April, 2011

Commissioner Proceedings

Special Board Meeting

April 1, 2011

The Lake of the Woods County Board of Commissioners met in special session on Friday, April 1, 2011, in the Commissioners’ Room of the Lake of the Woods County Government Center.

Call to Order

Chairman Moorman called the meeting to order at 8:15 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners: Todd Beckel, Hanson and Moorman.  Also present was: County Auditor, John W. Hoscheid. Absent:  Commissioners Arnesen and Patty Beckel.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with the following additions: Sanford Health Lease Agreement and Community Reinvestment Fund USA.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Public Hearing

Chairman Moorman discussed the Economic Development Authority meeting, which was held on March 28, 2011. The EDA board requested that the County Board set a Public Hearing on April 26, 2011 at 3:00 p.m. for the proposed Modification of the Boundaries of Redevelopment Project area No. 1.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 2011-04-01

SET PUBLIC HEARING ON THE MODIFICATION OF THE BOUNDARIES OF REDEVELOPMENT PROJECT AREA NO. 1

WHEREAS: Redevelopment Project Area  No. 1 (the “Project Area”), and the Plan relating thereto (the “Plan”), were adopted by the Lake of the Woods County Economic Development Authority (“LOW EDA”), upon proper notice and public hearing on January 25, 2011;

WHEREAS: the LOW EDA is proposing to acquire property and construct a building (the “School”) for the purpose of leasing the School to a technical college to operate a Lineman School in Lake of the Woods County (the “Lease”);

WHEREAS: it is proposed that the United States Department of Agriculture Rural Development will make a grant to North Star Electric Cooperative to fund a loan to the LOW EDA to partially finance construction of the School;

WHEREAS: the Lake of the Woods County Planning Office has reviewed and approved the Plan;

WHEREAS: in order for the LOW EDA to fully exercise its redevelopment powers with respect to the School and other projects, the School site and the site of any other project must be within the Project Area;

WHEREAS: the LOW EDA is requesting the Lake of the Woods County Board to hold a public hearing on the proposed modification of the boundaries of the Project Area to enable the LOW EDA to utilize the powers granted to it for the School and throughout the entire County;

BE IT RESOLVED, that Lake of the Woods County Board of Commissioner request the following:

  1. Public Hearing. 

The Board requests the County Auditor on behalf of the County to set a public hearing to be held by the County Board on the modification of the boundaries of the Project Area on Tuesday, April 26, 2011, at 3:00 p.m.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Sanford Medical Center- Thief River Falls

County Auditor, John W. Hoscheid met with the board and presented a lease agreement for space at the Government Center North with Sanford Medical Center.

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Moorman to sign the lease agreement for space between Lake of the Woods County and Sanford Medical Center, Thief River Falls effective January 1, 2011 and terminating December 31, 2011.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Community Reinvestment Fund USA

The board received correspondence, from EDA Secretary, Christie Russell informing them that there will be a presentation by Community Reinvestment Fund USA on April 12, 2011 at 6:30 p.m. in Baudette.  This was placed on April 12, 2011 board agenda.

RECESS

With no further business before the Board, Chairman Moorman called the meeting to recess at 8:40 a.m.

Attest:                                                                                     Approved: April 12, 2011

____________________________                                        ____________________________

County Auditor, John W. Hoscheid                                       Ken Moorman, Board Chairman

Commissioner Proceedings

April 12, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 12, 2011, in the Commissioners’ Room at the Government Center.

Sheriff’s Work Session

County Sheriff Dallas Block and Chief Deputy Sheriff Terry Bandemer met with the County Board at 8:00 a.m. for a work session to discuss the following:  Stonegarden, Truck Usage, Northwest Angle and Inventory.  No action was taken.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ed Arnesen, Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman.  Also present were: County Auditor John W Hoscheid, Chief Deputy Auditor Lorene Hanson, Penny Mio Hirst and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Tom Hanson to approve the agenda with the following additions:  Vanguard Appraisals and County Attorney. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Work Session

It was the consensus of the County Board to schedule a work session for the County Sheriff’s Department on Tuesday, April 26, 2011 at 8:00 a.m.

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda for travel as follows: Dessa Brunette to Willmar for mandatory training for new social workers – April 29, May 23-25, June 15-17, August 17-19 and September 19-21; and Lorene Hanson to St. Paul for MCIT Public Sector training – April 13-15.   The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of March 22, 2011, regular meeting, with changes; and April 1, 2011, special board meeting The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Director

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Tom Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 15,979.44

                                                Commissioners’ Warrants           $   6,880.27

The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Contract for Services

Social Services Director, Nancy Wendler met with the County Board requesting approval to contract for child support services for an interim of 6 months. 

It was the consensus of the County Board to approve moving forward with preparing a contract for child support services, and to then have Nancy bring the proposed contract to the County Board for final review and approval.

Collaborative Grant

Social Services Director, Nancy Wendler informed the County Board of a Collaborative Grant approved for Lake of the Woods County.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Revenue                      $  135,957.66  

                                                Road & Bridge           $    25,120.41

                                                County Development $         652.00

                                                Solid Waste                $    24,243.64

                                                                                    $  185,973.71

WARRANTS FOR PUBLICATION

Warrants Approved On 4/12/2011 For Payment 4/15/2011

Vendor                                                          Amount

Affiliated Computer Services                                      9,247.10

Cenex Co-Op Services, Inc.                                      5,629.61

Drown Associates,Inc/David                                     12,159.40

Low Highway Dept                                                       2,155.24

Mar-Kit Landfill                                                           11,281.05

Motorola Solutions, Inc                                             20,802.15

Norling Construction, Inc/Adam                               58,500.00

R & Q Trucking, Inc                                                     2,402.65

Roseau County Cooperative Assn                             2,108.88

University Of Mn                                                          8,307.50

Voyageurs Communications, Inc                               4,793.34

Voyageurs Comtronics, Inc                                        2,640.00

Woody’s Service                                                          2,606.76

91 Payments less than 2000 $43,340.03

Final Total: $185,973.71

Further moved to authorize the payment of the following auditor warrants:

                                                March 23, 2011          $    13,591.34

                                                March 29, 2011          $           52.50

                                                April 5, 2011              $  106,869.65

                                                April 6, 2011              $    69,360.11

                                                April 7, 2011              $  103,488.00

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 9:30 a.m. and reconvened at 9:35 a.m. as follows:

Line Workers Facility

County Auditor, John W. Hoscheid gave an update to the County Board on expenses to date for the Line Workers Facility.

Postage Machine Motion

Motion was made by Commissioner Ed Arnesen to accept the proposal from Deatons Mailing Systems, Inc and to authorize purchasing a postage machine in the amount of $9,662.57, with the funding from the revenue fund.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Willie Walleye Day

Motion was made by Commissioner Todd Beckel to contribute $500 to the Willie Walleye Day celebration, with the funding from the revenue fund.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Vanguard Appraisals

Motion was made by Commissioner Tom Hanson to approve the Document Image Capture and Extractor of Data (DICED) License Agreement and Service Contract with Vanguard Appraisals, Inc; and further authorize the County Board Chairman Ken Moorman and County Auditor John W Hoscheid to sign the same.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Veterans Service Policy

Commissioner Tom Hanson presented a draft Veterans Service Policy to the County Board for review and discussion.

Recess

The meeting was called to recess at 10:05 a.m. and reconvened at 10:15 a.m. as follows:

Assessor’s Office

Appointment of Interim County Assessor

Assistant Assessor, Dale Boretski met with the County Board to discuss the County Assessor vacancy.

Motion was made by Commissioner Ed Arnesen to appoint Dale Boretski as Interim County Assessor, with an increase of $500 per month, beginning March 8, 2011, until further notice.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, carried as follows:  Voting For:  Commissioners:  Ed Arnesen, Patty Beckel, Tom Hanson and Ken Moorman;  Voting Against:  Commissioner Todd Beckel. Commissioner Todd Beckel (other responsibilities in the office will be taken on by other office staff that will not be compensated)  

Recorder’s Office

Passport Acceptance Agent

County Recorder, Susan Ney updated the County Board on the Passport Acceptance Facility and the staffing modifications being made to implement a “Dual Function Facility” effective April 25, 2011. 

Old/New Business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- update;

Land Acquisition – It was the consensus of the County Board to schedule a work session for Tuesday, May 10, 2011, at 8:00 a.m.;

Red Lake Tribe – update;

Township Road Inventory – reviewed;

Line Workers School – reviewed;

Veterans Service Policy – reviewed;

Inventory – nothing new;

Beaver – reviewed correspondence on Senate/House Bills for Beaver Control;

Clementson Bridge Property – update;

CAMA-   update;

Goals and Objectives – update.

Community Reinvestment Fund USA

Correspondence was read reminding the County Board of the presentation for the Community Reinvestment Fund USA at the Government Center at 6:30 p.m., Tuesday, April 12, 2011.

NW Community Action – Gayle Peterson

NW Community Action Representatives Gayle Peterson and Diane Hayes updated the County Board on the services provided by NW Community Action and requested the following resolutions:

The following resolution was offered by Commissioner Ed Arnesen and moved for adoption:

Resolution Authorizing Administration of

the Minnesota Housing Finance Agency’s

Family Homeless Prevention and Assistance Program

Resolution Number   11-04-01

WHEREAS, the need for homeless prevention and assistance exists in Lake of the Woods County and Northwest Community Action, Inc;

WHEREAS, Tri-Valley Opportunity Council, Inc. desires to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County in accordance with all applicable State and Federal regulations; and

WHEREAS, in order to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County, it is necessary for Tri-Valley Opportunity Council, Inc. to file a resolution of approval executed by the Lake of the Woods County Board of Commissioners with the Minnesota Housing Finance Agency;

NOW, THEREFORE BE IT RESOLVED, that Tri-Valley Opportunity Council, Inc. is hereby authorized to:

  1. Submit a proposal to the Minnesota Housing Finance Agency for funds from the Family Homeless Prevention and Assistance Program to assist people in Lake of the Woods County;
  2. Administer the Family Homeless Prevention and Assistance Program in Lake of the Woods County, according to the program guidelines, contingent upon funding being granted.

The resolution was seconded by Commissioner Tom Hanson, and the same being put to a vote, was carried unanimously.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Support Services For Long-Term Homeless People

Living In Northwestern Minnesota

Letter of Agreement

Lake of the Woods County

Resolution Number   11-04-02

Lake of the Woods County Board of Commissioners agrees to participate in “Support Service Funds for Long-Term Homeless People” from the Department of Human Services, in collaboration with a multi-county consortium consisting of Northwest Regions 1 and 2, and West Central Region 4.

Hubbard County will serve as the Lead County and Grantee for this project.

Leech Lake Indian Reservation, White Earth Indian Reservation, and Red Lake Indian Reservation will partner with the multi-county consortium and will receive services as a result of this project.

Lake of the Woods County Board of Commissioners affirms to fully cooperate and participate in the collaborative project to provide support services to individuals and families who experience long-term homelessness. 

Lake of the Woods County Board of Commissioners and Mahube Community Council, Inc. agrees to communicate with partners of the multi-county consortium on a regular basis, receiving reports and information regarding progress of the project from the Service Provider Partner.

Lake of the Woods County Board of Commissioners agrees to review the service plan and provide feedback to the Service Provider Partner regarding expectations and services provided. 

Lake of the Woods County Board of Commissioners will participate in decision making for the project with the multi-county consortium.

In the event that full funding is not received, secured funds will be pro-rated relative to each county/agency/tribe’s original request.

The contact person for the Northwestern Minnesota Support Services for Long-Term Homeless People project is Leah Pigatti.

The administrative agent for the project is Mahube Community Council, Inc. 

The resolution was seconded by Commissioner Patty Beckel, and the same being put to a vote, carried unanimously.

Lake of the Woods Sustainability Foundation

Motion was made by Commissioner Todd Beckel to appoint Commissioner Ed Arnesen as the appointment from Lake of the Woods County to the Lake of the Woods Sustainability Foundation Committee and to appoint Commissioner Patty Beckel as the alternate.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Tom Hanson reported on:
    • Hwy 11 Task Force
  • Commissioner Patty Beckel reported on:
    • GIZIIBII
  • Commissioner Todd Beckel reported on:
    • MRCC
    • AMC Legislation
    • Line Workers Facility
    • PILT
    • Northern County Land Use Meeting
  • Commissioner Ken Moorman reported on:
    • Aging Advisory Committee
    • Mental Health Advisory

Emergency Management

Limited Interoperability Participation Plan

Emergency Management Director Holly House updated the County Board on the Limited Interoperability Participation Plan.

Motion was made by Commissioner Todd Beckel to approve the updated Limited Interoperability Participation Plan as presented; and further authorize County Board Chairman Ken Moorman to sign the same.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Recess

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

Planning Commission

Motion was made by Commissioner Tom Hanson to close the regular meeting at 1:00 p.m. and open the Planning Commission. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

The following were in attendance for the Planning Commission – Conditional Use Permit for Kevin King:   Kevin King, Gregg Hennum, Michele Thompson, Linda Kingery and Bradley Kingery.

Kevin King- Request for Conditional Use Permit

Kevin King (Northwoods Getaway, LLC) – A Conditional Use Permit as required by the Lake of the Woods County Zoning Ordinance, to allow a commercial business consisting of short term vacation rental or applicant’s existing residential cabin in a Natural Environment District.

Land & Water Planning Director, Josh Stromlund explained the request of Mr. Kevin King.  He stated that Mr. King would like to operate a commercial business consisting of renting out his current seasonal residence on Lot 13, Block 2, Brush Island Subdivision.    He then introduced Mr. King to explain the request in more detail.

Mr. King explained that because he resides at this location for less than 1/3 of the year, he would like to rent out the entire place to offset the mortgage and taxes.  The residence would be able to accommodate 10 individuals which would consist of single party rentals on a weekly basis.  He doesn’t anticipate more than 8 or 10 rentals per year as it is geared toward high end clientele.  There will be no food services available to the clientele as they will be on their own to prepare their own meals.  He does own an additional lot on Brush Island and currently has no intentions to utilize that for commercial business.

Chairman Ken Moorman opened the floor for testimony.

Greg Hennum stated that he was not for or against this type of proposal but rather to ensure that Mr. King’s request is on a level playing field with the resorts in the area.  Mr. Hennum’s main concern was that Mr. King would be paying lodging tax, insurance, and inspected by the Minnesota Department of Health if required to do so.

Michele Thompson stated that when she purchased the property she was told that it was a quiet residential area.  This proposal would increase new traffic to the area and would lead to debris, glass, garbage and increased use of the marina.  She continued to say that we don’t know who is next door to us and we leave everything out in the open.  She wondered who would pay for the road and marina maintenance; and would the clients be charged, as it would increase the use of the marina and trail?

Linda and Bradley Kingery shared the same concerns as Ms. Thompson.  They stated that there is commercially zoned property located on the island near the marina.  They have talked with Jerry Klema in regards to the commercial use of the property.  They wondered about increased law enforcement in handling the bad clients versus the good clients.  They also brought up the Covenants and Restrictions that run with the land.

Chairman Moorman brought the discussion back to the table and Commissioner Arnesen asked if the Minnesota Department of Health would require licensure of this type of project.  Mr. Stromlund stated that the regulations are gray, but he would further look into if the Minnesota Department of Health would require licensure or not.  In regards to the Covenants and Restrictions, Mr. Stromlund indicated to the County Board that they have not been recorded against the property and the office does not have a copy, but he would contact the developers to obtain one.  Mr. Stromlund said that at the next County Board meeting he would hope to provide these documents for the County Board to review.

Motion was made by Commissioner Todd Beckel to close the Planning Commission and open the regular meeting at 1:53 p.m. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

SWCD

Land & Water Planning Director, Josh Stromlund met with the County Board presenting a “Solicitation for Offers” for space requirements for the current occupants at the Federal Building (SWCD, NRCS and FSA).  The County Board discussed the offer and declined to bid.

NRCS Watershed Team

Land & Water Planning Director, Josh Stromlund gave an update to the County Board on the NRCS Watershed Team.

County Attorney-Work Session

County Attorney, Phil Miller met with the County Board to discuss potential revenue sources, upcoming cases requiring additional time, and health insurance.

Sheriff’s Office

Authorization to Purchase Squad Car

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the County Board.  They presented quotes and requested approval to purchase a new squad car with funding from the Stonegarden Grant.

Motion was made by Commissioner Tom Hanson to approve the purchase of a 2011 Chevrolet Caprice in the amount of $27,164.78 with the funding from the Stonegarden Grant.  The motion was seconded by Commissioner Ed Arnesen and the same being put to a vote, was unanimously carried.

Correspondence:

The following correspondence was read and acknowledged:  AMC 2011 Budget Reductions and Senate/House Bills for Beaver Control.

Recess

With no further business before the board, Chairman Ken Moorman recessed the meeting at 3:53 p.m.

Attest:                                                                                                 Approved: April 26, 2011

____________________________                                                    ____________________________

John W Hoscheid,                                                                               Ken Moorman,

County Auditor                                                                                  Chairman of the Board

Commissioner Proceedings

April 26, 2011

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 26, 2011, in the Commissioners’ Room at the Government Center.

Sheriff’s Work Session

County Sheriff Dallas Block and Chief Deputy Sheriff Terry Bandemer met with the County Board at 8:00 a.m. for a work session.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners:  Patty Beckel, Todd Beckel, Tom Hanson and Ken Moorman. Commissioner Arnesen was absent.  Also present were: County Auditor John W Hoscheid, Deputy Auditor Janet Rudd and John Oren.

Approval of Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:   purchase of ATV, travel for Jo Thoreson, discussion of Tax Forfeited Land, Part-time Deputy Sheriff hire, Part- time Sheriff PERA. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda for travel as follows:  Jodi Ferrier to Woodbury on August 15-18 for Chemical Dependency Assessor Training, Dawn Christianson to Alexandria on June 5-9 for MCCC Conference; Jo Thoreson to Brainerd on May 11-13 for Central Minnesota Clerical Personnel Association Staying Afloat During Turbulent Times.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Patty Beckel to approve the minutes of April 12, 2011, regular meeting, with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Director

Claims

Social Services Director, Nancy Wendler met with the County Board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $ 14,745.16

                                                Commissioners’ Warrants           $ 27,702.35

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Contract for Services

Social Services Director, Nancy Wendler met with the County Board requesting approval for a contract with Sanford Medical Center. 

Motion

Motion was made by Commissioner Patty Beckel to approve the contract between Sanford Medical Center in Thief River Falls and Lake of the Woods County Social Services for the period of 05/01/11 – 04/30/12 for the provision of onsite mental health physician’s assistant services for medication management and medication education and to authorize Chairman Ken Moorman and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor

Claims

County Auditor, John W. Hoscheid met with the County Board for approval of claims.

Motion was made by Commissioner Tom Hanson to approve the claims against the county as follows:

                                                Revenue                        $  26,650.15  

                                                Road & Bridge             $ 1 4,601.68

                                                County Development   $       713.00

                                                Solid Waste                  $    1,235.85

                                                                                     $   43,200.68

WARRANTS FOR PUBLICATION

Warrants Approved On 4/26/2011 For Payment 4/29/2011

Vendor Name                      Amount

Arnesen/Ed                                   3,915.22

Avtex Solutions, Llc                     5,000.00

Minnesota Ui                                2,761.38

Mn Counties Computer Co-Op   3,952.90

Pb Distributing Inc                        7,784.00

41 Payments less than 2000 $19,787.18

Final Total: $43200.68

Further moved to authorize the payment of the following auditor warrants:

                                                April 13, 2011            $    47,818.92

                                                April 20, 2011            $    63,211.18

                                                April 23, 2011            $    99,256.83

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Snowmobile Trails

County Auditor, John W. Hoscheid requested approval for the Sponsorship of Snowmobile Trails Assistance Program for Border Trails, Northwest Angle Edge Riders Club and Lake of the Woods Drifters.

Resolutions

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 11-04- 03

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Hanson and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 11-04- 04

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 11-04-05

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Resolution was seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Sjoberg’s Cable T.V.

County Auditor, John W. Hoscheid met with the board and presented the Sjoberg’s Cable T.V. Agreement to the board for their approval.

Motion

Motion was made by Commissioner Hanson to enter into a service agreement between Sjoberg’s Inc., and Lake of the Woods County for signals from KXJB,KVLY, WDAZ and KBRR to be delivered to its translator site located at Williams, MN,  in the amount of $1,334.00 per month, retroactive from October, 2009  and authorize Chairman Moorman, County Attorney, Philip Miller and County Auditor, John W. Hoscheid to sign.  The motion was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for:  Commissioners Hanson, Patty Beckel and Moorman. Voting against:  Commissioner Todd Beckel. Commissioner Todd Beckel thanked Commissioner Hanson for all his work on getting the agreement in place, but cannot support County T.V. 

Department of Public Safety Lease

County Auditor, John W. Hoscheid met with the board and presented the lease with the State of Minnesota for the Department of Public Safety, Driver and Vehicle Services for the use of the Commissioners’ Room for Drivers License exams.

Motion

Motion was made by Commissioner Todd Beckel to enter into a lease agreement between Lake of the Woods County and the State of MN Department of Administration, acting for the benefit of the Department of Public Safety, Driver and Vehicle Services for occupying the Commissioner’s Room for driver exam station commencing on July 1, 2011 through June 30, 2014, between the hours of 10:00 a.m. to 2:30 p.m. on the 1st, 3rd, and 5th Thursday of each month and authorize County Auditor, John W. Hoscheid and Chairman Moorman to sign.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Affidavit for lost warrant

County Auditor, John W. Hoscheid met with the board requesting approval for a lost warrant for Jean Larson.

Motion

Motion was made by Commissioner Patty Beckel to approve the application and affidavit for lost warrant for Jean Larson dated November 12, 2010 for $194.25 without furnishing indemnifying bond.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Service Contract with Roseau County

County Auditor, John W. Hoscheid met with the board requesting approval for professional service contract with Roseau County Auditor’s office for property tax process and training.

Motion

Motion was made by Commissioner Hanson to enter into a Professional Service Contract with Roseau County Auditor’s office to provide property tax process and training commencing May 1, 2011 and terminating December 31, 2011 and authorize Chairman Moorman, County Auditor, John W. Hoscheid and County Attorney, Philip Miller to sign.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Tax Forfeited Land

County Auditor, John W. Hoscheid met with the board and presented a letter that he is sending to the   City of Baudette for their approval for a public auction, or auction to adjacent owners, or requests a conveyance to the City of Baudette for public use for a parcel of land that has forfeited in the City Limits.

Part time Deputy Sheriff Hire

County Auditor, John W. Hoscheid met with the board requesting approval to hire a Part time License Deputy Sheriff.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Hiring of a Licensed Part-Time Peace Officer

Resolution No. 2011-04-06

WHEREAS; MN Statute § 626.8468 allows a Law Enforcement Agency to employ licensed part-time peace officers; and

WHEREAS, MN Statute §626.84 subd. 1 (d) allows licensed part-time peace officers to work no more than an average of 20 hours per week (1,040 hour per year), not including time spent on call when no call to active duty is received, calculated on an annual basis, who has either full powers of  arrest or authorization to carry a firearm while on active duty; and

WHEREAS, the Sheriff and the County Board desires to fill the position recently vacated by the retirement of Robert Nunn; and

NOW THEREFORE, BE IT RESOLVED, Lake of the Woods County Sheriff, Dallas Block recommends to the County Board to hire Jason Goulet as a licensed part-time peace officer for Lake of the Woods County, effective April 25, 2011;

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

PERA Resolution

County Auditor, John W. Hoscheid met with the board requesting approval for Jason Goulet to be in the Police and Fire plan with Public Employees Retirement Association.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

County Board PERA Resolution

Resolution   2011-04-07

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below;

BE IT RESOLVED, that the Commissioners of Lake of the Woods County hereby declares that the position titled Part Time Deputy Sheriff, currently held by Jason Goulet meets all of the following Police and Fire membership requirements:                         

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED, that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Public works department

Project sp 039-070-004

Public Works Director, Tim Erickson met with the board and presented the Bidders List for project- SP 039-070-004 as follows:

KGM Contractors, Inc.           $167,279.00

                                                  Knife River Materials             $176,728.00

                                                  Mark Sand & Gravel Co.        $476,542.50

                                                  Minn-Dak Asphalt Inc.          $224,622.76

Public Works Director, Tim Erickson recommended to award the bid to KGM Contractor Inc.

Motion

Motion was made by Commissioner Todd Beckel to award the bid for S.P. 39-070-004, Shoulder Paving and Rumble Strips to KGM Contractors, Inc. in the amount of $167,279.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Project S.A.P. 39-605-09 and S.A.P. 39-616-06

Public Works Director, Tim Erickson met with the board and presented the Bidders List for project- S.A.P. 39-605-09 and S.A.P. 39-616-06 as follows:

                                                KGM Contractors, Inc.           $1,863,828.40

                                                Knife River Materials             $1,378,287.20

                                                Mark Sand & Gravel Co.        $1,447,094.12

                                                Minn-Dak Asphalt Inc.           $1,599,644.20

Public Works Director, Tim Erickson recommended to award the bid to Knife River Materials.

Motion

Motion was made by Commissioner Hanson to award the bid for S.A.P. 39-605-09 and S.A.P. 39-616-06, Mill Bituminous Surface, Bituminous Surfacing and Aggregate Shoulders in the amount of $1,378,287.20.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Autocad Civil 3D Crossgrade Software

Public Works Director, Tim Erickson met with the board requesting approval to purchase two (2) Autocad Civil 3D Crossgrade software licenses.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase two (2) Autocad Civil 3D Crossgrade software licenses to compliment the Public Works Department’s GID and Trimble Software.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Mowers

Public Works Director, Tim Erickson met with the board requesting approval to purchase two (2) new mowers.

Motion

Motion was made by Commissioner Hanson to authorize the Public Works Director to purchase two (2) new mowers for the Public Works Department in the amount of $13,500 with trade as previously approved within the 2011 capital expenditure budget.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Reappointment

Public Works Director, Tim Erickson met with the board to discuss his four (4) year reappointment as Public Works Director.

Motion

Motion was made by Commissioner Todd Beckel to reappoint Public Works Director, Tim Erickson to another four-year term beginning on May 1, 2011.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Job Evaluation- Public Works Director

The board will meet on May 17, 2011 at 7:00 a.m. for Public Works Director, Tim Erickson job evaluation.

County Auditor

County Auditor, John W. Hoscheid and Chief Deputy Auditor, Lorene Hanson met with the County Board to explain the PERA plans.

Rescinding PERA Resolution No. 2011-04-07

Motion was made by Commissioner Todd Beckel to rescind the previous PERA Resolution No. 2011-04-07.  The motion was seconded by Commissioner Tom Hanson and the same being put to a vote, was unanimously carried.

Baudette Tower Space

County Auditor, John W. Hoscheid met with the County Board and presented a letter of request from Minnkota Power to lease antenna space off the Baudette Tower.  It was the consensus of the County Board to have County Auditor, John W. Hoscheid move forward with a lease agreement with Minnkota Power.

MN Redesign

The board discussed the Minnesota Accountable Government, Innovation and Collaboration (MAGIC) Act.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 11-04-08

Minnesota Accountable Government, Innovation and Collaboration (MAGIC) Act

WHEREAS, Minnesota is consistently placed at or near the bottom of national measures that assess the capacity for local government innovation in all 50 states,

WHEREAS, Minnesota and its counties face significant demographic trends that will require innovative approaches to program delivery in order to adequately meet the growing and changing needs of citizens;

WHEREAS, counties with innovative ideas should be provided the requisite opportunity and flexibility to successfully implement those ideas so as to best serve their communities,

WHEREAS, counties across Minnesota boast significant geographic, demographic and economic diversity that thus requires maximum flexibility in programmatic implementation,

WHEREAS, counties are willing and able to identify, implement and methodically verify increased programmatic efficiencies through a process that will cultivate and sustain a strong and trusting state-local partnership, and

WHEREAS, transitioning to an outcomes-based system of program evaluation is in the best interest of every Minnesota citizen and government that desires to maximize public resources and enhance the quality of life in their community to the fullest extent possible,

BE IT THEREFORE RESOLVED, that Lake of the Woods County recommends that the Legislature and governor work cooperatively with all 87 counties to swiftly pass the MAGIC Act into law during the 2011 legislative session, thus implementing a system that will enhance and incent local government efficiency and innovation throughout Minnesota by:

  1. Allowing counties to take any action not prohibited by state law to provide for the health, safety and general welfare of the public; and
  2. Creating a measured, outcomes-based waiver process whereby counties, in partnership with the legislative and executive branch of state government, can implement efficiency-based, time-limited pilot programs that are subject to final review by the Legislature and governor and will create a repository of best practices so as to improve long-term policy decisions across the state.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

 RECESS

The meeting was called to recess at 11:00 a.m. and reconvened at 11:05 a.m.

Sheriff’s Office

County Sheriff, Dallas Block and Chief Deputy Sheriff, Terry Bandemer met with the board requesting approval to purchase a 2011 Arctic Cat Prowler from the ATV grant in the amount of $12,999.

Motion 

Motion was made by Commissioner Hanson to authorize Sheriff Dallas Block to purchase the Arctic Cat Ranger in the amount of $12,999 from the ATV grant and any applicable sales and registration taxes.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Minnesota Counties Intergovernmental Trust(MCIT)

MCIT Risk Management Consultant, Bob Goede met with the board to review the 2010 annual report. The board thanked Bob for his presentation.

RECESS

The meeting was called to recess at 11:45 a.m. and reconvened at 1:00 p.m.

Land and Water Planning

Land and Water Planning Director, Josh Stromlund met with the board for consideration of the Kevin King, Northwoods Getaway, LLC Conditional Use Permit. After discussion, the Board’s decision was to table this request and place it on the May 24, 2011 agenda.  This was at the request of the landowners present and Mr. King in order for them to have ample time to discuss what possible conditions may be placed on the conditional use permit, if approved by the board.

NRCS Watershed Team

Land and Water Planning Director, Josh Stromlund informed the board that the NRCS Watershed potential meeting date will be on May 12, 2011 at 5:00 p.m. in the Commissioners’ Room.

International LOW and Rainy River Watershed Task Force

Land and Water Planning Director, Josh Stromlund informed the board that the interim report is out for comments; May 12, 2011 the final draft report will be completed and June 15, 2011 the review of draft will take place in Baudette.

RECESS

The meeting was called to recess at 2:15 p.m. and reconvened at 2:35 p.m. as follows:

OLD/New Business

Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- no update;

Land Acquisition – May 10, 2011 board meeting at 8:00 a.m.;

Red Lake Tribe – May 9, 2011 will meet;

Township Road Inventory – road tour;

Line Workers School – April 28 at 7:00 a.m.;

Veterans Service Policy – no update;

Inventory – nothing new;

Beaver – liaison will meet with Highway to review their concerns;

Clementson Bridge Property – road tour;

CAMA-   waiting on software;

Goals and Objectives – noupdate.

PUBLIC HEARING

Motion was made by Commissioner Hanson to close the regular meeting at 3:02 p.m. and open the public hearing for the modification of the Boundaries of Redevelopment Project Area No.1. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Traci Ryan, Associate from David Drown Associates met with the board and explained the modification of the Boundaries of Redevelopment Project #1.

Chairman Moorman opened the floor for comments.  No comments or correspondence was noted.

Motion was made by Commissioner Todd Beckel to close the public hearing at 3:09 p.m. and open the regular meeting.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

RESOLUTION NO. 11-04-09

APPROVING THE MODIFICATION OF THE BOUNDARIES OF

REDEVELOPMENT PROJECT NO. 1,

WHEREAS:

  1. Redevelopment Project No. 1 was created on January 25, 2011, under the provisions of Minnesota Statutes, Sections 469.027 through 469.028 and 469.174 through 469.1799, inclusive, as amended (collectively, the “Act”);
  2. The Lake of the Woods Economic Development Authority will undertake projects throughout Lake of the Woods County and may utilize the authority provided by Redevelopment Project law.
  3. Boundaries of Redevelopment Project No. 1 are proposed to be modified to be coterminous with the boundaries of Lake of the Woods County to allow the Lake of the Woods Economic Development Authority to undertake projects throughout the County; and
  4. The County has performed all actions required by law to be performed prior to the Modification of Redevelopment Project No. 1,

NOW, THEREFORE, BE IT RESOLVED, by the County as follows:

The County hereby approves the Modification of Redevelopment Project No. 1 to expand the boundaries to be coterminous with the boundaries of Lake of the Woods County.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 11-04-10

ASSIGNMENT OF LEASE TO LAKE OF THE WOODS COUNTY ECONOMIC DEVELOPMENT AUTHORITY

WHEREAS, the County Board of Commissioners (the “Board”) of Lake of the Woods County and the Board of Trustees of the Minnesota State Colleges and Universities, Minnesota State Community and Technical College (the “Tenant”) entered into an Occupancy Lease (the “Lease”) commencing August 1, 2010, the legal description of the property subject to the Lease is as follows:

That part of the Southwest Quarter of the Southwest Quarter (SW1/4-SW1/4) and the Southeast Quarter of the Southwest Quarter (SE1/4-SW1/4), Section 27, Township 161 North, Range 31 West, Lake of the Woods County, Minnesota, lying southwesterly of the southwesterly right of way line of Minnesota State Trunk Highway 172 and lying easterly of the following described line: Commencing at the southwest corner of said SW1/4-SW1/4; thence North 89 degrees 59 minutes 19 seconds East, assumed bearing, 1043.00 feet along the south line of said SW1/4-SW1/4 to the point of beginning of the line to be described; thence North 00 degrees 00 minutes 41 seconds West 196.00 feet; thence North 42 degrees 54 minutes 21 seconds East 523 feet, more or less, to said southwesterly right of way line of Minnesota State Trunk Highway 172 and said line there terminating; subject to the right of way for County Road 88 (4th Street Northwest); subject to other easement, reservations or restrictions of record, if any (the “Property”).; and

WHEREAS, the Board desires to assign the Lease to Lake of the Woods County Economic Development Authority (the ”LOW EDA”) to facilitate the financing, construction and establishment of a line worker’s school; and

WHEREAS, under Minnesota Statutes Section 465.035 a county may lease or convey its land for a nominal consideration, without consideration, or for such consideration as may be agreed when authorized by its governing body; and

NOW, THEREFORE:

BE IT RESOLVED by the Board, that the assignment of the Lease to the EDA is in the best interests of the County and its people, and that the transaction furthers its general plan of economic development and the assignment is approved.

BE IT RESOLVED by the Board, that notwithstanding provisions contained in the Lease to the contrary, rent payments by the Tenant to the LOW EDA shall commence on July 1, 2011.

BE IT FURTHER RESOLVED by the Board, that the County authorizes its Chairperson and Auditor, on behalf of the County, to execute any and all such documents and instruments as may be necessary to (a) facilitate the assignment of the Lease to the EDA,

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Committee Reports:

The following committee reports were heard and discussed: 

  • Commissioner Tom Hanson reported on:
    • Airport
    • SWCD
  • Commissioner Patty Beckel reported on:
    • GIZIIBII-
  • Commissioner Todd Beckel reported on:
    • PILT
    • Collaborative
    • Line Workers Facility
  • Commissioner Ken Moorman reported on:

o   HRDC

Curb Side Chat Presentation

The board discussed the Curb Side Chat presentation and appreciated Pam Otto for organizing the meeting and inviting them.

Correspondence:

The following correspondence was read and acknowledged:  Zippel State Park; Thank-you note from Mr. Krause class.

Recess

With no further business before the board, Chairman Ken Moorman recessed the meeting at 3:30 p.m.

Attest:                                                                                                 Approved: May 10, 2011

____________________________                                                    ____________________________

John W Hoscheid,                                                                               Ken Moorman,

County Auditor                                                                                  Chairman of the Board

April, 2010

Commissioner Proceedings

April 6, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 6, 2010, in the Commissioners Room at the Government Center.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Arnesen, Todd Beckel, Hanson, and Moorman.   Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst, John Oren and Gary Noble.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman to approve the agenda with the following additions:

I/Mobile Data System, Tax Increment Financing and North Star Meeting. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Hanson to approve the consent agenda as follows: Travel of Monique Arnesen and Jodi Ferrier to Bemidji on April 22 & 23 Permanency Planning and Adoption Process; Julie Berggren to Carlton on April 14 & 15 for Advanced Civil Process training.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Todd Beckel to approve the minutes of March 23, 2010, regular meeting with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

SOCIAL SERVICE DIRECTOR

Claims

Financial Officer, Christine Hultman met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants           $10,606.79

                                                Commissioners’ Warrants           $  5,704.74

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

County Auditor, John W. Hoscheid met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                               $      21,582.59         

                                                Road & Bridge                     $      10,996.24

                                                Co. Development                 $        1,243.00  

                                                Solid Waste                          $      19,478.91

                                                                                             $      53,300.74  

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  4/06/2010 FOR PAYMENT  4/09/2010

     AMOUNT   VENDOR NAME                                                                  AMOUNT   VENDOR NAME

          372.50 ROSE ANDERSON                                                                    353.58 AUTO VALUE BAUDETTE

          669.32 TERRY BROWN                                                                      1067.97 CROWNE PLAZA RIVERFRONT

          342.21 GALL’S, AN ARAMARK CO LLC                                              1075.41 RICHARD GOODERUM

          511.73 GRACETON GARAGE & BODY SHOP, I                                 543.75 HOWARD’S OIL COMPANY

          308.76 JACKPOT JUNCTION CASINO HOTEL                                 3595.56 KUSTOM SIGNALS, INC

          695.46 LAKES GAS CO.                                                                      3066.44 LOW HIGHWAY DEPT

      12054.60 MAR-KIT LANDFILL                                                                   590.04 METRO FORMS, INC

          450.00 MN ASSN OF COUNTIES                                                       1312.20 MN COUNTIES COMPUTER CO-OP

          650.25 MN HOMELAND SECURITY & EMERGEN                             2728.81 NORTHWEST ANGLE&ISLAND FREIGHT

          418.22 PIRKL LUMBER & CARPET                                                       316.50 PITNEY BOWES INC.

        5271.04 POWERPLAN                                                                           2053.72 R & Q TRUCKING, INC

          472.38 TRUE VALUE                                                                           3892.60 VOYAGEURS COMMUNICATIONS, INC

        2640.00 VOYAGEURS COMTRONICS, INC                                        3036.83 WIDSETH SMITH NOLTING&ASST INC

          329.70 ZEE MEDICAL SERVICE

34 PAYMENTS LESS THAN  $300       4,481.16

****                  FINAL TOTAL…….     $53,300.74  ****

Further moved to authorize the payment of the following auditor warrants:

                                                   March 24, 2010      $      8,355.93

                                                   March 25, 2010      $    47,715.49        

                                                   March 30 2010       $  433,043.77

                                                   March 30, 2010      $      1,110.00

                                                   April 1,     2010      $         400.00

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Recovery Zone Bonds

County Auditor, John W. Hoscheid presented a letter from Minnesota Management & Budget inquiry whether Lake of the Woods County intends to utilize the Recovery Zone Bonds.  The board requested that the County Auditor look into to this and report back at the April 27 board meeting.

Change of Board Dates

County Auditor, John W. Hoscheid met with the board and informed them that there is now a conflict with the August 10, 2010 board meeting date for the States Primary Election has been moved from September 14, 2010 to August 10, 2010.

Motion

Motion was made by Commissioner Todd Beckel to move the August 10, 2010 board meeting date to August 9, 2010 and the September 10, 2010 meeting to September 14, 2010 with the meeting times at 9:00 a.m. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Deputy Registrar 2009 Review

County Auditor, John W. Hoscheid presented the 2009 Deputy Registrar Review and informed the board that the office received a State Performance Review as “Exceeding Standards”.  The Commissioners commended the Auditor’s staff for an excellent performance review.

CRISIS RESOURCES CENTER

Tonja Reed from the Crisis Resources Center met with the board requesting support from the county for operational cost. The board placed this on the April 27th, agenda to discuss with Social Services Director, Nancy Wendler.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 9:59 a.m.

EMERGENCY MANAGEMENT

ARMER

Emergency Management Director, Holly House met with the board requesting approval to sign the “Limited Participation Plan” which is connected with the ARMER system.  Holly explained that since the county is not committing to wholly utilizing the ARMER system is why they need to sign this plan.

Motion

Motion was made by Commissioner Moorman to authorize Chairman Arnesen and County Sheriff Dallas Block to sign the “Limited Participation Plan”.  The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

DOT

Emergency Management Director, Holly House met with the board requesting approval to sign the agreement between the Northwest Minnesota Regional Radio Board and the State of Minnesota Department of Transportation with the respect to the regional access to the statewide public safety radio and communications system.  

Motion

Motion was made by Commissioner Todd Beckel to authorize Chairman Arnesen to sign the Agreement between the Northwest Minnesota Regional Radio Board and the State of Minnesota Department of Transportation with the respect to the regional access to the statewide public safety radio and communications system.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

ECONOMIC DEVELOPMENT AUTHORITY (EDA)

Economic Development Assistant, Mike Reed met with the board to discuss the Economic Development Authority organization.  The board requested that Mike meet with the Joint Powers Board and bring back recommendations of who should sit on the EDA board. The consensus of the board was they were in favor of the creation of the EDA.

SHERIFF’S DEPARTMENT

Chief Deputy Sheriff, Jim Walton met with the board to discuss the part-time Deputy Sheriff’s and part-time Dispatchers Law Enforcements uniform allowances.

Motion

Motion was made by Commissioner Hanson to establish a yearly uniform stipend, to be paid their first pay period of the year, for all part-time Deputy Sheriffs and part-time Dispatchers as follows:

  • Initial Uniform stipend for part-time Deputy Sheriffs           $600.00
  • Initial Uniform stipend for part-time Dispatchers                  $200.00
  • Yearly Uniform stipend for part-time Deputy Sheriffs          $225.00
  • Yearly Uniform stipend for part-time Dispatchers                 $100.00

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Drainage Management Committee

Public Works Director, Bruce Hasbargen met with the board to review the final recommendations of the Drainage Management Committee.

Motion

Motion was made by Commissioner Todd Beckel to accept the following recommendation from the Drainage Management Committee and to authorize Public Works Director, Bruce Hasbargen to proceed with the implementation of the following:

  • Recommendations for prioritizing improvement projects
    • No list needed
    • Allow cost share program and force initiatives to address needs and requests
    • On all projects remain mindful of downstream ditch segments, don’t create problems on downstream segments
    • Reduce cash outlay for cost share projects
    • Utilize County forces as match to landowner/hired contractor
  • Recommendations for maintenance
    • Need to maintain ditches with past improvements
    • Mowing only for brush control is ok/mowing debris can cause problems
    • Keep vegetative mat from building up
    • Burn ditches
    • Spray cattails if economical
    • Need to control weeds in the ditches
    • Hopeful that the proposed Weed Management Program will address this
    • Create cost share program for spraying ditches for cattails and weeds
    • County pays for chemical/landowner sprays
    • Use a seed mixture that is not a hindrance to the grass industry
    • Do not use brome grass or sweet clover
  • Recommendations for addressing sedimentation and erosion control measures
    • Do not push buffer strips at this time
    • County needs to take care of existing weed problem before additional right of way for buffers is looked upon favorably by farmers
    • Need data/education to show there is benefits from buffer strips
    • Address individual violators that are farming right of way and into ditches
    • Need data/education to show there is a problem
    • Change cost share program so that violators cannot keep using the program
    • SWCD should work with landowners that have erosion problems
    • Need data/education to show there is  a problem
    • Draft procedures for late season ditch improvement projects
    • Require additional erosion control measures; landowner pays for
    • County should increase use of  BMP’s on field ditches which outlet into road ditch
    • Biorolls, riprap, sidewater inlets, etc.
  • Recommendations for funding
    • Committee felt that funding was a County Board level decision
    • Move savings in cost share dollars to maintenance
  • Spray cattails, spray weeds, burning, minor sediment removal
    • Obtain dedicated funding for drainage management
    • Research feasibility of Stormwater Utility Districts
  • Work with SWCD to apply for BWSR grant for feasibility study

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Project SP 39-090-02, Shared Use Path

Public Works Director, Bruce Hasbargen met with the board to discuss the Shared Use Path, from Lake of the Woods School to Baudette.  He informed the board that the Federal Highway Administration did not approve the utilization of county forces for “in-kind services” for the local match.  The board requested that Bruce check with the school to see if they could cost share with the county on this project.

Annual Road Tour

The board discussed the Annual Road Tour with Public Works Director.  The board set May 18, 2010 at 7:00 a.m. for their Annual Road Tour.

OLD/New Business

There were no new updates on:

  • ANI
  • Oak Island Petition
  • Red Lake Tribe
  • Team Building
  • Grand Theater

There were updates on:

  • Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund- reviewed the 2011 Outdoor Heritage Fund Recommendation Appropriations.
  • County TV-discussed the Sjobergs agreement and will send letter.
  • Township Road Inventory- had meeting on April 5.

Recess

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

PLANNING COMMISSION

Motion was made by Commissioner Todd Beckel to close the regular meeting at 1:01 p.m. and open the Planning Commission. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PUBLIC HEARING NOTICE

LAKE OF THE WOODS COUNTY PLANNING COMMISSION

There will be a Lake of the Woods County Planning Commission hearing on Tuesday, April 6, 2010, at 1:00 p.m. in the Commissioners Room of the County Government Center in Baudette, Minnesota .  The Board will consider the following requests:

Rodney Thompson                  The West 99’ of the West 264’                       A Conditional Use Permit as

                                                of the East 792’ of the NE¼ SW¼ required by the Lake of the

                                                Section 6, T-163N, R-33W                             Woods County Zoning

                                                Parcel # 16.06.31.031 – (3 acres)       Ordinance, to allow a commercial

                                                                                                                        business consisting of a small engine repair shop in a Natural Environment District.

Aaron Novak                          The W 460.02’ of the N 458.02’,                   A Conditional Use Permit as

                                                less right-of-way, of the W½ NW¼               required by the Lake of the

                                                NE¼  of Section 17, T-163N, R-34W            Woods County Zoning

                                                PID’s – 14.17.12.021 & 14.17.12.022            Ordinance, to allow a commercial

                                                Also described as Tract A & B of    business consisting of a small

                                                Doc. 79-TT in the County Recorder’s            general store with an off sale

                                                Office.                                                             liquor store and future gas pumps in a Natural Environment District.

Aaron Novak- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented Aaron Novak’s application requesting a Conditional Use Permit to allow a commercial business consisting of a small general store with an off sale liquor store and future gas pumps in a Natural Environment District. Josh explained that he presented the request today for it was advertised and notices were sent to landowners with the present legal description, but the legal description has now changed so this Conditional Use Permit will have to be re-noticed and heard on May 11, 2010 Planning Commission.

Rodney Thompson- Conditional Use Permit

Land and Water Planning Director, Josh Stromlund presented Rodney Thompson’s Conditional Use Permit to allow a commercial business consisting of a small engine repair shop in a Natural Environment District. No letters were received and no comments were heard from the floor.

Motion

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 1:38 p.m. and open the regular meeting.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

LAND AND WATER PLANNING

Land and Water Planning Director met with the board requesting approval for the 2010 Natural Resource Block Grant Allocation for Subsurface Sewage Treatment System Program (SSTS).

Motion

Motion was made by Commissioner Todd Beckel to authorize the Chairman and the Land and Water Planning Director to sign the 2010 State of Minnesota Board of Water and Soil Resources Natural Resource Block Grant Agreement and the Program Allocation and Contribution Plans as it relates to the SSTS Program. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Attorney

Closed Session Pursuant Minn. Stat. § 13D.05, Subd.3 (b)

The following were present in closed session: Commissioners Patty Beckel, Todd Beckel, Moorman, Hanson and Arnesen, Interim County Attorney, Michelle Moren, County Auditor, John W. Hoscheid, Social Service Director, Nancy Wendler and Human Resource Director, Wade Johannesen.

Resolution was offered by Commissioner Todd Beckel to close the regular meeting at 2: 00 p.m. and the following resolution was moved for adoption:

RESOLUTION CLOSING BOARD MEETING

Resolution No. 10-04-02

WHEREAS, the Minnesota Open Meeting Law, Minn. Stat. §13D.05, subd. 3(b) states that “meetings may be closed if the closure is expressly authorized by statute or permitted by the attorney-client privilege”; and

WHEREAS, the County Board has been threatened with litigation involving Mary Beth Dornheim; and

WHEREAS, Counsel for Mary Beth Dornheim has requested that the County enter into settlement discussions regarding the threatened litigation; and

WHEREAS, the County Board seeks to meet with its attorney, to obtain advice regarding the threatened litigation and settlement proposals set forth by legal counsel for Mary Beth Dornheim pursuant to Minn. Stat. §388.051; and

WHEREAS, it would be detrimental to the interests of the County for the Board to hold a public discussion with its attorney regarding the strengths and weaknesses of its legal position(s), strategy, and potential settlement position where an opposing party or opposing attorney could listen to or be made aware of the County’s positions; and

WHEREAS, there is an absolute need for the Board to obtain confidential legal advice regarding the litigation and potential settlement in order to maintain the attorney-client privilege.

BE IT RESOLVED by the Lake of the Woods County Board of Commissioners as follows:

  1. The County Board hereby closes this meeting based upon the attorney-client privilege pursuant to Minn. Stat. §13D.05, subd. 3(b);
  2. The specific subjects to be discussed, pursuant to Minn. Stat. §13D.01, subd. 3, are the legal strategy in responding to the particularized litigation against the County, and any settlement proposals which may be made by or responded to by the County.  

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Open Closed Session

Motion was made by Commissioner Moorman to close the closed session at 2:50 p.m. and reconvene the regular meeting.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

LAND ACQUISITION

The board discussed the Dean Bernard property with Interim County Attorney, Michelle Moren.

Motion

Motion was made by Commissioner Todd Beckel to have the County continue with the efforts to procure the Dean Bernard property. In order to address defects with the title to the property, the purchase agreement must be amended to reflect that all payments made, pursuant to the terms of the original purchase agreement, shall be made to an escrow account with First National Bank of Mahnomen, Minnesota, the first mortgage holder of said property. Payments shall be made from the county from the unallocated account. The purchase agreement shall also be amended to reflect that clear title to the subject real property will be obtained by Dean Bernard with the assistance of the County Attorney’s Office and/or First National Bank of Mahnomen and/or Mr. Bernard’s legal counsel, Delray Sparby. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

MIS

mIS Director, Brent Birkeland met with the board requesting approval to enter into Joint Powers Agreement with the State of Minnesota for I/Mobile System.

Resolution

COUNTY OF LAKE OF THE WOODS

RESOLUTION TO ENTER INTO A JOINT POWERS AGREEMENT WITH THE

 STATE OF MINNESOTA

 FOR I/MOBILE SYSTEM

Resolution No. 10-04-01

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

WHEREAS, Sheriff Dallas Block has appeared before the Lake of the  Woods County Board to discuss mobile data computing between the Lake of the Woods County Sheriff’s Department and the State of Minnesota; and

WHEREAS, the purpose of this agreement is for the State to provide Lake of the Woods County Sheriff’s Department with access to the State’s I/Mobile System; thru software purchased and installed by the county on county laptop computers mounted in the patrol vehicles; and

WHEREAS, the term of this agreement shall be for the 2010 year.

NOW THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby adopts this joint powers agreement and authorizes Chairman Arnesen to sign.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

NORTH STAR MEETING

Chairman Arnesen updated the board on a meeting he attended at North Star with members of the community on the possibility of Wadena Technical School establishing a training center in Lake of the Woods County.

EXCUSED FROM MEETING

Commissioner Todd Beckel excused himself from the meeting at 3:25 p.m.

HUMAN RESOURCES

Human Resource Director, Wade Johannesen met with the board to renew his Human Resource Contract.

Motion

Motion was made by Commissioner Hanson to enter into a Human Resource Contract with Wade Johannesen commencing April 24, 2010 and terminating October 22, 2010 as presented.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Committee Reports

There were no committee reports.

Correspondence:

Arrowhead Library System- annual dinner; MN Board of Water & Soil Resources ( NE Wetland Mitigation Inventory); Report from Office of the Legislative Auditor (natural resource lands); MASWCD Area Meeting Update; MN Board of Water & Soil Resources ( report on Clean Water Fund Activities)

Recess

With no further business before the board, Chairman Arnesen recessed the meeting at 3:40 p.m.

Attest:                                                                                                 Approved: April 27, 2010

____________________________                                                    ____________________________

John W. Hoscheid, County Auditor                                                   Edward Arnesen, Chairman of the Board

Commissioner Proceedings

April 27, 2010

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, April 27, 2010, in the Commissioners’ Room at the Government Center.

Call to Order

Vice- Chair Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Patty Beckel, Todd Beckel, Hanson and Moorman.  Commissioner Arnesen was absent.   Also present were: Deputy Auditor Janet Rudd, Deputy Auditor Lorene Hanson, Penny Mio Hirst, John Oren , Bob Peterson, Marti Carlson,  Jeff Pelland, Bill Sindelir, Bruce Hasbargen and Wade Johannesen.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson to approve the agenda with the following additions:

Import Software for Manatron/Vanguard, Post Prom and Affirmative Action. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.  

Approval of Consent Agenda

Motion

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows: John W. Hoscheid, Darren Olson and Stacy Novak to Brainerd for Election Training on May 4-6; Brent Birkeland to Alexandria for MCCC Annual Conference on June 7-9; Stacy Novak to Alexandria for MCCC Annual Conference on June 7-10; Rita Krause to St. Cloud for Child Support Legal Training Meeting on May 13-14; Cassie Brune to St. Paul for GA/MSA classes on June 7-9; Dale Boretski and Wayne Bendickson on  May 25 – 27 to St. Cloud  for the 2010 MAAO Summer Seminar. The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson to approve the minutes of April 6, 2010 regular meeting. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

PUBLIC WORKS DEPARTMENT

Mower

Public Works Director, Bruce Hasbargen met with the board requesting approval to purchase a mower.

Motion

Motion was made by Commissioner Todd Beckel to authorize the Public Works Director to purchase a mower in the amount up to $13,500 from Titan Machinery Inc. Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Mar-Kit Sanitary Landfill

Public Works Director, Bruce Hasbargen met with the board and updated them on the Mar-Kit Sanitary Landfill. He informed the board that the tonnage was down by 3.8 percent in 2009; first decline in eighteen (18) years and the landfill has 40 years of space left.

Conference Room Use/Reservation Policy

Public Works Director, Bruce Hasbargen met with the board and requested approval for the Lake of the Woods County Conference Room Use/Reservation Policy.

Motion

Motion was made by Commissioner Patty Beckel to approve the Lake of the Woods County Conference Room Use/Reservation Policy.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Informational

Public Works Director, Bruce Hasbargen met with the board and informed them that most of the State Aid sign replacement has been completed and updated them on current projects.

Public Works Director Resignation

Public Works Director, Bruce Hasbargen presented the board with his resignation as Public Works Director effective May 28, 2010 and thanked the board for serving Lake of the Woods County for more than ten (10) years.

Motion

Motion was made by Commissioner Todd Beckel to accept Public Works Director, Bruce Hasbargen resignation as the Public Works Director for Lake of the Woods County effective May 28, 2010.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Public Works Director Replacement

The board requested the Public Works Director, Bruce Hasbargen to contact District State Aid Engineer Lou Tasa to meet with them to discuss options for replacement of the Public Works Director position in a work session.

Filling Engineering Technician/Administrative Assistant

The board discussed the hiring of the Engineering Technician/Administrative Assistant with Public Works Director, Bruce Hasbargen.  After discussion with staff from the Public Works Department the board concurred to move forward with the filling of this position.

History of Solid Waste Administrative Fees

The board discussed the Solid Waste Administrative Fees that the Public Works Department charges the solid waste account for their administrative cost. Bruce explained that all work performed in the Public Works Department is done on cost accounting and has to be charged out accordingly.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:05 a.m.

DEPARTMENT OF CORRECTIONS

Marc Bloomquist, District 2 Correction Officer Supervisor and Kristen Beckel, Probation Officer met with the board and presented the 2009 County Probation Costs. He also informed the board that the Sentence to Serve Program cost share for the county has increased and that the DWI court has funding until September 2011.

ECONOMIC DEVELOPMENT AUTHORITY(EDA)

The board discussed the meeting that some attended with HRDC.  HRDC can put together the EDA for the county, but the Tax Increment Financing would have to be done through someone else. HRDC will meet with the board at the May 25, 2010 board meeting to discuss the organization of the EDA.  The consensus of the board was to form an EDA.

EMERGENCY MANAGEMENT

2007 Homeland Security Grant

Emergency Management Director, Holly House met with the board requesting approval for the extension of the 2007 Homeland Security Grant until June 30, 2010.

Motion

Motion was made by Commissioner Todd Beckel to authorize Deputy Auditor, Lorene Hanson and Vice Chair Ken Moorman to sign the 2007 Homeland Security Grant Extension.  Motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Federal Border Interoperability Demonstration Grant

Emergency Management Director, Holly House met with the board requesting approval for Border Interoperability Demonstration Grant.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

RESOLUTION SUPPORTING THE FEDERAL BORDER INTEROPERABILITY DEMONSTRATION GRANT APPLICATION SUBMITTED BY THE NORTH EAST REGIONAL RADIO BOARD FOR IMPROVING RADIO INTEROPERABILITY WITHIN OUR BORDER COUNTIES AND ON OUR INTERNATIONAL BORDERS WITH CANADA

Resolution No. 10-04- 03

WHEREAS; there is a Public Safety need to provide radio communication interoperability within our border counties and along our county borders with Canada; and

WHEREAS; the Federal Government has made available a demonstration grant called the Border Interoperability Demonstration Grant Program (BIDP); and

WHEREAS; the BIDP grant will allow us to develop a means of communication interoperability between Minnesota and Canadian public safety agencies along our International Border, at our International Ports, and within our border Counties; and

WHEREAS; the Regional Radio Board has worked with the State of Minnesota Department of Public Safety, the Counties within its Regions and the jurisdictions within the Counties to complete a comprehensive application for this grant;

NOW, THEREFORE, BE IT RESOLVED; that the Lake of the Woods County Board of Commissioners hereby supports this Grant application as needed and necessary for the Citizens of our Region and the Public Safety Agencies serving those citizens; and

BE IT FURTHER RESOLVED; that the Lake of the Woods County Board of Commissioners is committed, upon approval of this grant, to assist the Regional Radio Board with the management and implementation of this grant.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Mobile Home Park Evacuation Plans

Emergency Management Director, Holly House informed the board that the Department of Health requires evacuation plans for Mobile Home Parks.  Holly will draw up a plan and have it approved by Interim County Attorney, Michelle Moren.

RINKE NOONAN LAW FIRM

Attorney Kurt Deter, from Rinke Noonan Law Firm met with the board to update them on the recent drainage law changes, informed them on the process for recording county ditch systems and, other drainage issues.

RECESS

The meeting was called to recess at 11:28 a.m. and reconvened at 11:30 a.m. as follows:

COUNTY ATTORNEY

Interim County Attorney, Michelle Moren met with the board to discuss the agreement of resolving Mary Beth Dornheim’s employment relationship with the county.  The board reviewed the proposed Agreement and Resignation of Mary Beth Dornheim.

Motion

Motion was made by Commissioner Todd Beckel to amend the agenda with the addition of the Agreement and Resignation of Mary Beth Dornheim.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Resolution

RESOLUTION APPROVING AGREEMENT

Resolution No. 10-04-04

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

WHEREAS, the Lake of the Woods County Board of Commissioners has reviewed the proposed Agreement and Resignation of Mary Beth Dornheim

NOW THEREFORE, BE IT RESOLVED by the Lake of the Woods County Board of Commissioners, as follows:

  1. The Board hereby approves the Agreement and the terms set forth therein, and accepts the resignation of Mary Beth Dornheim, effective July 23, 2009.  
  2. The Board Chair and Clerk are hereby authorized to sign the Agreement on behalf of the County. 
  3. The County Attorney is authorized to have a copy of this Resolution and the Agreement mailed to Dornheim’s Representative and to take whatever steps are necessary to out the terms of the Agreement as set forth therein.  

The resolution for the adoption of the foregoing Resolution was duly seconded by Commissioner Patty Beckel and upon a vote being taken thereon, the following voted in favor of the motion: Commissioners Patty Beckel, Todd Beckel, Moorman and Hanson, and the following voted against the motion: None.

Commissioner Arnesen was absent.

SOCIAL SERVICES DIRECTOR

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims:  

Motion

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants           $36,963.62

                                                Commissioners’ Warrants           $12,605.61

The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Child Abuse Prevention Month

Social Services Director, Nancy Wendler informed the board that Social Service Worker, Monique Arnesen had family matters that came up and will have to postpone the Child Abuse Prevention presentation.

Crisis Resource Center

Funding

The board discussed the request for funding from Tonja Reed representing the Crisis Resource Center with Social Services Director, Nancy Wendler and Social Services Supervisor, Amy Ballard. No board action was taken.

Cell Phones

Social Services Director, Nancy Wendler informed the board that the department has a few clients that are hearing impaired and can only communicate by text messaging.   Commissioner Hanson will look into the cost of text service.

Tom-Tom

Social Services Director, Nancy Wendler informed the board that she is looking into purchasing a Tom-Tom for her staff to use.

COURT ADMINISTRATOR

Court Administrator, Carol Clauson requested to see the board. She informed them that she will be retiring on May 28, 2010 and that she will not be physically replaced either in Koochiching County or Lake of the Woods County and that another Court Administrator in another county will take over her duties.

RECESS

The meeting was called to recess at 12:00 p.m. and reconvened at 1:00 p.m. as follows:

PLANNING COMMISSION

Land and Water Planning Director, Josh Stromlund met with the board to present the Findings and Fact of the conditional use permit for Rodney Thompson.

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  Rodney Thompson                                              Date:  April 27, 2010

Location/Legal Description:  The West 99’ of the West 264’ of the East 792’ of the NE1/4 SW1/4, Section 6, Township 163N, R. 33W.  Parcel # 16.06.31.031

Project Proposal:  To allow a commercial business consisting of a small engine repair shop in a Natural Environment District.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

YES (X)  NO (  )

Why or why not?  The noise pollution will be kept to a minimum as work is to be conducted in an enclosed building which is located approximately 400 feet from the nearest residence.  A natural vegetative buffer exists which will minimize the visual pollution as viewed from 70th Street NW and neighboring properties, as the building is located approximately 400 feet from the street and closest residence.  Any used oil and gasoline will be stored and disposed of properly.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                  YES (X) NO (  )

Why or why not?  The proposed use will not generate water pollution as all containments will be stored and disposed of properly.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )

Why or why not?  The proposed use will not adversely affect the existing topography, drainage features and vegetation cover as no new construction is proposed.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                          YES (X)  NO (  )

Why or why not?  The proposed use is not located in a floodplain and/or floodway of Lake of the Woods.

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                                        YES (X)  NO (  ) 

Why or why not?  The proposed use will not disturb soil or existing vegetation as the proposed use will be conducted in an existing building.

6. Is the site in harmony with existing and proposed access roads?        

                                                                                                                        YES (X)  NO (  )

Why or why not?  The proposed use will utilize an existing driveway with no new access proposed off of 70th Street NW.

7. Is the requested use compatible with adjacent land uses?

                        YES (X)  NO (  ) 

Why or why not?  The proposed use will be located in a mixed Commercial/Residential area.  A resort is located north of the proposed location and the remainder is seasonal/permanent residential use.  The proposed use will keep noise pollution to a minimum as the repairs will be in an enclosed building and due to the natural vegetative buffer, visual pollution will be minimized.  As stated in question #1, the closest neighboring residence is approximately 400 feet.

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X)  NO (  ) 

Why or why not?  The proposed use is not located in the shoreland area of Lake of the Woods.

9. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                                            YES (X)  NO (  ) 

Why or why not?  The use will not generate sewage waste.  Any used oil or gasoline will be stored and disposed of properly.

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                                                                                      YES (X)  NO (  ) 

Why or why not?  The proposed use is not located in the shoreland area of Lake of the Woods and the visibility of the building in which the proposed use will be located in is minimized by a natural buffer as viewed from 70th Street NW and neighboring properties.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (X)  NO (  ) 

Why or why not?  The proposed use is not dependant on an adequate water supply and a sewage treatment system however; adjacent properties have private wells and sewage treatment systems.

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                                                 YES (X)  NO (  ) 

Why or why not?  The proposed use will not generate any watercraft.

If all answers to the Findings of Fact-Criteria are “Yes” the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  The scope of granting this request is limited to items with small engines such as:  lawn mowers, weed eaters, chainsaws, snowblowers, snowmobiles, all terrain vehicles (3 and 4 wheelers) and the like.  The general appearance is to be kept neat and orderly.  The hours of operation shall be from 8:00am to 5:00pm Monday through Friday and weekends.  One (1), four (4) foot by six (6) foot sign is allowed to be placed near the entrance outside of the right of way of 70th Street NW. 

Approved  (X)       Denied  (  )

                                                                                                ____________________________

                                                                                                            Ken Moorman

                                                                                                        Vice Chair, County Board

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

Josh recommended approving the Conditional Use permit to Rodney Thompson.

Motion was made by Commissioner Hanson to accept the findings and fact as presented and approve the Conditional Use Permit for Rodney Thompson.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MIS DIRECTOR

IBM Websphere Software

MIS Director, Brent Birkeland met with the board requesting approval to purchase IBM Websphere software in the amount of $3,918 plus tax.

Motion

Motion was made by Commissioner Hanson to approve the purchase of IBM Websphere software from TriMin Systems in the amount of $3,918 plus tax with the funding from the MIS budget.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Claims

Deputy Auditor, Lorene Hanson met with the board for approval of claims:

Motion

Motion was made by Commissioner Hanson to approve the claims as follows:

                                                Revenue                               $       36,560.10    

                                                Road & Bridge                     $       15,960.33

                                                Co. Development                 $            200.00 

                                                Solid Waste                          $         4,862.23

                                                                                             $       57,582.66 

       WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  4/27/2010 FOR PAYMENT  4/30/2010

       AMOUNT   VENDOR NAME                                                                  AMOUNT   VENDOR NAME

        2500.00 BAUDETTE LOW CHAMBER OF COMMER                            747.90 BAUDETTE REGION

        1800.00 BELTRAMI COUNTY AUDITOR-TREASU                                600.00 BLUE MAXX RECYCLING

        1748.42 BRAD’S PLUMBING & HEATING, INC                                    1777.78 TERRY BROWN

          342.99 CANON FINANCIAL SERVICES INC                                      3578.78 CENEX CO-OP SERVICES, INC.

        2169.10 COLLABORATIVE DESIGN GROUP INC                                 588.06 COUNTRY INN & SUITES – SHOREVI

          984.95 CUSTOM AUTOBODY AND REPAIR                                     5543.31 DELL MARKETING, LP

          376.73 FRONTIER PRECISION INC                                                     769.55 RICHARD GOODERUM

          723.65 GRAINGER, INC                                                                      2000.00 LEE HANCOCK

          497.90 HILLYARD INC HUTCHINSON                                                 722.68 HOLTE IMPLEMENT, INC

          782.17 LAKEWOOD HEALTH CENTER                                               486.00 ROBERT LAPOS

          673.37 LAWSON PRODUCTS, INC.                                                     575.00 PAT LECLAIRE ELECTRIC (DBA)

          472.74 LOCATORS SUPPLIES INC                                                      557.47 LOW FOODS

          740.11 M-R SIGN CO, INC                                                                    639.42 MINNESOTA UI

          475.41 MN COUNTIES COMPUTER CO-OP                                       375.00 MN OFFICE OF ENTERPRISE TECHNO

          917.63 KENNETH MOORMAN                                                            5427.00 LAW MOREN

          886.60 MSOP-MN SEX OFFENDER PRGRM-462                               326.88 NOBLE RADIO SHACK

          308.96 NOBLE THRIFTY WHITE                                                        1105.00 NORTH EAST TECHNICAL SERVICE,I

          416.68 OFFICE DEPOT                                                                         473.50 RODERICK RONE JR

        2028.60 ROSEAU COUNTY COOPERATIVE ASSN                              571.18 GEORGE SWENTIK

        1187.00 TAMMY’S SIGNS                                                                        500.00 US POSTAL SERVICE(CMRS-FP)

        1225.40 WEST GROUP                                                                         3982.77 WOODY’S SERVICE

42 PAYMENTS LESS THAN  $300       4,976.97

****                  FINAL TOTAL…….     $57,582.66  ****

Further moved to authorize the payment of the following auditor warrants:

                                                   April 7,   2010      $  230,153.99

                                                   April 7,   2010      $    47,023.87          

                                                   April 13  2010      $      7,637.88

                                                   April 20, 2010      $     19,195.76

                                                   April 23, 2010      $     61,843.04

The motion was seconded by Commissioner Patty Beckel and the vote carried as follows:  Voting for: Commissioner’s Moorman, Patty Beckel and Hanson. Voting against: Commissioner Todd Beckel.

ASSESSOR

County Assessor, Wayne Bendickson met with the board and requested authorization to purchase a PC license which will import information from the Manatron program to the Assessors Vanguard program.

Motion

Motion was made by Commissioner Todd Beckel to authorize County Assessor, Wayne Bendickson to purchase a PC license in the amount of $2,350 from the Assessors budget.  Motion was seconded by Commissioners Hanson and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR

Lost Warrants

Deputy Auditor, Lorene Hanson met with the board requesting authorization to issue lost warrants for the City of Baudette, Nyla O’Connell and Central Pension Fund.

Motion

Motion was made by Commissioner Todd Beckel to approve the applications and affidavits for lost warrants for the following:

  • City of Baudette in the amount of     $ 2,195.17
  • Nyla O’Connell in the amount of        $    622.64
  • Central Pension Plan                           $ 1,667.20

without furnishing indemnifying bonds.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Affirmative Action Program

Deputy Auditor, Lorene Hanson met with the board requesting approval for the Affirmative Action Programs for Minorities, Women and Disabled Individuals.

Motion

Motion was made by Commissioner Patty Beckel to approve the Affirmative Action Programs for Minorities, Women and Disabled Individuals effective May 1, 2010 and to authorize Vice Chair, Ken Moorman to sign the same.  Motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Oak Harbor Liquor License

Deputy Auditor, Lorene Hanson requested approval for Oak Harbor Seasonal Liquor License.

Motion

Motion was made by Commissioner Hanson to approve the following Seasonal On- Sale and Sunday Intoxicating Liquor License according to MN Statute 340A.404 Subd.6 (b) (date specified by the board April 15 to 10-15 each year) for JJN Ventures, LLC DBA Oak Harbor Golf Course effective May 1, 2010 to October 15, 2010.  Motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Gambling Premise Permits

Deputy Auditor, Lorene Hanson met with the board requesting approval for Gambling Premise Permits for the Baudette Area Arena and the VFW Post of Warroad.

Resolution

The following Resolution was offered by Commissioner Todd Beckel and moved for adoption:

A Resolution Approving a Lease for Lawful Gambling Activity and Premise Permits Application

Resolution No.10-04-05

WHEREAS, the Baudette Area Arena of Baudette has submitted a lease for lawful gambling activity and a premise permits application for Minnesota Lawful Gambling to be conducted at the following establishments, which are all located in Lake of the Woods County:

  • Zippel Bay Resort, 6080 39th St NW, unorganized township of Zippel;
  • Wigwam Resort, 2714 Wigwam Loop NW, unorganized township of Wheeler;
  • Cyrus Resort, 3298 Cyrus Rd NW, unorganized township of Wheeler;
  • Ballard’s Resort, 3314 Bur Oak Rd NW, unorganized township of Wheeler;
  • Randall’s Resort, 3314 Bur Oak Rd NW, unorganized township of Wheeler,
  • Adrian’s Resort, 3362 Red Oak Rd NW, unorganized township of Wheeler;
  • Borderview Resort, 3409 St Hwy 172 NW, unorganized township of Wheeler;
  • Ken-Mar-Ke Resort, 3147 Ken-Mar-Ke Dr NW, unorganized township of Wheeler;
  • Morris Point Resort,3812 42nd Ave NW, unorganized township of Wheeler;
  • Schuster’s Resort, 3140 State Hwy 172 NW, unorganized township of Wheeler;
  • Rosalie’s Restaurant and Lounge,1229 Main W, within the City of Baudette;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said applications for submission to the Minnesota Gambling Control Board.

The resolution was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Resolution

The following Resolution was proposed by Commissioner Hanson and moved for adoption:

A Resolution Approving a Lease for Lawful Gambling Activity and Premises Permit

Application:

Resolution No. 10-04-06

WHEREAS, the Warroad VFW Post 4930 has submitted a premises permit application for Minnesota lawful gambling and a lease for lawful gambling activity to be conducted at the establishment known as Sportsman’s of Oak located in the unorganized township of Angle at 1 Bobby’s Bay, Oak Island, MN in Lake of the Woods County.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approve said application for submission to the Minnesota Gambling Control Board.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Sponsorship of Snowmobile Trails

Deputy Auditor, Lorene Hanson met with the board requesting approval for Sponsorship of snowmobile assistance programs.

Resolution

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 10-04-07

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Big Traverse maintenance of snowmobile trail managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

Resolution was seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution No. 10-04-08

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for NW Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders Club.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Todd Beckel and the same being put to a vote was unanimously carried.

Resolution

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution No. 10-04-09

Sponsorship of Snowmobile Trails Assistance Program

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resource for Border Trails maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

COUNTY ROAD #33

Right of Ways

Gary Moeller and Gregg Hennum met with the board to discuss use and maintenance of right of way on County road #33.  The board informed them that they are allowed to use the right of way but that they are also responsible for the repair of damages to the right of way subject to County approval and satisfaction.  The board requested that Public Works Director, Bruce Hasbargen, write a letter to the landowners along said right of way explaining how right of way works, and that the County would oversee the maintenance of the right of way.

Speed Issues on County Road #33

Gary Moeller and Gregg Hennum discussed the concerns of the speed limit on County Road #33 and requested that the speed be lowered and speed bumps applied. The board will take a look at County Road #33 on its annual road tour.

COUNTY TREASURER

County Treasurer, Mark Hall met with the board requesting approval for the designation of an additional official depository of county funds for the year 2010.

Resolution

County Treasurer-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of an additional official depository of county funds for the year 2010.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution  

Establishing Additional Official Depository

Resolution     2010 – 04 – 10

WHEREAS, Minnesota Statute 118A.02 requires the governing body of each government entity to designate one or more financial institutions as a depository for its public funds;

WHEREAS, Lake of the Woods County Board of Commissioners would like to designate an additional official depository of county funds;

BE IT RESOLVED, that Lake of the Woods County Board of Commissioners hereby designates the First National Bank in Mahnomen, Mahnomen, MN as an official depository of county funds for the year 2010 beginning April 1, 2010.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

COUNTY SHERIFF

Cameras

County Sheriff, Dallas Block met with the board, per their request, to discuss the placement of cameras in squads.  Dallas stated that he will look into grants that are available through the Department of Public Safety and/or the Stone Garden Grant.

LINE WORKERS SCHOOL

The board placed the Line Workers School discussion on a near future work session.

WORK SESSION

The board set a work session for May 10, 2010 at 7:00 a.m. in the Commissioners’ Room to discuss varies topics that the board is working on .

RECESS

The meeting was called to recess at 2:24 p.m. and reconvened at 2:36 p.m. as follows:

CITY OF BAUDETTE’S MAYOR

Revolving Loan Grant

City of Baudette Mayor, Rick Rone met with the board to inform them that the City has applied for a Rural Business Enterprise Grant Program and if successful the money would be used for a Revolving Loan fund for the City of Baudette residents’ use.

Bike Path

Rick informed the county board that the City of Baudette is willing to help with the cost of the bike path.

Meeting with Baudette City Council

Rick requested that the county board look into a date to meet with the City Council to discuss the Joint Powers Agreement that Lake of the Woods County and the City of Baudette have with Lake of the Woods Area Tourism Bureau.

COUNTY AUDITOR

Permit Zone 101

Deputy Auditor, Lorene Hanson presented a resolution of support from Roseau County Commissioners requesting that Lake of the Woods County supports a resolution regarding transitioning Permit Zone 101, which was created in 2007 by the DNR as a Bovine TB disease management zone, into a pilot project for white-tail deer habitat improvement with a goal to develop a strong partnership between public and private land ownerships. Vice-Chair Ken Moorman will see if one the Commissioners from Roseau County can meet with them for further details.

Classification Change

Deputy Auditor, Lorene Hanson presented an application for a classification change for Lawrence J. Theis from seasonal to homestead due to clerical error.

Motion

Motion was made by Commissioner Hanson to approve the classification change for Lawrence J. Theis due to clerical error.  The motion was seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

REQUEST OF INFORMATION

The board reviewed the following information:

  • Recovery Zone Economic Development Bonds
  • Bonding for Bike Trails
  • Remounumentation Budget ( boundary commission)
  • LaValla landfill budget

OLD/New Business

There was no new update on:

  • ANI
  • Oak Island Petition
  • Red Lake Tribe
  • Grand Theater
  • Township Road Inventory

There were updates on:

  • Lessard-Sams Outdoor Heritage Council/Outdoor Heritage Fund; Information meeting on Parks and Trails on May 11, 2010 at 7:00 p.m. at Lake of the Woods School
  • Land Acquistion; working on survey.
  • County TV; waiting on letter from  Sjobergs
  • Team Building; Vice Chair Ken Moorman will talk with Extension Educator Jody Horntvedt to meet with the board

Committee Reports

There were no committee reports.

Correspondence:

Marshall County Resolution; Positively Minnesota (Small Cities Development Program Grant awarded for rehabilitation within the City of Baudette and Williams).

Recess

With no further business before the board, Vice Chair Ken Moorman recessed the meeting at 3:33 p.m.

Attest:                                                                                                 Approved: May 11, 2010

____________________________                                                    ____________________________

Janet E. Rudd, Deputy Auditor                                                         Ken Moorman, Vice Chair of the Board

April, 2009

Commissioner Proceedings

April 7, 2009

The Lake of the Woods County Board met in regular session on Tuesday, April 7, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Arnesen, Patty Beckel, Todd Beckel, Hanson and Moorman. Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today. Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel, with changes:  Christine Hultman to Brainerd on June 22-24, for AMSSA Conference; Marti Carlson to Alexandria on April 29- May 1, for Annual MN County Highway Accountants Association Conference and John W Hoscheid to St. Paul on April 22-24, for Public Sector Training.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Arnesen to approve the minutes of March 24, 2009, with changes. The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Land Acquisitions/Wetland Banking

Land and Water Planning Director, Josh Stromlund met with the board to discuss land acquisitions and the process needed to move forward.  A letter to the Board of Water and Soil Resources, Bill Best was discussed.  This letter details a plan of action for the possible acquisition of land by Lake of the Woods County for wetland banking purposes, according to Minnesota Statute §103G.2251 and Minnesota Rules, Chapter 8420.0541, Subpart 2. 

A motion was made by Commissioner Todd Beckel to authorize Land and Water Planning Director, Josh Stromlund to sign and send the referenced letter to the Board of Water and Soil Resources.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Human Resources

Labor Agreement

A motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and County Auditor John W Hoscheid to sign the labor agreement, with an approved addendum dated December 16, 2008 (see below), between Lake of the Woods County and International Union of Operating Engineers Local #49, AFL-CIO for the Public Works Department; effective January 1, 2009 to December 31, 2011.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

A motion was made by Commissioner Arnesen to authorize Chair Patty Beckel and County Auditor John W Hoscheid to sign the labor agreement, with an approved addendum dated December 16, 2008 (see below), between Lake of the Woods County and International Union of Operating Engineers Local #49 for the Solid Waste Department; effective January 1, 2009 to December 31, 2011.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Addendum

Letter of Understanding between Lake of the Woods County and IUOE Local #49

  1. Contract for the Lake of the Woods County Highway Department and
  2. Contract for the Lake of the Woods County Solid Waste Department

“Concerning wages for the term of this Agreement:  Refer to the Commissioner Proceedings December 16, 2008 – union committee meeting.  The union committee met with the board.  The Union Committee agreed to work at the 2008 salary schedule until funding sources are determined.  The Union and the County further agree to continue to meet and confer on this matter.”

Personnel Policy

A motion was made by Commissioner Arnesen to make an exception to the Personnel Policy Manual page 53, Chapter 4, paragraph 8.b.4, due to the shortage of Corrections Officers / E911 Dispatchers.  In addition, to authorize the Sheriff Administrative Assistant to work the majority of her time as a Dispatcher and to be compensated at the rate of Job Grade 8, Step 5 on the Part-time scale; pending the hiring and training of Part-time / Full-time dispatchers; and then reverting back to the original rate of compensation of Job Grade 8, Step 2 at that time.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Emergency Manager Director

Emergency Manager Director, Holly House met with the board to discuss current and future potential flooding issues.  No action was taken.

Land and Water Planning Director

Land and Water Planning Director, Josh Stromlund presented a draft resolution for Boat Storage Structures to the board.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

Boat Storage Structures

Resolution 2009-04-01

WHEREAS, boat storage structures that are located below the Ordinary High Water Level (OHWL) of a surface water body have been prohibited in Minnesota since the 1970’s; and

WHEREAS, it has been a goal of the Minnesota Department of Natural Resources (DNR) to limit the private occupation of public waters and encourage the removal of existing structures that do not serve the public interest; and

WHEREAS, Minnesota Statutes Chapter 103G.245, Subdivision 4, was amended by the 2006 legislature to address the need for repairs and replacement of boat storage structures that have been in place since 1979; and

WHEREAS, the new legislation allows the current boat storage structures to be repaired, replaced and consolidated, provided that the following conditions can be met:

  1. A Public Waters Work Permit is obtained from the Department of Natural Resources (DNR) and the permit is recorded in the real estate records of the office of the county recorder or registrar of title in the county in which the property is located.
  2. The Local Unit of Government (LGU) that has zoning authority must approve the proposed repair, replacement or consolidation.
  3. Documentation that the structure is currently used for boat storage and has been in continuous existence prior to 1979.
  4. The boat storage structure must not include guest quarters, habitable space, living quarters, or sewage facilities.
  5. The total area of the replacement structure cannot exceed the total area of the in-place structure(s). The height of the replacement structure cannot be increased more than 1 foot unless multiple structures are being consolidated into a single structure and the same roof pitch results in an increased height.
  6. Any replacement of materials located below the ordinary high water mark must not be toxic to aquatic life; and

WHEREAS, a Public Water Work Permit application must be submitted to the DNR to evaluate the project for compliance with the new legislation and will render a decision based upon the submittal of a complete permit application; and

WHEREAS, provisions in the new legislation allow, but do not require the local government unit (LGU) having zoning authority to approve a boat storage structure that is at, or above, the OHWL to replace a boat storage structure below the OHWL if the boat storage structure was in existence prior to 1979;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby supports the repair, replacement, and consolidation of boat storage structures that have been in existence prior to 1979. 

Seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Boundary Commission

Land and Water Planning Director, Josh Stromlund updated the board on the status of the Boundary Commission.  Correspondence was received and read from George Swentik, stating he would be in favor of the Boundary Commission.  

Public Works Director, Bruce Hasbargen

Office Improvements

Public Works Director, Bruce Hasbargen met with the board to discuss office improvements due to flood damage.

A motion was made by Commissioner Todd Beckel to authorize the Public Works Director to make office improvements, along with the flood repairs being made, to the Public Works building; within insurance and budgeted amounts.   The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Bid Opening

Chair Patty Beckel called for the bid opening at 9:00 a.m. as advertised for S.A.P. 39-604-06 and S.A.P. 39-635-11; Bituminous Overlays and Aggregate Shouldering.

The following bids were received:

Knife River Materials      $1,363,853.12

Minn-Dak Asphalt Inc.    $1,486,744.60

Mark Sand & Gravel        $1,501.621.28

Central Specialties, Inc.    $1,754,176.28

Public Works Director, Bruce Hasbargen will tabulate and make recommendation for awarding the bid, later today.

Seasonal Help

Public Works Director, Bruce Hasbargen met with the board requesting authorization to hire seasonal help.

A motion was made by Commissioner Arnesen to authorize the County Public Works Director to hire the following seasonal help: (4) Maintenance Intermediate Equipment Operators and (3) Engineering Technician/Laborers.  The motion was seconded by Commissioner Hanson and carried as follows:  For Commissioners:  Arnesen, Patty Beckel, Hanson, and Moorman; Against:  Commissioner Todd Beckel.  Commissioner Todd Beckel commented that without knowing the full effects of the 2009 Governor’s proposal and with the Department Heads earlier comments identifying that seasonal employees would be the first positions to be reduced in the budget reduction efforts; why would we be considering this at this time.

Realignment of Staff

Public Works Director, Bruce Hasbargen met with the board to discuss the realignment of staff.  The board set up a “Realignment of Staff” work session for Monday, April 13, 2009, 7:00 a.m. in the Conference Room at the Lakewood Health Center. 

2009 Road Tour

Public Works Director, Bruce Hasbargen met with the board to discuss the 2009 Road Tour. 

A motion was made by Commissioner Todd Beckel to set May 19th, 2009, 7:30 a.m.; as the date and time for the 2009 Lake of the Woods County Annual Road Tour.  The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Bid Opening

Public Works Director, Bruce Hasbargen reviewed the bid tabulations with the board and made a recommendation to award the bid for S.A.P. 39-604-06 and S.A.P. 39-635-11; Bituminous Overlays and Aggregate Shouldering to Knife River Materials, as lowest bidder.

A motion was made by Commissioner Todd Beckel to award the bid for S.A.P. 39-604-06 and S.A.P. 39-635-11; Bituminous Overlays and Aggregate Shouldering to Knife River Materials, in the amount of $1,363,853.12.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Hanson to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 14,219.08 

                                                Commissioners’ Warrants         $ 14,181.47

The motion was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

MeritCare Thief River Falls/Northwest Medical Center Contract

Social Services Director, Nancy Wendler met with the board regarding a contract with MeritCare, Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services. 

A motion was made by Commissioner Moorman to approve the contract between MeritCare, Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services for 2009, for the provision of onsite mental health physician’s assistant services and to authorize Chair Patty Beckel and Lake of the Woods County Social Services Director, Nancy Wendler, to sign the same.  The motion was seconded by Commission Arnesen and the same being put to a vote, was unanimously carried.

County Auditor

Claims

Deputy Auditor, Lorene Hanson met with the board and requested approval of claims.  Motion was made by Commissioner Todd Beckel to approve the following claims against the county as presented, with the exceptions of claim numbers:  1753, 90, 3070, 173 and 25.  These pulled claims and also claim numbers 3649 and 2665 will be discussed at the next regular board meeting. 

                                                Revenue                                     $ 33,146.23

                                                Road & Bridge                         $   5,213.75

                                                County Development                $      539.00

                                                Solid Waste                               $ 21,631.49

                                                                                                   $ 60,530.47

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  4/07/2009 FOR PAYMENT  4/10/2009

       AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

          606.47 ACME ELECTRIC                                                       447.12 AMERI PRIDE LINEN & APPAREL SE

          708.56 AMERICAN SOLUTIONS FOR BUSINES               1319.38 AUTO VALUE BAUDETTE

          341.78 CANON FINANCIAL SERVICES INC                        313.60 COUNTRY INN & SUITES – ST CLOU           

        6338.95 DELL MARKETING, LP                                              662.25 GLOBALSTAR LLC

          379.24 GRAINGER, INC                                                        986.93 HOLTE IMPLEMENT, INC                

          309.40 HOMETOWN HARDWARE                                     1457.65 KORNELL AUTOMOTIVE               

        2020.51 LAKES GAS CO.                                                        340.00 LAVALLA SAND & GRAVEL INC       

          368.07 LOW FOODS                                                           1490.00 LOW HIGHWAY DEPT            

          698.64 M-R SIGN CO, INC                                                10389.15 MAR-KIT LANDFILL

          450.00 MN ASSN OF COUNTIES                                       1662.56 MN COUNTIES COMPUTER CO-OP

          771.50 KENNETH MOORMAN                                            5335.50 LAW MOREN                     

          585.75 MORTENSON CLEANING SERVICE – D                  684.45 THE NORTHERN LIGHT            

        2077.32 NORTHWEST MECHANICAL SERVICE I               1642.68 R & Q TRUCKING, INC                    

          637.85 ROSEAU COUNTY COOPERATIVE ASSN            1750.00 SJOBERG’S INC                             

        5962.92 SOFTWARE HOUSE INTERNATIONAL,                  302.20 TRUE VALUE

        2640.00 VOYAGEURS COMTRONICS, INC                          735.42 WEST GROUP

         1172.33 WIDSETH SMITH NOLTING&ASST INC

39 PAYMENTS LESS THAN  $300       4,942.29

FINAL TOTAL    $60,530.47

Further moved to authorize the payment of the following auditor warrants:

                                                March 25, 2009                         $  52,450.13

                                                March 29, 2009                         $  21,690.24

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Maintenance Equipment

There was discussion on the utilization of the vacuum cleaner/carpet shampooer equipment that the maintenance department owns.  Chair Patty Beckel was going to check with the maintenance department and update the board.

Mortgage and Rehab Loan Satisfaction

Motion was made by Commissioner Todd Beckel to authorize Chair Patty Beckel and County Auditor John W Hoscheid to sign the satisfaction of mortgage and satisfaction of repayment agreement for Pioneer Timber, Bonnie and Gary Grund, dated June 18, 1997.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution Amending the 2009 Budget

Discussion was had regarding the 2009 budget deficit, due to the Governor’s projected shortfall.

The following resolution was offered by Commissioner Arnesen and moved for adoption

2009 Budget Amendment

Resolution 2009-04-02

WHEREAS, the certified county budget for the year 2009 was adopted on December 12, 2008 by the Lake of the Woods County Board of Commissioners; and

NOW THEREFORE, BE IT RESOLVED that the following certified budget is hereby amended to reflect the State of Minnesota Aid Reduction as follows:

$  25,000         Sheriff’s car

$  30,000          Reallocate levied Co. TV budget to Con-Con fund

$  21,000          Adjust Attorney salary expense

$  85,000         Market Value Credit- budget as revenue 

$  50,000          Reallocate levied “LiDAR” expense to Con-Con fund

$    9,000          Adjust Commissioner’s Health Insurance expense

            $220,000

Discussed additional proposed revenue sources:

$70,000           Salary increases

$  5,000           MNJAC Grant

$  5,000           Courthouse heating expense

$80,000

Total 2009 proposed budget balance:

                       ($300,000)        Projected Governor shortfall

$220,000         Proposed adjustments

$  80,000         Additional proposed revenue

                        $    0                Balance

Resolution was seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.               

2009 Minnesota Counties Insurance Trust Training

2009 Minnesota Counties Insurance Trust (MCIT) training presentations were discussed.  It was the consensus of the board to schedule a session with MCIT and to hold a joint session with Roseau County.   Topics were discussed and Roseau County and MCIT were to be contacted.

Work Session Meeting Date

The board discussed the work session set for April 13, 2009, and in addition to the realignment of staff for the highway department; added the following for discussion:  Human Resources, Assessor and 2009 Assessment.

Old/New Business

The board discussed the following old and new business: 

Old:

The board discussed the City of Baudette – Assessment agreement.

Discussion was had regarding the PILT payment.

Discussion was had on additional joint meetings with Roseau County Board of Commissioners.

There were no new updates on the ANI, City of Williams (Williams Community Center – old school), Williams Senior Center, No Net Loss Policy, County TV. 

New:

There was no new business discussed at this time.

Committee Reports:

The following committee reports were heard and discussed: 

  • 911 Disaster Drill
  • MRCC Funding
  • PILT Payments
  • Joint Powers:  Ditch 1 – pilot project, no response from MN Department of Natural Resources
  • Airport: possibility of receiving $250,000 for resurfacing runway and painting; no matching funds required and possibility of stimulus money

Correspondence:

Correspondence was acknowledged from: 

  • Northwest Angle (NWA) Relay for Life request of funds.  Commissioner Arnesen was going to call and also prepare a letter for the Auditor’s staff to write on behalf of the board.  No action was taken.

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 11:38 a.m.

Attest:                                                                                                 Approved:       April 28, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

Commissioner Proceedings

April 28, 2009

The Lake of the Woods County Board met in regular session on Tuesday, April 28, 2009, in the Commissioners’ Room at the Government Center.

Call to Order

Chair Patty Beckel called the meeting to order at 8:00 a.m. and the Pledge of Allegiance was recited with the following members present:  Commissioners:  Patty Beckel, Todd Beckel, Hanson and Moorman; absent was:  Commissioner Arnesen. Also present were: County Auditor John W Hoscheid, Ted Stone and John Oren.

Approval of Agenda

Motion was made by Commissioner Todd Beckel to approve the agenda for the meeting today with changes. Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.  

Consent Agenda

Motion was made by Commissioner Hanson to approve the consent agenda for travel:  Dale Boretski and Wayne Bendickson to St. Cloud for MAACO on May 19 – 21; Dawn Christianson and Joy Lindquist to Alexandria for MCCC Annual Conference on June 1 – 4; and Bruce Hasbargen to:   Park Rapids for District 2 Screening Board Meeting on May 13 – 14, Red Wing for LRRB meeting on June 2 – 3 (mtg exp by LRRB), Alexandria for MCEA Summer Conference on June 16 – 19 and Pittsburgh, PA for LTAP conference on July 26 – 31(mtg exp by LRRB).  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Approval of Minutes

Motion was made by Commissioner Moorman to approve the minutes of April 7, 2009, with changes. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Social Service Director, Nancy Wendler

Claims

Social Services Director, Nancy Wendler met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the following claims against the county:

                                                Commissioners’ Warrants          $ 32,021.15 

                                                Commissioners’ Warrants         $ 15,607.18

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Guardianship Policy and Guidelines – Board Approval

Social Services Director, Nancy Wendler met with the board regarding a Guardianship Policy and Guidelines for Lake of the Woods County Social Services.

Motion was made by Commissioner Todd Beckel to approve the Lake of the Woods County Social Services Guardianship Policy and Guidelines effective April 28, 2009.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Old/New Business

The board discussed the following old and new business: 

Old:

Commissioner Todd Beckel updated the board on the PILT payment.

The board discussed additional joint meetings with Roseau County Board of Commissioners.  Commissioner Patty Beckel updated the board on MCIT’s recommendation on joint meetings with other counties.

The board discussed the Williams Senior Center and has taken it off the agenda for old business.

There were no new updates on the ANI, City of Williams (Williams Community Center – old school), City of Baudette – Assessment agreement, No Net Loss Policy, County TV. 

New:

The board discussed employee health insurance and requested Wade Johannesen to bring an update to the board at their next regular scheduled meeting.

County Sheriff

Stonegarden Grant Procurements and Pulled Claims

County Sheriff, Dallas Block met with the board.  The board discussed previously pulled claims and the procedures and process on procurement of equipment. 

The board discussed having inventory of all county equipment by each Department Head and the need for establishing guidelines and policies.  Discussion was had on the current Capital and General Expenditure Policy and the need to revisit this policy.  Discussion of these topics will take place at the next Department Head meeting.

Motion was made by Commissioner Todd Beckel to add Dallas Block and Jim Walton to the consent agenda for travel March 23, 2009, to St. Cloud for Police Pursuit Training.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to pay pulled claims; numbers:  25, 1753, 90, 3070 and 173.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

PERA Resolution

The following resolution was offered by Commissioner Moorman and moved for adoption:

County Board PERA Resolution

Resolution   2009-04-03

WHEREAS, the policy of the State of Minnesota as declared in Minnesota Statutes 353.63 is to give special consideration to employees who perform hazardous work and devote their time and skills to protecting the property and personal safety of others; and

WHEREAS, Minnesota Statutes Section 353.64 permits governmental subdivisions to request coverage in the Public Employees Police and Fire plan for eligible employees of police departments whose position duties meet the requirements stated therein and listed below;

BE IT RESOLVED, that the Commissioners of Lake of the Woods County hereby declares that the position titled Part Time Deputy Sheriff, currently held by Robert Gorecki meets all of the following Police and Fire membership requirements:                         

  1. Said position requires a license by the Minnesota peace officer standards and training board under sections 626.84 to 626.863 and this employee is so licensed;
  2. Said position’s primary (over 50%) duty is to enforce the general criminal laws of the state;
  3. Said position charges this employee with the prevention and detection of crime;
  4. Said position gives this employee the full power of arrest, and
  5. Said position is assigned to a designated police or sheriff’s department.

BE IT FURTHER RESOLVED, that this governing body hereby requests that the above-named employee be accepted as a member of the Public Employees Police and Fire Plan effective the date of this employee’s initial Police and Fire salary deduction by the governmental subdivision.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Dispatch Positions

Human Resource Director, Wade Johannesen and Sheriff Dallas Block met with the board requiring permission to hire and fill the vacant full time and part time dispatch positions. 

Motion was made by Commissioner Todd Beckel to hire one full time dispatcher and 2 part time dispatchers in the sheriff’s department.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Assessor

County Assessor, Wayne Bendickson met with the board and discussion was had regarding the expenditure policy.

Recess

The meeting was called to recess at 9:20 a.m. and reconvened at 9:26 a.m. as follows:

County Auditor

Claims

County Auditor, John W Hoscheid met with the board and requested approval of claims. 

Motion was made by Commissioner Hanson to approve the following claims against the county as presented, with the exception of claim number 2963.

                                                Revenue                                     $ 23,852.60

                                                Road & Bridge                         $ 40,093.84

                                                County Development                $      452.00

                                                Solid Waste                                $  9,005.36

                                                                                                   $ 73,403.80

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  4/28/2009 FOR PAYMENT  05/01/2009

       AMOUNT   VENDOR NAME                                                AMOUNT   VENDOR NAME

          436.02 BAUDETTE REGION                                                 520.00 BLUE MAXX RECYCLING

        4871.67 CENEX CO-OP SERVICES, INC.                              465.00 CIRCUITWORKS

      22595.00 COLLABORATIVE DESIGN GROUP INC                 304.75 CONNEY SAFETY PRODUCTS

          723.24 CONSTRUCTION BULLETIN                                  2144.91 CPS TECHNOLOGY SOLUTIONS

          767.22 CUSTOM AUTOBODY AND REPAIR                     1412.00 KATHERINE DAVIS

          363.00 JOHN HOSCHEID                                                   2706.65 HOWARD’S OIL COMPANY

          351.29 INFORMATION SYSTEMS CORPORATIO              566.64 LEAGUE OF MINNESOTA CITIES

        1070.00 PAT LECLAIRE ELECTRIC (DBA)                             495.26 LITTLE FALLS MACHINE, INC

        1502.40 LOW COUNTY TREASURER                                   500.00 LOW WOMEN OF TODAY

        1353.53 MN COUNTIES COMPUTER CO-OP                       750.00 MN COUNTIES INSURANCE TRUST

          375.00 MN OFFICE OF ENTERPRISE TECHNO                 365.00 MN STATE DEPT OF PUBLIC SAFETY

        7614.90 MONITOR TIRE DISPOSAL, INC                              322.67 NORTHERN SPORTS & MACHINE – DB

        1457.38 PEART & ASSOCIATES, INC                                    367.08 PETE’S BODY SHOP   DBA

          396.16 PETROWSKI TELECOMMUNICATIONS                  904.75 RODERICK RONE JR

        1400.00 SERVICE400                                                              610.24 SHI INTERNATIONAL CORP

          610.25 SOFTWARE HOUSE INTERNATIONAL,                  340.25 SUN MONITORING

          519.89 T R JOBBING                                                           1522.95 TWIN RIVER RESORT

        3744.91 VOYAGEURS COMMUNICATIONS, INC                 379.50 DELLA WARREN

        1087.00 WIDSETH SMITH NOLTING & ASSOC                  1285.33 WIDSETH SMITH NOLTING&ASST INC

        2267.43 WOODY’S SERVICE

37 PAYMENTS LESS THAN  $300       3,934.53

FINAL TOTAL    $73,403.80

Further moved to authorize the payment of the following auditor warrants:

                                                April 9, 2009                           $    86,572.52

                                                April 10, 2009                         $  104,292.48

                                                April 15, 2009                         $      2,507.81

                                                April 22, 2009                         $    66,371.13

                                                April 27, 2009                        $   (68,392.27)

                                                April 27, 2009                         $  107,152.99

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Liquor License Approval

Motion was made by Commissioner Todd Beckel to approve the following On/Off and Sunday Intoxicating Liquor License for Keils Rainy River Lodge LLC effective May 1, 2009 to June 30, 2009.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Cost Allocation Contract & Motion

Motion was made by Commissioner Todd Beckel to approve Government Management Group, Inc (GMG) as Lake of the Woods County’s vendor for OMB A-87 Indirect Cost Allocation Plan services, approve the Letter of Agreement with GMG for the plan years 2008, 2009 and 2010; and to have Board Chair Patty Beckel sign the same.  The motion was seconded by Commissioner Moorman and same being put to vote, was unanimously carried.  

New Employee

Human Resources Director, Wade Johannesen and County Auditor, John W Hoscheid met with the board requesting approval to hire Stacy Novak as the Executive Administrator.  Wade requested that Stacy start at grade 11, step 5, rather step 1; as exceptions have been made in the past based on the experience level of the individuals selected for the positions.  The consensus of the board was to review additional steps after the 6 month probation period.

Motion was made by Commissioner Todd Beckel to hire Stacy Novak as the Executive Administrator in the Auditor’s office at a grade 11, step 1.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution Snowmobile Trails-Border Trails

The following resolution was offered by Commissioner Moorman and moved for adoption:

Sponsorship of Snowmobile Trails Assistance Program

Resolution 2009-04-04

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Border Trails maintenance of snowmobile trails managed by Border Trails.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution Snowmobile Trails-Lake of the Woods Drifters

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Sponsorship of Snowmobile Trails Assistance Program

Resolution 2009-04-05

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Big Traverse maintenance of snowmobile trails managed by Lake of the Woods Drifters.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Resolution Snowmobile Trails-Northwest Angle Edge Riders

The following resolution was offered by Commissioner Hanson and moved for adoption:

Sponsorship of Snowmobile Trails Assistance Program

Resolution 2009-04-06

BE IT RESOLVED, that Lake of the Woods County will act as the legal sponsor for an application for funding to the State of Minnesota Department of Natural Resources for Northwest Angle Islands maintenance of snowmobile trails managed by Northwest Angle Edge Riders.

BE IT FURTHER RESOLVED, that upon approval of its application by the state, the Lake of the Woods County may enter into an agreement with the State of Minnesota for the above referenced project and that it will comply with all applicable laws and regulations as stated in the agreement.

BE IT FURTHER RESOLVED, that County Auditor , John W. Hoscheid is hereby authorized to serve as the fiscal agent for the above referenced project.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Emergency Manager Director

Emergency Manager Director, Holly House met with the board requesting a resolution to declare a state of emergency for the flooding that took place in March and April 2009.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Declaring a State of Emergency

Resolution 2009-04-07

WHEREAS, the snow and rain events for winter and spring 2009 impacted the population of Lake of the Woods County and its cities; and

WHEREAS, the rain and snow melt event has caused a significant amount of public property damage; and

WHEREAS, the Lake of the Woods County Department of Emergency Management requests the Lake of the Woods County Board of Commissioners to declare Lake of the Woods County in a STATE OF EMERGENCY for the rain and snow melt event of the winter and spring of 2009;

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners declares Lake of the Woods County in a State of Emergency for conditions resulting from the rain and snow melt event of spring 2009.

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Giziibii

Casey Olson Coordinator of Giziibii presented the Annual Giziibii Report to the board and discussed updates.  Giziibii Chair George Swentik also attended the meeting.

Public Works Director, Bruce Hasbargen

Oak Harbor    

Public Works Director, Bruce Hasbargen updated the board on the Oak Harbor Plat.  Two of the roads have been completed with one remaining.  Bruce discussed the following options with the board:  waiting, completing the road, or vacating a portion of the plat and road.   Vince Smith also attended the meeting as requested by the County Board.  It was the consensus of the board to put this on hold and wait and see; and to place this on the agenda for July 14th meeting. 

Grant Agreement

Public Works Director, Bruce Hasbargen presented a Grant Agreement – Construction Grant for the “Elimination of Tangents at Curves – 39-608-20” under the Local Road Improvement Program Rural Road Safety Account.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Agreement to State Transportation Fund

Local Road Improvement Program

Grant Terms and Conditions

Resolution 2009-04-08

WHEREAS,  Lake of the Woods County  has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for construction of Local Road Improvement Project No. 39-608-20; and

WHEREAS, the Commissioner of Transportation has given notice that funding for this local road improvement project is available; and

WHEREAS, the amount of the grant has been determined to be $ 84,388.00 by reason of the force account agreement;

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.52, subdivision 5, and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the road project, but not required.

The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Solid Waste Fees

Discussion was had on the solid waste fees for seasonal recreational properties with multiple owners and with one of the owners residing in the county.  It was the consensus of the board to refer this to the Solid Waste Committee.

Recess

The meeting was called to recess at 10:55 a.m. and reconvened at 11:00 a.m. as follows:

Bid Opening

Chair Patty Beckel called for the bid opening at 11:00 a.m. as advertised for S.A.P. 39-601-27 Precast Concrete Culvert Installation.

The following bids were received:

                                    Aspen Construction Company                     $158,366.00

                                    Bowman Construction Company                $133,447.00

                                    Davidson Ready Mix & Constr, Inc            $163,890.00

                                    Gerit Hanson Contracting                            $168,172.06

                                    Glade Construction, Inc                              $157,652.40

                                    Holthusen Construction, Inc                        $136,261.00

                                    Lian Construction                                        $146,314.06

                                    Wagner Construction                                   $258,288.00

                                    Sunblad Construction, Inc.                        Incomplete Bid     

Public Works Director, Bruce Hasbargen will tabulate and make a recommendation for awarding the bid, later today.  

Water Diversion & Ditches-Strandbergs

Public Works Director, Bruce Hasbargen and Jerry and Arlys Strandberg met with the board regarding water diversion and ditches.  Jerry and Arlys explained the issues with their water on their property.  The issues were discussed and it was the consensus to place this on the Spring Road Tour. 

Bid Opening

Public Works Director, Bruce Hasbargen reviewed the bid tabulations with the board and made a recommendation to award the bid for S.A.P. 39-601-27 Precast Concrete Culvert Installation to Bowman Construction Co, Inc., as lowest responsible bidder.

A motion was made by Commissioner Hanson to award the bid for S.A.P. 39-601-27 Precast Concrete Culvert Installation to the lowest responsible bidder, Bowman Construction Co, Inc., in the amount of $133,447.00.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Recorder- Sportsmans Lodge Bur Oak Villas

Motion by Commissioner Hanson to approve the County Board Chair, Patty Beckel and County Auditor, John W Hoscheid to sign the final plat of CIC 3 – Sportsmans Lodge Bur Oak Villas contingent on the signature of the owner, Sportsman’s Lodge, Inc., within the thirty day time period as established by the Subdivision Ordinance, platting procedures.  The motion was seconded by Commissioner Moorman and the same being put to a vote, was carried as follows:  For:  Commissioners:  Todd Beckel, Tom Hanson, Ken Moorman; Against:  None; Abstaining:  Commissioner Patty Beckel.

Committee Reports:

The following committee reports were heard and discussed: 

  • NE Strategy Wetlands meeting in Duluth – update by Commissioner Todd Beckel
  • Radio Board Commissioner – update by Commissioner Todd Beckel  
  • Ditch #1 Pilot Project – update by Commissioner Todd Beckel on Mike Carrolls discussion
  • North Country Board of Health – update by Commissioner Moorman
  • Airport Commissioner – update by Commissioner Hanson on the stimulus funding
  • Extension Committee – update by Commissioner Patty Beckel

Correspondence:

Correspondence was acknowledged from: 

  • Lake of the Woods Water Sustainability Foundation
  • Letter from Steve Nesmith, taxpayer – Commissioner Tom Hanson is to invite him to the County Board meeting to discuss issues raised

Recess

With no further business before the board, Chair Patty Beckel called the meeting to recess at 12:06 p.m.

Attest:                                                                                                 Approved:       May 12, 2009

_____________________________                                                  ____________________________

John W Hoscheid, County Auditor                                                    Patty Beckel, County Board Chair

April, 2008

Commissioner Proceedings

April 8, 2008

The Lake of the Woods County Board met in regular session on Tuesday, April 8, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, Arnesen and Moorman.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and John Oren. Chairman Bredeson called the meeting to order at 8:00 a.m. and led the Pledge of Allegiance. 

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:  Hitesman & Associate, P.A., Cormorants, Light Detection and Ranging(LIDAR), Board of Equalization set for June 17, 2008 at 10:00 a.m., correspondence: Testimony in support of H.F. 4177, and remove County Recorder from agenda. Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the consent agenda as follows:

Travel for Holly House to St. Paul on May 4-9 for L449 Incident Command System (ICS) Train the Trainer course; Becky Dornheim, Sue Johnson, Sandy Haman and Phil Johnson to Grand Rapids for Motivational Interviewing on July 22 & 23, Becky Dornheim and Sue Johnson to St. Cloud on Aril 9-10 for mandatory training on Medicaid Documentation (Social Services Director, Nancy Wendler requested this be removed from the consent agenda for the training was cancelled).  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the minutes of March 25, 2008.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler met with the board requesting approval of claims.         

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $ 26,912.38

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Social Services Director, Nancy Wendler requested approval of the following contracts:  1) MeritCare Thief River Falls/Northwest Medical Center – Physicians’ Assistant Mental Health Services

Partners in Community Supports; 2) Consumer Directed Community Supports (CDCS) – Disabled individual eligible for waivered services; 3) Lutheran Social Services and Home Delivered Meals – Waiver programs.

Motion was made by Commissioner Moorman to approve the contract between MeritCare Thief River Falls/Northwest Medical Center (MCNW) and Lake of the Woods County Social Services for 2008 for the provision of onsite mental health physician’s assistant services and to authorize Chairman Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to approve the contract between Partners in Community Supports, Inc. (PICS) and Lake of the Woods County Social Services for 2008, for the provision of Consumer Directed Community Supports (CSCS) through home and community-based waivered services programs, and to authorize Chairman Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. 

Motion was made by Commissioner Arensen to approve the contract between Lutheran Social Services of Minnesota and Lake of the Woods County Social Services for 2008 for the provision of home delivered meals for AC/EW/CADI/TBI and to authorize Chairman Bredeson and Lake of the Woods County Social Services Director, Nancy Wendler, to sign same. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried. 

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Patty Beckel to approve the claims against the county as follows:

                                                Revenue          $  42,435.21

                                                Road & Bridge $ 15,607.65

                                                Solid Waste       $ 11,307.78              

                                                                          $75,835.99

                                                                WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  4/08/2008 FOR PAYMENT  4/11/2008

       AMOUNT   VENDOR NAME                                                 AMOUNT   VENDOR NAME

          415.30 AMERI PRIDE LINEN & APPAREL SE                   2759.69 ANDY’S GARAGE, INC.

          606.21 AUTO VALUE                                                          8200.00 AVTEX

          341.78 CANON FINANCIAL SERVICES                              4346.29 CO-OP SERVICES, INC.

        1549.58 CPS TECHNOLOGY SOLUTIONS                              750.00 DR DAYER

          663.92 GLOBALSTAR LLC                                                    582.61 GRAINGER, INC

          525.00 KIT HASBARGEN                                                    2242.50 PAUL HILDEBRANDT

          574.41 HOLTE IMPLEMENT, INC                                        512.62 HOLLACE HOUSE

        3258.44 HOWARD’S OIL COMPANY                                      363.09 HSBC BUSINESS SOLUTIONS

          494.50 K-LOG, INC                                                                328.15 LAKE OF THE WOODS FOODS

          450.00 LAKEWOOD HEALTH CENTER                               725.00 PAT LECLAIRE ELECTRIC (DBA)

        3288.24 LOW HIGHWAY DEPT                                            1260.00 MIDWEST MONITORING & SURVEILLA

        4406.16 MN COUNTIES COMPUTER CO-OP                          742.13 JEROME MOLINE

        1583.07 KENNETH MOORMAN                                            5308.05 LAW MOREN

          328.34 DAVY NESMOE                                                         324.92 PITNEY BOWES INC.

          334.53 POWERPLAN                                                            1853.08 PRO MAC MANUFACTURING LTD

        1656.16 R & Q TRUCKING, INC                                              499.40 REED’S SPORTING GOODS

        4000.00 RESERVE ACCOUNT                                               2935.41 RINKE-NOONAN

        1750.00 SJOBERG’S INC                                                        2640.00 VOYAGEURS COMTRONICS, INC

        1130.36 JAMES WALTON                                                     2573.43 WIDSETH SMITH NOLTING&ASST INC

        3416.18 WOODY’S SERVICE

43 PAYMENTS LESS THAN  $300       6,117.44

FINAL TOTAL     $75,835.99

Further moved to authorize the payment of auditor’s warrants as follows:

                                                March 25, 2008           $           38,646.65

                                                March 25, 2008           $           52,552.80

                                                April 6, 2008               $                458.20

                                                April 6, 2008               $           45,395.15

Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid requested approval for a Seasonal On-Sale License/Sunday Liquor License for Baudette Recreation Inc. (Oak Harbor Golf Course) and approval to sign a renewal of consumption and display permit for Ships Wheel Resort.

Motion was made by Commissioner Patty Beckel to approve the On-Sale Seasonal Intoxicating Liquor License for Baudette Recreational Inc. (Oak Harbor Golf Course) effective April 15, 2008, to October 15, 2008, contingent upon the approval from the County Sheriff and County Attorney.  Seconded by Commissioner Todd Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Todd Beckel to authorize County Auditor, John W. Hoscheid to sign the 2008 renewal of consumption and display permit for Ship’s Wheel Resort.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid presented the 2008 bus order for FAR North Public Transit and requested a resolution for purchase.

The following resolution was offered by Commissioner Todd Beckel and moved for adoption:

Resolution No. 08-04-01

FAR North Public Transit Bus Purchase

WHEREAS, Lake of the Woods County operates a transit system; and

WHEREAS,  Lake of the Woods County desires to purchase, through the State of Minnesota Cooperative Procurement Process, a vehicle to be used in the transit system, and

WHEREAS, The vehicle cost is allocated 20% local share and 80% State/Federal share; and

WHEREAS, The FAR North Public Transit staff have reviewed the vehicle options offered by approved multiple contracting vendors; and

WHEREAS, The staff recommends purchasing a vehicle from Hoglund Bus and Truck Company for the reason of cost, dependability and serviceability; and

NOW, THEREFORE, BE IT RESOLVED that the Lake of the Woods County Board hereby authorizes the purchase of a new transit bus from Grande American Bus Sales in the approximate amount of $59,098.00.

Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid met with the board requesting authorization to meet with Hitesman & Associates, P.A. to discuss health insurance options.

Motion was made by Commissioner Moorman to approve County Auditor to have an initial meeting with Hitesman & Associate, P.A. to discuss health insurance options.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

MIS/GIS Director, Brent Birkeland met with the board requesting approval on the Information Technology Procurement Standard (ITPS) and to update the board on the Manatron tax system.

Motion by Commissioner Arnesen to approve the Lake of the Woods County Information Technology Procurement Standards dated April 8, 2008. Seconded by Commissioner Patty Beckel and the same put to a vote, was duly carried.

MIS/GIS Director, Brent Birkeland informed the board that MCCC requested him to serve as an alternate for the Manatron Project Steering committee.

Motion was made by Commissioner Todd Beckel to authorize MIS/GIS Director, Brent Birkeland to serve on the Manatron Project Steering committee for MCCC.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Harold Clark met with the board to discuss concerns of his adjoining property owner and to encourage the county to reconsider a Nuisance Ordinance. The board will take this under advisement.

Assistant Public Works Director, Bill Sindelir met with the board to set the annual road tour date.

Motion was made by Commissioner Todd Beckel to set May 20, 2008, at 7:30 a.m. as the date and time for the Lake of the Woods County annual road tour.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 9:45 a.m. and reconvened at 9:55 a.m. as follows:

Land and Water Planning Director, Josh Stromlund met with the board and discussed the possibility of streamlining the process of committee appointments to the Agricultural Advisory Committee, which would consist of placing an ad in the papers explaining what the committee would do. The board concurred with the plan. Josh also discussed the Light Detection and Ranging (LIDAR) equipment that is used for remote sensing to collect topographic data which could benefit the county in various ways.

Commissioner Todd Beckel reported back to the board that he spoke with Representative Anzelc on H.F. No. 3691 Rainy/Lake of the Woods Watershed Management Plan that did not include a local representation of appointment to the task force.  Representative Anzelc stated that he would add a local representative to the appointment list.

Chairman Bredeson shared a memo from the City of Baudette requesting that the county assist in preparation of deeds for the City lots.  The consensus of the board was if Interim County Attorney, Michelle Moren felt she had time that it would be all right with them.

Chairman Bredeson reported that Judy Gubbles sent a letter in regards to the Clementson property boundary issues and that some of the owners prefer to appoint a boundary commission, some to resolve this issue with a quit claim deed and some preferred to do nothing. The board will check with County Attorney, Michelle Moren to see what process that the county should do to take care of this issue.

The board discussed the following topics:  Cormorant issue, tower lease, and trails in Beltrami Forest still being treated as limited use.

Correspondence was acknowledged from: Northern Counties Land Use Coordinating Board, Minnesota Red River Valley Development Association and the 2007 annual report from Lake of the Woods Children & Families Collaborative.

The meeting was called to recess at 10:54 a.m. and reconvened at 11:00 a.m. as follows:

Motion was made by Commissioner Todd Beckel to close the regular meeting at 11:00 a.m. and open the planning commission as advertised.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board requesting approval of the initial Plat of Sportsman’s Lodge Bur Oak Villas.

Gregg Hennum                    Lots 1-4, Lot 6, the N 35’ of Lot        A Public Hearing as required

Sportsman’s Lodge              5 and Lot 7, less the N 33’, all             by the Lake of the Woods

Bur Oak Villas                     of Riverview Plat and that part of       County Zoning Ordinance and

                                             the public roadway lying between       the Rainy/Rapid Rivers Shore-

                                             the N line of Lot 12, Block 1 of           land Management Ordinance Brink’s 1st Subdivision  and the S                         to consider the initial plat of line of Lot 1 of Riverview Plat that                               Sportsman’s Lodge Bur Oak

                                             lies easterly of the southwesterly         Villas.

                                             extension of the westerly line of         

                                             Lots 1-12 of Riverview Plat, except   

                                             the S 20’ all located in Govt. Lot 5    

                                             of Section 24, T-162N, R-32W.         

Motion was made by Commissioner Todd Beckel to approve the initial Plat of Sportsman’s Lodge Bur Oak Villas Lots 1-4, Lot 6, the N 35’ of Lot 5 and 7, less the N 33’, all of Riverview Plat and that part of the public roadway lying between the N line of Lot 12, Block 1 of Brink’s 1st Subdivision and the S Lot 1 of Riverview Plat that lies easterly of the southwesterly extension of the westerly line of Lots 1-12 of Riverview Plat, except the S 20’ all located in Govt. Lot 5 of Section 24,-T-162N, R-32W with the conditions set forth by the subcommittee as identified and by the Planning Commission which, is on file in the office of the Land and Water Planning Office.  Seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried with Commissioner Patty Beckel abstaining from voting.

Motion was made by Commissioner Todd Beckel to close the Planning Commission at 12:20 and reopen the regular meeting.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Interim County Attorney, Michelle Moren met with the board to discuss the draft letter on the proposal of closing certain rural county courts.

Motion was made by Commissioner Todd Beckel to authorize all County Commissioners to sign the letter to Governor Pawlenty with the concerns of the possible closures of certain rural county courts.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

With no further business before the board, Chairman Bredeson called the meeting to recess at 12:36 p.m.

Attest:                                                                         Approved:       April 22, 2008

____________________________                            _____________________________

John W. Hoscheid, County Auditor                           Kim Bredeson, Chairman

Commissioner Proceedings

April 22, 2008

The Lake of the Woods County Board met in regular session on Tuesday, April 22, 2008, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Bredeson, Patty Beckel, Todd Beckel, and Moorman. Commissioner Arnesen was absent.  Also present were: County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Chairman Bredeson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance. 

Motion was made by Commissioner Todd Beckel to approve the agenda with the following additions:  Regional Radio Board, County Television, and Travel for Rita Krause on May 1-2, 2008 to St. Cloud for Child Support Workshop and remove Highway from the agenda. Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the consent agenda as follows:

Travel for John W. Hoscheid and Darren Olson to St. Cloud on June 10-11 for election training; Bruce Hasbargen to Park Rapids on May 14-15 for Spring Screening Board meeting; Bruce Hasbargen to Bloomington on June 17-20 for MN County Engineers Association Summer Conference; Brent Birkeland to Arden Hills on May 14-15 for MN GIS/LIS Consortium Workshop; Brent Birkeland  and Dale Boretski to Alexandria on June 2-6 for MCCC Annual Conference Association Summer Conference and Rita Krause to St. Cloud on May 1-2, 2008 for Child Support Workshop. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Patty Beckel to approve the minutes of April 8, 2008.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Land and Water Planning Director, Josh Stromlund met with the board requesting approval of the initial Plat of Sportsman’s Lodge Bur Oak Villas.

Gregg Hennum                    Lots 1-4, Lot 6, the N 35’ of Lot        A Public Hearing as required

Sportsman’s Lodge              5 and Lot 7, less the N 33’, all             by the Lake of the Woods

Bur Oak Villas                     of Riverview Plat and that part of       County Zoning Ordinance and

                                             the public roadway lying between       the Rainy/Rapid Rivers Shore-

                                             the N line of Lot 12, Block 1 of           land Management Ordinance Brink’s 1st Subdivision  and the S                         to consider the initial plat of line of Lot 1 of Riverview Plat that                               Sportsman’s Lodge Bur Oak

                                             lies easterly of the southwesterly         Villas.

                                             extension of the westerly line of         

                                             Lots 1-12 of Riverview Plat, except   

                                             the S 20’ all located in Govt. Lot 5    

                                             of Section 24, T-162N, R-32W.         

Motion was made by Commissioner Todd Beckel to approve the initial Plat of Sportsman’s Lodge Bur Oak Villas Lots 1-4, Lot 6, the N 35’ of Lot 5 and 7, less the N 33’, all of Riverview Plat and that part of the public roadway lying between the N line of Lot 12, Block 1 of Brink’s 1st Subdivision and the S Lot 1 of Riverview Plat that lies easterly of the southwesterly extension of the westerly line of Lots 1-12 of Riverview Plat, except the S 20’ all located in Govt. Lot 5 of Section 24,-T-162N, R-32W with the conditions set forth by the Subcommittee and Planning Commission. These conditions are on file in the office of the Land and Water Planning Office.  Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried with Commissioner Patty Beckel abstaining from voting.

Land and Water Planning Director, Josh Stromlund met with the board and presented a power point   on the International Water Institute Basin Mapping Initiative project which will cover the entire US Portion of the Red River Basin and will collect and disseminate high accuracy digital elevation data using Light Detection and Ranging (LiDAR) technology.  Josh informed the board that the county could have the LiDAR project done for the entire county in the amount of $192,000 and a decision would have to be made by May 20 of this year.  The project would begin this fall, however the billing would come late 2008 or early 2009 budget cycle.  The consensus of the board was that they supported the project but the county would need other partners to share the cost of such a project.

Social Services Financial Officer, Christine Hultman, met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

Commissioners’ Warrants       $ 11,366.73

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Chief Deputy Sheriff, Jim Walton met with the board requesting approval for the 2008 Boat and Water Safety Grant.

The following resolution was offered by Commissioner Moorman and moved for adoption:

A Resolution Authorizing the Annual Boat and Water Safety Grant

Resolution 08-04-02

WHEREAS, under the provisions of M.S.86B.105, the Sheriff of each county is required to carry out the provisions of Chapter 86B, and the boat and water safety rules promulgated by the Commissioner.

WHEREAS, M.S. Section 86b.701 and the MN Rules provided for the allocation of funds by the Commissioner to assist in the funding of the Sheriff’s duties.

NOW, THEREFORE BE IT RESOLVED that the Chairman, Auditor and Sheriff are hereby authorized to execute the annual county boat and water safety agreement, for the period of January 1, 2008 through June 30, 2009 in the amount of $5,121.00.

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Interim County Attorney, Michelle Moren and Lee Hancock met with the board to discuss the petition for a cartway from Lee.  Michelle informed the board that Lee would be responsible for all costs, that it would require a bond to be posted up front, all publications, personal services, posting etc. and that this cartway would become a public road. The board tabled this until later in the day to be able to determine the cost of the bond.

The closed sessions were cancelled. 

Minnesota Pollution Control Rainy River Basin Coordinator, Nolan Baratono met with the board and updated them on the Impaired Waters in Lake of the Woods County.  Nolan informed the board that the study for the Baudette River and the Williams Creek will start as soon as possible in 2008 and Lake of the Woods study was to begin in 2010.

Commissioner Todd Beckel updated the board on the Regional Radio Board. He explained that 911 funds cannot be used for this, and that Draft Budget III shows Lake of the Woods County’s contribution to be $2,240.51.  No action was taken for this was not the final budget.

County Auditor, John W. Hoscheid met with the board requesting approval of forgiving a Rehabilitation Loan of Irvin McCall.  The board requested a listing of outstanding Housing Rehabilitation Notes and was moved to later in the day.

Interim County Attorney, Michelle Moren met with the board and discussed a letter she received from IHLE & Sparby, P.A. in regards to Judicial Ditch No. 36/Roadway. Michelle also distributed a Power Point of the Minnesota Judicial Branch FY-08-09 Budget.

Commissioner Moorman informed the board that there will be meetings on the Tuberculosis Bovine in Roseau on April 24, 2008, at the City Center and on Friday on April 25, 2008, at the Ranch House in Baudette.

The meeting was called to recess at 11:48 a.m. to have lunch at the Brink Center for Senior Dining Month.  The meeting reconvened at 1:00 p.m. as follows:

GIZIIBBI-RC&D Chairman, George Swentik gave an update on his business trip to Washington D.C. and discussed the Northern Excellence Seed Plant’s Bio-mass gasification plant.

Northern Excellence Seed Plant Manager Brent Benike, Chairman Steve Helmstetter and Mike Sparby from the Agriculture Utilization Research Institute met with the board to discuss the Bio-mass gasification plant and the need to build a 30X40 building for equipment.  Northern Excellence requested $30,000 to help with the construction of the building.

Motion was made by Commissioner Todd Beckel to contribute $30,000 from the Economic Development Fund in fiscal year 2008 to the Northern Excellence Seed Plant for construction of a 30X40 building for the Bio-mass gasification project. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The meeting was called to recess at 2:45 p.m. and reconvened at 3:00 p.m. as follows:

County Recorder, Susan Ney met with the board requesting approval to participate in the MACO marriage database.

Motion was made by Commissioner Todd Beckel to approve Lake of the Woods County’s participation in the MACO Marriage database with the funds for the Recorder’s Technology Fund and authorize Susan Ney, Local Registrar, to sign the Statement of Commitment for the same.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

MIS/GIS Director, Brent Birkeland met with the board to discuss the existing Optical Disk Drive with an Optical Disk Jukebox.

Motion was made by Commissioner Todd Beckel to approve the purchase of an Optical Disk Jukebox and optical disks not to exceed $4,200 with funds being taken from the Recorder’s Enhancement Fund.  Said purchase also includes maintenance and support in the amount of $999/year.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

Interim County Attorney, Michelle Moren and Lee Hancock met with the board to continue discussion of the proposed cartway.  After discussion, Lee Hancock withdrew his petition dated March 28, 2008 and will re-consider another cartway petition in two weeks if other avenues do not work out.

Human Resources Director, Wade Johannesen informed the board that County Auditor, John W. Hoscheid recommended restructuring of the maintenance department. Wade informed the board that he would take on the duties of the Maintenance Department Head.  The board requested Interim County Attorney, Michelle Moren’s legal opinion.  She stated that it did not matter to her, but requested the county check with Minnesota Counties Insurance Trust (MCIT) to get their opinion. County Auditor, John W. Hoscheid will check with MCIT and report back to the board on May 13, 2008 meeting.

Human Resources Director, Wade Johannesen met with the board to discuss an Insurance meeting as a Committee of the Whole with Hitesman & Associates, P.A. on May 9, 2008 with the time to be determined.

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Todd Beckel to approve the claims against the county as follows:

                                                Revenue            $  28,147.59

                                                Road & Bridge $   10,812.95

                                                County Dev.     $       471.30

                                                Forfeited Tax    $           2.40

                                                Solid Waste       $    6,081.68

                                                                          $  45,515.92

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  4/22/2008 FOR PAYMENT  4/24/2008

       AMOUNT   VENDOR NAME                                                    AMOUNT   VENDOR NAME

        3836.33 ED ARNESEN                                                             950.00 BAUDETTE BUILDERS, INC

          600.68 BAUDETTE REGION                                               1286.88 BEN MEADOWS COMPANY, INC.

        3637.75 BORDER STATE BANK                                             320.08 BUSINESS & LEGAL REPORTS

        2069.38 CO-OP SERVICES, INC.                                             561.60 CONSTRUCTION BULLETIN

      11408.00 DHS – MOOSE LAKE CODE 462                               629.70 GCR TIRE CENTER

        3235.00 GM CONSTRUCTION INC                                       1140.00 PAUL HILDEBRANDT

        1471.00 HOLEN ELECTRIC                                                     501.72 HOLIDAY INN – DULUTH

        4635.03 LAKES GAS CO.                                                         471.30 STEVE LECLAIRE

        1502.40 LOW COUNTY TREASURER                                     889.66 LOW SOIL & WATER CONS. DIST.

          496.24 MN COUNTIES COMPUTER CO-OP                          379.35 MN OFFICE OF ENTERPRISE TECHNO

          378.37 JEROME MOLINE                                                      352.52 QUALITY PRINTING

          996.59 RODERICK RONE JR

35 PAYMENTS LESS THAN $300       3,766.34

TOTAL    $45,515.92

Further moved to authorize the payment of auditor’s warrants as follows:

                                                April 8, 2008               $           64,511.70

                                                April 10,2008              $                800.50

                                                April 10,2008              $          47,209.80

                                                April 15,2008              $           59,166.13

Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid presented the Housing Rehabilitation Notes Receivable to the board for their review/discussion and requested the forgiveness of Irvin McCall’s loan.

Motion was made by Commissioner Todd Beckel to forgive the Housing Rehabilitation loan of Irvin McCall effective April 22, 2008.  Seconded by Commissioner Patty Beckel and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid presented the Affirmative Action Programs for Minorities, Women, and Disabled Individuals for Lake of the Woods County and requested approval.

Motion was made by Commissioner Todd Beckel to approve the Affirmative Action Program for Minorities, Women and Disabled Individuals and authorize Commissioner Kim Bredeson, Chair to sign the same. Seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

The following topics were discussed with no action:  Airport levy tax, County Television and Wetlands.

With no further business before the board, Chairman Bredeson called the meeting to recess at 4:59 p.m.

Attest:                                                                         Approved:       May 13, 2008 

____________________________                            _____________________________

John W. Hoscheid, County Auditor                           Kim Bredeson, Chairman

April, 2007

Lake of the Woods County Commissioners’

Ordinance Workshop

April 4, 2007

The Lake of the Woods County Board met for an Ordinance Workshop on Wednesday. April 4, 2007, in the Commissioners’ Room in the Government Center, with the following members present:  Commissioner Bredeson, Arnesen, Moorman, Todd Beckel and Patty Beckel.  Chairman Todd Beckel called the workshop to order at 8:00 a.m.

Motion by Commissioner Arnesen to approve the agenda with the following additions:  closing of county, catastrophic illness donation request and cormorant discussion. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.  

Motion by Commissioner Moorman to close the Government Center from 10:00 a.m. to 1:00 p.m.,on April, 9  2007, except for essential departments, so the staff can attend Jeff Stephani’s funeral and that all employees, essential and non-essential, will get their regular pay whether they attend Jeff Stephani’s funeral or not.  Overtime pay will be paid according to the Fair Labor Standards Act and Lake of the Woods County Personal Policy.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to approve ten (10) days of donation of vacation for Catastrophic Illness.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Land and Water Planning Director, Josh Stromlund, met with the board to conduct the Ordinance Workshop with the board.

The board discussed with no action the Cormorant Issues that face Lake of the Woods.

With no further business before the Board, Chairman Todd Beckel called the Workshop closed  at 1:12 p.m.

Attest:                                                             Approved:  April 10, 2007

________________________________        ____________________________________

Janet E. Rudd, Deputy Auditor             Todd Beckel, Chairman of the Board

Commissioner Proceedings

April 10, 2007

The Lake of the Woods County Board met in regular session on Tuesday, April 10, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Patty Beckel, Moorman, Arnesen, Todd Beckel and Bredeson.   Also present was County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd and John Oren. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Bredeson to approve the agenda with the following additions:  Affidavits of lost warrants, Calcium Chloride, Meet and Greet Meeting on April 17, Cell Phones and NWA meeting. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for Robyn Sonstegard on May 9 to St. Cloud for SSIS Fiscal Meeting, May 10 to Brainerd for Regional Meeting and June 26-29 to Brainerd for the AMSSA Conference; Marti Carlson on May 9-11 to St. Cloud for MN County Highway Accountants Assoc. Annual Conference and Philip Miller on April 20 to St. Paul for MN County Attorney’s Association Board of Director’s Meeting. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the March 27 and April 4, 2007 minutes.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board to request approval of claims and authorization to move forward with the Outpatient/Aftercare Chemical Dependency Treatment Program RFP.

Motion by Commissioner Arnesen to approve the claims against the county:

Commissioner warrants $25,966.82

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to authorize Social Service Director, Nancy Wendler to proceed with the request for proposal (RFP) Outpatient/Aftercare Chemical Dependency Treatment Program for Lake of the Woods County.  Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the application and affidavit for lost warrants for Albert Brecke, dated March 14, 2007, for $206.56 and March 28, 2007 for $48.44 without furnishing an indemnifying bond.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Colleen Oestreich, GIZIIBII RC&D Coordinator met with the board to review the 2006 Annual Report.

County Auditor, John W. Hoscheid met with the board to request approval for claims, a Lease for Lawful Gambling and to discuss the Government Center North Windows.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

                                                Revenue                       $  45,586.83

                                                Road & Bridge $  18,950.66

                                                Solid Waste                  $   21,433.65

                                                                                    $  85,971.14

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  4/10/2007 FOR PAYMENT  4/13/2007

       AMOUNT   VENDOR NAME                                                   AMOUNT   VENDOR NAME

          464.53 AMERI PRIDE LINEN & APPAREL SE                            347.47 AMERICAN SOLUTIONS FOR BUSINES

        1786.15 ANDY’S GARAGE, INC.                                               341.10 AUTO VALUE

          415.00 BAUERS COMMUNICATIONS & SECURI                    1785.29 BERT’S TRUCK EQUIPMENT OF MOOR

          993.42 BLACK BOX CORPORATION                                      308.21 CANON FINANCIAL SERVICES

        2465.83 CO-OP SERVICES, INC.                                           13181.55 CPS TECHNOLOGY SOLUTIONS

          330.11 CREATIVE FORMS & CONCEPTS INC                          511.80 TONY CROW

        1191.16 CROWNE PLAZA RIVERFRONT                                  493.84 CUSTOM AUTOBODY AND REPAIR

          382.82 DEAN’S HARDWARE                                                 1421.92 DELL MARKETING, LP

          485.00 GOVERNMENT TRAINING SERVICES                        1693.59 HOLTE IMPLEMENT, INC

        2986.15 HOWARD’S OIL COMPANY                                         304.43 HSBC BUSINESS SOLUTIONS

          727.54 INSIGHT PUBLIC SECTOR                                          2993.55 KEEPRS, INC – CY’S UNIFORMS

          591.99 LAKE OF THE WOODS FOODS                                 4354.43 LAKES GAS CO.

          436.50 LAKEWOOD HEALTH CENTER                                  3662.50 LOW HIGHWAY DEPT

          480.00 LOW TRANSFER INC                                                 9211.95 MAR-KIT LANDFILL

          911.09 SCOTT MCKAY                                                         4651.50 MN COUNTIES COMPUTER CO-OP

        2500.00 MN MUNICIPAL UTILITIES ASSOC                               300.00 MN OFFICE OF ENTERPRISE TECHNO

          450.00 MN POST BOARD                                                        910.51 JEROME MOLINE

          440.51 KENNETH MOORMAN                                                  684.03 THE NORTHERN LIGHT

        2493.69 NORTHWEST ANGLE&ISLAND FREIGHT                  1128.70 LESLIE PULLAR

          898.56 R & Q TRUCKING, INC                                               2000.00 RESERVE ACCOUNT

        1035.29 RODERICK RONE JR                                                  1750.00 SJOBERG’S INC

          489.90 JIM THOMPSON BOAT CANVAS                              2217.22 TONY DORN, INC.

          702.77 US FOOD SERVICE                                                   2640.00 VOYAGEURS COMTRONICS, INC

44 PAYMENTS LESS THAN  $300       5,419.54

FINAL TOTAL     $85,971.14

Further moved to authorize the payment of auditor’s warrants as follows:

                                                March 28, 2007           $  20,642.12

                                                March 31, 2007           $105,768.72

                                                April     5, 2007            $  45,973.05

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Motion by Commissioner Arnesen to authorize Maintenance Supervisor, Matt Mickelson to hire a contractor to remove three windows from the Government Center North Building , have Marvin Windows measure for correct sizing of  windows and to assist in determining the replacement cost of the rest of the windows at the Government Center North Building.  Seconded by Commissioner Bredeson and the vote carried as follows:  Voting yes:  Commissioners Bredeson, Arnesen, Moorman and Patty Beckel.  Voting no:  Commissioner Todd Beckel.

Arvid Jaranson, representing Take-A-Kid Fishing Committee met with the board requesting funds for the 10th annual Take-A-Kid Fishing, which will be held on June 20, 2007.

Motion by Commissioner Patty Beckel to donate $600.00 as budgeted from the Economic Development fund.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Janice Nelson, representing Lake of the Woods Women of Today met with the board requesting funds for the Willie Walleye Day that will be held on June 2, 2007.

Motion by Commissioner Todd Beckel to donate $500.00 as budgeted from the Cultural Recreation Fund. Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Wyatt Johnson, newly hired Director of the Office of the Economic Development, met with the board to  introduce himself, and to present a brief update of the office.

The meeting was called to recess at 10:24 a.m. and reconvened at 10:30 a.m. as follows:

Public Works Director, Bruce Hasbargen introduced newly hired permanent/part-time office assistant Jodi Bauer to the board, discussed the construction of the Salt/Sand Storage Shed, presented the Solid Waste Ordinance section review and the Calcium Chloride application request at the NWA.

The board discussed the construction of the Salt/Sand Storage Shed and requested Bruce do research for alternative funding and other types of structural designs. The Solid Waste Ordinance discussion was moved to a different meeting due to lack of time allocated.  Bruce informed the board that the Manitoba Transportation Department would charge Lake of the Woods County approximately $3,000 per mile to apply Calcium Chloride on the 10-miles of Canadian roadway to the Northwest Angle; Lastly Bruce informed the board of a major break down on the excavator.

County Surveyor, Donn Rasmussen met with the board to discuss a survey issue west of Clementson. The board directed Donn to get an estimate to locate and survey the occupation lines in Government Lot 5, Section 12, Gudrid Township and to prepare a drawing showing the discrepancies between the deed lines and the occupied lines.

Motion by Commissioner Arnesen to go into closed session at 11:30 a.m. pursuant Minn. Stat. § 13D.05, Subd. 3 (b), Attorney-Client Privilege, to discuss settlement options from the Chuck Larsen Hearing. Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.  The following were present:  County Attorney Philip Miller, Commissioners Arnesen, Bredeson, Todd Beckel, Patty Beckel and Moorman.

The meeting was called to open session at 11:40 a.m.

Motion by Commissioner Bredeson to go into closed session at 11:44 a.m. pursuant Minn. Stat. §13D.05, Subd. 3(d), security briefing and report. Seconded by Commissioner Arnesen and  the same being put to a vote was unanimously carried.  The following were present:  County Sheriff Dallas Block, Commissioners Arnesen, Bredeson, Todd Beckel, Patty Beckel and Moorman.

The meeting was called to open session at 12:04 p.m., was called to recess at 12:05 p.m., and reconvened at 1:04 p.m.

Chairman Todd Beckel closed the meeting at 1:05 p.m. and as advertised opened the Planning Commission.

Kim Barsness               Lot 6, Block 1, Rainy River Retreat                  A Conditional Use                                            Section 24, T-162N, R-32 W                          Permit as required by

                                                                                                            the Lake of the

                                                                                                            Woods County                                                                                                                         Zoning Ordinance, to

                                                                                                            allow a commercial

                                                                                                            business consisting of

                                                                                                            bait shop to expand

                                                                                                            onto an adjoining

                                                                                                            lot that is zoned as a

                                                                                                            Residential                                                                                                                                Development District.

Land and Water Planning Director, Josh Stromlund presented the application for a conditional use permit requested by Kim Barsness.  No comments where heard from the floor and no letters were received.

The Planning Commission was closed at 1:18 p.m. and the meeting reconvened as follows:

Josh went over the ISTS proposed changes with the board.

County Auditor, John W. Hoscheid requested approval for the Lease for Lawful Gambling for the Baudette Arena Association.

The following Resolution was proposed by Commissioner Patty Beckel and moved for adoption:

A Resolution Approving a Lease for Lawful Gambling Activity

Resolution No. 2007-04-01

WHEREAS, the Baudette Arena Association has submitted a lease for lawful gambling activity for Minnesota lawful gambling to be conducted at  the following establishment: Oak Harbor Golf Course at 2805 24th St., Baudette, located in the township of Wabanica, in Lake of the Woods County.

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approve said application for submission to the Minnesota Gambling Control Board.

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

The Commissioners discussed the Lake of the Woods County Commissioners’ Meeting dates.

Motion by Commissioner Bredeson to clarify that the Northwest Angle Meetings, that were set on January 2, 2007 are special meetings, not regular scheduled meetings.  Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

County Board Meeting Dates:

County Board meetings are held on the second and fourth Tuesdays of each month at 9:00 a.m. in the Commissioners’ Room of the County Government Center in Baudette, Minnesota unless otherwise noted below:

Below are the dates and times of the regular County Board meetings for 2007:

DATE                         TIME                                      DATE                         TIME

January 9, 2007              9:00 a.m.                                July 10, 2007               9:00 a.m.

January 23, 2007            9:00 a.m.                                July 24, 2007               9:00 a.m.

February 13, 2007         9:00 a.m.                               

February 27, 2007         9:00 a.m.                                August 14, 2007           9:00 a.m.

(Lake of the Woods School)                                                                            

                                                                                    *August 21, 2007         10:00 a.m.

                                                                                    (NWA)

                                                                                    August 28, 2007           9:00 a.m.

March  13,   2007        9:00 a.m.                                 September 11, 2007     6:00 p.m.

*March  20,   2007      10:00 a.m.                                September 25, 2007     9:00 a.m.

(NWA)

March 27,    2007        9:00 a.m.                                            

April 10,      2007         9:00 a.m.                                 October  9, 2007         9:00 a.m.

April 24,     2007          9:00 a.m.                                 October 23, 2007        9:00 a.m.

May 8,       2007          9:00 a.m.                                 November 13, 2007     9:00 a.m.

May 22, 2007              9:00 a.m.                                 November 27, 2007     9:00 a.m.

June 12, 2007              9:00 a.m.                                 December 11, 2007     9:00 a.m.

June 26, 2007              9:00 a.m.                                 December 18  2007     9:00 a.m.

                                                                                    December 31, 2007     9:00 a.m. 

*Special Meetings

The Commissioners requested that Deputy Auditor, Dale Boretski: Land and Water Panning Director, Josh Stromlund; Public Works Director, Bruce Hasbargen; County Assessor, Wayne Bendickson; Emergency Management Director, Holly House; County Sheriff, Dallas Block and County Auditor, John W. Hoscheid  attend the Meet and Greet meeting with the Department of Natural Resources on April 17, 2007 from 10:00 a.m. to 12:00 p.m.

Commissioners Patty Beckel and Bredeson reported to the board on the Department Heads Meeting held on April 5, 2007.  Overnight Travel/Training approvals were discussed. The consensus was that each department has a board approved budget, and that department heads are entrusted with managing their departments, it should be unnecessary to obtain approval for overnight travel and training prior to the event. The consensus of the board was this is used as a communication tool and they still want all departments to continue to using the consent agenda for overnight travel; On a matter regarding the employee parking lot, it was suggested  “Reserved” or “Staff Parking” signs be placed to address peak hour conditions when court is in session and/or meetings are being held.   No board action was taken.

The board discussed the Leadership Training session.  The tentative date has been set for June 19 & 20, 2007 at the Ambulance Garage.

Commissioner Todd Beckel discussed the LUP land payments.

With no further business with the board, Chairman Todd Beckel called the meeting to recess at 2:35 p.m.

Attest:                                                              Approved:  April 24, 2007

_____________________________              ___________________________________

John W. Hoscheid, County Auditor                   Todd Beckel, Chairman of the Board

Commissioner Proceedings

April 24, 2007

The Lake of the Woods County Board met in regular session on Tuesday, April 24, 2007, in the Commissioners’ Room in the Lake of the Woods County Government Center with the following members present:  Commissioners Patty Beckel, Moorman, Arnesen, Todd Beckel and Bredeson.   Also present was County Auditor John W. Hoscheid, Deputy Auditor Janet Rudd, Penny Mio Hirst and John Oren. Chairman Todd Beckel called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance.

Motion by Commissioner Bredeson to approve the agenda with the following additions:  Travel for Rita Krause to St. Cloud on May 2-3, North West Board of Aging, Consolidated Conservation Lands and Compensation Time. Remove Motion for Calcium Chloride from the agenda. Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Motion by Commissioner Patty Beckel to approve the consent agenda as follows: Travel for  Bruce Hasbargen to Bloomington on June 20-22 for the 2007 Summer Conference of Minnesota County Engineers Association; Rita Krause to St. Cloud on May 2-3 for Child Support Meeting. Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

Motion by Commissioner Bredeson to approve the April 10, 2007 minutes.  Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

Social Services Director, Nancy Wendler met with the board to request approval of claims.

Motion by Commissioner Arnesen to approve the claims against the county:

Commissioner warrants $34,396.27

Seconded by Commissioner Bredeson and the same being put to a vote was unanimously carried.

Emergency Manager, Holly House met with the board and discussed the Joint Powers Agreement with the North West Region of Homeland Security Emergency Management (HSEM).  Holly explained that County Attorney Phillip Miller viewed the Joint Powers Agreement with some changes to be made before the county enters into the agreement.  The consensus of the board was for Holly to go forward with the preliminary process to enter into the Joint Powers Agreement.

County Auditor, John W. Hoscheid met with the board to request approval for claims, a Resolution of support for North West Community Action Family Homeless Prevention and Assistance Program, Resolution for Forfeited City Land and first quarter Revenue/Expenditures for 2007.

.

Motion by Commissioner Bredeson to approve the claims against the county as follows:

                                                Revenue                       $   13,929.83

                                                Road & Bridge $     5,523.50

                                                Co. Development         $     1,604.00

                                                Forfeited Tax                $        154.00

                                                Solid Waste                  $   74,920.20

                                                                                    $   96,131.53

WARRANTS FOR PUBLICATION

WARRANTS APPROVED ON  4/24/2007 FOR PAYMENT  4/27/2007

        AMOUNT   VENDOR NAME                                                  AMOUNT   VENDOR NAME

          384.00 BAUDETTE BUILDERS, INC                                        1730.13 CO-OP SERVICES, INC.

          600.00 ROBERT COOK                                                           662.03 GLOBALSTAR LLC

        2845.00 HOFFMAN, DALE, & SWENSON, PLLC                     1034.00 LOW COUNTY TREASURER

          467.34 MARIO’S AUTO BODY SHOP                                      509.06 SCOTT MCKAY

          340.00 MN STATE – DEPT OF PUBLIC SAFE                           433.75 MORT’S HEATING INC

      73540.71 NORTHWEST MECHANICAL SERVICE I                       428.89 PUBLIC SAFETY CENTER, INC

        1128.70 LESLIE PULLAR                                                           357.80 QUILL CORPORATION

          860.91 RODERICK RONE JR                                                    515.08 WEST GROUP

        4096.00 WIDSETH SMITH NOLTING&ASST INC                      2596.13 WOODY’S SERVICE

29 PAYMENTS LESS THAN  $300       3,602.00

FINAL TOTAL     $96,131.53

Further moved to authorize the payment of auditor’s warrants as follows:

                                                April 10, 2007              $  93,307.70

                                                April 10, 2007              $       587.15

                                                April 18, 2007              $  29,270.29

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The following resolution was offered by Commissioner Arnesen and moved for adoption:

RESOLUTION AUTHORIZING ADMINISTRATION OF THE MINNESOTA

HOUSING FINANCE AGENCY’S

FAMILY HOMELESS PREVENTION AND ASSISTANCE PROGRAM

                                                RESOLUTION NO. 07-04-02

WHEREAS, the need for homeless prevention and assistance exists in Lake of the Woods County; and

WHEREAS, Tri-Valley Opportunity Council, Inc. desires to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County in accordance with all applicable State and Federal regulations; and

WHEREAS, in order to administer the Minnesota Housing Finance Agency’s Family Homeless Prevention and Assistance Program in Lake of the Woods County, it is necessary for Tri-Valley Opportunity Council, Inc. to file a resolution of approval executed by the Lake of the Woods County Board of Commissioners with the Minnesota Housing Finance Agency  and authorize Chairman Todd Beckel and County Auditor, John W. Hoscheid to sign.

NOW THEREFORE BE IT RESOLVED, that Tri-Valley Opportunity Council, Inc. is hereby authorized to:

  1. Submit a proposal to the Minnesota Housing Finance Agency for funds from the Family Homeless Prevention and Assistance Program to assist people in Lake of the Woods County;
  2. Administer the Family Homeless Prevention and Assistance Program in Lake of the Woods County, according to the program guidelines, contingent upon funding being granted.

Seconded by Commissioner Patty Beckel and the same being put to a vote was unanimously carried.

The board reviewed the 2007 Revenue/Expenditure first quarter report.

The following resolution was offered by Commissioner Bredeson and moved for adoption:

Resolution No. 07-04-03

WHEREAS, the county board of commissioners of the county of Lake of the Woods, State of Minnesota, desires to offer for sale certain parcels of land that have forfeited to the State of Minnesota for nonpayment of taxes; and,

WHEREAS, said parcels of land have been viewed by the county board of commissioners and have been classified as non-conservation lands as provided for in Minnesota Statutes 282.01.

NOW, THEREFORE, BE IT RESOLVED that the Lake of the Woods county board of commissioners hereby certifies that all parcels of land on the attached list have been viewed and comply with the provisions of Minnesota Statutes 85.012, 92.461, 282.01, Subd. 8 and 282.018 and the 1991 Laws of Minnesota, Chapter 354, Article 10, Section 9, amending M.S. Section 282.018, Subd. 2 (1990).  The county board of commissioners hereby certifies that the soil and water conservation district of Lake of the Woods County has reviewed the following land sale list and identified any and all non-forested marginal and wetlands.

BE IT FURTHER RESOLVED that the Lake of the Woods county board of commissioners hereby requests approval from the Minnesota Department of Natural Resources for the sale of said lands.

total

                                                                                                                         APPRAISED     DESCRIPTION                   SEC   TWP   RNG      LAND    TIMBER     VALUE

  1. Lot 007, Block 002                                                    $3,000  +  $       0   =  $  3,000.00
  2. Lot 008, Block 002                                                    $1,700  +  $       0   =    $ 1,700.00

First Addition to East Beaudette according to the plat of record.

Seconded by Commissioner Moorman and the same being put to a vote was unanimously carried.

The board discussed correspondence from the Association of Minnesota Counties  informing counties of the cost savings by purchasing through the U.S. Communities Government Purchasing Alliance. The board requested that this be brought to the department heads for their input on using this vendor for purchases.

Lee Hervey, from Voyageurs Comtronics met with the board and discussed the Digital Television (DTV) that Congress passed setting February 17, 2009 as the deadline for the DTV transition.  The reason for switching from analog to DTV is for improved picture and sound quality. This will also free up areas of the broadcast spectrum for public safety (like the fire/ police departments, and emergency rescue) as well as other valuable uses. Since Lake of the Woods County provides local TV to the area, and with passage of  the new law requiring DTV, the county will have to upgrade with new equipment for the translators to be able to pick up the digital signals which will bring 12 Channels verses the 3 Channels now available or not offer local TV in the area.

Public Works Assistant Engineer, Bill Sindelir met with the board along with Public Works Staff Jeff Pelland, Lee Hancock, Craig Slick, Bob Peterson, Todd Fadness and Mike Anderson. Jeff informed the board that Ottertail County could not be reached before the meeting to get a price on the Norstar injector spray unit and requested this to be discussed at later meeting.  Jeff briefed the board on the Decatur, Illinois Caterpillar trip and informed the board that the backhoe has been fixed. 

Land and Water Planning Director, Josh Stromlund met with the board and discussed the consideration of approval for Kim Barness Conditional Use requesting to expand a commercial business consisting of a bait shop onto an adjoining lot that is zoned as a Residential Development District. Proposed project description was discussed with the Board. Items of discussion included the reason for the request because of the proposed minnow regulations that will be going in effect as a result of the spiny water flee being present in the Rainy Basin. In addition, the septic tank location is not available at this time and in order to meet the required setback of 10 feet, the proposed addition of 18’X18′  (actual size is 256 square feet) had a ”jog” in it to meet this requirement. Discussion on the size of the addition ensued. The consensus of the Board was that in order to meet the septic tank setback an addition of not to exceed 400 square feet should be adequate for extra storage and the minnow tanks and the dimension of the addition left up to the landowner. Josh then went through the Findings and Facts:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:   Kim Barsness (Border Bait Co.)     Date:   April 24, 2007

Project Proposal:   Applicant is requesting to allow a commercial business consisting of a bait shop to expand onto an adjoining lot that is zoned as a Residential Development District.

  1. Is the requested use consistent with maintaining the public health, safety, and welfare?

                                                                                                            YES (X)  NO (  )

Why or why not?  Proposal will not generate waste, consistent with surrounding land uses, is attached to current business, and no increase in traffic.

2. Is the requested use consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                                            YES (X) NO (  )

Why or why not?  Project will not have any bearing on water pollution.

3. Will the requested use not adversely affect the site’s existing topography, drainage features, and vegetative cover?                            YES (X)  NO (  )

Why or why not?  The project will have minimal effect on the existing topography, drainage features, and vegetative cover.

4. Is the requested use’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                                                                                                         Yes(X)  NO( )

Why or why not?  Project is not located in the floodplain or within the shoreland area.     

5. Has the erosion potential of the site based upon the degree and direction of slope, soil type, and existing vegetative cover been adequately addressed for the requested use?

                                                                                                             YES (X)  NO (  )

Why or why not?  The site is not an erosion problem because of the flat topography and type of project proposal.

6. Is the site in harmony with existing and proposed access roads?        

                                                                                                            YES (X)  NO (  )

Why or why not?  The project has no relationship to access roads.  However, the existing business is adjacent to Highway 172 and Pickerel Trail.

7. Is the requested use compatible with adjacent land uses?

                  YES (X)  NO (  )

Why or why not?  The proposed project will be attached to current business.  Adjacent lot to the West has business and located in the Resort Area of the County.

8. Does the requested use have a reasonable need to be in a shoreland location?

                                                                                                             YES (  )  NO (  )

Why or why not?  Not applicable.  The project area is not located within a shoreland area.

9.  Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate such?                                                                                                                                 YES (X)  NO (  )

Why or why not?  The project will not increase the amount of waste generated.  Also, the project is located within the Wheeler’s Point Sanitary District.

10. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance or Section 5.3 of the Rainy/Rapid Rivers Shoreland Ordinance?                                                                                                                                                                      YES (  )  NO (  )

Why or why not?  Not applicable.  Project is not located within a shoreland area.

11. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                              YES (X)  NO (  )

Why or why not?  The site already has a water supply and a septic system.  Also, the project site falls within the Wheeler’s Point Sanitary District.       

12. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the use will generate?                                                                                                                        YES (  )  NO (  )

Why or why not?  Not applicable.  Project is not located within a shoreland area.

If all the applicable answers to the Findings of Fact Criteria are “Yes” the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  Addition to structure not to exceed 400 square feet in size.

Approved  (X)       Denied  (  )

This is in accordance with Section 1104 of the Lake of the Woods Zoning Ordinance or Section 3.4 of the Rainy/Rapid Rivers Shoreland Ordinance.

Motion by Commissioner Patty Beckel to approve the Conditional Use Permit for Kim Barsness with the condition of the addition not to exceed 400 square foot in size.

Seconded by Commissioner Arnesen and the same being put to a vote was unanimously carried.

Josh discussed the continuation of the HDR Study “Lake of the Woods County Bostic Creek Flooding and Sediment Source Investigation and Sediment Reduction Study” which was completed in June 2005.  The focus of the study will be to reduce the ditch, stream bank erosion, and reduce sedimentation. Josh explained the Plan of Action of the Data Acquisition, which will include the survey work and field portion-the stretch of the Bostic, including the channelized portion between County Road 8 and County Road 4 will be surveyed.  Data will be gathered to provide a topographic survey of the area.

The consensus of the Board was to have Josh move forward with the Data Acquisition of the Bostic Creek area.

The meeting was called to recess at 12:00 p.m. and reconvened at 1:05 p.m. as follows:

The board discussed the “Meet and Greet” meeting with the DNR Regional Managers on April 17, 2007. The Commissioners will review the topics of concerns and bring their topics later.

Commissioner Moorman discussed a letter he received from the North West Board of Aging.  He notified the board that they maybe requesting funding in the upcoming future.

Commissioner Todd Beckel discussed a letter the DNR sent Chief Judge Krause requesting a rules hearing for determining drainage benefits to state-owned lands in Consolidated Conservation (Con-Con) areas which are found in parts of Aitkin, Beltrami, Koochiching, Lake of the Woods, Mahnomen, Marshall and Roseau counties. Commissioner Todd Beckel explained that since 1984, in Con Con Areas in NW MN, there has been an ongoing disagreement between County government and the Minnesota DNR regarding payment of Ditch Tax Assessments.  In 1993, after court action, settlements on all accounts were made by the State.  Since that time, all assessments owed to these ditch systems have gone “unpaid” by the DNR with now close to $3,000,000 owed to neighboring counties.

The board discussed the following with no action:  compensation time, airport fuel truck, DOT meeting, Mar-kit meeting Arrowhead Library budget and the Leadership Training.

With no further business before the board, Chairman Todd Beckel called the meeting to recess at 2:22 p.m.

Attest:                                                                          Approved:        May 8, 2007

______________________________                        ______________________________

John W. Hoscheid, County Auditor                               Todd Beckel, Chairman of the Board