Commissioner Proceedings

Organizational Meeting

January 5, 2021

The Lake of the Woods County Board met on Tuesday, January 5, 2021, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2021 Organizational Meeting. 

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Jon Waibel, Cody Hasbargen, James “Buck” Nordlof, and Joe Grund. Also present: County Auditor/Treasurer Lorene Hanson and County Attorney James Austad.

Election of Chair and Vice Chair 

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair for Lake of the Woods County Board for the year 2021.  Commissioner Cody Hasbargen nominated Commissioner Joe Grund for Chair with Commissioner Ed Arnesen seconding the nomination. County Auditor/Treasurer called for nominations two more times. 

Chair
Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to close the nominations for Chair.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Joe Grund for Chair.  Roll call carried as follows: All in favor: Commissioners, Jon Waibel, Cody Hasbargen, Ed Arnesen, Joe Grund and Buck Nordlof.  Against:  None.  Commissioner Joe Grund assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2021.

Vice – Chair

Chair Joe Grund called for nominations for the position of Vice-Chair for the year 2021.  Commissioner Cody Hasbargen nominated Commissioner Buck Nordlof for Vice-Chair for Lake of the Woods County Board with Commissioner Ed Arnesen seconding the nomination. Chair Joe Grund called for nominations two more times.  

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Jon Waibel and carried unanimously to close the nominations for Vice-Chair.  

Chair Joe Grund called for a roll call for Commissioner Buck Nordlof for Vice-Chair.  Roll call carried as follows: All in favor: Commissioners, Jon Waibel, Cody Hasbargen, Ed Arnesen, Joe Grund and Buck Nordlof.  Against:  None.  Commissioner Buck Nordlof assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2021.

Approval of Agenda

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Jon Waibel and carried unanimously to approve the agenda with the following additions: Audit Engagement Letter and Lake of the Woods Tourism Joint Powers Agreement.

Approval of Minutes

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the official and summarized minutes of December 29, 2020.

Official County Newspaper Bid-Opening
	Chair Joe Grund called for the bid opening at 9:15 a.m. for the Official Legal Newspaper for the year 2021. The following Resolution was offered by Commissioner Ed Arnesen seconded by Commissioner Jon Waibel and unanimously moved for adoption: RESOLUTION AUTHORIZING OFFICIAL LEGAL NEWSPAPER for YEAR 2021Resolution No. 2021-01-01WHEREAS, Lake of the Woods County Board of Commissioners per Minnesota Statutes 279.08 called for legal bids for the official newspaper for the year 2021WHEREAS, upon opening all bids, Lake of the Woods County designates the Northern Light Region as the official legal newspaper for the year 2021;WHEREAS, the Northern Light Region, as the official legal newspaper for the year 2021, is awarded the first publication of the annual financial statement at $6.50 per standard advertising unit, (no other bids received, therefore no second publication required);WHEREAS, the Northern Light Region, as the official legal newspaper for the year 2021, is awarded the first publication of the notice and list of the real estate remaining delinquent taxes on the first Monday of January, at $6.50 per standard advertising unit and; WHEREAS, the Northern Light Region, as the official legal newspaper for the year 2021, is awarded the second publication of the notice and list of the real estate remaining delinquent taxes, at $6.50 per standard advertising unit, and;BE IT RESOLVED, Lake of the Woods County Board of Commissioners further designates the Northern Light Region for all other legal publishing, not specified above, for the year 2021.
	Lake of the Woods County Bid Tabulation Legal Publishing  Year 2021 January 5, 2021 Per Standard Advertising Unit Financial StatementDelinquent Tax ListAll Other Publications 1st Publ.2nd Publ1st Publ2nd Publ          Northern Light Region        PO Box 1134           6.50 6.506.506.506.506.50 Baudette, MN  56623        218-634-2700   Award To: Official Legal Newspaper Northern Light Region 1st Publ/Financial Stmnt 6.50  2nd Publ/Financial Stmnt If applicable         6.50 N/A  1st Delinq Tax List         6.50   2nd Delinq Tax List         6.50   All Other         6.50

County Auditor/treasurer

Bank Signature Cards

Wells Fargo Signature Cards

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Connie Nesmith and Chair Joe Grund to sign the Wells Fargo signature cards for account numbers 3908, 6724, 5716, 6372 and 3100.

RiverWood Bank Signature Cards

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson and Deputy Auditor/Treasurer Connie Nesmith to sign the RiverWood Bank signature card for account number 8645 and investments.

Border Bank Signature Cards

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson and Deputy Auditor/Treasurer Connie Nesmith to sign the Border Bank signature card for account number 2404.

Wells Fargo Motor Vehicle Checking Account

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Buck Nordlof and carried unanimously to authorize County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Erik Tange, Deputy Auditor/Treasurer Jaime Boretski-LaValla, Deputy Auditor/Treasurer Connie Nesmith and Deputy Auditor/Treasurer Anna Sanchez for account number 5502.

Official Depositories

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to designate the following institutions as Official Depositories of county funds for the year 2021:

1. Wells Fargo, Baudette Branch
2. RiverWood Bank, Baudette Branch
3. Border Bank, Baudette Branch
4. Multi Bank Securities

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  

Audit Engagement Letter

Motion

Motion was made by Commissioner Jon Waibel, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the Audit Engagement Letter, for the year ended December 31, 2020, with Hoffman, Philipp, & Martell, PLLC and for Chair Joe Grund and Auditor/Treasurer Lorene Hanson to sign the same. 

APPROVAL OF 2021 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following Committee Appointments for 2021:

2021 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Jon Waibel; Alternates: Commissioners;

Environmental and Natural Resources: Commissioner Ed Arnesen; Alternates: Commissioners;

General Government: Commissioner Buck Nordlof; Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Joe Grund and Amy Ballard; Alternates: Commissioners;

PILT Advisory: Commissioners and Josh Stromlund;

Public Safety: Commissioner Cody Hasbargen;

Transportation and Area Transportation Alliance: Commissioner Jon Waibel and Anthony Pirkl; Alternates: Commissioners;

2021 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioner Cody Hasbargen and Commissioner Jon Waibel;

Beaver Committee: Commissioner Joe Grund, Commissioner Buck Nordlof, Lee Hancock, Anthony Pirkl and Steve Levassuer;

Border Coalition/Passports: Commissioner Ed Arnesen, Commissioner Jon Waibel, Sue Ney and Jill Olson;

Building and Safety Committee: Commissioner Jon Waibel, Commissioner Buck Nordlof, Anthony Pirkl, Peder Hovland, Lorene Hanson, Amy Ballard, one from Law Enforcement, and Safety Director;

Continuity of Operation Plan (COOP): Jill Olson and Commissioners;

County Extension Committee: Commissioner Ed Arnesen, Commissioner Cody Hasbargen, Lorene Hanson.  Additional Members: Tabitha Ubel, Kenneth Horntvedt, Nicole Olson, Jean Schotl and Sandy Peterson. Extension Members: Brenda Nelson, Lisa Loegering and Karen Santl. 

County TV:  Commissioner Joe Grund, Commissioner Ed Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Savanna Slick;

Department Head Liaison: Chair/Commissioner Joe Grund; Alternates: Commissioners;

Department Liaisons:  

Assessor – Commissioner Buck Nordlof;

Land and Water Planning Office – Commissioner Ed Arnesen;

Attorney – Commissioner Buck Nordlof; 

MIS – Commissioner Joe Grund; 

Sheriff – Commissioner Cody Hasbargen; 

Social Services – Commissioner Joe Grund; 

Recorder – Commissioner Buck Nordlof; 

Highway – Commissioner Jon Waibel; 

Auditor/Treasurer – Commissioner Joe Grund; 

H/R – Commissioner Cody Hasbargen; 

County Surveyor- Commissioner Jon Waibel;

Veterans Service Officer – Commissioner Joe Grund; 

Tourism Bureau- Commissioner Ed Arnesen; 

Wheelers Point Sewer- Commissioner Jon Waibel;

Department of Natural Resources: Commissioner Ed Arnesen and Commissioner Jon Waibel;

Drainage Committee: Commissioner Ed Arnesen, Commissioner Joe Grund, Byron Tviet, Anthony Pirkl, Josh Stromlund, Dennis Johnson, Marshall Nelson and SWCD Representative;

Enhanced 911 Committee: Commissioner Buck Nordlof and Commissioner Jon Waibel, Peder Hovland, Gary Fish, Jill Olson and other local appointees;

GIZIIBII: SWCD Representative Corryn Trask;

Grievance Committee: Chair/Commissioner Joe Grund, James Austad, Savanna Slick, Daryl Fish, Josh Stromlund and Angie Eason; Alternate: Commissioner Cody Hasbargen;

Information Systems/Technology Committee: Commissioner Joe Grund, Commissioner Cody Hasbargen, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad; 

Insurance Committee: Commissioner Ed Arnesen, Commissioner Jon Waibel, Amy Ballard, Lorene Hanson, Sue Ney, Daryl Fish and Savanna Slick;

Jail Committee: Commissioners, Gary Fish, Anthony Pirkl, James Austad, Sandy Peterson, Peder Hovland and Lorene Hanson;

Joint Drainage Authority: 

JD22: Commissioner Joe Grund-District 3, Commissioner Ed Arnesen-District 5, Commissioner Jon Waibel-District 4; 

JD 62: Commissioner Joe Grund- District 3, Commissioner Ed Arnesen-District 5, Commissioner Cody Hasbargen-District 2; 

Labor/Management Committees: Commissioner Ed Arnesen, Commissioner Cody Hasbargen, Savanna Slick; Alternate: Commissioner Buck Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Buck Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate:  Commissioner Cody Hasbargen;

Law Library:  Commissioner Ed Arnesen, James Austad to appoint and Chief Judge to appoint;

Motor Pool Committee: Commissioner Jon Waibel, Lorene Hanson, Jodi Ferrier, Mary Jo Otten, Josh Stromlund, Peder Hovland; Alternate:  Commissioner Cody Hasbargen;

Ordinance Committee: Commissioner Ed Arnesen, Commissioner Jon Waibel, James Austad, Gary Fish, Josh Stromlund; 

Park Commission: Commissioner Cody Hasbargen, Commissioner Ed Arnesen, Anthony Pirkl and Joe Laurin; Alternate: Commissioner Jon Waibel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Buck Nordlof, Commissioner Ed Arnesen, Savanna Slick, Sue Ney, Anthony Pirkl, Christine Hultman, Lorene Hanson and Daryl Fish;   

Public Information Officer: Lorene Hanson; Alternate: Savanna Slick and James Austad;

SHIP Committee: Commissioner Buck Nordlof, Alternate: Commissioner Jon Waibel;

Snowmobile Trails Committee: Commissioner Joe Grund and Commissioner Buck Nordlof;

Solid Waste Committee/Household Waste: Commissioner Cody Hasbargen (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Joe Grund, Anthony Pirkl, Tina Rennemo, Lorene Hanson and Mary Jo Otten; 

Subdivision Controls Committee: Commissioner Ed Arnesen, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioner Ed Arnesen, Commissioner Buck Nordlof, Anthony Pirkl, Josh Stromlund, Peder Hovland, Boyd Johnson and Mary Jo Otten;  

Northwest Angle Development: Commissioner Ed Arnesen, Commissioner Cody Hasbargen; Alternates: Commissioners;

Vets Service: Commissioner Buck Nordlof, Commissioner Joe Grund, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee: Commissioner Buck Nordlof, Angie Eason, Julie Berggren, Savanna Slick, Mary Jo Otten, Cassondra Brune;

2021 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Ronald Rudd (01-01-19 to 12-31-22) appointed 01-08-19; Alternate: Commissioner Buck Nordlof (01-01-19-12-31-22);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3- Marshall Nelson, District 4- Tom Mio, District 5-Anthony Head; at large; Ken Horntvedt and Weston Johnson; non-voting Commissioner Ed Arnesen;

Border Substance Abuse Court and Steering Committee: Commissioner Jon Waibel and Amy Ballard;

Humane Society: Commissioner Joe Grund and Gary Fish;

Headwaters Regional Development Commission: Commissioner Ed Arnesen and Commissioner Buck Nordlof; Alternate: Commissioner Joe Grund;

International Bridge: Commissioner Joe Grund and Commissioner Buck Nordlof;

Joint Powers Natural Resources Board: Commissioner Joe Grund and Commissioner Cody Hasbargen;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Ed Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Joe Grund;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Cody Hasbargen;

Lutheran Social Service Board: Commissioner Buck Nordlof and Amy Ballard; Alternate: Commissioner Jon Waibel;

Mid-State Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Mary Jo Otten;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad; 

Minnesota Counties Intergovernmental Trust: Commissioner Jon Waibel; Alternates: Commissioner Buck Nordlof and Lorene Hanson;

Minnesota Rural Counties Caucus: Commissioner Ed Arnesen; Alternates: Commissioners;

North Country Community Health Board:  Commissioner Joe Grund (term expires 12/31/21) and Tom Mio (term expires 12/31/21) these are three-year terms;

North Country Community Health Services Advisory Committee: re-appoint Commissioner Joe Grund (term expires 12/31/22) and Tom Mio (term expires 12/31/21) these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Ed Arnesen and Josh Stromlund; Alternates: Commissioner Buck Nordlof and Commissioner Cody Hasbargen;

Northwest Board of Aging/Area Agency: Commissioner Buck Nordlof and Amy Ballard; Alternates: Commissioner Jon Waibel;

Northwest Community Action:  Commissioner Ed Arnesen; Alternates: Commissioners;

Northwest Minnesota Juvenile Center Board: Commissioner Jon Waibel (term expires 12/31/2021, re-appointed in 2018) and Amy Ballard (term expires 12/31/2022, appointed in 2019).  This is a four-year term;

One Watershed/One Plan: Commissioner Ed Arnesen; Alternate: Commissioner Buck Nordlof;

Rainy Rapid River Board: Commissioner Cody Hasbargen and Josh Stromlund; Alternate: Commissioner Joe Grund;

Recreation Committee: Commissioner Ed Arnesen, Commissioner Jon Waibel and Anthony Pirkl;

Red River Valley Development Association:  Commissioner Ed Arnesen and Ken Horntvedt;

Regional Advisory: Jill Olson;

NW Emergency Communications Board: Commissioner Ed Arnesen; Alternates: Commissioner Cody Hasbargen and Jill Olson;

SWCD District Committee: Commissioner Joe Grund and Josh Stromlund; Alternate Commissioner Jon Waibel;

County/City/Tourism Joint Powers Board: Commissioner Ed Arnesen, Commissioner Cody Hasbargen and Gregg Hennum;

Housing & Redevelopment Authority of Baudette: Commissioner Cody Hasbargen; Alternate Commissioner Buck Nordlof.

LAKE OF THE WOODS TOURISM JOINT POWERS AGREEMENT

Motion 

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and unanimously carried to add to the agenda, a closed session pursuant to MN. Stat § 13D.05.

Motion

Motion was made by Commissioner Ed Arnesen to close the regular meeting at 10:10 a.m. and go into closed session pursuant to MN. Stat § 13D.05. The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote was, unanimously carried. 

In attendance: Full Board of County Commissioners, County Auditor/Treasurer Lorene Hanson and County Attorney James Austad.

Motion
Motion was made by Commissioner Jon Waibel to close the closed session at 11:44 a.m. and open the regular meeting. The motion was seconded by Commissioner Buck Nordlof and the same being put to a vote, was unanimously carried.

RECESS

With no further business before the board, Chair Joe Grund called the meeting to recess at 11:45 a.m.

ATTEST: APPROVED:

______________________ ____________________________

County Auditor/Treasurer Chair of the Board,  

Lorene Hanson Joe Grund

Commissioner Proceedings

Organizational Meeting

January 7, 2020

The Lake of the Woods County Board met on Tuesday, January 7, 2020, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2020 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Jon Waibel, Cody Hasbargen, and Joe Grund. Commissioner James “Buck” Nordlof was absent. Also, present: County Auditor/Treasurer, Lorene Hanson, Linwood “Woody” Fiala, and Jaime Boretski-LaValla.

Election of Chair and Vice Chair

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair for Lake of the Woods County Board for the year 2020.  Commissioner Cody Hasbargen nominated Commissioner Jon Waibel for Chair with Commissioner Joe Grund seconding the nomination. County Auditor/Treasurer called for nominations two more times.

Chair

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the nominations for Chair.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Jon Waibel for Chair.  Roll call carried as follows: All in favor: Commissioners: Jon Waibel, Cody Hasbargen, Ed Arnesen, Joe Grund. Absent: Commissioner Buck Nordlof.  Against:  None.  Commissioner Jon Waibel assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2020.

Vice – Chair

Chair Jon Waibel called for nominations for the position of Vice-Chair for the year 2020.  Commissioner Cody Hasbargen nominated Commissioner Ed Arnesen for Vice-Chair for Lake of the Woods County Board with Commissioner Joe Grund seconding the nomination. Chair Jon Waibel called for nominations two more times. 

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to close the nominations for Vice-Chair. 

Chair Jon Waibel called for a roll call for Commissioner Ed Arnesen for Vice- Chair.  Roll call carried as follows: All in favor: Commissioners: Jon Waibel, Cody Hasbargen, Ed Arnesen, Joe Grund.  Absent: Commissioner Buck Nordlof.  Against:  None.  Commissioner Ed Arnesen assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2020.

Approval of Agenda
Motion was made by Commissioner Joe Grund, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the agenda with the following addition: Update on the City and County Joint Meeting held on Monday, January 6, 2020.

CITY AND COUNTY JOINT MEETING

The Board discussed the City and County Joint Meeting that was held on Monday, January 6, 2020 at the Ambulance Garage.

ATTENDANCE
Commissioner Buck Nordlof arrived to the meeting.

OFFICIAL COUNTY NEWSPAPER BID-OPENING

County Auditor/treasurer

Wells Fargo Signature Cards

Chair Jon Waibel called for the bid opening at 9:20 a.m. for the Official Legal Newspaper for the year 2020. The following Resolution was offered by Commissioner Cody Hasbargen seconded by Commissioner Buck Nordlof and moved for adoption:RESOLUTION AUTHORIZING
OFFICIAL LEGAL NEWSPAPER for YEAR 2020Resolution No. 2020-01-01WHEREAS, Lake of the Woods County Board of Commissioners per Minnesota Statutes 279.08 called for legal bids for the official newspaper for the year 2020WHEREAS, upon opening all bids, Lake of the Woods County designates the Northern Light Region as the official legal newspaper for the year 2020;WHEREAS, the Northern Light Region, as the official legal newspaper for the year 2020, is awarded the first publication of the annual financial statement at $6.50 per standard advertising unit, (no other bids received, therefore no second publication required)WHEREAS, the Northern Light Region, as the official legal newspaper for the year 2020, is awarded the first publication of the notice and list of the real estate remaining delinquent taxes on the first Monday of January, at $6.50 per standard advertising unit, and;WHEREAS, the Northern Light Region, as the official legal newspaper for the year 2020, is awarded the second publication of the notice and list of the real estate remaining delinquent taxes, at $6.50 per standard advertising unit, and;BE IT RESOLVED, Lake of the Woods County Board of Commissioners further designates the Northern Light Region for all other legal publishing, not specified above, for the year 202

Lake of the Woods County Bid Tabulation Legal Publishing Year 2020 January 7, 2020            Per Standard Advertising Unit   Financial StatementDelinquent Tax ListAll Other Publications   1st Publ.2nd Publ1st Publ2nd Publ            Northern Light Region        PO Box 1134           6.506.506.506.506.506.50 Baudette, MN  56623        218-634-2700           Award To:    Official Legal Newspaper  Northern Light Region    1st Publ/Financial Stmnt  6.50     2nd Publ/Financial Stmnt If applicable         6.50N/A    1st Delinq Tax List           6.50     2nd Delinq Tax List           6.50     All Other           6.50

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer, Dawn Christianson and Chair Jon Waibel to sign the Wells Fargo signature card for account number 3908.

Official Depositories

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to designate the following institutions as Official Depositories of county funds for the year 2020:

1. Wells Fargo, Baudette Branch
2. RiverWood Bank- Baudette Branch
3. Border State Bank, Baudette Branch
4. Multi Bank Securities

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. 

IRS 2020 Mileage Rate

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the 2020 Standard IRS Mileage rate for business miles at 57.5 cents per mile.

IDC

Tom Hanson, Howard Mord, and Chuck Tishcart, representatives from the Industrial Development Corporation (IDC), met with the County Board to discuss a 10-acre piece of land in the Industrial Park on the corner of Highway 1 and Highway 35.  The land was offered as an option for the site of the new law enforcement center, at the cost of $100,000.   The land has city water, city sewer, and natural gas.  Fiber optic lines are available in the vicinity.  Roger Schotl, from the City of Baudette, said upgrades to the city water infrastructure would be needed.  County Assessor, Mary Jo Otten, was going to prepare sales information within the area.  Further discussion on the land options for the new law enforcement center will be added to the agenda on 01/14/2020.

COMMISSIONERS

Sales Tax Revenue

The County Board discussed the proposed local sales tax for Lake of the Woods County for the purpose of paying for the cost of the construction for the new Law Enforcement/Jail facility that the State of MN is mandating.

Set Date for County Road Tour
The County Road Tour will be on October 14, 2020 beginning at 8 a.m.

OVERTIME POLICY

Motion
Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve overtime and comp time at time and one half on total hours, not hours worked, over the full-time employees regular scheduled pay period (40 hours per week or 80 hours per pay period or 84 hours per pay period), excluding union employees, exempt employees and department heads, effective January 1, 2020.

APPROVAL OF 2020 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the following Committee Appointments for 2020:

2020 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Jon Waibel; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Ed Arnesen; Alternates: Commissioners;

General Government: Commissioner Buck Nordlof: Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Joe Grund and Amy Ballard; Alternates: Commissioners;

PILT Advisory: Commissioners, Josh Stromlund;

Public Safety: Commissioner Cody Hasbargen;

Transportation and Area Transportation Alliance: Commissioner Jon Waibel and Anthony Pirkl; Alternates: Commissioners;

2020 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioners Cody Hasbargen and Jon Waibel;

Beaver Committee: Commissioners Joe Grund and Buck Nordlof, Lee Hancock, Anthony Pirkl and Steve Levassuer;

Border Coalition/Passports: Commissioners Ed Arnesen and Jon Waibel, Sue Ney and Jill Olson;

Building and Safety Committee: Commissioner Jon Waibel and Buck Nordlof, Anthony Pirkl, Peder Hovland, Lorene Hanson and Amy Ballard, one from Law Enforcement, and Safety Director;

Comprehensive Land Use Planning Board: Commissioners Ed Arnesen and Cody Hasbargen, Sue Ney, Josh Stromlund and Lorene Hanson; 

Continuity of Operation Plan (COOP): Jill Olson and Commissioners;

County Extension Committee: Commissioners Ed Arnesen and Cody Hasbargen, Lorene Hanson, Additional members: Tabitha Ubel, Kenneth Horntvedt, Nicole Olson, Jean Schotl and Sandy Peterson. Extension Members: Aprille Albrecht, Lisa Loegering and Karen Santl.

County TV:  Commissioners Jon Waibel and Ed Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Savanna Slick;

Department Head Liaison: Chair- Commissioner Jon Waibel; Alternates: Commissioners;

Department Liaisons:  Assessor – Buck Nordlof; Land and Water Planning Office – Cody Hasbargen; Attorney – Cody Hasbargen; MIS – Joe Grund; Sheriff – Jon Waibel; Social Services – Joe Grund; Recorder – Cody Hasbargen; Highway – Ed Arnesen; Auditor/Treasurer – Chair-Commissioner Jon Waibel; H/R – Buck Nordlof; County Surveyor- Ed Arnesen; Veterans Service Officer – Joe Grund; Tourism Bureau- Ed Arnesen; Wheelers Point Sewer- Jon Waibel;

Department of Natural Resources: Commissioners Ed Arnesen and Jon Waibel;

Drainage Committee: Commissioners Ed Arnesen and Joe Grund, Byron Tviet, Anthony Pirkl, Josh Stromlund, Dennis Johnson, Vern Horntvedt and SWCD Representative;

Enhanced 911 Committee: Commissioners Buck Nordlof and Jon Waibel, Peder Hovland, Gary Fish, Jill Olson and other local appointees;

GIZIIBII: SWCD Representative, Corryn Trask;

Grievance Committee: Chair- Commissioner Jon Waibel, James Austad, Savanna Slick, Daryl Fish, Josh Stromlund and Angie Eason; Alternate: Commissioner Cody Hasbargen.;

Information Systems/Technology Committee: Commissioners Ed Arnesen and Cody Hasbargen, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad;

Insurance Committee: Commissioners Ed Arnesen and Jon Waibel, Amy Ballard, Lorene Hanson, Sue Ney, Daryl Fish and Savanna Slick;

Jail Committee: Commissioners; Gary Fish, Anthony Pirkl, James Austad, Sandy Peterson, Peder Hovland and Lorene Hanson.

Joint Drainage Authority: JD22: Commissioner Joe Grund-District 3, Commissioner Ed Arnesen-District 5, Commissioner Jon Waibel-District 4, JD 62- Commissioner Joe Grund- District 3, Commissioner Ed Arnesen- District 5, Commissioner Cody Hasbargen-District 2;

Labor/Management Committees: Commissioners Ed Arnesen and Cody Hasbargen, Savanna Slick; Alternate: Commissioner Buck Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Buck Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate:  Commissioner Cody Hasbargen;

Law Library:  Commissioner Ed Arnesen, James Austad to appoint and Chief Judge to appoint;

Motor Pool Committee: Commissioner Jon Waibel, Lorene Hanson, Jodi Ferrier, Mary Jo Otten, Josh Stromlund, Peder Hovland; Alternate: Commissioner Cody Hasbargen;

Ordinance Committee: Commissioners Ed Arnesen and Jon Waibel, James Austad, Gary Fish, Josh Stromlund;

Park Commission: Commissioners Cody Hasbargen and Ed Arnesen, Anthony Pirkl and Joe Laurin; Alternate: Commissioner Jon Waibel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioners Buck Nordlof and Ed Arnesen, Savanna Slick, Sue Ney, Anthony Pirkl, Christine Hultman, Lorene Hanson and Daryl Fish;   

Public Information Officer: Lorene Hanson, Alternate; Savanna Slick and James Austad;

SHIP Committee: Commissioner Buck Nordlof, Alternate: Commissioner Jon Waibel;

Snowmobile Trails Committee: Commissioner Joe Grund and Buck Nordlof;

Solid Waste Committee/Household Waste:       Commissioner Ed Arnesen (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Joe Grund, Anthony Pirkl, Tina Rennemo, Lorene Hanson and Mary Jo Otten;

Subdivision Controls Committee: Commissioner Ed Arnesen, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioners Ed Arnesen and Buck Nordlof, Anthony Pirkl,

Josh Stromlund, Peder Hovland, Boyd Johnson and Mary Jo Otten; 

Northwest Angle Development: Commissioners Ed Arnesen and Cody Hasbargen; Alternates: Commissioners;

Vets Service: Commissioners Buck Nordlof and Joe Grund, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee:    Angie Eason, Julie Berggren, Savanna Slick, Mary Jo Otten, Cassondra Brune and Commissioner Buck Nordlof;

2020 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Ronald Rudd (01-01-19 to 12-31-22) appointed 01-08-19; Alternate: Commissioner Buck Nordlof (01-01-19-12-31-22);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3- Marshall Nelson, District 4- Tom Mio, District 5-Anthony Head; at large; Ken Horntvedt and Weston Johnson; non-voting Commissioner Ed Arnesen;

Border Substance Abuse Court and Steering Committee: Commissioner Jon Waibel, Amy Ballard;

Community Education Advisory Board: Commissioner Cody Hasbargen; Alternate: Commissioner Buck Nordlof; 

Humane Society: Commissioner Joe Grund and Gary Fish;

Headwaters Regional Development Commission: Commissioners Ed Arnesen and Buck Nordlof, Alternate: Commissioner Joe Grund;

International Bridge: Commissioners Joe Grund and Buck Nordlof;

Joint Powers Natural Resources Board: Commissioners Joe Grund and Buck Nordlof;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Ed Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Joe Grund;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Cody Hasbargen;

Lutheran Social Service Board: Commissioner Buck Nordlof and Amy Ballard; Alternate: Commissioner Jon Waibel;

Mid-State Co-op: Peder Hovland as delegate #1, and Mary Jo Otten, as delegate #2 ;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad

Minnesota Counties Intergovernmental Trust: Commissioner Jon Waibel; Alternates: Commissioner Buck Nordlof and Lorene Hanson;

Minnesota Rural Counties Caucus: Commissioner Cody Hasbargen; Alternates: Commissioners;

North Country Community Health Board:  Commissioner Joe Grund(term expires 12/31/21) and Tom Mio (term expires 12/31/21) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Joe Grund (term expires 12/31/20) and re-appoint Tom Mio (term expires 12/31/21) these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Ed Arnesen and Josh Stromlund; Alternate:  Commissioner Buck Nordlof;

Northwest Board of Aging/Area Agency: Commissioner Buck Nordlof, Amy Ballard and   Alternate: Commissioner Jon Waibel;

Northwest Community Action:  Commissioner Ed Arnesen, Alternates: Commissioners;

Northwest Minnesota Juvenile Center Board: Commissioner Jon Waibel (term expires 12/31/2021, re-appointed in 2018) and Amy Ballard (term expires 12/31/2022, appointed in 2019). This is a four-year term;

One Watershed/One Plan: Commissioner Ed Arnesen, Alternate: Buck Nordlof;

Rainy Rapid River Board: Commissioner Cody Hasbargen, Josh Stromlund; Alternate: Commissioner Joe Grund;

Recreation Committee: Commissioners Ed Arnesen and Jon Waibel, Anthony Pirkl;

Red River Valley Development Association:  Commissioner Ed Arnesen and Ken Horntvedt;

Regional Advisory: Jill Olson;

NW Emergency Communications Board: Commissioner Ed Arnesen: Alternates: Commissioner Cody Hasbargen and Jill Olson;

SWCD District Committee: Commissioner Joe Grund and Josh Stromlund; Alternate: Commissioner Jon Waibel;

LAND AND WATER PLANNING
Work Session
Motion
Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to set a work session for ordinance revisions on Tuesday, January 28, 2020 at 1:00 p.m., after the regular County Board Meeting.

RECESS

With no further business before the board, Chairman Jon Waibel called the meeting to recess at 10:57 a.m.

ATTEST:                                                                                APPROVED:

______________________                                        ____________________________

County Auditor/Treasurer                                             Chairman of the Board, 

Lorene Hanson                                                 Jon Waibel

=========================================================================================================================================================================================================================

Commissioner Proceedings

January 14, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 14, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof and Ed Arnesen. Absent: Commissioner Cody Hasbargen.  Also, present were: County Auditor/Treasurer Lorene Hanson, County Attorney Jim Austad, Jaime Boretski-LaValla, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda with the following additions and deletions:  add – HR: Department Reviews and delete – Sanford Health Lease.

Approval of Minutes

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the official and summarized minutes of December 27, 2019.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the official and summarized minutes of the Organizational Meeting on January 7, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $29,292.91 Commissioners Warrant’s $2,069.22, Commissioners Warrant’s $11,193.43.
Meridian Contract

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the purchase of service agreement with Meridian Services, Inc. and for Commissioner Jon Waibel to sign the same.

LifeCare Contract

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Purchase of Service Agreement with LifeCare Behavioral Health and for Commissioner Jon Waibel to sign the same.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the claims against the County as follows: Revenue $252,125.62 Road & Bridge $23,531.68, Solid Waste, $25,042.38, EDA, $159,059.22.

WARRANTS FOR PUBLICATION

Warrants Approved On 1/14/2020 For Payment 1/17/2020

Vendor Name                                        Amount

Air Med Care Network                                              16,803.00

Beltrami County Highway Dept                                   3,408.70

Cenex Co-Op Services, Inc.                                     13,554.64

Compudyne, Inc                                                        56,279.59

Counties Providing Technology                                  3,717.00

Farmers Union Oil Co.                                                 2,321.63

Happy Tree Productions                                             8,890.00

Headwaters Regional Development Commiss            2,500.00

Howard’s Oil Company                                               4,515.51

LOW IDC                                                                 150,000.00

LOW Soil & Water Cons. Dist.                                 101,188.00

Mar-Kit Landfill                                                          13,137.00

Mn Assn Of Counties                                                 5,288.00

Mn Counties Computer Co-Op                                  23,583.00

Mn Counties Computer Co-Op                                  10,021.90

OnSolve,LLC                                                               7,500.00

Voyageurs Comtronics, Inc                                       2,640.00

Woody’s Service                                                        3,600.86

62 Payments less than $2,000                                   30,810.07

Final Total: 459,758.90

Further moved to authorize the payment of the following auditor warrants: December 31, 2019 for $14,181.49, December 31, 2019 for $121,416.98, January 10, 2020 for $307,084.21.

Resolution for Local Sales Tax

The following resolution was offered by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously the following:

LAKE OF THE WOODS COUNTY, MINNESOTA

SUPPORTING A LOCAL SALES TAX TO BE IMPLEMENTED  

RESOLUTION 2020-01-02

Supporting the County’s authority to impose a local sales tax to fund specific capital improvements providing regional benefit, to establish the maximum duration of and revenue to be raised by the tax, and to issue bonds to be repaid with tax revenues.

WHEREAS, the Minnesota Department of Corrections has found the existing Lake of the Woods County Jail to be structurally deficient and in need of major renovations or replacement, and has required the County to have a new County Jail in operation as of July 1, 2021 or transport County inmates to alternative facilities; and,

WHEREAS, the County Board has considered the practicality and future costs of all alternatives; factoring in the County’s considerable distances to alternative facilities and the uncertain availability and cost of such arrangements; and has determined that building a new County Jail and Law Enforcement Center is the most viable response to the Department of Corrections’ mandate; and,

WHEREAS, the aforementioned project is the most fiscally responsible option and will result in near-term and long-term economic and public safety benefits to County residents and businesses, as well as non-resident visitors and businesses, and,

WHEREAS, as compared to all other Minnesota counties, Lake of the Woods County has the second-lowest taxable property value, as measured by net tax capacity (after Mahnomen County) and the second-smallest estimated permanent population (after Traverse County); and,

WHEREAS, Lake of the Woods County is an internationally-recognized center for recreation and tourism, as evidenced in part by the state sales taxes generated annually by local businesses (third-highest per capita among all Minnesota counties, after Hennepin and Cook Counties); and,

WHEREAS, Minn. Stat. § 297A.99 authorizes the imposition of a general sales tax if permitted by special law of the Minnesota Legislature and then approved by local voters; and,

WHEREAS, Minn. Stat. § 297A.99 requires the County to pass a resolution authorizing such a local tax and to obtain Legislative approval prior to seeking voter approval to enact the local tax; and,

WHEREAS, Lake of the Woods County intends to seek special legislation to allow for a local referendum in November 2020 to institute up to a one- and one-half percent (1.50%) local option sales tax to fund a portion of the following project:

1. Construction of a new County Jail and Law Enforcement Center, with a total project cost not to exceed $14,000,000, plus an amount sufficient to pay costs, including interest costs, related to the issuance of general obligation bonds to finance said project

WHEREAS, the County estimates that a general local sales tax of one- and one-half percent (1.50%) would generate approximately $20,000,000 over 25 years; and,

WHEREAS, the County’s objective is that the tax would commence April 1, 2021 and expire March 31, 2046, or whenever a sum sufficient to fund the authorized project (including bond financing-related costs) is raised, whichever comes first; and

THEREFORE, BE IT RESOLVED the following:

1. The County Board supports the authority to impose a general local sales tax of up to one- and one-half percent (1.50%) for a maximum period of 25 years to fund the aforementioned project.
2. The County Board supports the authority to issue general obligation sales tax revenue bonds to finance the project, and to be repaid with local sales tax revenues.
3. Upon approval of this resolution, the County will submit the adopted resolution and documentation of regional significance to the chairs and ranking minority members of the House and Senate Taxes committees for approval and passage of a special law authorizing the tax, by January 31 of the year that it is seeking the special law.
4. Upon Legislative approval and passage of the special law authorizing the tax, the County will adopt a resolution accepting the new law, which will be filed with a local approval certificate to the Office of the Secretary of State before the following Legislative session.
5. The County will put a detailed local sales tax ballot question on a general election ballot for local voter approval. This will be done within two years of receiving legislative authority.
6. If a ballot question passes, the County will pass an ordinance imposing the local sales tax and will notify the Commissioner of Revenue at least 90 days before the first day of the calendar quarter that the tax will be imposed.

Adopted by the Board of Commissioners of Lake of the Woods County this 14^th day of January, 2020.

Appointment of 2020 Election Judges, UOCAVA & Absentee Ballot Boards and Hourly Pay

County Auditor-Treasurer Lorene Hanson met with the County Board to approve election judges for the primary and general elections, to set up UOCAVA and Absentee Ballot Boards for the same and to request a pay increase for the election judges. 

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously  to approve the following election judges for the 2020 Presidential Primary (March 3, 2020), State Primary (August 11, 2020) and the General (November 3, 2020) Elections:  Christie Russell, Sandy Peterson, Judy Johnson, Shelley Pepera, Rita Krause, Margie Sporlein, Stacy Novak, Dale Boretski, Dawn Christianson, John Carroll, Dena Pieper, Alisa Jacobsen, Heather Larson, Barb Larson, Bob Gubbels, Beverly Becklund, Jo Aery, Dani Koshak, Jennifer Hovde, Jeff Hovde, Mary Jo Otten, Jaime Boretski-LaValla, Janet Rudd, Rita Hasbargen, Erik Tange and Lorene Hanson. 

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the hourly pay for election judges as follows:  head election judges at $12.00 per hour and election judges at $11.50 per hour, effective with the 2020 elections.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to appoint the following Election Judges to the UOCAVA & Absentee Ballot Boards for the 2020 Presidential Primary, State Primary and General Elections:  Christie Russell, Rita Hasbargen, Stacy Novak, Dawn Christianson, Jaime Boretski-LaValla, Erik Tange and Lorene Hanson.   

Appointment to Canvassing Board

County Auditor-Treasurer Lorene Hanson met with the County Board to request approval to appoint two Commissioners to the 2020 Canvassing Board.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to appoint Commissioners Buck Nordlof and Joe Grund to the Canvassing Board for the 2020 Presidential Primary, State Primary and General Elections.   

Permission to advertise, interview and hire

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously for Lake of the Woods Auditor/Treasurer to advertise, interview and hire for the position of Deputy Auditor/Treasurer – License Clerk-Board Administration, Grade 10, Step 1, $20.33 per hour, pts 253.

MIS

Sheriff Deputy Recording System

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the purchase of a recording program for the Sheriff’s Department out of data processing funds.

Plow for Maintenance Truck

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve the purchase of a plow for the maintenance truck from the maintenance budget.

COUNTY SURVEYOR

County Surveyor, Chad Conner, met with the Board to provide a year-end summary of projects that were completed and work that will carry over to 2020 from 2019.  Connor mentioned the cost sharing money still available that can benefit land owners.

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the transfer of $7,500 from cost sharing to remonumentation.

LAND AND WATER PLANNING

Consideration of CUP

Land and Water Planning Director, Josh Stomlund met with the board and presented a Conditional Use Permit for S & J Real Estate, LLC to allow the applicant to operate a short-term transient rental in a Rural Residential Zoning District (R2). No comments were heard from the Public.  Stromlund reviewed the Findings of Fact of the Planning Commission and informed the board that the Planning Commission approved this application with the following conditions, the specific conditions of approval are as follows:

1. A septic system inspection is required and if found to be Non-Compliant, the system must be upgraded.
2. Meet all MDH requirements as applicable.
3. CUP terminates upon sale or transfer of property.
4. Lodging tax for LOW County must be paid.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the following Conditional Use Permit with conditions:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  S & J Real Estate, LLC                                                       Date:  January 14, 2020

Location/Legal Description: Government Lot six (6), Section Thirty-six (36), Range One Hundred Sixty-seven (167) North, Range Thirty-three (33) West – Parcel ID# 06.36.44.000.

Project Proposal:  A Conditional Use Permit, as required by Section 401-C of the Lake of the Woods County Zoning Ordinance, to allow the applicant to operate a short-term transient rental in a Rural Residential Zoning District (R2).

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                         YES ( x ) NO (  )  N/A (  )

Why or why not? ___Resort/recreation area_______________________________________________

2.  Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (  )  NO (  )  N/A ( x )

Why or why not? ___________________________________________________________________

3.      Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES ( x ) NO (  )  N/A (  )

Why or why not? _____With conditions_________________________________________________

4.      Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES ( x )  NO (  )  N/A (  )

Why or why not? ___Will not change___________________________________________________

5.      Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?    YES ( x )  NO (  )  N/A (   )

Why or why not? ____Shoreline_______________________________________________________

6.      Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A ( x )

Why or why not? ____________________________________________________________________

7.      Is the site in harmony with existing and proposed access roads?                     YES (  )  NO (  )  N/A ( x )

Why or why not? ____________________________________________________________________

8.      Is the project proposal compatible with adjacent land uses?                            YES (  )  NO (  )  N/A ( x )

Why or why not? ___________________________________________________________________

9.  Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES ( x  )  NO (  )  N/A (  )

Why or why not? ___Resort rental______________________________________________________

10.      Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                        YES ( x )  NO (  )  N/A (  )

Why or why not? ___With conditions___________________________________________________    

11.      Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                           YES ( x )  NO (  )  N/A (  )

Why or why not? ___No change________________________________________________________

12.      Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES ( x )  NO (  )  N/A (  )

Why or why not? ___With conditions____________________________________________________  

13.      Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                          YES ( x )  NO (  )  N/A (   )

Why or why not? __In place/no change__________________________________________________

14.      If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?    

                                                                                                                                          YES (  )  NO (  )  N/A ( x )

Why or why not? ____________________________________________________________________

15.      Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?

                                                                                                                              YES (  )  NO (  )  N/A ( x )                                                                                                                       

Why or why not? ____________________________________________________________________     

16.      If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?            

                                                                                                                               YES (   )  NO (  )  N/A ( x )

Why or why not? ____________________________________________________________________

17.      If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?                                     YES (  )  NO (  )  N/A ( x )

Why or why not? ____________________________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of

safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

5.      A septic system inspection is required and if found to be Non-Compliant, the system must be upgraded.

6.      Meet all MDH requirements as applicable.

7.      CUP terminates upon sale or transfer of property.

8.      Lodging tax for LOW County must be paid.

Approved  as Presented  ( )                           Approved with Conditions  (X)                      Denied  (  )

            _______________                                          _____________________________________

                        Date                                                                             Jon Waibel

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

AIS Letter

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Joe Grund and carried unanimously to approve letters to Representative Matt Grossell and Senator Paul Utke regarding Aquatic Invasive Species Prevention Aid and the funding metric used.

RECESS

Meeting was recessed at 10:11 am and reconvened at 10:20 am as follows:

COUNTY HIGHWAY/LANDFILL

Project Final Approval

Motion

Motion was made by Commissioner Ed Arnesen to accept the Public Works Director’s Certificate of Performance of SAP 039-649-003 for Lake of the Woods County (Force Account) in the total amount of $178,002.99 and hereby authorize final payment. Seconded by Commissioner Joe Grund and the same being put to vote was duly carried.

Highway Update

• Letters will be sent out to golf course area residents regarding an upcoming project
• Continue to work on the plan for improved drainage on County Road 80
• Consideration of purchasing County motor pool vehicles through the Highway Department for depreciation benefits

Landfill Update

• Meeting with MPCA in Brainerd on January 27, 2020

DITCH AUTHORITY

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the regular meeting at 10:25 a.m. and open Ditch Authority.

JD 28 Project

Waiting for final decision on JD 28.  The County did not receive any bids for the cleaning of JD 16, the County will clean and bill the time to JD 16.  All work for JD 28 will be through a grant.

Ditch Assessments

Commissioner Jon Waibel reviewed the following Ditch Assessments presented to the County Board for 2020:

CD 1: $22,800.00

CD 2: $882.40

JD 16: $8,500.00

JD 24: $16,000.00

JD 26: $24,000.00

JD 28:  $40,000.00

JD 22:  $4,800.00 (Joint Ditch with Roseau County)

JD 62: $16,900.00 (Joint Ditch with Roseau County)

The Ditch Authority recommended the following Ditch Assessments: County Ditch 1-$22,800; County Ditch 2-$882.40, Judicial Ditch 16 Outlet Fee- $8,500; Judicial Ditch 24- $16,000; Judicial Ditch 26- $24,000; Judicial Ditch 28-$40,000; Judicial Ditch 22-Joint Ditch with Roseau-$4,800; Joint Ditch 62 with Roseau-$16,900.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to close the Ditch Authority meeting at 10:35 a.m. and reconvene the regular meeting.

DITCH ASSESSMENTS

Chair Jon Waibel discussed the 2020 Ditch Assessments and the recommendations from County Engineer, AJ Pirkl and the Ditch Authority.

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the recommendations of the Ditch Authority to set the 2020 Ditch Assessments as follows: County Ditch 1-$22,800; County Ditch 2-$882.40, Judicial Ditch 16 Outlet Fee- $8,500; Judicial Ditch 24- $16,000; Judicial Ditch 26- $24,000; Judicial Ditch 28-$40,000; Judicial Ditch 22-Joint Ditch with Roseau-$4,800; Joint Ditch 62 with Roseau-$16,900.

JOSEPH LAURIN

Northerly Park

Laurin presented an updated plan for the Northerly Park at the Northwest Angle.  The plan was simplified with the help of Whitt Environmental Services and includes a visitor center, board walk, observation tower and cross-country ski trail.

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve payment of current invoice from Whitt Environmental Services including additional time, not to exceed a total of $1,000, for completion of the joint notification to the U.S. Corp of Engineers.

Edge Riders Request

Polaris is allowing the club to use a ranger with the option to purchase it.  The club is looking for funding to purchase the ranger.  The County Board suggested to contact the EDA for loan options.

HUMAN RESOURCES

Department Reviews

Savanna Slick met with the board to find a date to create non-elected department head evaluations.  The Board will plan to meet after the regular meeting on 2/11/2020 for this work session.

RECESS

Meeting was recessed at 11:03 am and reconvened at 11:15 am as follows:

PROPOSED LAW ENFORCEMENT CENTER

Land Purchase

Chair Jon Waibel opened up the meeting for discussion on the land purchase options for the proposed Law Enforcement Center.  Several community members were in attendance and voiced concern about the possible location on the north side of Highway 11.  Chair Jon Waibel explained that right now that property is off of the table.

A question was asked regarding the timeline for the purposed Law Enforcement Center, Chair Jon Waibel explained that the requirement was to have progress towards completion by July of 2021.

A community member shared that he was pleased that the County is looking at an alternate location, and that community use of the facility should be taken into consideration, such as meeting rooms.

Further discussion on the land purchase for the proposed Law Enforcement Center will be added to the next Board meeting agenda.

RECESS

With no further business before the board, Chairman Jon Waibel called the meeting to recess at 11:41 a.m.

Attest:                                                                                      January 14, 2020

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Jon Waibel

===============================================================================================================================================================================================================================================================================================================

Commissioner Proceedings

January 28, 2020

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 28, 2020 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chair Jon Waibel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Jon Waibel, Buck Nordlof, Cody Hasbargen and Ed Arnesen. Also present were: County Auditor/Treasurer Lorene Hanson, County Attorney Jim Austad, Jaime Boretski-LaValla, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Ed Arnesen and carried unanimously to approve the agenda.

Approval of Minutes

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the official and summarized minutes of January 14, 2020.

SOCIAL SERVICES

Claims

Motion

Motion was made by Commissioner Buck Nordlof, seconded by Commissioner Cody Hasbargen and carried unanimously to approve the following claims: Commissioners Warrant’s $13,880.48, Commissioners Warrant’s $1,421.51, Commissioners Warrant’s $18,935.12.

ODC Contract

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Joe Grund and carried unanimously to approve the Purchase of Service Agreement with Occupational Development Center, Inc. and for Commissioner Jon Waibel to sign the same.

AUDITOR/TREASURER

Claims

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to approve the claims against the County as follows: Revenue $172,686.33, Road & Bridge $71,953.73.

WARRANTS FOR PUBLICATION

Warrants Approved On 1/28/2020 For Payment 1/31/2020

Vendor Name                                        Amount

ByteSpeed, LLC                                                        11,733.00

Compudyne, Inc                                                        20,793.10

KRIS Engineering Inc                                                   4,221.40

LOW Fair Association                                               25,000.00

Mn Assn Of Counties                                                 2,200.00

MN Counties Intergovernmental Trust                     148,848.00

Northern Light Region                                                 2,579.14

Thompson Reuters-West Publishing Corp.                 2,958.50

Woody’s Service                                                        5,415.25

54 Payments less than 2000                                     20,891.67

Final Total: 244,640.06

Further moved to authorize the payment of the following auditor warrants: January 15, 2020 for $99,575.42, January 15, 2020 for $295,490.84, January 23, 2020 for $13,391.43.

Hoffman, Philipp, & Knutson Understanding of Services Letter

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Cody Hasbargen and carried unanimously to authorize Chair Jon Waibel and County Auditor/Treasurer Lorene Hanson to sign the engagement letter for year-end Audit services with Hoffman, Philipp and Knutson for 2019 year-end audit.

Ditch Loan

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the transfer of funds from Ditch 28 Fund to the Revenue Fund for payoff of Loan 1, partial payment of Loan 2 and applicable interest to both, effective December 31, 2019, as follows:

            Loan    Principal          Interest           Total

            1          $11,389.11      $462.44           $11,851.55     

            2          $9,415.00        $588.29           $10,003.29

Change Board Meeting Start Time

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve the start time of the County Board Meeting on 2/25/2020 at 8:15 a.m.  This meeting will be held at Lake of the Woods School.

Pay Equity

Motion

Motion was made by Commissioner Ed Arnesen, seconded by Commissioner Joe Grund and carried unanimously to approve the 2020 Pay Equity Report as presented.

Local Sales Tax

A supplement for the local sales tax resolution was reviewed and all Commissioners were in favor of submitting it to the state representatives.

Motion for Year End Adjustments

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Buck Nordlof and carried unanimously to authorize the closure of Special Revenue Forfeited Tax Fund (27) and transfer its balance to Agency Forfeited Land Tax Fund (86) effective December 31, 2019.

HRDC

A representative from Headwaters Regional Development Commission presented to the Board on the Region Transportation Coordination Council (RTCC).  The goals of the Headwaters RTCC are to:

• Expand transportation options for underserved populations
• Develop better collaboration between transportation providers within the region
• Be a central source of public transportation information
• Provide planning and strategic expertise to transportation providers and service agents
• Arrange personalized transportation request that cross multi-jurisdictional boundaries
• Reduce public transportation cost through new efficiencies and partnerships

LAKE OF THE WOODS PREVENTION COALITION

HIDTA Application

Tammie Doebler, with the Lake of the Woods Prevention Coalition, meet with the Board and requested their consideration and support to apply to the High Intensity Drug Trafficking Areas (HIDTA) Program.

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to approve supporting the application to HIDTA.

COUNTY HIGHWAY/LANDFILL

Highway Update

Boyd Johnson provided the Highway Update. Planning of projects, snow plowing and other activities are going well.  Bids will go out soon for CSAH 31 and the chip sealing of County Roads 14 and 3.  Johnson is currently working on the classification of County Roads and talked with the Board about consideration of a snow removal arrangement with the school.

Vehicle Purchase

The Highway Department is looking to replace a Chevrolet Tahoe, which will be transferred over to the County Assessor. 

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Buck Nordlof and carried unanimously to authorize the County Highway Department to purchase a Jeep at a cost of up to $31,000.

Landfill Update

County Engineer, AJ Pirkl, is currently attending a meeting with the MPCA.

US Bank Lease Agreement/ROTOCHOPPER INC

Motion

Motion was made by Commissioner Joe Grund, seconded by Commissioner Ed Arnesen and carried unanimously to approve the US Bank Lease Agreement for Equipment from ROTOCHOPPER INC with payment and terms of 84 monthly payments of $6,268.50, plus applicable taxes.

WIKSTROM RIGHT-OF-WAY-EASEMENT

Motion

Motion was made by Commissioner Cody Hasbargen, seconded by Commissioner Ed Arnesen and carried unanimously to approve the Right-Of-Way-Easements as requested by Wikstrom Telephone Company, Incorporated.

PROPOSED LAW ENFORCEMENT CENTER

The Board continues to look at locations for the proposed Law Enforcement Center and research the options.

RECESS

With no further business before the board, Chairman Jon Waibel called the meeting to recess at 11:13 a.m.

Attest:                                                                                      January 28, 2020

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Jon Waibel

Commissioner Proceedings

Organizational Meeting

January 8, 2019

The Lake of the Woods County Board met on Tuesday, January 8, 2019, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2019 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:03 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Jon Waibel, James “Buck” Nordlof, Cody Hasbargen, and Joe Grund. Also, present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer, Janet Rudd, County Attorney, James Austad and Linwood “Woody” Fiala.

Swearing in Ceremony

County Recorder, Susan Ney swore in Commissioner Joseph Grund and James “Buck” Nordlof with terms beginning January 7, 2019.

Election of Chair and Vice Chair

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair for Lake of the Woods County Board for the year 2019.  Commissioner Arnesen nominated Commissioner Cody Hasbargen for Chairman with Commissioner Waibel seconding the nomination. County Auditor/Treasurer, Lorene Hanson called for nominations two more times.

Chair

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously close the nominations for Chairman.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Hasbargen for Chair.  Roll call carried as follows: All in favor: Commissioners, Waibel, Hasbargen, Arnesen, Grund and Nordlof.  Against:  None.  Commissioner Hasbargen assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2019.

Vice – Chair

Chairman Hasbargen called for nominations for the position of Vice-Chairman the year 2019.  Commissioner Arnesen nominated Commissioner Waibel for Vice-Chairman for Lake of the Woods County Board with Commissioner Nordlof seconding the nomination. Chairman Hasbargen called for nominations two more times. 

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to close the nominations for Vice-Chairman. 

Chairman Hasbargen called for a roll call for Commissioner Waibel for Vice- Chairman.  Roll call carried as follows: All in favor: Commissioners:  Waibel, Hasbargen, Arnesen, Grund and Nordlof.  Against:  None.  Commissioner Waibel assumed the position of Vice-Chairman of the Lake of the Woods County Board of Commissioners for 2019.

Approval of Agenda

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the agenda with the following addition: Approval of December 27, 2018 minutes.

APPOINTMENT OF COUNTY EMERGENCY MANAGEMENT DIRECTOR

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to appoint Jill Hasbargen Olson as Lake of the Woods County Emergency Management Director, with Commissioner Hasbargen abstaining.

APPROVAL OF MINUTES

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to approve the official and summarized minutes of December 27, 2018 minutes.

County Auditor/treasurer

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Wells Fargo Signature Cards, Official Depositories for 2019, 2019 IRS Mileage rate, Auditor/Treasurer Office fees and Sanford Lease for GCN.

Claims

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the following claims against the county: Revenue-$ 197,234.58, Road & Bridge-$50,065.07, Solid Waste- $14,527.29.

WARRANTS FOR PUBLICATION

Warrants Approved On 1/08/2019 For Payment 1/11/2019

Vendor Name                                        Amount

Air Med Care Network                                            16,803.00

Bert’s Truck Equipment Of Moorhead, Inc               36,680.00

Cenex Co-Op Services, Inc.                                     2,794.30

Esri                                                                          25,000.00

Howard’s Oil Company                                             2,714.97

LOW Soil & Water Cons. Dist.                               101,188.00

Malwarebytes Inc                                                                     2,519.25

Mar-Kit Landfill                                                        10,559.75

Mn Assn Of Counties                                                4,202.00

Mn Counties Computer Co-Op                                 18,064.57

Mn Dept Of Transp                                                    5,623.99

OnSolve,LLC                                                             7,500.00

TOTALFUNDS                                                           4,000.00

Voyageurs Comtronics, Inc                                      2,640.00

Woody’s Service                                                       3,034.53

29 Payments less than 2000   18,502.58

Final Total:  261,826.94

Further moved to authorize the payment of the following Auditor warrants: December 31, 2018-$2,226.70, December 31, 2018- $51,115.82, January 2, 2019, 87,995.39.

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Arnesen and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer, Dawn Christianson and Chairman Hasbargen to sign the Wells Fargo signature card for account number 3908.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to designate the following institutions as Official Depositories of county funds for the year 2019:

1. Wells Fargo, Baudette Branch
2. RiverWood Bank- Baudette Branch
3. Border State Bank, Baudette Branch
4. Multi Bank Security

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. 

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve the 2019 Standard IRS Mileage rate for business miles at .58 cents per mile.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the lease agreement between Lake of the Woods County and Sanford Medical Center, Thief River Falls for the use of the Government Center North, portion to be leased consisting of approximately 1,474 square feet. The term of the lease is January 1, 2019 thru December 31, 2019, with rent being $1,000 per month.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the Lake of the Woods County Auditor/Treasurer’s fees as presented.

COMMISSIONERS

Chairman Hasbargen discussed possible dates with the board so they could set the 2019 County Tour. A tentative date of October 15 2019 was set. The following topics were approved, Per-Diems and Meal Reimbursement.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve County appointed committee member per diems from $40.00 to $75.00 per day effective January 1, 2019.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Arnesen and carried unanimously to approve out of county (accept NWA) meal reimbursements up to $40.00 per day, with itemized receipts and applicable agenda, effective January 1, 2019.

LOCAL SALES TAX

Chairman Hasbargen discussed the proposed local sales tax for Lake of the Woods County for the purpose of helping to pay for the cost for the new Law Enforcement/Jail facility that the State of MN is mandating.   The purpose of the local tax would be to help relieve the burden of the total cost of the facility to the residents/tax payers of Lake of the Woods County

OFFICIAL COUNTY NEWSPAPER BID-OPENING

Chairman Hasbargen called for the bid opening at 9:30 a.m. for the Official Legal newspaper for the year 2019.MotionMotion was made by Commissioner Nordlof, seconded by Commissioner Grund to designate the Northern Light Region as the Official Legal newspaper for the year 2019 and to award the first publication of the annual financial statement, the first and second publication of the delinquent tax list and all other legal publishing to the Northern Light Region.

Lake of the Woods County Bid Tabulation Legal Publishing Year 2019 January 8, 2019  Per Standard Advertising Unit Financial StatementDelinquent Tax ListAll Other Publications 1st Publ.2nd Publ1st Publ2nd Publ          Northern Light Region       PO Box 11346.506.506.506.506.506.50 Baudette, MN  56623       218-634-2700  Award To: Official Legal NewspaperNorthern Light Region 1^st Publ/Financial Stmnt6.50 2nd Publ/Financial Stmnt If applicable         6.50N/A  1st Delinq Tax List         6.50  2nd Delinq Tax List         6.50  All Other         6.50  

APPROVAL OF 2019 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the following Committee Appointments for 2019:

2019 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Waibel; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners;

General Government: Commissioner Nordlof: Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Waibel and Amy Ballard; Alternates; Commissioners;

PILT Advisory: Commissioners, Josh Stromlund;

Public Safety: Commissioner Hasbargen;

Transportation and Area Transportation Alliance: Commissioner Grund and Tim Erickson; Alternates: Commissioners;

2018 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioners Hasbargen and Waibel;

Beaver Committee: Commissioners Grund and Nordlof, Lee Hancock, Tim Erickson and Steve Levassuer;

Border Coalition/Passports: Commissioners Arnesen and Waibel, Sue Ney and Jill Olson;

Building and Safety Committee: Chair- Commissioner Hasbargen and Nordlof, Tim Erickson, Peder Hovland, Lorene Hanson and Amy Ballard, one from Law Enforcement, and Safety Director;

Comprehensive Land Use Planning Board: Commissioners Arnesen and Hasbargen, Sue Ney, Josh Stromlund and Lorene Hanson; 

Continuity of Operation Plan (COOP): Jill Olson and All Commissioners;

County Extension Committee: Commissioners Arnesen and Hasbargen, Lorene Hanson, Additional members: Tabitha Ubel, Kenneth Horntvedt and Nicole Olson and Sandy Peterson. Extension Members: Aprille Albrecht, Lisa Loegering and Karen Santl.

County TV:  Commissioners Waibel and Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Savanna Slick;

Department Head Liaison: Chair- Commissioner Hasbargen; Alternates: Commissioners;

Department Liaisons:  Assessor – Nordlof; Land and Water Planning Office – Waibel; Attorney – Nordlof; MIS – Hasbargen; Sheriff – Arnesen; Social Services – Grund; Recorder – Nordlof; Highway – Grund; Auditor/Treasurer – Chair-Commissioner Hasbargen; H/R – Waibel; County Surveyor-Arnesen and Veterans Service Officer – Grund; Tourism Bureau- Arnesen; Wheelers Point Sewer- Waibel;

Department of Natural Resources: Arnesen and Waibel;

Drainage Committee: Commissioners Arnesen and Grund, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, Vern Horntvedt and SWCD Representative;

Enhanced 911 Committee: Commissioners Nordlof and Waibel, Peder Hovland, Gary Fish, Jill Olson and other local appointees;

Grievance Committee: Chair- Commissioner Hasbargen, County Attorney, James Austad, Human Resource Director, Savanna Slick, Daryl Fish, Josh Stromlund and Angie Eason; Alternate:  Commissioner Waibel.;

Information Systems/Technology Committee: Commissioners Arnesen and Hasbargen, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad;

Insurance Committee: Commissioners Arnesen and Waibel, Amy Ballard, Lorene Hanson, Sue Ney, Daryl Fish and Savanna Slick;

Jail Committee- Gary Fish, Tim Erickson, Jim Austad, Commissioner Arnesen and Waibel, Sandy Peterson, Peder Hovland and Lorene Hanson.

Joint Drainage Authority- JD22: Commissioner Grund-District 3, Commissioner Arnesen-District 5, Commissioner Waibel-District 4, JD 62- Commissioner Grund- District 3, Commissioner Arnesen- District 5, Commissioner Hasbargen-District 2;

Labor/Management Committees: Commissioners Arnesen and Hasbargen, Savanna Slick; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate:  Commissioner Hasbargen;

Law Library:  Commissioner Arnesen, County Attorney, James Austad to appoint and Chief Judge to appoint;

Motor Pool Committee: Commissioner Waibel, Lorene Hanson, Jodi Ferrier, Mary Jo Otten, Josh Stromlund, Peder Hovland, Alternate:  Commissioner Hasbargen;

Ordinance Committee: Commissioners Arnesen and Waibel, James Austad, Gary Fish, Josh Stromlund;

Park Commission: Commissioners Hasbargen and Arnesen, Tim Erickson and Joe Laurin; Alternate: Commissioner Waibel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioners Nordlof and Arnesen, Savanna Slick, Sue Ney, Tim Erickson, Christine Hultman, Lorene Hanson and Daryl Fish;   

Ploughing Committee: Commissioner Arnesen and Waibel, Gary Fish, Tim Erickson and Josh Stromlund: Alternate: Commissioners;

Public Information Officer: Lorene Hanson, Alternate; Savanna Slick and James Austad;

SHIP Committee: Commissioner Nordlof, Alternate: Commissioner Waibel;

Snowmobile Trails Committee: Commissioner Grund and Nordlof;

Solid Waste Committee/Household Waste:       Commissioner Arnesen (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Waibel, Tim Erickson, Tina Rennemo, Lorene Hanson and Mary Jo Otten;

Subdivision Controls Committee: Commissioner Arnesen, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioners Arnesen and Nordlof, Tim Erickson,

Josh Stromlund, Peder Hovland, Boyd Johnson and Mary Jo Otten; 

Northwest Angle Development: Commissioners Arnesen and Hasbargen; Alternates: Commissioners;

Vets Service: Commissioners Nordlof and Grund, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee:    Angie Eason, Julie Berggren, and Commissioner Nordlof;

2018 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Ronald Rudd (01-01-19 to 12-31-22) appointed 01-08-19; Alternate: Commissioner Nordlof (01-01-19-12-31-22);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3- Marshall Nelson Levasseur, District 4- Tom Mio, District 5-Anthony Head; at large; Ken Horntvedt and _____________; non-voting Commissioner Arnesen;

Border Substance Abuse Court and Steering Committee: Commissioner Waibel, Amy Ballard;

Community Education Advisory Board: Commissioner Hasbargen; Alternate: Commissioner Nordlof; 

Headwaters Regional Development Commission: Commissioners Waibel and Hasbargen;

International Bridge: Commissioners Grund and Nordlof;

Joint Powers Natural Resources Board: Commissioners Grund and Nordlof;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Grund;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Hasbargen;

Lutheran Social Service Board: Commissioner Nordlof and Amy Ballard; Alternate: Commissioner Waibel;

Mid-State Co-op: Peder Hovland as delegate #1, and Mary Jo Otten, as delegate #2;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad

Minnesota Counties Intergovernmental Trust: Commissioner Waibel; Alternate: Commissioner Nordlof;

Minnesota Rural Counties Caucus: Commissioner Hasbargen; Alternates: Commissioners;

North Country Community Health Board:  Commissioner Grund(term expires 12/31/21) and Tom Mio (term expires 12/31/21) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Grund (term expires 12/31/20) and Tom Mio (term expires 12/31/19(these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Arnesen and Josh Stromlund; Alternate:  Commissioner Nordlof;

Northwest Board of Aging/Area Agency: Commissioner Nordlof, Amy Ballard and   Alternate: Commissioner Waibel;

Northwest Community Action:  Commissioner Arnesen, Alternates, Commissioners;

Northwest Minnesota Juvenile Center Board: Commissioner Waibel (term expires 12/31/2021 (re-appointed in 2018) and Amy Ballard (appointed 2019 to 2022)

One Watershed/One Plan: Commissioner Arnesen, Alternate: Nordlof;

Rainy Rapid River Board: Commissioner Hasbargen, Josh Stromlund; Alternate: Commissioner Grund;

Red River Valley Development Association:  Commissioner Arnesen and Ken Horntvedt;

Regional Advisory: Jill Olson

NW Emergency Communications Board: Commissioner Arnesen: Alternate: Commissioner Hasbargen;

SWCD District Committee: Commissioner Waibel and Josh Stromlund; Alternate: Commissioner Grund

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Waibel, seconded by Nordlof and carried unanimously to approve the following claims: Commissioner Warrants $12,557.67, Commissioners Warrants $1,964.74, Commissioners Warrants $2,255.07.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval to purchase two John Deere 6110 tractors as budgeted.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the purchase of two John Deere 6110 tractors in the amount of $181,500 as budget.

AMEND AGENDA

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to amend the agenda and add Opioid Grant.

COUNTY ATTORNEY

County Attorney, James Austad met with the board to discuss the possible grant for Opioid’s. He informed the board that Lake of the Woods Coalition organizers, Tammy Doebler and Sue Paulson have been working on applying for this grant along with LakeWood Health Center and requesting approval from the County Board to move forward with this grant opportunity. The consensus of the board was to move forward with the grant opportunity.

RECESS

With no further business before the board, Chairman Hasbargen called the meeting to recess at 11:50 a.m.

ATTEST:                                                                    APPROVED:

______________________                                        ____________________________

County Auditor/Treasurer                                             Chairman of the Board Lorene Hanson                                                 Cody Hasbargen

=========================================================================================================================================================================

Commissioner Proceedings

January 22, 2019

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 22, 2019 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Hasbargen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Joe Grund, Cody Hasbargen, Jon Waibel, Buck Nordlof and Ed Arnesen. Also, present were: County Auditor/Treasurer Lorene Hanson and Deputy Auditor/Treasurer Janet Rudd.

Approval of Agenda

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to approve the agenda.  

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Grund and carried unanimously to approve the official and summarized minutes of January 8, 2019.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve the following claims: Commissioners Warrant’s $11,900.95, Commissioners Warrant’s $1,153.97, Commissioners Warrant’s $10,699.24.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, Dr. Retention Agreement, and County issued credit card. Discussion of Temporary Liquor License Permits, Claims

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the claims against the County as follows: Revenue $185,274.86, Road & Bridge $81,860.05, County Devel.$1,000.00 , Solid Waste, $33,354.17, EDA, $2,337.36.

WARRANTS FOR PUBLICATION

Warrants Approved On 1/22/2019 For Payment 1/25/2019

Vendor Name                                                    Amount

Beltrami County Auditor-Treasurer                                    35,100.00

Cenex Co-Op Services, Inc.                                               11,739.34

Compass Minerals America                                                  5,243.52

Conduent Business Services LLC                                      6,127.76

Counties Providing Technology                                           3,526.00

Headwaters Regional Development Commiss                     5,000.00

LOW School District–390                                                     3,300.00

Mn Assn Of Counties                                                           2,500.00

MN Counties Intergovernmental Trust                              143,870.00

Mn State Dept-Correction                                                   21,391.55

Northern Light Region                                                           3,064.62

Nw Mn Household Hazardous                                             4,113.00

Paul Bunyan Transit                                                           15,594.26

Pro Mac Manufacturing Ltd                                                  2,753.10

Thompson Reuters-West Publishing Corp.                           2,572.00

University of North Dakota                                                   9,202.71

69 Payments less than 2000 28,728.58

Final Total: 303,826.44

Further moved to authorize the payment of the following auditor warrants: January 8, 2019 – $108,964.10, January 16, 2019- $210,001.02, January 17, 2019 – $211,042.37.

Credit Card

Motion

Motion was made by Commissioner Grund, seconded by Commissioner Arnesen and carried unanimously to approve Emily Tiedemann, Dispatcher a county issued credit card.

Temporary On-Sale Liquor License

County Auditor/Treasurer, Lorene Hanson met with the board to discuss Permits for a 1 day to 4-day Temporary On- Sale Intoxicating Liquor License which permits exempt originations to sell liquor for events that they are hosting. There are requirements that need to be met and approved by the County and MN Liquor Control. The board set the fee for the Temporary License to $100.00 per day.

Doctor Retention Contract

Doctor Retention Contract was placed on February 12, 2019 agenda.

LAKE OF THE WOODS HISTORICAL SOCIETY

Historical Society Director, Lindsay Marshall met with the board and informed the board that there is a grant available called, Heritage Partnership Program, to local governments to help defer the cost of   helping plan the 100- year celebration of Lake of the Woods County. Lake of the Woods County was created and vested on November 28, 1922 by Honorable J.A.O. Preus. Governor of Minnesota. The consensus of the board was to move forward with the grant application.

DITCH AUTHORITY

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unamously to close the regular meeting at 9:55 a.m. and open Ditch Authority.

Commissioner Hasbargen reviewed the following ditch assessments that Public Works Director, Tim Erickson recommended for 2019 Ditch Assessments.

• CD 1:     
  • 2018 assessment: 5% ($22,792.74)
  • There is a major slope repair project on the south side of CSAH 8 from CSAH 2 going west about a mile.  We haven’t started design yet, so we don’t have an estimate of cost, but it will likely be at least the 2018 assessment amount.
  • 2019 maintenance plans include mowing and spraying
  • Recommend setting 2019 assessment at 2018 level
• JD 16:
  • 2018 assessment: N/A
  • Need to determine the outlet fee to JD 28.  According to Kurt, we can set this fee at just about whatever reasonable amount we’d like.  Looking at the original benefit amounts, approximately $8,500 of benefits are now drained through JD 28, so if you set an amount anywhere between $5,000 and $12,000, that would be reasonable.
  • Recommend setting 2019 assessment at least at the determined outlet fee amount.
• JD 24:
  • 2018 assessment: 25% ($15,913.40)
  • 2018 project for brushing opened up the outlet from CR 53 about 1.5 miles east to the lake.  This corridor was also surveyed for a future project, which will likely be scheduled concurrently with the culvert replacement on CR 53.  That project is on the 5-year bridge plan.
  • Brushing project between CSAH 8 and CSAH 11 likely for 2019
  • Recommend setting 2019 assessment at 2018 level
• JD 26:
  • 2018 assessment: 30% ($20,468.10)
  • 2018 projects began straightening the channel and rebuilding the grade.
  • 2019 projects will continue this work, weather permitting.
  • I believe this ditch currently has negative fund balance.
  • Recommend setting 2019 assessment at 2018 level
• JD 28: 
  • 2018 assessment: 25% ($34,099.75)
  • 2018 repair petition still needs design work (establish drainage outlets for water along TH 172)
  • System has been committed to provide matching funds for SWCD grant project (2019-2020 construction)
  • Ditch system has a negative fund balance
  • Recommend setting 2019 assessment at 2018 level
• JD 22:    Joint Ditch with Roseau County
  • Joint Drainage Authority has set this assessment at 25% ($9,022.88)
  • Lake of the Woods Portion: $4,782.13
  • Roseau Portion: $4,240.75
• JD 62:    Joint Ditch with Roseau County
  • Joint Drainage Authority has set this assessment at 5% ($21,903.90)
  • Lake of the Woods Portion: $16,844.10
  • Roseau Portion: $5,059.80

The Ditch Authority recommended the following Ditch Assessments: County Ditch 1-$22,800; Judicial Ditch 16 Outlet Fee- 8,500; Judicial Ditch 24- $16,000; Judicial Ditch 26- $24,000; Judicial Ditch 28-$40,000; Judicial Ditch 22-Joint Ditch with Roseau-$4,782.13; Joint Ditch 62 with Roseau-$16,844.10.

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to close the Ditch Authority meeting at 10:05 a.m. and reconvene the regular meeting.

DITCH ASSESSMENTS

Chairman Hasbargen discussed the 2019 Ditch Assessments and the recommendations from Public Works Director, Tim Erickson and the Ditch Authority.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Grund and carried unanimously to approve the recommendations of the Ditch Authority to set the 2019 Ditch Assessments as follows: County Ditch 1-$22,800; Judicial Ditch 16 Outlet Fee- 8,500; Judicial Ditch 24- $16,000; Judicial Ditch 26- $24,000; Judicial Ditch 28-$40,000; Judicial Ditch 22-Joint Ditch with Roseau-$4,782.13; Joint Ditch 62 with Roseau-$16,844.10.

DRIFTERS SNOWMOBILE CLUB

Randy Orton and Marty Mollberg, representing the Drifters Club met with the board requesting approval to enter into a grant application with the MN Department of Natural Resources for equipment for the Border Snowmobile Trail for snowmobile trail grooming equipment and a grant for repair of bridges on the Border Trails in Lake of the Woods County and is requesting that Lake of the Woods County would be the fiscal officer for these two grants. The club has the required 25% match for each grant.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Nordlof and unanimously carried, with Commissioner Grund abstaining, and moved for adoption:

MN Snowmobile Trail Assistance Program

FY2019 Capital Improvement Grant

Resolution – 19-01-01

WHEREAS, the Lake of the Woods County supports the grant application made to the Minnesota Department of Natural Resources for the Federal Recreational Trail Program on behalf of the Lake of the Woods Drifters Snowmobile Club.  The application is to repair bridges on the Border Trails in Lake of the Woods County. The trail system is located within Lake of the Woods County

WHEREAS, the Lake of the Woods County recognizes that the Lake of the Woods Area Drifters Snowmobile Club has contributed a twenty-five percent (25%) cash match to the project.

NOW, THEREFORE, BE IT RESOLVED, if Lake of the Woods County is awarded a grant by the Minnesota Department of Natural resources, the County agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project.  The County will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and

BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Trail Program Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award.

BE IT FURTHER RESOLVED, the County Board names the fiscal agent for Lake of the Woods County as:

                                                      Lorene Hanson

                                                      County Auditor-Treasurer

                                          206 8th Ave SE #260,

                                          Baudette, MN 56623

BE IT FURTHER RESOLVED, the County hereby assures the trail improvements will be maintained for a period of no less than twenty (20) years as required by the Federal Recreational Trail Grant Program.

Resolution

The following resolution was offered by Commissioner Nordlof, seconded by Commissioner Arnesen and unanimously carried and moved for adoption:

MN Snowmobile Trail Assistance Program

FY2019 Capital Equipment Grant

Resolution – 19-01-02

WHEREAS, Lake of the Woods County on behalf of the Lake of the Woods Drifters Snowmobile Club supports the grant application made to the Minnesota Department of Natural Resources for the Federal Recreational Trail Program.  The application is to purchase snowmobile trail grooming equipment for the Border Snowmobile Trail System.  The trail system is located throughout Lake of the Woods County.

WHEREAS, Lake of the Woods County recognizes the Lake of the Woods Drifters will provide a twenty-five (25) percent match requirement for the Federal Recreational Trail Program.

NOW, THEREFORE, BE IT RESOLVED, if Lake of the Woods County is awarded a grant by the Minnesota Department of Natural resources, the County agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project.  The County will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and

BE IT FURTHER RESOLVED that the applicant has read the Conflict of Interest Policy contained in the Trail Program Grant Manual and certifies it will report any actual, potential, perceived, or organizational conflicts of interest upon discovery to the state related to the application or grant award.

BE IT FURTHER RESOLVED, the County Board names the fiscal agent for Lake of the Woods County for this project as:

                                                                  Lorene Hanson

     County Auditor-Treasurer

                                                      206 8th Ave SE #260,

                                                      Baudette, MN 56623

BE IT FURTHER RESOLVED, the Lake of the Woods Drifters Snowmobile Club hereby assures the grooming equipment acquired through this grant will be maintained for no less than twenty (20) years as required by the Federal Recreational Trail Grant Program or until such time as appropriate disposition actions are approved by the Minnesota Department of Natural Resources.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stomlund met with the board and presented a Conditional Use Permit for MLT&T and LMK Holding Company Inc. to allow the applicant to operate a winter access road to Lake of the Woods; storage shed for off-season equipment storage and storage of fish houses. No comments were heard from the Public and letter received was acknowledged. Josh reviewed the Findings of Fact of the Planning Commission and informed the board that they approved this application with the following conditions, the specific conditions of approval are as follows:

1. Signage to include wordage that road is for private use of Border View Lodge only. Not a public access
2. Limited to 18 wheelhouse clients

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously to approve the following Conditional Use permit:

Lake of the Woods County Board of Commissioners

Findings of Fact and Decision

Name of Applicant:  MLT&T, LLC and MLK Holding Company Inc.                   Date:  January 22, 2019

Location/Legal Description: The West 100 feet of the W½NE¼; The East 100 feet of the West 200 feet of the South 233 feet of the SW¼NE¼; The East 200 feet of the West 400 feet of the South 233 feet of the SW¼NE¼; the W½NE¼ Less Deeded, all within Section Twenty-four (24), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) West, and the SW¼SE¼ less the West 100 feet in Section Thirteen (13), Township One Hundred Sixty-two (162) North, Range Thirty-two (32) – Parcel ID#s:  19.24.12.010, 19.24.12.011, 19.24.12.020, 19.24.12.000 and 19.13.43.000.

Project Proposal:  A Conditional Use Permit, as required by Section 401-C of the Lake of the Woods County Zoning Ordinance, to allow the applicant to operate a winter access road to Lake of the Woods; storage shed for off-season equipment storage and storage of fish houses in a Rural Residential Zoning District (R2).

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                         YES (X) NO (  )  N/A (  )

Why or why not? _Resort Development Area________________________________

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO (  )  N/A (  )

Why or why not? _Adding to existing road and monitored by applicant____________

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                                                    YES (  ) NO (  )  N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X) NO (  )  N/A (  )

Why or why not? _Will not______________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?    YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads?                     YES (X) NO (  )  N/A (  )

Why or why not? _Cannot access from 172, ice road access already exists_________

8. Is the project proposal compatible with adjacent land uses?                            YES (X) NO (  )  N/A (  )

Why or why not? _Rural residential_______________________________________

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                        YES (X) NO (  )  N/A (  )

Why or why not? _Lake access___________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                        YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________   

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                                           YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________    

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14.  If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                                                 YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                  YES( ) NO (  )  N/A (X)

Why or why not? ______________________________________________________   

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                                                         YES (X) NO (  )  N/A (  )

Why or why not? ___See conditions_______________________________________

17.  If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?                                         YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:

1. Signage to include wordage that road is for private use of Border View Lodge only. Not a public access
2.  Limited to 18 wheelhouse clients

Approved as Presented (  )                            Approved with Conditions  (X)                      Denied  (  )

                                                                                    _____________________________________

                                                                                                            Cody Hasbargen

                                                                                                        Chair, County Board

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance.

AMEND AGENDA

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to amend the agenda at 10:45 a.m. to discuss the Humane Society.

COUNTY ATTORNEY

County Attorney, James Austad met with the board to inform the board that the Humane Society Shelters has been in contact with Parvovirus, which is a highly contagious viral illness that affects dogs. The Shelter has brought the animals to a Veterinarian for further evaluation and treatment.

Correspondence

The board acknowledge the receipt of the 2019 Multi-Hazard Mitigation Plan.

RECESS

With no further business before the board, Chairman Hasbargen called the meeting to recess at 11:54 a.m.

Attest:                                                                                      February 11, 2019

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Cody Hasbargen

Commissioner Proceedings

Organizational Meeting

January 2, 2018

The Lake of the Woods County Board met on Tuesday, January 2, 2018, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2018 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:03 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Jon Waibel, James “Buck” Nordlof, Cody Hasbargen, and Ken Moorman. Also present were: County Attorney, James Austad, Linwood “Woody” Fiala, and Deputy Auditor/Treasurer, Janet Rudd.

Election of Chair and Vice Chair

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair for Lake of the Woods County Board for the year 2018.  Commissioner Nordlof nominated Commissioner Arnesen for Chair with Commissioner Hasbargen seconding the nomination. County Auditor/Treasurer called for nominations two more times.

Chair

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously close the nominations for Chair.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Arnesen for Chair.  Roll call carried as follows: All in favor: Commissioners, Waibel, Hasbargen, Arnesen, Moorman, and Nordlof.  Against:  None.  Commissioner Arnesen assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2018.

Vice – Chair

Chairman Arnesen called for nominations for the position of Vice-Chair for the year 2018.  Commissioner Waibel nominated Commissioner Hasbargen for Vice-Chair for Lake of the Woods County Board with Commissioner Moorman seconding the nomination. Chairman Arnesen called for nominations two more times. 

Motion was made by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to close the nominations for Vice-Chair. 

Chairman Arnesen called for a roll call for Commissioner Hasbargen for Vice- Chair.  Roll call carried as follows: All in favor: Commissioners, Waibel, Hasbargen, Arnesen, Moorman, and Nordlof.  Against:  None.  Commissioner Hasbargen assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2018.

THANK YOU TO PAST CHAIRMAN

Chairman Arnesen thanked Commissioner Nordlof for being the Chairman for 2017 and the notable job he did last year as the Chairman of the Board.

Approval of Agenda

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the agenda as presented.

HOFFMAN, PHILIPP& KNUTSEN

Colleen Hoffman, from Hoffman, Philipp & Knutson met with the board and reviewed the 2016 year-end audit. Colleen stated that everything was in order in all the departments according to the Government Accounting Standard Practices. 

County Auditor/treasurer

OFFICIAL COUNTY NEWSPAPER BID-OPENING

Chairman Arnesen called for the bid opening at 9:20 a.m. for the Official Legal newspaper for the year 2018.MotionMotion was made by Commissioner Moorman, seconded by Commissioner Waibel to designate the Northern Light Region as the Official Legal newspaper for the year 2018 and to award the first publication of the annual financial statement, the first and second publication of the delinquent tax list and all other legal publishing to the Northern Light Region.

Lake of the Woods CountyBid TabulationLegal PublishingYear 2018January 10, 2018Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd Publ        Northern Light Region      PO Box 1134          6.256.256.256.256.256.25Baudette, MN  56623      218-634-2700 Award To:Official Legal NewspaperNorthern Light Region1st Publ/Financial Stmnt6.25 2nd Publ/Financial Stmnt If applicable         6.25N/A 1st Delinq Tax List         6.25 2nd Delinq Tax List         6.25 All Other         6.25  

Signature Cards

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for signature for signatures card for account number 3908.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer, Dawn Christianson and Chairman Arnesen to sign the Wells Fargo signature card for account number 3908.

COUNTY AUDITOR/TREASURER-Official Depositories

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the designation of official depositories of county funds for the year 2018.

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to designate the following institutions as Official Depositories of county funds for the year 2018:

1. Wells Fargo, Baudette Branch
2. RiverWood Bank- Baudette Branch
3. Border State Bank, Baudette Branch
4. Multi Bank Security

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. 

Elected Officials – Minimum Salaries

County Auditor/Treasurer, Lorene Hanson presented the 2018 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Hasbargen and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2018-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2018:

                                    County Attorney:                      $85,795.92

                                    County Auditor/Treasurer:        $72,328.32

                                    County Recorder:                     $57,670.56

                                    County Sheriff:              $72,328.32

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

APPROVAL OF 2018 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the following Committee Appointments for 2018:

2018 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Waibel; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners;

General Government: Commissioner Nordlof: Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Waibel and Amy Ballard; Alternates; Commissioners;

PILT Advisory: Commissioners, Josh Stromlund;

Public Safety: Commissioner Hasbargen;

Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

2018 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioners Hasbargen and Waibel;

Beaver Committee: Chair- Commissioners Arnesen and Nordlof, Lee Hancock, Tim Erickson and Steve Levassuer;

Border Coalition/Passports: Commissioners Arnesen and Waibel, Sue Ney and Jill Olson;

Building and Safety Committee: Chair- Commissioner Arnesen and Nordlof, Tim Erickson, Peder Hovland, Lorene Hanson and Amy Ballard, one from Law Enforcement, and Safety Director;

Comprehensive Land Use Planning Board: Commissioners Arnesen and Habargen, Sue Ney, Josh Stromlund and Lorene Hanson; 

Continuity of Operation Plan (COOP): Jill Olson and All Commissioners;

County Extension Committee: Commissioners Arnesen and Hasbargen, Lorene Hanson, Additional members:  Nancy Dunnell, Stephanie Schiro, Tabitha Ubel, Kenneth Horntvedt and Nicole Olson. Extension Members: Aprille Albrecht, Lisa Loegering and Karen Santl.

County TV:  Commissioners Waibel and Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Savanna Slick;

Department Head Liaison: Chair- Commissioner Arnesen; Alternates: Commissioners;

Department Liaisons:  Assessor – Hasbargen; Land and Water Planning Office – Waibel; Attorney – Nordlof; MIS – Nordlof; Sheriff – Arnesen; Social Services – Moorman;  Recorder – Waibel; Highway – Moorman; Auditor/Treasurer – Chair-Commissioner Arnesen; H/R – Hasbargen; County Surveyor-Waibel and Veterans Service Officer – Moorman; Tourism Bureau- Arnesen; Wheelers Point Sewer- Waibel;

Department of Natural Resources: Arnesen and Waibel;

Drainage Committee: Commissioners Arnesen and Nordlof, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, Vern Horntvedt and SWCD Representative;

Enhanced 911 Committee: Commissioners Nordlof and Waibel, Peder Hovland, Gary Fish, Jill Olson and other local appointees;

Grievance Committee: Chair- Commissioner Arnesen, Daryl Fish, Josh Stromlund and Angie Eason; Alternate:  Commissioner Hasbargen;

Information Systems/Technology Committee: Commissioners Arnesen and Hasbargen, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad;

Insurance Committee: Commissioners Arnesen and Waibel, Amy Ballard, Lorene Hanson, Sue Ney, Daryl Fish and Savanna Slick;

Joint Drainage Authority- JD22: Commissioner Moorman-District 3, Commissioner Arnesen-District 5, Commissioner Waibel-District 4, JD 62- Commissioner Moorman- District 3, Commissioner Arnesen- District 5, Commissioner Hasbargen-District 2;

Labor/Management Committees: Commissioners Arnesen and Hasbargen, Savanna Slick; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate:  Commissioner Arnesen;

Lake of the Woods Fisheries Advisory Committee: Commissioner Waibel; Alternate: Commissioner Arnesen;

 Law Library:  Commissioner Moorman, County Attorney, James Austad to appoint and Chief Judge to appoint;

Motor Pool Committee: Commissioner Waibel, Lorene Hanson, Jodi Ferrier, Mary Jo Otten, Josh Stromlund, Peder Hovland, and Walt Scribner; Alternate:  Commissioner Hasbargen;

Ordinance Committee: Commissioners Arnesen and Waibel, James Austad, Gary Fish, Josh Stromlund, Public Health Director- Kay Schell, Rick Rone, April Stavig;

Park Commission: Commissioners Hasbargen and Moorman, Tim Erickson and Kellie Knight; Alternate: Commissioner Waibel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioners Nordlof and Arnesen, Savanna Slick, Sue Ney, Tim Erickson, Christine Hultman, Lorene Hanson and Daryl Fish;   

Public Information Officer: Lorene Hanson, Alternate; Savanna Slick and James Austad;

SHIP Committee: Commissioner Nordlof, Alternate: Commissioner Waibel;

Snowmobile Trails Committee: Commissioner Hasbargen and Nordlof;

Solid Waste Committee/Household Waste:       Commissioner Arnesen (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Waibel, Tim Erickson, Tina Rennemo, Lorene Hanson and Mary Jo Otten;

Subdivision Controls Committee: Commissioner Arnesen, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioners Arnesen and Nordlof, Tim Erickson,

Josh Stromlund, Peder Hovland, Cooper Mickelson, Boyd Johnson and Mary Jo Otten; 

Northwest Angle Development: Commissioners Arnesen and Moorman; Alternates: Commissioners;

Vets Service: Commissioners Hasbargen and Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee:    Angie Eason, Julie Berggren, and Commissioner Nordlof;

2018 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Ronald Rudd (01-01-15 to 12-31-18) appointed 10-14-14; Alternate: Commissioner Nordlof (01-01-12-31-18);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Anthony Head; at large; Steve Levasseur and Ken Horntvedt; non-voting Commissioner Arnesen;

Border Substance Abuse Court and Steering Committee: Commissioner Waibel, Amy Ballard;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Hasbargen; 

GIZIIBII-RC&D: Commissioner Nordlof, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee:  Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Moorman and Hasbargen;

International Bridge: Commissioners Moorman and Nordlof;

Joint Powers Natural Resources Board: Commissioners Hasbargen and Moorman;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Moorman;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Hasbargen;

Lutheran Social Service Board: Commissioner Nordlof and Amy Ballard; Alternate: Commissioner Waibel;

Mid State Co-op-  Peder Hovland as delegate #1, and  Mary Jo Otten, as delegate #2 ;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad

Minnesota Counties Intergovernmental Trust: Commissioner Waibel; Alternate: Commissioner Nordlof;

Minnesota Rural Counties Caucus: Commissioner Hasbargen; Alternates: Commissioners;

North Country Community Health Board:  Commissioner Moorman(term expires 12/31/18) and Tom Mio (term expires 12/31/18) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/18) and Tom Mio (term expires 12/31/19(these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Arnesen and Josh Stromlund; Alternate:  Commissioner Nordlof;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Amy Ballard and   Alternate: Commissioner Waibel;

Northwest Community Action:  Commissioner Arnesen, Alternates, Commissioners;

Northwest Minnesota Juvenile Center Board: Commissioner Waibel (term expires 12/31/2021 (re-appointed in 2018).  This is a four-year term;

Nursing Service Advisory Board: Commissioner Hasbargen, Leah Larson; Alternate:  Amy Ballard;

One Watershed/One Plan: Commissioner Arnesen, Alternate: Nordlof;

Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund; Alternate: Commissioner Hasbargen;

Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt;

Regional Advisory: Jill Olson

NW Emergency Communications Board: Commissioner Nordlof: Alternate: Commissioner Hasbargen;

SWCD District Committee: Commissioner Nordlof and Waibel and Josh Stromlund;

RECESS

The meeting was called to recess at 10:30 a.m. and reconvened at 10:35 a.m. as follows:

SANFORD LEASE-GCN

County Auditor/Treasurer, Lorene Hanson met with the board to inform the board that the Government Center Lease has expired and discussed the renewal. The board placed this on January 9, 2018 board meeting to discuss this along with related contracts with the Social Service Director, Amy Ballard.

CHILD SUPPORT OFFICER

Human Resource Director, Savanna Slick met with the board to inform the board that Bryan Hasbargen was hired as the Child Support Officer and will begin working on January 8, 2018.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Nordlof and vote  carried as follows: Voting For:  Commissioners Waibel, Nordlof, Moorman and Arnesen; Voting Against:  None; Abstaining: Commissioner Hasbargen; to approve Grade 11, Step 1, points 261, hourly rate of $19.73 for Child Support Officer Bryan Hasbargen effective January 8, 2018.

NON-ELECTED DEPARTMENT HEADS EVALUATIONS

Human Resource Director, Savanna Slick informed the board that the Non-Elected Department Heads Evaluations are due on January 12^th .

COUNTY PARKS

The board discussed the property for the County Parks and where the State is at on the transfer of the property to the county. The board requested that County Auditor/Treasurer, Lorene Hanson send a letter to them inquiring about the transfers of land.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 10:50 a.m.

ATTEST:                                                                                APPROVED:

______________________                                        ____________________________

County Auditor/Treasurer                                             Chairman of the Board, 

Lorene Hanson                                                 Edward Arnesen

==========================================================================================================================================================================================================================

Commissioner Proceedings

January 9, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 9, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Buck Nordlof and Ed Arnesen. Absent: Jon Waibel.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, County Attorney, James Austad and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions: Committee Appointments- Wheelers Point Sewer, Tourism Bureau, Motor Pool and Salvage Timber.   

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the official and summarized minutes of December 28, 2017.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioners Nordlof and carried unanimously to approve the minutes of January 2, 2018.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims and Child Support Co-op Agreement.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the following claims: Commissioners Warrant’s $6,811.15, Commissioners Warrant’s $3,428.15, Commissioners Warrant’s $7,569.73.

Child Support Co-op Agreement

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the Child Support Program Interagency Cooperative Agreement with the Minnesota Department of Huma Services, Child Support Division and Lake of the Woods County designated Child Support Office, County Attorney to provide support enforcement services and County Sheriff, to provide support enforcement services.

COUNTY AUDITOR/TREASURER

Sanford Lease

County Auditor/Treasurer, Lorene Hanson and Social Service Director, Amy Ballard met with the board to discuss the Sanford Lease for the GCN building which they contract for Community Base System.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the Lease for the GCN building with Sanford effective January 1, 2018 thru December 31, 2018 in the amount of $1,000 per month.

EDA Appointments

EDA APPOINTMENTS

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to re-appoint EDA members.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to adopt the following resolution:

Re-Appointment of Terms of the economic development authority

Resolution Number 18-01- 01

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which: Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

From either Chambers of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and terms are established as follows:

Term Length     Board Member Term Expires                Representing

6 Year              Brock Stebacken          12/31/2017                  City of Baudette

6 Year              James “Buck”Nordlof   12/31/2017                  County Board   District 1

6 Year              Jeff Bauers                   12/31/2018                  IDC

3 Year              Mike Kensella              12/31/2018                  Tourism Board

6 Year              Ed Arnesen                  12/31/2019                  County Board District 5

6 Year              Jon Waibel                   12/31/2019                  County Board District 4

6 Year              Stuart Noble                 12/31/2020                  Chamber of Commerce

5 Year              Cody Hasbargen          12/31/2021                  County Board District 2

6 Year              Ken Moorman              12/31/2022                  County Board District 3

Whereas; two board member term expiring on December 31, 2017;   

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term a 6 year term;

            Term Length     Board Member Term Expires                Representing

            6 Year              Brock Stebacken           12/31/2023                City of Baudette

            6 Year              James “Buck” Nordlof 12/31/2023                   County Commissioner #1

Master Gardeners

County Auditor/Treasurer, Lorene Hanson met with the board and informed the board that the Master Gardener’s Club (which falls under the MN Extension) requested that the county be the fiscal agent as their membership has currently decreased to only one active member. After visiting with UMN Extension, they have the ability to be the fiscal agent for clubs that fall in this status and have agreed to be fiscal agent for the Lake of the Woods Master Gardeners Club.

Valley Med Flight

County Auditor/Treasurer, Lorene Hanson met with the board to discuss the change in the contract with Valley Med Flight. Lorene explained that the pickup location in last year’s contract was from anywhere that Valley Med Flight operates, to now only pickup in Lake of the Woods County.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to approve the Valley Med Flight change of contract for pick up location to just Lake of the Woods County.

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the claims against the county as follows: Revenue-$176,711.86-Road & Bridge-$29,182.22-Co. Development-$2,000-Solid Waste-$7,709.77-EDA-$44.56.

WARRANTS FOR PUBLICATION

Warrants Approved On 1/09/2018 For Payment 1/12/2018

Vendor Name                                                    Amount

Compass Minerals America                                                  6,421.19

Computer Professionals Unlimited Inc                                  3,882.00

Conduent Business Services LLC                                       5,949.28

Cps Technology Solutions                                                    3,113.28

Howard’s Oil Company                                                         6,364.79

Knife River Materials Inc                                                       2,715.00

LOW Highway Dept                                                              5,457.48

LOW Soil & Water Cons. Dist.                                          124,594.50

Mactek Systems Inc                                                             3,185.00

Mn Assn Of Counties                                                           4,031.00

Mn Counties Computer Co-Op                                            16,395.96

OnSolve,LLC                                                                        7,500.00

St. Louis County Auditor                                                      2,000.00

Voyageurs Comtronics, Inc                                                  2,640.00

Woody’s Service                                                                  6,058.49

34 Payments less than  2000 15,340.44

Final Total: 215,648.41

Further moved to authorize the payment of the following Auditor warrants: December 29, 2017-$126,662.89-December 29, 2017- $2,240.64-Janaury 3, 2018- $78,366.12-January 8, 2017- $197,692.31.

DNR Transfer of Land

County Auditor/Treasurer, Lorene Hanson met with the board and presented the board the letter to the DNR in regards to the transfer of lands that was given to the County through legislation in 2016 but still has not been deeded to the County.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Moorman and carried unanimously to authorize Chairman Arnesen to sign the letter to the DNR inquiring of the current status of these two parcels.  

HUMAN RESOURCE

Human Resource Director, Savanna Slick met with the board and discussed e-Learning that is available through MRA. Savanna informed the board that there is a WebEx course available for all employees for Harassment/Discrimination and the cost is $195.00 which gives you a month to complete the thirty-fifty minute webex courses at their own convenience. The board placed this on the next Department Head meeting agenda to discuss.

RECESS

The meeting was called to recess at 10:-5 a.m. and reconvened at 10:15 a.m.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to discuss the State of MN DNR Tamarack Timber Sale. After discussion with the DNR they were able to work it out where the State will allow the county to have Tamarack removed from the Bernard Property which is right next to the State owned land which where they will be harvesting. The DNR will administer the Sale for the county as well. The board agreed to this arrangement.

COMMITTEE UPDATES:

Commissioner Arnesen informed the board that he did speak to the DNR in regards to the planning process with the Clementson Park and was told to reach out to the Rotary Club in Baudette; Commissioner Arnesen also informed the board that he attended the Northern Counties Land Use Board and discussed the issues that the county is facing with the Landfill permitting process.

Commissioner Hasbargen and Land and Water Planning Director, Josh Stromlund met with Eagle View Company who flies over the county and takes for high resolution aerial imagery photos.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 11:00 a.m.

Attest:                                                                                      January 23, 2018

__________________________________                            _________________________________

County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Edward Arnesen

==========================================================================================================================================================================================================================

Commissioner Proceedings

January 23, 2018

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 23, 2018 at Lake of the Woods County Government Center in the Commissioners’ Room.

Call to Order

Chairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners: Ken Moorman, Cody Hasbargen, Buck Nordlof, Ed Arnesen and Jon Waibel.  Also present were: County Auditor/Treasurer Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd, and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the agenda with the following additions: Land Inventory, Hoffman, Philipp and Knutson –Engagement Letter for 2017 Audit, AMC-Mental Health, Clementson Park, Liquor License for Wigwam Resort

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to approve the official and summarized minutes of January 9, 2018.

COMMITTEE OF AGING

Land of the Dancing Sky-Area Agency on Aging, Program Developer Connie Troska met with the board and gave a presentation of what Lake of the Woods County has to offer to help individuals live well as they age in their communities.

SOCIAL SERVICES

Social Services Director, Amy Ballard met with the board requesting approval for claims, Key Inventory, Guardian and Conservator Purchase of Service agreement and Credit Card approval for Child Support Officer.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following claims: Commissioners Warrants $6,565.18, Commissioners Warrants $2,321.18, Commissioners Warrants $9,558.82.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Nordlof and carried unanimously to approve the Guardianship/Conservation services effective January 1, 2018 thru December 31, 2019.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the Key Inventory system for Social Service Department as presented.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel to approve Child Support Officer, Bryan Hasbargen an issued county credit card. Vote carried as follows: Voting For:  Commissioners Waibel, Nordlof, Moorman and Arnesen; voting against:  None; Abstaining: Commissioner Hasbargen

COUNTY AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims, engagement letter with Hoffman, Philips & Knutson, AMC Mental Health resolution, Liquor license approval:

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Revenue-$57,782.40-Road & Bridge-$9,142.64-Social Services-$375.12-Co.Development-$5,350.00-Joint Ditch-$400.00-Solid Waste-$21,277.01–EDA-$3,743.94.

WARRANTS FOR PUBLICATION

Warrants Approved On 1/23/2018 for Payment 1/26/2018

Vendor Name                                        Amount

AMC                                                                                   2,200.00

Cenex Co-Op Services, Inc.                                              8,659.29

Hoffman, Philipp & Knutson, PLLC                                     4,015.00

Mar-Kit Landfill                                                                 12,104.00

Mn State Dept-Correction                                                19,747.33

Nw Mn Household Hazardous                                          4,113.00

Rinke-Noonan                                                                    3,690.00

Roseau Police Dept                                                           2,000.00

Sandpieper Design LLC                                                     2,351.03

Thompson Reuters-West Publishing Corp.                        2,235.50

TOTALFUNDS                                                                    4,000.00

University of North Dakota                                                9,202.71

49 Payments less than 2000 23,753.25

Final Total: 98,071.11

Further moved to authorize the payment of the following Auditor warrants: January 9, 2018-$311,568.70-January 11, 2018- $40,005.69-Janaury 17, 2018- $173,118.36-January 18, 2017- $3.00.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Hoffman, Philipp and Knutson to audit 2017 year end financials.

Resolution

The following resolution was offered by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously   to approve the following resolution:

RESOLUTION 18-01-02

 Lake of the Woods County Supports For State Capital Investments for Regional Behavioral Health Crisis Program Facilities and Permanent Supportive Housing for People with Behavioral Health Needs

WHEREAS, Minnesota’s mental health continuum of care is underdeveloped, creating harmful and expensive gaps in an individual’s treatment; and

WHEREAS, Minnesota’s mental health system does not have the capacity to consistently respond to the needs of individuals in crisis with appropriate treatment options; and

WHEREAS, individuals experiencing a mental health crisis are often diverted to jails and other facilities ill-equipped for their care while awaiting inpatient treatment; and

WHEREAS, individuals ready for discharge from inpatient treatment can be detained at inpatient facilities because there is a scarcity of supportive housing units to transition to; and   

WHEREAS, the gaps in Minnesota’s mental health system are not only damaging to individuals and their families, but also result in an inefficient use of taxpayer dollars; and

WHEREAS, Minnesota has an opportunity to improve its mental health continuum of care through investments in new permanent supportive housing and regional behavioral health crisis program facilities; now, therefore,

BE IT RESOLVED, the Lake of the Woods County supports state capital investments for regional behavioral health crisis program facilities and permanent supportive housing for people with behavioral health needs.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve an On-Off Sale combination license for Armstrong LOW Inc. DBA Wigwam Resort effective January 26, 2018 thru June 30, 2018 contingent upon approval of County Sheriff, County Attorney and that all other requirements are met.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting approval for final payment for the force account.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to accept the Public Works Director’s Certificate of Performance of SAP 039-649-002 for Lake of the Woods County (force account) in the total amount of $164,492.57, and hereby authorize final payment to Border Ridge Trucking Inc.

Solid Waste

Public Works Director, Tim Erickson informed the board about the solid waste permit demo pile that the PCA gave notice of violations; Tim informed the board that they have been trying to get permitting for the last two years.

RECESS

The meeting was called to recess at 10:25 a.m. and reconvened at 10:30 a.m.

DITCH 26&24

Public Works Director, Tim Erickson met with the board and presented the following schedule for JD 26- 2016-re-establish JD Assessments, February 2017- Brushing project to open corridor, May 2017-Survey to determine problem areas, Summer of 2017- opened channel to re-establish drainage- May 2018-bid packets for summer 2018 repair projects, continued maintenance, beaver control, repair berms, ditch slopes and remove meanders with ongoing maintenance, repairs and beaver control. For Ditch 24 will have schedule for brushing, surveying and water flow.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Waibel and carried unanimously to close the regular meeting and open the Ditch Authority at 11:00 a.m.

JD 24

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to direct Public Works Director, Tim Erickson to advertise for quotes for brushing project on JD 24.

JD30&36

The board reviewed documents from Beltrami County in regards to a proposal for Partial Abandonment of JD 30 and JD 36 that Beltrami County and the Minnesota Department of Natural Resource have been working on. The counties involved need to from a joint ditch authority, and appoint Commissioner District to each; since the ditches have not had a need for the drainage authority to convene since probable construction. There is a need to reestablish the joint ditch authority board.

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Moorman and carried unanimously to approve the following:

RESOLUTION 18-01-02

ESTABLISHING RE-APPOINTMENTS OF MEMBERS TO THEJOINT DRAINAGE AUTHORITY- PARTIAL DITCH ABANDONMENT JD 30

WHEREAS, JD 30 is an existing joint ditch within Beltrami and Lake of the Woods Counties;

WHEREAS, a Joint Drainage Authority has not been in place for many years;

WHEREAS, a Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 shall be reestablished;

THEREFORE, based on the forgoing, the Boards of Commissioners of Beltrami and Lake of the Woods Counties, seated concurrently, adopt the following:

ORDER

1. The Boards acknowledge and reestablish the Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 for Beltrami and Lake of the Woods Counties JD 30.
2. Vacancies on the Joint Drainage Authority Board are filled by following initial members:
   1. Tim Sumner (Beltrami County, District 4)
   2. Keith Winger (Beltrami, District 1)
   3. Richard Anderson (Beltrami County, District 3)
   4. Cody Hasbargen (Lake of the Woods County, District 2)
   5. Ken Moorman (Lake of the Woods County, District 3)
3. Future vacancies on the Joint Drainage Authority Board shall be filled by the successor Commissioner from the district indicated.
4. In the case of a conflict of interest of one or more Board members making a quorum or majority impossible, the County Boards, by concurrent resolutions, may make temporary appointments to the Joint Drainage Authority Board.
5. Beltrami is designated as the “majority” county for JD 30. The Beltrami County Auditor shall coordinate with the Lake of the Woods County Auditor for the management and administration of JD 30 according to Minnesota Statutes Chapter 103E.
6. The Joint Ditch Authority acknowledged and reestablished herein shall be perpetual until either dissolved or modified by future action of the Beltrami and Lake of Woods County Boards of Commissioners, seated jointly.
7. This Order may be signed in counterparts and the counter parts together constitute the full Order.

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Nordlof and carried unanimously to approve the following:

RESOLUTION 18-01-03

ESTABLISHING RE-APPOINTMENTS OF MEMBERS TO THEJOINT DRAINAGE AUTHORITY- PARTIAL DITCH ABANDONMENT JD 36

WHEREAS, JD 36 is an existing joint ditch within Koochiching, Beltrami and Lake of the Woods Counties;

WHEREAS, a Joint Drainage Authority has not been in place for many years;

WHEREAS, a Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 shall be reestablished;

THEREFORE, based on the forgoing, the Boards of Commissioners of Koochiching, Beltrami and Lake of the Woods Counties, seated concurrently, adopt the following:

ORDER

1. The Boards acknowledge and reestablish the Joint Drainage Authority pursuant to Minnesota Statutes Section 103E.235 for Koochiching, Beltrami and Lake of the Woods Counties JD 36.
2. Vacancies on the Joint Drainage Authority Board are filled by following initial members:
   1. Wayne Skoe (Koochiching County, District 5)
   2. Tim Sumner (Beltrami County, District 4)
   3. Keith Winger (Beltrami, District 1)
   4. Cody Hasbargen (Lake of the Woods County, District 2)
   5. Ken Moorman (Lake of the Woods County, District 3)
3. Future vacancies on the Joint Drainage Authority Board shall be filled by the successor Commissioner from the district indicated.
4. In the case of a conflict of interest of one or more Board members making a quorum or majority impossible, the County Boards, by concurrent resolutions, may make temporary appointments to the Joint Drainage Authority Board.
5. Lake of the Woods is designated as the “majority” county for JD 36. The Lake of the Woods County Auditor shall coordinate with the Beltrami County Auditor and the Koochiching County Auditor for the management and administration of JD 36 according to Minnesota Statutes Chapter 103E.
6. The Joint Ditch Authority acknowledged and reestablished herein shall be perpetual until either dissolved or modified by future action of the Koochiching, Beltrami and Lake of Woods County Boards of Commissioners, seated jointly.
7. This Order may be signed in counterparts and the counter parts together constitute the full Order.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Hasbargen and carried unanimously to close the Ditch Authority meeting and open the regular session at 11:24 a.m.

CLEMENTSON PARK

Mike Larson met with the board and reviewed a plan of the proposed Clementson Park. Mike explained that when he worked for the DNR this plan was laid out. The board requested that the Park Committee set up a date to review in more detail and look for possible grants.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board and reviewed the Potential Sand/Gravel/Rock sites on State Land within Lake of the Woods County.

AMEND AGENDA

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to amend the agenda and add Drainage Authority Committee.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to appoint William “Bill” Rivard to the Drainage Committee.

RECESS

With no further business before the board, Chairman Arnesen called the meeting to recess at 12:04 p.m.

Attest:                                                                                      February 13, 2018

__________________________________                            _________________________________County Auditor/Treasurer, Lorene Hanson                                Chairman of the Board, Edward Arnesen

Commissioner Proceedings

Organizational Meeting

January 10, 2017

The Lake of the Woods County Board met on Tuesday, January10, 2016, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2017 Organizational Meeting. ( Original date was scheduled for 01-03-2017, but cancelled due to weather).

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:03 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Jon Waibel, James “Buck” Nordlof, Cody Hasbargen, and Ken Moorman. Also present were: County Attorney, James Austad, Linwood “Woody” Fiala, and Deputy Auditor/Treasurer, Janet Rudd.

Swearing in Ceremony

County Recorder, Susan Ney swore in Commissioner Ed Arnesen, for his term beginning January 3, 2017. Commissioner Waibel and Hasbargen were sworn in earlier by County Recorder, Susan Ney.

Election of Chair and Vice Chair

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair for Lake of the Woods County Board for the year 2017.  Commissioner Moorman nominated Commissioner Nordlof with Commissioner Waibel seconding the nomination.  County Auditor/Treasurer called for nominations two more times.

Chair

Motion was made by Commissioner Arnesen, seconded by Commissioner Waibel and carried unanimously close the nominations for Chair.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Nordlof for Chair.  Roll call carried as follows: All in favor: Commissioners, Waibel, Hasbargen, Arnesen, Moorman, and Nordlof.  Against:  None.  Commissioner Nordlof assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2017.

Vice – Chair

Chairman Nordlof called for nominations for the position of Vice-Chair for the year 2017.  Commissioner Moorman nominated Commissioner Arnesen for Vice-Chair for Lake of the Woods County Board with Commissioner Hasbargen seconding the nomination. Chairman Nordlof called for nominations two more times. 

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to close the nominations for Vice-Chair. Chairman

Chairman Nordlof called for a roll call for Commissioner Arnesen for Vice- Chair.  Roll call carried as follows: All in favor: Commissioners, Waibel, Hasbargen, Arnesen, Moorman, and Nordlof.  Against:  None.  Commissioner Arnesen assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2017.

Approval of Agenda

Motion was made by Commissioner Hasbargen, seconded by Commissioner Moorman and carried unanimously to approve the agenda as follows: to be added to the Regular meeting following the organizational meeting: HR Mandatory Training, Human Resources- introduction of newly hire Human Resource Director, Cell phone stipend, compensation study, personnel policy update, personnel update, Maintenance, 2016 Audit Engagement letter, State Auditor Review-2015, lost warrant.

County Auditor/treasurer

OFFICIAL COUNTY NEWS PAPER BID-OPENING

Chairman Nordlof called for the bid opening at 9:20 a.m. for the Official Legal newspaper for the year 2017.MotionMotion was made by Commissioner Arnesen, seconded by Commissioner Hasbargen to designate the Northern Light Region as the Official Legal newspaper for the year 2017 and to award the first publication of the annual financial statement, the first and second publication of the delinquent tax list and all other legal publishing to the Northern Light Region.

Lake of the Woods CountyBid TabulationLegal PublishingYear 2017January 10, 2017Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd Publ        Northern Light Region      PO Box 1134          6.00         6.00          6.00         6.00     6.00      6.00Baudette, MN  56623      218-634-2700 Award To:Official Legal NewspaperNorthern Light Region1st Publ/Financial Stmnt6.00 2nd Publ/Financial Stmnt If applicable         6.00N/A 1st Delinq Tax List         6.00 2nd Delinq Tax List         6.00 All Other         6.00  

Signature Cards

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for signature for signatures card for account numbers 3908.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson and Chairman Nordlof to sign the Wells Fargo signature card for account number 3908.

COUNTY AUDITOR/TREASURER-Official Depositories

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the designation of official depositories of county funds for the year 2017.

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to designate the following institutions as Official Depositories of county funds for the year 2017:

1. Wells Fargo, Baudette Branch
2. RiverWood Bank- Baudette Branch
3. Border State Bank, Baudette Branch
4. Multi Bank Security’s

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County. 

Elected Officials – Minimum Salaries

County Auditor/Treasurer, Lorene Hanson presented the 2017 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Moorman and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2017-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2017:

                                    County Attorney:                    $4,000

                                    County Auditor/Treasurer:      $4,000

                                    County Recorder:                   $4,000

                                    County Sheriff:                       $4,000

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 11:05 a.m. and reconvened at 11:10 a.m. as follows:

COUNTY ASSESSOR

County Recorder, Susan Ney swore in County Assessor, MaryJo Otten as Lake of the Woods County Assessor, (as approved on September 27, 2016 meeting- Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to appoint Mary Jo Otten as Lake of the Woods County Assessor for another term beginning January 1, 2017 thru December 31, 2020.)

APPROVAL OF 2017 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the following Committee Appointments for 2017:

2017 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Waibel; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners;

General Government: Commissioner Nordlof: Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Waibel and Amy Ballard; Alternates; Commissioners;

PILT Advisory: Commissioners, Josh Stromlund;

Public Safety: Commissioner Hasbargen;

Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

2017 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioners Waibel and Hasbargen;

Beaver Committee: Commissioners Nordlof and Arnesen, Lee Hancock, Tim Erickson and Steve Levassuer;

Border Coalition/Passports: Commissioners Arnesen and Waibel, Sue Ney and Jill Olson;

Building and Safety Committee: Chair- Commissioner Nordlof and Arnesen, Tim Erickson, Peder Hovland, Lorene Hanson and Amy Ballard, one from Law Enforcement, and Walt Scribner;

Comprehensive Land Use Planning Board: Commissioners Arnesen and Hasbargen, Sue Ney, Josh Stromlund and Lorene Hanson; 

Continuity of Operation Plan (COOP): Jill Olson and All Commissioners;

County Extension Committee: Commissioners Arnesen and Hasbargen, Lorene Hanson, Additional members:  Nancy Dunnell, Mike Feininger, Stephanie Schiro, Jen Erickson and Jennifer Peterson; Extension Members: Aprille Levasseur, Deb Zak and Karen Santl;

County TV:  Commissioners Waibel and Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Savanna Slick;

Department Head Liaison: Chair- Commissioner Nordlof; Alternates: Commissioners;

Department Liaisons:  Assessor – Moorman; Land and Water Planning Office – Moorman; Attorney – Waibel; MIS – Arnesen; Sheriff – Hasbargen; Social Services – Nordlof;  Recorder – Hasbargen; Highway – Arnesen; Auditor/Treasurer – Nordlof; H/R – Waibel; County Surveyor-Hasbargen  and Veterans Service Officer – Moorman.

Drainage Committee: Commissioners Arnesen and Nordlof, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, Vern Horntvedt and SWCD Representative;

Enhanced 911 Committee: Commissioners Nordlof and Waibel, Peder Hovland, Gary Fish, Jill Olson and other local appointees;

Grievance Committee: Chair- Commissioner Nordlof, Daryl Fish, Josh Stromlund and Angie Eason; Alternate:  Commissioner Arnesen;

Information Systems/Technology Committee: Commissioners Arnesen and Hasbargen, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad;

Insurance Committee: Commissioners Arnesen and Waibel, Amy Ballard, Lorene Hanson, Sue Ney, Daryl Fish and Savanna Slick;

Labor/Management Committee: Commissioners Arnesen and Hasbargen, Savanna Slick; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate:  Commissioner Arnesen;

Law Library:  Commissioner Moorman, County Attorney, James Austad to appoint and Chief Judge to appoint;

Motor Pool Committee: Commissioner Arnesen, Lorene Hanson, Amy Ballard, Mary Jo Otten, Josh Stromlund, Peder Hovland, and Walt Scribner; Alternate:  Commissioner Waibel;

Ordinance Committee: Commissioners Arnesen and Waibel, James Austad, Gary Fish, Josh Stromlund, Christina Kriect, Rick Rone, April Stavig;

Park Commission: Commissioners Hasbargen and Moorman, Tim Erickson and Kellie Knight; Alternate: Commissioner Waibel;

Personnel Committee (combined Compensation Plan and Personnel): Commissioners Arnesen and Nordlof, Savanna Slick, Sue Ney, Tim Erickson, Christine Hultman, Lorene Hanson and Daryl Fish;   

Public Information Officer: Lorene Hanson, Alternate; Savanna Slick and James Austad;

SHIP Committee: Commissioner Nordlof, Alternate: Commissioner Arnesen;

Solid Waste Committee/Household Waste:   Commissioner Arnesen (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Waibel, Tim Erickson, Tina Rennemo, Lorene Hanson and Mary Jo Otten;

Subdivision Controls Committee: Commissioner Arnesen, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioners Nordlof and Arnesen, Tim Erickson,

Josh Stromlund, Peder Hovland, Cooper Mickelson, Boyd Johnson and Mary Jo Otten; 

Northwest Angle Development:  Commissioners Arnesen and Moorman; Alternates: Commissioners;

Vets Service: Commissioners Hasbargen and Moorman, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee:  Angie Eason, Steve Sindelir, Julie Berggren, and Commissioner Nordlof;

2017 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Ronald Rudd (01-01-15 to 12-31-18) appointed 10-14-14; Alternate: Commissioner Nordlof (01-01-12-31-18);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Anthony Head; at large; Steve Levasseur and Ken Horntvedt; non-voting Commissioner Arnesen;

Border Substance Abuse Court and Steering Committee: Commissioner   Waibel, Amy Ballard;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Hasbargen; 

GIZIIBII-RC&D: Commissioner Nordlof, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee:  Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Moorman and Hasbargen;

International Bridge: Commissioners Moorman and Nordlof

Joint Powers Natural Resources Board: Commissioners Arnesen and Moorman;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Moorman;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Hasbargen;

Lutheran Social Service Board: Commissioner Nordlof and Amy Ballard; Alternate: Commissioner Waibel;

Mid State Co-op-  Peder Hovland as delegate #1, and  Mary Jo Otten, as delegate #2 ;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad

Minnesota Counties Intergovernmental Trust: Commissioner Waibel; Alternate: Commissioner Nordlof;

Minnesota Rural Counties Caucus: Commissioner Hasbargen; Alternates: Commissioners;

North Country Community Health Board:  Commissioner Moorman(term expires 12/31/18) and Tom Mio (term expires 12/31/18) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/18) and Tom Mio (term expires 12/31/17(these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Arnesen and Josh Stromlund; Alternate:  Commissioner Nordlof;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Amy Ballard and   Alternate: Commissioner Waibel;

Northwest Community Action:  Commissioner Arnesen, Alternates, Commissioners;

Northwest Minnesota Juvenile Center Board: Commissioner Waibel (term expires 12/31/17 (re-appointed in 2014).  This is a four-year term;

Nursing Service Advisory Board: Commissioner Hasbargen, Leah Larson; Alternate:  Amy Ballard;

One Watershed/One Plan: Commissioner Arnesen, Alternate: Hasbargen

Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Hasbargen;

Red River Valley Development Association:  Commissioner Hasbargen and Ken Horntvedt;

Regional Advisory: Jill Olson

State Forest Road and Trail: Commissioner Arnesen and Moorman

NW Emergency Communications Board: Commissioner Hasbargen: Alternate: Commissioner Nordlof;

SWCD District Committee: Commissioner Nordlof and Waibel and Josh Stromlund;

January 10, 2017 Regular Meeting

MAINTENANCE SUPERVISOR

Furnace Issues

Maintenance Supervisor, Peder Hovland met with the board to discuss the furnace issues at the Government Center, Peder informed the board that the furnace that heats the Attorney, Courts, Law Library and Jury room has gone down and is not operational. He presented quotes from Trane, which is listed with the State of Minnesota purchasing vendors, which changes the requirements on going out for bids. The board reviewed and discussed all options presented.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to replace the furnace systems for the County Government Center in the amount of $371,325.00 from the building fund.

HUMAN RESOURCE

Human Resource Director, Karen Ose met with the board to introduce, Savanna Slick as the newly hired Human Resource Director. Karen informed the board that Savanna will be gone January 19—26 and she’s willing to cover and help until January 31, 2017.

Cell Phone Stipend

Human Resource Director, Karen Ose requested approval for Savanna Slick for a cell phone stipend in the amount of $60.00 per month.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve a cell phone stipend for Human Resource Director, Savanna Slick, in the amount of $60.00 per month.

Policy Manual

Human Resource Director, Karen Ose informed the board that the county’s draft policy manual is ready to be reviewed by MRA.

MIS

Human Resource Director, Karen Ose and MIS Director, Peder Hovland met with the board to discuss the GIS position. Karen explained that when the MIS department was reviewed when adding Maintenance to MIS Directors job description, they created an IT Tech position and reviewed all job descriptions within the department, they also stated that once the GIS Specialist had meant the criteria of solely working on GIS projects, that the board would consider his grade adjustment as recommend by MRI.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve a grade adjustment for GIS Specialist to grade 12, step 10, $24.61 per hour , points 283, effective January 1, 2017.

FURNACE ISSUES

The board discussed the 40% down requirement which was stated in the Proposed Quotes for the replacement of the heating system.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman, and carried unanimously to approve $150,000 for down payment for  the mobilization fee of the contract price for the replacement of the furnaces in the Government Center and authorize County Auditor/Treasurer to pay by auditors warrant.

SOCIAL SERVICES

Social Service Director, Amy Ballard met with the board requesting approval of claims:

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Arnesen and carried unanimously to approve the claims as follows: Commissioner’s Warrants $7,311.52, Commissioner’s Warrants $1,264.83, Commissioner’s Warrants $3,417.72, Commissioner’s Warrants $367.27.

Range Mental Health Center

Social Service Director, Amy Ballard met with the board requesting approval to enter into a contract with Range Mental Health Center, a provider for sub-acute detoxification services.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Waibel and carried unanimously to approve the purchase of service with Range Mental Health Center for detoxification service, effective January 1, 2017 thru December 31, 2017, or until renewal agreement is fully executed and authorize Social Service Amy Ballard and County Attorney to sign.

AMEND AGENDA

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to amend the agenda and add approval of December 29, 2016 minutes.

AUDITOR/TREASURER

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of minutes from December 29, 2016.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to approve the December 29, 2016 minutes.

EDA APPOINTMENTS

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to re-appoint EDA members.

Resolution

The following resolution was offered by Commissioner Waibel and moved for adoption:

Re-Appointment of Terms of the economic development authority

Resolution Number 17-01- 02

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which: Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

From either Chambers of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and terms are established as follows:

Term Length   Board Member            Term Expires               Representing

6 Year             Brock Stebacken         12/31/2017                  City of Baudette

6 Year             James “Buck”Nordlof 12/31/2017                  County Board District 1

6 Year             Jeff Bauers                  12/31/2018                  IDC

3 Year             Mike Kensella             12/31/2018                  Tourism Board

6 Year             Ed Arnesen                 12/31/2019                  County Board District 5

6 Year             Jon Waibel                  12/31/2019                  County Board District 4

6 Year             Stuart Noble                12/31/2020                  Chamber of Commerce

5 Year             Cody Hasbargen         12/31/2021                  County Board District 2

6 Year             Ken Moorman             12/31/2016                  County Board District 3

Whereas; one board member term  expiring on December 31, 2016 and two board member to be replaced  who’s terms only expire on December 31, 2019, and 2021:            

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following three board members for a term of 3 years, 5 years and 6 years;

            Term Length   Board Member            Term Expires               Representing

            3 Year             John Waibel                12/31/2019                  County Commissioner #4

            5 Year             Cody Hasbargen         12/31/2021                  County Commissioner #2

            6 Year             Ken Moorman             12/31/2022                  County Commissioner #3

The resolution was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Cartway Hearing

County Auditor, Lorene Hanson met with the board informing the board that the Byron Tviet Attorney, Nora Crompton requested to terminate the petition for the Byron Tviet Cartway and will re-file a new petition.

Affidavit of Lost Warrant

County Auditor, Lorene Hanson met with the board requesting approval for a lost warrant for Sanford Health System.

Motion

Motion was made by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously to approve the application and affidavit for lost warrant for Sanford Health System dated September 30, 2016 for $9,167.00 without furnishing indemnifying bond.

Audit Engagement Letter

County Auditor/Treasurer, Lorene Hanson presented an engagement letter for Hoffman Philipp & Knutson PLLC to confirm services that they provide to Lake of the Woods County for the year-end audit for 2016.

Motion

Motion was made by Commissioner Moorman, seconded by Commissioner Arnesen and carried unanimously to enter into a service agreement with Hoffman Philipp & Knutson PLLC for year-end audit for 2016 and authorize Chairman Nordlof and County Auditor/Treasurer, Lorene Hanson to sign.

Closing of County Government on January 3, 2017

County Auditor/Treasurer, Lorene Hanson met with the board to inform them that AMC recommends that the County Board of Commissioners pass a resolution in regards to the closing of the County Government on January 3, 2017 due to the snow storm.

Resolution

The following resolution was offered by Commissioner Waibel, seconded by Commissioner Hasbargen and carried unanimously the following resolution:

Resolution No. 07-01-03

COUNTY OFFICES CLOSING

WHEREAS, on January 3, 2017 Lake of the Woods County Officials closed the County Government down for all non-essential employees at 12:00 p.m. due to winter storm conditions,

WHEREAS, pursuant to MN Statute 373.052, allows county government to retroactively approve the closing of a business day at its next succeeding meeting,

NOW THEREFORE, BE IT RESOLVED, that Lake of the Woods County Board of Commissioners approves the closing of Lake of the Woods County Government, for all non-essential employees.

COUNTY ATTORNEY

County Attorney, James Austad met with the board to discuss the mandatory meeting that is scheduled for February 14, 2017 at 1:00 p.m. for all Department Heads and Supervisors and Commissioners. The consensus of the board was that County Attorney; James Austad contacts all individuals that are required to take this course.

4-HORSE CLUB

Jen Strohl, from the 4-Horse Club met with the board to discuss financial assistance with the Horse Arena. Commissioner Arnesen commented that he will check with Public Works Director and follow up on the plan on the ditch and the cost before he could make any final decisions.

AUDITOR/TREASURER

Claims

Motion was made by Commissioner Moorman, seconded by Commissioner Hasbargen and carried unanimously to approve the claims against the county as follows:

 WARRANTS FOR PUBLICATION

Warrants Approved On 1/10/2017 For Payment 1/13/2017

Vendor Name                                                    Amount

Cenex Co-Op Services, Inc.                                                 5,392.49

Code 4 Services LLC                                                             8,948.79

Computer Professionals Unlimited Inc                                3,310.00

Emergency Communications Network, LLC                       7,500.00

Howard’s Oil Company                                                         4,128.86

Kustom Signals, Inc                                                               2,667.47

LOW Soil & Water Cons. Dist.                                          101,188.00

Mar-Kit Landfill                                                                     10,010.50

Mn Assn Of Counties                                                            3,934.00

Mn Counties Computer Co-Op                                           12,135.56

MN Counties Intergovernmental Trust                             129,610.00

Mn Dept Of Transp                                                               6,429.06

Mn Rural Counties Caucus                                                   2,100.00

St. Louis County Auditor                                                       2,000.00

University of North Dakota                                                   9,062.13

Valley Med Flight, Inc                                                          16,092.50

Voyageurs Comtronics, Inc                                                  2,640.00

Woody’s Service                                                                    3,263.19

Xerox Business Services LLC                                               5,776.00

50 Payments less than 2000   20,474.81

Final Total: 356,663.36

Revenue                      $239,838.62

Road & Bridge           $ 82,404.65

Co. Develp                  $  2,000.00

                                                Solid Waste                $ 31,378.88

EDA                            $  1,041.21

                                    356,663.36

    Further moved to authorize the payment of the following auditor warrants:

                                                December 30, 2016    $       997.72

                                                December 30, 2016    $    3,989.80

                                                December 30, 2016    $  95,328.64

                                                January 4,       2017    $108,945.91

                                                                                    $209,262.07

The meeting was called to recess at 12:09 p.m. and reconvened at 1:10 p.m.

LAND AND WATER PLANNING

Land and Water Director, Josh Stromlund met with the board and presented a Conditional Use Permit for Michael Edin, NWA Service for a Conditional Use Permit as required by Section 401-C of the Lake of the Woods County Zoning Ordinance, to allow the applicant to conduct a commercial business consisting of building construction in a R2 -Rural Residential District. Josh informed the board that the Planning Commission recommends for approval.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Moorman and carried unanimously to approve the following Conditional Use Permit:

Name of Applicant:  Michael Edin (NWA Services)                                     Date:  January 10, 2017

Location/Legal Description:  Lot 9, Block 1, Angle Outpost Acres in Section 26, T-168N, R-34W (Angle) PID 02.57.01.090

Project Proposal:  A Conditional Use Permit as required by Section 401-C of the Lake of the Woods County Zoning Ordinance, to allow the applicant to conduct a commercial business consisting of building construction in a R2 -Rural Residential District.

1. Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                   YES (X) NO (  )  N/A (  )

Why or why not?  Allow a small business in a residential area.

2. Is the project proposal consistent with maintaining the public health, safety, and welfare?

YES (X) NO (  ) N/A (  )

Why or why not?  Remains residential.

3. Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                    YES (  ) NO (  ) N/A (X)

Why or why not? ______________________________________________________

4. Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                            YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

5. Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributarie                                                              YES (  ) NO (  ) N/A (X)

Why or why not? ______________________________________________________

6. Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?

                                                                                                           YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

7. Is the site in harmony with existing and proposed access roads? YES (X) NO (  ) N/A (  )

Why or why not?  Dead end private road.

8. Is the project proposal compatible with adjacent land uses?       YES (X) NO (  ) N/A (  )

Why or why not?  Residential.

9. Does the project proposal have a reasonable need to be in a shoreland location?

                                                                                                                   YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

10. Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal          YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

11. Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                     YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

12. Is the site adequate for water supply and on-site sewage treatment systems?

                                                                                                                 YES (  )  NO (  ) N/A (X)

Why or why not? ______________________________________________________

13. Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate? YES (  )  NO (  )  N/A (X)

Why or why not? ______________________________________________________

14. If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                        YES (X)  NO (  )  N/A (  )

Why or why not?  No MPCA permit needed (2×500 gal).

15. Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                          YES (X)  NO (  )  N/A (  )

Why or why not?  Addressed in future.  

16. If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                       YES (X)  NO (  )  N/A (  )

Why or why not? 1’x4’ Shop sign.

17. If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?

                                                                                               YES (X) NO (  ) N/A (  )

Why or why not?  Rear parking.

If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. 

The specific conditions of approval are as follows:  None

Approved as Presented (X)                         Approved with Conditions (  ) Denied (  )

                                                                                    _____________________________________

            James Nordlof Chair, County Board                                                                                 

This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance

Risk Mapping, Assessment, and Planning (Risk Map)

Land and Water Planning Director updated the board on the Letter that the county received from U.S. Department of Homeland Security in regards to the Risk Mapping, Assessment, and Planning, Josh explained that they are just updating to digital maps.

County Ditch Records

Land and Water Planning Director informed the board that the county’s scanner is not working for the larger ditch documents and received a quote from SandPieper Design in the amount of $900 to scan and merge records.

Motion

Motion was made by Commissioner Hasbargen, seconded by Commissioner Waibel and carried unanimously to authorize Land and Water Planning Director, Josh Stromlund to have SandPieper Design scan the remaining ditch documents in the amount of $900.00.

Other Topics Discussed

Gun Range- Land transfer

Sexual Assault Claims- destination of agency to handle bills/claims, and then forward to Attorney and create victim emergency account, per Statute.

CORRESPONDENCE

The board acknowledged the following correspondence: L/W Heath Care Foundation- file of life and MRC- Wetland Replacement.

RECESS

With no further business before the board, Chairman Nordlof called the meeting to recess at 1:46 p.m.

ATTEST:                                                                               APPROVED:

______________________                                        ____________________________

County Auditor/Treasurer                                           Chairman of the Board

Lorene Hanson                                                            James Nordlof

Commissioner Proceedings

Organizational Meeting

January 5, 2016

The Lake of the Woods County Board met on Tuesday, January 5, 2016, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2016 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:04 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Thomas Hanson, and Ken Moorman. Also present were: County Attorney, James Austad and Linwood “Woody” Fiala, and Deputy Auditor/Treasurer, Janet Rudd.

Election of Chair and Vice Chair

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair of Lake of the Woods County Board for the year 2016.  Commissioner Arnesen nominated Commissioner Moorman with Commissioner Beckel seconding the nomination.  County Auditor/Treasurer called for nominations two more times.

Chair

Motion was made by Commissioner Arnesen to close the nominations for Chair. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Moorman for Chair.  Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson.  Against:  None.  Commissioner Moorman assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2016.

Vice – Chair

Chairman Moorman called for nominations for the position of Vice-Chair for the year 2016.  Commissioner Hanson nominated Commissioner Nordlof for Vice-Chair for Lake of the Woods County Board with Commissioner Arnesen seconding the nomination. Chairman Moorman called for nominations two more times. 

Motion was made by Commissioner Hanson to close the nominations for Vice-Chair. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Chairman Moorman called for a roll call for Commissioner Nordlof for Vice Chair.  Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel.  Against:  None.  Commissioner Nordlof assumed the position of Vice-Chair the Lake of the Woods County Board of Commissioners for 2016.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda as follows: Northerly Park , Highway, and travel for Stacy Novak and Dawn Christianson, The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

CONSENT AGENDA

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Stacy Novak and Dawn Christianson to Morris MN for CCPUI meeting on January 12-13. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor/treasurer

OFFICIAL COUNTY NEWS PAPER BID-OPENING

Chairman Moorman called for the bid opening at 9:20 a.m. for the Official Legal newspaper for the year 2016.MotionMotion was made by Commissioner Beckel to designate the Northern Light Region as the Official Legal newspaper for the year 2016 and to award the first publication of the annual financial statement, the first and second publication of the delinquent tax list and all other legal publishing to the Northern Light Region. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Lake of the Woods CountyBid TabulationLegal PublishingYear 2016January 5, 2016Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd Publ        Northern Light Region      PO Box 1134          6.00         6.00          6.00         6.00     6.00      6.00Baudette, MN  56623      218-634-2700 Award To:Official Legal NewspaperNorthern Light Region1st Publ/Financial Stmnt6.00 2nd Publ/Financial Stmnt If applicable         6.00N/A 1st Delinq Tax List         6.00 2nd Delinq Tax List         6.00 All Other         6.00   

Signature Cards

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for signature for signatures cards for account numbers 3908 and 6372, and Investments accounts.

Motion

Motion was made by Commissioner Arnesen to authorize County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Dawn Christianson and Chairman Moorman to sign the Wells Fargo signature card for account number 3908 and 6372. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Hanson to authorize County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer, Dawn Christianson, to sign the Riverwood Bank signature card for Investments. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Motion was made by Commissioner Beckel to authorize County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer, Dawn Christianson to sign the Border State Bank signature card for account number 2404 and Investments. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR/TREASURER-Official Depositories

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the designation of official depositories of county funds for the year 2016.

Motion was made by Commissioner Beckel to designate the following institutions as Official Depositories of county funds for the year 2016:

1. Wells Fargo, Baudette Branch
2. RiverWood Bank- Baudette Branch
3. Border State Bank, Baudette Branch
4. MAGIC Fund /US Bank

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor/Treasurer, Lorene Hanson presented the 2016 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2016-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2016:

                                    County Attorney:                    $4,000

                                    County Auditor/Treasurer:      $4,000

                                    County Recorder:                   $4,000

                                    County Sheriff:                       $4,000

The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

RECESS

The meeting was called to recess at 11:05 a.m. and reconvened at 11:10 a.m. as follows:

ECONOMIC DEVELOPMENT AUTHORITY

The following resolution was offered by Commissioner Beckel and moved for adoption:

Re-Appointment of Terms of the economic development authority

Resolution Number 15-01-02

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which:

Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

From either Chambers of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and terms are established as follows:

Term Length   Board Member            Term Expires               Representing

6 Year             Rick Rone                   12/31/2017                  City of Baudette

6 Year             James “Buck”Nordlof 12/31/2017                  County Board District 1

6 Year             Chuck Tischart            12/31/2018                  IDC

6 Year             Gregg Hennum           12/31/2018                  Tourism Board

6 Year             Ed Arnesen                 12/31/2019                  County Board District 5

6 Year             Patty Beckel                12/31/2019                  County Board District 4

6 Year             Stuart Noble                12/31/2020                  Chamber of Commerce

6 Year             Tom Hanson                12/31/2015                  County Board District 2

6 Year             Ken Moorman             12/31/2016                  County Board District 3

Whereas; one board member term  expiring on December 31, 2015 and one board member to be replaced  who’s term only expires on December 31, 2018, and          

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term of 3 years and 6 years;

            Term Length   Board Member            Term Expires               Representing

            3 Year             Mike Kinsella              12/31/2018                  Tourism Board

            6 Year             Tom Hanson                12/31/2021                  County Commissioner

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

APPROVAL OF 2016 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the following Committee Appointments for 2016:

2016 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Arnesen; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners;

General Government: Commissioner Beckel: Alternates: Lorene Hanson and Commissioners;

Health and Human Service: Commissioner Nordlof and Amy Ballard; Alternates; Commissioners;

PILT Advisory: Commissioners, Josh Stromlund;

Public Safety: Commissioner Hanson;

Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

2016 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioners Beckel and Hanson;

Beaver Committee: Commissioners Hanson and Arnesen, Lee Hancock, Tim Erickson and Steve Levassuer;

Border Coalition/Passports: Commissioners Arnesen and Beckel, Sue Ney and Jill Olson;

Building and Safety Committee: Chair- Commissioner Moorman and Beckel, Tim Erickson, Peder Hovland, Lorene Hanson and Amy Ballard, one from Law Enforcement, and Walt Scribner;

Comprehensive Land Use Planning Board: Commissioners Arnesen and Beckel, Sue Ney, Josh Stromlund and Lorene Hanson; 

Continuity of Operation Plan (COOP): Jill Olson and All Commissioners;

County Extension Committee: Commissioners Arnesen and Beckel, Lorene Hanson, Additional members:  Nancy Dunnell, Mike Hirst, Shelly Lein, Jen Erickson and Jennifer Peterson; Extension Members: April Levasseur, Deb Zak and Karen Santl;

County TV:  Commissioners Hanson and Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Jill Olson;

Data Privacy Administrator: Karen Ose;

Department Head Liaison: Chair- Commissioner Moorman; Alternates: Commissioners;

Department Liaisons:  Assessor – Nordlof; Land and Water Planning Office – Arnesen; Attorney – Beckel; MIS – Beckel; Sheriff – Hanson; Social Services – Beckel;  Recorder – Moorman; Highway – Arnesen; Auditor/Treasurer – Moorman; H/R – Nordlof; County Surveyor-Moorman and Veterans Service Officer – Hanson;

Drainage Committee: Commissioners Arnesen and Nordlof, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, Vern Horntvedt and SWCD Representative;

Enhanced 911 Committee: Commissioners Nordlof and Hanson, Peder Hovland, Gary Fish, Jill Olson and other local appointees;

Grievance Committee: Chair- Commissioner Moorman, Daryl Fish, Josh Stromlund and Angie Eason; Alternate:  Commissioner Nordlof;

Information Systems/Technology Committee: Commissioners Nordlof and Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad;

Insurance Committee: Commissioners Arnesen and Beckel, Amy Ballardl, Lorene Hanson, Sue Ney, Daryl Fish and Karen Ose;

Labor/Management Committee: Commissioners Arnesen and Beckel, Karen Ose; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate:  Commissioner Beckel;

 Law Library:  Commissioner Moorman, County Attorney, James Austad to appoint and Chief Judge to appoint;

Motor Pool Committee: Commissioner Beckel, Lorene Hanson, Amy Ballard, Mary Jo Otten, Josh Stromlund and Walt Scribner; Alternate:  Commissioner Hanson;

Ordinance Committee: Commissioners Arnesen and Hanson, James Austad, Gary Fish, Josh Stromlund, Michelle Brown, Judy Humeniuk, April Stavig;

Park Commission: Commissioners Hanson and Beckel, Tim Erickson and Kellie Knight; Alternate: Commissioner Moorman;

Personnel Committee (combined Compensation Plan and Personnel): Commissioners Arnesen and Beckel, Karen Ose, Sue Ney, Tim Erickson, Christine Hultman and Daryl Fish;   

Public Information Officer: Lorene Hanson, Alternate; Karen Ose and James Austad;

SHIP Committee: Commissioner Beckel, Alternate: Commissioner Nordlof;

Solid Waste Committee/Household Waste:   Commissioner Beckel (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Lorene Hanson and Mary Jo Otten;

Subdivision Controls Committee: Commissioner Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioners Nordlof and Arnesen, Tim Erickson,

Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten; 

Northwest Angle Development:  Commissioners Arnesen and Moorman; Alternates: Commissioners;

Vets Service: Commissioners Hanson and Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee:  Angie Eason, Steve Sindelir, Julie Berggren, and Commissioner Arnesen;

2016 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Ronald Rudd( 01-01-15 to 12-31-18) appointed 10-14-14; Alternate: Commissioner Nordlof (01-01-12-31-18);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Anthony Head; at large; Steve Levasseur and Ken Horntvedt; non-voting Commissioner Arnesen;

Border Substance Abuse Court and Steering Committee: Commissioner   Beckel;

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Beckel; 

GIZIIBII-RC&D: Commissioner Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee:  Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Moorman and Hanson;

International Bridge: Commissioners Hanson and Nordlof

Joint Powers Natural Resources Board: Commissioners Nordlof and Moorman;

Keep It Clean Committee/Aquatic Invasive Species: Commissioner Arnesen;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Moorman;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Beckel;

Lutheran Social Service Board: Commissioner Moorman and Amy Ballard; Alternate: Commissioner Beckel;

Mid State Co-op-  Peder Hovland as delegate #1, and  Mary Jo Otten, as delegate #2 ;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad

Minnesota Counties Intergovernmental Trust: Commissioner Beckel; Alternate: Commissioner Hanson;

Minnesota Rural Counties Caucus: Commissioner Hanson; Alternates: Commissioners;

North Country Community Health Board:  Commissioner Moorman(term expires 12/31/18) and Jan Olson (term expires 12/31/18) these are three-year terms;

North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/16) and Jan Olson (term expires 12/31/17(these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate:  Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Amy Ballard and   Alternate: Commissioner Beckel;

Northwest Community Action:  Commissioner Arnesen, Alternates, Commissioners;

Northwest Minnesota Juvenile Center Board: Commissioner Beckel (term expires 12/31/17 (re-appointed in 2014).  This is a four-year term;

Nursing Service Advisory Board: Commissioner Hanson, Leah Larson; Alternate:  Nancy Wendler;

Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Arnesen;

Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt;

Regional Advisory: Jill Olson

NW Emergency Communications Board: Commissioner Hanson: Alternate: Commissioner Nordlof;

SWCD District Committee: Commissioner Nordlof and Arnesen and Josh Stromlund;

COUNTY SHERIFF

County Sheriff, Gary Fish met with the board requesting approval to work the Stonegarden Grant.

Resolution

The following resolution was offered by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to approve the following resolution:

AMEND COUNTY SHERIFF       SALARY

      Resolution No. 16-01-03

WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and,

WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2014 and 2015 grants; and,

WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an

Operation Stonegarden 2014 and 2015 grant; and,

WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers’ himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffs’ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and,

WHEREAS, the Operation Stonegarden 2014 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of $58,395.00 and $25,700.92, of this grant is for salaries.

WHEREAS, the Operation Stonegarden 2015 grant given to assist the Lake of the Woods County Sheriff’s Office in its efforts to secure the border includes the sum of  $62,143.00 and $27,456.00 of this grant is for salaries,

WHEREAS, it is estimated that these additional border security duties will necessitate that the

Sheriff expend on average another eight (8) hours per week; and,

WHEREAS, through the Operation Stonegarden 2014 and 2015 grants, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant.

NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as

originally set by this board on December 15, 2015 was $75,898.80 and fringe benefits were

$13,396.14, be amended so that the sheriff’s salary is increased by the sum of $15,121.60 and

fringe benefits are increased by $2,211.15 commencing January 5, 2016 through December 31,

2016, with the increase funding from the Operation Stonegarden 2014 and 2015 grant contingent upon the following:

1. That the Operation Stonegarden 2014 and 2015 grant funding be available; and
2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said

Operation Stonegarden 2014 and 2015 grant.

At such time that the Operation Stonegarden 2014 and 2015 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2014 and 2015 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 15, 2015.

NORTHERLY PARK AND PUBLIC WORKS

Commissioner Hanson informed the board that the DNR notified the county that there will be a “Revert Clause” on the deed when the land is transferred from the State to the County stating that if the county does not want the land that it will return back to the State.

Commissioner Arnesen inquired if the Public Works department gives a recap of 2015 projects and upcoming 2016. The consensus of the board was that they would like an update on past and present projects.

RECESS

With no further before the board, Chairman Moorman called the meeting to recess at 11:20 a.m.

ATTEST:                                                                               APPROVED:

______________________                                        ____________________________

County Auditor/Treasurer                                           Chairman of the Board

Lorene Hanson                                                            Ken Moorman

==========================================================================================================================

Commissioner Proceedings

January 12, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 12, 2016, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:02 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Tom Hanson, Patty Beckel, Ken Moorman and Ed Arnesen.  Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions:  Maxi Van.

APPROVAL of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the consent agenda as follows: Joanna Onstad to Duluth on March 1-2 for Grief Facilitators Meeting on March 1-2.

Approval of Minutes

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to approve the official and summarized minutes of December 30, 2015 and January 5, 2016.

AMEND AGENDA

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson, and carried unanimously to amend the agenda and add Employee Performance Review form.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows:

Revenue                      $ 134,332.26

Road & Bridge           $   78,388.78

Co. Devlop                  $     1,000.00

                                                Solid Waste                $   36,913.84

EDA                            $       884.56

                                      251,519.44

WARRANTS FOR PUBLICATION

Warrants Approved On 1/12/2016 For Payment 1/15/2016

Vendor Name                                                    Amount

Cenex Co-Op Services,Inc                                                                                                 4275.71

Computer Professionals Unlimited Inc                                                                           3,193.00

Emergency Communications Network, LLC                                                                   7,500.00

Hasler                                                                                                                                  4,000.00

Howard’s Oil Company                                                                                                      3012.16

Insight Technologies, Inc                                                                                                 9,109.00

Mactek Systems Inc                                                                                                            2,681.00

Mar-Kit Landfill                                                                                                                    9,411.75

Mn Assn Of Counties                                                                                                         3,854.00

Mn Counties Computer Co-Op                                                                                       11,715.19

Mn Counties Information System                                                                                     2,142.50

MN Counties Intergovernmental Trust                                                                         136,408.00

R & Q Trucking, Inc                                                                                                            3,805.10

Valley Med Flight, Inc                                                                                                      16,400.00

Voyageurs Comtronics, Inc                                                                                              2,640.00

Woody’s Service                                                                                                                2,625.38

Xerox Business Services LLC                                                                                            5607.77

49  Payments less than  2000                 23,138.88

Final Total: 251,519.44

    Further moved to authorize the payment of the following auditor warrants:

                                                December 31, 2015                $  11,389.11

                                                December 31, 2015                $  45,435.69

                                                January      6   2016                 $ 94,417.63

$151,242.43

Rinke-Noonan

Retainer

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval to pay Rinke-Noonan Law firms monthly retainers for legal services for 2016.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Nordlof and carried unanimously to authorize County Auditor/Treasurer to pay Rinke-Noonan Law Firms retainers agreement for 2016 and authorize Chairman Moorman to sign.

Maxi Van

County Auditor/Treasurer, Lorene Hanson met with the board inquiring about the disposition of the 2001 Diamond Maxi Van. Lorene informed the board that Paul Bunyan Transit no longer has any need for the bus. Lorene explained that there is a procedure with MN Dot Transit, that they retain interest in all capital assets funded with Federal Transit funds, thus requiring approval for disposition or transfer. Commissioner Moorman will look into to see if some eligible organization within the county may be interested in the van.

LAND AND WATER PLANNING

Scott Kern Letter

Land and Water Planning Director, Josh Stromlund met with the board to discuss the letter the board received from Scott Kern in regards to conditional use permits issued to Sportsman’s Lodge. The board requested that Land and Water Planning Director view the property and determine if the conditions of approval are in compliance, and if so to write a letter to Scott Kern on his findings, and refer him to the Lake of the Woods County Zoning Ordinance for appeal process if he so elects.

HUMAN RESOURCES

Reporting Status

Human Resource Director, Karen Ose, and MIS Director, Peder Hovland discussed the potential  transfer of duties of Maintenance Supervision  to the MIS department with stipulation of hiring a full time Help Desk Technician. The duties of bids/contracts of Building Maintenance will remain with the Public Works Director.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Arnesen and carried unanimously to approve the transfer of Maintenance Supervisor to the MIS Director, Peder Hovland effective January 12, 2016, and the duties of bids/construction contracts of Building Maintenance to remain with Public Works Director, Tim Erickson.

Help Desk Technician

Human Resource Director, Karen Ose, and MIS Director, Peder Hovland met with the board requesting adding another full time position for day to day operations of tech support for staff. The county hired GIS Specialists and that position has not had time to work on the projects that he was hired for, for his time is being spent helping with support on a daily basis. The board requested a Work Session to review the past eight months of work load and review cost associated with new position.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims:

                                                            Commissioners’ Warrants $ 10,179.07

                                                            Commissioners’ Warrants $   3,083.70

                                                            Commissioners’ Warrants $       33.13

RECESS

The meeting was called to recess at 10:36 a.m. and reconvened at 10:40 a.m. as follows:

MIS DIRECTOR

Data Storage

MIS Director, Peder Hovland met with the board to discuss the end of life Data Storage contract that was discussed previously with the board and now the cost of the five year contract would save $3,000, which would bring the contract to $14,600.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the five year contract with Cyber Advisors Inc. in the amount of $14,600 as budgeted.

Data Storage Cabinet

MIS Director, Peder Hovland informed the board that the department is need of a Data Storage cabinet, which would cost $2,000.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to authorize MIS Director, Peder Hovland to purchase a Data Storage cabinet in the amount of $2,000 with funding from the 911 fund.

Correspondence

Chairman Moorman reviewed the Open Meeting Law handouts with the board.

Committee Report

Commissioner Hanson informed the board that MRCC is still working on the memorandum of understanding with AMC.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 11:09 a.m.

Attest:                                                                                                 Approved: January 26, 2016

__________________________________                                        ______________________________

Lorene Hanson, County Auditor/Treasurer                                        Kenneth Moorman                                                                                               Chairman of the Board

================================================================================================

Commissioner Proceedings

January 26, 2016

The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 26, 2016, in the Commissioners’ Room at the Government Center.

Call to Order

Chairman Moorman called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Tom Hanson, Patty Beckel, Ken Moorman and Ed Arnesen.  Also present were:  County Auditor/Treasurer, Lorene Hanson, Deputy Auditor/Treasurer Janet Rudd and Woody Fiala.

Approval of Agenda

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the agenda with the following additions:  MRCC and travel for Hazardous Waste Training.

APPROVAL of Consent Agenda

Motion was made by Commissioner Beckel, seconded by Commissioner Hanson and carried unanimously to approve the consent agenda as follows: for Boyd Johnson to attend the Mn/DOT Survey Technical Workshop on March 15-17, in Brainerd; Ted Furbish to attend the 2016 Spring Solid Waste Landfill Operator Refresher Training on April 7, in Shakopee; Josh Stromlund and Lorene Hanson to attend Drainage and Wetland Conference in St. Cloud on February 10-11; Josh Stromlund to attend the WCA Rule Making Session in St. Paul on February 2-3; Josh Stromlund to attend the WCA Rule Making Session in St. Paul on February 23-24; Lorene Hanson to attend AMC meeting on January 28-29 in Alexandria; Lorene Hanson to attend MACO conference on February 2-5 in St. Paul;  Brock Stebakken, Barry Bailey and Todd Canfield to attend Household Hazardous Waste in Duluth on April 5; Ted Furbish to attend Household Hazardous Waste in Brainerd on March 16.

Approval of Minutes

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the official and summarized minutes of January 12, 2016.

AUDITOR/TREASURER

Claims

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the claims against the county as follows:

Revenue                      $ 100,425.57

Road & Bridge           $   13,659.52

Natl Resc Enhanc       $        244.50

                                                Solid Waste                $     5,874.02

EDA                            $     1,732.93

                                       121,936.54

WARRANTS FOR PUBLICATION

Warrants Approved On 1/26/2016 For Payment 1/29/2016

Vendor Name                                                    Amount

Black Box Corporation                                                      2,326.94

Compass Minerals America                                               7,498.16

Cyber Advisors Inc                                                           13,127.00

LOW Fair Association                                                     25,000.00

LOW Soil & Water Cons. Dist.                                         50,065.00

Northern Light Region                                                      2,405.85

Nw Mn Household Hazardous                                         4,859.90

42   Payments less than 2000     16,653.69

Final Total: 121,936.54

   Further moved to authorize the payment of the following auditor warrants:

                                                January 13, 2016                    $222,949.81

                                                January 14, 2016                    $209,740.01

                                                January 14, 2016                     $     (994.87)

                                                January 20. 2016                     $ 99,732.57

$531,427.52

Office Fees

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Office Fees.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the Office Fees for the Auditor/Treasurers office.

SOCIAL SERVICES

Claims

Social Service Director, Amy Ballard met with the board requesting approval of claims.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to approve the following claims:

                                                            Commissioners’ Warrants $ 21,088.01

                                                            Commissioners’ Warrants $   5,442.84

Child Support Checking Account

Social Service Director, Amy Ballard met with the board requesting approval to open a checking account for Child Support payments.

Motion

Motion was made by Commissioner Nordlof, seconded by Commissioner Beckel and carried unanimously to authorize Social Service Director, Amy Ballard to open a Child Support Checking Account with Border State Bank, account number 4739 and authorize Case Aid, Sheri Stebakken and Case Aid II, Shelley Pepera to sign Border State signature card.

Adult Mental Health Grant

Social Service Director, Amy Ballard met with the board requesting approval to sign the 2016 Adult Mental Health Grant.

Motion

Motion was made by Commissioner Hanson, seconded by Commissioner Arnesen and carried unanimously to approve the 2016 Mental Health grant and authorize Chairman Moorman and Social Service Director, Amy Ballard to sign.

LAND AND WATER PLANNING

Land and Water Planning Director, Josh Stromlund met with the board to request approval of bid opening for Lake of the Woods County Timber Sale Permit number P4521. Josh informed the board that they received two bids, Barry Hasbargen in the amount of $28,675 and Kit Hasbargen in the amount of $26,470.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Hanson and carried unanimously to accept the highest bid from Barry Hasbargen in the amount of $28,675 for Lake of the Woods County Timer Sale Permit #P4521.

MRCC

Commissioner Hanson informed the board that there will be a meeting at the Thief River Falls City Hall on February 3, 2016 from 1:00 p.m. -3:00 p.m. to discuss proposed rules for Buffers.

EMERGENCY MANAGEMENT

Sirens and Face Book Page

Emergency Management Director, Jill Olson met with the board to discuss the replacing of Warning Sirens and presented three quotes to the board. Jill informed the board that she will talk with the City of Warroad, and Roseau County and possible Valley Life Flight to see if they would be willing to contribute money for the replacement of Sirens. She is also looking for grants to help with the cost of replacement; Jill also informed the board that she would like to create a Face Book Page for Emergency Management for updates.

Amend Agenda

Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to amend the agenda and add Portable Radio.

Motion

Motion was made by Commissioner Beckel, seconded by Commissioner Arnesen and carried unanimously to approve the purchase of a Portable Radio in the amount of $500 for Emergency Management Director.

Recess

The meeting was called to recess at 10:03 a.m. and reconvened at 10:10 a.m. as follows:

MRCC

Commissioner Hanson presented the MRCC 2016 Priority Issues Listing to the board.

EXTENSION CONTRACT

Public Works Director, Tim Erickson met with the board requesting approval to sign the lease with Lake of the Woods School for Extension Office space.

Motion

Motion was made by Commissioner Arnesen, seconded by Commissioner Beckel and carried unanimously to enter into a lease agreement with Lake of the Woods School District for office space for the Lake of the Woods County Extension Office effective January 15, 2016 thru January 31, 2017 with monthly rental charge of $500.00 per month.  

HUMAN RESOURCES

Human Resource Director, Karen Ose met with the board and reviewed the Employee Performance Review.

COMMITTEE UPDATES/OLD/NEW BUSINESS

Commissioner Arnesen informed the board that he attended a meeting with Warroad School District in regards to the NorthWest Angle School, informed the board that the Aquatic Invasive Species committee met and discussed the possibility of hiring a part-time inspector for private boat landings. The board reviewed Old/New Business.

Recess

With no further business before the board, Chairman Moorman called the meeting to recess at 11:01 a.m.

Attest:                                                                                                 Approved: February 9, 2016

__________________________________                                        ______________________________

Lorene Hanson, County Auditor/Treasurer                                        Kenneth Moorman

                                                                                                                               Chairman of the Board

Commissioner Proceedings

Organizational Meeting

January 6, 2015

The Lake of the Woods County Board met on Tuesday, January 6, 2015, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2015 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Lorene Hanson called the meeting to order at 9:04 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Thomas Hanson, and Ken Moorman. Also present were: County Attorney, James Austad and Linwood “Woody” Fiala, County Recorder, Susan Ney and Deputy Auditor/Treasurer, Janet Rudd.

swearing in ceremony

County Recorder, Sue Ney swore in Commissioners:  James “Buck Nordlof and Ken Moorman for their term beginning January 5, 2015.

Election of Chair and Vice Chair

County Auditor/Treasurer, Lorene Hanson called for nominations for Chair of Lake of the Woods County Board for the year 2015.  Commissioner Hanson nominated Commissioner Arnesen with Commissioner Beckel seconding the nomination.  County Auditor/Treasurer called for nominations two more times.

Chair

Motion was made by Commissioner Moorman to close the nominations for Chair. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer, Lorene Hanson called for a roll call for Commissioner Arnesen for Chair.  Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson.  Against:  None.  Commissioner Arnesen assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2015.

Vice – Chair

Chairman Arnesen called for nominations for the position of Vice-Chair for the year 2015.  Commissioner Beckel nominated Commissioner Moorman for Vice-Chair for Lake of the Woods County Board with Commissioner Nordlof seconding the nomination. Chairman Arnesen called for nominations two more times. 

Motion was made by Commissioner Hanson to close the nominations for Vice-Chair. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Chairman Arnesen called for a roll call for Commissioner Moorman for Vice Chair.  Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel.  Against:  None.  Commissioner Moorman assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2015.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda as follows: 2014 Audit, Investment Policy, Land and Water Planning- Wetland Funding and Thank you letter. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Beaver/Aquatic Invasive Species

The board discussed the lower prices of Beaver fur and that no one is trapping thus causing more beaver damages. Consensus of the board was to place this under the Committee Appointments; Aquatic Invasive Species-Mike Hirst informed the board that a management plan will be put together for our area for the Aquatic Invasive Species-the board placed this under Old/New Business.

Area of agency of aging Discussion

 Area of Agency of Aging funding: Commissioner Moorman explained that the Land of the Dancing Sky Area Agency on Aging is requesting funding, maybe just support or a Levy, Darla Waldner, Aging Director will meet with the board on January 13, 2015 to discuss this further.

RECESS

The meeting was called to recess at 9:36 a.m. and reconvened at 9:39 a.m. as follows:

County Auditor/treasurer

Hoffman, Philipp & Knutson, PLLC

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for signatures for the 2014 Governmental Audit Service Agreement with Hoffman, Philipp, & Knutson, PLLC.

Motion

Motion was made by Commissioner Hanson to authorize Chairman Arnesen and County Auditor/Treasurer, Lorene Hanson to sign the 2014 Governmental Audit Service Agreement with Hoffman, Philipp, & Knutson, PLLC. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Investment Policy

County Auditor/Treasurer, Lorene Hanson and Human Resource Director, Karen Ose met with the board requesting approval for the Investment Policy for Lake of the Woods County.

Motion

Motion was made by Commissioner Beckel to approve the Lake of the Woods County Investment Policy as approved by Human Resource Director, Karen Ose. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Signature Cards

County Auditor/Treasurer, Lorene Hanson met with the board requesting authorization for signature for signatures cards for account numbers 3908 and 6372.

Motion

Motion was made by Commissioner Hanson to authorize Chairman Arnesen, County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer Dawn Christianson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to authorize County Auditor/Treasurer, Lorene Hanson, and Deputy Auditor/ Treasurer, Dawn Christianson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR/TREASURER-Official Depositories

County Auditor/Treasurer, Lorene Hanson met with the board requesting approval for the designation of official depositories of county funds for the year 2015.

Motion was made by Commissioner Hanson to designate the following institutions as Official Depositories of county funds for the year 2015:

1. Wells Fargo, Baudette Branch
2. RiverWood Bank- Baudette Branch
3. Border State Bank, Baudette Branch
4. MAGIC Fund /US Bank
5. I.C.C. Securities-Scottsdale, AZ

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor/Treasurer, Lorene Hanson presented the 2015 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Hanson and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2015-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2015:

                                    County Attorney:                    $4,000

                                    County Auditor/Treasurer:      $4,000

                                    County Recorder:                   $4,000

                                    County Sheriff:                       $4,000

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

PAUL BUNYAN TRANSIT

Gregory O. Negard, Executive Director for Paul Bunyan Transit met with the board on their request to discuss the transition from Far North Transit to Paul Bunyan Transit and concerns of Paul Bunyan Transit policy on only curb to curb services; Lake of the Woods County Board of Commissioner’s requested that the residents here, in Lake of the Woods County need assistance from door to door, not just curb to curb services. Greg informed the board that Lake of the Woods County has one of the lowest riders rate and that they, as a transit have to recoup at least 15% of operating cost; stated that the policy of Paul Bunyan Transit is curb to curb, but the drivers have discretion to help riders door to door service.

Motion

Motion was made by Commissioner Hanson to approve the Paul Bunyan Public Transit Service Agreement with changes effective January 1, 2015 thru December 31, 2015, contingent upon the approval of County Attorney, James Austad. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Beckel to approve the Transit Vehicle Lease Agreement with Paul Bunyan Transit to lease the 2001 Chevrolet Diamond Bus to Paul Bunyan Transit effective January 1, 2015 thru December 31, 2015. The motion was seconded by Commissioner Nordlof, and the same being put to a vote, was unanimously carried.

TOLL FREE NUMBER

The board inquired what the phone number is for riders to call and hours of operation. Hours of operation are from 7:00 a.m. to 4:30 p.m.; dispatch toll free number is 1-844-452-0507. The board thanked Greg for meeting with them on their concerns of the transition.

2015 COMMITTEE APPOINTMENTS

Chairman Arnesen reviewed the 2015 committee appointments with the board.

RECESS

The meeting was called to recess at 11:05 a.m. and reconvened at 11:10 a.m. as follows:

ECONOMIC DEVELOPMENT AUTHORITY

The following resolution was offered by Commissioner Beckel and moved for adoption:

Re-Appointment of Terms of the economic development authority

Resolution Number 15-01-02

Whereas; Lake of the Woods County Board, pursuant to MN Statute §469.093, Subd.1 has provided a public notice and conducted a public hearing on September 14, 2010 to consider the creation of an Economic Development Authority and adopted the Enabling Resolution creating the same; and

Whereas; the County Board of Commissioners of the County of Lake of the Woods adopted the following:

The EDA shall consist of a governing body of nine (9) members, as per the adopted Enabling Resolution, of which:

Five (5) Sitting Commissioners, Lake of the Woods County Board of Commissioners

Four (4) Members shall be nominated by the following organizations and appointed by the County Board:

Industrial Development Corporation (IDC) to recommend appointment

From either Chambers of Commerce to recommend appointment

Lake of the Woods Tourism to recommend appointment

City of Baudette to recommend appointment

The Board Members and terms are established as follows:

Term Length   Board Member            Term Expires               Representing

6 Year             Rick Rone                   12/31/2017                  City of Baudette

6 Year             James “Buck”Nordlof 12/31/2017                  County Board District 1

2 Year             Chuck Tischart            12/31/2018                  IDC

2 Year             Gregg Hennum           12/31/2018                  Tourism Board

3 Year             Ed Arnesen                 12/31/2019                  County Board District 5

3 Year             Patty Beckel                12/31/2019                  County Board District 4

4 Year             Mike Hovde                12/31/2014                  Chamber of Commerce

5 Year             Tom Hanson                12/31/2015                  County Board District 2

6 Year             Ken Moorman             12/31/2016                  County Board District 3

Whereas; one board member term  expiring on December 31, 2014 and one board member to be replaced  who’s term only expires on December 31, 2017, and          

Now Therefore, Be It Resolved; that the County Board of Commissioners of the County of Lake of the Woods hereby appoints the following two board members for a term of 6 years;

            Term Length   Board Member            Term Expires               Representing

            6 Year             Stuart Noble                12/31/2020                  Chamber of Commerce

            6 Year             Brock Stebakken         12/31/2017                  City of Baudette

The resolution was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

BID OPENING

OFFICIAL COUNTY NEWS PAPER BID-OPENING

Chairman Arnesen called for the bid opening at 11:09 a.m. ad advertised for the Official Legal newspaper for the year 2015.

Lake of the Woods CountyBid TabulationLegal PublishingYear 2015January 6, 2015Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd Publ        Northern Light Region      PO Box 1134          4.50         4.50          4.50         4.50     4.50      4.50Baudette, MN  56623      218-634-2700 Award To:Official Legal NewspaperNorthern Light Region1st Publ/Financial Stmnt         4.50 2nd Publ/Financial Stmnt If applicable         4.50N/A 1st Delinq Tax List         4.50 2nd Delinq Tax List         4.50 All Other         4.50  

Motion

Motion was made by Commissioner Moorman to designate the Northern Light Region as the Official Legal newspaper for the County in 2015 and to award the first publication of the annual financial statement, the first and second publication of the delinquent tax list and all other legal publishing to the Northern Light Region. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

PUBLIC WORKS

Public Works Director, Tim Erickson met with the board requesting authorization for a county credit card to be issued to Bruce Erickson; approval for a resolution for sponsoring agency for transportation alternative for the East Baudette Shared Use Path.

Motion

Motion was made by Commissioner Beckel to issue a county credit card to Bruce J. Erickson, Public Works heavy Equipment Operator. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Resolution

The following resolution was offered by Commissioner Hanson and moved for adoption:

RESOLUTION NO. 15-01-02

Sponsoring Agency for Transportation Alternatives Project

 East Baudette Shared Use Path

BE IT RESOLVED; that Lake of the Woods County agrees to act as sponsoring agency for a

“Transportation Alternatives” project identified as “East Baudette Shared Use Path”  and has reviewed and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations.

BE IT FURTHER RESOLVED; that Tim Erickson, County Engineer is hereby authorized to act as agent on behalf of this sponsoring agency.     

The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

APPROVAL OF 2015 COMMITTEE APPOINTMENTS

Motion

Motion was made by Commissioner Beckel to approve the following Committee Appointments for 2015

2015 ASSOCIATION OF MINNESOTA COUNTIES (AMC)Ag Task Force: Commissioner Arnesen; Alternates: Commissioners Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners; General Government: Commissioner Beckel; Alternates: Lorene Hanson and Commissioners; Health and Human Service: Commissioner Nordlof and Nancy Wendler; Alternates; Commissioners; PILT Advisory: Commissioners, Josh Stromlund; Public Safety: Commissioner Hanson; Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;2015 COUNTY RELATED COMMITTEESAirport Commission:  Commissioners Beckel and Hanson; Beaver Committee: Commissioners Hanson and Arnesen, Lee Hancock, Tim Erickson and Steve LeVassuer; Border Coalition/Passports: Commissioners Arnesen and Beckel, Sue Ney and Emergency Management; Building and Safety Committee: Chair- Commissioner Arnesen and Beckel, Tim Erickson, Peder Hovland, Lorene Hanson and Nancy Wendler, one from Law Enforcement, and Walt Scribner; Comprehensive Land Use Planning Board: Commissioners Arnesen and Beckel, Sue Ney, Josh Stromlund and Lorene Hanson;  Continuity of Operation Plan (COOP): Emergency Management and All Commissioners; County Extension Committee: Commissioners Beckel and Arnesen, Lorene Hanson, Additional members:  Nancy Dunnell, Mike Hirst, Stephanie Schiro, Shelly Lein, Jen Erickson and Jennifer Peterson; Extension Members: April Levasseur, Deb Zak and Karen Santl; County TV:  Commissioners Hanson and Arnesen, Lee Hervey, Lorene Hanson, Peder Hovland and Emergency Management; Data Privacy Administrator: Karen Ose; Department Head Liaison: Chair- Commissioner Arnesen; Alternates: Commissioners; Department Liaisons:  Assessor – Hanson; Land and Water Planning Office – Beckel; Attorney – Moorman; MIS – Moorman; Sheriff – Nordlof; Social Services – Arnesen;  Recorder – Hanson; Highway – Nordlof; Auditor/Treasurer – Arnesen; H/R – Beckel; County Surveyor-Moorman and Veterans Service Officer – Arnesen; Drainage Committee: Commissioners Arnesen and Moorman, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, and SWCD Representative; Enhanced 911 Committee: Commissionesr Nordlof and Hanson, Peder Hovland, Gary Fish, Emergency Manager and other local appointees; Grievance Committee: Chair- Commissioner Arnesen, Dale Boretski, Josh Stromlund and Angie Eason; Alternate:  Commissioner Moorman; Information Systems/Technology Committee: Commissioners Nordlof and Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson, Lorene Hanson and James Austad; Insurance Committee: Commissioners Arnesen and Beckel, Nancy Wendler, Lorene Hanson, Sue Ney, Daryl Fish and Karen Ose; Labor/Management Committee: Commissioners Arnesen and Beckel, Karen Ose; Alternate: Commissioner Nordlof; Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Lorene Hanson; Alternate:  Commissioner Beckel;  Law Library:  Commissioner Moorman, County Attorney, James Austad to appoint and Chief Judge to appoint; Motor Pool Committee: Commissioner Beckel, Lorene Hanson, Nancy Wendler, Mary Jo Otten, Josh Stromlund and Walt Scribner; Alternate:  Commissioner Hanson; Ordinance Committee: Commissioners Arnesen and Hanson, James Austad, Gary Fish, Josh Stromlund, Michelle Brown, Judy Humeniuk, April Stavig; Park Commission: Commissioners Hanson and Beckel, Tim Erickson; Alternate: Commissioner Moorman; Personnel Committee (combined Compensation Plan and Personnel):Commissioners Arnesen and Beckel, Karen Ose, Sue Ney, Tim Erickson, Shelly Pepera and Daryl Fish;    Public Information Officer: Lorene Hanson, Alternate; Karen Ose and James Austad; SHIP Committee: Commissioner Moorman, Alternate: Commissioner Hanson; Solid Waste Committee/Household Waste:   Commissioner Hanson (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Lorene Hanson and Mary Jo Otten; Subdivision Controls Committee: Commissioner Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved; Township Road and Trails: Commissioners Nordlof and Arnesen, Tim Erickson,Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten;  Tribal Lands:  Commissioners Arnesen and Moorman; Vets Service: Commissioners Moorman and Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone; Wellness Committee:  Angie Eason, Cindy Kroeger, Steve Sindelir, Julie Berggren, and Commissioner Hanson;2015 BOARDS/COLLABORATIVE/COALITIONArrowhead Library System:  Ronald Rudd( 01-01-15 to 12-31-18) appointed 10-14-14; Alternate: Commissioner Nordlof (7-1-11 to 06-30-14 appointed 2011); Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Anthony Head; at large; Steve LeVasseur and Ken Horntvedt; non-voting Commissioner Arnesen; Border Substance Abuse Court and Steering Committee: Commissioner   Beckel; Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Beckel;  GIZIIBII-RC&D: Commissioner Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member; Governor Council on Mental Health and LAC Committee:  Commissioner Moorman; Headwaters Regional Development Commission: Commissioners Moorman and Hanson; Joint Powers Natural Resources Board: Commissioners Nordlof and Moorman; Keep It Clean Committee/Aquatic Invasive Species: Commissioner Arnesen; Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Moorman; Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Beckel; Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Beckel; Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Lorene Hanson; Alternate: James Austad Minnesota Counties Intergovernmental Trust: Commissioner Beckel; Alternate: Commissioner Hanson; Minnesota Rural Counties Caucus: Commissioner Hanson; Alternates: Commissioners;    North Country Community Health Board:  Commissioner Moorman(term expires 12/31/15) and Jan Olson (term expires 12/31/15) these are three-year terms; North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/16) and Jan Olson (term expires 12/31/15 these are two-year terms; Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate:  Commissioner Arnesen; Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and   Alternate: Commissioner Beckel; Northwest Community Action:  Commissioner Arnesen, Alternates, Commissioner ; Northwest Minnesota Juvenile Center Board: Commissioner Beckel (term expires 12/31/17 (re-appointed in 2014).  This is a four-year term; Nursing Service Advisory Board: Commissioner Hanson, Leah Larson; Alternate:  Nancy Wendler; Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Arnesen; Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt; NW Emergency Communications Board: Commissioner Hanson: Alternate: Commissioner Nordlof; SWCD District Committee: Commissioner Nordlof and Arnesen and Josh Stromlund; :

Motion

Motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

 REGIONAL ADVISORY COMMITTEE APPOINTMENTCounty Auditor/Treasurer, Lorene Hanson requested appointment of Emergency Management Director for the Regional Advisory Committee.MotionMotion was made by Commissioner Hanson to appoint Emergency Management Director to the Regional Advisory Committee for 2015. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. LAND AND WATER PLANNINGLand and Water Planning Director, Josh Stromlund met with the board requesting funding for Wetland Mitigation.MotionMotion was made by Commissioner Moorman to allocate up to $20,000 from the Natural Resources-Environmental fund for Wetland Mitigation. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. CORRESPONDENCEThank you letter from the S.T.U.Ds Youth Group, Lake of the Woods County. RECESSWith no further business before the board Chairman Arnesen recessed the meeting at 11:58 a.m. Attest                                                                                 Approve:  January 13, 2015  ____________________________                                  ____________________________Lorene G. Hanson                                                            Edward ArnesenAuditor/Treasurer                                                            Chairman of the Board  ==================================================================================================================================               Commissioner ProceedingsJanuary 13, 2015The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 13, 2015 in the Commissioners’ Room at the Government Center. Call to OrderChairman Arnesen called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Patty Beckel, Ed Arnesen, Tom Hanson and Buck Nordlof.  Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor, Janet Rudd and Linwood “Woody” Fialia. Approval of AgendaMotionMotion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the agenda with the following additions: Public Works- purchase Bobcat. Approval of Consent AgendaMotionMotion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the consent agenda as follows: – travel for Boyd Johnson and Cooper Mickelson to attend Mn/DOT Survey Technical Workshop on March 16-18 in Brainerd; Lorene Hanson to St. Paul to attend Government 101 on January 27-29 and February 3-6 to St. Paul to attend MACO Conference; Tim Erickson to attend Annual County Engineers Conference on January 20-23 in Brainerd.Approval of consent agendaMotionMotion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the out of state travel for Rick Rone, Veterans Service Officer to attend Veterans Certification Class on May 30-June 6, in Appleton, WI. Approval of MinutesMotionMotion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve December 30, 2014 regular minutes.MotionMotion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to approve the January 6, 2015 Organization minutes. Auditor/TreasurerClaimsCounty Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims: Motion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows:                                                           Revenue                      $198,358.27                                                Road & Bridge           $104,568.71                                                Co. Devel.                   $       200.00                                                Solid Waste                 $ 36,598.55                                                EDA                            $      832.56WARRANTS FOR PUBLICATIONWarrants Approved On 1/13/2015 For Payment 1/16/2015Vendor Name                                                             AmountCenex Co-Op Services, Inc.                                              6,185.86Howard’s Oil Company                                                      2,985.39LOW Soil & Water Cons. Dist.                                        78,438.00Mar-Kit Landfill                                                                 12,036.15Mn Assn Of                                                                         3,946.00Mn Counties Computer Co-Op                                       41,350.99Mn Counties Information System                                      2,375.25MN Counties Intergovernmental Trust                        162,188.00Voyageurs Comtronics, Inc                                              2,640.00Woody’s Service                                                               4,779.70Xerox Business Services LLC                                          5,444.4344 Payments less than 2000  18,188.32Final Total:   340,558.09  Further moved to authorize the payment of the following auditor warrants:                                                December 31, 2014         $ 95,249.32                                                January 8, 2015               $  77,190.59                                                            Signatures for Banking/InvestmentsCounty Auditor/Treasurer, Lorene Hanson met with the board requesting approval for signatures for all Banking and Investments accounts; and informed the board that she will pay the Fairgrounds, Airport, Historical Society and Nursing Service by Auditor Warrants. Also reviewed Lake of the Woods Investments with the board.MotionMotion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to authorize signature authority to County Auditor/Treasurer, Lorene Hanson and Deputy Auditor/Treasurer, Dawn Christianson for all Banking and Investment Accounts with the following institutions: ·         RiverWood Bank·         Border State Bank·         Wells Fargo·         Magic Fund·         I.C.C. Securities-Scottsdale, AZ  COMMITTEE REPORTSCommissioners Hanson and Beckel updated the board on the progress of the Baudette/Lake of the Woods Airport.SOCIAL SERVICESSocial Service Director, Nancy Wendler met with the board requesting approval of claims for the Social Services department and informed the board that she has filled the position for the vacant Social Worker and waiting on the background check.MotionMotion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the claims against the county as follows: Commissioners Warrants        $ 17,781.80Commissioners Warrants      $ 10,353.06Commissioners Warrants      $   5,468.00 PUBLIC WORKSPublic Works Director, Tim Erickson met with the board requesting authorization to purchase a Track Bobcat in the amount of $59,109. Tim informed the board that they budgeted for $50,000. The overage can be made up by selling some equipment that may not be needed and possible timber sales.MotionMotion was made by Commissioner Moorman, seconded by Commissioner Nordlof and carried unanimously to authorize Public Works Director, Tim Erickson to purchase the Track Bobcat from Swanston Equipment in the amount of $59,109 with the funding from the Solid Waste account. RECESSThe meeting was called to recess at 9:48 a.m. and reconvened at 10:00 a.m. as follows: GREAT NORTHERN TRANSMISSIONMinnesota Power Representative, Jim Atikson, Matt Hagelin, Property and Right-of-Way Agent and Aimie Mims, Right- of- Way Project Manager met with the board and updated them on the progress of the Great Northern Transmission proposed route alternative and the project schedule. The in service date is June of 2020. Jim mentioned that there will be Public Meetings in August, and that is the time the Lake of the Woods County Board can make there position heard on the route that they want through Lake of the Woods County. SHERIFFCounty Sheriff, Gary Fish met with the board requesting approval for him to work the Stonegarden Grants.ResolutionThe following resolution was offered by Commissioner Beckel and seconded by Commissioner Hanson and carried unanimously to adopt the following resolution: AMEND COUNTY SHERIFF SALARY RESOLUTION 15-01-03 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2013 and 2014 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of anOperation Stonegarden 2013 and 2014 grant; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers’ himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriffs’ office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2013 grant given to assist the Lake of the Woods County Sheriff’s Office  in its efforts to secure the border includes the sum of  44,395.20 overtime and $5,771.38 fringe benefits; and WHEREAS, the Operation Stonegarden 2014 grant given to assist the Lake of the Woods County Sheriff’s Office  in its efforts to secure the border includes the sum of  25,792.00 overtime and $3,404.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that theSheriff expend on average another eight (8) hours per week; and, WHEREAS, through the Operation Stonegarden 2013 and 2014 grants, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, asoriginally set by this board on December 16, 2014 was $73,038.24 and fringe benefits were$12,891.24, be amended so that the sheriff’s salary is increased by the sum of $13,992.00 andfringe benefits are increased by $2,469.58 commencing January 19, 2015 through December 31,2015, with the increase funding from the Operation Stonegarden 2013 and 2014 grant contingent upon the following:1. That the Operation Stonegarden 2013 and 2014 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of saidOperation Stonegarden 2013 and 2014 grant.At such time that the Operation Stonegarden 2013 and 2014 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2013 and 2014 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 16, 2014. LAND OF THE DANCING SKY-AREA AGENCY ON AGINGLand of the Dancing Sky Director, Darla Waldner and Danaca Robson, Program Development Manager met with the board to update them on the services that the agency provides for individuals sixty (60) and older that are eligible for service regardless of income. Service providers cannot charge a fee for services, but every individual must be given the opportunity to contribute towards the cost of services; all projects must have local matching dollars. Darla explained that local matching funds are calculated   by how many seniors are living in your county. According to that information, the requested amount for Lake of the Woods County would be $1,210.MotionMotion was made by Commissioner Moorman seconded by Commissioner Beckel and carried unanimously to contribute $1,210 from the  general revenue fund to the Land of the Dancing Sky-Area Agency on Aging for services for Lake of the Woods County residents that are sixty (60) and older.PREVENTION COALITIONLake of the Woods Prevention Coalition Director, Tammie Doebler met with the board requesting approval for the 2^nd quarter fiscal report. Tammie informed the board that the coalition is in its fourth (4) year and that they have funding for one more year. The coalition is looking into another grant from the Federal Government called “Drug Free Community Grant”, and if they received the grant they would have funding for another five years. The new grant would be targeted on substance youth underage drinking and marijuana use.MotionMotion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve Prevention Coalition 2nd quarter fiscal report and authorize Chairman Arnesen, Fiscal Officer, Christine Hultman and County Attorney, James Austad to sign. RecessWith no further business before the board, Chairman Arnesen called the meeting to recess at 11:15 a.m. Attest:                                                                                     Approved: January 27, 2015  ___________________________                                          _________________________________Lorene G. Hanson                                                                   Edward ArnesenCounty Auditor/Treasurer                                                       Chairman of the Board

 Commissioner ProceedingsJanuary 27, 2015The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 27, 2015 in the Commissioners’ Room at the Government Center. Call to OrderChairman Arnesen called the meeting to order at 9:05 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ken Moorman, Patty Beckel, Ed Arnesen, Tom Hanson and Buck Nordlof.  Also present were: County Auditor/Treasurer, Lorene Hanson, Deputy Auditor, Janet Rudd and Linwood “Woody” Fiala. Approval of AgendaMotionMotion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to approve the agenda with the following additions: Human Resources, Timber Sale, Lake of the Woods Drifters and State Auditors 2013 financial report . Approval of Consent AgendaNone Approval of MinutesMotionMotion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the official minutes of  January 13, 2015 regular minutes. Auditor/TreasurerClaimsCounty Auditor/Treasurer, Lorene Hanson met with the board requesting approval of claims:MotionMotion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows:                                                           Revenue                      $  26,830.29                                                Road & Bridge           $    6,955.97                                                Co. Devel.                   $       192.00                                                Solid Waste                 $   6,287.96                                                Forfeited Tax              $      300.00                                                EDA                            $   1,431.06                                   WARRANTS FOR PUBLICATIONWarrants Approved On 1/27/2015 For Payment 1/30/2015Vendor Name                                                                   AmountCenex Co-Op Services, Inc.                                       4,379.58Emergency Communications Network, LLC             7,500.00Hasler                                                                            4,000.00Hoffman, Philipp & Knutson, PLLC                             3,555.00Jake’s Quality Tire Inc                                                3,537.8454 Payments less than 2000  19,024.86Final Total:   41,997.28  Further moved to authorize the payment of the following auditor warrants:                                                January 14, 2015             $     (260.66)                                                January 14, 2015             $ 162,477.21                                                January 16, 2015             $ 254,170.35                                                          January 22, 2015             $     8,616.87                                                January 22, 2015             $     7,205.21                                               Investment PolicyCounty Auditor/Treasurer, Lorene Hanson and Human Resource Director, Karen Ose met with the board requesting approval for the revised investment policy.MotionMotion was made by Commissioner Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the revised investment policy as presented. SUMMARIZED MINUTES FOR PUBLISHINGMotionMotion was made by Commissioner Moorman, seconded by Commissioner Beckel and carried unanimously to approve the publishing of summarized minutes.MotionMotion was made by Commissioners Hanson, seconded by Commissioner Nordlof and carried unanimously to approve the summarized minutes of January 13, 2015.DOCU SHREDCounty Auditor/Treasurer, Lorene Hanson met with the board requesting authorization to enter into a contract with Docu Shred for paper shredding services.MotionMotion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to authorize County Auditor/Treasurer, Lorene Hanson to enter into a contract with Docu Shred and authorize her to sign. HUMAN RESOURCESHuman Resource Director, Karen Ose met with the board to review the revised Emergency Policy with the board.MotionMotion was made by Commissioner Nordlof, seconded by Commissioner Hanson and carried unanimously to approve the revised Emergency Policy. LAKE OF THE WOODS DRIFTERSCounty Auditor/Treasurer, Lorene Hanson met with the board requesting approval to accept a donation from Lake of the Woods Drifters for signage and safety messages for snowmobile trails.MotionMotion was made by Commissioner Beckel, seconded by Commissioner Moorman and carried unanimously to accept the donation of $5,000 from Lake of the Woods Drifters to be used for purchasing of signage and safety messages. SOCIAL SERVICESSocial Service Director, Nancy Wendler met with the board requesting approval of claims for the Social Services department and introduced newly hired Social Worker, Heather Blodgett to the board.MotionMotion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to approve the claims against the county as follows: Commissioners Warrants        $ 12,258.78Commissioners Warrants      $ 20,805.51TIMBER SALECounty Auditor/Treasurer, Lorene Hanson met with the board requesting approval for Commissioner Hanson to sign the Hasbargen Timber Sale Contract for the harvest of timber on county owned land in the amount of $34,075, with 75% payment due on January 31, 2015 with completion of the harvest and remaining balance no later than March 31, 2017.MotionMotion was made by Commissioner Beckel, seconded by Commissioner Nordlof and carried unanimously to authorize Commissioner Hanson to sign the Hasbargen Timber Sale contract.MotionMotion was made by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously to enter into a Timber Sale Agreement with Steve LeVasseur as the administrator of the county timber sale at the Landfill, contingent approval of County Attorney, James Austad.RECESSThe meeting was called to recess at 9:48 a.m. and reconvened at 10:00 a.m. as follows: AMEND AGENDAMotion was made by Commissioner Hanson, seconded by Commissioner Moorman and carried unanimously to amend the agenda and add Sheriff Department.SHERIFFCounty Sheriff, Gary Fish met with the board requesting approval for him to enter into a Joint Powers Agreement for the Pine to Prairie Drug and Violent Crime Task Force as a Liaison Member.MotionMotion was made by Commissioner Moorman, seconded by Commissioner Hanson and carried unanimously to enter into the Pine to Prairie Drug and Violent Crime Task Force, as a Liaison member effective January 1, 1015 thru December 31, 2015, unless terminated earlier, pursuant to section 12.1 of this agreement, and authorize Chairman Arnesen and County Attorney, James Austad to sign. SHORT ELLIOT HENDRICKSONChairman Arnesen reviewed the update from S E H on the potential airport and also the possible removal of existing trees and brush which S E H will need assistance from the county . Public Works Director, Tim Erickson is looking into to see if the Highway Department can do this work. The consensus of the board was that they approved the Highway Department to complete this work and to keep track of time spent on this project. Tim also commented that he will follow up with S E H on maps site. STATE OF MN OFFICE OF THE STATE AUDITORChairman Arnesen reviewed the Lake of the Woods County’s annual financial report for year ended December 31, 2013 by the State Auditor’s Audit Guide for Financial and Compliance Audits of MN Counties. RECESSThe meeting was called at 9:55 a.m. and reconvened at 10:02 a.m. as follows: LAND AND WATER PLANNINGLand and Water Planning Director, Josh Stromlund presented an application for Conditional Use Permit for Joel Brichacek to allow him to move more than ten (10) cubic yards of material and informed the board that the Planning Commission reviewed the application and recommends for approval. Motion was made  by Commissioner Hanson, seconded by Commissioner Beckel and carried unanimously  to approve the following Findings and Facts for Joel Brichacek with conditions: Lake of the Woods County Board of CommissionersFindings of Fact and DecisionName of Applicant:  Joel Brichacek                                                                Date:  January 27, 2015 Location/Legal Description:   The south 300’ of Government Lot 1, Section 5, Township 163N, Range 33W (Prosper Township), Parcel #16.05.33.000 Project Proposal:  Applicant is requesting a conditional use permit as required by Section 902 of the Lake of the Woods County Zoning Ordinance to allow the movement of more than ten (10) cubic yards of material within the shore impact zone of Lake of the Woods for the purpose of installing an access. 1)  Is the project proposal consistent with the Lake of the Woods County Comprehensive Land Use Plan?                                                                                                                YES (X) NO (  ) N/A (  )Why or why not?  Lake access. 2)  Is the project proposal consistent with maintaining the public health, safety, and welfare?YES (  )  NO (  ) N/A (X)Why or why not? ______________________________________________________ 3)      Is the project proposal consistent with the goal of preventing and controlling water pollution, including sedimentation and nutrient loading?                                                    YES (X) NO (  )  N/A (  )Why or why not?  Stabilize shoreline and concrete access. 4)      Will the project proposal not adversely affect the site’s existing topography, drainage features, and vegetative cover?                                                                                                  YES (X)  NO (  )  N/A (  )Why or why not?  Will not. 5)      Is the project proposal’s site location reasonable in relation to any floodplain and/or floodway of rivers or tributaries?                                                                                           YES (X)  NO (  )  N/A (  )Why or why not?  Lake edge. 6)      Has the erosion potential of the site based upon the degree and direction of slope, soil type and existing vegetative cover been adequately addressed for the project proposal?                                                                                                                        YES (X) NO (  ) N/A (  )Why or why not?  To prevent erosion.     7)      Is the site in harmony with existing and proposed access roads?               YES (  )  NO (  )  N/A (X)Why or why not? ______________________________________________________8)      Is the project proposal compatible with adjacent land uses?                      YES (X)  NO (  )  N/A (  )Why or why not?  Residential.9)  Does the project proposal have a reasonable need to be in a shoreland location?                                                                                                                        YES (X)  NO (  )  N/A (  )Why or why not?  Residential lake home. 10)     Is the amount of liquid waste to be generated reasonable and the proposed sewage disposal system adequate to accommodate the project proposal?                                                     YES (  )  NO (  )  N/A (X)Why or why not? ______________________________________________________  11)     Will the visibility of structures and other facilities as viewed from public waters comply with Section 901 of the Zoning Ordinance?                                                                              YES (  )  NO (  )  N/A (X)Why or why not? ______________________________________________________ 12)     Is the site adequate for water supply and on-site sewage treatment systems?                                                                                                                          YES (X) NO (  ) N/A (  )Why or why not?  Installed 1997 and ~30 year life.          13)     Are the affected public waters suited to and able to safely accommodate the types, uses, and numbers of watercraft that the project proposal will generate?                                                YES (X)  NO (  )  N/A (  )Why or why not?  Private use. 14)     If the project proposal includes above ground or below ground storage tanks for petroleum or other hazardous material that is subject to the Minnesota Pollution Control Agency (MPCA) requirements, has a permit been sought?                                                                                   YES (  )  NO (  )  N/A (X)Why or why not? ______________________________________________________ 15)     Will there be fencing and/or other screening provided to buffer the project proposal from adjacent properties?                                                                                                      YES (  )  NO (  )  N/A (X)Why or why not? ______________________________________________________  16)     If signage is associated with the project proposal, has the applicant demonstrated the need for the number and size requested, and minimized the visual appearance as viewed from adjacent properties to the extent possible?                                                                                              YES (  )  NO (  )  N/A (X)Why or why not? ______________________________________________________ 17)     If the project proposal will generate additional traffic to or from the site, has the applicant adequately demonstrated how the additional traffic and parking is to be addressed?                  YES (  )  NO (  )  N/A (X)Why or why not? ______________________________________________________ If all answers to the Findings of Fact-Criteria are either “Yes” or are “Not Applicable” to the request, the criteria for granting the conditional use permit have been met. The conditional use permit will maintain the goals of safety, health, and general welfare of the public. The specific conditions of approval are as follows:  Meet specifications of County and DNR. Approved as Presented (  )                             Approved with Conditions (X)           Denied  (  )                                                                                   _____________________________________                                                                                                            Edward Arnesen                                                                                                        Chair, County Board This is in accordance with Section 1204 of the Lake of the Woods County Zoning Ordinance. SCOTT KERNChairman Arnesen welcomed Scott to the meeting along with Jerry Hennum and Eric Lindquist, representing Sportsman’s Lodge. Scott informed the board of issues he has with the Conditional Use Permit for Lot 15, Block 1, Birch Acres Palt that Sportsman’s Lodge has with the county since 2004. Jerry Hennum informed the board that they will put up evergreens but will leave an 8.5 foot opening, no culverts or crossing will be placed. The board requested that Sportsman’s Lodge apply for another conditional use permit for Lot 16, Block 1 in Birch Acres Plat. Scott Kern asked how long that would take; Land and Water Planning Director, Josh Stromlund stated that if the application is received, it would go to the Planning Commission in March.COUNTY ASSESSORCounty Assessor, MaryJo Otten met with the board requesting a Work Session for her office.The board set a Work Session for February 18 at 7:30 a.m. with various offices. RecessWith no further business before the board, Chairman Arnesen called the meeting to recess at 11:25 a.m. Attest:                                                                                     Approved: February 10, 2015  ___________________________                                          _________________________________Lorene G. Hanson                                                                   Edward ArnesenCounty Auditor/Treasurer                                                       Chairman of the Board

Commissioner Proceedings

Organizational Meeting

January 7, 2014

The Lake of the Woods County Board met on Tuesday, January7, 2014, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2014 Organizational Meeting.

Call to Order

County Auditor/Treasurer, Mark Hall called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Thomas Hanson, and Ken Moorman. Also present were: County Auditor/Treasurer, Mark Hall, and Deputy Auditor, Janet Rudd.

Election of Chair and Vice Chair

County Auditor/Treasurer, Mark Hall called for nominations for Chair of Lake of the Woods County Board for the year 2014.  Commissioner Arnesen nominated Commissioner Beckel with Commissioner Moorman seconding the nomination.  County Auditor/Treasurer called for nominations two more times.

Motion was made by Commissioner Hanson to close the nominations for Chair. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

County Auditor/Treasurer, Mark Hall called for a roll call for Commissioner Beckel for Chair.  Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson.  Against:  None.  Commissioner Beckel assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2014.

Chairman Beckel called for nominations for the position of Vice-Chair for the year 2014.  Commissioner Hanson nominated Commissioner Arnesen for Vice-Chair for Lake of the Woods County Board with Commissioner Nordlof seconding the nomination. Chairman Beckel called for nominations two more times. 

Motion was made by Commissioner Hanson to close the nominations for Vice-Chair. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

Chairman Beckel called for a roll call for Commissioner Arnesen for Vice Chair.  Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel.  Against:  None.  Commissioner Arnesen assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2014.

Approval of Agenda

Motion was made by Commissioner Arnesen to approve the agenda as follows: Work Session with the Baudette City Council and Lake of the Woods Commissioners, Coroner, Chief Deputy Sheriff, from exempt to non-exempt employee; NWA Airport to set a date for a work session, NWA Airport, H S A Plan. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

2014 Committee Appointments

Chairman Beckel presented the 2014 Committee appointments to the board.

RECESS

The meeting was called to recess at 9:55 a.m. and reconvened at 10:03 a.m. as follows:

County Auditor

Signature Cards

County Auditor/Treasurer, Mark Hall met with the board requesting authorization for signature for signature cards for account number 3908and 6372.

Motion

Motion was made by Commissioner Arnesen to authorize Chair Beckel, County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

Motion

Motion was made by Commissioner Nordlof to authorize County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Hoffman, Dale, & Swenson, PLLC

County Auditor/Treasurer, Mark Hall met with the board requesting authorization for signatures

for the 2013 Governmental Audit Service Agreement with Hoffman, Dale, & Swenson, PLLC.

Motion

Motion was made by Commissioner Hanson to authorize Chair Beckel and County Auditor/Treasurer, Mark Hall to sign the 2013 Governmental Audit Service Agreement with Hoffman, Dale, & Swenson, PLLC. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

COUNTY AUDITOR/TREASURER-Official Depositories

County Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2014.

Motion was made by Commissioner Moorman to designate the following institutions as Official Depositories of county funds for the year 2014:

1. Wells Fargo, Baudette Branch
2. RiverWood Bank- Baudette Branch
3. Border State Bank, Baudette Branch
4. MAGIC Fund /US Bank
5. I.C.C. Securities-Scottsdale, AZ

It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.

county Attorney

Chair Beckel presented a resolution to the board for consideration for approving the County Attorney from half-time position to full-time.

Resolution

RESOLUTION RESCINDING THE BOARD’S DECISION TO ESTABLISH THE POSITION OF COUNTY ATTORNEY AS PART-TIME:

Resolution No. 14-01-01

The following resolution was offered by Commissioner Arnesen and moved for adoption:

WHEREAS, on January 5, 2010, the Lake of the Woods County Board of Commissioners approved a resolution to make the position of Lake of the Woods County Attorney a part time position;

WHEREAS, on August 13, 2013 the Lake of the Woods County Board of Commissioners, by unanimous decision, accepted the resignation of then Lake of the Woods County Attorney Philip K. Miller, effective  September 3, 2013 at 12:01 a.m.;

WHEREAS, the position was filled in a part time capacity from January 3, 2011 to present;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined, that the position of the Lake of the Woods County Attorney will bea full time permanent position; 

WHEREAS, Minnesota Statute §388.21 provides that an action to make the position of county attorney full time must be taken at the January meeting prior to the first date on which applicants may file for the office of county attorney;

WHEREAS, the Lake of the Woods County Board of Commissioners has determined that the position can be performed by a full-time county attorney; range of salary from $79,573.68 to $100,140.48 annually, together with benefits, as outlined in the Lake of the Woods County Personnel Policy.

NOW, THEREFORE, BE IT RESOLVED BY THE LAKE OF THE WOODS COUNTY BOARD OF COMMISSIONERS AS FOLLOWS:

1. That the action of the Lake of the Woods County Board in Resolution No. 10-01-02 on January 5, 2010 making the position of the Lake of the Woods County Attorney a part time position is hereby rescinded.
2. That the position of the Lake of the Woods County Attorney commencing following the 2014 election shall be a full time position and that the person so elected to office shall not engage in the private practice of law. That the elected county attorney shall receive compensation range from $79,573.68 to $100,140.48 annually, together with benefits, as set forth in the Lake of the Woods County Personnel Policy

The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor/Treasure, Mark Hall presented the 2014 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Nordlof and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2014-01-02

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2014:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

HEALTH SAVING ACCOUNT

Chair Beckel discussed the Health Savings Account (HSA) that employees have enrolled in and now some are changing to deductable plans and the associated monthly fees that the HSA charges. The consensus of the board was that if the employee is on the HSA plan, the county is administrating the plan and paying the fee; if the employee is on a different plan and has a HSA account open, then it is the employee’s responsibility to pay the HSA fees.

OFFICIAL COUNTY NEWS PAPER BIDDING OPENING
	Legal Newspaper – Bid OpeningChair Beckel called for the bid opening at 11:01 a.m. as advertised for the Official Legal Newspaper for the year 2014.
	County Auditor/Treasurer, Mark Hall opened the sealed bids for the official legal newspaper as follows:
	Lake of the Woods CountyBid TabulationLegal PublishingYear 2014January 7, 2014          Per Standard Advertising Unit  Financial StatementDelinquent Tax ListAll Other Publications  1st Publ.2nd Publ1st Publ2nd Publ          Northern Light Region       PO Box 1134 4.504.504.504.504.504.50Baudette, MN  56623       218-634-2700                                                                                                          Award To:   Official Legal Newspaper   Northern      Light Region    1st Publ/Financial Stmnt   4.50    2nd Publ/Financial Stmnt  If applicable N/A    1st Delinq Tax List  4.50    2nd Delinq Tax List  4.50    All Other  4.50
	Motion was made by Commissioner Hanson to designate the Northern Light Region as the Official Legal Newspaper of the County for 2014 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Northern Light Region. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.    Motion was made by Commissioner Moorman to approve the 2014 Committee appointments as follows:
	2014 ASSOCIATION OF MINNESOTA COUNTIES (AMC)Ag Task Force: Commissioner Hanson; Alternates: Commissioners Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners; General Government: Commissioner Beckel; Alternates: Mark Hall and Commissioners; Health and Human Service: Commissioner Nordlof and Nancy Wendler; Alternates; Commissioners; PILT Advisory: Commissioner Josh Stromlund; Public Safety: Commissioner Hanson; Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;2014 COUNTY RELATED COMMITTEESAirport Commission:  Commissioners Beckel and Hanson; Border Coalition/Passports: Commissioner Beckel, Commissioner Arnesen, Sue Ney and Emergency Management; Building and Safety Committee: Chair- Commissioner Beckel, Commissioner Arnesen, Tim Erickson, Peder Hovland, Mark Hall and Nancy Wendler, one from Law Enforcement, and Walt Scribner; Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Beckel, Sue Ney, Josh Stromlund and Mark Hall;  Continuity of Operation Plan (COOP): Emergency Management and All Commissioners; County Extension Committee: Commissioner Beckel, Commissioner Arnesen, Janet Rudd, Additional members:  Nancy Dunnell, Mike Hirst, Stephanie Schiro, Shelly Lein, Jen Erickson and Joanne Kellner; Extension Members: April Levasseur, Deb Zak and Karen Santl. County TV:  Commissioner Hanson, Commissioner Arnesen, Lee Hervey, Mark Hall, Peder Hovland and Emergency Management; Data Privacy Administrator: Dena Pieper; Department Head Liaison: Chair- Commissioner Beckel; Alternates: Commissioners; Department Liaisons:  Assessor – Arnesen; Land and Water Planning Office – Moorman; Attorney – Hanson; MIS – Nordlof; Sheriff – Hanson; Social Services – Moorman;  Recorder – Nordlof; Highway – Arnesen; Auditor/Treasurer – Beckel; H/R – Beckel; County Surveyor-Arensen and Veterans Service Officer – Moorman; Drainage Committee: Commissioners Moorman and Arnesen, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, and SWCD Representative; Enhanced 911 Committee: Commissioner Nordlof Commissioner Hanson, Peder Hovland, Gary Fish, Emergency Manager and other local appointees; Grievance Committee: Chair- Commissioner Beckel, Dale Boretski, Josh Stromlund and Angie Eason; Alternate:  Commissioner Arnesen; Information Systems/Technology Committee: Commissioner Nordlof, Commissioner Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson, Dawn Christianson and Stacy Novak; Insurance Committee: Commissioner Arnesen, Commissioner Beckel, Mark Hall, Nancy Wendler, Lorene Hanson, Sue Ney, Daryl Fish and HR; Labor/Management Committee: Commissioner Arnesen, Commissioner Beckel, HR; Alternate: Commissioner Nordlof; Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and Mark Hall; Alternate:  Commissioner Beckel;  Law Library:  Commissioner Hanson, County Attorney and Peder Hovland; Motor Pool Committee: Commissioner Beckel, Mark Hall, Nancy Wendler, Mary Jo Otten, Josh Stromlund and Walt Scribner; Alternate:  Commissioner Hanson; Ordinance Committee: Commissioner Arnesen, Commissioner Hanson, County Attorney, Gary Fish, Josh Stromlund, Michelle Brown, Rick Rone, April Stavig; Park Commission: Commissioner Hanson, Commissioner Beckel, Tim Erickson; Alternate: Commissioner Moorman; Personnel Committee (combined Compensation Plan and Personnel): Commissioner Arnesen, Commissioner Beckel, Human Resources Director, Sue Ney, Tim Erickson, Shelly Pepera and Daryl Fish;    Public Information Officer: Mark Hall, Alternate; Janet Rudd; SHIP Committee: Commissioner Hanson, Alternate: Commissioner Moorman; Solid Waste Committee/Household Waste:   Commissioner Hanson (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Mark Hall and Mary Jo Otten; Subdivision Controls Committee: Commissioner Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved; Township Road and Trails: Commissioner Arnesen, Commissioner Nordlof, Tim Erickson,Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten;  Tribal Lands:  Commissioners Arnesen and Moorman; Vets Service: Commissioner Moorman, Commissioner Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone; Wellness Committee:  Angie Eason, Cindy Kroeger, Steve Sindelir, Julie Berggren, and Commissioner Hanson;2014 BOARDS/COLLABORATIVE/COALITIONArrowhead Library System:  Commissioner Hanson; Alternate: Commissioner Nordlof (7-1-11 to 06-30-14 appointed 2011); Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Jamie McEnelly; at large; Steve LeVasseur and Ken Horntvedt; non-voting Commissioner Arnesen; Border Substance Abuse Court and Steering Committee: Commissioner   Beckel; Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Beckel;  GIZIIBII-RC&D: Commissioner Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member; Governor Council on Mental Health and LAC Committee:  Commissioner Moorman; Headwaters Regional Development Commission: Commissioners Moorman and Hanson; Joint Powers Natural Resources Board: Commissioner Nordlof, Commissioner Moorman; Lake of the Woods County Children and Families Collaborative and Prevention Coalition Committee:   Commissioner Moorman; Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative: Commissioner Beckel; Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Beckel; Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – Stacy Novak or Dawn Christianson; Minnesota Counties Intergovernmental Trust: Commissioner Beckel; Alternate: Commissioner Hanson; Minnesota Rural Counties Caucus: Commissioner Hanson; Alternates: Commissioners;     North Country Community Health Board:  Commissioner Moorman(term expires 12/31/15) and Jan Olson (term expires 12/31/15) these are three-year terms; North Country Community Health Services Advisory Committee: Commissioner Moorman (term expires 12/31/14) and Jan Olson (term expires 12/31/15 these are two-year terms; Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate:  Commissioner Arnesen; Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and   Alternate: Commissioner Beckel; Northwest Community Action:  Commissioner Arnesen, Commissioner Beckel; Northwest Minnesota Juvenile Center Board: Commissioner Beckel (term expires 12/31/17 (re-appointed in 2014).  This is a four-year term; Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani; Alternate:  Nancy Wendler; Rainy Rapid River Board: Commissioner Moorman, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Arnesen; Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt; Regional Radio Board: Commissioner Hanson: Alternate: Commissioner Nordlof; SWCD District Committee: Commissioner Nordlof, Commissioner Arnesen and Josh Stromlund;
	Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.
	RECESSWith no further business before the board Chairman Beckel recessed the meeting at 11:28 a.m.   Attest                                                                                 Approve:  January 14, 2014   __________________________                                    ____________________________Janet E. Rudd, Deputy Auditor                                      Chair of Board, Patricia Beckel======================================================================================================================Commissioner Proceedings             January 28, 2014 The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 28, 2014 in the Commissioners’ Room at the Government Center. Call to OrderChairman Beckel called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners Buck Nordlof, Ken Moorman, Ed Arnesen, Patricia Beckel and Thomas Hanson. Also present were: County Auditor/Treasurer Mark Hall, and Deputy Auditor Janet Rudd. Approval of AgendaMotionMotion was made by Commissioner Hanson to approve the agenda with the following additions: Satisfaction of Mortgage for Marla Otto, Fish House Bids, Thank-you letter from Fair Board, Letter for Bob Lessard, and synthetic drug ordinance.   The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. Consent AgendaMotion was made by Commissioner Moorman to approve the consent agenda as follows: travel Leah Stephani to travel to Minneapolis on March 18-21 for MSSA Training. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. Approval of MinutesMotionMotion was made by Commissioner Hanson to approve the minutes of January 14, 2014 regular meeting with changes. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.County SheriffSheriff’s Office ExpansionCounty Sheriff, Gary Fish, Scott Fetting and Matthew Keenan from Klein McCarthy Architects met with the board to review draft designs for expansion of the Sheriff’s Office for office space and vehicle storage. Consensus of the board was to have Klein McCarthey Architects draft a Architect contract for the project.Stonegarden ApprovalCounty Sheriff, Gary Fish met with the board requesting approval for him to work the 2012 Stonegarden Grant.ResolutionThe following resolution was offered by Commissioner Hanson and moved for adoption: AMEND COUNTY SHERIFF SALARY RESOLUTION 14-01-03 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2012 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of anOperation Stonegarden 2012 grant; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2012 grant given to assist the Lake of the Woods County Sheriff’s Office  in its efforts to secure the border includes the sum of 28,288.00 overtime and $3,678.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that theSheriff expend on average another eight (8) hours per week; and, WHEREAS, through the Operation Stonegarden 2012 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, asoriginally set by this board on December 17, 2013 was $$70,031.52 and fringe benefits were$11,730.28, be amended so that the sheriff’s salary is increased by the sum of $ 12,879.636 andfringe benefits are increased by $ 2,157.29 commencing January 28, 2014 through December 31,2014, with the increase funding from the Operation Stonegarden 2012 grant contingent upon the following: 1. That the Operation Stonegarden 2012 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of saidOperation Stonegarden 2012 grant. At such time that the Operation Stonegarden 2012 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2012 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 17, 2013. The resolution was seconded by Commissioner Arnesen the same being put to a vote, was unanimously carried. County Auditor/TreasurerCounty Auditor/Treasurer Mark E. Hall met with the board and updated them on the sealed bids for the 2008 fish house that were opened on January 24, 2014. Mark informed the board that the minimum bid was $8,000 and the highest bid came in at $11,169.00 RECESSThe meeting was called to recess at 9:45 a.m. and reconvened at 9:50 a.m. as follows:ClaimsCounty Auditor/Treasurer Mark E. Hall and Chief Deputy Auditor, Lorene Hanson met with the board for approval of claims:MotionMotion was made by Commissioner Moorman to approve the claims as follows: Revenue                      $   40,849.99 Road & Bridge           $   94,247.85Co. Develp                  $        200.00Solid Waste                 $   21,062.43EDA                            $      4,810.00Sale/Forf Lands          $         100.00                                    $  161,270.27 WARRANTS FOR PUBLICATIONWarrants Approved On 1/28/2014 For Payment 1/31/2014Vendor Name                                                                         AmountAffiliated Computer Services                                            5,285.86Andy’s Garage, Inc.                                                            2,525.05Cenex Co-Op Services, Inc.                                             3,984.40Dell Marketing, Lp                                                              2,978.68Emergency Communications Network, LLC                    6,267.12Hasler                                                                                  4,000.00Howard’s Oil Company                                                     4,528.25Mar-Kit Landfill                                                                    8,794.35MN Counties Intergovernmental Trust                          68,247.00Moren/Law Offices Of Patrick D                                       6,051.44North East Technical Service,Inc                                    2,008.00Northwest Community Action, Inc                                    2,210.00Nw Mn Household Hazardous                                         4,421.48Reed/Michael                                                                     2,600.00Short Elliott Hendrickson, Inc                                          5,980.00West Group                                                                         2,326.27Ziegler, Inc                                                                         6,570.2259 Payments less than 2000    22,292.15Final Total:  161,070.27  Further moved to authorize the payment of the following auditor warrants:                                                                                               January 14, 2014         $ 378,608.38                                                January 22, 2014          $  27,512.66                                                                                                               January 22, 2014         $     3,096.79                                                January 23, 2014         $ 173,442.14                                                January 23, 2014         $      (769.81)                                                                                     $581,890.16 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.Signature CardsCounty Auditor/Treasurer Mark E. Hall met with the board requesting the board to rescind the motion dated January 7, 2014 for signature cards. He explained that Audrey Swenson, CPA from Hoffman, Dales, & Swenson, was here reviewing separation of duties and was informed that he needed to take Chief Deputy Auditors name off the signature cards for it is the best way to keep recordkeeping separate from custody for the best segregation of duties related to cash.Rescind Motions from January 7, 2014Motion was made by Commissioner Nordlof to rescind the following motion from January 7, 2014 meeting: “Motion was made by Commissioner Arnesen to authorize Chair Beckel, County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.” The motion to rescind was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried. “Motion was made by Commissioner Arnesen to rescind the following motion from January 7, 2014 meeting: Motion was made by Commissioner Nordlof to authorize County Auditor/Treasurer, Mark Hall, Chief Deputy Treasurer, Dawn Christianson and Chief Deputy Auditor, Lorene Hanson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.” The motion to rescind was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.Revised Motions for Signature CardsMotionMotion was made by Commissioner Hanson to authorize Chair Beckel, County Auditor/Treasurer Mark Hall and Chief Deputy Treasurer, Dawn Christianson to sign the Wells Fargo signature card for account number 3908. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Arnesen to authorize County Auditor/Treasurer, Mark Hall, and Chief Deputy Treasurer, Dawn Christianson to sign the Wells Fargo signature card for account number 6372. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.Exempt Gambling PermitCounty Auditor/Treasurer Mark E. Hall met with the board requesting approval for an Exempt Gambling Permit for the NWA Edge Riders.MotionMotion was made by Commissioner Arnesen to approve the exempt gambling permit for Northwest Angle Edge Riders to conduct a lawful gambling for a raffle and Drawing on March 8, 2014 at Jerry’s Bar and authorize County Auditor/Treasurer, Mark Hall to sign. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.Satisfaction of MortgageCounty Auditor/Treasurer Mark E. Hall met with the board and informed the board that Marla Otto has satisfied her repayment agreement that was entered into on August 28, 1995 for a rehabilitation deferred payment loan.MotionMotion was made by Commissioner Hanson to authorize County Auditor/Treasurer, Mark E. Hall and Chair Beckel to sign the satisfaction of repayment agreement dated August 28, 1995 for Marla Otto. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. RECESSThe meeting was called to recess at 10:08 a.m. and reconvened at 10:15 a.m. as follows: Social ServicesSocial Services Director, Nancy Wendler met with the board requesting approval for claims: Motion was made by Commissioner Arnesen to approve the following claims against the county:                                                 Commissioner Warrants          8,280.64                                                Commissioner Warrants        29,953.44 The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. LESSARD-SAMS OUTDOOR HERITAGE COUNCIL/OUTDOOR HERITAGE FUNDCommissioner Arnesen asked the County Board how they felt about inviting Mr.  Bob Lessard to a future meeting to discuss the possibilities of the park area they have discussed and the NWA Airport. The board requested that Commissioner Arnesen send a letter of invitation to see of Mr. Bob Lessard if he could meet with them in the near future and authorized Chair Beckel to sign the letter. COUNTY ATTONREY POSTIONThe board met with Human Resource Assistant, Dena Pieper to discuss the interview dates and the process of selection for interviewing. The board requested that the County Attorneys Committee review the applications and select the candidates for interviewing.Old/New BusinessChair Beckel requested that they review the Old/New Business to see what may be removed from the list. The board requested that the following be removed from Old/New Business: Red Lake Tribe/NWA Issues, Inventory, 2013 Goals and Projects, Grant Policy and Expenditures, Towers, Williams School and Auditor/Treasurer. LAKE OF THE WOODS COALITION2nd Quarter Fiscal ReportProgram Director, Tammie Doebler met with the board requesting approval for the Lake of the Woods Prevention Coalition 2nd quarter fiscal report.MotionMotion was made by Commissioner Moorman to approve the 2nd quarter financial report for the Lake of the Woods Coalition and authorization Chair Beckel and Fiscal Officer Christine Hultman to sign. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.Synthetic Drug OrdinanceProgram Director, Tammie Doebler discussed the Draft Synthetic Drug Ordinance with the board. After discussion, the board felt that this should be regulated by the State and some type of law should be passed on Synthetic Drugs. The board requested that Deputy Auditor, Janet Rudd  contact Representative Erickson to see if you could meet with the County Board to discuss this issue. PUBLIC WORKSPublic Works Director, Tim Erickson met with the board requesting approval to purchase survey controller, computer and pickups which were all budgeted in his 2014 budget.MotionMotion was made by Commissioner Arnesen to authorize Public Works Director, Tim Erickson to purchase a new survey controller in the amount of $9,601 as budgeted. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Hanson to authorize Public Works Director, Tim Erickson to purchase a new computer in the amount of $1,441.51 as budgeted. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.MotionMotion was made by Commissioner Moorman to authorize Public Works Director, Tim Erickson to purchase two (2) new pickups, as approved within the budget. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.Clementson PropertyPublic Works Director, Tim Erickson updated the board on the Clementson Property and MN DOT legal department and land management office has to look at the ownership and land.RecessThe meeting was called to recess at 11:20 a.m. and reconvened at 1:00 p.m. as follows: PUBLIC HEARING –LARSON ROAD VACATIONMotionMotion was made by Commissioner Moorman to close the regular meeting at Larson Road Site 1:01 p.m. and open the Public Hearing for Larson Road Vacation Petition. The motion was seconded by Commissioner Hanson and the same being put to a vote, was unanimously carried. The following were present at the Larson Road Site: Commissioners Beckel, Hanson, Moorman, Nordlof and Arnesen. Others present were: Deputy Auditor, Janet Rudd, David Larson, Charles Tews, Attorney Richard Lee, Land and Water Planning Director, Josh Stromlund, Public Works Director, Tim Erickson and County Surveyor, Donn Rasmussen. All present at the hearing viewed the road site and David Larson and Charles Tews showed the area of the road that he petitioned to have vacated. Chair Beckel recessed the Public Hearing at the road site at 1:11 p.m. and opened the Public Hearing back to session at 1:38 at the Government Center in the Commissioners’ Room. The board reviewed the road maps, discussed the legal description along with County Surveyor Donn Rasmussen. After review and discussion, the board felt that this road vacation would need to be surveyed and after that was completed that the board would feel comfortable granting the road vacation request.MotionMotion was made by Commissioner Hanson to recess the public hearing at 2:08 p.m. and opened the regular meeting. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Continuation of Public HearingThe Public Hearing will reconvene once the survey of the road is completed and a date will be determined. MRCC ISSUES/2014The board reviewed along with Department Heads MRCC issues for consideration to prioritize for MRCC during the coming session. The following issues for Lake of the Woods are as follows:·         Transportation Bonding·         Wetland Mitigation·         Rural Doctors  With no further business before the board, Chair Beckel called the meeting recessed at 2:37 p.m.    Attest:                                                                                     Approved:   ____________________________                                        _______________________________Janet E. Rudd, Deputy Auditor                                             Patricia Beckel, Chairman of the Board

Commissioner Proceedings

Organizational Meeting

January 8, 2013

The Lake of the Woods County Board met on Tuesday, January 8, 2013, in the Commissioners’ Room in the Lake of the Woods County Government Center for their 2013 Organizational Meeting.

Call to Order

County Auditor, John W. Hoscheid called the meeting to order at 9:00 a.m. and led the Pledge of Allegiance with the following members present:  Commissioners Ed Arnesen, Patty Beckel, James “Buck” Nordlof, Tom Hanson and Ken Moorman. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor, Janet Rudd; County Recorder, Susan Ney, County Assessor, Mary Jo Otten , John Oren and Brian Peterson.

Swearing in Ceremony

County Recorder, Susan Ney swore in Commissioners:  Ed Arnesen, Patty Beckel, James “Buck” Nordlof and Tom Hanson for their term beginning January 6, 2013.

Election of Chair and Vice Chair

County Auditor, John W. Hoscheid called for nominations for Chair of Lake of the Woods County Board for the year 2013.  Commissioner Beckel nominated Commissioner Hanson with Commissioner Moorman seconding the nomination.  County Auditor called for nominations two more times.

Motion was made by Commissioner Beckel to close the nominations for Chair. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

County Auditor, John W. Hoscheid called for a roll call for Commissioner Hanson for Chair.  Roll call carried as follows: All in favor: Commissioners, Beckel, Arnesen, Moorman, Nordlof, and Hanson.  Against:  None.  Commissioner Hanson assumed the position of Chair of the Lake of the Woods County Board of Commissioners for 2013.

Swearing in Ceremony

County Recorder, Susan Ney swore in County Assessor, Mary Jo Otten for term beginning January 1, 2013 for four year term.

Chairman Hanson called for nominations for the position of Vice-Chair for the year 2013.  Commissioner Arnesen nominated Commissioner Beckel for Vice-Chair for Lake of the Woods County Board with Commissioner Moorman seconding the nomination. Chairman Hanson called for nominations two more times. 

Motion was made by Commissioner Arnesen to close the nominations for Vice-Chair. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Chairman Hanson called for a roll call for Commissioner Beckel for Vice Chair.  Roll call carried as follows: All in favor: Commissioners, Hanson Arnesen, Moorman, Nordlof and Beckel.  Against:  None.  Commissioner Beckel assumed the position of Vice-Chair of the Lake of the Woods County Board of Commissioners for 2013.

Approval of Agenda

Motion was made by Commissioner Hanson to approve the agenda as follows: remove Sheriff’s Office from agenda, add Baudette Fire, gambling permit; Drug Court and Wellness Committee. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Approval of Consent Agenda

Motion was made by Commissioner Beckel to approve the consent agenda as follows: Tim Erickson to attend the 2013 Bridge Safety Inspection Seminar in Detroit Lakes, MN on February 28, 2013; Mark Hall to MACO Conference in Bloomington on January 15-18; John W. Hoscheid to MACO Conference in Bloomington on January 15-18. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Minutes

Motion was made by Commissioner Beckel to approve the December 31, 2012 minutes. The motion was seconded by Commissioner Arnesen, and the same being put to a vote, was unanimously carried.

2013 Committee Appointments

Chairman Hanson presented the 2013 Committee appointments to the board.

2013 County Board of Commissioners Meeting Dates

Chairman Hanson presented the 2013 County Board meeting dates to the board.

Motion

Motion was made by Commissioner Arnesen to approve the following County Board meeting dates for 2013 as follows:

LAKE OF THE WOODS COUNTY

2013 COUNTY BOARD MEETING DATES

January 2013

Tuesday, January 8,   2013                                     9:00 a.m. Government Center, Commissioners Room

Tuesday, January 22, 2013                                     9:00 a.m. Government Center, Commissioners Room

February 2013

Tuesday, February 12, 2013                                   9:00 a.m. Government Center, Commissioners Room

Tuesday, February 26, 2013                                   9:00 a.m. Lake of the Woods School

March 2013

Tuesday, March 12, 2013                                       9:00 a.m. Government Center, Commissioners Room

Tuesday, March 26, 2013                                       9:00 a.m. Government Center, Commissioners Room

April 2013

Tuesday, April 9, 2013                                            9:00 a.m. Government Center, Commissioners Room

Tuesday, April 23, 2013                                          9:00 a.m. Government Center, Commissioners Room

May 2013

Tuesday, May 14, 2013                                           9:00 a.m. Government Center, Commissioners Room

Tuesday, May 28, 2013                                           9:00 a.m. Government Center, Commissioners Room

June 2013

Tuesday, June 11, 2013                                          9:00 a.m. Government Center, Commissioners Room

Tuesday, June 18, 2013                                        10:00 a.m. NWA

Tuesday, June 25, 2013                                          9:00 a.m. Government Center, Commissioners Room

July 2013

Tuesday, July 9, 2013                                              9:00 a.m. Government Center, Commissioners Room

Tuesday, July 23, 2013                                            9:00 a.m. Government Center, Commissioners Room

August 2013

Tuesday, August 13, 2013                                      9:00 a.m. Government Center, Commissioners Room

Tuesday, August 27, 2013                                      9:00 a.m. Government Center, Commissioners Room

September 2013

Tuesday, September 10, 2013                                                9:00 a.m. Government Center, Commissioners Room

Tuesday, September 24, 2013                                                9:00 a.m. Government Center, Commissioners Room

October 2013

Tuesday, October 8, 2013                                       9:00 a.m. Government Center, Commissioners Room

Tuesday, October 22, 2013                                     9:00 a.m. Government Center, Commissioners Room

November 2013

Tuesday, November 12 2013                                  9:00 a.m. Government Center, Commissioners Room

Tuesday, November 26, 2013                                 9:00 a.m. Government Center, Commissioners Room

December 2013

Tuesday, December 17, 2013                                 9:00 a.m. Government Center, Commissioners Room

Tuesday, December 31, 2013                                 8:00 a.m. Government Center, Commissioners Room

LAKE OF THE WOODS COUNTY COMMISSIONERS MAYBE ATTENDING THE FOLLOWING:

AMC LEADERSHIP CONFERENCE- January 22-24- St. Paul

JOINT LEGISLATIVE CONFERENCE- March 19-21- St. Paul

AMC DISTRICT 2 MEETING- June 5-Bemidji

AMC POLICY COMMITTEE-September 11-12- St. Paul

AMC DISTRICT 2 MEETING-October 30- Bemidji

AMC ANNUAL CONFERENCE- December 8-10-Mpls

LAKE OF THE WOODS ECONOMIC DEVELOPMENT AUTHORITY MEETINGS

Lake of the Woods County Board of Commissioners will be attending these meetings on the 3^rd Tuesday of each month at

6:00 p.m. in the Commissioners Room at the Government Center

Motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried.

Elected Officials – Minimum Salaries

County Auditor, John W. Hoscheid presented the 2013 Minimum Salaries for Elected Officials to the board for approval.

The following resolution was offered by Commissioner Patty Beckel and moved for adoption:

Resolution For

Establishing Minimum Salaries for Elective Offices

Resolution No. 2013-01-01

WHEREAS, M.S. 388.18, Subd. 1, et seq., M.S. 384.151, Subd. 1, et seq., M.S. 386.015, Subd. 1, et seq., M.S. 387.20, Subd. 1, et seq., and M.S. 385.373, Subd. 1, et seq. requires the County Board, at the January meeting prior to the first date on which applicants may file for County elective offices, to establish minimum annual salaries to be paid to the respective office holders at the term next following;

THEREFORE, BE IT RESOLVED, that the following statutory minimum annual salaries are hereby established for county elective offices for the term beginning in January of the year 2013:

                                    County Attorney:        $6,000

                                    County Auditor:         $6,000

                                    County Recorder:       $6,000

                                    County Sheriff:           $6,000

                                    County Treasurer:       $6,000

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

County Auditor

County Auditor, John W. Hoscheid met with the board requesting approval of claims.

Motion was made by Commissioner Moorman to approve the claims against the county as follows:

                                      Revenue                              S 190,291.43

                                      Road & Bridge                    $   86,999.60

                                      Solid Waste                         $   19,766.37

                                      EDA                                    $        745.00

                                      Sale/Forf Lands                  $        275.00                

WARRANTS FOR PUBLICATION

Warrants Approved On 1/08/2013 For Payment 1/11/2013

Vendor Name                                                Amount

Affiliated Computer Services              5,202.47

Cenex Co-Op Services, Inc.                3,717.46

Hasler                                                       4,000.00

LOW Soil & Water Cons. Dist.          78,539.00

Mn Assn Of Counties                            3,734.00

Mn Counties Computer Co-Op        40,452.56

MN Counties Intergovernmental Trust 142,971.00

Voyageurs Comtronics, Inc                 2,640.00

Woody’s Service                                     3,113.50

28 Payments less than 2000   13,707.41

Final Total:     298,077.40

Further moved to authorize the payment of the following auditor warrants:

                                    December 31, 2012                 $40,816.60

The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Gambling Permit

County Auditor, John W. Hoscheid met with the board requesting approval to approve a Lease for Lawful Gambling Activity and Premises Permit.

Resolution

The following Resolution was offered by Commissioner Arnesen and moved for adoption:

A Resolution Approving a Lease for Lawful Gambling Activity and Premises permit Application

Resolution No.13-01-02

WHEREAS, the Baudette Fire Relief Association has submitted a lease for lawful gambling activity and a premises permit application for Minnesota Lawful Gambling to be conducted at the following establishments, which are all located in Lake of the Woods County:

• River Bend Resort Inc. 3343 Red Oak Rd NW, unorganized township of Wheeler

NOW, THEREFORE, BE IT RESOLVED, that the Lake of the Woods County Board of Commissioners hereby approves said applications for submission to the Minnesota Gambling Control Board.

The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.

Social Services

Claims

Social Service Director, Nancy Wendler, met with the board requesting approval of claims.

Motion was made by Commissioner Beckel to approve the claims against the county as follows:

                                    Commissioner Warrants          $9,594.05

                                    Commissioner Warrants          $   268.70

Motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.

Wellness Committee

Wellness Committee Co-Chairs, Angie Eason and Cindy Kroeger met with the board requesting that they officially form a “Wellness Committee”. They have been working with BC/BS under the North Country CHB worksite wellness project, which is funded thru SHIP, to establish a Wellness Plan for the county

 (The board added the Wellness Committee to the Committee Appointments.)

Motion

Motion was made by Commissioner Beckel to approve the 2013 Committee Appointments.

2013 ASSOCIATION OF MINNESOTA COUNTIES (AMC)

Ag Task Force: Commissioner Hanson; Alternates: Commissioners

Environmental and Natural Resources: Commissioner Arnesen; Alternates: Commissioners’

General Government: Commissioner Patty Beckel; Alternates: John W. Hoscheid and Commissioners;

Health and Human Service: Commissioner Nordlof and Nancy Wendler; Alternates: Commissioners;

PILT Advisory: Commissioner ________________;

Public Safety: Commissioner Hanson;

Transportation and Area Transportation Alliance: Commissioner Moorman and Tim Erickson; Alternates: Commissioners;

2013 COUNTY RELATED COMMITTEES

Airport Commission:  Commissioners Patty Beckel and Hanson;

Border Coalition/Passports: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney and Emergency Management;

Building and Safety Committee; Commissioner Hanson, Commissioner Arnesen, Jeff Pelland, Tim Erickson, Peder Hovland, John W. Hoscheid and Nancy Wendler, and one from Law Enforcement, Walt Scribner;

Comp Work Committee; Commissioners Patty Beckel, Arnesen, Wade Johannesen and John W. Hoscheid, Dawn Christianson, Marti Carlson, Daryl Fish, Lorene Hanson, Josh Stromlund and Jodi Ferrier;

Comprehensive Land Use Planning Board: Commissioner Arnesen, Commissioner Patty Beckel, Sue Ney, Josh Stromlund and John W. Hoscheid; 

Continuity of Operation Plan (COOP): Emergency Management and All Commissioners;

County Extension Committee: Commissioner Arnesen, Commissioner Patty Beckel, John W. Hoscheid; Additional members:  Nancy Dunnell, Mike Hirst, Stephanie Schiro, Shelly Lein, Jen Erickson and Joanne Kellner; Extension Members: Sunny Dorrow, April Levasseur, Deb Zak and Karen Santl.

County TV:  Commissioner Hanson, Commissioner Arnesen, Lee Hervey, John W. Hoscheid, Peder Hovland and Emergency Management;

Department Head Liaison: Chairman Hanson; Alternates: Commissioners;

Department Liaisons:  Assessor – Beckel; Land and Water Planning Office – Nordlof; Attorney –Nordlof; MIS – Hanson; Sheriff – Arnesen; Social Services – Arnesen;  Recorder – Moorman; Highway –Moorman; Treasurer –Arnesen; Auditor – Hanson; Emergency Management – Arnesen; H/R – Patty Beckel; County Surveyor-Beckel and Veterans Service Officer – Nordlof;

Drainage Committee: Commissioners Moorman and Arnesen, Byron Tviet, Tim Erickson, Josh Stromlund, Dennis Johnson, and SWCD Representative;

Enhanced 911 Committee: Commissioner Nordlof Commissioner Hanson, Peder Hovland, Gary Fish, Emergency Manager and other local appointees;

Grievance Committee: Commissioner Hanson, Dale Boretski, Josh Stromlund and Angie Eason; Alternate:  Commissioner Arnesen;

Information Systems/Technology Committee: Commissioner Patty Beckel, Commissioner Hanson, Peder Hovland, Josh Stromlund, Boyd Johnson and John W. Hoscheid;

Insurance Committee: Commissioner Patty Beckel, Commissioner Arnesen, John W. Hoscheid, Nancy Wendler, Lorene Hanson, Sue Ney, Daryl Fish and Wade Johannesen;

Labor/Management Committee: Commissioner Arnesen, Commissioner Beckel, Wade Johannesen; Alternate: Commissioner Nordlof;

Lake of the Woods Affordable Housing/Loan Committee: Commissioner Nordlof, Sue Ney, Mary Jo Otten and John W. Hoscheid; Alternate:  Commissioner Patty Beckel;

Law Library:  Commissioner Nordlof, Philip Miller and Peder Hovland;

Motor Pool Committee: Commissioner Patty Beckel, John W. Hoscheid, Nancy Wendler, Mary Jo Otten, Josh Stromlund and Jeff Pelland;  Alternate:  Commissioner Hanson;

Ordinance Committee: Commissioner Patty Beckel, Commissioner Arnesen, Philip Miller, Gary Fish, Josh Stromlund, Michelle Brown, Rick Rone, April Stavig;

Park Commission: Commissioner Hanson, Commissioner Patty Beckel, Tim Erickson; Alternate: Commissioner Moorman;

Personnel Committee (combined Compensation Plan and Personnel): Commissioner Patty Beckel, Commissioner Arnesen, Human Resources Director Wade Johannesen, Sue Ney, Tim Erickson, Shelly Pepera and Daryl Fish;   

Re-monumentation Committee: Commissioners Arnesen and Patty Beckel, County Surveyor, Land and Water Planning Director, Public Works Director and MIS Director;

SHIP Committee: Commissioner Hanson, Alternate: Commissioner Moorman

Solid Waste Committee/Household Waste:   Commissioner Hanson (as the (NWMNHHW representative for the Joint Powers Agreement), Commissioner Arnesen, Tim Erickson, Tina Rennemo, Mark Hall and Mary Jo Otten.

Subdivision Controls Committee: Commissioner Patty Beckel, Josh Stromlund, Mary Jo Otten, Sue Ney, Peder Hovland and Commissioner of the District involved;

Township Road and Trails: Commissioner Arnesen, Commissioner Nordlof, Tim Erickson, Josh Stromlund, Peder Hovland, Dan Crompton, Boyd Johnson and Mary Jo Otten;

Tribal Lands:  Commissioners Arnesen and Moorman;

Vets Service: Commissioner Hanson, Commissioner Nordlof, Legion Commander or Delegate, VFW Commander or Delegate and Rick Rone;

Wellness Committee:  Angie Eason, Cindy Kroeger, Steve Sindelir, Julie Berggren, __________, and Commissioner Hanson;

2013 BOARDS/COLLABORATIVE/COALITION

Arrowhead Library System:  Commissioner Hanson; Alternate: Commissioner Nordlof (7-1-11 to 06-30-14 appointed 2011);

Board of Adjustment-/Planning Commission: District 1- David Marhula, District 2-Reed McFarlane, District 3-Gerald Levasseur, District 4- Tom Mio, District 5-Jamie McEnelly; at large; Ron Webb and Ken Horntvedt; non-voting Commissioner Arnesen

Border Substance Abuse Court and Steering Committee: Commissioner Patty Beckel

Community Education Advisory Board: Commissioner Moorman; Alternate: Commissioner Patty Beckel; 

GIZIIBII-RC&D: Commissioner Patty Beckel, member at large George Swentik and John Sonstegard; Alternates for Sonstegard– SWCD staff member;

Governor Council on Mental Health and LAC Committee:  Commissioner Moorman;

Headwaters Regional Development Commission: Commissioners Hanson and Moorman;

Joint Powers Natural Resources Board: Commissioner Nordlof, Commissioner Moorman;

Lake of the Woods County Children and Families Collaborative and Prevention Coalition: Committee:   Commissioner Moorman;

Lake of the Woods Criminal Justice Coalition and Children’s Justice Initiative; Commissioner Patty Beckel;

Lutheran Social Service Board: Commissioner Moorman and Nancy Wendler; Alternate: Commissioner Patty Beckel;

Minnesota Counties Computer Co-op: Delegate #1 – Peder Hovland, Delegate #2 – John W. Hoscheid;

Minnesota Counties Intergovernmental Trust: Commissioner Patty Beckel; Alternate: Commissioner Hanson;

Minnesota Rural Counties Caucus: Commissioner Arnesen; Alternates: Commissioners; 

North Country Community Health Board:  Commissioner Moorman(term expires 12/31/15) and Jan Olson (term expires 12/31/15) these are three-year terms;

North Country Community Health Services Advisory Committee:  Commissioner Moorman (term expires 12/31/14) and Jan Olson (term expires 12/31/13 these are two-year terms;

Northern Counties Land Use Coordinating Board: Commissioner Nordlof and Josh Stromlund; Alternate:  Commissioner Arnesen;

Northwest Board of Aging/Area Agency: Commissioner Moorman, Nancy Wendler and John Oren; Alternate: Commissioner Patty Beckel;

Northwest Community Action:  Commissioner Arnesen; Commissioner Patty Beckel;

Northwest Minnesota Juvenile Center Board:  Commissioner Patty Beckel (term expires 12/31/13 (re-appointed in 2010).  This is a four-year term;

Nursing Service Advisory Board: Commissioner Hanson, Leah Stephani Miller; Alternate:  Nancy Wendler;

Rainy Rapid River Board: Commissioner Hanson, Josh Stromlund and Steve Sindelir; Alternate: Commissioner Moorman;

Red River Valley Development Association:  Commissioner Moorman and Ken Horntvedt;

Regional Radio Board: Commissioner Hanson; Alternate: Commissioner Nordlof;

SWCD District Committee: Commissioner Nordlof, Commissioner Arnesen and Josh Stromlund;

The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.

COMPENSATION PLAN

Human Resource Director, Wade Johannesen and Commissioner Beckel met with the board to clarify those Part-time employees and seasonal employees on the Compensation Plan will be placed at the cost to minimum for their respective grades or their current rate of pay if it is higher.  No automatic increases will be given other than general adjustments.  Increases will be at the discretion of the County Board.

RECESS

The meeting was called to recess at 10:55 a.m. and reconvened at 11:01 a.m. as follows:

Official County News paper Bid-Opening
	Legal Newspaper – Bid OpeningChairman Hanson called for the bid opening at 11:01 a.m. as advertised for the Official Legal Newspaper for the year 2013.
	County Auditor John W. Hoscheid opened the sealed bids for the official legal newspaper as follows:
	Lake of the Woods County Bid Opening ForLegal Publishing for 2013January 8, 2013Per Standard Advertising UnitFinancial StatementDelinquent Tax ListAll Other Publications1st Publ.2nd Publ1st Publ2nd PublBaudette RegionPO Box 39Baudette, MN  56623218-634-1722 Northern LightPO Box 1134$1.09$3.85$1.09$1.09$1.09$1.09Baudette, MN  56623218-634-2700Award To:Official Legal NewspaperNorthern Light1st Publ/Financial StmntNorthern Light2nd Publ/Financial StmntTBD1st Delinq Tax ListNorthern Light2nd Delinq Tax ListNorthern LightAll OtherNorthern Light
	Motion was made by Commissioner Arnesen to designate the Northern Light as the Official Legal Newspaper of the County for 2013 and to award the first publication of the annual financial statement, the first and second publications of the delinquent tax list and all other legal publishing to the Northern Light. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. COUNTY TREASURER-Official DepositoriesCounty Treasurer, Mark Hall met with the board requesting approval for the designation of official depositories of county funds for the year 2013. Motion was made by Commissioner Moorman to designate the following institutions as Official Depositories of county funds for the year 2013: 1.                  Wells Fargo, Baudette Branch2.                  RiverWood Bank- Baudette Branch3.                  Border State Bank, Baudette Branch4.                  MAGIC Fund /US Bank It was further moved to designate Wells Fargo Minneapolis, as the official safekeeping Institution for Lake of the Woods County.  The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. Drug Court GraduationCommissioner Beckel informed the board that the “Drug Courts” graduation is tomorrow on January 9, 2013 and invited another Commissioner to attend if they wished to. RecessWith no further business before the board, Chairman Hanson called the meeting to recess at 11:35 a.m. Attest:                                                             Approved:       January 22, 2013  ____________________________                _______________________________John W. Hoscheid, County Auditor               Chairman Hanson
	Commissioner Proceedings Emergency Board MeetingJanuary 15, 2013  The Lake of the Woods County Board of Commissioners met in an Emergency County Board meeting on Tuesday, January 15, 2013, in the Commissioners’ Room of the Lake of the Woods County Government Center. Call to OrderChair Hanson called the meeting to order at 7:30 a.m. with the following members present:  Commissioners Ed Arnesen, Buck Nordlof, Patty Beckel, Tom Hanson and Ken Moorman.  Also present were: County Auditor John W. Hoscheid, Human Resource Director Wade Johannesen, and County Recorder Susan Ney. Approval of AgendaMotion was made by Commissioner Moorman to approve the agenda for the emergency meeting with the following addition: Sheriff claim.  The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. Compensation Structure- County RecorderHuman Resource Director, Wade Johannesen and County Recorder, Susan Ney met with the board and reviewed the County Recorders duties, responsibilities, experience and qualifications for the position and agreed that an incremental increase was warranted.MotionMotion was made by Commissioner Arnesen to set the County Recorder Susan Ney salary from increment “B” $26.02 per hour to increment “D” $27.21 per hour retroactive to January 1, 2013. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. ClaimCounty Auditor, John W. Hoscheid met with the board requesting approval for County Sheriff claim No. 74, in the amount of $1,699.21.MotionMotion was made by Commissioner Moorman to approve claim no. 74 in the amount $1,699.21. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. RecessThere being no further business before the County Board, Chair Hanson called the meeting to recess at 8:23 a.m. Attest:                                                                          Approved:  January 22, 2013______________________________                        ___________________________________John W. Hoscheid, County Auditor                        Tom Hanson, County Board Chair_________________________________________________________________________________________________________________________ Commissioner ProceedingsJanuary 22, 2013 The Lake of the Woods County Board of Commissioners met in regular session on Tuesday, January 22, 2013. Chairman Hanson called the meeting to order at 9:00 a.m. and the Pledge of Allegiance was recited with the following members present: Commissioners, Ed Arnesen, Tom Hanson, Ken Moorman James “Buck” Nordlof and Patty Beckel. Also present were: County Auditor, John W. Hoscheid, Deputy Auditor Janet Rudd, John Oren and Brian Peterson.Approval of AgendaMotion was made by Commissioner Moorman to approve the agenda with the following additions: January 15, Emergency Meeting, Holly House, year of service, GIZZIIBII, and Drainage Course. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.   Approval of Consent AgendaNoneMinutesMotion was made by Commissioner Arnesen to approve January 8, Organizational Meeting and January 15 emergency meeting with changes. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. GIZIIBII Chairman Hanson presented the 2012 GIZIIBII report, 2013 membership invoice and 2013 Council Member appointment.MotionMotion was made by Commissioner Beckel to authorize Chairman Hanson to sign the appointment for Commissioner Beckel as the appointee to the GIZIIBII Resource Conservation and Development Council and to authorize County Auditor, John W. Hoscheid to pay the 2013 membership dues in the amount of $300.00. The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. SOCIAL SERVICESClaimsSocial Service Director, Nancy Wendler met with the board requesting approval of claims:MotionMotion was made by Commissioner Beckel to approve the claims against the county as follows:                                                 Commissioner Warrants        $   11,415.28                                                                                                     Commissioner Warrants        $   25,136.03           The motion was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried.AUDITORCounty Auditor, John W. Hoscheid met with the board requesting approval of claims.ClaimsMotion was made by Commissioner Moorman to approve the claims against the county as follows:                                       Revenue                    $         14,814.87                                              Road & Bridge         $           4,631.73                                      Co. Develop              $          2,000.00                                         Solid Waste               $        19,099.09                                       EDA                          $          3,758.37                                      Sale/Forf lands          $        26,012.83                                 WARRANTS FOR PUBLICATIONWarrants Approved On 1/22/2013 For Payment 1/25/2013Vendor Name                                                          AmountCenex Co-Op Services, Inc.                                          3,442.25Clearwater County Auditor                                            26,012.83Custom Autobody And Repair                                        2,094.58Mar-Kit Landfill                                                                 8,221.05Northwest Community Action, Inc                                 2,207.48Nw Mn Household Hazardous                                       5,681.14St. Louis County Auditor                                                 2,000.00Trusight                                                                            2,776.6253 Payments less than  2000   17,880.94Final Total:   70,316.89                                          Further moved to authorize the payment of the following auditor warrants:                                                                                      January 10, 2013                     $     3,913.22                                    January 10, 2013                     $ 332,557.72                                    January 14, 2013                     $ 148,212.42                                    January 15, 2013                     $   18,630.29                                   The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.Drivers License Fee IncreaseCounty Auditor, John W. Hoscheid requested approval of support for drivers license fee increase. Deputy Registrar’s that work for Drivers License duties have increased along with other requirements, and the Minnesota Deputy Registrar Association is requesting support by resolution.Resolution The following resolution was offered by Commissioner Arnesen and moved for adoption: Resolution No. 13-01-03 RESOLUTION SUPPORTING LOCAL DEPUTY REGISTRARMAINTENANCE OF LOCAL DRIVER LICENSE AND STATE I.D. SERVICES WHEREAS, the State of Minnesota has long established a public/private deputy registrar system to provide citizens convenient locations to conduct local driver license and title registration services for motor vehicles and DNR recreational vehicles; and, WHEREAS, the State of Minnesota in 1949 established a user service fee on motor vehicle related transactions to be retained  by the deputy registrar to cover the costs of providing the local service; and, WHEREAS, a deputy registrar office is not subsidized by the State of Minnesota and relies solely on this user service fee revenue to maintain their office operation including all salaries, rent, equipment, utilities, and associated office costs; and, WHEREAS, the State of Minnesota has shifted increased costs and responsibilities for driver license transactions onto the deputy registrar such as regular replacement schedules of computers and associated electronic equipment, printing of previously supplied state forms, and expanded auditing tasks such as identification triple check and commercial driver medical forms which require additional time and carry additional risks and potential liability for agents that was previously the responsibility of the State; and, WHEREAS, the State of Minnesota requires a 15 year retention schedule of all driver license transaction documents in a secure storage facility at cost to the deputy; and, WHEREAS, Minnesota statute 171.061 subdivision 4 (b) specifically states that the filing fee for driver license transactions by the deputy agent “shall cover all expenses involved in receiving, accepting, or forwarding to the department the applications and fees required”; and, WHEREAS, the user service fee that should fully support the cost for providing driver license transactions no longer covers the operational costs to maintain deputy registrar offices.  Public deputy registrars must use property tax levy proceeds to subsidize this service.  Rural areas with lower volumes are in jeopardy of losing this service; and, WHEREAS, the last user fee increase for driver license agents was enacted in 2005; NOW, THEREFORE, BE IT RESOLVED the Lake of the Woods County Board supports the State Legislature in authorizing a user service fee increase in the year 2013 to maintain local driver license and state identification card service to the citizens of Minnesota. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. Deputy Auditor/Property Tax AdministratorCounty Auditor, John W. Hoscheid met with the board requesting approval to advertise and hire to fill the vacant Deputy Auditor/Property Tax Administrators position which has been budgeted for the past two (2) years.  No action was taken and a work session was set for January 29, 2013 to discuss the Tax System and Efficiencies with the other revenue departments.Arrowhead Library System Contract AgreementCounty Auditor, John W. Hoscheid met with the board requesting authorization to enter into the Arrowhead Library System Contract Agreement.MotionMotion was made by Commissioner Beckel to authorize Chairman Hanson, County Auditor, John W. Hoscheid and Count Attorney, Philip Miller to sign the arrowhead Library System contract agreement pursuant to MN Statutes Section 134.20 to authorize two or more counties to join together for the improvement and extension of Public Library service, and section 134.351 authorizes multicounty, multitype  library systems. The motion was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. EMERGENCY MANAGEMENT DIRECTORIntegrated Emergency Management CourseEmergency Management Director, Holly House met with the board to discuss the Integrated Emergency Management Course and informed the board that she did contact all possible emergency partners and had not heard any response.National Incident Management System Training(NIMS)Emergency Management Director, Holly House informed Commissioner Nordlof that newly elected Commissioners are required to take the ICS 700 and ICS 100 course and the IC200 course is recommended.Years of Service RecognitionResolutionThe following resolution was offered by Commissioner Hanson and moved for adoption: Recognition of years of serviceHolly HouseResolution 2013 – 01-03 Whereas:  Holly House has served the residents of Lake of the Woods County since 2005 as the Emergency Management Director;Whereas:  Holly House has retired from Lake of the Woods County service effective January 31, 2013;Now Therefore, Be it Resolved:  That Lake of the Woods County Board of Commissioners extends its deepest appreciation to Holly House for her dedicated service and best wishes to her; The resolution was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried. Chairman Hanson presented Holly House with a plaque for her years of service. PREVENTION COALITIONLake of the Woods Prevention Coalition Director, Tammy Doebler met with the board requesting approval for the 2nd Quarter Fiscal Report. Tammy reviewed the report with the board.MotionMotion was made by Commissioner Moorman to authorize Chairman Hanson and Fiscal Director, Christine Hultman to sign the 2nd Quarter Fiscal Report and presented. The motion was seconded by Commissioner Beckel and the same being put to a vote, was unanimously carried.RECESSThe meeting was called to recess at 10:07 a.m. and reconvened at 10:15 a.m. as follows: SHERIFFCounty Sheriff, Gary Fish met with the board requesting authorization for him and the Chief Deputy Sheriff to work the Stonegarden grants.ResolutionThe following resolution was offered by Commissioner Arnesen and moved for adoption: AMEND COUNTY SHERIFF SALARYRESOLUTION 13-01-04 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2011 & 2012 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2011 grant; and have applied for 2012; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2011 grant given to assist the Lake of the Woods County Sheriff’s Office  in its efforts to secure the border includes the sum of $29,615.00 overtime and $4,330.00 fringe benefits; and, 2012 Operation Stonegarden 2012 grant $28,288.00 overtime and $3,678.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that the Sheriff expend on average another eight (8) hours per week; and, WHEREAS, through the Operation Stonegarden 2011 and 2012 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the resolution setting the sheriff’s salary, as originally set by this board on December 31, 2012 was $68,467.83 and fringe benefits were $10,852.15, be amended so that the sheriff’s salary is increased by the sum of $12,853.68 and fringe benefits are increased by $2,037.31 commencing January 20, 2013 through December 31, 2013, with the increase funding from the Operation Stonegarden 2011 and 2012 grant contingent upon the following: 1. That the Operation Stonegarden 2011 and 2012 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said Operation Stonegarden 2011 and 2012 grant. At such time that the Operation Stonegarden 2011 and 2012 grant funding is no longer available and/or if the sheriff is unable to complete the additional eight (8) hours per week of Operation Stonegarden 2011 and 2012 grant work, then the sheriff’s salary shall return to the salary as originally set by this board on December 31, 2012. The resolution was seconded by Commissioner Moorman and the same being put to a vote, was unanimously carried. ResolutionThe following resolution was offered by Commissioner Beckel and moved for adoption: AMEND CHIEF DEPUTY SHERIFF SALARYRESOLUTION 13-01-04 WHEREAS, the United States Department of Homeland Security has asked local law enforcement agencies along our Nation’s border to step up border monitoring, pursue joint objectives, and enhance their capabilities for providing border security; and, WHEREAS, in an effort to assist local governments in fulfilling this request, the Department of Homeland Security through the Minnesota Department of Public Safety, Homeland Security and Emergency Management Division, offered “Operation Stonegarden 2011 & 2012 grants; and, WHEREAS, the Lake of the Woods County Sheriff’s Office is a successful recipient of an Operation Stonegarden 2011 grant; and have applied for 2012; and, WHEREAS, the Lake of the Woods County Sheriff has undertaken, as additional duties, the responsibility to avail himself and his officers for additional training, or to provide such training for his officers himself, for border protection and border security, and the additional duties of improving the distinct capability of the sheriff’s office as a whole with regard to border security and border patrol as part of a joint mission; and in addition, as and for additional duties, the Chief Deputy Sheriff will necessarily devote more of his own time to border patrol and border enforcement; and, WHEREAS, the Operation Stonegarden 2011 grant given to assist the Lake of the Woods County Sheriff’s Office  in its efforts to secure the border includes the sum of $29,615.00 overtime and $4,330.00 fringe benefits; and, 2012 Operation Stonegarden 2012 grant $28,288.00 overtime and $3,678.00 fringe benefits; and WHEREAS, it is estimated that these additional border security duties will necessitate that the Chief Deputy Sheriff expend on average another sixteen (16) hours per week; and, WHEREAS, through the Operation Stonegarden 2011 and 2012 grant, all of the additional overtime worked by officers devoted to border security issues is fully reimbursable under the grant, including the cost of officer overtime pay, PERA, Medicare and worker’s compensation, so that the net cost of the additional homeland security duties to Lake of the Woods County is fully reimbursed by the grant. NOW, THEREFORE, BE IT RESOLVED, that the Chief Deputy Sheriff’s salary that was originally set by the board for 2013 was $57,565.00 and fringe benefits were $9,124.06, be amended so that the Chief Deputy Sheriff’s salary is increased by the sum of $21,614.88 and fringe benefits are increased by $3,425.96 commencing January 20, 2013 through December 31, 2013, with the increase funding from the Operation Stonegarden 2011 and 2012 grant contingent upon the following: 1. That the Operation Stonegarden 2011 and 2012 grant funding be available; and2. That the sheriff works, in addition to his regular duties, eight (8) hours per week of said OperationStonegarden 2011 and 2012 grant. At such time that the Operation Stonegarden 2011 and 2012 grant funding is no longer available and/or if the Chief Deputy Sheriff is unable to complete the additional sixteen (16) hours per week of Operation Stonegarden 2011 and 2012 grant work, then the Chief Deputy Sheriff’s salary shall return to the salary as originally set by this board for 2013. The resolution was seconded by Commissioner Nordlof and the same being put to a vote, was unanimously carried. COUNTY RECORDERCounty Recorder, Sue Ney met with the board and informed them that her office is termed as an “associate” member in our MCIS co-op because we only use one portion of their services and are non-voting members. Our joint powers agreement with MCIS was reviewed and found to be not in compliance with MN Statute 471.59 regarding an “Associate” designation. Consequently, MCIS has prepared an Agreement for Associate Services (AAS). Also, the Software Support Agreement that we signed in March needed to be amended as well and now makes reference to the AAS. Sue requested approval to execute the agreements.MotionMotion was made by Commissioner Beckel to authorize County Recorder, Sue Ney and Chairman Hanson to execute the Agreement for Associate Services and the Software Support Agreement with MCIS as presented. The motion was seconded by Commissioner Moorman and the same put to a vote,was unanimously carried.Submitted LAND AND WATER PLANNINGDrainage Committee AppointmentsLand and Water Planning Director, Josh Stromlund informed the board that the SWCD placed John Sonstegard, Roger Krause and (1) staff person from SWCD to the Drainage Committee.Clean Water GrantLand and Water Planning Director, Josh Stromlund met with the board requesting approval for the Clean Water Grant that was applied for last September and was approve by the BWSR Board on December 12, 2012.MotionMotion was made by Commissioner Nordlof to authorize Land and Water Planning Director to execute and sign the Clean Water Assistance Grant Agreement. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.Rainy/Rapid River Board MembersLand and Water Planning Director, Josh Stromlund met with the board informed the board that Mike Hirst and a SWCD Supervisor will participate in the Rainy/Rapid River committee.Wetland Stakeholder Group AppointmentLand and Water Planning Director, Josh Stromlund informed the board that he was appointed to the Wetland Stakeholder group and that there will be approximately three meetings that he will attend either via ITV, Phone, Web or may have to travel.Health InsuranceLand and Water Planning Director, Josh Stromlund met with the board to inform them that the office is not allowed to join into the health insurance that the SWCD employees have. The insurance company does not recognize the Joint Powers Agreement with the SWCD and Lake of the Woods County and does not recognize the Land and Water Planning office as employees of SWCD. Josh requested that he be able to go out on his own and get his own insurance. No action was taken.PUBLIC WORKSPublic Works Director, Tim Erickson met with the board and updated them on the following projects:o   Toward Zero Deaths:  presentation on March 26, 2013o   Rocky Point Access: still working on the parking and  wetlandso   Drainage Policy: working ono   Scenic Byway: upcoming meetingo   Solid Waste Plan: ten year plan due in Mayo   Barge Run: will discuss at the Solid Waste Committeeo   Maintenance: Fire Alarm System- panel cost replacemento   Recycling Center: discussion of heating the cold storage areao    CELL PHONE POLICY REVIEWThe board reviewed the county’s cell phone policy.MotionMotion was made by Commissioner Beckel to set the 2013 stipend for a regular cell phone at $40.00 per month and smart phones at $60.00 per month. The motion was seconded by Commissioner Arnesen and the same being put to a vote, was unanimously carried.  RECESSWith no further business before the County Board, Chairman Hanson called the meeting to recess at 1:07 p.m. Attest:                                                                                     Approved: February 12, 2013    _______________________________                      ______________________________John W. Hoscheid, County Auditor                          Tom Hanson Chairman of the Board