract between Shred-It and Lake of the Woods County for the provision of on-site secure document destruction services from 7/16/09 through 7/15/10, and to authorize Social Services Director, Nancy Wendler to sign the same.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MinnesotaCare

Social Services Director, Nancy Wendler updated the County Board on the MinnesotaCare contract and requested permission to approve an amendment to the contract between the State of Minnesota and Lake of the Woods County effective 6/23/09, for an increase in the dollar amount paid by DHS to Lake of the Woods County Social Services for Minnesota Care applications.

Motion was made by Commissioner Todd Beckel to approve the amendment to the contract between the State of Minnesota and Lake of the Woods County Social Services effective 6/23/09, for an increase in the dollar amount paid by DHS to Lake of the Woods County Social Services for MinnesotaCare applications from $4,337 to $5,337 through 6/30/09; and to authorize Social Services Director, Nancy Wendler and County Board Chair, Patty Beckel to sign the same.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolutions

“No Net Gain”

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution Instituting

“No Net Gain” of Land

by the

Minnesota Department of Natural Resources (DNR),

United States Fish and Wildlife Service (USF&WS)

or

Any Tax Exempt Land Trust

Resolution 09-06-01

WHEREAS; Minnesota Statute §97A.145, Subd. 2, provides the authority and prescribes the process for the Minnesota Department of Natural Resources (DNR) to acquire lands in the counties of the State of Minnesota, including the provision of non-approval of purchase by a county board; and

WHEREAS; the Department of Interior has a memorandum of agreement with the State of Minnesota providing the authority and prescribing the process for the United States Fish and Wildlife Service (USF&WS) to acquire lands in the counties of the State of Minnesota, including the provision of non-approval of purchase by a county board; and

WHEREAS; the further acquisition of land by the DNR, USF&WS, and/or a similar agency, potentially erodes the tax base of Lake of the Woods County; and

WHEREAS; any action by the State of Minnesota’s plan to freeze gross Payment in Lieu of Taxes (PILT) funding and the United States Congress’ failure to adequately fund federal revenue sharing will cause a significant loss of PILT revenue to Lake of the Woods County;

NOW, THEREFORE, BE IT RESOLVED; that Lake of the Woods County hereby establishes a “No Net Gain Acquisition Policy” for DNR, USF&WS and/or similar agencies;

BE IT FURTHER RESOLVED; that no new lands may be acquired in Lake of the Woods County by the DNR, USF&WS and/or similar agencies via purchase, environmental land trust, or other method, unless an equal amount of property is sold back to private ownership, unless there is a guarantee that there will be no loss of revenue to the local taxing authorities;

BE IT FURTHER RESOLVED; that the DNR and USF&WS do a complete inventory of all lands currently owned in Lake of the Woods County and evaluate each parcel for possible sale back to private ownership.

Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MRCC Levy

No action was taken on a resolution presented from MRCC regarding levies and un-allotments.

Land and Water Planning

Consideration of Zone Change

Zoning Inspector, Steve Sindelir presented the Findings of Fact and Decision for a consideration of Zone change for Mike Reed.

A motion was made by Commissioner Todd Beckel to approve the following: Findings of Fact and Decision for Mike Reed requesting a zone change:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Mike Reed                                                                   Date:  June 23, 2009

Project Proposal:       A petition to amend the Zoning Ordinance, for a zone change from a

Natural Environment District to a General Use District for the purpose of extracting gravel and development of a RV park/Residential Trailer Park.  The property, as part of this proposal, is described as the SE1/4, less platted in section 20, T. 162N, R. 32W (Wheeler Township)

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

                                                                                                                        YES (X)  NO (  )  N/A (  )

Why or why not?  A mandatory Environmental Assessment Worksheet (EAW) was conducted, in 2007, due to the size of the project which included a subdivision (Morris Point Estates), proposed RV campground and included a narrative explaining current and future land use conditions.  A negative declaration resolution was passed by the Lake of the Woods County Board of Commissioners on June 12, 2007. 

The EAW considered: 

  • wetlands
  • different cover types
  • ecologically sensitive resources
  • impacts on water resources
  • water use
  • land use
  • erosion and sedimentation
  • wastewater 
  • traffic
  • water quality
  • air emissions
  • order, noise, dust
  • archaeological resources
  • historical resources
  • visual impacts
  • compatibility with land use regulations
  • Impacts on infrastructure and public services

A Stormwater Pollution Prevention Plan (SWPPP) was prepared for the Morris Point Estates Subdivision and implemented.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                           YES (X)  NO (  )  N/A (  )

Why or why not?  A Stormwater Pollution Prevention Plan (SWPPP) was prepared for the Morris Point Estates Subdivision and implemented.  Also, compliant septic systems or a central system will be installed.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                 YES (X)  NO (  )  N/A (  )

Why or why not?  The sites topography, drainage features, and vegetation cover has been devastated due to the gravel extraction.  This will continue to occur until such time the gravel extraction ceases.  However, the proposed development of the RV campground/Residential Trailer Park will enhance the site’s topography by eliminating the manipulation of the land.  Drainage features will be eliminated or reduced as there will be no need to de-water the site once the gravel is exhausted.  The vegetative cover will be re-established with lawn, trees, and shrubs once the gravel extraction ceases.           

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                           YES (  )  NO (  )  N/A (X)

Why or why not?  The area is not within any floodplain.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                       YES (X)  NO (  )  N/A (  )

Why or why not?  Currently, the site is exposed gravel with unstable slopes.  The proposed RV campground/Residential Trailer Park will enhance the vegetative cover by the re-establishment of vegetation.  This vegetation will greatly reduce the erosion potential of the site.

6. Is the site in harmony with existing and proposed access roads?        

                                                                                                                      YES (X)  NO (  )  N/A (  )

Why or why not?  Access to the site will be via Sadie Drive NW as indicated on the plat of Morris Point Estates.

7. Is the requested use compatible with adjacent land uses?

                      YES (X)  NO (  )  N/A (  )

Why or why not?  The RV Campground/Residential Trailer Park is considered a Commercial Planned Unit Development according to the Lake of the Woods Zoning Ordinance and the gravel operation is considered an extractive use.  The Land Use Districts adjacent to the site are:  Natural Environment, Residential Development, and Commercial-Recreation.  Current land uses adjacent to the site include:  agricultural, woodland/hunting, commercial, residential, and gravel extraction.

        The proposed request has two land uses associated with the request, a Commercial Planned Unit Development and Extractive.  The Zoning Ordinance, through the Land Use District designation, does allow these individual uses in certain Districts but the General Use District allows both of these uses to occur.  The General Use District allows a Commercial Planned Unit Development only through the granting of a Conditional Use Permit.

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                     YES (  )  NO (  )  N/A (X)

Why or why not?  This proposal is not located in a shoreland area.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                                         YES (X)  NO (  )  N/A (  )

Why or why not?  The RV campground/Residential Trailer Park will have a central septic system or have compliant individual septic systems.

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                                                                                  YES (  )  NO (  )  N/A (X)

Why or why not?  This proposal is not located in a shoreland area.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                    YES (X)  NO (  )  N/A (  )

Why or why not?  Adjacent properties have private water wells and septic systems.  Site evaluations were conducted, as part of the subdivision process, with adequate soils being present for a septic system.  Also, as part of this proposal, undisturbed land exists for the construction of a central sewage system or individual septic systems.

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                                              YES  (X)  NO (  )  N/A (  )

Why or why not?  This proposal does not directly affect public water, however, it is anticipated that recreation will occur on Lake of the Woods.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows: 

The County Board recommended that the site be revisited in one (1) year to check the status of the RV campground/ Residential Trailer Park and whether the gravel extraction is still taking place. Conditions will also be addressed when Mr. Reed applies for a Conditional Use permit for the operation of the RV Campground/ Residential Trailer Park as per paragraph E of Section 401 and Section 1104 of the Lake of the Woods County Zoning Ordinance. 

Approved  (X)       Denied  (  )

                                                                                                ____________________________

                                                                                                            Patricia Beckel

                                                                                                Madam Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Arnesen to approve the following claims against the county as presented.   

                                                Revenue                                     $ 16,456.03

                                                Road & Bridge                         $ 19,484.56

                                                Solid Waste                                $  1,160.20

                                                                                                   $ 37,100.79

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  6/23/2009 FOR PAYMENT  6/26/2009

                       AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

                          538.57 AMERI PRIDE LINEN & APPAREL SE                     311.20 JERRY ANDERSON

                        1784.45 ARROWWOOD RESORT                                            800.00 BAUDETTE BUILDERS, INC

                          416.57 DALLAS BLOCK                                                      8656.00 BORDUN TRUCKING, LTD

                        1238.00 BRAD’S PLUMBING & HEATING, INC                   2386.43 CENEX CO-OP SERVICES, INC.

                          466.36 CUSTOM AUTOBODY AND REPAIR                      3092.50 GOULET CONTRACTING INC

                        3333.00 HOFFMAN, DALE, & SWENSON, PLLC                 2072.31 HOWARD’S OIL COMPANY

                          610.53 LAKE ROAD DIESEL INC                                         508.61 LAKES GAS CO.

                        1001.00 LOW SOIL & WATER CONS. DIST.                          529.00 MN COUNTIES INSURANCE TRUST

                          375.00 MN OFFICE OF ENTERPRISE TECHNO                    500.00 MN STATE OF (CPV PROGRAM)

                          404.99 JEROME MOLINE                                                      680.00 NORTHWEST ANGLE&ISLAND FREIGHT

                          473.16 OFFICE DEPOT                                                          445.80 RODERICK RONE JR

                          579.92 WEST GROUP                                                           1851.92 WOODY’S SERVICE

35 PAYMENTS LESS THAN  $300       4,045.47

FINAL TOTAL    $37,100.79

Further moved to authorize the payment of the following auditor warrants:

                                                June 9, 2009                              $    5,794.37

                                                June 16, 2009                          $    27,914.62

                                                June 16, 2009                           $ 371,382.14

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bonding

County Auditor, John W Hoscheid updated the County Board on the bonding information he had been requested to research.

Liquor License

Motion was made by Commissioner Hanson to approve the following On/Off Sale and Sunday Liquor License for the period of July 1, 2009 to June 30, 2010; contingent upon the approval of the County Sheriff, County Attorney and all property taxes and lodging taxes are paid to date.

  • On/Off Sale and Sunday Liquor License:

Randall’s Resort Inc

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. 

Year-End Audit

County Auditor John W Hoscheid updated the County Board on the 2008 year-end audit.

Recess

The meeting was called to recess at 9:55 a.m. and reconvened at 10:05 a.m. as follows:

MIS Director

MCCC

MIS Director, Brent Birkeland updated the County Board on the Minnesota Counties Computer Cooperative (MCCC) conference he attended June 1st – 4th.  He mentioned that August 17, 2009 was the “go live” date with the Manatron Solution for taxes.

MN Broadband Task Force

MIS Director, Brent Birkeland updated the County Board on the Minnesota Broadband Task Force Forum meeting he recently attended in Grand Rapids with discussion on how we deliver broadband across the state.

SWCD

Chair Patty Beckel presented a letter from Marshall Nelson, Soil and Water Conservation District (SWCD) inviting the Lake of the Woods County Board of Commissioners to have a joint meeting with the SWCD Board.  They requested a response by July 1st, potential dates for the meeting and to hold the meeting prior to July 30th.  The County Board requested County Auditor, John W Hoscheid to write a letter on behalf of the board acknowledging the invitation and available dates.

Public Works Director

Clementson Park

Public Works Director, Bruce Hasbargen met with the County Board requesting approval for payment for caretaking services rendered at the Clementson Park by Jeff Pelland in the amount of $450.00.    The County Board requested Bruce to submit an invoice for the services provided at the next board meeting.

Solid Waste Facility

Public Works Director, Bruce Hasbargen discussed having a concrete slab poured at the Solid Waste facility. 

Motion was made by Commissioner Arnesen to authorize having a 60×60 concrete slab poured at the Solid Waste facility; and to obtain 3 quotes for Commissioners on the Solid Waste Committee to review and choose the lowest quote.   The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried. 

Cohort Regional Leadership Training

Discussion was had regarding cohort regional leadership training and it was the consensus to move forward jointly with Roseau County. 

Motion was made by Commissioner Todd Beckel to fund up to $6,000 for a cohort regional leadership training, with Roseau County, with funds coming from the County Development fund.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Closed Session – Land Acquisition

Motion was made by Commissioner Todd Beckel to close the regular session at 11:15 a.m. and open the closed session regarding land acquisition. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The following members were present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.   Also present were: County Auditor, John W Hoscheid and County Assessor, Wayne Bendickson.              

Motion was made by Commissioner Todd Beckel to close the closed session at 12:12 p.m. and open the regular meeting.  Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The County Board directed Commissioner Todd Beckel to continue negotiations with Dean Bernard on the land acquisition.

Recess

The meeting was called to recess at 12:13 p.m. and reconvened at 1:00 p.m. as follows:

Public Hearing – Aggregate Tax

Motion was made by Commissioner Todd Beckel to close the regular session at 1:00 p.m. and open the Public Hearing for Aggregate Tax. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following members were present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present was:  County Auditor John W Hoscheid.                   

The County Board discussed the aggregate material production tax that was imposed on February 28, 2006.  After discussing the increase in rates for this tax it was the consensus of the board to terminate the aggregate material production tax effective January 1, 2009.

Motion was made by Commissioner Todd Beckel to close the Public Hearing for Aggregate Tax at 1:20 p.m. and open the regular meeting.  Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Terminating Aggregate Material Production Tax

Resolution 09-06-02

WHEREAS, Lake of the Woods County was currently imposing an Aggregate Material Production Tax pursuant to Minnesota Statute 298.75, which was imposed on February 28, 2006; and

WHEREAS, Lake of the Woods County has held a public hearing on terminating an Aggregate Material Production Tax on June 23, 2009; and

WHEREAS, Lake of the Woods County is now authorizing the termination of an Aggregate Material Production Tax effective January 1, 2009; and

WHEREAS, Lake of The Woods County will notify the Commissioner of Revenue of the termination of the tax;

THEREFORE, BE IT RESOLVED, That Lake of the Woods County terminates and removes the previously adopted Aggregate Material Production Tax Ordinance, which imposed a production tax on aggregate materials produced in the County or imported into the County;   

FURTHER, BE IT RESOLVED, That Lake of the Woods County is no longer imposing a production tax on aggregate materials in Lake of the Woods County effective January 1, 2009.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Boundary Commission

County Surveyor, Don Rasmussen met with the County Board to discuss the most favorable way to move forward with the Boundary Commission.  Commissioner Hanson will contact the involved property owners.

County TV

Commissioner Arnesen gave an update on the meeting with Roseau County Board of Commissioners relating to County TV.  The consensus of that meeting was to possibly proceed forward with the County TV digital translator equipment. 

Motion was made by Commissioner Arnesen to apply for an equipment upgrade reimbursement program through NTIA and to proceed forward with the County TV digital translator equipment upgrade.  The motion was seconded by Commissioner Hanson and the same being put to a vote carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel,  Hanson and Moorman.  Against:  Commissioner Todd Beckel.

County Sheriff

Boat & Water Grant

Chief Deputy Sheriff, Jim Walton met with the County Board requesting approval of the Annual Boat and Water Safety grant for the period of January 1, 2009 through June 30, 2010.

 The following resolution was offered by Commissioner Moorman and moved for adoption:

Authorization of

Annual Boat and Water Safety Grant

Resolution 2009-06-03

WHEREAS, under the provisions of M.S.86B.105, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner;

WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties;

NOW, THEREFORE BE IT RESOLVED, that the County Board Chair, County Auditor and County Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2009 through June 30, 2010 in the amount of $4,741.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Fire System Inspection

Chief Deputy Sheriff, Jim Walton informed the County Board that the current fire system is not functioning properly and was requesting permission to have a service representative from Simplex to come and inspect our fire system.  It was the consensus of the County Board to move forward with this request.

Old/New Business

The County Board discussed the following old and new business: 

Commissioner Patty Beckel gave an update on the joint meeting with the Roseau County Board of Commissioners.

The joint meeting with the City of Baudette, LOW School and Lake of the Woods County will be held on Tuesday, July 7, 2009 at 7:00 p.m. in the Commissioners’ room of the Lake of the Woods County Government Center.

Commissioner Todd Beckel gave an update on the PILT payment.

There were no new updates on:

  • Capital and General Expenditure Policy, Boundary Commission, Road Inventory, Assessing Agreements, ANI, No Net Loss Policy, Joint Meeting with City of Baudette and Lake of the Woods School, Community Support Program (CSP), Township Road Inventory.

Committee Reports:

The following committee reports were heard and discussed: 

  • Joint Powers Natural Resources – update by Commissioner Todd Beckel and Moorman
  • Nursing Service Advisory Board – update by Commissioner Hanson
  • GIZIIBII – Resource Conservation and Development – update by Commissioner Patty Beckel on grant writing

Correspondence:

Correspondence was acknowledged from: 

  • US Dept – Secretary of the Interior — PILT Payment
  • Citizen Letter – Land & Water Planning Director, Josh Stromlund to send a letter and place on the next regular scheduled board meeting

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:35 p.m.

Attest:                                                                                                 Approved:      

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

May, 2009

Commissioner Proceedings

May 12, 2009

The Lake of the Woods County Board met in regular session on Tuesday, May 12, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with changes. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel with changes: Holly House to Camp Ripley for AMEM board meeting on June 1 – 2 and to Thief River Falls for Tactical Interoperable Communications (TIC) Plan for the state on June 9 – 10; and Leah Stephani-Miller to Moorhead for MSSA 1st Annual NW District Human Service Conference on June 17 – 18.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of April 28, 2009, with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Reed McFarlane-Board Support

Reed McFarlane met with the board requesting support for “Agassiz Lowlands Environmental Learning Area.”  This project will establish an environmental education curriculum by developing an environmental learning area on a one hundred and twenty acre site adjacent to the Lake of the Woods K-12 School.             

Motion was made by Commissioner Todd Beckel to approve County Board Chair Patty Beckel to sign a letter of support for “Agassiz Lowlands Environmental Learning Area” to be sent to Resource Conservation and Development (RC&D).   The motion was seconded by Commissioner Hanson and the same being put to a vote, carried as follows:  For:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel and Hanson; Against:  None; Abstaining:  Commissioner Moorman.

County Sheriff

Vehicle Bids

County Sheriff Dallas Block presented bids for vehicles to be purchased with the Stonegarden grant.  The board discussed the bids and directed Dallas to look into the state bids and report to the board later in the day.

Public Works Director, Bruce Hasbargen

Right-of Ways Issues

Public Works Director, Bruce Hasbargen met with the board regarding right-of-ways.  He presented two letters to be sent to individuals reiterating the ramification of doing any future work without an approved permit in hand.  It was the consensus of the board to send the letters.

Land & Water Planning Director

LiDAR

Land & Water Planning Director presented a letter of agreement between Lake of the Woods County and the International Water Institute for the purchase of Project Deliverables LiDAR acquisitions.   

Motion was made by Commissioner Todd Beckel to sign a letter of agreement as presented between Lake of the Woods County and the International Water Institute for the purchase of Project Deliverables for LiDAR acquisitions, in the amount of $103,308.96.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Application Request

Land & Water Planning Director requested permission to have Jay Spires, Attorney for Ratwik, Roszak & Maloney, PA to review an application request for a land use permit.   It was the consensus of the board to grant this request.

Wetland Conservation

Land & Water Planning Director presented a letter regarding the proposed permanent rules relating to wetland conservation. 

Motion was made by Commissioner Todd Beckel to have Chair Patty Beckel sign the letter as presented to Administrative Law Judge Steve M Mihalchick in regards to the proposed permanent rules relating to wetland conservation.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 10:25 a.m. and reconvened at 10:33 a.m. as follows:

County Auditor

Claims

County Auditor, John W Hoscheid met with the board and requested approval of claims. 

Motion was made by Commissioner Hanson to approve the following claims against the county as presented.  The board had questions for the County Assessor on the claim for Vanguard Appraisals Inc and would like to meet with him at the next board meeting.

                                                Revenue                                     $ 29,860.35

                                                Road & Bridge                         $ 30,929.70

                                                County Development                $      200.00

                                                Solid Waste                              $  16,067.00

                                                                                                   $ 77,057.05

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  5/12/2009 FOR PAYMENT  5/15/2009

       AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

          599.51 AMERI PRIDE LINEN & APPAREL SE                       782.87 ANDY’S GARAGE, INC.

          323.57 ARROWWOOD RESORT                                         427.48 AUTO VALUE BAUDETTE

      13500.00 BAUDETTE BUILDERS, INC                                     341.78 CANON FINANCIAL SERVICES INC

        2562.09 CENEX CO-OP SERVICES, INC.                            1638.89 CROWNE PLAZA RIVERFRONT

        6191.13 DODDS LUMBER                                                       354.46 EMBASSY SUITES

          321.38 RICHARD GOODERUM                                          1092.45 GRAINGER, INC

          309.03 HILLYARD INC HUTCHINSON                                 918.31 HOLTE IMPLEMENT, INC

        2190.61 HOWARD’S OIL COMPANY                                    1194.90 LAKE ROAD DIESEL INC

          626.61 LOW FOODS                                                           3646.06 LOW HIGHWAY DEPT

          795.00 LOW SCHOOL DISTRICT–390                              8807.85 MAR-KIT LANDFILL

        3152.45 MN COUNTIES COMPUTER CO-OP                     5335.50 LAW MOREN

          887.25 THE NORTHERN LIGHT                                           479.30 R & Q TRUCKING, INC

          888.93 RODERICK RONE JR                                             1005.84 ROSEAU COUNTY COOPERATIVE ASSN

        1750.00 SJOBERG’S INC                                                        376.96 TONY DORN, INC.

          326.70 TRUE VALUE                                                           9813.00 VANGUARD APPRAISALS, INC

          337.09 WALLWORK TRUCK CENTER                                 330.00 WEST GROUP

        1981.02 WOODY’S SERVICE

30 PAYMENTS LESS THAN  $300       3,769.03

FINAL TOTAL     $77,057.05

Further moved to authorize the payment of the following auditor warrants:

                                                April 28, 2009                            $   2,865.10

                                                April 30, 2009                            $ 87,921.13

                                                May 8, 2009                               $ 63,898.46

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Northwest Community Action – Resolution

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Resolution

Authorizing Administration of the

Minnesota Housing Finance Agency’s

Family Homeless Prevention and Assistance Program

Resolution 09-05-01

WHEREAS, the need for homeless prevention and assistance exists in Lake of the Woods County and Northwest Community Action, Inc. and;

WHEREAS, Tri-Valley Opportunity Council, Inc. desires to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County in accordance with all applicable State and Federal regulations; and

WHEREAS, in order to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County, it is necessary for Tri-Valley Opportunity Council, Inc. to file a resolution of approval executed by the Lake of the Woods County Board of Commissioners with the Minnesota Housing Finance Agency;

NOW, THEREFORE, BE IT RESOLVED, that Tri-Valley Opportunity Council, Inc. is hereby authorized to:

  1. Submit a proposal to the Minnesota Housing Finance Agency for funds from the Family Homeless Prevention and Assistance Program to assist people in Lake of the Woods County;
  2. Administer the Family Homeless Prevention and Assistance Program in Lake of the Woods County, according to the program guidelines, contingent upon funding being granted.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Audit-Multi-Year Agreement

Motion was made by Commissioner Todd Beckel to approve a Multi-Year Audit Agreement for audit services as described in the annual engagement letter between Lake of the Woods County and the auditing firm of Hoffman, Dale & Swenson, PLLC, for years ending December 31, 2009, 2010 and 2011, in the amount of $24,700 per year; and to have County Board Chair Patty Beckel and County Auditor John W Hoscheid sign the same.  The motion was seconded by Commissioner Hanson and same being put to vote, was unanimously carried.  

Aggregate Material Tax

County Auditor John W Hoscheid presented an update on the aggregate material production tax.  The County Board of Commissioners directed John to investigate this further and return to the board with options for the county.

Sex Offender Update

County Auditor John W Hoscheid gave an update on the sex offender expenses.

Proclamation-National Police Week

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Proclamation for National Police Week 2009

Resolution 2009-05-02

To recognize National Police Week 2009 and to honor the service and sacrifice of those law enforcement officers killed in the line of duty while protecting our communities and safeguarding our democracy.

WHEREAS, there are approximately 900,000 law enforcement officers serving in communities across the United States, including eight sworn members of the Lake of the Woods County Law Enforcement;

WHEREAS, some 60,000 assaults against law enforcement officers are reported each year, resulting in approximately 16,000 injuries;

WHEREAS, since the first recorded death in 1792, more than 18,000 law enforcement officers in the United States have made the ultimate sacrifice and been killed in the line of duty;

WHEREAS, the names of these dedicated public servants are engraved on the walls of the National Law Enforcement Officers Memorial, which was dedicated in 1991 in Washington, D.C.;

WHEREAS, 387 names are being added to the National Law Enforcement Officers Memorial this spring, including 133 officers killed in 2008 and 254 officers killed in previous years;

WHEREAS, the service and sacrifice of all officers killed in the line of duty will be honored, and the names of the Minnesota officers read in honor during the day prior to the Minnesota Law Enforcement Officers Memorial Association’s Annual Candlelight Vigil, on the evening of Friday, May 15, 2009;

WHEREAS, the Candlelight Vigil is part of National Police Week, which takes place this year on May 10-16;

WHEREAS, May 15 is designated as Peace Officers Memorial Day, with federal law (P.L. 103-322) directing that all flags be flown at half-staff on that date in honor of fallen officers and their families;

THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners formally declares May 10-16, 2009, as Police Week in Lake of the Woods County, and publicly salutes the service of law enforcement officers in our community and in communities across the nation.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Liquor License

Motion was made by Commissioner Hanson to approve the following Seasonal On-Sale and Sunday Intoxicating liquor license for JJN Ventures, LLC DBA Oak Harbor Golf Course effective May 12, 2009 to October 15, 2009.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Sheriff

Vehicle Bids

County Sheriff Dallas Block returned to the board with an update on the state bids for vehicles.   Dallas made a recommendation to the board to award the bid for two 2009 Ford F150 Supercrew XLT 4×4 pickup trucks to Wherley Motors in the amount of $27,178 per vehicle.

Motion was made by Commissioner Arnesen to purchase two 2009 Ford F150 Supercrew XLT 4×4 pickup trucks for Stonegarden/Sheriff’s department from Wherley Motors in the amount of $27,178 per vehicle as recommended by County Sheriff Dallas Block.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 21,798.37 

                                                Commissioners’ Warrants         $   9,029.10

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

DUI Court Update & Alcohol Awareness Month

Social Services Director, Nancy Wendler and Social Services Supervisor, Amy Ballard gave an update on the DUI Court and alcohol awareness month.  The board watched a training video for alcohol awareness called “It’s not an Accident”.

Old/New Business

The board discussed the following old and new business: 

Old:

The board discussed the ANI and directed the County Auditor to invite the new CEO of ANI to attend a meet and greet session; the date to be determined at a later date.

The board discussed the Maintenance Department and all issues have been resolved.

Commissioner Hanson informed the board that he met with Steve Nesmith and has invited him to attend a county board meeting regarding his letter received last board meeting.

The board discussed the Capital & General Expenditure Policy, inventory list, and the comments received from the department head meeting on Monday, May 11, 2009. 

The board requested that the Dean Bernard land acquisition be added to the old business.

There were no new updates on the City of Williams (Williams Community Center – old school), City of Baudette – Assessment agreement, No Net Loss Policy, County TV, PILT payment and Joint meetings with Roseau County Board.

New:

No new business was discussed at this time.

Committee Reports:

The following committee reports were heard and discussed: 

  • Sewer District – update by Commissioner Patty Beckel
  • MRCC – update by Commissioner Todd Beckel  

Correspondence:

Correspondence was acknowledged from: 

  • Office of the State Auditor
  • Joint Press Release – Roseau County and Lake of the Woods County Boards
  • Northern Counties Land Use Coordinating Board – Web Link

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 12:50 p.m.

Attest:                                                                                                 Approved:      

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

May 26, 2009

The Lake of the Woods County Board met in regular session on Tuesday, May 26, 2009, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel: Stacy Novak to Alexandria – MCCC Conference June 1–3 and Rita Krause to St. Paul – Child Support June 17-18.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Hanson to approve the minutes of May 12, 2009. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 36,428.51 

                                                Commissioners’ Warrants         $   4,873.73

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Community Support Program Request for Proposal (CSP-RFP)

Social Services Director, Nancy Wendler requested permission to advertise for Request for Proposals for the development and delivery of Community Mental Health Services including Community Support Program Services, Adult Rehabilitation Mental Health Services (ARMHS), Mental Health Crisis Services, and Mental Health Professional Clinical Supervision Services. 

Motion was made my Commissioner Todd Beckel to advertise for Request for Proposal for the Delivery of Community Based Mental Health Services.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

County Assessor

CAMA Update

County Assessor, Wayne Bendickson gave a CAMA update to the County Board as of the end of the year 2008.

Assessment Agreements

County Assessor, Wayne Bendickson met with the County Board to discuss the assessment agreements with the City of Baudette, Lake of the Woods County and the County Assessor.  It was the consensus of the County Board to give a copy of the Assessment Agreement, between the City and County, to the City of Baudette, at the joint meeting scheduled later in the month, for their review.  No action was taken.  The County Board directed County Auditor, John W Hoscheid to give a copy of the Assessment Agreement with the County Assessor for his review.  No action was taken. 

Human Resource Director

Part-Time Dispatcher

Human Resource Director, Wade Johannesen and County Sheriff Dallas Block met with the County Board requesting approval to hire a part-time dispatcher in the sheriff’s department.

Motion was made by Commissioner Todd Beckel to hire one part-time dispatcher in the sheriff’s department, effective May 19, 2009, at a Job Grade 8, Step 1, on the part-time salary schedule.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

CEP Personnel

Human Resource Director, Wade Johannesen updated the County Board on using CEP personnel for the county.

Motion was made by Commissioner Moorman to approve the usage of CEP personnel for 12 weeks at a maximum of 20 hours per week and at no cost to the county; contingent upon approval of the Social Services Director, Nancy Wendler, Interim County Attorney, Michelle Moren and Human Resources Director, Wade Johannesen.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Health Insurance

Human Resource Director, Wade Johannesen updated the County Board on the employees’ health insurance.  A presentation will be made by George Vander Weit on June 12th or 19th to the County Board and followed by an informational meeting with county employees. 

Recess

The meeting was called to recess at 10:06 a.m. and reconvened at 10:10 a.m. as follows:

County Auditor

Claims

County Auditor, John W Hoscheid met with the County Board and requested approval of claims. 

Motion was made by Commissioner Hanson to approve the following claims against the county as presented.   

                                                Revenue                                     $ 15,676.28

                                                Road & Bridge                         $ 35,874.81

                                                Solid Waste                               $   1,865.87

                                                                                                   $ 53,416.96

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  5/26/2009 FOR PAYMENT  5/29/2009

                             AMOUNT   VENDOR NAME                                                                    AMOUNT   VENDOR NAME

                      13411.00 BAUDETTE BUILDERS, INC                                     561.95 BAUERS COMMUNICATIONS & SECURI

                        1106.02 BRAD’S PLUMBING & HEATING, INC                   1743.29 CENEX CO-OP SERVICES, INC.

                        2203.49 JUDITH CROMPTON                                                8250.00 JAMES FROHREICH

                        4860.00 JEROLD FROHREICH                                                 314.97 FRONTIER PRECISION INC

                          389.96 GALL’S, INC.                                                              394.05 GCR TIRE CENTER

                          624.09 INTOXIMETERS                                                        917.96 LAKE ROAD DIESEL INC

                          758.04 LAKES GAS CO.                                                       1397.00 PAT LECLAIRE ELECTRIC (DBA)

                        1162.25 MN COUNTIES INFORMATION SYSTEM              1529.00 MN COUNTIES INSURANCE TRUST

                          366.00 MN HIGHWAY SAFETY & RESEARCH C                 339.64 NORTHERN SPORTS & MACHINE – DB

                        1139.55 NORTHWEST ANGLE&ISLAND FREIGHT            4000.00 RESERVE ACCOUNT

                          789.46 RODERICK RONE JR                                                1750.00 SJOBERG’S INC

                          524.11 GEORGE SWENTIK                                                   579.92 WEST GROUP

37 PAYMENTS LESS THAN  $300       4,305.21

FINAL TOTAL     $53,416.96

Further moved to authorize the payment of the following auditor warrants:

                                                May 12, 2009                             $   4,372.68

                                                May 16, 2009                             $ 58,538.55

                                                May 20, 2009                             $   7,899.92

                                                May 20, 2009                            $  47,361.93

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Passport Cards

The County Board discussed the claims presented for passport card reimbursement and it was the consensus to have all expenditures come out of the specific departments budget.

Aggregate Material Tax – Public Hearing Date

Motion was made by Commissioner Todd Beckel to hold a public hearing for aggregate material tax on June 23, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center at 1:00 p.m. The motion was seconded by Commissioner Hanson and the same being put to vote, was unanimously carried.  

County Ditch 1 – Public Hearing Date

Motion was made by Commissioner Todd Beckel to hold a public hearing for County Ditch 1 to discuss a proposed maintenance project and future maintenance; to be held on June 23, 2009, in the Commissioners’ room of the Lake of the Woods County Government Center at 6:00 p.m. The motion was seconded by Commissioner Arnesen and the same being put to vote, was unanimously carried.   

County Ditch 1 

The County Board discussed the Minnesota Department of Natural Resources funding for projects on County Ditch 1.  County Auditor, John W Hoscheid was directed to invite them to the Public Hearing for County Ditch 1.

County Sheriff      

Equipment Storage

County Sheriff Dallas Block discussed with the County Board the storage of equipment for the sheriff’s department.  The County Board requested Dallas to store the equipment as needed.

Vehicle Purchase

County Sheriff Dallas Block updated the County Board on the purchase of the pickups previously approved on May 12, 2009.  The two 2009 Ford F150 Supercrew XLT 4×4 pickup trucks from Wherley Motors for $27,178 per vehicle, were no longer available; however 2010 pickups were available with additional charges of $1,800.

Motion was made by Commissioner Arnesen to purchase two 2010 Ford F150 Supercrew XLT 4×4 pickup trucks from Wherley Motors at a purchase price of $28,978 per vehicle.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Public Works Director, Bruce Hasbargen

Bostic Creek JD 28 Project

Public Works Director, Bruce Hasbargen updated the County Board on the Bostic Creek JD 28 project.

Fuel Farm

Commissioners Todd Beckel and Moorman updated the County Board on the Baudette City Council meeting that they attended in reference to Fuel Farming with the Lake of the Woods School.  It was the consensus of the County Board to thank the school for the opportunity to partner up; however the County Board felt this project was not in their long range strategy plan.

Legislative Collaboration

Commissioners Todd Beckel and Moorman updated the County Board on the Baudette City Council meeting that they attended in reference to Legislative Lobbying Coalition.  The County Board discussed this with no action taken.

Closed Session – Pursuant to MN Statute §13D.05, Subd.2(b)

Motion was made by Commissioner Todd Beckel to close the regular session at 11:48 a.m. pursuant MN Statute §13D.05, Subd.2(b), to discuss allegations of an employee use of County equipment outside the scope of normal employment.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following were present in closed session:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman.  Also present were:  Interim County Attorney Michelle Moren, Human Resource Director Wade Johannesen, Public Works Director Bruce Hasbargen and Maintenance Supervisor Jeff Pelland.

The County Board instructed the Department Head to follow the Lake of the Woods County Personnel Policy and Procedures relating to disciplinary action(s) as appropriate.  The County Board also identified a need for development of County policies regarding the use of County equipment beyond the normal authorized scope.

Motion was made by Commissioner Todd Beckel to close the closed session at 12:35 p.m. and open the regular meeting.  Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Note:  The entire closed meeting was recorded by Human Resource Director, Wade Johannesen.

Recess

The meeting was called to recess at 12:36 p.m. and reconvened at 1:24 p.m. as follows:

County Auditor

Coffee & Water

Motion was made by Commissioner Arnesen to decline the purchasing of coffee, coffee supplies and bottled water for Lake of the Woods County employees effective May 26, 2009. The motion was seconded by Commissioner Todd Beckel and same being put to vote, was unanimously carried.  

The County Board directed County Auditor, John W Hoscheid to send a notice to all department heads notifying them of this action and to contact vendors respectfully.

Abatement – Severin Holte

Motion was made by Commissioner Hanson, upon recommendation of the County Assessor, Wayne Bendickson, to approve the abatement of Severin Holte due to reclassification and to have the County Assessor reassign accordingly. The motion was seconded by Commissioner Todd Beckel and same being put to vote, was unanimously carried.  

Election – Maintenance Agreement

Motion was made by Commissioner Hanson to approve a Post Warranty Hardware Maintenance Services and Software Maintenance; and Support Agreement between Election Systems & Software, Inc (ES&S) and Lake of the Woods County for an initial four-year period effective August 1, 2009, at the total cost of $4,660; and to have County Auditor John W Hoscheid to sign the same. The motion was seconded by Commissioner Todd Beckel and same being put to vote, was unanimously carried.  

Revenue & Expenditure Guidelines

County Auditor, John W Hoscheid reviewed the revenue and expenditure guidelines with the County Board.

Old/New Business

The County Board discussed the following old and new business: 

Old:

County Auditor updated the County Board on the ANI progress of holding a meet and greet session.

The County Board discussed the County TV and directed Commissioner Hanson to invite Lee Hervey to attend a County Board meeting.

Public Works Director, Bruce Hasbargen updated the County Board on recently passed legislation in relation to the Household Hazardous Waste (HHW) program.

There were no new updates on the PILT payment, joint meetings with Roseau County Board, capital and general expenditure policy, road inventory or the Dean Bernard – Land Acquisition.

New:

Association of MN Counties

The County Board reviewed a notice of meeting for the Association of Minnesota Counties (AMC) District Meeting in Bemidji on Wednesday, June 10, 2009.  The County Board directed County Auditor, John W Hoscheid to post for the board members to attend this meeting. 

Blueberry Festival

The County Board reviewed a letter from the Northwest Angle Chamber of Commerce requesting a contribution to the Blueberry Festival.

Motion was made by Commissioner Arnesen to contribute $300 to the Northwest Angle Chamber of Commerce for the Blueberry Festival and to fund this from the economic development fund.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

State Budget Cuts

County Auditor, John W Hoscheid updated the board on the AMC Board and Legislative Steering Committee Meeting he attended.  Highlights of the meeting were: 

  • The state budget is estimated to be $2.9 billion out of balance.
  • Gov. Tim Pawlenty has stated that he will balance the budget through the use of his un‐allotment power and shifts.
  • The projected deficit for the 2012‐13 biennium is $3.2 billion to $4.0 billion.
  • The 2010 levy limit without special levies will be between 1% and 1.5% or less.
  • Each county will receive un‐allotments of CPA for this calendar year and will need to make adjustments in budgets accordingly.
  • Assume that the reductions are permanent and be cautious of using reserves to cover the shortfalls

Committee Reports:

There were no committee reports at this time.

Correspondence:

Correspondence was acknowledged from: 

  • State of MN – Veterans Office
  • Verizon – TV Translator station at Williams
  • Veterans Letter

Recess

With no further business before the County Board, Chair Patty Beckel called the meeting to recess at 2:45 p.m.

Attest:                                                                                                 Approved:      

____________________________                                                    ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

April, 2009

Commissioner Proceedings

April 7, 2009

The Lake of the Woods County Board met in regular session on Tuesday, April 7, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel, with changes:  Christine Hultman to Brainerd on June 22-24, for AMSSA Conference; Marti Carlson to Alexandria on April 29- May 1, for Annual MN County Highway Accountants Association Conference and John W Hoscheid to St. Paul on April 22-24, for Public Sector Training.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Arnesen to approve the minutes of March 24, 2009, with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Land Acquisitions/Wetland Banking

Land and Water Planning Director, Josh Stromlund met with the board to discuss land acquisitions and the process needed to move forward.  A letter to the Board of Water and Soil Resources, Bill Best was discussed.  This letter details a plan of action for the possible acquisition of land by Lake of the Woods County for wetland banking purposes, according to Minnesota Statute §103G.2251 and Minnesota Rules, Chapter 8420.0541, Subpart 2. 

A motion was made by Commissioner Todd Beckel to authorize Land and Water Planning Director, Josh Stromlund to sign and send the referenced letter to the Board of Water and Soil Resources.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Human Resources

Labor Agreement

A motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and County Auditor John W Hoscheid to sign the labor agreement, with an approved addendum dated December 16, 2008 (see below), between Lake of the Woods County and International Union of Operating Engineers Local #49, AFL-CIO for the Public Works Department; effective January 1, 2009 to December 31, 2011.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

A motion was made by Commissioner Arnesen to authorize Chair Patty Beckel and County Auditor John W Hoscheid to sign the labor agreement, with an approved addendum dated December 16, 2008 (see below), between Lake of the Woods County and International Union of Operating Engineers Local #49 for the Solid Waste Department; effective January 1, 2009 to December 31, 2011.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Addendum

Letter of Understanding between Lake of the Woods County and IUOE Local #49

  1. Contract for the Lake of the Woods County Highway Department and
  2. Contract for the Lake of the Woods County Solid Waste Department

“Concerning wages for the term of this Agreement:  Refer to the Commissioner Proceedings December 16, 2008 – union committee meeting.  The union committee met with the board.  The Union Committee agreed to work at the 2008 salary schedule until funding sources are determined.  The Union and the County further agree to continue to meet and confer on this matter.”

Personnel Policy

A motion was made by Commissioner Arnesen to make an exception to the Personnel Policy Manual page 53, Chapter 4, paragraph 8.b.4, due to the shortage of Corrections Officers / E911 Dispatchers.  In addition, to authorize the Sheriff Administrative Assistant to work the majority of her time as a Dispatcher and to be compensated at the rate of Job Grade 8, Step 5 on the Part-time scale; pending the hiring and training of Part-time / Full-time dispatchers; and then reverting back to the original rate of compensation of Job Grade 8, Step 2 at that time.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Emergency Manager Director

Emergency Manager Director, Holly House met with the board to discuss current and future potential flooding issues.  No action was taken.

Land and Water Planning Director

Land and Water Planning Director, Josh Stromlund presented a draft resolution for Boat Storage Structures to the board.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Boat Storage Structures

Resolution 2009-04-01

WHEREAS, boat storage structures that are located below the Ordinary High Water Level (OHWL) of a surface water body have been prohibited in Minnesota since the 1970’s; and

WHEREAS, it has been a goal of the Minnesota Department of Natural Resources (DNR) to limit the private occupation of public waters and encourage the removal of existing structures that do not serve the public interest; and

WHEREAS, Minnesota Statutes Chapter 103G.245, Subdivision 4, was amended by the 2006 legislature to address the need for repairs and replacement of boat storage structures that have been in place since 1979; and

WHEREAS, the new legislation allows the current boat storage structures to be repaired, replaced and consolidated, provided that the following conditions can be met:

  1. A Public Waters Work Permit is obtained from the Department of Natural Resources (DNR) and the permit is recorded in the real estate records of the office of the county recorder or registrar of title in the county in which the property is located.
  2. The Local Unit of Government (LGU) that has zoning authority must approve the proposed repair, replacement or consolidation.
  3. Documentation that the structure is currently used for boat storage and has been in continuous existence prior to 1979.
  4. The boat storage structure must not include guest quarters, habitable space, living quarters, or sewage facilities.
  5. The total area of the replacement structure cannot exceed the total area of the in-place structure(s). The height of the replacement structure cannot be increased more than 1 foot unless multiple structures are being consolidated into a single structure and the same roof pitch results in an increased height.
  6. Any replacement of materials located below the ordinary high water mark must not be toxic to aquatic life; and

WHEREAS, a Public Water Work Permit application must be submitted to the DNR to evaluate the project for compliance with the new legislation and will render a decision based upon the submittal of a complete permit application; and

WHEREAS, provisions in the new legislation allow, but do not require the local government unit (LGU) having zoning authority to approve a boat storage structure that is at, or above, the OHWL to replace a boat storage structure below the OHWL if the boat storage structure was in existence prior to 1979;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby supports the repair, replacement, and consolidation of boat storage structures that have been in existence prior to 1979. 

Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Boundary Commission

Land and Water Planning Director, Josh Stromlund updated the board on the status of the Boundary Commission.  Correspondence was received and read from George Swentik, stating he would be in favor of the Boundary Commission.  

Public Works Director, Bruce Hasbargen

Office Improvements

Public Works Director, Bruce Hasbargen met with the board to discuss office improvements due to flood damage.

A motion was made by Commissioner Todd Beckel to authorize the Public Works Director to make office improvements, along with the flood repairs being made, to the Public Works building; within insurance and budgeted amounts.   The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bid Opening

Chair Patty Beckel called for the bid opening at 9:00 a.m. as advertised for S.A.P. 39-604-06 and S.A.P. 39-635-11; Bituminous Overlays and Aggregate Shouldering.

The following bids were received:

Knife River Materials      $1,363,853.12

Minn-Dak Asphalt Inc.    $1,486,744.60

Mark Sand & Gravel        $1,501.621.28

Central Specialties, Inc.    $1,754,176.28

Public Works Director, Bruce Hasbargen will tabulate and make recommendation for awarding the bid, later today.

Seasonal Help

Public Works Director, Bruce Hasbargen met with the board requesting authorization to hire seasonal help.

A motion was made by Commissioner Arnesen to authorize the County Public Works Director to hire the following seasonal help: (4) Maintenance Intermediate Equipment Operators and (3) Engineering Technician/Laborers.  The motion was seconded by Commissioner Hanson and carried as follows:  For Commissioners:  Arnesen, Patty Beckel, Hanson, and Moorman; Against:  Commissioner Todd Beckel.  Commissioner Todd Beckel commented that without knowing the full effects of the 2009 Governor’s proposal and with the Department Heads earlier comments identifying that seasonal employees would be the first positions to be reduced in the budget reduction efforts; why would we be considering this at this time.

Realignment of Staff

Public Works Director, Bruce Hasbargen met with the board to discuss the realignment of staff.  The board set up a “Realignment of Staff” work session for Monday, April 13, 2009, 7:00 a.m. in the Conference Room at the Lakewood Health Center. 

2009 Road Tour

Public Works Director, Bruce Hasbargen met with the board to discuss the 2009 Road Tour. 

A motion was made by Commissioner Todd Beckel to set May 19th, 2009, 7:30 a.m.; as the date and time for the 2009 Lake of the Woods County Annual Road Tour.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Bid Opening

Public Works Director, Bruce Hasbargen reviewed the bid tabulations with the board and made a recommendation to award the bid for S.A.P. 39-604-06 and S.A.P. 39-635-11; Bituminous Overlays and Aggregate Shouldering to Knife River Materials, as lowest bidder.

A motion was made by Commissioner Todd Beckel to award the bid for S.A.P. 39-604-06 and S.A.P. 39-635-11; Bituminous Overlays and Aggregate Shouldering to Knife River Materials, in the amount of $1,363,853.12.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 14,219.08 

                                                Commissioners’ Warrants         $ 14,181.47

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls/Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the board regarding a contract with MeritCare, Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services. 

A motion was made by Commissioner Moorman to approve the contract between MeritCare, Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services for 2009, for the provision of onsite mental health physician’s assistant services and to authorize Chair Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign the same.  The motion was seconded by Commission Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Deputy Auditor, Lorene Hanson met with the board and requested approval of claims.  Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented, with the exceptions of claim numbers:  1753, 90, 3070, 173 and 25.  These pulled claims and also claim numbers 3649 and 2665 will be discussed at the next regular board meeting. 

                                                Revenue                                     $ 33,146.23

                                                Road & Bridge                         $   5,213.75

                                                County Development                $      539.00

                                                Solid Waste                               $ 21,631.49

                                                                                                   $ 60,530.47

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  4/07/2009 FOR PAYMENT  4/10/2009

       AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

          606.47 ACME ELECTRIC                                                       447.12 AMERI PRIDE LINEN & APPAREL SE

          708.56 AMERICAN SOLUTIONS FOR BUSINES               1319.38 AUTO VALUE BAUDETTE

          341.78 CANON FINANCIAL SERVICES INC                        313.60 COUNTRY INN & SUITES – ST CLOU           

        6338.95 DELL MARKETING, LP                                              662.25 GLOBALSTAR LLC

          379.24 GRAINGER, INC                                                        986.93 HOLTE IMPLEMENT, INC                

          309.40 HOMETOWN HARDWARE                                     1457.65 KORNELL AUTOMOTIVE               

        2020.51 LAKES GAS CO.                                                        340.00 LAVALLA SAND & GRAVEL INC       

          368.07 LOW FOODS                                                           1490.00 LOW HIGHWAY DEPT            

          698.64 M-R SIGN CO, INC                                                10389.15 MAR-KIT LANDFILL

          450.00 MN ASSN OF COUNTIES                                       1662.56 MN COUNTIES COMPUTER CO-OP

          771.50 KENNETH MOORMAN                                            5335.50 LAW MOREN                     

          585.75 MORTENSON CLEANING SERVICE – D                  684.45 THE NORTHERN LIGHT            

        2077.32 NORTHWEST MECHANICAL SERVICE I               1642.68 R & Q TRUCKING, INC                    

          637.85 ROSEAU COUNTY COOPERATIVE ASSN            1750.00 SJOBERG’S INC                             

        5962.92 SOFTWARE HOUSE INTERNATIONAL,                  302.20 TRUE VALUE

        2640.00 VOYAGEURS COMTRONICS, INC                          735.42 WEST GROUP

         1172.33 WIDSETH SMITH NOLTING&ASST INC

39 PAYMENTS LESS THAN  $300       4,942.29

FINAL TOTAL    $60,530.47

Further moved to authorize the payment of the following auditor warrants:

                                                March 25, 2009                         $  52,450.13

                                                March 29, 2009                         $  21,690.24

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Maintenance Equipment

There was discussion on the utilization of the vacuum cleaner/carpet shampooer equipment that the maintenance department owns.  Chair Patty Beckel was going to check with the maintenance department and update the board.

Mortgage and Rehab Loan Satisfaction

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and County Auditor John W Hoscheid to sign the satisfaction of mortgage and satisfaction of repayment agreement for Pioneer Timber, Bonnie and Gary Grund, dated June 18, 1997.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution Amending the 2009 Budget

Discussion was had regarding the 2009 budget deficit, due to the Governor’s projected shortfall.

The following resolution was offered by Commissioner Arnesen and moved for adoption

2009 Budget Amendment

Resolution 2009-04-02

WHEREAS, the certified county budget for the year 2009 was adopted on December 12, 2008 by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget is hereby amended to reflect the State of Minnesota Aid Reduction as follows:

$  25,000         Sheriff’s car

$  30,000          Reallocate levied Co. TV budget to Con-Con fund

$  21,000          Adjust Attorney salary expense

$  85,000         Market Value Credit- budget as revenue 

$  50,000          Reallocate levied “LiDAR” expense to Con-Con fund

$    9,000          Adjust Commissioner’s Health Insurance expense

            $220,000

Discussed additional proposed revenue sources:

$70,000           Salary increases

$  5,000           MNJAC Grant

$  5,000           Courthouse heating expense

$80,000

Total 2009 proposed budget balance:

                       ($300,000)        Projected Governor shortfall

$220,000         Proposed adjustments

$  80,000         Additional proposed revenue

                        $    0                Balance

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.               

2009 Minnesota Counties Insurance Trust Training

2009 Minnesota Counties Insurance Trust (MCIT) training presentations were discussed.  It was the consensus of the board to schedule a session with MCIT and to hold a joint session with Roseau County.   Topics were discussed and Roseau County and MCIT were to be contacted.

Work Session Meeting Date

The board discussed the work session set for April 13, 2009, and in addition to the realignment of staff for the highway department; added the following for discussion:  Human Resources, Assessor and 2009 Assessment.

Old/New Business

The board discussed the following old and new business: 

Old:

The board discussed the City of Baudette – Assessment agreement.

Discussion was had regarding the PILT payment.

Discussion was had on additional joint meetings with Roseau County Board of Commissioners.

There were no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy, County TV. 

New:

There was no new business discussed at this time.

Committee Reports:

The following committee reports were heard and discussed: 

  • 911 Disaster Drill
  • MRCC Funding
  • PILT Payments
  • Joint Powers:  Ditch 1 – pilot project, no response from MN Department of Natural Resources
  • Airport: possibility of receiving $250,000 for resurfacing runway and painting; no matching funds required and possibility of stimulus money

Correspondence:

Correspondence was acknowledged from: 

  • Northwest Angle (NWA) Relay for Life request of funds.  Commissioner Arnesen was going to call and also prepare a letter for the Auditor’s staff to write on behalf of the board.  No action was taken.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 11:38 a.m.

Attest:                                                                                                 Approved:       April 28, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

April 28, 2009

The Lake of the Woods County Board met in regular session on Tuesday, April 28, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Patty Beckel, Todd Beckel, Hanson and Moorman; absent was:  Commissioner Arnesen. Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel:  Dale Boretski and Wayne Bendickson to St. Cloud for MAACO on May 19 – 21; Dawn Christianson and Joy Lindquist to Alexandria for MCCC Annual Conference on June 1 – 4; and Bruce Hasbargen to:   Park Rapids for District 2 Screening Board Meeting on May 13 – 14, Red Wing for LRRB meeting on June 2 – 3 (mtg exp by LRRB), Alexandria for MCEA Summer Conference on June 16 – 19 and Pittsburgh, PA for LTAP conference on July 26 – 31(mtg exp by LRRB).  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of April 7, 2009, with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county: